MEMO 99II - Voice recorder OLYMPIA - Free user manual and instructions

Product Type	Voice Recorder
Brand	Olympia
Model	MEMO 99II
Dimensions (H × W × D)	115 × 40 × 20 mm
Weight (without batteries)	50 g
Power Supply	2 AAA batteries (3 V)
Internal Memory	2 GB flash
External Memory	SD/SDHC card up to 8 GB
Recording Qualities	HP (46 h), MP (69 h), SP (138 h), LP (540 h)
Maximum Recording Time	540 hours (LP mode)
Battery Life	15 h recording, 12 h playback
Speaker	0.2 W (8 Ω)
Output Power	100 mW
Microphone	Built-in + external (MIC jack)
Earphone	EAR jack (headset/earphone)
Connectivity	USB 2.0
File Formats	*.wav
Main Functions	Recording, playback, repeat, VOX, split, cut, erase, hold
Folders	4 folders (A, B, C, D), 99 messages max per folder
Total Number of Messages	396 maximum
Care and Cleaning	Wipe with a soft dry cloth. Avoid moisture, dust, and chemicals.
Safety	Do not open, do not expose to heat, use only recommended batteries, observe polarity.
Spare Parts and Repairability	Contact Olympia after-sales service. No consumer spare parts.
General Information	Manual available in multiple languages. Use in accordance with standards.

Frequently Asked Questions - MEMO 99II OLYMPIA

How to set the date and time on the Olympia MEMO 99II?

Insert the batteries, the device enters TIME mode. Press the MODE key then hold it to access settings. Use the UP/DOWN keys to navigate and FORWARD/BACK to change year, month, day, hour. Confirm with PLAY/STOP.

How to record a message with the MEMO 99II voice recorder?

Put the device in standby mode, select the recording quality and a folder with the FILE/REPEAT key. Press RECORD/STOP to start, speak into the microphone, then press RECORD/STOP again to stop.

How to activate voice-activated recording (VOX)?

Hold the MODE key until 'SET' appears, then navigate to 'VOX'. Use FORWARD/BACK to enable (ON) or disable (OFF). Confirm with PLAY/STOP.

How to listen to a recorded message?

Turn on the device, go to standby mode. Select the folder with FILE/REPEAT, then the message with UP/DOWN. Press PLAY/STOP to listen. Use ERASE/PAUSE to pause.

How to delete a single message?

Select the message to delete, press ERASE/PAUSE. 'DEL' appears and the message is played. During playback, press ERASE/PAUSE again to confirm deletion.

How to delete all messages in a folder?

Select the folder (A, B, C, D) with FILE/REPEAT. Hold ERASE/PAUSE until 'No d'EL ALL' appears. Use UP/DOWN to choose 'YES', then press PLAY/STOP to confirm.

How to split a message into two?

Select the folder, hold DOWN until 'Edt', choose the message, start playback. Press FILE/REPEAT at the desired point to mark the cut. Confirm with PLAY/STOP. Two messages are created.

How to cut a part of a message?

Select the folder, hold DOWN until 'Edt', start playback. Press ERASE/PAUSE at the beginning ('A St') and at the end ('bEd') of the part to remove, then confirm with PLAY/STOP.

How to use an SD memory card?

Insert an SD or SDHC card into the slot. In standby mode, hold MODE until 'SET', navigate to the memory card icon, enable it (ON) with FORWARD/BACK, confirm with PLAY/STOP.

What to do if the device does not turn on?

Check that the batteries are correctly inserted (observe polarity) and are charged. If the problem persists, remove the batteries for 30 seconds then reinsert them. If the screen remains black, contact customer service.

USER MANUAL MEMO 99II OLYMPIA

Operating Instructions

Mode d'emploi

Aufnehmen

Use in extreme conditions 23

Batteries 23

Rechargeable battery pack 23

Medical equipment 23

Disposal 24

2 Display Indicators 25

3 Operating Elements 26

4 Putting Into Operation 27

Inserting the batteries 27

Microphone 27

Headset 27

5 Settings 28

Setting the date and time 28

Switching on (TIME mode) 29

Switching off 29

Operating modes 29

6 Operation 30

Recording quality 30

Managing messages 31

Recording sensitivity 31

Hold function (key lock) 32

Volume 32

Memory card function 32

Activating/Deactivating the VOX feature (voice detection) 33

Recording 33

Voice-activated recording (VOX) 34

Playing messages 35

Replaying message(s) 36

Replaying message(s) (excerpt) 37

Stopping repeat playback 37

Interrupting repeat playback 37

Erasing messages 37

Erasing all messages 38

Editing messages (splitting) 38

Editing messages (cutting) 39

Formatting the device (delete everything) 39

7 Technical Data 40

Technical data 40

1 Safety Information

Please read this operating instruction manual thoroughly.

Intended use

This digital voice recorder is designed to record all kinds of vocal communication.

Any other use is considered unintended use. Please note that dubbing recorded messages without authorisation is prohibited except for private purposes. Do not use the device while driving a vehicle, motorcycle etc. to prevent the increased risk of an accident through being distracted. Unauthorised modification or reconstruction is not permitted. Under no circumstances open the device or complete any repair work yourself.

Use in extreme conditions

Prevent excessive exposure to smoke, dust, vibration, chemicals, moisture, heat and direct sunlight.

Batteries

tion: The equipment is designed to be operated by batteries. Any other form of power supply is forbidden.

Rechargeable battery pack

Attention when using batteries: Never throw batteries into a fire. Only use batteries of the same type! Pay attention to correct polarity. Incorrect polarity of the batteries represents a risk of explosion during charging.

Medical equipment

Attention: Do not use the voice recorder in the vicinity of medical equipment. Effects on such equipment cannot be fully ruled out.

Safety Information

Disposal

In order to dispose of your device, bring it to a collection point provided by your local public waste authorities (e.g. recycling centre). The adjacent symbol indicates that the device must not be disposed of in normal domestic waste! According to laws on the disposal of electronic and electrical devices, owners are obliged to dispose of old electronic and electrical devices in a separate waste container. Pak-kaging materials must be disposed of according to local regulations.

Batteries must not be disposed of in domestic waste. Special collection containers are provided at certain sites (supermarkets, electric shops).

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2 Display Indicators

A Battery status indicator Play
B Memory locations (files) Recording
C Hours/Minutes/Seconds HOLD (key lock)
D Month/Day SD memory card; page 32
E Recording quality VOX (voice-activated)

recording)

F Year/Messages Replay (current message)

REPEAT ALL Replay (all messages in a file) REMAIN Remaining time during recording

Operating Elements

3 Operating Elements

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1 Microphone 10 LCD display
2 MODE (selection) button 11 Recording active (indicator)
3 UP/DOWN button 12 USB connection port
4 PLAY/STOP button 13 MIC (microphone) jack
5 FORWARD/BACK button 14 EAR (earphone) jack
6 FILE/REPEAT 15 Memory card compartment (file/replay) button
7 Loudspeaker 16 HOLD, key lock on/off
8 ERASE/PAUSE 17 Volume control (erase/pause) button
9 RECORD/STOP button

4 Putting Into Operation

Inserting the batteries

Open the battery compartment by sliding out the cover and removing it.

Insert 2 AAA batteries (not supplied). Pay attention to correct polarity.

Close the battery compartment again.

The charge status of the batteries is indicated in the display.

Note: The recorded messages are retained when the batteries are replaced. However, the date and time must be set again.

Microphone

You can connect an external microphone to the MIC jack on the device. As soon as the microphone is connected, the integrated microphone is deactivated.

Headset

Headset/Earphones can be connected to the EAR jack on the device. As soon as the headset/earphone is connected, the loudspeaker is automatically deactivated.

Settings

5 Settings

Setting the date and time

After inserting the batteries, the device is in TIME mode. 1_M01_D (month, day), 00:00:00 (hr., min., sec.) and year appear in the display. Set the date and time as follows:

While the date and time appear in the display (TIME mode), press the MODE button to close TIME mode. The number of messages, recording quality, duration of message, etc. appear in the display. Press and hold the MODE button to open

the date and time setting process. Press the DOWN button five times until the year appears (09 is preset).

Press the FORWARD or BACK button to set the year. Press the PLAY/STOP button to save the changes.

Press the DOWN button. Use the FORWARD or BACK button to select the month and confirm it by pressing the PLAY/STOP button. Press the FORWARD or BACK button to set the day. Proceed as above (month) to set the time.

Switching on (TIME mode)

Press the PLAY/STOP button to switch the device on and activate TIME mode. The date and time are displayed.

Press the MODE button to switch from TIME mode to Standby mode.

Switching off

If Standby mode is active, press and hold the PLAY/STOP button until TIME mode is activated.

Note: The device switches off automatically if no button is pressed over a period of one minute.

Operating modes

The operating mode displays differ as follows:

Standby mode

• Number of messages
• Recording quality
• Month/Day
• Battery capacity
• Memory location
• Length of the current message

TIME mode

• Battery capacity
• Year
• Month/Day
• Time

Note: All the following operations for programming settings assume that the device is in Standby mode.

Note: Press the MODE button to exit from the programming mode defining all the settings described in this chapter.

Operation

6 Operation

Recording quality

There are four different recording qualities available for selection to record the voice messages.

Recording mode Recording quality Max. recording time

HP (High Play) Best quality possible 46 hours

MP (Medium Play) Very good 69 hours

SP (Standard Play) Good 138 hours

LP (Long Play) For long recording 540 hours

Switch the device to Standby mode and press the MODE button until "SET" appears in the display. Select the required quality using the FORWARD or BACK buttons.

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Confirm the setting selected by pressing the PLAY/STOP button.

Managing messages

The device has 4 files (named A, B, C and D) in which to store the messages. You can store a total of 396 messages or 540 hours in LP mode using all the files (refer to Page 30 “Recording quality”). A max. of 99 messages can be recorded in one file. Proceed as follows to select a file:

Press the FILE/REPEAT button to select the required file/memory location (A, B, C, D). The number in the top right corner of the display indicates the total number of messages recorded in the respective file. The time at the bottom of the display indicates the total recording time of the message selected.

Note: When a message is recorded, the device automatically generates a consecutive number for it, starting with 1. When no more memory space is available, "FULL" appears in the display. Refer to Page 37 to learn how to erase messages.

Recording sensitivity

To set the recording sensitivity, press and hold the MODE button until "SET" appears in the display. Press the UP or DOWN button until MIC:LO/HI appears in the display. Press the FORWARD or BACK button to set the function to

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LO to record sounds the sources of which are near the microphone. Press the FORWARD or BACK button to set the function to HI if you want to record sounds which are further away. Confirm the setting by pressing the PLAY/STOP button.

Operation

Hold function (key lock)

Slide the HOLD control upwards to deactivate all the buttons. A padlock icon appears in the display. Slide the HOLD control back to activate all the buttons again.

Note: The device can still be switched off even if the HOLD function is activated.

Volume

Turn the volume control in the required direction to increase or reduce the volume of the recordings when played.

Memory card function

A memory card (SD or SDHC) can be plugged into the device. Press and hold the MODE button until SET appears in the display. Press the DOWN button three times until the memory card icon appears. This function can be activated or deactivated (ON/OFF) using the FORWARD or BACK buttons.

Confirm the setting selected by pressing the PLAY/STOP button.

Activating/Deactivating the VOX feature (voice detection)

To activate/deactivate "VOX", press and hold the MODE button until "SET" appears in the display.

Press the UP or DOWN button until "VOX" appears in the display.

Use the FORWARD or BACK button to switch the "VOX" function on

or off. Confirm the setting by pressing the PLAY/STOP button.

Recording

The device is equipped with an automatic voice activity detector (VOX) (refer to Page 34 "Voice activity detector (VOX)"). If "VOX" is deactivated (see above), you can record in the normal way.

Set the device to Standby mode and select the recording quality required (refer to Page 30 "Recording quality").

Select a file/memory location by pressing the FILE/REPEAT button (refer to Page 31 "Managing messages").

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If you remove the batteries while recording, the recording

is interrupted. The current recording may be impaired or erased.

The dictation machine requires a few minutes to be able to start recording again in normal operation. “......” appears in the display during this period.

It is recommended to save your recordings on a PC or external data media.

Operation

When in Standby mode, press the RECORD/STOP button. The LED lights up red and the recording timer appears. Speak into the integrated microphone or connect an external microphone to the MIC jack and speak at a normal volume. Press the RECORD/STOP button

Press the PLAY/STOP button to display the time remaining for recording. "REMAIN", together with the remaining time for recording, appears in the display.

Voice-activated recording (VOX)

When “VOX” is activated, the device only records when you speak. If you pause, the device interrupts recording and only resumes when you start speaking again.

"VOX" must be activated (refer to Activating/Deactivating VOX, Page 33). Switch the device on and select the required recording quality (refer to Page 30 "Recording quality").

When the device is in Standby mode, press the FILE/REPEAT button to select a file (A, B, C, D) in which the message should be stored.

Press the RECORD/STOP button, the recording icon lights up and the time indicator for the current recording appears. The LED lights up red. Speak into the microphone integrated or connect an external microphone to the MIC jack. The device begins to record the moment you start to speak. If recording is interrupted, the red LED flashes until recording is resumed. Press the RE-CORD/STOP button again to end recording.

NOTE:

• The first noise activates the recorder and it is possible it will not be recorded.
• The device does not interrupt recording should the volume of the speaker change.
• Recording is interrupted following 2 seconds silence.
• For information on continuous recording, refer to Page 33.
• A distance of approx. 10 cm from the device is considered reasonable for recording at a normal volume (speaking).

Playing messages

Switch the device on, activate Standby mode and press the FILE/REPEAT button to select a file (A, B, C, D).

Press the UP or DOWN button to select the required messages. The message number and length appear in the display.

Operation

Press the PLAY/STOP button to play the current message. Press the RE-CORD/STOP button during playback to check the time and date of recording. While the message is being played back, press the ERASE/PAUSE button to interrupt playback and press again to resume. The mess

To wind forward or back while playing the current message, press the FORWARD or BACK button, respectively. Playback is then speeded up to 10 seconds/s. Press the PLAY/STOP button at the required position to resume playback.

Replaying message(s)

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If you want to replay one or all the messages, press and hold the FILE/REPEAT button while a message is being played until "RE-PEAT" (replay one message) appears in the display. Press and hold the FILE/REPEAT button

again until “REPEAT ALL” (replay all messages) appears in the display. The device replays one or all the messages from the file displayed. To deactivate the replay function, press and hold the FILE/REPEAT button.

Replaying message(s) (excerpt)

In order to replay a specific excerpt from a message, press the FILE/RE-PEAT button while a message is being played. "A" appears in the display indicating you have marked a starting point. Press the FILE/RE-PEAT button again at the end of the excerpt of the message. "B" appears in the display indicating you have marked the end point.

Stopping repeat playback

To stop the message being replayed, press the PLAY/STOP button.

Interrupting repeat playback

To interrupt playback, press the ERASE/PAUSE button. "PAUSE" appears in the display. Press the ERASE/PAUSE button again to resume playback. The messages is not deleted.

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Erasing messages

Select the message to be deleted and press the ERASE/PAUSE button. "DEL" appears in the display and the messages is played. Press the ERASE/PAUSE button again while the message is playing in order to delete the messages.

Operation

Erasing all messages

Select the file to be deleted (A, B, C, D), press and hold the ERASE/PAUSE button until "No dEL ALL" appears in the display. Press the UP or DOWN button until "YES" appears in the display. Press the PLAY/STOP button to delete all the messages in the selected file.

Note: Deleted messages cannot be restored.

Editing messages (splitting)

Select the required file and then press and hold the DOWN button (1) until "Edt" appears in the display. Select a message. Press the PLAY/STOP button (2) to play the message.

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While it is playing, press the FILE/REPEAT button (3) to set a cut. The messages is cut at this point. Press the PLAY/STOP button (2) to confirm the action. Two messages are thus produced from one message.

Editing messages (cutting)

Select the required file. Press and hold the DOWN button (1) until "Edt" appears in the display. Select a message and press the PLAY/STOP button (2) to play the message.

While the message is playing, press the ERASE/PAUSE button (4) to define a starting point. "A St" appears in the display. Press the ERASE/PAUSE button (4) to define an end point. "bEd" appears in the display. Press the PLAY/STOP button (2) to confirm the process. The part of the message between the start and end points is cut.

Formatting the device (delete everything)

Press and hold the MODE button until "SET" appears in the display. Press the DOWN button until "FoR" appears in the display.

Use the FORWARD or BACK button to select "Yes". Then press and hold the PLAY/STOP button. All the data and messages stored on the device are deleted.

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Note: Select "No" if you do not want to format the device.

Note: Formatting the device cannot be reverted.

Note: Formatting takes approx. 20 seconds; none of the buttons function during this period.

Note: Deleted data cannot be restored.

Technical Data

7 Technical Data

Technical data

Type of memory 2 GB integrated Flash memory, SD

and SDHC memory cards can be used (up to 8 GB)

Max. recording time 540 hours in LP mode

Loudspeaker 0.2 W (8 Ohm)

Output power 100 mW

Current source 3 V, 2 x AAA batteries

Runtime 15 hours for recording

12 hours for playback at half volume

Dimensions 115 (H) x 40 (W) x 20 (D) mm

Weight (without batteries) 50 g

USB 2.0

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Recordings are stored as *.wav files. You can connect the device to a computer with the aid of a USB cable and save, edit, compress, etc. the recordings. The necessary software can be downloaded from the Internet.

Olympia accepts no guarantee in respect of programmes from third-party suppliers.

Table des matières

Piles rechargeables 42

13 Prise MIC (microphone)

5 Touche AVANCE/RECUL

FR

Enregistrement

Funzionamento

Registrare

Manejo

Grabación

Repetir mensaje(s)

Formatear el aparato (borrar TODO)

Opnemen

Berichten herhalen (fragment)

MP (Medium Play) Velmi dobrá 69 hod.

SP (Standard Play) Dobrá 138 hod.

Obsluha

Nahrávání

Declaration of Conformity

in accordance with the Directive 2004/108/EEC

OLYMPIA Business Systems GmbH

Hersteller / Verantwortliche Person // The manufacturer / responsible person

declares that the product:

Memo 99 II

Harmonised standards applied

EN 55024: 1998 + A2: 2003

Anachrift

Olympia Business Systems GmbH

Address

Place & date of issue

Name and signature