FAXCENTRE F110 - Fax XEROX - Free user manual and instructions

USER MANUAL FAXCENTRE F110 XEROX

Dear Customer, ank you very much for having decided to purchase a XEROX machine. We hope that you will have lots of fun using your new machine. With your new machine you can send and receive faxes, send and receive Text2Fax messages, as well as make copies. e machine prints on ordinary copier and typewriter and photocopier paper. With the time stamp you can verify the exact arrival time of a fax transmission at its destination location. is function remains operative even after a loss of electrical power.

For printing purposes, your machine utilizes the most up-to-date laser technology. e starter cartridge that is delivered with your machine is sufficient for up to 1,000 pages. With the additional print cartridges, you can print out up to 3,000 pages.

• Black and white laser printer

• Resolution 600 dpi • Ten pages per minute

You can connect the FaxCentre F110 to your computer

(PC with Microsoft Windows®), and can use the machine as a laser printer. You can also use it to scan documents for use on your computer.

Please read the user manual carefully, and always follow the safety instructions that are given there. Try out the many and various possibilities of your machine. You cannot damage the machine while making use of the functions that we have described in this user manual.

• • • • • • • • • • •

Laser printer on ordinary paper

Modem: Super G3 33k6 modem Fax memory: 120 pages Fax switch: Manual · EXT/Answeringmachine · Fax Polling of fax transmissions Automatic document feeder for 20 documents Broadcast function Time stamp Private branch exchange (PABX) possible Telephone book with up to 200 entries Ten groups with up to 199 entries

• Paper input tray for up to 250 sheets • Paper formats: A4 · letter · legal • Ordinary typewriter and photocopier paper (0.13 – 0,2 lb/m2)

Speed: 10 pages per minute Automatic document feeder for 20 documents Resolution: Fast · Quality · Photo Zoom: 25 to 400 percent Up to 99 copies from one document

Functions list Journal (30 Text2Fax or fax transmissions) Entries and groups in the telephone book Overview of the machine settings List of the pending transmissions Transmission report

Scanner • Resolution: 256 grey tones • Speed: Six seconds for one Letter page • Automatic document feeder for 20 documents

• For PC • Microsoft Windows® 98 SE · 2000 · ME · XP • USB connection (1.1 as well as 2.0 full speed) • Installation CD with automatic installation • TWAIN scanner driver • Paper Port 8.0 • Printing from the computer (ten pages per minute) • Add and edit telephone book entries

Chapter Safety Notes

Read these safety notes carefully before using this product to make sure you operate the equipment safely. Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. ese include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. e safety and environment testing and performance of this product have been verified using Xerox materials only. Warning: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product warranty. Please contact your authorized Service Provider for more information. Warning Markings: All warning instructions marked on or supplied with the product should be followed. ÆWarning: is WARNING alerts users to areas of the product where there is the possibility of personal injury. Electrical Supply is product shall be operated from the type of electrical supply indicated on the product’s data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice. Warning: This product must be connected to a protective earth circuit. is product is supplied with a plug that has a protective earth pin. is plug will only work in a grounded electrical outlet. is is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal. Operator Accessible Areas is equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards. Maintenance Any operator product maintenance procedures will be described in the customer documentation supplied with the product. Do not carry out any maintenance procedures on this product which are not described in the customer documentation.

Cleaning Your Product

Before cleaning this product, unplug the product from the electrical outlet. Always use materials specified for this product. e use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances.

WARNING - Electrical Safety Information

• Only use the power cord supplied with the equipment. • Plug the power cord directly into a grounded electrical outlet easily accessible. Do not use an extension cord. If you do not know whether an outlet is grounded, consult a qualified electrician. • is equipment is to be used on a branch circuit that has larger capacity than rated ampere and voltage of this machine. See data plate on the rear panel for the rated ampere and voltage of this equipment. • Improper connection of the equipment-grounding conductor can result in an electric shock. • Do not place this equipment where people might step on or trip over the power cord. • Do not place objects on the power cord. • Do not override or disable electrical or mechanical interlocks. • Do not obstruct the ventilation openings. • Never push objects of any kind into slots or openings on the equipment. • If any of the following conditions occur and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem. – e equipment emits unusual noises or odors. – e power cord is damaged or frayed. – A wall panel circuit breaker, fuse, or other safety device has been tripped. – Liquid has spilled into the equipment. – e equipment is exposed to water. – Any part of the equipment is damaged. Disconnect Device: e power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

LASER SAFETY INFORMATION CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as

Chapter Safety Notes electrical outlet and contact your local Xerox Service

Representative or Service Provider immediately.

OPERATIONAL SAFETY INFORMATION MAINTENANCE INFORMATION To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times.

Do not attempt any maintenance procedures that are not specifically described in the customer documentation supplied with your machine.

• Do not use aerosol cleaners. e use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition. • Use supplies and cleaning materials only as directed in the customer documentation. Keep all these materials out of the reach of children. • Do not remove covers or guards that are fastened with screws. ere are no parts behind these covers that you can maintain or service. • Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the customer documentation.

• Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. • is equipment must be connected to a protective earth circuit. is equipment is supplied with a plug that has a protective earth pin. is plug will only work in a grounded electrical outlet. is is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. • Always follow all warnings and instructions that are marked on or supplied with the equipment. • Always exercise care when moving or relocating equipment. • Always locate the equipment in an area that has adequate ventilation, and space for servicing. See installation instructions for minimum dimensions. • Always use materials and supplies specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance. • Always unplug this equipment from the electrical outlet before cleaning. Do Not Do These: • Never use a plug that lacks a ground connection from the machine to an electrical outlet. • Never attempt any maintenance procedures that are not specifically described in the customer documentation. • is equipment should not be placed in a built-in unit unless proper ventilation is provided. Please contact your authorized local dealer for further information. • Never remove covers or guards that are fastened with screws. ere are no operator serviceable areas within these covers. • Never locate the equipment near a radiator or any other heat source. • Never push objects of any kind into the ventilation openings. • Never override or “cheat” any of the electrical or mechanical interlock devices. • Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the

OZONE SAFETY INFORMATION

is product will produce ozone during normal operation. e ozone produced is heavier than air and is dependent on copy volume. Adhering to the correct environmental conditions as specified in the installation instructions will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your Service Provider.

FOR CONSUMABLES Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children. • Never throw toner, print cartridges or toner containers into an open flame.

RADIO FREQUENCY EMISSIONS UNITED STATES, CANADA, EUROPE NOTE: is equipment has been tested and found to comply with the limits for a class A digital device, pursuant to Part 15 of the FCC Rules. ese limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. is equipment generates, uses, and can radiate radio frequency energy and,

the beam is totally enclosed during all phases of customer operation and maintenance.

Chapter Safety Notes if not installed and used in accordance with the customer documentation, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user is required to correct the interference at their own expense. Changes and modifications to this equipment not specifically approved by Xerox may void the user’s authority to operate this equipment.

PRODUCT SAFETY WARRANTY

is product is certified by the following Agency using the Safety standards listed. Agency Standard UL UL60950-1 1st (2003) (USA/Canada) TUV IEC60950-1 Edition 1 (2001) is product was manufactured under a registered ISO9001 Quality system.

REGULATORY INFORMATION CE Mark: e CE mark applied to this product symbolizes Xerox’s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated:

January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment. January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility. March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your authorized local dealer. Warning: In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.

FOR FAX FUNCTION USA Fax Send Header Requirements: e Telephone

Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a Machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other in-

dividual sending the message and the telephone number of the sending machine or such business, other entity or individual. e telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges. In order to program this information into your machine, refer to customer documentation and follow the steps provided.

Data Coupler Information: is equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details. e Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the device not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: AAAEQ##TXXXX. e digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. e Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens, the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the User Guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved.

Chapter Safety Notes

CANADA NOTE: e Industry Canada label identifies certified equipment. is warranty means that the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). e Department does not guarantee the equipment will operate to the user’s satisfaction. Before installing this equipment, users must make sure that it is permissible to be connected to the facilities of the local telecommunications company.

e equipment must also be installed using an acceptable method of connection. e customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should make sure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. is precaution may be particularly important in rural areas. CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. NOTE: e Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. e termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5. e Canadian REN value of this equipment is 0.3.

ENVIRONMENTAL COMPLIANCE USA Energy Star ®: As an ENERGY STAR® partner,

Xerox Corporation has determined that the basic configuration of this product meets the ENERGY STAR® guidelines for energy efficiency. e ENERGY STAR® and ENERGY STAR MARK are registered United States trademarks. e ENERGY STAR® Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity. Xerox ENERGY STAR® equipment is preset at the factory to enter a “low power” state and/or shut off completely after a specified period of use. ese energy-saving features can reduce product energy consumption by half when compared to conventional equipment. CANADA Environmental ChoiceM: Terra Choice Environmental Services, Inc. of Canada has verified that this product conforms to all applicable Environmental ChoiceM EcoLogoM requirements for minimized impact to the environment. As a participant in the Environmental ChoiceM program, Xerox Corporation has determined that this product meets the Environmental ChoiceM guidelines for energy efficiency. Environment Canada established the Environmental ChoiceM program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental ChoiceM has more than 1600 approved products and 140 licenses. Xerox has been a leader in offering EcoLogoM approved products.

ILLEGAL COPIES USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Obligations or Securities of the United States Government, such as: Certificates of Indebtedness, National Bank Currency, Coupons from Bonds, Federal Reserve Bank Notes, Silver Certificates, Gold Certificates, United States Bonds, Treasury Notes, Federal Reserve Notes, Fractional Notes,

Repairs to the machine should be made only by a

Xerox Service Representative or an authorized Xerox Service Provider. is applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. is equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If your office has specially wired alarm equipment connected to the telephone line, make sure that the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.

Chapter Safety Notes

Certificates of Deposit, Paper Money, Bonds and Obligations of certain agencies of the government such as FHA, etc., Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.), Internal Revenue Stamps (If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes), Postage Stamps (canceled or uncanceled. For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75 % or more than 150 % of the linear dimensions of the original), Postal Money Orders, Bills, Checks or Draft of money drawn by or upon authorized officers of the United States, Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. 4. Copyrighted materials, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. 5. Certificates of Citizenship or Naturalization. Foreign Naturalization Certificates may be photographed. 6. Passports. Foreign Passports may be photographed. 7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income, Dependency Status, Court Record, Previous military service, Physical or mental condition. Exception: United States military discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department or bureau.); Reproducing the following is also prohibited in certain states: Automobile Licenses - Drivers’ Licenses - Automobile Certificates of Title. e above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney. CANADA Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Current bank notes or current paper money. 2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4. e public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province). 6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada. 7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada. 8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof. 9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner. e above list is provided for your convenience and assistance, but it is not allinclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. OTHER COUNTRIES Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions. • Currency notes • Bank notes and cheques • Bank and government bonds and securities • Passports and identification cards • Copyright material or trademarks without the consent of the owner • Postage stamps and other negotiable instruments is list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Chapter Safety Notes

PRODUCT RECYCLING AND DISPOSAL English

Xerox operates a worldwide equipment take-back and reuse/recycle program. Contact your Xerox Sales Representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html.

If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead, mercury and other materials whose disposal may be regulated due to environmental considerations. e presence of lead and mercury is fully consistent with global regulations applicable at the time that this product was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org.

Chapter Safety Notes

In order to avoid possible dangers, damage or malfunctions, please heed the following safety instructions for the setup and operation of your machine.

Make sure that the machine is stable and secure, on a smooth, level surface (do not place the machine on carpets or similar surfaces). If the machine should fall, it can be damaged or can cause injury to people, especially small children. e distance between the machine and other appliances or objects, must be at least 15 centimetres. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons and/or damage to the cables or to the machine itself.

Allow a space of at least 30 centimetres in front of the machine, since documents and print-outs are dispensed on the front side of the machine. Always avoid direct sunlight as well as immediate proximity to heaters, air-conditioning units, radios, and television sets. If you use an additional cordless telephone, you should maintain a distance of at least 15 centimetres between the laser machine and the base station of the cordless device. Otherwise, acoustic disturbances may occur in the cordless telephone device. Do not allow children to handle the machine without supervision. e packing materials should be kept out of the hands of children.

e area in which you operate the machine must be adequately ventilated, especially if the machine is used frequently. Set up your Lasermachine in such a way that the flow of the exhaust air stream points away from the work station.

e machine may not be covered.

Do not put your machine in closed cabinets or boxes. Do not place the machine on soft surfaces such as carpets or cushions and do not cover the ventilation slits. Otherwise, the machine can overheat and catch on fire. In the event that your machine becomes too hot, or if you see smoke coming from the device, you must immediately pull the mains cable

out of the power socket. Have your machine examined by trained professionals at a technical service location.

Do not connect the telephone cord or mains cable in areas where there is moisture of any kind. Never touch the mains cable, the mains connection or the telephone socket with wet hands.

Do not allow liquids or foreign parts to enter into the machine! Otherwise, people using the device are at risk to electric shocks. In addition, the machine itself could suffer serious damage. Should liquids or foreign parts nevertheless enter into the machine, you must immediately pull out the mains cable and have your machine examined by the trained personnel at a technical service site. Never leave your machine outside when it is raining. During a thunderstorm, you should disconnect your machine from the electrical power source and from the telephone network. If that is not possible, then do not use your machine or make any telephone calls. Otherwise, there is a risk of lightning strikes to the user or damage to the machine. Before cleaning the surface of the machine, disconnect the device from the electrical power source and from the telephone network. Do not use any liquid or gaseous cleaning agents on your machine (sprays, abrasives, etc.) and do not employ cleaning agents that contain alcohol.

If the casing or the mains cable become damaged in any way, please pull the mains cable out of the power socket. Never touch telephone cords or mains cables that are not insulated or whose insulation has been damaged without first disconnecting the telephone and mains cable from the network. Only trained personnel from a technical service location may open the housing of your machine.

Neither telephone nor fax will operate during power failure.

Chapter Safety Notes

Never open the toner cartridge. If toner dust escapes, you should avoid allowing it to contact your skin and eyes. Store both new and used cartridges in a place where they will not come into the hands of children. In case of a paper jam, do not forcefully remove the paper, but rather carefully pull it out of the machine and throw it away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

If the LCD should break, a mildly caustic liquid can escape. Absolutely avoid all contact with your skin and eyes.

Your machine has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet these standards. is machine was built exclusively for use in the indicated sales region. It conforms to the regulations of the telephone company of the country. Do not perform any other adjustments and do not carry out any other procedures apart from those described in this user manual.

Your machine operates with laser beams. Only a qualified service technician should open the machine and carry out service operations; otherwise there is a risk of eye injuries resulting from both visible and invisible laser radiation.

Class 1 laser product

Cover Operation panel with LCD display

(extendable) Paper input tray Opening for Plug’n’Print card

Connections on the Rear Side

External device Telephone cable USB port Power Socket

Operation Panel with LCD Display

}—Access telephone book functions

Red lamp v—If the lamp flashes, please read what is indicated on the display

f—SFINE resolution configured

F—PHOTO resolution configured h—FINE resolution configured I—Incoming calls during absence W—Incoming Text2Fax messages

COPY—Press twice: Make copies automatically. Press once: Modify copies

STOP—Interrupt an ongoing operation without saving / Eject document

START—Start a fax transmission or fax reception h/f/F—Set resolution (NORMAL, FINE—h, SFINE— f, PHOTO—F)

¨—Print list of functions,

C—Delete / One menu step back

Move the cursor on the display jobs, settings / Start quick install / Print out fax journal or telephone book

MENU/OK—Access functions / Confirm input

Green Lamp »—It flashes whenever an Text2Fax message has arrived or when a transmission is waiting to be retrieved from the fax memory

CTRL and º—List of last ten callers R/PAUSE—Access special functions CTRL and R/PAUSE—Insert dialing pause 1⁄4—Listening in during dialing CTRL and 1⁄4—Attach additional entry to a fax broadcast Press the CTRL key and the corresponding letter key to enter the symbols shown above it

Symbols on the LCD Display

Chapter 1. Installation

Unpacking and Connecting Attaching the Document input tray Insert the document input tray into the two openings in the cover. e document input tray should snap securely into place.

Extending the Paper output tray

Pull the paper output tray support out of the paper input tray cover.

Telephone cable (specific to each country)

Attaching the Document output tray

Insert the document output tray into the two openings under the operation panel.

Installation CD Connecting the Telephone Cable

Connect the telephone cable to the machine by plugging it into the outlet located on the rear side of the machine and designated by the word LINE. Insert the telephone plug into your PTT line outlet.

Before you can receive documents, make copies, or print, a print cartridge must be inserted into the machine. For this reason, a starter cartridge is supplied with the machine (this cartridge has a capacity of approximately 1,000 pages). e toner level memory for this starter cartridge was set at the factory. e starter cartridge need not be updated with a Plug’n’Print card. For each additional print cartridge that you insert into your machine, you must update the toner level memory with the Plug’n’Print card provided.

In order to guarantee a good print quality, use only original XEROX print cartridges.

Other print cartridges can cause damage to the machine.

Connecting the Power Cord

Open the cover by taking hold of both document guides and tipping the cover backward.

Remove the old print cartridge, by gripping it at the recess in the middle and pulling it upward.

Insert the power cord into the connection located on the rear side of the machine. Connect the power cord to the electrical outlet.

Once the machine is connected to the power supply, the quick install process will immediately commence. You will be asked to select your country and to enter your number and name as well as the date and time (see chapter on Settings). If you would like to perform a quick install again, simply press ¨, and select it with [ or

] help page: 2 installation. Confirm with OK.

Connecting the USB Cable

FIRST INSTALL THE SOFTWARE. e device may not be connected to the PC before this. After the software installation, the PC must be restarted, only then should you connect your

PC and the laser machine with a USB cable.

For detailed information see chapter PC Connection.

Carefully remove the print cartridge from the device so that no toner dust spills out. Take care where you place the print cartridge, escaping toner dust may soil the surface.

Store opened or used print cartridges in their original packing or in a plastic bag in order to prevent toner dust from escaping. Dispose of old print cartridges by turning them in at specialised shops or

Chapter 1. Installation

Chapter 1. Installation at a waste collection site. Never dispose of print cartridges by throwing them into fire. Print cartridges should never be allowed into the hands of children.

Place the print cartridge into your machine. e cartridge should snap securely into position.

Close the cover. Make sure that the cover snaps securely into position on both sides.

new cartridge? appears on the display. Con-

Never open a print cartridge. If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

Take the new print cartridge from the package.

Remove the black protective paper and other packaging material, but do not yet remove the protective strip from the cartridge.

Shake the new print cartridge back and forth several times in order to distribute the toner evenly, thereby improving the print quality.

Only after removing the other packaging, completely pull off the protection strip located on the left side of the cartridge

10 Wait until insert card appears on the display.

Push the Plug’n’Print card of the new print cartridge into the opening on the left side next to the paper input tray, with the contacts facing to the left. (Only the starter cartridge can be used without inserting a Plug’n’Print card.)

Should the error message Cannot read card appear on the display, you may have inserted the Plug’n’Print card incorrectly. e contacts must face to the left as you insert the card into the machine.

Once you have removed the protection strip, do not shake the print cartridge any more.

Otherwise, it is possible that toner dust will be released into the air.

11 It may take a moment to update the cartridge. When the process is completed, the following appears on the display:

action completed / remove card

Chapter 1. Installation

Before your machine will be ready to make copies or receive faxes, you must load paper into the machine. Use the following paper sizes: A4, 8.3 × 11.7 inches (210 × 297 mm), letter, 8.5 × 11 inches (216 × 279 mm ), or legal, 8.5 × 14 inches (216 × 356 mm). Your machine works with normal copier paper and with typewriter paper (0.13 – 0,2 lb/m2). Please use only 0,2 lb/m2 stock for legal-sized paper. You can use paper of all three sizes as input documents and as output paper.

You can interrupt the recharging process at any time by simply pressing STOP. However, the toner level memory must be updated for each new print cartridge. If you have pressed the STOP key by mistake, you can restart the recharging process as follows:

Press MENU/OK, 62 and OK

Select new black with [ or ], and confirm with OK. Select yes with [ or ]. After a short time, the machine will ask you to insert the

If the toner level of your cartridge is low, then every time you open and close the cover, the following question will appear on the display: black=new? If you have not installed a new cartridge, press STOP. If you have installed a new cartridge, press OK and follow the description set forth above.

Loading Paper Size A4

Pull out the paper input tray.

Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. is will prevent several sheets of paper from being drawn in all at once.

Remove the cover from the paper input tray. Put in only as much paper as will fit under the raised limit markers on the upper edge of the paper input tray

(see also the drawings on the cover of the paper input tray). You can load up to 250 sheets into the paper input tray.

If you would like to print on a Preprinted form (for example, forms or stationery), place the input sheet

If a new cartridge is replacing an installed cartridge before its end of life for any reason, you must follow the above mentioned procedure for recharging a print cartridge.

Displaying the Toner Level

Whenever you insert a new print cartridge, you must update the toner level memory of your machine with the Plug’n’Print card that is included with the new cartridge. Your machine registers the extent of toner usage for every printout and calculates the toner level of the cartridge based on this. e indicated toner level is only meaningful if you update each new print cartridge with the Plug’n’Print card provided.

Press MENU/OK, 62 and OK.

Select cart capacity with [ or ] and confirm with OK. e toner level of the print cartridge is indicated by a percentile value between 100 percent (full) and 0 percent (empty).

Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

12 Pull the Plug’n’Print card out of the machine.

Chapter 1. Installation face down in the paper input tray, with the top of the page toward the rear.

Do not pull out the paper input tray while the machine is in the process of printing. is can lead to a paper jam. If a paper jam should occur, follow the suggestions set forth in the chapter entitled Troubleshooting / Paper Jam.

Loading Letter-sized or Legal-sized Paper

Forms that have been printed out by a laser printer are not suitable for further printing.

is can lead to a paper jam. If a paper jam should occur, follow the suggestions set forth in the chapter entitled Troubleshooting / Paper Jam.

Press the paper down until the lever (A) snaps into place at the rear of the paper input tray.

Place the cover back on the paper input tray. Push the paper input tray into the machine all the way to the stopping point.

In order for you to be able to load paper into the paper input tray in the letter or legal format, you must adjust the paper input tray to accommodate these formats. You can set the width of the paper with the two movable side guides located in the rear portion of the paper input tray.

e length of the paper input tray can be set with the arrow key located at the bottom of the paper input tray. 1

Adjusting the paper width: Pull out both of the side side guides. Turn the side guides around so that the imprint LTR faces inward toward the paper.

Insert the side side guides back into position; they must snap securely into place within the mountings. Always turn around both side side guides!

Now you can use letter-sized paper, as well as legal-sized paper since both formats have the same width. If you would like once again to use A4 paper, simply turn the side side guides back around so that the imprint A4 can be seen.

If you would like to copy from a document page onto a different paper size or if you are expecting faxes in either letter or legal format, the table will show you the percentage value for the enlargement or reduction.

For example, if you are going to receive a fax transmission in legal format that you would like to print out on paper size A4, then set the device to 83 percent.

Chapter 1. Installation

Adjusting the paper length: Press the arrow key located at the bottom of the paper input tray. Pull out the front portion of the paper input tray until the arrow key locks into position at the point labelled LGL. Now you can load paper in legal format into the paper input tray. Press the paper input tray together until the arrow key snaps into position at the point labelled LTR; now you can load in paper in letter format. For A4 paper, the arrow key must be snapped into position within the field that is labelled as A4.

Connections ISDN Systems Your machine is an analog machine (Group 3). It is not an ISDN machine (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analog adapter or a connection for analog terminals. For additional information, please consult the user manual of your ISDN system or ask your telephone service provider.

Private Branch Exchange / PABX Private branch exchanges (PABX) are customary in all larger businesses. Before sending a fax, you must press an outside line access code in order to get a connection to the public telephone network from a private branch exchange.

In order for your machine to recognize which size of paper you are using, you will need to set the paper format

(A4, letter or legal) with menu function 64.

Press MENU/OK, 15 and OK. Select network type with [ or ]. Confirm with

Select pstn or pabx with [ or ].

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Press MENU/OK, 64 and OK. Select Paper

Size with [ or ]. Confirm with OK.

Select A4, Letter or Legal

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

If you are operating the machine within a PABX, use function 15 to set the machine to the appropriate length for internal numbers and to set the code that must be dialed in order to access a public telephone line.

Press MENU/OK, 15 and OK. Select Prefix with [ or ]. Confirm with OK.

Input the appropriate length for internal numbers.

e default is 10. Delete the digits with the \ key. Assume the longest number, then add one digit to that. For example, if your direct dial numbers consist of four digits, then you should input 5.

Input the outside line access code that is required in order to reach the public telephone network. In most cases, this will be 0. (If necessary, you may want to ask your telephone system provider.)

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Chapter 1. Installation

Once these settings are in place, you will no longer need to prefix the outside line access code every time you enter an external number. e machine will automatically add the outside line access code in front of numbers that are longer than the configured direct dial numbers.

You can connect other devices to your PTT line apart from your machine, for example, cordless telephones, answering machines or modems. If you would like to utilize special peripheral equipment with your machine, you should contact your service provider.

Connection to the Machine

You can connect additional devices directly to your machine. In particular, you may connect external answering machines in the following manner: Plug the telephone cable of the peripheral device into the EXT outlet (RJ11 connection) of your machine.

If you connect your peripheral device via the EXT outlet, the fax switch of the machine will function optimally and will be able to control the peripheral devices (see the chapter Settings / Fax Reception Mode).

Connection to the Telephone Line

You can connect additional devices to the same telephone outlet. Make sure the machine is the first device connected to the line. You can connect additional devices to separate outlets on the same line even if they are in different rooms.

e Easylink function provides assistance in the use of external devices that are connected to the same telephone line. To this end, additional telephones must be set to the tone dialing mode (DTMF tones). Refer to your telephone’s user manual to determine how you may set your device to the tone dialing mode.

Starting Fax Reception

If you get a fax call and pick up the handset at an additional telephone—rather than the machine itself—then press *5, in order to start the fax reception.

When needed, your machine can print out lists containing the most important functions and settings of the machine. Press the key ¨ on the machine. Select with [ or ] whether you would like to print out the help page: 1 functions list or the help page: 5 setup. Confirm with OK. You can also print out the function menu by pressing MENU/OK, 41 and OK. e list of parameters can also be printed out by pressing MENU/ OK, 44 and OK.

Open the menu functions with MENU/OK.

Return to the previous menu step by pressing C. Move the cursor on the display with [ or ]. Delete single numbers and letters with C or \. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Enter the date and time in the following manner:

08 08 05 14 00 for August 8th, 2005, 2:00 pm.

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Entering Your Telephone

Number and Name Your number and name, entered using function 14, will appear in the page header of every fax you send and as the sender identification of your Text2Fax messages. In each case, up to 20 different characters are available to you. 1

Press MENU/OK, 14 and OK.

Enter your fax number with the number keys, for example, 00 44 123 45… Confirm your entry by pressing OK.

Enter your name using the letter keyboard. To enter capital letters, press + and the desired key simultaneously. You may add a space by pressing the 1⁄2 key.

e symbols are displayed directly above the letter keys. To enter symbols, press the CTRL key and the corresponding letter key simultaneously. It is not possible to insert a symbol as the first character of your name.

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

It is essential to select the country because otherwise your machine will not have the correct settings for the local telephone network. 1

Press MENU/OK, 11 and OK.

Select the country by pressing [ or ].

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Setting the Language

Press MENU/OK, 12 and OK to set the language on the display.

Select the desired language by pressing [ or

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Setting the Date and Time

To set the date and time on the display, press

Your name and number appear in the page header of each fax transmission. If you do not wish to send out your information, you can turn this function off. 1

Press MENU/OK, 16 and OK.

Select tx header with [ or ] and confirm with OK.

With [ or ], select whether or not the page header should appear on every fax transmission.

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Volume With the function 18, you can set the volume of the ring tone. ree different levels of volume are available to you. To turn off the ring tone entirely, select off. Your machine will automatically receive incoming faxes without ringing. If your machine is set to the manual reception mode, you can neither hear nor receive incoming fax calls (see chapter entitled Setting the Fax Reception Mode). 1

Press MENU/OK, 18 and OK.

Select the desired volume level with [ or ].

You have three levels of volume available to you (low, medium, high) or off.

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

With the h/f/F key, you can set the resolution for fax reception or for fax transmission. e symbol of the selected resolution appears in the display:

Protected Fax Reception

You can secure your fax reception with a code. In that case, incoming faxes are not printed out, but rather are stored in the fax memory. Only after entering a PIN code can you print out these fax transmissions. With function 27, you can input a PIN code, activate the secured fax reception mode or print out stored fax transmissions.

Entering the PIN Code

Press MENU/OK, 27 and OK.

Select answer code with [ or ] and confirm with OK. Enter a four-digit PIN code.

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Activation/Deactivation

Press MENU/OK, 27 and OK.

Select activation with [ or ] and confirm with OK.

Enter the four-digit PIN code and confirm by pressing OK. Select with or without with [ or

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

NORMAL—for documents without special features

h/FINE—for documents with small print or drawings f/SFINE— for documents with many details

F/PHOTO—for photographs

With function 16, you can select the default resolution setting. Press MENU/OK, 16 and OK. Select resolution with [ or

], then press OK. Select the desired resolution and confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

With function 65 you can adjust the default contrast settings for fax reception and transmission. 1

Press MENU/OK, 65 and OK. Select Contrast with [ or ]. Confirm with OK.

Select more (+) or less (-) contrast with [ or ].

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Printing Out Fax Transmissions

Press MENU/OK, 27 and OK.

Select print with [ or ] and confirm with

OK. Enter the four-digit PIN code.

Confirm with OK. e stored fax transmissions are printed out and deleted from the fax memory. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

With the locking function, you can prevent unauthorised persons from using your machine. You can lock either the entire keyboard or the number pad of your machine.

You must first enter a code for activating or deactivating the lock. 1

Press MENU/OK, 61 and OK.

Select locking code with [ or ] and confirm with OK.

Enter a four-digit code and confirm by pressing OK.

Enter the code again for confirmation purposes, then press OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

If you have already saved a code, the device will ask you to provide the old code first before you can enter a new code.

Locking the Keyboard

Press MENU/OK, 61 and OK.

Select lock keybd. with [ or ] and confirm with OK. or

Enter the four-digit locking code and confirm by pressing OK. Select with with [ or ].

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

All of the keys on the machine are now locked. Only after entering of the correct code will it be possible to access functions or enter numbers. e lock will turn itself on again after each use of the machine. You can cancel the keyboard lock by entering the code and selecting without under step 3.

Locking the Number Pad

Press MENU/OK, 61 and OK.

Select lock number with [ or ] and confirm it by pressing OK.

Enter the four-digit locking code and confirm by pressing OK. Select only direct. with [ or ].

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

e number keys on the machine are now locked. You can cancel the lock on the number pad by repeating this process and selecting Free under step 3.

Your machine switches into the energy saving mode by default. It is not necessary for you to set the device to this mode. Whenever you receive a fax or if you would like to print or make a copy, your machine will automatically switch back from its energy saving mode to its operating mode.

Setting the Fax Reception

Mode e built-in fax switch makes it possible to carry on send and receive faxes, and run additional devices on a single telephone PTT line. ree different operating modes are available to you: FAX, EXT/ANSW.(answering machine) or manual. Press the MODE key to select the desired operating mode. e selected fax reception mode appears on the display.

Setting the Number of Rings

e fax switch of your machine distinguishes between fax transmissions and telephone calls. Furthermore, the fax switch can also control additional devices that you have connected to your machine through the EXT outlet. 1

Press MENU/OK, 17 and OK.

Use [ or ] to select from the list of possible ring settings. You can set between 0 and 5 rings.

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Reading machine counters

In MANUAL mode, you must manually start the fax reception when you receive a fax call. In order to receive the fax, you must press START. Automatic reception is not possible with this setting. e Manual mode is useful if you would like to receive faxes on a connected computer.

To get a count of pages printed:

Press MENU/OK, 661 and OK (printed PG).

In the Fax mode, the machine will ring for as many times as you have set with function 17. en the fax reception switches on. If you lift up the handset on an additional telephone that is connected to the EXT outlet, and you hear that you are receiving a fax call (whistling tone or silence), you can start the fax reception process by pressing *5, or by pressing START on the machine.

EXT/Answering machine

You should set the device to this mode if you have additional devices connected to the EXT outlet of your machine, especially an external answering machine. If an additionally connected answering machine receives a call, your machine will check to determine whether or not the incoming call is a fax transmission. If the device recognizes a fax signal, it will automatically receive the fax transmission. If you do not have an answering machine connected or if a connected answering machine does not accept the call, the machine will take over the call after a predetermined number of rings and automatically receive any possible fax transmission being sent. If you lift up the handset on an additional telephone that is connected to the EXT outlet, and you hear that you are receiving a fax call (whistling tone or silence), you can start the fax reception process by pressing *5, or by pressing START on the machine.

To use this function, additional telephones must be set to the tone dialing mode

(DTMF tones) (see the chapter entitled Installation / Easylink).

To get a count of outgoing fax pages:

Press MENU/OK, 662 and OK (sent PG). To get a count of incoming fax pages: Press MENU/OK, 663 and OK (received PG).

With the } key, you can access the telephone book functions. You can store new entries, search for entries as well as set and edit groups. Your machine’s memory will hold approximately 200 entries; the exact number depends on the length of the names and numbers. e entries can be up to 20 characters in length.

Select modify with [ or ] and confirm by pressing OK.

Enter the initial letters or select the entry you would like to change with [ or ]. Confirm with

Change the stored name, the number and the transmission speed. Move the cursor with [ or ]. Delete individual letters or numbers with C, or with \.

Confirm the changes by pressing OK.

Select add name with [ or ] and confirm by pressing OK.

Enter a name using the letter keyboard. To enter capital letters, press + and the desired key simultaneously. You may add a space by pressing the 1⁄2 key. e symbols are displayed directly above the letter keys. To enter symbols, press the CTRL key and the corresponding letter key simultaneously. It is not possible to insert a symbol in the first space for a name. Confirm with OK.

Select cancel with [ or ] and confirm by pressing OK.

Enter the initial letters or select the entry you would like to delete with [ or ], then press OK.

Confirm the deletion by pressing OK.

Enter the number using the number pad. Confirm with OK.

Select the speed for fax transmissions to this recipient. Normally you can select the highest speed. When poor connection quality is known beforehand—with an overseas fax recipient, for example—you should select a slower speed in order to save time and telephone costs for the automatic adjustment.

Using the Telephone Book

Insert the document face down into the document input tray. Press }.

Select search with [ or ] and confirm by pressing OK.

Enter the initial letters or select an entry from the list by using [ or ].

Insert the document face down into the document input tray. Press START.

You can access the stored directory entries by using the letter keyboard. If your machine is in the root menu, enter the initial letters or the name of the desired entry. Your machine will show you the telephone book entries for the corresponding letters. Select the desired number by pressing [ or ]. Press START.

You can combine several telephone book entries into a single group. If you select this group as the recipient of a fax or an Text2Fax message, the transmission is sent to all the members of the group (see the chapter entitled Fax / Broadcasting). Your machine can store ten different groups.

Select add list with [ or ] and confirm your selection by pressing OK.

Enter a name for the group. Confirm your entry by pressing OK.

Chapter 3.Telephone Book

Chapter 3.Telephone Book

Press } and add entries from the telephone book. Enter the initial letters or make your selection with [ or ]. Confirm by pressing OK. Press

} and add additional recipients to the group. Terminate the entry process by pressing OK. Enter a group number from 1 to 9 and confirm your entry by pressing OK. e group is now saved.

Select modify with [ or ] and confirm by pressing OK.

Select the group that you would like to edit by pressing [ or ]. Confirm with OK.

If necessary, enter a new name for the group. Confirm with OK.

You can delete or add entries. Move the cursor with

[ or ]; use C to delete individual recipients. To add a recipient from the telephone book, press }. Confirm with OK.

If necessary, enter a new number for the group. Confirm with OK.

Select cancel with [ or ] and confirm by pressing OK.

Select the group that you would like to delete with

[ or ], then press OK.

Confirm the deletion by pressing OK.

Before the dialing process begins, you can freely combine and edit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list. For example, if you have saved the telephone number prefix of an inexpensive telephone service provider (callby-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another number from the telephone book, the redial list or the caller list.

Printing the Telephone Book

Your machine can print out a list of the stored telephone book entries and groups. Press } and select print with [ or ]. Confirm with OK. e list is printed.

You can also obtain a print-out of the telephone book by pressing ¨, then selecting help page: 4 directory with [ or

]. Confirm with OK. e list is printed.

As much as possible, use originals printed with darker colored text (black or dark-blue). Yellow, orange and green are not suitable.

Separate the documents by fanning them out, then align them by tapping the edge of the stack gently against a flat surface. is will prevent several sheets of paper from being drawn in all at once.

Do not place any documents in your machine that …

… that are written on with a soft pencil, with paint, chalk or charcoal.

… are wet, that have been edited with correction fluid, that are soiled or that have a coated surface. Do not place foils or endless papers into your machine as documents.

Insert the document face down into the document input tray. e lower most document is sent first.

Push the document guide inwards, so that it lies level on the documents.

… that you have taken from newspapers or magazines

(printer’s ink smudges!). … that are held together with office or notebook staples or with tape or glue. Place into your machine only single sheets without paper clips or adhesive binding of any sort. … that are pasted with note papers. … that are too thick or too thin (card stock or tissue paper). … that are creased, crumpled or torn Use documents of sizes A4 (8.3 × 11.7 inches, 210 × 297 mm), letter (8.5 × 11 inches, 216 × 279 mm) or legal, (8.5 × 14 inches, 216 × 356 mm), with 0.13 – 0,2 lb/m2. You will find a table listing sizes in the chapter entitled Installation / Paper. Do not use any documents that are smaller than A4. You can put in up to 20 documents at a time.

Press STOP to eject the document without sending it.

Dial the desired fax number. You can enter a number with the number pad, or you can select an entry from the telephone book, the redial list or the caller list:

Manual entry: Enter the number using the number pad.

Telephone book: Press }, select search and confirm with OK. Select the desired number by pressing [ or ].

with—After every error-free fax transfer, a trans-

Redial list or caller list: To select a number from the redial list, press º and [ or ]. To select a number from the caller list, press the CTRL key and º and [ or ].

mission report is printed out. A transmission report is also printed in cases in which a fax transfer is not successfully completed because the recipient’s line is busy.

To start the fax transfer, press START.

without—No transmission report will be print-

ed. However, the machine will nonetheless save all fax transfers in its memory. You can print out the transmission report by using the fax journal.

If the connection to the fax recipient cannot be made— for example because the line is busy—your machine will try to make that connection again after short time. After two additional attempts, the machine will discontinue the automatic redial process. If you would like to terminate the redial process prior to this, press STOP.

always—e transmission report will be printed out after each successful fax transfer as well as after interrupted transfers.

on error—e transmission will only be printed

Manually Sending a Fax

If the fax memory is full, no additional originals can be read in. However, you can still send faxes manually: 1

Insert the document as described under Inserting

P3 Enter the desired number or select an entry from the telephone book, the redial list or the caller list.

Press START. e document will be scanned and sent.

e device adjusts the transmission speed to the quality of the telephone line. You can normally use the highest speed. If you would like to select a lower speed, for instance to send a fax overseas, set this using function 21 before sending the fax. is saves time and money that would result from the automatic adjustment. 1

Press MENU/OK, 21 and OK.

Select the desired speed with [ or ].

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Your machine will print you a transmission report—depending on its settings—after it has sent out a fax. is report indicates whether or not the fax has reached the intended recipient. Four different settings are available for the transmission report.

Press MENU/OK, 25 and OK. Select one of the following options:

out if the fax transfer was not successfully completed or if it was terminated prematurely.

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

ese settings also apply to Text2Fax transmission reports.

If you have not changed the factory settings, received faxes will be printed out automatically. If there is no paper in the paper input tray or if you have not inserted a print cartridge, the machine will save all incoming faxes in its memory. e fax memory can store up to approximately 120 pages. e green lamp » on the operation panel will flash whenever there is a fax present in the fax memory. After you have loaded paper into the machine or inserted a new print cartridge, press START to print out the stored faxes.

If your machine receives fax transmissions with multiple pages, it will sort the pages as it prints them out. e pages that were received last will be dispensed first. You have the option of turning this function off: 1

Press MENU/OK, 28 and OK.

Select sorted print with [ or ], then press OK. Select without with [ or ].

Select with to turn on the function.

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Printing Multiple Copies

Broadcast Transmissions to Individual

Insert the document face down into the document input tray. e lower most document is sent first.

Enter a number using the number pad, or simply select an entry from the telephone book. Press

}, select search and confirm with OK. Make your selection from the list of entries with [ or ]. You can also select numbers from the redial list or from the caller list. Press º or the CTRL key and º, then select the desired number with [ or ].

Press CTRL and 1⁄4. Using the number keyboard, add additional numbers manually—either from the telephone book, the redial list or the caller list. You can enter up to ten numbers. Between the individual recipients, press CTRL and 1⁄4.

To begin the fax transfer, press START. You can interrupt the process at any time, by pressing STOP.

You can apply settings to your machine whereby multiple copies of fax transmissions are printed out upon reception.

Press MENU/OK, 28 and OK.

Select nbr of copies with [ or ] and confirm by pressing OK. Enter a value between

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

e machine prints the date and the exact arrival time on every incoming fax received. is allows you to document the exact time at which you have received a fax transmission. A memory buffer in the machine ensures that the correct date and time of reception will be maintained even after a power loss.

Broadcast Transmissions to a Group

Insert the document face down into the document input tray. e lower most document is sent first.

Select a group from the telephone book. Press

}, select search and confirm with OK. Select a group by pressing [ or ].

If the time stamp function is activated, incoming faxes will be stored in the fax memory. As soon as the last page has arrived, the arrival time is stored and the machine prints out all the pages. e stored date and the time will appear on the page header.

If you would like to turn this function off, press

Select without with [ or ]. Select with to turn the function on.

Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Broadcast Transmissions

You have two options for sending a fax transmission to several recipients: You can either enter the numbers of the individual recipients one-by-one or you can select a group from your telephone book. In the latter case, your machine will send the fax to all members of this group: You cannot edit the individual entries.

You can enter additional groups or individual numbers. Press CTRL and 1⁄4. Select an additional group or choose entries from the telephone book, the redial list or the caller list; alternatively, you may enter additional numbers manually using the number pad.

To begin the fax transfer, press START. You can interrupt the process at any time, by pressing

If your machine is not able to reach one of the recipients because the line is busy or if the connection cannot be made, the document will still be sent to the other recipients on the list. After the machine has dialed the numbers of all recipients, it will try again to call the recipients who were not reached on the first attempt.

With this function, you can send fax transmissions at a later time—within a 24-hour period. For example, you can use this feature to take advantage of better telephone rates or to send a fax to a recipient who can be reached only at certain times. 1

Insert the document face down into the document input tray. e lower most document is sent first.

Press MENU/OK, 24 and OK.

Enter the desired number or select an entry from the telephone book, the redial list or the caller list.

Press MENU/OK, 22 and OK.

Enter the number from which you would like to poll a fax or select an entry from the telephone book, the redial list or the caller list. Press OK.

Enter the time at which the document should be polled, for example 14 00 for 2:00 pm. Press OK.

e machine is ready to poll the document. e number will now appear on the display as well as the time at which the machine will poll the fax transmission.

Enter the time at which the document should be sent, for example 14 00 for 2:00 pm. Confirm with OK.

Insert the document face down into the document input tray. e lower most document is sent first.

Press MENU/OK, 23 and OK.

Select either simple or multiple with [ or ]. With the setting simple, the document can be polled only once. If you select multiple, the document can be freely polled any number of times. Confirm with OK.

Press OK. After a short warm up phase, the machine will store the document in the fax memory.

You can enter additional recipients and send the fax transmission as a broadcast by pressing CTRL and 1⁄4.

Select the desired contrast with [ or ]. Confirm with OK. After a short warm up phase, the machine will read the document into the fax memory and will send out the fax at the specified time.

To cancel a scheduled fax transmission, simply delete the document from the jobs list. Press MENU/OK,

53 and OK. Select the fax transmission you would like to delete by pressing [ or ] and confirm twice with OK (see also the chapter entitled Jobs). Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

With the fax polling function, you can retrieve documents that lie ready in a dialed machine. It also is possible to prepare documents in your machine that can be polled by other machines.

Press MENU/OK, 22 and OK.

Enter the number from which you would like to poll a fax or select an entry from the telephone book, the redial list or the caller list. Press START.

You can prepare documents in your machine that can be polled by other machines.

To terminate the polling readiness, simply delete the document from the jobs list. Press MENU/OK, 53 and OK.

Select the fax transmission you would like to delete by pressing [ or ]. Confirm twice with OK (see also the chapter entitled Jobs). Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Fax Polling with a Sub-address

If you would like to poll a fax from a direct dial number or from a sub-address—for example, you wish to make use of a certain service provided by a fax database supplier with several different fax polling offers—you can append the direct dial number or the sub-address to the fax number with a dialing pause. is way, you can also poll faxes from a machine that is protected by a code. Enter the fax number. Add a dialing pause to the number by pressing the CTRL key along with R/PAUSE. Now enter the direct dial number, the sub-address or the code, for example 12345 R/PAUSE 12. A P for pause will appear on the display: 12345 P 12. e sub-address is not dialed until after the fax connection with the main number has already been established.

e fax journal contains a list of the last 30 faxes and

Text2Fax messages that you have either received or sent. A print-out of the fax journal is automatically dispensed after the completion of 30 transfers. You can print out the fax journal at any time. You have two options to choose from: Press ¨. Select help page: 3 logs and confirm with OK. e print-out of the fax journal is now dispensed. You can also print out the fax journal by pressing MENU/OK, 42 and OK.

All fax and Text2Fax transmissions that have just been sent, that have been prepared for polling or that are to be sent at a later time are present on in the commands list. By pressing MENU/OK, 5 and OK, you access the “Commands” function. You can immediately execute commands as well as change or delete them; in addition, you can either print out individual commands, or obtain a printed list of all pending commands. Commands appear in the display one-at-a-time:

Press MENU/OK, 52 and OK. Select the command that you would like to change by pressing [ or ], then press OK. Enter the desired changes and confirm by pressing OK. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Press MENU/OK, 53 and OK. Select the command that you would like to delete by pressing [ or ], then press OK. Confirm the deletion by pressing OK. To interrupt an operation in progress and return to the root menu, press STOP.

Press MENU/OK, 54 and OK. Select the command that you would like to print out by pressing [ or ], then press OK. e print-out of the command is now dispensed.

Print-Out of the Commands List

Press MENU/OK, 55 and OK. e machine will print out a list of all pending commands. You can also obtain a print-out of the commands list by pressing ¨ and selecting help page: 6 commands. Confirm with OK. A print-out of the commands list will now be dispensed.

After the command number and command status indicator, you will find the fax number to which a fax is to be sent or from which it is to be polled. Documents on the commands list can fall into the following categories with regard to their status:

tx—Time-deferred sending doc—Polling send pol—Time-deferred fax polling tr.—Command in progress

Press MENU/OK, 51 and OK. Select the command that you would like to execute immediately by pressing [ or ], then press OK. e transmission or polling will commence immediately. You may terminate the process by pressing STOP twice.

You can copy documents with your machine. You have two different options available for copying. It is possible either to make copies automatically or to adjust the copies through your own settings. Use documents of sizes A4 (8.3 × 11.7 inches, 210 × 297 mm), letter (8.5 × 11 inches, 216 × 279 mm) or legal, (8.5 × 14 inches, 216 × 356 mm), with 0.13 – 0,2 lb/m2. You will find a table listing sizes in the chapter entitled Installation / Paper. Do not use any documents that are smaller than A4. You can put in up to 20 documents at a time.

Press STOP to eject the documents without copying them.

Making Copies Automatically

Press the COPY key twice. e copying process now commences.

Separate the documents by fanning them out, then align them by tapping the edge of the stack lightly against a flat surface. is will prevent several sheets of paper from being drawn in all at once.

Enter the number of copies you would like to make of the document. You can make up to 99 copies of a document. Confirm with OK.

Select the resolution. You have a higher resolution available to you for copying than you have for fax transmissions. Select the desired resolution with

Resol.: fast—For documents without drawings or fine details

Resol.: quality—For documents with small print or drawings

Resol.: Photo—For the highest resolution

Insert the document face down into the document input tray. e lower most document is sent first.

You can make copies of the document that are enlarged or that are compressed in size. Zooming is possible down to 25 percent of the size of the original, and enlargements of up to 400 percent can be made. Enter the desired value using the number pad and confirm your entry by pressing

e zoom and enlargement function is exactly in the middle of the page. Due to this, it is normal that parts of the image on the left and right side are lost (depending on the zoom factor).

Push the document guide inwards, so that it lies level on the documents.

Select the desired contrast with [ or ].

Confirm with OK. e copying process now commences.

From your machine, you can send a text as a fax transmission to another machine.

You can enter a number with the number pad or you can select an entry from the telephone book, the redial list or the caller list:

Move the cursor on the display with [ or ]. Delete individual numbers and letters with C or \. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Manual entry: Enter the recipient’s fax number, then press Wor OK.

Telephone book: Press }, then select the desired entry from your telephone book by pressing [ or ]. Press W or OK. Redial list: Press º, then select the desired number from the redial list by pressing [ or ]. Press W or OK. 3

Enter the text that you would like to send. You can enter a maximum of 70 lines of 80 characters each—a total of 5,600 characters.

To enter capital letters, press + and the desired key simultaneously. You may enter a space by pressing the 1⁄2 key. Press J to begin a new paragraph. e symbols are displayed directly above the letter keys. To enter symbols, press the

CTRL key and the corresponding letter key simultaneously. Press COPY to obtain a print-out of your text before sending it.

Press W or OK when you have finished entering your message. e machine will now send the

After sending the Text2Fax message, your machine will print out a transmission report in accordance with its settings (see the chapter entitled Fax /

Transmission Report).

Chapter 7. PC Connection

Requirements Your computer must meet the following minimum requirements:

dows® Explorer and start the program S. with a double-click.)

e C S window appears on the screen. You can install or uninstall C S or load the user manual for P P. Click on B C to view the files on the installation CD. is opens a Windows® Explorer window that shows the CD contents.

500 MHz for Windows 98 SE® 800 MHz for Windows 2000 · ME® 1 GHz for Windows XP® RAM: 128 MB for Windows 98 SE · 2000 · ME® 192 MB for Windows XP® Operating System: Windows 98 SE · 2000 · ME · XP® Free Hard Drive Space: 260 MB of free hard drive space for installation of C S and P P. USB Interface

Click on I P, and select A P from the selection menu that follows.

You can connect your machine only to a PC (Microsoft

Windows® operating system). e machine is not compatible with Linux or Apple Macintosh®.

FIRST INSTALL THE SOFTWARE. e device may not be connected to the PC before this. After the software installation, the PC must be restarted, only then should you connect your

PC and the laser machine with a USB cable.

Installing the Software

On the installation CD included with your machine, you will find the C Se and P P. With the C Se, you can access the address book of the machine from your computer and add or edit entries. You can also alter your machine settings as well as checking the toner level of the print cartridge. With P P, you can scan and manage documents. e machine is registered as the default printer on your computer. You can access it as you would any other printer and use it to create black-and-white print-outs. Close all open programs and applications before beginning the installation process. Place the installation CD in the CD-ROM drive of your computer. e program will start automatically. (If the program does not start automatically, select the CD-ROM drive in the Win-

By selecting A P, you will install the C S and P P, as well as the drivers for the printer and scanner. If you would like to install only certain components, click on C, then select the components that you would like to install.

Your computer will now prepare for the installation process. en a window will appear on the screen in which you may start the installation process. Click on N.

Chapter 7. PC Connection

Only after the restart, connect the laser machine to your PC with a typical USB cable. e USB port of your device can be found on the rear side.

Next you will be asked to accept the licensing conditions.

e program can now commence with the installation.

Uninstalling the Software

Close all open programs and applications before beginning the uninstall process. Load the uninstall program by clicking on S > P > C S > C S > U in the Start menu. Your computer will now prepare for the uninstall process. You can either repair the program or remove it. Select R and click on N.

At the conclusion of the installation process you must restart your computer. Make your selection as to whether the computer should restart automatically or whether you would like to restart the computer yourself at a later time. Click on F.

You will be asked to confirm the uninstall. After you have clicked on OK, the C S will be removed from your computer. At the conclusion of the uninstall process you must restart your computer. Make your selection as to whether the computer should restart automati-

Chapter 7. PC Connection cally or whether you would like to restart the computer yourself at a later time. Click on F.

After rebooting has occurred, removal of the C

S from your computer will be complete.

Using the COMPANION SUITE You can start the Companion Suite either by clicking on the Companion Director icon on your desktop or by selecting S > P > C S >

C S > C D from the Start menu. You can change the look of the start menu by clicking with the right mouse button.

well as in Microsoft Outlook®. Click on the A

To edit the telephone book entries, select the machine.

You can add new entries or groups to your telephone book and edit or delete these entries as well as printing out a list of all entries.

You can exchange existing entries between the address books of Windows®, Microsoft

Outlook® and your laser machine. In the right menu window, select the entry you would like to copy to a different address book. Hold down the mouse button to drag this entry to the address book in the left window to which you would like to copy the entry.

To add an entry, select N. You can choose whether to add a single entry or a group.

Click on A B to edit the telephone book of your machine. Click on S to change the basic settings of your machine. Under S, you can select the settings for the display of the toner level. If you would like to scan documents, click on the large icon D

M in the middle of the start menu.

Editing the Telephone Book

With C S, you can edit the entries in your machine entries and in the Windows® address book as

Enter the name and number and select the transfer speed for fax transmissions to this recipient (see also the chapter entitled Telephone Book). Confirm with OK.

Select the entry that you would like to edit and click on P. Change the name or the number and confirm with OK.

Chapter 7. PC Connection

Click on the S button to modify the basic settings of your machine. Among other setting, you can enter your name and number, set the date and time, select the connection type and set the parameters for the machine. You can also configure the security codes for the fax memory and keyboard lock.

Enter the name of the group. Click on S M to add new entries to the group.

Displaying the Toner Level

Click on the S button. e toner level of the print cartridge is indicated by a percentile value between 100 percent (full) and 0 percent (empty).

Add new members to the group using the arrow buttons.

Select the group that you would like to edit. Choose P to add new entries to the group or remove entries from the group. Click on E to delete the entire group. Confirm with OK.

Archiving the Telephone Book

With the address book of the C S you can save the telephone book entries of your machine to your PC or load saved entries (file format *.csv). Click on F > E to save the telephone book entries. You can select the directory in which you would like to save the file.

Printing from Computer

When you install the C S on your computer, the laser fax is also installed as a printer under Windows®. In the print menu under S > S > P, you will find your machine listed as machine.

Click on F > I to add entries to the address book. Select the file you would like to import; the entries are added to the existing entries.

You can access your FaxCentre F110 from any program and use it to make black-and-white print-outs just as you would use any other printer. Simply select the machine as your printer.

e data in the file must be separated by semicolons “;”.

e machine is installed as the default printer for all programs on your computer.

Chapter 7. PC Connection

Click in the Print menu on P to edit the printer settings. You can set whether to print in letter or landscape format and how many pages should be printed on a single sheet. Change the print order to print the last page of your document first. A long document is then output sorted; the first page lies on top.

You can also start the scanning process from any other graphics program if it is supported by the TWAIN Driver. Select the TWAIN Scanner Driver as your scanner. e TWAIN Driver selection window then appears, as described below.

Insert the document face down into the document input tray. e lower most document is read into the memory scanned. You can load up to 20 documents into the paper input tray.

e installation CD that is delivered with your machine contains the program P P 8.0. If you select A

P during the installation process, P P will be installed on your computer along with the C S. Start the program by clicking in the start menu on the icon D M. Click on the scan button or select F > S from the menu bar.

If you select the controller on the upper right, a dialogue appears in which you can select the alignment and filter settings for the scan.

Using the controls beneath this, you can choose whether to scan in the black-and-white mode (also called “barcode mode”) or in the grey tone mode. Enter the desired resolution for the scanner under R. Click on the lower button S S to commence with the scanning process. After scanning, the document will appear in the main window of P Pt. You can now save it, edit it in a graphics program or process it with the OCR (Optical Character Recognition) software.

Select the TWAIN Scanner Driver as your scanner. Select whether you would like to scan a document or a photograph. Click on S. e TWAIN Scanner Driver window now opens.

Under the menu item P-, you can create different profiles. In a profile, you may save settings that you would like to use fairly often, for example, for scanning of a frequently-used document-type. First configure all the settings. en click on N and enter a name for the profile. Click on S. To scan documents with the saved settings, select this profile from the selection menu.

Chapter 8.Troubleshooting

Paper or Document Jams

Your machine is equipped with sensors that quickly recognize a paper or document jam. If trouble of this sort arises, the feeding of the printer paper or document is stopped immediately. Open the cover by taking hold of both document guides and tipping the cover backward. It is possible that you will have to remove the print cartridge in order to reach the paper.

Carefully remove the print cartridge from the device so that no toner dust spills out. Take care where you place the print cartridge, escaping toner dust may soil the surface.

Carefully pull out the paper.

If the toner level of the cartridge is low, then every time you open and close the cover, the following question will appear on the display: black=new ? If you have not installed a new cartridge, press STOP. Whenever you have installed a new print cartridge, please perform the installation process with the Plug’n’Print card provided, as described in the chapter entitled Installation / New Print cartridge. If you have inadvertently pressed

STOP, you can start the recharging process by pressing MENU/OK, 62 and OK and then selecting new black with [ or ]. Confirm with OK.

If a document jam should occur in the front area:

Work the panel upwards until it snaps into position. Carefully pull the paper or document forward until it is released.

In case of a paper jam, do not forcefully remove the paper, but rather pull it gently out of the machine and throw it away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust.

Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

If the machine does not function properly after troubleshooting, contact the Xerox Welcome Center at the following numbers: Reinsert the print cartridge and close the cover. Make sure that the cover snaps back into position on both sides.

Xerox US Welcome Center:

Xerox Canada Welcome Center:

1-800-93-Xerox (1-800-939-3769)

e serial number of the machine will be required.

e serial number can be found on the back of the machine.

Use a soft, dry and lint-free cloth for cleaning. Under absolutely no circumstances should you use any liquid or gaseous cleaning agents on your machine (for example: sprays, abrasives, polishes or the like), and do not employ cleaning agents that contain alcohol. Do not allow any moisture to reach the interior of the machine. 1

Work the panel upwards until it snaps into position.

Wipe the scanner glass with a soft, dry and lint-free cloth behind the rollers for the paper guide.

Additional Devices: You can connect additional devices to your machine, such as answering machines, telephones, charge meters and computer modems; these can be connected either in series or in parallel. Parallel connection means that the devices are connected to another telephone outlet of the same line. If you connect the devices to the external outlet of your machine, they are connected in series. e fax switch of your device can control and regulate only devices connected in series.

Broadcasting: With this function, you can send a fax or an Text2Fax message to multiple recipients.

Call-by-Call: Selection of the telephone service provider for each telephone call. It is possible to place telephone calls through different private service providers. By placing prefixes in front of the actual telephone number, one can choose a different service provider for each telephone call without entering into a firm contract relationship (see Chain Dialing).

Caller List: e numbers of the last ten callers are stored in the caller list. is function requires that the caller identification function be enabled for your PTT line and that the caller not suppress the transmission of his or her telephone number (see

Caller Identification).

Chain Dialing: Before the dialing process begins, you can freely combine and edit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list. For example, if you have saved the telephone number prefix of an inexpensive telephone serviceprovider (see Call-by-Call) as a telephone book entry, select this entry and manually enter the desired telephone number or select another number from the telephone book, the redial list or the caller list.

Abbreviations bps: Bits per second (transfer rate)

CCITT: Comite Consultatif International Telephonique et Telegraphique (forerunners of the ITU)

CLIR: Calling Line Identification Restriction (see Caller Identification)

CNG: Calling Signal (see Fax Signal) DECT: Digital Enhanced Cordless Telecommunication (cordless handset) dpi: Dots per inch (see Resolution) DTMF: Dual Tone Multiple Frequency (see Tone Dialing) ECM: Error Correction Mode (see Error Correction Mode) GAP: Generic Access Profile (radio protocol for cordless handsets) IGM: Incoming Message (incoming message on the answering machine) ISDN: Integrated Services Digital Network ITU: International Telecommunications Union (organisation of the UN) LCD: Liquid Crystal Display LED: Light Emitting Diode MH: Modified Huffmann (encoding method for faxes, see Encoding) MHC: Modified Huffmann Code (encoding method for faxes, see Encoding) MMR: Modified Modified Read (encoding method for faxes, see Encoding) MR: Modified Read (encoding method for faxes, see Encoding) MRC: Modified Read Code (encoding method for faxes, see Encoding) OCR: Optical Character Recognition (text recognition) OGM: Outgoing Message (outgoing message of the answering machine) PABX: Private Automatic Branch Exchange POTS: Plain Old Telephone Service (analog telephone service with low transfer rate)

PSTN: Public Switched Telephone Network

PTT: Postal, Telegraph and Telephone (organisation) RAM: Random Access Memory RJ-11: Registered Jack 11 (auch Western Plug, standardized telephone plug) TWAIN: Tool Without An Interesting Name (standard for scanner drivers) USB: Universal Serial Bus (computer connection)

Dialing Pause: see Fax Polling

Direct-Dial Number (also Extension): Number used to directly dial a

device recognizes an incoming fax call and starts the fax reception.

specific extension of a private branch exchange (see Private Branch Exchange).

Fax Switch: e fax switch checks in-

Dual Tone Multi-Frequency (DTMF): see Tone Dialing

Encoding: e data of your fax transmission are encoded and compressed for the transmission. e minimum standard is

MH (Modified Huffmann). Better encoding methods are MR (Modified Read) or MMR (Modified Modified Read).

Energy Saving Mode: e machine is normally in the energy save mode. Whenever you receive a fax or if you would like to print or make a copy, your machine will automatically switch back into operating mode (see Warm-Up Phase).

Error Correction Mode (ECM): e

ECM method reduces transmission errors that result, for example, from bad telephone lines, thereby reducing the duration of transmissions. Both of the connected machines must support ECM.

Fax Groups: Machines are classified in terms of internationally standardized fax groups based on their transfer type and speed. Connections between two devices of different groups is possible; the lowest common transfer rate is selected. e determination of the speed takes place during the handshake (see Handshake).

Fax groups 1 to 3 are analog machines. Nowadays, groups 1 and 2 are hardly to be found any longer; machines of group 3—which have a transfer speed that ranges from 9,600 to 33,600 bps—are currently most standard. Group 4 machines are digital devices that function exclusively on ISDN systems. ey have a maximum transfer speed of 64,000 bps.

Fax Polling: With active fax polling, one

coming telephone calls and controls the ringing behaviour of the machine.

According to the selected mode, fax transmissions will be received either automatically or manually.

Flash Key (R/PAUSE Key): With the flash key, you can make use of additional telephone services if these special functions are enabled for your telephone line.

e R/PAUSE key has replaced the hook-flash function

Handshake: e handshake is the initial and final phase of a fax transmission. After establishing the connection, machines check the group affiliation and features such as size, compression or grey tones. After the fax transmission has been completed and before the connection is terminated, the receiving device confirms receipt of the transmission (see Fax Groups).

Hard modem: e hard modem is a fixed, built-in modem. In contrast to the soft modem, its features and functions are fixed and thus cannot be changed (see Soft

Hook-Flash Function: see Flash Key

Journal: e journal contains information

Connection: see Additional

Plug’n’Print Card: Smart card used to set the toner level memory to full after installing a new print cartridge.

Polling: see Fax Polling

Private Branch Exchange: Private branch exchanges are common in larger companies. Even private ISDN systems can be branch exchanges. To establish a connection to the public telephone network from a private branch exchange, one must dial a number or press a key before the actual telephone number; in most cases this is zero (see Outside Line Access Code).

Pulse Dialing: see Tone Dialing

Resolution: Number of dots per inch (dpi). For sending and receiving faxes, the resolution options available are Normal, Fine, Sfine and Photo. For copying, the available resolutions are Fast, Quality and Photo. e higher the resolution, the longer it takes to complete the transmission.

Scanning: e reading of a document into the fax memory or into the computer in order to send it, copy it or edit it.

pertaining to the last 30 telephone calls as well as to sent and received faxes and

Text2Fax messages. e journal can be printed out manually or the machine can be set to dispense automatic print-outs at specific times (for example after 30 transmissions).

Sender Identification: e telephone

Memory: If there is no paper or toner in your

machine, the machine will store incoming fax transmissions in its memory.

tain a fixed, built-in modem. A program executes the modem function on demand and accesses the machine memory (RAM).

e features and functions of the soft modem can be modified by altering the software (see Hard Modem, see Modem).

can retrieve a document from another machine. For fax polling from a larger company offering several polling services, you can also enter sub-addresses / directdial numbers. In order to do this, you must insert a dialing pause between the fax number and the sub-address.

Fax Signal, also CNG Tone (Calling

Signal): e tone that a machine sends

line access code is the number or letter that must be dialed before the actual telephone number on a telephone of a private branch exchange in order to establish a connec-

out to announce a fax transmission. When the CNG tone occurs, the fax switch of the

tion to the public telephone network (see

Private Branch Exchange).

computer signals into acoustic signals and vice versa. Analog telephone lines transfer only acoustic signals, not digital signals (see Hard Modem, see Soft

Outside Line Access Code: e outside

number and name of the sender as well as the date and time of the fax transmission appear in the upper margin of each received fax.

Serial Connection: see Additional Devices

Stand-alone: Single work station that is not connected to other workstations over a network.

Sub-address: see Fax Polling

Time Stamp: e exact date and time of receipt appear in the page header of each

received fax. A memory buffer guarantees that exact data is issued even after a power loss. In this way, you can verify exactly when a fax has reached you.

Tone Dialing (also Dual Tone MultiFrequency): In many countries, tone

dialing has replaced pulse dialing, in which each number was sent as a corresponding number of pulses. With tone dialing, a specific tone is assigned to each key (referred to as DTMF tones).

Toner Level Memory: Update the toner level memory of your machine with the

Plug’n’Print card that is included with each new print cartridge. Your machine registers the extent of toner used for every print-out and calculates the toner level of the print cartridge on that basis. e indicated toner level is only meaningful if you update each new print cartridge with the Plug’n’Print card that is provided with the cartridge.

Transfer Speed: CCITT/ITU has published international standards for the transmission of data over telephone lines.

All short names begin with V, so these are also referred to as V standards. e most important transmission speeds for fax transmissions are: V.17—7,200 to 14,400 bps V.21—maximum 300 bps V.22—maximum 1,200 bps V.22 bis—maximum 2,400 bps V.27 ter—maximum 4,800 bps V.29—maximum 9,600 bps V.32 bis—maximum 14,400 bps V.34—maximum 33,600 bps

Warm-Up Phase: Normally, the machine is in the energy saving mode (see Energy

Saving Mode). In the warm-up phase, the machine heats up the printing unit until it has reached the necessary operating temperature, after which the copy or fax can be printed out.

Type Resolution Scan Area Scan Width Speed

The technical specifications are subject to change without notice.

Type . Warm-Up Time Resolution . Printing Speed . Print Width .

Class 1 Laser Printer approx. 15 Seconds

. . . . 600 × 600 dpi . . 10 Pages/Minute . 7.9 Inch (200 mm)

. . . . . . broadcast . . delay poll RX delay send . fax memory

H I Illegal Copies see Safety Notes

Immediate polling . . Immunity . . . . . . . Insert A4 paper . . . . . copy documents . documents . . . . input sheets . . . letter/legal paper . Plug’n’Print card . toner cartridge . . Installation . . . . . . additional devices Companion Suite . document outlet . drivers . . . . . . mains cable . . . .

N Name enter . . . enter at PC Number enter . . .

enter at PC O OK key . . . . . . .

Operational Safety see Safety Notes Operation panel . . Overview machine . . . . operation panel Ozone Safety see Safety Notes

Q Quick install process . . . . .

Quick search telephone book entries .

Technical data . . . . .

Telephone Book . . . . add entry at PC . . archiving . . . . . . Chain Dialling . . . delete entries . . . delete group . . . . enter group . . . . groups . . . . . . . key . . . . . . . . . modify entries . . . modify entries at PC modify group . . . . print . . . . . . . . quick search . . . . save new entry . . . use entries . . . . . Telephone cable connecting . . . . . Telephone connections additional devices .

RECYCLAGE ET MISE AU REBUT DU PRODUIT

Activer / Désactiver

ISDN: Integrated Services Digital Network (voir RNIS)

USA FAX Send Header Requirements: e Telephone

Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a FAX machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. e telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges. In order to program this information into your machine, refer to customer documentation and follow the steps provided. Data Coupler Information: is equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details. e Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. e digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. e Telephone Company may make changes in its facilities, equipment, operations or procedures that could

CANADA NOTA: e Industry Canada label identifies certified equipment. is certification means that the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). e Department does not guarantee the equipment will operate to the user.s satisfaction.

Before installing this equipment, users must make sure that it is permissible to be connected to the facilities of the local telecommunications company. e equipment must also be installed using an acceptable method of connection. e customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should make sure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. is precaution may be particularly important in rural areas.

PRECAUCIÓN: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

NOTA: e Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. e termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5. e Canadian REN value of this equipment is 0.3.

REQUISITOS AMBIENTALES EE.UU.

Energy Star ®: Como socio de ENERGY STAR®, Xerox Corporation determina que la configuración básica de este producto cumple con las normas de ENERGY STAR® sobre un uso eficiente de la energía. ENERGY STAR® y la marca ENERGY STAR® son marcas comerciales registradas de Estados Unidos. e ENERGY STAR® Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity. Xerox ENERGY STAR® equipment is preset at the factory to enter a .low power. state and/or shut off completely after a specified period of use. ese energy-saving features can reduce product energy consumption by half when compared to conventional equipment. CANADA Environmental ChoiceM: Terra Choice Environmental Services, Inc. of Canada has verified that this product conforms to all applicable Environmental ChoiceM EcoLogoM requirements for minimized impact to the environment. As a participant in the Environmental ChoiceM program, Xerox Corporation has determined that this product meets the Environmental ChoiceM guidelines for energy efficiency. Environment Canada established the Environmental ChoiceM program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental ChoiceM has more than 1600 approved products and 140 licenses. Xerox has been a leader in offering EcoLogoM approved products.

affect the operation of the equipment. If this happens, the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the User Guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service Provider. is applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. is equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If your office has specially wired alarm equipment connected to the telephone line, make sure that the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.

COPIAS ILEGALES USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Obligations or Securities of the United States Government, such as: Certificates of Indebtedness National Bank Currency, Coupons from Bonds Federal Reserve Bank Notes, Silver Certificates Gold Certificates, United States Bonds Treasury Notes, Federal Reserve Notes Fractional Notes, Certificates of Deposit Paper Money, Bonds and Obligations of certain agencies of the government, such as FHA, etc., Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.),Internal Revenue Stamps. If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes. Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original. Postal Money Orders. Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States. Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. 4. Copyrighted materials, unless permission of the copyright owner has been obtained or the reproduction falls within the .fair use. or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. 5. Certificates of Citizenship or Naturalization. Foreign Naturalization Certificates may be photographed. 6. Passports. Foreign Passports may be photographed. 7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the following Registrant‘s information: Earnings or Income Dependency Status, Court Record Previous military service,Physical or mental condition. Exception: United States military discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department or bureau.)

Reproducing the following is also prohibited in certain states: Automobile Licenses - Drivers. Licenses - Automobile Certificates of Title.

e above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney. CANADA Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Current bank notes or current paper money. 2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. e public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen.s Printer for Canada, or the equivalent printer for a province). 6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada. 7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada. 8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof. 9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner. e above list is provided for your convenience and assistance, but it is not all-inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. OTROS PAÍSES La copia de determinados documentos puede ser ilegal en su país. Aquellas personas declaradas culpables de realizar copias ilegales pueden estar sujetas a multas o penas de cárcel. • Billetes de banco • Cheques y talones • Bonos bancarios, bonos del Estado y títulos • Pasaportes y tarjetas de identificación • Material con derechos de propiedad intelectual o marcas registradas sin consentimiento del propietario • Sellos de correos e instrumentos negociables La lista no es global y no se asume ninguna responsabilidad por su exactitud ni completitud. En caso de duda, póngase en contacto con su asesor legal.

To reorder consumables, please call Xerox at the following number: 1-800-822-2200

Consumable References:

Print Cartridge: 013R00599 Print Cartridge Twin Pack: 013R00609 Consumable Characteristics: Print Cartridge: e standard print cartridge can produce up to 3,000 pages using 5 % Area Coverage on letter sized paper. e initial print cartridge can produce up to 1,000 pages using 5 % Area Coverage on letter sized paper

XEROX Corporation designed this product to comply with the guidelines of the ENERGY STAR® program of the Environmental Protection Agency. As an ENERGY STAR® Partner, XEROX has determined that this product meets the ENERGY STAR® guidelines for energy efficiency.