FAXCENTRE F116 - Fax XEROX - Free user manual and instructions

USER MANUAL FAXCENTRE F116 XEROX

WELCOME Congratulations for purchasing this new generation multifunction machine. This machine is capable of faxing, printing and scanning and furthermore, can be used for Internet communications. Your machine will meet all your professional requirements. It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its direct access directory. Providing access to the Internet, your machine lets you, depending on model: • send and receive faxes to E-mails, • send and receive E-mails. You can also print to PCL® 6 and SGScript 3 formats (emulation of Postscript® level 3 language). We recommend that you read this Manual carefully, in order to familiarise yourself with the various features and functions of your machine.

FaxCentre F116L Equipment • Color scanner • Fax modem 33,6 kbps and data 56 kbps • Laser printer black & white 16 ppm • • • •

The FAXCENTRE F 116 is equipped with one phone line (L1). The FAXCENTRE F 116L is equipped with two phone lines (L1 and L2). List of accessories1 The following additional accessories are proposed for the FaxCentre F116 Family: • Directory card. • 500-page paper tray. • LAN driver kit /Activation PCL® 6 and SGScript2 Consumables To refer to the last page of this user manual for the references.

The list of accessories is subject to change without prior notice.

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key: manual line taking, tone monitoring during fax transmission.

key: attachment to a typed-in mail.

key: scanning resolution during transmission or copy.

key: contrast adjustment.

key: SMS transmission

key: access to directory and quick-dial numbers.

key: access to the last dialed numbers, or to the last entered e-mail addresses after pressing the key.

key: color document transmission over the Internet.

key: Charge code key and keys: memorize a key combination. Default setting: F1 : Scan to PC F2 : Scan to FTP A Scanning resolution during fax transmission (Fine, SFine, Photo). B

:"Line L1 and Line L2" icon: On: communication in progress. Blinking: communication being established.

"Toner" icon: On: toner empty. Blinking: toner near end, toner low. E Fax reception icon: * On: reception possible. * Blinking: unprinted document(s) in memory or being received. * Off: reception impossible.

Depending on countries and availability operators service.

22. × key: Shift key.

13. key: stop current operation. 14. M key: access to the different functions (MENU).

Installing the paper tray Installing the copy output tray Installing the document feed tray Installing the document output tray Loading paper Loading paper manually Installing the second paper cassette unit (option)

Telephone and LAN connection Power line connection and switch-on

Navigation methods Presentation

The navigator The display screen

Menu-driven access Direct access by number

SETTING UP YOUR MACHINE Main settings Remote configuration

Operational precautions

Unpacking the shipping box Unpacking the machine parts Description Installing the removable parts

Setting up your machine

Installation requirements

7 7 7 8 10 11 14 15 15 16 16 17 17 18 20 21 22 23

Installing your machine

Reception without paper Number of copies Relay broadcast Fax or PC reception

Technical parameters

Local Area Network (LAN) settings Local network settings

Automatic configuration Manual configuration IEEE address (or Ethernet address) or MAC address Netbios names

L1 and L2 line network configuration (model F116L) Network type Line user mode Recording the line 2 number (model F116L) Selecting the manual transmission mode line Dialing prefix To program the prefix To modify the minimum length Manual call pick-up without off-hooking

Call monitoring Stopping a call in progress Call reports and logs

Message service and the Internet Initializations parameters

Immediate connection to the Internet Programmed connection

38 38 38 39 39 42 42 42 42 43 43 44 44 44 45 45 46 46 46 47 47 47 48 49 49 49 50 52 52 53 54 55 55 55 57 57 58 58 59 59 60 60 60 60 61 62 63

Creating speed dial lists Adding a record

Creating group dial lists Adding a list

Consulting a record or a list Modifying a record or a list Deleting a record or a list Printing the directory Importing a directory The file structure Procedure

Exporting a directory

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From the directory From the redial key To multiple numbers

Transmission over the Telephone Network Immediate transmission Delayed transmission Transmission with auto redial Rerouting Tx forwarding

Transmission over the Internet

Sending a black and white document to an E-Mail address Sending a color document to an E-mail address Sending a typed message to an E-Mail address

Scan to FTP Transmission waiting queue

Consult or modify the waiting queue Immediately perform transmission from the waiting queue Printing a document in waiting or in deposit Print the waiting queue Deleting a transmission on hold

Cancelling a transmission in progress

Reception over the Public Switched Telephone Network (PSTN) Reception over the Internet

Scanner settings Fax Reception Mode Choosing the Paper Tray Selecting Paper Formats Received Faxes Reduction Mode Discard size Machine settings

Choosing the resolution/contrast

Setting up your machine

Document positioning

Logs Printing the functions list Printing the machine settings Programming speed dials Font printing Counters Deposit and polling Security Entering the locking code Locking the keyboard Locking the numbers Locking the Internet settings Locking the SMS service

Scan to PC Department code

Function management by the administrator Activating the department code Deactivating the department code Setting the department codes Creating a department code Deleting a department code Printing a department code Printing the department report

Use of the department codes by a department

Entering the charge code

Creating an MBX Modifying the features of a MBX Printing the contents of a MBX Deleting a MBX Printing the MBX list MBX deposit in your machine MBX deposit in a remote machine MBX polling from a remote machine

MAINTENANCE Maintenance

General Replacing the consumables (toner and drum cartridges) Replacing cartridges

Cleaning the scanner’s glass Cleaning the machine

Misc problems Machine packing and transportation

Product Recycling and Disposal

123 123 124 124 124 124 125 126 126 127 127 127 128 128 128 129 129 131 131 132 132 133 133 133 134 136

Error messages machine paper jam Paper jam at the feeders and trays

Setting up your machine

Transmission from the feeder Transmission from memory Communication error codes

Servicing Scanner calibration Customer support

1 INSTALLATION INSTALLING YOUR MACHINE INSTALLATION REQUIREMENTS A proper location helps to ensure that your machine provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics. • Choose a location that is well ventilated.

• When installing the machine close to a wall, make sure the distance between the wall and the upper edge of the tray is at least 10 inches (25 centimetres) for easier opening of the upper cover.

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• The machine has been designed to be used indoors only. • Do not use your machine near water. • Make sure there is no chance of ammonia or other organic gasses being generated in the area. • The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed. • Make sure that the machine is not exposed to direct sunlight. • Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes. • Choose a sturdy, level surface where the machine will not be exposed to strong vibration. • Keep the machine away from any objects that might block its heat vents. • Do not locate the machine near curtains or other combustible objects. • Choose an area where there is no possibility of the machine being splashed with water or other liquids. • Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions Note the following important precautions whenever using the machine. Operating Environment The following describes the operating environment required when using the machine: • Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour. • Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour. Machine The following describes precautions for using the machine. • Never turn the machine off or open any of its covers during a print operation. • Never place flammable gasses, liquids or objects that generate magnetic forces near the machine. • When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock. • Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock. • Always unplug the power cord before moving the machine. Failure to do so can damage the power cord, creating the danger of fire or electrical shock. • Always unplug the power cord if you do not plan to use the machine for a long time. • Never try to remove any secured panel or cover. The machine contains high-voltage circuit which creates the danger of electrical shock when exposed. • Never try to modify the machine. Doing so creates the danger of fire or electrical shock. • Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock. • Always make sure the machine is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the machine’s mechanism. Any of these conditions create the danger of malfunction and fire.

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• Whenever the machine emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock. • Paper for machine: do not use paper previously printed by your machine or any other machine: the ink or toner deposited on that paper might damage the printing system of your machine.

Caution - Be sure to locate the machine in a well-ventilated location. A minimal amount

of ozone is generated during normal operation of this machine. Because of this, an unpleasant odor may result when the machine is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the machine in a well-ventilated area.

• Should liquid or any piece of metal accidently get inside the machine, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Do not allow water or other liquids to spill on or near the machine. Fire or electrical shock can occur should water or liquid come into contact with the machine.

Setting up your machine

• Always take care that paper clips, staples, or other small pieces of metal do not get into the machine through its vents or other openings. Such objects create the danger of fire or electrical shock.

UNPACKING THE SHIPPING BOX Take the packing material and the machine out of the shipping box.

Setting up your machine

Remove the plastic bags and check for the parts depicted below.

9: Document feed tray for scanning

12 : Self-adhesive key*

13 : Quick Start Guide

*(This sticker describe the meaning of the keys)

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Peel off the three strips of shipping tape from the front of the machine.

Pull out the two pads from the paper feed inlet.

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Press the paper size guide on the right, in order to push both paper size guides to the left or to the right. Pull out the plastic tab and the shipping tape from the paper feed inlet.

Peel off the shipping tape from the paper tray.

Setting up your machine

DESCRIPTION Scanner Document feed tray for scanning Control panel

Adjustable paper guide

Document output tray

Top cover release button

Copy output tray Machine cover release button

Second paper cassette (option)

L2 telepbone cable socket (model F116L)

AC power cord AC power connector L1 telephone line

Drum cartridge (pre-installed)

Toner Cartridge (pre-installed)

Using the machine's left and right notches, gently push the tray in until it stops (as illustrated below).

Install the tray cover.

Setting up your machine

INSTALLING THE PAPER TRAY Installation

This section details the installation of the machine's removable parts.

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INSTALLING THE COPY OUTPUT TRAY With both hands, slightly bend the centre part of the tray upwards in order to insert its clips into the notches located on the upper part of the machine. Release the tray so that it recovers its initial shape. If necessary, push at the base and at the centre of the tray from underneath so that is snaps into place behind notch A.

A INSTALLING THE DOCUMENT FEED TRAY Install the tray by inserting its two guides into the notches provided at the rear of the machine.

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Install the output tray on the upper front part of the machine by inserting its two guides into the notches provided.

Press the paper size guide on the right in order to push both paper size guides lightly to the left or to the right.

Place a tray of paper into the tray. In case of letterhead paper, be sure to place the paper printed side up.

Secure the tray of paper by pushing the paper size guides against the right and left edges of the tray.

LOADING PAPER Setting up your machine

Supported types of paper:

16 lb. to 24 lb. (60 to 90 g/m²)

16 lb. to 40 lb. (60 to 160 g/m²)

Install the paper tray cover into place.

Caution - Do not add paper in the paper tray while the machine is printing.

LOADING PAPER MANUALLY When printing on special paper, such as 16 lb. to 40 lb. max. color paper or transparent film (laser machine compatible), you should load the paper manually, one sheet after the other. To do so:

Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops in the machine.

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Adjust the sheet or film width as appropriate by means of feed pawls 1 or 2.

Setting up your machine

Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place.

Place the machine on top of the base unit. Make sure to align the coupling pins of the base unit with the holes located underneath the machine.

Remove the cover from tray.

Press down on the paper lifting plate located inside of tray until it locks.

Place a tray of up to 500 sheets of paper into tray so that the side that was facing up when the paper was unwrapped is still facing up.

Replace the cassette cover and insert tray into the second paper cassette unit.

Be sure to use both hands whenever tray is removed from or inserted into the second paper cassette unit. The second paper cassette paper unit only accepts Letter paper format. - 20 -

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CONNECTIONS B C D Directory

A Setting up your machine

Caution - Use the cable(s) delivered with the machine.

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Make sure the On/Off switch is set to 0 (Off). Key to the diagram: A : L1 telephone line socket B : L2 telephone line socket (model F116L) C : LAN socket D : USB port E : Main Power Receptacle F : Power cord G : Line cord L1 H : Line cord L2 (model F116L)

TELEPHONE AND LAN CONNECTION It is best that you use direct lines which are reserved for the machine only. This will enable the machine to operate permanently and to receive communications without needing any user intervention.

The machine has one standardized telephone socket (model F116) or 2 standardized telephone sockets (model F116L) to connect it to the telphone network. These sockets are located on the back left of the machine.

Your installer or Telecommunications Agency will provide all the information you need in relation to the conditions for connecting your machine to the telephone network.

Connect end G of the telephone line cord 1 to socket A (L1), and the other end to the wall telephone socket for the first communications line.

Connect end H of the telephone line cord 2 (model F116L) to socket B (L2), and the other end to the wall telephone socket for the second communications line.

LAN connection. Connect the end of the LAN cable (provided by your network administrator) to socket C on your machine and the other end to your local network socket.

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Caution - Refer to safety procedure in the Safety chapter.

Connect the end of power cord F to socket E on the machine and the other end to the wall mains socket.

Set the On/Off switch to position 1 (On).

Setting up your machine

After a few seconds, when the machine has warmed up, the date and time will appear. To set the language and the time of your machine, refer to paragraph Setting Up Your Machine, page 33.

This navigator has 5 keys and allows you to move within the menus available on your machine.

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Moving within the menus To

M Enter the main menu.

Select the next line in a menu.

Select the previous line in a menu.

Confirm entry and go to the following menu.

OK C Return to the previous menu.

Confirm and exist from the current menu.

Exit without confirming from the current menu.

Moving within a data entry field To

Delete a character by moving the cursor to the left.

C Confirm your entry and return to the initial screen.

The display screen The screen has two lines of 16 characters. shows the line you selected.

SETUP For menus with more than two choices, use the arrows next (hidden) lines of the menu (3, 4, etc.).

of the navigator to obtain the

OK Confirm and goes to the previous menu

Setting up your machine

ACCESS TO FUNCTIONS Access to functions may be achieved in two ways. • Menu-driven access.

• Direct function access.

Press the M key, the functions menu appears. 1

PRINT Validate your choice by pressing OK.

in front of the required function.

You may print the functions list to know the number of a function.

of the required sub-function.

LOGS Validate your choice by pressing OK.

Direct access by number You may print the functions list (M 51 OK) to know the number of a function. From the stand-by mode:

Press the M key, enter the number of the required function and validate your choice by pressing OK.

FUNCTIONS LIST MAIN MENU 1 : DIRECTORY Functions M 11 OK M 12 OK M 13 OK M 14 OK M 15 OK M 16 OK M 161 OK M 162 OK M 17 OK M 18 OK

MAIN MENU 2 : SETUP Functions M 21 OK M 22 OK M 23 OK M 231 OK M 232 OK M 233 OK M 24 OK M 241 OK M 242 OK M 243 OK M 244 OK

Date/time setting Enter your name and your number

Sending report printing type Sending from scanner or memory Setting economy period (see M 32 OK)

Acceptance of reception without paper Nb of copies for received documents Choice for PC reception Reduction of received fax

ACTIVATION CALL NUMBER Function description Single and broadcast transmission Send a document in off hours period Polling a document Inserting a document to be polled Sending to a MBX Poll of a MBX Sendind for broadcasting Fax answering device settings Fax forwarding function Rerouting of received messages Rerouting activation Choice your destination Rerouted document local printing TX forwarding function TX forwarding activation Recipient selection

Page 68 37 83 83 93 93 38 37 69 69 70 70 70 70

M 31 OK M 32 OK M 33 OK M 34 OK M 35 OK M 36 OK M 37 OK M 38 OK M 39 OK M 391 OK M 3911 OK M 3912 OK M 3913 OK M 392 OK M 3921 OK M 3922 OK Getting started

Setting up your machine

MAIN MENU 5 : PRINT Functions M 51 OK M 52 OK M 53 OK M 54 OK M 55 OK M 56 OK M 57 OK M 58 OK

PERFORM MODIFY CANCEL PRINT PRINT LIST Perform a command Update of a command Delete a command Printing of a document in wait queue Printing of a commands list

M 91 OK M 92 OK M 921 OK M 9211 OK M 9212 OK M 9213 OK M 922 OK M 9221 OK M 9222 OK M 9223 OK M 923 OK M 9231 OK M 9232 OK M 9233 OK M 9234 OK M 924 OK M 9241 OK

ACTIVATION IMMED ACCES M 94 OK M 941 OK M 942 OK M 943 OK M 944 OK M 945 OK M 946 OK

Select Internet Service Provider A

Scanner application from the PC Sending scanned document to FTP adress Setting the Department Codes Change the Department Code settings Create or modify a Department Code Delete a Department Code Print a Department Code List Scanner calibration

Message service identifier Message service password Message service E-Mail address 50 SMTP Server POP3 Server

Primary DNS Secondary DNS Operation

50 SMTP authentification activation Immediate access to supplierA

M 8332 OK M 834 OK M 835 OK M 836 OK M 84 OK M 841 OK M 842 OK M 85 OK M 87 OK M 871 OK M 872 OK M 88 OK M 881 OK M 882 OK M 883 OK M 884 OK M 80 OK Installation

A.These menus will appear only with valid ISPN settings

You have to set the date and time, telephone network, language parameter and verify the other parameters listed bellow.

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REMOTE CONFIGURATION EMBEDDED WEB SERVER You may configure the same parameters by remote as you would locally.

Conditions required To be able to configure your machine by remote, you must: • Have a Web browser (Internet Explorer version 4 or above for optimal operation). • Define your machine’s Local Network setting parameters (IP address, subnet mask, etc.); these parameters will be provided by your network administrator. As soon as you receive this information, refer to refer to paragraph Local network settings, page 42 to fill in the required fields.

Accessing the Web Server

Open a Web browser using a PC that is registered on the network.

Enter the IP address of the machine you want to configure in the Address field.

Confirm by pressing ENTER.

When the homepage opens, select the interface language.

Modify the parameters you want on screen then confirm.

BEFORE TRANSMISSION Date/Time At any moment you may change the date and time on your machine. To change the date and time:

M 21 OK - SETUP / DATE/TIME Enter one after another the number of the month, day, year, hours and minutes, (for example November 8 2004 at 9:33, press 1 1 0 8 0 4 0 9 3 3) and press OK to confirm.

Enter your fax machine number (20 digits max.) and press OK to confirm.

Enter your name (20 characters max) then press OK to confirm.

Type of network You may connect your machine to either a PSTN (Public exchange) or private network such as private automatic branch exchange (PABX Private exchange). You must select the network which is the most convenient.

To save your fax machine number and your name:

M 22 OK - SETUP / NUMBER / NAME Installation

Your machine will print out your fax machine number and your name on each document it transmits, if you have saved these parameters (number and name) (refer to paragraph FAX Send Header Requirements:, page 129).

M 251 OK - SETUP / NETWORKS / TEL. NETWORK M 251 OK - SETUP / NETWORKS / TEL. NETWORK / L1 NETWORK M 251 OK - SETUP / NETWORKS / TEL. NETWORK / L2 NETWORK Select option PABX or PSTN then confirm your choice with OK.

Setting up your machine

To select the type of network:

These settings will enable you to use your machine in different preset countries using different languages.

Geographical settings

Country • the settings for the public telephone network, • the language by default. To select the country: M 201 OK - SETUP / GEOGRAPHICAL / COUNTRY Select the required option and press the OK key to confirm.

Network This setting enables you to individually set the type of public telephone network so that your machine can communicate over the public network of the country you have chosen in compliance with the applicable standards. NOTE

By choosing a country, you initialise:

These settings are different from the TEL. NETWORK (p. 35) which allows you to choose between public and private network.

M 202 OK - SETUP / GEOGRAPHICAL / NETWORK Select the required option and press the OK key to confirm.

To select the network:

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Language This setting enables you to choose a language other than that imposed by the COUNTRY setting. To select the language:

M 203 OK - SETUP / GEOGRAPHICAL / LANGUAGE Select the required option and press the OK key to confirm.

Confirmation report You may print a confirmation report for all communications over the telephone network (STN). You may choose between more than one criteria for printing reports: • WITH: a report is given when the transmission was properly performed or when it is completely abandoned (but there is only one report per request), • WITHOUT: no transmission report, however, your fax will note all transmissions that took place in its log (refer to paragraph Logs, page 80), • ALWAYS: a report is printed with each transmission, • ON ERROR: a report is printed only if the transmission failed or is abandoned. With each transmission report from memory, a reduced version of the first page is automatically reproduced. To select the report type:

M 231 OK - SETUP / SEND / SEND REPORT Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and confirm your choice with OK.

Document feed type You may choose the way you want to feed your documents: • from memory, transmission will take place only after memory storage of the document and dialing. It allows you to get your originals back quickly to free up the machine. • from the feeder of the sheet-feed scanner (refer to paragraph Document positioning, page 65), transmission will occur after dialing. It allows transmission of larger documents (the size of these documents can be higher than the memory capacity). To select the way you want to feed your documents: M 232 OK - SETUP / SEND / MEMORY SEND.

Select the option MEMORY or FEEDER and validate your choice with OK.

In feeder mode, the reduced image will not appear on the transmission report.

Delay send mode This function allows you to defer a fax transmission to "off peak hours" and thus reduce the cost of your communications. The delay send mode, via the telephone network (at off-peak hours), is preset by default from 7.00 pm to 7.30 am. Nevertheless you may change this time slot.

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Modifying the off peak time: M 233 OK - SETUP / SEND / ECO PER.

Setting Up Your Machine

Enter the hours of the new off peak time and confirm your selection with the key OK. M 32 OK - FAX / ECO TRANS.

Enter the call number and confirm with OK.

Using the off peak time:

The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them. The "Fax Messages" indicator light lets you know the state of your Fax answering machine: • Light on: the answering machine is on. • Blinking: your fax has documents in storage or is in the process of receiving faxes. • Light off: memory full, the fax cannot receive any more documents. You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for:

Setting up your machine

Fax answering machine

Saving an access code

M 383 OK - FAX / FAX ANSW. / ANSWER CODE Activating or deactivating the answering machine

M 382 OK - FAX / FAX ANSW. / ACTIVATION If you saved an access code for your fax answering machine, enter it and validate with OK.

Select the required option WITH or WITHOUT answering machine and confirm you choice with OK.

Print fax messages stored in the memory

M 381 OK - FAX / FAX ANSW. / PRINT If you have defined an access code for your fax answering machine, enter it and press OK.

Enter the code (4 digits) and confirm with OK.

Documents received and stored in the memory are printed.

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Reception without paper Your fax function offers you the possibility to either accept or refuse document reception if your machine is unavailable (no paper...). If your machine is unavailable, you may choose between two modes of reception: • reception mode WITHOUT PAPER, your machine saves the incoming messages in the memory, • reception mode WITH PAPER, your machine refuses all incoming group dial. To select the reception mode:

M 241 OK - SETUP / RECEPTION / REC. PAPER NOTE

Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK.

Paper out is indicated by a beep and a message on the screen. Received faxes are then stored in memory (icon "Fax messages" flashing) to be printed as soon as you add paper into the feeder.

Number of copies You may print incoming documents more than once (1 to 99). To set the number of each document received:

M 242 OK - SETUP / RECEPTION / NBR OF COPIES Enter the wanted number of copies and confirm with OK.

At each document reception, your machine will print the number of copies requested.

Relay broadcast Your fax function (initiator) can relay a document, in other words, transmit a document to your group dial via a remote machine and with a precise relay list. To do this the fax initiator and the remote machine must both have the relay function. To relay you need to supply the remote machine with the document and the relay list number. The remote machine will then transmit this document to all group dial on the list. Once the relay is activated by your machine and as soon as the document is received by the remote machine, the document is printed before relaying to all subcribers on the list. To activate relay from your machine:

Set up the document to be repeated (refer to paragraph Document positioning, page 65).

Select M 37 OK - FAX / BROADCAST.

Enter the remote fax machine number where you will relay to or choose your dialing mode (refer to paragraph Dialing, page 66) and press OK.

Enter the relay list number used by the remote machine and press OK.

You may enter the time you wish to transmit the document next to the current time and press OK.

If you wish to modify the document feed type, select one of the options FEEDER or MEMORY , then press OK.

If you wish, you may enter the number of pages of your documents before transmitting.

Activate relay by pressing key

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The document in the feeder will be relayed either immediately or at a later time (according to your choice) to the remote machine which will relay the document.

Setting Up Your Machine

M 243 OK - SETUP / RECEPTION / PC RECEPT. This menu, combined with a software program installed on your PC (supplied or on option depending on model) will enable you to select the machine you wish to receive the documents on: • Fax.

4 - PHOTO Default value of the scan mode resolution for the documents to be transmitted.

1 - 33600 2 - 14400 3 - 12000 4 - 9600 5 - 7200 6 - 4800 7 - 2400

Transmission speed for outgoing documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

2 - WITHOUT If this parameter is on, the on-line echo will be reduced during long distance calls.

2 - WITHOUT For some long distance calls (satellite), the on-line echo may disturb the call.

2 - PAGE NUMBER Choice between transmission speed displayed or number of the page in progress.

However, it may be necessary to restrict the transmission speed for some calls.

Setting up your machine

M 29 OK - SETUP / TECHNICALS Directory

To set the technical parameters:

As delivered your machine is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters.

TECHNICAL PARAMETERS Safety

• PC if available, fax otherwise. For more details, please refer to the instruction manual provided with the software kit.

5 - STDBY PERIOD Choosing the machine standby delay: the machine will switch to standby after a delay (in minutes) of NON-operation or during the period of time of your choice.

2 - WITHOUT If this parameter is on, all fax documents received by your machine will include the group dial header with his name, number (if available) machine print date and the page number.

1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400

Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

Number of rings to automatically start your machine.

2 - WITHOUT This parameter defines the threshold beyond which the extra lines are printed on a second page. Bellow this threshold, extras lines are deleted.

20 - E.C.M. (ERROR CORRECTION)

2 - WITHOUT This parameter helps correct the calls made on disturbed telephone lines. It is used when the lines are weak or too noisy. Transmission times may be longer.

However, it may be necessary to restrict the transmission speed for some calls.

21 - RETRY DELAY The interval between 2 redials may be configured between 0 and 99 minutes. If you enter 0, the number will be redialed in the next minute.

22 - NB RETRIES Number of redials in the event of call failure from 0 to 99.

7 DAYS / WEEK MON TO FRI This parameter lets you select the days of the week when the machine connects automatically to the Internet. This menu is available only if the "Internet connection type" is set to PERIODIC (M 941).

1 - 56000 2 - 33600 3 - 14400 4 - 12000 5 - 9600 6 - 7200 7 - 4800 8 - 2400 9 - 1200 0 - 600

Choice of maximum Internet transmission speed. For a quality telephone line (compatible, no echo), communications occur at the maximum speed. However, it may be necessary to restrict the transmission speed for some Internet calls (bad line or bad ISP settings).

1 - WITH When the machine receives an e-mail with an attachment and cannot open it, it erases the message from the ISP MBX, prints and transmits with a notice of uncomprehension to the message sender.

2 - WITHOUT At E-mail reception, the machine does not destroy the MBX message, it prints a notice of uncomprehension asking you to recuperate this message with your computer equipment. This parameter is useful only if you have PC equipment. The memory capacity is limited, you need to empty your MBX or else new messages may not be received.

2 - WITHOUT Attachment with or without processing, and printing of incoming Internet documents.

10 HALF To define the communication speed of the peripheral units in relation to the implemented Local Area Network (LAN).

2 - WITHOUT Makes printing and coying lighter to save toner cartridge ink.

RAW network print port connection.

91 - MACHINE ERROR TIMEOUT

Time-out before document being printed is deleted following a print error in PC print mode.

92 - MACHINE WAIT TIMEOUT

Wait time-out for data from PC before the task is deleted in PC print.

Printing in GDI mode.

2 - WITHOUT Setting up your machine

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LOCAL AREA NETWORK (LAN) SETTINGS Your machine is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server). To benefit from all the available network options, you should make the following settings, described in the sections below: • local network settings, to introduce your machine into your local network. • message service settings, for all your faxes and E-mails to be automatically managed by your message server.

Caution - Although rather simple, network settings sometimes require a sound knowledge of your own computer configuration. If that is administrated by anyone in your company, we recommend you ask that person for the settings described below.

LOCAL NETWORK SETTINGS Automatic configuration We recommend that you carry out a manual configuration of your machine. The automatic configuration of the local network settings may be considered, if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN. To automatically configure the local network settings:

M 25311 OK - SETUP / LOCAL NETWORK / CONFIGURATION Choose AUTOMATIC and press OK to confirm. The machine scans the local network for a DHCP or BOOTP server that can assign it its settings dynamically (the message SELF-CONF is displayed).

Once the message SELF-CONF has disappeared, check for the IP Address, Sub-network mask and Gateway address. If these are missing, you should carry out a manual configuration (see below).

Manual configuration To configure your machine manually, you should obtain the usual information used to set a peripheral device (IP address, sub-network mask, network and gateway address). To configure the local network setting manually:

M 2531 OK - SETUP / LOCAL NETWORK / CONFIGURATION Choose MANUAL, and press OK to confirm.

M 2532 OK - SETUP / LOCAL NETWORK / IP ADDRESS Enter the IP address of your machine and press OK to confirm. - 42 -

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Sub-network mask M 2533 OK - SETUP / LOCAL NETWORK / SUBNET MASK Enter the sub-network mask of your machine and press OK to confirm.

M 2534 OK - SETUP / LOCAL NETWORK / GATEWAY Enter the IP address of the network gateway and press OK to confirm.

Netbios names These names, which can be used with the network options, are used to identify your machine machine from a PC connected to a local network (for instance with the name "IMP-NETWORK-1"). M 2536 OK - SETUP / LOCAL NETWORK / NETBIOS1 NAME M 2537 OK - SETUP / LOCAL NETWORK / NETBIOS2 NAME Enter the selected name (15 characters max) and press OK to confirm.

Setting up your machine

M 2535 OK - SETUP / LOCAL NETWORK / IEEE ADDRESS The Ethernet card of your machine already has an unmodifiable, yet consultable, IEEE address.

IEEE address (or Ethernet address) or MAC address

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L1 AND L2 LINE NETWORK CONFIGURATION (MODEL F116L) You can define different characteristics for each telephone line in relation to the network type: public or private.

NETWORK TYPE The telephone lines to which your machine is connected may be connected either to the public network or to a private network (behind a private company exchange).

To configure line 1 (L1) (model F116) of your machine on the private network (PABX), press keys M 2 5 1 1 1.

To configure line 1 (L1) (model F116) of your machine on the public network (PSTN), press keys M 2 5 1 1 2.

To configure line 2 (L2) (model F116L) of your machine on the private network (PABX), press keys M 2 5 1 2 1.

To configure line 1 (L2) (model F116L) of your machine on the public network (PSTN), press keys M 2 5 1 2 2.

LINE USER MODE In transmission, your machine has the following 4 operating modes for both lines (depending on the model): 1. Automatic mode: selection of the transmission line from those available. 2. Manual mode: selection of the transmission line by the operator in the different transmission notes. 3. Line 1 transmission mode (L1) (model F116): all transmissions are made on line 1 (line 2 is reserved for reception). 4. Line 2 transmission mode (L2) (model F116L): all transmissions are made on line 2 (line 1 is reserved for reception).

To configure your machine in automatic transmission line selection mode, press keys M 2 6 1 1.

To configure your machine in manual transmission line selection mode, press keys M 2 6 1 2.

To configure your machine in systematic line 1 (L1) (model F116) transmission mode, press keys M 2 6 1 3.

To configure your machine in systematic line 2 (L2) (model F116L) transmission mode, press keys M 2 6 1 4.

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You can record the fax machine number that corresponds to line 2 (L2) on you machine. This number is send to the people you call and may also appear at the header on each page of any documents you send them.

To record the number of line 2 (L2) on your machine, press the keys M 2 6 2, then enter or modify the number.

If line 2’s number (L2) is not defined, by default it takes the value of line 1.

SELECTING THE MANUAL TRANSMISSION MODE LINE In manual transmission mode, you must always select the line (L1 or L2) to be used. To do so, there is an additional selection possible in the transmission note. and Selecting:>> LINE L1 selects the line to be used for the transmission. Pressing the keys switches the LINE L1 (model F116) selection to LINE L2 (model F116L) and vice versa. The additional selection of the line to be used is offered in the following transmission notes:

• Single or multi-recipient transmission. • Report request. • Transmission to a mailbox.

On your machine, the fax machine number defined by selecting M 22 in the operator menu is allocated implicitly to line 1 (L1).

Setting up your machine

• Mailbox report. The selection of the line to be used in the transmission notes is only offered if your machine is configured in manual transmission mode. If it is not, the selection is not offered. The default transmission line offered is line 1 (L1).

DIALING PREFIX Before each automatic call, your machine may add a prefix to the numbers you dial if they have a minimum length. This function is especially useful when your machine is installed behind a company telephone exchange: - The internal numbers, for which the prefix is not necessary, are short numbers (between 4 and 6 digits). - The external numbers, for which the prefix is compulsory, are long numbers You may program your machine so that it adds the prefix "0" automatically to all the numbers dialed that have a minimum length.

Press the keys M 2 5 2 2.

Enter the dialing prefix associated with line L1 (model F116).

The dialing prefix may contain a maximum of 5 characters.

key or the OK key to record it.

In the same way, you may define a numbering prefix for line L2 (model F116L) of your machine.

Press the keys M 2 5 2 3.

Enter the dialing prefix associated with line L2 (modèle F116L) .

key or the OK key to record it

To modify the minimum length

Press the keys M 2 5 2 1.

You may change the default value "10" to another value between 1 and 30.

This minimum value is common to lines L1 and L2.

When a line is idle, you can pick up a line on it manually (L1 or L2) by pressing the (loudspeaker) key:

Select the line in question (L1 or L2) using the

again to confirm your selection.

If a call is in progress on line L2 (model F116L), only line L1 may be picked up manually. In this case, the operation requested is performed without using the menu described above.

CALL MONITORING If only one call is in progress on line 1 (L1) (model F116) or line 2 (L2) (model F116L), the following is displayed: L1: called number TRANS. P1

If 2 calls are in progress, the on-screen display switches back and forward between the following on the display’s 2 lines:

NOTE Setting up your machine

Manual call pick-up without off-hooking

and L2: called number

STOPPING A CALL IN PROGRESS Press the

Confirm the stopping of the call in progress by pressing the

This screen remains displayed for a maximum of 5 seconds.

If 2 calls are in progress on line L1 and line L2:

Select the line in question (L1 or L2) using the

If only one call is in progress on line L1 or line L2 (model F116L):

key again to confirm.

This screen remains displayed for a maximum of 5 seconds.

CALL REPORTS AND LOGS In the transmission and reception reports, the number of the call line used is always indicated by Line 1 or Line 2. In the call logs, the Note heading always contains the number of the line used: L1 for line 1 and L2 for line 2. Example of a log:

1 Date and time of the transmission or reception of the document. 2 Caller’s telephone number. 3 Transmission mode (Normal, Fine, Superfine or Photo). 4 Number of pages transmitted or received. 5 Call time. 6 Ok result when the transmission or reception is successful. or an information code for a specific call (report, manual call, etc.). 7 List faults example. Note : for a complete list of error codes, (refer to paragraph Communication errors, page 110).

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Before sending e-mail transmission, you must: • take out an Internet subscription from an Internet Service Provider (ISP), • check that all initialization parameters correspond to those provided by your ISP, • perform the proper settings, if needed, for the Internet connection. You may then connect yourself to the Internet via your ISP to send and receive fax-Internet or E-mails. Both operations will be performed during an Internet connection.

INITIALIZATIONS PARAMETERS You must define or, at least check all parameters needed to identify yourself with the Internet. Your ISP will provide you with these parameters as soon as you are registered with them.

Installation Getting started

Your machine lets you send and receive documents and E-mails from group dial throughout the world over the Internet. An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a personal Internet mailbox). Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts at your disposal a server, or computer system which allows you to connect to the Internet and your mailbox through your telephone line.

Setting up your machine

MESSAGE SERVICE AND THE INTERNET Contents

Setting Up Your Machine

• SMTP Authentification, used to activate the authentification protocol when the SMTP server used requests this to end e-mails. When the provider is OTHER, the server parameters are automatically proposed after the message service and connection parameters.

• servers, allows you to identify the name or the IP address of Internet SMTP providers (send) and POP3 (MBX reception) on the Internet and the address of DNS 1 and DNS 2 servers.The server address is made up of 4 groups of 3 digits maximum, separated by dots.

• message service, allows you to define the message service identifier, the message service password and the E-Mail address,

• connection, allows you to identify the dial up number, the connection identifier and the connection password,

The parameters are divided in four categories:

Enter POP3, press OK.

Enter DNS 1 (primary), press OK.

Enter DNS 2 (secondary), press OK.

Access to the authentification SMTP parameters M 924 OK - INTERNET / INIT PROVIDER / SMTP AUTHENT. In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with OK key. In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to define other identification parameters, then validate with Access to SMTP authentification parameters by pressing OK key. When you select AUTHENT. SPEC, carry out the two following operations:

Enter the IDENTIFIER then validate with OK key.

Enter the PASSWORD then validate with OK key.

Sample Internet settings for the machine (56 kbps modem) Your access provider should give you the following information:

If the identifier has more than 16 characters, the text will automatically slide over to the left.

Non-functional data given by way of example.

ACTIVATION Setting up your machine

Your machine is now configured. Print the settings in order to check they have been acknowledged by pressing M, 9, 4, 5 and OK.

You should then complete the following MENUS on your machine:

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SETTINGS The settings are divided into several categories: • the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents, • the E-mail sorting defines treatment for all stored E-mail messages received.

Standard settings Your machine has two types of settings that let you define: • The type and frequency of the connection to your ISP. SET TIMES

an Internet connection is established every day at

9:00 am, 12:30 am and 5:00 pmA PERIODIC

an Internet connection is established every 3 hours1. (default value)

an Internet connection is established at your request by IMMED. ACCESS (refer to paragraph Internet Connection, page 54).

To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes, give or take, around the requested time.

• The type of transmission over the Internet. IMMEDIATE

document transmission will occur immediately at each transmission request

transmissions will only occur at programmed connections

SET TIMES or PERIODIC TYPE At any moment you may print the settings of your machine to know their status.

Selecting the connection type

M 941 OK - INTERNET / SETTINGS / CONNEC. TYPE Select one of the connection options among SET TIMES, PERIODIC or ON DEMAND and press OK to confirm.

Changing the connection period (PERIODIC type)

M 943 OK - INTERNET / SETTINGS / PERIOD With the PERIODIC mode, enter the new connection period by means of the numerical keypad (between 00:01 am and 11:59 pm) and press OK to confirm.

An Internet connection will be established every three hours (default value).

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M 943 OK - INTERNET / SETTINGS / HOURS With the SET TIMES mode selected, use the or key to place the cursor under the numeral you want to change. Enter the new connection time(s) by means of the numerical keypad (between 00:01 am and 11:59 pm) and press OK to confirm.

Selecting the transmission type

M 942 OK - INTERNET / SETTINGS / SEND TYPE Selecting the print mode for the deposit notice

M 944 OK - INTERNET / SETTINGS / DEPOSIT NOTICE Select one of the deposit notice options WITH, WITHOUT, ALWAYS or ON ERROR and press OK to confirm.

Printing the Internet settings M 946 OK - INTERNET / SETTINGS / PRINT The Internet settings are printed. These settings may also be printed together with all the other settings of your machine (refer to paragraph Printing the machine settings, page 81).

Mail sorting This function lets you choose the mode for all Internet documents stored in your mail box. You have three choices: • F@X ONLY, lets you poll and print E-Mails in your machine.

Select one of the transmission options IMMEDIATE or DURING CNX and press OK to confirm.

Setting up your machine

Changing the connection times (SET TIMES type)

Setting Up Your Machine

• SHARE PC lets you: - if your PC and machine have two different addresses, transfer all mails or only those with attachments to a PC, - if your PC and machine share the same address, use the machine as a machine for E-Mails for the PC.

• PC ONLY, lets you keep your E-Mails in you mailbox for later use with a computer (no E-Mail poll),

Select option F@X ONLY and press OK to confirm.

All E-Mails are polled and printed.

M 96 OK - INTERNET / SORT MESSAGES PC Only mode Select option PC ONLY and press OK to confirm.

At each connection, the number of E-mails in your mailbox is displayed on the screen.

The E-mails are neither polled nor printed and they may be used with a computer.

Select option SHARE PC and press OK to confirm.

You may choose to transfer your E-mails to a PC or use the machine as an E-mail machine. To transfer the E-Mails to a PC:

Select option WITH PC TRANS. and press OK to confirm.

Enter the E-Mail address of the computer you wish to transfer your E-Mail and press OK to confirm.

Select your option from the table below and press OK to confirm:

SEND ALL MAILS All E-Mails are sent to the PC.

UNUSABLE ATTAC The machine polls and prints the usable E-mails and transfers to the PC mailbox all the E-mails containing attachments it cannot use.

To use the machine as an E-Mail machine:

Select option W/O PC TRANS and press OK to confirm.

Select your option from the table below and validate with OK.

DELETE MAILS The E-mails opened and read by the machine (w/o attachment) are erased after the machine has printed.

SAVE MAILS The E-mails opened and read by the machine are not erased.

At each connection, the number of E-mails still present in your mailbox are displayed on the screen.

INTERNET CONNECTION An Internet connection is made with an ISP. It allows both document sending and reception while connected. A connection takes place the following way: • Send to one or more of your group dial Internet mailboxes, all fax-Internet documents waiting for transmission. If you are sending to a computer, the transmitted fax will be received as an attachment to an E-Mail. • Reception of all fax-Internet and E-Mails deposited in your personal Internet mailbox. You may connect either immediately or automatically depending on the time periods defined. The triggering of a programmed Internet connection depends on the standard settings of your machine. - 54 -

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Immediate connection to the Internet

Setting Up Your Machine

There are two methods to immediately connect to the Internet: M 93 OK - INTERNET / IMMED ACCES Direct access:

Access through the menu:

DEACTIVATING THE INTERNET FUNCTION If you do not wish to use the Internet functions: M 91 OK - INTERNET / SUPPLIER Select NO ACCESS in the ISP list and confirm with OK.

Setting up your machine

An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings (refer to paragraph Standard settings, page 52).

Programmed connection

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4 DIRECTORY Your machine lets you create a directory by memorising speed dials and group dials. • Your machine can store up to 500 speed dials with names and phone numbers. • You may also group several names to build a group dial list with up to 32 group dials. A group dial list is made from the speed dials already stored. For all speed dials or group dials you may: • create • consult • modify contents • delete • print the directory You may save and if needed load your directory with functions 161 and 162 (refer to paragraph Functions list, page 28). To proceed, you need to contact your reseller and purchase the optional "save" kit.

CREATING SPEED DIAL LISTS For each speed dial you are not required to fill in each line, only name, tel or E-Mail address are required: • NAME of your group dial, • TEL, and fax machine number of your group dial, • E-MAIL address, example: jones@address.com, • RECORD NO., this number is automatically assigned by the fax, it allows quick access to the answering machine, or

• FTP address, example: 134.1.22.9 • If you have not entered an E-MAIL adress, you can enter a FTP adress (to store data). : If you have not entered an e-mail address, then you have the possibility of entering an FTP address (for archiving purposes). - 57 -

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• RATE for each group dial you may choose your fax transmission speed. The available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. With a good telephone connection, well adapted and without echo, the appropriate rate is the highest one. or If your group dial number has both TEL and E-MAIL listed, the validation key ( determine if the document will be sent over the telephone network or over Internet..

ADDING A RECORD M 11 OK - DIRECTORY / NEW CONTACT NOTE

Your machine has just created a new record, fill in it by first entering your group dial name then validate with OK.

you can stop the list creation at any time by pressing

Enter the person’s fax machine number1 and press OK to confirm.

Enter the E-Mail address of your group dial and press OK to confirm.

Define the attached file format (Image or PDF) and press OK to confirm.

Your group dial ID number will automatically appear on the screen, if you wish to modify this number you may do so by choosing another free number and validate with OK.

Select the option WITH assigned key if you want to assign a letter (shortcut key) to your group dial. The first available letter appears by default. If you want to change it, scroll the letters by means of the or keys, and press OK to confirm.

If need be, select the appropriate transmission speed to send your faxes, and confirm your choice by pressing the OK key.

CREATING GROUP DIAL LISTS A group dial is made from the speed dials already stored. For each list fill in the following lines: • NAME of the list, • NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows quick access to the answering machine, • LIST COMPOSITION, its lists the ID numbers assigned to the speed dials included in the list, • LIST NUMBER, a number lets you identify the list filed under (L). A list may include both fax and internet group dial. The same group dial may be included in different lists.

Caution - It is impossible to add one group dial to another group dial.

If your machine is connected to a PABX, you may need to insert a pause for dial tone (symbolised by the sign / in the number) except if a local prefix is already programmed (see § Local Prefix)

ADDING A LIST M 12 OK - DIRECTORY / NEW LIST

. Also, you do not have to complete

all the list characteristics as you create it; you can save the list as it is by pressing

The empty field ENTER ABR.NUM. appears, you must fill in the ID numbers assigned to the speed dials included in this list.

There are three ways detailed in the table below, to choose and add one or more group dial to your list. Then confirm your choice by pressing OK.

With the alphanumeric keypad enter the first letters of your group dial name and continue until the whole name is displayed on the screen.

then select the group dial by

For every group dial included in the list repeat the above step then validate with OK.

You can stop record creation at any time by pressing

You can stop a list or record creation at any time by pressing

Setting up your machine

The list ID number will automatically appear on the screen, if you wish to modify this number you may do so by choosing another free number and validate with OK.

to confirm your entry.

NOTE Your machine has just created a new list, fill it in by first entering the name of this list then confirm with OK.

The directory appears in alphabetical order. Select the speed dial or group dial (L) you wish to consult.

MODIFYING A RECORD OR A LIST M 13 OK - DIRECTORY / MODIFY The directory appears in alphabetical order.

Modify the line or lines in the speed dial or group dial and confirm each modification with OK.

keys to select the group dial (L) you wish to modify and press OK to confirm.

You may confirm your modification by pressing to modify the following lines.

, key , but you will exit the menu and may not be able

DELETING A RECORD OR A LIST M 14 OK - DIRECTORY / CANCEL The directory appears in alphabetical order.

Press again OK to confirm your deleting.

keys to select the speed dial or group dial (L) you wish to delete and confirm

The record or list is deleted from the directory.

PRINTING THE DIRECTORY You may print all the numbers stored in the directory, including all the existing speed dials or subscriber lists. To print the directory: M 15 OK - DIRECTORY / PRINT The directory is printed in alphabetical order.

IMPORTING A DIRECTORY You can import an existing directory of contacts into your machine as an electronic file. This file must be in a specific format and must not comprise more than 250 entries. The process of importing a directory uses electronic mail as the transfer mechanism. The electronic file containing the directory is received and processed as an e-mail attachment.

Caution - Importing a new directory completely overwrites any existing directory entries.

A unique identifier in your directory, up to 20 characters long. This field is mandatory; the name should not include the field separator character.

Your contacts’ fax machine number, without spaces or dots, can be up to 30 characters long (including any * and # characters). This field may be left empty, for instance, in the case of contacts to whom you only send e-mails.

Your contacts’ e-mail address. Can be up to 80 characters long, but must not comprise the field separator character. Any other characters may be used in this field, which can also be left blank.

A capital letter (A to Z), unique to the directory, which is associated with a specific contact and enables quick selection. As with the two previous fields, this field can be left blank. The fax transmit speed over the PSTN. If you do not specify a value, the default speed is the maximum speed. This field may be left blank if all your fax transmissions are handled by a fax server.

Caution - You must enter a value for at least one of the fax machine number or E-mail address fields. To enter a blank line, key in four field separator characters in a row.

Setting up your machine

The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique character (a tab stop, a comma or a semi-colon). The lines themselves are separated by a line break (carriage return).

@ alone is the indication that no associated key is assigned to the entry.

The rate is coded on a number, see the following table:

Caution - You must always enter the field separator character, even if one or more of the fields are left blank. In the example above, which uses a semi-colon as a separator, the entry for « Jones » lacks both E-mail address and shortcut key.

PROCEDURE To import a directory:

M 17 OK - DIRECTORY / IMPORT Select WITH to authorise the importation of a directory.

Create your directory on a PC in a file whose structure corresponds to that set out above. In order to be recognised as a directory, the file name must include the word directory and must have a .csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.

Create an e-mail addressed to your E-mail address, attach the file to it, and send your message via your mail server.

Your machine will receive the e-mail containing the directory when it connects to the mail server, and will automatically import the attached file into its directory.

Repeat the procedure as many times as required, for instance to update all the LAN faxes on your network with the same directory.

Importing a new directory completely overwrites any existing directory entries on the fax machine. Once your machine has a complete directory, we advise you to disable importing in order to protect the data already on the machine. To disable importing:

M 17 OK - DIRECTORY / IMPORT Select WITHOUT to prevent users from importing a directory.

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You may also export a directory from a machine as a text file, and send it to any mail client (be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv. To export the directory: M 18 OK - DIRECTORY / EXPORT Key in the e-mail address of the PC or other machine to which you want to export the directory.

Confirm by pressing OK.

Repeat the procedure as many times as required, for instance to update all your machines or send the same file to several PC users on your local network.

Setting up your machine

5 OPERATION SENDING Faxes sent over the telephone network are sent from the document feeder or the memory. Documents sent over the Internet are first stored in memory and sent at the time of Internet connection. Over the telephone network: all fax transmissions are in black and white. Over the Internet: you can send black and white documents (TIFF format) or color documents (JPEG format).

DOCUMENT POSITIONING Scanner

Place your original documents in the document feeder:

- face down, - first page at bottom of tray.

Set the paper guide to the document width.

Once the operation is completed, remove your original documents from the document exit tray.

Caution - If you forget to position the document to be transmitted, the addressee could receive a blank pages. NOTE

Since the addressee’s number is generally on the document to be transmitted, you may also dial before positioning the document.

CHOOSING THE RESOLUTION/CONTRAST Resolution You have 4 modes for document transmission. The mode choice depends on the type of document to be transmitted: • Normal mode, no icon appears on the display screen. To be used for good quality documents, without drawings or small details, • Fine mode, symbolised by Fine at the bottom of the display screen. To be used for documents with drawings or small characters, • Super Fine mode, symbolised by SFine at the bottom of the display screen. To be used for documents with very fine or small character drawings (unless the machine cannot take with it), • Photo mode symbolised by Photo at the bottom of the display screen. To be used for photographic documents. To select the resolution mode:

Press key as many times as necessary to select the required mode. A shows the current mode.

Contrast You can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if it is dark, you must reduce it. To set the contrast:

Press as many times as necessary to choose the desired contrast, as shown by the position of a cursor.

DIALING From the directory Dialing alphabetically

Enter the first letter of your group dial name with the alphanumeric keypad, then add the remaining letters until your group dial name is complete. - 66 -

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Assigned number dialing

Press key . Your machine lists the group dials and lists in the directory in alphabetical order.

Enter the group dial or subscriber list assigned number. The screen displays the name of the group dial or subscriber list assigned to this number.

From the redial key You can redial one number among the ten last numbers you just dialed before.

For a machine number (Tel in the Directory)

Press key . The screen displays the last number called.

of the navigator to select your desired number.

For an E-mail address

Press key then . The screen displays the last E-mail address used.

of the navigator to select your desired E-mail address.

Press key . Then press the letter assigned to the group dial (refer to paragraph 11 OK - Directory / new contact, page 58). The screen displays the corresponding name.

Setting up your machine

Use keys or of the navigator to scroll all group dial for choice, and choose the required group dial or subscriber list.

Caution - This may be achieved only if the machine is setup to send from the memory (refer to paragraph Document feed type, page 36).

Enter the fax or E-mail address, or use the directory or key

Repeat this last step for all group dials (maximum 10 group dials).

(refer to above paragraphs).

and enter the number of the second group dial or second subscriber list.

to confirm the last addressee depending on the required operation.

You may dial to send a document simultaneously to multiple call numbers.

Position the document (refer to paragraph Document positioning, page 65).

Enter the fax machine number or choose your dialing mode (refer to paragraph Dialing, page 66) then press . The "Line" icon flashes during the call phase, it stays lit when both machines are in communication.

At the end of transmission the initial screen is displayed.

Delayed transmission This function allows you to transmit a document at a later time. To program a postponed transmission you need to identify the group dial number, transmission time, feeder type and number of pages. To delay the transmission time of your document :

Position the document (refer to paragraph Document positioning, page 65).

Select M 31 OK -FAX / TRANSMISSION.

Enter the group dial number you wish to program at a different time or choose your dialing mode (refer to paragraph Dialing, page 66) and confirm with OK.

Next to the current time, enter the new time and confirm with OK.

Adjust the contrast and confirm by pressing the OK key.

Select the feed type, FEEDER or MEMORY and confirm with OK (refer to paragraph Document feed type, page 36).

You may enter the number of pages before transmission and confirm with OK.

Confirm postponed transmission by pressing key

Your document is stored and will be sent at the new time.

Transmission with auto redial This function allows you to monitor the dialing operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps. This function allows for example: • to hear if the group dial fax is engaged and if so, choose the moment when the line is clear to start the document transmission, • to control the communication progress in case of uncertain numbers, etc.

To use the manual dial mode:

Place the document in the machine input tray.

If necessary, set the sound level with navigator

If not already done, enter the group dial number (ou refer to paragraph From the redial key, page 67 to call back the last group dial).

As soon as you hear the remote machine tone, the line is clear and you can start the transmission.

If your machine is set in order to print a transmission report (refer to paragraph Main settings, page 33), the reduced copy of the document first page will not be printed on this report and it notifies you that the communication is manual.

Rerouting This function is used to reroute faxes received to a directory contact. To use this function, you have to perform two operations: set the rerouting address of the machine and activate rerouting.

Activate rerouting M 3911 OK - FAX / REROUTING / ACTIVATION

Confirm with the OK key.

within the navigator select option >>3911 WITH.

If the function WITHOUT is selected the menus 3912 and 3913 will not be included in the functions overview, when it is printed out.

NOTE Getting started

to start the document transmission.

Setting up your machine

• Set the re-direction contact

M 3912 OK - FAX / REROUTING / CALL NUMBER NOTE

Using the keys or within the navigator select the group dial from the directory (If the directory is empty the display will show DIRECTORY EMPTY). Enter the number of the group dial manually or store the name and related number in the directory (refer to paragraph Adding a record, page 58).

You may forward a fax to the e-mail address of the group dial stored in your directory if the fax is not available. The Fax will then be sent as an attachment in the pre-defined file format (see p. 41 for the configuration of the attachment files format).

M 3913 OK - FAX / REROUTING / COPY Using the keys or within the navigator select the COPY option (local printout of the information relayed to your system) either WITH or WITHOUT.

Confirm with the OK key. Caution - E-mails can only be relayed to e-mail addresses. The configuration of landlines does not provide for relaying to fax machines.

Tx forwarding This function is used to configure the machine so that any document transmitted (by fax or to an e-mail address) is also sent to a third party. The recipient will be selected from the entries in your machine’s directory. It may be a fax machine number, an e-mail address or an FTP address.

M 3921 OK - FAX / TX FORWARD. / ACTIVATION NOTE

Using the keys OK key.

within the navigator select WITH ou WITHOUT and confirm with the

If you choose WITHOUT, the menu 3922 won’t be displayed.

M 3922 OK - FAX / TX FORWARD. / CALL NUMBER Select the recipient you want from the directory and confirm by pressing OK.

The function is active and from now on any documents transmitted will have a copy sent to the selected recipient.

The transmission mode to the copied recipient depends on the type of short numbers in the directory: • If the short number is a telephone number or a mixed number (Tel + e-mail or tel + FTP) the copy will be sent by fax to the recipient’s telephone number. • If the short number is an e-mail address or an FTP number, the copy will be sent in IP mode to the recipient’s e-mail or FTP address.

Caution - The Tx forwarding function does not operate in charger mode or in PC Kit mode.

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Press the and enter the recipient’s E-mail address, or choose your dialing mode (refer to paragraph Dialing, page 66).

Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/contrast, page 66).

Press the key The document is scanned and placed in memory, it will be sent at the time of Internet connection.

If your group dial is equipped with a PC, he will receive an E-mail with your fax as an attachment in TIFF format. If your group dial has an Internet fax, he will receive a paper fax.

Sending a color document to an E-mail address

Position the document (refer to paragraph Document positioning, page 65).

Press the key and enter the addressee’s E-mail address or choose your dialing mode (refer to paragraph Dialing, page 66).

Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/contrast, page 66).

Setting up your machine

Sending a black and white document to an E-Mail address

TRANSMISSION OVER THE INTERNET Contents

If your group dial has got a PC, he will receive an E-mail with your fax as an attachment in JPEG format.

The document is scanned and placed in memory, it will be sent at the time of Internet connection.

Sending a typed message to an E-Mail address You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad message (the attachment is a scanned paper document). Access through the menu:

M 95 OK - INTERNET / E-MAIL Maintenance

If your group dial has an Internet fax, he will receive a paper fax.

Direct access: Press key

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Then, to send to E-mail address:

Enter the addressee’s E-mail address or choose your dialing mode (refer to paragraph Dialing, page 66).

Enter the address of who you want to receive a copy of the document (CC:), and press OK to confirm.

Enter the object for mail (80 characters max.) and press OK Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK For this operation, you will get a true editor: • for capital letters, use key Shift (key ×), • To move within the data entry field, use the

• to erase a character on the right of the cursor (without moving the cursor), use the Í or C key, • to move in the text from one word to another, press key • to go to the next line, use key

and one of the navigator keys,

Then, you can choose between two options :

Send the typed mail directly. Press OK, the mail is placed in memory and will be sent at the next Internet connection. Your group dial will receive an E-mail.

Add an attachment (scanned document) to your mail:

- Place the document to be attached in the sheet-fed scanner (face down) or on the flat-bed scanner (scan side facing the machine) - Press key

- Select B&W SCAN or COLOR SCAN by means of confirm with OK - If needed, set the contrast with keys

depending on the document and

and confirm with OK The document is scanned and the mail is placed in memory. They will be sent at the next Internet connection. The other party will receive an E-mail with an attached document.

Scan to FTP The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server, for example, for archiving. To connect to the FTP server, you must know the name of the FTP user and the PASSWORD. When sending files, the machine connects to the FTP server using the defined connection parameters. NOTE

This function is programmed by default on the F1 key.

Deposit a file in an FTP server

Put the document in the scanner (refer to paragraph Document positioning, page 65).

Select M 872 OK - SCAN TO / SCAN-TO-FTP or press F2 then press OK key.

Enter the FTP address of the server or select it from the directory by pressing the

Enter the name of the FTP user (operation prohibited when the address is in the directory).

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Select B&W SCAN to send a document in black and white or COLOR SCAN to send a document in color. Validate with OK key (this setting may be changed at any time during the send procedure with the color key).

Enter the name of the attachment and validate with OK key.

If necessary, change the attachment format: PDF or IMAGE et validate with OK key.

Multi-contact sending To make this type of send, you have to create a group containing exclusively the FTP addresses.

TRANSMISSION WAITING QUEUE This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc. It allows you to: • consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / group dial telephone number. Documents may have the following status: - TX: transmission, - REL: relay, - DOC: in deposit,

Validate with OK key.

Setting up your machine

Enter the password of the FTP user (operation not necessary when the address is in the directory).

- POL: polling, - PMB: mailbox polling, - TR: ongoing commands, - CNX: Internet connection, - NET: Internet transmission,

- MBX: send to mailbox,

• print a document in storage, waiting to be transmitted or in deposit, • print the waiting queue, to get the status of each document in the queue, by either: - queue order number, - document name or number,

- SMS: SMS transmission, • immediately perform a transmission from the waiting queue,

- scheduled transmission time (fax),

- number of pages of the document, - document size (percentage of space stored in memory), • cancel a transmission request in the waiting queue.

- operation type regarding the document: transmission from memory, delayed transmission, deposit,

Consult or modify the waiting queue

M 62 OK - COMMANDS / MODIFY In the waiting queue select the required document and confirm your choice with OK.

You may now modify the parameters of the given document then confirm your modifications by pressing key

Immediately perform transmission from the waiting queue

M 61 OK - COMMANDS / PERFORM Select the document in the waiting queue and confirm your choice with OK or immediately perform the selected transmission.

Printing a document in waiting or in deposit

M 64 OK - COMMANDS / PRINT In the waiting queue select the desired document and confirm your choice with OK.

Print the waiting queue M 65 OK - COMMANDS / PRINT LIST A document called ** COMMANDS LIST** is printed.

Deleting a transmission on hold

M 63 OK - COMMANDS / CANCEL In the waiting queue select the desired document and confirm your choice with OK.

CANCELLING A TRANSMISSION IN PROGRESS Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number. • For a single call number from the memory, the document is erased from the memory. • For a multi-call number, only the call number in progress at the time of the cancellation is erased from the transmission queue. To cancel transmission in progress:

A message will ask you to confirm cancellation by pressing the key

to confirm cancellation in progress. - 74 -

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Document reception over the Internet is automatic at each Internet connection. Reception of all documents over the telephone network is done one at a time at fax reception.

RECEPTION OVER THE PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)

RECEPTION Getting started

If your machine is set to print a confirmation report (refer to paragraph Confirmation report, page 36), it will print that the communication was cancelled by the user.

COPYING Your machine offers to ability to print out one or more copies.

Incoming documents other than fax files (Word process file, CAD, etc.) may not be opened by your machine. However, you may keep this (or these) document(s) in your Internet mailbox until it is automatically converted by the F@X to Fax service, if you have a subscription or until computer use or automatic transfer (refer to paragraph Mail sorting, page 53).

Whatever the document received, reception is automatic at each Internet connection.

Enter the desired number of copies and press OK to confirm.

Choose FAST, QUALITY or PHOTO resolution with the keys confirm.

Set the desired zoom value 25% TO 400% with keys press OK to confirm.

Choose the copy output type between COPY ASSEMBLED or NOT ASSEMBLED and press OK to confirm.

Set the required origin values with keys confirm.

Set the required contrast value with keys

Set the required brightness value with keys

Choose the type of paper NORMAL PAPER, THICK with keys confirm.

Choose the paper tray, AUTOMATIC TRAY, UPPER TRAY or LOWER TRAY with keys and press OK to confirm.

the numerical keypad and press OK to and press OK to confirm.

and press OK to confirm. or

SPECIFIC COPY SETTINGS When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to paragraph Scanner calibration, page 110. Moreover, a high number of controls let you improve the copy quality. Scanner settings • RESOLUTION to set the photocopy resolutation. • ZOOM settings to reduce or magnify any portion of a document by choosing the origin and value of the zoom to apply to that portion. • The assembly parameter to choose between ASSEMBLED or NOT ASSEMBLED copies. • The ORIGIN parameter to choose the origin to be applied to the document. • CONTRAST to choose the photocopy contrast. • BRIGHTNESS is used to make your original document lighter or darker. • L/R MARGINS to shift the margins or your original document to the left or to the right. • A4 or LETTER to choose the format. machine settings • PAPER is used to tell your machine what type of paper you use by default. • TRAY is used to tell your machine which paper tray shoud be used by default. • L/R MARGINS to shift the margins of your document to the left or to the right. - 76 -

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Caution - All the settings performed through this menu will become the machine's default settings.

To access to the settings:

Select the SCANNER or the MACHINE to be set and press OK to confirm.

Use the keys to modify.

of the navigator to scroll the described hereafter settings you want

M 84 OK - ADVANCED FCT / SCAN. & PRINT Set the desired resolution FAST, QUALITY or PHOTO with keys

Confirm your setting by pressing key OK.

Zoom Your machine offers to reduce or magnify a specific part of a document from 25 % to 400 %.

Enter the desired zoom value with the numerical keypad.

Confirm your setting by pressing key OK.

Setting up your machine

Choose the copy type between ASSEMBLED or NOT ASSEMBLED.

Confirm your choice by pressing key OK.

By entering new values of X and Y given in mm (X < 210 and Y < 286), you will move the scanning zone as shown on the figure below.

Top view: scanned side down

Select the X and Y coordinates with keys

Set the required coordinates with the numeric keypad or

Confirm your setting by pressing key OK.

If you wish, you can change the origin of the scanner.

Set the desired contrast with keys

Confirm your setting by pressing key OK.

Set the desired lumination with keys

Confirm your setting by pressing key OK.

Margins If you want to shift the side margins of your document to the left or to the right:

Adjust the left / right margins shift (in steps of 0.5 mm) with keys

Confirm your setting by pressing key OK.

You may choose between two paper widths: A4 or LTR/LGL. Select your format using the and

Confirm your setting by pressing OK.

Fax Reception Mode Your machine manages two paper trays. The first paper tray can hold A4/Letter format or Legal format. The second paper tray (optional) can only hold Letter format.

Choosing the Paper Tray You can choose between the following paper trays:

M 84221 OK - AUTOMATIC1 M 84222 OK - SUPERIOR (Tray 1) M 84223 OK - INFERIOR (Tray 2) NOTE

The automatic paper-tray selection allows you to print received faxes with the appropriate paper format: a fax received in Legal format will automatically be printed in Legal format.

You can select paper formats by choosing the following menus:

M 2441 OK - AUTOMATIC This function automatically resizes received faxes: a fax received in Legal format will be printed on Letter paper via the previously installed paper tray. If you choose:

M 2442 OK - FIXED The "Discard Size" parameter acts on printing of received faxes only. The number of lines of a document can be too high for the printing paper format. This parameter defines the threshold beyond which the extra lines are printed on a second page. Bellow this threshold, extras lines are deleted. You can validate this parameter via the following menu: M 29 OK - TECHNICALS Using the OK key.

keys, select the 13> DISCARD SIZE parameter. Validate by pressing the

or keys, select 291 > WITH or 292 > WITHOUT. Validate your choice by Using the pressing the OK key. If you choose WITH , the threshold is set on 3 centimeters.

If you choose WITHOUT , the threshold is set on 1 centimeter

The machine proposes a 70 to 100% reduction. Beyond this limit, the machine beeps for error. This fixed reduction will be used when printing received documents, whatever the paper format may be.

Setting up your machine

To print a Legal format received fax on a Letter/A4 format page, you can reduce received faxes using the following menu:

Received Faxes Reduction Mode

Select the type of paper NORMAL or THICK with keys

Confirm your setting by pressing key OK.

1) When the THICK type of paper is selected, the printing speed is slowed down. 2) Use the manual feeder for paper substances over 24 lb. (90 g/m²).

Select the paper tray to be used (AUTOMATIC, LOWER or UPPER) using keys

Confirm your setting by pressing key OK.

Margins If you want to shift the side margins of your document to the left or to the right:

Adjust the left / right margin shift (in steps of 0,02 in (0.5 mm)) by means the

Press OK to confirm.

OTHER FUNCTIONS LOGS The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your machine. An automatic print out will take place after every 30 transmissions. However, you may request a print out at any time. Each log (incoming or outgoing) contains a table with the following information: • date and time of the incoming or outgoing document, • group dial number or E-mail address, • transmission mode (Norm, Fine, SFine or Photo), • number of pages sent or received, • call duration, • incoming or outgoing results: noted CORRECT if properly transmitted or information codes for special calls (polling, manual group dial, etc.), • reason for call error (example: your group dial does not answer).

PRINTING THE FUNCTIONS LIST Installation

The incoming and outgoing logs are printed on the same page.

You may print the functions list of your machine at any time.

At any moment, you may print the list of your parameter settings to control any changes possibly made to the default parameters. Printing the machine settings: M 54 OK - PRINT / SETUP Your machine prints the list of stored parameters.

PROGRAMMING SPEED DIALS You may programme speed dials of keys (for example, to send a fax directly to one or multiple group dial, to call this group dial or to get access to a specific menu, etc.).

Setting up your machine

PRINTING THE MACHINE SETTINGS Directory

M 51 OK - PRINT / FUNCTIONS LIST Getting started

To print the functions list:

By default, Scan to PC function is programmed on F1 key and Scan to FTP function is programmed on F2 key.

To register a sequence (for example, in key

Press key MENU, then F1: you will enter the menu option

From this moment, all the key pressings are memorized in the key F1.

Press key F1 to register the sequence if you are still in the menus. The sequence memorizing is automatic if you have already exited the menu.

Example: to memorize a fax sending to various group dial in key F1:

Press keys MENU then F1.

Press keys 3, 1 then OK.

Enter the group dial fax machine number.

and enter the second group dial fax machine number or subscribers list.

This sequence is registered in one of the keys F1 or F2 (as you want). Then, by pressing one of these keys, you will execute the registered sequence.

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Repeat this last step for all group dials.

Press key F1: the sequence is memorized.

To send a fax directly to your group dial (key F1 preset)

FONT PRINTING You can print the list of fonts installed on your machine at any time. To print PCL fonts : M 57 OK - PRINT / PCL FONTS To print SG Script fonts: M 58 OK - PRINT / SGSCRIPT FONTS Your machine prints the list of fonts.

COUNTERS At any time, you may consult the activity counters of your machine. To get to the counters of the machine: M 82 OK - ADVANCED FCT / COUNTERS These counters indicate the number of: • transmitted pages, M 821 OK - ADVANCED FCT / COUNTERS / SENT PAGES • received pages, M 822 OK - ADVANCED FCT / COUNTERS / RECEIVED PG • scanned pages, M 823 OK - ADVANCED FCT / COUNTERS / SCANNED PAGE • printed pages, M 824 OK - ADVANCED FCT / COUNTERS / PRINTED PG

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DEPOSIT AND POLLING You may deposit a document in your machine and keep it available to one or more group dial who can obtain a fax of this document by calling your machine with the POLL function. Your group dial can then get (if they request it) the fax of a document that you have previously deposited in your machine. Setting the machine for document deposit,

• SIMPLE- it may be polled only once from the memory or feeder, • MULTIPLE- it may be polled as many times as necessary from the memory. Setting the machine for polled documents, you must define the poll number, then depending on the type of poll you may: • launch an immediate poll,

you must define the type:

Insert the document to deposit in the feeder.

Select MENU 34 OK - FAX / POLLING TX and confirm with OK.

Choose the type, according to the table below:

SIMPLE MULTIPLE Select FEEDER or MEMORY.

If necessary, adjust the contrast and confirm with OK.

Enter the number of pages that you wish to deposit.

If necessary, adjust the contrast and confirm with OK.

Enter the number of pages that you wish to deposit.

Confirm deposit by pressing the OK key.

Polling a deposited document M 33 OK - FAX / POLLING RX

You can poll several documents using the

NOTE Enter the number of the party whose document you want to poll or choose your dialing mode (refer to paragraph Dialing, page 66).

Placing a document in deposit

• launch a multi-poll, either immediately or later.

Setting up your machine

• program a delayed poll with a chosen time,

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Depending on the type of poll you should:

Next to the current time, enter the time you wish to poll the

SECURITY There are restrictions to the use of your machine: • locking the printing of received documents (refer to paragraph Fax answering machine, page 37), • locking the keyboard, • locking the numbers, • locking the Internet settings, • locking the access to the SMS transmission function.

Entering the locking code The operator access parameters are confidential; they are protected by a four-digit interlock code that the authorized operators must know. To access the locking code:

M 811 OK - ADVANCED FCT / LOCK / LOCKING CODE NOTE

Enter your four-digit interlock code on the keypad.

Confirm by pressing OK.

Confirm the interlock code by entering the code one more time.

Press OK to confirm.

When a code is already registered, the machine asks you to give the former code before allowing you to modify it.

Locking the keyboard This function allows you to prevent access to non-authorized persons. An access code must be entered each time a person wants to use the machine. To access the keypad unlocking menu: M 812 OK - ADVANCED FCT / LOCK / LOCK KEYBD.

Enter the four-digit interlock code. - 84 -

Press key OK to confirm.

of the navigator, select the option WITH.

After each operation, the machine keyboard locks automatically.

Locking the numbers This function locks dialing and the numerical keypad is disabled. Transmissions are only possible from numbers included in the directory. You can still send mails by typing in the addressee’s address (if this has no numbers in it). To access the number interlocking option:

M 813 OK - ADVANCED FCT / LOCK / LOCK NUMBER Enter the four-digit interlock code with the keypad.

Press key OK to confirm.

Press key OK to confirm.

Press key OK to confirm.

Setting up your machine

, select the option WITH Locking the SMS service This function prevents access to the SMS service. To access the SMS service locking menu:

M 815 OK - ADVANCED FCT / LOCK / LOCK SMS Enter the four-digit locking code with the numerical keypad.

Press key OK to confirm.

As a matter of fact, any untoward change to these settings might result in repeated connection failures. You can still send documents to an E-mail address (M 95) and get connected (M 93).

Press key OK to confirm.

When a code is already saved, the unit first asks you for the old code before allowing you to change it.

SCAN TO PC This function allows to send an opening notice of a scan function of a PC connected to your machine (with the Companion Suite Pro kit). For more information, refer to the User Manual provided with your PC Kit (Companion Suite Pro). M 871 OK - ADVANCED FCT / SCAN-TO-PC M 872 OK - ADVANCED FCT / SCAN-TO-FTP NOTE

This function is programmed by default on the F2 key.

DEPARTMENT CODE Use of the machine can be limited to authorized personnel within each department by setting up a Master Department Code and individual Department Codes. You can assign one Master Code and up to 98 Department Codes. The FaxCentre F116/F116 L can then monitor the usage for each department. The Master Department Code is used to setup and modify the Department Code information. During the setup procedure, you are prompted to enter a 4-digit Master Department Code. This code is required to perform any modifications; it is used as a Supervisory master key. The Master Code department number is preset to 00 by the machine. The individual Department Codes are used to access and operate the machine. During the setup procedure, you can assign Department Numbers from 1-98. You are also prompted to enter a 4-digit Department Code for each department. As each department enters their assigned department code to access and operate the FaxCentre F116 / F116L, the usage for each department is recorded on the department Code Report.

FUNCTION MANAGEMENT BY THE ADMINISTRATOR By default, the "Department Code" function is deactivated when the machine is first put into service.

Activating the department code

M 881 OK - ADVANCED FCT / DEPT. CODES / ACTIVATION Using the browser’s

Press OK to confirm; the function is activated.

Deactivating the department code

M 881 OK - ADVANCED FCT / DEPT. CODES / ACTIVATION Using the browser’s

Press OK to confirm; the function is deactivated.

Setting the department codes The administrator must enter the department number to be created, between 01 and 98; the number 00 is reserved for the administrator to enter his or her own department code and department name before being able to record other codes for different users. • Entering the Master1 code M 882 OK - ADVANCED FCT / DEPT. CODES / NEW DEPT.

keys, select WITHOUT.

Confirm by pressing OK.

Setting up your machine

The screen displays:

8822 DEPT. NAME Press OK to confirm the line 8821>CODE DEPT.

The screen displays MASTERCODE and ****.

Using the this code).

Confirm the code by pressing OK.

Using the alphabetical keypad, enter the name you want to give to your department (maximum 20 characters).

Confirm your department name by pressing OK.

Code only attributed to the administrator

key go to the **** line and enter your 4-digit department code (remember

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Creating a department code Only the administrator, using the Mastercode is able to attribute other department codes.

Enter your Mastercode and confirm by OK. M 882 OK - ADVANCED FCT / DEPT. CODES / NEW DEPT.

Enter a number between 01 and 98 or select a free number using the the machine’s display.

Confirm your selection by pressing OK.

8822 DEPT. NAME Press OK; the screen displays: DEPT. CODE ****

Enter a 4-digit code (remember it); if this code is already used by another service, the machine displays "CODE USED". In this case enter another code.

Confirm your selection by pressing OK.

The machine also asks you if you want to be able to modify the department name. Press OK then the key to return to the main menu.

Deleting a department code The administrator can also delete a department code to prevent the department associated with it having any access to the machine functions.

Enter your administrator Mastercode.

M 883 OK - ADVANCED FCT / DEPT. CODES / DELETE Enter the number of the department code you want to delete or search for it using the

Confirm by pressing OK. A confirmation screen is displayed. Press OK again to confirm the deletion. Once confirmed, the department code number becomes free again and the counters also associated with this number will be erased.

Caution - If the administrator deletes his or her own department code all the other department codes will also be deleted.

Printing a department code

Enter the number of the department you want to print and confirm by pressing OK.

** DEPARTMENT CODES ** SID : Smith

Printing the department report The administrator may print reports for all the departments created. To do so:

The machine begins printing the report, as shown in the illustration below.

Setting up your machine

M 884 OK - ADVANCED FCT / DEPT. CODES / PRINT Installation

The administrator may print reports for each department entered. These reports show the department number (between 01 and 98), its name, the associated access code and the number of pages transmitted and copied by this department.

Enter the administrator department number 00 and confirm by pressing OK. The machine prints the report, as shown in the illustration below.

** DEPARTMENT CODES ** SID : Smith Dept.

USE OF THE DEPARTMENT CODES BY A DEPARTMENT To access the different machine functions, each department must enter its own access code as delivered by the administrator. When the "DEPARTMENT CODE" function is activated M 881 OK the screen displays: THU 20 FEB 10:15

ENTER DEPT. CODE Press on the numerical keypad only (pressing any other keys will sound beeps).

The screen displays: ENTER DEPT CODE ****

Enter your department’s access code (as provied by the administrator). If this code is correct, the machine will grant you access to all the functionalities available, except for menu 88 as this is reserved for the administrator. If the access code does not correspond to any services, the machine displays WRONG CODE.

CHARGE CODE ENTERING THE CHARGE CODE The charge code is a number that is sent on-line after your correspondent’s fax machine number. To add a charge code after entering your correspondent’s number you must press the key. This inserts the "+" symbol after the number and you may then type your charge code. Example: TO: 9738088444+****

The charge code will always be hidden. The maximum length that can be entered is 30 characters. When dialing, only the digits are sent on the line. The + symbol inserted is not sent. In the example above, the number 97380884440123 is dialed. If your equipment is connected to a private exchange (PABX), enter the prefix (number used by your PABX to access the telephone network, for example 0), followed by a / (or pause. When a charge code is used, the transmission reports and the machine log printout contains the correspondent’s number followed by the charge code’s + symbol.

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MBX 00 is public. It is handled directly by the machine to record the messages of the machine TAD as soon as this is put into service. MBX’s 01 to 31 are private. Each is password-protected. They can be used to receive documents confidentially. The use and access to MBX 01 - 31 are conditioned by the initialization, defined by a MBX code (if needed) and a mnenonic (its S.I.D.). Later you may: • modify the features of an MBX, • print the contents of an MBX, only possible if the MBX contains one or more documents (with a star next to the MBX). When the contents of an MBX have been printed it becomes empty, • delete an MBX, only if the MBX is initialized and empty, • print the the list of your fax machine’s MBX’s. You may receive and send through an MBX in complete confidentiality. The deposit a document into your MBX, the access code is not needed. All documents deposited in a MBX are added to the ones already present.

There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence using an access code (named code MBX), to all group dial equipped with a machine compatible to yours.

Setting up your machine

• transmit to deposit a document in a remote machine MBX, • perform document poll from a remote machine.

• depositing a document in a machine MBX,

In polling, the MBX are only accessible with an MBX code. You may perform MBX deposits or polls by:

Select option MAILBOX CODE and press OK.

Value 0000 is always displayed.

Enter the code of your choice, if needed, and press OK.

Select option MAILBOX NAME and press OK.

Enter this MBX ’s S.I.D. (20 characters max.) and press OK.

Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and

confirm with OK Maintenance

M 71 OK - MAILBOXES / CREATE MBX

The MBX is initialized. If you wish to initialize another, press C and repeat the same procedure.

To exit the MBX, press

Modifying the features of a MBX M 72 OK - MAILBOXES / DEPOSIT MBX Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31) and confirm by pressing OK.

Enter the code of this MBX, if there is one, and confirm with OK.

Select the menu MAILBOX CODE or MAILBOX NAME, then confirm your choice with OK.

Perform data modification of the menu and confirm with OK.

If needed, repeat the last two steps for the other menu.

Printing the contents of a MBX M 73 OK - MAILBOXES / PRINT MBX Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31) and confirm by pressing OK.

Enter the code of the MBX, if there is one, and confirm with OK.

All documents found in the MBX are printed and the MBX is emptied.

Deleting a MBX Before deleting an MBX, you need to make sure it is empty, by printing its content.

M 74 OK - MAILBOXES / DELETE MBX Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31) and confirm by pressing OK.

Enter the code of the MBX, if there is one, and confirm with OK.

to confirm MBX deletion.

The MBX is deleted and will appear as a free MBX in the list.

Printing the MBX list M 75 OK - MAILBOXES / PRT MBX LIST The list gives the status of each MBX.

MBX deposit in your machine

Insert the document in the machine’s document feeder.

Select M 72 OK - MAILBOXES / DEPOSIT MBX and confirm with OK.

Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31) and confirm by pressing OK.

The document is scanned by the machine and saved in the selected MBX.

Enter your group dial number for MBX deposit or choose your dialing mode (refer to paragraph Dialing, page 66) and validate with OK.

Enter the group dial MBX number and confirm with OK.

If you wish to delay transmission, enter the new transmission time next to the current time

and press OK If you wish to modify the document feed type, select one of the options FEEDER or

MEMORY, and press OK If you wish, you may enter the number of pages of your document before transmitting, and confirm by pressing OK.

Confirm the transmission request to a remote MBX machine by pressing key

In the case of an immediate transmission, the document is sent immediately. If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time.

MBX polling from a remote machine

M 36 OK - FAX / MBX POLLING Enter your group dial number for MBX deposit or choose your dialing mode (refer to paragraph Dialing, page 66) and validate OK.

Enter the group dial MBX number and press OK Enter this MBX access code and press OK If you wish to delay the poll time, enter the departure time next to the current time and confirm by pressing OK.

Confirm the MBX poll request by pressing key

Setting up your machine

Selct M 35 OK - FAX / MBX SENDING and confirm with OK.

MBX deposit in a remote machine

Please check for remote machine compatibility.

As soon as the remote machine is subscribed, either immediately or later, the document(s) in the remote machine MBX are receveid in your machine.

6 MAINTENANCE MAINTENANCE GENERAL To ensure the best operating conditions for your machine, it is recommended that you regularly clean the inside. For normal usage, please respect the following rules: • Never leave the cover open unless required. • Protect the machine from direct sunlight. • Do not attempt to oil the machine. • Always gently close the cover and avoid vibrations. • Do not open the cover while printing. • Never try to dismantle the machine. • Do not use paper that has stayed in the paper tray for a long time. Look at the safety rules in the Safety chapter at the end of this booklet.

(TONER AND DRUM CARTRIDGES) To check the remaining capacities of the consumables: M 85 OK - ADVANCED FCT / CONSUMABLES The toner cartridge and the drum cartridge come with a chip card. After replacing a consumable item in the machine, you need to inform the machine about its features. NOTE

For this purpose, the chip card supplied with each toner cartridge must be read by the machine each time a new consumable item is installed.

Replacing cartridges Replacing the toner cartridge To replace the toner cartridge, proceed as shown below. When the display shows: CHANGE TONER <OK> TO CONFIRM

1 - Press the cover release button on the upper left part of the machine to open it

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2 - Remove the old toner cartridge. Caution - In order to protect the environment,

do not throw away the used toner cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials.

Setting up your machine

Caution - The Fuser Assy located inside the machine may become very hot during operation. To avoid injury - do not touch.

3 - Remove the new toner cartridge from its box. Hold it firmly with both hands and shake it in the directions shown by the arrows in the diagram below.

Use the color-coded stickers marked "2", which are located both on the toner cartridge and the inside of the machine, for proper positioning. These two stickers should line up while installing the toner cartridge.

Setting up your machine

4 - Holding the cartridge by its handle, slide it into the machine. Ensure that the four pins (two on either side) are properly aligned with the grooves in the machine.

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The cartridge will click into position once it is correctly installed.

5 - Shut the upper cover by pressing it down gently but firmly until it locks into position.

Press OK on the scanner keypad. The display shows: TUE 02 APR 13:39 INSERT GAUGECARD

Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below.

The following is displayed on the scanner control panel screen: CHANGE TONER ?

Setting up your machine

Once the chip card has been read, the display shows:

YES= OK - NO= C Remove the card. Caution - If the following is displayed, check that you have inserted the chip card the right way up.

CANNOT READ CARD REMOVE CARD Operation

REMOVE CARD Caution - If the following is displayed, remove your card and insert it the right way up Maintenance

1 - Press the release button of the upper cover to open it.

The fusing assembly located inside the machine may become very hot during operation. To avoid injury - do not touch

2 - The drum cartridge is under the toner cartridge. Remove the toner cartridge from its housing and place it safely out of the way.

3 - Remove the used drum cartridge and take the new one out of its package.

Setting up your machine

In order to protect the environment, do not throw away the used drum cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials.

4 - Install the drum cartridge into the machine, ensuring that the pins on the cartridge are aligned with the grooves in the machine.

Use the color-coded stickers marked "1" which are located both on the drum cartridge and the inside of the machine for proper positioning (the stickers should line up). Ensure that you insert the drum cartridge as far as possible into the machine.

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5 - Holding the toner cartridge by its handle, slide it into the machine Ensure that the four pins (two on either side of the cartridge) are properly aligned with the grooves in the machine.

Use the color-coded stickers marked "2" which are located both on the toner cartridge and the inside of the machine for proper positioning. These two stickers should be aligned while installing the toner cartridge.

Setting up your machine

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The toner cartridge will click into position once it is correctly installed.

6 - Shut the upper cover by pressing it down gently but firmly until it locks into position.

Press the OK key on the scanner control panel. The display shows: TUE 02 APR 13:39 INSERT GAUGE CAR

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Insert the chip card (supplied with the drum cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below.

The following is displayed on the scanner control panel screen: CHANGE DRUM ?

Setting up your machine

Once the chip card has been read, the display shows:

YES= OK - NO= C Remove the card. Caution - If the following is displayed, check that you have inserted the chip card the right way up.

CANNOT READ CARD REMOVE CARD Operation

REMOVE CARD Caution - If the following is displayed, remove your card and insert it the right way up Maintenance

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CLEANING Cleaning the scanner’s glass When one or more vertical lines appear on transmitted copies or faxes, follow these steps:

A B Open the scanner cover by pressing the release button (A).

Clean the transparent scanning glass (B) with a soft lint-free cloth slightly dampened with water.

Close the scanning cover.

Make a copy in order to ensure that the symptoms are gone.

Cleaning the machine Dust, dirt and paper debris on the outer surfaces and inside the machine can interfere with machine performance. Clean the machine regularly.

Caution - Use a soft cloth to clean the machine. Never use abrasive or corrosive detergents. The fusing assembly can become very hot during operation. To avoid injury - do not touch. Wait for at least 10 minutes after the machine has been turned off and make sure that the fusing assembly has cooled before cleaning the interior of the machine. Cleaning the outside of the machine Clean the outside of the machine with a smooth cloth. - 108 -

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1 - Turn OFF the machine and unplug the power cord.

2 - Press the upper cover release button and open the upper cover.

3 - Remove the toner cartridge and the drum cartridge.

4 - Use a soft cloth to clean the paper feed roller located under the fusing assembly.

5 - Reinstall the drum cartridge and the toner cartridge. refer to paragraph Replacing cartridges, page 96.

6 - Close the upper cover and press it down gently but firmly until it locks into place.

7 - Plug in the power cord and turn ON the machine.

Caution - The fusing assembly inside the machine can become very hot during operation. To avoid injury - do not touch.

Setting up your machine

Cleaning the paper feed roller

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SERVICING For guaranteed performance of your machine, some maintenance work (replacing the fusing assembly and the transfer roll) has to be done on the machine approximatly every 50,000 printed pages. Please contact your service provider for this operation.

SCANNER CALIBRATION You can perform this operation when the quality of photocopied documents is no longer satisfactory.

M 80 OK - ADVANCED FCT / CALIBRATION NOTE

Insert a blank page into the sheet-fed scanner and press OK to confirm.

Since the page you insert will be used to define the quality of subsequent copies, it must be free from any visible defects.

CUSTOMER SUPPORT If a fault cannot be resolved, please check the Communication Error Codes and Machine Errors tables in the next section. If the problem persists, contact the Xerox Welcome Center at the following numbers: Xerox US Welcome Center:1-800-821-2797 Xerox Canada Welcome Center:1-800-93-XEROX (1-800-939-3769) The serial number of the machine will be required, together with any relevant error codes.

FAULTS COMMUNICATION ERRORS If the communication fails, the machine advises you of an automatic retry later. Example of what is displayed: Current time- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - FRI 20 DEC 20:13 Time of next try - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 0142685014 20:18

Transmission from the feeder You have the choice between:

Transmission from memory You have the choice between: • waiting until the transmission takes place at the given time, • restarting the transmission using the transmission queue. (refer to paragraph Immediately perform transmission from the waiting queue, page 74). In this case, for a document composed of several pages, the transmission will take place from the page where the error occurred, • abandoning the transmission by deleting the corresponding command in the transmission line (refer to paragraph Deleting a transmission on hold, page 74). The machine makes at most 5 automatic redials. The non-transmitted document is automatically deleted from the memory and a transmission report is then printed together with an error code and the cause for transmission failure (see the communication error codes).

Communication error codes The communication error codes appear in the logs and transmission reports.

. To eject the document, press

Setting up your machine

• abandoning transmission by pressing

• restarting the transmission immediately by pressing

• waiting until the transmission takes place at the given time,

Code 01 - Busy or no fax answer This code appears after 6 unsatisfactory attempts. Call later. .

Code 04 - Non programmed number A number saved as a one-touch key or abbreviated number is not valid-check it. (Example: a delayed transmission was programmed with a one-touch key and this key has been deleted in the meantime). Code 05 - Scanning default An incident occurred with the scanner, for example, the sheet is jammed. Code 06 - machine default An incident occurred in the machine: no paper, paper jam, opened cover... In the reception mode, this incident appears only if the reception parameter is switched to WITHOUT PAPER (refer to paragraph Reception without paper, page 38).

A communication has been stopped by the user pressing the key

Code 03 - User break

The link has been cut (bad line). Check the number and try again.

Code 07 - Disconnected

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Code 08 - Quality The document you sent was not well received. Contact your group dial to see if you need to send again. Code 0A - No document to be polled You tried to poll a document from a group dial who had not prepared his document (no deposit) or the password entered was incorrect. Code 0B - Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent- check the number of pages in the document. Code 0C - Received document error Ask the group dial who called you to check the length of his document (it may be too long to be completely received). Code 0D - Transmission failed Ask the sender to resend the document. Code 0E - Unknow e-mail address Check the e-mail address. Code 13 - Memory full Your machine can no longer receive since its memory is full. There are too many received unprinted documents or too many documents in the transmission line. Print the received documents and delete or transmit immediately the documents in the transmission line. Code 14 - Memory full Received document memory full. Code 15 - Unknown mailbox number You wish to deposit a document in a group dial mailbox. The mailbox number does not exist. Code 16 - No Relay Bcst list Nr x You requested a document relay from a remote fax but the fax has not programmed the list of group dial requested. Code 17 - Unknown mailbox number You wish to recover a document from a group dial mailbox. The mailbox number does not exist. Code 18 - Relay Bcst impossible You requested a document relay from a remote fax which does not have the relay broadcast function. Code 19 - Group dial has stopped The communication has been stopped by your group dial. (Example: a fax wanted to poll your fax but there is no document deposited). Code 1A - Disconnected The transmission has not started. The telephone line is busy. Code 1B - Transmission failed During transmission: start again. During reception: ask your group dial to resend the document.

Internet codes Codes 40 and 41 - No reply from supplier

Code 43 - Xmission server unavailable Cannot connect to the SMTP server for sending mail, the service is temporarily unavailable. If the error always occurs, check the Internet e-mail and server parameters. Code 44 - Reception server unavailable Cannot connect to the POP3 server for mail reception, the service is temporarily unavailable. If the error always occurs, check the Internet e-mail and server parameters. Code 45 - Supplier disconnected The service is temporarily unavailable; try again later. Code 46 - SMTP server disconnect The SMTP server for sending mail is disconnected. The service is temporarily unavailable- try again later. Code 47 - Reception server disconnect The POP3 server for mail reception is disconnected. The service is temporarily unavailable- try again later.

The service provider refuses the connection, the service is temporarily unavailable. If this error always occurs, check the Internet connection parameters.

Setting up your machine

Code 42 - Cannot access supplier

The modem cannot connect to the Internet service provider. If this error always occurs, check the supplier’s dial-up number.

The service is temporarily unavailable- try again later. Code 49 - Cannot connect to Internet Check the call number and eventually the associated prefix of the machine. To check the Internet parameters, print them by pressing in turn the keys MENU, 9, 4, 6 and OK.

Code 48 - Disconnection from Internet

Code 50 - Server Error

Error messages If the machine has one of the problems described below, the signal "On" flashes red, and you can’t use your machine temporarily. The corresponding message is displayed on the screen.

<OK> TO CONFIRM Action Replace the toner cartridge. Proceed as indicated Replacing the toner cartridge, page 96.

Check the SMS server number or a communication error occured during data transmission.

<OK> TO CONFIRM Replace the drum cartridge.

CANNOT READ CHANGE DIRECTION Insert your chip card the right way up, according to the color of arrows on the card and and on the machine.

CLOSE COVER Close the front cover of the machine.

DRUM NEAR END The drum is nearing its the end of life.

TONER NEAR END The toner cartridge is nearing it’s end of life.

PAPER EMPTY Fill the tray with paper in the required size.

PAPER JAM INSIDE Open the tray.

Proceed as indicated Replacing the drum cartridge, page 102.

Remove the jammed sheet.

PAPER JAM EXTERNAL TRAY Open the cover.

PAPER JAM INTERNAL TRAY Open the cover.

MACHINE ERROR XX Power OFF the machine, wait 10 seconds and power ON. If the problem persists call your service provider.

PAPER SIZE ERROR Check paper size (A4 / LETTER / ...).

Remove the jammed sheet from the machine output area.

Remove the jammed sheet from between the feed tray and the fuser assy.

machine paper jam Inside the machine

Use the following procedure to remove any sheets of paper jammed inside the machine. Caution - The fusing assembly inside the machine can become very hot during operation. To avoid injury - do not touch.

Press the upper cover release button and open the upper cover

Remove the toner cartridge and the drum cartridge

Do not touch the image transfer roller (black roller at the bottom of the machine).

Reinstall the drum cartridge and the toner cartridge (refer to paragraph Replacing cartridges, page 96).

Setting up your machine

Between the drum cartridge and the fusing assembly

Clear the paper misfeed using one of the following procedures depending upon the location of the paper misfeed. In the vicinity of the drum cartridge At the fusing assembly

Close the upper cover and press it down gently but firmly until it locks into place.

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Paper jam at the feeders and trays

Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs.

Setting up your machine

At the machine output tray

The figures below show different type of paper jam you might experience when using your machine.

At the manual feed tray

Second cassette unit and paper tray (option)

SCANNER DOCUMENTS JAMS Document feeder document jam When a document jam occurs, the following message appears on the control panel screen REMOVE DOCUMENT. If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired.

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Open the scanner cover by pressing key (A).

A Remove the jammed document (B) without tearing it.

Setting up your machine

Then, close the scanner cover.

MISC PROBLEMS At switch-on nothing appears on screen Check that the power cord is plugged in to the machine and power outlet.

B At the start and during scanning, REMOVE DOCUMENT appears on the screen. Remove the document or press key

Check the thickness of the document (35 sheets of paper of 20 lb. (80 g/m²)).

The machine does not detect the presence of your inserted document. The message READY does not appear on the screen.

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Flatten documents if needed. Help the sheets along. The machine does not receive any faxes Check that the telephone line cable is correctly plugged in and that there is a tone signal on the key. telephone line by means of the You receive a blank page Make a copy of a document ; if it is correct then your machine is functioning normally. Call back the group dial and have him resend the document. It was probably sent with the sheet inserted backwards. You cannot send a fax Check that the telephone line cable is correctly plugged in. Check the tone by pressing key

Check the prefix is correctly programmed and used.

MACHINE PACKING AND TRANSPORTATION Always use the original package when transporting the machine. Failure to do so could void the warranty.

1 - Disconnect the machine from the telephone network and the AC power socket.

2 - Open the front cover.

3 - Shut the front cover. Unplug the phone line cord and the AC power cord, the document holder and the document tray. Put them in the original package.

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4-4 - Put the machine in the plastic bag and then in the original package, with all the original packing material.

Put all the documentation (User's Manual and printed documents) in the shipping box.

Close the shipping box with adhesive tape.

Setting up your machine

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MACHINE SPECIFICATIONS Device type: Office color machine, fast operation with all Group 3 devices according to ITU-T recommendations. Dimensions:

Width: 15.30 inches (389 mm) Depth: 18.10 inches (460 mm) Height: 15.30 inches (390 mm) (not including tray) Weight: 24 to 25 lbs. (11 kg) Electric power supply: 110-127 V - 50/60 Hz - 4 A Power consumption (max. - standby mode: less than 15 W values): - wait mode: less than 75 W - operation: 580 W (during copy) (850 W peak) Operating temperature: - operation: +10°C to 35°C (50 to 95°F) with a maximum difference of 10°C per hour. - storage: +0°C to 40°C (32 to 104°F) with a maximum difference of 10°C per hour. Operating humidity: Operation or storage: 20% to 80% RH (without condensation) with a maximum difference of 20% per hour. Original document size: A4 / Letter / Legal Thickness: 0.002 to 0.0059 inche (0.05 to 0.15 mm) Document feeder: Max capacity: sheet stack height 0.12 inches (ie a normal capacity of 35 pages 20 lb. (80 g/m²)) Reception size: (A4 size) A4 / Letter / Legal Height: 11.70 inches (297 mm) Reception paper: Plain paper (copier type 20 lb. (80 g/m²)) Paper tray capacity: 250 pages max. (20 lb. (80 g/m²)) Second paper tray (option): Second paper tray : 500 pages (20 lb. (80 g/m²)) Transmission procedures: In accordance with UIT-T recommendations for group 3 copiers. Possible phone line connections: To all public switched telephone networks (or equivalent) Scanned image resolution: Scanner: 600 dpi Reading system: CIS optronics reading Print type: Laser printing process machine resolution: 600 x 600 dpi Communication rate: For group 3: 33600/14400/12000/9600/7200/4800/2400 bps Encoding type: MH (Modified Huffman) MR (Modified Read) MMR (Modified Modified Read) JBIG Internet: general specifications: V90 modem (up to 56 kbps/s) TCP/IP/PPP protocols SMTP/POP3/MIME protocols for E-mails File format: - Image: TIFF-F for black/white documents and JPEG for color documents - PDF : monochrome and color Printing (depend on model): - PCL® 5e and PCL® 6 Emulation (A)(option). - SG Script (PostScript® level 2 language emulation and PostScript® level 3 language emulation with configuration file)(B)(option). The effective transmission time for an letter page ranges between a few seconds to approximately one minute (depending on line quality, modem bit rate, the amount of information on the original document and the resolution)(*). (*) Not taking into account the exchange initialization procedure.

Specifications may change for improvement without prior notice. A. B.

PCL is a registered trademark by Hewlett Packard. PostScript is a registered trademark by Adobe Systems Incorporated.

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7 SAFETY Read these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements.These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. The safety and environment testing and performance of this product have been verified using Xerox materials only. WARNING: Any unauthorized alternation, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized local dealer for more information

Warning Markings All warning instructions marked on or supplied with the product should be followed. This WARNING alerts users to areas of the product where there is the possibility of personal injury.

This WARNING alerts users to areas of the product where there are heated surfaces, which should not be touched.

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Electrical Supply This product shall be operated from the type of electrical supply indicated on the product 's data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

WARNING This product must be connected to a protective ground circuit. This product is supplied with a plug that has a protective ground pin. This plug will fit only into an grounded electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a grounded adapter plug to connect the product to an electrical outlet that lacks a ground connection.

Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards.

Maintenance Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not to carry out any maintenance on this product, which is not described in the customer documentation.

Cleaning Your Product Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances.

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• Plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician. • This equipment is to be used on an appropriate branch circuit. If this machine needs to be moved to a different location, contact a Xerox service representative or your authorized local representative or service support organization. • Improper connection of the equipment-grounding conductor can result in electrical shock. • Do not place this equipment where people might step on or trip on the power cord. Do not place objects on the power cord. • Do not override or disable electrical or mechanical interlocks.

• Use only power cord supplied with this equipment.

WARNING - ELECTRICAL SAFETY INFORMATION Contents

• Never push objects of any kind into slots or openings on this equipment - If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem. - The equipment emits unusual noise or odors. - The power cord is damaged or frayed.

Setting up your machine

• Do not obstruct the ventilation openings.

- Liquid is spilled into the copier/machine. - The equipment is exposed to water. - Any part of the equipment is damaged.

- A wall panel circuit breaker, fuse, or other safety device has been tripped.

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

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LASER SAFETY INFORMATION CAUTION: Use of controls, adjustments or performance of procedure other than those specified herein may result in hazardous light exposure. With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

OPERATIONAL SAFETY INFORMATION To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times. Do These: • This equipment is supplied with a plug that has a protective ground pin. This plug will install only into a grounded electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an ground connection machine to connect the product to an electrical outlet. - Always follow all warnings and instructions that are marked on or supplied with the equipment. - Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Department, or your local support organization to arrange relocation of the product to a location outside of your building. - Always locate the equipment in an area that has adequate ventilation, and the room for servicing. See section one Installation. - Always use materials and supplies specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance. - Always unplug this equipment from the electrical outlet before cleaning. Do Not Do These: - Never use a plug that lacks a ground connection from the machine to an electrical outlet. - Never attempt any maintenance function that is not specifically described in this documentation. - This equipment should not be placed in a built-in installation unless proper ventilation is provided, please contact your Authorized local dealer for further information. - Never remove covers or guards that are fastened with screws. - There are no operator serviceable areas within these covers. - Never locate the equipment near a radiator or any other heat source. - Never push objects of any kind into the ventilation openings. - Never override or "cheat" any of the electrical or mechanical interlock devices. - Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord - 126 -

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- Use supplies and cleaning materials only as directed in this manual. Keep all of these materials out of the reach of children. - Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service. - Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals.

OZONE SAFETY INFORMATION This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider.

Installation Getting started

- Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition.

Setting up your machine

Do not attempt any maintenance procedure that is not specifically described section 6 Maintenance information that is supplied with your copier/machine.

MAINTENANCE INFORMATION Operation

from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately.

Store all consumables in accordance with the instructions given on the package or container. • Keep all consumables away from the reach of children.

FOR CONSUMABLES Safety

• Never throw toner, toner cartridges or toner containers into an open flame

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RADIO FREQUENCY EMISSIONS United States, Canada, Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: - Reorient or relocate the receiving antenna. - Increase the separation between the equipment and receiver. - Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. - Consult the dealer or an experienced radio/TV technician for help. Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States

PRODUCT SAFETY CERTIFICATION This product is certified by the following Agency using the Safety standards listed. Agency

UL60950-1 1st (2003) (USA/Canada)

TUV IEC60950-1 Edition 1 (2001)

This product was manufactured under a registered ISO9001 Quality system.

REGULATORY INFORMATION The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.

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January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.

FOR FAX FUNCTION USA FAX Send Header Requirements: The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a Fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges.)

WARNING: Shielded interface cables must be used with this product to maintain compliance with Council Directive 89/336/EEC.

Setting up your machine

WARNING: In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.

A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your authorized local dealer.

March 9, 1999: Council Directive 99/5/EEC, on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

WARNING: Ask your local Telephone Company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage Telephone Company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack. This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for machine Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

Data Coupler Information:

In order to program this information into your FAX machine refer to "Setting the Local ID and Name " and follow the steps provided. To enter the data and time, please refer to the User Guide.

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You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details. The Ringer Equivalence Number (or REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the user guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.

CANADA Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. This precaution may be particularly important in rural areas. CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. NOTICE: The Ringer Equivalence Number (REN) assigned to each machine device provides an indication of the maximum number of machines allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5. The Canadian REN value of this equipment is (XXX).

EUROPE Getting started Setting up your machine

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

NOTICE: The Industry Canada label identifies certified equipment.This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate machine Equipment Technical Requirements document(s).The Department does not guarantee the equipment will operate to the users satisfaction.

This product meets the applicable Industry Canada technical specifications

Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling, it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup.

Modification of this product, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

Regulations Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the following countries: Austria

United Kingdom Finland

Czech Republic Poland

In the event of problems, you should contact your local Xerox representative in the first instance. This product has been tested to and is compliant with TBR21, a technical specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area. The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country's network. There are no user-adjustable settings in the product. NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

ENVIRONMENTAL COMPLIANCE USA Energy StarAs an ENERGY STAR partner, Xerox Corporation/Fuji Xerox has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, machines, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.

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As a participant in the Environmental Choice program, Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency. Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, machine, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products.

ILLEGAL COPIES USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

Installation Getting started

Environmental ChoiceTerra Choice Environmental Serviced, Inc. of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment.

Setting up your machine

Xerox ENERGY STAR equipment is preset at the factory to enter a "low power" state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption in half when compared to conventional equipment.

1. Obligations or Securities of the United States Government, such as: Coupons from BondsFederal Reserve Bank Notes Silver CertificatesGold Certificates United States BondsTreasury Notes Federal Reserve NotesFractional Notes

Certificates of Indebtedness National Bank Currency

Certificates of DepositPaper Money Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.) Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

Bonds and Obligations of certain agencies of the government, such as FHA, etc.

Postal money Orders. Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States.

Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original.)

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Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. 4. Copyrighted materials, unless permission of the copyright owner has been obtained or the reproduction falls within the "fair use" or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. 5. Certificates of Citizenship or Naturalization. photographed.)

(Foreign Naturalization Certificates may be

6. Passports. (Foreign Passports may be photographed.) 7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the following Registrant's information: Earnings or IncomeDependency Status Court RecordPrevious military service Physical or mental condition Exception: United States military discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head or such department or bureau.) Reproducing the following is also prohibited in certain states: Automobile Licenses - Drivers' Licenses - Automobile Certificates of Title. The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney.

Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Current bank notes or current paper money. 2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen's machine for Canada, or the equivalent machine for a province). 6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada.

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7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada.

Other countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions. - Currency notes - Bank notes and cheques - Band and government bonds and securities - Passports and identification cards - Copyright material or trademarks without the consent of the owner - Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

The above list is provided for your convenience and assistance, but it is not all-inclusive, and no liability is assumed for its completeness accuracy. In case of doubt, consult your solicitor.

Setting up your machine

9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner.

8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof.

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PRODUCT RECYCLING AND DISPOSAL Xerox operates a worldwide equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment. If you are managing the disposal of your Xerox product, please note that the product contains lead and other materials whose disposal may be regulated due to environmental considerations. The presence of Lead is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org."

CHARACTERISTICS The standard toner cartridge can produce up to 6000 pages (when printing on Letter paper with a 5% Area Coverage) or 10000 pages ITU No. 1 in normal mode. The initial toner cartridge can produce up to 2000 pages (when printing on Letter paper with a 5% Area Coverage). The service life of the toner cartridge mainly depends on the type of printed document and the average number of pages per print operation).

The standard drum cartridge can produce up to 20000 pages. The initial drum cartridge that comes with the machine can produce up to 4000 pages. Various factors may influence the effective service life of the drum cartridge, namely the environment (temperature, humidity), the average number of pages per print operation, the type of paper used, etc.