iSensys MF8540Cdn - Printer CANON - Free user manual and instructions

USER MANUAL iSensys MF8540Cdn CANON

MF8580Cdw / MF8550Cdn

Connecting the Power Cord and Turning

Specifying the Initial Settings 11

Choosing the Method to Connect the Machine

Connecting via a Wired LAN 12

Connecting via a USB Cable12

Setting a Paper Size and Type 13

Specifying Initial Fax Settings and

Connecting a Telephone Cable

(MF8580Cdw / MF8550Cdn Only) 13

Perform Useful Tasks 14

Clearing Paper Jams15

Read this manual rst. This manual

describes the installation of the

machine, the settings, and a caution.

Be sure to read this manual before

Read this manual with Getting

Started. This manual describes the

wireless LAN setup procedures and

the causes and solutions for troubles

you might face during setup. Be sure

to read this manual when connecting

the machine to a wireless LAN.

describes software installation.

(Multi-lingual User Manual CD or

User Software CD-ROM)*:

Read the desired chapter to suit your

needs. The e-Manual is categorized

by subject to nd desired information

easily. * The CD that includes the e-Manual may vary depending on your country or region. Navigating the Menu and Text Input Method

MF8580Cdw / MF8550Cdn

Item selection or moving the cursor among the menu items

Select an item with [▲] or [▼]. Proceed to the next hierarchy with [OK] or [▶].

Return to the previous hierarchy with [

From the User Software CD-ROM

1 Insert the User Software CD-ROM in your computer.

2 Select your language.

5 Click the name of the manual. Depending on the operating system you are using, a security protection message appears.

Viewing the e-Manual from the CD From the Multi-lingual User Manual CD

1 Insert the Multi-lingual User Manual CD in your computer.

2 Select your language.

3 Click [Display Manuals].11

Enter with the numeric keys or

Move with [◀] or [▶]. Move the cursor

to the end of the text and press [▶] to

] to delete characters.

Press and hold [ ] to delete all

Connecting the Power Cord and Turning ON the Power

Do not connect the USB cable at this time. Connect it when installing software.

Specifying the Initial Settings

Follow the instructions on the screen to set the language, region, time zone, and

date and time. For details on navigating the menu and how to input the numbers,

see “Navigating the Menu and Text Input Method” ( P.10). You can also select

whether or not to perform color correction. For details on how to perform color

correction, see the e-Manual.

e-Manual “Setting Up the Machine” ▶ “Turning ON the Power and Conguring

Initial Settings” ● MF8580Cdw Connect to the computer via a wireless LAN immediately Start from step 4 of “Setting the Wireless LAN” in Wireless LAN Setting GuideConnect to the computer via a wireless LAN later Refer to Wireless LAN Setting Guide.Connect to the computer via a wired LAN Proceed to “Connecting via a Wired LAN” (P.12).Connect to the computer via a USB cable Proceed to “Connecting via a USB Cable” (P.12).Do not connect to PC Finish the setup. ● MF8550Cdn / MF8540Cdn12

Choosing the Method to Connect the

Machine to the Computer

Connecting via a Wired LAN See “Connecting via a Wired LAN” You can connect the machine to the computer through

a wired LAN router. Use a LAN cable to connect the

machine to the router. • Make sure that there are ports available on the router to connect the machine and the computer.• Have a Category 5 or higher twisted pair LAN cable ready. ●

Connecting via a USB cable See “Connecting via a USB Cable” You can connect the machine to the computer using a

Connecting via a Wireless LAN (MF8580Cdw Only) See Wireless LAN Setting Guide. You can connect the machine to the computer through

a wireless router*. Since it is connected to wireless, no

LAN cables are needed. * A wireless router, which supports IEEE 802.11b/g/n, is required. If you are not sure whether your router is wireless

See the instruction manual provided with your network

device, or contact the manufacturer.

Connecting via a Wired LAN

Connect the LAN cable.

The IP address will be automatically congured in 2

minutes. If you want to set the IP address manually, see

the following items. e-Manual “Network” ▶ “Connecting to a Network” ▶ “Setting IP Addresses” 2

Install the driver and software using the User

Software CD-ROM. Proceed to “Setting a Paper Size and Type” (P.13). Connecting via a USB Cable

Connect the USB cable after installing the MF Drivers and

Install the driver and software using the User

Connect the USB cable. Proceed to “Setting a Paper Size and Type” (P.13). For details on the installation procedures: See MF Driver Installation Guide13

Setting a Paper Size and Type

Follow the instructions on the screen, set the paper size

Specifying Initial Fax Settings and

Connecting a Telephone Cable

(MF8580Cdw / MF8550Cdn Only)

Specify the initial fax settings.

Follow the “Fax Setup Guide” to specify a fax number, a

unit name, and a receive mode. For more details on the

receive mode, see the e-Manual. e-Manual “Faxing” ▶ “Receiving Faxes” How to use a username

When you send a document, the sender information

that you registered is printed on the recipient’s paper.

Connect a telephone cable*. Telephone line connectorTelephoneHandset (Optional) When <Connect Telephone Line> appears on the

display, connect the telephone cable by referring to

the illustration. The Telephone Line Cord and Adapter

may be included with the machine, depending on your

country or region. For details on how to connect the

Telephone Line Cord and Adapter, see the e-Manual. e-Manual “Setting Up the Machine” ▶ “Conguring Initial Settings for Fax Functions (MF8580Cdw /

MF8550Cdn / MF8280Cw Only)” ▶ “Connecting the

When installing the optional handset:

For more details, see the supplied manual with the

handset. * The telephone cable may be included with the machine, depending on your country or region. 3

Exit the Fax Setup Guide, and then restart the

Turn OFF the machine and wait for at least 10 seconds

before turning it ON again. If the telephone line types

are not detected automatically, see the e-Manual and

set a telephone line manually. e-Manual “Setting Menu List” ▶ “Fax Settings (MF8580Cdw / MF8550Cdn / MF8280Cw Only)” ▶ “Basic Settings”14

Enlarged/Reduced Copies

You can enlarge or reduce standard

size documents to copy on standard

size paper or specify the copy ratio in

You can copy 1-sided documents on

both sides of paper.

You can sort copies into sets

arranged in page order.

You can reduce multiple documents

to copy them onto one sheet.

You can make a copy of a 2-sided

card onto one side of paper.

You can choose the desired copy

Sending a Document Directly from

In addition to the normal sending and

receiving faxes, you can use the PC

You can register fax destinations in

the address book. You can specify the

destinations using various methods,

enabling you to send documents

• Specifying from the sending history

• Sequential broadcast

Receiving in the memory

You can store the received

documents in the memory. You can

print the stored documents at any

time, and if you do not need them, you

If an external telephone is connected,

you can switch to the fax receiving

mode immediately by dialing the ID

number for fax receiving using the

dial buttons of the telephone during a

Enlarged/Reduced Printing

You can reduce multiple documents

to print them onto one sheet.

Displaying a Preview before

Selecting a “Prole”

Saving the Documents Using the

Operation Panel of the Machine Documents Data

Scanning with [ ]/[ ]

You can simplify the procedure for

selecting the destination and making

the scan settings by registering them

in the keys on the operation panel.

Saving the Documents Using

Operations from a Computer

Scanning with the MF Toolbox

Scanning from an Application Documents Data

Saving in a USB Memory

You can save scanned documents

in a USB memory connected to the

E-mailing Scanned Documents

You can send scanned documents to

your e-mail application.

Sending Scanned Documents to a

You can send scanned documents to

This machine comes equipped with

a network interface that you can

construct a network environment

easily. If you use the MF8580Cdw,

you can connect to the network

using the wireless LAN. Also you can

print a document, use the PC fax

(MF8580Cdw / MF8550Cdn only),

and use the network scan from all

computers which are connected with

the machine. The machine supports

to increase work eciency as a

shared machine in the oce.

Remote UI You can understand the condition

of the machine from the computers

on the network. You can access the

machine and manage jobs or specify

various settings via network.

Perform Useful Tasks

You can use various functions in this machine. Following functions are the overview of the main functions that you can use

routinely. * MF8580Cdw / MF8550Cdn Only15

If the following screen appears, a paper jam has occurred in the feeder or inside the machine.

Follow the procedure displayed on the screen to remove the jammed document or paper.

This manual indicates only areas where paper jams occur. For details on the procedures, see

Optional paper drawer

Feeder Output area16

Replacing Toner Cartridges

Toner cartridges are consumables. When the toner becomes nearly empty or has run out completely in the middle of a job run,

a message appears on the screen, or the following problems may occur. Take the appropriate action accordingly.

When a Message Appears

When the toner becomes nearly empty in the middle of a job run, a message appears on the screen.

Description and solutions

We recommend checking the level of remaining toner and replacing the

cartridge with a new one before printing high-volume documents. e-Manual “Replacing Toner Cartridges” If this message is displayed, the incoming fax will be stored in the memory

without being printed. Also, reports may not be printed, even if they are set

to be printed automatically.

If <Continue Printing When Toner Is Low> in <RX Print Settings> is set to

<On>, however, printing will be continued, but faxes may fade or blur. e-Manual “Printing Reports and Lists” e-Manual “Setting Menu List” End of Toner

The toner cartridge has

reached the end of its

If this message does not disappear, replace the toner cartridge. You can

continue printing, but the print quality cannot be guaranteed. e-Manual “Replacing Toner Cartridges” End of cart. parts

print properly because

a toner cartridge that

has reached the end of

its lifetime is still in the

If this message does not disappear, replace the toner cartridge. You can

continue printing, but the print quality may be poor. e-Manual “Replacing Toner Cartridges”* Black, yellow, magenta, or cyan will appear in <Toner Color>. If Printouts are Poor in Quality

If your printouts begin to show any of the following features, one of your toner cartridges is nearly empty. Replace the nearly

empty toner cartridge even if no message is displayed.

White streaks appear Partially faded Uneven density

Toner smudges and splatters

Blank space of originals becomes

grayish in printouts17

Symbols Used in This Manual

WARNING Indicates a warning concerning operations that may lead to death

or injury to persons if not performed correctly. To use the machine

safely, always pay attention to these warnings.

CAUTION Indicates a caution concerning operations that may lead to injury to

persons if not performed correctly. To use the machine safely, always

pay attention to these cautions.

Keys and Buttons Used in This Manual

The following symbols and key names are a few examples of how

keys to be pressed are expressed in this manual.

• Operation panel keys:

[Key icon] + (Key name)

• Display: <Specify the destination.>

• Buttons and items on the computer display: [Preferences]

Illustrations and Displays Used in This Manual

Illustrations and displays used in this manual are which of

MF8580Cdw unless specied.

WARNING To avoid the risk of personal injury or damage to the equipment

and for legal information, read the Legal Notice and Important

Safety Information in the e-Manual.

Important Safety Instructions

Please read the “Important Safety Instructions” in this manual and in

the e-Manual thoroughly before operating the machine.

As these instructions are intended to prevent injury to the user and

other persons or to prevent destruction of property, always pay

attention to these instructions and operational requirements.

Please note that you are responsible for all damages caused by

failure to follow the directions provided herein, using the device for

any purpose for which it was not intended, or repairs or alterations

made by anyone other than a Canon-approved technician.

• Do not install the machine near ammable substances such as

alcohol-based products or paint thinners. If these substances

come in contact to the electrical parts inside the machine could

ignite these substances and cause a re or increase your risk of

• Do not place necklaces and other metal objects or containers

lled with liquid on the machine. If foreign substances come into

contact with electrical parts inside the machine, this may result in

a re or electrical shock.

If any of these substances falls into the machine, turn o the

power to the machine immediately and contact your local Canon

• Do not use near any medical equipment. Radio wave emitted from

this machine may interfere with medical equipments, which may

result in serious accidents.

• Do not install the machine in the following locations. Doing so may

result in personal injury, re or electrical shock.

− A location subject to excessive vibrations

− A location where block the ventilation slots (too close to walls,

bed, shaggy rug, and other similar objects)

− A damp or dusty location

− A location exposed to direct sunlight or an outside place

− A location subject to high temperatures

− A location near open ames

− A location with poor ventilation system

• Although ozone is generated from the machine during operation,

it does not have any aect on the human body. However, if you

intend to use the machine for long periods of time, ensure that the

installation location is well ventilated.

• Do not connect unapproved cables to this machine. Doing so may

result in a re or an electric shock.

• Do not use power cords other than the one provided, as this can

result in a re or electrical shock.

• Do not modify or bend the power cord and do not pull on it with

great force. Do not place heavy objects on the power cord.

Damaging the power cord may result in a re or an electric shock.

• Do not plug or unplug the power plug with wet hands, as this can

result in electrical shock.

• Do not use extension cords or multi-plug power strips with this

machine. Doing so may result in a re or electric shock.

• Do not bundle up or tie up the power cord in a knot, as this can

result in a re or electrical shock.

• Insert the power plug completely into the AC power outlet. Failure

to do so can result in a re or electrical shock.

• Remove the power plug completely from the power outlet during a

thunder storm. Failure to do may result in a re, electric shock, or

• Use only a power supply that meets the voltage requirements

listed herein. Failure to do so may result in a re or electric shock.

• Do not obstruct the power outlet where this machine is connected,

so that you can unplug the power cord easily in an emergency.

• Do not disassemble or modify the machine. There are high-

temperature and high-voltage components inside the machine

which may result in a re or electrical shock.

• Do not allow children to touch or play with the power cord and

cables or internal or electrical parts. Doing so may result in serious

• Please contact an authorized Canon dealer if the machine makes

an unusual noise, emits an unusual smell, or emits smoke or

excessive heat. Continued use may result in a re or electric

• Do not use ammable sprays near the machine. If ammable

substances come into contact with electrical parts inside the

machine, this may result in a re or electric shock.19

• For your safety, please unplug the power cord if the machine will

not be used for a long period of time.

• Use caution when opening and closing covers to avoid injury to

• Keep hands and clothing away from the rollers in the output

area. If the rollers catch your hands or clothing, this may result in

• The inside of the machine and the output slot is very hot during

and immediately after use. Avoid contact with these areas to

prevent burns. Also, printed paper may be hot immediately after

being output, so use caution when handling it. Failure to do so

may result in burns.

Maintenance and Inspections

• Turn o the machine and unplug the power cord from the outlet

before cleaning. Failure to do so may result in a re or an electric

• Unplug the power plug from the power outlet periodically and

clean the area around the base of the power plug’s metal pins and

the power outlet with a dry cloth to remove dust and grime. When

damp, accumulated dust may cause short circuiting or res.

• Use a damp, well wrung-out cloth to clean the machine. Dampen

cleaning cloths with water only. Do not use alcohol, benzenes,

paint thinners, or other ammable substances. If these substances

come into contact with electrical parts inside the machine, this

may result in a re or electric shock.

• Check the power cord and plug regularly for damage. Check the

machine for rust, dents, scratches, cracks, or excessive heat

generation. Use of poorly-maintained equipment may result in a

re or electric shock.

• Do not dispose of used toner cartridges in open ames. This may

cause an ignition, and result in burns or re.

• If you accidentally spill or scatter toner, carefully wipe up the loose

toner with a damp, soft cloth and avoid inhaling any toner dust.

Never use a vacuum cleaner to clean up loose toner. Doing so

may cause a malfunction in the vacuum cleaner or result in a dust

explosion due to static discharge.

• Keep the toner cartridges and other consumables out of the reach

of small children. If toner is ingested, consult a physician or poison

control center immediately.

• Do not attempt to disassemble the toner cartridge. The toner may

scatter and get into your eyes or mouth. If toner gets into your eyes

or mouth, wash them immediately with cold water and consult a

• If toner spills from the toner cartridge, avoid inhaling it or allowing

it to come into contact with your skin. If the toner comes into

contact with your skin, wash immediately with soap. If you inhale

the toner or your skin becomes irritated due to contact with the

toner, consult a physician or poison control center immediately.

This machine generates a low level magnetic eld. If you feel any

abnormalities in your body while using this machine, please move

away from the machine and consult your physician immediately.

Legal Limitations on Usage of Your Product

and the Use of Images

Using your product to scan, print or otherwise reproduce certain

documents, and the use of such images as scanned, printed or

otherwise reproduced by your product, may be prohibited by law

and may result in criminal and/or civil liability. A non-exhaustive list of

these documents is set forth below. This list is intended to be a guide

only. If you are uncertain about the legality of using your product to

scan, print or otherwise reproduce any particular document, and/or

of the use of the images scanned, printed or otherwise reproduced,

you should consult in advance with your legal advisor for guidance.

− Postage Stamps (canceled or uncanceled)

− Immigration Papers

− Identifying Badges or Insignias

− Internal Revenue Stamps (canceled or uncanceled)

− Selective Service or Draft Papers

− Bonds or Other Certicates of Indebtedness

− Checks or Drafts Issued by Governmental Agencies

− Motor Vehicle Licenses and Certicates of Title

− Copyrighted Works/Works of Art without Permission of

Considerable eort has been made to make sure that the manuals

for the machine are free of inaccuracies and omissions. However,

as we are constantly improving our products if you need an exact

specication, please contact Canon.20

MF8580Cdw / MF8550Cdn

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MF8580Cdw / MF8550Cdn

CANON CHINA CO. LTD.

15F Jinbao Building No.89, Jinbao Street, Dongcheng District, Beijing 100005, PRC CANON SINGAPORE PTE LTD

1 HarbourFront Avenue, #04-01 Keppel Bay Tower, Singapore 098632

CANON AUSTRALIA PTY LTD

1 Thomas Holt Drive, North Ryde, Sydney NSW 2113, Australia

CANON GLOBAL WORLDWIDE SITES

http://www.canon.com/

Printed on non-chlorine bleached paper.