FO-4400 - Fax SHARP - Free user manual and instructions

USER MANUAL FO-4400 SHARP

book Page 1 Monday, January 19, 2004 1:02 PM U.S.A. WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user's authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: - Reorient or relocate the receiving antenna. - Increase the separation between the equipment and the receiver. - Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. - Consult the dealer or an experienced radio/TV technician for help. ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 “The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information: {1) The date and time of transmission. {2) Identification of either the business, business entity or individual sending the message. (8) Telephone number of either the sending machine, business, business entity or individual. In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual." As an ENERGY STAR® partner, SHARP has determined that this product meets the ENERGY STAR® guidelines lonerff, for energy eficiency. Canada This product meets the applicable Industry Canada tech specifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENSs of all the devices does not exceed five.

Introduction Welcome, and thank you for choosing a Sharp facsimile machine. The features and specifications of your new Sharp fax machine are shown below. Automatic dialing Conventional Auto Dialing: Rapid Key Dialing: 59 numbers Speed Dialing: 75 numbers Personal Auto Dial Books: 10 books (59 Rapid Keys, 16 Speed Dial numbers per book) Memory size* 2 MB (approx. 124 pages ) Optional memory: FO-8MK (8 MB; approx. 500 pages) Modem speed 33,600 bps (max.) with automatic fallback to lower speeds. Transmission time* Approx. 2 seconds Toner cartridge yield** Initial starter cartridge (included with fax machine): 7 : re PS N (continuous printing, Approx. 3000 pages NZ 4% page coverage, Replacement cartridge FO-44ND/FO-50ND: letter paper) Approx. 6000 pages Drum cartridge yield** Initial starter cartridge (included with fax machine): (continuous printing, 20,000 pages (ave.) 4% page coverage, Replacement cartridge (FO-47DR): 20,000 pages letter paper) (ave.) Resolution Horizontal: 203 pels/inch (8 pels/mm) Vertical: Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone: 196 lines/inch (7.7 lines/mm) Super fine: 391 lines/inch (15.4 lines/mm) Automatic document feeder Letter paper (20 Ib): Max. 50 pages Legal paper: Max. 20 pages (Note: 11” x 17” paper must be loaded one page at a time.) “Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only). “The yields may vary depending on coverage and operating conditions.

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Paper capacity Compression scheme Halftone (grayscale) Aprplicable telephone line Compatibility Printing resolution Input document size Effective Scanning width Effective Printing width Reception modes Instascan speed Full Dual Access Copy function Power requirements Operating temperature Humidity Power consumption Dimensions 250 sheets (20 Ib) (500-sheet cassette available as option) MMR, MR, MH, Sharp (H2), JBIG 64 levels Public switched telephone network ITU-T (CCITT) G3 mode, Super G3 mode Horizontal: 406 lines/inch (16 lines/mm) Vertical: 391 lines/inch (15.4 lines/mm) Automatic feeding: Width: 5.8 to 10.1" (148 to 257 mm) Length: 5.0 to 14.3" (128 to 364 mm) Manual feeding: Width: 5.8 to 11.0" (148 to 279 mm) Length: 5.0 to 38.0" (128 to 966 mm) 8.2" (208 mm) max. 8.0" (203 mm) max. Auto/Manual

1.3 sec/page (letter paper; scan time only,

20 to 85% RH Standby: 9 W Maximum: 760 W Width: 21.5" (546 mm) Depth: 16.2" (412 mm) Height: 13.6" (346 mm) (Not including paper tray or attachments)

A An 7 al. book Page 3 Monday, January 19, 2004 1:02 PM SA Weight Approx. 31.3 lbs. (14.2 kg) (Not including supplies, paper tray or attachments) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units. Important safety information Be sure to save these instructions! When using your facsimile equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: + CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger telecommu- nication line cord. + Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. + This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty. Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowi, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine. Use only the power cord provided with the facsimile machine. Do not use an AC extension cord. + Unplug the machine from the telephone jack and then the power outlet and con- sult a qualified service representative if any of the following situations occur: - Liquid has been spilled into the machine or the machine has been exposed to rain or water. - The machine produces odors, smoke, or unusual noises. - The power cord is frayed or damaged. - The machine has been dropped or the housing damaged. + Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord. $ PS Ve LA

; A É ] 7 a. book Page 4 Monday, January 19, 2004 1:02 PM + _ Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative. + Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls. + Avoid using a telephone (other than a cordiess type) during an electrical storm. There may be a remote risk of electric shock from lightning. + _Do not use a telephone to report a gas leak in the vicinity of the leak. + The power outlet must be installed near the equipment and must be easily accessible. Important: + _ This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone com- pany. If you attempt to use the fax machine in conjunction with any of these ser- vices, you may experience errors during transmission and reception of facsimile messages. + This machine is not compatible with digital telephone systems.

ST vook Page 5 Monday, January 19, 2004 1:02 PU & Table of Contents Introduction 1 Important safety information................................. 3 Table of Contents 5 A Look at the Operation Panel 7

3. Receiving Documents 58

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7. Printing Lists and Reports 113

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A Look at the Operation Panel

47 PLAIN PAPER LASER FACSIMILE 47

Upper panel sraroaso À = Toner Cartridge Æ NE [w_o] = Drum Cartriage = Paper Supply D pores ALARM Guide OÙ +++. Penn CONTRAST RESOLUTION + 5% This displays messages and prompts to help you operate the machine. ALARM indicator This blinks when one of the paper sources is empty, or the drum cartridge is near or at the end of its life. This lights steadily when all paper sources are empty, the print compartment cover is open, or a paper jam has occurred. À message will appear in the display to indicate the problem.

TONER indicator This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement. LINE IN USE light This lights when the fax machine is using the telephone line. CONTRAST key Press this key to adjust the contrast before sending or copying a document. RESOLUTION key Press this key to adjust the resolution before sending or copying a document. An indicator will light next to the selected setting (HALFTONE, STANDARD, FINE or SUPER FINE).

jOrt}) (en) (7=) mn | Gpsto) (21<)07)Ce)CVICE (MAC Ccom) (SFr) (C7) G7:)CC Space )( = )]( - )C.7,)(ve) Rapid Dial Keys Press one of these keys to dial a fax number automatically. (Note that you must attach the Rapid Key labels.) When navigating through the display menu, a Rapid Key can also be pressed in place of the numeric keys to enter a two-digit number (for example, you can press Rapid Key 01 to enter the number “01”). SYMBOL key When entering a name, press this key to enter the symbol on a letter key (the character to the right of the slash). Press the key again to turn off symbol entry mode. PAGE COUNTER key Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document. CONFIDENTIAL key Press this key to send or print out a confidential document.

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TIMER key Press this key to set up an operation to be performed automatically at a later time. COVER SHEET key Press this key to include a cover sheet when sending a fax. LIFE key Press this key, followed by O} to check the total number of pages printed by the fax machine. MEM. STATUS key Press this key to check the status of fax transmission jobs, copy jobs, and fax receptions. This key can also be used to cancel a job. REPORT key Press this key before sending a fax to have a transaction report printed out after the transmission is finished. DOCUMENT key Press this key to transmit a document directly from the feeder without reading it into memory.

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REDIAL uk © NI SPEAKER STOP d Un + Le PS S SZ (17) JOB STATUS key Two types of information appear in the display: prompts related to operations you are performing, and information about how the fax machine is using the telephone line (transmitting, receiving, etc.). Press this key to change between the two types of information. (18) DUPLEX SCAN key Press this key to transmit or copy a two-sided document. (19) PRIORITY key Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission. Lo) BROADCAST key Press this key to send a fax to a group of receiving fax machines. Le) PS SA LA

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PERSONAL BOOK Press this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, select the book with d or b) and press ED. SPEED DIAL key Press this key to dial a Speed Dial number. MENU key Press this key to select special functions and settings. UP and DOWN arrow keys Volume setting: Press these keys to change the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time. COPY/HELP key When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. Dial keypad (numeric keys) Use these keys to dial and program fax numbers. REDIAL key Press this key to automatically redial the last number dialed. SPEAKER key Press this key when transmitting a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine. START/ENTER key Press this key to begin fax transmission when using Speed Dialing, Direct Keypad Dialing, or Normal Dialing. This key is also used to select settings and complete entries when storing names and numbers. Left and right arrow keys Auto-dial numbers: Press these keys to search for an auto-dial number when sending a fax. MENU key settings: Press these keys after pressing the MENU key to scroll through the MENU key settings. STOP key Press this key to cancel an operation before it is completed.

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Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer. Power cord Telephone Toner Drum ADF exit tray

4 Received Rapid Key Paper size National Operation document tray labels labels character manual labels for French Points to keep in mind when setting up

Do not place the Do not place the Keep dust away from Keep the area machine in direct machine near the machine. around the sunlight. heaters or air machine clear. conditioners. About condensation Ifthe machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine. Lis +

mm | 7 É WP AIT book Page 13 Monday, January 19, 2004 1:02 PM 7 p E Connections Connections Connecting the power cord Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet. Important! The fax machine requires its own dedicated power outlet. The power outlet must not be shared with any other devices. In particular, do not use an extension cord to connect multiple devices to the outlet. 7 PS S LA Press the power switch to turn on the power. Note: |f your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

æ & aÏl:book Page 14 Monday, January 19, 2004 1:02 PM d | É Connections Connecting the telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. Note: The fax machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax machine for pulse dialing by changing Option Setting 22. See page 109. Connecting a telephone (optional) lf desired, you can connect a telephone to the TEL. SET jack on the back of the machine.

; 7 É 9 TT. book Page 15 Monday, January 19, 2004 1:02 PU Connections Attaching the ADF exit tray Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray ©, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of Attaching the received document tray Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place. ® Important! The received document tray must be attached for the fax machine to operate properly. Attaching the national character labels If French will be used for the display language (see LANGUAGE SELECT on page 112) attach the national character labels for French as shown below. During procedures that require the entry of text, the keys below the labels can be pressed to enter the corresponding characters. DOS CNOOOX Hapid Key (mimi) ||, pen |)

; A É ] 7 IT. book Page 16 Monday, January 19, 2004 1:02 PM Connections Verification Stamp option Note: This feature is available as an option. Consult your dealer if you wish to use this feature. When transmitting a document, you can have the fax machine stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed occurs when two pages are fed through the scanner at once, which means that one of the pages is not scanned.) To use this function, have your dealer install the Verification Stamp option, and then set Option Setting 29 to ON as explained on page 111.

> | 7 aiTbook Page 17 Monday, January 19, 2004 1:02 PU Installing the Print Cartridges Installing the Print Cartridges Follow the steps below to install or replace the toner and drum cartridges. + The initial starter toner cartridge included with the fax machine can print approximately 3000 letter-size pages (4% coverage of each page; continuous printing). + The replacement toner cartridge (FO-44ND/FO-50ND) can print approximately 6000 letter-size pages. + The drum cartridge (FO-47DR) can print approximately 20,000 letter-size pages. À Press the cover release to open the print compartment cover. ° Caution! The fusing unit inside the print PS compartment becomes very hot during 7 È operation. Be careful not to touch the 4 inside of the compartment. 25% you are replacing the toner cartridge, remove the old cartridge and dispose of it according to local regulations. Go directly to Step 5 if you are only replacing the toner cartridge and not the drum cartridge. e If you are replacing the drum cartridge but not the toner cartridge, remove the toner cartridge and place it on a sheet of paper. To make the cartridge more compact for disposal, press the buttons on the ends of the handle and fold the handle down.

À PS A A S 7 Installing the Print Cartridges 3 If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to local regulations. Æ Remove the new drum cartridge from its packaging. Insert the drum cartridge into the print compartment. e Caution! Excessive exposure to light will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging. PS e Make sure the drum cartridge is inserted in as far as it will go.

5 à you are installing a new toner cartridge, remove the new toner cartridge from its packaging. Remove the tape from the cartridge and then open the cartridge handle so that it Stands straight up. 6 Shake as indicated by the arrows to distribute the toner evenly within the cartridge. e lfthe toner is still lumpy after shaking, the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge. This is normal and does not indicate a problem.

je AS A An A SA SA Installing the Print Cartridges 7 Holdthe toner cartridge by the handle and insert it into the print compartment. e Make sure the toner cartridge clicks into place. e The handle can be left standing up. 8 Close the print compartment cover. Le PS S SZ 9 Reset the drum counter by pressing € Ve ) (flip up the Rapid Key a San? @ ( b overlay), @), and ENTER e Note: The toner counter automatically resets each time you replace the toner cartridge. There is normally no need to reset the toner counter manually. Should you find it necessary to manually reset the toner counter,

press (Cv) (flip up the Rapid Key overlay), @), and ( ENTER )- Note: The print compartment cover may become noticeably warm if a large number of pages are successively printed. This is normal and does not indicate a problem in the machine. Le) PS SA LA

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Installing the Print Cartridges When to replace the toner cartridge When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge: Sharp FO-44ND or FO-50ND toner cartridge Hint: When the toner cartridge nears empty, try taking it out of the machine and shaking it. This may increase the number of pages that can be printed before the toner runs out. When to replace the drum cartridge

When the drum cartridge nears the end of its life, the ALARM indicator on the operation panel will blink and DRUM LIFE REACHED will appear in the display (this message first appears approximately 1000 pages before the drum needs replacement). Use the following replacement drum cartridge: Sharp FO-47DR drum cartridge

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Loading Printing Paper Loading Printing Paper You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. + À paper cassette is available as an option. Up to 500 sheets of letter or legal paper can be loaded in the paper cassette. To have the cassette installed, consult your dealer. Important: Do not use the back side of paper that has already been printed on. Note: If you need to add paper to the tray or cassette while paper still remains, remove the remaining paper and combine it into a single stack with the new paper. Loading paper in the paper tray Î Remove the received document tray.

2 insert a stack of paper into the tray, print side up. + Important! The stack of paper must not be higher than the red line on the paper tray. 3 Squeeze the paper guide and move it to match the length of the paper you are loading. Attach a letter or legal label here to indicate the paper size

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Loading Printing Paper 4 Replace the received document tray. + The received document tray must be attached for the fax machine to operate properly. Loading paper in the paper cassette (if installed) Note: To use A4 paper in the paper cassette, you must have a service technician adjust the cassette. 1 Grasp the hand-hold on the cassette and pull the cassette out until it stops. 2 Pushthe pressure plate down until it locks into position.

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Loading Printing Paper 3 Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper. Push the guide down into the holes. Æ Place a stack of paper in the cassette, print side up. e Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs. lfitis, remove some of the paper. If you find it difficult to load the paper, FN remove the cassette from the machine. (Pull the cassette out as far as it will go, grasp the left side of the cassette with your left hand, and then lift it up and out with both hands.)

5 Push the cassette back into the machine, making sure it clicks into place.

EN An 7 Tpsn. fm Page 24 Monday, January 19, 2004 1:10 PM 7 Entering Your Name and Fax Number

Entering Your Name and Fax Number Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send. Important! FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages. Display: MENU fa Li mm O2 3:ENTRY MODE ENTER #(01-10, 4, ») 2 Press and 03:OWN PASSCODE SET Le à ENTER FAX # L > 3 Enter your fax number (max. of 20 digits) by pressing the numeric keys. e Toinsert a space between digits, press (#) . | sToP e To clear a mistake, press ©) . 4 Press (5) . ENTER SENDER'S NAME

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Entering Your Name and Fax Number 5 Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.) Example: SHARP = (si) (_S )(H/})(a/1)(R/s)(P/=) To enter a space, press (Space ). To change case, press (sis) . To clear a mistake, press (DEL _) . To enter a number as part of a name, press the appropriate numeric key. To fs) enter the symbol on a letter key (the character to the right of the slash),

à press (Swusoi) (“SYM” will appear in the display) and then the letter key Ÿ (press L) again to turn off symbol entry mode). e To move the cursor, press p) or Q . To switch between letter insertion and letter replacement mode when the cursor is in the middle of a MENU sequence of letters, press CL: /Éran 04: DATE &TIME SET Gross CO) PRESS START KEY sroP 7 Press ©) twice to return to the date and time display. Le) PS SA LA

& d 9 TT. book Page 26 Monday, January 19, 2004 1:02 PU 7 ES Setting the Date and Time

Setting the Date and Time The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. Display: 1 Press MENU) and (3).

(The currently set date will appear to the right of “DATE”) 3 Enter a two-digit number for the month (“01” for January, “02” for fs) February, “12” for December, etc.). Example: March (0) (3)

e To correct a mistake, press A] to move the cursor back to the mistake and then enter the correct number. 4 Entera two-digit number for the day (“01” to “31”). Example: The 5th @) ®) 5 Enter the year (four digits). Example: 2003 (2) (o) @) © 6 Enter a two- number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 (0) (9) OX6)

27 Monday, January 19, 2004 1:02 PU 7 N PS SA SA Setting the Date and Time 7 Press (*&) to select A.M. or (#) to select P.M. 8 Press ée to start the clock. 9 Press © twice to return to the date and time display. Daylight Saving Time If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. 7 En PS Ÿ _ isplay: LA 1 Press jeu and @).

ENTER #(01-10, 4, ») 2 Press and 05:DAY LIGHT SAVING 1=YES, 2=NO 3 Press o to turn on the Daylight Saving Time function, or @) to turn it off. 4 Press à twice to return to the date and time display.

7 all. book Page 28 Monday, January 19, 2004 1:02 PM N 41 Volume Adjustment

Volume Adjustment You can adjust the volume of the speaker and ringer using A7 and /W\. Speaker 1 Press Loi 5 2 Press XA7 or /W\ to select the Display: desired volume level. SPEAKER VOLUME HIGH SPEAKER VOLUME MIDDLE 7 E A S SZ SPEAKER VOLUME LOW 3 Press °° _to turn offthe speaker.

Ringer Volume Adjustment

1 Pressthe XA7 or /w\ to select the desired volume level. (Make sure Lo) has not been pressed.) e The ringer will ring once at the selected level, and then the date and time will reappear in the display. Display: RINGER VOLUME HIGH

25% you selected “RINGER VOLUME OFF: OK?” to turn off the ringer, [Éa - £ press (kites to confirm your selection.

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Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time:

—+|e A A SA 7 Transmittable Documents Maximum scanning area The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will 9 not be scanned. $ 5 S 5 Ch) Maximum scanning width: 8.2 inches (208 mm) ia Maximum scanning length: The length of the document minus 0.16 inches (4 mm) from the top and bottom of the document. Other restrictions + The scanner cannot recognize yellow, greenish yellow, or light blue ink. + Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. + All clips, staples, and pins must be removed from documents before loading È in the feeder. If these are not removed, they may damage the machine.

+ Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slick, coated surface should be photocopied, and the copy loaded in the feeder.

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Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. + If you need to send or copy more than 50 pages, place the additional pages genitly and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming. + lf your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding. + If there are folds on the document, smooth out the folds before loading the document. Unsmoothed folds may prevent correct scanning. + When scanning a very long document, gently hold the sides of the document while it feeds into the scanner to prevent skewing. Adjust the document guides to the width of your document. Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first. + The feeder will draw the leading edge of the document into the machine. SEND READY will appear in the display. Note: When inserting a large number of pages in the feeder, slant the front end of the stack so that the bottom pages enter first.

de, | PS É P7 all:book Page 33 Monday, January 19, 2004 1:02 PM 7 ES ds 7 SA 7 Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings (if desired) and then dial the receiving machine as explained in the following sections.

CE] Ce] QT] Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. Resolution The fax machine has four resolution settings: STANDARD Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission. Le PS Ÿ FINE Use FINE for documents containing small letters SA or fine drawings. SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings. HALF TONE Use HALF TONE for photographs and illustrations. The original will be reproduced in 64 shades of gray. The default resolution setting is STANDARD. If you don't adjust the resolution before sending a document, the fax machine will automatically use STANDARD resolution. + In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn't, the next best available setting will be used. + The resolution settings are only effective for transmitting and copying a document. They are not effective for receiving a document.

de, | PS É P7 all:book Page 34 Monday, January 19, 2004 1:02 PM N 41 ES ds A SA 7 Adjusting the Resolution and Contrast RESOLUTION To adjust the resolution setting, press one or more times until the indicator light next to the desired setting comes on. Contrast The fax machine has three contrast settings: AUTO Use AUTO for normal documents. FN DARK Use DARK for faint documents. FN S LA LIGHT Use LIGHT for documents with a dark background. The default setting is AUTO. : CONTRAST To adjust the contrast, press - display. until the desired setting appears in the (AUTO)

æ _—— Page 35 Monday, January 19, 2004 1:02 PU _à ES A A SA LA Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing, you press Lei and then dial by pressing the numeric keys.

CE] QT] + Normal Dialing allows you to listen to the line through the speaker to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone:; it cannot be used for talking.) + If you have connected an extension telephone to the fax machine, you can also pick up the extension phone and dial using the extension phone (do not press Loi on the fax machine). If a person answers, you will be able to speak to them through the phone before sending a fax. SPEAER Note: If you press *()” to dial, you will not be able to speak using an extension phone connected to the fax machine in the event that a person answers.

Î Loadthe document(s). (Note: If desired, you can load the document after dialing in Step 3, below.) e+ SEND READY will appear in the display.

° Press set the resolution and contrast if needed. 2 Press “S" or pick up an extension phone connected to the fax machine. Listen for the dial tone. 3 If you pressed ©. , dial the number of the receiving machine by pressing the numeric keys on the fax machine. If you are using an extension phone, dial using the keypad on the extension phone.

; PS a É 7 IT. book Page 36 Monday, January 19, 2004 1:02 PM 7

Programming Auto-Dial Numbers + If Option Setting 26 (TEL. BILLING CODE, page 110) has been set to ON and BILLING CODE DIAL has been set to AFTER, press Loi after dialing. Æ Wait for the connection. When you hear a fax tone, press (5) onthe fax machine. e If a person answers and you are using an extension phone, ask them to press their Start key. When you hear the fax tone, press tn) on your fax machine. Using the REDIAL key You can press "o to redial the last number dialed. To send a document, press EE when you hear the fax tone after the connection is established. Note that the speaker is automatically activated when you press 5. Programming Auto-Dial Numbers You can dial a fax number by simply pressing a Rapid Key, or by pressing SP and entering an abbreviated Speed Dial number. To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys. + Up to 59 Rapid Keys can be programmed for shared use. + Up to 75 Speed Dial numbers can be programmed for shared use. You can also create personal books for auto-dial numbers. Up to 59 Rapid Keys and 16 Speed Dial numbers can be stored in each personal book. For information on creating and using personal books, see page 50.

& d 9 TT book Page 37 Monday, January 19, 2004 1:02 PU 7 ES Programming Auto-Dial Numbers

CE] Ce] Ta] 2 Press (0) and (1). 01: DESTINATION (D ana O 1=SET, 2=CLEAR 3 Press (1) to select SET. 1: DESTINATION SET

ENTER RAPID OR SPEED

4 © program a Rapid Key number, press the Rapid Key that you wish to use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.) To program a Speed Dial number, press das and then enter the number from “1” to “75” that you wish to use. (If you enter less than two Ps digits, pres: (Even to complete the entry.) À S ® 5 Enter the fax number by pressing the numeric keys (max. of 60 digits including pauses). e To clear a mistake, press e lfa pause is required between any of the digits to access a special service or an outside line, press Loi (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row. 6 Press GE). 7 Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.) Example: SHARP = (so) (_S )(H/})(a/1)(r/s)(P/=}) e If you don't want to enter a name, go directly to Step 8. Le) PS SA LA

ST vook Page 38 Monday, January 19, 2004 1:02 PA & Programming Auto-Dial Numbers

To enter a space, press (Space ). + To change case, press (sLos) . e To clear a mistake, press (DEL_) . e To enter a number as part of a name, press the appropriate numeric key. To enter the symbol on a letter key (the character to the right of the slash), press (ns) (“SYM” will appear in the display) and then the letter key (press (sol) again to turn off symbol entry mode).

D < To move the cursor, press d or (b] . To switch between letter insertion and letter replacement mode when the cursor is in the middle of a MENU sequence of letters, press L__- Press ED. CHAIN DIAL £ 1=SET, 2-CANCEL Press ©) if the number programmed is an area code or access code to be used for Chain Dialing (see Chain Dialing at the end of this procedure). Press @) (or GED if the number is a regular fax number. Return to Step 4 to program another number, or press © repeatedly to return to the date and time display. e_lf you programmed a Rapid Key number, you can write the name of the party on the label above the Rapid Key.

& d 9 TT book Page 39 Monday, January 19, 2004 1:02 PU 7 ES ds A SA 7 Programming Auto-Dial Numbers Chain Dialing for area and access codes You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 9, press ©) to set the number as a Chain Dialing number. After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should not be set as a Chain Dial number if programmed in a Rapid Key or Speed Dial number.

CE] Ce] QT] + The maximum number of digits that can be dialed at one time by Chain Dialing is 60. Editing auto-dial numbers To make changes in a number previously stored, repeat the programming Ce) procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the number(s) and/or name(s) when they appear in the display (Steps 5 and 7).

Clearing auto-dial numbers Note: You cannot clear a number if it is used in a program or timer operation, or if itis included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List or the Timer List as explained on page 113. Display: 1 Press MEN, and (3).

ENTER #(01-10, 4, ») 2 Press (0) and (1). 01: DESTINATION

3 Press (2) to select CLEAR. 2: DESTINATION CLEAR

7 all. book Page 40 Monday, January 19, 2004 1:02 PM N 41 Programming Auto-Dial Numbers

Æ To clear a Rapid Key, press the Rapid Key. To clear a Speed Dial number, press Lo and then enter the number with the numeric keys. (If you enter less than two digits, press ée to complete the entry.) 5 TU Press ( ENTER). 6 Return to Step 4 to clear another number, or press © repeatedly to return to the date and time display. Le PS N ®

; PS 7 É 7 AIT. book Page 41 Monday, January 19, 2004 1:02 PM SA ÿ L < 7 Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialing Dual Access The fax machine features full dual access, which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another job. After you dial, your document will be immediately scanned into memory and then transmitted once all previously stored jobs have been completed.

CE] Ce] QT] If more than one document has been scanned into memory for transmission, the documents (jobs) will be transmitted in the order in which they were scanned. |f you have an urgent transmission and do not want to wait until previously stored jobs are completed, you can press PORT after loading your document. Your document will be transmitted immediately after the current job is finished. If you don't want the document to be transmitted from memory, you can press ur) after loading the document. Your machine will call the receving fax & machine immediately after the current job is finished (ahead of any previously « stored jobs in memory), and the document will be scanned as soon as the connection is established. + Approximately 124 pages of average content can be held in memory. Less pages can be held if any were scanned using fine or halftone resolution. + The amount of memory currently occupied appears as a percentage ('M:00%") in the display.

book Page 42 Monday, January 19, 2004 1:02 PM Sending a Fax by Automatic Dialing Rapid Key Dialing If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key. 1 Loadthe document(s). SEND READY will appear in the display. RESOLUTION

e Press - and/or set the resolution and contrast if needed. PRIORITY ress . press DOCUMENT (ue )- (Flip up the Rapid Key overlay ifitis down.) To send the document ahead of other documents waiting for transmission, To send the document directly from the feeder (not through memory), press 2 Pressthe appropriate Rapid Key. e The name of the receiving party will appear in the display. lf no name was stored, the fax number will appear. (If the name or number is incorrect, sToP press ©) ) + The document will be automatically transmitted once the connection is established.

—+le A A SA LA Sending a Fax by Automatic Dialing Speed Dialing lfthe number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing Oo and then entering the Speed Dial number.

CE] Ce] QT] 1 Loadthe document(s). SEND READY will appear in the display. CONTRAST ° Press and/or to set the resolution and contrast if needed. To send the document ahead of other documents waiting for transmission, PRIORITY ress press

To send the document directly from the feeder (not through memory), press Cæ . (Flip up the Rapid Key overlay ifitis down.) SPEDDAL 2 Press Q© and then enter the Speed Dial number by pressing the numeric keys. + If you enter less than 2 digits for the Speed Dial number, press EE to complete the entry. 3 Check the display. If the name or number shown is correct, press ED. (If not, press © and then repeat Step 2.)

m | , WP7 AIT book Page 44 Monday, January 19, 2004 1:02 PA Sending a Fax by Automatic Dialing Direct Keypad Dialing

You can also enter a full number with the number keys and then press EF) to begin dialing. Load the document(s). (Note: If desired, you can load the document after dialing in Step 2, below.) SEND READY will appear in the display. RESOLUTION CONTRAST ° Press and/or to set the resolution and contrast if needed. To send the document ahead of other documents waiting for transmission, PRIORITY

To send the document directly from the feeder (not through memory), press Ce . (Flip up the Rapid Key overlay if it is down.) Enter the number of the receiving machine by pressing the numeric keys. e lfa pause is required between any of the digits to access a special service or an outside line, press "Oo. {two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row. Check the display. If the number of the receiving machine shown is (ÉTaRT correct, press ENTER . sToP e lfitis not correct, press © to backspace and clear one digit at a time, and then re-enter the correct digit(s).

æ _—— Page 45 Monday, January 19, 2004 1:02 PM _à ES A A SA LA Sending a Fax by Automatic Dialing Searching for an auto-dial number If you don't remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it

CE] Ce] QT] and transmit the loaded document by simply pressing ÉÈ . + You can also use this procedure to search for Group Keys and Program Keys (the name you programmed for the Group or Program key will appear). This can be done at any point in a transmission or polling procedure where you need to press a Group Key or a Program Key. Î Loadthe document(s). SEND READY will appear in the display. °P: RESOLUTION for COMRAST 4 & ress and/or j to & set the resolution and contrast if É needed. Display: 2 Press &} to search from the EE SEARCH DIAL beginning of the alphabet, or Z search from the end. 3 Enter the first character of the stored name by pressing the appropriate letter entry key. ef you don't remember the first letter, go to Step 4 (you will scroll through the list from the beginning). 4 Press d or |] to scroll through the names. Stop when the desired name appears in the display. e_If no numbers have been stored under the entered letter, NOT FOUND will appear.

; Æ É 7 IT. book Page 46 Monday, January 19, 2004 1:02 PM

Se: nding a Fax by Automatic Dialing 5 Press és The document will be automatically transmitted once the connection is established. Chain Dialing

An auto-dial number set for Chain Dialing can be combined with another auto- dial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long. The following are some examples of how this can be done: + Press appropriate Rapid Keys in the proper order. For example, press Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain Dialing). + Press a Rapid Key (set for Chain Dialing) and then manually enter a number by pressing appropriate numeric keys. Press Go) after the final numeric key to begin transmission. the memory becomes full... Ifthe memory becomes full while a document is being scanned, MEMORY FULL will appear in the display. lf Option Setting 23 (Quick On-line) is set to ON, scanning will automatically resume when memory becomes free again as pages are transmitted. (Note: Quick On-Line is initially set to ON at the factory. To change the setting, see page 110.) If Quick On-Line is set to OFF the transmission will be canceled and MEMORY FULL ERROR will appear in the display. Press © to clear the message. Try the transmission again later when memory is free.

& d 7 TT book Page 47 Monday, January 19, 2004 1:02 PU 7 ES ds A SA 7 Sending a Fax by Automatic Dialing Checking the status of the current job The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax machine is currently calling or transmitting to, or what number the fax machine is currently receiving a document from (if this information is available), press

CE] Ce] QT] LES | Information on the current job will appear in the display. To switch back to the date and time display, press Eu again. To cancel a fax transmission or reception To cancel a fax transmission or reception that is currently in progress, press Es so that the status of the transmission or reception appears in the : SToP display, and then press ©) . Checking and canceling stored transmission jobs 7 : ; : PS $ To display information on jobs that are waiting in memory for transmission, <® follow the steps below. You can also cancel a transmission job with this procedure. 1 Press (flip up the Rapid Key Display: TX STATUS (005) overlay) and then (2). PRESS «4 OR » « The number of stored transmission jobs appears here 2 Press d or b) to scroll through the list of transmission jobs. The name (or number) of each receiving party will appear in the display, together with the 3-digit memory number assigned to the transmission. To cancel a transmission, pres: and then se while the transmission appears in the display. Le) PS SA LA

KIT. book Page 48 Monday, January 19, 2004 1:02 PU

Sending a Fax by Automatic Dialing 3 When you have finished checking the list, press © twice to return to the date and time display. Note: To print out a list of the documents waiting in memory for transmission, press = and then Canceling a memory transmission by number If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don't know the memory number, use the preceding procedure.) Display: 1 Press (flip up the Rapid Ke 7 Ce )AUpue PU Li MESSAGE CLEAR à overlay) and then (e). ENTER MESSAGE # 2 Enterthe 3-digit memory number assigned to the transmission you wish to cancel. 3 Press EE).

; PS 7 É 7 IT. book Page 49 Monday, January 19, 2004 1:02 PM 7 ÿ L < 7 Sending a Fax by Automatic Dialing Automatic redialing If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes. To cancel automatic redialing, press ss to show the job status in the display (make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right),

CE] Ce] QT] sroP and then press © . If desired, you can change the number of redial attempts with Option Setting 6, and the interval at which redialing takes place with Option Setting 7 (see page 106). + Under certain conditions (for example if a person answers the call on a telephone), automatic redialing may stop before the set number of redialing attempts are made. & Memory Retransmission a If a line error occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred. The fax machine has been set at the factory to make 10 attempts at retransmission, with each attempt made immediately after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 17, and have the fax wait a selected number of minutes between each attempt by changing Option Setting 18 (see page 108). + The numbering of pages retransmitted will begin from "1" again. + If an error or power failure occurs during transmission of a cover sheet, retransmission will not take place. + To cancel retransmission, press ESA to show the job status in the display (make sure that RETRY MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to sToP the right), and then press © . L 7 & FF —$— &| ©

ST vook Page 50 Monday, January 19, 2004 1:02 PA & Creating and Using Personal Books

Creating and Using Personal Books Up to 10 personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use. + Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be programmed in each personal book. + If desired, you can program a 4-digit passcode for a personal book. When this is done, the passcode must be entered to use or edit the book. PERSONAL You can open a personal book by pressing Ô and then entering the book's 4-digit passcode if it has a passcode, or by selecting the book with d or Q and pressing E . After opening the book, simply follow the desired procedure for programming or using a Rapid Key or Speed Dial number as explained elsewhere in this manual. @ Creating a personal directory book & To create a new personal directory book, follow the steps below: - Display: ress [__ J,and (3). 1p MENU d C

& d 7 TT. book Page 51 Monday, January 19, 2004 1:02 PU 7 ES À A SA 7 Creating and Using Personal Books 5 Enter a name for the personal directory book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.) Example: SHARP = (so) (_S )(H/)})(ar1 )(R/s)(P/=) e For more information on entering letters, see Step 5 on page 25.

7 Entera four-digit passcode for the USE NAME AS FAX HDR À personal directory book (this can be 1=YES, 2=NO À Ÿ any four-digit number you like). NA If you do not wish to use a passcode, press o to skip this step. 8 Press @ if you wish to use the book name in the header of faxes sent using the book. Press (@) to use the sender's name entered on page 24. sToP 9 Return to Step 4 to create another book, or press © repeatedly to return to the date and time display. Le) PS SA LA

7 all. book Page 52 Monday, January 19, 2004 1:02 PM N 41 Creating and Using Personal Books

Using a personal book To program or use a Rapid Key or Speed Dial number in a personal book, you must first open the book. Follow these steps: Display: PERSONAL Î Press "70

The display briefly shows the following and then reverts to the date and time: 2 Enterthe 4-digit passcode of your book. If the book doesn't have a passcode, #* PERSONAL BOOK ** press d or | untilthe name ofthe |SUSAN book appears in the display and then k Star The name of your book À CES GE). appears on the bottom line. À S SZ 3 When your book is open, all of the Rapid Keys on the operation panel automatically convert to ER for use in your book. Speed Dial numbers 1 through 16 are also available for use in your book. You can perform the following operations in a book: + Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained on page 36. + Use a Rapid Key to fax a document as explained on page 42. + Use a Speed Dial number to fax a document as explained on page 43. + Program a Group Key in your book using Rapid Key and Speed Dial numbers from your book (see page 65). + Broadcast a fax to multiple destinations using Rapid Keys, Speed Dial numbers, or a Group Key in your book (see page 63). + Set up a Program Key in your book (see page 85). (Note: Only Rapid Keys and Speed Dial numbers from your book can be used.) Le) PS SA LA

x & d É 9 TT book Page 53 Monday, January 19, 2004 1:02 PU 7 ES ds 7 SA 7 Creating and Using Personal Books + Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book (see page 71). + Set up a timer operation using a Rapid Key or Speed Dial number from your book (see page 77). + Print out the Destination List, Program/Group List, or Timer List (see page 113). When printed from your book, these lists will show the corresponding information in your book.

CE] Ce] QT] + Press "©O. to redial the last number dialed from your book. Closing a book A book will automatically close when the operation performed from the book is completed. If you need to close a book before performing an operation, press stop

CANCEL BOOK? 1=YES, 2=NO Press ©) to confirm that you want to close the book. Note that a book will also close automatically after one minute if no operation is performed. Canceling an operation performed from a book To cancel an operation that was set up from a book, you must first open the book (as explained on page 52) and then cancel the operation. For example, if you need to cancel a fax transmission that was performed from a book, open your book and then cancel the operation as explained on page 47 or 48. Note that the job status of the fax can be checked without opening your book. To clear a Rapid Key or Speed Dial number in a book, open the book and then clear the key or number.

& d 7 IT. book Page 54 Monday, January 19, 2004 1:02 PM 7 ES Creating and Using Personal Books

Clearing a book Note: Before you can clear a personal book, you must clear all Rapid Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the book. lf a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or canceled. Display: 1 Press [MENU , and (3). ISp'ay

4 Enterthe 2-digit number of the book you wish to clear. 5 If the book has a passcode, enter the passcode. 6 Press GE). 7 Press © repeatedly to return to the date and time display.

m | PS , 27 aTT- book Page 55 Monday, January 19, 2004 1:02 PM 7 Cover Sheet

KP? Cover Sheet You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver's name and number if a Rapid Key or Speed Dial number is used, the senders name and number, and the total number of pages.

CE] Ce] QT] + Your name and number must be programmed in order for them to appear on the cover sheet (see page 24). + To have the recipient's name appear, you must dial using a Rapid Key or Speed Dial number with the name programmed.

° Press set the resolution and contrast if needed.

de, | PS ds A SA 7 Cover Sheet 2 Press Ce) (Flip up the Rapid Key overlay if it is down.) e The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY. SToP e To cancel the cover sheet selection, press ©) . 3 Dial the receiving party and transmit the fax. If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press te) each time). This is accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as explained on page 107.

Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

CE] Ce] QT] Î Loadthe document(s). e+ SEND READY will appear in the display. CONTRAST and/or set the resolution and contrast if needed.

2 Press st) - (Flip up the Rapid Key overlay if it is down.) 3 Enter the total number of pages (“01” to “99”) by pressing the numeric keys. Example: 5 pages (0) ©) e lf you are sending a cover sheet, do not include it in the total number of pages (the number will be adjusted automatically). 4 Diaithe receiving machine and transmit the document. + If you need to cancel a batch number entry, remove the document from the sroP feeder or press ©) . + lfthe number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

mm | An É W7 alT-book Page 58 Monday, January 19, 2004 1:02 PM 7

3. Receiving Documents

The fax machine has two modes for receiving calls: AUTO mode: Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes. MANUAL mode: Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls. AII calls, including faxes, must be answered by picking up the extension phone. Setting the reception mode The reception mode is initially set to AUTO. To change the reception mode, follow these steps: 1 Press ME, and (1). 1:RECEIVE MODE < © 1=AUTO, 2=MANUAL

2 Press (1) to select AUTO, or (2) to select MANUAL. Using AUTO Reception Mode In AUTO reception mode, the fax machine automatically answers all calls on one ring and receives incoming faxes. + You can change the number of rings on which the machine answers calls by changing Option Setting 2 (see page 105). + lf you pick up an extension phone before the fax machine answers, you can talk to the other party and/or receive a fax as explained in the following section, Using MANUAL Reception Mode.

; À / æ 7 a. book Page 59 Monday, January 19, 2004 1:02 PA 7 ES ds B— S 4 / Using MANUAL Reception Mode Using MANUAL Reception Mode 1 When the fax machine rings, answer the call on an extension phone connected to the same line. 25% you hear a fax tone, press êE) on the fax machine.

Piel e _lfthe other party first speaks with you, press EE) after speaking. (Press your START key before the sender presses their Start key.) e lfthere is a document in the feeder, remove the document before pressing ée (otherwise the document will be transmitted). 3 When RECEIVING appears in the display, hang up. 59 d Ps a

WP AIT book Page 60 Monday, January 19, 2004 1:02 PM Substitute Reception to Memory Substitute Reception to Memory

In situations where printing is not possible, such as when the fax machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory. When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored faxes will automatically print out. You can display information on faxes received to memory by following these steps: Press Ce) (flip up the Rapid Key overlay) and @ o Display: RX STATUS (003) PRESS «OR » The number of received faxes appears here Press |«| or |] to scroll through the list of received faxes. The name (or number) of the sender of each document will successively appear in the display. When you have finished checking the list, press © twice to return to the date and time display.

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the fax machine to double as an office copier. + You can perform all steps of a copy job even when the fax machine is busy printing other copy jobs, or when it is printing a received fax after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed. + The default resolution for copying is FINE. If desired, you can change the default resolution to SUPER FINE by changing Option Setting 30 (see page 111). 1 Load the document. e SEND READY will appear in the display. de RES( Ÿ + Press to set the resolution and contrast if needed. COPVHELP Display: 2 Press @) 5 COPY MODE ENTER #(01-99) ot e If you are only making a single copy of the original (or of each original), press ee . Copying will begin. 3 Enterthe desired number of copies per | MULTI/SORT COPY MODE original with the numeric keys. 1=MULTI, 2=SORT e _Ifthe desired number of copies is from 1 to 9, enter “O” first.

5 | 7 IT book Page 62 Monday, January 19, 2004 1:02 PU Making Copies 4 Press o (MULTI) if you do not want the copies sorted, or @) (SORT)ifyou Example of three copies want the copies sorted. each of three originals e Copying will begin. He Original E riginals Sorted (soRr: en \ Not sorted (uuLri copy) CES, CHE Checking and canceling copy jobs in memory

You can display the status of copy jobs in memory by following the steps below. You can also cancel a copy job with this procedure. Display: 1 Press Ca) (flip up the Rapid Key Le _ COPY STATUS (005) overlay) and then (1). PRESS 4 OR » 4 The number of stored copy jobs appears here Press > or >] to scroll through the list of copy jobs. The time the original was scanned into memory will appear in the display, together with the 3-digit memory number assigned to the job. To cancel a copy job, press (LEL_) and then êE while the copy job appears in the display. When you have finished checking the list, press © twice to return to the date and time display.

Broadcasting The Broadcasting function allows you to send the same fax to as many as 154 destinations in a single operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each destination. Load the document (s). e SEND READY will appear in the display. Display: BROADCAST MODE ENTER STATION # Press PROADCAST, es | Dial the receiving machines using one or more of the following methods:

e Press one or more Rapid Keys. e Enter one or more Speed Dial numbers, pressing Lou before each complete the entry.) e Enter one or more full fax numbers with the numeric keys (max. 60 digits per full number), pressing É Mn after each full number. (Maximum of 20 full numbers; less if a large number of programs, timer operations, and/or group keys have been stored.) e Press one or more Group Keys. (See Storing numbers in Group Keys on page 65.)

m | PS , 27 aTT- book Page 64 Monday, January 19, 2004 1:02 PM 7 Broadcasting

KP? Note: If you need to delete a number, press d or ë) until the destination appears in the display and then press © . Press GE). BROADCAST MODE

LAST If desired, press to set the resolution and contrast. (ÉE Le _ a a Press ANTER twice. Transmission will begin. e A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. lf so, send the document to those locations again.

Broadcasting using a Group Key

lfthe fax machines to which you want to broadcast have all been programmed into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation using the following simplified procedure: Load the document(s). e SEND READY will appear in the display.

e Press set the resolution and contrast if needed. Press the appropriate Group Key. Transmission will begin.

& d 9 TT book Page 65 Monday, January 19, 2004 1:02 PU 7 ES ds A SA 7 Broadcasting Storing numbers in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below. + Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key. + Up to 133 numbers can be stored in one Group Key. + Only Rapid Key and Speed Dial numbers (excluding numbers set for Chain Dialing) can be stored in a Group Key. Full numbers cannot be stored. _ Display: 1 Press peu, , ©) and then

Funi 3 Press any Rapid Key not already programmed to select it as a Group Key. 5.S (If you are clearing a Group Key, press it and go to Step 5.) ENTER GROUP NAME 4 Enter a name for the Group Key by pressing the letter entry keys (see Step 5 on page 25). (Maximum of 20 characters.) If you don’t want to enter a name, go directly to Step 5. Pr STATION # = 5 Press EE) : ENTER STATION #

mm | É WP AIT book Page 66 Monday, January 19, 2004 1:02 PM Broadcasting 6 Enter fax numbers using one or both of the following methods: e Press one or more Rapid Keys. e Enter one or more Speed Dial numbers with the numeric keys, pressing es before each number (if you enter less than 2 digits for a number, press: S to complete the entry). Note: If you need to delete a number, press d or Q until the destination appears in the display and then press © . 7 Press (5) 5 < > 8 Return to Step 3 to program another Group Key, or press © repeatedly until you return to the date and time display. Editing a group If necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key. Press ©) for SET in Step 2 and select the Group Key in Step 3. Add or delete numbers in Step 6. To add a number, press a Rapid Key or enter a Speed Dial number. To delete FS sroP a number, move the cursor to the number with d or Q and then press © .

• | 7 alt hook Page 67 Monday, January 19, 2004 1:02 PN 7 ES ds A 7 | LA Confidential Operations Confidential Operations The Confidential function can be used to transmit and receive confidential documents. Confidential transmission When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out. + Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability. + To use this function, your name and fax number (OWN PASSCODE) must be entered in your fax machine as explained on page 24. + Some fax machines have multiple mailboxes for receiving confidential faxes. If you are sending to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number. Î Load the document (s).

e+ SEND READY will appear in the ge display. Tr o Press PEUT do CONFAST + set the resolution and contrast needed. Display: 1:CONF. TX

ENTER BOX # OR START

CUT | 2 Press Ge _) (flip up the Rapid Key overlay if it is down) and then

KIT. book Page 68 Monday, January 19, 2004 1:02 PU Confidential Operations 3 If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes). If the receiving machine doesn't have multiple mailboxes, go directly to Step 4. 4 Press (5) 5 5 Dial the receiving machine using one of the following methods: e Press a Rapid Key. e Press Lou and enter a Speed Dial number (if you enter less than 2 digits, press ée to complete the entry). Check the name or number that appears, and then press En). e Enter a full telephone number with the numeric keys, and press ED. Transmission will take place once the connection is established. Confidential reception When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode. Your fax has 10 “mailboxes" in which confidential documents can be received. Each mailbox has its own passcode, allowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identified by 2-digit numbers.

—+le A A SA 7 Confidential Operations Programming the confidential passcode To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode. Note: Be sure to inform the transmitting party of your 2-digit maïlbox number in advance. The transmitting party will need this number to send you confidential faxes. Display: 1 Press 7) (flip up the Rapid Key y

overlay if it is down) and then @) . ENTER BOX # (00-99) 2 Entera 2-digit number (from "00" to "99") by pressing the numeric keys. This number identifies the mailbox. 3 Enter a 4-di 4pP [San ress | ENTER . 5 Enter a name for the mailbox (max. of 20 characters) by pressing the letter entry keys (make sure the Rapid Key overlay is down). Example: SHARP = (sta) (_S )(H/})(a/1 )}(R/s)(P/=) it passcode for the mailbox with the numeric keys.

Funi e For more information on entering letters, see Step 5 on page 25. En CG CSsse CC 6 Press GR). Note: After entering the passcode, the fax machine will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer.

& An KIT. book Page 70 Monday, January 19, 2004 1:02 PU 7 Confidential Operations

ENTER BOX # (00-99) overlay if it is down) and then Ç 2 Enterthe 2-digit number that identifies the mailbox you want to clear. 3 Enter the 4-digit passcode of the mailbox with the numeric keys. 4 Press CO) = & Printing out received documents > When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained on page 113 to see which mailbox has received the document, and then follow the steps below to print out the document. À Press 2e) (flip up the Rapid Ke PÈre Ge) GMpuphe Rapid KV COONE DATA PRINT overlay if it is down) and (2) . ENTER BOX # (00-99) 2 Enter your mailbox number. 3 Enter your confidential passcode. 4 Press GE). + Printing will begin. After printing, the document will be erased from memory. Le) PS SA LA

AS An P7 all:book Page 71 Monday, January 19, 2004 1:02 PM N 41 An A SA 7 Polling Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by others. Polling others To poll another fax machine, follow the steps below. + If desired, you can dial more than one fax number to receive documents consecutively from a group of fax machines (this is called "Serial Polling"; a maximum of 154 fax machines can be polled in one operation). Display: 1 Press jeu and then

6: SERIAL POLL. MODE

Ÿ 2 Dialthe number(s) of the fax machine(s) you want to poll using one (or more) of the following methods:

e Press one or more Rapid Keys.

5.S Fun e Enter one or more Speed Dial numbers, pressing Lou before each number. (If you enter less than 2 digits, press (x to complete the entry.) e Press one or more Group Keys. n q 0 (ÉART + Enter one or more full fax numbers with the numeric keys, pressing { ENTER after each full number. Note: If you need to delete a number, press QI or ë) until the destination appears in the display and then press © . 3 Press Ée . Reception will begin.

sl EN : 7 -all.book Page 72 Monday, January 19, 2004 1:02 PM

Polling Serial Polling using a Group Key Ifthe fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply pressing that Group Key. (The procedure for programming Group Keys is explained on page 65.) + Make sure no documents are in the feeder before you press the Group Key. Being polled (Memory polling) To let another fax machine poll your fax machine, you must first store the document(s) in memory using the following procedure. Transmission will take place when the other fax machine calls your fax machine and activates polling. You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your fax machine can be used as an electronic "bulletin board". + Multiple documents can be stored for memory polling. To add a document to others already stored, simply repeating the storing procedure (note that if Department Control is activated, documents cannot be added by a department other than that which stored the first document). When polling LS is initiated, the polling machine will receive all documents stored. + If you allow polling only once, the document(s) will be automatically cleared from memory after polling. If you allow polling an unlimited number of times, the document will remain in memory until you clear it as explained in the following section, Clearing a document. 1 Load the document. 2 Setthe reception mode to AUTO (press jeu o ©) and @. Display: MENU 3 Press and then (7).

& d 9 TT book Page 73 Monday, January 19, 2004 1:02 PU 7 ES Polling

Æ Press (1) to select SET. 1:MEMORY POLL SET 1=1 TIME, 2=-REPEAT e If another document has already been stored, press (1) to select APPEND, and go to Step 6. 5 Press to allow polling only once, or @ to allow polling an unlimited number of times. Ri CONTRAST : 9 r 6 Press C , and/or —— to adjust the resolution and contrast if desired, and then press Gi) . 7 Press EF) 5 Le + e The document will be scanned into memory, and your fax will go on polling standby.

PRESS START TO CLEAR

> Page 74 Monday, January 19, 2004 1:02 PM 7

Polling Security Polling Security allows you to prevent unauthorized polling of your fax. When this function is activated, polling will only take place when one of the following conditions is met: + The fax number of the polling fax machine has been stored in your fax's list of permitted fax numbers (called "passcode numbers"). The polling fax must also have its fax number programmed in itself, as explained in Entering Your Name and Fax Number in Chapter 1. + A System number has been programmed in the polling fax machine which matches your fax's System number or one of your ID numbers. + An ID number has been programmed in the polling fax machine which matches your fax's System number. System and ID numbers are 4-digit numbers which provide you with an alternate means of giving and receiving polling permission when you don't want to use fax numbers. The steps for programming these numbers are described in the following pages.

Note: System and ID numbers can only be used if the other fax machine is also a Sharp machine. Turning Polling Security on and off Polling Security is turned on or off with Option Setting 8 as explained on page

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax's list of permitted numbers. Display: 1 Press jeu , @), (0), (2). 02:PASSCODE # MODE 1=SET, 2=CLEAR 2 Press (1) to set a number. 1:PASSCODE SETTING ENTER # (01-10) (Press @) to clear a number.)

& d 9 TT book Page 75 Monday, January 19, 2004 1:02 PU 7 ES Polling

3 Storing: Enter a 2-digit number (from 01 to 10).This number identifies the fax number you will enter in the next step. Clearing: Enter the 2-digit number which identifies the fax number you want to clear, and go to Step 5. Æ Enter the fax number (max. 20 digits) by pressing the numeric keys. 5 (Éam Press ( ENER) . sToP 6 Return to Step 3 to enter (or clear) another number, or press © repeatedly to return to the date and time display. Programming and clearing a System number

One 4-digit System number can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if your System m2 number matches the other fax machine's System number or one of its ID 82 numbers. [2] Display: 1 Press ME, (3), (©

& d 9 TT book Page 76 Monday, January 19, 2004 1:02 PU 7 ES Polling

5 Press © repeatedly to return to the date and time display. Storing and clearing ID numbers for polling permission Up to five 4-digit ID numbers can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if one of your ID numbers matches the other fax machine's System number. 1 MENU Display: Press 2: 06:1D # MODE 1=SET, 2=CLEAR 2 Press ©) to program an ID number. 1:1D CODE # SET ENTER # (1-5) fs) (Press @) to clear an ID number.)

3 Storing: Enter a number from 1 to 5. This number identifies the ID number you will enter in the next step. Clearing: Enter the number which identifies the ID number you want to clear, and go to Step 5. Æ Enter the ID number (4 digits) by pressing the numeric keys. 5 Press (65) 9

sToP 6 Return to Step 3 to enter (or clear) another number, or press © repeatedly to return to the date and time display.

7 all. book Page 77 Monday, January 19, 2004 1:02 PM N 41 Timer Operations

Timer Operations The Timer function allows you to store a job to be performed automatically at a specified time. Up to 59 timer jobs can be stored at any one time, and the time of each can be specified up to a week in advance. You can use this function to take advantage of lower off-peak rates without having to be there when the operation is performed. DOCUMENT . ceci Note: (ue cannot be used for a timer transmission. Initial procedure To store a timer job, first perform the following procedure. After you have completed this procedure, go to the procedure for the specific job you want to store (see the following pages). 1pe TIMER El BIC Display: ress (uw 7) - ip up the Rapid Key Le overlay if it is down.) TIMER MODE È Ÿ : 1=SET, 2-CLEAR

2 Press @ to select SET. 5.S Fun 3 Enter a number as follows to select the desired operation (or scroll to the desired operation with d or b) and press CG) . o Transmission (SEND MODE) (2) Confidential transmission () Polling (a) Serial Polling ©) Broadcasting 4 Entera two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”).

& d 7 TT book Page 78 Monday, January 19, 2004 1:02 PU 7 ES Timer Operations 5 Press () to select A.M. or (#) to select P.M. 6 Enter a number as follows to select the day of the operation (skip this step if the operation will be performed within the next 24 hours): (0) Sunday @ Monday @ Tuesday ©) Wednesday @ Thursday ©) Friday (©) Saturday 7 Press GS and go to the specific procedure for your operation (see the following pages).

Transmission (Continued from Initial procedure.) 8 Dial the receiving machine using one of the following methods: e Press a Rapid Key. e Press Lo and enter a Speed Dial number (if you enter less than 2 digits, press ée to complete the entry). e Enter a full fax number with the numeric keys. 9 [San Press ( ENTER) -

PT AIT book Page 79 Monday, January 19, 2004 1:02 PM

Timer Operations RESOLUTION CONTRAST Press s and/or to adjust the resolution and contrast if desired, and then press ED. Load the document and then press GE). e The document will be scanned into memory. Confidential transmission

(Continued from Initial procedure.) Enter the mailbox number (2 digits). (Go directly to Step 9 if the receiving machine does not have mailboxes.) Press CD) 5

Funi Dial the receiving machine using one of the following methods: e Press a Rapid Key. e Press Lo and enter a Speed Dial number (if you enter less than 2 digits, press TER to complete the entry). e Enter a full fax number with the numeric keys. [Étant Press ( ENTER).

& An KIT. book Page 80 Monday, January 19, 2004 1:02 PU 7 Timer Operations

12 Press ESS and/or ONTRAS to adjust the resolution and contrast if desired, and then press EE). 13 Load the document and then press (5) o e The document will be scanned into memory. Polling (Continued from Initial procedure.) 8 Dial the machine to be polled using one of the following methods: e Press a Rapid Key.

e Press ou and enter a Speed Dial number (if you enter less than 2 digits, press Œ to complete the entry). e Enter a full fax number with the numeric keys. 9 (Éam Press ( ENTER ) Serial Polling (Continued from Initial procedure.) 8 Dial the machines to be polled using one or more of the following methods: e Press one or more Rapid Keys.

<> PS P7 all:book Page 81 Monday, January 19, 2004 1:02 PM 7 ds 7 SA 7 Timer Operations u . SÆDDA e Enter one or more Speed Dial numbers, pressing {) before each number. (If you enter less than 2 digits for a Speed Dial number, press ME to complete the entry.) ; : Le [ÉRR Enter one or more full fax numbers with the numeric keys, pressing ( NEA after each full number. Press one or more Group Keys. Note: If you need to delete a number, press QI or ë) until the destination appears in the display and then press © . 9 San Press ( ENTER) - Broadcasting

(Continued from Initial procedure.) 5.S Fun 8 Dial the receiving machines using one or more of the following methods: e Press one or more Rapid Keys. e Enter one or more Speed Dial numbers, pressing SP before each number. (If you enter less than 2 digits for a Speed Dial number, press ER to complete the entry.) e Enter one or more full fax numbers with the numeric keys, pressing EE) after each full number. e Press one or more Group Keys.

& d 9 TT. book Page 82 Monday, January 19, 2004 1:02 PU 7 ES Timer Operations

Note: If you need to delete a number, press d or b) until the destination appears in the display and then press © . 9 Press EE). RESOLUTION CONTRAST : . . 10 Press and/or - — to adjust the resolution and contrast if

+ The document will be scanned into memory.

@ Canceling a timer operation If you need to cancel a timer operation before it is performed, follow the steps below. + You will need to know the number assigned to the operation in order to cancel it. If you don't remember the number (it appears in the display when you set the operation), print out the Timer List. (See page 113.) Display: À Press VE (flip up the Rapid Key Fe) 2:TIMER COMM. CLEAR overlay if it is down) and then @). ENTER #(01-59) 2 Enterthe 2-digit number assigned to the operation. 3 (Éam Press ( ENTER). 4 Press © repeatedly until you return to the date and time display.

em |A 7 + |? at hook Page 83 Monday, January 19, 2004 1:02 PN 7 ES ds A 7 . LA Batch Transmission Batch Transmission Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently send multiple faxes on one connection. Note: If the telephone billing function is turned on, the batch transmission function cannot be used. Programming a Batch Key To perform a batch transmission, you must first program the number of the receiving machine and the time of transmission into a Batch Key. Any Rapid Key which has not already been programmed can be used as a Batch Key. If you specify a day-of-the-week in your program, the transmission will be performed every week on that day. If you do not specify a day-of-the-week, the transmission will be performed every day. To program a Batch Key, follow the procedure for entering programs explained y in Entering and Using Programs on page 85. In Step 10 of the initial procedure, select “Batch transmission”.

5.S Fun To clear a Batch Key, follow the procedure on page 92. Storing documents for transmission Follow the steps below to store a document under a Batch Key for transmission. When you store the document, it is given a message number to distinguish it from other jobs stored in the same batch. + lf no jobs have been stored under a Batch Key when the time for transmission arrives, transmission will not take place. 1 Load the document (s). °+ SEND READY will appear in the display.

KIT. book Page 84 Monday, January 19, 2004 1:02 PU Batch Transmission 2 Pressthe appropriate Batch Key. —————_—_—_—_—]—_———| e After scanning, the message number assigned to your document will appear [LEE Sent in the display. 3 Press © = + The document will be transmitted at the designated time along with any other jobs stored under the same key. After transmission, all jobs in the batch will be cleared from memory. Canceling a document stored for batch transmission If necessary, you can cancel a document stored for a batch transmission before transmission takes place. To do so, you will need to know the message number assigned to the document. + If you don't remember the message number, print out the Batch Transmission List (see page 113). À Press the Batch Key in which the document you want to clear has been stored. ° Make sure no documents are in the feeder. 2 Enterthe 3-digit message number assigned to the document. 3 (Sa Press ( ENTER ).

& d 7 TT book Page 85 Monday, January 19, 2004 1:02 PU 7 ES ds A SA 7 Entering and Using Programs Entering and Using Programs If you frequently perform the same operation invoiving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. + Any Rapid Key which is not already programmed as a Rapid Key or a Group Key can be used as a Program Key. + You can include a timer setting in the program to have the operation performed automatically at a selected time. sToP + To clear a mistake in the procedures that follow, press ©) : Initial procedure To program a Program Key, first perform the following procedure. After you have completed this procedure, go to the procedure for the specific operation you want to program (see the following pages).

3 Select a Program Key by pressingany | meme Rapid Key that has not yet been DS OT En) programmed. Æ Enter a name for the program by pressing the letter entry keys (see Step 5 on page 25). (Maximum of 20 characters.) If you don't want to enter a name, go directly to Step 5. 5 Press EE).

WP AIT book Page 86 Monday, January 19, 2004 1:02 PM Entering and Using Programs 6 If you want to include a timer setting, enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). (If not, go directly to Step 9.) 7 Press (©) to select A.M. or (&) to select P.M. 8 Enter a number as follows to select the day of the operation (skip this step if the operation will be performed within the next 24 hours): @) Sunday ©) Monday () Tuesday @ Wednesday @) Thursday ©) Friday Saturday 9 (Éam Press ( ENTER). 10 Enter a number as follows to select the desired operation (or scroll to the desired operation with 4 or @) and press ) . ©) Transmission (SEND MODE) (2) Confidential transmission () Polling (&) Serial Polling Broadcasting Batch transmission (only possible if a timer setting was made) Memory Polling (only possible if a timer setting was not made)

& d 7 TT. book Page 87 Monday, January 19, 2004 1:02 PU 7 ES Entering and Using Programs

11 Gotothe specific procedure for your operation (see the following pages). Transmission (Continued from Initial procedure.) 12 nialthe receiving machine using one of the following methods: e Press a Rapid Key. e Press Lou and enter a Speed Dial number (if you enter less than 2 digits, press EE to complete the entry). FN + Enter a full fax number with the numeric keys. 13 press D).

Fun JA Gen EE gx Er 2 c desired, and then press ED. to adjust the resolution and contrast if 15 If you want the document to be sent through memory, press (5) a If you want the document to be sent directly from the feeder, press Cæ . (This is not possible if you included a timer setting.) 16 Press © repeatedly until you return to the date and time display.

WP AIT book Page 88 Monday, January 19, 2004 1:02 PU Entering and Using Programs Confidential transmission (Continued from Initial procedure.) 12 Enter the maïlbox number (2 digits). (Go directly to Step 13 if the receiving machine does not have mailboxes.) 13 press GE) 5 14 niaithe receiving machine using one of the following methods: e Press a Rapid Key. e Press Lou and enter a Speed Dial number (if you enter less than 2 digits, press Œ to complete the entry). e Enter a full fax number with the numeric keys. 15 press ti) 5 TION CONTRAST and/or to adjust the resolution and contrast if desired, and then press GE) . 17 you want the document to be sent through memory, press EE) o If you want the document to be sent directly from the feeder, press (ur) . (This is not possible if you included a timer setting.) 18 Press © repeatedly until you return to the date and time display.

KIT. book Page 89 Monday, January 19, 2004 1:02 PU Entering and Using Programs Polling

(Continued from Initial procedure.) —+|e

Dial the machine to be polled using one of the following methods: e Press a Rapid Key. e Press Lou and enter a Speed Dial number (if you enter less than 2 digits, press ce to complete the entry). + Enter a full fax number with the numeric keys. Press EE) = Press © repeatedly until you return to the date and time display. Serial Polling

(Continued from Initial procedure.)

Funi Dial the machines to be polled using one or more of the following methods: e Press one or more Rapid Keys. a . SPEDONL + Enter one or more Speed Dial numbers, pressing O before each number. (If you enter less than 2 digits for a Speed Dial number, press ei to complete the entry.) + Enter one or more full fax numbers with the numeric keys, pressing ee after each full number. e Press one or more Group Keys.

KIT. book Page 90 Monday, January 19, 2004 1:02 PU Entering and Using Programs Note: If you need to delete a number, press d or ë) until the destination appears in the display and then press © . 13 Press ED. 14 Press © repeatedly until you return to the date and time display. Broadcasting (Continued from Initial procedure.) 12 biaithe receiving machines using one or more of the following methods: e Press one or more Rapid Keys. . . SÆDDA e Enter one or more Speed Dial numbers, pressing e) before each number. (If you enter less than 2 digits for a Speed Dial number, press GE to complete the entry.) ; : n RD e Enter one or more full fax numbers with the numeric keys, pressing ENTER after each full number. e Press one or more Group Keys. Note: If you need to delete a number, press d or ë) until the destination appears in the display and then press © . 13 press ED.

& d 9 TT book Page 91 Monday, January 19, 2004 1:02 PU 7 ES Entering and Using Programs

14 press ESS and/or ONTRAS to adjust the resolution and contrast if desired, and then press EE). 15 press ED. 16 Press © repeatedly until you return to the date and time display. Batch transmission (Continued from Initial procedure.) 12 biaithe receiving machine using one of the following methods: fs) e Press a Rapid Key. e Press Lo and enter a Speed Dial number (if you enter less than 2

& d 7 TT book Page 92 Monday, January 19, 2004 1:02 PU 7 ES Entering and Using Programs Being Polled (Memory polling)

(Continued from /nitial procedure.) Press ©) to allow polling only once, o: number of times. to allow polling an unlimited

sroP 16 Press (6) repeatedly until you return to the date and time display. Clearing a Program Key To clear a Program Key, follow these steps: _ _ Display: À Press MENU (5) and (1). ns ©) O 1:PROGRAM ENTRY MODE 1=SET, 2=CLEAR 2 Press (2) to select CLEAR. 2:PROGRAM CLEAR

3 Pressthe Program Key you want to clear. nome)

7 all. book Page 93 Monday, January 19, 2004 1:02 PM 97 ES

Entering and Using Programs 4 (Éam Press ( ENTER ) 5 Press © repeatedly until you return to the date and time display. Using a Program Key Follow the steps below to perform a programmed operation. À _ithisis a transmission operation or memory polling operation, load the document.

5.S Fun Canceling a programmed timer operation If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed, follow the steps below. Note: This procedure will not work for a document stored for a batch transmission. To cancel a batch transmission operation, see Canceling a document stored for batch transmission on page 84. À Press the Program Key. 2 [START Press ( ENTER).

m | PS , 27 aTT- book Page 94 Monday, January 19, 2004 1:02 PM 7 An A SA $ D? Duplex Scanning for Two-sided Documents Duplex Scanning for Two-sided Documents To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the stack of pages over, and feed it through again. + The machine will automatically sort the pages into the correct order (front of 1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.). + Duplex Scanning can be used for copying (single copies and sorted multiple copies only) and any type of transmission from memory. + Note that any blank sides must be included when scanning the pages (if the number of pages is not equal each time the machine scans the stack, an error will result). The blank sides will not, however, be printed out. Î Load the document (s). À e Make sure the page(s) are front face D down, with the first page on the bottom.

e+ SEND READY will appear in the display. DUPLEX SCAN ÉCu 2 Press C7 and'then dE). 3 Perform all steps of the desired copy or memory transmission. 4 Whenall pages of the document have been scanned, turn the stack over (do not change the page order) and load it again. 5 Press ED.

dd PS P7 all:book Page 95 Monday, January 19, 2004 1:02 PM N 41 ES ds A SA 7 Print Hold Print Hold The Print Hold function is used to hold all received faxes in memory instead of immediately printing them out. To print the faxes, the programmed Print Hold code must be entered. To use the Print Hold function, program a Print Hold code and then turn on the Print Hold function as explained below. Programming the Print Hold code Follow the steps below to program a Print Hold code. Display: 1 Press [eu and (9). ® 9:PRINT HOLD ENTER #(1-3, 4, ») 2 Press 5 2:PRT. HOLD CODE SET

e The machine will print out the Print Hold code for your records.

5.S Fun e In the event that you forget the code and have kept no record, contact your Sharp dealer. Turning on the Print Hold function To turn on the Print Hold function, set Option Setting 38 to YES (see pages 104 and 112). Note: A Print Hold code must be programmed before Option Setting 38 can be set to YES.

WP AIT book Page 96 Monday, January 19, 2004 1:02 PM Print Hold Printing received faxes When a fax has been received to memory because the Print Hold function is turned on, RCVD PRINT HOLD FAX will appear in the display. Follow the steps below to print the fax (or faxes). Display: 1 Press MEN and (9). = ©) 9:PRINT HOLD ENTER #(1-3, 4, ») 2 Press 1:HOLD DATA PRINT ENTER PASSCODE # 3 Press the numeric keys to enter the Print Hold code. 4 (Ear Press ( ENTER ) e The received fax will print out. Clearing the Print Hold code Follow the steps below if you need to clear the Print Hold code. Note: To clear the Print Hold code, Option Setting 38 must first be set to NO. Display: 1 Press eu, and @ 9:PRINT HOLD ENTER #(1-3, 4, ») 2 Press (3). 3:PRT. HOLD CODE CLR ENTER PASSCODE # 3 Press the numeric keys to enter the Print Hold code. 4 (Éar Press ( ENTER )

& d 7 TT. book Page 97 Monday, January 19, 2004 1:02 PU 7 ES ds A SA 7 Department Control Department Control Department Control is used to restrict use of the machine to authorized users. When it is activated, a department code must be entered before an operation can be performed. + Department Control can only be activated by your Sharp dealer. 1f you wish to use this function, contact your dealer. + Department Control allows you to track the number of pages transmitted as well as the transmission time for each authorized department or person. See Department Usage List on page 116. Programming Department Codes Up to 99 different Department Codes can be programmed to allow access to the fax machine. Transmitted pages and transmission time will be kept track of separately for each code. After you enter a code, inform the appropriate group or individual. PSN + A name must be assigned to each code. Only the name, not the code, will à appear on the Department Usage List. + Be sure to keep a record of each code and name. If you misplace the record, contact your dealer.

5.S Fun Display: 1 Press MEN and (3). _ © 3:ENTRY MODE ENTER #(01-10, 4, ») 2 Press (0) and (9). 09:DEPT. CODE MODE 1=SET, 2-CLEAR 3 Press ©) to program a Department Code, or @ to clear a Department Code. 4 Programming: Enter a 2-digit number from “01” to “99” with the numeric keys. This number identifies the Department Code that you will enter in the next step.

& d 7 TT. book Page 98 Monday, January 19, 2004 1:02 PU 7 ES ds A SA 7 Department Control Clearing: Enter the 2-digit number that identifies the Department Code you want to clear. Note: It is not possible to clear the Department Code that you currently used to access the machine. It is also not possible clear a Department Code if only one code is programmed. 5 Programming: Enter a Department Code (4 digits or the number of digits set by Option Setting 27 as explained on page 111). Clearing: Enter the Department Code that you wish to clear, and go to Step 8. 6 Press (65) 9 Z Press the letter entry keys to enter a name for the Department Code. & 8 Press ER). > S us ) 9 Return to Step 4 to program (or clear) another Department Code, or sroP press ©) repeatedly to return to the date and time display. Accessing the machine When Department Control is activated, you must enter your Department Code before using the machine. + If you do not begin the operation within one minute after entering the code, the machine will return to controlled access mode. Note: You do not need to enter a Department Code to receive faxes manually (by picking up an extension phone connected to the same line and pressing EF) on the fax machine). Le) PS SA LA

& d 9 TT. book Page 99 Monday, January 19, 2004 1:02 PU 7 ES ds A SA 7 Blocking Reception of Unwanted Fax- Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax) to ON as explained on page 109, and then enter the fax numbers from which you do not want to receive faxes as explained below. + Up to 50 numbers can be entered in the Anti Junk Number List. + To clear a number from the Anti Junk Number List, you need to know the 2- digit number that identifies it. If you have forgotten this number, print out the Anti Junk Number List as explained on page 113. Display: 1 press ME, G), G o 08:STORE JUNK FAX # 1=SET, 2-CLEAR NZ 2 Press (1) to enter anumberinthe Anti | 1:JUNK FAX # SET Junk Number List. ENTER # (01-50) 9 (Press (2) to clear a number from the gs list.) 20

etre 3 Entering: Enter a 2-digit number from “01” to “50” with the numeric keys. This number identifies the fax number that you will enter in the next step. Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 5. 4 Enter the fax number. 6 Return to Step 3 to enter (or clear) another fax number, or press © repeatedly to return to the date and time display.

; Æ É 7 a. book Page 100 Monday, January 19, 2004 1:02 PM

Telephone Billing Telephone Billing If you are on a PBX, you can have the fax machine send a code to the PBX that identifies the sender for billing purposes each time a fax is sent. Telephone billing is possible in two ways: using Department Control and by direct billing code entry. Using Department Control If you are using the Department Control function, you can use Department Codes for telephone billing. In this case, the fax machine will automatically send the Department Code that a department member enters to access the fax machine to the PBX. The PBX can then use the Department Code to bill the call to that department. To use Department Control for telephone billing, program a Department Code for each group that will use the fax machine (see Department Control on page 97), and then have your dealer activate Department Control. After this, set Option Setting 26 (Telephone Billing Code) to ON as explained on page 110. Direct billing code entry

If you don't want to use Department Control for telephone billing, you can have users enter an assigned billing code (any number up 9 digits long) each time they use the fax machine. The fax machine will automatically send this code to the PBX for billing purposes. To use this function, have your dealer activate the function and then set Option Setting 26 (Telephone Billing Code) to ON as explained on page 110. Note: The billing code should be assigned by your PBX administrator. Billing codes are not programmed into the fax machine. Users should enter their billing code as follows when performing an operation on the fax machine. The code need only be entered when calling outside of the PBX.

m |A d æ 8 nook Page 101 Monday, January 19, 2004 1:02 PU 7 ES A A SA LA Telephone Billing Î Load the document (s). e If you are using Normal Dialing, press oi or pick up an extension phone connected to the same line. e+ SEND READY will appear in the display. 2 Enter your number to access an outside line (max. of 3 digits). 3 Flip down the Rapid Key overlay and press (_ Space ), enter the billing code (max. of 9 digits), and then press (_Space ) again. e Note: The code will appear as asterisks in the display and will not appear in the Activity List or Transaction Report. c T 4 Press " - to adjust the resolution and contrast if desired.

5.S Fun 5 Dial the other party by the desired method and transmit the document.

7 all. book Page 102 Monday, January 19, 2004 1:02 PM SA Distinctive Ring

Distinctive Ring Important: + To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. + Your fax machine may not be compatible with some distinctive ring services. Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line. The second number rings differently from your normal number. If you subscribe to a distinctive ring service, you can set the fax machine to automatically answer when your second number is called. This allows you to use the second number as an exclusive fax number. To have your fax automatically answer when your second number is called, follow the steps below: _ Display: N À Press MENU and (4). k _ © 4:OPTIONAL SETTING & ENTER #(01-38, «, ») 2 Press (2) and (8). 28: DISTINCTIVE RING @) ® ENTER # (1-5) (5) 3 Press a number from to ©) to select the ring pattern below that matches your second number's ring pattern. Or, press @) to have your fax automatically answer your normal telephone number. Press ©] to turn off the distinctive ring function. In the U.S.A.: G) RING PATTERN 1 Two short rings @ RING PATTERN 2 One short, one long, and one short ring () RING PATTERN 3 Tino short rings and one long ring (4) STANDARD RING Your standard (normal) ring pattern (6) OFF SETTING Turn distinctive ring off Le) PS SA LA

7 PS 9 TT book Page 103 Monday, January 19, 2004 1:02 PU 7 ds A SA 7 Distinctive Ring In Canada: @ RING PATTERN 1 Two short rings @) RING PATTERN 2 One short, one long, and one short ring ©) RING PATTERN 3 Two short rings and one long ring @) RING PATTERN 4 Three very short rings @) RING PATTERN 5 Two very short rings @) STANDARD RING Your standard (normal) ring pattern Q) OFF SETTING Turn distinctive ring off 4 Press © repeatedly to return to the date and time display.

The optional settings allow you to customize the fax machine to better suit your needs. An initial setting has been made for each optional setting at the factory. To change a setting, follow the steps below to access it, and then change the setting as explained in the list that follows. Display: 1 Press eu, and (4). EE 4:OPTIONAL SETTING ENTER #(01-38, «, ») 2 Press the numeric keys to enterthe 2- EXample: Option Setting 01 number (“01” to “38”) of the selected nal setting that you wish to 01: DEFAULT FAX RES. change. _ ENTER # (1-3) (1) Example: Optional Setting 01 @) ©) 7 FN ù oR T Press d or Q to scroll through the optional settings. When the desired . a [Snan optional setting appears, press ER). 3 Enter a selection for the optional setting by pressing the numeric keys. See the list that follows for an explanation of each of the optional settings. 4 After entering a selection, the subsequent optional setting will appear in the display. To return to the date and time display, press © twice. Le) PS SA LA

je AS A É KP7 all:book Page 105 Monday, January 19, 2004 1:02 PM N 41 A A SA 7 Optional Settings Optional Settings Setting 01: DEFAULT FAX RESOLUTION This option sets the default resolution (the resolution used if a setting is not IoN - selected with ss ) for transmitting documents. Press (1) for STANDARD, (2) for FINE, or (8) for SUPER-FINE. + Initial setting: 1 Setting 02: NUMBER OF RINGS AUTO RECEPTION This sets the number of rings the fax machine waits before answering an incoming call in AUTO receive mode. Enter a number from (O] to @ (if @) is entered, the fax machine will answer without ringing). + Initial setting: 1 Setting 03: NUMBER OF RINGS MANUAL RECEPTION You can also have the fax machine automatically answer a call after a certain number of rings in MANUAL reception mode. To turn on this function, enter >: the desired number of rings (any number from ©] to @)). To turn off the a > function, enter @). + Initial setting: O (off) Setting 04: AUTO LISTING Press @ (YES) to have the fax machine automatically print an Activity Report once every 30 send/receive operations. (The report can still be printed on demand at any time.) Press (2) (NO) to turn the function off. 5 8 + Initial setting: 2 CH

1 A AN É PTT book Page 106 Monday, January 19, 2004 1:02 PM 7

Optional Settings Setting 05: TRANSACTION REPORT PRINT SELECTION This sets the condition for printing out a Transaction Report. Enter a number from (1) to (5) as follows: @ (ERROR/TIMER A report will be printed after an error, timer MEMORY): operation, or memory operation @ (SEND ONLY) A report will be printed only after a transmission © (ALWAYS PRINTS) A report will be printed after each transmission, reception, or error © (NEVER PRINTS) A report will never be printed. © (ERROR ONLY) A report will be printed only after an error occurs + Initial setting: 5 & Setting 06: RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from @) @) to o @. + Initial setting: 02 Setting 07: RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy. Enter (0) (1) for 1 minute, (0) (2) for 2 minutes, etc., up to a maximum of 15 minutes. + Initial setting: 05 Setting 08: SECURITY SELECTION Press ©) (ON) to turn polling security on, or @ (OFF) to turn it off. + Initial setting: 1 e 106

; 7 7 É 7 IT ook Page 107 Monday, January 19, 2004 1:02 PM 7 ÿ L < 7 Optional Settings Setting 09: ERROR CORRECTION MODE (ECM) Press O) (YES) to have any distortions in a transmission due to noise on the telephone line corrected before print-out at the receiving end. This is only effective when the other machine has ECM as well. Press @ (NO) to turn the function off. Note: If the transmission or reception is taking place in Super G3 mode, ECM Will operate regardiess of the ECM setting. + Initial setting: 1 Setting 10: AUTO COVER SHEET Press o (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press @ (NO) to turn the function off. + Initial setting: 2 Note: In North America, Setting 11 is not used. A Setting 12: COPY SCANNING Z This setting is used to reduce copies slightly before printing to ensure that 7 data on the edges are not cut off. Press o (AUTO) for automatic reduction, or @ (100%) for no reduction. + Initial setting: 2 Setting 13: COPY CUT-OFF This setting determines how the fax machine will copy documents that are longer than the printing paper. Press o (CONTINUE) to have the remainder of the document printed on a second page, or @ (CUT-OFF) to cut off (not print) the remainder.

+ Initial setting: 2 Setting 14: RECEIVE REDUCE This setting is used to reduce received documents slightly before printing to ensure that data on the edges are not cut off. Press ©] (AUTO) for automatic reduction, or @ (100%) for no reduction. + Initial setting: 1

m | D B-rux pase 108 Monday, Jemuary 19, 2004 1:02 bu

Setting 15: IMAGE MEMORY PRINT Press o (YES) to include a copy of the first page of the transmitted document on the Transaction Report. Press @ (NO) to turn the function off. This setting is only effective when transmitting from memory. + Initial setting: 1 Setting 16: CASSETTE SELECTION Press ©) (AUTO SELECTION) if you want the fax machine to automatically select the printing paper source (tray or cassette) according to the size of each page received or copied. (If a document consists of multiple pages of different sizes, each page will be printed on the paper that best matches its size.) Press @ (AUTO SELECTION 2) if you want the fax machine to automatically select the printing paper source (tray or cassette) according to the size of the first page of the document received or copied. (If the document consists of multiple pages of different sizes, all pages will be printed on the same size of paper based on the size of the first page.) Press @ (MANUAL SELECTION) if you want to set a fixed order of priority for the paper sources. When the 1ST PRIORITY setting appears, press ©] to have paper always drawn from the tray regardless of the size of the received or copied document, or @ to have paper always drawn from the cassette. When the 2ND PRIORITY setting appears, press o to have paper drawn from the other source in the event that the “st priority” source runs out of paper, or @ (NONE) to have the incoming fax received to memory. Note: This setting will only appear if your dealer has installed the paper cassette option and Option Setting 31 (Seperate Mode) is turned off. + Initial setting: 1 Setting 17: RETRANSMISSION TIMES This sets the number of times the fax will reattempt a memory transmission which has been interrupted by a line error or power failure. Enter any 2-digit number from (0) (1) to (4) (&), or enter (0) (©) to turn off the function. + Initial setting: 10

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Optional Settings Setting 18: RETRANSMISSION INTERVAL You can select the number of minutes the fax waits between each memory retransmission attempt. Enter (O]) o for 1 minute, O] @ for 2 minutes, etc., up to a maximum of 15 minutes. |f you do not want the fax to wait between attempts, enter (O] (@). + Initial setting: 02 Setting 19: POWER SAVE MODE To conserve power, you can have the laser printer heater in your fax machine turn off when not in use. When this is done, the heater will turn on automatically when you receive a document (there will be a slight delay before printing while the heater warms up) and turn off when printing is completed. Press ©) to turn on Power Save mode, or @ to turn it off. + Initial setting: 1 Setting 20: ANTI-JUNK FAX Press to block reception from fax numbers entered in the Anti Junk Fax List. Press @ to allow reception from all numbers. + Initial setting: 2 Setting 21: ALARM VOLUME This sets the volume of the beep sound that alerts you to error conditions and informs you that operations have been completed. Press ©) for HIGH, @ for LOW, or (8) for OFF. + Initial setting: 2 Setting 22: DIAL MODE This sets the dial mode. Press o if you are on a touch-tone line, or @ if you are on a pulse dial (rotary) line.

+ Initial setting: 1

Setting 23: QUICK ON-LINE When you transmit a multi-page document, this setting determines whether the fax machine will dial the receiving party and begin transmitting while scanning is still in progress, or wait until all pages have been scanned before dialing. Press ©) to have the fax machine dial and begin transmission while scanning is still in progress, or @ to have the fax machine wait until all pages have been scanned. + Initial setting: 1 Setting 24: MULTI TTI If you are using Department Control, you can press ©] to have the department name (the name associated with the department code entered by an operator to access the fax) appear at the top of each transmitted document. This will appear in place of the name entered in Entering Your Name and Fax Number in Chapter 1. Press @ to turn Multi TTI off (the sender's name entered in Chapter 1 will appear). + Initial setting: 2 Setting 25: BEEP LENGTH This sets the duration of the beep that signals the end of transmission, reception, or copying. Press ©] for 3 seconds, @ for 1 second, or ©] for no beep. + Initial setting: 1 Setting 26: TELEPHONE BILLING CODE This setting allows you to use Department Codes or direct billing codes for telephone billing on a PBX. (Your dealer must first activate Department Control or direct billing code entry.) Press ©) to turn telephone billing on, or €) to turn it off. + Initial setting: 2 If you pressed OX the BILLING CODE DIAL selection will subsequently appear. Press o if your PBX must receive the billing code before dialing a telephone number, or @ if it must receive the billing code after dialling a telephone number. (Refer to your PBX manual or consult your PBX adminstrator for this information.)

q A É 9 TT book Page 111 Monday, January 19, 2004 1:02 PU

Optional Settings Note: If you select AFTER for the BILLING CODE DIAL selection, you must press Loi after dialing if you use Le Setting 27: DEPARTMENT CODE DIGITS Use this setting if you are using Telephone Billing and need to change the number of digits of Department Codes to accord with your PBX's telephone billing system. Enter any number from ©] to @). + Initial setting: 4 Setting 28: DISTINCTIVE RING This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service. Enter a number from (1) to (5) (G) to(?) in Canada) to select a pattern. See page 102 for more details. + Initial setting: 5 Setting 29: VERIFICATION STAMP Press ©) if you want the fax machine to stamp each original document page as it is scanned. After scanning, you can check to see if all pages have been stamped to verify that no double feeds occurred. Press @ to turn the function off. Note: To use this function, your dealer must install the Verification Stamp option. + Initial setting: 2 Setting 30: COPY RESOLUTION Use this setting to select the default copying resolution (the resolution used for copying if a setting is not made with TT ). Press (1) for STANDARD, () for FINE, or (8) for SUPER-FINE. + Initial setting: 2

Setting 31: SEPARATE MODE lf desired, you can have the fax draw a sheet of paper from one of the paper sources after each fax reception. By loading colored (or large) paper in that source, each colored sheet drawn will act as a separator that makes it easy to distinguish where one multi-page document ends and another begins. A Transaction Report printed after a reception will also be printed from that paper source to act as a separator sheet. To turn on this function, press @ and then select the paper source for the separator paper by pressing (1) for the paper tray or @ for the paper cassette. After turning on the function, be sure to load appropriate paper in the selected paper source. To turn off Seperate mode, press @. (Note that the function will turn off automatically if the selected paper source runs out of paper.) Note: This setting is only available if your dealer has installed the paper cassette option. + Initial setting: 2 Note: |f you turn off the Separate Mode setting, Option Setting 16 will subsequently appear in the display to allow you make an appropriate setting for cassette selection. If you don't make a selection, 1: AUTO SELECTION will be automatically selected. Note: Settings 32 and 33 are not used. Setting 34: LANGUAGE SELECT This setting is used to select the language that appears in the display. Press ©) to select English or @ to select French. + Initial setting: 1 Note: Settings 35 through 37 are not used. Setting 38: PRINT HOLD Press o (YES) to turn on the Print Hold function (see page 95). (Note: A Print Hold code must be programmed before YES can be selected.) To turn off the Print Hold function, press @ (NO), enter the 4-digit Print Hold code, and press ES). (Note: NO cannot be selected if a received fax is being held in memory by the Print Hold function. First print the fax and then turn off Print Hold.) + Initial setting: 2 (NO)

7 all. book Page 113 Monday, January 19, 2004 1:02 PM N 41

7. Printing Lists and Reports

You can print lists showing settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print a list, follow the steps below. _ Display: 1 Press [ME and (2). og 2:LISTING MODE ENTER #(01-11, 4, ») 2 Press the numeric keys to enter the 2-digit number (“01” to “11”) of the list you want to print. Example: Activity Report (0) @

à Press d or b) to scroll through the lists. When the desired list (Sam appears, press EF) 9 Activity Report (List 01) This report shows information on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is divided into two parts: the SEND REPORT, which shows information on transmissions, and the RECEIVE REPORT, which shows information on receptions. + lf Option Setting 4 (Auto Listing) is set to YES, a report will be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.) Lists

+ All information is erased after a report is printed out. If automatic print-out is turned off and the report is not printed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

; A É ] 7 prvr. fm Page 114 Monday, January 19, 2004 1:18 PM Printing Lists and Reports BRPNENONEENNPRE EEE OENENEPEEE DOC OPEN EN EEEEEEEEEEEEL PER EEOEEEENER EEE EPEREREERERER 1 PO 3 : SEND REPORT 1 : —— MAt-25-2004 TUE 08:18 PA 1 1 FOR: _ John Doe Corp. 201 556 1234 4 A4 DATE START RECELVER TH TIME PAGES TYPE NOTE ER: X OL HAY-21 08:23 PH AL mi D FAT P.FAIL CE: ; TOTAL: wo H É GRAND TOTAL TIME: œ PRES 0 À RRDRREEEEEEEEEE ECOLE ODEEETE LENCO ECO EECEREEELEEE ECRIRE Explanation of headings SENDER/ The name or fax number of the other machine involved in the RECEIVER transaction. START The time at which transmission/reception started. TX/RX TIME Total time taken for transmission/reception. PAGES Number of pages transmitted/received. TYPE CONF. TX - A confidential operation was performed. (T) - A timer operation was performed. (D) - The document was sent directly from the feeder, not from memory. NOTE (One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful, and if not, the reason for the failure.) OK - Transmission/reception was successful. P.FAIL - À power failure prevented the transaction. JAM - The printing paper or document jammed, preventing the transaction. BUSY - The fax was not sent because the line was busy. COM.E-0 to COM.E-31 - A telephone line error prevented the transaction. See Line Errorin Problems and Solutions in

je AS A É KP7 all:book Page 115 Monday, January 19, 2004 1:02 PM N 41 ES A A SA 7 Printing Lists and Reports CANCEL - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax machine does not have. CANCEL 3 - (Used for confidential transmission only) A confidential transmission was cancelled because the receiving machine does not have a confidential function, a confidential passcode is not programmed in the receiving machine, its memory is full, or it is not a Sharp model. CANCEL 4 - (Used for confidential transmission only) A confidential ransmission was cancelled because an incorrect mailbox number was entered for a fax machine with confidential mailboxes, or the other machine's memory is full. Timer List (List 02) This list shows the timer operations that are currently set. Destination List (List 03) This list shows the fax numbers that have been programmed for automatic dialing.

Passcode List (List 04) This list shows your settings for polling security, your name and fax number as programmed in the fax machine, and a sample of the header printed at the top of every page you fax (HEADER PRINT). Optional Setting List (List 05) This list shows the current status of the option settings. Program and Group List (List 06) The top part of this list shows the programs that have been entered. The bottom part shows the fax numbers that have been programmed into Group Keys. Lists

Batch Transmission List (List 07) The Batch Transmission List shows the documents that are currently stored for batch transmission.

; 7 É 7 IT book Page 116 Monday, January 19, 2004 1:02 PM Printing Lists and Reports Department Usage List (List 08) This list shows total transmission time and pages transmitted (including polling time and pages polled) for each department during the period indicated on the list. The information is only available if Department Control has been activated. + Each time you print out the report, the data is cleared and a new period begins. Confidential Reception List (List 09) This list shows which mailboxes have received confidential documents and the total number of pages received. Print this list out whenever RCVD CONF. FAX appears in the display. Anti Junk Number List (List 10) This list shows the fax numbers from which reception is not allowed. 7S Personal Book List (List 11) This list shows the personal books that have been created.

; 7 7 É 7 IT ook Page 117 Monday, January 19, 2004 1:02 PM 7 ÿ L < 7 Printing Lists and Reports Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The fax machine is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions. See Option Setting 5 (Print Selection) in Chapter 6. + If you wish to have the Transaction Report printed after a particular fax transmission, press (7) (flip up the Rapid Key overlay if it is down) before performing the steps of the transmission. (To cancel printing of the stop Transaction Report, press © ) + The same headings appear in the Transaction Report as in the Activity Report. See Activity Report in this chapter for an explanation of the headings. + The first page of the document will also appear below the report if the document was sent from memory. |f confidentiality is required, you can prevent printing of the first page of the document by setting Option Setting 7 15 (Image Memory Print) to NO. Lists

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Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies. 1 Open the operation panel. + Squeeze the release marked PANEL RELEASE and pull up. 2 Wipe the scanning glass, white backplate, and rollers with a soft cloth. e Make sure that all dirt and stains (such as correcting fluid) are removed, as fs) dirt will cause vertical lines on transmitted images and copies. (If necessary, wipe with denatured alcohol.) White Rollers backplate d Scanning glass The Housing Wipe the external parts and surface of the machine with a dry cloth. Caution! Do not use benzene or thinner. These solvents may damage or discolor the machine.

KIT. book Page 119 Monday, January 19, 2004 1:02 PU Replacing the Verification Stamp Replacing the Verification Stamp If you are using the Verification Stamp function, you will need to replace the ink cartridge in the stamp unit when it runs out of ink (when the stamped mark on original documents becomes faint). À new ink cartridge can be obtained from your dealer. Î Remove the ADF exit tray. 2 Press down onthe protruding tab of the green ink cartridge and pull the PSN cartridge out with your fingers. 3 Insert the new ink cartridge into the machine (make sure that the tab is facing out). 4 Replace the ADF exit tray.

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Problems and Solutions Line error Problem Solution LINE ERROR appears in | Try the transaction again. If the error persists, check the display, and/or a the following: transaction report is printed out with COM. E- | + Check the hookup. The cord from the TEL. LINE and a number from 0 to 31 | jack to the wall jack should be no longer than six in the NOTE column. feet. + Make sure there are no modem devices sharing the same telephone line. + Check with the other party to make sure their fax machine is functioning properly. à + Have your telephone line checked for line noise. + Try connecting the fax machine to a different telephone line. + lfthe problem still occurs, your fax machine may need service.

de, | PS É KP7 all:book Page 121 Monday, January 19, 2004 1:02 PM SA ds A SA 7 Problems and Solutions Dialing and transmission problems Problem Solution Make sure the power cord is properly plugged into a power outlet. Dialing is not possible. Make sure that the telephone line is properly connected to both the TEL. LINE jack and the wall jack. Make sure that the fax machine is set to the correct dialing mode for your telephone line. See Option Setting 22 in Chapter 6. The power is on, but no Make sure that the receiving machine has paper. transmission takes place. Make sure that the telephone line cord is plugged into the TEL. LINE jack, and not the TEL. SET jack. If the receiving machine is in manual mode with no attendant, reception will not be possible.

If the receiving machine is not a Sharp model, make sure it is G3 compatible. Check the display for error messages. Press the SPEAKER key and check for a dial tone. Nothing is printed at the + Make sure that the document for transmission is receiving end. placed face down in the feeder. A distorted image is If ECM mode (Option Setting 9) is turned off, noise received at the other end. on the telephone line may cause distortion. Try sending the document again. Make a copy of the document on your fax machine. Ifthe copy is also distorted, your fax machine may need service.

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Problems and Solutions Reception and copying problems Problem Solution The fax machine doesn't receive documents automatically. Make sure that the reception mode is set to AUTO. If you subscribe to a distinctive ring service, make sure that the Distinctive Ring function is set to the correct ring pattern. If you do not subscribe to a distinctive ring service, make sure that Distinctive Ring is set to OFF SETTING. (See Distinctive Ring in Chapter 5.) The received document is faint. Ask the other party to send higher contrast documents. If the contrast is still too low, your fax machine may need service. Make a copy or print a report to check your machine's printing ability. The toner cartridge may need replacement. The printed image appears dirty and/or the paper jams frequently. Have a service technician clean the print compartment. The power is on, but no reception takes place. Make sure that the wall jack is connected to the TEL. LINE jack, and not the TEL. SET jack. Received images are distorted. If ECM mode (Option Setting 9) is turned off, noise on the telephone line may cause distortion. Have the other party try sending the document again. If the other machine has ECM mode, make sure this feature is turned on in both fax machines (see Option Setting 9). Make a copy or print a report on your fax machine. If the copy or report is also distorted, your fax machine may need service. The drum cartridge may be damaged. Try a new drum cartridge. The fusing unit and transfer roller may need to be replaced during the life of the machine if print quality begins to deteriorate. This must be done by a service technician.

de, | É V7 alT-book Page 123 Monday, January 19, 2004 1:02 PU Problems and Solutions The quality of copies is poor and/or black lines appear. Any dirt or material on the scanning glass will cause lines to appear on copies and transmitted faxes. Clean the scanning glass as explained in

Dots appear at regular intervals on received documents and copies. The drum cartridge may be damaged. Replace the drum cartridge. The printing paper comes out blank when you try to receive a document. Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine. General problems Problem Solution Nothing appears in the display. Make sure the power cord is properly plugged into a power outlet and the power switch is turned on. Connect another electrical appliance to the outlet to see if it has power. The machine does not respond when you press any of its keys. If a beep sound is not made when you press the keys, turn off the power switch and then turn it on again several seconds later. Automatic document feeding does not work for transmission or copying. Check the size and weight of the document (see Transmittable Documents in Chapter 2). No reception occurs when polling is attempted. Make sure you have not run out of paper. Make sure the transmitting machine is in automatic reception mode. If the transmitting machine has polling security, make sure that your fax number has been entered both in your machine and in the transmitting machine.

q A É 9 TT book Page 124 Monday, January 19, 2004 1:02 PM

Messages and Signals Messages and Signals Display messages CHECK CASSETTE This indicates that the cassette is not installed properly. CONF. REFUSED A confidential transmission has been denied because you entered an incorrect mailbox number for a machine with mailboxes.

Confidential reception was cancelled because the mailbox number specified by the transmitting machine is not programmed in your fax machine.

The print compartment cover is open or the drum cartridge has not been installed. Close the cover or install the drum cartridge.

The drum cartridge must be replaced soon (this message appears when approximately 1000 pages can still be printed).

A fax has been received in memory because the toner cartridge needs replacement, you have run out of printing paper, or the paper is jammed. The fax will automatically print out when the problem is fixed. LINE ERROR Transmission or reception was not successful. Press STOP to clear the message and then try again. If the error persists, see Line Error in Problems and Solutions in this chapter.

An internal memory error occurred. You may need to resend one or more pages of the document being transmitted when the error occurred.

The memory is full and the transmission has been canceled (this message appears when Option Setting 23, Quick On-line, is set to NO). Press the STOP key to clear the message . MENU MODE The MENU key has been pressed. e 124

de, | É KIT. book Page 125 Monday, January 19, 2004 1:02 PU Messages and Signals

Confidential transmission was cancelled because the receiving machine does not have a confidential function, a confidential passcode is not programmeld in it, its memory is full, or it is not a Sharp model. NO PAPER This message will be followed by one of the paper sources in parentheses, and informs you that the paper source is out of paper. If no paper source is indicated, both paper sources are out of paper.

The SPEAKER key has been pressed and the fax machine is waiting for you to dial.

The received document tray is not attached. Attach it as explained in Connections in Chapter 1 (the tray must be attached for the fax machine to operate properly.) PAPER JAM The printing paper is jammed. See the following section, Clearing Paper Jams.

A confidential fax has been received in memory. Print the fax as explained in Confidential Operations in Chapter 5. REMOVE ORIGINAL(S) The original document is jammed. See the following section, Clearing Paper Jams. SIZE ERROR This message will be followed by one of the paper sources in parentheses, and informs you that the paper loaded in that source is not all the same size. REPLACE TONER The toner cartridge must be replaced.

WAITING<MEMORY FULL>

The memory has become full and scanning has stopped during scanning of a multi-page document. Scanning will automatically resume when sufficient memory becomes free (for example, after several pages are transmitted).

q A É 9 TT. book Page 126 Monday, January 19, 2004 1:02 PM Messages and Signals Audible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. intermittent tone 5 seconds Indicates incomplete transmission, (3 beeps) (1 second on, 1 reception, or copying. second off) Rapid intermittent tone 35 seconds (0.7 seconds on,

Indicates that an extension phone connected to the fax is off hook.

& d 9 TT book Page 127 Monday, January 19, 2004 1:02 PM 7 ES ds A SA 7 Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn't feed properly during transmission or copying,

or REMOVE ORIGINAL(S) appears in the display, first try pressing () If the document doesn't feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel. e Squeeze the release marked PANEL RELEASE and pull up. Le PS S ® 2 Remove the document. 3 Close the operation panel, making sure it clicks into place. Le) PS SA LA

; PS 7 É 7 a. book Page 128 Monday, January 19, 2004 1:02 PM LA ES ÿ L < 7 Clearing Paper Jams Clearing jammed printing paper If the printing paper jams, PAPER JAM will appear in the display. Follow the steps below to clear the jam. À Press the green release and open the print compartment cover. ° Caution! The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment. 2 Remove the toner cartridge and place it on a sheet of paper. 3 Remove the drum cartridge. Æ Remove the jammed paper. e Make sure no torn pieces of paper remain in the print compartment and rollers.

An AN TT book Page 129 Monday, January 19, 2004 1:02 PM NA < 7 Clearing Paper Jams

shooting 5 Replace the drum cartridge. e Make sure the drum cartridge is inserted in as far as it will go. 6 Replace the toner cartridge and then close the print compartment cover. Zi you have a paper cassette and the display still indicates that paper is jammed, pull out the cassette and remove the jammed paper. 8 Replace the paper cassette. P" 129 .

; A É ] 9 TT. book Page 130 Monday, January 19, 2004 1:02 PU FCC Regulatory Information FCC Regulatory Information

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company. À plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. À compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. This equipment connects to the telephone network through a standard USOC RJ-11C network interface jack. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may resült in the devices not ringing in response to an incoming cal. In most but not all areas, the sum of RENS should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENS, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (2.9. 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isnt practical he telephone company wi not thé customer ag soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment, or for repair or warranty information, please contact your authorized Sharp dealer. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. This equipment may not be used on coin service provided by the telephone company. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If your home has specially wired alarm equipment connected to the telephone line, ensure that the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. When programming and/or making test calls to emergency numbers: + Remain on the line and briefly explain to the dispatcher the reason for the call. + Periorm such activities in the off-peak hours, such as early morning or late evening.

q A 7 a. book Page 131 Monday, January 19, 2004 1:02 PM SHARP Date Revised :July. 22, 2002 Date Issued :May, 28, 1998 MATERIAL SAFETY DATA SHEET (1/3) MSDS No, B-1020

Section 1. Product and Company Identification

Product Name: Toner Cartridge of FO-44ND/FO-50ND / DUNT-455BSCZZ Supplier Identification: Sharp Corporation 22-22 Nagaike-cho, Abeno-ku, Osaka, Japan Local suppliers are listed below. Please contact the nearest supplier for additional information. (Country) {Name and Telephone Number) USA Sharp Electronics Corporation Telephone number for information: 1-800-237-4277 Emergency telephone number : 1-800-255-3924 Canada harp Electronics of Canada Lid. Telephone number for information: 905-890-2100 Emergency telephone number _: 1-800-255-3924

Section 3. Hazardous Identification

Most Important Hazards and Effects of the Products For Human Health: This toner is not classified as a human carcinogen. No symploms expected with intended use. For the Environment: No data are available on the adverse effects of this product on the environment. For others: None Specific hazards: Dust explosion (like most finely divided organic powders)

Section 4. First-Aid Measures

Symptoms of Overexposure: No symptoms expected with intended use: Routes of Entry: Eye contact, inhalation, ingestion Information Inhalation: If symptoms are experienced, remove source of contamination or move victim to fresh air and oblain medical advice. Skin Contact: Flush with gent flowing water (preferably lukewarm) and soap for 15 minutes or until particle is removed. Wirritation does occur, oblain medical advice. Eye Contact: Do no allow victim to rub eye(s). Flush with genlly flowing water (preferably lukewarm) for 15 minutes or until particle is removed. Have victim look right and lef, and, then up and down. If irrtation does occur, obtain medical attention. DO NOT attempt to manually remove anything stuck to the eye(s). Ingestion: Ifirritation or discomfort oceurs, obtain medical attention immediately. Note to Physician: None

Section 5. Fire-Fighting Measures

Suitable Extinguishing Media: CO, water spray, foam and dry chemical Exinguishing Media to Avoid: Full water jet Special Firefighting Procedures: None Fire and Explosion Hazards: … lfdispersed in air, toner, like most inely divided organic powders, may form an explosive mixture. Protection of Firefighters: Use self-contained breathing apparatus (SCBA)

Section 6. Accidental Release Measuress

Personal Precautions: None Environmental Precautions: None Methods for Cleaning Up: … Wipe off with paper or cloth. DO NOT use vacuum cleaner when a large amount is released. I like most finely divided organic powders, may create a dust explosion.

Section 7. Handling and Storage

Handling Technical Measures: None Precautions: None Safe Handling Advice: Try not to disperse the particles. Storage Technical Measures: None Storage Conditions: Keep container closed. Store in a cool and dry place. Keep out of reach of children. Incompatible Products: None 131

book Page 132 Monday, January 19, 2004 1:02 PM SHARP Date Revised :July. 22, 2002 Date Issued :May, 28, 1998 MATERIAL SAFETY DATA SHEET (2/3) MSDS No, B-1020

Section 8. Exposure Control/Personal Protection

Engineering Measures Ventilation: None required with intended use. Control Parameters(As total dust) OSHA-PEL(USA}: 15mg/m° ACGIH-TLV(USA): 10mg/mŸ DFG-MAK(GER}: 6mg/m° Worksafe-TWA(Austi.): 10mg/m° Personal Protective Equipment Personal Protective Equipment None required when used as intended in Sharp equipment. For use other than normal customer-operating procedures (such as in bulk toner processing facilities), goggles and respirators may be required. Hygiene Measures: Wash hands after handling

Section 9. Physical and Chemical Properties

Appearance Physical Stat Color: Black Odor: Explosion Properties: No data available Particle Size(pum): Density(g/em°) 1.2 (bulk density: 0.5) Boiling Point: Not applicable Solubilty in water: Negligible Melting Poini(°C) No data available Oxidizing Properties: No data available Softening Point(°C): 120 - 130 * Ignition Temperature(°C): 450 * Flash Point: Not applicable Vapor Pressure: Not applicable pH: Not applicable Parition Coefficient, n-Octanol Water: _ Not applicable

Section 10. Stability and Reactivity

Stability: Stable [X] Unstable[ ] Hazardous Reactions: Dust explosion, like most finely divided organic powders. Conditions to avoid: Electric discharge, throwing into fire. Materials to Avoid: Oxidizing materials. Hazardous Decomposition Products: CO, CO2

Section 11. Toxicological Information

Health Effects from Exposure: No symptoms expected with intended use Toxicological Data Acute Toxicity: inhalation, LC50(mgll): >0.74 (Rats,4hour exposure) * (This was the highest attainable concentration.) Ingestion(oral), LD50(mg/kg): >5000 (Rats) * Deérmal, LD50(mg/kg): >2000 (Rats) * Eye irritation: Non irritant (Rabbits) * Skin irritation: Non irritant (Rabbits) * Skin sensitizer: No data available Mutagenicity: Negative * (AMES test) {‘= Based on data for other Products with similar ingredients) Local Effects: see Chronic Toxicity or Long term Toxicity Chronic Toxicity or Long Term Toxicity: _Prolonged inhalation of excessive dust may cause lung damage. ILis attributed to “lung overloading", a generic response to excessive amounts of any dust retained in the lüngs for a prolonged interval. Use of this product, as intended, does not result in inhalation of excessive dust. In a study in rats by chronic inhalation exposure Lo a typical toner, à mil to moderate degree of lung fbrosis wes observed in 92% of rls in the high concentration 16mg/m®) exposure group, and a minimal to mild degree of fibrosis was noted in 22% of the animals in he middle(4mg/m®) exposure group. But no pulmonary change was reported in the lowest(1mg/m*) exposure group, the most relevant level to potential human exposures. Carcinogenicity IARC Monographs: Not listed NTP(USA): Not listed OSHA Regulated(USA): Not listed In 1996 the IARC reevaluated carbon black as a Group 28 carcinogen (possible human carcinogen). This valuation is given to Carbon Black for which there is inadequate human evidence, but suficient animal evidence. The latter is based upon the development of lung tumors in rats receiving chronic inhalation exposures to free carbon black at levels that induce particle overload of the lung Studies performed in animal models other than rats have not demonstrated an association between carbon black and lung tumors. Moreover, a iwo-year cancer bioassay using a typical toner preparation containing carbon black demonstrated no association between toner 132 exposure and tumor development in rats.

book Page 133 Monday, January 19, 2004 1:02 PM SHARP Date Revised :July. 22, 2002 Date Issued -May. 28, 1998 MATERIAL SAFETY DATA SHEET (3/3) MSDS No, B-1020

Section 12. Ecological Information

No data are available on the adverse effects of this material on the environment.

Section 13. Disposal Consideration

Appropriate Methods of Disposal Preparation(community provisions): Waste may be disposed or incinerated under conditions which meet all federal, state and local environmental regulations. Contaminated Packaging: Waste may be disposed or incinerated under conditions which meet all federal, state and local environmental regulations. Precautions: Do not throw the toner cartridge or toner into a n open flame. The hot toner may scatter and cause burns or other damage

Section 14. Transport Information

Special Precautions: None Information on Code and Classifications According to International Regulations UN Classification: None

Section 15. Regulatory Information

US Information Information on the label: Not required TSCA(Toxic Substances Control Act): All chemical substances in this product comply with all applicable rules or order under TSCA. SARA(Superfund Amendments and Reauthorization Act) Title Ill 302 Extreme Hazardous Substance: None 311/312 Hazard Categories: None 313 Reportable Ingredients: None California Proposition 65: This product contains no chemical substances subject to California Proposition 65. EU Information Information on the label (88/379/EEC) and 67/548/EEC) Symbol & Indication : Not required R-phrase : Not required S-phrase : Not required 76I769/EEC: All chemical substances in this product comply with all applicable rules or order under 76/769/EEC.

Section 16. Other Information

NFPA Hazard Rating: The National Fire Protection Agency(USA}: || Health: 1 Flemmabilty: 1 Reactivi: HMIS Rating: The National Paint and Coating Association(USA}: … Health: 1 Flammability: 1 Reactivity: À Recommended Uses: Toner for Electrophotographic Equipment Restrictions: This information relates only to the specific material designated as supplied by the manufacturer. This information is supplied to us by the manufacture and Sharp offers no warranties as to its accuracy and accepts no responsibilties for any typographical errors which may appear on these sheels. IL is the responsibility of the user to determine the suitability of this product for each particular use. Literature References:

ISO 11014-1 Commission Directive 91/155/EEC The Material Safety Data sheet À Practical Guide to First Aid: Canadian Centre for Occupational Heallh and Safety's publication HMIS IMPLEMENTATION MANUAL: National Paint & Coatings association IARC(1996): IARC monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol. 65, Printing Process and Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp. 149-261 H.Muhle, B.Bellmann, O.Creutzenberg, C.Dasenbrock, H.Ernst, R.Kilpper, J.C.MacKenzie, P.Morrow, U:Mohr, S.Takenaka, and R.Mermelstein(1991) Pulmonary Response to Toner upon Chronic Inhalation Exposure in Rats. Fundamental and Applied Toxicology 17, pp.280-299. Rivision Record: July / 22/2002 Addition _: Product Name FO-44ND / FO-50ND

WP AIT book Page 134 Monday, January 19, 2004 1:02 Pi SENDING FAXES Place the document (up to 50 letter-size pages) face down in the document feeder.

(Note: For Normal Dialing and Direct Keypad Dialing, you can also load the document after dialing the number.) RESOLUTION

Normal Dialing Press

3. Wait for the reception tone (if a person

answers, ask them to press their Start key). 4.Press ED. Rapid Key Dialing Press the desired Rapid Key. Speed Dialing .Press Lo and enter the desired Speed Dial number (press (5) if you entered a 1- digit number). (START Press ( ENTER )- Direct Keypad Dialing

Press a Group Key. Press Lo and enter a Speed Dial number (pres: ES) to complete entry if only one digit is entered). Enter a full number and press ED.

8. To store a Rapid Key number, press the

desired Rapid Key. : speep, To store a Speed Dial number, press and enter a number from 1 to 75 (press EE) if you entered a 1-digit number). (If clearing a number, select it as explained above and then perform Steps 7 and 9.)

4. Enter the full fax number.

6. Enter a name by pressing the letter keys.

7.Press ED. 8.Press ©) if this is a Chain Dial number. Press @ if this is a regular number. SToP .

9. Press ©) repeatedly to exit.

PT AIT book Page 136 Monday, January 19, 2004 1:02 PU

; Æ É 7 a. book Page 137 Monday, January 19, 2004 1:02 PM

Activity Report, 113 Auto Listing, 105 Alarm volume, 109 Anti Junk Fax, 99, 109 Anti Junk Number List, 116 Audible signals, 126 Auto Cover Sheet, 107 Auto reception mode, 58 Auto-dial numbers, programming, 36 Batch page numbering, 57 Batch transmission, 83-84 Batch Transmission List, 115 Beep length, 110 Broadcasting, 63-64

Canceling a fax, 47, 48 Cassette Selection, 108 Chain Dialing, 39, 46 Confidential operations, 67-70 Confidential Reception List, 116 Contrast, 34 Copies, making, 61 Copy Cut-off, 107 Copy resolution, 111 Copying Scanning, 107 Cover Sheet, 55 Auto Cover Sheet, 107

Date, setting, 26 Daylight Saving Time, 27 Department Code Digits, 111 Department Control, 97-98 Department Usage List, 116 Destination List, 115 Dial mode, 109 Dialing Chain, 39, 46 Direct Keypad, 44 Normal, 35 Rapid Key, 42 Speed, 43 Direct Keypad Dialing, 44 Distinctive ring, 102 Document feeder, 32 Document guides, 32 Document restrictions, 31 Document sizes, 30 Document, maximum scanning area, 31 Drum cartridge Installing and replacing, 17-20 Duplex Scanning, 94

Fine Resolution Priority, 105

Halftone setting, 33 Housing, cleaning, 118 Image Memory Print, 108

Language, selecting, 112 Letters, entering, 25 Line error, 120 Loading the document, 32

; PS 7 É ] 7 IT. book Page 138 Monday, January 19, 2004 1:02 PM K®7

Normal Dialing, 35 Number of rings in AUTO reception, 105 Number of rings in manual reception, 105 [e) Optional Setting List, 115

Page numbering, batch, 57 Paper jams, clearing, 127-129 Paper, loading, 21 Passcode List, 115 Pauses in automatic dialing, 37 Personal Book List, 116 Personal books, 50-54 Polling, 71-76 Security Selection, 106 Power Save mode, 109 Print Hold, 95, 112 Program and Group List, 115 Programs, 85-93

TEL. LINE jack, 14 TEL. SET jack, 14 Telephone billing, 100 Telephone Billing Code, 110 Telephone line cord, 14 Telephone, connecting, 14 Time, setting, 26 Timer, 77 Timer List, 115 Toner cartridge Installing and replacing, 17-20 Toner cartridge indicator, 20 Transaction Report, 117 Print Selection, 106

Verification Stamp, 16, 111 Replacing, 119

m | & & 7 all. book Page 140 Monday, January 19, 2004 1:02 PM 4 \ À NA SA As FN N SZ ss AN SA 7

7 aTT. book Page 137 Monday, January 19, 2004 1:02 PM NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER ABOUT THE WARRANTY THAT YOUR SELLING DEALER EXTENDS TO YOU. In order to assure you, the end-user, of warranty protection, Sharp extends a limited warranty to each of its authorized dealers and, in turn, requires each of its authorized dealers to extend its own warranty to you on terms that are no less favorable than those given to the dealer by Sharp. You should be aware, however, that Sharp does not itself extend any warranties, either express or implied, directly to you, the end-user, and no one is authorized to make any representations or warranties on behalf of Sharp. Specifically, SHARP DOES NOT EXTEND TO YOU, THE END-USER, ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR USE OR FITNESS FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH

THE HARDWARE, SOFTWARE OR FIRMWARE EMBODIED

IN, OR USED IN CONJUNCTION WITH THIS PRODUCT. Sharp is not responsible for any damages or loss, either direct, incidental or consequential, which you, the end-user, may experience as a result of your purchase or use of the hardware, software or firmware embodied in or used in conjunction with this Product. Your sole remedy, in the event that you encounter any difficulties with the Product, is against the authorized dealer from which you purchased the Product.In the event that this authorized dealer does not honor its warranty commitments, please contact the Vice President, Sharp Electronics Corporation, Sharp Plaza, Mahwah, NJ 07430-1163 or Sharp Electronics of Canada Litd., 335 Britannia Road East, Mississauga, Ontario L4Z 1W9, so that Sharp can try to help assure complete satisfaction of all the warranty rights to which you are entitled from the authorized dealer.

7 aTT. book Page 1 Monday, January 19, 2004 1:02 PM SHARP

Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit.Space is also provided for other relevant information. Model Number FO-4400 Serial Number Date of Purchase Place of Purchase