FO-5900SE - Fax machine SHARP - Free user manual and instructions

Product type	Fax machine
Brand	SHARP
Model	FO-5900SE
Width × Depth × Height	Approx. 365 × 340 × 180 mm
Weight	Approx. 5.5 kg
Power supply	230 V, 50/60 Hz
Power consumption	Standby: 10 W, Operating: 150 W
Paper type	Thermal paper (roll 216 mm × 30 m)
Main functions	Send, receive, copy, built-in answering machine, speed dial
Print resolution	203 × 196 dpi (standard)
Transmission speed	Approx. 15 s/page (standard mode)
Memory	Up to 30 pages
Compatibility	Group 3
Maintenance and cleaning	Clean the thermal head with a soft lint-free cloth and isopropyl alcohol
Safety	Unplug the power cord before any intervention; easily accessible outlet
Spare parts and repairability	Toner cartridge (optional); thermal paper roll; thermal head
Compliance	Directive 1999/5/EC
Operating temperature	10 °C to 32 °C
Operating humidity	20% to 80% RH

Frequently Asked Questions - FO-5900SE SHARP

How to install the thermal paper roll?

Open the front cover, insert the 216 mm wide thermal paper roll, pass the free edge through the slot and close the cover.

What to do if the fax machine does not send a document?

Check that the telephone line is properly connected, that the number is correct and that the paper is loaded. Try again after unplugging and plugging the power back in.

How to clean the thermal head?

Unplug the device, open the cover, clean the thermal head with a cotton swab moistened with isopropyl alcohol, then let dry before turning on again.

The fax machine displays 'PAPER EMPTY' while paper is present. Why?

The paper sensor may be obstructed. Check that the roll is correctly positioned and that the paper path is not blocked.

How to scan a document with this fax machine?

Place the document face up in the document feeder, dial the number and press the 'START' button.

What type of paper to use for reception?

Use exclusively thermal paper in roll 216 mm wide and 30 m long (standard type).

Can I connect the fax machine to an ADSL line?

Yes, but you must install an ADSL filter on the telephone line to avoid interference.

How to adjust the ringer volume?

Use the volume switch located on the side of the device. Three levels are available: low, medium and high.

What if the received document is illegible?

Clean the thermal head and check that the thermal paper is not expired or exposed to heat. Adjust the resolution if possible.

How to replace the toner cartridge (optional)?

Open the front cover, remove the old toner cartridge (if equipped), insert the new one and close. Refer to the manual for compatible models.

USER MANUAL FO-5900SE SHARP

1. Installation
2. Sending Documents
3. Receiving Documents
4. Making Copies
5. Special Functions
6. Optional Settings
7. Printing Lists
8. Maintenance
9. Troubleshooting

CAUTION:

For a complete electrical disconnection pull out the mains plug.

VORSICHT:

"The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible."

This equipment complies with the requirements of Directive 1999/5/EC.

This is a facsimile product operating in Italian analogue public switched telephone network which follow the CTR21 Standard.

The Declaration of Conformity can be viewed at the following URL address.

http://www.spark.de/doc/FO-5900.pdf

Snabbreferens

Installation

Tryk pà STOP to gange for at aflutte.

1. Connect the female end of the power cord to the fax machine as shown.
2. Insert the male end into a 220-230 V, 50 Hz, earthed (2-prong) AC outlet.
3. Press the power switch to turn on the power.

1. Insert one end of the line cord into the socket on the back of the machine marked TEL LINE.
2. Insert the other end into a standard wall telephone socket.

1. If desired, connect a telephone to the TEL. SET socket.

Attaching the ADF exit tray

1. Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray.
2. Bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the ADF exit tray.
   3.Pull out the tray extension.

Attaching the received document tray

1. Slide the received document tray into the machine. When it stops, lift the end slightly and push in so that the tray locks into place.

Installing the Print Cartridges

1. Press the green release and open the print compartment cover.

1. Insert the new drum cartridge into the print compartment.

1. Remove the tape on the new toner cartridge and open the handle. Shake the cartridge as shown.

1. Hold the toner cartridge by the handle and insert it into the print compartment. Make sure it clicks into place. (The handle can be left standing up.)

1. Close the print compartment cover.

Loading Printing Paper

Loading paper in the paper tray

1. Remove the received document tray.

1. Insert a stack of paper into the tray, print side up. The stack must not be higher than the red line on the tray.

1. Squeeze the paper guide and move it to match the length of the paper you are loading.

1. Replace the received document tray.

Loading paper in the paper cassette (if installed)

1. Grasp the hand-hold on the cassette and pull out the cassette until it stops.

1. Push the pressure plate down until it locks into position.

1. Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper. Push the guide down into the holes.

1. Place a stack of paper in the cassette, print side up.

1. Push the cassette back into the machine, making sure it clicks into place.

Entering Your Name and Fax Number

1. Press MENU 3 , 0 , 3 .

2. Enter your fax number (max. of 20 digits) by pressing the numeric keys.
   To insert a space between digits, press #.
   To clear a mistake, press STOP

3. Press START/ ENTER

4. Flip the Rapid Key overlay down, and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.)

• Press to enter a space. To change case, press Caps Lock.
  To clear a mistake, press DEL
  To enter a number as part of a name, press the appropriate numeric key. To enter a symbol (the character to the right of the slash on a letter key), press SYMBOL

• When finished, press START/ ENTER. Press STOP twice to exit.

Setting the Date and Time

1. Press MENU 3 , 0 , 4 .
2. Enter two digits for the day (01 to 31).
3. Enter two digits for the month (01 to 12).
4. Enter four digits for the year.

5. Enter two digits for the hour (00 to 23) and two digits for the minute (00 to 59).

6. When finished, press START/ ENTER. Press STOP twice to exit.

Programming Auto-Dial Numbers

1. Press MENU , ③, ⑩, ①.
2. Press 1 to select SET.
3. To program a Rapid Key number, press the Rapid Key that you wish to use. To program a Speed Dial number, press SPEED DIAL and then enter the number from 1 to 75 that you wish to use (if you enter less than 2 digits, press START ENTER to complete the entry).
4. Enter the full fax number. Press START ENTER when finished.
5. Enter the name of the party by pressing the letter keys. Press START ENTER when finished.
6. Press 1 if the number you entered is an area code or access code to be used for Chain Dialling. Press 2 if the number is a regular fax number.
7. Press STOP repeatedly to exit.

Sending Documents

Place your document (up to 50 pages) face down in the document feeder.

Normal Dialling

1. Press SPEAKER or pick up an extension phone.
2. Dial the fax number (if you are using an extension phone, dial on the extension phone keypad).
3. Wait for the fax tone (if a person answers, ask them to press their Start key).

START/ 4. Press ENTER

Rapid Key Dialling

Press the appropriate Rapid Key. Transmission will begin automatically.

Speed Dialling

1. Press SPEED DIAL
2. Enter the Speed Dial number.
3. Press (START/ENTER)

Direct Keypad Dialling

1. Dial the fax number.
2. Press START/ ENTER

Printing Lists and Reports

1. Press

1. Enter the 2 digit number (01 to 11) of the list that you want to print.

Activity Report (List 01)

Information on your most recently performed send and receive operations.

Timer List (List 02)

Timer operations that are currently set.

Destination List (List 03)

Fax numbers that have been programmed for automatic dialling.

Passcode List (List 04)

Polling security settings.

Optional Setting List (List 05)

Current status of the option settings.

Program and Group List (List 06)

Programs that have been entered and fax numbers that have been programmed into Group Keys.

Batch Transmission List (List 07)

Documents that are currently stored for batch transmission.

Department Usage List (List 08)

Total transmission time and pages transmitted for each department.

Confidential Reception List (List 09)

Mailboxes that have received confidential documents and the total number of pages received.

Anti Junk Number List (List 10)

Fax numbers from which reception is not allowed.

Personal Book List (List 11)

Personal books that have been created.

Optional Settings

1. Press MENU 4
2. Enter the 2 digit number (01 to 35) of the option setting that you want to set.

3. Enter a selection for the option setting by pressing the numeric keys.

4. After entering a selection, press twice to exit.

Option Settings

01: DEFAULT FAX RESOLUTION
02: NUMBER OF RINGS AUTO RECEPTION
03: NUMBER OF RINGS MANUAL

RECEPTION
04: AUTO LISTING
05:TRANSACTION REPORT PRINT SELECTION
06:RECALL TIMES
07:RECALLINTERVAL
08:SECURITY SELECTION
09: ERROR CORRECTION MODE (ECM)
10: AUTO COVER SHEET
12: COPY SCANNING
13: COPY CUT-OFF
14: RECEIVE REDUCE
15: IMAGE MEMORY PRINT
16: CASSETTE SELECTION
17: RETRANSMISSION TIMES
18: RETRANSMISSION INTERVAL
19: POWER SAVE MODE
20: ANTI-JUNK FAX
21:ALARM VOLUME
23: QUICK ON-LINE
24: MULTI TTI
25: BEEP LENGTH
27: DEPARTMENT CODE DIGITS
29: VERIFICATION STAMP
30: COPY RESOLUTION
31: SEPARATE MODE
34: LANGUAGE SELECT
35-1: PBX CONNECTION
35-2: PBX SELECTION
35-3: PBX ID NO.

Introduction

Welcome, and thank you for choosing a Sharp facsimile machine. The features and specifications of your new Sharp fax machine are shown below.

Automatic dialling

Conventional Auto Dialling: Rapid Key Dialling: 59 numbers Speed Dialling: 75 numbers Personal Auto Dial Books: 10 books (59 Rapid Keys, 16 Speed Dial numbers per book)

Memory size*	2 MB (approx. 124 pages)
	Optional memory: FO-8MK (8 MB; approx. 500 pages)

Modem speed

33,600 bps (max.) with automatic fallback to lower speeds.

Transmission time*

Approx. 2 seconds

Toner cartridge yield**	Initial starter cartridge (included with fax machine):
(continuous printing,	Approx. 3000 pages
4% page coverage,	Replacement cartridge FO-59DC: Approx. 6000
A4 paper)	pages

Drum cartridge yield** (continuous printing, 4% page coverage, A4 paper)

Initial starter cartridge (included with fax machine): 20,000 pages (ave.) Replacement cartridge (FO-47DR): 20,000 pages (ave.)

Resolution

Horizontal: 8 pels/mm Vertical: Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Automatic document feeder Max. 50 pages (A4 paper)

*Based on ITU-T Test Chart #1 at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

**The yields may vary depending on coverage and operating conditions.

Paper capacity	250 sheets (500-sheet cassette available as option)
Compression scheme	MMR, MR, MH, Sharp (H2), JBIG
Halftone (grayscale)	64 levels
Applicable telephone line	Public switched telephone network
Compatibility	ITU-T (CCITT) G3 mode, Super G3 mode
Printing resolution	Horizontal: 16 lines/mm Vertical: 15.4 lines/mm
Input document size	Automatic feeding: Width: 148 to 256 mm Length: 128 to 364 mm Manual feeding: Width: 148 to 279 mm Length: 128 to 483 mm
Effective Scanning width	208 mm max.
Effective Printing width	203 mm max.
Reception modes	Auto/Manual
Instascan speed	1.3 sec/page (A4 paper; scan time only, excludes document feeding time)
Full Dual Access	Yes
Copy function	Single/Multi/Sort (99 copies/page)
Power requirements	220-230 V AC, 50 Hz
Operating temperature	10 - 30°C
Humidity	20 to 85% RH
Power consumption	Standby: 10 W Maximum: 820 W
Dimensions	Width: 546 mm Depth: 412 mm Height: 346 mm (Not including paper tray or attachments)

Weight

Approx. 14.2 kg

Not including supplies, paper tray or attachments)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

Be sure to save these instructions!

When using your facsimile equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.
• This machine must only be connected to a 220-230 V, 50 Hz, earthed (2-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.
• Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.
• Use only the power cord provided with the facsimile machine. Do not use an AC extension cord.

• Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

• Liquid has been spilled into the machine or the machine has been exposed to rain or water.

• The machine produces odors, smoke, or unusual noises.

• The power cord is frayed or damaged.

• The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.
• Do not use a telephone to report a gas leak in the vicinity of the leak.
• The power outlet must be installed near the equipment and must be easily accessible.

Important:

• This machine is only designed for use in the country where approved.

Table of Contents

Snabbreferens 1

kort veiledning 6

Pikaohje 11

Kortvejledning 16

Quick Reference Guide 21

Introduction 26

Important safety information. 28

Table of Contents 30

A Look at the Operation Panel 32

1. Installation 37

Unpacking Checklist. 37

Connections 38

Installing the Print Cartridges 42

Loading Printing Paper 46

Entering Your Name and Fax Number 49

Setting the Date and Time 51

Volume Adjustment 53

2. Sending Documents 55

Transmittable Documents. 55

Loading the Document 57

Adjusting the Resolution and Contrast 58

Sending a Fax by Normal Dialling 60

Programming Auto-Dial Numbers 61

Sending a Fax by Automatic Dialling 66

Creating and Using Personal Books. 75

Cover Sheet 80

Batch Page Numbering. 82

3. Receiving Documents 83

Using AUTO Reception Mode. 83

Using MANUAL Reception Mode 84

Substitute Reception to Memory 85

4. Making Copies 86

5. Special Functions 88

Broadcasting 88

Confidential Operations 92

Polling 96

Timer Operations 101

Batch Transmission 107

Entering and Using Programs 109

Duplex Scanning for Two-sided Documents 118

Department Control. 119

Blocking Reception of Unwanted Faxes 121

6. Optional Settings 122

7. Printing Lists and Reports 131

8.Maintenance 136

Cleaning the Scanning Glass and Rollers 136

The Housing 136

Replacing the Verification Stamp 137

9. Troubleshooting 138

Problems and Solutions 138

Messages and Signals 142

Clearing Paper Jams 145

Index 148

A Look at the Operation Panel

Upper panel

Display

This displays messages and prompts to help you operate the machine.

ALARM indicator

This blinks when one of the paper sources is empty, or the drum cartridge is near or at the end of its life. This lights steadily when all paper sources are empty, the print compartment cover is open, or a paper jam has occurred. A message will appear in the display to indicate the problem.

TOLER indicator

This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement.

LINE IN USE light

This lights when the fax machine is using the telephone line.

CONTRAST key

Press this key to adjust the contrast before sending or copying a document.

6 RESOLUTION key

Press this key to adjust the resolution before sending or copying a document. An indicator will light next to the selected setting (HALFTONE, STANDARD, FINE or SUPER FINE).

Middle panel (Rapid Key pad)

7 Rapid Dial Keys

Press one of these keys to dial a fax number automatically. (Note that you must attach the Rapid Key labels.) When navigating through the display menu, a Rapid Key can also be pressed in place of the numeric keys to enter a two-digit number (for example, you can press Rapid Key 01 to enter the number "01").

8 SYMBOL key

When entering a name, press this key to enter the symbol on a letter key (the character to the right of the slash). Press the key again to turn off symbol entry mode.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document.

10 CONFIDENTIAL key

Press this key to send or print out a confidential document.

TIMER key

Press this key to set an operation to be performed automatically at a later time.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

LIFE key

Press this key, followed by ① , to check the total number of pages printed by the fax machine.

R key

When you are on a PBX, press this key when programming an auto-dial number for a destination that is within the PBX. (Note: Attach the R label to this key.)

MEM. STATUS key

Press this key to check the status of fax transmission jobs, copy jobs, and fax receptions. This key can also be used to cancel a job.

REPORT key

Press this key to print out a report on the most recently completed transmission or reception.

DOCUMENT key

Press this key to transmit a document directly from the feeder without reading it into memory.

Lower panel

JOB STATUS key

Two types of information appear in the display: prompts related to operations you are performing, and information about how the fax machine is using the telephone line (transmitting, receiving, etc.). Press this key to change between the two types of information.

10 DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

20 PRIORITY key

Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission.

21 BROADCAST key

Press this key to send a fax to a group of receiving fax machines.

PERSONAL BOOK

Press this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, select the book with

or

and press

SPEED DIAL key

Press this key to dial a Speed Dial number.

MENUKey

Press this key to select special functions and settings.

UP and DOWN arrow keys

Volume setting: Press these keys to change the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialling to listen to the line and verify the response of the receiving fax machine.

START/ENTER key

Press this key to begin fax transmission when using Speed Dialling, Direct Keypad Dialling, or Normal Dialling. This key is also used to select settings and complete entries when storing names and numbers.

Left and right arrow keys

Auto-dial numbers: Press these keys to search for an auto-dial number when sending a fax.

MENU key settings: Press these keys after pressing the MENU key to scroll through the MENU key settings.

STOP key

Press this key to cancel an operation before it is completed.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer.

Power cord

Toner cartridge

Drum cartridge

ADF exit tray

Received document tray

Rapid Key labels

Paper size labels

National character labels

Operation manual

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Connections

Connecting the power cord

Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 220-230 V, 50 Hz, earthed (2-prong) AC outlet.

Caution: The power outlet must be installed near the machine and must be easily accessible.

Important!

The fax machine requires its own dedicated power outlet. The power outlet must not be shared with any other devices. In particular, do not use an extension cord to connect multiple devices to the outlet.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Connecting the telephone line cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a standard single-line wall telephone socket.

Note: If you are connecting the machine to a PBX, you will need to make appropriate settings for Option Setting 35.

Connecting a telephone (optional)

If desired, you can connect a telephone to the TEL. SET socket on the back of the machine.

Attaching the ADF exit tray

Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray ①, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the ADF exit tray ②. Pull out the tray extension ③.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place.

Important!

The received document tray must be attached for the fax machine to operate properly.

Attaching the national character labels

If a language other than English will be used for the display language (see LANGUAGE SELECT on page 129) attach the national character labels for the language as shown below. During procedures that require the entry of text, the keys below the labels can be pressed to enter the corresponding characters.

Verification Stamp option

Note: This feature is available as an option. Consult your dealer if you wish to use this feature.

When transmitting a document, you can have the fax machine stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed occurs when two pages are fed through the scanner at once, which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp option, and then set Option Setting 29 to ON as explained on page 128.

Installing the Print Caridges

Follow the steps below to install or replace the toner and drum cartridges.

The initial starter toner cartridge included with the fax machine can print approximately 3000 A4-size pages (4% coverage of each page; continuous printing).
The replacement toner cartridge (FO-59DC) can print approximately 6000 A4-size pages.
The drum cartridge (FO-47DR) can print approximately 20,000 A4-size pages.

1 Press the cover release to open the print compartment cover.

- Caution!

The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment.

2 If you are replacing the toner cartridge, remove the old cartridge and dispose of it according to local regulations.

Go directly to Step 5 if you are only replacing the toner cartridge and not the drum cartridge.

• If you are replacing the drum cartridge but not the toner cartridge, remove the toner cartridge and place it on a sheet of paper.

To make the cartridge more compact for disposal, press the buttons on the ends of the handle and fold the handle down.

3 If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to local regulations.

4 Remove the new drum cartridge from its packaging. Insert the drum cartridge into the print compartment.

• Caution! Excessive exposure to light will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging.
• Make sure the drum cartridge is inserted in as far as it will go.

5 If you are installing a new toner cartridge, remove the new toner cartridge from its packaging. Remove the tape from the cartridge and then open the cartridge handle so that it stands straight up.

6 Shake as indicated by the arrows to distribute the toner evenly within the cartridge.

• If the toner is still lumpy after shaking, the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge. This is normal and does not indicate a problem.

7 Hold the toner cartridge by the handle and insert it into the print compartment.

• Make sure the toner cartridge clicks into place.
• The handle can be left standing up.

8 Close the print compartment cover.

9 Reset the drum counter by pressing LIFE (flip up the Rapid Key overlay), 3, and START/ ENTER.

• Note: The toner counter automatically resets each time you replace the toner cartridge. There is normally no need to reset the toner counter manually. Should you find it necessary to manually reset the toner counter, press LIFE (flip up the Rapid Key overlay), ②, and START/ENTER.

Note: The print compartment cover may become noticeably warm if a large number of pages are successively printed. This is normal and does not indicate a problem in the machine.

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge:

Sharp FO-59DC toner cartridge

Hint:

When the toner cartridge nears empty, try taking it out of the machine and shaking it. This may increase the number of pages that can be printed before the toner runs out.

When to replace the drum cartridge

When the drum cartridge nears the end of its life, the ALARM indicator on the operation panel will blink and DRUM LIFE REACHED will appear in the display (this message first appears approximately 1000 pages before the drum needs replacement). Use the following replacement drum cartridge:

Sharp FO-47DR drum cartridge

Loading Printing Paper

You can load up to 250 sheets of A4-size paper (60-80 g/m²) in the paper tray.

A paper cassette is available as an option. Up to 500 sheets of A4-sized paper can be loaded in the paper cassette. To have the cassette installed, consult your dealer.

Important: Do not use the back side of paper that has already been printed on.

Note: If you need to add paper to the tray or cassette while paper still remains, remove the remaining paper and combine it into a single stack with the new paper.

Loading paper in the paper tray

1 Remove the received document tray.

2 Insert a stack of paper into the tray, print side up.

• Important! The stack of paper must not be higher than the red line on the paper tray.

3 Squeeze the paper guide and move it to match the length of the paper you are loading.

Attach an A4 label here to indicate the paper size

4 Replace the received document tray.

• The received document tray must be attached for the fax machine to operate properly.

Loading paper in the paper cassette (if installed)

1 Grasp the hand-hold on the cassette and pull the cassette out until it stops.

2 Push the pressure plate down until it locks into position.

3 Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper. Push the guide down into the holes.

4 Place a stack of paper in the cassette, print side up.

• Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper.
• If you find it difficult to load the paper, remove the cassette from the machine. (Pull the cassette out as far as it will go, grasp the left side of the cassette with your left hand, and then lift it up and out with both hands.)

5 Push the cassette back into the machine, making sure it clicks into place.

Entering Your Name and Fax Number

To have your name and fax number automatically appear at the top of each fax page you send, follow the steps below to program this information.

1 Press MENU and ③.

Display:

3 Enter your fax number (max. of 20 digits) by pressing the numeric keys.

• To insert a space between digits, press # . To enter a "+" press * .
  To clear a mistake, press STOP

4 Press START/ ENTER

ENTER SENDER'S NAME

5 Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.)

Example: SHARP = Caps Lock S H/} A/I R P=

To enter a space, press
- To change case, press Caps Lock.
To clear a mistake, press DEL
- To enter a number as part of a name, press the appropriate numeric key. To enter the symbol on a letter key (the character to the right of the slash), press SYMBOL ("SYM" will appear in the display) and then the letter key (press SYMBOL again to turn off symbol entry mode).
- To move the cursor, press or . To switch between letter insertion and letter replacement mode when the cursor is in the middle of a sequence of letters, press MENU.

6 Press START/ ENTER.

04: DATE &TIME SET
PRESS START KEY

7 Press STOP twice to return to the date and time display.

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

1 Press

Display:

3:ENTRY MOD

ENTER#(01-10，<，>）

2 Press ① and ④.

04:DATE&TIME SET
DATE 06-08-2003

(The currently set date will appear to the right of "DATE")

3 Enter a two-digit number for the day ("01" to "31").

Example: The 5th ① 5

• To correct a mistake, press then enter the correct number.

to move the cursor back to the mistake and

4 Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

Example: March ①③

5 Enter the year (four digits).

Example: 2003 ② ① ③

6 Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

Example: 9:25 ① ⑨ ② ⑤

7 Press START ENTER to start the clock.
8 Press STOP twice to return to the date and time display.

Volume Adjustment

You can adjust the volume of the speaker and ringer using and .

Speaker

1 Press SPEAKER
2 Press or to select the desired volume level.

Display:

3 Press SPEAKER to turn off the speaker.

Ringer

1 Press the or to select the desired volume level. (Make sure

SPEAKER

has not been pressed.)

• The ringer will ring once at the selected level, and then the date and time will reappear in the display.

Display:

RINGER VOLUME HIGH

RINGER VOLUME MIDDLE

RINGER VOLUME LOW

RINGER VOLUME OFF OK?(PRESS START)

2 If you selected "RINGER VOLUME OFF: OK?" to turn off the ringer, press START/ ENTER to confirm your selection.

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

Maximum size

Minimum weight

Maximum weight

Loading multiple pages at once (A4-size: max. 50 pages, B4-size: max. 20 pages):

Minimum size

Maximum size

Minimum weight
Maximum weight
80 g/m²

Maximum scanning area

The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned.

Maximum scanning width: 208 mm

Maximum scanning length: The length of the document minus 4 mm from the top and bottom of the document.

Other restrictions

The scanner cannot recognise yellow, greenish yellow, or light blue ink.
Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.
All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slick, coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 50 A4-sized pages (20 B4-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

If you need to send or copy more than 50 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

1 Adjust the document guides to the width of your document.

2 Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

• The feeder will draw the leading edge of the document into the machine. SEND READY will appear in the display.

Note: When inserting a large number of pages in the feeder, slant the front end of the stack so that the bottom pages enter first.

3 Adjust the resolution and/or contrast settings (if desired) and then dial the receiving machine as explained in the following sections.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

Resolution

The fax machine has four resolution settings:

STANDARD

Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission.

FINE

Use FINE for documents containing small letters or fine drawings.

SUPER FINE

Use SUPER FINE for documents containing very small letters or very fine drawings.

HALF TONE

Use HALF TONE for photographs and illustrations. The original will be reproduced in 64 shades of gray.

The default resolution setting is STANDARD. If you don't adjust the resolution before sending a document, the fax machine will automatically use STANDARD resolution.

In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn't, the next best available setting will be used.
The resolution settings are only effective for transmitting and copying a document. They are not effective for receiving a document.

To adjust the resolution setting, press RESOLUTION one or more times until the indicator light next to the desired setting comes on.

Contrast

The fax machine has three contrast settings:

AUTO

Use AUTO for normal documents.

DARK

Use DARK for faint documents.

LIGHT

Use LIGHT for documents with a dark background.

The default setting is AUTO.

To adjust the contrast, press display.

CONTRAST

until the desired setting appears in the

Sending a Fax by Normal Dialling

With Normal Dialling, you press SPEAKER and then dial by pressing the numeric keys.

Normal Dialling allows you to listen to the line through the speaker to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.)
If you have connected an extension telephone to the fax machine, you can also pick up the extension phone and dial using the extension phone (do not press SPEAKER on the fax machine). If a person answers, you will be able to speak to them through the phone before sending a fax.

Note: If you press SPEAKER to dial, you will not be able to speak using an extension phone connected to the fax machine in the event that a person answers.

1 Load the document(s). (Note: If desired, you can load the document after dialling in Step 3, below.)

• SEND READY will appear in the display.
• Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed.

2 Press SPEAKER or pick up an extension phone connected to the fax machine. Listen for the dial tone.

3 If you pressed SPEAKER, dial the number of the receiving machine by pressing the numeric keys on the fax machine.

If you are using an extension phone, dial using the keypad on the extension phone.

4 Wait for the connection. When you hear a fax tone, press START/ ENTER on the fax machine.

• If a person answers and you are using an extension phone, ask them to press their Start key. When you hear the fax tone, press START/ENTER on your fax machine.

Using the REDIAL key

You can press REDIAL to radial the last number dialed. To send a document, press START/ when you hear the fax tone after the connection is established. Note that the speaker is automatically activated when you press REDIAL

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by pressing

SPEED DIAL

and entering an abbreviated Speed Dial number.

To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys.

Up to 59 Rapid Keys can be programmed for shared use.
Up to 75 Speed Dial numbers can be programmed for shared use.

You can also create personal books for auto-dial numbers. Up to 59 Rapid Keys and 16 Speed Dial numbers can be stored in each personal book. For information on creating and using personal books, see page 75.

1 Press MENU and ③.

Display:

3:ENTRY MODE

ENTER#(01-10，<，>）

2 Press ① and ①.

01: DESTINATION

1=SET, 2=CLEAR

3 Press ① to select SET.

1: DESTINATION SET

ENTER RAPID OR SPEED

4 To program a Rapid Key number, press the Rapid Key that you wish to use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.)

To program a Speed Dial number, press SPEED DIAL and then enter the number from “1” to “75” that you wish to use. (If you enter less than two digits, press START/ ENTER to complete the entry.)

5 Enter the fax number by pressing the numeric keys (max. of 60 digits including pauses).

To clear a mistake, press DEL
- If a pause is required between any of the digits to access a special service or an outside line, press REDIAL (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.
- If you are on a PBX, do not enter the access code for the public line. If the number is within your PBX, press R before entering the number.

6 Press START/ ENTER

7 Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.)

Example: SHARP = Caps Lock S H/} A/I R P=

• If you don't want to enter a name, go directly to Step 8.

To enter a space, press
- To change case, press Caps Lock
To clear a mistake, press DEL
- To enter a number as part of a name, press the appropriate numeric key. To enter the symbol on a letter key (the character to the right of the slash), press SYMBOL ("SYM" will appear in the display) and then the letter key (press SYMBOL again to turn off symbol entry mode).
- To move the cursor, press or. To switch between letter insertion and letter replacement mode when the cursor is in the middle of a sequence of letters, press MENU

8 Press START/ ENTER.

CHAINDIAL 1=SET,2=CANCEL

9 Press 1 if the number programmed is an area code or access code to be used for Chain Dialling (see Chain Dialling at the end of this procedure). Press 2 (or START/ ENTER) if the number is a regular fax number.

10 Return to Step 4 to program another number, or press return to the date and time display.

repeatedly to

• If you programmed a Rapid Key number, you can write the name of the party on the label above the Rapid Key.

Chain Dialling for area and access codes

You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 9, press ① to set the number as a Chain Dialling number.

After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialling, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should not be set as a Chain Dial number if programmed in a Rapid Key or Speed Dial number.

The maximum number of digits that can be dialed at one time by Chain Dialling is 60.

Editing auto-dial numbers

To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the number(s) and/or name(s) when they appear in the display (Steps 5 and 7).

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer operation, or if it is included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List or the Timer List as explained on page 131.

1 Press MENU and ③.
3:ENTRY MODE
ENTER #(01-10, <, >)
2 Press 0 and 1.
01: DESTINATION
1=SET, 2=CLEAR
3 Press ② to select CLEAR.
2: DESTINATION CLEAR ENTER RAPID OR SPEED
4 To clear a Rapid Key, press the Rapid Key.
To clear a Speed Dial number, press SPEED DIAL and then enter the number with the numeric keys. (If you enter less than two digits, press START/ ENTER to complete the entry.)
5 Press START/ ENTER.
6 Return to Step 4 to clear another number, or press STOP repeatedly to return to the date and time display.

Sending a Fax by Automatic Dialling

Dual Access

The fax machine features full dual access, which means that you can load a document and dial by automatic dialling even when the fax machine is occupied with another job. After you dial, your document will be immediately scanned into memory and then transmitted once all previously stored jobs have been completed.

If more than one document has been scanned into memory for transmission, the documents (jobs) will be transmitted in the order in which they were scanned. If you have an urgent transmission and do not want to wait until

previously stored jobs are completed, you can press PRIORITY after loading your document. Your document will be transmitted immediately after the current job is finished.

If you don't want the document to be transmitted from memory, you can press

DOCUMENT after loading the document. Your machine will call the receiving fax machine immediately after the current job is finished (ahead of any previously stored jobs in memory), and the document will be scanned as soon as the connection is established.

Approximately 124 pages of average content can be held in memory. Less pages can be held if any were scanned using fine or halftone resolution.
The amount of memory currently occupied appears as a percentage ("M:00%") in the display.

Rapid Key Dialling

If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

1 Load the document(s).

SEND READY will appear in the display.

• Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed.
• To send the document ahead of other documents waiting for transmission, press PRIORITY.
  To send the document directly from the feeder (not through memory), press DOCUMENT M? . (Flip up the Rapid Key overlay if it is down.)

2 Press the appropriate Rapid Key.

• The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press STOP.)
• The document will be automatically transmitted once the connection is established.

Speed Dialling

If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing SPEED DIAL and then entering the Speed Dial number.

1 Load the document(s).

SEND READY will appear in the display.

• Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed.
• To send the document ahead of other documents waiting for transmission, press PRIORITY
  To send the document directly from the feeder (not through memory), press DOCUMENT M? . (Flip up the Rapid Key overlay if it is down.)

2 Press and then enter the Speed Dial number by pressing the numeric keys.

• If you enter less than 2 digits for the Speed Dial number, press (START/ENTER) to complete the entry.

3 Check the display. If the name or number shown is correct, press START/ ENTER (If not, press STOP and then repeat Step 2.)

Direct Keypad Dialling

You can also enter a full number with the number keys and then press START/ ENTER to begin dialling.

Note: Direct Keypad Dialling cannot be used to dial a number within the same PBX as your fax machine. To send a document to a fax machine in your PBX, use Normal Dialling.

1

Load the document(s). (Note: If desired, you can load the document after dialling in Step 2, below.)

SEND READY will appear in the display.

• Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed.
• To send the document ahead of other documents waiting for transmission, press PRIORITY.
  To send the document directly from the feeder (not through memory), press DOCUMENT M? . (Flip up the Rapid Key overlay if it is down.)

2

Enter the number of the receiving machine by pressing the numeric keys.

• If a pause is required between any of the digits to access a special service or an outside line, press REDIAL (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

3

Check the display. If the number of the receiving machine shown is correct, press START/ ENTER ①

• If it is not correct, press STOP to backspace and clear one digit at a time, and then re-enter the correct digit(s).

Searching for an auto-dial number

If you don't remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it

and transmit the loaded document by simply pressing START/ ENTER

You can also use this procedure to search for Group Keys and Program Keys (the name you programmed for the Group or Program key will appear). This can be done at any point in a transmission or polling procedure where you need to press a Group Key or a Program Key.

1 Load the document(s).

SEND READY will appear in the display.

Press

RESOLUTION

and/or

CONTRAST

to

set the resolution and contrast if needed.

2 Press A to search from the

beginning of the alphabet, or z to search from the end.

Display:

SEARCH DIAL

3 Enter the first character of the stored name by pressing the appropriate letter entry key.

• If you don't remember the first letter, go to Step 4 (you will scroll through the list from the beginning).

4 Press or to scroll through the names. Stop when the desired name appears in the display.

• If no numbers have been stored under the entered letter, NOT FOUND will appear.

5 Press START/ ENTER. The document will be automatically transmitted once the connection is established.

Chain Dialling

An auto-dial number set for Chain Dialling can be combined with another auto-dial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long. The following are some examples of how this can be done:

Press appropriate Rapid Keys in the proper order. For example, press Rapid Key 01 (set for Chain Dialling), then Rapid Key 02 (not set for Chain Dialling).
Press a Rapid Key (set for Chain Dialling) and then manually enter a number by pressing appropriate numeric keys. Press START ENTER after the final numeric key to begin transmission.

If the memory becomes full...

If the memory becomes full while a document is being scanned, MEMORY FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to ON, scanning will automatically resume when memory becomes free again as pages are transmitted. (Note: Quick On-Line is initially set to ON at the factory. To change the setting, see page 127.)

If Quick On-Line is set to OFF the transmission will be canceled and MEMORY FULL ERROR will appear in the display. Press STOP to clear the message. Try the transmission again later when memory is free.

Checking the status of the current job

The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax machine is currently calling or transmitting to, or what number the fax machine is currently receiving a document from (if this information is available), press

JOB STATUS. Information on the current job will appear in the display. To switch back to the date and time display, press JOB STATUS again.

To cancel a fax transmission or reception

To cancel a fax transmission or reception that is currently in progress, press JOB STATUS so that the status of the transmission or reception appears in the display, and then press STOP

Checking and canceling stored transmission jobs

To display information on jobs that are waiting in memory for transmission, follow the steps below. You can also cancel a transmission job with this procedure.

1 Press MEMSTATUS (flip up the Rapid Key overlay) and then ②.

Display:

TX STATUS

PRESS

(005)

The number of stored transmission jobs appears here

2 Press or to scroll through the list of transmission jobs. The name (or number) of each receiving party will appear in the display, together with the 3-digit memory number assigned to the transmission.

To cancel a transmission, press DEL and then START/ENTER while the transmission appears in the display.

3 When you have finished checking the list, press STOP twice to return to the date and time display.

Note: To print out a list of the documents waiting in memory for transmission, press MEMSTATUS and then 5.

Canceling a memory transmission by number

If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don't know the memory number, use the preceding procedure.)

1 Press MEMSTATUS (flip up the Rapid Key overlay) and then ④.

Display:

4:MESSAGE CLEAR ENTERMESSAGE#

2 Enter the 3-digit memory number assigned to the transmission you wish to cancel.

3 Press START/ ENTER.

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the fax machine will automatically redial the number. The fax machine is set at the factory to make 2 redialling attempts at intervals of 5 minutes.

To cancel automatic redialling, press JOB STATUS to show the job status in the display (make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right),

and then press STOP

If desired, you can change the number of radial attempts with Option Setting 6, and the interval at which redialling takes place with Option Setting 7 (see page 124).

Memory Retransmission

If a line error occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred.

The fax machine has been set at the factory to make 2 attempts at retransmission, with each attempt made immediately after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 17, and have the fax wait a selected number of minutes between each attempt by changing Option Setting 18 (see page 126).

The numbering of pages retransmitted will begin from "1" again.
If an error or power failure occurs during transmission of a cover sheet, retransmission will not take place.
To cancel retransmission, press JOB STATUS to show the job status in the display (make sure that RETRY MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right), and then press STOP

Creating and Using Personal Books

Up to 10 personal books can be created that allow individuals to program Rapid Key and Speed Dial numbers for their own personal use.

Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be programmed in each personal book.
If desired, you can program a 4-digit passcode for a personal book. When this is done, the passcode must be entered to use or edit the book.

You can open a personal book by pressing PERSONAL BOOK and then entering the book's 4-digit passcode if it has a passcode, or by selecting the book with or and pressing START ENTER. After opening the book, simply follow the desired procedure for programming or using a Rapid Key or Speed Dial number as explained elsewhere in this manual.

Creating a personal directory book

To create a new personal directory book, follow the steps below:

1 Press MENU , and ③ .

Display:

3 Press ① to select SET.

1:BOOK SET MODE ENTER # (01 - 10)

4 Enter a 2-digit number from 01 to 10.

• This number will identify the personal directory book.

5 Enter a name for the personal directory book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.)

Example: SHARP = Caps Lock S H/} A/I R P=

• For more information on entering letters, see Step 5 on page 50.

6 Press START/ ENTER

ENTER PASSCODE OR START TO SKIP

7 Enter a four-digit passcode for the personal directory book (this can be any four-digit number you like). If you do not wish to use a passcode,

USE NAME AS FAX HDR
1=YES, 2=NO

press START/ ENTER to skip this step.

8 Press ① if you wish to use the book name in the header of faxes sent using the book.

Press ② to use the sender's name entered on page 49.

9 Return to Step 4 to create another book, or press STOP repeatedly to return to the date and time display.

Using a personal book

To program or use a Rapid Key or Speed Dial number in a personal book, you must first open the book. Follow these steps:

1 Press PERSONAL BOOK

Display:

SELECT PERSONAL BOOK BY KEY OR PASSCODE

2 Enter the 4-digit passcode of your book.

If the book doesn't have a passcode, press or until the name of the book appears in the display and then

press START/ ENTER

The display briefly shows the following and then reverts to the date and time:

** PERSONAL BOOK ** SUSAN

The name of your book appears on the bottom line.

3 When your book is open, all of the Rapid Keys on the operation panel automatically convert to keys for use in your book. Speed Dial numbers 1 through 16 are also available for use in your book.

You can perform the following operations in a book:

Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained on page 61.
Use a Rapid Key to fax a document as explained on page 67.
Use a Speed Dial number to fax a document as explained on page 68.
Program a Group Key in your book using Rapid Key and Speed Dial numbers from your book (see page 90).
Broadcast a fax to multiple destinations using Rapid Keys, Speed Dial numbers, or a Group Key in your book (see page 88).
Set up a Program Key in your book (see page 109). (Note: Only Rapid Keys and Speed Dial numbers from your book can be used.)

Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book (see page 96).
Set up a timer operation using a Rapid Key or Speed Dial number from your book (see page 101).
Print out the Destination List, Program/Group List, or Timer List (see page 131). When printed from your book, these lists will show the corresponding information in your book.
Press REDIAL to radial the last number dialed from your book.

Closing a book

A book will automatically close when the operation performed from the book is completed. If you need to close a book before performing an operation, press

The display shows:

CANCEL BOOK?

1=YES,2=NO

Press ① to confirm that you want to close the book. Note that a book will also close automatically after one minute if no operation is performed.

Canceling an operation performed from a book

To cancel an operation that was set up from a book, you must first open the book (as explained on page 77) and then cancel the operation.

For example, if you need to cancel a fax transmission that was performed from a book, open your book and then cancel the operation as explained on page 72 or 73. Note that the job status of the fax can be checked without opening your book.

To clear a Rapid Key or Speed Dial number in a book, open the book and then clear the key or number.

Clearing a book

Note: Before you can clear a personal book, you must clear all Rapid Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or canceled.

1 Press MENU , and ③ .
Display:
3:ENTRY MODE
ENTER #(01-10, <, >)
2 Press ① and ⑩.
10: BOOK ENTRY MODE
1=SET, 2=CLEAR
3 Press ② to select CLEAR.
2: BOOK CLEAR MODE
ENTER # (01 - 10)
4 Enter the 2-digit number of the book you wish to clear.
5 If the book has a passcode, enter the passcode.
6 Press START/ ENTER.
7 Press STOP repeatedly to return to the date and time display.

Cover Sheet

You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver's name and number if a Rapid Key or Speed Dial number is used, the sender's name and number, and the total number of pages.

Your name and number must be programmed in order for them to appear on the cover sheet (see page 49).
To have the recipient's name appear, you must dial using a Rapid Key or Speed Dial number with the name programmed.

(Example)

1 Load the document(s).

• SEND READY will appear in the display.
• Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed.

2 Press COVER SHEET. (Flip up the Rapid Key overlay if it is down.)

• The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY.
• To cancel the cover sheet selection, press STOP

3 Dial the receiving party and transmit the fax.

If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press COVER SHEET each time). This is accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as explained on page 125.

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

1 Load the document(s).

• SEND READY will appear in the display.
• Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed.

2 Press PAGE COUNTER (Flip up the Rapid Key overlay if it is down.)

Display:

ENTER # OF PAGE(S)
ENTER # (01-99)

3 Enter the total number of pages ("01" to "99") by pressing the numeric keys.

Example: 5 pages ① ⑤

• If you are sending a cover sheet, do not include it in the total number of pages (the number will be adjusted automatically).

4 Dial the receiving machine and transmit the document.

If you need to cancel a batch number entry, remove the document from the feeder or press STOP
If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

3. Receiving Documents

The fax machine has two modes for receiving calls:

AUTO mode:

Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes.

MANUAL mode:

Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls. All calls, including faxes, must be answered by picking up the extension phone.

Setting the reception mode

The reception mode is initially set to AUTO. To change the reception mode, follow these steps:

1 Press MENU and ①.

1:RECEIVE MODE
1=AUTO, 2=MANUAL

2 Press ① to select AUTO, or ② to select MANUAL.

Using AUTO Reception Mode

In AUTO reception mode, the fax machine automatically answers all calls on one ring and receives incoming taxes.

You can change the number of rings on which the machine answers calls by changing Option Setting 2 (see page 123).
If you pick up an extension phone before the fax machine answers, you can talk to the other party and/or receive a fax as explained in the following section, Using MANUAL Reception Mode.

Using MANUAL Reception Mode

1 When the fax machine rings, answer the call on an extension phone connected to the same line.

2 If you hear a fax tone, press START/ ENTER on the fax machine.

• If the other party first speaks with you, press (START/ENTER) after speaking. (Press your START key before the sender presses their Start key.)
  If there is a document in the feeder, remove the document before pressing (START) (otherwise the document will be transmitted).

3 When RECEIVING appears in the display, hang up.

Substitute Reception to Memory

In situations where printing is not possible, such as when the fax machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory.

When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored faxes will automatically print out.

You can display information on taxes received to memory by following these steps:

1 Press MEMSTATUS (flip up the Rapid Key overlay) and ③.

Display:

RX STATUS

PRESS

The number of received faxes appears here

2 Press or to scroll through the list of received faxes. The name (or number) of the sender of each document will successively appear in the display.
3 When you have finished checking the list, press STOP twice to return to the date and time display.

4. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the fax machine to double as an office copier.

You can perform all steps of a copy job even when the fax machine is busy printing other copy jobs, or when it is printing a received fax after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed.
The default resolution for copying is FINE. If desired, you can change the default resolution to SUPER FINE by changing Option Setting 30 (see page 129).

1 Load the document.

• SEND READY will appear in the display.
• Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed.

2 Press COPY/HELP

• If you are only making a single copy of the original (or of each original), press

. Copying will begin.

Display:

COPY MODE ENTER#(01-99) 01

3 Enter the desired number of copies per original with the numeric keys.

• If the desired number of copies is from 1 to 9, enter "0" first.

MULTI/SORT COPY MODE
1=MULTI, 2=SORT

4 Press (MULTI) if you do not want the copies sorted, or (SORT) if you want the copies sorted.

• Copying will begin.

Example of three copies each of three originals

Checking and canceling copy jobs in memory

You can display the status of copy jobs in memory by following the steps below. You can also cancel a copy job with this procedure.

1 Press MEMSTATUS (flip up the Rapid Key overlay) and then ①.

The number of stored copy jobs appears here

2 Press or to scroll through the list of copy jobs. The time the original was scanned into memory will appear in the display, together with the 3-digit memory number assigned to the job. To cancel a copy job, press DEL and then START/ENTER while the copy job appears in the display.
3 When you have finished checking the list, press STOP twice to return to the date and time display.

5. Special Functions

Broadcasting

The Broadcasting function allows you to send the same fax to as many as 154 destinations in a single operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each destination.

1 Load the document (s).

• SEND READY will appear in the display.

2 Press BROADCAST.

Display:

BROADCAST MODE ENTER STATION #

3 Dial the receiving machines using one or more of the following methods:

• Press one or more Rapid Keys.
• Enter one or more Speed Dial numbers, pressing SPEED DIAL before each number. (If you enter less than 2 digits for a number, press START ENTER to complete the entry.)
• Enter one or more full fax numbers with the numeric keys (max. 60 digits per full number), pressing START/ENTER after each full number. (Maximum of 20 full numbers; less if a large number of programs, timer operations, and/or group keys have been stored.)
• Press one or more Group Keys. (See Storing numbers in Group Keys on page 90.)

Note: If you need to delete a number, press or until the destination appears in the display and then press STOP

4 Press START/ ENTER.

BROADCAST MODE SELECT THE MODE

5 If desired, press RESOLUTION and/or CONTRAST to set the resolution and contrast.
6 Press START/ ENTER twice. Transmission will begin.

• A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation using the following simplified procedure:

1 Load the document(s).

• SEND READY will appear in the display.
• Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed.

2 Press the appropriate Group Key. Transmission will begin.

Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below.

Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key.
Up to 133 numbers can be stored in one Group Key.
Only Rapid Key and Speed Dial numbers (excluding numbers set for Chain Dialling) can be stored in a Group Key. Full numbers cannot be stored.

1 Press MENU , ⑤ and then ② .

Display:

2:GROUP ENTRY MODE
1=SET, 2=CLEAR

2 Press ① to program a Group Key.

(Press ② to clear a Group Key.)

1:GROUP SET
PRESS GROUP KEY

3 Press any Rapid Key not already programmed to select it as a Group Key.

(If you are clearing a Group Key, press it and go to Step 5.)

ENTER GROUP NAME

4 Enter a name for the Group Key by pressing the letter entry keys (see Step 5 on page 50). (Maximum of 20 characters.) If you don't want to enter a name, go directly to Step 5.

5 Press START/ ENTER

STATION # = ENTER STATION #

6 Enter fax numbers using one or both of the following methods:

• Press one or more Rapid Keys.
• Enter one or more Speed Dial numbers with the numeric keys, pressing SPEED DIAL before each number (if you enter less than 2 digits for a number, press START to complete the entry).

Note: If you need to delete a number, press or until the destination appears in the display and then press STOP

7 Press START/ ENTER ①

8 Return to Step 3 to program another Group Key, or press repeatedly until you return to the date and time display.

Editing a group

If necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key. Press ① for SET in Step 2 and select the Group Key in Step 3. Add or delete numbers in Step 6. To add a number, press a Rapid Key or enter a Speed Dial number. To delete a number, move the cursor to the number with ② or ③ and then press STOP.

Confidential Operations

The Confidential function can be used to transmit and receive confidential documents.

Confidential transmission

When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.

Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability.
To use this function, your name and fax number (OWN PASSCODE) must be entered in your fax machine as explained on page 49.
Some fax machines have multiple mailboxes for receiving confidential taxes. If you are sending to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number.

1 Load the document (s).

• SEND READY will appear in the display.
• Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed.

2 Press CONFIDENTIAL (flip up the Rapid Key overlay if it is down) and then ①.

Display:

1:CONF.TX ENTERBOX#ORSTART

3 If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes).

If the receiving machine doesn't have multiple mailboxes, go directly to Step 4.

4 Press START/ ENTER

5 Dial the receiving machine using one of the following methods:

• Press a Rapid Key.
• Press SPEED DIAL and enter a Speed Dial number (if you enter less than 2 digits, press START/ ENTER to complete the entry). Check the name or number that appears, and then press START/ ENTER.
• Enter a full telephone number with the numeric keys, and press START ENTER.
  Transmission will take place once the connection is established.

Confidential reception

When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be received. Each mailbox has its own passcode, allowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identified by 2-digit numbers.

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes.

1 Press CONFIDENTIAL (flip up the Rapid Key overlay if it is down) and then ③.

Display:

3:CONF.CODE SET ENTERBOX# (00-99)

2 Enter a 2-digit number (from "00" to "99") by pressing the numeric keys. This number identifies the mailbox.
3 Enter a 4-digit passcode for the mailbox with the numeric keys.
4 Press START/ ENTER
5 Enter a name for the mailbox (max. of 20 characters) by pressing the letter entry keys (make sure the Rapid Key overlay is down).

Example: SHARP = Caps Lock S H / } A/1 R P/

• For more information on entering letters, see Step 5 on page 50.

6 Press START/ ENTER.

Note: After entering the passcode, the fax machine will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer.

Clearing a passcode

1 Press CONFIDENTIAL (flip up the Rapid Key overlay if it is down) and then ④.

Display:

4:CONF.CODE CLEAR ENTERBOX# (00-99)

2 Enter the 2-digit number that identifies the mailbox you want to clear.
3 Enter the 4-digit passcode of the mailbox with the numeric keys.
4 Press START/ ENTER

Printing out received documents

When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained on page 131 to see which mailbox has received the document, and then follow the steps below to print out the document.

1 Press CONFIDENTIAL (flip up the Rapid Key overlay if it is down) and ②.

Display:

2:CONF.DATA PRINT ENTERBOX#00-99

2 Enter your mailbox number.
3 Enter your confidential passcode.
4 Press START/ ENTER

• Printing will begin. After printing, the document will be erased from memory.

Polling

Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by others.

Polling others

To poll another fax machine, follow the steps below.

If desired, you can dial more than one fax number to receive documents consecutively from a group of fax machines (this is called "Serial Polling"; a maximum of 154 fax machines can be polled in one operation).

1 Press MENU and then 6.

Display:

6: SERIAL POLL. MODE ENTER STATION #

2 Dial the number(s) of the fax machine(s) you want to poll using one (or more) of the following methods:

• Press one or more Rapid Keys.
• Enter one or more Speed Dial numbers, pressing SPEED DIAL before each number. (If you enter less than 2 digits, press START/ ENTER to complete the entry.)
• Press one or more Group Keys.
• Enter one or more full fax numbers with the numeric keys, pressing START/ ENTER after each full number.

Note: If you need to delete a number, press or until the destination appears in the display and then press STOP

3 Press START/ ENTER . Reception will begin.

Serial Polling using a Group Key

If the fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply pressing that Group Key. (The procedure for programming Group Keys is explained on page 90.)

Make sure no documents are in the feeder before you press the Group Key.

Being polled (Memory polling)

To let another fax machine poll your fax machine, you must first store the document(s) in memory using the following procedure. Transmission will take place when the other fax machine calls your fax machine and activates polling. You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your fax machine can be used as an electronic "bulletin board".

Multiple documents can be stored for memory polling. To add a document to others already stored, simply repeating the storing procedure (note that if Department Control is activated, documents cannot be added by a department other than that which stored the first document). When polling is initiated, the polling machine will receive all documents stored.
If you allow polling only once, the document(s) will be automatically cleared from memory after polling. If you allow polling an unlimited number of times, the document will remain in memory until you clear it as explained in the following section, Clearing a document.

1 Load the document.

2 Set the reception mode to AUTO (press MENU, ① and ①).

3 Press MENU and then ⑦.

Display:

7:MEMORY POLL MODE ENTER # (1 - 2, ,)

4 Press ① to select SET.

1:MEMORY POLL SET
1=1 TIME, 2=REPEAT

• If another document has already been stored, press ① to select APPEND, and go to Step 6.

5 Press ① to allow polling only once, or ② to allow polling an unlimited number of times.

6 Press RESOLUTION and/or CONTRAST to adjust the resolution and contrast if desired, and then press START/ ENTER.

7 Press START/ ENTER

• The document will be scanned into memory, and your fax will go on polling standby.

Clearing a document

To clear a memory poll document from memory, follow the steps below:

1 Press MENU and then ⑦.

Display:

7:MEMORY POLL MODE ENTER # (1 - 2, ,)

2 Press ② to select CLEAR.

2:MEMORY POLL CLEAR
PRESS START TO CLEAR

3 Press START/ ENTER to clear the documents.

Polling Security

Polling Security allows you to prevent unauthorized polling of your fax. When this function is activated, polling will only take place when the following condition is met:

The fax number of the polling fax machine has been stored in your fax's list of permitted fax numbers (called "passcode numbers"). The polling fax must also have its fax number programmed in itself, as explained in Entering Your Name and Fax Number in Chapter 1.

Turning Polling Security on and off

Polling Security is turned on or off with Option Setting 8 as explained on page 124.

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax's list of permitted numbers.

1 Press MENU , 3, 0, 2.	Display: 02:PASSCODE # MODE 1=SET, 2=CLEAR
2 Press ① to set a number. (Press ② to clear a number.)	1:PASSCODE SETTING ENTER # (01-10)
3 Storing: Enter a 2-digit number (from 01 to 10).This number identifies the fax number you will enter in the next step. Clearing: Enter the 2-digit number which identifies the fax number you want to clear, and go to Step 5.
4 Enter the fax number (max. 20 digits) by pressing the numeric keys.

Press START/ ENTER

Return to Step 3 to enter (or clear) another number, or press repeatedly to return to the date and time display.

Timer Operations

The Timer function allows you to store a job to be performed automatically at a specified time. Up to 59 timer jobs can be stored at any one time, and the time of each can be specified up to a week in advance.

You can use this function to take advantage of lower off-peak rates without having to be there when the operation is performed.

Note: DOCUMENT cannot be used for a timer transmission.

Initial procedure

To store a timer job, first perform the following procedure. After you have completed this procedure, go to the procedure for the specific job you want to store (see the following pages).

1 Press TIMER. (Flip up the Rapid Key overlay if it is down.)

Display:

TIMER MODE 1=SET,2=CLEAR

2 Press ① to select SET.

3 Enter a number as follows to select the desired operation (or scroll to the desired operation with or and press START/ ENTER).

① Transmission (SEND MODE)
Confidential transmission
③ Polling
4 Serial Polling
⑤ Broadcasting

4 Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

5 Enter a number as follows to select the day of the operation (skip this step if the operation will be performed within the next 24 hours):

⑥ Sunday
① Monday
Tuesday
Wednesday
Thursday
Friday
Saturday

6 Press START/ ENTER and go to the specific procedure for your operation (see the following pages).

Transmission

(Continued from Initial procedure.)

7 Dial the receiving machine using one of the following methods:

• Press a Rapid Key.
• Press SPEED DIAL and enter a Speed Dial number (if you enter less than 2 digits, press START ENTER to complete the entry).
• Enter a full fax number with the numeric keys.

8 Press START/ ENTER

9 Press RESOLUTION and/or CONTRAST to adjust the resolution and contrast if desired, and then press START/ ENTER.

10 Load the document and then press START/ ENTER.

The document will be scanned into memory.

Confidential transmission

(Continued from Initial procedure.)

7 Enter the mailbox number (2 digits). (Go directly to Step 8 if the receiving machine does not have mailboxes.)
8 Press START/ ENTER
9 Dial the receiving machine using one of the following methods:

• Press a Rapid Key.
• Press SPEED DIAL and enter a Speed Dial number (if you enter less than 2 digits, press START to complete the entry).
• Enter a full fax number with the numeric keys.

10 Press START/ ENTER.

11 Press RESOLUTION and/or CONTRAST to adjust the resolution and contrast if desired, and then press START ENTER.

12 Load the document and then press START/ ENTER

The document will be scanned into memory.

Polling

(Continued from Initial procedure.)

7 Dial the machine to be polled using one of the following methods:

• Press a Rapid Key.
• Press SPEED DIAL and enter a Speed Dial number (if you enter less than 2 digits, press START ENTER to complete the entry).
• Enter a full fax number with the numeric keys.

8 Press START/ ENTER

Serial Polling

(Continued from Initial procedure.)

7 Dial the machines to be polled using one or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial numbers, pressing SPEED DIAL before each number. (If you enter less than 2 digits for a Speed Dial number, press START ENTER to complete the entry.)

• Enter one or more full fax numbers with the numeric keys, pressing START/ ENTER after each full number.
• Press one or more Group Keys.

Note: If you need to delete a number, press or until the destination appears in the display and then press STOP

8

Press

Broadcasting

(Continued from Initial procedure.)

7

Dial the receiving machines using one or more of the following methods:

• Press one or more Rapid Keys.
• Enter one or more Speed Dial numbers, pressing SPEED DIAL before each number. (If you enter less than 2 digits for a Speed Dial number, press START ENTER to complete the entry.)
• Enter one or more full fax numbers with the numeric keys, pressing START/ ENTER after each full number.
• Press one or more Group Keys.

Note: If you need to delete a number, press or until the destination appears in the display and then press STOP

8 Press START/ ENTER
9 Press RESOLUTION and/or CONTRAST to adjust the resolution and contrast if desired, and then press START/ ENTER.

10 Load the document and then press START/ ENTER

The document will be scanned into memory.

Canceling a timer operation

If you need to cancel a timer operation before it is performed, follow the steps below.

You will need to know the number assigned to the operation in order to cancel it. If you don't remember the number (it appears in the display when you set the operation), print out the Timer List. (See page 131.)

1 Press TIMER (flip up the Rapid Key overlay if it is down) and then ②.
Display: 2:TIMER COMM.CLEAR ENTER#(01-59)
2 Enter the 2-digit number assigned to the operation.
3 Press START/ ENTER
4 Press STOP repeatedly until you return to the date and time display.

Batch Transmission

Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently send multiple faxes on one connection.

Programming a Batch Key

To perform a batch transmission, you must first program the number of the receiving machine and the time of transmission into a Batch Key. Any Rapid Key which has not already been programmed can be used as a Batch Key.

If you specify a day-of-the-week in your program, the transmission will be performed every week on that day. If you do not specify a day-of-the-week, the transmission will be performed every day.

To program a Batch Key, follow the procedure for entering programs explained in Entering and Using Programs on page 109. In Step 9 of the initial procedure, select "Batch transmission".

Clearing a Batch Key

To clear a Batch Key, follow the procedure on page 116.

Storing documents for transmission

Follow the steps below to store a document under a Batch Key for transmission. When you store the document, it is given a message number to distinguish it from other jobs stored in the same batch.

If no jobs have been stored under a Batch Key when the time for transmission arrives, transmission will not take place.

1 Load the document (s).

• SEND READY will appear in the display.

2 Press the appropriate Batch Key.

• After scanning, the message number assigned to your document will appear in the display.

3 Press STOP

• The document will be transmitted at the designated time along with any other jobs stored under the same key. After transmission, all jobs in the batch will be cleared from memory.

Canceling a document stored for batch transmission

If necessary, you can cancel a document stored for a batch transmission before transmission takes place. To do so, you will need to know the message number assigned to the document.

If you don't remember the message number, print out the Batch Transmission List (see page 131).

1 Press the Batch Key in which the document you want to clear has been stored.
- Make sure no documents are in the feeder.
2 Enter the 3-digit message number assigned to the document.
3 Press START/ ENTER.

Entering and Using Programs

If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key.

Any Rapid Key which is not already programmed as a Rapid Key or a Group Key can be used as a Program Key.
You can include a timer setting in the program to have the operation performed automatically at a selected time.
To clear a mistake in the procedures that follow, press STOP

Initial procedure

To program a Program Key, first perform the following procedure. After you have completed this procedure, go to the procedure for the specific operation you want to program (see the following pages).

1

Press MENU 5 and 1

Display:

1:PROGRAM ENTRY MODE
1=SET, 2=CLEAR

2

Press ① to select SET.

1:PROGRAM SET
PRESS PROGRAM KEY

3

Select a Program Key by pressing any Rapid Key that has not yet been programmed.

4

Enter a name for the program by pressing the letter entry keys (see Step 5 on page 50). (Maximum of 20 characters.) If you don't want to enter a name, go directly to Step 5.

5

Press START/ ENTER.

6 If you want to include a timer setting, enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59"). (If not, go directly to Step 8.)
7 Enter a number as follows to select the day of the operation (skip this step if the operation will be performed within the next 24 hours):

0 Sunday
① Monday
Tuesday
Wednesday
Thursday
Friday
Saturday

8 Press START/ ENTER.
9 Enter a number as follows to select the desired operation (or scroll to the desired operation with or and press START ENTER).

① Transmission (SEND MODE)
Confidential transmission
③ Polling
④ Serial Polling
⑤ Broadcasting
Batch transmission (only possible if a timer setting was made)
Memory Polling (only possible if a timer setting was not made)

10 Go to the specific procedure for your operation (see the following pages).

Transmission

(Continued from Initial procedure.)

11 Dial the receiving machine using one of the following methods:

• Press a Rapid Key.
• Press SPEED DIAL and enter a Speed Dial number (if you enter less than 2 digits, press START to complete the entry).
• Enter a full fax number with the numeric keys.

12 Press START/ ENTER.

13 Press RESOLUTION and/or CONTRAST to adjust the resolution and contrast if desired, and then press START ENTER.

14 If you want the document to be sent through memory, press START/ ENTER. If you want the document to be sent directly from the feeder, press DOCUMENT (This is not possible if you included a timer setting.) M/?

15 Press ⑦ repeatedly until you return to the date and time display.

Confidential transmission

(Continued from Initial procedure.)

11 Enter the mailbox number (2 digits). (Go directly to Step 12 if the receiving machine does not have mailboxes.)
12 Press START/ ENTER ①
13 Dial the receiving machine using one of the following methods:

Press a Rapid Key.
- Press SPEED DIAL and enter a Speed Dial number (if you enter less than 2 digits, press START ENTER to complete the entry).
- Enter a full fax number with the numeric keys.

14 Press START/ ENTER
15 Press RESOLUTION and/or CONTRAST to adjust the resolution and contrast if desired, and then press START/ ENTER.
16 If you want the document to be sent through memory, press START/ ENTER. If you want the document to be sent directly from the feeder, press DOCUMENT (This is not possible if you included a timer setting.) M/?
17 Press STOP repeatedly until you return to the date and time display.

Polling

(Continued from Initial procedure.)

11 Dial the machine to be polled using one of the following methods:

• Press a Rapid Key.
• Press SPEED DIAL and enter a Speed Dial number (if you enter less than 2 digits, press START ENTER to complete the entry).
• Enter a full fax number with the numeric keys.

12 Press START/ ENTER

13 Press ⑦ repeatedly until you return to the date and time display.

Serial Polling

(Continued from Initial procedure.)

11 Dial the machines to be polled using one or more of the following methods:

• Press one or more Rapid Keys.
• Enter one or more Speed Dial numbers, pressing SPEED DIAL before each number. (If you enter less than 2 digits for a Speed Dial number, press START/ ENTER to complete the entry.)
• Enter one or more full fax numbers with the numeric keys, pressing START/ ENTER after each full number.
• Press one or more Group Keys.

Note: If you need to delete a number, press or until the destination appears in the display and then press STOP

12 Press START/ ENTER.
13 Press STOP repeatedly until you return to the date and time display.

Broadcasting

(Continued from Initial procedure.)

11 Dial the receiving machines using one or more of the following methods:

• Press one or more Rapid Keys.
• Enter one or more Speed Dial numbers, pressing SPEED DIAL before each number. (If you enter less than 2 digits for a Speed Dial number, press START ENTER to complete the entry.)
• Enter one or more full fax numbers with the numeric keys, pressing START ENTER after each full number.
• Press one or more Group Keys.

Note: If you need to delete a number, press or until the destination appears in the display and then press STOP

12 Press START/ ENTER.

13 Press RESOLUTION and/or CONTRAST to adjust the resolution and contrast if desired, and then press START ENTER.
14 Press START ENTER.
15 Press STOP repeatedly until you return to the date and time display.

Batch transmission

(Continued from Initial procedure.)

11 Dial the receiving machine using one of the following methods:

• Press a Rapid Key.
• Press SPEED DIAL and enter a Speed Dial number (if you enter less than 2 digits, press START ENTER to complete the entry).
• Enter a full fax number with the numeric keys.

12 Press START/ ENTER
13 Press RESOLUTION and/or CONTRAST to adjust the resolution and contrast if desired, and then press START/ ENTER.
14 Press START/ ENTER ①
15 Press STOP repeatedly to return to the date and time display.

Being Polled (Memory polling)

(Continued from Initial procedure.)

11 Press ① to allow polling only once, or ② to allow polling an unlimited number of times.
12 Press START/ ENTER.
13 Press RESOLUTION and/or CONTRAST to adjust the resolution and contrast if desired, and then press START/ ENTER.
14 Press START/ ENTER.
15 Press STOP repeatedly until you return to the date and time display.

Clearing a Program Key

To clear a Program Key, follow these steps:

1 Press MENU , ⑤ and ① .	Display: 1:PROGRAM ENTRY MODE 1=SET, 2=CLEAR
2 Press ② to select CLEAR.	2:PROGRAM CLEAR PRESS PROGRAM KEY
3 Press the Program Key you want to clear.

4 Press START/ ENTER
5 Press STOP repeatedly until you return to the date and time display.

Using a Program Key

Follow the steps below to perform a programmed operation.

1 If this is a transmission operation or memory polling operation, load the document.

2 Press the appropriate Program Key.

Canceling a programmed timer operation

If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed, follow the steps below.

Note: This procedure will not work for a document stored for a batch transmission. To cancel a batch transmission operation, see Canceling a document stored for batch transmission on page 108.

1 Press the Program Key.
2 Press START/ ENTER.

Duplex Scanning for Two-sided Documents

To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the stack of pages over, and feed it through again.

The machine will automatically sort the pages into the correct order (front of 1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).
Duplex Scanning can be used for copying (single copies and sorted multiple copies only) and any type of transmission from memory.
Note that any blank sides must be included when scanning the pages (if the number of pages is not equal each time the machine scans the stack, an error will result). The blank sides will not, however, be printed out.

1 Load the document (s).

• Make sure the page(s) are front face down, with the first page on the bottom.
• SEND READY will appear in the display.

2 Press DUPLEX SCAN and then START/ENTER

5 Press START/ ENTER

3 Perform all steps of the desired copy or memory transmission.
4 When all pages of the document have been scanned, turn the stack over (do not change the page order) and load it again.

Department Control

Department Control is used to limit use of the fax machine to authorized users. When it is activated, a department code must be entered before an operation can be performed.

Department Control can only be activated by your Sharp dealer. If you want to use this function, contact your dealer.
Department Control allows you to track the number of pages transmitted as well as the transmission time for each authorized department or person. See Department Usage List on page 134.

Entering Department Codes

Up to 30 different Department Codes can be entered to allow access to the fax machine. Transmitted pages and transmission time will be kept track of separately for each code. After you enter a code, inform the appropriate group or individual.

A name must be entered for each code. Only the name, not the code, will appear on the Department Usage List.
Be sure to keep a record of each code and name. If you misplace the record, contact your dealer.

1 Press

Display:

3:ENTRY MODE ENTER#(01-10, , ）

2 Press (

09:DEPT.CODE MODE 1=SET,2=CLEAR

3 Press Code.

1 to program a Department Code, or 2 to clear a Department

4 Enterin keys. T

g: Enter a 2-digit number from “01” to “30” with the numeric his number identifies the Department Code that you will enter in t step.

Clearing: Enter the 2-digit number that identifies the Department Code you want to clear.

Note: It is not possible to clear the Department Code that you currently used to access the fax machine. It is also not possible to clear a Department Code if only one code is programmed.

5 Entering: Enter a Department Code (4 digits or the number of digits set by Option Setting 27 as explained on page 128).

Clearing: Enter the Department Code you want to clear, and go to Step 8.

6 Press START/ ENTER
7 Press the letter entry keys to enter a name for the Department Code.
8 Press START/ ENTER ①
9 Return to Step 4 to enter (or clear) another Department Code, or press STOP repeatedly to return to the date and time display.

Accessing the machine

When Department Control is activated, you must enter your Department Code before performing an operation.

If you do not begin the operation within one minute after entering the code, the fax will return to controlled access mode.

Note: You do not have to enter a Department Code to receive taxes manually (by picking up an extension phone connected to the same line and pressing START/ ENTER on the fax machine).

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from parties that you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax) to ON as explained on page 127, and then enter the fax numbers from which you do not want to receive faxes as explained below.

Up to 50 numbers can be entered in the Anti Junk Number List.
To clear a number from the Anti Junk Number List, you need to know the 2-digit number that identifies it. If you have forgotten this number, print out the Anti Junk Number List as explained on page 131.

1 Press MENU 3 08.

Display:

08:STOREJUNKFAX# 1=SET,2=CLEAR

2 Press ① to enter a number in the Anti Junk Number List. (Press ② to clear a number from the list.)

1:JUNK FAX # SET
ENTER # (01-50)

3 Entering: Enter a 2-digit number from "01" to "50" with the numeric keys. This number identifies the fax number that you will enter in the next step.

Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 5.

4 Enter the fax number.

5 Press START/ ENTER.

6 Return to Step 3 to enter (or clear) another fax number, or press repeatedly to return to the date and time display.

6. Optional Settings

The optional settings allow you to customize the fax machine to better suit your needs.

An initial setting has been made for each optional setting at the factory. To change a setting, follow the steps below to access it, and then change the setting as explained in the list that follows.

1 Press MENU and ④.

Display:

4:OPTIONAL SETTING

ENTER#(01-36，<，>）

2 Press the numeric keys to enter the 2-digit number ("01" to "35") of the optional setting that you wish to change.

Example: Optional Setting 01 ①

Example: Option Setting 01 selected

01: DEFAULT FAX RES.

ENTER # (1-3) (1)

OR

Press or to scroll through the optional settings. When the desired

optional setting appears, press START/ ENTER.

3 Enter a selection for the optional setting by pressing the numeric keys. See the list that follows for an explanation of each of the optional settings.
4 After entering a selection, the subsequent optional setting will appear in the display. To return to the date and time display, press STOP twice.

Optional Settings

Setting 01: DEFAULT FAX RESOLUTION

This option sets the default resolution (the resolution used if a setting is not selected with RESOLUTION) for transmitting documents. Press 1 for STANDARD, 2 for FINE, or 3 for SUPER-FINE.

Initial setting: 1

Setting 02: NUMBER OF RINGS AUTO RECEPTION

This sets the number of rings the fax machine waits before answering an incoming call in AUTO receive mode. Enter a number from ① to ⑤ (if ⑥ is entered, the fax machine will answer without ringing).

Initial setting: 1

Setting 03: NUMBER OF RINGS MANUAL RECEPTION

You can also have the fax machine automatically answer a call after a certain number of rings in MANUAL reception mode. To turn on this function, enter the desired number of rings (any number from ① to ⑤ ). To turn off the function, enter ⑥ .

Initial setting: 0 (off)

Setting 04: AUTO LISTING

Press (1) (YES) to have the fax machine automatically print an Activity Report once every 30 send/receive operations. (The report can still be printed on demand at any time.) Press (2) (NO) to turn the function off.

Initial setting: 2

Setting 05: TRANSACTION REPORT PRINT SELECTION

This sets the condition for printing out a Transaction Report. Enter a number from ① to ⑤ as follows:

(1) (ERROR/TIMER) A report will be printed after an error, timer operation, or memory operation
(2) (SEND ONLY) A report will be printed only after a transmission
(3) (ALWAYS PRINTS) A report will be printed after each transmission, reception, or error
(NEVER PRINTS) A report will never be printed.
(5) (ERROR ONLY) A report will be printed only after an error occurs

Initial setting: 5

Setting 06:RECALL TIMES

This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from ① to ①

Initial setting: 02

Setting 07: RECALL INTERVAL

This sets the amount of time your fax will wait between automatic redials when the line is busy. Enter 0 1 for 1 minute, 0 2 for 2 minutes, etc., up to a maximum of 15 minutes.

Initial setting: 05

Setting 08: SECURITY SELECTION

Press (ON) to turn polling security on, or (OFF) to turn it off.

Initial setting: 1

Setting 09: ERROR CORRECTION MODE (ECM)

Press (1) (YES) to have any distortions in a transmission due to noise on the telephone line corrected before print-out at the receiving end. This is only effective when the other machine has ECM as well. Press (2) (NO) to turn the function off.

Note: If the transmission or reception is taking place in Super G3 mode, ECM will operate regardless of the ECM setting.

Initial setting: 1

Setting 10: AUTO COVER SHEET

Press ① (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press ② (NO) to turn the function off.

Initial setting: 2

Note: Setting 11 is not used.

Setting 12: COPY SCANNING

This setting is used to reduce copies slightly before printing to ensure that data on the edges are not cut off. Press (AUTO) for automatic reduction, or (100%) for no reduction.

Initial setting: 2

Setting 13: COPY CUT-OFF

This setting determines how the fax machine will copy documents that are longer than the printing paper. Press (1) (CONTINUE) to have the remainder of the document printed on a second page, or (2) (CUT-OFF) to cut off (not print) the remainder.

Initial setting: 2

Setting 14: RECEIVE REDUCE

This setting is used to reduce received documents slightly before printing to ensure that data on the edges are not cut off. Press (AUTO) for automatic reduction, or (100%) for no reduction.

Initial setting: 1

Setting 15: IMAGE MEMORY PRINT

Press (1) (YES) to include a copy of part of the first page of the transmitted document on the Transaction Report. Press (2) (NO) to turn the function off. This setting is only effective when transmitting from memory.

Initial setting: 1

Setting 16: CASSETTE SELECTION

Press (1) (AUTO SELECTION) if you want the fax machine to automatically select the printing paper source (tray or cassette) according to the size of each page received or copied. (If a document consists of multiple pages of different sizes, each page will be printed on the paper that best matches its size.)

Press (2) (AUTO SELECTION 2) if you want the fax machine to automatically select the printing paper source (tray or cassette) according to the size of the first page of the document received or copied. (If the document consists of multiple pages of different sizes, all pages will be printed on the same size of paper based on the size of the first page.)

Press (3) (MANUAL SELECTION) if you want to set a fixed order of priority for the paper sources. When the 1ST PRIORITY setting appears, press (1) to have paper always drawn from the tray regardless of the size of the received or copied document, or (2) to have paper always drawn from the cassette. When the 2ND PRIORITY setting appears, press (1) to have paper drawn from the other source in the event that the "1st priority" source runs out of paper, or (2) (NONE) to have the incoming fax received to memory.

Note: This setting will only appear if your dealer has installed the paper cassette option and Option Setting 31 (Seperate Mode) is turned off.

Initial setting: 1

Setting 17: RETRANSMISSION TIMES

This sets the number of times the fax will reattempt a memory transmission which has been interrupted by a line error or power failure. Enter any 2-digit number from ① to ① , or enter ① to turn off the function.

Initial setting: 2

Setting 18: RETRANSMISSION INTERVAL

You can select the number of minutes the fax waits between each memory retransmission attempt. Enter 0 1 for 1 minute, 0 2 for 2 minutes, etc., up to a maximum of 15 minutes. If you do not want the fax to wait between attempts, enter 0 0.

Initial setting: 05

Setting 19: POWER SAVE MODE

To conserve power, you can have the laser printer heater in your fax machine turn off when not in use. When this is done, the heater will turn on automatically when you receive a document (there will be a slight delay before printing while the heater warms up) and turn off when printing is completed.

Press ① to turn on Power Save mode, or ② to turn it off.

Initial setting: 1

Setting 20: ANTI-JUNK FAX

Press 1 to block reception from fax numbers entered in the Anti Junk Fax List. Press 2 to allow reception from all numbers.

Initial setting: 2

Setting 21: ALARM VOLUME

This sets the volume of the beep sound that alerts you to error conditions and informs you that operations have been completed. Press ① for HIGH, ② for LOW, or ③ for OFF.

Initial setting: 2

Note: Setting 22 is not used.

Setting 23: QUICK ON-LINE

When you transmit a multi-page document, this setting determines whether the fax machine will dial the receiving party and begin transmitting while scanning is still in progress, or wait until all pages have been scanned before dialling. Press ① to have the fax machine dial and begin transmission while scanning is still in progress, or ② to have the fax machine wait until all pages have been scanned.

Initial setting: 1

Setting 24: MULTI TTI

If you are using Department Control, you can press ① to have the department name (the name associated with the department code entered by an operator to access the fax) appear at the top of each transmitted document. This will appear in place of the name entered in Entering Your Name and Fax Number in Chapter 1. Press ② to turn Multi TTI off (the sender's name entered in Chapter 1 will appear).

Initial setting: 2

Setting 25: BEEP LENGTH

This sets the duration of the beep that signals the end of transmission, reception, or copying. Press 1 for 3 seconds, 2 for 1 second, or 3 for no beep.

Initial setting: 1

Note: Setting 26 is not used.

Setting 27: DEPARTMENT CODE DIGITS

This setting allows you to change the number of digits used for Department Codes. Enter any number from ③ to ⑨.

Initial setting: 4

Note: Setting 28 is not used.

Setting 29: VERIFICATION STAMP

Press 1 if you want the fax machine to stamp each original document page as it is scanned. After scanning, you can check to see if all pages have been stamped to verify that no double feeds occurred. Press 2 to turn the function off.

Note: To use this function, your dealer must install the Verification Stamp option.

Initial setting: 2

Setting 30: COPY RESOLUTION

Use this setting to select the default copying resolution (the resolution used for copying if a setting is not made with RESOLUTION). Press ① for STANDARD, ② for FINE, or ③ for SUPER-FINE.

Initial setting: 2

Setting 31: SEPARATE MODE

If desired, you can have the fax draw a sheet of paper from one of the paper sources after each fax reception. By loading colored (or large) paper in that source, each colored sheet drawn will act as a separator that makes it easy to distinguish where one multi-page document ends and another begins. A Transaction Report printed after a reception will also be printed from that paper source to act as a separator sheet. To turn on this function, press 1 and then select the paper source for the separator paper by pressing 1 for the paper tray or 2 for the paper cassette. After turning on the function, be sure to load appropriate paper in the selected paper source. To turn off Seperate mode, press 2. (Note that the function will turn off automatically if the selected paper source runs out of paper.)

Note: This setting is only available if your dealer has installed the paper cassette option.

Initial setting: 2

Note: If you turn off the Separate Mode setting, Option Setting 16 will subsequently appear in the display to allow you make an appropriate setting for cassette selection. If you don't make a selection, 1:AUTO SELECTION will be automatically selected.

Note: Settings 32 and 33 are not used.

Setting 34: LANGUAGE SELECT

This setting is used to select the language that appears in the display. Enter ① for English, ② for Swedish, ③ for Danish, ④ for Finnish, or ⑤ for Norwegian.

Initial setting: 1

Setting 35-1: PBX CONNECTION

Press 1 if the machine is connected to a PBX. Press 2 if it is connected to a regular public line.

(If you select ①, Setting 35-2 will subsequently appear in the display. If you select ②, Setting 36 will appear.)

Initial setting: 2

Setting 35-2: PBX SELECTION

This sets the mode used for connecting calls from a PBX to an outside line. Refer to your PBX manual or consult your supplier for the correct setting.

Enter ① for Flash, or ② for ID.

(If you select ②, Setting 35-3 will subsequently appear in the display. If you select ①, Setting 36 will appear.)

Initial setting: 2

Setting 35-3: PBX ID NO.

If you set Option Setting 35-2 to (PBX ID digit mode), use this setting to enter your PBX ID number (maximum of 3 digits). Press START/ENTER when finished.

Initial Setting: 0

(Note: The ID number is automatically dialled for access to the public line when Rapid Key or Speed Dialling is used. Do not store it as part of the number when storing a Rapid Key or Speed Dialling number.)

7. Printing Lists and Reports

You can print lists showing settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages.

To print a list, follow the steps below.

1 Press MENU , and ② .

Display:

2:LISTING MODE

ENTER#(01-11，<，>）

2 Press the numeric keys to enter the 2-digit number ("01" to "11") of the list you want to print.

Example: Activity Report ①

OR

Press or to scroll through the lists. When the desired list appears, press START/ ENTER

Activity Report (List 01)

This report shows information on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is divided into two parts: the SEND REPORT, which shows information on transmissions, and the RECEIVE REPORT, which shows information on receptions.

If Option Setting 4 (Auto Listing) is set to YES, a report will be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.)
All information is erased after a report is printed out. If automatic print-out is turned off and the report is not printed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

FOR: John Doe Corp.			SEND REPORT			25-MAY-2003 TUE 05:18
			201 555 1234
NO. DATE	START	RECEIVER	TX TIME	PAGES TYPE	NOTE	MNO. DP
01	25-MAY	06:23	AL	0' FAX TX	P. FAIL	001
		TOTAL:	0"	0
			GRAND TOTAL	TIME:	OS PAGES:	0

Explanation of headings

SENDER/RECEIVER	The name or fax number of the other machine involved in the transaction.
START	The time at which transmission/reception started.
TX/RX TIME	Total time taken for transmission/reception.
PAGES	Number of pages transmitted/received.
TYPE	CONF. TX - A confidential operation was performed.
	(T) - A timer operation was performed.
	(D) - The document was sent directly from the feeder, not from memory.
NOTE	(One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful, and if not, the reason for the failure.)
	OK - Transmission/reception was successful.
	P.FAIL - A power failure prevented the transaction.
	JAM - The printing paper or document jammed, preventing the transaction.
	BUSY - The fax was not sent because the line was busy.
	COM.E-0 to COM.E-31 - A telephone line error prevented the transaction. See Line Error in Problems and Solutions in Chapter 9.

CANCEL - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax machine does not have.

CANCEL 3 - (Used for confidential transmission only) A confidential transmission was cancelled because the receiving machine does not have a confidential function, a confidential passcode is not programmed in the receiving machine, its memory is full, or it is not a Sharp model.

CANCEL 4 - (Used for confidential transmission only)
A confidential transmission was cancelled because an incorrect mailbox number was entered for a fax machine with confidential mailboxes, or the other machine's memory is full.

Timer List (List 02)

This list shows the timer operations that are currently set.

Destination List (List 03)

This list shows the fax numbers that have been programmed for automatic dialling.

Passcode List (List 04)

This list shows your settings for polling security, your name and fax number as programmed in the fax machine, and a sample of the header printed at the top of every page you fax (HEADER PRINT).

Optional Setting List (List 05)

This list shows the current status of the option settings.

Program and Group List (List 06)

The top part of this list shows the programs that have been entered. The bottom part shows the fax numbers that have been programmed into Group Keys.

Batch Transmission List (List 07)

The Batch Transmission List shows the documents that are currently stored for batch transmission.

Department Usage List (List 08)

This list shows total transmission time and pages transmitted (including polling time and pages polled) for each department during the period indicated on the list. The information is only available if Department Control has been activated.

Each time you print out the report, the data is cleared and a new period begins.

Confidential Reception List (List 09)

This list shows which mailboxes have received confidential documents and the total number of pages received. Print this list out whenever RCVD CONF. FAX appears in the display.

Anti Junk Number List (List 10)

This list shows the fax numbers from which reception is not allowed.

Personal Book List (List 11)

This list shows the personal books that have been created.

Transaction Report

This report is printed out automatically after an operation is completed to allow you to check the result. The fax machine is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions. See Option Setting 5 (Print Selection) in Chapter 6.

You can also print out the Transaction Report on demand by pressing REPORT (flip up the Rapid Key overlay if it is down) after the operation is completed.
The same headings appear in the Transaction Report as in the Activity Report. See Activity Report in this chapter for an explanation of the headings.
The top part of the first page of the document will also appear below the report if the document was sent from memory. If confidentiality is required, you can prevent printing of the top part of the document by setting Option Setting 15 (Image Memory Print) to NO.

8. Maintenance

Cleaning the Scanning Glass and Rollers

Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies.

1 Open the operation panel.

• Squeeze the release marked PANEL RELEASE and pull up.

2 Wipe the scanning glass, white backplate, and rollers with a soft cloth.

• Make sure that all dirt and stains (such as correcting fluid) are removed, as dirt will cause vertical lines on transmitted images and copies. (If necessary, wipe with denatured alcohol.)

The Housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

Do not use benzene or thinner. These solvents may damage or discolor the machine.

Replacing the Verification Stamp

If you are using the Verification Stamp function, you will need to replace the ink cartridge in the stamp unit when it runs out of ink (when the stamped mark on original documents becomes faint). A new ink cartridge can be obtained from your dealer.

1 Remove the ADF exit tray.

2 Press down on the protruding tab of the green ink cartridge and pull the cartridge out with your fingers.

3 Insert the new ink cartridge into the machine (make sure that the tab is facing out).

4 Replace the ADF exit tray.

9. Troubleshooting

Problems and Solutions

Line error

Problem

Solution

LINE ERROR appears in the display, and/or a transaction report is printed out with COM. E- and a number from 0 to 31 in the NOTE column.

Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make sure there are no modem devices sharing the same telephone line. • Check with the other party to make sure their fax machine is functioning properly. • Have your telephone line checked for line noise. • Try connecting the fax machine to a different telephone line. • If the problem still occurs, your fax machine may need service.

Dialling and transmission problems

Problem	Solution
Dialling is not possible.	Make sure the power cord is properly plugged into a power outlet. Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket.
The power is on, but no transmission takes place.	Make sure that the receiving machine has paper. Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. If the receiving machine is in manual mode with no attendant, reception will not be possible. If the receiving machine is not a Sharp model, make sure it is G3 compatible. Check the display for error messages. Press the SPEAKER key and check for a dial tone.
Nothing is printed at the receiving end.	Make sure that the document for transmission is placed face down in the feeder.
A distorted image is received at the other end.	If ECM mode (Option Setting 9) is turned off, noise on the telephone line may cause distortion. Try sending the document again. Make a copy of the document on your fax machine. If the copy is also distorted, your fax machine may need service.

Reception and copying problems

Problem	Solution
The fax machine doesn’t receive documents automatically.	Make sure that the reception mode is set to AUTO.
The received document is faint.	Ask the other party to send higher contrast documents. If the contrast is still too low, your fax machine may need service. Make a copy or print a report to check your machine’s printing ability. The toner cartridge may need replacement.
The printed image appears dirty and/or the paper jams frequently.	Have a service technician clean the print compartment.
The power is on, but no reception takes place.	Make sure that the wall socket is connected to the TEL LINE socket, and not the TEL SET socket.
Received images are distorted.	If ECM mode (Option Setting 9) is turned off, noise on the telephone line may cause distortion. Have the other party try sending the document again. If the other machine has ECM mode, make sure this feature is turned on in both fax machines (see Option Setting 9). Make a copy or print a report on your fax machine. If the copy or report is also distorted, your fax machine may need service. The drum cartridge may be damaged. Try a new drum cartridge. The fusing unit and transfer roller may need to be replaced during the life of the machine if print quality begins to deteriorate. This must be done by a service technician.
The quality of copies is poor and/or black lines appear.	·Any dirt or material on the scanning glass will cause lines to appear on copies and transmitted faxes. Clean the scanning glass as explained in Chapter 8.
Dots appear at regular intervals on received documents and copies.	·The drum cartridge may be damaged. Replace the drum cartridge.
The printing paper comes out blank when you try to receive a document.	·Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine.

General problems

Problem	Solution
Nothing appears in the display.	·Make sure the power cord is properly plugged into a power outlet and the power switch is turned on. ·Connect another electrical appliance to the outlet to see if it has power.
The machine does not respond when you press any of its keys.	·If a beep sound is not made when you press the keys, turn off the power switch and then turn it on again several seconds later.
Automatic document feeding does not work for transmission or copying.	·Check the size and weight of the document (see Transmittable Documents in Chapter 2).
No reception occurs when polling is attempted.	·Make sure you have not run out of paper. ·Make sure the transmitting machine is in automatic reception mode. ·If the transmitting machine has polling security, make sure that your fax number has been entered both in your machine and in the transmitting machine.

Messages and Signals

Display messages

CHECK CASSETTE	This indicates that the cassette is not installed properly.
CONF. REFUSED	A confidential transmission has been denied because you entered an incorrect mailbox number for a machine with mailboxes.
CONF. RX ERROR	Confidential reception was cancelled because the mailbox number specified by the transmitting machine is not programmed in your fax machine.
CHECK COVER OR DRUM	The print compartment cover is open or the drum cartridge has not been installed. Close the cover or install the drum cartridge.
DRUM LIFE REACHED	The drum cartridge must be replaced soon (this message appears when approximately 1000 pages can still be printed).
FAX RCVD IN MEMORY	A fax has been received in memory because the toner cartridge needs replacement, you have run out of printing paper, or the paper is jammed. The fax will automatically print out when the problem is fixed.
LINE ERROR	Transmission or reception was not successful. Press STOP to clear the message and then try again. If the error persists, see Line Error in Problems and Solutions in this chapter.
MEMORY FULL ERROR	An internal memory error occurred. You may need to resend one or more pages of the document being transmitted when the error occurred.
MEMORY FULL ERROR PRESS STOP KEY	The memory is full and the transmission has been canceled (this message appears when Option Setting 23, Quick On-line, is set to NO). Press the STOP key to clear the message.
MENU MODE	The MENU key has been pressed.
NO CONF. FUNCTION	Confidential transmission was cancelled because the receiving machine does not have a confidential function, a confidential passcode is not programmed in it, its memory is full, or it is not a Sharp model.
NO PAPER	This message will be followed by one of the paper sources in parentheses, and informs you that the paper source is out of paper. If no paper source is indicated, both paper sources are out of paper.
ONHOOK DIAL MODE	The SPEAKER key has been pressed and the fax machine is waiting for you to dial.
OUTPUT TRAY OFF	The received document tray is not attached. Attach it as explained in Connections in Chapter 1 (the tray must be attached for the fax machine to operate properly.)
PAPER JAM	The printing paper is jammed. See the following section, Clearing Paper Jams.
RCVD CONF. FAX	A confidential fax has been received in memory. Print the fax as explained in Confidential Operations in Chapter 5.
REMOVE ORIGINAL(S)	The original document is jammed. See the following section, Clearing Paper Jams.
SIZE ERROR	This message will be followed by one of the paper sources in parentheses, and informs you that the paper loaded in that source is not all the same size.
REPLACE TONER	The toner cartridge must be replaced.
WAITING<MEMORY FULL>	The memory has become full and scanning has stopped during scanning of a multi-page document. Scanning will automatically resume when sufficient memory becomes free (for example, after several pages are transmitted).

Audible signals

Continuous tone	3 seconds	Indicates the end of transmission, reception, or copying.
Intermittent tone (3 beeps)	5 seconds (1 second on, 1 second off)	Indicates incomplete transmission, reception, or copying.
Rapid intermittent tone	35 seconds (0.7 seconds on, 0.3 seconds off)	Indicates that an extension phone connected to the fax is off hook.

Clearing Paper Jams

Clearing a jammed document

If the original document doesn't feed properly during transmission or copying, or REMOVE ORIGINAL(S) appears in the display, first try pressing START/ENTER. If the document doesn't feed out, open the operation panel and remove it.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

1 Open the operation panel.

• Squeeze the release marked PANEL RELEASE and pull up.

2 Remove the document.

3 Close the operation panel, making sure it clicks into place.

Clearing jammed printing paper

If the printing paper jams, PAPER JAM will appear in the display. Follow the steps below to clear the jam.

1 Press the green release and open the print compartment cover.

Caution!

The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment.

2 Remove the toner cartridge and place it on a sheet of paper.

3 Remove the drum cartridge.

4 Remove the jammed paper.

• Make sure no torn pieces of paper remain in the print compartment and rollers.
• Exercise caution if the paper is jammed in the fusing unit, as the paper may be hot.

OR

5 Replace the drum cartridge.

• Make sure the drum cartridge is inserted in as far as it will go.

6 Replace the toner cartridge and then close the print compartment cover.

7 If you have a paper cassette and the display still indicates that paper is jammed, pull out the cassette and remove the jammed paper.

8 Replace the paper cassette.

Index

A

Activity Report, 131

Auto Listing, 123

Alarm volume, 127

Anti Junk Fax, 121, 127

AntiJunkNumberList,134

Audible signals, 144

Auto Cover Sheet, 125

Auto reception mode, 83

Auto-dial numbers, programming, 61

B

Batch page numbering, 82

Batch transmission, 107-108

Batch Transmission List, 133

Beep length, 128

Broadcasting, 88-89

C

Canceling a fax, 72, 73

Cassette Selection, 126

ChainDialling,64,71

Confidential operations, 92-95

Confidential Reception List, 134

Contrast, 59

Copies, making, 86

Copy Cut-off, 125

Copy resolution, 129

Copying Scanning, 125

Cover Sheet, 80

Auto Cover Sheet, 125

D

Date, setting, 51

Default Fax Resolution, 123

Department Code Digits, 128

Department Control, 119-120

Department Usage List, 134

Destination List, 133

Dialling

Chain, 64, 71

Direct Keypad, 69

Normal, 60

Rapid Key, 67

Speed, 68

Direct Keypad Dialling, 69

Document feeder, 57

Document guides, 57

Document restrictions, 56

Document sizes, 55

Document, maximum scanning area, 56

Drum cartridge

Installing and replacing, 42-45

Duplex Scanning, 118

E

Error Correction Mode (ECM), 125

G

Group Keys, 90-91

H

Halftone setting, 58

Housing, cleaning, 136

1

ImageMemoryPrint,126

J

Jams,clearing,145-147

Job status, checking, 72

L

Language,selecting,129

Letters, entering, 50

Line error, 138

Loading the document, 57

M

Manual reception mode, 83, 84

Memory

Checking documents in, 72, 85

Sendingfaxesfrom,66

Substitute reception to, 85

Memory retransmission, 74

Multi TTI, 128

N

NormalDialling,60

Number of rings in auto reception, 123

Number of rings in manual reception, 123

0

Optional Setting List, 133

P

Page numbering, batch, 82

Paper jams,clearing,145-147

Paper, loading, 46

PasscodeList,133

Pauses in automatic dialling, 62

PBX Connection, 130

Personal Book List, 134

Personal books, 75-79

Polling, 96-100

Security Selection, 124

Power Save mode, 127

Program and Group List, 133

Programs, 109-117

Q

Quick On-line, 127

R

Rapid Key Dialling, 67

Recall Interval, 124

Recall Times, 124

Receive Reduce, 125

Reception mode

Auto, 83

Manual, 83, 84

Setting, 83

Redialling, 61, 74

Resolution, 58

Retransmission interval, 127

Retransmission times, 126

Ringer volume, 54

s

Scanning glass, cleaning, 136

Search Dial, 70

Seperate Mode, 129

Speaker volume, 53

SpeedDialling,68

T

TEL LINE socket, 39

TEL. SET socket, 39

Telephone line cord, 39

Telephone, connecting, 39

Time, setting, 51

Timer, 101

TimerList,133

Toner cartridge

Installing and replacing, 42-45

Toner cartridge indicator, 45

Transaction Report, 135

PrintSelection,124

V

Verification Stamp, 41, 128

Replacing, 137

This product contains a low power laser device. To ensure continued safety do not remove any cover or attempt to gain access to the inside of the product.

Refer all servicing to qualified personnel.

OUTPUT POWER : 5.0 mW ± 10%

LASER WAVE - LENGTH : 770 - 795 nm

PULSE-TIMES :51.3ns

SHARP®

SHARP ELECTRONICS (NORDIC) AB

Box 14098 Gustavslundsvagen 12
S-167 14 Bromma, Sweden

Phone: [phone]

SHARP CORPORATION

PRINTED IN THAILAND

(TINSE4338XHTZ)