MFC-490CW - Imprimante multifonction BROTHER - Notice d'utilisation et mode d'emploi gratuit

Type de produit	Imprimante multifonction (impression, copie, numérisation, fax)
Technologie d'impression	Jet d'encre
Résolution d'impression	6000 x 1200 dpi
Vitesse d'impression	Jusqu'à 35 pages par minute (noir), 28 pages par minute (couleur)
Connectivité	USB 2.0, Ethernet, Wi-Fi
Fonctions principales	Impression recto verso automatique, numérisation vers e-mail, copie, fax
Alimentation électrique	AC 100-240V, 50/60Hz
Dimensions approximatives	400 x 360 x 150 mm
Poids	8,5 kg
Compatibilités	Windows, macOS, Linux
Type de cartouches	Cartouches d'encre individuelles (noir, cyan, magenta, jaune)
Entretien et nettoyage	Nettoyage des têtes d'impression via le logiciel, remplacement des cartouches d'encre
Pièces détachées et réparabilité	Disponibilité de cartouches, rouleaux d'alimentation et pièces de maintenance
Sécurité	Protection contre les surcharges, conformité aux normes de sécurité électrique
Informations générales	Garantie de 2 ans, support technique disponible

FOIRE AUX QUESTIONS - MFC-490CW BROTHER

Comment installer le pilote de l'imprimante BROTHER MFC-490CW ?

Pour installer le pilote de l'imprimante BROTHER MFC-490CW, téléchargez le dernier pilote depuis le site web de Brother. Exécutez le fichier téléchargé et suivez les instructions à l'écran pour compléter l'installation.

Que faire si l'imprimante ne s'allume pas ?

Assurez-vous que l'imprimante est correctement branchée sur une prise électrique fonctionnelle. Vérifiez également que le câble d'alimentation est en bon état et bien connecté à l'imprimante.

Comment résoudre un problème d'impression floue ?

Pour résoudre un problème d'impression floue, vérifiez le niveau d'encre et remplacez les cartouches si nécessaire. Effectuez également un nettoyage des têtes d'impression via le menu de l'imprimante.

L'imprimante ne reconnaît pas le papier, que faire ?

Assurez-vous que le papier est correctement chargé dans le bac et qu'il est de la bonne taille. Vérifiez également qu'il n'y a pas de bourrage papier et que les rouleaux d'alimentation ne sont pas sales.

Comment réinitialiser l'imprimante BROTHER MFC-490CW ?

Pour réinitialiser l'imprimante, éteignez-la, puis maintenez enfoncé le bouton 'Go' tout en la rallumant. Continuez à maintenir le bouton jusqu'à ce que tous les voyants s'allument, puis relâchez-le.

Que faire si l'imprimante ne se connecte pas au réseau Wi-Fi ?

Vérifiez que le réseau Wi-Fi est actif et que vous avez entré correctement le mot de passe. Vous pouvez également essayer de redémarrer l'imprimante et le routeur, puis réessayer la connexion.

Comment remplacer les cartouches d'encre ?

Pour remplacer les cartouches d'encre, ouvrez le couvercle de l'imprimante, retirez la cartouche usagée et insérez la nouvelle en veillant à bien l'enclencher. Refermez le couvercle une fois terminé.

Comment imprimer depuis un smartphone ?

Téléchargez l'application Brother iPrint&Scan sur votre smartphone. Assurez-vous que votre imprimante et votre appareil sont connectés au même réseau Wi-Fi, puis suivez les instructions dans l'application pour imprimer.

Que faire si l'imprimante affiche un message d'erreur ?

Consultez le manuel de l'utilisateur pour le code d'erreur affiché. Souvent, un simple redémarrage de l'imprimante peut résoudre le problème. Si l'erreur persiste, contactez le support technique de Brother.

Comment scanner un document avec l'imprimante BROTHER MFC-490CW ?

Placez le document sur le scanner, puis sélectionnez l'option 'Scanner' sur le panneau de contrôle de l'imprimante. Suivez les instructions à l'écran pour choisir le format et l'emplacement de sauvegarde.

MODE D'EMPLOI MFC-490CW BROTHER

USER'S GUIDE

Line drawing of a printer with control panel and paper feed (no text or symbols)

MFC-490CW

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-490CW

Serial Number: 1

Date of Purchase: ____

Place of Purchase:

1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

■ may serve as confirmation of the purchase date of your product should you lose your receipt; and
■ may support an insurance claim by you in the event of product loss covered by insurance.

Approval Information and Compilation and Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

EC Declaration of Conformity under the R & TTE Directive

brother

EC Declaration of Conformity

Manufacturer

Brother Industries, Ltd.

15-1, Naeshiro-cho, Mizuho-ku, Nagoya 467-8561, Japan

Plant

Brother Industries (Shen Zhen) Ltd

G02414-1, Bao Chang Li Bonded Transportation Industrial Park,

Bao Long Industrial Estate, Longgang, Shenzhen, China

Herewith declare that:

Products description : Facsimile Machine

Model Name : MFC-490CW

is in conformity with provisions of the R & TTE Directive (1999/5/EC) and we declare compliance with the following standards :

Standards applied :

Harmonized : Safety EN60950-1:2001+A11:2004

EMC EN55022: 2006 Class B

EN55024: 1998 +A1: 2001 +A2: 2003

EN61000-3-2: 2006

EN61000-3-3: 1995 +A1: 2001 +A2: 2005

Radio EN301 489-1 V1.6.1

EN301 489-17 V1.2.1

EN300 328 V1.7.1

Year in which CE marking was first affixed : 2008

Issued by : Brother Industries, Ltd.

Date : 20th March, 2008

Place : Nagoya, Japan

Signature :

Junji Shiota

General Manager

Quality Management Dept.

Printing & Solutions Company

Table of Contents

Section I General

1 General Information 2

Using the documentation....2

Symbols and conventions used in the documentation ....2

Accessing the Software User's Guide and Network User's Guide ....3

Viewing Documentation....3

Accessing Brother Support (For Windows ^® ) 5

Control panel overview 6

LCD screen indications....8

Basic Operations 8

2 Loading paper and documents 9

Loading paper and other print media....9

Loading envelopes and postcards....11

Loading photo paper....13

Removing small printouts from the machine 14

Printable area 14

Acceptable paper and other print media....15

Recommended print media 15

Handling and using print media 15

Choosing the right print media....17

Loading documents 19

Using the ADF 19

Using the scanner glass 19

Scannable area 20

3 General setup 21

Power Save mode 21

Putting your machine in Power Save mode....21

Bringing your machine out of Power Save mode 21

Power Save setting....21

Mode Timer....22

Paper settings....22

Paper Type 22

Paper Size 23

Volume Settings....23

Ring Volume 23

Beeper Volume....24

Speaker Volume 24

Automatic Daylight Savings Time....24

Sleep Mode 25

LCD screen....25

LCD Contrast 25

Setting the backlight brightness....25

Setting the Dim Timer for the backlight 26

Setting the Wallpaper 26

4 Security features 27

TX Lock....27

Setting and changing the TX Lock password 27

Turning TX Lock on/off 28

Section II Fax

5 Sending a Fax 30

Entering Fax mode ....30

Faxing from the ADF 30

Faxing from the scanner glass ....31

Faxing Letter size documents from the scanner glass ....31

Colour fax transmission 31

Cancelling a fax in progress ....31

Broadcasting (Monochrome only)....32

Cancelling a Broadcast in progress....32

Additional sending operations....33

Sending faxes using multiple settings 33

Contrast 33

Changing fax resolution....34

Dual access (Monochrome only) 34

Real time transmission ....34

Overseas Mode 35

Delayed Faxing (Monochrome only)....35

Delayed Batch Transmission (Monochrome only) 35

Checking and cancelling waiting jobs....35

Setting your changes as a new default....36

Restoring all settings to the factory settings 36

Sending a fax manually ....36

Out of Memory message ....36

6 Receiving a Fax

37

Receive modes....37

Choose the Receive Mode 37

Using receive modes 38

Fax only 38

Fax/Tel....38

Manual....38

External TAD 38

Receive mode settings 39

Ring Delay 39

F/T Ring Time (Fax/Tel mode only)....39

Fax Detect 40

Memory Receive (Monochrome only)....40

Fax Forwarding....40

Fax Storage 41

PC Fax Receive....41

Turning off Memory Receive Operations....42

Changing Memory Receive Operations....43

Additional receiving operations....43

Printing a reduced incoming fax 43

Out of Paper Reception....44

Printing a fax from the memory 44

Remote Retrieval 44

Setting a Remote Access Code....44

Using your Remote Access Code....45

Remote Fax commands 46

Retrieving fax messages 47

Changing your Fax Forwarding number 47

7 Telephone and External devices 48

Voice operations....48

Tone or Pulse 48

Fax/Tel mode 48

Fax/Tel mode in Power Save condition 48

Telephone services....49

Caller ID (U.K. and Ireland only)....49

Setting the Telephone Line Type....49

BT Call Sign (U.K. only)....50

Connecting an external TAD (telephone answering device)....51

Connections....52

Recording outgoing message (OGM) on an external TAD....52

Multi-line connections (PBX) 52

External and extension telephones....53

Connecting an external or extension telephone 53

Operation from extension telephones....53

Using extension telephones (U.K. only) 54

Using a cordless external telephone 55

Using remote codes....55

8 Dialling and storing numbers 56

How to Dial ....56

Manual dialling....56

Speed Dialling 56

Search 56

Fax Redial 56

Outgoing Call history 57

Caller ID history 57

Storing numbers 58

Storing a pause 58

Storing Speed Dial numbers....58

Changing Speed Dial names or numbers....60

Setting up groups for broadcasting....60

Combining Quick Dial numbers 62

9 Printing Reports 63

Fax reports....63

Transmission Verification Report....63

Fax Journal (activity report) 63

Reports 64

How to print a report....64

10 Polling 65

Polling overview....65

Polling receive 65

Setup to receive polling 65

Setup to receive polling with secure code 65

Setup to receive delayed polling....66

Sequential polling (Monochrome only) 66

Polled transmit (Monochrome only) 67

Setup for polled transmit....67

Setup for polled transmit with secure code....67

Section III Copy

11 Making copies 70

How to copy....70

Entering Copy mode....70

Making a single copy 70

Making multiple copies 70

Stop copying....70

Copy settings....71

Changing copy speed and quality 71

Enlarging or reducing the image copied 72

Making N in 1 copies or a poster (Page Layout) 72

Sorting copies using the ADF 74

Adjusting Brightness and Contrast 74

Paper Options....75

Book Copy 75

Watermark Copy....76

Setting your changes as a new default....77

Restoring all settings to the factory settings....77

'Out of Memory' message....78

Section IV Direct Photo Printing

12 Printing photos from a memory card or USB Flash memory drive 80

PhotoCapture Center™ Operations....80

Printing from a memory card or USB Flash memory drive without a PC.....80

Scanning to a memory card or USB Flash memory drive without a PC .....80

Using PhotoCapture Center™ from your computer....80

Using a memory card or USB Flash memory drive 80

Memory cards or a USB Flash memory drive folder structure....81

Getting started 82

Entering PhotoCapture mode 83

Print Images....83

View Photo(s) 83

Print Index (Thumbnails) 84

Printing Photos 84

Enhance Photos 85

Search by Date 88

Print All Photos 89

Slide show 89

Trimming....90

DPOF printing....90

PhotoCapture Center™ print settings....91

Print Speed and Quality....92

Paper options 92

Adjusting Brightness, Contrast and Colour....93

Cropping 94

Borderless printing....95

Date Print....95

Setting your changes as a new default....95

Restoring all settings to the factory settings 95

Scan to a memory card or USB Flash memory drive 96

Entering Scan mode....96

How to scan to a memory card or USB Flash memory drive....96

How to change the file name....97

How to set a new default 97

How to reset to factory settings 98

Understanding the Error Messages....98

13 Printing photos from a camera 99

Printing photos directly from a PictBridge camera....99

PictBridge requirements 99

Setting your digital camera 99

Printing Images....100

DPOF printing....100

Printing photos directly from a digital camera (without PictBridge)....101

Printing Images....101

Understanding the Error Messages....102

Section V Software

14 Software and Network features 104

Section VI Appendixes

A Safety and Legal 106

Choosing a location....106

To use the machine safely....107

Important safety instructions....111

IMPORTANT - For your safety 112

LAN connection 112

Radio interference 112

EU Directive 2002/96/EC and EN50419....113

International ENERGY STAR ^® Compliance Statement ...... 113

Legal limitations for copying 114

Trademarks....115

B Troubleshooting and Routine Maintenance 116

Troubleshooting 116

If you are having difficulty with your machine....116

Dial Tone detection....122

Telephone line interference....122

Error and Maintenance messages....123

Error animations display 128

Transferring your faxes or Fax Journal report 128

Document jam 129

Printer jam or paper jam....130

Routine maintenance....133

Replacing the ink cartridges .... 133

Cleaning the outside of the machine 135

Cleaning the scanner glass 136

Cleaning the machine printer platen....137

Cleaning the paper pick-up roller....137

Cleaning the print head 138

Checking the print quality 138

Checking the print alignment....139

Checking the ink volume 140

Machine Information 140

Checking the serial number....140

Packing and shipping the machine....140

C Menu and Features 143

On-screen programming....143

Menu table....143

Memory storage....143

Mode and menu keys 143

Menu table....144

Entering Text 161

D Specifications 162

General 162

Print media....164

Fax....165

Copy 167

PhotoCapture Center™ 168

PictBridge 169

Scanner 170

Printer 171

Interfaces 172

Computer requirements....173

Consumable items 174

Network (LAN) 175

Wireless one-push configuration 176

E Glossary 177

F Index 181

General

General Information 2

Loading paper and documents 9

General setup 21

Security features 27

1

General Information

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation

The following symbols and conventions are used throughout the documentation.

Bold

Bold typeface identifies specific buttons on the machine's control panel, or on the computer screen.

Italics

Italicized typeface emphasizes an important point or refers you to a related topic.

Courier New

Text in the Courier New font identifies messages on the LCD of the machine.

Warnings tell you what to do to prevent possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Electrical Hazard icons alert you to possible electrical shock.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Accessing the Software User's Guide and Network User's Guide

This User's Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User's Guide and Network User's Guide that are on the CD-ROM.

Viewing Documentation

Viewing Documentation (For Windows®)

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User's Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

1 Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive.

2 If the model name screen appears, click your model name.

3 If the language screen appears, click your language. The CD-ROM Main Menu will appear.

Macromedia Flash Player 8 brother Multi-Function Center ® Top Menu Install MFL-Pro Suite Full Driver & Software Package Documentation Advanced Additional Applications Brother Support On-Line Registration © 2001-2007 Brother Industries, Ltd. All rights reserved Back Exit

Note

If this window does not appear, use Windows® Explorer to run the start.exe program from the root directory of the Brother CD-ROM.

4 Click Documentation.
5 Click the documentation you want to read.

HTML documents: Software User's Guide and Network User's Guide in HTML format.

This format is recommended for viewing on your computer.

■ PDF documents: User's Guide for stand-alone operations, Software User's Guide and Network User's Guide in PDF format.

This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide

Scanning
(For Windows ^® 2000 Professional/Windows ^® XP and Windows Vista ^® )
ControlCenter3
(For Windows ^® 2000 Professional/Windows ^® XP and Windows Vista ^® )
■ Network Scanning

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides

The complete ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application.

How to find Network setup instructions

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network User's Guide.

Viewing Documentation (For Macintosh®)

1 Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear.

MFL-Pro Suite Start Here OSX Presto! PageManager Utilities Documentation Brother Solutions Center On-Line Registration

2 Double-click the Documentation icon.
3 Double-click your language folder.
4 Double-click top.html to view the Software User's Guide and Network User's Guide in HTML format.

English html top.html

5 Click the documentation you want to read:

■ Software User's Guide
■ Network User's Guide

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide

Scanning
(For Mac OS ^® X 10.2.4 or greater)
ControlCenter2
(For Mac OS ^® X 10.2.4 or greater)
■ Network Scanning
(For Mac OS ^® X 10.2.4 or greater)

Presto!® PageManager® User's Guide

- The complete Presto!® PageManager® User's Guide can be viewed from the Help selection in the Presto!® PageManager® application.

How to find Network setup instructions

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network User's Guide.

Accessing Brother Support (For Windows®)

You can find all the contacts you will need, such as Web support (Brother Solutions Center).

- Click Brother Support on the main menu. The following screen will appear:

Macromedia Flash Player 8 brother Multi-Function Center ® Top Menu Brother Support Brother Home Page Brother Solutions Center Supplies Information Brother CreativeCenter © 2001-2007 Brother Industries, Ltd. All rights reserved Back Exit

■ To access our web site (http://www.brother.com), click Brother Home Page.
For the latest news and product support information (http://solutions.brother.com), click Brother Solutions Center.
■ To visit our web site for original Brother Supplies (http://www.brother.com/original/), click Supplies Information.
■ To access the Brother CreativeCenter (http://www.brother.com/creativecenter/) for FREE photo projects and printable downloads, click Brother CreativeCenter.
■ To return to the main page, click Back or if you have finished, click Exit.

Control panel overview

Power Save 1 2 ABC 3 DEF 4 GHI 5 JKL 6 MNO 7 PQRS 8 TUV 9 WXYZ ¥ 0 # 8 MFC-490CW Mem. 12:4 21.12.20 WireLESS 1 2

1 Fax and telephone keys:

Redial/Pause

Redials the last 30 numbers called. It also inserts a pause when programming quick dial numbers.

Tel/R

This key is used to have a telephone conversation after picking up the external handset during the F/T pseudo-ring.

Also, when connected to a PBX, you can use this key to gain access to an outside line or to transfer a call to another extension.

2 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.

3 Mode keys:

Fax

Lets you access Fax mode.

Scan

Lets you access Scan mode.

Copy

Lets you access Copy mode.

Photo Capture

Lets you access PhotoCapture Center™ mode.

4 Menu keys:

Volume keys

When the machine is idle, you can press these keys to adjust the ring volume.

■ Speed Dial key

[NO TEXT]

▲

Lets you store, look up, and dial numbers that are stored in the memory.

or

Press to scroll backward or forward to a menu selection.

Also, press to choose options.

FC-490CW Mem. 12:45 21.12.2009 WIRELESS Fax Scan Copy Photo Capture 7 Ink Management Menu Clear/Back OK 3 4 5 Stop/Exit Colour Start Mono

▲ or ▼

Press to scroll through the menus and options.

Menu

Access the main menu.

Clear/Back

Press to delete characters or to go back to the previous menu level.

OK

Choose a setting.

5 Start keys:

Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono depending on the scanning setting in the ControlCenter software).

6

Stop/Exit

Stops an operation or exits from a menu.

7 Ink Management

Lets you clean the print head, check the print quality, and check the available ink volume.

8 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

Also, you can adjust the angle of the LCD by lifting it.

9 Power Save

Lets you put the machine into Power Save mode.

LCD screen indications

The LCD shows the current machine status when the machine is idle.

1 2 3 4 Mem. Fax 12:45 21.12.2009 01 5

1 Wireless Status

A four level indicator shows the current wireless signal strength if you are using a wireless connection.

2 Memory Status

Lets you see the available memory in the machine.

3 Ink indicator

Lets you see the available ink volume.

4 Current Receive Mode

Lets you see the current receive mode.

Fax (Fax only)
■ F/T (Fax/Tel)
■ TAD (External TAD)
■ Mnl (Manual)

5 Faxes in memory

Shows how many received faxes are in the memory.

Basic Operations

The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds.

1 Press Menu.

2 Press ▲ or ▼ to choose General Setup.

General Setup Fax Network Print Reports Machine Info. Initial Setup MENU Select & Press OK

Press OK.

3 Press ▲ or ▼ to choose Mode Timer.

General Setup Mode Timer 2 Mins Paper Type Plain Paper Paper Size A4 Volume Auto Daylight On MENU Select & Press OK

4 Press ◀ or ▶ to choose 30Secs.

General Setup Mode Timer 30Secs Paper Type Plain Paper Paper Size A4 Volume Auto Daylight On MENU Select & Press OK

Press OK.

You can see the current setting on the LCD:

General Setup Mode Timer 30Secs Paper Type Plain Paper Paper Size A4 Volume Auto Daylight On MENU Select & Press OK

5 Press Stop/Exit.

2

Loading paper and documents

Loading paper and other print media

Note

To print on 10 x 15 cm or Photo L paper, you must use the photo paper tray. (See Loading photo paper on page 13.)

1 If the paper support flap is open, close it, and then close the paper support. Pull the paper tray completely out of the machine.

Line drawing of a printer with an open drawer showing internal compartments (no text or symbols)

2 Lift the paper tray cover (1).

1

3 With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.

Technical diagram showing three steps of a device assembly with labeled components and directional arrows indicating movement or assembly.

Note

When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.

Technical diagram showing a device's internal structure with an inset magnified view highlighting a hand holding a component.

4 Fan the stack of paper well to avoid paper jams and misfeeds.

Line drawing of two hands holding a folded paper or document (no text or symbols)

Note

Always make sure that the paper is not curled or wrinkled.

5 Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray.

Technical line drawing of a mechanical component with cross-sectional view and checkmark annotations (no text or symbols)

6 Gently adjust the paper side guides (1) to the paper with both hands. Make sure the paper side guides touch the sides of the paper.

Line drawing of hands installing or adjusting a device casing with arrows indicating assembly (no text or symbols present)

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

7 Close the paper tray cover.

Technical line drawing of a mechanical component with an open lid and internal structure, showing a downward arrow indicating a process or assembly (no text or symbols present)

8 Slowly push the paper tray completely into the machine.

Line drawing of a printer being inserted into a device (no text or symbols present)

9 While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2).

Diagram of a printer with labeled parts showing internal components and a paper feeding mechanism

Note

Do not use the paper support flap for Legal paper.

Loading envelopes and postcards

About envelopes

■ Use envelopes that weigh between 80 to 95 g/m ^4 .
■ Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes.

CAUTION

DO NOT use any of the following types of envelopes, as they will cause paper feed problems:

• That are of a baggy construction.
- That are embossed (have raised writing on them).
• That have clasps or staples.
• That are pre-printed on the inside.

Glue	Double flap

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

How to load envelopes and postcards

Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible.

Note

If envelopes or postcards are ‘double-feeding’, put one envelope or postcard in the paper tray at a time.

Illustration of a hand pressing down on a stack of papers with a downward arrow (no text or symbols)

Illustration of two hands holding a folded fabric or material, with arrows indicating downward force (no text or symbols)

Line drawing of two hands holding a rectangular object with an arrow indicating direction (no text or symbols)

2 Put envelopes or postcards in the paper tray with the address side down and the leading edge (top of the envelopes) in first. With both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or postcards.

Technical diagram showing two steps of a device operation with labeled parts and directional arrows indicating movement or assembly.

If you have problems when printing on envelopes, try the following suggestions:

1 Make sure the flap is either to the side of the envelope or to the back edge of the envelope when printing.
2 Adjust the size and margin in your application.

Technical line drawing of an open mechanical device casing with internal compartments and a highlighted section (no text or symbols)

Technical line drawing of a mechanical device interior with no visible text or symbols

Loading photo paper

Use the photo paper tray which has been assembled on the top of the paper tray cover to print on Photo (10 × 15 cm) and Photo L size paper. When you use the photo paper tray, you do not have to take out the paper that is in the tray beneath it.

1 Squeeze the blue photo paper tray release button (1) using your right index finger and thumb and push the photo tray forward until it clicks into the photo printing position (2).

Diagram showing two steps of a device repair or installation, labeled 1 and 2, with hand positions and arrows indicating process flow.

Photo Paper Tray

2 Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size.

Technical diagram showing a mechanical assembly with labeled parts and directional arrows indicating movement or force.

3 Put the photo paper into the photo paper tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper.

Note

• Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.
• Always make sure that the paper is not curled or wrinkled.

4 When you have finished printing photos return the photo paper tray to the normal printing position. Squeeze the blue photo paper tray release button (1) using your right index finger and thumb and pull the photo tray backward until it clicks (2).

Diagram illustrating a mechanical assembly process with labeled parts and directional arrows indicating movement or force.

Removing small printouts from the machine

When the machine ejects small paper onto the paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

Line drawing of a printer with a close-up view of its internal structure (no text or symbols)

Printable area

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on. (See Printing for Windows ^® or Printing and Faxing for Macintosh ^® in the Software User's Guide on the CD-ROM.)

Cut Sheet Paper

1 3 4 2

Envelopes

3 4 1 | | | | | | | | | | | | | | | | | 2

	Top (1)	Bottom (2)	Left (3)	Right (4)
Cut Sheet	3 mm	3 mm	3 mm	3 mm
Envelopes	12 mm	24 mm	3 mm	3 mm

Note

The Borderless feature is not available for envelopes.

Acceptable paper and other print media

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

• When you print on inkjet paper (coated paper), transparencies and photo paper, be sure to choose the correct print media in the 'Basic' tab of the printer driver or in the Paper Type setting of the menu. (See Paper Type on page 22.)
  ■ When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.
  ■ When you use transparencies or photo paper, remove each sheet at once to prevent smudging or paper jams.
• Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Recommended print media

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using ‘3M Transparency Film’ when you print on transparencies.

Brother paper

Paper Type	Item
A4 Plain	BP60PA
A4 Glossy Photo	BP71GA4
A4 Inkjet (Matte)	BP60MA
10 x 15 cm Glossy Photo	BP71GP

Handling and using print media

■ Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.
- Avoid touching the shiny (coated) side of photo paper. Load photo paper with the shiny side facing down.
■ Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.
- You can only print on both sides of the paper with PC printing. (See Printing for Windows® in the Software User's Guide on the CD-ROM.)

Improper Setup

DO NOT use the following kinds of paper:

- Damaged, curled, wrinkled, or irregularly shaped paper

Diagram showing two abstract geometric shapes with cross marks, no text or symbols present

1 2 mm or greater

• Extremely shiny or highly textured paper
- Paper that cannot be arranged uniformly when stacked
• Paper made with a short grain

Paper capacity of the paper tray

Up to 50 sheets of 80 g/m ^2 A4 paper.

■ Transparencies and photo paper must be picked up from the paper tray one page at a time to avoid smudging.

Choosing the right print media

Paper type and size for each operation

Paper Type	Paper Size		Usage
			Fax	Copy	Photo Capture	Printer
Cut Sheet	Letter	215.9 × 279.4 mm (8 1/2 × 11 in.)	Yes	Yes	Yes	Yes
	A4	210 × 297 mm (8.3 × 11.7 in.)	Yes	Yes	Yes	Yes
	Legal	215.9 × 355.6 mm (8 1/2 × 14 in.)	Yes	Yes	-	Yes
	Executive	184 × 267 mm (7 1/4 × 10 1/2 in.)	-	-	-	Yes
	JIS B5	182 × 257 mm (7.2 × 10.1 in.)	-	-	-	Yes
	A5	148 × 210 mm (5.8 × 8.3 in.)	-	Yes	-	Yes
	A6	105 × 148 mm (4.1 × 5.8 in.)	-	-	-	Yes
Cards	Photo	10 × 15 cm (4 × 6 in.)	-	Yes	Yes	Yes
	Photo L	89 × 127 mm (3 1/2 × 5 in.)	-	-	-	Yes
	Photo 2L	13 × 18 cm (5 × 7 in.)	-	-	Yes	Yes
	Index Card	127 × 203 mm (5 × 8 in.)	-	-	-	Yes
	PostCard 1	100 × 148 mm (3.9 × 5.8 in.)	-	-	-	Yes
	PostCard2(Double)	148 × 200 mm (5.8 × 7.9 in.)	-	-	-	Yes
Envelopes	C5Envelope	162 × 229 mm (6.4 × 9 in.)	-	-	-	Yes
	DLEnvelope	110 × 220 mm (4.3 × 8.7 in.)	-	-	-	Yes
	COM-10	105 × 241 mm (4 1/8 × 9 1/2 in.)	-	-	-	Yes
	Monarch	98 × 191 mm (3 7/8 × 7 1/2 in.)	-	-	-	Yes
	JE4Envelope	105 × 235 mm (4.1 × 9.3 in.)	-	-	-	Yes
Transparencies	Letter	215.9 × 279.4 mm (8 1/2 × 11 in.)	-	Yes	-	Yes
	A4	210 × 297 mm (8.3 × 11.7 in.)	-	Yes	-	Yes

Paper weight, thickness and capacity

Paper Type		Weight	Thickness	No. of sheets
Cut Sheet	Plain Paper	64 to 120 g/m2	0.08 to 0.15 mm	1001
	Inkjet Paper	64 to 200 g/m2	0.08 to 0.25 mm	20
	Glossy Paper	Up to 220 g/m2	Up to 0.25 mm	202
Cards	Photo Card	Up to 220 g/m2	Up to 0.25 mm	202
	Index Card	Up to 120 g/m2	Up to 0.15 mm	30
	PostCard	Up to 200 g/m2	Up to 0.25 mm	30
Envelopes		75 to 95 g/m2	Up to 0.52 mm	10
Transparencies		-	-	10

1 Up to 100 sheets of 80 g/m ^2 paper.
2 For Photo 10×15 cm paper and Photo L paper, use the photo paper tray. (See Loading photo paper on page 13.)

Loading documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF

The ADF can hold up to 15 pages and feeds each sheet individually. Use standard 80 g/m ^2 paper and always fan the pages before putting them in the ADF.

Recommended environment

Temperature:	20°C to 30°C
Humidity:	50% to 70%
Paper:	80 g/m2A4

Document Sizes Supported

Length:	148 to 355.6 mm
Width:	148 to 215.9 mm
Weight:	64 to 90 g/m ^2

How to load documents

CAUTION

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

■ Make sure documents written with ink are completely dry.

1 Unfold the ADF Document Output Support Flap (1).
2 Fan the pages well.
3 Place your documents, face down, top edge first in the ADF until you feel them touch the feed roller.
4 Adjust the paper guides (2) to fit the width of your documents.

Diagram showing printer operation with labeled parts 1 and 2, indicating file transfer or assembly steps.

CAUTION

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

Using the scanner glass

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

Document Sizes Supported

Length:	Up to 297 mm
Width:	Up to 215.9 mm
Weight:	Up to 2 kg

How to load documents

Note

To use the scanner glass, the ADF must be empty.

1 Lift the document cover.
2 Using the document guidelines on the left and top, put the document face down in the upper left corner of the scanner glass.

B5 j6 LTR A4 A4 LTR

Line drawing of an open printer with a paper sheet being inserted, showing the lid and base panel (no text or symbols)

3 Close the document cover.

CAUTION

If you are scanning a book or thick document, DO NOT slam the cover down or press on it.

Scannable area

The scannable area depends on the settings in the application you are using. The figures below show the unscannable area.

1 3 4 2

Usage	Document Size	Top (1) Bottom (2)	Left (3) Right (4)
Fax	Letter	3 mm	4 mm
	A4	3 mm	(Scanner Glass) 3 mm (ADF) 1 mm
	Legal	3 mm	4 mm
Copy	All paper sizes	3 mm	3 mm
Scan	All paper sizes	3 mm	3 mm

3

General setup

Power Save mode

To maintain print quality, prolong print head life, and provide the best ink cartridge economy, you should keep your machine connected to the power at all times.

You can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the Power Save condition, please see the table on page 21. The delayed faxes that have been set up will be sent. You can even retrieve faxes using Remote Retrieval if you are away from your machine. If you want to do other operations, you must take the machine out of Power Save mode.

Note

If you have connected an external telephone or TAD, it is always available.

Putting your machine in Power Save mode

Press and hold down the Power Save key until the LCD shows Shutting Down. The LCD will stay on for a few seconds before going off.

Bringing your machine out of Power Save mode

Press the Power Save key. The LCD shows the date and time.

Note

• Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality.
• You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See Power Save setting on page 21.)

Power Save setting

You can customize the machine's Power Save key. The factory setting is

Fax Receive: On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive: Off.

Press Menu.

Press ▲ or ▼ to choose General Setup. Press OK.

Press ▲ or ▼ to choose P.Save Setting.

Press ◀ or ▶ to choose Fax Receive:Off (or Fax Receive:On). Press OK.

Press Stop/Exit.

On/Off setting	Receive mode	Available operations
Fax Receive: On1 (factory setting)	Fax Only External TAD	Fax Receive Fax Detect Delayed Fax^3 Fax Forward ^3 Fax Storage ^3 PC Fax Receive ^3 Remote Retrieval ^3
	Manual Fax/Tel ^2	Fax Detect Delayed Fax^3
Fax Receive: Off	—	No machine operations will be available other than cleaning the print head.

1 You cannot receive a fax with Mono Start or Colour Start.
2 You cannot receive a fax automatically if you have set the receive mode to Fax/Tel.
3 Set before you switch off the machine.

Mode Timer

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.

1 Press Menu.
2 Press ▲ or ▼ to choose General Setup. Press OK.
3 Press ▲ or ▼ to choose Mode Timer.
4 Press ◀ or ▶ to choose 0Sec, 30Secs, 1Min, 2Mins, 5Mins or Off. Press OK.
5 Press Stop/Exit.

Paper settings

Paper Type

To get the best print quality, set the machine for the type of paper you are using.

1 Press Menu.
2 Press ▲ or ▼ to choose General Setup. Press OK.
3 Press ▲ or ▼ to choose Paper Type.
4 Press ◀ or ▶ to choose Plain Paper, Inkjet Paper, Brother BP71, Other Glossy or Transparency. Press OK.
5 Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Paper Size

You can use five sizes of paper for printing and copying: Letter, Legal, A4, A5 and 10 × 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

1 Press Menu.
2 Press ▲ or ▼ to choose General Setup. Press OK.
3 Press ▲ or ▼ to choose Paper Size.
4 Press ◀ or ▶ to choose A4, A5, 10x15cm, Letter and Legal. Press OK.
5 Press Stop/Exit.

Volume Settings

Ring Volume

You can choose a range of ring volume levels, from High to Off.

While the machine is idle, press ◀◀ or ▶◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀◀▶

Setting the Ring Volume from the menu

1 Press Menu.
2 Press ▲ or ▼ to choose General Setup. Press OK.
3 Press ▲ or ▼ to choose Volume. Press OK.
4 Press ▲ or ▼ to choose Ring.
5 Press ◀ or ▶ to choose Low, Med, High or Off. Press OK.
6 Press Stop/Exit.

Beeper Volume

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from High to Off.

1 Press Menu.
2 Press ▲ or ▼ to choose General Setup. Press OK.
3 Press ▲ or ▼ to choose Volume. Press OK.
4 Press ▲ or ▼ to choose Beeper.
5 Press ◀ or ▶ to choose Low, Med, High or Off. Press OK.
6 Press Stop/Exit.

Speaker Volume

You can choose a range of speaker volume levels, from High to Off.

1 Press Menu.
2 Press ▲ or ▼ to choose General Setup. Press OK.
3 Press ▲ or ▼ to choose Volume. Press OK.
4 Press ▲ or ▼ to choose Speaker.
5 Press ◀ or ▶ to choose Low, Med, High or Off. Press OK.
6 Press Stop/Exit.

Automatic Daylight Savings Time

You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date&Time setting.

1 Press Menu.
2 Press ▲ or ▼ to choose General Setup. Press OK.
3 Press ▲ or ▼ to choose Auto Daylight.
4 Press ◀ or ▶ to choose Off (or On). Press OK.
5 Press Stop/Exit.

Sleep Mode

You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine.

1 Press Menu.
2 Press ▲ or ▼ to choose General Setup. Press OK.
3 Press ▲ or ▼ to choose Sleep Mode.
4 Press ◀ or ▶ to choose 1Min, 2Mins, 3Mins, 5Mins, 10Mins, 30Mins or 60Mins which is the length of time the machine is idle before entering sleep mode. Press OK.
5 Press Stop/Exit.

LCD screen

LCD Contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

1 Press Menu.
2 Press ▲ or ▼ to choose General Setup. Press OK.
3 Press ▲ or ▼ to choose LCD Settings. Press OK.
4 Press ▲ or ▼ to choose LCD Contrast.
5 Press ◀ or ▶ to choose Light, Med or Dark. Press OK.
6 Press Stop/Exit.

Setting the backlight brightness

If you are having difficulty reading the LCD, try changing the brightness setting.

1 Press Menu.
2 Press ▲ or ▼ to choose General Setup. Press OK.
3 Press ▲ or ▼ to choose LCD Settings. Press OK.
4 Press ▲ or ▼ to choose Backlight.
5 Press ◀ or ▶ to choose Light, Med or Dark. Press OK.
6 Press Stop/Exit.

Setting the Dim Timer for the backlight

You can set how long the LCD backlight stays on after the last key press.

1 Press Menu.
2 Press ▲ or ▼ to choose General Setup. Press OK.
3 Press ▲ or ▼ to choose LCD Settings. Press OK.
4 Press ▲ or ▼ to choose Dim Timer.
5 Press ◀ or ▶ to choose 10Secs, 20Secs, 30Secs or Off. Press OK.
6 Press Stop/Exit.

Setting the Wallpaper

You can change the wallpaper.

1 Press Menu.
2 Press ▲ or ▼ to choose General Setup. Press OK.
3 Press ▲ or ▼ to choose LCD Settings. Press OK.
4 Press ▲ or ▼ to choose Wallpaper. Press OK.
5 Press ▲ or ▼ to choose your wallpaper from the four available designs. Press OK.
6 Press Stop/Exit.

4

Security features

TX Lock

TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost.

While TX Lock is On, the following operations are available:

■ Receiving faxes
■ Fax Forwarding (If Fax Forwarding was already On)
■ Remote retrieval (If Fax Storage was already On)
■ PC Fax Receive (If PC Fax Receive was already On)

While TX Lock is On, the following operations are NOT available:

■ Sending faxes
■ Copying
■ PC printing
■ Scanning
■ PhotoCapture
■ Operation from the Control panel

Note

If you forget the TX Lock password, please call your Brother dealer for service.

Setting and changing the TX Lock password

Note

If you have already set the password, you will not need to set it again.

Setting up the password

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Miscellaneous. Press OK.
4 Press ▲ or ▼ to choose TX Lock. Press OK.
5 Enter a 4-digit number for the password. Press OK.
6 When the LCD shows Verify:, re-enter the password. Press OK.
7 Press Stop/Exit.

Changing the password

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Miscellaneous. Press OK.
4 Press ▲ or ▼ to choose TX Lock. Press OK.
5 Press ▲ or ▼ to choose Set Password. Press OK.
6 Enter a 4-digit number for the current password. Press OK.
7 Enter a 4-digit number for a new password. Press OK.
8 When the LCD shows Verify:, re-enter the password. Press OK.
9 Press Stop/Exit.

Turning TX Lock on/off

Turning TX Lock on

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Miscellaneous. Press OK.
4 Press ▲ or ▼ to choose TX Lock. Press OK.
5 Press ▲ or ▼ to choose Set TX Lock. Press OK.
6 Enter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows TX Lock Mode.

Turning TX Lock off

1 Press Menu.
2 Enter the registered 4-digit password. Press OK. TX lock is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

Fax

Sending a Fax 30

Receiving a Fax 37

Telephone and External devices 48

Dialling and storing numbers 56

Printing Reports 63

Polling 65

5

Sending a Fax

Entering Fax mode

When you want to send a fax, or change fax send or receive settings, press the

(Fax) key to illuminate it in blue.

Fax Fax

The LCD shows:

Fax Resolution Contrast Speed Dial Outgoing Call FAX Standard Auto Fax ⇒ Press Start

Press ▲ or ▼ to scroll through the Fax key options. Some functions are only available when sending monochrome faxes.

■ Fax Resolution (See page 34.)
■ Contrast (See page 33.)
■ Speed Dial (See page 56.)
■ Outgoing Call (See page 57.)
- Caller ID hist. (See page 57.)
■ Broadcasting (See page 32.)
■ Delayed Fax (See page 35.)
■ Batch TX (See page 35.)
■ Real Time TX (See page 34.)
■ Polled TX (See page 67.)
■ Polling RX (See page 65.)
■ Overseas Mode (See page 35.)
■ Glass ScanSize (See page 31.)
■ Set New Default (See page 36.)
■ Factory Reset (See page 36.)

When the option you want is highlighted, press OK.

Faxing from the ADF

1 Press (Fax).

2 Place the document face down in the ADF. (See Using the ADF on page 19.)

3 Enter the fax number using the dial pad, Speed Dial or Search.

4 Press Mono Start or Colour Start. The machine starts scanning the document.

Note

• To cancel, press Stop/Exit.
• If you send a mono fax when the memory is full it will be sent in real time.

Faxing from the scanner glass

You can use the scanner glass to fax pages of a book one at a time. The documents can be up to Letter or A4 size.

You cannot send colour faxes with multiple pages.

Note

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

1 Press (Fax).
2 Load your document face down on the scanner glass. (See Using the scanner glass on page 19.)
3 Enter the fax number using the dial pad, Speed Dial or Search.
4 Press Mono Start or Colour Start.

■ If you press Mono Start, the machine starts scanning the first page. Go to step ⑤.
■ If you press Colour Start, the machine starts sending the document.

5 Do one of the following:

■ To send a single page, press 2 to choose No (or press Mono Start again).

The machine starts sending the document.

■ To send more than one page, press 1 to choose Yes and go to step ⑥.

6 Place the next page on the scanner glass. Press OK. The machine starts scanning the page. (Repeat steps ⑤ and ⑥ for each additional page.)

Faxing Letter size documents from the scanner glass

When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing.

1 Press (Fax).
2 Press ▲ or ▼ to choose Glass ScanSize.
3 Press ◀ or ▶ to choose Letter. Press OK.

Note

You can save the setting you use most often by setting it as default. (See Setting your changes as a new default on page 36.)

Colour fax transmission

Your machine can send a colour fax to machines that support this feature.

Colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

Cancelling a fax in progress

If you want to cancel a fax while the machine is scanning, dialling or sending, press Stop/Exit.

Broadcasting (Monochrome only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

1 Press (Fax).
2 Load your document.
3 Press ▲ or ▼ to choose Broadcasting. Press OK.
4 You can add numbers to the broadcast in the following ways:

■ Press ▲ or ▼ to choose Add Number and enter a number using the dial pad. Press OK.
■ Press ▲ or ▼ to choose Speed Dial and OK. Press ▲ or ▼ to choose Alphabetical Order or Numerical Order and OK. Press ▲ or ▼ to select a number and OK.

5 After you have entered all the fax numbers by repeating step 4, press

▲ or ▼ to choose Complete. Press OK.

6 Press Mono Start.

Note

• If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 250 different numbers.
• The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access and delayed fax.
• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Mono Start to send the portion that is in the memory.

Cancelling a Broadcast in progress

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Remaining Jobs. Press OK. The LCD will show the fax number being dialled and the Broadcast job number.
4 Press OK. The LCD will ask you the following message:

Cancel Job? Yes → Press 1 No → Press 2

5 Press 1 to cancel the number being dialled. The LCD will then show the Broadcast job number.
6 Press OK. The LCD will ask you the following message:

Cancel Job? Yes → Press 1 No → Press 2

7 Press 1 to cancel the Broadcast.
8 Press Stop/Exit.

Additional sending operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these settings: resolution, contrast, scan size, overseas mode, delayed fax timer, polling transmission and real time transmission.

1 Press (Fax).

The LCD shows:

Fax Resolution Contrast Speed Dial Outgoing Call FAX Standard Auto Fax ⇒ Press Start

2 Press ▲ or ▼ to choose a setting you want to change.
3 Press ◀ or ▶ to choose an option.
4 Go back to ② to change more settings.

Note

• Most settings are temporary and the machine returns to its default settings after you send a fax.
• You can save some of the settings you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 36.)

Contrast

If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document.

Use Light when sending a light document.

Use Dark when sending a dark document.

1 Press (Fax).

2 Press ▲ or ▼ to choose Contrast.

3 Press ◀ or ▶ to choose Auto, Light or Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a colour fax.
• When you choose Photo as the Fax Resolution.

Changing fax resolution

The quality of a fax can be improved by changing the fax resolution.

1 Press (Fax).

2 Press ▲ or ▼ to choose

Fax Resolution.

3 Press ◀ or ▶ to choose the resolution you want.

Press OK.

Note

You can choose four different resolution settings for monochrome faxes and two for colour.

Monochrome
Standard	Suitable for most typed documents.
Fine	Good for small print and transmits a little slower than Standard resolution.
S.Fine	Good for small print or artwork and transmits slower than Fine resolution.
Photo	Use when the document has varying shades of grey or is a photograph. This has the slowest transmission.

Colour
Standard	Suitable for most typed documents.
Fine	Use when the document is a photograph. The transmission time is slower than Standard resolution.

If you choose S. Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the Fine setting.

Dual access (Monochrome only)

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start to send the scanned pages.

Real time transmission

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialling and sending.

If the memory is full or you are sending a colour fax, the machine will send the document in real time (even if Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX.

1 Press (Fax).

2 Press ▲ or ▼ to choose Real Time TX.

3 Press ◀ or ▶ to choose On (or Off). Press OK.

Note

In real time transmission, the automatic redial feature does not work when using the scanner glass.

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

1 Press (Fax).
2 Load your document.
3 Press ▲ or ▼ to choose Overseas Mode.
4 Press ◀ or ▶ to choose On (or Off). Press OK.

Delayed Faxing (Monochrome only)

During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step ⑤.

1 Press (Fax).
2 Load your document.
3 Press ▲ or ▼ to choose Delayed Fax.
4 Press ◀ or ▶ to choose On. Press OK.
5 Enter the time you want the fax to be sent (in 24-hour format). (For example, enter 19:45 for 7:45 PM.) Press OK.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

Delayed Batch Transmission (Monochrome only)

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

1 Press (Fax).
2 Press ▲ or ▼ to choose Batch TX.
3 Press ◀ or ▶ to choose On. Press OK.
4 Press Stop/Exit.

Checking and cancelling waiting jobs

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.)

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Remaining Jobs. Press OK.

Any waiting jobs appear on the LCD.

4 Press ▲ or ▼ to scroll through the jobs and choose the job you want to cancel. Press OK.
5 Do one of the following:

- To cancel, press 1 to choose Yes. If you want to cancel another job go to step 4. - To exit without cancelling, press 2 to choose No.

6 When you have finished, press Stop/Exit.

Setting your changes as a new default

You can save the fax settings for

Fax Resolution, Contrast,

Glass ScanSize and Real Time TX you use most often by setting them as default.

These settings will stay until you change them again.

1 Press (Fax).

2 Press ▲ or ▼ to choose the menu option that you want to change. Press ◀ or ▶ to choose your new option.

Repeat this step for each setting you want to change.

3 After changing the last setting, press ▲ or ▼ to choose Set New Default. Press OK.

4 Press 1 to choose Yes.

5 Press Stop/Exit.

Restoring all settings to the factory settings

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

1 Press (Fax).

2 Press ▲ or ▼ to choose

Factory Reset. Press OK.

3 Press 1 to choose Yes.

4 Press Stop/Exit.

Sending a fax manually

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

1 Press (Fax).

2 Load your document.

3 To listen for a dial tone pick up the handset of an external telephone.

4 Dial the fax number.

5 When you hear the fax tone, press Mono Start or Colour Start. If you are using the scanner glass press 1 on the machine to send a fax.

6 Replace the handset.

Out of Memory message

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 34.)

6

Receiving a Fax

Receive modes

You must choose a receive mode depending on the external devices and telephone services you have on your line.

Choose the Receive Mode

By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode.

For more detailed information on the receive modes, see Using receive modes on page 38.

graph TD
    A["Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?"] -->|Yes| B["Are you using the voice message function of an external telephone answering device?"]
    A -->|No| C["Fax Only"]
    B -->|No| D["Do you want the machine to answer fax and telephone calls automatically?"]
    D -->|No| E["Manual"]
    D -->|Yes| F["External TAD"]
    E --> G["Fax/Tel"]

To set a receive mode follow the instructions below.

1 Press Menu.
2 Press ▲ or ▼ to choose Initial Setup. Press OK.
3 Press ▲ or ▼ to choose Receive Mode.
4 Press ◀ or ▶ to choose Fax Only, Fax/Tel, External TAD or Manual. Press OK.
5 Press Stop/Exit. The LCD will display the current receive mode.

Using receive modes

Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 39.)

Fax only

Fax only mode will automatically answer every call as a fax call.

Fax/Tel

Fax/Tel mode helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:

■ Faxes will be automatically received.
■ Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast double ring made by your machine.

(Also see F/T Ring Time (Fax/Tel mode only) on page 39 and Ring Delay on page 39.)

Manual

Manual mode turns off all automatic answering functions unless you are using the BT Call Sign feature.

To receive a fax in manual mode lift the handset of an external telephone. When you hear fax tones (short repeating beeps), press Mono Start or Colour Start. You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine.

(Also see Fax Detect on page 40.)

External TAD

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways:

■ Faxes will be automatically received.
■ Voice callers can record a message on the external TAD.

(For more information see Connecting an external TAD (telephone answering device) on page 51.)

Receive mode settings

Ring Delay

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine choose the maximum number of rings.

(See Operation from extension telephones on page 53 and Fax Detect on page 40.)

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Setup Receive. Press OK.
4 Press ▲ or ▼ to choose Ring Delay.
5 Press ◀ or ▶ to choose how many times the line rings before the machine answers. Press OK. If you choose 0, the line will not ring at all.
6 Press Stop/Exit.

F/T Ring Time (Fax/Tel mode only)

When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the ring delay setting.

If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T ring (a fast double-ring) for the time you have set in the F/T ring time setting. If you hear the F/T ring it means that you have a voice caller on the line.

Because the F/T ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone. (For more information see Using remote codes on page 55.)

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Setup Receive. Press OK.
4 Press ▲ or ▼ to choose F/T Ring Time.
5 Press ◀ or ▶ to choose how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). Press OK.
6 Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

Fax Detect

If Fax Detect is On:

The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.

If Fax Detect is off:

If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start, then press 2 to receive the fax.

If you answered at an extension telephone, press * 5 1. (See Operation from extension telephones on page 53.)

Note

• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the remote activation code * 5 1.
• If you send faxes from a computer on the same telephone line and the machine intercepts them, set Fax Detect to Off.

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Setup Receive. Press OK.
4 Press ▲ or ▼ to choose Fax Detect.
5 Press ◀ or ▶ to choose On (or Off). Press OK.
6 Press Stop/Exit.

Memory Receive (Monochrome only)

You can only use one Memory Receive operation at a time:

Fax Forwarding
Fax Storage
■ PC Fax Receive
Off

You can change your selection at any time. If received faxes are still in the machine's memory when you change the Memory Receive operation, a message will appear on the LCD. (See Changing Memory Receive Operations on page 43.)

Fax Forwarding

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Setup Receive. Press OK.
4 Press ▲ or ▼ to choose Memory Receive. Press OK.
5 Press ▲ or ▼ to choose Fax Forward. Press OK.
6 Enter the forwarding number (up to 20 digits). Press OK.

7 Press ▲ or ▼ to choose Backup Print: On or Backup Print: Off. Press OK.

Note

• If you choose Backup Print: On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.
• When you receive a colour fax, your machine prints the colour fax at your machine but does not send the fax to the fax forwarding number you programmed.

8 Press Stop/Exit.

Fax Storage

If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have set Fax Storage, a backup copy will automatically be printed at the machine.

1 Press Menu.

2 Press ▲ or ▼ to choose Fax. Press OK.

3 Press ▲ or ▼ to choose Setup Receive. Press OK.

4 Press ▲ or ▼ to choose Memory Receive. Press OK.

5 Press ▲ or ▼ to choose Fax Storage. Press OK.

6 Press Stop/Exit.

Note

Colour faxes cannot be stored in the memory. When you receive a colour fax your machine prints the colour fax at your machine.

PC Fax Receive

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User's Guide on the CD-ROM.)

If you choose Backup Print: On the machine will also print the fax.

1 Press Menu.

2 Press ▲ or ▼ to choose Fax. Press OK.

3 Press ▲ or ▼ to choose Setup Receive. Press OK.

4 Press ▲ or ▼ to choose Memory Receive. Press OK.

5 Press ▲ or ▼ to choose PC Fax Receive. Press OK.

6 Press ▲ or ▼ to choose or the PC you want to receive. Press OK.

7 Press ▲ or ▼ to choose Backup Print: On or Backup Print: Off. Press OK.

8 Press Stop/Exit.

Note

• PC Fax Receive is not supported in the Mac OS®.
• Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User's Guide on the CD-ROM.)
• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error and Maintenance messages on page 123.)
• When you receive a colour fax, your machine prints the colour fax at your machine but does not send the fax to your PC.

Changing the destination PC

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Setup Receive. Press OK.
4 Press ▲ or ▼ to choose Memory Receive. Press OK.

5 Press ▲ or ▼ to choose PC Fax Receive. Press OK.
6 Press ▲ or ▼ to choose Change. Press OK.
7 Press ▲ or ▼ to choose , or the PC you want to receive faxes. Press OK.
8 Press ▲ or ▼ to choose Backup Print: On or Backup Print: Off. Press OK.
9 Press Stop/Exit.

Turning off Memory Receive Operations

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Setup Receive. Press OK.
4 Press ▲ or ▼ to choose Memory Receive. Press OK.
5 Press ▲ or ▼ to choose Off. Press OK.
6 Press Stop/Exit.

Note

The LCD will give you more options if there are received faxes still in your machine's memory. (See Changing Memory Receive Operations on page 43.)

Changing Memory Receive Operations

If received faxes remain in your machine's memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions:

Erase All Doc?

Yes → Press 1

No → Press 2

Print All Fax?

Yes → Press 1

No → Press 2

• If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
• If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine's memory when you change to

PC Fax Receive from another option [Fax Forward or Fax Storage], press ▲ or ▼ to choose the PC.

The LCD will ask you the following question:

Send Fax to PC?
Yes	→ Press 1
No	→ Press 2

• If you press 1, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For detail, see PC Fax Receive on page 41.)
• If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.

Additional receiving operations

Printing a reduced incoming fax

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size on page 23.)

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Setup Receive. Press OK.
4 Press ▲ or ▼ to choose Auto Reduction.
5 Press ◀ or ▶ to choose On (or Off). Press OK.
6 Press Stop/Exit.

Out of Paper Reception

As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed. Put some paper in the paper tray. (See Loading paper and other print media on page 9.)

The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.

Further incoming faxes will also be stored into memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

Printing a fax from the memory

If you have chosen Fax Storage, you can still print a fax from the memory when you are at your machine.

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Print Document. Press OK.
4 Press Mono Start.
5 Press Stop/Exit.

Note

When you print a fax from the memory, the fax data will be erased.

Remote Retrieval

You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.

Setting a Remote Access Code

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is the inactive code (---*).

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Remote Access.
4 Enter a three-digit code using numbers 0-9, *, or #. Press OK. (The preset ‘*’ cannot be changed.)

Note

Do not use the same code as your Remote Activation Code (* 5 1) or Remote Deactivation Code (# 5 1). (See Operation from extension telephones on page 53.)

5 Press Stop/Exit.

Note

You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step ④ to restore the inactive setting (---*) and press OK.

Using your Remote Access Code

1 Dial your fax number from a touch tone telephone or another fax machine.
2 When your machine answers, enter your remote access code (3 digits followed by *) at once.
3 The machine signals if it has received messages:
■ 1 long beep — Fax messages
■ No beeps — No messages
4 When the machine gives two short beeps, enter a command.
The machine will hang up if you wait longer than 30 seconds to enter a command.
The machine will beep three times if you enter an invalid command.
5 Press 9 0 to stop Remote Access when you have finished.
6 Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, wait for about 100 seconds after it starts ringing, and then enter the remote access code within 30 seconds.

Remote Fax commands

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by * ), the system will give two short beeps and you must enter a remote command.

Remote commands		Operation details
95	Change the Fax Forwarding or Fax Storage settings
	1 OFF	You can choose Off after you have retrieved or erased all your messages.
	2 Fax Forwarding	One long beep means the change is accepted. If you hear three short beeps, the change was not accepted because something has not been set up (for example, a Fax Forwarding number has not been registered). You can register your Fax Forwarding number by entering 4. (See Changing your Fax Forwarding number on page 47.) Once you have registered the number, Fax Forwarding will work.
	4 Fax Forwarding number
	6 Fax Storage
96	Retrieve a fax
	2 Retrieve all faxes	Enter the number of a remote fax machine to receive stored fax messages. (See Retrieving fax messages on page 47.)
	3 Erase faxes from the memory	If you hear one long beep, fax messages have been erased from the memory.
97	Check the receiving status
	1 Fax	You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps.
98	Change the Receive Mode
	1 External TAD	If you hear one long beep, your change has been accepted.
	2 Fax/Tel
	3 Fax Only
90	Exit	Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset.

Retrieving fax messages

You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage.

1 Dial your fax number.
2 When your machine answers, enter your remote access code (3 digits followed by *) at once. If you hear one long beep, you have messages.
3 When you hear two short beeps, press 9 6 2.
4 Wait for the long beep, enter the number (up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter # #.

Note

You cannot use * and # as dial numbers. However, press # if you want to create a pause.

5 Hang up after you hear your machine beep. Your machine will call the other fax machine, which will then print your fax messages.

Changing your Fax Forwarding number

You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.

1 Dial your fax number.
2 When your machine answers, enter your remote access code (3 digits followed by *) at once. If you hear one long beep, you have messages.
3 When you hear two short beeps, press 9 5 4.
4 Wait for the long beep, enter the new number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # #.

Note

You cannot use * and # as dial numbers. However, press # if you want to create a pause.

5 Press 9 0 when you have finished.
6 Hang up after you hear your machine beep.

7

Telephone and External devices

Voice operations

Voice calls can be made either with an extension or external telephone, by dialling manually, or by using Quick Dial numbers.

Tone or Pulse

If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below:

1 Pick up the handset of the external telephone.

2 Press # on the machine's control panel. Any digits dialled after this will send tone signals.

When you hang up, the machine will return to the Pulse dialling service.

Fax/Tel mode

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call.

If you are at an external telephone, lift the handset of the external telephone, and then press Tel/R to answer.

If you are at an extension telephone, you'll need to lift the handset during the F/T Ring Time and then press # 5 1 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing * 5 1.

Fax/Tel mode in Power Save condition

When the machine is in Power Save mode you can receive faxes if the Power Save setting is Fax Receive: On. (See Power Save setting on page 21.)

Fax/Tel mode does not work in the Power Save condition. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension telephone, lift the handset and talk. If you hear fax tones, hold the handset until Fax Detect activates your machine. If the other party says they want to send you a fax, activate the machine by pressing * 5 1.

Telephone services

Your machine supports the Caller ID subscriber telephone service that some telephone companies offer.

Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, answering services, alarm systems or other custom features on one telephone line may create problems with the operation of your machine.

Note

Caller ID is available for U.K. and Ireland only.

Caller ID

(U.K. and Ireland only)

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.

After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory.

You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. (See Caller ID history on page 57.)

■ You can see the first 18 characters of the number (or name).
■ The ID Unknown message means the call originated outside your Caller ID service area.
■ The ID Withheld message means the caller has intentionally blocked transmission of information.

You can print a list of the Caller ID information received by your machine. (See How to print a report on page 64.)

Note

The Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.

Setting the Caller ID to On

If you have Caller ID on your line, then this function should be set to On to display the caller's telephone number on the LCD as the telephone rings.

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Miscellaneous. Press OK.
4 Press ▲ or ▼ to choose Caller ID.
5 Press ◀ or ▶ to choose On (or Off). Press OK.
6 Press Stop/Exit.

Setting the Telephone Line Type

If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is also necessary to change the Telephone Line Type accordingly by completing the following steps.

1 Press Menu.
2 Press ▲ or ▼ to choose Initial Setup. Press OK.
3 Press ▲ or ▼ to choose Phone Line Set.

4 Press ◀ or ▶ to choose PBX, ISDN (or Normal). Press OK.

5 Press Stop/Exit.

PBX and TRANSFER

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Branch Exchange (PBX). Your machine can be connected to most types of PBX. The machine's recall feature supports timed break recall only (TBR). TBR will work with most PBX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when Tel/R is pressed.

Note

You can program a Tel/R key press as part of a number stored in a Speed Dial location. When programming the Speed Dial number, press Tel/R first (the LCD shows ‘!’), then enter the telephone number. If you do this, you do not need to press Tel/R each time before you dial using a Speed Dial location. (See Storing numbers on page 58.) However, if PBX is not chosen in the Telephone Line Type setting, you cannot use the Speed Dial number that the Tel/R press is programmed into.

BT Call Sign (U.K. only)

This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line. Each telephone number has its own distinctive ringing pattern, so you know which telephone number is ringing. This is one way you can have a separate telephone number for your machine.

Your machine has a BT Call Sign compatible distinctive ringing function, allowing you to dedicate a second telephone number (on the same telephone line) just for receiving faxes.

Note

• You can switch BT Call Sign off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function. This machine will automatically answer incoming calls that use your new fax number.
• When you set the BT Call Sign feature to ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls, since the number you use for telephone calls will use the normal ring pattern.

To enable the machine to work with BT Call Sign (With your external telephone only)

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Miscellaneous. Press OK.
4 Press ▲ or ▼ to choose BT Call Sign.
5 Press ◀ or ▶ to choose On (or Off). Press OK.
6 Press Stop/Exit.

Note

If you turn off BT Call Sign, the receive mode stays in Manual. You will need to set receive mode again. (See Choose the Receive Mode on page 37.)

Connecting an external TAD (telephone answering device)

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine 'listens' for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

Note

If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD.

Diagram showing electrical connections with a printer, switch, and labeled devices 1 and 2, including a warning symbol.

1 TAD

When the TAD answers a call, the LCD shows Telephone.

Improper Setup

DO NOT connect a TAD elsewhere on the same telephone line.

Connections

The external TAD must be connected as shown in the previous illustration.

1 Set your external TAD to one or two rings. (The machine's Ring Delay setting does not apply.)
2 Record the outgoing message on your external TAD.
3 Set the TAD to answer calls.
4 Set the Receive Mode to External TAD. (See Choose the Receive Mode on page 37.)

Recording outgoing message (OGM) on an external TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

1 Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)
2 Limit your speaking to 20 seconds.

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.

Multi-line connections (PBX)

We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.

We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.

Note

Make sure the Telephone Line Type is set to PBX. (See Setting the Telephone Line Type on page 49.)

External and extension telephones

Connecting an external or extension telephone

You can connect a separate telephone to your machine as shown in the diagram below.

Diagram of a printer setup with labeled components including power outlet, printer, and cable connections

1 Extension telephone
2 External telephone

When you are using an external or extension telephone, the LCD shows Telephone.

Note

Please make sure you use an external telephone with a cable no more than 3 metres long.

Operation from extension telephones

If you answer a fax call on an extension or an external telephone, you can make your machine take the call by using the Remote Activation Code. When you press the Remote Activation Code * 5 1, the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Remote Deactivation Code # 5 1 to take the call at an extension telephone. (See F/T Ring Time (Fax/Tel mode only) on page 39.)

If you answer a call and no one is on the line:

You should assume that you're receiving a manual fax.

Press * 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up.

Note

You can also use the Fax Detect feature to make your machine automatically take the call. (See Fax Detect on page 40.)

Using extension telephones (U.K. only)

Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this arrangement, the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call. Also, remote activation code may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

These problems can easily be eliminated, if you arrange modification of your extension wiring circuit, such that extension devices are connected ‘downstream’ of your machine in a master/slave configuration (see fig. 2). In this configuration the machine can always detect whether a telephone is in use. Thus it will not attempt to seize the line during that time. This is known as ‘telephone off-hook detection.’

The inadvisable configuration is shown in figure 1, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be put into the modular socket of the white 'T'-shaped connector provided as part of the line cord assembly.

Inadvisable connection of extension sockets (Fig. 1.)

graph TD
    A["1"] --> B["2"]
    B --> C["3"]
    D["Phone 1"] --> E["Phone 2"]
    F["Phone 3"] --> G["Phone 1"]
    H["FAX"] --> I["Phone 2"]

1 Extension socket
2 Master socket
3 Incoming line

Recommended connection of extension sockets (Fig. 2.)

graph TD
    A["1"] --> B["Phone"]
    C["1"] --> D["Phone"]
    E["X"] --> F["Switch"]
    G["FAX"] --> H["Device"]
    style A fill:#f9f,stroke:#333
    style C fill:#f9f,stroke:#333
    style E fill:#ccf,stroke:#333
    style G fill:#ccf,stroke:#333

1 Extension socket
2 Master socket
3 Incoming line

The fax machine must be plugged into the master socket.

Note

These telephones are now connected as external devices (see Connecting an external or extension telephone on page 53), because they are connected to the fax machine via the T-connector.

Using a cordless external telephone

If your cordless telephone is connected to the telephone line cord (See External and extension telephones on page 53) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

If you let the machine answer first, you will have to go to the machine so you can press Tel/R to send the call to the cordless handset.

Using remote codes

Remote Activation code

If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialling the Remote Activation Code * 5 1. Wait for the chirping sounds then replace the handset. (See Fax Detect on page 40.) Your caller will have to press Start to send the fax.

If you answer a fax call at the external telephone, you can make the machine receive the fax by pressing Mono Start.

Remote Deactivation code

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T ring off by pressing #51 (make sure you press this between the rings).

If the machine answers a voice call and pseudo/double rings for you to take over, you can take the call at the external telephone by pressing Tel/R.

Changing the remote codes

If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is *51. The preset Remote Deactivation Code is #51. If you want to, you can replace them with your own codes.

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Setup Receive. Press OK.
4 Press ▲ or ▼ to choose Remote Codes.
5 Press ◀ or ▶ to choose On (or Off). Press OK.
6 Enter the new Remote Activation Code. Press OK.
7 Press ▲ or ▼ to choose Deact.Code: and enter the new Remote Deactivation Code. Press OK.
8 Press Stop/Exit.

Note

• If you are always disconnected when accessing your external TAD remotely, try changing the Remote Activation Code and Remote Deactivation Code to another three-digit code using the numbers 0-9, *, #.
• Remote Codes might not work with some telephone systems.

8

Dialling and storing numbers

How to Dial

Manual dialling

Press all of the digits of the fax or telephone number.

Speed Dialling

1 Press (Speed Dial).

You can also choose Speed Dial by pressing (Fax).

2 Press ▲ or ▼ to choose Search. Press OK.
3 Press the two-digit Speed Dial number. (See Storing Speed Dial numbers on page 58.)
4 If you have two numbers in the location, press ▲ or ▼ to choose the number you want to call. Press OK.

Note

If the LCD shows Not Registered when you enter or search a Speed Dial number, a number has not been stored at this location.

Search

You can search for names you have stored in the Speed Dial memory.

1 Press ▲ (Speed Dial). You can also choose Speed Dial by pressing (Fax).
2 Press ▲ or ▼ to choose Search. Press OK.
3 Press ▲ or ▼ to choose Alphabetical Order or Numerical Order. Press OK.

Note

• Press * to make the LCD font size larger.
• Press # to make the LCD font size smaller.

4 If you chose Alphabetical Order in step ③, use the dial pad to enter the first letter of the name, and then press ▲ or ▼ to choose the name and number you want to call. Press OK.

Fax Redial

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.

Redial/Pause only works if you dialled from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals.

1 Press Redial/Pause.

2 Press ▲ or ▼ to choose the number you want to redial. Press OK.

3 Press ▲ or ▼ to choose Send a fax. Press OK.

4 Press Mono Start or Colour Start.

Note

In Real Time Transmission the automatic redial feature does not work when using the scanner glass.

Outgoing Call history

The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to Speed Dial or delete from the history.

1 Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

2 Press ▲ or ▼ to choose the number you want. Press OK.

3 Do one of the following:

■ To send a fax, press ▲ or ▼ to choose Send a fax.
Press OK.
Press Mono Start or Colour Start.

■ If you want to store the number, press ▲ or ▼ to choose Add to Speed Dial.

Press OK.

(See Storing Speed Dial numbers from Outgoing Calls on page 58.)

■ Press ▲ or ▼ to choose Delete. Press OK. Press 1 to confirm.

4 Press Stop/Exit.

Caller ID history

This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID (U.K. and Ireland only) on page 49.)

The number, or name if available, from the last 30 faxes and telephone calls you received will be stored in the Caller ID history. You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. When the thirty-first call comes in to the machine, it replaces information about the first call.

1 Press (Fax).

2 Press ▲ or ▼ to choose Caller ID hist. Press OK.

3 Press ▲ or ▼ to choose the number you want. Press OK.

4 Do one of the following:

■ To send a fax, press ▲ or ▼ to choose Send a fax.
Press OK.
Press Mono Start or Colour Start.

■ If you want to store the number, press ▲ or ▼ to choose Add to Speed Dial.

Press OK.

(See Storing Speed Dial numbers from Outgoing Calls on page 58.)

■ Press ▲ or ▼ to choose Delete. Press OK. Press 1 to confirm.

5 Press Stop/Exit.

You can print the Caller ID list. (See How to print a report on page 64.)

Storing numbers

You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost.

Storing a pause

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Storing Speed Dial numbers

You can store up to 100 2-digit Speed Dial locations with a name, and each name can have two numbers. When you dial you will only have to press a few keys (For example:

(Speed Dial), Search, OK, the two-digit number, and Mono Start or Colour Start).

1 Press ▲ (Speed Dial).
2 Press ▲ or ▼ to choose Set Speed Dial. Press OK.
3 Press ▲ or ▼ to choose the Speed Dial location where you want to store the number in. Press OK.

4 Do one of the following:

■ Enter the name (up to 16 characters) using the dial pad.

Press OK.

(To help you enter letters, see Entering Text on page 161.)

■ To store the number without a name, press OK.

5 Enter the fax or telephone number (up to 20 digits).

Press OK.

6 Do one of the following:

■ Enter the second fax or telephone number (up to 20 digits).

Press OK.

■ If you do not want to store a second number, press OK.

7 Press ▲ or ▼ to choose Complete. Press OK.

8 Do one of the following:

■ To store another Speed Dial number, go to step ③.

■ To finish the setting, press Stop/Exit.

Storing Speed Dial numbers from Outgoing Calls

You can also store Speed Dial numbers from the Outgoing Call history.

1 Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

2 Press ▲ or ▼ to choose the name or number you want to store.

Press OK.

3 Press ▲ or ▼ to choose

Add to Speed Dial. Press OK.

4 Press ▲ or ▼ to choose the Speed Dial location you want to store the number in. Press OK.
5 Do one of the following:

■ Enter the name (up to 16 characters) using the dial pad.

Press OK.

(To help you enter letters, see Entering Text on page 161.)

■ To store the number without a name, press OK.

6 Press OK to confirm the fax or telephone number.
7 Do one of the following:

■ Enter the second fax or telephone number (up to 20 digits).

Press OK.

■ If you do not want to store a second number, press OK.

8 Press ▲ or ▼ to choose Complete. Press OK.
9 Press Stop/Exit.

Storing Speed Dial numbers from the Caller ID history

If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID (U.K. and Ireland only) on page 49.)

1 Press (Fax).
2 Press ▲ or ▼ to choose Caller ID hist. Press OK.
3 Press ▲ or ▼ to choose the number you want to store. Press OK.

4 Press ▲ or ▼ to choose Add to Speed Dial. Press OK.
5 Press ▲ or ▼ to choose the 2-digit Speed Dial location you want to store the number in. Press OK.
6 Do one of the following:

■ Enter the name (up to 16 characters) using the dial pad.

Press OK.

(To help you enter letters, see Entering Text on page 161.)

■ To store the number without a name, press OK.

7 Press OK to confirm the fax or telephone number.
8 Do one of the following:

■ Enter the second fax or telephone number (up to 20 digits).

Press OK.

If you do not want to store a second number, press OK.

9 Press ▲ or ▼ to choose Complete. Press OK.
10 Press Stop/Exit.

Changing Speed Dial names or numbers

You can change a Speed Dial name or number that has already been stored.

1 Press ▲ (Speed Dial).
2 Press ▲ or ▼ to choose Set Speed Dial. Press OK.
3 Press ▲ or ▼ to choose the 2-digit Speed Dial location you want to change. Press OK.
4 Do one of the following:

■ Press ▲ or ▼ to choose Change. Press OK.

■ Press ▲ or ▼ to choose Delete. Press OK. Press 1 to confirm. Go to step ⑧.

How to change the stored name or number:

If you want to change a character, press ◀ or ▶ to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.

5 If you want to change the name, press ▲ or ▼ to choose Name, then press ▶ and enter the new name using the dial pad (up to 16 characters). Press OK. (See Entering Text on page 161.)

6 If you want to change the first Fax/Tel number, press ▲ or ▼ to choose Fax/Tel:, then press ▶ and enter the new fax or telephone number using the dial pad (up to 20 digits).

For Speed Dial locations you can change Fax/Tel1: and Fax/Tel2:.

7 Press ▲ or ▼ to choose Complete. Press OK.
8 Press Stop/Exit.

Setting up groups for broadcasting

Groups, which can be stored in a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only ▶ (Speed Dial), Search, OK, the two-digit location and Mono Start. First, you'll need to store each fax number in a Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 198 numbers in a large Group.

(See Storing Speed Dial numbers on page 58 and Broadcasting (Monochrome only) on page 32.)

1 Press (Speed Dial).
2 Press ▲ or ▼ to choose Setup Groups. Press OK.
3 Press ▲ or ▼ to choose GROUP1, GROUP2, GROUP3, GROUP4, GROUP5 or GROUP6 for the Group name where you will store the fax numbers. Press OK.
4 Press ▲ or ▼ to choose the 2-digit Speed Dial location you want to add to the Group. Press OK.

5 Press ▲ or ▼ to choose Add Number. Press OK.
6 To add numbers to the group, press ▲ or ▼ to choose

Alphabetical Order or Numerical Order and OK. Press ▲ or ▼ to select a number and OK.

7 Do one of the following:

■ To add another number to the group, repeat steps ⑤ to ⑥.
If you are finished adding numbers to the group, press ▲ or ▼ to choose Complete. Press OK.

8 Do one of the following:

■ To store another Group for broadcasting, repeat steps ③ to ⑦.
■ To finish storing Groups for broadcasting, press Stop/Exit.

Note

You can print a list of all the Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 64.)

Changing a Group name

1 Press (Speed Dial).
2 Press ▲ or ▼ to choose Setup Groups. Press OK.
3 Press ▲ or ▼ to choose the Group name you want to change. Press OK.
4 Press ▲ or ▼ to choose Change Group Name. Press OK.

Note

How to change the stored name or number: If you want to change a character, press ◀ or ▶ to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.

5 Enter the new name (up to 16 characters) using the dial pad. Press OK. (See Entering Text on page 161. For example, type NEW CLIENTS.)
6 Press ▲ or ▼ to choose Complete. Press OK.
7 Press Stop/Exit.

Deleting a Group

1 Press ▲ (Speed Dial).
2 Press ▲ or ▼ to choose Setup Groups. Press OK.
3 Press ▲ or ▼ to choose the Group you want to delete. Press OK.
4 Press ▲ or ▼ to choose Delete. Press OK. Press 1 to confirm.
5 Press Stop/Exit.

Deleting a number from a Group

1 Press (Speed Dial).
2 Press ▲ or ▼ to choose Setup Groups. Press OK.
3 Press ▲ or ▼ to choose the Group you want to change. Press OK.
4 Press ▲ or ▼ to choose the number you want to delete. Press OK. Press 1 to confirm.
5 Press ▲ or ▼ to choose Complete. Press OK.
6 Press Stop/Exit.

Combining Quick Dial numbers

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual dialling using the dial pad. (See Storing Speed Dial numbers on page 58.)

For example, you might have stored ‘555’ on Speed Dial: 03 and ‘7000’ on Speed Dial: 02. You can use them both to dial ‘555-7000’ if you press the following keys:

1 Press (Speed Dial).
2 Press ▲ or ▼ to choose Search. Press OK.
3 Enter 03.
4 Press ▲ or ▼ to choose Speed Dial. Press OK.
5 Press ▲ or ▼ to choose Search. Press OK.
6 Enter 02.

7 Press Mono Start or Colour Start. You will dial '555-7000'.

To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press 📄 (Speed Dial), choose Search, press 03 and then press 7001 using the dial pad.

Note

If you must wait for another dial tone or signal at any point in the dialling sequence, create a pause in the number by pressing Redial/Pause. Each key press adds a 3.5-second delay.

Fax reports

You need to set up the Transmission Verification Report and Journal Period using the Menu keys.

Transmission Verification Report

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.

Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.

When the Transmission Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, and the fax could not be sent.

Note

If you choose On+Image or Off+Image, the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off. (See Real time transmission on page 34.)

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Report Setting. Press OK.
4 Press ▲ or ▼ to choose XMIT Report.

5 Press ◀ or ▶ to choose On, On+Image, Off or Off+Image. Press OK.

6 Press Stop/Exit.

Fax Journal (activity report)

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 64. The factory setting is Every 50 Faxes.

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Report Setting. Press OK.
4 Press ▲ or ▼ to choose Journal Period.
5 Press ◀ or ▶ to choose an interval. Press OK.

(If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)

■ 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory is filled with the maximum 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

■ Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

6 Enter the time to start printing in 24-hour format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)

7 Press Stop/Exit.

Reports

The following reports are available:

■ XMIT Verify
Prints a Transmission Verification Report for your last transmission.
■ Help List
A help list showing how to program your machine.

Quick Dial

Lists names and numbers stored in the Speed Dial memory, in alphabetical or numerical order.

Fax Journal

Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.)

■ User Settings

Lists your settings.

■ Network Config

Lists your Network settings.

- Caller ID hist.

Lists the available Caller ID information about the last 30 received faxes and telephone calls.

How to print a report

1 Press Menu.
2 Press ▲ or ▼ to choose Print Reports. Press OK.
3 Press ▲ or ▼ to choose the report you want. Press OK.
4 (Quick Dial Only) Press ▲ or ▼ to choose Alphabetical Order or Numerical Order. Press OK.
5 Press Mono Start.
6 Press Stop/Exit.

10

Polling

Polling overview

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else's fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polling receive

Polling receive lets you call another fax machine to receive a fax.

Setup to receive polling

1 Press (Fax).
2 Press ▲ or ▼ to choose Polling RX.
3 Press ◀ or ▶ to choose Standard. Press OK.
4 Enter the fax number you are polling.
5 Press Mono Start or Colour Start.

Setup to receive polling with secure code

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

1 Press (Fax).
2 Press ▲ or ▼ to choose Polling RX.
3 Press ◀ or ▶ to choose Secure. Press OK.
4 Enter a four-digit secure code. This is the same as the security code of the fax machine you are polling. Press OK.
5 Enter the fax number you are polling.
6 Press Mono Start or Colour Start.

Setup to receive delayed polling

Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.

1 Press (Fax).

2 Press ▲ or ▼ to choose Polling RX.

3 Press ◀ or ▶ to choose Timer. Press OK.

4 Enter the time (in 24-hour format) you want to start polling. For example, enter 21:45 for 9:45 PM. Press OK.

5 Enter the fax number you are polling.

6 Press Mono Start or Colour Start. The machine makes the polling call at the time you entered.

Sequential polling (Monochrome only)

Sequential polling lets you request documents from several fax machines in one operation.

1 Press (Fax).

2 Press ▲ or ▼ to choose Polling RX.

3 Press ◀ or ▶ to choose Standard, Secure or Timer. Press OK.

4 Do one of the following:

If you chose Standard, press OK and then go to step 5.
If you chose Secure, press OK and then enter a four-digit number. Press OK, go to step ⑤.
If you chose Timer, press OK and then enter the time (24-hour format) you want to begin polling. Press OK, go to step 5.

5 Press ▲ or ▼ to choose Broadcasting. Press OK.

6 Do one of the following:

■ Press ▲ or ▼ to choose Add Number and enter a number using the dial pad. Press OK.
■ Press ▲ or ▼ to choose Speed Dial and OK. Press ▲ or ▼ to choose Alphabetical Order or Numerical Order and OK. Press ▲ or ▼ to select a number and OK.

7 After you have entered all the fax numbers by repeating steps ⑥, press ▲ or ▼ to choose Complete. Press OK.

8 Press Mono Start. The machine polls each number or group in turn for a document.

Press Stop/Exit while the machine is dialling to cancel the polling process.

To cancel all sequential polling receive jobs, see Checking and cancelling waiting jobs on page 35.

Polled transmit (Monochrome only)

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and cancelling waiting jobs on page 35.)

Setup for polled transmit

1 Press (Fax).
2 Load your document.
3 Press ▲ or ▼ to choose Polled TX.
4 Press ◀ or ▶ to choose Standard. Press OK.
5 Press ▲ or ▼ to choose any settings you want to change. Press ◀ or ▶ to choose the settings. After each setting is accepted, you can continue to change more settings.
6 Press Mono Start.
7 If you are using the scanner glass, the LCD will prompt you to choose one of the options.

■ Press 1 to send another page. Go to 8.

■ Press 2 or Mono Start to send the document.

8 Place the next page on the scanner glass, press OK. Repeat ⑦ and ⑧ for each additional page. Your machine will automatically send the fax.

Setup for polled transmit with secure code

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.

1 Press (Fax).
2 Load your document.
3 Press ▲ or ▼ to choose Polled TX.
4 Press ◀ or ▶ to choose Secure. Press OK.
5 Enter a four-digit number. Press OK.
6 Press ▲ or ▼ to choose any settings you want to change. Press ◀ or ▶ to choose the settings. After each setting is accepted, you can continue to change more settings.
7 Press Mono Start.

Copy

Making copies

11

Making copies

How to copy

Entering Copy mode

When you want to make a copy, press

(Copy) to illuminate it in blue.

Copy Copy

The LCD shows:

01 Quality Normal Enlarge/Reduce 100% Ratio: Paper Type Plain Paper COPY Copy ⇒ Press Start

1 No. of Copies

You can enter the number of copies you want by using the dial pad.

Press ▲ or ▼ to scroll through the Copy key options.

■ Quality (See page 71.)
■ Enlarge/Reduce (See page 72.)
■ Paper Type (See page 75.)
■ Paper Size (See page 75.)
■ Brightness (See page 74.)
■ Contrast (See page 74.)
■ Stack/Sort (See page 74.)
■ Page Layout (See page 72.)
■ Book Copy (See page 75.)
■ Watermark Copy (See page 76.)
■ Set New Default (See page 77.)
■ Factory Reset (See page 77.)

When the option you want is highlighted, press OK.

Note

• The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 22.)
  • Book Copy and Watermark Copy features are supported by technology

from Reallusion, Inc.

Making a single copy

1 Press (Copy).
2 Load your document. (See Loading documents on page 19.)
3 Press Mono Start or Colour Start.

Making multiple copies

You can make up to 99 copies in one print run.

1 Press (Copy).

2 Load your document. (See Loading documents on page 19.)

3 Enter the number of copies you want.

4 Press Mono Start or Colour Start.

To sort the copies, press ▲ or ▼ to choose Stack/Sort. (See Sorting copies using the ADF on page 74.)

Stop copying

To stop copying, press Stop/Exit.

Copy settings

You can change the copy settings temporarily for the next multiple copies.

The machine returns to its default settings after 1 minute, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 22.)

If you have finished choosing settings, press Mono Start or Colour Start.

If you want to choose more settings, press ▲ or ▼.

Note

You can save some of the settings that you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 77.)

Changing copy speed and quality

You can choose from a range of quality. The factory setting is Normal.

Fast

Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies.

Normal

Normal is the recommended mode for ordinary print outs. This produces good copy quality with good copy speed.

Best

Use best mode to copy precise images such as photographs. This provides the highest resolution and slowest speed.

1 Press (Copy).
2 Load your document.
3 Enter the number of copies you want.
4 Press ▲ or ▼ to choose Quality.
5 Press ◀ or ▶ to choose Fast, Normal or Best. Press OK.
6 If you do not want to change additional settings, press Mono Start or Colour Start.

Enlarging or reducing the image copied

You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set.

1 Press (Copy).
2 Load your document.
3 Enter the number of copies you want.
4 Press ▲ or ▼ to choose Enlarge/Reduce.
5 Press ◀ or ▶ to choose 100%, Enlarge, Reduce, Fit to Page or Custom(25-400%).
6 Do one of the following:

If you chose Enlarge or Reduce, press OK and press ◀ or ▶ to choose the enlargement or reduction ratio you want. Press OK.
If you chose Custom (25-400%), press OK and then enter an enlargement or reduction ratio from 25% to 400%. Press OK.
If you chose 100% or Fit to Page, go to step ⑦.

100%

198% 10x15cm→A4

186% 10x15cm→LTR

142% A5→A4

97% LTR→A4

93% A4→LTR

83% LGL→A4

69% A4→A5

47% A4→10x15cm

Fit to Page

Custom(25-400%)

7 If you do not want to change additional settings, press Mono Start or Colour Start.

Note

• Page Layout is not available with Enlarge/Reduce.
• Book Copy, Sort and Watermark Copy are not available with Fit to Page.
• Fit to Page does not work properly when the document on the scanner glass is skewed more than 3 degrees. Using the document guidelines on the left and top, place your document in the upper left hand corner, with the document face down on the scanner glass.
• Fit to Page is not available for a Legal size document.

Making N in 1 copies or a poster (Page Layout)

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

Important

■ Make sure paper size is set to Letter or A4.
■ You cannot use the Enlarge/Reduce setting with the N in 1 and Poster features.
■ If you are producing multiple colour copies, N in 1 copy is not available.
■ (P) means Portrait and (L) means Landscape.
■ You can only make one poster copy at a time.

Note

Watermark Copy, Book Copy, Sort and Enlarge/Reduce are not available with Page Layout.

1 Press (Copy).
2 Load your document.
3 Enter the number of copies you want.
4 Press ▲ or ▼ to choose Page Layout.
5 Press ◀ or ▶ to choose Off(1 in 1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster(3 x 3).

Press OK.

6 If you do not want to change additional settings, press Mono Start or Colour Start to scan the page.

If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step ⑦.

7 After the machine scans the page, press 1 to scan the next page.
8 Put the next page on the scanner glass. Press OK.

Repeat steps ⑦ and ⑧ for each page of the layout.

9 After all the pages have been scanned, press 2 to finish.

Place the document face down in the direction shown below:

graph LR
    A["2 in 1 (P)"] --> B["1"]
    C["2 in 1 (L)"] --> D["1"]
    E["4 in 1 (P)"] --> F["1"]
    G["4 in 1 (L)"] --> H["3"]
    I["Poster (3 x 3)"] --> J["1"]
    I --> K["3"]
    I --> L["2"]
    I --> M["4"]

You can make a poster size copy of a photograph.

Collage of food and drink photos showing various dishes with fruit, grapes, and a tennis net (no text or symbols)

Sorting copies using the ADF

You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on.

1 Press (Copy).
2 Load your document.
3 Enter the number of copies you want.
4 Press ▲ or ▼ to choose Stack/Sort.
5 Press ◀ or ▶ to choose Sort. Press OK.
6 If you do not want to change additional settings, press Mono Start or Colour Start.

Note

Fit to Page, Page Layout and Book Copy are not available with Sort.

Adjusting Brightness and Contrast

Brightness

You can adjust the copy brightness to make copies darker or lighter.

1 Press (Copy).
2 Load your document.
3 Enter the number of copies you want.
4 Press ▲ or ▼ to choose Brightness.
5 Press ◀ or ▶ to make a darker or lighter copy. Press OK.
6 If you do not want to change additional settings, press Mono Start or Colour Start.

Contrast

You can adjust the copy contrast to help an image look sharper and more vivid.

1 Press (Copy).
2 Load your document.
3 Enter the number of copies you want.
4 Press ▲ or ▼ to choose Contrast.
5 Press ◀ or ▶ to change the contrast. Press OK.
6 If you do not want to change additional settings, press Mono Start or Colour Start.

Paper Options

Paper Type

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

1 Press (Copy).
2 Load your document.
3 Enter the number of copies you want.
4 Press ▲ or ▼ to choose Paper Type.
5 Press ◀ or ▶ to choose Plain Paper, Inkjet Paper, Brother BP71, Other Glossy or Transparency. Press OK.
6 If you do not want to change additional settings, press Mono Start or Colour Start.

Paper Size

If copying on paper other than A4 size, you will need to change the paper size setting. You can copy only on Letter, Legal, A4, A5 or Photo 10 cm × 15 cm paper.

1 Press (Copy).
2 Load your document.
3 Enter the number of copies you want.
4 Press ▲ or ▼ to choose Paper Size.
5 Press ◀ or ▶ to choose A4, A5, 10x15cm, Letter or Legal. Press OK.
6 If you do not want to change additional settings, press Mono Start or Colour Start.

Book Copy

Book copy corrects dark borders and skew. Your machine can correct the data automatically or you can make specific corrections.

If you use this setting, use the scanner glass.

1 Press (Copy).
2 Load your document.
3 Enter the number of copies you want.
4 Press ▲ or ▼ to choose Book Copy.
5 Do one of the following:

If you want to correct the data yourself, press ◀ or ▶ to choose On (Preview).

Press Mono Start or Colour Start and go to step 6.

If you want the machine to correct the data automatically, press ◀ or ▶ to choose On and go to step ⑦.

6 Adjust the skewed data by using # or *. Remove the shadows by using ▲ or ▼.
7 If you have finished making corrections, press Mono Start or Colour Start.

Note

Book Copy is not available with Page Layout, Sort, Fit to Page or Watermark Copy.

Watermark Copy

You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data.

Note

Watermark Copy is not available with Fit to Page, Page Layout and Book Copy.

Using a template

1 Press (Copy).
2 Load your document.
3 Enter the number of copies you want.
4 Press ▲ or ▼ to choose Watermark Copy. Press OK.
5 Press ◀ or ▶ to choose On.
6 Press ▲ or ▼ to choose Current Setting. Press OK.
7 Press ▲ or ▼ to choose Template. Press OK.
8 Change the settings from the options displayed on the LCD if required.
9 If you do not want to change additional settings, press Mono Start or Colour Start.

Using media cards or a USB Flash memory drive data

1 Press (Copy).
2 Load your document.
3 Enter the number of copies you want.
4 Press ▲ or ▼ to choose Watermark Copy. Press OK.
5 Press ◀ or ▶ to choose On.
6 Press ▲ or ▼ to choose Current Setting. Press OK.
7 Insert a media card or USB Flash memory drive. Press ▲ or ▼ to choose Media.
8 Press OK and then press ◀ or ▶ to choose the data you want to use for the watermark.
9 Press OK and change any additional settings from the options shown on the LCD.
10 If you do not want to change additional settings, press Mono Start or Colour Start.

CAUTION

DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB Flash memory drive or data stored on the card.

Using a scanned paper document as your watermark

1 Press (Copy).
2 Enter the number of copies you want.
3 Press ▲ or ▼ to choose Watermark Copy. Press OK.
4 Press ◀ or ▶ to choose On.
5 Press ▲ or ▼ to choose Current Setting. Press OK.
6 Press ▲ or ▼ to choose Scan. Press OK, and place the page that you want to use as a watermark on the scanner glass.
7 Press Mono Start or Colour Start.
8 Take out the watermark document you scanned and load the document you want to copy.
9 Press ◀ or ▶ to change the Transparency of the watermark. Press OK.
10 If you do not want to change any additional settings, press Mono Start or Colour Start.

Note

You cannot enlarge or reduce the scanned watermark.

Setting your changes as a new default

You can save the copy settings for Quality, Enlarge/Reduce, Brightness, Contrast or Page Layout that you use most often by setting them as the default settings. These settings will stay until you change them again.

1 Press (Copy).
2 Press ▲ or ▼ to choose your new setting. Press OK. Repeat this step for each setting you want to change.
3 After changing the last setting, press ▲ or ▼ to choose Set New Default. Press OK.
4 Press 1 to choose Yes.
5 Press Stop/Exit.

Restoring all settings to the factory settings

You can restore all the settings you have changed back to the factory settings. These settings will stay until you change them again.

1 Press (Copy).
2 Press ▲ or ▼ to choose Factory Reset. Press OK.
3 Press 1 to choose Yes.
4 Press Stop/Exit.

'Out of Memory' message

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Colour Start to copy the scanned pages.

You will need to clear some jobs from the memory before you can continue.

To free up extra memory, do the following:

■ Turn off Memory Receive. (See Turning off Memory Receive Operations on page 42.)
■ Print the faxes that are in the memory. (See Printing a fax from the memory on page 44.)

When you get an Out of Memory message, you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.

Direct Photo Printing

Printing photos from a memory card or

USB Flash memory drive 80

Printing photos from a camera 99

12

Printing photos from a memory card or USB Flash memory drive

PhotoCapture Center™ Operations

Printing from a memory card or USB Flash memory drive without a PC

Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory drive. (See Print Images on page 83.)

Scanning to a memory card or USB Flash memory drive without a PC

You can scan documents and save them directly to a memory card or USB Flash memory drive. (See Scan to a memory card or USB Flash memory drive on page 96.)

Using PhotoCapture Center™ from your computer

You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your PC.

(See PhotoCapture Center™ for Windows® or Remote Setup & PhotoCapture Center™ for Macintosh® in the Software User's Guide on the CD-ROM.)

Using a memory card or USB Flash memory drive

Your Brother machine has media drives (slots) for use with the following popular digital camera media: CompactFlash ^® , Memory Stick ^® , Memory Stick Pro ^™ , SD, SDHC, xD-Picture Card ^™ and USB Flash memory drives.

CompactFlash®

Memory Stick ^® Memory Stick Pro ^TM

SD, SDHC

xD-Picture Card™

22 mm or less

USB Flash memory drive

• miniSD™ can be used with a miniSD™ adapter.
  ■ microSD can be used with a microSD adapter.
  ■ Memory Stick Duo ^TM can be used with a Memory Stick Duo ^TM adapter.
  ■ Memory Stick Pro Duo ^TM can be used with a Memory Stick Pro Duo ^TM adapter.
  ■ Memory Stick Micro (M2) can be used with a Memory Stick Micro (M2) adapter.
  ■ Adapters are not included with the machine. Contact a third party supplier for adapters.

The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.

Memory cards or a USB Flash memory drive folder structure

Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drive; however, please read the points below to avoid errors:

■ The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
■ PhotoCapture Center™ printing must be performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.)
■ IBM Microdrive™ is not compatible with the machine.
■ The machine can read up to 999 files on a memory card or USB Flash memory drive.
- CompactFlash® Type II is not supported.
■ This product supports xD-Picture Card™ Type M / Type M ^+ / Type H (Large Capacity).
■ The DPOF file on the memory cards must be in a valid DPOF format. (See DPOF printing on page 90.)

Please be aware of the following:

■ When printing Print Index or Print Images, the PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted. Corrupted images will not be printed.

■ (memory card users)

Your machine is designed to read memory cards that have been formatted by a digital camera.

When a digital camera formats a memory card it creates a special folder into which it copies image data. If you need to modify the image data stored on a memory card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.

■ (USB Flash memory drive users)

This machine supports USB Flash memory drives that have been formatted by Windows ^® .

Getting started

Firmly put a memory card or USB Flash memory drive into the correct slot.

1 2 3 4 5 CF

1 USB Flash memory drive
2 CompactFlash®
3 SD, SDHC
4 Memory Stick ^® , Memory Stick Pro ^TM
5 xD-Picture Card™

CAUTION

The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.

Photo Capture key indications:

Photo Capture

■ Photo Capture light is on, the memory card or USB Flash memory drive is correctly inserted.
■ Photo Capture light is off, the memory card or USB Flash memory drive is not correctly inserted.
■ Photo Capture light is blinking, memory card or USB Flash memory drive is being read or written to.

CAUTION

DO NOT unplug the power cord or remove the media from the media drive (slot) or USB direct interface while the machine is reading or writing to the media (the Photo Capture key is blinking). You will lose your data or damage the card.

The machine can only read one device at a time.

Entering PhotoCapture mode

After you insert the memory card or USB Flash memory drive, press the

(Photo Capture) key to illuminate it in blue and display the PhotoCapture options on the LCD.

The LCD shows:

View Photo(s) Print Index Print Photos Enhance Photos Search by Date Print All Photos PHOTO Select & Press OK View photos on the LCD and select the images you want to print.

Press ▲ or ▼ to scroll through the PhotoCapture key options.

■ View Photo(s) (See page 83.)
■ Print Index (See page 84.)
■ Print Photos (See page 84.)
■ Enhance Photos (See page 85.)
■ Search by Date (See page 88.)
■ Print All Photos (See page 89.)
■ Slide Show (See page 89.)
■ Trimming (See page 90.)

Note

If your digital camera supports DPOF printing, see DPOF printing on page 90.

When the option you want is highlighted, press OK.

Print Images

View Photo(s)

You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD.

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture).

2 Press ▲ or ▼ to choose
View Photo(s).
Press OK.

3 Press ◀ or ▶ to choose your photo.

Note

Instead of scrolling through your photos, you can use the dial pad to enter the number of the image from the index page. (See Print Index (Thumbnails) on page 84.)

4 Press ▲ or ▼ to increase or decrease the number of copies.
5 Repeat step ③ and step ④ until you have chosen all the photos.

Note

Press Clear/Back to go back to the previous level.

6 After you have chosen all the photos, do one of the following:
■ Press OK and change the print settings. (See page 91.)
If you do not want to change any settings, press Colour Start to print.

Print Index (Thumbnails)

The PhotoCapture Center ^™ assigns numbers for images (such as No.1, No.2, No.3, and so on).

NO.1 DEI.JPG
01.01.2009 100KB

The PhotoCapture Center ^™ uses these numbers to identify each picture. You can print a thumbnail page to show all the pictures on the memory card or USB Flash memory drive.

Note

Only file names that are 8 characters or less will be printed correctly on the index sheet.

1 Make sure you have put the memory card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

2 Press ▲ or ▼ to choose Print Index. Press OK.

3 Press ▲ or ▼ to choose Layout Format. Press ◀ or ▶ to choose 6 Images/Line or 5 Images/Line. Press OK.

Simple diagram of a grid of 16 squares arranged in two rows within a rounded rectangle (no text or symbols)

6 Images/Line

Simple diagram with 12 empty squares arranged in two rows and one row, enclosed by a wavy boundary (no text or symbols)

5 Images/Line

Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better.

4 Do one of the following:

■ Press ▲ or ▼ to choose Paper Type, and press ◀ or ▶ to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. Press OK.

- Press ▲ or ▼ to choose Paper Size and press ◀ or ▶ to choose the paper size you are using, A4 or Letter. Press OK. - If you do not want to change the paper settings, go to ⑤.

5 Press Colour Start to print.

Printing Photos

Before you can print an individual image, you have to know the image number.

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press (Photo Capture).
2 Print the Index. (See Print Index (Thumbnails) on page 84.)
3 Press ▲ or ▼ to choose Print Photos. Press OK.
4 Enter the image number that you want to print, from the thumbnails printed on the Index page. Press OK.

5 Repeat step 4 until you have entered the image numbers that you want to print.

Note

• You can enter the numbers at one time by using the * key for a comma or the # key for a hyphen. For example, Enter 1, *, 3, *, 6 to print images No.1, No.3 and No.6. Enter 1, #, 5 to print images No.1 to No.5.
• You can enter up to 12 characters (including commas) for the image numbers you want to print.

6 After you have chosen the image numbers, press OK again.
7 Enter the number of copies you want using the dial pad.
8 Do one of the following:

■ Change the print settings. (See page 91.)

■ If you do not want to change any settings, press Colour Start to print.

Enhance Photos

You can edit and add effects to your photos and view them on the LCD before printing.

Note

• After adding each effect, you can enlarge the view of the image by pressing *. To go back to the original size, press * again.
• The Enhance Photos feature is supported by technology from Reallusion, Inc.

Auto Correct

Auto Correct is available for most photos. The machine decides the suitable effect for your photo.

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press (Photo Capture).
2 Press ▲ or ▼ to choose Enhance Photos. Press OK.
3 Press ◀ or ▶ to choose your photo. Press OK.
4 Press ▲ or ▼ to choose Auto Correct. Press OK.
5 Press OK and ▲ or ▼ to increase or decrease the number of copies.
6 Do one of the following.

■ Press OK and change the print settings. (See page 91.)

■ If you do not want to change any settings, press Colour Start to print.

Note

If Remove Red-Eye appears on the LCD, press # to attempt to remove red-eye from your photo.

Enhance Skin-Tone

Enhance Skin-Tone is best used for adjusting portrait photographs. It detects human skin colour in your photos and adjusts the image.

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

2 Press ▲ or ▼ to choose

Enhance Photos.

Press OK.

3 Press ◀ or ▶ to choose your photo.

Press OK.

4 Press ▲ or ▼ to choose

Enhance Skin-Tone.

Press OK.

5 Do one of the following:

■ Press OK if you do not want to change any settings.

■ Press ▲ or ▼ to adjust the effect level manually.

Press OK when you have finished.

6 Press ▲ or ▼ to increase or decrease the number of copies.

7 Do one of the following.

■ Press OK and change the print settings. (See page 91.)

■ If you do not want to change any settings, press Colour Start to print.

Enhance Scenery

Enhance Scenery is best used for adjusting landscape photographs. It highlights green and blue areas in your photo, so that the landscape looks more sharp and vivid.

1 Make sure you have put the memory card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

2 Press ▲ or ▼ to choose

Enhance Photos.

Press OK.

3 Press ◀ or ▶ to choose your photo.

Press OK.

4 Press ▲ or ▼ to choose

Enhance Scenery.

Press OK.

5 Do one of the following:

■ Press OK if you do not want to change any settings.

■ Press ▲ or ▼ to adjust the effect level manually.

Press OK when you have finished.

6 Press ▲ or ▼ to increase or decrease the number of copies.

7 Do one of the following.

■ Press OK and change the print settings. (See page 91.)

■ If you do not want to change any settings, press Colour Start to print.

Remove Red-Eye

The machine detects eyes in your photos and will attempt to remove red-eye from your photo.

Note

There are some cases when red-eye may not be removed.

• When the face is too small in the image.
• When the face is turning too far up, down, left or right.

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

2 Press ▲ or ▼ to choose

Enhance Photos. Press OK.

3 Press ◀ or ▶ to choose your photo.

Press OK.

4 Press ▲ or ▼ to choose

Remove Red-Eye. Press OK.

■ When Remove Red-Eye is successful, the photo with the effect is shown. The adjusted part is shown in a red frame.
■ When Remove Red-Eye is unsuccessful, Unable to Detect. is shown.
Press OK to go back to the previous level.

Note

Press # to try Remove Red-Eye once again.

5 Press OK and ▲ or ▼ to increase or decrease the number of copies.

6 Do one of the following.

■ Press OK and change the print settings. (See page 91.)
If you do not want to change any settings, press Colour Start to print.

Monochrome

You can convert your photo to monochrome.

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture).

2 Press ▲ or ▼ to choose
Enhance Photos. Press OK.

3 Press ◀ or ▶ to choose your photo. Press OK.

4 Press ▲ or ▼ to choose Monochrome. Press OK.

5 Press OK and ▲ or ▼ to increase or decrease the number of copies.

6 Do one of the following.

■ Press OK and change the print settings. (See page 91.)
■ If you do not want to change any settings, press Colour Start to print.

Sepia

You can convert the colour of your photo to sepia.

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

2 Press ▲ or ▼ to choose

Enhance Photos.

Press OK.

3 Press ◀ or ▶ to choose your photo.

Press OK.

4 Press ▲ or ▼ to choose Sepia.

Press OK.

5 Press OK and ▲ or ▼ to increase or

decrease the number of copies.

6 Do one of the following.

■ Press OK and change the print settings. (See page 91.)

If you do not want to change any settings, press Colour Start to print.

Search by Date

You can find your photos based on date.

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

2 Press ▲ or ▼ to choose

Search by Date.

Press OK.

3 Press ▲ or ▼ to choose the date that you want to search from.

Press OK.

4 Press ◀ or ▶ to choose your photo.

Note

You can view photos with other dates by pressing ◀ or ▶ continuously. Press ◀ to view an older photo and ▶ to view a more recent photo.

5 Press ▲ or ▼ to increase or decrease the number of copies.

6 Repeat step ④ and step ⑤ until you have chosen all your photos.

7 After you have chosen all your photos, do one of the following:

■ Press OK and change the print settings. (See page 91.)

■ If you do not want to change any settings, press Colour Start to print.

Print All Photos

You can print all the photos on your memory card or USB Flash memory drive.

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture).

2 Press ▲ or ▼ to choose
Print All Photos.
Press OK.

3 Enter the number of copies you want using the dial pad.

4 Do one of the following:

■ Change the print settings. (See page 91.)
■ If you do not want to change any settings, press Colour Start to print.

Slide show

You can view all your photos on the LCD using Slide Show. You can also choose a photo during the operation.

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

2 Press ▲ or ▼ to choose Slide Show. Press OK.

3 Press Stop/Exit to finish Slide show.

Printing a photo during a Slide show

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

2 Press ▲ or ▼ to choose Slide Show. Press OK.

3 Press OK to stop at one image while Slide show is operating.

4 Press ▲ or ▼ to increase or decrease the number of copies.

5 Do one of the following:

■ Press OK and change the print settings. (See page 91.)
■ If you do not want to change any settings, press Colour Start to print.

Trimming

You can trim your photo and print a part of the image.

Note

If your photo is very small or has irregular proportions you may not be able to trim the photo. The LCD will display

Image Too Small. or

Image Too Long.

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

2 Press ▲ or ▼ to choose Trimming. Press OK.
3 Press ◀ or ▶ to choose your photo. Press OK.
4 Adjust the red frame around your photo. The part inside of the red frame will be printed.

■ Press * or # to enlarge or reduce the frame size.
■ Press each arrow key to move the position of the frame.
■ Press 0 to rotate the frame.
■ Press OK when you have finished adjusting the frame setting.

5 Press ▲ or ▼ to increase or decrease the number of copies.
6 Do one of the following:

■ Press OK and change the print settings. (See page 91.)
If you do not want to change any settings, press Colour Start to print.

1 Make sure you have put a memory card or USB Flash memory drive in the correct slot.

DPOF printing

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

When a memory card containing DPOF information is put into your machine, you can print the chosen image easily.

1 Make sure you have put a memory card in the correct slot.
Press (Photo Capture). The machine will ask you if you want to use DPOF setting.
2 Press 1 to choose Yes.
3 Do one of the following:

■ Change the print settings. (See page 91.)
■ If you do not want to change any settings, press Colour Start to print.

Note

An Invalid DPOF File error can occur if the print order that was created on the camera has been corrupted. Delete and recreate the print order using your camera to correct this problem. For instructions on how to delete or recreate the print order, refer to your camera manufacturer's support website or accompanying documentation.

PhotoCapture Center™ print settings

You can change the print settings temporarily.

The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 22.)

Note

You can save the print settings you use most often by setting them as the default. (See Setting your changes as a new default on page 95.)

Print Setting Print Quality Paper Type Paper Size Print Size Brightness PHOTO Photo Other Glossy 10x15cm Max. Size 0 Print →Press Start

1 No. of prints

(For View Photo(s), Search by Date, Slide Show)

You can see the total number of photos that will be printed.

(For Print All Photos, Print Photos, Enhance Photos, Trimming)

You can see the number of copies of each photo that will be printed.

(For DPOF printing) This does not appear.

Menu Selections	Options 1	Options 2	Page
Print Quality(Not available for DPOF printing)	Normal/Photo	—	92
Paper Type	Plain Paper/Inkjet Paper/Brother BP71/Other Glossy	—	92
Paper Size	10x15cm/13x18cm/A4/Letter	(When A4 or Letter is chosen)8 x 10cm/ 9 x 13cm/10 x 15cm/13 x 18cm/15 x 20cm/Max. Size	93
Brightness(Not available when Enhance Photos is chosen)		—	93
Contrast(Not available when Enhance Photos is chosen)		—	93
Color Enhance(Not available whenEnhance Photos is chosen)	On/OffWhite Balance◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0- [IMAGE]◀0-	—	93
Cropping	On/Off	—	94
Borderless	On/Off	—	95
Date Print(Not available forDPOF printing)	On/Off	—	95
Set New Default	Yes/No	—	95
Factory Reset	Yes/No	—	95

Print Speed and Quality

1 Press ▲ or ▼ to choose Print Quality.
2 Press ◀ or ▶ to choose Normal or Photo. Press OK.
3 If you do not want to change additional settings, press Colour Start to print.

Paper options

Paper Type

1 Press ▲ or ▼ to choose Paper Type.
2 Press ◀ or ▶ to choose the paper type you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. Press OK.
3 If you do not want to change additional settings, press Colour Start to print.

Paper and print size

1 Press ▲ or ▼ to choose Paper Size.
2 Press ◀ or ▶ to choose the paper size you are using, 10x15cm, 13x18cm, A4 or Letter. Press OK.
3 If you chose A4 or Letter, press ◀ or ▶ to choose the Print Size. Press OK.

Example: Printed Position for A4 paper
18 x 10cm	29 x 13cm	310 x 15cm
413 x 18cm	515 x 20cm	6Max. Size

4 If you do not want to change additional settings, press Colour Start to print.

Adjusting Brightness, Contrast and Colour

Brightness

1 Press ▲ or ▼ to choose Brightness.
2 Press ◀ or ▶ to make a darker or lighter print. Press OK.
3 If you do not want to change additional settings, press Colour Start to print.

Contrast

You can choose the contrast setting. More contrast will make an image look sharper and more vivid.

1 Press ▲ or ▼ to choose Contrast.
2 Press ◀ or ▶ to change the contrast. Press OK.
3 If you do not want to change additional settings, press Colour Start to print.

Colour Enhancement

You can turn on the colour enhancement feature to print more vivid images. Printing time will be slower.

1 Press ▲ or ▼ to choose Color Enhance. Press OK.
2 Do one of the following:

If you want to customize the White Balance, Sharpness or Color Density, press ◀ or ▶ to choose On, and then go to step ③.

If you do not want to customize, press ◀ or ▶ to choose Off. Press OK and then go to step ⑥.

3 Press ▲ or ▼ to choose

White Balance, Sharpness or Color Density.

4 Press ◀ or ▶ to adjust the degree of the setting.

Press OK.

5 Do one of the following:

■ If you want to customize another colour enhancement, press ▲ or ▼ to choose another option.
If you want to change other settings, press ▲ or ▼ to choose Exit, and then press OK.

6 If you do not want to change additional settings, press Colour Start to print.

Note

- White Balance

This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will affect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this setting, you can correct that effect and bring the white areas back to pure white.

- Sharpness

This setting enhances the detail of an image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.

- Colour Density

This setting adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak picture.

Cropping

If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped.

The factory setting is On. If you want to print the whole image, turn this setting to Off. If you are also using the Borderless setting, turn Borderless to Off. (See Borderless printing on page 95.)

1 Press ▲ or ▼ to choose Cropping.
2 Press ◀ or ▶ to choose Off (or On). Press OK.
3 If you do not want to change additional settings, press Colour Start to print.

Cropping: On

Two black-and-white photos showing a steel arch bridge over a river with forested hills in the background, no visible text or symbols.

Cropping: Off

Black-and-white photo showing a bridge over a river with forested hills in the background, no visible text or symbols.

Borderless printing

This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.

1 Press ▲ or ▼ to choose Borderless.
2 Press ◀ or ▶ to choose Off (or On). Press OK.
3 If you do not want to change additional settings, press Colour Start to print.

Date Print

You can print the date if it is already in the data on your photo. The date will be printed on the lower right corner. If the data doesn't have the date information, you cannot use this function.

1 Press ▲ or ▼ to choose Date Print.
2 Press ◀ or ▶ to choose On (or Off). Press OK.
3 If you do not want to change additional settings, press Colour Start to print.

Note

The DPOF setting on your camera must be turned off to use the Date Print feature.

Setting your changes as a new default

You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again.

1 Press ▲ or ▼ to choose your new setting. Press OK. Repeat this step for each setting you want to change.
2 After changing the last setting, press ▲ or ▼ to choose Set New Default. Press OK.
3 Press 1 to choose Yes.
4 Press Stop/Exit.

Restoring all settings to the factory settings

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

1 Press ▲ or ▼ to choose Factory Reset. Press OK.
2 Press 1 to choose Yes.
3 Press Stop/Exit.

Scan to a memory card or USB Flash memory drive

Entering Scan mode

When you want to scan to a memory card or USB Flash memory drive, press

(Scan).

The LCD shows:

Scan to E-mail Scan to Image Scan to OCR Scan to File Scan to Media Scan a document directly to a media card or USB flash memory. SCAN Select & Press OK

Press ▲ or ▼ to choose Scan to Media.

Press OK.

If you are not connected to your computer only the Scan to Media selection will appear on the LCD.

(See Scanning for Windows ^® or Macintosh ^® in the Software User's Guide on the CD-ROM for details about the other menu options.)

How to scan to a memory card or USB Flash memory drive

You can scan monochrome and colour documents onto a memory card or USB Flash memory drive. Monochrome documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats. Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The factory setting is Color 150 dpi and the default file format is PDF. The machine automatically creates file names based on the current date. (For details, see the Quick Setup Guide.) For example, the fifth image scanned on July 1, 2009 would be named 01070905.PDF. You can change the colour and quality.

Quality	Selectable File Format
Color 150 dpi	JPEG / PDF
Color 300 dpi	JPEG / PDF
Color 600 dpi	JPEG / PDF
B/W 200x100 dpi	TIFF / PDF
B/W 200 dpi	TIFF / PDF

1 Insert a CompactFlash ^® , Memory Stick ^® , Memory Stick Pro ^™ , SD, SDHC, xD-Picture Card ^™ or USB Flash memory drive into your machine.

CAUTION

DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB Flash memory drive or data stored on the card.

2 Load your document.
3 Press (Scan).
4 Press ▲ or ▼ to choose Scan to Media. Press OK.

5 Do one of the following:

■ To change the quality, press ▲ or ▼ to choose Quality.

Go to step 6.

■ Press Mono Start or Colour Start to start scanning without changing additional settings.

6 Press ◀ or ▶ to choose

Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200x100 dpi or B/W 200 dpi.

Press OK.

7 Do one of the following:

■ To change the file type, go to step ⑧.

■ Press Mono Start or Colour Start to start scanning without changing additional settings.

8 Press ▲ or ▼ to choose File Type.

Press ◀ or ▶ to choose JPEG, PDF or TIFF.

Press OK.

Note

- If you chose colour in the resolution setting, you cannot choose TIFF.

- If you chose monochrome in the resolution setting, you cannot choose JPEG.

9 Do one of the following:

■ To change the file name, go to step 10.

■ Press Mono Start or Colour Start to start scanning without changing additional settings.

10 The file name is set automatically however, you can set a name of your choice using the dial pad. Press ▲ or ▼ to choose File Name. Enter the new name. (See Entering Text on page 161.) You can only change the first 6 characters. Press OK.

Note

Press Clear/Back to delete the current name.

11 Press Mono Start or Colour Start.

How to change the file name

You can change the file name.

1 Press (Scan).
2 Press ▲ or ▼ to choose Scan to Media. Press OK.
3 Press ▲ or ▼ to choose File Name.
4 Enter the new name using the dial pad. You can only change the first 6 digits. (See Entering Text on page 161.)

How to set a new default

You can set your own default setting.

1 Press (Scan).
2 Press ▲ or ▼ to choose Scan to Media. Press OK.
3 Press ▲ or ▼ to choose Set New Default. Press OK and 1 to choose Yes.
4 Press Stop/Exit.

How to reset to factory settings

You can restore the machine to factory settings.

1 Press (Scan).
2 Press ▲ or ▼ to choose Scan to Media. Press OK.
3 Press ▲ or ▼ to choose Factory Reset. Press OK and 1 to choose Yes.
4 Press Stop/Exit.

Understanding the Error Messages

Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center™, you can easily identify and troubleshoot any problems.

■ Hub is Unusable.

This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface.

■ Media Error

This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the memory card.

No File

This message will appear if you try to access a memory card or USB Flash memory drive in the drive (slot) that does not contain a .JPG file.

■ Out of Memory

This message will appear if you are working with images that are too large for the machine's memory. This message will also appear when a memory card or USB Flash memory drive you are using does not have enough space available for the scanned document.

■ Media is Full.

This message will appear if you are trying to save more than 999 files in a memory card or USB Flash memory drive.

■ Unusable Device

This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. For more information, visit us at http://solutions.brother.com. This message will also appear if you connect a broken device to the USB direct interface.

13

Printing photos from a camera

Printing photos directly from a PictBridge camera

PictBridge

Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.

If your camera is using the USB Mass Storage standard, you can also print photos from a digital camera without PictBridge.(See Printing photos directly from a digital camera (without PictBridge) on page 101.)

PictBridge requirements

To avoid errors, remember the following points:

■ The machine and the digital camera must be connected using a suitable USB cable.
■ The image file extension must be .JPG (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
■ PhotoCapture Center™ operations are not available when using the PictBridge feature.

Setting your digital camera

Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera.

Depending on your camera some of these settings may not be available.

Camera Menu Selections	Options
Paper Size	Letter, A4, 10x15cm, Printer Settings (Default setting) ^2
Paper Type	Plain Paper, Glossy Paper, Inkjet Paper, Printer Settings (Default setting) ^2
Layout	Borderless: On, Borderless: Off, Printer Settings (Default setting) ^2
DPOF setting ^1	-
Print Quality	Normal, Fine, Printer Settings (Default setting) ^2
Color Enhancement	On, Off, Printer Settings (Default setting) ^2
Date Print	On, Off, Printer Settings (Default setting) ^2

1 See DPOF printing on page 100 for more details.
2 If your camera is set to use the Printer Settings (Default setting), the machine will print your photo using the following settings.

Settings	Options
Paper Size	10x15cm
Paper Type	Glossy Paper
Layout	Borderless: On
Print Quality	Fine
Color Enhancement	Off
Date Print	Off

■ When your camera does not have any menu selections, these settings are also used.

■ The names and availability of each setting depends on the specification of your camera.

Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.

Printing Images

Note

Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera.

1 Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.

Diagram showing connection between printer and camera via cable, with magnified detail of cable connector

1 USB direct interface

2 Turn on the camera. When the machine has recognized the camera, the LCD shows Camera Connected.
3 Choose the photo you want to print following the instructions from your camera. When the machine starts printing a photo, the LCD will show Printing.

CAUTION

To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface.

DPOF printing

DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

Note

An Invalid DPOF File error can occur if the print order that was created on the camera has been corrupted. Delete and recreate the print order using your camera to correct this problem. For instructions on how to delete or recreate the print order, refer to your camera manufacturer's support website or accompanying documentation.

Printing photos directly from a digital camera (without PictBridge)

If your camera supports the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera.

(If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 99.)

Note

The name, availability and operation differ among digital cameras. Please refer to the documentation supplied with your camera for detailed information, such as how to switch from PictBridge mode to USB mass storage mode.

Printing Images

Note

Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera.

1 Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.

Diagram showing connection between a printer and a camera via cable, with an inset magnified view of the cable being inserted.

1 USB direct interface

2 Turn on the camera.
3 Follow the steps in Print Images on page 83.

CAUTION

To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface.

Understanding the Error Messages

Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems.

■ Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

■ Unusable Device

This message will appear if you connect a camera which is not using the USB Mass Storage standard. This message will also appear if you connect a broken device to the USB direct interface.

(For more detailed solutions see Error and Maintenance messages on page 123.)

Software

Software and Network features

14

Software and Network features

The CD-ROM includes the Software User's Guide and Network User's Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section.

You can find information on these features:

■ Printing
■ Scanning
■ ControlCenter3 (for Windows®)
■ ControlCenter2 (for Macintosh®)
■ Remote Setup
■ Faxing from your computer
■ PhotoCapture Center™
■ Network Printing
■ Network Scanning
■ Wired and Wireless Network

How to read HTML User's Guide

This is a quick reference for using the HTML User's Guide.

For Windows®

Note

If you have not installed the software, see Viewing Documentation on page 3.

From the Start menu, point to Brother, MFC-XXXX (where XXXX is your model number) from the programs group, then click User's Guides in HTML format.
2 Click SOFTWARE USER'S GUIDE (or NETWORK USER'S GUIDE) from the top menu.

brother Search Multi-Function Center SOFTWARE USER'S GUIDE NETWORK USER'S GUIDE Sitemap Version 0 UK ©2009 Brother Industries, Ltd.

3 Click the heading you would like to view from the list at the left of the window.

brother. Top SOFTWARE USER'S GUIDE NETWORK USER'S GUIDE Site map SOFTWARE USER'S GUIDE For DCP users, This documentation is for both MFC and DCP models. Where it says 'MFC' in this user's guide, please read 'MFC' as 'DCP'. Version 0 UK Section II Apple® MacI Index Brother ©2008 Brother Industries, Ltd.

For Macintosh®

1 Make sure your Macintosh ^® is turned on. Insert the Brother CD-ROM into your CD-ROM drive.
2 Double-click the Documentation icon.
3 Double-click your language folder, and then double-click top.html file.
4 Click SOFTWARE USER'S GUIDE (or NETWORK USER'S GUIDE) in the top menu, and then click the heading you would like to read from the list at the left of the window.

brother Top SOFTWARE USER'S GUIDE NETWORK USER'S GUIDE Site map SOFTWARE USER'S GUIDE General Information Section I Windows® Section II Apple® Macintosh® 9 Printing and Faxing 10 Scanning 11 ControlCenter2 12 Network Scanning (For models with built-in network support) 13 Remote Setup & PhotoCapture Center™ Index Brother For DCP users; This documentation is for both MFC and DCP models. Where it says 'MFC' in this user's guide, please read 'MFC' as 'DCP'. Version 0 UK ©2008 Brother Industries, Ltd.

Appendixes

Safety and Legal 106

Troubleshooting and Routine Maintenance 116

Menu and Features 143

Specifications 162

Glossary 177

Choosing a location

Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10^ C and 35^ C.

WARNING

DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.

DO NOT connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.

CAUTION

• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers.
• Disruption of power can wipe out information in the machine's memory.
• Avoid interference sources, such as other cordless telephone systems or speakers.
• DO NOT tip the machine, or place it on any tilted surface. Doing this may cause ink spillage and internal damage to your machine.

Illustration of household appliances including a printer, microwave, air conditioner, and washing machine with a cross symbol (no text or labels)

Illustration of a printer emitting a spray bottle, with a crossed-out X symbol indicating no chemical or material use (no text or symbols present)

Illustration of a printer and a safe with a cross symbol (no text or labels)

To use the machine safely

Please keep these instructions for later reference and read them before attempting any maintenance.

WARNING

There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Doing this will prevent an electrical shock.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

Illustration of a hand using a power plug to clean electrical outlets, with a large 'X' symbol above (no text or symbols on the diagram itself)

DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.

DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury.

Line drawing of a printer with an open lid and control panel, no text or symbols present

Line drawing of a hand using a printer to press an open lid (no text or symbols visible)

DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.

Line drawing of a hand using a tool to clean or inspect internal components (no text or symbols)

DO NOT touch the area shaded in the illustration. Doing this may cause injury.

Illustration of a hand holding a document with a cross mark, no text or symbols present

Line drawing of a hand inserting a plastic into a device housing (no text or symbols)

When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Jam clear cover.

Line drawing of a printer with hands operating it (no text or symbols present)

Line drawing of hands operating a portable electronic device with a switch (no text or symbols)

DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.

Prohibition sign with hand holding spray bottle, crossed out by red circle

If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.

If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.

!

Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

!

This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must unplug the power cord from the electrical socket to shut off the power completely.

!

This product should be connected to an AC power source within the range indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician.

!

Always make sure the plug is fully inserted.

!

DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire.

!

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following:

1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
4 DO NOT dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Important safety instructions

1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 DO NOT use this product near water.
5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
6 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless adequate ventilation is provided.
7 Use only the power cord supplied with this machine.
8 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin. This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT defeat the purpose of the grounded plug.
9 DO NOT allow anything to rest on the power cord. DO NOT place this product where people can walk on the cord.
10 DO NOT place anything in front of the machine that will block received faxes. DO NOT place anything in the path of received faxes.
11 Wait until pages have exited the machine before picking them up.
12 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions:

■ If liquid has been spilled into the product.
■ If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are followed, adjust only those controls that are covered by the operating instructions. Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.
■ If the product has been dropped or the casing has been damaged.
■ If the product exhibits a distinct change in performance, indicating a need for service.

13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).

14 To reduce the risk of fire, electric shock and injury to people, note the following:

■ DO NOT use this product near appliances that use water, a swimming pool, or in a wet basement.
■ DO NOT attempt to operate the machine during an electrical storm or gas leak.

IMPORTANT - For your safety

To ensure safe operation, the supplied three-pin plug must be inserted only into a standard three-pin electrical socket that is effectively grounded through the normal household wiring.

The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, consult a qualified electrician.

Important - Wiring information (U.K. only)

If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse.

Always replace the fuse cover. Never use a plug that does not have a cover.

Warning - This machine must be earthed.

The wires in the mains lead are coloured in line with the following code:

■ Green and Yellow: Earth
Blue: Neutral
Brown: Live

If in any doubt, call a qualified electrician.

LAN connection

CAUTION

DO NOT connect this product to a LAN connection that is subject to over-voltages.

Radio interference

This product complies with EN55022 (CISPR Publication 22) /Class B. When connecting the machine to a computer, ensure that you use a USB cable which does not exceed 2.0 m in length.

EU Directive 2002/96/EC and EN50419

Symbol of a trash bin crossed out by two diagonal lines, no text or labels present

European Union Only

This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all. (European Union only)

International ENERGY STAR® Compliance Statement

The purpose of the International ENERGY STAR ^® Program is to promote the development and popularization of energy-efficient office equipment.

As an ENERGY STAR ^® Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR ^® guidelines for energy efficiency.

energy ENERGY STAR

Legal limitations for copying

It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.

The following are examples of documents which may not be copied:

■ Money
■ Bonds or other certificates of indebtedness
■ Certificates of Deposit
■ Armed Forces Service or Draft papers.
Passports
■ Postage Stamps (cancelled or uncancelled)
■ Immigration Papers
■ Welfare documents
■ Cheques or Drafts drawn by Governmental Agencies
■ Identification Documents, badges or insignias
■ Licences and Certificates of Title to motor vehicles

Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair dealing’. Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Licenses and Certificates of Title to motor vehicles may not be copied under certain state/provincial laws.

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother International Corporation.

© 2008 Brother Industries, Ltd. All rights reserved.

Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.

Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Macintosh and TrueType are registered trademarks of Apple Inc.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

Presto! PageManager is a registered trademark of NewSoft Technology Corporation.

Microdrive is a trademark of International Business Machines Corporation.

CompactFlash is a registered trademark of SanDisk Corporation.

Memory Stick is a registered trademark of Sony Corporation.

SanDisk is a licensee of the SD and miniSD trademarks.

xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co. Ltd.

PictBridge is a trademark.

Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of Sony Corporation.

BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom Corporation in the United States and/or other countries.

AOSS is a trademark of Buffalo Inc.

Wi-Fi, WPA and WPA2 are registered trademarks and Wi-Fi Protected Setup is a trademark of Wi-Fi Alliance.

FaceFilter Studio is a trademark of Reallusion, Inc.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

All other brand and product names mentioned in this User's Guide are registered trademarks of their respective companies.

B

Troubleshooting and Routine Maintenance

Troubleshooting

If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.

Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com.

If you are having difficulty with your machine

Printing

Difficulty	Suggestions
No printout	Check the interface cable on both the machine and your computer. (See the Quick Setup Guide.)
	Make sure the machine is plugged in and not in Power Save mode.
	One or more ink cartridges are empty. (See Replacing the ink cartridges on page 133.)
	Check to see if the LCD is showing an error message. (See Error and Maintenance messages on page 123.)
	If the LCD says Cannot Print and Replace Ink, see Replacing the ink cartridges on page 133.
	Check that the correct printer driver has been installed and chosen.
	Make sure that the machine is online. Click Start and then Printers and Faxes. Brother MFC-XXXX (where XXXX is your model name), and make sure that Use Printer Offline is unchecked.
	When you choose the Print Odd Pages and Print Even Pages settings, you may see a print error message on your computer, as the machine pauses during the printing process. The error message will disappear after the machine re-starts printing.
Poor print quality	Check the print quality. (See Checking the print quality on page 138.)
	Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine's menu matches the type of paper you are using. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User's Guide on the CD-ROM and Paper Type on page 22.)
	Make sure that your ink cartridges are fresh. The following may cause ink to clog:■ The expiration date written on the cartridge package has passed. (Brother original cartridges stay usable for up to two years if kept in their original packaging.)■ The ink cartridge was in your machine over six months.■ The ink cartridge may not have been stored correctly before use.
	Try using the recommended types of paper. (See Acceptable paper and other print media on page 15.)
	The recommended environment for your machine is between 20°C to 33°C.
White horizontal lines appear in text or graphics.	Clean the print head. (See Cleaning the print head on page 138.)
	Make sure you are using Brother Original InnobellaTM ink.
	Try using the recommended types of paper. (See Acceptable paper and other print media on page 15.)
The machine prints blank pages.	Clean the print head. (See Cleaning the print head on page 138.)
	Make sure you are using Brother Original InnobellaTM ink.
Characters and lines are stacked.	Check the printing alignment. (See Checking the print alignment on page 139.)
Printed text or images are skewed.	Make sure the paper is loaded correctly in the paper tray and the paper side guides are adjusted correctly. (See Loading paper and other print media on page 9.)
	Make sure the Jam Clear Cover is closed correctly.
Smudged stain at the top centre of the printed page.	Make sure the paper is not too thick or curled. (See Acceptable paper and other print media on page 15.)
Smudged stain at the right or left corner of the printed page.	Make sure the paper is not curled when you print on the back side of the paper with the Print Odd Pages and Print Even Pages settings.
Printing appears dirty or ink seems to run.	Make sure you are using the recommended types of paper. (See Acceptable paper and other print media on page 15.) Don't handle the paper until the ink is dry.
	Make sure you are using Brother Original InnobellaTM ink.
	If you are using photo paper, make sure that you have set the correct paper type. If you are printing a photo from your PC, set the Media Type in the Basic tab of the printer driver.
Stains appear on the reverse side or at the bottom of the page.	Make sure you are using Brother Original InnobellaTM ink.
	Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer platen on page 137.)
	Make sure you are using the paper support flap. (See Loading paper and other print media on page 9.)
The machine prints dense lines on the page.	Check Reverse Order in the Basic tab of the printer driver.
The printouts are wrinkled.	In the printer driver Advanced tab, click Colour Settings , and uncheck Bi-Directional Printing for Windows® or Bi-Directional Printing for Macintosh®.
	Make sure you are using Brother Original InnobellaTM ink.
Cannot perform ‘Page Layout’ printing.	Check that the paper size setting in the application and in the printer driver are the same.
Print speed is too slow.	Try changing the printer driver setting. The highest resolution needs longer data processing, sending and printing time. Try the other quality settings in the printer driver Advanced tab. Also, click Colour Settings , and make sure you uncheck Colour Enhancement .
	Turn the borderless feature off. Borderless printing is slower than normal printing. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User's Guide on the CD-ROM.)
Colour Enhancement is not working correctly.	If the image data is not full colour in your application (such as 256 colour), Colour Enhancement will not work. Use at least 24 bit colour data with the Colour Enhancement feature.
Photo paper does not feed properly.	When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.
	Clean the paper pick-up roller. (See Cleaning the paper pick-up roller on page 137.)
Machine feeds multiple pages.	Make sure the paper is loaded correctly in the paper tray. (See Loading paper and other print media on page 9.)
	Check that more than two types of paper are not loaded in the paper tray at any one time.
Printed pages are not stacked neatly.	Make sure you are using the paper support flap. (See Loading paper and other print media on page 9.)

Printing Received Faxes

Difficulty	Suggestions
Condensed print and white streaks across the page or the top and bottom of sentences are cut off.	You probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again.
Vertical black lines when receiving.	The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.
Received colour fax prints only in black and white.	Replace the colour ink cartridges that are empty or nearly empty, and then ask the other person to send the colour fax again. (See Replacing the ink cartridges on page 133.)
Left and Right margins are cut off or a single page is printed on two pages.	Turn on Auto Reduction. (See Printing a reduced incoming fax on page 43.)

Telephone Line or Connections

Difficulty	Suggestions
Dialling does not work. (No dial tone)	Make sure the machine is plugged in and not in Power Save mode.
	Check the line cord connections.
	Change the Tone/Pulse setting. (See the Quick Setup Guide.)
	Lift the external telephone's handset, (or the machine's handset or cordless handset if available), and then dial the number to send a manual fax. Wait to hear fax receiving tones before pressing Mono Start or Colour Start.
The machine does not answer when called.	Make sure the machine is in the correct receiving mode for your setup. (See Choose the Receive Mode on page 37.) Check for a dial tone. If possible, call your machine to hear it answer. If there is still no answer, check the telephone line cord connection. If there is no ringing when you call your machine, ask your telephone company to check the line.

Receiving Faxes

Difficulty	Suggestions
Cannot receive a fax.	Check all line cord connections.
	Make sure the machine is in the correct receiving mode for your setup. (SeeReceive mode settings on page 39.)
	If you often have interference on the telephone line, try changing the menu setting of Compatibility to Basic (for VoIP). (See Telephone line interference on page 122.)
	If you connect your machine to PBX or ISDN, set the menu setting of Telephone Line Type to your telephone type. (See Setting the Telephone Line Type on page 49.)

Sending Faxes

Difficulty	Suggestions
Cannot send a fax.	Check all line cord connections.
	Make sure that the Faxkey is illuminated. (See Entering Fax mode on page 30.)
	Ask the other party to check that the receiving machine has paper.
	Print the Transmission Verification Report and check for an error. (See Reports on page 64.)
Transmission Verification Report says ‘Result:ERROR’.	There is probably temporary noise or static on the line. Try sending the fax again. If you send a PC FAX message and get ‘Result:ERROR’ on the Transmission Verification Report, your machine may be out of memory. To gain extra memory, you can turn off Memory Receive (see Turning off Memory Receive Operations on page 42), print fax messages in memory (see Printing a fax from the memory on page 44) or cancel a Delayed Fax or Polling Job (see Cancelling a fax in progress on page 31 or Checking and cancelling waiting jobs on page 35). If the problem continues, ask the telephone company to check your telephone line.
	If you often get transmission errors due to possible interference on the telephone line, try changing the menu setting of Compatibility to Basic (for VoIP). (See Telephone line interference on page 122.)
	If you connect your machine to PBX or ISDN, set the menu setting of Telephone Line Type to your telephone type. (See Setting the Telephone Line Type on page 49.)
Poor fax send quality.	Try changing your resolution to Fine or S.Fine. Make a copy to check your machine's scanner operation. If the copy quality is not good, clean the scanner. (See Cleaning the scanner glass on page 136.)
Vertical black lines when sending.	Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip. Clean the glass strip. (See Cleaning the scanner glass on page 136.)

Handling Incoming Calls

Difficulty	Suggestions
The machine ‘Hears’ a voice as a CNG Tone.	If Fax Detect is set to On, your machine is more sensitive to sounds. It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones. Deactivate the machine by pressing Stop/Exit. Try avoiding this problem by turning Fax Detect to Off. (See Fax Detect on page 40.)
Sending a fax call to the machine.	If you answered on an external or extension telephone, press your Remote Activation Code (the factory setting is * 5 1). When your machine answers, hang up.
Custom features on a single line.	If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom feature on a single telephone line with your machine, it may create a problem sending or receiving faxes.For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM(Error Correction Mode) feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features. If avoiding a slight interruption is crucial to your business, a separate telephone line with no custom features is recommended.

Copying Difficulties

Difficulty	Suggestions
Cannot make a copy.	Make sure that the Copy [icon] key is illuminated. (See Entering Copy mode on page 70.)
Poor copy results when using the ADF.	Try using the scanner glass. (See Using the scanner glass on page 19.)
Vertical black lines or streaks appear in copies.	Vertical black lines or streaks on copies are typically caused by dirt or correction fluid on the glass strip. Clean the glass strip. (See Cleaning the scanner glass on page 136.)
Fit to Page does not work properly.	Make sure the document is placed squarely on the scanner glass.

Scanning Difficulties

Difficulty	Suggestions
TWAIN/WIA errors appear when starting to scan.	Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In PaperPortTM 11SE with OCR, click File, Scan or Get Photo and click Select to choose the Brother TWAIN/WIA driver.
Poor scanning results when using the ADF.	Try using the scanner glass. (See Using the scanner glass on page 19.)
OCR does not work.	Try increasing the scanner resolution.

Software Difficulties

Difficulty	Suggestions
Cannot install software or print.	Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software.
‘Device Busy’	Make sure the machine is not showing an error message on the LCD.
Cannot print images from FaceFilter Studio.	To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine. To install FaceFilter Studio see the Quick Setup Guide.Also, before you start FaceFilter Studio for the first time, you must make sure your Brother machine is turned On, and connected to your computer. This will allow you to access all the functions of FaceFilter Studio.

PhotoCapture Center™ Difficulties

Difficulty	Suggestions
Removable Disk does not work correctly.	1 Have you installed the Windows® 2000 update? If not, do the following:1) Unplug the USB cable.2) Install the Windows® 2000 update using one of the following methods.■ Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup Guide.)■ Download the latest service pack from the Microsoft Web site.3) Wait about 1 minute after you restart the PC, and then connect the USB cable.2 Take out the memory card or USB Flash memory drive and put it back in again.3 If you have tried ‘Eject’ from within Windows®, take out the memory card or USB Flash memory drive before you continue.4 If an error message appears when you try to eject the memory card or USB Flash memory drive, it means the card is being accessed. Wait a while and then try again.5 If all of the above do not work, turn off your PC and machine, and then turn them on again. (You will have to unplug the power cord of the machine to turn it off.)
Cannot access Removable Disk from Desktop icon.	Make sure that you have correctly inserted the memory card or USB Flash memory drive.
Part of my photo is missing when printed.	Make sure that Borderless Printing and Cropping are turned off. (SeeBorderless printingon page 95, andCroppingon page 94.)

Network Difficulties

Difficulty	Suggestions
Cannot print over the Network.	Make sure that your machine is powered on, is online and in Ready mode. Print a Network Configuration list (seeReportson page 64) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable. If the connections are good, the machine showsLAN Activefor 2 seconds.(If you are having Network problems, see the Network User’s Guide for more information.)
The network scanning feature does not work.	(For Windows®users only) Firewall settings on your PC may be rejecting the necessary network connection. Follow the instructions below to configure the Firewall. If you are using personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.For Windows®XP SP2 and Windows Vista®users, seeFirewall settingsin the Software User’s Guide on the CD-ROM.For Windows®XP SP1 users, please visit the Brother Solutions Center (http://solutions.brother.com).
The network PC-Fax Receive feature does not work.
Your computer cannot find your machine.
	Firewall settings on you PC may be rejecting the necessary network connection. For detail, see the instruction above.
	Re-select your machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the model list in ControlCenter2.

Dial Tone detection

When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers. If you change the setting and start having problems with dialling you should change back to the factory No Detection setting.

1 Press Menu.
2 Press ▲ or ▼ to choose Initial Setup. Press OK.
3 Press ▲ or ▼ to choose Dial Tone.
4 Press ◀ or ▶ to choose Detection or No Detection. Press OK.
5 Press Stop/Exit.

Telephone line interference

If you are having problems sending or receiving a fax due to possible interference on the telephone line, you can change the compatibility setting, which reduces the modem speed to minimise errors.

1 Press Menu.
2 Press ▲ or ▼ to choose Fax. Press OK.
3 Press ▲ or ▼ to choose Miscellaneous. Press OK.
4 Press ▲ or ▼ to choose Compatibility.
5 Press ◀ or ▶ to choose High, Normal or Basic (for VoIP).

■ Basic (for VoIP) cuts the modem speed to 9600 bps. Unless interference is a recurring problem on your telephone line, you may prefer to use it only when needed.
■ Normal sets the modem speed at 14400 bps. (factory setting)
■ High increases the modem speed to 33600 bps.

Press OK.

6 Press Stop/Exit.

When you change the compatibility to Basic (for VoIP), the ECM feature is only available for colour fax sending.

Error and Maintenance messages

As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below.

You can correct most errors and routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com.

Error Message	Cause	Action
B&W Print Only	One or more of the colour ink cartridges is empty.While this message appears on the LCD, each operation works in the following way:■ PrintingIf you clickGreyscalein the Advanced tab of the printer driver you can use the machine as a monochrome printer for approximately four weeks depending on the number of pages you print.■ CopyingIf the paper type is set toPlain Paper or Inkjet Paper you can make copies in monochrome.■ FaxingIf the paper type is set toPlain Paper, Inkjet Paper or Transparency the machine will receive and print the faxes in monochrome.If a sending machine has a colour fax, the machine's 'handshake' will ask that the fax be sent as monochrome.If the paper type is set toOther Glossy or Brother BP71, the machine will stop all print operations. If you unplug the machine, or take out the empty ink cartridge, you cannot use the machine until you change to a new ink cartridge.	Replace the empty ink cartridges. (SeeReplacing the ink cartridges on page 133.)
BT Call Sign On (U.K. only)	BT Call Sign is set to ON. You cannot change the Receive Mode from Manual to another mode.	Set BT Call Sign to OFF. (See BT Call Sign (U.K. only) on page 50.)
Cannot Detect	You installed a new ink cartridge too quickly and the machine did not detect it.	Take out the new ink cartridge and re-install it slowly until it clicks.
	If you are using non Brother Original ink the machine may not detect the ink cartridge.	Replace the cartridge with a Brother Original ink cartridge. If the error message remains, contact your Brother dealer.
	An ink cartridge is not installed correctly.	Take out the new ink cartridge and re-install it slowly until it clicks. (See Replacing the ink cartridges on page 133.)
Cannot Print	One or more of the ink cartridges are empty. The machine will stop all print operations. While memory is available, monochrome faxes will be stored in the memory. If a sending machine has a colour fax, the machine's 'handshake' will ask that the fax be sent as monochrome.	Replace the empty ink cartridges. (See Replacing the ink cartridges on page 133.)
Comm.Error	Poor telephone line quality caused a communication error.	If the problem continues, call the telephone company and ask them to check your telephone line.
Connection Fail	You tried to poll a fax machine that is not in Polled Waiting mode.	Check the other fax machine's polling setup.
Cover is Open	The scanner cover is not closed completely.	Lift the scanner cover and then close it again.
	The ink cartridge cover is not completely closed.	Firmly close the ink cartridge cover until it clicks.
Data Remaining	Print data is left in the machine's memory.	Press Stop/Exit. The machine will cancel the job and clear it from the memory. Try to print again.
Disconnected	The other person or other person's fax machine stopped the call.	Try to send or receive again.
Document Jam	The document was not inserted or fed correctly, or the document scanned from the ADF was too long.	See Using the ADF on page 19.See Document jam on page 129.
High Temperature	The print head is too warm.	Allow the machine to cool down.
Hub is Unusable.	A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface.	A Hub or USB Flash memory drive with Hub are not supported. Unplug the device from the USB direct interface.
Image Too Long.	The proportions of your photo are irregular so effects could not be added.	Choose a regularly proportioned image.
Image Too Small.	The size of your photo is too small to trim.	Choose a larger image.
Ink low	One or more of the ink cartridges are running out of ink. If a sending machine has a colour fax to send, your machine's 'handshake' will ask that the fax be sent as monochrome. If the sending machine has the ability to convert it, the colour fax will be printed at your machine as a monochrome fax.	Order a new ink cartridge.You can continue printing until the LCD shows Cannot Print. (See Replacing the ink cartridges on page 133.)
Low Temperature	The print head is too cold.	Allow the machine to warm up.
Media Error	The memory card is either corrupted, incorrectly formatted, or there is a problem with the memory card.	Put the card firmly into the slot again to make sure it is in the correct position. If the error remains, check the media drive (slot) of the machine by putting in another memory card that you know is working.
Media is Full.	The memory card or USB flash memory drive you are using already contains 999 files.	Your machine can only save to your memory card or USB flash memory drive if it contains less than 999 files. Try deleting unused files to free some space and try again.
No Caller ID	There is no incoming call history. You did not receive calls or you have not subscribed to the Caller ID service from your telephone company.	If you want to use the Caller ID feature call your telephone company. (See Caller ID (U.K. and Ireland only) on page 49.)
No Cartridge	An ink cartridge is not installed correctly.	Take out the new ink cartridge and re-install it slowly until it clicks. (See Replacing the ink cartridges on page 133.)
No File	The memory card or USB Flash memory drive in the media drive does not contain a .JPG file.	Put the correct memory card or USB Flash memory drive into the slot again.
No Paper Fed	The machine is out of paper, paper is not correctly loaded in the paper tray, or the Jam Clear Cover is not closed correctly.	Do one of the following:■ Refill the paper in the paper tray, and then press Mono Start or Colour Start.■ Remove the paper and load it again and then press Mono Start or Colour Start.
	The paper is jammed in the machine.	Remove the jammed paper by following the steps in Printer jam or paper jam on page 130.
No Response/Busy	The number you dialled does not answer or is busy.	Verify the number and try again.
Not Registered	You tried to access a Speed Dial number that is not programmed.	Set up the Speed Dial number. (See Storing Speed Dial numbers on page 58.)
Out of Memory	The machine's memory is full.	Fax sending or copy operation in progressDo one of the following:■ Press Stop/Exit and wait until the other operations in progress finish and then try again.■ Clear the data in the memory. To gain extra memory, you can turn off Memory Receive. (See Turning off Memory Receive Operations on page 42.)■ Print the faxes that are in the memory. (See Printing a fax from the memory on page 44.)
	The memory card or USB flash memory drive you are using does not have enough free space to scan the documents.	Delete unused files from your memory card or USB Flash memory drive to make some free space and then try again.
Paper Jam	Paper is jammed in the machine.	Open the Jam Clear Cover (at the back of the machine) and remove the jammed paper. (See Printer jam or paper jam on page 130.)
		Make sure the paper length guide is adjusted to the correct paper size. Do not extend the paper tray when you load A5 or smaller size paper.
Unable to Clean XX	The machine has a mechanical problem.—OR—A foreign object such as a clip or ripped paper is in the machine.	Open the scanner cover and remove any foreign objects inside the machine. If the error message continues, seeTransferring your faxes or Fax Journal report on page 128 before disconnecting the machine so you will not lose any important messages.Then, disconnect the machine from the power source for several minutes and then reconnect it.
Unable to Init. XX	The machine has a mechanical problem.—OR—A foreign object such as a clip or ripped paper is in the machine.	Open the scanner cover and remove any foreign objects inside the machine. If the error message continues, seeTransferring your faxes or Fax Journal report on page 128 before disconnecting the machine so you will not lose any important messages.Then, disconnect the machine from the power source for several minutes and then reconnect it.
Unable to Print XX	The machine has a mechanical problem.—OR—A foreign object such as a clip or ripped paper is in the machine.	Open the scanner cover and remove any foreign objects inside the machine. If the error message continues, seeTransferring your faxes or Fax Journal report on page 128 before disconnecting the machine so you will not lose any important messages.Then, disconnect the machine from the power source for several minutes and then reconnect it.
Unable to Scan XX	The machine has a mechanical problem.—OR—A foreign object such as a clip or ripped paper is in the machine.	Open the scanner cover and remove any foreign objects inside the machine. If the error message continues, seeTransferring your faxes or Fax Journal report on page 128 before disconnecting the machine so you will not lose any important messages.Then, disconnect the machine from the power source for several minutes and then reconnect it.
Unusable Device Disconnect device from front connector & turn machine off & then on	A broken device has been connected to the USB direct interface.	Unplug the device from the USB direct interface, then pressPower Saveto turn the machine off and then on again.
Unusable DevicePlease Disconnect USB Device.	A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface.For more information, visit us at http://solutions.brother.com.	Unplug the device from the USB direct interface.
Wrong Paper Size	Paper is not the correct size.	Check that the machine's Paper Size setting matches the size of paper in the tray. (See Paper Size on page 23.)

Error animations display

Error animations display step-by-step instructions when paper gets jammed. You can read the steps at your own pace by pressing ▶ to see the next step and ◀ to go backward. If you do not press a key after 1 minute the animation starts running automatically again.

Note

You can press ◀, ▶ or OK to pause the auto-animation and go back to step-by-step mode.

Transferring your faxes or Fax Journal report

If the LCD shows:

■ Unable to Clean XX
■ Unable to Init. XX
■ Unable to Print XX
■ Unable to Scan XX

We recommend transferring your faxes to another fax machine or to your PC. (See Transferring faxes to another fax machine on page 128 or Transferring faxes to your PC on page 129.)

You can also transfer the Fax Journal report to see if there are any faxes you need to transfer. (See Transferring Fax Journal report to another fax machine on page 129.)

Note

If there is an error message on the machine's LCD, after the faxes have been transferred, disconnect the machine from the power source for several minutes, and then reconnect it.

Transferring faxes to another fax machine

If you have not set up your Station ID, you cannot enter fax transfer mode. (See Enter personal information (Station ID) in the Quick Setup Guide.)

1 Press Stop/Exit to interrupt the error temporarily.
2 Press Menu.
3 Press ▲ or ▼ to choose Service. Press OK.
4 Press ▲ or ▼ to choose Data Transfer. Press OK.
5 Press ▲ or ▼ to choose Fax Transfer. Press OK.
6 Do one of the following:
If the LCD shows No Data, there are no faxes left in the machine's memory.
Press Stop/Exit.
■ Enter the fax number to which faxes will be forwarded.

7 Press Mono Start.

Transferring faxes to your PC

You can transfer the faxes from your machine's memory to your PC.

1 Press Stop/Exit to interrupt the error temporarily.
2 Make sure you have installed MFL-Pro Suite on your PC, and then turn on PC FAX Receiving on the PC. (For details see PC- FAX receiving for Windows® in the Software User's Guide on the CD-ROM.)
3 Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive on page 41.) If faxes are in the machine's memory when you set up PC Fax Receive, the LCD will ask if you want to transfer the faxes to your PC.

4 Do one of the following:

■ To transfer all faxes to your PC, press 1. You will be asked if you want a backup print.
■ To exit and leave the faxes in the memory, press 2.

5 Press Stop/Exit.

Transferring Fax Journal report to another fax machine

If you have not set up your Station ID, you cannot enter fax transfer mode. (See Enter personal information (Station ID) in the Quick Setup Guide.)

1 Press Stop/Exit to interrupt the error temporarily.

2 Press Menu.

3 Press ▲ or ▼ to choose Service. Press OK.

4 Press ▲ or ▼ to choose Data Transfer. Press OK.

5 Press ▲ or ▼ to choose Report Trans. Press OK.

6 Enter the fax number to which the Fax Journal report will be forwarded.

7 Press Mono Start.

Document jam

Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam.

Document is jammed in the top of the ADF unit

1 Take out any paper from the ADF that is not jammed.
2 Open the ADF cover.
3 Pull the jammed document out to the left.

Line drawing of a printer being inserted into a paper filter, showing the printer's internal structure and handle (no text or symbols present)

4 Close the ADF cover.

5 Press Stop/Exit.

To avoid document jams close the ADF cover correctly by pushing it gently in the middle.

Document is jammed inside the ADF unit

1 Take out any paper from the ADF that is not jammed.
2 Lift the document cover.
3 Pull the jammed document out to the left.

Line drawing of a printer with open lid and paper feed, showing internal components and a curved arrow indicating rotation (no text or symbols)

4 Close the document cover.
5 Press Stop/Exit.

Printer jam or paper jam

Take out the jammed paper depending on where it is jammed in the machine.

1 Pull the paper tray (1) out of the machine.

Illustration of hands operating a printer to process internal components (no text or symbols visible)

2 Pull out the jammed paper (1) and press Stop/Exit.

Line drawing of hands inserting a card into a printer (no text or symbols present)

3 Reset the machine by lifting the scanner cover from the front of the machine and then closing it.

If you cannot remove the jammed paper from the front of the machine, or the error message still appears on the LCD after you have removed the jammed paper, please go to the next step.

4 Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine.

5 Close the Jam Clear Cover. Make sure the cover is closed properly.

Line drawing of a printer or scanner device with no visible text, numbers, or symbols

6 Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left in the corners of the machine.

Diagram illustrating a printer operation with labeled parts and zoomed-in views showing internal structure.

CAUTION

Before you unplug the machine from the power source, you can transfer your faxes that are stored in the memory to your PC or another fax machine so you will not lose any important messages. (See Transferring your faxes or Fax Journal report on page 128.)

Note

• If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper.
• If the print head is at the right corner as shown in the illustration, you cannot move the print head. Press Stop/Exit until the print head moves to the middle. Then unplug the machine from the power source, and take out the paper.

Illustration of a printer being inserted into a paper airplane, showing the blade and internal structure (no text or symbols)

- If ink gets on your skin or clothing immediately wash it off with soap or detergent.

Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands.

Diagram showing hands operating a printer with labeled parts and directional arrows indicating process flow

Push the paper tray firmly back into the machine.

Note

Make sure you pull out the paper support until it clicks.

Line drawing of a printer with control panel and paper holder (no text or symbols)

Routine maintenance

Replacing the ink cartridges

Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.

The LCD will tell you which ink cartridge is low or needs replacing. Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.

Even though the machine tells you that an ink cartridge is empty, there will be a small amount of ink left in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly.

CAUTION

Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance and reliability when used with genuine Brother Branded ink cartridges. Brother cannot guarantee this optimum performance and reliability if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of empty cartridges with ink from other sources. If damage is caused to the print head or other parts of this machine as a result of using incompatible products with this machine, any repairs required as a result may not be covered by the warranty.

Open the ink cartridge cover. If one or more of the ink cartridges are empty, the LCD shows

B&W Print Only or Cannot Print.

Press the lock release lever as shown to release the cartridge indicated on the LCD. Remove the cartridge from the machine.

Technical diagram showing two steps of printer assembly: adding a component to a printer's base panel, then adjusting the internal structure.

Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge.

4 Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1).

Technical diagram illustrating the step-by-step installation of a device component, showing transformation from top view to bottom view.

5 Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label.

Innobella M

6 Gently push the ink cartridge until it clicks, and then close the ink cartridge cover.

Line drawing of a hand inserting a component into a printer case (no text or symbols)

7 The machine will automatically reset the ink dot counter.

Note

• If you replaced an ink cartridge, for example Black, the LCD may ask you to verify that it was a brand new one (for example, Did You Change BK Black). For each new cartridge you installed, press 1 (Yes) to automatically reset the ink dot counter for that colour. If the ink cartridge you installed is not a brand new one, be sure to press 2 (No).
• If the LCD shows No Cartridge or Cannot Detect after you install the ink cartridges, check that the ink cartridges are installed correctly.

WARNING

If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned.

CAUTION

DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin.

If ink gets on your skin or clothing immediately wash it off with soap or detergent.

If you mix the colours by installing an ink cartridge in the wrong position, clean the print head several times after correcting the cartridge installation.

Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge.

Cleaning the outside of the machine

CAUTION

Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine.

DO NOT use cleaning materials that contain ammonia.

DO NOT use isopropyl alcohol to remove dirt from the control panel. It may crack the panel.

Clean the outside of the machine as follows:

1 Pull the paper tray (1) completely out of the machine.

Line drawing of a printer with a separate internal device labeled '1' (no text or symbols on the diagram itself)

2 Wipe the outside of the machine with a soft cloth to remove dust.

Line drawing of a printer with a hand inserting a card into the cover (no text or symbols)

3 Remove anything that is stuck inside the paper tray.
4 Wipe the paper tray with a soft cloth to remove dust.

Line drawing of a device interior with open casing and internal compartments, showing hands interacting with the lid (no text or symbols)

5 Put the paper tray firmly back in the machine.

Cleaning the scanner glass

1 Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner.

1 2 3

2 In the ADF unit, clean the white bar (1) and the glass strip (2) with a lint-free cloth moistened with a non-flammable glass cleaner.

Technical diagram showing two views of a printer with labeled parts, including open lid and side view.

Note

In addition to cleaning the glass strip with a non-flammable glass cleaner, run your finger tip over the glass strip to see if you can feel anything on it. If you feel dirt or debris, clean the glass strip again concentrating on that area. You may need to repeat the cleaning process three or four times. To test, make a copy after each cleaning.

Cleaning the machine printer platen

WARNING

Be sure to unplug the machine from the electrical socket before cleaning the printer platen (1).

1 Lift the scanner cover until it locks securely into the open position.
2 Clean the machine's printer platen (1) and the area around it, wiping off any scattered ink with a soft, dry lint-free cloth.

Technical line drawing of an open printer with internal components and a close-up view of the internal structure (no text or symbols)

Cleaning the paper pick-up roller

1 Pull the paper tray completely out of the machine.
2 Unplug the machine from the electrical socket and open the Jam Clear Cover (1).

Line drawing of a printer's internal structure with a hand inserting a component (no text or symbols)

3 Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab.

Technical line drawing of a mechanical device with an inset showing internal components (no text or symbols)

4 Close the Jam Clear Cover. Make sure the cover is closed correctly.
5 Put the paper tray firmly back in the machine.
6 Re-connect the power cord.

Cleaning the print head

To maintain print quality, the machine will automatically clean the print head. You can start the cleaning process manually if there is a print quality problem.

Clean the print head and ink cartridges if you get a horizontal line or blank text in the text or graphics on your printed pages. You can clean Black only, three colours at a time (Cyan/Yellow/Magenta), or all four colours at once.

Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.

CAUTION

DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.

1 Press Ink Management.
2 Press ▲ or ▼ to choose Cleaning. Press OK.
3 Press ▲ or ▼ to choose Black, Color or All.

Press OK.

The machine cleans the print head. When cleaning is finished, the machine will go back to standby mode automatically.

Note

If you clean the print head at least five times and the print has not improved, try installing a new genuine Brother Branded replacement cartridge for each problem colour. Try cleaning the print head again up to five more times. If the print has not improved call your Brother dealer.

Checking the print quality

If faded or streaked colours and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern.

1 Press Ink Management.
2 Press ▲ or ▼ to choose Test Print. Press OK.
3 Press ▲ or ▼ to choose Print Quality. Press OK.
4 Press Colour Start. The machine begins printing the Print Quality Check Sheet.
5 Check the quality of the four colour blocks on the sheet.
6 The LCD asks you if the print quality is OK. Do one of the following:

If all lines are clear and visible, press 1 (Yes) to finish the Print Quality check and go to step 10.
If you can see missing short lines as shown below, press 2 to choose No.

OK
Poor

7 The LCD asks you if the print quality is OK for black and three colours.
Press 1 (Yes) or 2 (No).

8 The LCD asks you if you want to start cleaning.

Press 1 (Yes).

The machine starts cleaning the print head.

9 After cleaning is finished, press Colour Start.

The machine starts printing the Print Quality Check Sheet again and then return to step ⑤.

10 Press Stop/Exit.

If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged colour.

After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer.

CAUTION

DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.

Note

Exterior view of a two-story white house with geometric architectural details and a small tree on the roof (no signage or text visible)

When a print head nozzle is clogged the printed sample looks like this.

Exterior view of a two-story residential house with hedges and a triangular roof (no signage or text visible)

After the print head nozzle is cleaned, the horizontal lines are gone.

Checking the print alignment

You may need to adjust the print alignment after transporting the machine, if your printed text becomes blurred or images become faded.

1 Press Ink Management.
2 Press ▲ or ▼ to choose Test Print. Press OK.
3 Press ▲ or ▼ to choose Alignment. Press OK.
4 Press Mono Start or Colour Start. The machine starts printing the Alignment Check Sheet.
5 Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0.
6 Do one of the following:

If the number 5 samples of both the 600 dpi and 1200 dpi test prints are the best matches, press 1 (Yes) to finish the Alignment Check and go to step 9.

If another test print number is a better match for either 600 dpi or 1200 dpi, press 2 (No) to choose it.

7 For 600 dpi, press the number of the test print that most closely matches the number 0 sample (1-8).
8 For 1200 dpi, press the number of the test print that most closely matches the number 0 sample (1-8).
9 Press Stop/Exit.

Checking the ink volume

Although an ink volume icon appears on the LCD, you can use the Ink Management key to see a large graph showing the ink that is left in each cartridge.

1 Press Ink Management.
2 Press ▲ or ▼ to choose Ink Volume. Press OK. The LCD shows the ink volume.
3 Press Stop/Exit.
Note

You can check the ink volume from your computer. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User's Guide on the CD-ROM.)

Machine Information

Checking the serial number

You can see the machine's serial number on the LCD.

1 Press Menu.
2 Press ▲ or ▼ to choose Machine Info. Press OK.
3 Press ▲ or ▼ to choose Serial No. Press OK.
4 Press Stop/Exit.

Packing and shipping the machine

When you transport the machine, use the packing materials that came with your machine. Follow the instructions below to properly pack your machine. Damage caused to your machine during transit is not covered by your warranty.

CAUTION

It is important to allow the machine to ‘park’ the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped. Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head.

1 Open the ink cartridge cover.
2 Press the ink release lever to release the ink cartridge and take out the ink cartridges. (See Replacing the ink cartridges on page 133.)
3 Install the green protective part and then close the ink cartridge cover.

Line drawing of a car interior showing a hand inserting a plug into the engine compartment, with an inset close-up of internal components (no text or symbols)

CAUTION

Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2).

Line drawing of a mechanical component with two flanges and a central T-shaped feature (no text or symbols)

Technical line drawing of a mechanical component with numbered parts (no text or symbols)

If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the green protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.

Lift the front of the machine and hook the long end (1) of the green protective part into the T-shaped hole underneath the machine. Push the forked end (2) onto the top of the paper tray.

Technical diagram showing two steps of a mechanical assembly or repair process, labeled 1 and 2, with magnified insets highlighting the step.

5 Unplug the machine from the telephone wall socket and take the telephone line cord out of the machine.
6 Unplug the machine from the electrical socket and from the machine.
7 Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position. Then unplug the interface cable from the machine, if it is connected.
8 Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands.

Diagram showing hands operating a printer with labeled parts and directional arrows indicating process flow

9 Wrap the machine in the bag.

Diagram showing three steps of printer printing process: adding a cable, adding a printer to print, and adding a final printer.

10 Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton.

graph TD
    A["Receipt"] --> B["Printer Box"]
    B --> C{Packaging}
    C -->|①| D["Product Package"]
    C -->|②| E["Scrambled Box"]
    C -->|③| F["Box with Paper"]
    C -->|④| G["Product Package"]
    style A fill:#f9f,stroke:#333
    style B fill:#ccf,stroke:#333
    style C fill:#cfc,stroke:#333
    style D fill:#fcc,stroke:#333
    style E fill:#cff,stroke:#333
    style F fill:#ffc,stroke:#333
    style G fill:#fcf,stroke:#333

11 Close the carton and tape it shut.

On-screen programming

Your machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer.

Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.

Menu table

You can program your machine by using the Menu table that begins on page 144. These pages list the menu selections and options.

Memory storage

Even if there is a power failure, you will not lose the settings you have chosen using the Menu key because they are stored permanently. Also, you will not lose your settings in the PhotoCapture, Fax and Copy mode key menus if you have chosen Set New Default. You may have to reset the date and time.

Mode and menu keys

	Access the main menu.
—ScanCopyPhoto Capture	Access its menu of temporary settings.
0400110071	Scroll through the current menu level.
08222	Go back to the previous menu level.
04202	Go to the next menu level.
124421 00070	■ Go to the next menu level.■ Accept an option.
09803Cleq (00070)	■ Cancel the current operation.■ Go back to the previous menu level.
Stop/Exit	■ Stop the current operation.

Menu table

The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk.

Level1	Level2	Level3	Options	Descriptions	Page
General Setup	Mode Timer	—	Off0Sec30Secs1Min2Mins*5Mins	Sets the time to return to Fax mode.	22
	Paper Type	—	Plain Paper*Inkjet PaperBrother BP71Other GlossyTransparency	Sets the type of paper in the paper tray.	22
	Paper Size	—	A4*A510x15cmLetterLegal	Sets the size of the paper in the paper tray.	23
	Volume	Ring	OffLowMed*High	Adjusts the ring volume.	23
		Beeper	OffLow*MedHigh	Adjusts the volume level of the beeper.	24
		Speaker	OffLowMed*High	Adjusts the volume level of the speaker.	24
	Auto Daylight	—	On*Off	Changes for Daylight Savings Time automatically.	24
The factory settings are shown in Bold with an asterisk.
General Setup(Continued)	P.Save Setting	—	Fax Receive:On*Fax Receive:Off	Customizes thePower Savekey not to receive faxes in power save mode.	21
	LCD Settings	LCD Contrast	LightMed*Dark	Adjusts the contrast of the LCD.	25
		Backlight	Light*MedDark	You can adjust the brightness of the LCD backlight.	25
		Dim Timer	Off10Secs20Secs30Secs*	You can set how long the LCD backlight stays on for after the last key press.	26
		Wallpaper	—	You can choose the wallpaper of the LCD.	26
	Sleep Mode	—	1Min2Mins3Mins5Mins10Mins*30Mins60Mins	You can choose how long the machine will remain idle before it goes into sleep mode.	25
Fax	Setup Receive	Ring Delay	012*345678(Example for the UK)	Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode.	39
		F/T Ring Time	20Secs30Secs*40Secs70Secs	Sets the pseudo/double-ring time in Fax/Tel mode.	39
The factory settings are shown in Bold with an asterisk.
Fax(Continued)	Setup Receive(Continued)	Fax Detect	On*Off	Receives fax messages without pressing the Mono Start or Colour Start key.	40
		Remote Codes	On*(*51, #51)Off	Allows you to answer all calls at an extension or external telephone and use codes to turn the machine on or off. You can personalize these codes.	55
		Auto Reduction	On*Off	Cuts the size of incoming faxes.	43
		Memory Receive	Off*Fax ForwardFax StoragePC Fax Receive	You can set the machine to either forward fax messages, store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or send faxes to your PC.If you choose Fax Forward or PC Fax Receive, you can turn on the safety feature Backup Print.	40
	Report Setting	XMIT Report	OnOn+ImageOff*Off+Image	Initial setup for Transmission Verification Report and Fax Journal Report.	63
		Journal Period	OffEvery 50 Faxes*Every 6 HoursEvery 12 HoursEvery 24 HoursEvery 2 DaysEvery 7 Days		63
	Print Document	—	—	Prints incoming faxes stored in the memory.	44
	Remote Access	—	---*	Set your own code for Remote Retrieval.	44
	Remaining Jobs	—	—	Check which jobs are in the memory and lets you cancel chosen jobs.	35
The factory settings are shown in Bold with an asterisk.
Fax(Continued)	Miscellaneous	TX Lock	—	Prohibits most functions except receiving faxes.	27
		Compatibility	High*NormalBasic(for VoIP)	Adjusts the modem speed to help resolve transmission problems.	122
		BT Call Sign(U.K. Only)	OnOff*	Uses with BT Call Sign.	50
		Caller ID(U.K. and Ireland only)	On*Off	View or print a list of the last 30 Caller IDs stored in the memory.	49
The factory settings are shown in Bold with an asterisk.

Network menu

Level1	Level2	Level3	Level4	Options	Descriptions
Network	Wired LAN	TCP/IP	BOOT Method	Auto*StaticRARPBOOTPDHCP	Chooses the BOOT method that best suits your needs.
			IP Address	[000-255].[000-255].[000-255].[000-255]	Enter the IP address.
			Subnet Mask	[000-255].[000-255].[000-255].[000-255]	Enter the Subnet mask.
			Gateway	[000-255].[000-255].[000-255].[000-255]	Enter the Gateway address.
			Node Name	BRNXXXXXXXXXXXX	Enter the Node name.
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
Network(Continued)	Wired LAN(Continued)	TCP/IP(Continued)	WINS Config	Auto*Static	Chooses the WINS configuration mode.
			WINS Server	(Primary)000.000.000.000(Secondary)000.000.000.000	Specifies the IP address of the primary or secondary server.
			DNS Server	(Primary)000.000.000.000(Secondary)000.000.000.000	Specifies the IP address of the primary or secondary server.
			APIPA	On*Off	Automatically allocates the IP address from the link-local address range.
		Ethernet	—	Auto*100B-FD100B-HD10B-FD10B-HD	Chooses the Ethernet link mode.
	WLAN	TCP/IP	BOOT Method	Auto*StaticRARPBOOTPDHCP	Chooses the BOOT method that best suits your needs.
			IP Address	[000-255].[000-255].[000-255].[000-255]	Enter the IP address.
			Subnet Mask	[000-255].[000-255].[000-255].[000-255]	Enter the Subnet mask.
			Gateway	[000-255].[000-255].[000-255].[000-255]	Enter the Gateway address.
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
Network(Continued)	WLAN(Continued)	TCP/IP(Continued)	Node Name	BRWXXXXXXXXXXXX	Enter the Node name.
			WINS Config	Auto*Static	Chooses the WINS configuration mode.
			WINS Server	(Primary)000.000.000.000(Secondary)000.000.000.000	Specifies the IP address of the primary or secondary server.
			DNS Server	(Primary)000.000.000.000(Secondary)000.000.000.000	Specifies the IP address of the primary or secondary server.
			APIPA	On*Off	Automatically allocates the IP address from the link-local address range.
		Setup Wizard	—	—	You can configure your print server.
		SES/WPS/AOSS	—	—	You can easily configure your wireless network settings using the one-button push method.
		WPS w/PIN Code	—	—	You can easily configure your wireless network settings using WPS with a PIN code.
		WLAN Status	Status	—	You can see the current wireless network status.
			Signal	—	You can see the current wireless network signal strength.
			SSID	—	You can see the current SSID.
			Comm. Mode	—	You can see the current Communication Mode.
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
Network(Continued)	Network I/F	—	Wired LAN*WLAN	—	You can choose the network connection type.
	Factory Reset	—	YesNo	—	Restores all wired and wireless network settings to the factory default.
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.

Menu (Menu) (continued)

Level1	Level2	Level3	Options	Descriptions	Page
Print Reports	XMIT Verify	—	—	Prints these lists and reports.	64
	Help List	—	—
	Quick Dial	—	Alphabetical OrderNumerical Order
	Fax Journal	—	—
	User Settings	—	—
	Network Config	—	—
	Caller ID hist.	—	—
Machine Info.	Serial No.	—	—	Lets you check the serial number of your machine.	140
Initial Setup	Receive Mode	—	Fax Only*Fax/TelExternal TADManual	Choose the receive mode that best suits your needs.	37
	Date&Time	—	—	Puts the date and time on the LCD and in headings of faxes you send.	See Quick Setup Guide.
	Station ID	—	Fax:Name:	Set your name and fax number to appear on each page you fax.
	Tone/Pulse	—	Tone*Pulse	Choose the dialling mode.
	Dial Tone	—	DetectionNo Detection*	Turns Dial Tone Detection on or off.	122
	Phone Line Set	—	Normal*PBXISDN	Choose the telephone line type.	49
The factory settings are shown in Bold with an asterisk.

Fax ( )

Level1	Level2	Level3	Options	Descriptions	Page
Fax Resolution	—	—	Standard*FineS.FinePhoto	Sets the resolution for outgoing faxes.	34
Contrast	—	—	Auto*LightDark	Changes the lightness or darkness of faxes you send.	33
Speed Dial	Search	—	Alphabetical OrderNumerical Order	You can dial by pressing only a few keys (and Start).	56
	Set Speed Dial	—	—	Stores Speed Dial numbers, so you can dial by pressing only a few keys (and Start).	56
	Setup Groups	—	—	Sets up a Group number for Broadcasting.	60
Outgoing Call	Send a faxAdd to Speed DialDelete	—	—	You can choose a number from the Outgoing Call history and then make a telephone call to it, send a fax to it, add it to Speed Dial, or delete it.	57
Caller ID hist.(U.K. and Ireland only)	Send a faxAdd to Speed DialDelete	—	—	You can choose a number from the Caller ID history and then send a fax to it, add it to Speed Dial, or delete it.	57
Broadcasting	Add NumberSpeed DialComplete	—	—	You can send the same fax message to more than one fax number.	32
Delayed Fax	—	—	On (00:00)Off*	Sets the time of day in 24-hour format that the delayed faxes will be sent.	35
Batch TX	—	—	OnOff*	Combines delayed faxes to the same fax number at the same time of day into one transmission.	35
Real Time TX	—	—	OnOff*	You can send a fax without using the memory.	34
Polled TX	—	—	StandardSecureOff*	Sets up the document on your machine to be retrieved by another fax machine.	67
The factory settings are shown in Bold with an asterisk.
Polling RX	—	—	StandardSecureTimerOff*	Sets up your machine to poll another fax machine.	65
Overseas Mode	—	—	OnOff*	If you are having difficulty sending faxes overseas, set this to On.	35
Glass ScanSize	—	—	A4*Letter	Adjust the scan area of the scanner glass to the size of the document.	31
Set New Default	—	—	YesNo	You can save your fax settings.	36
Factory Reset	—	—	YesNo	You can restore all settings to the factory settings.	36
The factory settings are shown in Bold with an asterisk.

Scan

Level1	Option1	Option2	Option3	Descriptions	Page
Scan to E-mail	—	—	—	You can scan a monochrome or a colour document into your E-mail application.	See Software User's Guide on the CD-ROM.
Scan to Image	—	—	—	You can scan a colour picture into your graphics application.
Scan to OCR	—	—	—	You can have your text document converted to an editable text file.
Scan to File	—	—	—	You can scan a monochrome or a colour document into your computer.
Scan to Media (when a memory card or USB Flash memory drive is inserted)	Quality	—	Color 150 dpi*Color 300 dpiColor 600 dpiB/W 200x100 dpiB/W 200 dpi	You can choose the scan resolution, file format and enter a file name for your document.	96
	File Type	—	(If you chose colour option in Quality setting)PDF*JPEG
			(If you chose Mono option in Quality setting)PDF*TIFF
	File Name	—	—	You can rename the file.	97
	Set New Default	YesNo	—	You can save your scan settings.	97
	Factory Reset	YesNo	—	You can restore all settings to the factory settings.	98
The factory settings are shown in Bold with an asterisk.

Copy ( )

Level1	Level2	Level3	Options	Descriptions	Page
Quality	—	—	FastNormal*Best	Choose the Copy resolution for your type of document.	71
Enlarge/Reduce	100%	—	—	—	72
	Enlarge	—	142% A5→A4186% 10x15cm→LTR198% 10x15cm→A4	You can choose the enlargement ratio for your type of document.	72
	Reduce	—	47% A4→10x15cm69% A4→A583% LGL→A493% A4→LTR97% LTR→A4	You can choose the reduction ratio for your type of document.	72
	Fit to Page	—	—	Your machine will adjust the size automatically to the paper size you set.	72
	Custom(25-400%)	—	—	You can choose the enlargement or reduction ratio for your type of document.	72
Paper Type	—	—	Plain Paper*Inkjet PaperBrother BP71Other GlossyTransparency	Choose the paper type that matches the paper in the tray.	75
Paper Size	—	—	A4*A510x15cmLetterLegal	Choose the paper size that matches the paper in the tray.	75
Brightness	—	—	Light+2+10-1-2Dark	Adjusts the brightness of copies.	74
The factory settings are shown in Bold with an asterisk.
Contrast	—	—		Adjusts the contrast of copies.	74
Stack/Sort	—	—	Stack* Sort	You can choose to stack or sort multiple copies.	74
Page Layout	—	Off(1 in 1)*2 in 1 (P)2 in 1 (L)4 in 1 (P)4 in 1 (L)Poster(3 x 3)	—	You can make N in 1 or Poster copies.	72
Book Copy	On	—	—	Corrects dark borders and skew when copying from the scanner glass.	75
	On (Preview)	Skew Adjustment	—
		Shadow Revise	—
	Off*	—	—
Watermark Copy	Watermark Copy	—	On Off*(If you choose On, see the watermark copy settings in the following table.)	You can place a logo or text into your document as a Watermark.	76
	Current Setting	—	—
	Exit	—	—
Set New Default	—	—	Yes No	You can save your copy settings.	77
Factory Reset	—	—	Yes No	You can restore all settings to the factory settings.	77
The factory settings are shown in Bold with an asterisk.

Watermark Copy Settings

Option1	Option2	Option3	Option4	Descriptions	Page
Template	—	Text	CONFIDENTIAL* DRAFT COPY	Uses a template to place text into your document as a Watermark.	76
		Position	A B C D E* F G H I Pattern
		Size	Small Medium* Large
		Angle	-90° -45°* 0° 45° 90°
		Transparency	-2 -1 0* +1 +2
		Colour	Red Orange Yellow Blue Green Purple Black*
		Apply	—
The factory settings are shown in Bold with an asterisk.
Media	(Select image from media)	Position	A	Places a logo or text into your document as a Watermark using an image from removable media.	76
			B
			C
			D
			E*
			F
			G
			H
			I
			Pattern
		Size	Small
			Medium*
			Large
		Angle	-90°
			-45°*
			0°
			45°
			90°
		Transparency	-2
			-1
			0*
			+1
			+2
		Apply	—
Scan	(Set watermark document and press Start.)	Transparency	-2	You can choose the level of transparency of the watermark as you scan it from a paper document.	77
			-1
			0*
			+1
			+2
		Apply	—
The factory settings are shown in Bold with an asterisk.

PhotoCapture ( )

Level1	Level2	Level3	Options	Descriptions	Page
View Photo(s)	—	—	See the print settings in the following table.	You can preview your photos on the LCD.	83
Print Index	—	Layout Format	6 Images/Line*5 Images/Line	You can print a thumbnail page.	84
		Paper Type	Plain Paper*Inkjet PaperBrother BP71Other Glossy
		Paper Size	A4*Letter
Print Photos	—	—	See the print settings in the following table.	You can print an individual image.	84
Enhance Photos	Auto CorrectEnhance Skin-ToneEnhance SceneryRemove Red-EyeMonochromeSepia	—		You can adjust your photos with these settings.	85
Search by Date	—	—	—	You can search your photos from date.	88
Print All Photos	—	—	See the print settings in the following table.	You can print all photos in your memory card or USB Flash memory drive.	89
Slide Show	—	—	—	The machine starts a Slide Show of your photos.	89
Trimming	—	—	—	You can trim your photo and print a part of the image.	90
The factory settings are shown in Bold with an asterisk.

Print Settings

Option1	Option2	Option3	Option4	Descriptions	Page
Print Quality(Not available for DPOF printing)	NormalPhoto*	—	—	Choose the print quality.	92
Paper Type	Plain PaperInkjet PaperBrother BP71Other Glossy*	—	—	Choose the paper type.	92
Paper Size	10x15cm*13x18cmA4Letter	(When A4 or Letter is chosen)8 x 10cm9 x 13cm10 x 15cm13 x 18cm15 x 20cmMax. Size*	—	Choose the paper and print size.	93
Brightness(Not available whenEnhance Photos is chosen)	Light+2+10-1-2Dark	—	—	Adjusts the brightness.	93
Contrast(Not available whenEnhance Photos is chosen)	+2+10-1-2	—	—	Adjusts the contrast.	93
Color Enhance(Not available whenEnhance Photos is chosen)	OnOff*	White Balance	+2+10-1-2	Adjusts the hue of the white areas.	93
		Sharpness	+2+10-1-2	Enhances the detail of the image.
		Color Density	+2+10-1-2	Adjusts the total amount of colour in the image.
The factory settings are shown in Bold with an asterisk.
Cropping	On*Off	—	—	Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.	94
Borderless	On*Off	—	—	Expands the printable area to fit the edges of the paper.	95
Date Print(Not available for DPOF printing)	OnOff*	—	—	Prints the date on your photo.	95
Set New Default	—	—	YesNo	You can save your print settings.	95
Factory Reset	—	—	YesNo	You can restore all the settings to factory settings.	95
The factory settings are shown in Bold with an asterisk.

Speed Dial (▲)

Level1	Level2	Level3	Options	Descriptions	Page
Search	—	—	Alphabetical OrderNumerical Order	You can dial by pressing only a few keys (and Start).	56
Set Speed Dial	—	—	—	Stores Speed Dial numbers, so you can dial by pressing only a few keys (and Start).	58
Setup Groups	—	—	—	Sets up a Group number Broadcasting.	60
The factory settings are shown in Bold with an asterisk.

Entering Text

When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and * do not have printed letters because they are used for special characters.

By pressing the correct dial pad key repeatedly, you can access the character you want.

Press Key	one time	two times	three times	four times
2	A	B	C	2
3	D	E	F	3
4	G	H	I	4
5	J	K	L	5
6	M	N	O	6
7	P	Q	R	S
8	T	U	V	8
9	W	X	Y	Z

Inserting spaces

To enter a space in a fax number, press ▶ once between numbers. To enter a space in a name, press ▶ twice between characters.

Making corrections

If you entered an incorrect letter and want to change it, press ◀ to move the cursor under the incorrect character. Then press Clear/Back. Re-enter the correct character. You can also back up and insert letters.

Repeating letters

If you need to enter a letter that is on the same key as the letter before, press ▶ to move the cursor to the right before you press the key again.

Special characters and symbols

Press *, # or 0, repeatedly until you see the special character or symbol you want.

Press * for (space) ! " # \$ % & ' ( ) * + , - . / €

Press # for : ; <= > ? @ [ ] ^ _

Press 0 for ÄËÖÜÀÇÈÉ0

General

Printer Type InkJet

Print Method Mono: Piezo with 94 × 1 nozzle

Colour: Piezo with 94 × 3 nozzles

Memory Capacity 40 MB

LCD (liquid crystal display) Wide 3.3 in. (83.8 mm) Colour LCD

Power Source AC 220 to 240V 50/60Hz

Power Consumption Power Save Mode: Average 0.7 W

Sleep Mode: Average 4 W

Standby: Average 6 W

Operating: Average 27 W

Dimension

180 mm 390 mm 410 mm 375 mm 370 mm 460 mm

Weight		8.2 kg
Noise	Operating:	LPAm = 50 dB or less ^1
Noise per ISO9296	Operating:	LwAd = about 64.3 dB(A) (Mono)LwAd = 61.6 dB(A) (Colour)Office equipment with LwAd>63.0dB(A) is not suitable for use in room where people do primarily intellectual work. Such equipment should be placed in separate rooms because of the noise emission.
Temperature	Operating:	10 to 35°C
	Best Print Quality:	20 to 33°C
Humidity	Operating:	20 to 80% (without condensation)
	Best Print Quality:	20 to 80% (without condensation)
ADF (automatic document feeder)	Recommended environment for best results:
	Up to 15 pages
	Temperature: 20°C - 30°C
	Humidity: 50% - 70%
	Paper: 80 g/m ^2 A4 or Letter size
Paper Tray	100 Sheets 80 g/m ^2

1 This depends on printing conditions.

Print media

Paper Input

Paper Tray

■ Paper type: Plain paper, inkjet paper (coated paper), glossy paper ^2 , transparencies ^1 2 and envelopes

■ Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L (13×18 cm), Index card and Postcard ^3 .

Width: 89 mm - 215.9 mm

Length: 127 mm - 355.6 mm

For more details, see Paper weight, thickness and capacity on page 18.

■ Maximum paper tray capacity: Approx. 100 sheets of 80 g/m^2 plain paper

Photo Paper Tray

■ Paper type: Plain paper, inkjet paper (coated paper) and glossy paper ^2

■ Paper size: Photo 10×15 cm and Photo L Width: 89 mm - 101.6 mm Height: 127 mm - 152.4 mm

■ Maximum paper tray capacity: Approx. 20 sheets

Paper Output

Up to 50 sheets of A4 plain paper (face up print delivery to the paper tray) ^2

Fax

Compatibility	ITU-T Super Group 3
Coding System	MH/MR/MMR/JPEG
Modem Speed	Automatic Fallback
	33600 bps
Document Size	ADF Width: 148 mm to 215.9 mm
	ADF Length: 148 mm to 355.6 mm
	Scanner Glass Width: Max. 215.9 mm
	Scanner Glass Length: Max. 297 mm
Scanning Width	ADF: 208 mm (A4)
	Scanner Glass: 204 mm (A4)
Printing Width	204 mm
Greyscale	256 levels
Polling Types	Standard, Secure, Timer Sequential: (Monochrome only)
Contrast Control	Automatic/Light/Dark(manual setting)
Resolution	■ Horizontal 8 dot/mm
	■ Vertical
	Standard
	3.85 line/mm (Mono)
	7.7 line/mm (Colour)
	Fine
	7.7 line/mm (Mono/Colour)
	Photo
	7.7 line/mm (Mono)
	Superfine
	15.4 line/mm (Mono)
Speed Dial	100 stations × 2 numbers
Groups	Up to 6
Broadcasting^1	250 stations
Automatic Redial	3 times at 5 minute intervals
Ring Delay	0, 1, 2, 3, 4, 5, 6, 7 or 8 rings(2, 3, 4, 5, 6, 7 or 8 rings - South Africa only)(0, 1, 2, 3, 4, or 5 rings - Nordic countries only)

Communication Source Public switched telephone network.

Memory Transmission Up to 480^2/400^3 pages

Out of Paper Reception Up to 480 ^2 /400 ^3 pages

1 Monochrome only
2 'Pages' refers to the 'Brother Standard Chart No. 1' (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
3 'Pages' refers to the 'ITU-T Test Chart #1' (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.

Copy

Colour/Monochrome

Document Size

Yes/Yes

ADF Width: 148 mm to 215.9 mm

ADF Length: 148 mm to 355.6 mm

Scanner Glass Width: Max. 215.9 mm

Scanner Glass Length: Max. 297 mm

Copy Width: Max. 210 mm

Multiple Copies

Enlarge/Reduce

Resolution

Stacks/Sorts up to 99 pages

25% to 400% (in increments of 1%)

(Mono)

■ Scans up to 1200×1200 dpi
■ Prints up to 1200×1200 dpi

(Colour)

■ Scans up to 600×1200 dpi
■ Prints up to 600×1200 dpi

PhotoCapture Center™

Compatible Media1	CompactFlash®(Type I only)(MicrodriveTM is not compatible)(Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.)
	Memory Stick®Memory Stick ProTMMemory Stick DuoTM with adapter Memory Stick Micro (M2) with adapter SD2SDHC3microSD with adapter miniSDTM with adapterxD-Picture CardTM4USB Flash memory drive5
Resolution	Up to 1200 × 2400 dpi
File Extension (Media Format)	DPOF, EXIF, DCF
(Image Format)	Photo Print: JPEG6Scan to Media: JPEG, PDF (Colour)TIFF, PDF (Mono)
Number of Files	Up to 999 files(The folder inside memory cards or USB Flash memory drive is also counted)
Folder	File must be stored in the 4th folder level of the memory card or USB Flash memory drive.
Borderless	Letter, A4, Photo (10×15 cm), Photo 2L (13×18 cm)7

1 Memory cards, adapters and USB Flash memory drive are not included.

^2 16MB to 2GB

^3 4GB to 8GB

4 xD-Picture Card™ Conventional Card from 16MB to 512MB xD-Picture Card™ Type M from 256MB to 2GB xD-Picture Card™ Type M+ 1GB and 2GB xD-Picture Card™ Type H from 256MB to 2GB

5 USB 2.0 Standard USB Mass Storage standard from 16 MB to 8 GB Support format: FAT12/FAT16/FAT32

6 Progressive JPEG format is not supported.

7 See Paper type and size for each operation on page 17.

PictBridge

Compatibility

Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001.

Vlsit http://www.cipa.jp/pictbridge for more information.

Interface

USB direct interface

Scanner

Colour/Monochrome	Yes/Yes
TWAIN Compliant	Yes (Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®)Mac OS® X 10.2.4 or greater
WIA Compliant	Yes (Windows® XP 1/Windows Vista®)
Colour Depth	36 bit colour Processing (Input)24 bit colour Processing (Output)(Actual Input: 30 bit colour/Actual Output: 24 bit colour)
Resolution	Up to 19200 × 19200 dpi (interpolated)2Up to 1200 × 2400 dpi (optical) (Scanner Glass)Up to 1200 × 600 dpi (optical) (ADF)
Scanning Speed	Monochrome: up to 3.44 sec.Colour: up to 4.83 sec.(A4 size at 100 × 100 dpi)
Document Size	ADF Width: 148 mm to 215.9 mmADF Length: 148 mm to 355.6 mmScanner Glass Width: Max. 215.9 mmScanner Glass Length: Max. 297 mm
Scanning Width	Up to 210 mm
Greyscale	256 levels

1 Windows® XP in this User's Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows® XP Professional x64 Edition.

2 Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP and Windows Vista® (resolution up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)

Printer

Printer Driver	Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® driver supporting Brother Native Compression mode
	Mac OS® X 10.2.4 or greater: Brother Ink Driver
Resolution	Up to 1200 × 6000 dpi
	1200 × 2400 dpi
	1200 × 1200 dpi
	600 × 1200 dpi
	600 × 300 dpi
	600 × 150 dpi (Colour)
	450 × 150 dpi (Mono)
Print Speed	Up to 33 pages/minute (Mono)1
	Up to 27 pages/minute (Colour)1
Printing Width	204 mm (210 mm)24
Borderless	Letter, A4, A6, Photo (10×15 cm), Index Card, Photo L (89×127 mm), Photo 2L (13×18 cm), PostCard3

1 Based on Brother standard pattern. A4 size in draft mode.

2 When you set the Borderless feature to On.

3 See Paper type and size for each operation on page 17.

4 When printing on A4 size paper.

Interfaces

USB ^12

A USB 2.0 interface cable that is no longer than 2.0 m.

LAN cable ^3

Ethernet UTP cable category 5 or greater.

Wireless LAN

Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode.

1 Your machine has a Hi-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface.
2 Third party USB ports are not supported for Macintosh®.
3 See the Network User's Guide for detailed network specifications.

Computer requirements

SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS
Computer Platform & Operating System Version		Supported PC Software Functions	PC Interface	Processor Minimum Speed	Minimum RAM	Recommended RAM	Hard Disk Space to install
							For Drivers	For Applications
Windows^ Operating System ^1	2000Professional ^5	Printing,PC Fax ^4 ,Scanning,RemovableDisk	USB,10/100BaseTx(Ethernet),Wireless802.11b/g	Intel®Pentium®IIor equivalent	64 MB	256 MB	110 MB	340 MB
	XP Home ^25 XPProfessional ^25				128 MB		110 MB	340 MB
	XPProfessionalx64 Edition ^2			64-bit (Intel®64 or AMD64)supported CPU	256 MB	512 MB	110 MB	340 MB
	WindowsVista ^ 2			Intel® Pentium®4 or equivalent64-bit (Intel®64 or AMD64)supported CPU	512 MB	1 GB	600 MB	530 MB
Macintosh^ Operating System ^6	Mac OS® X10.2.4 - 10.4.3	Printing,PCFaxSend ^4 ,Scanning,RemovableDisk	USB ^3 ,10/100BaseTx(Ethernet),Wireless802.11b/g	PowerPCG4/G5PowerPCG3 350MHz	128 MB	256 MB	80 MB	400 MB
	Mac OS® X10.4.4 or greater	Printing,PCFaxSend ^4 ,Scanning,RemovableDisk	USB ^3 ,10/100BaseTx(Ethernet),Wireless802.11b/g	PowerPCG4/G5Intel®CoreTMProcessor	512 MB	1 GB
Conditions:
^1 Microsoft® Internet Explorer 5.5 or greater. ^2 For WIA, 1200 x 1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi. ^3 Third party USB ports are not supported. ^4 PC Fax supports black and white only. ^5 PaperPortTM 11SE supports Microsoft® SP4 or higher for Windows® 2000 and SP2 or higher for XP. ^6 Presto!® PageManager® on the CD-ROM supports Mac OS® X 10.3.9 or higher. For Mac OS® X 10.2.4-10.3.8 Presto!® PageManager® is available as a download from the Brother Solutions Center.				For the latest driver updates, visithttp://solutions.brother.com/.All trademarks, brand and product names are property of their respective companies.

Consumable items

Ink

The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly.

Service Life of Ink Cartridge

The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality printouts. This process will only happen once. With all following ink cartridges you can print the specified number of pages.

The cartridges provided with your machine have a lower yield than standard cartridges (65%).

Replacement Consumables

LC1100BK, LC1100C, LC1100M, LC1100Y

Black - Approximately 450 pages ^1

Yellow, Cyan and Magenta - Approximately 325 pages ^1

1 Approx. cartridge yield is declared in accordance with ISO/IEC 24711.

For more information about the replacement consumables, visit us at http://www.brother.com/pageyield.

What is Innobella™?

Innobella™ is a range of genuine consumables offered by Brother. The name "Innobella™" derives from the words "Innovation" and "Bella" (meaning "Beautiful" in Italian) and is a representation of the "innovative" technology providing you with "beautiful" and "long lasting" print results.

When you print photo images, Brother recommends Innobella™ glossy photo paper (BP71 series) for high quality. Brilliant prints are made easier with Innobella™ Ink and paper.

innobella

Network (LAN)

LAN	You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only) and Remote Setup1. Also included is Brother BRAmin Light2Network Management software.
Support for	Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®
	Mac OS® X 10.2.4 or greater
	Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
	IEEE 802.11 b/g (Wireless LAN)
Protocols	TCP/IP:	ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS/WINS, LPR/LPD, Custom Raw Port/Port9100, DNS Resolver, mDNS, FTP Server, TELNET, SNMPv1, TFTP, Scanner Port, LLTD responder, Web Services
Network Security	SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK (TKIP/AES)
Setup Support Utility	SecureEasySetupTM	Yes (simple setup with your SecureEasySetupTM-capable access point/router)
	AOSSTM	Yes (simple setup with your AOSSTM-capable access point/router)
	WPS	Yes (simple setup with your Wi-Fi Protected SetupTM-capable access point/router)

1 See the Computer Requirements chart on page 173.
2 If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com.

Wireless one-push configuration

If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC ^1 ) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.

1 Push Button Configuration

Note

Routers or access points that support SecureEasySetup ^™ , Wi-Fi Protected Setup ^™ or AOSS ^™ have the symbols shown below.

Secure Easy Setup™

Wi-Fi PROTECTED SETUP

AOSS™

E

Glossary

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased.

ADF (automatic document feeder)

The document can be placed in the ADF and scanned one page at a time automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the handset of an external telephone.

Automatic Redial

A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.

Backup Print

Your machine prints a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose messages during a power failure.

Batch Transmission

(Black and white faxes only) As a cost saving feature, all delayed faxes to the same fax number can be sent as one transmission.

Beeper Volume

Volume setting for the beep when you press a key or make an error.

Brightness

Changing the Brightness makes the whole image lighter or darker.

Broadcasting

The ability to send the same fax message to more than one location.

Caller ID

A service purchased from the telephone company that lets you see the number (or name) of the party calling you.

CNG tones

The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.

Coding method

Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JPEG, if the receiving machine has the same capability.

Colour Enhancement

Adjusts the colour in the image for better print quality by improving sharpness, white balance and colour density.

Communication error (Comm. Error)

An error during fax sending or receiving, usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.

Contrast

Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.

Delayed Fax

Sends your fax at a specified time later.

Dual Access

Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax.

ECM (Error Correction Mode)

Detects errors during fax transmission and resends the pages of the fax that had an error.

Extension telephone

A telephone using the same line as your fax but plugged into a separate wall socket.

External telephone

A TAD (telephone answering device) or telephone that is connected to your machine.

F/T Ring Time

The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.

Fax Detect

Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.

Fax Forwarding

Sends a fax received into the memory to another pre-programmed fax number.

Fax Journal

Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive.

Fax Storage

You can store received faxes in memory.

Fax tones

The signals sent by sending and receiving fax machines while communicating information.

Fax/Tel

You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).

Fine resolution

Resolution is 203 × 196 dpi. It is used for small print and graphs.

Greyscale

The shades of grey available for copying, scanning and faxing photographs.

Group number

A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting.

Help list

A printout of the complete Menu table that you can use to program your machine when you do not have the User's Guide with you.

Innobella™

Innobella™ is a range of genuine consumables offered by Brother. For best quality results Brother recommends Innobella™ Ink and Paper.

Journal Period

The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle.

LCD (liquid crystal display)

The display screen on the machine that shows interactive messages during On-Screen Programming and shows the date and time when the machine is idle.

Manual fax

When you lift the handset of your external telephone you can hear the receiving fax machine answer before you press Mono Start or Colour Start to begin sending the fax.

Memory Receive

Receives faxes into the machine's memory when the machine is out of paper.

Menu mode

Programming mode for changing your machine's settings.

OCR (optical character recognition)

The bundled ScanSoft™ PaperPort™

11SE with OCR or Presto!®

PageManager ^® software application converts an image of text to text you can edit.

Overseas Mode

Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines.

Pause

Allows you to place a 3.5 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing Speed Dial numbers. Press

Redial/Pause as many times as needed for longer pauses.

PhotoCapture Center™

Allows you to print digital photos from your digital camera at high resolution for photo quality printing.

Photo resolution (Mono only)

A resolution setting that uses varying shades of grey for the best representation of photographs.

PictBridge

Allows you to print photos directly from your digital camera at high resolution for photo quality printing.

Polling

The process of a fax machine calling another fax machine to retrieve waiting fax messages.

Pulse

A form of rotary dialling on a telephone line.

Quick Dial List

A listing of names and numbers stored in Speed Dial memory, in numerical order.

Real Time Transmission

When memory is full, you can send faxes in real time.

Remaining jobs

You can check which jobs are waiting in memory and cancel jobs individually.

Remote Access Code

Your own four-digit code (---*) that allows you to call and access your machine from a remote location.

Remote Activation Code

Press this code (* 5 1) when you answer a fax call on an extension or external telephone.

Remote Deactivation Code

(For Fax/Tel mode only)

When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code (# 5 1).

Remote Retrieval Access

The ability to access your machine remotely from a touch tone telephone.

Resolution

The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo.

Ring Delay

The number of rings before the machine answers in Fax Only and Fax/Tel modes.

Ring Volume

Volume setting for the machine's ring.

Scanning

The process of sending an electronic image of a paper document into your computer.

Scan to Media

You can scan a monochrome or colour document into a memory card or USB Flash memory drive. Monochrome images will be in TIFF or PDF file format and colour images may be in PDF or JPEG file format.

Search

An electronic, numerical or alphabetical listing of stored Speed Dial and Group numbers.

Speed Dial

A pre-programmed number for easy dialling. You must press 📄 (Speed Dial), the two digit code, and Mono Start or Colour Start to start the dialling process.

Standard resolution

203 × 97 dpi. It is used for regular size text and quickest transmission.

Station ID

The stored information that appears on the top of faxed pages. It includes the sender's name and fax number.

Super Fine resolution (Mono only)

392 × 203 dpi. Best for very small print and line art.

TAD (telephone answering device)

You can connect an external TAD to your machine.

Temporary settings

You can choose certain options for each fax transmission and copy without changing the default settings.

Tone

A form of dialling on the telephone line used for Touch Tone telephones.

Transmission

The process of sending faxes over the phone lines from your machine to the receiving fax machine.

User Settings

A printed report that shows the current settings of the machine.

Xmit Report

(Transmission Verification Report)

A listing for each fax sent, that shows its date, time and number.

F

Index

A

Access codes, storing and dialling .....62

ADF (automatic document feeder) .... 19, 30

Answering machine (TAD) 51

connecting 52

Apple ^® Macintosh ^®

See Software User's Guide on the CD-ROM.

Automatic

fax receive 37

Fax Detect 40

B

Broadcasting 32

setting up Groups for 60

C

Caller ID 49

Caller ID history ....57

Caller ID History report 64

Cancelling

Fax Forwarding 46

jobs awaiting redial 35

Cleaning

paper pick-up roller 137

print head 138

printer platen 137

scanner 136

Connecting

external TAD

(answering machine) 51, 52

external telephone 53

Consumable items 174

Control panel overview 6

ControlCenter

See Software User's Guide on the CD-ROM.

Copy

book 75

brightness 74

contrast 74

enlarge/reduce 72

enter Copy mode 70

multiple 70

out of memory 78

page layout (N in 1) 72

paper size 75

paper type 75

quality 71

return to factory settings 77

set new default 77

single 70

sort (ADF only) 74

using ADF 74

using scanner glass 19

Watermark 76

using a media card 76

using a paper document 77

using a template 76

using a USB Flash memory drive ..... 76

Cordless telephone 55

Custom telephone features on a single

line 120

D

Dialling

a pause 58

access codes and credit card

numbers 60

Caller ID history 57

Groups 32

manual 56

Outgoing Call 57

Speed Dial 56

Direct printing

from a non-PictBridge camera 101

from a PictBridge camera 99

Document

loading 19,20

Dual Access 34

E

Envelopes 11, 17, 18

Error messages on LCD 123

B&W Print Only 123

Cannot Detect 124

Cannot Print 124

Comm. Error 124

Ink Low 125

No Cartridge 125

No Paper Fed 126

Not Registered 56, 126

Out of Memory 126

while scanning a document .....78

Unable to Clean 127

Unable to Init. 127

Unable to Print 127

Unable to Scan 127

Extension telephone, using 54, 55

External telephone, connecting ....53

F

Fax codes

changing 44, 55

Remote Access Code 44

Remote Activation Code ......40, 53, 55

Remote Deactivation Code .... 53, 55

using 55

Fax Detect 40

Fax Forwarding

changing remotely 46, 47

programming a number ....40

Fax Storage 41

printing from memory 44

turning off 42

turning on 41

Fax, from PC

See Software User's Guide on the

CD-ROM.

Fax, stand-alone

receiving 37

at end of conversation ....38

difficulties 116, 118

F/T Ring Time, setting 39

Fax Detect 40

Fax Forwarding 46

from extension telephone .... 53, 55

into PC 41

into the memory 44

out of paper reception 44

printing from memory 44

reducing to fit on paper 43

retrieving from a remote site .....46, 47

Ring Delay, setting 39

telephone line interference 122

sending 30,65

Broadcasting 32

cancelling from memory 35

contrast 33

delayed batch transmission 35

delayed fax 35

enter Fax mode 30

from ADF 30

from memory (Dual Access) 34

from scanner glass 31

manual 36

overseas 35

Real Time Transmission 34

Resolution 34

return to factory setting 36

set new default 36

telephone line interference 122

Fax/Tel mode

answering at extension

telephones 53, 55

Remote Activation Code ....53, 55

Remote Deactivation Code ....53, 55

Ring Delay 39

G

Greyscale 165, 170

Groups for Broadcasting 60

H

Help

LCD messages 143

using Mode and menu keys 143

Menu Table 143, 144

|

Ink cartridges

checking ink volume 140

ink dot counter 133

replacing 133

Innobella ^TM 174

J

Jacks

EXT

External telephone 53

Jams

document 129

paper 130

L

LCD (liquid crystal display) 143

Brightness 25, 26

Contrast 25

Dim Timer 26

Help List 64

M

Macintosh®

See Software User's Guide on the

CD-ROM.

Maintenance, routine

replacing ink cartridges 133

Manual

dialling 56

receive 37

transmission 36

Memory Security 67

Memory Storage 143

Menu Table 143

Mode, entering

Copy 70

Fax 30

PhotoCapture 6,83

Scan 6,96

Multi-line connections (PBX) 52

N

Network

Printing

See Network User's Guide on the

CD-ROM.

Scanning

See Software User's Guide on the

CD-ROM.

O

Out of Area (Caller ID) 49

P

Packing the machine 140

Paper 15, 164

capacity 18

loading 9,11

loading envelopes and postcard 11

loading photo paper 13

printable area 14

size 23

size of document 19

type 17,22

PaperPort™ 11SE with OCR

See Software User's Guide on the

CD-ROM and Help in the PaperPort™

11SE application to access

How-to-Guides.

Photo Paper Tray 13

PhotoCapture Center™

Adding Effect 85

Borderless 95

CompactFlash ^® 80

Cropping 94

DPOF printing 90

from PC

See Software User's Guide on the

CD-ROM.

Memory Stick Pro™ 80

Memory Stick ^® 80

Photo Effects

Auto Correct 85

Enhance Scenery 86

Enhance Skin-Tone 86

Monochrome 87

Remove Red-Eye 87

Sepia 88

Preview photos 83

Print settings

Brightness 93

Colour enhancement 93

Contrast 93

Paper type & size 92, 93

Quality 91, 92

Return to factory setting 95

Set new default 95

Printing

all photos 89

index 84

photos 84

Scan to memory card 96

Scan to USB flash memory 96

SD 80

SDHC 80

Search by Date 88

Slide-Show 89

specifications 168

Trimming 90

xD-Picture Card™ 80

PictBridge

DPOF Printing 100

Power failure 143

Presto!® PageManager®

See Help in Presto!® PageManager®

application ....

Print

difficulties 116, 118

drivers 171

fax from memory 44

paper jams 130

printable area 14

report 64

resolution 171

specifications 171

Printing

on small paper 14

See Software User's Guide on the

CD-ROM.

Programming your machine 143

Quick Dial

Broadcasting 32

using Groups ....32

Group dial

changing 58, 59, 60

setting up Groups for Broadcasting ...60

Search 56

Speed Dial

changing 58, 59, 60

setting up by 2-digit location .....58

setting up from Caller ID history .....59

setting up from outgoing calls ....58

using 56

R

Receive Mode

External TAD 37

Fax Only 37

Fax/Tel 37

Manual 37

Redial/Pause 56

Reducing

copies 72

incoming faxes 43

Remote Retrieval 44

access code 44, 45

commands 46

getting your faxes 47

Remote Setup

See Software User's Guide on the

CD-ROM.

Reports 63

Caller ID 64

Caller ID History Report 64

Fax Journal 64

Journal Period 63

Help List 64

how to print 64

Network Configuration 64

Quick Dial List 64

Transmission Verification ...... 63, 64

User Settings 64

Resolution

copy 167

fax 165

print 171

scan 170

setting for next fax 34

Ring Delay, setting 39

S

Safety Instructions 107, 111

Scannable area 20

Scanning

See Software User's Guide on the

CD-ROM.

Serial Number

how to find ......See inside front cover

Shipping the machine 140

Sleep Mode 25

Speed Dial

changing 58, 59, 60

setting up 58

using 56

T

TAD (telephone answering device),

external 37,51

connecting 51, 52

receive mode 37

recording OGM 52

Telephone line

connections 52

difficulties 118

interference 122

multi-line (PBX) 52

type 49

Text, entering 161

special characters 161

Transferring your faxes or

Fax Journal report 128

Transparencies 15, 18, 164

Troubleshooting 116

checking ink volume 140

document jam 129

error messages on LCD 123

if you are having difficulty

copying 120

document jam 129

incoming calls 119

Network 121

PhotoCapture Center™ 121

printing 116

printing received faxes 118

receiving faxes 119

scanning 120

software 120

telephone line or connections ...... 118

paper jam 130

TX Lock

turning on/off 28

V

Volume, setting

beeper 24

ring 23

speaker 24

W

Windows®

See Software User's Guide on the

CD-ROM.

Wireless Network

See Quick Setup Guide and Network

User's Guide on the CD-ROM. ....

brother®

Visit us on the World Wide Web http://www.brother.com

This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.