WorkCentre 7346V AZ - Printer XEROX - Free user manual and instructions

USER MANUAL WorkCentre 7346V AZ XEROX

WorkCentre 7300 Series

701P47996NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and

RED means machine needs attention. Depending on the configuration of the

machine, some User Interface screens may vary.

Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server

are either trademarks or registered trademarks of Microsoft Corporation in the United

States and/or other countries.

Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in

the United States and other countries.

Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of

Adobe Systems Incorporated.

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HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard

All product/brand names are trademarks or registered trademarks of the respective

The data saved in the hard disk of the machine may be lost if there is any problem in

the hard disk. Xerox is not responsible for any direct and indirect damages arising from

or caused by such data loss.Xerox is not responsible for any breakdown of machines

due to infection of computer virus or computer hacking.

Important(1) This manual is copyrighted with all rights reserved. Under the copyright

laws, this manual may not be copied or modified in whole or part, without the written

consent of the publisher.(2) Parts of this manual are subject to change without prior

notice.(3) We welcome any comments on ambiguities, errors, omissions, or missing

pages.(4) Never attempt any procedure on the machine that is not specifi cally

described in this manual. Unauthorised operation can cause faults or accidents.

Xerox is not liable for any problems resulting from unauthorised operation of the

An export of this product is strictly controlled in accordance with Laws concerning

Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of

Xerox and Ethernet are registered trademarks.WorkCentre 7300 Series

The touch screen allows you to select all the available programming features. It

also displays fault clearance procedures and general machine information.

Displays the job features on the touch screen.

Displays job progress information on the touch screen.

Machine Status Button

Displays the current status of the machine on the touch screen.

Enters a pause in a telephone number when transmitting a fax.

Changes text to an alternative language (when available).

Indicates the dialing character or designates a group dial number.

Temporarily stops the current copy job to allow a priority job to be run.

Deletes numeric values or the last digit entered.

Provides password protected access to the Tools used to adjust the defaults

Temporarily stops the current job. Follow the message to cancel or resume

current pathway. If pressed twice, resets all the features to their machine

Quick Use GuideTray Settings

There are 3 standard paper trays and 2 optional paper trays,

designed to use a variety of paper and other media. The bypass tray

and trays 1 and 2 are fully adjustable trays and can hold a variety of

paper sizes. Trays 3 and 4 are high capacity feeders holding 8.5" x

11" or A4 paper sizes only.

When a paper tray is opened, your machine assumes that more paper

is to be loaded. Depending on the machine setup, the touch screen

displays a pop-up window, giving the option to change the paper and

its attributes, or load more of the same paper.

Before loading paper into the paper trays, fan the edges. This

procedure separates any sheets of paper that are stuck together and

reduces the possibility of paper jams.

The tray information screen will be displayed on the touch screen. If

the tray information is correct select the Confirm button. Alternatively

change the paper size or paper type by selecting the Change

Settings button on the touch screen.

That completes the procedure for loading the paper tray.

The Booklet creation feature is switched on from a button

on the Output Format tab.

When Booklet creation is switched on, you need to tell the

machine that your originals are 1-sided or 2-sided. When

you have made your selection you must select Save so

that you can program any other features you may require

from the control panel.

Switch on Booklet creation by selecting the Output

Format tab, the Booklet Creation button and the On

The Booklet Creation feature enables the production of

booklets or multi-page copies from 1 or 2-sided originals.

The machine will scan your originals and automatically

reduce and arrange the images in the correct sequence on

your selected copy paper so that a booklet is created when

the copy set is folded in half. Page LayoutPosterOff Off Copy

There are 2 simple rules that must be followed when making

First select the tray that contains the paper you want to use.

Always load your documents with the long edge to the left.

Quick Use GuideID Card Copying

Whether needing to copy insurance cards, a driver's license, or

any other form of identification, the ID Card Copying feature

offers a simple and efficient way to save time.

Information on both sides of the ID Card can be copied onto

one side of one sheet of paper, without the need to reload the

paper into the paper or bypass tray.

WorkCentre 7300 Series

Pressing the Clear All (AC) button once will cancel any

previous screen programming selections.

Select the All Services icon, then select the Copy icon.

Scan to PC Scan to Mailbox

The ID Card Copying option is accessed from a button on the

Access the ID Card Copying feature by selecting the

Follow the instructions below to complete the ID Card Copy

Lift the Document Feeder and place the ID Card on the top

left corner of the document glass. Gently lower the Document

Use the number keypad to enter the number of copies you

Press Start to begin scanning side 1.

Lift the Document Feeder and turn the ID Card over to copy

side 2. Gently lower the Document Feeder.

Press Start to begin scanning side 2.

Printing begins and copies are delivered into the Output Tray.

Select Fax as Job Type

Enter the Recipient Details

When you have selected all the options you require, select OK.

Select OK on the print driver screen and OK on the Print Screen.

The Fax Confirmation screen will appear with the list of

recipients you have chosen. If the details are correct, select the

OK button and your fax will be submitted to the machine fax

queue ready to be transmitted.

Thumbnail Preview is an optional feature and may not be

available on your machine. Contact your system

administrator to set up this feature on your machine.

2. Select the Mailbox Name.

3. Select the Document Name.

1. Select the Send from Mailbox icon.

6. Select the Paper Supply, Output, and 2 Sided

WorkCentre 7300 Series

Quick Use GuideScan to Home

Scan to Home is an optional feature which allows a user to

scan hard copy originals at the device and send them to a

destination on the network which is specified as their

To use this option, the user must first enter their Network

Authentication login at the device. The device displays one

Scan to Home template. When a document is scanned, the

authentication server produces the information as to who is

logged in at the device.

Auto Detect All ServicesTemplate DescriptionUpdate TemplatesScan to Home WorkCentre 7300 SeriesWorkCentre 7300 SeriesQuick Use GuideScan to Home

Network Scanning must be installed before using this

feature, but it is not necessary for the repositories and

templates to be configured.

The system administrator enables the feature using Internet

Services. They also have to enable Network Authentication

for this feature to be available. Lightweight Directory

Application Protocol (LDAP) connectivity may also be used.

To setup Auditron you must first create user accounts and

then enable Auditron. Users will then be required to enter the

User ID setup with their account to perform certain machine

functions. You can create up to 1000 accounts.

All user accounts must have the following defined:

Once accounts are defined and created, enable the desired

accounts to begin Auditron usage. User IDs and User

Names must be unique from other User IDs and User

You can enable Auditron Mode for copy, scan, fax, or print.

When Auditron Mode is enabled, the user must select the

Log In/Out button and enter the appropriate User ID to start

Under the Group heading, touch Accounting Type, then

touch Local Accounting.

Setup and Calibration

Select the Properties button to open the printer properties

NOTE: The printer properties dialogue window will vary

according to the driver you are using and the user interface

selected. This is the WorkCentre 7345 PS version in

Enhanced UI mode which will be used here for

demonstration purposes. The major features and options will

be available on all drivers but there are some differences.

Choose Enabled if you want a Banner Sheet to be

provided with each print job.

Include Level 2 Features

Include Level 2 Features

Quick Use GuideBilling Meters

The Billing Meters screen provides access to machine

usage and billing information. The meters vary depending

on your machine configuration and setup.

To access the Billing Meters:

3. The Billing Meters are displayed.

Auto Reset of User Billing

Current System Software:

WorkCentre 7300 Series

Quick Use GuideReplacing the Toner Cartridges

This procedure shows you how to remove a used toner

cartridge and replace it with a new toner cartridge. The

machine will tell you when you will need to order a new

cartridge and when to install it.

Follow the disposal instructions for the old cartridge when

1. Open the Front Door.

2. Turn the toner cartridge counter clockwise to the

Quick Use GuideReplacing the Toner Cartridges

3. Remove the toner cartridge by pulling it straight out. Be

careful to not get toner on clothing.

4. Dispose the toner cartridge as normal office waste or

recycle the cartridge.

WorkCentre 7300 Series

WorkCentre 7300 Series

Quick Use GuideReplacing the Toner Cartridges

5. Remove the new toner cartridge from its packaging.

6. Shake the new toner cartridge several times in an up and

down twisting motion to redistribute the toner.

WorkCentre 7300 Series

WorkCentre 7300 Series

Quick Use GuideReplacing the Toner Cartridges

7. Install the toner cartridge by aligning the arrows on the

cartridge with unlock symbol on the printer. Make sure the

cartridge is fully installed then turn the cartridge clockwise to

the locked position.

8. Close the Front Door. If the door will not close completely,

make sure the cartridge is in the lock position and the toner

cartridge is installed into the appropriate toner location.

That completes the procedure for replacing the toner

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Systems Incorporated.