VERSALINK B600V_DN - Laser printer XEROX - Free user manual and instructions

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USER MANUAL VERSALINK B600V_DN XEROX

This chapter contains:

Introduction Overview This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts. Use this guide to help you install, configure, and manage your printer on a network. Note:

• Network features are not available when the printer is connected using USB.
• Embedded fax features are not available for all printer models.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Introduction Configuring the Printer

1. Ensure that your printer is connected to power, to your network, and to the fax line, as needed.

2. Confirm that your printer is recognized on your network.

By default, the printer is assigned an IP address automatically from a DHCP server over a TCP/IP network. If you have another type of network, or want to assign a static IP address, refer to IP. Note: Xerox recommends using DHCP reservations to assign IP addresses to your printers. DHCP reservations provide the most consistent IP addresses and the ability to connect with the Host Name.

3. Complete the installation wizards. These wizards help you configure basic printer settings such as

your location, time zone, and date and time preferences.

4. To view the current printer configuration, print a Configuration Report.

Review the report and locate the printer IPv4 address.

5. To access the Embedded Web Server for the printer:

From your computer or network-connected device, open a Web browser.

In the Web browser address field, enter the IP address for your printer.

6. In the Embedded Web Server, create a host name for the printer. For details, refer to Configuring

DNS Settings. Note: To allow users to connect to the printer and print, provide users with the IP address or host name.

7. To send billing meter and diagnostic information to Xerox, in the Embedded Web Server,

configure remote services. For details, refer to Remote Services and Billing Information.

8. As needed, in the Embedded Web Server, configure the following printer settings.

Configure Authentication. For details, refer to Configuring Authentication Settings.

Configure Security. For details, refer to Security.

Configure the services that you want to appear on the printer control panel. For details, refer to Selecting Apps to Appear on the Control Panel.

Configure features for Copy, Print, Scan, and Fax. For details, refer to Copying, Printing, Scanning, and Faxing.

Configure Accounting. For details, refer to Accounting. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Introduction More Information You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with the printer. Other documentation for your printer Go to www.xerox.com/office/docs, then select your specific printer model. Recommended Media List United States: www.xerox.com/rmlna Europe: www.xerox.com/rmleu Technical support information for your printer, including online technical support, Online Support Assistant, and print driver downloads. Go to www.xerox.com/office/support, then select your specific printer model. Information about menus or error messages View the Status region of the control panel touch screen. Information Pages To print from the control panel, touch Device→Information Pages or Device→Support→Support Pages. To print from the Embedded Web Server, click Home→Information Pages. Embedded Web Server documentation In the Embedded Web Server, click Help. Order supplies for your printer Go to www.xerox.com/office/supplies, then select your specific printer model. A resource for tools and information, including interactive tutorials, printing templates, helpful tips, and customized features to meet your individual needs. www.xerox.com/office/businessresourcecenter Local sales and Technical Customer Support www.xerox.com/office/worldcontacts Local sales and customer support Printer registration www.xerox.com/office/register Xerox® Direct online store www.direct.xerox.com Third party and open source software To locate third party and open source software disclosure notices and the terms and conditions, go to www.xerox.com/office/support, then select your specific printer model.

This chapter contains:

Initial Setup Physically Connecting the Printer

1. Connect the power cord to the printer, then plug the cord into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the

printer. Connect the other end of the cable to a correctly-configured network port.

3. If your printer has fax installed, connect it to a correctly-configured telephone line.

4. If your printer has fax installed and is intended to send or receive faxes, connect it to a telephone

that is configured for fax.

5. Power on the printer.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Initial Setup Using the Installation Wizard The Installation wizard starts the first time you power on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings. The wizard helps you configure the following settings:

Device Management Note: Device Management prompts the installer to set a new password for the Administrator account. The installer has the option to change the password or to skip the password change. For software versions earlier than PL6 (XX.5X.XX), the default administrator password is 1111. For software versions PL6 (XX.5X.XX) or later, the default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server. Note: Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you reset the device to factory defaults, the administrator password changes to the device serial number for versions PL6 (XX.5X.XX) or later of the software. For Device Management, if the installer selects to skip the password change, the default administrator password continues to be the device serial number. The password is case-sensitive. You can use features available to a Guest user only. If you do not change the password, you cannot perform administrative actions. You are prompted to change the password at the next login at the device control panel or in the Embedded Web Server. When the installation wizard appears, follow the onscreen instructions. Note: If your clone file contains an administrator password, the password in the clone file replaces the default administrator password. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup Configuration Report The Configuration Report provides product information including installed options, network settings, port setup, tray information, and more. P r i n t i n g t h e C o n fi g u r a t i o n Re p o r t

4. To return to the Home screen, press the Home button.

D o w n l o a d i n g t h e C o n fi g u r a t i o n Re p o r t fr o m t h e E m b e d d e d We b S e r v e r From the Embedded Web Server, you can download and save a copy of the Configuration Report to your computer hard drive. You can use Configuration Reports from multiple printers to compare software versions, configurations, and compliance information. To download a copy of the Configuration Report from the Embedded Web Server:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return. Note: The Configuration Report contains the IP address for the printer. For details, refer to Printing the Configuration Report.

2. To download the Configuration Report, scroll to the bottom of the page. In the Quick Links

section, click Download Configuration Report. Note: If this feature does not appear, log in as a system administrator. The document is saved automatically as an XML file in the default download location on your computer hard drive. To open the Configuration Report, use an XML viewer.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Initial Setup Remote Control Panel The Remote Control Panel allows you to access the control panel of the printer from a Web browser. By default, for closed systems, only system administrators can enable the Remote Control Panel feature. For open systems with software versions earlier than PL6 (XX.5X.XX), all users can enable and access the Remote Control Panel feature. For software versions PL6 (XX.5X.XX) or later, the open system option is not available. Note:

• To use the Remote Control Panel, ensure that HTTPS is enabled on the device. For details, refer to Enabling HTTPS Using the Embedded Web Server.
• After the Remote Control Panel is enabled by a system administrator, all users can access the feature.
• If the device is being used by a local user when a remote user request is sent, the local user is required to accept the remote user request at the device.
• Only one Remote Control Panel session can be active at a time.
• If a system administrator sends a remote user request, the system administrator can override the local user.
• System administrators have the ability to override and stop an existing general user remote session. To configure the Remote Control Panel feature to allow user access, use the Permissions option.

1. In the Embedded Web Server, log in as administrator, then click Home.

2. In the Quick Links area, click Remote Control Panel.

3. To enable the Remote Control Panel, touch the Enable toggle button, then click Close.

4. To configure user access to the Remote Control Panel, click Permissions→Roles→Device User

Roles, then select the following:

For the user role for which you want to configure permissions, click Edit.

For Access Remote Control, click Allow.

Initial Setup Accessing Administration and Configuration Settings The control panel consists of a touch screen and buttons you press to control the functions available on the printer. The Embedded Web Server is the administration and configuration software installed on the printer. It allows you to configure and administer the printer from a Web browser.

• To access the administration and configuration settings at the control panel, log in as administrator, then touch the Device button.
• To access the administration and configuration settings in the Embedded Web Server, open a Web browser, then in the address field, type the IP address of the printer. On the Home screen, click Log In, then log in as administrator. A c c e s s i n g t h e C o n t r o l Pa n e l a s a S y s t e m A d m i n i s t ra t o r For software versions earlier than PL6 (XX.5X.XX), the default administrator password is 1111. For software versions PL6 (XX.5X.XX) or later, the default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server. The password is case-sensitive. Note: Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you reset the device to factory defaults, the administrator password changes to the device serial number for versions PL6 (XX.5X.XX) or later of the software.

1. At the printer control panel, press the Log In button.

A c c e s s i n g t h e E m b e d d e d We b S e r v e r a s a Sy s t e m A d m i n i s t ra t o r Before you begin:

• Ensure that your printer is connected to a network.
• Use the Configuration Report to locate your printer IP address. For details, refer to Configuration Report. To log in to the Embedded Web Server as the administrator:

1. At your computer, open a Web browser.

2. In the address field, type the IP address of the printer, then press Enter or Return.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Initial Setup

5. For Password, type the administrator password. For software versions earlier than PL6 (XX.5X.XX),

the default administrator password is 1111. For software versions PL6 (XX.5X.XX) or later, the default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server. The password is case-sensitive. Note: Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you reset the device to factory defaults, the administrator password changes to the device serial number for versions PL6 (XX.5X.XX) or later of the software.

C h a n g i n g t h e S y s t e m A d m i n i s t r a t o r Pa s s w o r d The user name for the administrator account is admin. For software versions earlier than PL6 (XX.5X. XX), the default administrator password is 1111. For software versions PL6 (XX.5X.XX) or later, the default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server. The password is case-sensitive. Note:

• Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you reset the device to factory defaults, the administrator password changes to the device serial number for versions PL6 (XX.5X.XX) or later of the software.
• If you change the administrator password, ensure that you store the password in a secure location.
• For software versions earlier than PL6 (XX.5X.XX), if you change the administrator password to return the device to an open system, reset the device to factory defaults. Any settings that you configured are lost when you reset the device to factory defaults. For details refer to Resetting the Printer Settings.
• For software versions PL6 (XX.5X.XX) or later, the open system option is not available. To change the administrator password:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. For User Accounts, click admin.

3. Click Change Password.

4. Type the old password. All passwords are case-sensitive.

5. Type the new password, then retype the password to verify it.

Initial Setup Initial Setup at the Control Panel You can configure selected settings at the control panel, outside of the Installation Wizard. Setting the Measurement Units

2. Touch General→Measurements→Units, then select to show dimensions in metric or imperial

3. Touch Paper Size Preference, then select to show dimensions in metric or imperial units.

4. Touch Time Server (SNTP), then type the IP Address or host name of your SNTP server, then

5. To set the time zone, touch Time Zone, then touch your region.

Note: The date and time are set in the Embedded Web Server. To modify these settings, in the Embedded Web Server, select System→Date & Time.

10. For the new settings to take effect, restart your printer.

S e t t i n g t h e S o u n d s a t t h e C o n t r o l Pa n e l You can configure the device to play sounds to alert users to various device conditions or events. You can set the volume for each sound independently of each other.

1. At the printer control panel, press the Home button, then touch Device.

2. Touch General→Sounds.

3. To enable sounds, touch the Enable Sounds toggle button.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Initial Setup

4. To adjust the sound volume for an event, touch an event, then move the appropriate volume

slider control, as needed.

• Touch: A sound plays when a user interacts with the control panel touch screen.
• Job Completion: A sound plays when a print job, copy job, or receive-fax job completes.
• Log In: A sound plays when a user swipes an authentication card.
• Error/Fault: A sound plays when the device issues an alert or when the device requires user attention.
• Power: A sound plays when the device is powering down.
• Mobile Device Connected: A sound plays when a connection to a mobile device is detected.
• Fax Processing Tones: A sound plays when a fax is sending or receiving.
• Fax Ring Tones: The fax line ring tones are audible when the device receives an incoming fax call.

I n s t a l l i n g a S o f t w a r e Fe a t u r e a t t h e Co n t r o l Pa n e l Before you begin, ensure that the required feature kit is installed.

1. At the printer control panel, press the Home button, then touch the Device button.

2. Touch General→Feature Installation.

3. Touch Enter Feature Installation Key, then type the key.

Initial Setup Initial Setup in the Embedded Web Server A s s i g n i n g a N a m e a n d Lo c a t i o n t o t h e Pr i n t e r The Device Details page displays the printer model information and product code or serial number. On the Device Details page, you can assign a name and location to the printer. Asset tags let you enter unique identifiers for inventory management.

1. In the Embedded Web Server, log in as administrator, then click Home.

2. In the top right part of the window, click Details.

3. For Device Name, type a name for the printer.

4. For Xerox® Asset Tag and Customer Asset Tag, type unique identifiers as needed.

5. For Location, type the location of the printer.

6. To enter a geographical location for the printer, in the Latitude and Longitude fields, enter the

geographic latitude and longitude coordinates in decimal form. For example, use coordinates such as 45.325026, -122.766831 for a location.

7. In the System Administrator area, type contact information for your administrator, including

name, email, phone number, and location.

Displaying the IPv4 Address on the Home Screen You can set the IPv4 address on the device Home screen.

1. In the Embedded Web Server, log in as administrator, then click Home.

2. In the top-right part of the window, click Details.

3. In the Network area, click Display Network on Home.

4. Click Display IPv4 Address.

The IPv4 address appears on the device Home screen. Re s t r i c t i n g A c c e s s t o t h e P r i n t e r To restrict access to the printer, you can configure the Printing User Roles. You can edit an existing role or create a custom Printing User Role. Note: To edit or create a Printing User Role, the printer requires that you change the administrator password from its default value. For details, refer to Changing the System Administrator Password. To create a custom Printing User Role, refer to Creating a Custom Printing User Role. To edit an existing Printing User Role:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. Click Roles→Printing User Roles.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Initial Setup

3. For the role that you want to edit, in the Printing User Roles area, click Edit.

4. In the Printing Permissions area, select the restrictions that you want to apply, then click OK.

With Custom Permissions, you can configure the printer to restrict the types of print jobs allowed. You can select the applications that can send jobs to the printer. You can set which paper trays are accessible and set the times of day that the printer is available. To enable Custom Permissions:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. Click Roles→Printing User Roles.

3. For the role that you want to edit, in the Printing User Roles area, click Edit.

4. In the Printing Permissions area, select Custom Permissions.

5. More options appear.

To restrict the time of day for printing:

1. In the Print Time Permissions area, click Setup.

2. For Black & White Printing Time and Color Printing Time, select the time restrictions.

To restrict job types and paper usage:

1. To restrict a job type, in the Allowed Job Types area, click the toggle button for the job type.

2. To restrict printing to 2-sided only, in the 1-Sided Output area, select 2-Sided Only.

3. To restrict printing from a paper tray, in the Allowed Paper Trays area, click the toggle button for

the paper tray. To select applications that can access the printer:

1. In the Application Permissions area, click Setup.

2. To restrict access to the printer for any of the applications listed, click that application.

3. Select the restrictions for the application, then click Close.

Initial Setup S e l e c t i n g A p p s t o A p p e a r o n t h e C o n t r o l Pa n e l Apps are services that are available on your printer. Some apps must be enabled and configured before they can be accessed on the control panel touch screen. A standard service is a service that comes standard with the printer. An extensible service is an optional, third-party service installed on the printer. Note:

• When you make an app visible, the app becomes part of the default view on the control panel.
• If you use personalization to create a custom view, your personalized view takes precedence over the default view. To specify the apps that appear on the control panel:

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. Click the required app.

To select the default screen that appears when users first access the control panel:

1. In the Embedded Web Server, click Apps→Preferences.

2. In the Walkup Screen area, click the menu, then select the default screen that you want to appear

when users first access the control panel. S e t t i n g t h e D a t e a n d Ti m e

1. In the Embedded Web Server, log in as administrator, then click System.

5. For Time, select 12-Hour Clock or 24-Hour Clock.

6. In the Time field, type the correct time.

7. To set the time zone, click Time Zone, then select the following:

• Click Region, then select an appropriate region.

server is detected, the Time Server Address and Time Synchronization Interval are set automatically. To change or enter SNTP settings manually:

• For Time Server Synchronization, enable the toggle button.
• For Time Server Address, for the SNTP server, type the IP address or host name.
• For Time Synchronization Interval, type the number of hours at which the printer synchronizes with the SNTP server.

Note: For the new settings to take effect, restart your printer. S e t t i n g t h e S o u n d s U s i n g t h e E m b e d d e d We b S e r v e r You can configure the device to play sounds to alert users to various device conditions or events. You can set the volume for each sound independently of each other.

1. In the Embedded Web Server, log in as administrator, then click System.

3. To enable sounds, select Enable Sounds.

4. To adjust the sound volume for an event, select an event, then move the appropriate volume

slider control, as needed.

• Touch: A sound plays when a user interacts with the control panel touch screen.
• Job Completion: A sound plays when a print job, copy job, or receive-fax job completes.
• Log In: A sound plays when a user swipes an authentication card.
• Error/Fault: A sound plays when the device issues an alert or when the device requires user attention.
• Power: A sound plays when the device is powering down.
• Mobile Device Connected: A sound plays when a connection to a mobile device is detected.
• Fax Processing Tones: A sound plays when a fax is sending or receiving.
• Fax Ring Tones: The fax line ring tones are audible when the device receives an incoming fax call.

5. To confirm the volume setting, click OK.

S u p p l i e s P l a n A c t i v a t i o n Co d e Your Xerox®equipment supplier offers supplies and service plans such as PagePack® and eClick®. PagePack® and eClick® are cost-per-page-based programs that include all service and supplies for your printer in one contract. If you have enrolled in a supplies program, you must activate the supplies plan at regular intervals. To enable your printer for your purchased plan, contact your Xerox® equipment supplier to get a Supplies Activation Code. To enter your Supplies Activation Code:

1. In the Embedded Web Server, log in as administrator.

2. For Supplies, click Details.

3. For Options, click Supplies Plan.

4. Click Supplies Plan Activation.

5. Type the code, then click Apply.

For more information about Xerox® supplies and service plans, contact your Xerox representative. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup C o n fi g u r i n g E t h e r n e t O p t i o n s The Ethernet interface on the printer automatically detects the speed of your network. Any autosensing devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the Configuration Report to ensure that the printer detects the correct network speed.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. For Connections, click Ethernet.

3. For Rated Speed, click the Down arrow, then select a connection speed.

Note: For the new settings to take effect, restart your printer. C o n fi g u r i n g U S B S e t t i n g s

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click USB.

2. Click Print Mode, then select a mode.

3. For Auto Job Timeout, type the amount of time in seconds that the printer waits inactive before

canceling the print job.

4. Click Adobe Communication Protocol, then select a protocol.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Initial Setup Connecting the Printer to Wireless Networks To connect the printer to a wireless network that does not include a WPS-compliant router, ensure that you set up and configure the printer manually. Before you start, obtain the router setup and configuration information, such as name and passcode. Note:

• Wireless networking is available only on printers that have the optional Wireless Network Adapter installed.
• To access and use the Embedded Web Server on a wireless network, connect the printer to a wired Ethernet network, then configure the printer to use a wireless network. C o n n e c t i n g t o a W i r e l e s s N e t w o r k fr o m t h e C o n t r o l Pa n e l To enable Wi-Fi:

1. At the printer control panel, press the Home button.

3. If Wi-Fi is Off, turn it on.

4. To connect to a network:

Touch the name of the network, enter the password for the selected network, then touch OK.

If the desired network does not appear, touch Manual Setup, then configure the wireless network settings.

• For Enter the Network Name (SSID), type the name (SSID) of your network, then press OK.
• Touch Security, then select the security method that your wireless network uses.
• Touch Enter Password, then enter the password for your wireless network.

6. At the prompt, touch Restart Now.

7. After the printer restarts, wait two minutes, then to get the network information that includes the

IP address, print a Configuration Report. For details, refer to Printing the Configuration Report. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup Co n n e c t i n g t o a W i r e l e s s N e t w o r k U s i n g t h e E m b e d d e d We b S e r v e r To enable Wi-Fi:

1. Connect the printer to a wired Ethernet network.

2. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

3. In the Embedded Web Server, log in as administrator, then click Connectivity.

Note: The Infrastructure network type provides the greatest selection of security options. Ad hoc provides only WEP encryption in most networks. To configure the TCP/IP common settings:

1. In the TCP/IP Settings area, click Common.

2. For Host Name, type the DNS host name of the printer.

If you select Static for Mode, for IP Address, Subnet Mask, and Gateway Address, type the IP addresses.

If you select DHCP with Auto IP or DCHP for Mode, the Release current IP when the Device is powered off option is available. To use this feature, select the toggle button.

• To allow a manual address for IPv6, for Manual Address, select the toggle button.
• If you enabled Manual Address, for Manual Address and Gateway Address, type the IP addresses.
• Click OK. To configure the TCP/IP DNS settings:

2. For Domain Name, type the name of the domain for the printer.

3. For Connection Timeout, type the number of seconds that the printer waits to receive a response

from the DNS server.

4. To enable DHCP to assign the IP address, in the IPv4 DNS Servers area, for Use DHCP to Assign

Address, select the toggle button.

5. If you did not enable DHCP, type the IP addresses for the primary and alternate servers.

6. To enable DHCPv6-lite to assign the IP address, in the IPv6 DNS Servers area, for Use DHCPv6-lite

to Assign Address, select the toggle button.

7. If you did not enable DHCPv6-lite, type the IP addresses for the primary and alternate servers.

8. To generate a domain search list automatically, in the DNS Search Domains area, for Generate

Domain Search List Automatically, select the toggle button.

9. If you did not enable DHCP, type the IP addresses for the primary and alternate servers.

To configure the security settings:

1. In the Security Settings area, click Encryption, then select the appropriate security option. For the

mode of encryption that you selected, configure the security settings.

• To set a transmit key to active, click Transmit Key, then select an option.
• For each Transmit Key, type values into the corresponding fields.

3. For WPA2 Personal and Mixed Mode Personal, in the Passcode and Retype Passcode fields, type

the network passcode.

4. For WPA2 Enterprise and Mixed Mode Enterprise:

To finish the Wi-Fi setup:

1. To activate your changes, at the prompt, click Restart Now.

2. Disconnect the Ethernet cable from the printer.

3. After the printer restarts, wait 2 minutes, then print a Configuration Report.

Note: The Configuration Report contains the IP address for the printer. For details, refer to Printing the Configuration Report. If the printer does not successfully connect with the wireless network, check your network information and repeat this procedure. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup S e t t i n g U p t h e Pr i n t e r fo r W i r e l e s s L A N W PA Enterprise Encryption WPA-Enterprise Encryption is supported only when Infrastructure is selected as the Network Type in the Wi-Fi settings section. Note:

• To manage digital certificates, enable HTTPS communication.
• WPA-Enterprise settings are unique for each network. For details on your settings, contact your network administrator.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Wi-Fi.

3. For SSID, type the SSID.

4. Click Network Type, then select an option.

5. In the TCP/IP area, verify the settings.

6. In the Security Settings area, click Encryption. Select an option, then enter the details as

Co n n e c t i n g t o W i - F i D i r e c t You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smart phone, using Wi-Fi Direct. Wi-Fi Direct is disabled by default. Note: Wireless networking is available only on printers with the optional Wireless Network Adapter installed.

1. In the Embedded Web Server, log in as a system administrator, then click Connectivity.

2. In the Connections area, click Wi-Fi Direct.

3. To enable Wi-Fi Direct, click the Enable toggle button.

4. Click Group Role, then select an option. Options include Group Owner and Auto.

S e t t i n g G r o u p O w n e r a s G r o u p Ro l e

1. Click Group Role, then select Group Owner.

2. In the DHCP Server area, for IP Address, type the IP address.

3. If you are not using the default values for subnet mask, for Subnet Mask, type the subnet mask

4. To specify the amount of time that the printer retains the IP address, for IP Address Lease Time,

type a value in minutes.

5. In the Group Owner area, for SSID, type a name to appear in a list of available wireless networks

1. Click Group Role, then select Auto.

2. For Device Name, type a name to appear in a list of available wireless networks and devices.

3. In the DHCP Server area, for IP Address, type the IP address.

4. If you are not using the default values for subnet mask, for Subnet Mask, type the subnet mask

5. To specify the amount of time that the printer retains the IP address, for IP Address Lease Time,

type a value in minutes.

D i s a b l i n g W i r e l e s s N e t w o r k i n g fr o m t h e C o n t r o l Pa n e l You can disable the wireless network from the printer control panel. Note: Wireless networking is available only on printers with the optional Wireless Network Adapter installed. To disable wireless networking from the Control Panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator. For details, refer to Accessing the Control Panel as a System

6. Press the Home button.

7. For the setting to take effect, at the prompt, touch Restart Now.

Assigning a Network Address The printer automatically acquires a network address from a DHCP server by default. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, see IP. Assigning the IP Address Manually You can assign a static IP address to your printer from the printer control panel. After an IP address is assigned, you can change it in the Embedded Web Server. To assign a static IP address to the printer, ensure that you have the following information: Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

• An IP address that is configured properly for your network
• The Network Mask address
• The default Router/Gateway address If you are on a network managed by a network administrator, contact your network administrator to obtain the network information. For a home network using routers or other devices to connect the printer to the network, refer to the device instructions on assigning network addresses. The router or device documentation can give you a range of acceptable address numbers you can use. It is important that the addresses be similar to the IP addresses used by other printers and computers on the network, but not the same. Only the last digit must be different. For example, your printer can have the IPv4 address 192.168.1.2 while your computer has the IP address 192.168.1.3. Another device can have the IP address 192.168.1.4. The router can assign the static IP address of the printer to another computer that obtains its IP address dynamically. To avoid having the IP address reassigned, provide the printer an address at the higher end of the range allowed by the device. For example, if your computer has IP address

192.168.1.2, and your device allows IP addresses to 192.168.1.255, select an address between

192.168.1.200 and 192.168.1.254. If your computer has an IP address of 192.168.1.100 or higher,

select an address between 192.168.1.2 and 192.168.1.50. Note: It is recommended when setting a static IP address, that at the same time, you set a DHCP reservation. For details, refer to your router documentation. In IPv6 network configurations, the IPv6 address is assigned automatically. For reference: Online Support Assistant at: www.xerox.com/office/support, then select your specific printer model.

This chapter contains:

Network Connectivity Connecting to a Wireless Network Note:

• If the printer is connected to your wired network, you can configure wireless settings in the Embedded Web Server.
• Before you begin, purchase and install the Xerox® Wireless Network Adapter. For information on installing the Wireless Network Adapter, refer to the User Guide for your printer model. To verify the wireless status and locate the wireless IP address, print a Configuration Report. For details, refer to Printing the Configuration Report. Examine the Connectivity Physical Connections, Connectivity Protocols, and TCP/IPv4 sections of the report. Note:
• The printer uses separate IP settings for wired and wireless connections. For more information, refer to IP.
• When you switch from a wired connection to a wireless connection, the IP address of the printer changes. The connection to the Embedded Web Server through your Web browser closes. To reconnect to the Embedded Web Server, in your Web browser address field, type the new IP address or host name of your printer. C o n fi g u r i n g W i - F i fr o m t h e E m b e d d e d W e b S e r v e r

1. Connect the printer to a wired network.

2. In the Embedded Web Server, log in as administrator, then click Connectivity.

3. In the Connections area, click Wi-Fi.

Note: Wi-Fi is available after you install the Xerox® Wireless Network Adapter.

1. To enable Wi-Fi, click the Enable toggle button.

2. Click Wi-Fi Band, then select an option.

3. For SSID, type the SSID for the network to which you want to connect.

4. Click Network Type, then select Infrastructure or Ad hoc, as needed.

5. In the TCP/IP Settings area, configure the settings for IPv4, IPv6, and DNS.

Note: The printer uses separate IP settings for wired and wireless network connections. For details, refer to IP.

1. In the Security Settings area, click Encryption, then select a mode of encryption.

2. For the selected mode of encryption, configure the security settings.

For each Transmit Key that you select, type values into the corresponding fields.

• For both WPA2 Personal and Mixed Mode Personal, type the network passcode in the Passcode field and the Retype Passcode field.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity

• For both WPA2 Enterprise and Mixed Mode Enterprise:

Click Authentication Method, then select the authentication method for your wireless network.

For Root Certificate, upload a Root Certificate.

4. For the new settings to take effect, restart the printer.

5. Disconnect the printer from the wired network.

C o n n e c t i n g t o a W i - F i N e t w o r k a t t h e C o n t r o l Pa n e l To connect to a Wi-Fi network at the control panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator. For details, refer to Accessing the Control Panel as a System

In the list of available Wi-Fi networks, touch the required network. Note: If the required Wi-Fi network is not listed, or if the required network uses WPS, configure the connection manually. For details, refer to step 6.

If needed, to log in to the network, type the password.

To select a Wi-Fi frequency band, touch Wi-Fi Band, then select an option. Note: The Wi-Fi frequency band is set to AUTO by default.

6. To connect manually to a Wi-Fi network:

In the first field, type a name for the Wi-Fi network, then touch Enter.

Touch Wi-Fi Protected Setup (WPS), then select an option. Note: For a WPS setup with a Push Button Connection (PBC), select PBC.

Network Connectivity C o n fi g u r i n g t h e P r i m a r y N e t w o r k a t t h e C o n t r o l Pa n e l You can set the primary network connection type at the device control panel. Note:

• A Primary Network setup is required only if the optional Wi-Fi network connection kit is installed and enabled.
• By default, without a Wi-Fi network connection, the primary network is set to Ethernet. When the kit is installed and enabled, the device acquires two network connections. One network connection is primary, and the other network connection is secondary.
• The following features are available only over the primary network connection:

Scan to SFTP, Scan to SMB, Scan to Email

• If you remove the Wi-Fi network connection module, the primary network connection is set to Ethernet. To configure the Primary Network at the control panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator. For details, refer to Accessing the Control Panel as a System

3. Touch Device→Connectivity→Primary Network.

4. Select the appropriate network connection type for the device.

5. To apply the changes and restart the device, at the prompt, touch Restart Now.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity C o n fi g u r i n g t h e P r i m a r y N e t w o r k Fr o m t h e E m b e d d e d We b S e r v e r You can set the primary network connection type in the Embedded Web Server. Note:

• A Primary Network setup in the Embedded Web Server is possible only if the optional Wi-Fi connection kit is installed and enabled.
• By default, without a Wi-Fi connection, the primary network is set to Ethernet. When the kit is installed and enabled, the device acquires two network connections. One network connection is primary, and the other network connection is secondary.
• The following features are available only over the primary network connection:

Scan to SFTP, Scan to SMB, Scan to Email

• If you remove the Wi-Fi connection module, the primary network connection is set to Ethernet.

1. In the Embedded Web Server, log in as a system administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the Common area, click Edit.

4. Click Primary Network, then select the appropriate network connection type for the device.

6. To activate your changes, at the prompt, click Restart Now.

C o n fi g u r i n g W i - F i U s i n g a D i r e c t C o n n e c t i o n t o t h e Pr i n t e r To configure the settings for a wireless network, connect your computer directly to the printer using an Ethernet cable, rather than through a wired network connection.

1. Ensure that the printer is not connected to a wired Ethernet network.

2. Restart the printer.

3. Generate a Configuration Report. For details, refer to Printing the Configuration Report. Note the

self-assigned IP address of the printer in the 169.254.x.x range. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

4. Use an Ethernet cable and connect a computer directly to the printer.

• Ensure that wireless connectivity is disabled on your computer.
• Depending on your computer hardware, use a crossover cable or adapter.

5. Verify the IP address of the computer. Ensure that the computer obtains a private IP address, in

the 169.254.x.x range, and is therefore on the same subnet as the printer.

6. On the computer, access the Embedded Web Server. Log in as administrator, then configure the

wireless settings. For details, refer to Connecting to a Wireless Network.

7. For the new settings to take effect, restart the printer.

8. Disconnect the Ethernet cable between the printer and the computer.

Disabling Wireless Networking D i s a b l i n g W i r e l e s s N e t w o r k i n g fr o m t h e C o n t r o l Pa n e l You can disable the wireless network from the printer control panel. Note: Wireless networking is available only on printers with the optional Wireless Network Adapter installed. To disable wireless networking from the Control Panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator. For details, refer to Accessing the Control Panel as a System

7. For the setting to take effect, at the prompt, touch Restart Now.

D i s a b l i n g W i r e l e s s N e t w o r k i n g Fr o m t h e E m b e d d e d W e b S e r v e r Note: Wireless networking is available only on printers with the optional Wireless Network Adapter installed.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

3. Click the Enable toggle button.

5. To activate your changes, at the prompt, click Restart Now.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity Wi-Fi Direct A Wi-Fi Direct network connection enables devices to connect with each other without requiring a wireless access point. You can connect to your printer from a Wi-Fi mobile device such as a tablet, computer, or smart phone. A Wi-Fi Direct connection does not require manual configuration. Note:

• Wireless networking is available only on printers that have the optional Wireless Network Adapter installed.
• The Wi-Fi Direct connection is disabled by default. To configure Wi-Fi Direct from the Embedded Web Server:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. For Connections, click Wi-Fi Direct.

3. To enable Wi-Fi Direct, click the Enable toggle button.

4. Click Group Role, then select an option from the menu.

• To set the printer to configure the Group Role automatically:

• To set the printer as Group Owner for a Wi-Fi Direct group, similar to a wireless access point:

In the Group Owner area, type the information for SSID and Passcode.

• Type the IP Address and Subnet Mask.
• For IP Address Lease Time, type the number of minutes.

To configure Wi-Fi Direct at the control panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator.

4. For Wi-Fi Direct, touch the enable toggle button.

6. Touch Group Role, then select an option.

7. If needed, touch SSID Suffix, then type a suffix.

8. If you selected Group Owner as the Group Role, in the Passcode field, enter an eight-character

Network Connectivity Note: For the new settings to take effect, restart your printer.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity USB The printer provides multiple USB ports. The exact number varies, depending on the printer model. All models have the following two USB ports:

• One host port on the front of the printer
• One target port on the back of the printer In the Embedded Web Server, the USB configuration window provides two toggle buttons for enabling USB:
• Enable: This toggle button enables and disables all the USB ports at the same time.
• USB Port: This toggle button enables and disables only the target port on the back of the printer. To configure USB:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click USB.

2. Click Print Mode, then select a mode.

3. For Auto Job Timeout, type the amount of time in seconds that the printer waits inactive before

canceling the print job.

4. Click Adobe Communication Protocol, then select a protocol.

5. To enable PostScript® Wait Timeout (RAW Mode), click the toggle button.

Note: For the new settings to take effect, restart your printer. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity NFC Near field communication (NFC) is a technology that enables devices to communicate when they are within 10 centimeters of each other. You can use NFC to obtain the network interface to establish a TCP/IP connection between your device and the printer. Note:

• Currently, Xerox® VersaLink® printers only support NFC with Android-based devices.
• To print wirelessly after you enable NFC, install the Xerox Print Services plug-in on your Android device. The plug-in is available from the Google Play store.
• For NFC to function properly, first enable NFC, then enable Plug-in Features. To enable NFC:

1. In the Embedded Web Server, log in as a system administrator, then click Connectivity.

2. In the Connections area, click NFC.

3. To enable NFC, enable the toggle button.

To configure the device to use plug-ins:

2. For Plug-in Feature, enable the toggle button.

Note: For the new settings to take effect, restart your printer.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity AirPrint AirPrint is a software feature that allows you to print from wired or wireless Apple iOS-based mobile devices and Mac OS-based devices without the need to install a print driver. AirPrint-enabled printers allow you to print or fax directly from a Mac, an iPhone, iPad, or iPod touch. Note:

• AirPrint and all of required protocols are enabled by default.
• Not all iOS applications support printing using AirPrint.
• Wireless devices must join the same wireless network as the printer. A system administrator can connect the printer by its wired network interface.
• The device that submits the AirPrint job must be on the same subnet as the printer. To allow devices to print from different subnets, configure your network to pass multicast DNS traffic across subnets.
• AirPrint-enabled printers work with all models of iPad, iPhone (3GS or later), and iPod touch (3rd generation or later), running the latest version of iOS.
• The Mac OS device must be Mac OS 10.7 or later. E n a b l i n g A i r Pr i n t

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Mobile Printing area, click AirPrint.

3. To enable AirPrint, for Enable, click the toggle button.

4. To enable access to the USB port, for USB Connection, click the toggle button.

5. In the Bonjour area:

• For Printer Name, type the name of the printer as you want it to appear on the LAN, Wi-Fi, and Wi-Fi Direct networks.
• For Location, type the physical location of the printer.
• For Latitude and Longitude, type the geographical coordinates of the printer.

Co n fi g u r i n g A i r Pr i n t fo r I P P A u t h e n t i c a t i o n

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Mobile Printing area, click AirPrint.

3. Ensure that the Enable toggle button is selected.

4. In the IPP Authentication area:

• To enable Basic Authentication, click the toggle button.
• For User Name, Password, and Retype Password, type the login credentials for the printer.

Network Connectivity I m p o r t i n g a S e c u r i t y Ce r t i fi c a t e fo r A i r Pr i n t

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Mobile Printing area, click AirPrint. Ensure that the Enable toggle button is selected.

3. For Security Certificates area, click Edit.

4. Click Device Certificates, then select a category of certificates.

5. Select one or more certificates to import, then click Import. The Import Certificate window

Click Select, then navigate to the certificate that you want to import. Click Open.

For Password and Retype Password, type the password for the new certificate.

In the lower part of the Security Certificates window, click to select a certificate from the list. If you want to select all the certificates in the list, click Select/Clear All.

Click OK. Note: The Import function is accessible only if HTTPS SSL is enabled. For details, refer to HTTP. Co n fi g u r i n g A i r Pr i n t fo r S o f t w a r e U p d a t e s

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. For Mobile Printing, click AirPrint.

3. To enable AirPrint, for Enable, click the toggle button.

4. For Software Update, click Edit and Check Now.

Note: The Edit and Check Now button takes you to the Software Update feature in the Embedded Web Server. For details, refer to Updating the Printer Software. C h e c k i n g Pr i n t e r S u p p l i e s i n A i r Pr i n t

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Mobile Printing area, click AirPrint.

3. To enable AirPrint, for Enable, click the toggle button.

4. In the Supplies area, click Check Status.

Note: The Check Status button takes you to the Supplies page in the Embedded Web Server. For details, refer to Configuring Low Supply Warning

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity Google Cloud Print Google Cloud Print allows you to print documents that are stored in the cloud without using a print driver. Before you begin:

• Set up a Google email account.
• Configure the printer to use IPv4.
• Configure Proxy Server settings as needed. To register a printer in Google Cloud Print:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Mobile Printing area, click Google Cloud Print.

3. To enable Google Cloud Print, click the Enable toggle button.

5. Restart the printer, then wait two minutes for the printer to connect.

6. Refresh your Web browser, then in the Mobile Printing area, click Google Cloud Print.

7. Click Printer Registration.

11. To access the Google Cloud Print feature, in your Google account, click Manage Your Printer.

• Once the printer is registered, the word Registered appears in the printer status.
• The default printer name appears in this format: Model name (MAC address). Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity Mopria Mopria™ is a software feature that enables users to print from mobile devices without requiring a print driver. You can use Mopria™ to print from your mobile device to Mopria™-enabled printers. Note: To enable printing, install the Mopria™ app or plug-in available from the appropriate app store. To configure Mopria™:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Mobile Printing area, click Mopria™.

3. Click On or Off, as needed.

Note: Mopria™ cannot be disabled when both the IPP port and Bonjour ports are enabled.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click Bonjour.

3. To enable Bonjour, for Port, click the toggle button.

4. For LAN, Wi-Fi, and Wi-Fi Direct, configure the fields that are appropriate to your installation.

5. In the LAN area, for Wide-Area Bonjour, click the toggle button to enable.

6. For all the types of networks:

• To specify a host server for the printer, for Host Name, type the name of the host server.
• For Printer Name, type a name for the printer up to 63 characters long. If you leave the field blank, then multicast DNS determines the name.

Network Connectivity FTP File Transport Protocol (FTP) is a standard network protocol used to pass and manipulate files over a TCP/IP network. Several services running on your printer, including Network Scanning, Saved Jobs Backup, and Software upgrade can use FTP as a filing service. To configure FTP settings:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click FTP.

3. To enable FTP, for FTP Client Port, enable the toggle button.

4. To select a transfer mode, click Transfer Mode, then select an option.

• Passive Mode: This option transfers data over a random port specified by the FTP server from a connection made from the printer.
• Active Mode: This option transfers data over a fixed, known port from a connection made from the server.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity SFTP Secure File Transport Protocol (SFTP) is a standard network protocol used to pass and manipulate files over a TCP/IP network. SFTP works with Secure Socket Shell (SSH) to ensure that data is encrypted and transferred securely. To configure SFTP settings:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click SFTP.

Network Connectivity HTTP Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. Clients that make HTTP requests are called User Agents (UAs). Servers that respond to these requests for resources, such as HTML pages, are called Origin Servers. There can be any number of intermediaries, such as tunnels, proxies, or gateways between User Agents and Origin Servers. Note: For more information about SSL/TLS settings, refer to Managing Settings for SSL/TLS. C o n fi g u r i n g H T T P S e t t i n g s i n t h e E m b e d d e d W e b S e r ve r

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click HTTP.

3. To change the HTTP port number, for Port Number, type a value in the field. The default is 80.

4. To enable HTTPS (SSL) communication, for Enable HTTPS, select the toggle button.

Note: Some features require HTTPS. When HTTPS is disabled, the features that require HTTPS do not appear.

5. To change the HTTPS port number, for HTTPS Port Number, type a value in the field. The default

6. For Maximum Connections, type a value in the field. The range is 1–8 connections.

7. For Connection Timeout, type a value in the field. The range is 1–255 seconds.

8. For Device Certificate, click Device Certificate, then select a value.

• To have the printer locate the proxy server using WAPD, select Automatic.
• To use the configured default proxy settings script, select Configuration Script, then type the URL for the script.
• To enter an IP address for the proxy server, select Manual, then configure the following settings:

For Type, select the address type.

For IP Address and Port, type the IP address and port number.

To specify IP addresses that do not go to the proxy server, for Exception List, type the IP address or range of addresses.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity Wi-Fi Direct A Wi-Fi Direct network connection enables devices to connect with each other without requiring a wireless access point. You can connect to your printer from a Wi-Fi mobile device such as a tablet, computer, or smart phone. A Wi-Fi Direct connection does not require manual configuration. Note:

• Wireless networking is available only on printers that have the optional Wireless Network Adapter installed.
• The Wi-Fi Direct connection is disabled by default. To configure Wi-Fi Direct from the Embedded Web Server:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. For Connections, click Wi-Fi Direct.

3. To enable Wi-Fi Direct, click the Enable toggle button.

4. Click Group Role, then select an option from the menu.

• To set the printer to configure the Group Role automatically:

• To set the printer as Group Owner for a Wi-Fi Direct group, similar to a wireless access point:

In the Group Owner area, type the information for SSID and Passcode.

• Type the IP Address and Subnet Mask.
• For IP Address Lease Time, type the number of minutes.

To configure Wi-Fi Direct at the control panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator.

4. For Wi-Fi Direct, touch the enable toggle button.

6. Touch Group Role, then select an option.

7. If needed, touch SSID Suffix, then type a suffix.

8. If you selected Group Owner as the Group Role, in the Passcode field, enter an eight-character

Note: For the new settings to take effect, restart your printer. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity E n a b l i n g H T T P S a t t h e C o n t r o l Pa n e l

1. At the printer control panel, log in as administrator, then press the Home button.

2. Touch Device→Connectivity.

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

2. In the Embedded Web Server, log in as a system administrator. For details, refer to Accessing the

Embedded Web Server as a System Administrator.

3. Click Connectivity→HTTP.

4. To enable HTTPS, click the HTTPS (SSL) toggle button.

Note: A check mark on the toggle button indicates that the setting is enabled.

6. To activate your changes, at the prompt, click Restart Now.

Internet Protocol (IP) is a protocol within the Internet Protocol Suite that manages the transmission of messages from computer to computer. C o n fi g u r i n g I P S e t t i n g s a t t h e C o n t r o l Pa n e l Assigning the IP Address Manually You can use the printer control panel to assign a static IP address to your printer. After you assign an IP address, you can change it in the Embedded Web Server. To assign a static IP address to the printer, ensure that you have the following information:

• An IP address that is configured properly for your network
• The Network Mask address
• The default router or gateway address If your printer is on a network managed by a network administrator, contact your network administrator to obtain the network information. For a home network using routers or other devices to connect the printer to the network, refer to the device instructions on assigning network addresses. The router or device documentation can give you a range of acceptable address numbers you can use. It is important that the addresses are similar, but not the same as, the IP addresses used by other printers and computers on the network. Only the last digit of the IP address must be different. For example, your printer can have the IPv4 address

192.168.1.2 while your computer has the IP address 192.168.1.3. Another device can have the IP

address 192.168.1.4. The router can assign the static IP address of the printer to another computer that obtains its IP address dynamically. To avoid having the IP address reassigned, provide the printer an address at the higher end of the range allowed by the device. For example, if your computer has the IP address

192.168.1.2, and your device allows IP addresses to 192.168.1.255, select an address between

192.168.1.200 and 192.168.1.254. If your computer has an IP address of 192.168.1.100 or higher,

select an address between 192.168.1.2 and 192.168.1.50. Note:

• When you set a static IP address, Xerox recommends that you set a DHCP reservation at the same time. For details, refer to your router documentation.
• In IPv6 network configurations, the IPv6 address is assigned automatically. C o n fi g u r i n g t h e N e t w o r k A d d r e s s M a n u a l l y a t t h e C o n t r o l Pa n e l

1. At the printer control panel, log in as administrator, then press the Home button.

2. Touch Device→Connectivity→Ethernet→IPv4.

3. For Enable IPv4, select the toggle button.

4. Touch Mode, then touch Static.

Network Connectivity

5. When prompted with an acknowledgement message about the printer restarting, touch

Continue. Note: The printer restarts later in the procedure.

6. One at a time, touch the fields for IPv4 Address, IP Gateway Address, and Network Mask Address,

then type the IP addresses into the fields. After each address, touch Enter.

The printer restarts. C o n fi g u r i n g I P S e t t i n g s i n t h e E m b e d d e d W e b S e r v e r If your printer has a valid network address, you can configure TCP/IP settings in the Embedded Web Server. For details, refer to Assigning a Network Address. S e l e c t i n g B e t w e e n I P v 4 a n d I P v 6 Pr o t o c o l s You can configure the printer to communicate with networks that use IPv4, IPv6, or both.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the Common area, click Edit.

4. For Host Name, type the name to appear for the printer.

5. Click IP Mode, then select an option.

Note: The Dual Stack setting allows the router to assign IPv4 and IPv6 IP addresses, as needed.

1. When in Dual Stack mode, you can give priority to the IPv6 address for resources. For IPv6 Priority

over IPv4 at Domain Name Resolution, enable the toggle button.

C o n fi g u r i n g I P v 4 S e t t i n g s

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the IPv4 area, click Edit.

4. For Mode, select an option:

• DHCP with Auto IP: This option allows the printer to assign an IP address when a DHCP server is not on the network or is not responding. The printer sends a request for an IP address to a DHCP server. If the printer does not receive a response, then the printer automatically assigns an IP address.
• Static: This option disables dynamic addressing and allows you to type a static IP address. Type an IP Address, Subnet Mask, and Gateway Address.
• BOOTP: This option permits the printer to obtain an IP address from a BOOTP server that is not configured to accept DHCP requests.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity

• DHCP: This option permits the printer to obtain an IP address from a DHCP server or from a BOOTP server that is configured to accept DHCP requests. The printer requests that the server register the IP address and hostname of the printer with the DNS server.

5. To release the DCHP address when the printer is powered off, for Release current IP when the

Device is powered off, select the toggle button.

• For the new settings to take effect, restart the printer.
• Changing the IP address disconnects the Embedded Web Server.
• To reconnect to the Embedded Web Server, in the address field of the Web browser, type the new IP address of the printer. C o n fi g u r i n g I P v 6 S e t t i n g s IPv6 hosts can configure themselves automatically when connected to a routed IPv6 network using the Internet Control Message Protocol Version 6 (ICMPv6). ICMPv6 performs error reporting for IP along with other diagnostic functions. When first connected to a network, a host sends a link-local multicast router solicitation request for configuration parameters. If suitably configured, routers respond to this request with a router advertisement packet containing network-layer configuration parameters.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the IPv6 area, click Edit.

4. To select how DHCP operates for IPv6, click Purpose, then select an option.

5. If you have enabled Manual Address, type values for Manual Address and Gateway Address.

Note: For the new settings to take effect, restart the printer. Changing the IP address disconnects the Embedded Web Server.

7. To reconnect to the Embedded Web Server, in the address field of the Web browser, type the new

IP address of the printer. C o n fi g u r i n g D N S S e t t i n g s Domain Name System (DNS) is a system that maps host names to IP addresses.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the DNS area, click Edit.

4. For Domain Name, type a unique name for your printer. If the host name registers to the DNS

server successfully, the host name appears as a Verified Host Name. The default host name is XRXxxx, where xxx is the MAC address of the printer. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity Note: If no host name appears on the network, the host name did not register to the DNS server successfully. Configure your DHCP server to perform updates on behalf of the DHCP clients.

1. For Connection Timeout, type the amount of time to wait before the connection times out.

2. For IPv4 DNS Servers, to let DHCP assign address, for Use DHCP to Assign Address, enable the

toggle button. If you do not use DHCP, enter the following information:

• For Primary Server, type the IP address for the primary DNS server.
• For Alternate Server 1, type the IP address for the first alternate DNS server.
• For Alternate Server 2, type the IP address for the second alternate DNS server.

3. For IPv4 DNS Servers, to let DHCP assign the address, for Use DHCPv6-lite to Assign Address,

enable the toggle button. If you do not use DHCP, enter the following information:

• For Primary Server, type the IP address for the primary DNS server.
• For Alternate Server 1, type the IP address for the first alternate DNS server.
• For Alternate Server 2, type the IP address for the second alternate DNS server.

4. For DNS Search Domains, select Generate Search Domain List Automatically. Alternatively, you

can define up to three DNS Search domains.

• For Primary Domain, type the IP address for the primary DNS server.
• For Alternate Domain 1, type the IP address for the first alternate DNS server.
• For Alternate Domain 2, type the IP address for the second alternate DNS server.

C o n fi g u r i n g D N S S e t t i n g s Domain Name System (DNS) is a system that maps host names to IP addresses.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the DNS area, click Edit.

4. For Domain Name, type a unique name for your printer. If the host name registers to the DNS

server successfully, the host name appears as a Verified Host Name. The default host name is XRXxxx, where xxx is the MAC address of the printer. Note: If no host name appears on the network, the host name did not register to the DNS server successfully. Configure your DHCP server to perform updates on behalf of the DHCP clients.

1. For Connection Timeout, type the amount of time to wait before the connection times out.

2. For IPv4 DNS Servers, to have DHCP assign address, for Use DHCP to Assign Address, enable the

toggle button. If you do not use DHCP, enter the following information:

• For Primary Server, type the IP address for the primary DNS server.
• For Alternate Server 1, type the IP address for the first alternate DNS server.
• For Alternate Server 2, type the IP address for the second alternate DNS server.

3. For IPv6 DNS Servers, to have DHCP assign the address, for Use DHCPv6-lite to Assign Address,

enable the toggle button. If you do not use DHCP, enter the following information:

• For Primary Server, type the IP address for the primary DNS server.
• For Alternate Server 1, type the IP address for the first alternate DNS server.
• For Alternate Server 2, type the IP address for the second alternate DNS server.

4. For DNS Search Domains, select Generate Search Domain List Automatically. Alternatively, you

can define up to three DNS Search domains.

• For Primary Domain, type the IP address for the primary DNS server.
• For Alternate Domain 1, type the IP address for the first alternate DNS server.
• For Alternate Domain 2, type the IP address for the second alternate DNS server.

C o n fi g u r i n g 8 0 2 . 1 X S e t t i n g s

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the 802.1X area, click Setup.

4. For Enable 802.1X, click the toggle button.

5. Click Authentication Method, then select an option.

7. For the login credentials, type values for User Name (Device Name), Password, and Retype

Network Connectivity IPP Internet Printing Protocol (IPP) is a standard network protocol that allows you to print and manage jobs remotely. When IPP is configured, IPP authentication allows users to authenticate their identities using IPP through HTTP authentication methods. An IPP client can pass user credentials to the printer to use for authentication. To configure IPP:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. For Protocols, click IPP.

13. If you enabled Connection Timeout, for Timeout, type the number of seconds in the field.

Note: For the new settings to take effect, restart your printer.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity LDAP Lightweight Directory Access Protocol (LDAP) is a protocol used to process queries and updates to an LDAP information directory, on an external server. LDAP can also be used for network authentication and authorization. LDAP directories are optimized heavily for read performance. Use this page to define how the printer retrieves user information from an LDAP directory. A d d i n g L DA P S e r v e r I n fo r m a t i o n The LDAP Server page displays the current LDAP servers configured for your printer. You can configure a maximum of nine LDAP servers for your printer. Co n fi g u r i n g L DA P S e r v e r B a s i c I n fo r m a t i o n

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click LDAP.

3. Click LDAP Servers/Directory Services.

4. In the Server Information area:

• For IP Address/Host Name : Port, type an IP address or host name for the LDAP server and, if needed, a port number.
• For Backup IP Address/Host Name : Port, type an IP address or host name for the backup LDAP server and, if needed, a port number.
• Click LDAP Server, then select a server type. For more settings, continue with Configuring LDAP Server Additional Information. Co n fi g u r i n g L DA P S e r v e r A d d i t i o n a l I n fo r m a t i o n

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click LDAP.

3. Click LDAP Servers/Directory Services.

In the Advanced Settings area:

4. For Search Directory Root, in Base DN format, type the root path of the search directory.

Note: For details on Base DN, refer to the RFC 2849 - LDAP Data Interchange Format Technical Specification on the Internet Engineering Task Force website.

5. To specify the login credentials to access the LDAP directory, click Login Credentials for

Database Search, then select an option.

• Logged-in User: This option instructs the printer to log in to the LDAP server with the credentials of the user that is logged in to the device.
• Predefined: This option instructs the printer to use specific credentials when the printer accesses the LDAP server. If you select Predefined, for Login Name and Password, type the credentials.

6. For Login, Password, and Retype Password, type the login credentials for the LDAP server.

7. For Maximum Number of Search Results, type a number. The default is 50.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

9. If you selected Specify Timeout, for Timeout, type the number of seconds that the printer waits

before it stops the LDAP search.

10. To include more LDAP servers in your searches, for LDAP Referrals, select the toggle button.

11. If you enabled LDAP Referrals, for Maximum Number of LDAP Referral Hops, type the maximum

C o n f i r m i n g L DA P U s e r M a p p i n g s LDAP servers display various results, depending on how they implement mappings. You can map LDAP fields to fields on your printer, and edit current map settings for fine-tuned server search results.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click LDAP.

3. Click LDAP User Mappings.

4. In the Search area, for User Name, type a user name, then click Search.

5. For Search Conditions, click the menu for each field, then remap the field as needed. The schema

on the LDAP server defines the headings.

Note: If the user mapping is incorrect, an LDAP search in the Embedded Web Server can work properly, but authentication at the printer still fails. C o n f i g u r i n g L DA P A u t h e n t i c a t i o n

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click LDAP.

3. Click LDAP Authentication.

5. To specify a user name as a search parameter, for Common Name, type the user name for the

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity Type the LDAP search string or filter where LDAP represents the string provided for the query. The filter defines a series of conditions that the LDAP search must fulfill to return the desired information. For example, to ensure that only a person is returned rather than equipment or conference rooms, type (objectClass=user) (sAMAccountName=LDAP. L DA P C u s t o m F i l t e r s You can edit custom filters so that text strings typed at the control panel are changed to match the format that the LDAP server requires. There are three types of filters that you can customize:

• User ID Query Filter: This option allows you to customize the standard filter that the printer uses when searching for the name of the logged-in user. For example, when remote authorization is configured, and a user logs in at the control panel, the printer searches the authorization server using this filter. The standard filter looks in the field mapped as the Login Name field. If you are using an ADS LDAP server, this field is typically sAMAccountName. If you want a search for a specific person to return an exact match, do not use wildcard characters.
• Email Address Book Filter: This option allows you to customize the standard filter when a user performs a search in the Network Address Book.
• Fax Address Book Filter: This option allows you to customize the standard filter when a user performs a search in the Fax Address Book. C o n f i g u r i n g L DA P C u s t o m F i l t e r s

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click LDAP.

3. Click Custom Filters.

4. For User ID Query Filter, type the LDAP search string or filter where LDAP represents the string

provided for the query. The filter defines a series of conditions that the LDAP search must fulfill to return the needed information. For example, to ensure that only a user name is returned, rather than equipment names or conference room names, type (objectClass=user) (sAMAccountName=LDAP).

5. To add a custom filter for email address returns, for Email Address Book Filter, click the toggle

6. Type the LDAP search string or filter as needed, where LDAP represents the string provided for the

query. The filter defines a series of conditions that the LDAP search must fulfill to return the needed information. For example, to find users only, type (ObjectClass=Person)&(cn= LDAP*).

7. To add a custom filter for fax address returns, for Fax Address Book Filter, click the toggle button.

8. Type the LDAP search string or filter as needed, where LDAP represents the string provided for the

query. The filter defines a series of conditions that the LDAP search must fulfill to return the needed information. For example, to find users only, type (ObjectClass=Person)&(cn= LDAP*).

Network Connectivity C o n f i g u r i n g L DA P t o A c c e s s A d d r e s s B o o k I n fo r m a t i o n You can configure the printer to allow the logged-in user to access address book information that is stored on an LDAP server. The logged-in user can access address book contact information based on the permissions set for the user on the LDAP server.

1. In the Embedded Web Server, log in as administrator.

2. Check the date and time on the printer. For details, refer to Setting the Date and Time.

Note: Ensure that the date and time on the printer is within 5 minutes of the date and time on the authenticating server. Xerox recommends that you assign the printer to the same time server that the LDAP server uses. For configuration details, refer to SNTP.

3. Configure LDAP. To configure the LDAP Server, click Connectivity→LDAP→LDAP Servers/

Directory Services. For details, refer to Adding LDAP Server Information.

4. Configure authentication to use the Network login method for LDAP or Kerberos, depending on

your server. For details, refer to Setting the Network Login Method. Note: If you do not know your server type, contact your network administrator.

5. Set Guest Access to No Access. This setting requires that all users log in to access printer

functions. For details, refer to Editing Guest Access.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity LPD The Line Printer Daemon (LPD) protocol provides printer spooling and network print server functionality for UNIX-based systems, such as HP-UX, Linux, and Macintosh®. Windows®uses LPD for LPR print protocol.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click LPD.

7. For TBCP Filter, enable the toggle button.

8. For Timeout, type the number of seconds that the printer waits when a job is interrupted and

data stops arriving.

9. For Maximum Number of Sessions, type the maximum number of simultaneous jobs that the

10. Click Parameter Text String Encoding, then select an option.

Subnet 3, type the IP addresses and port numbers.

Network Connectivity Raw TCP/IP Printing Raw TCP/IP is used to open a TCP socket-level connection over Port 9100, and stream a print-ready file to the printer input buffer. It then closes the connection either after sensing an End Of Job character in the PDL or after expiration of a preset timeout value. Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer. Raw TCP/IP printing is selected in Windows as the Standard TCP/IP port. Note: Enable TCP/IP before enabling Raw TCP/IP printing. C o n fi g u r i n g Ra w T C P / I P S e t t i n g s

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click Port 9100.

3. For Port, enable toggle button.

4. For Port Number, ensure that the Port is set to 9100.

5. For PJL, enable the toggle button.

6. Click Print Mode, then select an option.

7. For Timeout, type the number of seconds.

8. For TBCP Filter, enable the toggle button.

9. To use TCP-MSS, enable the toggle button, then for IPv4 Subnet 1, IPv4 Subnet 2, and IPv4

Subnet 3, type the IP addresses and ports.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity S/MIME Secure/Multipurpose Internet Mail Extensions (S/MIME) is a standard for public key encryption and signing of MIME data. To configure S/MIME:

1. In the Embedded Web Server, log in as administrator, then click Connectivity→S/MIME.

2. For Enable, click the toggle button.

3. In the S/MIME Setting area:

• Click Message Digest Algorithm, then select an option.
• Click Message Encryption Algorithm, then select an option.

4. In the Email area, to hide recipient addresses, for Send to Each Address but Hide Recipients

Network Connectivity SMTP Simple Mail Transfer Protocol (SMTP) is an Internet standard used to transmit email across IP networks. Your printer uses SMTP to transmit scanned images, Internet fax jobs, and alerts through email. To configure SMTP Server settings:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click SMTP.

3. For Email Submission, click the toggle button.

4. To have the printer send email alerts, for Email Notification, click the toggle button.

5. For Device Email, type the email address assigned to the printer.

6. In the SMTP Server area:

• Click Server Address.
• Enter the name of the SMTP server in one of the following ways:

In the Server Address field, type the name of the SMTP server.

To search for the server, click Select Server from List, click Search, select an SMTP server, then click OK.

• For Outgoing SMTP Port Number, type the port number of the server that sends email. The default port number is 25.

7. In the Connection Security area, select a security protocol. If no protocol is used by your SMTP

server, select Off. Note:

• If you do not know the encryption method that your server supports, select STARTTLS (If available). If you select STARTTLS (If available), the printer attempts to use STARTTLS. If your server does not support STARTTLS, SMTP communication is not encrypted.
• If your email server requires encryption but does not offer a STARTTLS command to the printer, the email process fails.

1. In the Outgoing SMTP Authentication area:

• To enable SMTP authentication, click SMTP Authentication, then from the menu, select SMTP AUTH.

On Device: The printer uses the values for SMTP AUTH User Name and SMTP AUTH Password to submit to the SMTP server.

On Network: The printer uses the network login credentials for the user to send an email to the SMTP server. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity

• If you selected On Network, click If Unsuccessful, then select an option.

Cancel Sending: This option cancels the email submission.

Retry on Device: This option makes a second attempt to send the email using the On Device authentication.

Network Connectivity SMB Server Message Block (SMB) is a client server, request-response protocol that provides shared access to files, printers, ports, and miscellaneous communications between nodes on a network. Note: For details on how to set up scanning to a shared folder, refer to Scanning Setup Overview. To configure SMB:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click SMB.

3. For Port, enable the toggle button.

4. If needed, for WINS Server Address Acquisition by DHCP, enable the toggle button.

5. If you did not enable WINS Server Address Acquisition by DHCP:

• For Primary WINS Server Address, type the IP address for your primary WINS server.
• For Secondary WINS Server Address, type the IP address for your secondary WINS server. Note: If DHCP is configured, WINS IP addresses are overridden.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity SNMP Simple Network Management Protocol (SNMP) is a set of network protocols designed to allow you to manage and monitor devices on your network. You can use the SNMP configuration pages in the Embedded Web Server to:

• Enable or disable Authentication Failure Generic Traps.
• Enable SNMPv3 to create an encrypted channel for secure printer management.
• Assign privacy, authentication protocols, and keys to Administrative and key user accounts.
• Assign read and write access to User accounts.
• Limit SNMP access to the printer using hosts. C o n fi g u r i n g S N M P v 1 / v 2 c SNMP version 1 (SNMPv1) is the initial implementation of the SNMP protocol. SNMPv1 operates over protocols such as User Datagram Protocol (UDP), IP, and Novell Internet Packet Exchange (IPX). SNMPv2c includes improvements in performance, confidentiality, and manager-to-manager communications over SNMPv1, however it uses the simple-community based security scheme of SNMPv1. SNMPv1/v2c uses the following community names:
• Community Name Read Only: The Community Name Read Only returns the password for the SNMP GET requests to the printer. Applications that obtain information from the printer using SNMP, such as the Embedded Web Server, use this password. The default value is public.
• Community Name Read/Write: The Community Name Read/Write returns the password for the SNMP SET requests to the printer. Applications that set information on the printer using SNMP use this password. The default value is private.
• Default TRAP Community Name: The Default TRAP Community Name specifies the default community name for all traps that the printer generates. Individual Trap Community Names that are specified for each trap destination address can override the community name. Ensure that you make each Trap Community Name unique. The default value is SNMP_trap. Note: Changes made to the community names for this printer require corresponding changes to GET or SET community name applications using SNMP. To configure SNMPv1/v2c:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click SNMP.

7. If needed, for Community Name Read/Write, type an SNMP SET name.

10. You can set Trap Destinations for LAN1 and Wi-Fi. For Trap Destination:

• Click an available field.
• Select the address type. Options include IPv4, IPv6, or Host Name.
• For IP Address/Host Name and Port, type the IP address or the network host name for the Trap Destination, then type the port number.
• For Trap Community Name, type a name.
• For Traps to Be Received, select the traps that the SNMP manager receives. For each item, enable the toggle button.

C o n fi g u r i n g S N M P v 3 SNMPv3 is the current standard version of SNMP defined by the Internet Engineering Task Force (IETF). SNMPv3 provides three important security features:

• Message integrity to ensure that tampering with a packet does not occur during transit
• Authentication to verify that the message is from a valid source
• Encryption of packets to prevent unauthorized access Note:
• Ensure that HTTPS SSL communication is enabled. For details, refer to Configuring HTTP Settings in the Embedded Web Server.
• To use SNMPv3 in FIPS Mode, enable FIPS 140-2. For details, refer to FIPS 140-2. Ed i t i n g S N M P v 3 Pr o p e r t i e s Note:
• To change the settings for SNMPv3, first enable HTTPS (SSL) communication. For details, refer to Enabling HTTPS at the Control Panel.
• To use SNMPv3 in FIPS mode, first enable FIPS 140-2. For details, refer to FIPS 140-2.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click SNMP.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity Note: When using SNMPv3 in FIPS mode, Message Digest Algorithm is set to SHA-1 and Message Encryption Algorithm is set to AES-128 automatically. To change these options, first disable FIPS mode. For details, refer to FIPS 140-2.

Type the authentication password, then retype the password.

Type the encryption password, then retype the password.

8. To enable the print drivers account, for Print Drivers Account, select the toggle button.

Note: When using SNMPv3 in FIPS mode, the Message Digest Algorithm and Message Encryption Algorithm options are set automatically. To change these options, first disable FIPS mode. For details, refer to FIPS 140-2.

9. To configure trap destinations, click any available trap destination field, then configure as

• For Type, click IPv4, IPv6, or Host Name.
• For IP Address: Port or Host Name: Port, type the IP address or host name.
• Click User Name, then select an option.
• For Traps to Be Received, to enable specific traps, for each trap, select the toggle button.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

3. For Time Server Synchronization, click the toggle button to enable.

5. For Time Server Address, type the IP address or host name for the time server.

6. For Time Synchronization Interval, type the synchronization interval in hours.

Note: For the new settings to take effect, restart your printer.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Network Connectivity SOAP SOAP is an open-standard, platform-independent, XML-based messaging protocol that allows computers and networks using different operating systems to exchange information. To enable SOAP:

1. In the Embedded Web Server, log in as administrator, then click Connectivity→SOAP.

2. For Port, click the enable toggle button.

Network Connectivity WSD Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for discovering and using network connected devices. It is supported in Windows Vista, Windows Server 2008, and newer operating systems. WSD is one of several supported communication protocols. Note: To use WSD Scan services, ensure that your computer is set up to receive scans using WSD Scan services. Enabling WSD

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click WSD (Web Services on Devices).

8. Click TBCP Filter, then select Enabled or Disabled.

9. For Data Reception Timeout, type the amount of time to wait before the data receiving

connection times out. The default is 30 seconds.

10. For Notification Delivery Timeout, type the amount of time to wait before the delivery

notification connection times out. The default is 8 seconds.

11. For Maximum IP Packet TTL, type a value for the maximum number of hops.

12. To load balance the number of subscribers, for Maximum Number of Subscribers, type a number.

This chapter contains:

Security Setting Access Rights Authentication Authentication is the process of confirming your identity. When the system administrator enables authentication, the printer compares the information that you provide to another source of information, such as an LDAP directory. The information can be a user name and password, or the information stored on a magnetic, proximity, or smart card. If the information is valid, you are considered an authenticated user. Personalization allows the printer to retrieve user information to customize features. Authorization Authorization is the function of specifying the features that users are allowed to access, and the process of approving or disapproving access. You can configure the printer to allow users to access the printer, but restrict access to certain features, tools, and apps. For example, you can allow users to access copying but restrict access to scanning. You can also control access to features at specific times of the day. For example, you can restrict a group of users from printing during peak business hours. There are two types of authorization:

• Local Authorization verifies user information on the printer to approve access.
• Network Authorization verifies user information stored externally in a network database, such as an LDAP directory, to approve access. Pe r s o n a l i z a t i o n Personalization is the process of customizing services for a specific user. The printer searches an LDAP directory for the home directory and email address of a user when using Scan to Home, or Email Scanning features. Co n fi g u r i n g Pe r m i s s i o n s fo r Pe r s o n a l Fa vo r i t e s

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Device

User Roles. Note: Before you can edit or create a Device User Role, the printer requires that you change the administrator password from its default value. If you have already changed the administrator password, you do not need to change it again. For details, refer to Changing the System Administrator Password.

2. For the user role for which you want to configure permissions, click Edit.

3. For Control Panel Permissions, select Custom Permissions.

The Custom Permissions Setup page opens.

5. Click Address Book.

6. For Access Address Book, select Allow.

9. For Customize Features Within Apps, click Allow.

Security Configuring Authentication Settings S e t t i n g t h e Lo g i n M e t h o d Login methods provide different levels of authentication and allow different ways to access the printer. You can choose from the following login methods:

• Simple: For the Simple level, users type their user name or select it from a list at the control panel or in the Embedded Web Server. The printer uses no other levels of authentication. If you do not need secure access to the printer, use this method.
• Local: For the Local level, to prove their identity, users type their user name and password at the control panel or in the Embedded Web Server. The printer compares the user credentials to the information the user database stored in the printer. If you have a limited number of users, or do not have access to an authentication server, use this authentication method.
• Network: For the Network level, to prove their identity, users type their user name and password at the control panel or in the Embedded Web Server. The printer compares the user credentials to the information stored on an authentication server. Note: The printer can use one of the following authentication server types: Kerberos (Windows ADS), SMB (Windows ADS), or LDAP.
• Convenience: For the Convenience level, users swipe a pre-programmed identification card at the control panel. To use this method, purchase and install a USB card reader and use an authentication server that supports the Xerox ®Convenience Authentication API.
• Smart Card: For the Smart Card level, users insert a pre-programmed identification card in a card reader at the control panel. Users also type their user name and password. To use this method, purchase and install a Smart Card reader system. Note: When you open the Login Method page, the page indicates the current login method by a check mark and an Edit button. Any unselected methods display a Select button. To edit the current method, click Edit. To select a different method, click Select. S e t t i n g t h e S i m p l e Lo g i n M e t h o d

1. In the Embedded Web Server, log in as administrator, then click Permissions→Login/Logout

2. For Simple, click Select.

3. Select the method for users to identify themselves.

5. If a confirmation message appears that prompts you to restart the printer, click Change.

S e t t i n g t h e Lo c a l Lo g i n M e t h o d

1. In the Embedded Web Server, log in as administrator, then click Permissions→Login/Logout

2. For Local, click Select.

3. Select the method for users to identify themselves.

5. If a confirmation message appears that prompts you to restart the printer, click Change.

User Database The user database stores user credential information. The printer uses this information for local authentication and authorization, and for Xerox ® Standard Accounting. When you configure local authentication, the printer checks the credentials that a user provides against the information in the user database. When you configure local authorization, the printer checks the user database to determine which features the user is allowed to access. Note: User names and passwords stored in the user database are not transmitted over the network. Adding User Information to the User Database To add user information to the user database, refer to Creating a User Account and Editing the Account Settings for Individual Users. S e t t i n g t h e N e t w o r k Lo g i n M e t h o d

1. In the Embedded Web Server, log in as administrator, then click Permissions→Login/Logout

2. For Network, click Select.

3. Select an authentication protocol, then click Next.

4. Configure the authentication protocol, then click Done.

• For details on configuring the Kerberos (Windows ADS) protocol, refer to Configuring Authentication Server Settings for Kerberos.
• For details on configuring the SMB (Windows ADS) protocol, refer to Configuring Authentication Server Settings for SMB.
• For details on configuring the LDAP protocol, refer to Configuring Authentication Server Settings for LDAP.

5. If a confirmation message appears that prompts you to restart the printer, click Change.

Configuring Authentication Server Settings for Kerberos

1. On the Network Login window, select Kerberos (Windows ADS), then click Next.

3. In the Default Server area, for Server Address, type the IP address and port number for your

authentication server.

4. For each alternate server, as needed, type the domain or realm and the server address.

5. To remove an alternate server from the list, click the Trash icon.

6. When you have entered information for all servers, click Done.

Configuring Authentication Server Settings for SMB

1. On the Network Login window, select SMB (Windows ADS), then click Next.

2. In the Default Server area, for Domain, type the domain for your authentication server.

3. In the Default Server area, for Server Address, type the IP address for your authentication server.

4. For each alternate server, as needed, type the domain and server address.

5. To remove an alternate server from the list, click the Trash icon.

6. When you have entered information for all servers, click Done.

Configuring Authentication Server Settings for LDAP The printer uses the primary LDAP server for authentication, authorization, and personalization. The primary LDAP server is the server that appears at the top of the LDAP server list on the LDAP Server page in the Embedded Web Server. If you already have configured LDAP server settings, the printer uses this server automatically when you select LDAP as the network authentication or authorization method. The printer only uses alternate LDAP servers for authorization and personalization when primary LDAP server communication fails. For details on configuring the authentication servers settings for LDAP, refer to Adding LDAP Server Information. S e t t i n g t h e Co n v e n i e n c e Lo g i n M e t h o d For Convenience Authentication, the card uses either a magnetic strip or an RFID. A convenience authentication card is different from a Smart Card, which uses an embedded chip. Smart Card use typically requires login and password credentials. To set the Convenience login method:

1. In the Embedded Web Server, log in as administrator, then click Permissions→Login/Logout

2. For Convenience, click Select.

Note: The Convenience login method requires that HTTP SSL-TLS is set to On. For details, refer to Configuring HTTP Settings in the Embedded Web Server.

3. In the Server area, type the IP address and path for the server.

4. To allow users to log in without a card, in the Alternate Login area, select Yes.

5. In the Accounting Codes area, select a source for the accounting code.

Note: The Accounting Codes area appears only if you have enabled Accounting.

6. To configure a local login method, in the Device Website Login Method area:

If Local is not currently selected, click Select.

When Local is selected, click Edit.

Select a method for users to identify themselves, then click OK.

7. If you are prompted to restart the printer, click Restart Later.

If Network is not currently selected, for Network, click Select. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Security

Select and configure an authentication protocol.

• For details on configuring the Kerberos (Windows ADS) protocol, refer to Configuring Authentication Server Settings for Kerberos.
• For details on configuring the SMB (Windows ADS) protocol, refer to Configuring Authentication Server Settings for SMB.
• For details on configuring the LDAP protocol, refer to Configuring Authentication Server Settings for LDAP. Installing a USB Card Reader Plug-in The Convenience login method uses a USB card reader. To use the USB card reader, ensure that you install the cardreader_sig.jar plug-in. To obtain the plug-in, follow these steps:

1. Open a Web browser and navigate to www.xerox.com/support.

2. In the search field, type the name of your printer model.

3. In the search results, click the printer name.

4. Click Drivers & Downloads.

5. In the Utilities & Applications area, click USB Card Reader Plug-In.

6. Follow the instructions to download the file Cardreader_plugin_with_signature.zip.

The Cardreader_plugin_with_signature.zip file contains the cardreader_sig.jar file and instructions for how to install the plug-in. To install the cardreader_sig.jar file, follow the instructions. S e t t i n g t h e S m a r t C a r d Lo g i n M e t h o d For Smart Card authentication, the card uses an embedded chip and typically requires login and password credentials. A Smart Card is different from a convenience authentication card, which uses a magnetic strip or RFID. Convenience authentication card use typically does not require a login. Note: You cannot use Xerox® Standard Accounting with Smart Card authentication. Configuring Smart Card Server Authentication

1. In the Embedded Web Server, click Permissions→Login/Logout Settings.

2. In the Login Method area, for Smart Card, click Select.

• For Address or Host Name, type the IP address or host name for the domain controller.
• For Domain, type the domain name for the domain controller.

2. To validate the certificate returned by the domain controller, in the Validate area, click the Enable

Security Setting a Timeout and Synchronizing with a Time Server

1. To set a timeout for the Smart Card reader, in the Options area, locate Timeout.

2. For Timeout, type the number of seconds that the printer waits for a response from the domain

3. To synchronize the Smart Card reader with a time server:

• In the Options area, click SNTP.
• For Time Server Synchronization, click the Enable toggle button.
• For Time Server Address, type the IP address for the time server.
• For Time Synchronization Interval, type the number of hours when the Smart Card reader synchronizes with the server.
• Click OK. Configuring a Login Method

1. To configure a local login method, in the Device Website Login Method area:

• If Local is not currently selected, click Select.
• When Local is selected, click Edit.
• Select a method for users to identify themselves, then click OK.

2. If you are prompted to restart the printer, click Restart Later.

3. To configure a network login method, in the Device Website Login Method area:

• If Network is not currently selected, for Network, click Select.
• Select and configure an authentication protocol.

For details on configuring the Kerberos (Windows ADS) protocol, refer to Configuring Authentication Server Settings for Kerberos.

For details on configuring the SMB (Windows ADS) protocol, refer to Configuring Authentication Server Settings for SMB.

For details on configuring the LDAP protocol, refer to Configuring Authentication Server Settings for LDAP. Completing the Smart Card Configuration

• Number of failed login attempts that are allowed

1. In the Embedded Web Server, log in as administrator, then click Permissions→Login/Logout

Name, then select Case Sensitive.

4. To set a limit on the number of failed login attempts for users:

• In the Authentication Settings area, click Log Failed Login Attempts.
• To enable tracking of failed login attempts, for Log Failed Login Attempts, click the Enable toggle button.
• If you enabled Log Failed Login Attempts, for Failed Login Attempt Limit, type a number.

5. To set a limit on the number of failed login attempts for system administrators:

• In the Authentication Settings area, click Limit Failed Login Attempts of System Administrators.
• To enable tracking of failed login attempts, for Limit Login Attempts of System Administrators, click the Enable toggle button.
• If you enabled Limit Login Attempts of System Administrators, for Failed Login Attempt Limit, type a number.

6. To set the visibility of a user name when logging in, click Display User Name, then select an

1. In the Embedded Web Server, log in as administrator, then click Permissions→Login/Logout

2. In the Logout Confirmation area, select an option.

C o n fi g u r i n g Pa s s w o r d R u l e s

1. In the Embedded Web Server, log in as administrator, then click Permissions→Password Rules.

2. For Minimum Length, type the minimum number of characters allowed for passwords to access

3. For Maximum Length, type the maximum number of characters allowed for passwords to access

Complexity, then select an option.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Security Configuring Authorization Settings Ro l e s a n d L e v e l s o f A c c e s s The printer recognizes two levels of access.

• Guest Access: This access level applies to anyone using the printer without authentication, such as in a login or authenticated network access.
• User Accounts: This access level applies to anyone who has a login account with the printer. The login account can be on the printer, or through a network server connected to the printer. User Accounts are divided further into Roles. Roles assign privileges to perform tasks with the device. By default, the device defines two roles.
• Basic User: This role can be configured to have full privileges or a subset of privileges.
• System Administrator: This Role has full privileges. You can edit the privileges assigned to the Basic User Role and create Roles with custom privileges. Note: Users can belong to only one role. The device provides two types of Roles.
• Device User Role: This role type defines the general functionality that is available to a user, such as copy, scan, and configuration functions.
• Printing User Role: This role type defines the printing functionality that is available to a user. You can specify times of day that printing is allowed, restrict color printing, or restrict which applications have access to the printer. Note: More roles are available, depending on the printer settings for Authentication. A d d i n g a N e w D e v i c e U s e r Ro l e

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Device

2. For Device User Roles, click the Plus icon (+).

3. To create a role, select Add New Role.

4. For Role Name, type a name for the new Role.

5. For What makes this role unique?, type a short description of the new Role.

6. In the Control Panel Permissions area, select the level of functionality that you want to assign to

7. If you clicked Custom Permissions:

• For each application that you want to edit, click the application, select the needed access, then click OK.

8. In the Device Website Permissions area, select the level of functionality that you want to assign

9. If you clicked Custom Permissions:

• For each function that you want to edit, click the function, select the needed access, then click OK.

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Printing

2. For Printing User Roles, click the Plus icon (+).

3. To create a role, select Create New Role.

4. For Role Name, type a name for the new Role.

5. For What makes this role unique?, type a short description of the new Role.

6. In the Printing Permissions area, select the level of functionality that you want to assign to the

7. If you clicked Custom Permissions:

• In the Print Time Permissions area, click Setup. Select the appropriate options, then click OK.
• In the Allowed Job Types area, click the toggle buttons to disable any job types that you want to restrict.
• In the 1-sided Output area, select an option.
• In the Allowed Paper Trays area, to select an option, click the toggle button.
• In the Application Permissions area, click Setup.
• For each application that you want to edit, click the application, select the needed access, then click OK. When finished, click Close.

C o p y i n g a n E x i s t i n g D e v i c e U s e r Ro l e

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Device

2. For Device User Roles, click the Plus icon (+).

3. Click Add New Role from Existing.

4. Click the menu, then select the role that you want to copy.

5. To add members to the role, click Yes.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Security

7. If you clicked Yes to add members:

• Select the members that you want to add.

8. For Role Name, type a name for the new Role.

9. For What makes this role unique?, type a short description of the new Role.

10. In the Control Panel Permissions area, select the level of functionality that you want to assign to

11. If you clicked Custom Permissions:

• For each application that you want to edit, click the application, select the needed access, then click OK.
• When finished, click Close.

12. In the Device Website Permissions area, select the level of functionality that you want to assign

13. If you clicked Custom Permissions:

• For each function that you want to edit, click the function, select the needed access, then click OK.

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Printing

2. For Printing User Roles, click the Plus icon (+).

3. Click Add New Role from Existing.

4. Click the menu, then select the role that you want to copy.

5. To add members to the role, click Yes.

6. If you clicked Yes to add members:

• Select the members that you want to add.

7. For Role Name, type a name for the new Role.

8. For What makes this role unique?, type a short description of the new Role.

9. In the Printing Permissions area, select the level of functionality that you want to assign to the

Role. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

10. If you clicked Custom Permissions:

• In the Print Time Permissions area, click Setup. Select the appropriate options, then click OK.
• In the Allowed Job Types area, click the toggle buttons to disable any job types that you want to restrict.
• In the 1-sided Output area, select an option.
• In the Allowed Paper Trays area, to select an option, click the toggle button.
• In the Application Permissions area, click Setup.
• For each application that you want to edit, click the application, select the needed access, then click OK. When finished, click Close.

E d i t i n g a D e v i c e U s e r Ro l e

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Device

2. For the Role that you want to edit, click Edit.

3. Edit the settings as needed, then click OK.

E d i t i n g a P r i n t i n g U s e r Ro l e

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Printing

2. For the Role that you want to edit, click Edit.

3. Edit the settings as needed, then click OK.

A d d i n g M e m b e r s t o a Ro l e

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. In the User Accounts area, click the user to add to the Role.

3. To add the user to a Device User Role, in the Roles area, click Device User Role.

4. Select the Role where you want to add the user, then click OK.

5. To add the user to a Printing User Role, in the Roles area, click Printing User Role.

6. Select the Role where you want to add the user, then click OK.

Re m o v i n g M e m b e r s fr o m a Ro l e To remove a member from a Role, use the steps for adding a member to a Role, then move the user to a different role. For details, refer to Adding Members to a Role.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Security D e l e t i n g a D e v i c e U s e r Ro l e Note: You cannot delete the Basic User Role and System Administrator Role.

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Device

2. For the Role that you want to delete, click Edit.

4. At the confirmation prompt, click Delete.

D e l e t i n g a P r i n t i n g U s e r Ro l e Note: You cannot delete the Basic Printing User Role.

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Printing

2. For the Role that you want to delete, click Edit.

4. At the confirmation prompt, click Delete.

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles.

2. For Guest Access, click Edit.

3. To edit the Device User Role functions:

• Click Device User Role
• Configure the settings as needed, then click OK.

4. To edit the Printing User Role functions:

• Click Printing User Role.
• Configure the settings as needed, then click OK. C o n f i g u r i n g L DA P Pe r m i s s i o n s G r o u p s

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Setup

LDAP Permissions Groups.

2. Select New LDAP Server, then click OK.

For details on settings for LDAP, refer to Adding LDAP Server Information. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Security Enabling Firmware Verification Firmware verification ensures that the Xerox device firmware is certified for your printer. To enable firmware verification:

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Security area, click Firmware Verification.

3. Select On, then click OK.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Security Configuring Feature Enablement You can use Feature Enablement to enable new features installed on your printer. To configure Feature Enablement:

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Security area, click Feature Enablement.

3. For Unique Function Code, enter the function code.

Security Enabling a Software Option You can use the Software Option feature to enable optional, purchased software features on your device. To enable a Software Option:

1. In the Embedded Web Server, log in as administrator, then click System→Security.

Note: The Software Option feature is visible only when HTTPS is enabled. For details, refer to Configuring HTTP Settings in the Embedded Web Server.

2. In the Security area, click Software Option.

3. For Software Option, type the authorization key that was provided with your purchased software

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Security Security Certificates A digital certificate is a file that contains data used to verify the identity of the client or server in an encrypted network transaction. A certificate contains a public key used to create and verify digital signatures. To prove identity to another device, a device presents a certificate trusted by the other device. The device can present a certificate signed by a trusted third party and a digital signature proving that the device owns the certificate. A digital certificate includes the following data:

• Information about the owner of the certificate
• The certificate serial number and expiration date
• The name and digital signature of the certificate authority (CA) that issued the certificate
• A purpose defining how the certificate and public key can be used There are four categories of certificates:
• A Device Certificate is a certificate for which the printer has a private key. The purpose specified in the certificate allows it to be used to prove the identity of the printer.
• A Trusted Root CA Certificate is a certificate with authority to sign other certificates. These certificates usually are self-signed certificates that come from another device or service that you want to trust.
• An Intermediate CA Certificate is a certificate that links a certificate to a Trusted Root CA Certificate in certain network environments.
• Other Certificates are certificates that are installed on the printer for solution-specific uses. You can import Certificate Revocation Lists (CRL) directly into the printer. For details on how to use remote Certificate Revocation Lists automatically, refer to Configuring Settings for Certificate Revocation. Note: When a ConnectKey® App includes a security certificate, the certificate installs onto the printer with the ConnectKey® App. Ce r t i fi c a t e s fo r t h e E m b e d d e d We b S e r v e r Your device includes a self-signed HTTPS certificate. The device generates the certificate automatically during device installation. The certificate is used to encrypt communications between your computer and the Xerox device. Note:
• The Embedded Web Server page for your Xerox device can display an error message that the security certificate is not trusted. This configuration does not lessen the security of the communications between your computer and the Xerox device.
• To eliminate the connection warning in your Web browser, you can replace the self-signed certificate with a signed certificate from a Certificate Authority. For information on obtaining a certificate from a Certificate Authority, contact your Internet Service Provider. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Security O b t a i n i n g a D e v i c e S e r v e r C e r t i fi c a t e fr o m a C e r t i fi c a t e A u t h o r i t y

1. In the Embedded Web Server, log in as administrator. For details, refer to Accessing the

Embedded Web Server as a System Administrator.

2. Click System→Security.

3. In the Certificates area, click Security Certificates.

4. Click Create, then select Create Certificate Signing Request (CSR).

5. In each of the fields, enter values that are correct for your implementation.

Note: For information on the correct values for your implementation, refer to https://tools. ietf.org/html/rfc2511.

6. To save the details and generate the CSR file, click Create.

7. To download the CSR file, click Download. Save the downloaded file to a selected location.

Note: The CSR file is named default.pem.

8. To obtain the Device Server certificate file for your device, locate the file named default.pem,

then exchange it with your Certificate Authority. Note: For information on exchanging the CSR default.pem file for a Device Server certificate, contact your local Certificate Authority.

9. Save the certificate file in a local folder on your computer hard drive.

I n s t a l l i n g a n d S e l e c t i n g a D e v i c e S e r v e r C e r t i fi c a t e U s i n g t h e E m b e d d e d We b S e r v e r Before installing a Device Server Certificate, ensure that the certificate is in the correct format. Supported certificate encodings and typical file extensions include:

• Distinguished Encoding Rules (DER): .cer, .crt, .der
• PKCS#7: .p7b Note: For information on obtaining a Device Server Certificate in the correct format, contact your Certificate Authority. To install and select a Device Server Certificate for a Xerox device using the Embedded Web Server:

1. In the Embedded Web Server, log in as administrator. For details, refer to Accessing the

Embedded Web Server as a System Administrator.

2. Click System→Security.

3. In the Certificates area, click Security Certificates.

5. In the Import Certificates window, click Select.

6. Navigate to the certificate file, select the file, then click Open.

7. Type the password for the certificate, then retype the password.

8. To install the certificate, click Import.

9. To select the certificate as the Device Server Certificate for the Xerox device, in the Network

Security area, click SSL/TLS Settings→Device Certificate — Server. Select the appropriate certificate.

10. To save the changes, click OK.

I n s t a l l i n g C e r t i fi c a t e s To ensure that the printer can communicate with other devices over a secure trusted connection, both devices must have specific certificates installed. For protocols such as HTTPS, the printer is the server, and must prove its identity to the client Web browser. For protocols such as 802.1X, the printer is the client, and must prove its identity to the authentication server, typically a RADIUS server. For features that use these protocols, perform the following tasks:

• Install a device certificate on the printer. Note: When the printer uses HTTPS, a Xerox® Device Certificate is created and installed on the printer automatically.
• Install a copy of the CA certificate that was used to sign the device certificate of the printer on the other device. Protocols such as LDAP and IPsec require both devices to prove their identity to each other. For features that use these protocols, perform the tasks listed under one of the following options: To install certificates, option 1:
• Install a device certificate on the printer.
• Install a copy of the CA certificate that was used to sign the device certificate of the printer on the other device.
• Install a copy of the CA certificate that was used to sign the certificate of the other device on the printer. To install certificates, option 2: If the other device is using a self-signed certificate, install a copy of the trusted certificate of the other device on the printer. S e l e c t i n g a C e r t i fi c a t e

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Security Certificates.

3. Click Device Certificates, then select a category of certificates.

4. In the lower part of the Security Certificates window, click to select a certificate from the list. If

you want to select all the certificates in the list, click Select/Clear All.

Security I m p o r t i n g a C e r t i fi c a t e You can install the certificates for the root certificate authority and any intermediate certificate authorities for your company. You can install the self-signed certificates from any other devices on your network. Supported certificate encodings and typical file extensions include:

• Distinguished Encoding Rules (.cer, .crt, .der)
• Privacy Enhanced Mode/Base64 (.pem)
• PKCS#12 (.pfx, .p12) Note: The Import function is accessible only if HTTPS SSL is enabled. For details, refer to HTTP. To install a root certificate:

1. In the Embedded Web Server, click Properties→Security.

2. Click Certificates.

3. Click Security Certificates.

4. Click the Root/Intermediate Trusted Certificates tab.

5. Click Install Certificate.

6. Click Browse or Choose File, then navigate to a signed certificate file.

7. Click Open or Choose.

9. To help identify the certificate in the future, type a Friendly Name.

The digital certificate appears in the list of Installed certificates. C r e a t i n g a n d I n s t a l l i n g a X e r o x D e v i c e C e r t i fi c a t e If you do not have a server functioning as a certificate authority, install a Xerox® Device Certificate on the printer. When you create a Xerox® Device Certificate, the printer generates a certificate, signs it, and creates a public key used in SSL encryption. After you install a Xerox® Device Certificate on the printer, install the Device Root Certificate Authority in any device that communicates with the printer. Examples of other devices include client Web browsers for HTTPS or a RADIUS authentication server for 802.1X. When the Device Root Certificate Authority is installed:

• Users can access the printer using the Embedded Web Server
• Certificate warning messages do not appear Note: Creating a Xerox® Device Certificate is less secure than creating a certificate signed by a trusted certificate authority.

1. In the Embedded Web Server, log in as administration, then click System→Security.

2. In the Certificates area, click Security Certificates.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Security

4. Click Create Self-Signed Certificate.

5. Click Hash Algorithm, then select an option.

6. Click Public Key Length, then select an option.

7. For Issuer, type the host name for the printer.

8. For Validity Period, type the number of days that the new certificate is valid.

C r e a t i n g a C e r t i fi c a t e S i g n i n g Re q u e s t

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Security Certificates.

4. Click Create Certificate Signing Request (CSR).

5. Click Hash Algorithm, then select an option.

6. Click Public Key Length, then select an option.

7. For 2-Letter Country Code, type the 2-letter ISO code for the location of the organization.

8. For State/Province Name, type the full name, not the abbreviation, for the state or province.

9. For Locality Name, type the city or town.

10. For Organization Name, type the legal incorporated name of the company, including any suffixes

such as Inc., Ltd., or Corp.

11. For Organizational Unit, type the department name within the company.

D e l e t i n g a C e r t i fi c a t e

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Security Certificates.

3. In the lower part of the Security Certificates window, click to select a certificate from the list. If

you want to select all certificates in the list, click Select/Clear All.

Security E n a b l i n g A u t o m a t i c S e l f - S i g n e d C e r t i fi c a t e s When no Device Certificate is available, this feature creates a self-signed certificate, automatically.

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Automatic Self-Signed Certificate Creation.

3. Select On, then click OK.

E n a b l i n g Ce r t i fi c a t e Pa t h Va l i d a t i o n

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Certificate Path Validation.

3. Select On, then click OK.

Co n fi g u r i n g S e t t i n g s fo r Ce r t i fi c a t e Re vo c a t i o n

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Certificate Revocation Settings.

3. Click Level of Certificate Verification, then select an option.

4. Click Certificate Revocation Check, then select an option.

5. If using OCSP to obtain status of revocations:

• To specify a URL for the query, click Send Query to Responder With, then select an option.
• For Communication Timeout, type the number of seconds that the printer waits for a response to the query.

6. If using CRL to obtain status of revocations:

• To enable automatic retrieval of CRL, for Auto Retrieval of CRL, click the Enable toggle button.
• For Communication Timeout, type the number of seconds that the printer waits for a response to the query.

Co n fi g u r i n g t h e Pr i n t e r fo r S m a r t C a r d s

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Smart Card.

3. Select On – PKI Only, then click OK.

4. In the Certificates area, click Smart Card Certificate Verification.

5. Select On, then click OK.

For more information about configuring a Common Access Card system on your device, refer to the Xerox® VersaLink® Common Access Card System Configuration Guide. Go to www.support.xerox.com, enter your printer name, then click Documentation. Select and download the documentation required.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Security Managing Disk Drives M a n a g i n g D i s k O ve rw r i t e For printers that have a hard drive installed, Disk Overwrite removes all remnants of any print, copy, and fax jobs from the image disk. You can configure Disk Overwrite to occur after all print, copy, and fax jobs finish. You can schedule a Disk Overwrite to occur at a recurring time, or you can start a Disk Overwrite manually. Note:

• The Disk Overwrite operation can take an hour or more to complete, depending on the size of the drive and the number of files.
• When the job starts, it cannot be canceled.
• The first time you that you run Disk Overwrite, the button is labeled Edit. After the first use, the button is labeled Edit and Overwrite Now. To enable Disk Overwrite:

1. In the Embedded Web Server, click System→Security.

2. In the Disk Overwrite area, click Edit and Overwrite Now.

3. In the Common area, for Data Overwrite After Job Completion, click the Enable toggle button.

4. To select when a report prints, click Print Report, then select an option.

To schedule a Disk Overwrite:

1. In the Embedded Web Server, click System→Security.

2. In the Disk Overwrite area, click Edit and Overwrite Now.

3. For Schedule Overwrite, to enable the feature, click the Enable toggle button.

4. At the confirmation message, click Enable.

5. Configure the frequency, day, and time for the Disk Overwrite.

To start a Disk Overwrite manually:

1. In the Embedded Web Server, click System→Security.

2. In the Disk Overwrite area, click Edit and Overwrite Now.

3. In the Manual Overwrite area, click Overwrite Now.

Security Managing Network Security Settings FIPS 140-2 FIPS 140-2 is a security standard for validating cryptographic solutions for hardware, software, and firmware solutions. If FIPS 140-2 encryption is required, all computers, servers, browser software, security certificates, and applications must comply with the standard or operate in FIPS-compliant mode. Transmitted and stored data must be encrypted as specified in United States Federal Information Processing Standard (FIPS) 140-2 (Level 1). You can enable the printer to check that the current configuration ensures the specified encryption. Enabling FIPS 140 mode can prevent the printer from communicating with network devices that communicate using protocols that do not use FIPS-compliant encryption algorithms. To allow nonFIPS compliant protocols or features when FIPS 140 mode is enabled, acknowledge the notification of non-compliance during the validation process. To enable FIPS 140-2:

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Network Security area, click FIPS 140-2.

3. Select On, then click OK.

802.1X 802.1X is an Institute for Electrical and Electronics Engineers (IEEE) standard that defines a method for port-based network access control or authentication. In an 802.1X secured network, a central authority, typically a RADIUS server, authenticates the printer before it accesses the secure network. To configure 802.1X:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the 802.1X area, click Setup.

4. For Enable 802.1X, click the toggle button.

5. Click Authentication Method, then select an option.

7. For the login credentials, type values for User Name (Device Name), Password, and Retype

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Security IPsec Internet Protocol Security (IPsec) is a group of protocols used to secure Internet Protocol (IP) communications by authenticating and encrypting each IP data packet. It allows you to control IP communication by creating protocol groups, policies, and actions. To configure IPsec:

1. In the Embedded Web Server, log in as administrator, then click Connectivity→IPsec.

2. To enable IPsec, click the Enable toggle button.

3. To select a method of authentication, click IKE Authentication Method, then select an option.

• If you selected Digital Signature, click Device Certificate, then select an option.
• If you selected Preshared Key, for Preshared Key and Retype Preshared Key, type the key.

4. For IKE SA Lifetime, type the number of minutes that the printer waits before it terminates the

security association. Note: The value for IKE SA Lifetime must be greater than or equal to the value for IPsec SA.

1. For IPsec SA Lifetime, type the number of seconds that the printer waits before terminating the

security association. Note: The value for IPsec SA must be less than or equal to the value for IKE SA Lifetime.

1. To select a Diffie-Hellman group, click DH Group, then select an option.

5. To allow communication with devices that do not use IPsec, click Communicate with Non-IPsec

Devices, then select Enabled.

M a n a g i n g S e t t i n g s fo r S S L / T L S E n a b l i n g H T T P S a t t h e C o n t r o l Pa n e l

1. At the printer control panel, log in as administrator, then press the Home button.

2. Touch Device→Connectivity.

1. In the Embedded Web Server, log in as administrator, then click Connectivity→HTTP.

2. To enable HTTPS, in the HTTPS (SSL) area, click the enable toggle button.

3. If needed, edit the settings for HTTPS Port Number, Maximum Connections, and Connection

4. To change the device certificate, click Device Certificate, then select an option.

Co n fi g u r i n g S e t t i n g s fo r S S L / T L S

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Network Security area, click SSL/TLS Settings.

3. Select at least one SSL/TLS protocol.

4. To specify a device certificate for the server, click Device Certificate – Server, then select a

10. To verify certificates on a remote server, for Verify Remote Server Certificate, click the Enable

M a n a g i n g Po r t S e t t i n g s

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Network Security area, click Port Settings.

3. To add port settings for a LAN, in the LAN area:

4. To add port settings for a Wi-Fi, in the Wi-Fi area:

Co n fi g u r i n g F i l t e r s fo r I P A d d r e s s e s

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Network Security area, click IP Address Filtering.

3. For IPv4 (LAN), IPv4 (Wi-Fi), IPv6 (LAN), IPv6 (Wi-Fi), to enable a protocol, click the toggle button.

4. To configure filtering for each protocol selected, for Allowed IP Address/Subnet Mask, click Add.

5. For Enter IP Address, type the IP address to filter.

6. For Enter IP Mask, type the number for the mask.

Co n fi g u r i n g F i l t e r s fo r D o m a i n s You can specify up to 50 domains to allow or block. To configure domain filtering:

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Network Security area, click Domain Filtering.

3. To allow specific domains, click Allow Specific Domains.

• Enter up to 50 domains to allow.
• To delete domains from the list, click the Trash icon.

4. To block specific domains, click Block Specific Domains.

• Enter up to 50 domains to block.
• To delete domains from the list, click the Trash icon.

5. To disable domain filtering, select Off.

6. When finished, click OK.

N e t w o r k Lo g s Log files are text files of recent printer activity that are created and stored in the printer. Log files are used to monitor network activity or troubleshoot network problems. A Xerox customer support representative can interpret the encrypted format log files. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

• In the Export Audit Log area, click Export. This action generates an audit log file and downloads it to your computer.

3. Click Device Log.

• In the Download Device Log area, read the text, then click Accept. This action generates a device log file and downloads it to your computer.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Security Setting System Timeouts

1. In the Embedded Web Server, log in as administrator, then click System→Timeouts.

2. In the Reset Device Control Panel area, for System Timeout, type the number of seconds that the

printer remains idle before the control panel goes into Standby mode.

3. In the Reset Device Website area, for Device Website Timeout, type the number of minutes that

the printer remains idle before the Embedded Web Server goes into Standby mode.

Security USB Port Security You can prevent unauthorized access to the printer through USB ports by disabling the ports. E n a b l i n g o r D i s a b l i n g U S B Po r t s

1. In the Embedded Web Server, log in as administrator, then click Connectivity→USB.

2. To enable or disable a USB port, for USB Port, click the toggle button.

Note: Disabling a USB port also disables a USB card reader connected to the port.

This chapter contains:

Printing Setting System Defaults and Policies for Printing Note: This document describes a superset of all features available on the Xerox® VersaLink® Series platform of printers. Not all features described in this document are available on all printers. O p t i m i z i n g t h e F i r s t Pa g e If a printer is optimized for color, then receives a black-and-white print job, the printer switches to the black toner. In the same way, if a printer is optimized for black and white, then receives a color print job, the printer switches to color toners. Anytime a printer switches from its optimized setting, the printer requires extra time to print the first page.You can select which mode is optimized by default on your printer. To set the default optimization:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Common area, click First Page Printing Optimization.

3. Select an option, then click OK.

S e t t i n g t h e D e fa u l t Pr i n t Pa p e r S i z e The Default Print Paper Size setting specifies the paper size if any of the following circumstances occur:

• The print job specifies a paper tray that either does not exist or that has failed.
• The print job specifies a paper size that is unknown or that is not supported.
• The print job does not specify any paper size. You can specify the default paper size for Letter or A4. To configure the default paper size:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Common area, click Default Print Paper Size.

3. Select an option, then click OK.

O p t i m i z i n g Co l o r Pr i n t i n g Color printers can use the color toner for black-and-white print jobs and color print jobs. You can optimize the printer for the most efficient use of toner supplies. The Color Printing Optimization setting provides the following options.

• Color: This setting uses color toners for all jobs. If you print many jobs in black and white, this setting is less efficient for toner consumption.
• Economy: This setting switches between color and black and white for each page of a print job. This setting conserves the color toners.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Printing

• Black & White: This setting optimizes for black-and-white jobs. If all your print jobs are black and white, use this setting. To optimize color printing:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Common area, click Color Printing Optimization.

3. Select an option, then click OK.

C o n fi g u r i n g C o l o r A d j u s t m e n t s M a n u a l l y The printer allows you to adjust the CMYK proportions manually in the output. For highlight, midtone, and shadow, you can increase or decrease each color by up to six increments. To perform color adjustments:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Common area, click Manual Color Adjustment.

3. For Highlight, Midtone, and Shadow, adjust the colors as needed.

4. After you have set all the colors, click OK.

O p t i m i z i n g t h e Pr i n t i n g o f G ra p h i c F i l e s For some graphic files, such as .jpg, .png, and .tif, the printer directly interprets the files. For these file types, you can optimize the printer for either fine detail or for gradation of image shading. The Direct Printing Quality Optimization setting provides the following options.

• Thin Lines: This setting optimizes the fine details in the image file but makes the gradation of shading less smooth.
• Image Shading: This setting optimizes the gradation of shading in the image file but makes the fine lines less distinct. To select an optimization for directly interpreted images:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Printer Settings area, click Direct Printing Quality Optimization.

3. Select an option, then click OK.

Printing General Printer Settings C h a n g i n g t h e Tra y S e t t i n g s The tray settings determine how the printer manages the paper trays.

• Tray Mode: This option determines if users are prompted to confirm or modify paper settings when they insert a paper tray into the printer. There are three modes: Fully Adjustable, Dedicated, and Bypass.

In Fully Adjustable mode, users can change the paper settings at the control panel each time they insert a paper tray into the printer, or insert paper into the Bypass Tray.

In Dedicated mode, only a system administrator can use the Embedded Web Server or control panel to change the settings for paper features. When a printer tray is set to Dedicated mode, users cannot change the tray settings.

In Bypass mode, the printer prompts users to confirm or modify paper settings when paper is loaded into the Bypass Tray. If the Bypass Tray contains paper, Bypass mode sets the Bypass Tray as the default tray for all print jobs without a specified tray.

• Auto Select: This option designates a tray as available for all jobs that use the type of paper in the tray, and for print jobs that do not specify a tray.
• Priority: This option sets a hierarchy for the paper trays. When more than one tray has Auto Select enabled and contains paper that matches the job, the printer uses the highest priority tray. When the Priority 1 tray is empty, the printer uses the Priority 2 tray, and so on, until all trays are empty or refilled. To change the tray settings from the printer control panel:

1. At the printer control panel, log in as administrator, then press the Home button.

2. Touch Device→Paper Trays.

4. To set the level of restriction on the paper tray, touch Tray Mode and select an option.

5. If you selected Dedicated for Tray Mode, configure the paper size, type, and color.

6. To allow the printer to select which paper tray to use, for Auto Select, enable the toggle button.

7. To select a priority level for this paper tray, for Priority, to increment priority, touch the Plus icon

(+) or to decrement the priority, touch the Minus icon (–).

To change the tray settings from the Embedded Web Server:

1. In the Embedded Web Server, log in as administrator, then click Home.

2. In the Trays area, click a tray icon.

3. To set the level of restriction on the paper tray, click Tray Mode, then select an option.

4. If you selected Dedicated for Tray Mode, configure the paper size, type, and color.

5. To allow the printer to select which paper tray to use, for Auto Select, click the Enable toggle

6. To select a priority level for the paper tray, click Priority, then select an option.

Co n fi g u r i n g Po l i c i e s fo r Pr i n t J o b s The printer provides the following policies for print jobs:

• Print Around: This policy manages jobs that cannot start because the needed paper is not available. When Print Around is off, the printer blocks all print jobs until the resource is available. When Print Around is on, a print job is held for resources, and other jobs that do not need the same resource are allowed to print.
• Conceal Job Names: This policy allows you to block the names of jobs from appearing in job listings.
• Stored Print Jobs: This policy allows you to set a minimum length of for passcodes that are assigned to stored jobs, and to delete stored jobs after a specified period. To configure general polices for print jobs:

1. In the Embedded Web Server, log in as the system administrator, then click Jobs→Policies.

2. In the Print Around area:

• To enable Print Around, click the Enable toggle button.
• To delete held jobs, select Delete Held Jobs After, then click On.
• Specify the amount of time that the printer holds a job for attention before it deletes the job from the queue.

3. To show or hide job names, in the Conceal Job Names area, select an option.

4. In the Stored Print Job Settings area:

• To set a minimum length for passcodes assigned to stored jobs, for Minimum Number of Passcode Digits, type a number.
• To delete Secure, Personal, and Sample Set stored jobs after a specified period, click Delete Stored Jobs After, then select an option.
• Configure the time period that the printer waits before it deletes the stored jobs.

S e t t i n g Pa p e r S i z e Pr e fe r e n c e s

1. In the Embedded Web Server, log in as administrator, then click System→Measurements.

Printing E n a b l i n g a n A u t o m a t i c S t a r t u p Pa g e By default, the printer prints a Startup page every time the printer is powered on or restarts. To change the setting:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Common area, click Startup Page.

3. Select an option, then click OK.

Co n fi g u r i n g S e t t i n g s fo r C u s t o m Pa p e r You can configure the printer for specific types of paper.

• Adjust Paper Type: This setting allows you to map the media type list with the IOT media type. For example, you can designate a different type of paper as Plain. This setting allows the printer to compensate for different weights and properties of the media.
• Custom Paper Names: This setting allows you to designate names to custom media types. To map the media type list:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Paper Supply area, click Adjust Paper Type.

3. To change the paper designation, click a paper type, then select an option.

4. When finished, click OK.

To assign names to custom media:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Paper Supply area, click Custom Paper Names.

3. Type the names that you want to appear in the Adjust Paper Type window.

4. When finished, click OK.

Co n fi g u r i n g S e t t i n g s fo r M e m o r y a n d Pr i n t J o b Ty p e s

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. If your printer has PostScript® enabled, to set the size for PostScript® memory, in the Printer

• Click Memory Settings.
• Type a value for the memory size.

3. To limit the types of jobs to personal, secure, or saved, in the Printer Settings area:

• Click Allowed Print Job Types.
• Select an option, then click OK.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Printing E n a b l i n g t h e Po l i c y fo r Pa p e r S i z e S u b s t i t u t i o n You can configure the printer to substitute paper sizes, or you can configure the printer to prompt users to load paper in the tray.

1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Defaults and Policies.

3. In the Printer Settings area, click Specified Paper is Unavailable, then select an option.

Co n fi g u r i n g a By p a s s Tra y Co n fi r m a t i o n You can configure the printer to hold a job until the user confirms the paper size in the bypass tray. When this setting is on, and a user submits a job that uses the bypass tray, an indicator flashes on the control panel. At the control panel, the user confirms that the correct paper is loaded in the bypass tray to print the job. To configure a bypass tray confirmation:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Printer Settings area, click Bypass Tray Paper Type and Size Confirmation.

3. Select On, then click OK.

S p e c i fy i n g B e h a v i o r A f t e r a n E r r o r

1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Defaults and Policies.

3. In the Printer Settings area:

• Click Resume Print After Error and select an option.

To restart printing automatically, select Auto Resume.

To resume printing, select Resume Print After Jam Clearance.

To delete the print job, select Cancel Printing.

Printing M a n a g i n g B a n n e r Pa g e s You can configure the printer to print a banner page with each print job. The banner page contains information identifying the user and job name. You can set this option in the print driver and in the Embedded Web Server. Note: Enable Banner page printing in the print driver and at the control panel or the Embedded Web Server, otherwise a banner page does not print. To manage Banner pages:

1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Defaults & Policies.

3. In the Printer Settings area, click Print Banner Pages.

5. If your printer is equipped with multiple paper trays, click Paper Tray, then select a tray to supply

6. To enable the print driver to override the setting for banner pages, for Allow Print Driver to

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Printing UNIX, Linux, and AS/400 Printing UNIX-based printing uses LPD/LPR port 515 or lp to port 9100 to provide printer spooling and network print server functionality. Xerox® printers can communicate using either protocol. Xe r o x ® Pr i n t e r M a n a g e r Xerox® Printer Manager is an application that allows you to manage and print to multiple printers in UNIX and Linux environments. Xerox® Printer Manager allows you to:

• Configure and check the status of network connected printers.
• Set up a printer on your network as well as monitor the operation of the printer once installed.
• Perform maintenance checks and view supplies status at any time.
• Provide a common look and feel across the many different suppliers of UNIX and Linux operating systems. I n s t a l l i n g Xe r o x ® Pr i n t e r M a n a g e r Before you begin: Ensure that you have root or superuser privileges to install Xerox® Printer Manager.

1. Download the appropriate package for your operating system. To locate drivers for your printer,

go to www.xerox.com/office/drivers. The available files are:

• Xeroxv5Pkg-AIXpowerpc-x.xx.xxx.xxxx.rpm for the IBM PowerPC family.
• Xeroxv5Pkg-HPUXia64-x.xx.xxx.xxxx.depot.gz to support HP Itanium workstations.
• Xeroxv5Pkg-Linuxi686-x.xx.xxx.xxxx.rpm to support RPM-based 32-bit Linux environments.
• Xeroxv5Pkg-Linuxi686-x.xx.xxx.xxxx.deb to support Debian-based 32-bit Linux environments.
• Xeroxv5Pkg-Linuxx86_64-x.xx.xxx.xxxx.rpm to support RPM-based 64-bit Linux environments.
• Xeroxv5Pkg-Linuxx86_64-x.xx.xxx.xxxx.deb to support Debian-based 64-bit Linux environments.
• Xeroxv5Pkg-SunOSi386-x.xx.xxx.xxxx.pkg.gz for Sun Solaris x86 systems.
• Xeroxv5Pkg-SunOSsparc-x.xx.xxx.xxxx.pkg.gz for Sun Solaris SPARC systems.

2. To install the custom driver, log in as root then type the following command:

Printing L a u n c h i n g Xe r o x ® Pr i n t e r M a n a g e r To launch Xerox® Printer Manager from a terminal window prompt as root, type xeroxprtmgr, then press Enter or Return. AS/400 Xerox provides Work Station Customization Object (WSCO) files to support AS/400 or Iseries, V5R2 or later systems. The WSCO file provides printer-specific PCL codes. The host print transform uses these codes to select the correct tray, 2-sided printing option, font size and type, and orientation. The XTOOLSxxxx library provides a source WSCO for each supported Xerox® printer. You only download and install the library once. Note: The host print transform only works on AFPDS and SCS files. Convert IPDS formatted printer files to AFPDS files to use the WSCO for printing. I n s t a l l i n g t h e W S C O a n d S e t t i n g u p Pr i n t Q u e u e s For detailed instructions on installing the library and setting up print queues, refer to the installation instructions that are included with the library.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Printing Configuring Defaults for Printer Reports

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Report Settings area:

• To configure the printer to use a specific tray for report printing, click Report Output Tray. Select an option, then click OK.
• To configure the printer to print a job deletion report when a job is deleted, click Job Deletion Report. Select On, then click OK.

This chapter contains:

Copying Setting System Defaults and Policies for Copying Note: This document describes a superset of all features available on the Xerox® VersaLink® Series platform of printers. Not all features described in this document are available on all printers.

• To select which mode your device is optimized for when it receives a color print job or black and white job, refer to Optimizing the First Page.
• To configure how the device manages circumstances when there is a paper-size mismatch, refer to Setting the Default Print Paper Size.
• To configure how the printer uses color toner for print jobs, refer to Optimizing Color Printing.
• To adjust highlights, midtones, and shadows for your print jobs, refer to Configuring Color Adjustments Manually. Co n fi g u r i n g A u t o D e t e c t i o n fo r Le g a l S i z e O r i g i n a l s You can configure the printer to detect a Legal-size original document. You can select between two page lengths for Legal-size documents. To configure automatic detection of Legal-size original documents:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Common area, click Legal Original Size Auto Detection.

3. To enable detection, click the Enable toggle button.

4. Click Legal Original Size Option, then select an option.

C o n fi r m i n g t h e Po s i t i o n o f D o c u m e n t G u i d e s Document Guides Position Confirmation provides a confirmation message when you change the position of the paper guides to Letter width. If enabled, when you change the guides to Letter, then start a scan, copy, or fax job, a confirmation message appears on the printer control panel. When you change the paper-width guides to A4 or other settings, a confirmation message does not appear. To enable the Document Guides Position Confirmation:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Common area, click Document Guides Position Confirmation.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Copying S e t t i n g a D e fa u l t I m a g e G ra d a t i o n M o d e The printer provides two methods of optimizing gradient shades in images. The Photo Image Pseudo Gradation Mode setting provides the following options.

• Error Diffusion: This option is a method of halftoning used to smooth the gradients in an image. Use this method for images that are printed.
• Dither: This option is a method of randomizing pixels to smooth the gradients in an image. Use this method for images that are displayed on a screen. To select a method of optimizing gradients in images:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Common area, click Photo Image Pseudo Gradation Mode.

3. Click All Except Copy Job, then select an option.

• Prompt to Enter Size: This option displays a prompt at the printer control panel to enter the size of the original document for the current job.
• Use Default Scan Size: This option uses the default original document size for the current job. Note: You specify the default original size in this same configuration window. To configure a response to Resolve Original Size Detection Error:

1. In the Embedded Web Server, log in as administrator, then click System→Defaults and Policies.

2. In the Common area, click Resolve Original Size Detection Error.

3. Click Copy, Fax, or Scan, then select an option.

Copying Modifying the Default Settings for the Copy App S e t t i n g D e fa u l t s fo r Pa p e r M a n a g e m e n t

1. In the Embedded Web Server, log in as administrator, then click Apps→Copy.

2. To change the default setting for size of original documents, in the Defaults area, click Original

Size. Enter the new setting for default original size, then click OK. Note: You can edit the sizes for the presets. For details, refer to Configuring Presets for Original Page Sizes.

3. To change the default orientation of portrait or landscape original documents, in the Defaults

area, click Original Orientation. Select an option, then click OK.

4. For color devices, to change the default print color, in the Defaults area, click Output Color. Select

an option, then click OK.

5. To change the default behavior for 2-sided copying, in the Defaults area, click 2-Sided Copying.

Select an option, then click OK.

6. To change the default paper tray, in the Defaults area, click Paper Supply. Select an option, then

7. To specify the printer output as collated or uncollated, in the Defaults area, click Output. Select

an option, then click OK.

8. To print a sample of a copy job for inspection before beginning the job, in the Defaults area, click

Sample Copy. Select On, then click OK.

9. To specify a paper tray for cover paper for a print job, in the Defaults area, click Covers Tray.

Select an option, then click OK. Note: The Covers Tray setting is only available on printers that have a hard drive installed.

10. To specify a paper tray for cover paper for booklets, in the Defaults area, click Booklet Covers

Tray. Select an option, then click OK. Note: The Booklet Covers Tray setting is available only on printers that have a hard drive installed. S e t t i n g D e fa u l t s fo r I m a g e Q u a l i t y

1. In the Embedded Web Server, log in as administrator, then click Apps→Copy.

2. To change the default for basic image quality, in the Defaults area, click Original Type. Select an

option, then click OK. Note: The setting Original Type Presets provides more adjustments to the Original Type setting. For details, refer to Setting Policies for Image Management.

3. To change the default level to lighten or darken an image, in the Defaults area, click Lighten/

Darken. Select an option, then click OK.

4. To change the default level to sharpen or soften the contours of images, in the Defaults area,

click Sharpness. Select an option, then click OK.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Copying

5. For color devices, to change the default level for vividness of color, in the Defaults area, click

Saturation. Select an option, then click OK.

6. For color devices, to change the default settings for background suppression and contrast, in the

Defaults area, click Image Enhancement. Select the needed options, then click OK.

7. For black and white devices, to change the default settings for background suppression, in the

Defaults area, click Background Suppression. Select the needed options, then click OK. Note: The Image Enhancement and Background Suppression settings only allow you to turn background suppression on or off. To specify the settings for background suppression, refer to Setting Policies for Image Management.

8. For color devices, to change the default balance of CMYK colors individually, in the Defaults area,

click Color Balance. Select the needed options, then click OK. S e t t i n g D e fa u l t s fo r I m a g e P l a c e m e n t

1. In the Embedded Web Server, log in as administrator, then click Apps→Copy.

2. To set a default reduction or enlargement of images, in the Defaults area, click Reduce/Enlarge.

Select an option, then click OK.

3. To set the margins around the page edges where printing is not allowed, in the Defaults area,

click Edge Erase. Type values for the required margins, then click OK.

4. To set a margin on the binding edge of the page where printing is not allowed, in the Defaults

6. To specify that images appear in a certain place on a page, in the Defaults area, click Image

Shift. Select an option, then click OK. S e t t i n g D e fa u l t s fo r A n n o t a t i o n s If your printer has a disk drive installed, the printer can insert annotations on the output pages. You can embed text, such as comments, date stamps, and watermarks. You can enable or disable annotations and specify the location on pages. The settings in General Settings and Policies provide more refined control on the placement of annotations.

1. In the Embedded Web Server, log in as administrator, then click Apps→Copy.

2. To specify the font size and color for annotations, in the Defaults area, click Annotations –

Copying Configuring General Settings and Policies for the Copy App S e t t i n g Po l i c i e s fo r Pa p e r M a n a g e m e n t

1. In the Embedded Web Server, log in as administrator, then click Apps→Copy.

2. To define the policy to use when a job overflows the memory in the printer, in the General

Settings and Policies area, click Memory Full Policy. Select an option, then click OK.

3. To specify a default paper tray to use when the auto tray is not available, in the General Settings

and Policies area, click Default Tray When Auto Tray Select Unavailable. Select an option, then click OK.

4. To specify the behavior to occur when original documents are of different sizes, in the General

Settings and Policies area, click Mixed Size Originals – 2nd Side Copy Options. Select an option, then click OK.

5. To specify a maximum number of copies allowed, in the General Settings and Policies area, click

Maximum Copy Quantity. Type a number for the maximum number of copies, then click OK. S e t t i n g Po l i c i e s fo r I m a g e M a n a g e m e n t

1. In the Embedded Web Server, log in as administrator, then click Apps→Copy.

2. To make precise adjustments on the size of the image, in the General Settings and Policies area,

click Fine Scale Adjustment. Type numbers for Length and Width, then click OK.

3. For color devices, to enhance the automatic detection of color in original documents, in the

General Settings and Policies area, click Auto Color Detect Threshold Value Adjustment. Select an option, then click OK.

4. To select between higher speed and higher quality for photo images, in the General Settings and

Policies area, click Photo Image Processing. Select an option, then click OK.

5. To adjust the details for background suppression, in the General Settings and Policies area, click

Background Suppression. Select the desired options, then click OK. Note: To turn background suppression on or off, use the Image Enhancement setting or the Background Suppression setting in the Defaults area. For details, refer to Setting Defaults for Image Quality.

6. To make fine adjustments in basic image quality, in the General Settings and Policies area, click

Original Type Presets. Select the desired options, then click OK. Note: The settings in Original Type Presets provide more adjustments to the Original Type setting in the Defaults area.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Copying S e t t i n g Po l i c i e s fo r A n n o t a t i o n s If your printer has a disk drive installed, the printer can insert annotations on the output pages. You can embed text, such as comments, date stamps, and watermarks. You can enable or disable annotations and specify the location on pages. The settings in General Settings and Policies provide more refined control on the placement of annotations.

1. In the Embedded Web Server, log in as administrator, then click Apps→Copy.

2. To allow editing and repositioning of comments on the output pages, in the General Settings and

Policies area, click Annotations – Comments. Select the desired options, then click OK.

3. To fine-tune the position of page numbers on the output, in the General Settings and Policies

area, click Annotations – Page Numbers. Select the desired options, then click OK.

4. To fine-tune the position of a date stamp on the output, in the General Settings and Policies area,

click Annotations – Date Stamp. Select the desired options, then click OK.

5. To allow editing and repositioning of a Bates stamp on the output, in the General Settings and

Copying Configuring Presets for Original Page Sizes You can define up to 14 presets for the size of original pages. To configure the preset sizes for original pages:

1. In the Embedded Web Server, log in as administrator, then click Apps→Copy.

2. In the Presets area, click a preset size.

3. Select a unit of measure.

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Setting Up Scanning to an Email Address That Uses a Third-Party Provider .............................. 136

Scanning Scanning Setup Overview If the printer is connected to a network, the printer is enabled for scanning. Before you can scan, do the following:

• If you are scanning to a shared folder on your computer, share the folder, then set the correct permissions. In the Embedded Web Server, add a Network (SMB) destination to your Address Book entry.
• If you are scanning to an FTP server, in the Embedded Web Server, add the FTP server to your Address Book entry.
• If you are scanning to an SFTP server, in the Embedded Web Server, add the SFTP server to your Address Book entry.
• If you are scanning to an email address, in the Embedded Web Server, configure the email server.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Scanning Setting System Defaults and Policies for Scanning Note: This document describes a superset of all features available on the Xerox® VersaLink® Series platform of printers. Not all features described in this document are available on all printers.

• To configure the printer to detect a Legal-size original document, then select options for paper lengths, refer to Configuring Auto Detection for Legal Size Originals.
• To configure the device to display a confirmation message on the control panel when you change the paper guide width to Letter size, refer to Confirming the Position of Document Guides.
• To set the default mode for optimizing gradient shades in images, refer to Setting a Default Image Gradation Mode.
• To configure how the device resolves the original size of a document detected, refer to Resolving the Original Size Detection Error. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Scanning Setting Up Scanning to an FTP Server Before you set up scanning to an FTP Server, ensure that the server has the proper software installed and configured.

1. In the Embedded Web Server, log in as administrator, then click Address Book.

2. To associate the FTP server with a contact, click a contact name.

3. For FTP, click the Plus icon (+), then enter the following information:

• Nickname: Enter the name that you want to appear in the Address Book.
• Type: Select the network connection type.
• IP Address/Host Name: Port: Enter the IP address or host name of your FTP server, then enter the default port number. In the next field, enter the default port number for FTP. Use the default port number 21, or select a number from the range provided.
• Document Path: Enter the path of the folder on the FTP server. For example, to save the scanned files to a folder named colorscans inside the scans folder, type scans/ colorscans.
• Login Name: Enter a user name corresponding to a user account on the FTP server.
• Password: Enter the password corresponding to the user account on the FTP server.
• Retype Password: Enter your login password again. Note: After you complete the process, scanning to the FTP server is enabled.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Scanning Setting Up Scanning to an SFTP Server Before you set up scanning to an SFTP Server, ensure that the server has the proper software installed and configured.

1. In the Embedded Web Server, log in as administrator. For details, refer to Accessing the

Embedded Web Server as a System Administrator.

2. Click Address Book.

3. To associate the SFTP server with a contact, click a contact name.

4. For SFTP, click the Plus icon (+), then enter the following information:

• Nickname: Enter the name that you want to appear in the Address Book.
• Type: Select the network connection type.
• IP Address/Host Name: Port: Enter the IP address or host name of your SFTP server, then enter the default port number. In the next field, enter the default port number for SFTP. Use the default port number 22, or select a number from the range provided.
• Document Path: Enter the path of the folder on the SFTP server. For example, to save the scanned files to a folder named colorscans inside the scans folder, type scans/ colorscans.
• Login Name: Enter a user name corresponding to a user account on the SFTP server.
• Password: Enter the password corresponding to the user account on the SFTP server.
• Retype Password: Enter your login password again. Note: After you complete the process, scanning to the SFTP server is enabled.

Scanning Setting Up Scanning to an Email Address Before you can scan to an email address, configure the printer to communicate with your SMTP email server. To configure the SMTP server settings:

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. In the Installed Apps area, click Email.

3. In the SMTP area, click Setup.

4. To enable Email Submission, enable the toggle button.

5. Enter or select the following information.

• In the Device Email area, type an email address to appear in the From field of emails from the printer.
• In the SMTP Server area, click Server Address, then type the IP address or DNS name of the SMTP server. If you do not know the IP Address or DNS Name of the SMTP server, click Select Server from List. Note: This feature requires that specific configurations are made to your network. For details, contact your network administrator.
• For Outgoing SMTP Port Number, type the default port number required for the SMTP server, or select a number from the range provided. Common default port numbers for SMTP include 25, 465, and 587. Note: Ensure that the authentication type is compatible with your SMTP server.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Scanning Configuring the Email App The Email App allows you to scan images and attach the images to emails. To configure the Email App:

1. In the Embedded Web Server, log in as administrator. For details, refer to Accessing the

Embedded Web Server as a System Administrator.

3. In the Installed Apps area, click Email.

4. For Display on Device, click Show.

5. Configure the settings for the following areas, as needed:

• General Settings and Policies
• Scan To Apps General Settings
• Presets Note: To configure default settings within the Email App, use one of the following methods:
• At the printer, use the device control panel.
• From the Embedded Web Server home screen, in the Quick Links area, access the Remote Control Panel feature. For instructions on using the Remote Control Panel feature, see the User Guide for your printer model.

6. When finished, close the configuration window.

The configuration settings are saved automatically. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Scanning Setting Up Scanning to an Email Address That Uses a Third-Party Provider You can use the Email App to set up a scanning to a recipient that uses a third-party SMTP email service provider. Before you begin:

• Configure the printer to communicate with your SMTP email server.
• Obtain the following:

An existing email account, either through a local server or other service provider.

Connection information for the email service provider.

The password for the email account.

Security information for the email service provider.

The IP address of the printer. Note: To obtain the printer IP address, print a Configuration Report. For details, refer to Printing the Configuration Report. Note: Ensure that the primary network is configured for the network type for your device. For details, refer to Configuring the Primary Network at the Control Panel. To configure scanning to an email recipient that uses a third-party provider:

1. In the Embedded Web Server, log in as administrator. For details, refer to Accessing the

Embedded Web Server as a System Administrator.

2. Click Connectivity→SMTP.

3. Ensure that the Email Submission feature is set to enabled.

4. To enable or disable email alerts, click Email Alerts.

Note: By default, email alerts are enabled.

5. For Device Email, enter the email address assigned to the printer.

6. In the SMTP Server area, click Server Address, then do one of the following:

• To enter a server address manually, in the Server Address field, type the name of the SMTP server, then click OK.
• To search for an SMTP server, click Select Server from , then click Search. Select the required server, then click OK. Note: To use the search feature, configure your DNS server with the proper mail exchange records.

7. In the Outgoing SMTP Port Number field, type the port number of the server that sends email.

Note: The default port number is 25.

8. In the Connection Security area, select the appropriate security protocol. If no security protocol is

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Scanning Note: If you do not know the security protocol supported by your server, select STARTTLS (if available). This option prompts the device to attempt to use STARTTLS. If your server does not support STARTTLS, SMTP communication is not encrypted.

9. If your email server requires encryption but does not offer a STARTTLS command to the printer,

perform the following steps:

In the Outgoing SMTP Authentication area, click SMTP Authentication, then select SMTP AUTH.

In the SMTP AUTH User Name field, enter the user name or email address for the server.

Type the password for the email address, then retype the password.

Scanning Configuring the Scan To App The Scan To app allows you to associate scan destinations with address book contacts. To configure the Scan To app:

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. In the Installed Apps area, click Scan To.

3. For Display on Device, click Show.

4. Configure the settings as needed for the following areas:

• General Settings and Policies
• Scan To Apps General Settings

5. When finished, close the configuration window.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Scanning Enabling WSD Scan Services Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for discovering and using network connected devices. It is supported in Windows Vista, Windows Server 2008, and newer operating systems. WSD is one of several supported communication protocols. Note: To use WSD Scan services, ensure that your computer is set up to receive scans using WSD Scan services. To enable WSD scan services:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click WSD (Web Services on Devices).

Scanning Scanning to USB You can insert a USB Flash Drive into the printer, scan a document, and store the scanned file on the USB drive. Note: The USB port does not support scanning directly to a PC. Before you begin, enable USB ports. For details, refer to USB. To enable scanning to USB:

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. In the Installed Apps area, click USB.

3. For Display on Device, click Show.

4. To enable Scan To USB, enable the Scan To toggle button.

5. Configure the settings as needed for the following categories:

• General Settings and Policies
• Scan To Apps General Settings

6. For the new settings to take effect, restart your printer.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Scanning Scanning to My Folder on the Printer You can use the My Folder feature to scan a job and store a print job in a folder on the printer. To access your folder, log in with your user credentials. If network authentication is enabled on the printer, log in with your network credentials as well. For instructions on using this feature, see the User Guide for your printer model. To use the My Folder app, ensure that LDAP is enabled and functioning properly. For details, refer to LDAP. After you have set up LDAP, set the login method to one of the following options:

• Smart Card For information on how to set the login method, refer to Setting the Login Method. To configure scanning to My Folder:

1. In the Embedded Web Server, log in as administrator, then click Apps.

3. For Display on Device, click Show.

4. To enable scanning to My Folder, enable the My Folder toggle button.

5. Configure the settings as needed for the following categories:

• Login/Logout Settings
• General Settings and Policies
• Scan To Apps General Settings

6. When you are finished, close the configuration window.

Scanning Configuring Scan To Desktop The Scan To Desktop feature allows you to scan documents at the printer and send them to your computer. Scan to Desktop uses Web Services on Devices (WSD). WSD services include a group of Web services that allow devices to discover the printer and to print and transfer files remotely. Use WSD to access scanned images at your computer. Before you configure Scan To Desktop, configure Web Services on Devices (WSD). To enable Scan to Desktop:

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. In the Installed Apps area, click Scan to Desktop.

3. For Display on Device, click Show.

4. For Web Services on Devices (WSD), click Settings.

5. To enable WSD Scan, click the toggle button.

6. Edit other default settings as needed.

Note: The PJL settings, Print Mode settings, and TBCP Filter settings only pertain to WSD Print. The remaining settings apply to both WSD Print and WSD Scan.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Scanning Setting Up Scanning to a Shared Windows Folder Using SMB You can use the Scan To App to scan to a folder on your Windows PC using the Address Book. Before you begin:

• From a configuration report, obtain the IP address of the printer. For details, refer to Printing the Configuration Report.
• Ensure that HTTPS is enabled. For details, refer to Enabling HTTPS Using the Embedded Web Server.
• Ensure that the primary network is configured for the network type for your device. For details, refer to Configuring the Primary Network at the Control Panel.
• Locate and record the IP address and host name of your PC. For details, refer to Obtaining the IP Address and Host Name of your Windows Computer.
• On your PC, disable the Sharing Wizard. For details, refer to Disabling the Sharing Wizard on Your Windows Computer.
• On your PC, set up a shared folder as a repository for your scanned images. To configure scanning to a folder on your desktop using the Address Book:

1. In the Embedded Web Server, click Address Book→Add Contact.

2. Type the first name and last name of the new contact.

3. If necessary, type the company name of the new contact.

4. For Network (SMB), click the Plus icon (+), then enter the following information:

• Nickname: Enter the name that you want to appear in the Address Book.
• Type: Select the network connection type. Note: It is recommended that you select Host Name as the connection type. If the IP address changes, a connection to the server is maintained typically through the host name.
• IP Address/Host Name: Port: Based on the network type selected, in the first field, enter the IP address or host name of your PC. In the second field, enter the default port number.

5. In the Share field, enter the name of the shared folder to use as the repository for your scanned

6. In the Login Name field, enter your PC user name.

7. In the Password field, type your PC password, then retype the password.

Note: The user name and password required in steps 6 and 7 are the same credentials that are used to log in to the PC where the designated shared folder resides.

8. To save the SMB information, click OK.

9. To add the contact to the Address Book and close the Add Contact window, click OK.

From the desktop, to open the Run dialog, on your keyboard, press and hold the Windows key, then press R.

In the text field, type cmd, then press Enter or Return. The command prompt screen appears.

2. In the command prompt screen, type ipconfig, then press Enter or Return. Locate and record

the IPv4 address of your Windows computer.

3. In the command prompt screen, type hostname, then press Enter or Return. Locate and record

the host name of your Windows computer. D i s a b l i n g t h e S h a r i n g W i z a r d o n Yo u r W i n d o w s Co m p u t e r

1. At your computer, access the File Explorer Options screen:

From the desktop, to open the Run dialog, on your keyboard, press and hold the Windows key, then press R.

In the text field, type control folders, then press Enter or Return. The File Explorer Options screen appears.

2. Click the View tab.

3. In the Advanced Settings area, clear the check box for User Sharing Wizard (Recommended).

This chapter contains:

Faxing Fax Overview You can send a fax in one of three ways:

• Fax, or embedded fax, scans the document and sends it directly to a fax machine.
• Server Fax scans the document and sends it to a fax server, which transmits the document to a fax machine.
• LAN Fax sends the current print job as a fax. For details, refer to the print driver software. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or print driver type.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Faxing Enabling the Fax or Server Fax Apps Only one fax app at a time is active on the device: the Fax App or the Server Fax App. If fax hardware is installed on your device, to enable the Fax App or the Server Fax App, use the Fax Policies feature. Note: The Server Fax App does not require fax hardware installed on the device. To configure the fax apps and fax hardware:

1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Fax Policies, then select an option:

Faxing Fax When you send a fax from the printer control panel, the document is scanned and transmitted to a fax machine using a dedicated telephone line. To use the Embedded Fax feature, ensure that your printer has access to a functioning telephone line with a telephone number assigned to it. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or print driver type. S e t t i n g Sy s t e m D e fa u l t s a n d Po l i c i e s fo r Fa x i n g Note: This document describes a superset of all features available on the Xerox® VersaLink® Series platform of printers. Not all features described in this document are available on all printers.

• To configure how the device manages circumstances when there is a paper-size mismatch, refer to Setting the Default Print Paper Size.
• To configure the printer to detect a Legal-size original document, then select options for paper lengths, refer to Configuring Auto Detection for Legal Size Originals.
• To configure the device to display a confirmation message on the control panel when you change the paper guide width to Letter size, refer to Confirming the Position of Document Guides.
• To set the default mode for optimizing gradient shades in images, refer to Setting a Default Image Gradation Mode.
• To configure how the device resolves the original size of a document detected, refer to Resolving the Original Size Detection Error. M o d i fy i n g t h e D e fa u l t S e t t i n g s i n t h e Fa x A p p M o d i fy i n g t h e D e fa u l t Fa x S e t t i n g s a t t h e Co n t r o l Pa n e l To modify the default Fax Settings at the control panel:

1. At the printer control panel, press the Home button.

3. Touch the options that you want to change.

4. Scroll to the bottom of the screen, then touch Save.

5. To save your changes as new defaults, touch Save Defaults.

M o d i fy i n g t h e D e fa u l t Fa x S e t t i n g s i n t h e E m b e d d e d We b S e r v e r To modify the default Fax Settings in the Embedded Web Server:

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. To enable a preview image to appear on the control panel, in the Defaults area, click Preview.

Select On, then click OK.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Faxing

3. To define quality adjustments to the scanned image:

• To optimize the image quality, click Original Type. Select an option, then click OK.
• To lighten or darken the image, click Lighten/Darken. Select a range, then click OK.
• To adjust the contrast of the image, click Sharpness. Select a range, then click OK.
• To adjust the resolution of the image, click Resolution. Select a level, then click OK.

4. To specify the default size of the original documents, click Original Size.

• To set the printer to detect the size of the original document and automatically adjust the settings, click Auto Detect, then click OK.
• To set the printer to use the default scan size, click Use Default Size, then click OK.
• To set the printer to detect multiple original documents that are different sizes, click Mixed Size Originals, then click OK.
• To specify a fixed image size, click Presets, select a size, then click OK. Note:
• Not all options for Original Size appear on all printers.
• For details on setting the default scan size, refer to Resolving the Original Size Detection Error.
• You can edit the sizes of the preset. For details, refer to Configuring Presets for Original Page Sizes.

5. To remove blank pages from the fax, click Remove Blank Pages. Select On, then click OK.

6. To change the default rate of data transmission, click Starting Rate. Select an option, then click

7. To include the transmission header text with each fax, click Transmission Header Text. Select On,

then click OK. Note: The Force Addition of Header Text setting overrides the setting for Transmission Header Text. For more details about the Force Addition of Header setting, refer to Configuring Settings for Fax Send in the Embedded Web Server. C r e a t i n g Pr e d e fi n e d Co m m e n t s fo r a Fa x Co v e r S h e e t The Fax app provides an optional cover sheet for faxes. You can populate a cover sheet with predefined comments. The Fax app supports up to 50 predefined comments. To define the content of the predefined comments:

1. At the printer control panel, log in as administrator, then touch Home.

2. Touch Device→Apps→Fax→Cover Sheet Comments.

3. To select a comment, touch a numbered line.

4. Type the text for the comment, then touch OK.

C o n fi g u r i n g G e n e r a l S e t t i n g s a n d Po l i c i e s Co n fi g u r i n g t h e Fa x S e t t i n g s a t t h e Co n t r o l Pa n e l

3. To configure Secure Receive:

• Touch Secure Fax Receive.
• To toggle Secure Fax Receive from Off to On, touch the Secure Fax Receive toggle button.
• Enter a 4-digit passcode, then touch OK.

4. To set incoming call handling, select one of the following:

• To set the printer to receive all incoming calls as faxes, touch Receive Mode→Immediately Auto Answer Fax, then touch OK.
• To answer calls manually, touch Receive Mode→Manually→Answer→Fax, then touch OK.

5. To configure how faxes are forwarded:

• Touch Fax Forwarding→Fax Forwarding.
• Select Receive Only, Send Only, or Send & Receive.
• Touch Add Email, then use the touch screen keypad to enter an email address, or select a contact from the AddressBook.
• To add a subject line, touch Subject, enter your subject line text, then touch OK.
• To add a filename for attachments, touch Attachment, then enter a file name.

6. To change the file format for attachments, touch the current format extension, then select a new

format. Note: The default file format is .pdf.

7. To save the settings, touch OK.

Co n fi g u r i n g S e t t i n g s fo r Fa x S e n d i n t h e E m b e d d e d We b S e r v e r

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. To display a list of recipients for confirmation on the control panel, in the General Settings and

Policies area, click Show Recipient Confirmation List at Send. Select an option, then click OK.

3. To override any local settings and force the fax header text to appear on an outgoing fax, click

Force Addition of Header Text. Select On, then click OK. Note: The Force Addition of Header Text setting overrides the default setting Transmission Header Text.

1. To include the sender fax number on outgoing faxes, click Notify of Sender Fax Number. Select

2. To send multiple faxes as a batch, click Batch Send. Select On, then click OK.

Co n fi g u r i n g S e t t i n g s fo r Fa x Re c e i v e i n t h e E m b e d d e d We b S e r ve r

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. To configure how the printer answers fax calls, in the General Settings and Policies area, click Fax

3. Select an option.

• To configure the printer to answer calls automatically, select Auto Answer Fax.
• To configure the printer to wait for manual intervention, select Manually Answer Fax.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Faxing

5. To filter incoming fax calls, click Incoming Fax Filtering.

• To block incoming callers that are not listed in the fax address book, for Block Excluded Fax Numbers and Addresses, click the toggle button.
• To block incoming callers that do not contain a phone number, for Block Unknown Connections, click the toggle button.
• To create a list of blocked callers, in the Excluded Numbers and Addresses area, type the phone number to be blocked.

7. To view the header text in received faxes, click Received Fax Header Text. Select On, then click

OK. Co n fi g u r i n g S e t t i n g s fo r Fa x D i a l i n g i n t h e E m b e d d e d We b S e r v e r

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. To specify a prefix for an outgoing phone number, in the General Settings and Policies area, click

Prefix Dial Number. Type the prefix number, then click OK.

3. If an outgoing phone connection does not connect, to define the behavior for redial attempts,

click Redial Settings.

• For Redial Attempts, type the maximum number of times to attempt a redial.
• For Redial Interval, type the number of minutes between attempts.

4. For batch dialing with multiple faxes, to define the time interval between calls, click Transmission

Interval. Type the number of seconds to wait between the end of one call and the beginning of the next call, then click OK. Co n fi g u r i n g S e t t i n g s fo r Fa x Pa p e r O u t p u t i n t h e E m b e d d e d We b S er ver

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. For printers with multiple paper trays, to set rules for switching between trays, in the General

Settings and Policies area, click Auto Tray Switching. Select an option, then click OK.

3. To set the printer to reduce oversized pages to fit on the paper in the printer, click Auto Reduce

on Receipt. Select On, then click OK.

4. To specify which paper tray to use for faxes, click Fax Receive Tray. Select a tray, then click OK.

5. To configure the printer to print two fax pages per sheet, click 2 Pages per Sheet on Receipt.

Select On, then click OK. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

6. To enable 2-Sided printing, click 2-Sided Printing. Select On, then click OK.

7. To adjust the page border on received faxes, click Page Border Size. Type a value for the page

border, then click OK. The Page Border Size option defines the threshold when the printer either decreases the image size of an incoming fax by the specified amount or it splits the image onto two pages. This capability is useful when an incoming fax has a larger page size than the paper in the tray. Note: Before you configure the Page Border Size setting, ensure that the Auto Reduce on Receipt feature is enabled. Co n fi g u r i n g S e t t i n g s fo r Fa x Pe r fo r m a n c e i n t h e E m b e d d e d We b S er ver

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. To enable error correction, in the General Settings and Policies area, click Error Correction Mode

(ECM). Click Enabled, then click OK.

3. To enable faster performance when available, click Super G3. Click Enabled, then click OK.

Full Policy. Select an option, then click OK.

5. To specify the maximum number of stored pages, click Maximum Number of Stored Pages. Type

a value, then click OK. E n a b l i n g U s e o f a N a t i v e Fa x A p p i n t h e E m b e d d e d We b S e r ve r Many computers have their own fax applications provided by the operating system. To enable the native fax application on your computer to function with the printer:

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. In the General Settings and Policies area, click Direct Fax.

3. Click Allow, then click OK.

Note: Direct Fax is Fax over IP, directly from one IP to another IP. Direct Fax does not use SIP. E n a b l i n g t h e Re m o v e B l a n k Pa g e s O p t i o n The printer control panel displays a list of Fax options. One of the Fax options is Remove Blank Pages. You can configure the control panel to show or hide the Remove Blank Pages option. To allow the Remove Blank Pages option to appear on the control panel:

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. In the General Settings and Policies area, click Display Remove Blank Pages.

3. Click On, then click OK.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Faxing Co n fi g u r i n g Fa x O v e r I P Some printer models allow for fax over IP (FoIP) using Session Initiation Protocol (SIP) and T.38. SIP is a communication protocol used for voice and video calls. T.38 is a recommendation from the International Telecommunication Union (ITU) for use of fax over IP networks. Enabling SIP Settings For printers equipped with fax over IP, to enable SIP:

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. In the SIP Settings area, click SIP.

3. For Enable SIP Port, click the enable toggle button.

4. If needed, type a new port number.

5. For Device SIP Address, type the SIP address for the printer.

To register the VoIP gateways:

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. In the SIP Settings area, click SIP.

3. Ensure that the Enable SIP Port toggle button is enabled.

4. In the VoIP Gateways area, click Edit.

5. Click the first available gateway.

6. For ID Number, type an ID number for the gateway.

7. For Address, type the IP address for the gateway.

9. If you use multiple VoIP gateways, for each gateway, repeat the steps to register the gateway.

To configure domain filtering:

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. In the SIP Settings area, click SIP.

3. Ensure that the Enable SIP Port toggle button is enabled.

4. In the Domain Filtering area, click Edit.

5. To allow specific domains, click Allow Specific Domains.

• Enter up to 50 domains to allow.
• To delete domains from the list, click the Trash icon.

6. To block specific domains, click Block Specific Domains.

• Enter up to 50 domains to block.
• To delete domains from the list, click the Trash icon.

7. To disable domain filtering, select Off.

8. When finished, click OK.

Note: For domain filtering, you can either allow domains or block domains. The configuration window does not let you list both domains to allow and domains to block at the same time.

9. Ensure that all SIP settings are completed.

C o n fi g u r i n g T . 3 8 S e t t i n g s

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. In the SIP Settings area, click T.38.

3. Click T.38 Transport Protocol, then select an option.

Pr i n t i n g Fa x Re p o r t s C o n fi g u r i n g Re p o r t s The Embedded Web Server allows you to configure three types of reports:

• Activity Report: This report provides a summary of faxes sent and received. You can generate this report from the printer control panel. By default, this report prints automatically after 100 fax transmissions and receptions. You can also generate this report manually.
• Confirmation Report: This report acknowledges the transmission of a fax sent to a single recipient. The Fax app generates this report automatically.
• Broadcast Report: This report acknowledges the transmission of a fax sent to multiple recipients. The Fax app generates this report automatically. To configure these reports:

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. In the General Settings and Policies area, click Activity Report.

• To enable activity reports, click Print Activity Report, then select On.
• Configure the remaining settings as needed.

3. In the General Settings and Policies area, click Confirmation Report.

• To enable confirmation reports, select the desired condition.

4. In the General Settings and Policies area, click Broadcast Report.

4. To return to the Home screen, press the Home button.

Co n fi g u r i n g Pr e s e t s fo r O r i g i n a l Pa g e S i z e s You can define up to 14 presets for the size of original pages that appear on the control panel for users to select. To configure the preset sizes for original pages:

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. In the Presets area, click a preset.

3. Select a unit of measure.

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

5. To add an email address, in the Email field, enter an email address.

6. To add a fax number, for Fax, click the Plus icon (+), then enter a number.

7. To save the contact, click OK.

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

2. In the Embedded Web Server, click Address Book.

3. From the Address Book, select a contact.

4. To edit contact information, perform the following steps.

• Click the contact name or contact information, then edit as needed.
• To clear contact information, for the specific contact information, click the Trash icon.
• To save the changes, click OK.

5. To remove the selected contact from the Address Book, click Delete. At the prompt, click Delete.

A d d i n g o r E d i t i n g G r o u p s i n t h e A d d r e s s B o o k a t t h e C o n t r o l Pa n e l To add groups:

1. At the printer control panel, press the Home button, then touch Address Book.

2. Touch the Plus icon (+), then select Add Group.

3. Select the group type, enter a name for the group, then touch Enter.

4. To add group members, touch Add Member.

5. To add a contact name, from the Favorites or Contacts menu, select a contact.

6. To add more group members, touch Add Member, then select a contact.

7. To save the group, touch OK.

8. To return to the Home screen, press the Home button.

1. At the printer control panel, press the Home button.

2. Touch Address Book.

3. From the address book, select a group, then touch Edit.

4. To add group members, touch Add Member.

5. To add a contact, from the Favorites or Contacts menu, select a contact.

6. To add more group members, touch Add Member and select a contact.

7. To remove group members, for each contact, touch the Trash icon. At the prompt, touch Delete.

8. To save the changes, touch OK.

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

2. In the Embedded Web Server, click Address Book.

4. For Enter Group Name, enter a name for the group.

5. From the menu, select the group type.

6. To add group members, for Members, click the Plus icon (+).

7. To add contacts to the group, in the Add Members window, for each contact, select the check box.

When you are finished, click OK.

8. To save the group, click OK.

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

2. In the Embedded Web Server, click Address Book.

3. Within the address book, select a group.

4. To add group members:

• For Members, click the Plus icon (+).
• In the Add Members window, click the check box for each desired member.

5. To remove group members:

• For the desired member, click the Trash icon.
• At the prompt, click Delete.
• Repeat the previous two steps for each member.
• To save the changes, click OK.

6. To remove the selected group from the Address Book, click Delete. At the prompt, click Delete.

M a n a g i n g Fa vo r i t e s To manage Favorites at the Control Panel:

1. At the printer control panel, press the Home button, then touch Address Book.

2. Select a contact, then touch Edit.

3. To make the contact a Global Favorite, for the contact name, touch the Star icon.

4. To mark a contact as a Favorite for email, fax, or a scan-to destination:

• For each desired feature, touch the Star icon.
• To save changes, touch OK.

5. To clear a contact marked as a Favorite:

• To remove the contact as a Global Favorite, for the contact name, touch the Star icon.
• To remove the contact from the Favorite list for a selected feature, for the selected feature, touch the Star icon.
• To save changes, touch OK.

6. To return to the Home screen, press the Home button.

To manage Favorites in the Embedded Web Server:

1. In the Embedded Web Server, click Address Book.

2. Select a contact.

3. To make the contact a Global Favorite, click the Global Favorite Star icon.

4. To mark a contact as a Favorite for email, fax, or a scan-to destination, for each feature, click the

5. To remove a contact marked as a Favorite, for Global Favorite or the selected feature, touch the

Star icon. The contact is removed from the Global Favorite list, or the Favorite list for the selected feature.

6. To save changes, click OK.

4. Touch Fax Number, enter the fax line number, then touch OK.

5. Touch Country, then select your country from the list.

6. To select a dialing type for outgoing faxes, touch Dialing Mode, then select an option.

• Tone: This option sets tone dialing as the dialing method.
• Pulse 10 pps: This option sets 10 pulse-per-second dialing pulses as the dialing method.
• Pulse 20 pps: This option sets 20 pulse-per-second dialing pulses as the dialing method.

7. Touch Line Type, then select PSTN or PBX.

8. Touch Fax Name, enter a name, such as your company name, then touch OK.

9. To save the setting, touch OK.

10. To return to the Home screen, press the Home button.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Faxing To configure Fax Settings in the Embedded Web Server:

1. In the Embedded Web Server, log in as administrator, then click Apps→Fax.

2. To configure the basic fax line settings, in the Fax Line area, click Edit.

• For Fax Number, type the fax phone number.
• To select a dialing type for outgoing faxes, click Dialing Mode, then select an option.

Tone: This option sets tone dialing as the dialing method.

Pulse 10 pps: This option sets 10 pulse-per-second dialing pulses as the dialing method.

Pulse 20 pps: This option sets 20 pulse-per-second dialing pulses as the dialing method.

Faxing Server Fax Server fax allows you to send a fax over a network to a fax server. The fax server sends the fax to a fax machine over a phone line. Before you can send a server fax, configure a fax filing repository or filing location. The fax server retrieves the documents from the filing location, then transmits the files over the telephone network. You can print a confirmation report. Co n fi g u r i n g a S e r v e r Fa x F i l i n g Re p o s i t o r y Before you can send a server fax, configure fax repository settings. When configured, the printer transfers faxed images to the repository. The fax server sends the fax to the destination over a phone line. You can set up a repository that uses one of the following protocols:

• SMTP Co n fi g u r i n g a Fa x Re p o s i t o r y U s i n g F T P o r S F T P Before you begin:
• Ensure that FTP or SFTP services are running on the server or computer where images faxed by the printer are stored. Note the IP address or host name.
• Create a user account and password for the printer. When you use the server fax feature, the printer logs in using the account, transfers the file to the server or computer, then logs out. Note the user account and password.
• In the FTP or SFTP root directly, create a directory to use as a fax repository. Note the directory path. To configure a fax repository using FTP or SFTP:

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. In the Installed Apps area, click Server Fax.

3. For Display on Device, click Show.

4. For Server and Protocol, click Edit. From the list, select FTP or SFTP.

5. To enable FTP or SFTP, for Client Port, click the toggle button.

6. To select a transfer mode for FTP, click Transfer Mode, then select an option.

• Passive Mode: This option transfers data over a random port specified by the FTP server from a connection made from the printer.
• Active Mode: This option transfers data over a fixed, known port from a connection made from the server.

• IP Address: Port: Enter the IP address of your fax server, then enter the port number.
• Document Path: Enter the directory path of the folder, beginning at the root of FTP or SFTP services. For example, //directoryname/foldername.
• Login Name: Enter a user name corresponding to a user account login name on the server.
• Password: Enter the password corresponding to a user account password on the server.
• Retype Password: Enter the login password again.

Co n fi g u r i n g a Fa x Re p o s i t o r y U s i n g S M B Before you begin:

• Create a shared folder for a fax repository. Note the share name of the folder and the computer name or server name.
• Create a user account and password for the printer with full access rights to the fax repository. Note the user account and password. To configure a fax repository using SMB:

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. In the Installed Apps area, click Server Fax.

3. For Display on Device, click Show.

4. For Server and Protocol, click Edit. From the list, select SMB.

5. To enable SMB, for Port, click the toggle button.

6. If needed, for WINS Server Address Acquisition by DHCP, click the toggle button.

7. If you did not enable WINS Server Address Acquisition by DHCP:

• For Primary WINS Server Address, type the IP address for your primary WINS server.
• For Secondary WINS Server Address, type the IP address for your secondary WINS server. Note: If DHCP is configured, WINS IP addresses are overridden.

9. To configure the SMB Fax Server settings, click Setup, then enter the following information:

• IP Address: Port: Enter the IP address of your fax server, then enter the port number.
• Share: Enter the share name.
• Document Path: Enter the directory path of the folder, starting at the root of the shared folder. For example, if you have a folder named serverfax in the shared folder, type \serverfax.
• Login Name: Enter a user name corresponding to a user account login name on the server.
• Password: Enter the password corresponding to the user account password on the server. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

• Retype Password: Enter the login password again.

Co n fi g u r i n g a Fa x Re p o s i t o r y U s i n g S MT P

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. In the Installed Apps area, click Server Fax.

3. For Display on Device, click Show.

4. For Server and Protocol, click Edit. From the list, select SMTP.

5. To enable the printer to submit emails, for Email Submission, click the toggle button.

6. To enable the printer to send email alerts, for Email Notification, click the toggle button.

7. For Device Email, type the email address assigned to the printer.

8. In the SMTP Server area:

Click Server Address.

Enter the name of the SMTP server in one of the following ways:

• In the Server Address field, type the name of the SMTP server.
• To search for the server, click Select Server from List, click Search, select an SMTP server, then click OK.

For Outgoing SMTP Port Number, type the port number of the server that sends email. The default port number is 25.

9. In the Connection Security area, select a security protocol. If no protocol is used by your SMTP

server, select Off. Note:

• If you do not know the encryption method that your server supports, select STARTTLS (If available). If you select STARTTLS (If available), the printer attempts to use STARTTLS. If your server does not support STARTTLS, SMTP communication is not encrypted.
• If your email server requires encryption but does not offer a STARTTLS command to the printer, the email process fails.

10. In the Outgoing SMTP Authentication area:

Type the login credentials for SMTP AUTH User Name, SMTP AUTH Password, and Retype Password.

Click Login Credentials For Email Submission, then select an option.

• Predefined: To submit to the SMTP server, the printer uses the values for SMTP AUTH User Name and SMTP AUTH Password.
• Logged-In User: To send an email to the SMTP server, the printer uses the network login credentials.

Cancel Sending: This option cancels the email submission.

Authenticate with Predefined Credentials: This option makes a second attempt to send the email using the predefined authentication credentials.

14. For identification purposes, to prepend the word Fax to the email address, click Email Address

Co n fi g u r i n g S e r v e r Fa x D e fa u l t s a n d S e t t i n g s A Server Fax allows you to send a fax over a network to a fax server. The fax server sends the fax to a fax machine over a phone line. To configure the Server Fax App general settings and default settings:

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. In the Installed Apps area, click Server Fax.

3. For Display on Device, click Show.

4. Configure the settings as needed for the following areas:

• General Settings and Policies
• Scan To Apps General Settings

5. When you are finished, close the configuration window.

This chapter contains:

Accounting Xerox® Standard Accounting Xerox® Standard Accounting tracks the numbers of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce. You can generate reports listing usage data for individual users and groups. When Xerox® Standard Accounting is enabled, users must log in to the printer before they can access services. Before they can print documents from their computer to the printer, they must provide their account details in the print driver. Note:

• If the login method is set to Smart Card, you cannot enable Xerox® Standard Accounting.
• If Xerox® Standard Accounting is enabled, you cannot enable other accounting modes.
• Install device drivers, then enable accounting in those drivers for all user computers. You can create a maximum of:
• 9999 unique Xerox® Standard Accounting user IDs with HDD installed, or 1000 user IDs with SDCard/eMMC installed
• 500 General Accounts All user IDs must be assigned to one or more general accounts. Xerox® Standard Accounting settings and account data are stored in the printer. Xerox recommends that you use the Cloning feature to back up settings. If Xerox® Standard Accounting settings are lost or deleted, you can restore them using the cloning backup file. For details, refer to Cloning. E n a b l i n g Xe r o x S t a n d a r d A c c o u n t i n g

1. In the Embedded Web Server, log in as administrator, then click Permissions→Accounting

Method. Note: If you previously set up an accounting method, click Permissions→Accounting→Accounting Method.

2. In the Accounting Method area, for Xerox® Standard Accounting, click Select.

3. In the What to Track window, select a tracking option.

• Track All: This option records all scan, copy, and print activity.
• Only Track Color Copies and Prints: This option records the number of color copies or prints only.
• Custom Tracking: This option allows you to customize the functions to record. Select Setup and choose the functions to track, then click OK.

4. To block login information from displaying on the screen, for Mask Input, click Enable. Click OK.

5. When prompted to restart the printer, click Change.

6. After the printer restarts, log in as an administrator.

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. For User Accounts, click Add.

3. For User Name, type the user name.

4. If the Login/Logout setting is configured to require user passwords, type the password for the

user account, then retype the password.

Ed i t i n g t h e A c c o u n t S e t t i n g s fo r I n d i v i d u a l U s e r s You can configure the following parameters for an individual user:

• Set the type of user for the device. You can select a basic user or an administrator.
• Set the type of user for printing. You can select a basic user or a custom role.
• Reset any personal changes to the home screen on the printer control panel.
• Link the printer to a PC user name to receive status messages.
• Set and reset limits on jobs sent to the printer.
• Designate a From email address for the Scan to Email app. To edit the account settings for a user:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. In the User Accounts area, click a user name.

3. In the Roles area:

• To select between a basic user and an administrator, click Device User Role, select an option, then click OK.
• To select the role for printing, click Printing User Role, select an option, then click OK.

4. To reset any personal changes to the home screen on the printer control panel, in the

Personalizations area:

5. To link the user account to a personal computer for status messages, in the PC User Names area:

For PC User Name, type the user name to identify the computer for the user, then click OK.

6. To set limits on the printer functions for the user, in the Accounting area:

For each area, type the limits that you want to enforce. The maximum allowable value is 16,000,000.

• To reset all the limits to their original values, for Limits, click Reset All.

8. To designate an email address for the From line in the Scan to Email app, in the Email “From”

In the Email Address field, type an email address, then click OK. C h a n g i n g a U s e r Pa s s w o r d

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. Click the user name that you want to change.

3. Click Change Password, then type in the new password.

4. Retype the new password.

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. Click the user name that you want to delete.

3. Click Delete User.

4. At the confirmation prompt, click Delete.

G e n e ra t i n g a n d D o w n l o a d i n g a Xe r o x S t a n d a r d A c c o u n t i n g Re p o r t The usage report lists the number of impressions recorded for each user and each account. You can download a usage report as a .csv file.

1. In the Embedded Web Server, log in as administrator, then click

Permissions→Accounting→Accounting Methods.

3. On the Download Report window, to include user names select the checkbox.

The document is saved automatically as a .csv file in the default download location on your computer hard drive.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Accounting Re s e t t i n g U s a g e L i m i t s When users reach their maximum usage limit, they cannot use that feature until the administrator resets their limit. You can use the Reset option to reset all the usage data to zero.

1. In the Embedded Web Server, log in as administrator, then click

Permissions→Accounting→Accounting Methods.

3. To reset all usage data to zero, click Reset Usage Data. To confirm, click Reset.

C r e a t i n g a G e n e ra l A c c o u n t General accounts define functions for groups of users. You can set limits on printer usage for an entire group. When a user belongs to a group, printer supplies usage is credited toward the group limits, not to the limits set for the individual user. To create a general account:

1. In the Embedded Web Server, log in as administrator, then click

Permissions→Accounting→General Accounts.

2. In the General Accounts area, click the Plus icon (+).

3. For Name, type a name for the group.

4. For ID, type another string to identify the group.

Note: After you create the general account, you can edit the Name string, but not the ID string. To change the ID string, delete the General Account, then recreate it.

To add or remove a user in a general account:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. In the User Accounts area, click a user name.

3. In the Accounting area, click Edit.

4. In the General Accounts area, click the Enable toggle button to select or clear a general account.

Accounting Network Accounting To enable accounting through a network server:

1. In the Embedded Web Server, log in as administrator, then click Permissions→Accounting

Method. Note: If you previously set up an accounting method, click Permissions→Accounting→Accounting Method.

2. In the Accounting Method area, for Network, click Select.

To specify a network server to monitor the accounting:

1. In the Limits area, click Setup.

2. In the Limits Server area:

• For Server URL, type a URL for the network server that manages accounting.
• For Timeout, type the number of seconds that the printer waits idle before it disconnects from the server.

3. In the What to Limit area:

• To select functions to monitor, click the Enable toggle buttons.
• If you selected Prints as a function to monitor, in the Job Limit Communication Error Handling section, select an action to perform in response to an error.

You can configure aspects of the login screen on the control panel. To configure this information:

1. In the Tracking Information area, click Edit.

2. To display information for a user, in the User ID area:

• For Default Label, type the label that appears above the login field on the control panel.
• For Default Value, type the default login string that appears in the login field on the control panel.
• To require users to log in to the printer to retrieve usage information, for Ask Users, click the Enable toggle button.
• To prevent login information from appearing on the control panel, for Mask Input, click the Enable toggle button.

3. To display information for a General Account, in the Account ID area:

• For Default Label, type the label that appears above the login field on the control panel.
• For Default Value, type the default login string that appears in the login field on the control panel.
• To require users to log in to the printer to retrieve usage information, for Ask Users, click the Enable toggle button.
• To prevent login information from appearing on the control panel, for Mask Input, click the Enable toggle button.

4. In the When to Prompt area, click each type of service, then select an option.

Accounting Accounting Using an Auxiliary Device Note: If the login method is set to Simple or Local, you cannot configure the printer to perform accounting functions with an auxiliary device. To set up accounting with an auxiliary device:

1. In the Embedded Web Server, log in as administrator, then click Permissions→Accounting

Method. Note: If you previously set up an accounting method, click Permissions→Accounting→Accounting Method.

2. In the Accounting Method area, for Auxiliary Device, click Select.

3. In the Device Type area, select a device to use for payment.

4. In the What To Track area, click the toggle buttons to select the activities to track.

5. In the Options area:

• To configure the screen that is visible when users log in, click Blocking Screens. Configure as needed, then click OK.
• To establish a time limit when the printer remains idle, for Time Out, click the Enable toggle button.
• If you enabled a timeout, type the number of seconds that the printer waits for user activity before it goes into standby mode.

This chapter contains:

Administrator Tools Monitoring Alerts and Status The Home page displays printer information including printer name, location, and a list of any current notifications. You can view alert information, such as the status code and description of the issue. To view alerts:

1. In the Embedded Web Server, click Home.

2. View the Notifications.

A l e r t N o t i fi c a t i o n There are several ways to set the printer to send out notifications when alerts occur. Possible alert types include low supply status, paper supply status, and paper jams. Email Alerts You can define an address to receive email notifications when selected status alerts occur on the printer.

1. In the Embedded Web Server, log in as administrator, then click Home.

2. For Notifications, click Settings.

3. In the Email Notifications area, select the printer status events that trigger email notifications.

4. For Who should be notified, type an email address for the recipient of the alerts.

Note: You can enter up to five email addresses for recipients.

Co n fi g u r i n g Lo w S u p p l y Wa r n i n g You can set the printer to send an email alert when supplies reach a low level.

1. In the Embedded Web Server, log in as administrator, then click Home.

2. For Supplies, click Details.

• To reorder supplies, in the Reorder Information area, click the link to open a webpage.
• To change the link for ordering supplies, click Edit. Enter a new URL, then click OK.

3. To view the status of the supplies in your printer, in the Supplies area, click any of the supplies

listed. When finished, click Close.

4. In the Options area, click Alerts Setup:

• Ensure that the Enable Alerts toggle button is enabled.
• To select the alerts that you want to receive, in the Enable Alerts area, click the toggle buttons.
• Click Toner Level, then select the level when you want to receive an alert.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Administrator Tools

5. In the Options area, click Email Alerts.

• In the Email Alerts area, type an email address to receive alerts.
• To specify another person to receive alerts, type another address in the second field. Note: You can enter up to five email addresses for recipients.

6. In the Toner Alerts and Other Supply Alerts areas, to select the events for notification, click the

7. In the Other Supply Alerts area, to select the events for notification, click the toggle buttons.

S o f t w a r e U p g r a d e N o t i fi c a t i o n You can define an address to receive email notifications when a software update is available for the printer.

1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Software Update.

3. In the Email Notifications area, click Setup.

4. Type up to three email addresses to receive email notification for software updates.

C o n fi g u r i n g Re m o t e S e r v i c e s N o t i fi c a t i o n You can set the printer to send an email alert when a Remote Services upload has occurred.

1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Remote Services Upload.

4. In the Email Notifications area, select the events for notification.

5. For Whom to notify?, type up to five email addresses to receive alerts.

6. To test the communication, click Test Connection.

Fa u l t H i s t o r y Use Fault History to view the log of recent printing faults. Faults are recorded in the log whenever the printer fails to print a job due to an error like a paper jam. The fault list appears with a code that identifies the type of fault and the date and time the fault occurred. V i e w i n g Fa u l t H i s t o r y

1. In the Embedded Web Server, log in as administrator, then click Home.

2. For Notifications, click Settings.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

3. To view a list of recent printer errors, click Fault History.

3. To set the delay before the printer enters Low-Power mode, for Low Power Timeout, enter the

4. To set the delay before the printer enters Sleep mode, for Sleep Timeout, enter the number of

minutes. Note: Set the timeouts so that the sum of both is within 60 minutes.

5. Click Auto Power Off, then select an option.

Administrator Tools Entry Screen Defaults Use this page to set the default screen that appears on the control panel touch screen when you press the Home button.

1. In the Embedded Web Server, click Apps→Preferences.

2. In the Walkup Screen area, click the menu, then select the default screen that you want to appear

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Administrator Tools Remote Services and Billing Information Re m o t e S e r v i c e s Remote Services is a suite of features that simplify printer ownership and administration. It provides free services to enable administration of metered billing and supplies replenishment plans for printers on a network. To enable Remote Services:

1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Remote Services Upload.

3. To enable Remote Services Upload, click Enable.

4. To send billing and supplies information from the printer, click Upload Now.

5. To allow the printer to request data from Xerox, click Download Data.

7. To synchronize the printer with the Xerox ® Remote Services datacenter, in the Schedule Upload

area, type the time of day to upload the billing and supplies information. Use 24-hour format.

8. To configure email notifications for remote services, in the Email Notifications area:

• Select the events when you want to receive notification.
• Type up to five email addresses to receive the notifications.

To disable Remote Services:

1. In the Embedded Web Server, click System.

2. Click Remote Services Upload.

3. In the Remote Services Upload area, click Disable.

4. For Who is disabling?, select the desired option.

5. For Why are you disabling Remote Services Upload?, type the reason.

V i e w U s a g e a n d B i l l i n g I n fo r m a t i o n U s a g e Co u n t e r s The Usage Counters page displays the total number of pages printed or generated by the printer. You can see usage amounts for impressions made, sheets, images used, and images printed, copied, and faxed.

1. In the Embedded Web Server, click Home.

2. For Billing/Usage, click Details.

3. Click Usage Counters.

4. When finished viewing the information, click Close.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Administrator Tools B i l l i n g I n fo r m a t i o n The Billing/Usage page displays current readings for printer counters that are used for billing. You can view the number of impressions made in color or black and white, and the total number of impressions. The impression counts shown are used for billing. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or print driver type.

2. For Billing/Usage, click Details.

4. When finished viewing the information, click Close.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Administrator Tools Billing Impression Mode The Billing Impression Mode defines how the printer tracks impressions made on large-size paper, such as A3 or tabloid size paper. There are two modes:

• A3 Impressions counts all impressions equally.
• A4 Impressions counts large impressions as their A4 equivalent. A Xerox representative sets the Billing Impression Mode for your printer. To change the Billing Impression Mode:

1. In the Embedded Web Server, click Home.

2. For Billing/Usage, click Details.

3. Click Impression Mode.

Note: A personal identification number (PIN) is required to change the billing impression mode. To obtain a PIN, contact your Xerox representative and provide the sequence and serial number information that appears on the Impression Mode page.

4. For PIN, type the number that you obtained from your Xerox representative.

Administrator Tools Cloning Cloning allows you to save your current printer configuration and app settings to a file to use as a backup and restore file for your printer. You can also use a clone file to copy your printer settings to other printers. Note: Disable FIPS 140-2 mode before you install a clone file. For details, refer to FIPS 140-2. To determine the software version:

1. In the Embedded Web Server, click System.

2. Click Software Update.

3. In the Software Update area, view the Current Version.

Creating a Clone File

1. In the Embedded Web Server, click Home.

2. In the Quick Links area, click Cloning.

4. In the Create Clone File area, select the apps and features that you want to include in the clone

file. Note: To include Personal Favorites in the exported clone file, include Address Book, Authentication, Authorization, Accounting, and Personalization among the selected features.

6. Save the downloaded file to a selected location.

Installing a Clone File

2. In the Quick Links area, click Cloning.

5. Navigate to the location of the clone file, select it, then click Open.

Xe r o x ® D e v i c e M a n a g e r C l o n i n g Fe a t u r e These printers support the Xerox® Device Manager cloning feature. The cloning feature allows delivery of a clone file to the device with credentials for authentication. For more information on how to use the cloning feature, refer to Xerox® Device Manager documentation.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Administrator Tools Address Books An address book is a list of individual contacts, each associated with an email address, fax number, or scan destination. You can configure the printer to use a Network Address Book or the Device Address Book for email or Internet fax.For email, you can configure the printer to use a Network Address Book or the Device Address Book. The Network Address Book looks up addresses from an LDAP directory. If you do not have an LDAP server, you can use the Device Address Book. If you configure both address books, users are presented with a choice to use either address book at the control panel. Device Address Book The Device Address Book is an address book that is stored on the device locally. You can configure the printer to use the Device Address Book instead of a Network Address Book. You can add contacts manually, import directly from emails that are sent to or from the device, or import them from a .csv file. Co n fi g u r i n g S e c u r i t y S e t t i n g s fo r t h e D e v i c e A d d r e s s B o o k You can allow users to edit the Device Address Book, or restrict editing to system administrators only.

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. Click Roles→Device User Roles.

3. In the Device User Roles area, for Basic User, click Edit.

4. In the Control Panel Permissions area:

• Select Custom Permissions, then click Setup.
• Select the permissions that you want to grant for the control panel, then click OK.

5. In the Device Website Permissions area:

• Select Custom Permissions, then click Setup.
• Select the permissions that you want to grant for the printer website, then click OK.

Network Address Book The Network Address Book looks up addresses from an LDAP directory. If you do not have an LDAP server, you can use the Device Address Book. For information, refer to Device Address Book. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

Administrator Tools Font Management Utility The Xerox® Font Management Utility is software that allows you to manage fonts for one or more printers on your network. You can use the font management utility to download your companybranded fonts or Unicode fonts to support multiple languages on your printer. You can add, delete, or export fonts. You can select the printers that you want to appear in the utility printer list. Note:

• Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or print driver type.
• You can load PCL soft fonts without a hard drive. PCL soft fonts remain in the printer memory until you restart the printer.
• You can load PostScript fonts only if your printer has a hard drive. To download the Xerox® Font Management Utility:

1. Open a Web browser and go to www.xerox.com/support.

2. For Search by Product, type the product name, then click Drivers & Downloads.

3. In the Utilities & Applications area, click Font Management Utility.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Administrator Tools Network Logs Log files are text files of recent printer activity that are created and stored in the printer. Log files are used to monitor network activity or troubleshoot network problems. A Xerox customer support representative can interpret the encrypted format log files. D o w n l o a d i n g a Lo g F i l e

• In the Export Audit Log area, click Export. This action generates an audit log file and downloads it to your computer.

3. Click Device Log.

• In the Download Device Log area, read the text, then click Accept. This action generates a device log file and downloads it to your computer.

Administrator Tools Customer Support The support page in the Embedded Web Server displays contact information for customer service. To add your own custom information:

1. In the Embedded Web Server, click Home.

2. In the Quick Links area, click Support.

3. In the Support Information area, for Customer Support, click Edit.

4. Update the fields with your information, then click OK.

Xe r o x O n l i n e S u p p o r t Note: If your network uses a proxy server, configure the Proxy Server settings of the printer to ensure that the printer can connect to the Internet. To enable Xerox Online Support:

1. In the Embedded Web Server, click Home.

2. In the Quick Links area, click Support.

3. In the Options area, click Online Support.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Administrator Tools Resetting and Restarting the Printer Re s t a r t i n g t h e P r i n t e r a t t h e C o n t r o l Pa n e l

1. Ensure that the printer is in the ready state.

2. Press and release the Power button.

Administrator Tools Updating the Printer Software Note:

• Software installation begins several minutes after you submit the software to the printer.
• When installation begins, the Embedded Web Server is disabled.
• You can monitor the installation progress from the printer control panel.
• When the installation completes, the printer restarts and prints a Software Upgrade Report. C h e c k i n g t h e S o f t w a r e Ve r s i o n You can update your printer when Xerox releases a new version of printer software or firmware. Before you download and install new software, determine the current software version installed on your printer. To determine the firmware version from the Embedded Web Server:

1. In the Embedded Web Server, click System.

2. Click Software Update.

3. In the Software Update area, view the Current Version.

To determine the firmware version at the printer control panel:

1. At the printer control panel, press the Home button.

2. Touch Device→Software Update.

3. For Current Version, view the version number.

1. In the Embedded Web Server, click System.

2. Click Software Update.

3. In the Software Update area, click Enable.

I n s t a l l i n g a n d C o n fi g u r i n g S o f t w a r e U p d a t e s U s i n g t h e E m b e d d e d We b S e r v e r You can use the Embedded Web Server to check for software updates manually, or configure the device to check for updates automatically. You can set the frequency of the checks and configure email address notifications.

1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Software Update.

4. In the Software Update area, click Check Now.

then select an option.

6. In the Email Notifications area, for Whom to notify if an update is available?, click Setup, then

enter an email address. Click OK. Note: You can enter up to three email recipients.

7. In the Update with File Specified area, to install software now, select a file location, then click

Install Now. I n s t a l l i n g a n d C o n f i g u r i n g S o f t w a r e U p d a t e s fr o m t h e C o n t r o l Pa n e l You can use the printer control panel to check for software updates manually, or configure the device to check for updates automatically. You can set the frequency of the checks. If a software update is available, a notification appears on the control panel.

1. At the printer control panel, press the Home button.

2. Log in as administrator.

3. Touch Device→Software Update.

4. To configure the device to check for software updates automatically, touch Check Automatically,

then select an option. When a software update is detected, a notification appears on the device. The notification includes an option to install the software update.

5. To check for software updates now, touch Check Now.

• If no updates are available, touch Close.
• If updates are available, touch the software that you want to install, then touch Install Now. Installing Software after a Software Update N o t i fi c a t i o n When the device is set up to check for software updates automatically, if an update is found, a notification message appears. The software update can be installed from the notification screen. To install the software after a Software Update Notification:

1. At the printer control panel, press the Home button.

2. Log in as administrator.

3. Touch the Software Update Available notification banner, then do one of the following:

• If the Install Now option is displayed:

1. Touch Install Now.

2. To confirm the installation, touch Continue.

3. To agree to the software license agreement, touch Agree.

• If only the Clear Notification option is displayed:

1. Touch Clear Notification.

2. Touch Device→Software Update.

3. Touch Update Now.

4. Touch Install Now.

5. To confirm the installation, touch Continue.

6. To agree to the software license agreement, touch Agree.

4. The installation begins, and a status percentage appears.

Do not power off the device. When the installation is complete, the device restarts, and a confirmation report prints. Installing Software Manually This method explains the steps for installing software that you have downloaded from the Xerox website.

1. At the device control panel, print the Configuration Report.

Note: For details on how to print the Configuration Report, refer to Printing the Configuration Report.

2. At your computer, download the software to install.

Open a Web browser, then in the address field, type www.xerox.com/support.

In the search field, type the model name of the printer, then click Drivers & Downloads.

Click the software that you want to install, then follow the instructions to download the software to your computer.

3. To access the Embedded Web Server for the printer, open a Web browser, then type the IP

address for your device.

4. Log in as administrator, then click System→Software Update.

5. In the Update with File Specified area, click Select.

6. Navigate to the location where you downloaded the file, then select the file.

7. Click Install Now.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Administrator Tools Re s e t t i n g t h e P r i n t e r S e t t i n g s Caution: When you reset the printer to factory defaults, this erases all settings and returns the printer to the original factory state. All jobs, presets, apps, and device settings are reset. When the reset completes, the printer restarts, then the Install Wizard starts to guide you through the setup process.

1. At the printer control panel, log in as administrator, then press the Home button.

2. Touch Device→Resets.

3. To reset the settings for 802.1X and IPsec, touch Reset 802.1X and IPsec.

4. At the confirmation message, touch Reset.

5. To delete all the downloaded fonts, forms, and macros from the printer memory storage, touch

Reset Fonts, Forms, and Macros.

6. At the confirmation message, touch Reset.

7. To reset the printer to factory defaults, touch Reset to Factory Defaults.

8. At the confirmation message, touch Reset.

Re s t a r t i n g t h e P r i n t e r a t t h e C o n t r o l Pa n e l Using the Software Resets feature to restart the printer is faster and wastes fewer consumables than powering the printer on and off. Restarting the printer can take up to five minutes during which time the Embedded Web Server is not available.

1. Ensure that the printer is in the ready state.

2. Press and release the Power button.

Administrator Tools Adjusting Color, Image, and Text Detection Settings C o n fi g u r i n g t h e C o l o r C a l i b r a t i o n a t t h e C o n t r o l Pa n e l Use Color Calibration to adjust colors that appear incorrect, or for composite grays that look neutral. To perform a Color Calibration:

1. At the printer control panel, log in as administrator.

2. Press the Home button.

3. Touch Device→Support→Color Calibration.

4. To select a screen to use for your calibration, touch Screen Type, then select an option.

• To optimize color tones for copy jobs, touch Copy Job.
• To optimize color tones for Standard print-quality print jobs, touch Print Job 1.
• To optimize color tones for Enhanced print-quality print jobs, touch Print Job 2.

5. To select a target job type for your calibration, touch Target, then select the type of output that

you want calibrated.

• To optimize color for copy jobs, print jobs, or both, select the appropriate option.
• To reset the printer to factory defaults, touch None.

6. To select the source paper tray, touch Paper Supply, then touch the desired tray.

7. To begin the color calibration, touch Start. Follow the onscreen instructions.

8. When finished, touch Close.

9. To exit the menu, touch the Back arrow.

10. To return to the Home screen, press the Home button.

Pe r fo r m i n g a n A u t o m a t i c Co l o r Re g i s t ra t i o n a t t h e C o n t r o l Pa n e l Color registration ensures that all the color sources align correctly on the page. A color registration adjustment occurs every time a new toner cartridge is installed. You can run this adjustment at other times as needed. To perform a color registration adjustment automatically:

1. At the printer control panel, press the Home button.

2. Touch Device→Support→Color Registration - Automatic.

4. At the prompt for successful completion, touch Close.

To perform a manual color registration adjustment:

2. Touch Device→Support→Color Registration - Manual.

3. To print a sample page, touch Print Sample. Examine the sample page.

4. Enter any adjustments into the control panel, then touch Adjust.

Print another sample page to verify the adjustments.

1. Make additional adjustments until the pages print as needed.

2. To exit the menu, touch X.

3. To return to the Home screen, press the Home button.

C o n fi g u r i n g t h e S c a n C o l o r C o n s i s t e n c y a t t h e C o n t r o l Pa n e l Use the Scan Color Consistency procedure to adjust scanned colors that appear incorrect, or for composite grays that look neutral. This procedure prints a Calibration Chart that you load into the automatic document feeder. The printer scans that page and uses the scanned values to complete the adjustments. To perform the Scan Color Consistency procedure:

1. At the printer control panel, press the Home button.

2. Touch Device→Support→Scan Color Consistency.

3. To select the desired procedure, touch Calibration Type, then select a procedure.

• To perform the Scan Color Consistency procedure, touch Print Calibration Chart. Follow the onscreen instructions.
• To restore the color scan settings to the previous settings, touch Restore Previous Settings. Follow the onscreen instructions.
• To reset the color scan settings to factory-default values, touch Reset to Factory Defaults. Follow the onscreen instructions.

4. When finished, touch Close.

5. To exit the menu, touch the Back arrow.

6. When finished, to return to the Home screen, press the Home button.

C o n fi g u r i n g t h e I m a g e Po s i t i o n a t t h e C o n t r o l P a n e l You can use Adjust Paper Registration to adjust the placement of the printed image on the page. The adjustment allows you to place the top, bottom, left, and right margins exactly where you want. You can specify the image position on both the front and back sides of the paper, for each installed paper tray. Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide

2. Log in as administrator.

3. Touch Device→Support→Image Position.

4. Select the source paper tray for the registration print.

• Touch the desired tray.

5. If your printer has automatic 2-Sided printing, select the sides that you want to optimize.

• To select a sample registration page for adjusting Side 1, touch Adjusted Side, then touch Side 1.
• To select a sample registration page for adjusting both sides, touch Adjusted Side, then touch Side 2.

6. Specify the consecutive number of sample pages to print.

• Touch Print Settings.
• To increase or decrease the number of sample pages, for Quantity, touch the Plus icon (+) or the Minus icon (-), then touch OK.

7. To print the sample pages, touch Print Sample.

8. When printing is completed, touch Close.

9. On the sample pages, for Side 1, use a ruler to measure the distance of the printed image from

the top, bottom, left, and right edges. Note: For identification, a single dot is printed on Side 1, and two dots are printed on Side

10. For Side 2, measure the distance of the printed image from the top, bottom, left, and right edges.

11. If the image is centered, no adjustment is required. If not centered, adjust the paper registration.

For details, refer to Performing an Image Position Adjustment. Pe r fo r m i n g a n I m a g e Po s i t i o n A d j u s t m e n t

1. At the printer control panel, press the Home button.

2. Log in as administrator.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Administrator Tools

4. To adjust registration, select the source paper tray.

Touch the required tray.

5. Using the chart printed in Verifying Paper Registration, select the side for registration.

• For adjusting Side 1, touch Adjusted Side, then touch Side 1.
• For adjusting Side 2, touch Adjusted Side, then touch Side 2.

6. To adjust the registration, touch Lead/Side Registration.

• To adjust the side-to-side registration, for Side Registration, touch the Plus icon (+) or the Minus icon (–).
• To adjust the top-to-bottom registration, for Lead Registration, touch the Plus icon (+) or the Minus icon (–). For reference, position the chart so that Side-1 or Side-2 dots are at the bottom of the page. For Lead Registration, a positive value shifts the image down the page. For Side Registration, a positive value shifts the image to the left.

7. To save your settings, touch OK.

8. As needed, repeat steps 4 through 6 to enter more values.

9. Print another sample page, then repeat the process until you complete the registration

This chapter contains:

Customization and Expansion Xerox Extensible Interface Platform® The Xerox Extensible Interface Platform® allows independent software vendors and partners to develop personalized and customized document management solutions. These solutions can be integrated and accessed directly from the printer control panel. These solutions can leverage existing printer infrastructure and databases. Examples of applications include ScanFlow Store, Scan to PC Desktop, Equitrac Office, and others. For more information on Xerox Extensible Interface Platform® applications for your printer, contact your Xerox representative or refer to www.office.xerox.com/eip/ enus.html on the Xerox website. Note:

• The printer contains a third-party font package, Liberation fonts. For details and license, refer to https://fedorahosted.org/liberation-fonts/. These fonts are licensed under GNU General Public License. This font is used only with the Xerox Extensible Interface Platform® Second-Generation browser. For details, contact your Xerox representative.
• When a ConnectKey App includes a security certificate, the certificate installs onto the printer with the ConnectKey App. You can manage security certificates in the Embedded Web Server. For details, refer to Selecting a Certificate. C o n fi g u r i n g E x t e n s i b l e S e r v i c e s

1. In the Embedded Web Server, log in as administrator.

3. Click EIP Settings.

4. Ensure that the EIP Browser toggle button is selected.

5. To enable installation of ConnectKey Apps on the printer, for Allow ConnectKey App Install, select

6. To enable installation of unencrypted ConnectKey Apps on the printer, for Allow Unencrypted

7. To enable verification of server certificates, for Verify Server Certificates, select the toggle button.

8. To set the soft keypad policy, for Soft Keypad Policy, select an option.

• To show the soft keypad within ConnectKey Apps, select Show based on individual App setting.
• To hide the soft keypad within all ConnectKey Apps, select Hide within all Apps.

9. If your Xerox EIP application requires a user password, to enable export of passwords, for Export

Password to EIP Apps, select the toggle button.

10. To enable your Xerox EIP application to start using remote scanning, for Start Job Using Remote

Program, select the toggle button.

11. To enable EIP Web Services, click EIP Web Services. For the services needed, select the toggle

buttons, then click OK. C o n fi g u r i n g P r o x y S e t t i n g s

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. Click EIP Settings.

6. If your printer has both Wi-Fi and Ethernet enabled, in the Proxy Server area, click Proxy Setup,

then select an option.

• To configure a single proxy server for both Wi-Fi and Ethernet, click Common Proxy.
• To configure separate proxy servers for Wi-Fi and Ethernet, click Different Proxies. Note: If your printer does not have both Wi-Fi and Ethernet enabled, the Proxy Setup setting does not appear.

7. Click Setup, then select the method for configuring the proxy server.

• To use automatic settings for the proxy server, click Automatic.
• To use a configured default proxy settings script, click Configuration Script, then type the URL to acquire the script.

8. If needed, in the HTTP window, edit other configuration settings.

S e t t i n g U p a F i l e Re p o s i t o r y A template contains scan settings and at least one destination for the scanned image files. You can associate a scan template with your service or use the default template. To configure File Repositories:

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. Click EIP Settings.

3. In the Scan Template Settings area, click File Repositories.

4. In the File Repository area, click an item in the list.

If there are no repositories in the list:

Co n fi g u r i n g Te m p l a t e Po o l Re p o s i t o r y S e t t i n g s If you use a scanning management application, such as SMARTsend or ScanFlowStore, provide information about the server that hosts the templates on this page.

1. In the Embedded Web Server, click Apps.

2. Click EIP Settings.

3. In the Scan Template Settings area, select Other Settings.

4. In the Template Pool area, click Edit.

Customization and Expansion

5. Click Server Type, then select the protocol for the server where the Template Pool is located.

6. Enter the configuration information, then click OK.

10. Click Print Confirmation Sheet, then select the conditions for when you want a confirmation

11. To include user names in the job log, enable the User Name in the Job Log toggle button.

Xerox® VersaLink® Series Multifunction and Single Function Printers System Administrator Guide Customization and Expansion Displaying or Hiding Apps on the Printer Control Panel To show or hide apps on the printer control panel:

1. In the Embedded Web Server, click Apps.

2. In the Installed Apps area, click the required app.

Customization and Expansion Enabling the Plug-in Feature To install and configure USB Card Readers on your device, activate the Plug-in Feature.

1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Plug-in Settings.

3. To enable the Plug-in Feature, click the Plug-in Feature toggle button.

5. To activate your changes, at the prompt, click Restart Now.

For more information about configuring a Common Access Card system on your Xerox device, refer to the Xerox® VersaLink® Common Access Card System Configuration Guide. Go to www.support.xerox. com, enter your printer name, then click Documentation. Select and download the documentation required.