Digital Voice Tracer LFH 7780 - Voice recorder PHILIPS - Free user manual and instructions

USER MANUAL Digital Voice Tracer LFH 7780 PHILIPS

1.3 LCD indicators and symbols

1.4 Features and benefits

3.1 Record With the Built-in

3.3 Record From an External Device

3.4 FM Radio Recording (7890 only)

5 FM Radio Reception (7890 only) 1

5.1 Program up to 20 Radio Stations 1

5.2 Delete Programmed Stations 1

Earphone socket Microphone socket, line-in socket Built-in microphone Record/Pause/Power on STOP/MENU Stop recording, menu entry Volume up NEXT Fast forward, file selection, menu selection Repeat/Folder Battery compartment Speaker Record/playback indicator LED LC display BACK Fast rewind, file selection, menu selection

POWER/PLAY/SPEED/PAUSE

Power on/o, normal play, slow playback Volume down Mini-USB socket for PC download Hold

1.3 LCD indicators and symbols

Folder indicator: A, B, C, D, M Battery indicator (Replace the batteries if the display alternates between status 3 and 4.) Stereo mode indicator: FM stereo/mono, recording stereo/mono FM radio reception indicator (7890 only) External input indicator (7890 only) File number, menu value, FM channel (7890 only) Recording quality indicator Alarm enabled indicator Voice-activated recording indicator Slow-speed playback indicator Timer recording enabled indicator Repeat mode indicator Shue mode indicator Play/recording time indicator, menu entries Remaining play/recording time indicator Recording time indicator5User manual

1.4 Features and benefits

Recording Recording sensitivity: To record sounds from all directions (record conferences, for example), switch to high sensitivity mode. When recording personal notes and you want to avoid recording noises from around you, switch to low sensitivity mode. Super HQ recording mode: Outstanding recording quality for brilliant, clear playback. Choice of recording modes: Select your choice of recording modes; you have the freedom of choice between long-lasting recording capacity and outstanding sound quality. Choose according to your needs, or switch to lower recording quality modes when you want to conserve memory capacity. Large voice recording capacity: Ample internal memory allows the recording and storage of long voice recordings. There is no need to download or delete files to free up space. Voice-activated recording mode: Use this convenient feature when you want to dictate hands-free. When enabled, recording will start automatically when the input level exceeds a certain threshold - usually when you start speaking. Recording stops automatically after you stop speaking and restarts automatically when you start speaking again. Auto divide: Automatically divide long recordings into separate files (30 or 60 minutes in length each). This makes it much easier to find, edit and archive long recordings of meetings or lectures. External source recording (line recording): With this feature, record directly from an external audio source such as an audio CD player in good sound quality. Available with DVT 7890. Recording while powered through USB: To record long conferences, power the Digital Voice Tracer through a USB port. Connect the USB cable to a notebook computer, then press and hold the record button until REC is displayed. Record the conference or meeting without draining the battery. Playback File preview / intro scan: This function scans through all recordings by playing back the first few seconds of each file. This makes it easier to search for a specific file or to browse through all recordings.

User manual Slow playback: Recordings will be played back at slower speed, for example to make it easier to take notes. A-B repeat playback: Let the DVT repeat a voice section between two points (A <> B). For example, make it easier to note a telephone number, an address or a remark made in a recorded conversation. File repeat playback: Let the DVT play your recording over and over. For example, replay your favorite song. Alarm playback: Schedule a voice alarm to remind you of an important meeting or event, or a telephone call you need to make. Convenience Large backlit LCD display: View all relevant information at a glance, even in low-light conditions. Hold: Lock and protect the current state of the DVT to avoid unintentionally switching the device on or o during recording, playback or when carrying the DVT in your pocket. Time stamp: The time stamp feature assigns a date and time to every recording. This makes it more convenient to locate and verify the recordings later on. File split: With this feature, split a long recording into two separate files so they can be more easily archived or e-mailed, or so that part of a file can be deleted. Timer recording: With timer recording, program the DVT to record an important event in advance. Once timer is set, the event will be recorded automatically at the scheduled time and date. There is no need to switch the Digital Voice Tracer to Record mode when the meeting begins. USB drive: The DVT can also be used as a standard Microsoft Windows USB storage device, oering the convenient storage and sharing of files (letters, presentations or spreadsheets). With USB mass storage support, the DVT is automatically displayed as an external drive when it is connected to the computer. It can then be easily accessed with any Microsoft Windows program as a regular drive. Since the Microsoft Windows operating system contains the generic mass storage-class driver, no separate driver needs to be installed for the device to be recognized.7User manual 2 Get Started

2.1 Replace the Batteries

Switch the Voice Tracer o by pressing the PLAY/PAUSE button for a few moments in Stop mode. Do not replace the batteries while the Voice Tracer is switched on, as this may cause the device to malfunction. Open the battery cover. Insert the batteries. Make sure that the batteries are inserted properly (size “AAA”) and close the cover. Press the PLAY/PAUSE button for a few moments to switch the Voice Tracer on. D Remove the batteries if you will not be using the Voice Tracer for an extended period. Leaking batteries may damage the Voice Tracer. If the Voice Tracer malfunctions, remove the batteries and re-insert them.

2.2 Switch the Voice Tracer On

Press and hold the PLAY/PAUSE button for a few moments to switch the Voice Tracer on. The Voice Tracer is in Stop mode

. The Voice Tracer switches on in the same mode that it was in when it was switched o.

D If the time is not set, the Voice Tracer will switch on in Clock Set mode. The Voice Tracer will change to Stop mode when the time is set or when the STOP/MENU button is pressed. Press and hold the REC button for a few moments to skip setting the clock and to begin recording immediately.

If the HOLD switch is in the Hold position, On Hold will be shown briefly on the display, and the display will turn

. Unlock the Voice Tracer by moving the HOLD switch to the O position.

Put the Voice Tracer in Stop mode. Press and hold the STOP/MENU button for a few moments to enter Menu mode. Follow the instructions in the chapter Menu.

2.4 Switch the Voice Tracer O

In STOP or FM Radio mode, you can switch o the Voice Tracer by pressing and holding the PLAY/PAUSE button for a few moments. Switch o your Voice Tracer when you are finished using it for recording or playback for maximum battery life.

When the HOLD switch (on the left side of the Voice Tracer) is in the Hold position, all buttons on the device are inactive.

User manual Slide the HOLD switch to the O position to enable the buttons on the Voice Tracer. 3 Record Press the REPEAT/FOLDER button to select the desired folder. The Voice Tracer will move to the next folder each time you press the button. Set the desired voice activation function and quality (Super HQ, HQ, SP, LP, SLP) before you start recording (see the Menu chapter for more details). Make a test recording to make sure that the Voice Tracer settings are correct. Press and hold the PLAY/PAUSE button during recording for a few moments to display the remaining recording capacity. The maximum number of files in each folder is 99, for a total capacity of 396 files (99 files x 4 folders). If the recording time exceeds the available capacity or the number of files reaches 396, “FULL” will be displayed and recording cannot be continued

. If this happens, delete a few recordings or move them to an external device (audio or computer). Do not remove the batteries during recording. This may

cause the Voice Tracer to malfunction. If recording for a prolonged period of time, replace the batteries before beginning. When the Voice Tracer is in voice activation mode

, recording will stop automatically when no sound is detected. Disable the function when recording important conversations. Press the REC button while playing back an MP3 or WMA file in the M (Music) folder to enable the equalizer.

3.1 Record With the Built-in Microphone

Press and hold the REC/PAUSE button for a moment to switch the Voice Tracer on and start recording

. The red LED will light. Point the Voice Tracer’s built-in microphone towards the sound source. Press and hold the PLAY/PAUSE button during recording to display the remaining recording capacity. Press the REC/PAUSE button to pause the recording. The red LED will blink, and “Pause” will flash on the display. Press the REC/PAUSE button again to resume recording. The red LED will light again. Press the NEXT button to create a new file during recording (file separation function). The total time of the recording is displayed when you stop recording by pressing the STOP/MENU button

3.2 Record With an External Microphone

To record with an external microphone, connect the microphone to the microphone socket and follow the same procedure as for the built-in microphone.

3.3 Record From an External Device (7890 only)

Switch the Voice Tracer on. If the Voice Tracer is in FM Radio mode, press the REPEAT/FOLDER button for a few moments to exit this mode. Go to Menu mode and set up the input source line (L). For details, read the explanation under Menu Entry – Recording Input Setup. “LINE” will be shown on the display

Connect the line-in socket with the audio source by means of an audio cable. Press the REPEAT/FOLDER button to select the folder you want to record to. Press the REC/PAUSE button to begin recording.

To pause or stop recording, follow the same procedure as for recording with the built-in microphone.

3.4 FM Radio Recording (7890 only)

Switch the Voice Tracer on. If not in FM Radio mode, press the REPEAT/FOLDER button for a few moments to enter this mode.

Select the station to be recorded. For details, read the FM Radio Reception chapter. Press the RECORD button to record the currently selected FM radio station

Press the PLAY/PAUSE button for a few moments to switch the Voice Tracer on. If the Voice Tracer is in FM Radio mode (7890 only), press the REPEAT/FOLDER button for a few moments to exit this mode. Press the REPEAT/FOLDER button to locate the folder where the desired file is stored. Press the PLAY button. The playback time will be shown on the display, and the green LED will light. Adjust the volume using the Volume Up and Down buttons. Press the STOP/MENU button during playback to stop. The total playback time of the current file will be shown on the display. Press the PLAY button again to continue playback from the previous position.

D Available for voice file playback only. Press the PLAY button for a few moments to switch from normal playback to slow playback

Press the PLAY button again for a few moments to return to normal playback.

Press and hold the NEXT or BACK button for a few moments during playback to scan forward or backward in the current file at a fast speed. When the NEXT or BACK button is released, playback will resume at the selected speed (normal or slow) from the point where the button was released. D Press and hold the NEXT button until the end of the current file. The Voice Tracer will continue scanning through the next file.

During playback, press the REPEAT/FOLDER button at the beginning of the section to be repeated. The A B indicator will

Press the REPEAT/FOLDER button again at the end of the section to be repeated

The selected section will repeat continuously until the STOP/MENU button is pressed. Press the REPEAT/FOLDER button to stop Section Repeat mode and return to normal playback.

Press the REPEAT/FOLDER button for a few moments during playback. The repeat indicator will be shown on the display. The current file will be repeated when the repeat indicator is shown on the display

Press the STOP/MENU button to stop playback. The Voice Tracer will remain in File Repeat mode.

4.4.3 Repeat a Folder

With the Voice Tracer in File Repeat mode, press the REPEAT/FOLDER button for a few moments. “FOLD” will be shown on the display inside the repeat arrow, and the current folder will repeat

With the Voice Tracer in Stop mode, press the REPEAT/FOLDER

111User manual button to select the M (Music) folder. While the Voice Tracer is playing a song file, press the REPEAT/ FOLDER button three times for a few moments each. “SHUF” will be shown on the display, and the files in the M (Music) folder will play in random order

Shue mode is only available in the M (Music) folder. Press and hold the REPEAT/FOLDER button for a few moments during playback to exit Shue mode. When the STOP/ MENU button is pressed to stop playback, the Voice Tracer will remain in Shue mode. 5 FM Radio Reception (7890 only) With the Voice Tracer in Stop mode, press the REPEAT/FOLDER button for a few moments to activate the FM Radio mode. Connect the earphones. FM reception is not possible if the earphones are not connected because they function as the antenna.

5.1 Program up to 20 Radio Stations

5.1.1 Frequency Scanning

Press the NEXT button for a few moments. The Voice Tracer will scan the FM frequency band automatically, stopping at the first station it finds. Press the PLAY button briefly to save the current station. Then repeat step 1.

5.1.2 Manual Programming

Press the NEXT button once. The frequency will increase by 50 khz. Continue pressing the NEXT button briefly until the desired frequency is reached. Press the PLAY button briefly to save the selected station.

Use the BACK button to search in the opposite direction.

5.1.3 Automatic Programming

Select the menu entry “AUTO” to enable Automatic Programming mode. See Menu Entry – Automatic Programming for more details. Press the STOP/MENU button to exit Automatic Programming mode. D Undesired or weak stations may be saved depending on the reception conditions.

5.2 Delete Programmed Stations

Complete the following steps to delete undesired stations after Automatic Programming. Press the REPEAT/FOLDER button briefly to change to Preset mode

Press the NEXT button to select the station you want to delete. Press the PLAY button briefly to delete the selected station. Press the NEXT button to go to the next station.

5.3 Radio Playback Through the Built-in Speaker

Complete the following steps to switch between earphone and speaker output. Connect the earphones. The earphones must be connected to use the FM Radio mode because they function as the antenna. Press the STOP/MENU button for a few moments to change the FM radio output to the speaker. D The Voice Tracer will automatically return to earphone output when the FM Radio mode is exited.

Volume Up, Volume Down No function PLAY short press Channel memory (Frequency mode), Delete channel (Preset mode) No function PLAY long press Power o Power o NEXT short press Increase frequency one step (Frequency mode), Next channel up (Preset mode) No function NEXT long press Scan up (Frequency mode), Increase channel number continuously (Preset mode) No function BACK short press Decrease frequency one step (Frequency mode), Next channel down (Preset mode) Stop at frequency BACK long press Scan down (Frequency mode), Decrease channel number continuously (Preset mode) Stop after finding next station REC Record FM broadcast No function STOP/MENU short press Switch between stereo and mono Exit FM searching mode STOP/MENU long press Menu entry Exit FM searching mode REPEAT/FOLDER short press Switch between Frequency and Preset mode No function REPEAT/FOLDER long press Exit FM Radio Reception mode No function

5.4 Button function overview - FM radio mode13User manual

6 MP3 Player Function Copy MP3 or WMA files from your computer to the Voice Tracer. Consult the separate Download Manager program user manual for further details. Press the REPEAT/FOLDER button to select the M (Music) folder

> Normal). D Slow Playback mode is not available for MP3 or WMA files saved in the M (Music) folder. C Attention: Adjust the sound level with the volume control. Listening to music at high volumes can permanently damage hearing.

7 Menu Menu mode is available in Stop mode or FM Radio mode. The available menu items dier depending on whether you are in a voice folder, a music folder or in FM Radio mode. The following description is based on Stop mode in a voice folder.

7.1 Delete a Single File or All Files in a Folder

With the Voice Tracer in Stop mode, select the file to be deleted. Press the STOP/MENU button for a few moments

Press the PLAY button briefly. The file number (7) will blink, and “ERASE” is shown on the display

Press the Play button again briefly. The file number indicator will be replaced with “n” (no) and will blink

Press the NEXT button to change the confirmation indicator to “Y” (Yes)

Press the PLAY button briefly to delete the selected file.

7.1.2 Delete the Files in a Single Folder or All Files

With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the PLAY button briefly and the NEXT button to select the folder from which you want to delete all files. (A > B > C > D > M > A B C D M [all folders] > A). “ERASE” is shown on the display, and the indicator is shown for the chosen folder

Press the NEXT button to change the confirmation indicator to “Y” (Yes)

Press the PLAY button to delete all files in the selected folder or folders.

7.2 Recording Quality Selection

D This function is available only in voice folders. With the Voice Tracer in Stop mode, press the STOP/MENU button for a few moments. Press the NEXT button briefly and then press the PLAY button

. “REC” is shown and “SUPER HQ” blinks on the display

Press the NEXT button to select the desired recording quality

D This function is available only in voice folders. With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the NEXT button twice

Press the PLAY button briefly. “SENSE” is shown and “HI” blinks on the display

Press the NEXT button to select the desired microphone recording sensitivity

With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the NEXT button briefly 3 times

Press the NEXT button to select “OF” (o) or “On”

7.7 Record From an External Device (7890 only)

D This function is available only in voice folders. With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the NEXT button briefly 6 times

Press the PLAY button briefly. “INPUT” is shown and “V” blinks on the display

Press the NEXT button to select “L” (line-in) or “V” (voice)

With the Voice Tracer in Stop mode, press the STOP/MENU button for a few moments. Press the NEXT button repeatedly until “CLOCK” is shown on

Press the PLAY button briefly. “BEEP” is shown and “On” blinks on the display

Press the NEXT button to select “OF” (o) or “On”

7.5 Enabling Voice Activated Recording (VA)

D This function is available only in voice folders. With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the NEXT button briefly 4 times

Press the PLAY button briefly. “VA” is shown and “OF” blinks on the display

Press the NEXT button to select “OF” (o) or “On”

With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the NEXT button briefly 5 times

Press the PLAY button briefly. “LIGHT” is shown and

Press the PLAY button briefly. The default system date is shown as “01” for the day and month, and “05” for the year

Press the NEXT button to set the desired year, then press the PLAY button. The month will now blink “01”. Press the NEXT button to select the desired month and press the PLAY button. The day will now blink “01”. Press the NEXT button to select the desired day and press the PLAY button. The time will now blink. Set the time in the same manner the date was set, using the NEXT and BACK buttons to select the desired values

After the minutes are set, press the PLAY button to save the settings, then the STOP/MENU button to exit Menu mode. The clock will begin running when the time setting is saved.

With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the NEXT button repeatedly until “TIMER” is shown on the display

Press the NEXT button to select “ON” (timer setup)

. Once the hours have been set, press the PLAY button and then set the minutes. Press the PLAY button to set up the recording interval

Press the NEXT button to set the interval time. Press the PLAY button, then press the NEXT button to select the folder to record to

Press the PLAY button to save your settings, then the STOP/MENU button to exit Menu mode.

With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the NEXT button repeatedly until “ALARM” is shown on the display

Press the NEXT button to select “ON” or “V” (Voice). Select “ON” to use the beep tone as alarm or “V” (Voice) to use a recorded file or music file as alarm

7.10.1 Set the alarm with a beep signal

Press the PLAY button briefly to set the alarm time

Press the NEXT button to select the desired hour, then press the PLAY button to select the desired minutes in the same manner. Press the PLAY button to save the settings, then the STOP/ MENU button to exit Menu mode.

7.10.2 Set the alarm with a voice or music file

Press the PLAY button briefly to set the alarm time

Press the NEXT button to select the desired hour, then press the PLAY button to select the desired minutes in the same manner. Press the PLAY button to select the folder

Press the NEXT button to select the folder that contains the desired file. ⑩ Press the PLAY button to save the settings, then the STOP/MENU button to exit Menu mode

7.11 File Preview: Play the First Seconds of Each File

With the Voice Tracer in Stop mode, press the STOP/MENU button for a few moments. Press the NEXT button repeatedly until “SCAN” is shown on the display

Press the NEXT button to change the indicator to “Y”

Press the PLAY/PAUSE button to play the first seconds of each file, starting with the first file of the current folder

7.12 Format: Delete All Files

D This function deletes all files on the Voice Tracer, including all programmed FM radio stations! With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the NEXT button repeatedly until “FRMAT” is shown on the display

Press the NEXT button to change the indicator to “Y”

User manual Press the PLAY button to format the Voice Tracer and to delete all files

7.13 Display the Firmware Version and Release Date

With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the NEXT button repeatedly until “VER” is shown on the display

D This function is available only in voice folders. Stop at the point where you want to split the file. With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the BACK button twice. “SPLIT” is shown on the

Press the NEXT button to change the indicator to “Y”

Press the PLAY button, then the STOP/MENU button to exit Menu mode. D It is not possible to split a file when the Voice Tracer memory is full or when there are 99 files in the respective folder

7.15 Automatically Record to a New File Every 30/60

Minutes D This function is available only in voice folders. With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the BACK button once. “DIVIDE” is shown on the display

Press the NEXT button to change the indicator to “Y”

7.17 Automatic Programming (7890 only)

D This function is available only in FM Radio mode. With the Voice Tracer in FM Radio mode, press the STOP/MENU button for a few moments. Press the BACK button briefly twice. “AUTO” and “FM” are shown on the display

Press the NEXT button to change the indicator to “Y”

Press the PLAY button to begin automatically saving FM radio channels. D Once the entire FM band has been scanned, the Voice Tracer will return to FM Radio mode. Press the STOP/MENU button to exit Automatic Programming mode.

7.18 Select FM Radio Output Through Earphone or

Speaker (7890 only) D This function is available only in FM Radio mode. The earphone must be connected even when using the speaker.

Press the PLAY button to set the automatic division settings

7.16 Stereo/Mono Radio Sound Selection (7890 only)

D This function is available only in FM Radio mode. With the Voice Tracer in FM Radio mode, press the STOP/MENU button for a few moments. Press the BACK button briefly 3 times. “STEREO” is shown on the display. Press the PLAY button briefly. “STEREO” blinks on the display

Press the NEXT button to select “MNO” (mono)

User manual With the Voice Tracer in FM Radio mode, press the STOP/MENU button for a few moments. Press the BACK button briefly once. “OUTPUT” and “FM” are shown on the display

Press the NEXT button to select “SP”

7.19 Firmware Upgrade

Download the firmware update for your Voice Tracer model number from www.philips.com/dictation > Support Center > Software Downloads. Extract the file and place it in the Digital Voice Tracer root directory. With the Voice Tracer in Stop mode, press the STOP/ MENU button for a few moments. Press the BACK button once. “UPGRAD” is shown on the display

Press the NEXT button to change the indicator to “Y”

8 Warnings Do not attempt to open, repair, or modify the Voice Tracer. Do not use the Voice Tracer where the use of electronic devices is prohibited (such as in aircraft, etc.). Do not put the Voice Tracer or its accessories in your mouth. Do not immerse the Voice Tracer or spill liquids on it. Do not expose the Voice Tracer or its accessories to shocks, as this may cause malfunctions. Do not apply excessive force to the LCD display, as this may damage the display or cause malfunctions. Do not expose the Voice Tracer to direct sunlight or any source of heat for a prolonged period. Remove the batteries if the Voice Tracer will not be used for a long period of time. Do not pull attached earphone, micro-phone, or USB cables with excessive force.

321User manual 9 Troubleshooting LCD is blank Possible cause: The batteries are exhausted The batteries are not inserted correctly Correction: Replace the batteries with new ones Insert the batteries correctly I cannot record anything Possible cause: The Voice Tracer HOLD switch is engaged The batteries are exhausted The maximum number of recordings has been reached or the recording capacity is full Correction: Slide the HOLD switch to the O position Replace the batteries with new ones

Delete some recordings or move recordings to an external device I cannot play recordings Possible cause: The Voice Tracer HOLD switch is engaged The batteries are exhausted Nothing has been recorded yet The volume is at the lowest setting Correction: Slide the HOLD switch to the O position Replace the batteries with new ones Check the number of recordings Adjust the volume I cannot stop, pause, play or record Possible cause: The Voice Tracer HOLD switch is engaged Correction: Slide the HOLD switch to the O position

I cannot hear anything from the speaker Possible cause: The earphones are plugged in The volume is at the lowest setting Correction: Remove the earphones Adjust the volume I cannot hear anything from the earphones Possible cause: The earphones are not plugged in properly The volume is at the lowest setting Correction: Plug in the earphones properly Adjust the volume

7.19 Firmware-upgrade

7.19 Firmware Upgrade

• Disclaimer and Notices Philips performs extensive testing with the most popular configurations. However, since PC add-ons and device drivers are updated continually, conflict-free operation cannot be guaranteed. This device complies with Part 5 of the FCC Rules. Operation is subject to the following two conditions: ) This device may not cause harmful interference.

2) This device must accept any interference received, including interference that may cause undesired operation.

Trade Name: Philips Digital Voice Tracer 7780 / 7790 / 7890 Responsible Party: Philips Speech Processing Declaration of Conformity Tested to comply with FCC standards FOR HOME OR OFFICE USESpecifications are subject to change without notice. Trademarks are the property of Royal Philips Electronics or their respective owners. © 2007 Royal Philips Electronics. All rights reserved. Document version 1.0, 2007/06/30. Discover the comprehensive range of high-end dictation products from Philips www.philips.com/dictation