MF2838 - Multifunction Printer KONICA MINOLTA - Free user manual and instructions

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USER MANUAL MF2838 KONICA MINOLTA

Quick reference Minoltafax 2800/3800 Function Keys Entering numbers One touch ISETI + [1] +one touch Speed dial [SET] +2] +speed dial Group dial ISET] + [3] +one touch Program dial ISET] + [4] +one touch Batch transmission ISETI + [5] +one touch Set relay box ISETI+(6] Send Memory transmission ISTART] Direct transmission Default setting transmission Timer transmission Broadcast Relay transmission Polling TX Mailbox TX Forwarding Closed network Delete schedule ISPEAKER] + [START] ISET] +2x [V/PIN CODE] +[1] IFUNCTION] +[2] IFUNCTION] +[1] IFUNCTION] +[8] IFUNCTION] +[6] IFUNCTION] +[3] ISET] +2x [V/PIN CODE] +[3] ISET] +2x [V/PIN CODE] +[2] ISCHEDULE] + [NO] Reception Default settings Setting memory reception Printing memory reception Mailbox reception Printing mailbox Polling reception Group polling Setting rings Muti page print Reduction ISET] +3x [V/PIN CODE] +[7] ISET] +3x [V/PIN CODE] +[1] IFUNCTION] +[5] ISET] +3x [V/PIN CODE] +[5] IFUNCTION] +[4] IFUNCTION] +[7] ISET] +3x [V/PIN CODE] +[9] ISET] +3x [V/PIN CODE] +[2] ISET] +3x [V/PIN CODE] +[3] ISET] +3x [V/PIN CODE] +[4]

LI RE Quick reference Minoltafax 2800/3800 Function Keys User data Date & time ISET] +6x IV/PIN CODE] +[1] Fax number ISET] +6x IV/PIN CODE] + [2] User name SET] +6x IV/PIN CODE] + [3] Department number SET] +6x IV/PIN CODE] +[4] Scanning and printing Resolution [SET] +IV/PIN CODE] +[1] Contrast [SET] +IV/PIN CODE] +[2] Image density [SET] +IV/PIN CODE] +3] Reduction [SET] +IV/PIN CODE] +[4] Recording paper size [SET] +IV/PIN CODE] +[5] Reports and lists Default setting reports SET] +5x IV/PIN CODE] + corresponding one touch key Print reports (REPORT]+as many ümes [V/PIN CODE] until the desired report displays +[VES] Show on display U OURNAL] +as many times [V/PIN CODE ] until the desired report displays +[YES] Drum counter (SET +4x IV/PIN CODE] + [9] Machine settings LCD contrast ISET] +4x IV/PIN CODE] +[1] Dial method ISET] +4x IV/PIN CODE] +[2] Buzzer settings (SETI +4x IV/PIN CODE] +[3] Speaker ISET] +4x IV/PIN CODE] +[4] Remote access ISET] +4x IV/PIN CODE] +(5] Header ISET] +2x [V/PIN CODE] +[4] Footer ISET] +3x IV/PIN CODE] +[8] Power save mode ISET] +4x IV/PIN CODE] +[7] Power save timer ISET] +4x [V/PIN CODE] +[8]

We want you to be satisfied customers How does a fax machine work? …. Certificate for machines with CE marking. CTR 21 approval.............… Safety precautions .…. Laser safety... Internal laser radiation. Ozone release warning … Characteristics … 2 Installation

Location . Environment Power suppl Unpacking Installing the paper input tray Installing the paper output tray Installing the paper stacking tray … Machine layout Minoltafax 2800/3800 Memory upgrade (optiona accessory). Printer controller PCL5e- extension (optional accesson). TWAIN interface driver (optional accessory).. 1-fax card upgrade (optional accessory)..

2. Paper tray (optional accessory)

Module for 2nd jelephone f for Minoltafax 72800 (optional accessory)… mn Control panel, display and keys … Toner cartridge and drum cartridge. Installing the drum cartridge . Installing the toner cartridg Installing the 2nd paper tray (optional Adding paper. Minoltafax 2800/3800 !

Connecting the cables … Connecting the ferrite cores Connecting the telephone line cable . Connecting the power cable ….

3.2 Typing convention this manual

33 Entertext. Special characters Overview of the machine settings

3.4 Entering your fax numbe

3.5 Entering your company nam

3.6 Entering date and time.

3.7 Entering department number and password .

Dialling mode. PBX or PSTN

Sub addressing (F CODE SUB) . Whatis F CODE?. . Entering one-touch numbers Entering speed dial numbers … Changing one-touch- or speed dial numbers . Erasing one-touch- or speed dial numbers Entering groups Changing / deleting members ofa group . Deleting a whole group . n

3.11 2nd telephone line (optional)

Entering your fax number... Selecting the line Dial mode for the 2nd line … Transmission. Notes on original documents. Using carrier film …... Transmission Setting: Default setting resolution. Contrast.… Es Default contrast setting … Closed network … n Default transmission setting Fax forwarding Dialling modes. Program dialling Memory transmission … Direct transmission .… Delayed transmission (timer). Program dialling, timer transmission Broadcasting … Program dialling, broadcasttransmission … Relay transmission … Start relay transmission mu Program dialling relay transmission Set relay boxes Polling transmission Mailbox transmis Program dialling, mailbox transmission. Batch transmission .… Delete schedules … Minoltafax 2800/3800 (l

5.3 Memory reception during printer problem .

5.4 Memory reception.

5.5 Mailbox reception.

5.8 Settings for receiving a fax

Setting the paper size... Setting number of rings . Setting multiple page printing Setting reduction RX . Closed network Setting the image exposure Selecting paper tray (optional accessory) . 6 Copy

6.1 Copying from the document feeder.

6.2 Setreduction rate … -

7 Connecting the fax machine to the computer

Placing the ferrite cores.

7.3 Setting up the fax machine as a PC fax and PC scanner

Modem specifications … 74 Scanner mode... Installing the TWAIN driver. . Scanning using the TWAIN driver . . Setting the scan settings Scanning in class 1 mode.

7.5 Using your fax machine as a PC fax .

IV Minoltafax 2800/3800

7.6 Using your fax machine as a PC printer (optional)

Print settings … . Installing GDI driver (optiona 1) En Installing PCL5e printer driver (optional)

7.7 Using your fax machine as an internet fax (optional)

Entering the e-mail settings Entering the server settings Setting the POP3 interval Entering the time-out setting Setting error report Setting the time zone Sending e-mails ….. Downloading e-mails from the s servel Error messages on the LCD.. 8 Reports and lists

8.1 Basic report settings …

Default settings journal . Default setting reservation report . Default setting transmission report Default setting RX confirmation . Default setting broadcast report Default setting toner order

8.2 Printing reports .…

8.3 Displaying the transmission results

Cleaning the machin Cleaning the transport rollers Cleaning the scanner

9.2 Clearing paper jams

Minoltafax 2800/3800 V

Specifications .….. Index . CE marking (declaration of conformity)

Minoltafax 2800/3800

Introduction We want you to be satisfied customers Thank you for deciding to buy a Minolta fax system. The multi-functional system described in this user manual will hereafter be referred to as Minoltafax 2800/3800. Read this User Manual carefully before starting up your machine and always keep the instructions to hand. To achieve the best possible results and effective use ofthe machine, this User Manual provides you with information on the following subjects. e Installation Entering data Sending/receiving/copying Reports and lists Maintenance and troubleshooting. Additional information and help in the event of an error is available from: e The technical service of your Minolta representative e our internet Website http://www.minolta.com.uk Please keep the serial number (see nameplate) and the date of purchase to hand so that we can quickly provide you with the right help in the event of an error. We want you to be satisfied customers. Subject to changes Minoltafax 2800/3800 1-1

Introduction How does a fax machine work? A fax machine can be connected to a normal telephone system without taking any special precautions, just like a normal telephone set. The function of a fax machine is quite similar to that of a telephone. The way a fax machine works is simple: Documents that are to be transmitted are at first scanned. The machine does not recognise the letters but reads the picture, dot by dot, and marks each dot as black or white. Thatis why you can not only transmit texts but also pictures and photos. The information is then digitised and compressed so that the fax machine can send it quickly over the telephone line to another fax machine which reverses the process, reading and marking each dot as black or white on a sheet of paper. When you are “called” by a fax machine, your telephone rings as normal. Therefore you cannot know whether your are receiving a fax call or a telephone call before picking up the receiver. Atthe beginning of a fax transmission you will hear shrill sounds. Those sounds are the so called ‘hand shaking” and function as an introduction sequence before the actual transmission, just as interlocutors - often - introduce themselves at the beginning of a telephone call. In the introductory sequence the technical features of both machines are matched to make sure the transmission and the reception are conducted to a high standard. With your Minoltafax 2800/3800 you do not need to listen to the introductory sequence. How to program the machine accordingly will be explained later in this manual. Furthermore you will also find information aboutthe settings that come with the machine, that have to be made when installing, or the settings that can be made at a later stage. Most of the features ofthe fax machine work independentiy, so that you can program only the settings you need for the moment and ignore all others. By the way, the word “fax"is a combination of the Latin “acere” (to make) and “simile” (similar) describing the process of making a copy which is similar to the original. This artificial word “fax” has nowadays become widely accepted in everyday language, replacing the older term facsimile. A copy is therefore to be made “similar” to the original. Fax machines are also called facsimile machines. Now, enjoy your new fax machine. 1-2 Minoltafax 2800/3800

Introduction 1 13 Certificate for machines with CE marking CTR 21 approval Annex Il The equipment has been approved in accordance with Council Decision 98/482/EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual P STNSs provided in different countries, the approval does not, by itself, give an unconditional assurance of successful operation on every PSTN network termination point. In cases of problems, you should contact your equipment supplier in the first instance. Minoltafax 2800/3800 13

Introduction Safety precautions Follow the safety advice to ensure safe operation of the machine. e Only connectthe machine to a suitable power point. e Make sure the power is not turned off over night. e Always pull the plug, never the wire, when you want disconnect the machine from the power supply. If possible, connectthe machine directly to a wall outlet. Do notunscrew any parts, if not specifically requested in this manual. Ifnecessary contact your technical service Never open the machine while it is transmitting or printing. Take care not to let humidity into the machine Make sure no objects fall into the machine If a problem occurs that cannot be solved following the procedures described in this manual, make sure you contactthe technical service. e Follow the recommended maintenance procedures regularly. e Donotopenany parts ofthe machine orswitch itoff when the machine is in use e Do notallow any magnetic objects near the machine e Switch the machine off immediately and remove the socket if the machine becomes unusually hot or if smoke or an unusual smell occurs. Used cartridges may be taken back by the technical service station as a part of the maintenance procedures Laser safety This fax machine contains a page printer which operates by means of a laser. This machine does not impose any danger as long as itis used according to the procedures described in this manual. The laser is limited to the interior ofthe machine. The environmentis protected from the laser emission by the covers of the machine Internal laser radiation Medium radiation: 1.03 (MW) wave length: 770-810 (nm) The machine works with an invisible class IlIb laser. The printer head unit must not be opened, cleaned or repaired by the user. Ozone release warning During printer operation, a small quantity of ozone is released. This amount is not large enough to harm anyone. However, be sure the room where the fax machine is being used has adequate ventilation, especially

Minoltafax 2800/3800

Introduction 1 if you are printing a high volume of material or ifthe fax machine is being used continuously over a long period. Minoltafax 2800/3800 15

Introduction Characteristics Your new fax machine is a compact multi-functional device facilitating your work and reducing your fax communication times. The features ofthe unit include scanning of originals into the memory for delayed transmission, allowing simultaneous reception of fax messages and vice versa. Type A4 format, G3 desktop laserfax Up to 33.600 bps transmission speed MH/MR/MMR/ BIG, ECM coding Automatic document feeder up to 50 pages (A4) Double-spaced LCD with 20 characters 64 level grey scale. x functions Delayed transmission Relay broadcast initiation Multi tasking operation interface Polling RX/TX Confidential reception/mailbox transmission:

1-6 Minoltafax 2800/3800

Please take into consideration the following recommendations. e Avoid direct exposure to sunlight and place the machine away from heaters e Avoid humid or dusty locations. e Place the machine on an even, non-vibrating surface e Keep the machine away from magnetic fields (TV sets, radios) e Avoid locations close to ventilation openings, air conditioners and heaters e The machines should be easily accessible from all sides e Make sure no liquids can enter the machine e Keep all covers closed when the machine is in standby, as this will prevent the transmission or receipt of documents. If the cover is opened during transmission or reception, the connection will be interrupted. e Avoid extreme fluctuations in temperature as this could lead to humidity inside the machine. This could lead to incorrect document scanning and printing. e Ensure there is enough space (approx. 40 cm clearance around the machine), for optimum operation and easy access @e Ensure there is a clearance of at least 150 mm between the wall and the machine for optimum ventilation. e Do not place any items which are heavier than 3 kg on the machine. Minoltafax 2800/3800 2-1

Installation Environment The optimum environmental conditions for your copier are: e Temperatures between 10°C and 32°C {with a max. fluctuation of 10°C per hour) e Humidity level between 15% and 85% {with a max. fluctuation of 20% per hour). Power supply The following tolerances apply: e Voltage fluctuation: +10% e Frequency fluctuation: +0,3% 2-2 Minoltafax 2800/3800

Unpacking Installing the paper input tray + Insert the pins from the document feeder in the appropriate slots Installing the paper output tray + Insert the pins from the paper output tray in the appropriate slots. Oo Ensure thatthe tray snaps into place. Installing the paper stacking tray + Insert the pins from the document cover in the appropriate slots Minoltafax 2800/3800 2-3

Minoltafax 2800/3800 Front view

Pos. | Description Description 1 | Paperstacking tray Copies printed/incoming/copied documents are stored here (max. 100 sheets of plain papen). 2 | Document feeder Insert the document face down into the ADF for Copying or fax transmission 3 | Document guide Holds the document in the feeder in place. 4 | Control panel Keys and displays used to operate the machine. 5 | Documentexittray After scanning the document is fed onto this tray. 6 | Manual single sheet Takes single sheets of varying paper formats and feeder types which are fed manually for prinitng 1 | Papertay Holds up to 250 sheets of A4 paper (1st paper tray) 2-4 Minoltafax 2800/3800

Installation Rear view Pos. | Description Description 1 | RS-232C interface Interface for sending, receiving and scanning by PC 2 | LAN interface Interface for operation in a network (only available with optional accessories) 3 | Terminalfor2nd telephone cable A second telephone line can be connected to this terminal (Minoltafax 2800 only with optional accessories). 4 | Parallelinterface Interface for operation as a PC printer (only available with optional accessories). 5 | Telephone terminal Terminal forthe telephone cable. 6 | Powerterminal Terminal forthe power cable. 7 | Mains switch Used to switch the machine on and off. Minoltafax 2800/3800 2-5

2 Installation Internal view

Pos. | Description Description 1 | Release buttons Press both buttons simultaneously to open the printer cover. 2 | Toner cartridge Contains the toner. 3 | Drum cartridge Places the toner on the paper. 4 | 2.Papertray (optional Holds up to 500 sheets of A4 paper. accessory) 2-6 Minoltafax 2800/3800

Installation 2 Memory upgrade (optional accessory) Upgrades the memory capacity of the system. If you make a large quantity of copies which take up a lot of memory, you should increase the RAM of the system using the upgrade option. This epitomizes the data flow. The following memory upgrade is available: e 8MB memory upgrade Printer controller PCL5e- extension (optional accessory) enables the system to be used as a PCL5e printer (600 dpi). TWAIN interface driver (optional accessory) Enables the copier to be used as a scanner. I-fax card upgrade (optional accessory) Allows transmission of E-Mails.

2. Paper tray (optional accessory)

Holds up to 500 sheet A4 paper. Module for 2nd telephone for Minoltafax 2800 (optional accessory) Allows the use of a 2nd telephone line Minoltafax 2800/3800 2-7

Control panel, display and keys No. | Display/key Function 1 FUNCTION Press this key to open the menu. Select the required function using the numeric keys. 2 SET Press this key to access the programming menu. Select the desired function using [V/CODE] or [DELETE] or the numeric keys. 3 LCD Shows the status ofthe machine and contains information (Liquid Crystal Display)| aboutthe operation modes. 4 YES Press this key to confirm settings. 5 No Press this key to interrupt an operation. 6 VIPIN CODE Press this key to enter your PIN CODE and scroll through the function menus. Some telephone systems require à PIN CODE fortransmission. 7 DELETE Press this key to correct entries and scroll through the function menus. 8 RESOLUTION / Press these keys to change the resolution settings. HALF TONE 9 TYPE ORG Press this key to manually change the contrast settings. 10 | WAKE UP Press this key to setthe system in operation mode. This LED lights up, when the energy save mode is active 11 |auTo LED is on when the Memory RX Mode has been set. RX LED 12 | ERROR LED This LED is on, if an error occurs. 2-8 Minoltafax 2800/3800

Installation No. | Display/key Function 13 | Arrowkeys Press this key to move the cursor through the programming menues 14 | SCHEDULE Press this key to check the contents ofthe memory. 15 | JOURNAL Press this key to display results from the last 60 transmissions in the display. 16 REPORT Press this key to printthe different reports. 17 NUMERIC KEYS Use these keys to enter numbers and letters, eg. fax numbers and destination names. Telephone numbers 18 |* Press this key to switch from tone dialling to puise dialling (only effective together with the speaker key) 19 | MAIL Press this key to receive or send e-mails (only available with optional accessory). 20 | SPEED DIAL Use this key to enter a three-digit speed dial number. 21 SPEAKER Press this key to setup a connection as with a telephone. 22 REDIAL/PAUSE Use this key to either redial or to generate a pause. 23 ONE TOUCH Use this key to dial a stored number. AIso you may program the last 8 keys for special functions. 24 |+# Press this key to save a combination form speed dial and one touch dial Minoltafax 2800/3800 2-9

Installation No. | Display/key Function 25 |coPpy Press this key to startthe copy function. 26 |sTop Press this key to interrupt copying, transmission and reception operations. 27 [START Press this key to start copying, transmission and reception operations. 28 |# Press this key to access an internal line or a PSTN line when the machine is set for use over a PBX line. Minoltafax 2800/3800

2.5 Toner cartridge and drum cartridge

This machine produces images and characters by applying the toner through the drum cartridge onto the page to be printed. The drum cartridge should be handled with care when installed or replaced, to ensure proper performance at all times. Never expose the cartridge to direct sunlight or any other direct light. Store the cartridge in an environment that is not subject to extreme heat or humidity. Detailed information on the care and handling of the drum cartridge can be found in the actual packaging and operating manual. The toner cartridge should be replaced when “toner low” is displayed Please consult the regulations for disposal of such products in your area Used cartridges may be taken back by the technical service station as a part of the maintenance procedures Q.. Note To avoid damage by light on the drum cartridge cover it with a cloth after removing it from the machine. Minoltafax 2800/3800 2-11

Installation Installing the drum cartridge

WARNING The heating element will be hot and could burn you! The temperature of the heating element can reach up to 120°C + Do not touch the heating element.

WARNING Toner cartridges can be a health risk! Toner, if swallowed can be a danger to your health. + If you come in contact with the toner, remember to wash your hands immediately with cold water and soap. Only use cartridges which are specifically designed for this machine. Original accessories and consumables provide optimum print quality and minimum maintenance. For further information, please contact your technical service 1 Press the release buttons on both sides ofthe machine. Liftup the upper partofthe unitas far as it will go. 2 Hold the handle of the cartridge in both hands Minoltafax 2800/3800

Installation 3 Place the drum cartridge on the green guides Close the machine. Ensure that the cover snaps into place. Minoltafax 2800/3800

WARNING The heating element will be hot and could burn you! The temperature of the heating element can reach up to 120°C + Do not touch the heating element.

WARNING Toner cartridges can be a health risk! Toner, if swallowed can be a danger to your health. + If you come in contact with the toner, remember to wash your hands immediately with cold water and soap. Only use cartridges which are specifically designed for this machine. Original accessories and consumables provide optimum print quality and minimum maintenance. For further information, please contact your technical service 1 Press the release buttons on both sides ofthe machine. Liftup the upper partofthe unitas far as it will go. 2 Shake the new cartridge a few times. This should release any solid toner. Minoltafax 2800/3800

Installation 3 Hold the handle of the cartridge in both hands. Place the drum cartridge on the green guides. Close the machine. Ensure that the cover snaps into place. Minoltafax 2800/3800

The 2"d paper tray is available as optional accessory. Holds up to 500 sheets of A4 paper. 1 Remove the package. Make sure the fax machine is turned off. 2 Place the fax machine on the 2nd paper tray. Al | 3 Switch the fax machine on. 2-16 Minoltafax 2800/3800

Adding paper Standard paper tray - 250 sheets The paper tray holds up to 250 sheets A4 paper. When filling the paper tray, remember to remove any remaining paper as this may lead to malfunctions. 1 Remove the transparent cover of the paper tray. 2 Pullthe paper guides out as far as they will go. 3 Fan the paper well and align the sheets 4 Place the paper in the tray and push the paper guides toward the paper. Minoltafax 2800/3800

Installation 2"d paper tray - 500 sheets This paper tray will only take A4L paper.

Pullthe paper tray out of the cassette. Push the plate in the tray down until it locks in position Add the paper. If you use letter head paper, place the face with the print downwards. Make sure the corners of the paper are below the edges. Check that you have not exceeded the maximum height (see marking on the paper tray) Minoltafax 2800/3800

Installation 6 Place the cover on the paper tray. Putthe 29 paper tray back into the cassette. Minoltafax 2800/3800

2.10 Connecting the cables

Connecting the ferrite cores The ferrite cores avoid radio interference to disturb the fax transmission. Place the core on the telephone cable as described. 1 Wind the end with the jack that goes into the fax machine once around the black core, so that 2 L2V A layers of cable are inside the _ core. The distance between the 6 jack and the core must be 1 cm À

2 Close the core. 3 Wind the end with the jack that goes into the fax machine three times around the grey core, so that 4 layers of cable are inside the core. The distance between the black core and the grey core must be 10 cm A Close the core. Minoltafax 2800/3800

Installation 2 Connecting the telephone line cable 1 Plug the end of the telephone cord for the standard telephone line into the bottom terminal on f the righthand side atthe back of the machine 2 Plug the end of the 2nd telephone cable for the 2nd telephone line into the upper terminal on the righthand side of the machine (Minoltafax 2800 T only available with optional accessory). 3 Connectthe other ends of the telephone cables with the telephone outlet on the wall. Connecting the power cable + Plug the power cable into socket on the left of the machine. Then connect it to the wall socket. Minoltafax 2800/3800 2-21

Move the power switch to ON. After approximately 30 seconds the display shown beside will light up. The machine is now ready for operation JAN. 09 13:00 100%

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Minoltafax 2800/3800

Preparation Before you can operate all the functions on your fax machine, you must enter several settings. This chapter explains how to set your name, your line type and the remote locations with which you may wish to communicate You can always interruptthe process by pressing [STOP ]. The setting will then not be saved. If you do not press any key for more than 30 seconds, the procedure is interrupted and the system will return to stand by. Typing conventions in this manual Ifnothing else is requested, all keys are to be pressed one afterthe other. This is also the case ifthey are connected by a “+”to facilitate the layout. “Press [0] +[5] +[YES]" means: Press the numeric key [0], then the numeric key [5] and then the key named [YES]. Enter text You can use the one-touch keys to enter characters. To enter special characters, follow the instructions given in the tables below. Press [YES] to save the relevant setting. To add a space, press speed dial key [31]. In case of a mistake you can move the cursor with the arrow keys D OURNAL]and [SCHEDULE ]and overwrite the wrong text. Also you can delete text with [DELETE]. Press the one touch key [32], to switch from capital letters to small letters Minoltafax 2800/3800 3-1

Data entry Special characters Press one touch key [28] as many times as shown in the table. You may also scroll through the special characters. Reaching the end, the first character will be shown again. One-touch key 28 & One-touchkey28 & One-touchkey28 & Press -/& twice & Press -/& 10 times - Press /& 18 times $ Press -/& 3 times # Press -/& 11 times , Press /& 19 times Press -/& 4 times * Press -/& 12 times ! Press -/& 20 times Press -/& 5 times - Press -/& 13 times + Press /& 21 times @e Press -/& 6 times [Press -/& 14 times = Press /& 22 times % Press -/& 7 times (Press -/& 15 times < Press /& 23 times ( Press -/& 8 times ) Press -/& 16 times > Press /& 24 times 1 Press -/& 9 times "Press -/& 17 times ? Press /& 25 times Press one touch key [29] as many times as shown in the table. You may also scroll through the special characters. Reaching the end, the first character will be shown again. One-touch key 29 * One-touchkey29 * One-touchkey29 + Press @ once À Press @ 9times é Press @ 17 times ç Press @ 2 times ä Press @10 times { Press @ 18 times Æ Press @ 3 times (] Press @ 11 times 6 Press @ 19 times ù Press @ 4 times ô Press @ 12times ü Press @ 20 times ë Press @ 5 times Ù Press @ 13 times À Press @ 21 times 9 Press @ 6 times ü Press @ 14 times Î Press @ 22 times E Press @ 7 times & Press @ 15 times à Press @ 23 times 8 Press @ 8 times É Press @ 16 times ° Minoltafax 2800/3800

Data entry Overview of the machine settings Use the keys [SET] and [V/PIN CODE ]to access the following functions. Press [SET] and then [V/PIN CODE] an many times as needed to show the desired function in the display. Then press the numeric key according to the desired function. Detailed descriptions of the procedure will be provided in the corresponding chapters. Group Function Default setting Storing Numbers 1 one-touch 2 speed dial 3 group dial 4 program dial 5 batch transmission 6 relay transmission off Scanning and 1 resolution Standard printing 2 contrast Norm 3 Print density level 4 reduce copies of 5 paper size A4 Transmission setting | 1 basic setting Memory transmit 2 closed network of 3 fax retransmission on 4 header of Receiving setting 1 memory reception on 2 number of rings 2 3 multipage print of 4 reduction on 5 mailbox-RX 6 closed network of 7 reception mode Auto 8 footer of 9 continuos polling of Machine settings 1 LCD contrast 2 dial type tone dial 3 buzzer sound low 4 monitor low 5 remote diagnosis of

7 energy save mode Timer 8 energy save timer 15 minutes 9 drum counter Reports 1 Joumal on 2 Schedule report of 3TX confirmation of 4 RX confirmation of 5 broadcast report of 6 toner replacement of User data 1 date & time 2 number 3 user name 4 department number of Minoltafax 2800/3800 3-3

Data entry Group Function Default setting Printer 1 auto Selecting the Paper of Cassette 1 2 number of copies IBM-US 3 symbol set 1 4 font number 64 5 line number not applicable 6 print font of 7PCL4 of 8GDI 2nd telephone line

2TX block 3 2nd line tone/pulse 2nd line priority tone intemet fax 1e-mail 2 server 3 POP 3 interval 4 time out setting 5 error report 6 time zone on, 30 minutes 3 minutes

Minoltafax 2800/3800

Entering your fax number You can place your name and fax number in the header. Check the format with your telephone company. The header will appear at the top ofthe faxes you send. Up to 20 characters can be entered. Press speed dial [27]to enter "+". Press [31]to add blanks

Press [SET] and 6 times [V/PIN CODE] Press [2] on the numeric keypad and enter your fax number. Press [YES]to confirm the entry and [NO] to cancel the entry.

3.5 Entering your company name

You can either enter your company name, your name or both. Up to 32 characters can be entered You can switch between capital and small letter by pressing one touch key [32]. Press [31] to add blanks. Enter special characters by pressing one touch keys [28] and [29] Refer to Section 3.3 for instructions on how to make the entries P SETJand6ti PIN one erend6 mes MIN CINTIALUSER DATA? À YES /or1-4 LA Press [3] on the numeric keypad = 2 and enter your name. RES OK=YES Press [YES]to confirm the entry = 3 and [NO] to cancel the entry. JAN. 09 13:00 100%

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3-6 Minoltafax 2800/3800

Entering date and time The date and time appear on the display, the activity report and the other fax machines printouts. 1 Press [SET] and 6 times [V/PIN CODE]. 2 Press [1] on the numeric keypad and enter the time and date (YYMMDD). 3 Press [YES]to confirm the entry and [NO] to cancel the entry.

Minoltafax 2800/3800 3-7

3.7 Entering department number and password

With this function you can assign each user a department number and a password, which must be entered in the machine before a document can be sent or polled Setting department number and password P SETJand6ti PIN 1 Goepe riens NP CNTALUSER DATA? À YES /or1-4 À 4 Press [4] on the numeric keypad 2 and press [YES] SWITCH *REGISTER

Enter the department number — 3 using the keypad (0-9) DERSRTMENTNOSS SELECT 0-9 Use the numeric keypad to enter = 4 the 4 digit password and press DERARTIMENTEUQUE

Press [STOP]to terminate the = 5 entry. JAN.09 13:00 100%

3-8 Minoltafax 2800/3800

Data entry Changing department number and password 1 Press [SET] and 6 times [V/PIN CODE]. 2 Press [4] on the numeric keypad and press [YES] 3 Enter the department number using the keypad (0-9). 4 Press [NO]. 5 Use the numeric keypad to enter the old 4 digit password and press [YES]. 6 Enter the new department number using the keypad (0-9) 7 Use the numeric keypad to enter the new 4 digit password and press [YES]. 8 Press [STOP]to terminate the entry.

Minoltafax 2800/3800 3-9

Note You can only change the password after entering the old one 3-10 Minoltafax 2800/3800

Data entry Using the department number If you choose "on"the system is locked for users who do not have a department number or a password. If no department number or password is set, an error message will appear in the display. Press [STOP]and IV/PIN CODE] and enter your pin code

Press [SET] and 6 times [V/PIN CODE]. Press [4] on the numeric keypad and press [YES]. Use the arrow keys to selectthe desired setting and press [YES] Press [STOP ]to terminate the entry.

You may enter the department number, password and name of the staff member in the table below. Dep. No. Department password Minoltafax 2800/3800

Use this function to adjust your fax machine to your telephone connection. Dialling mode Choose the dialling mode which applies to your telephone connection Tone dialling (DTMF) dials the number by transmitting a combination of beeps. Pulse dialling dials by transmitting a number of pulses for each dialled number. 1 Press [SET] and 4 times [V/PIN CODE]. 2 Press [2]on the numeric keypad, select the required setting using the arrow keys and press [YES] 3 Press [STOP]to terminate the entry. Note MACHINE OPERATION? À YES /or1-9 Y *TONE PULSE -SELECT&PUSH'YES"- JAN. 09 13:00 100%

-SET DOC. FACE DOWN-

If you do notknow the dialling mode, do the following to testit. Dial "9" on your telephone. If you hear clicking noises in the receiver, the impulse dialling mode is used. If you hear a single tone, the tone dialling mode is used Minoltafax 2800/3800

Data entry PBX or PSTN Here you set the line type the fax machine uses. If your telephone line is directly registered at you telephone company, and they assigned you your telephone number, you are using PSTN. If your telephone has an extension number for internal calls, you are using PBX. PBX line allows dial numbers (prefix no.) line access. PSTN 1 Press [SET] and 4 times [V/PIN CODE]. 2 Press [6] on the numeric keypad and select PSTN with the arrow keys and press [YES] 3 Press [STOP]to terminate the entry. MACHINE OPERATION? À YES /or1-9 Y #PSTN PBX -SELECT&PUSH'YES"- JAN. 09 13:00 100%

-SET DOC. FACE DOWN-

Minoltafax 2800/3800

Data entry PBX If you have to dial a number for an external line, line access is achieved by a prefix number. The prefix is limited to 4 digits. If you press a key for outside line access that does not have a number, line access is achieved by flash function Ifyou are not familiar with the flash function for line access, please contact the manufacturer or service staff for your PBX system. If you don notneed to dial a number for line access, but just press a key, please ask the manufacturer or the service staff of your PBX system for the function of line access

Press [SET] and 4 times [V/PIN CODE]. Press [6] on the numeric keypad and select PBX with the arrow keys and press [YES] Use the numeric keypad to enter the prefix and press [YES]. Press only [YES]to activate the flash function Press [STOP]to terminate the entry.

Note If you delete the prefix, the system changes for line access by prefix to line access by flash function. When the flash function is used the machine will carry out the line access automatically. To dial inside a PBX system, press [#] before the entering the fax number. MACHINE OPERATION? À YES /or1-9 Y PSTN *PBX -SELECT&PUSH'YES"- PRE-FIX NO= OKk=YES JAN. 09 13:00 100%

-SET DOC. FACE DOWN-

Minoltafax 2800/3800

Sub addressing (F CODE SUB) When entering one-touch and speed dial numbers itis possible to enter a sub-address. This enables you for instance to access sub-addresses directly from the server. The sub-address is limited to 10 digits.

Minoltafax 2800/3800 3-15

Data entry Whatis F CODE? You can program your system with a confidential polling or mailbox. For this you need the F CODE. The F CODE functions like a key and a lock. You always have to setan F CODE to set up a box, i.e. to install the lock. Everyone wanting to access the box needs the corresponding key, in this case the corresponding F CODE. Otherwise on communication is possible. If required, you may assign an F CODE password, as a second security measure. This way you gain maximum security for your documents In various steps you will be asked to enter an F CODE. There are three different F CODE settings: e F CODE SEP (selective polling TX/RX) Setthis F CODE if you are preparing a document for confidential polling. Only recipients that have the same F CODE stored in their machine can poll the document. If a partner has stored a document using SEP, you must use the F CODE SEP to poll the document. e F CODE SUB Use this F CODE to address sub-addresses in a server net work directly. e F CODE password (PWD) If you wish to protect your mailbox with a second lock, you can assign an additional password. Enter the desired password as a 4 digit number Q... Note TheF CODE function is only available with fax machines that have this function as well. Ask your partner, if their machine can process F CODE transmissions Entering one-touch numbers Use this function [01] - [32] ([01] - [64] for Minoltafax 3800) to store your most frequentiy called fax numbers for instant recall or to arrange call groups (for more information, refer to “Entering Call Groups") You can switch between capital and small letter by pressing one touch key [32]. Press [31] to add blanks. Enter special characters by pressing one touch keys [28] and [29] The one touch keys on the Minoltafax 3800 are assigned double function. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice. Minoltafax 2800/3800

Minoltafax 2800/3800

Data entry Entering speed dial numbers Similar to the one-touch keys, you can store fax numbers as speed dial numbers. The seed dial number is a three digit number that stand for the complete number you want to dial. Up to 100 speed dial numbers can be stored (001-100) You can switch between capital and small letter by pressing one touch key [32]. Press [31] to add blanks. Enter special characters by pressing one touch keys [28] and [29] The one touch keys on the Minoltafax 3800 are assigned double function. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice. 1 Press SET DIAL REGISTRATION? À YES /or 1-6 Y 2 Press [2]on the numeric keypad. SPEED DIAL= OK=YES 3 Enter the desired speed dial number as a three digit number using the keypad. OK=YES Use the numeric keypad to enter 4 the desired fax number and M=123456 press [YES]. OK=YES (SUB=w) Press [V/PIN CODE ]to enter a sub address 5 Enterthe name and press [YES]. Name=MINOLTA OK=YES “(DEL=NO) Continue repeating the process 6 from step 3 until all speed dial SPEED DIAL= numbers have been entered [___ COMPLETE=NO | 7 Press [NO] and [STOP]to terminate the entry. JAN. 09 13:00 100%

-SET DOC. FACE DOWN-

Minoltafax 2800/3800

Data entry Changing one-touch- or speed dial numbers You can change one-touch/speed dial keys by following the procedure below. The example below describes how to change a one-touch key Press [2]on the numeric keypad, enter the speed dial number and follow the instructions. You can switch between capital and small letter by pressing one touch key [32]. Press [31] to add blanks. Enter special characters by pressing one touch keys [28] and [29] The one touch keys on the Minoltafax 3800 are assigned double function. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice. 1 Press SET DIAL REGISTRATION? À YES /or 1-6 Y Press [1]on the numeric keypad. 2 mi 7 -SELECT REGIST. KEY- 3 Press the desired one-touch key and [YES] ONE-TOUCH 01 Press [NO]. 4 Press NOT REGISTERED! KEEP? OK=YES (EDIT/DEL=NO) 5 Select enter” using the arrow EDIT keys and press [YES] DELETE -SELECT&PUSH'YES"- 6 Use the numeric keypad to enter the number and press [YES]. #=123456 OKYES (DEL=NO) 7 Use the numeric keypad to enter the new sub-address if required and press [YES] Minoltafax 2800/3800 3-19

Ifnecessary, enterthe new name and press [YES] Press the next one-touch key and continue repeating the process until all desired one- touch keys have been changed Press [NO] and [STOP]to terminate the entry. NAME=MINOLTA_ OK=YES (DEL=NO)

Minoltafax 2800/3800

Data entry Erasing one-touch- or speed dial numbers You can erase one-touch or speed dial numbers by following the procedure below. The example below describes how to delete a one- touch key. Press [2] on the numeric keypad, enter the speed dial number and follow the instructions The one touch keys on the Minoltafax 3800 are assigned double function. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice.

Press [SET]. Press [1]on the numeric keypad. Press the desired one-touch key and [YES]. Press [NO]. Select “delete” using the arrow keys and press [YES.] Press the nextone touch key and repeat the procedure from point 3 until all desired one touch keys are deleted. Press [NO] and [STOP]to terminate the entry. DIAL REGISTRATION? À YES /or 1-6 Y

-SELECT REGIST. KEY-

ONE-TOUCH 01 REGISTERED! KEEP? OK=YES (EDIT/DEL=NO) EDIT *DELETE -SELECT&PUSH'YES"-

Minoltafax 2800/3800

Data entry Entering groups Your fax machine can scan the same document once and then send it to numerous other fax machines (call groups). For this function memory transmission must be selected (see chapter "S ending”) Use this function, if you frequently send to the same group. You can program up to 32 groups, each having up to 50 destinations (Minoltafax 3800 64 groups). Speed dial numbers may also be entered. To enter a speed dial number, press [SPEED DIAL] under point 5. You can switch between capital and small letter by pressing one touch key [32]. Press [31] to add blanks. Enter special characters by pressing one touch keys [28] and [29] The one touch keys on the Minoltafax 3800 are assigned double function. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice. 1 Press SET DIAL REGISTRATION? À YES /or 1-6 Y P 3]on thi ic k d. 2 ress [3]on the numeric keypa; SELECT REGIST. KEY- 3 Press the one-touch key where the group is to be stored and ONE-TOUCH 01 press [YES]. 4 Enter the name of the group. GROUP NAME=. OK=YES 5 Press [YES]. NO. 009= Minoltafax 2800/3800

Data entry 3 Press the one-touch key where n 6 the fax number is stored. NO001=Berlin OK=YES (Fin.=START) o Press [SPEED DIAL] and enter the 3-digit speed dial number to store a speed dial number. Press [YES]to enter other = 7 numbers. NOPOUZES (Fin.=Start) Press the one-touch key where = 8 the fax number is stored. NO002=Tokyo Press [START] to terminate the (Fin.=Start) entry. 9 Press [NO]to end the process. SELECT RGIST. KEY- (COMPLETE =NO) Press [STOP]to return to the = 10 standard display. JAN. 09 13:00 100%

Note You may also store a sub-address or a selective polling number under a group dial. Minoltafax 2800/3800

3 Data entry Changing / deleting members of a group Use this function to change or delete individual members of a group. 1 Pres El DIAL REGISTRATION? À YES /or1-6 Y Press [3]on the numeric keypad.

2 7 -SELECT REGIST. KEY-

3 Press the one-touch key where the desired group is stored and ONE-TOUCH 01 press [YES]. 4 Press [NO]. REGISTERED! KEEP? OK=YES (EDIT/DEL=NO) Select “enter” using the arrow 5 keys and press [YES.] *DIT DELETE

Minoltafax 2800/3800

3 Data entry Deleting a whole group To delete a group proceed as follows: 1 Pres El DIAL REGISTRATION? À YES /or1-6 Y 2 Press [3] on the numeric keypad and then the one-touch key -SELECT REGIST. KEY- where the group is stored 3 PrsiNol REGISTERED! KEEP? OK=YES (EDIT/DEL=NO) Select “delete” using the arrow 4 keys and press [YES.] EDIT *DELETE

5 Press [NO]to end the process. SELECT RGIST. KEY- (COMPLETE =NO) Press [STOP]to return to the 6 standard display JAN. 09 13:00 100%

3-26 Minoltafax 2800/3800

You can adjustthe machine to your personal requirements with the following settings Buzzer volume Use this function to setthe buzzertone, forexample, when an error occurs or when keys are pressed. Follow the procedure below:

Press [SET] and 4 times [V/PIN CODE]. Press [3] on the numeric keypad. Use the arrow keys to selectthe desired setting and press [YES]. Press [STOP]to terminate the entry. MACHINE OPERATION? À YES /or1-9 Y 3 BUZZER VOLUME

Minoltafax 2800/3800

Data entry Header Your fax number, your name, the number of pages to be transmitted, date and time appear in the header. This information is transmitted to the other fax machine. The fax machine takes the data from the user settings for this function. Use this function to print a header on the transmitted pages atthe destination. Follow the procedure below: 1 Press [SET] and 2 times [V/PIN CODE]. 2 Press [4]on the numeric keypad. 3 Use the arrow keys to select the desired setting and press [YES]. 4 Press [STOP]to terminate the entry.

Minoltafax 2800/3800

Data entry Footer The footer shows the number of pages, an ID number and the date and time ofthe transmission. Use this function to print a footer on the received pages. Follow the procedure below:

Press [SET] and 3 times [V/PIN CODE]. Press [8] on the numeric keypad. Use the arrow keys to selectthe desired setting and press [YES]. Press [STOP]to terminate the entry.

Minoltafax 2800/3800

Data entry LCD Contrast Use this function to adjustthe LCD contrast ofthe display to the light conditions on site. Follow the procedure below:

Minoltafax 2800/3800

Data entry Power save mode The power save function reduces the power consumption of the machine when in standby mode. The factory setting is Timer”. If you want to change the setting, follow the procedure below:

Minoltafax 2800/3800

3 Data entry Setting the power save time Use this function to setthe interval in which the machine shuts down automatically, without need to program the time again. This function is only available if the power save mode is set to "TIMER”. If you want to change the setting, follow the procedure below: P SETJand4t PIN 1 SGogpe Jen 4ümes MI MACHINE OPERATION? À YES /or1-9 Y 2 Press [8] on the numeric keypad. BPOWER SAVE TIME Use the numeric keypad to enter E 3 the desired interval and press TIME=_ min (1-120) IMESL OK=YES (DEL=NO) Press [STOP]to terminate the = 4 entry. JAN.09 13:00 100%

-SET DOC. FACE DOWN-

3-32 Minoltafax 2800/3800

Data entry Remote diagnosis This function enables the technical service to check settings using the telephone line. Ask the technical service to make this option available. If you want to change the setting, follow the procedure below:

Minoltafax 2800/3800

Data entry Setting the monitor volume With this function you can setthe volume of the monitor, to hear the build up of the communication. 1 Press [SET] and 4 times [V/PIN CODE] 2 Press [4]on the numeric keypad. 3 Use the arrow keys to select the desired setting and press [YES]. 4 Press [STOP]to terminate the entry. MACHINE OPERATION? À YES /or1-9 Y 4LINE MONITOR

Minoltafax 2800/3800

2"d telephone line (optional) The module for the 2"d telephone line is available as an option for the Minoltafax 2800. The installation must be done by the technical service. Forthe Minoltafax 3800 this option is standard: Entering your fax number You can place your name and fax number in the header. The header will appear atthe top ofthe faxes you send. Up to 20 characters can be entered The information in the header help the receiving station to identify the sender. Enter the "+" by pressing [28] 13 times. Press [31]to add blanks

Press [SET] and 8 times [V/PIN CODE]. Press [1] on the numeric keypad and enter your fax number. Press [YES]to confirm the entry and [NO] to cancel the entry.

Minoltafax 2800/3800

Data entry Selecting the line Use this function to setthe priority for the telephone lines. Also you can lock one of the lines. The locked line is then only available for reception. Choose from the following options: Priority TX (if possible messages are sent using the 1st line). e 1 e 1 e 2.LockTX (2nd line is locked for sending)

. Priority TX (if possible messages are sent using the 2nd line). Lock TX (1st line is locked for sending). Press [SET] and 8 times [V/PIN CODE]. Press [2]on the numeric keypad. Select the desired setting using [V/PIN CODE ]or[DELETE] and press [YES]. Press [STOP]to terminate the entry. 1 LINE 2 FAX NO. YES /or1-3

Minoltafax 2800/3800

Dial mode for the 2" line Choose the dialling mode which applies to your 2"d telephone line. Tone dialling (DTMF) dials the number by transmitting a combination of beeps Pulse dialling dials by transmitting a number of pulses for each dialled number. 1 Press [SET] and 8 times [V/PIN CODE]. 2 Press [3] on the numeric keypad. 3 Use the arrow keys to selectthe desired setting and press [YES]. 4 Press [STOP]to terminate the entry.

Minoltafax 2800/3800

Data entry Minoltafax 2800/3800

41 Transmission Notes on original documents Yournew fax machine can transmitthe following documentsizes. You can place up to 50 sheets of A4 paper in the Automatic Document Feeder (ADF). © 148 mm - 280 mm width e 128 mm- 356 mm length Ifthe document is longer than 380 mm, the machine recognises a document jam and stops scanning the document. Use yellow, green-yellow or light blue colours for information you do not want to be transmitted Make sure ink, glue, correction fluid, etc. are completely dry before you send a fax.

CAUTION Staples and paper clips may damage the machine. + Remove all staples and paper clips before sending a document. Minoltafax 2800/3800 41

Send Using carrier film Documents that meetthe following characteristics mustbe photocopied or placed in a carrying film before they can be sent. Make sure to insertthe closed edge of the carrying film first in the document feeder. paper sizes less than 128 mm wide or less than 100 mm long; paper lighter than 60 g/m2; folded, torn, wrinkled, damp, rough or curled documents; chemically treated and pressure sensitive copy paper. Placing the documents

Insert the document face down in the document feeder. Place the document in the centre ofthe ADF and adjustthe paper guides so that they lightiy touch the edges of the document. You can insert up to 50 pages of A4 into the document feeder. Make sure the pages are well placed and aligned before starting the transmission. Remove any staples before placing the document in the feeder.

Minoltafax 2800/3800

Send 4 Ifthe paper is curled or pages stick together, more than one page at a time could be fed into the machine which can lead to paper jams or faulty transmissions. In this case you should insert the pages one by one to ensure correct feeding of the documents The standard transmission memory holds approx. 192 pages of the ITU Test Document 1 in standard resolution (Minoltafax 3800 576 pages) Ensure the displayed memory capacity does not drop to 0 (%) during Scanning, as this may cancel the process Minoltafax 2800/3800 43

Send Transmission Settings Resolution 1 Insert the document into the ADF. If you send documents with normal print or typed documents, itis not necessary to make any further adjustments. To change the resolution press [RESOLUTION]. [RESOLUTION] allows three adjustments: Standard This is the normal resolution for mosttyped documents and simple drawing (e.g. use of typewriters) Fine Resolution for fine print, e.g. newspaper with small letters and fine lines. S. Fine This resolution is suitable for fine print e.g. highly detailed illustrations. Q.. Note Additionally press [HALFTONE ] for transmissions that require greyscale printing 4-4 Minoltafax 2800/3800

Default setting resolution If you set the resolution via the control panel, this setting is only kept for the current transmission. You can change the resolution permanently. Follow the procedure below:

Press [SET] and once [V/PIN CODE]. Press [1] on the numeric key pad, select the required setting using the arrow keys and press ES] Press [STOP]to terminate the entry. SCANNING&PRINTING? À YES /or1-5 Y

Minoltafax 2800/3800

Send Contrast Press [TYPE ORG.]on the operation panel to setthe contrast. If you raise the contrast, fine differences in tone on the document are enhanced and transmitted more clearly. However, information may be lost during this process Default contrast setting If you set the contrast via the control panel, the setting will only apply to the current transmission. You can change the resolution permanently Follow the procedure below:

Press [SET] and once [V/PIN CODE]. Press [2] on the numeric key pad, select the desired setting using the arrow keys and press ES] Press [STOP]to terminate the entry. SCANNING&PRINTING? À YES /or1-5 Y

4-6 Minoltafax 2800/3800

Send 4 Closed network This function minimises the communication with recipients which are stored as one-touch or speed dial numbers on your machine Press [SET] and 2t PIN 1 CODE J'and 2 times [V/ TXOPERATION? À YES /or1-4 A4 2 Press [2] on the numeric key pad, select the required setting using the arrow keys and press ES] #ON OFF -SELECT&PUSH'YES"- 3 Press [STOP]to terminate the entry. JAN. 09 13:00 100%

Send Default transmission setting This function enables you to store the memory transmission or direct transmission as a default setting. Press [SET] and 2t PIN 1 CODE J'and 2 times [V/ TXOPERATION? À YES /or1-4 A4 2 Press [1] on the numeric key pad, select the required setting using the arrow keys and press ES]

Note For group transmission, broadcast and timer transmission, memory transmission must be active

Minoltafax 2800/3800

Send Fax forwarding Use this function to pass fax messages on to a maximum of 20 destinations. You can choose whether only messages from one sender are to be passed on, or if all incoming messages are to be forwarded

Press [SET] and 2 times [V/PIN CODE]. Press [3] on the numeric key pad Enter a number between 1 - 20 and press [YES] Press [V/PIN CODE ]to turn the function on or off and press ES] Press [V/PIN CODE ]to enterthe day when forwarding is to start and press [YES] Press [V/PIN CODE ]to enterthe day when forwarding is to stop and press [YES] Enter the time for transmission using the numeric key pad and press [YES]. Enter the time to end the transmission using the numeric key pad and press [YES]. Press [V/PIN CODE ]to set whether the transmitted messages are to be printed by your machine and press [YES].

OK=YES Minoltafax 2800/3800

4-10 Minoltafax 2800/3800

Send 43 Dialling modes There are six different dialling methods available. Insert the document face down into the ADF and dial with the dialling method of your choice Manual dialling using the numeric key pad + Enter the number using the numeric key pad. You can check the number on the display and, if &-123456_ (TX=Start) necessary, delete it and then enter the new number. Then, press digits can be entered using the num [START]. A maximum of 30 eric key pad. Automatic dialling using one-touch dialling E Press one of the programmed one-touch keys [01]- [32] (Minoltafax 3800 [01] - [64]) &-MINOLTA After scanning the document, the machine will automatically dial the number. The one touch keys on the Minoltafax 3800 are assigned double function. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice. Automatic dialling using speed dialling 1 Press [SPEED DIAL]and enter the three-digit speed dial number (001-100) SPEED DIAL=001 2 The name ofthe remote fax machine appears on the display. &-TOKYO Press [START]. After scanning (TX=Start) the document the machine will dial automatically. Minoltafax 2800/3800 4-11

Send Automatic call groups + Press one of the one-touch keys [01]-[32](Minoltafax 3800 [01]- 164). If a group is stored, its name will appear on the display. After scanning the document the machine will dial automatically.

Program dialling Use the last 8 one-touch keys [25]- [32] (Minoltafax 3800 [57]- [ 64]) to program the following functions: The one touch keys on the Minoltafax 3800 are assigned double function. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice e Timer transmission, see “Program dialling, timer transmission” on page 4-18. e Broadcast, see “Program dialling, broadcast transmission” on page 4-

e Polling reception, see Programming polling reception on page 5-10. e Mailboxtransmission, see ‘Program dialling, mailbox transmission" on page 4-29. ‘Polling reception” on page 5-8 e Relay transmission, see ‘Program dialling relay transmission” on page 4-23.

Note The functions broadcast, polling, mailbox transmission and relay transmission can be combined with timer transmission. Minoltafax 2800/3800

Send 4 Combination dialling You can use this function to dial the pre-dial number you have stored in a one-touch key or as a speed dial number. Itis necessary thatthe pre-dial number and a [+] character (e.g. 123+) are stored as one-touch number or speed dial number. Then recall the firstpartof the number from memory and then enter the second part manually. 1 Press the one-touch key or speed dial key where you have stored the pre-dial number.

2 Press [YES]. 8-23 Enter a furthernumber and press 3 [START]. &=-123456 (TX=Start) You can also enter the second part of the number using the one- touch keys or the speed dial numbers. Itis not possible to add a second number with a [+] to the entry. Minoltafax 2800/3800 4-13

Send 44 Memory transmission The memory transmission should be selected as the default transmission mode. This gives the advantage, that documents are available again after they are fed into the memory. Itis also possible to feed documents into the memory while the communication is proceeding. The documents in memory are processed automatically. Memory transmission is safer because pages with transmission errors are sent again automatically. Insert the document face down 1 into the ADF ENTER FAX NO. or FUNCTION Dial the telephone number with 2 one of the one-touch keys or m-123456_ speed dial numbers (TX=Start) Press [START]to scan the 3 documentinto the memory. It will *MEMORY* 100% be automatically sent from 123456 BI memory. Note Your Minoltafax 2800/3800 is equipped with ECM (Error Correction Mode). This function repeats data that may have been lost due to bad line conditions 4-14 Minoltafax 2800/3800

Direct transmission You can send directly from the ADF if not enough memory is available to scan all of the document you want to transmit.

Place the document face down in the document feeder and press ISPEAKER Jon the control panel. Dial the number with the numeric key pad, one-touch or seed dial number, wait for the response of the destination and press START]. ENTER FAX NO. or FUNCTION (234567)

Minoltafax 2800/3800 4-15

4.6 Delayed transmission (timer)

This function is used to send ata preprogrammed time, e.g. to a recipient on a different time zone or to take advantage of lower transmission rates at specific times The timer function is only available when memory transmission is active. You can use one ofthe one touch keys to program the delayed transmission (see “Program dialling, timer transmission” on page 4-18). Insert the document face down in the document feeder. Adjust contrast and resolution if necessary.

Minoltafax 2800/3800

Send 4 Ifthe memory becomes full during the scan process, your fax will return to stand-by mode. In this case repeat the programming procedure when enough memory is available again. Q... Note The functions broadcast, polling, mailbox transmission and relay transmission can be combined with timer transmission Minoltafax 2800/3800 4-17

4 Send Program dialling, timer transmission You may also program one of the one-touch keys [25]- [32] (Minoltafax 3800 keys [57] - [64]) for the timer function. 1 Pres El DIAL REGISTRATION? À YES /or1-6 Y 2 Press [4]on the numeric key pad and the desired one-touch key “SELECT REGIST. KEY- [25]- [32] (Minoltafax 3800 [57]- 1641) 3 Press [2] on the numeric key FUNCTION pad SEL.1/2/3/7/8 Enter the desired transmission 4 time and press [YES]. TIMER =12 : 30 OK=YES 5 Enter the call number. ENTER FAX NO or FUNCTION 6 Press [YES]. 8-23456 OK=YES (SUB=w) 7 Press [STOP]to terminate the DIAL REGISTRATION? À try. : y YES or 1-6 Y Note The functions broadcast, polling, mailbox transmission and relay transmission can be combined with timer transmission. 4-18 Minoltafax 2800/3800

Broadcasting Your Minoltafax 2800 is capable of sending documents from the memory to up to 148 recipients (Minoltafax 3800 180 recipients) using the direct dial, one-touch, speed and group dial. The machine dials and transmits the document sequentially to each recipient. If one of the numbers is engaged, your fax machine will dial the next one and finally return to the engaged number and try again. After broadcasting, it will automatically print a report and return to stand-by mode. Ifthe function reservation report has been selected, a list ofthe destinations will be printed following the scanning Insert the document face down in the document feeder. Adjust contrast and resolution if necessary.

Press [FUNCTION]and[1]on the numeric key pad. Enter the desired number using the numeric key pad, one-touch keys or speed dial and press ES] Repeat this procedure until you have entered all recipients. Press [START] to terminate the entry. Press [YES]to confirm the entries or press [START]to begin the transmission When checking the recipients, 1 BROADCAST NO. 001= OK=YES NO. 002=234567 OK=YES NO. 003= (Fin.=START) CHECK DESTINATION? OK=YES (Fin.=START) you may confirm them by pressing [YES], erase them from the broadcast transmission or change them by pressing [NO]. Minoltafax 2800/3800 4-19

4 Send Program dialling, broadcast transmission You may also program one of the one-touch keys [25]- [32] (Minoltafax 2800/3800 keys [57]- [64]) for the broadcast function 1 Pres El DIAL REGISTRATION? À YES /or1-6 Y 2 Press [4]on the numeric key pad and the desired one-touch key “SELECT REGIST. KEY- [25]- [32] (Minoltafax 3800 [57]- 1641) 3 Pa [1] on the numeric key FUNCTION SEL.1/2/3/7/8 Enter the desired number and 4 press [YES]. NO.001= OK=YES 5 Repeat this procedure until you have entered all recipients. NO. 002=234567 OK=YES 6 Fe [START] to terminate the NO. 003= (Fin.=START) Press [YES]to confirm the 7 entries or press [START] to CHECK DESTINATION? begin the transmission OK=YES (Fin.=START) > When checking the recipients, you may confirm them by pressing [YES], erase them from the broadcast transmission or change them by pressing [NO]. 8 DTOPTE eme Re TOTAL REGISTRATIONT À : YES /or1-6 Y 4-20 Minoltafax 2800/3800

Relay transmission This function takes advantage of a remote fax machine's memory to reduce communication costs. You send a document to one or several fax machines and they in turn send the document to several destinations. If you use several identical machines in your company, you can use a tree- structured distribution. This function enables you to transmit the documents to a recipient and inform that fax machine to forward your faxed document to the number(s) programmed in its relay box. /_ Ames]

_ À Machine E Machine B Machine A |” speed dial Q... Note Machines À and B must be compatible and both must have the "relay broadcasting” function, even if they are different models. Ifthe relay location (hub) and final destination are abroad, then you can reach all destinations with only one long-distance call Minoltafax 2800/3800 4-21

Send Start relay transmission Use this function to startthe relay transmission. The entries made must match the entries of the relay station. The relay box in the hub is set for transmission.

OK=YES PASSWORD=. OK=YES The machine scans the pages and automatically starts transmitting them. Q... Note According to the settings ofthe relay station, a transmission report will be sent back. Minoltafax 2800/3800

Send 4 Program dialling relay transmission You may also program one of the one-touch keys [25]- [32] (Minoltafax 2800/3800 keys [57]- [64]) for the relay function. 1 Press [SET]. DIAL REGISTRATION? À YES /or 1-6 Y 2 Press [4]on the numeric key pad and the desired one-touch key -SELECT REGIST. KEY- [25]- [32] (Minoltafax 3800 [57]- 164). 3 Press [8] on the numeric key FUNCTION pad SEL.1/2/3/7/8 Enter the number of the relay 4 station (hub) using the numeric m=123456_ key pad, one-touch or speed dial OK=YES (DEL=NO) and press [YES] 5 Use the numeric key pad to enter the four-digit relay box ID and RELAY BOX ID= press [YES]. OK=YES 6 Use the numeric key pad to enter the 4 digit password, if required PASSWORD= and press [YES] OK=YES 7 Press [STOP]to terminate the enty, DIAL REGISTRATION? À YES /or 1-6 Y Minoltafax 2800/3800 4-23

Send Set relay boxes This function relates to the relay station (see machine "B”in the illustration on page 4-21). l.e. setting the relay box of your machine as a hub in a relay transmission. You can configure up to 5 relay boxes. P leas note thatthe recipient must be stored in the relay station as one-touch, speed dial or group dial numbers.

Send 4 P ES]. 8 rss NES] NO. 001=Berlin OK=YES (Fin.=START) Repeat the procedure starting = 9 with point 7 until all destinations NO. 002= . are set and press [START] {Fin.=Start) 10 us ISTOP ] to terminate the TAN: 09 13:00 Te

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Minoltafax 2800/3800 4-25

Send Polling transmission The Minoltafax 2800/3800 enables you to store documents which the recipient can retrieve when required. The document can even consist of several pages Your Minoltafax offers you a single mode and a multiple mode. In single mode, the document can only be polled once. After that the document is not available any more. In multiple mode, the document is scanned and polled from memory. After the polling the document remains in memory so that several pollings are possible. To delete the document, select “Delete document”. In various steps you will be asked to enter an F CODE. There are three different F CODE settings: e F CODE SEP (selective polling TX/RX) Setthis F CODE if you are preparing a document for confidential polling. Only recipients that have the same F CODE stored in their machine can poll the document. If a partner has stored a document using SEP, you must use the F CODE SEP to poll the document. e F CODE SUB Use this F CODE to address sub-addresses in a server net work directly. e F CODE password (PWD) If you wish to protect your mailbox with a second lock, you can assign an additional password. Enter the desired password as a 4 digit number. Insert the document into the ADF in order to scan it. Adjust contrast and resolution if necessary 1 Press [FUNCTION]and[1]on the numeric key pad. 6 POLLING TX Use the numeric key pad to enter 2 the four-digit polling ID and press POLLING ID =1234 IMESL. OK=YES (DEL=NO) Minoltafax 2800/3800

Send (e) Use the numeric key pad to enter the 4 digit password, if required and press [YES] Press only [YES]if you do not want to enter a password Press [YES]to continue. o If you enter an ID already in use, press [NO]to delete the document. Use the arrow keys to selectthe desired setting and press [YES]. POLLING PW=1234 OK=YES (DEL=NO) REGISTERED! KEEP? OK=YES (EDIT/DEL=NO) #SINGLE MULTI -SELECT&PUSH'YES"- The machine scans the document into memory Note For polling without an ID (F CODE SEP) only one document is available atthe fax number. For polling with ID (F CODE SEP) callers can poil several documents from one fax number. However, they must know the ID. Each document is assigned its own ID. You can also combine both options. If you store several documents using F CODE SEP, itis advisable to prepare a table of content without an ID Minoltafax 2800/3800 4-27

4.10 Mailbox transmission

This function is used to transmit a document to a mailbox. This is helpful if only a specific person should be reading the message. However, both machines must be of the same type. The transmission is only executed if both mailbox ID codes are identical. This prevents the document from being transmitted to an incorrect mailbox. The documentis scanned into the remote fax machine's memory and can only be printed ifthe recipient enters the correct 4-digit mailbox passcode. Ask for the mailbox ID of the receiving machine before the transmission. Insert the document face down in the document feeder. Adjust contrast and resolution if necessary.

Press [FUNCTION]and[1]on the numeric key pad. Enter the number and press ES] Use the numeric key pad to enter the four-digit mailbox ID for the recipient and press [YES] Use the numeric key pad to enter the 4 digit password, if required and press [YES] Ifthe destination has notstored a password, just press [YES].

Program dialling, mailbox transmission You may also program one of the one-touch keys [25]- [32] (Minoltafax 2800/3800 keys [57]- [64]) for the mailbox function 1 Pres El DIAL REGISTRATION? À YES /or1-6 Y 2 Press [4]on the numeric key pad and the desired one-touch key “SELECT REGIST. KEY- [25]- [32] (Minoltafax 3800 [57]- (64). 3 Pa [3] on the numeric key FUNCTION SEL.1/2/3/7/8 4 Nesgre number and press 22123456. OK=YES (DEL=NO) 5 Use the numeric key pad to enter the four-digit mailbox ID for the MAILBOX ID = recipient and press [YES]. OK=YES Use the numeric key pad to enter 6 the 4 digit password, if required PASSWORD= and press [YES] OK=YES o Ifthe destination has notstored a password, just press [YES]. TE DTOPTE eme Re LDIAL REGISTRATION? À | YES /or 1-6 Y Minoltafax 2800/3800 4-29

4.11 Batch transmission

Use this function to store several documents in memory and send all of them at a specific time. In this way the receiving station need only be called once. The recipient must be stored as a one-touch dial number. Insert the document face down in the document feeder. 1 Press [SET]. 2 Press [5]on the numeric key pad and the desired one-touch key. 3 Enter the desired transmission time and press [YES]. O Insert further documents in the ADF for scanning. 4 Press [NO ]to cancel the entry or press à one-touch key to store further transmissions. DIAL REGISTRATION? À YES /or 1-6 Y

(COMPLETE=NO) After the described procedure is terminated, the batch transmission is stored under the selected one-touch key. You can delete the batch transmission by deleting the one-touch key. Minoltafax 2800/3800

4.12 Delete schedules

This function enables you to delete programmed transmissions and data stored in the memory. If you stored more than one transmission, press [V/ PIN CODE] and [DELETE]to scroll through the entries. 1 Press [SCHEDULE ]onthe control panel JAN. 09 13:00 100%

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Press [STOP ]to delete the 2 ane mcions 001 [12:30] Timer A DEL=NO/or (CONF->) w (e) Press [ OURNAL]to display additional information. Press [V/PIN CODE ]or [DELETE ]to scroll through the entries. Press ISTOP |], to interrupt the entry. The documentis deleted from memory. 3 Press [STOP]to return to the standard display. JAN. 09 13:00 100%

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Minoltafax 2800/3800 4-31

Send Minoltafax 2800/3800

Manual reception Basically, manual reception only makes sense if you are expecting voice calls on the same line. You should keep this in mind when you setthe reception mode. Because the machine has no telephone receiver a separate phone must be attached to the same telephone wall outlet. Plug the telephone jack in the same outlet as the fax machine. Answer the call and press [START] Default reception setting

YES /or 1-9 14 *AUTO MANUAL -SELECT&PUSH'YES"- will answer the calls automatically after the set number of rings. If you select MANUAL, you have to take the receiver off the telephone, wait for the fax signal and press [START]. Press [NO] to terminate the entry. JAN. 09 13:00 100%

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Minoltafax 2800/3800 5-1

5.2 Automatic reception

Automatic reception is set as default. No further settings are required The machine will answer each call after a set number of rings. The factory setting is one ring.

5.3 Memory reception during printer problem

Incoming data is stored in the memory as described below. © no paper e paperjam e notoner © printer cover open e noimaging unit. As soon as the error has been eliminated, the data will be automatically printed 5-2 Minoltafax 2800/3800

Memory reception When you use this function, the message will be stored in the memory. Only if you switch off the memory reception option and enter the correct password, willthe fax message be printed out. Instead of a password, you can also program a time when the message is to be printed. (Also see next page.)

Press [SET] and 3 times [V/PIN CODE]. Press [1]on the numeric keypad, select the required setting using the arrow keys and press [YES] Enter the time when you wantto start the memory RX option and press [YES]. Enter the time when you wantto end the memory RX option and press [YES] Use the numeric keypad to enter the 4 digit password, if required, and press [YES]. If you do not want to use a password, just press [YES]. Press [STOP]to terminate the entry. -SELECT&PUSH'YES"-

Minoltafax 2800/3800 5-3

Reception Printing memory reception

Minoltafax 2800/3800

5.5 Mailbox reception

This function is used to receive a document in a mailbox. This is helpful if only a specific person should be reading the message. However, both machines must be of the same type. The reception is only executed if both mailbox ID codes are identical. This prevents the document from being transmitted to an incorrect mailbox. Before transmission inform the sender about your mailbox ID. The incoming document is stored in the Minoltafax 2800/3800 memory and will only be printed once the correct 4-digit mailbox number and, if required, the 4-digit mailbox ID have been entered. You can configure up to 10 mailboxes Setting up a mailbox 1 Press [SET] and 3 times [V/PIN

CODE] RX OPERATION? A

YES /or1-9 14 Press [5]on the numeric keypad 2 and enter a mailbox number MAILBOX NO.= using the numeric keypad (0-9) SELECT 0-9 Enter a 4-digit mailbox ID using = 3 cnmer keypad (0000-9999) | MAILBOX 1 ID = and press [YES] OK=YES Use the numeric keypad to enter — 4 the 4 digit password, if required DAEORLAUES as additional safety and press OK=YES NES] o If you do not want to use a password, just press [YES]. 5 Press [STOP]to terminate the entry. RX OPERATION? A YES /or1-9 14 Minoltafax 2800/3800 5-5

5 Reception Deleting a mailbox 1 Press [SET] and 3 times VPN ——

CODE]. RX OPERATION? A

YES /or1-9 Y Press [5] on the numeric keypad 2 and enter the number of the MAILBOX NO= mailbox to be deleted using the SELECT 0-9 numeric keypad (0-9). P NOI]. 3 ?ressiNol RGISTERED! KEEP? KEEP=YES (DEL=NO) Enter the 4-digit password ofthe 4 mailbox to be deleted using the OLD M-BOX 1PW=1234 numeric key pad (0000-9999) OK=YES (DEL=NO) and press [YES]to delete the box or press [NO] to delete the password. Enter the number of the next 5 mailbox to be deleted using the MAILBOX NO.= numeric key pad (0-9) and SELECT 0-9 continue as described above. 6 Press [STOP]to end the JAN. 09 13:00 100% process

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5-6 Minoltafax 2800/3800

5.6 Polling reception

The polling reception function is used to poll documents from remote fax machines as long as the documents have been placed either in the feeder or the memory of the remote fax machine In various steps you will be asked to enter an F CODE. There are three different F CODE settings: e FCODE SEP (selective polling TX/RX) Setthis F CODE if you are preparing a document for confidential polling. Only recipients that have the same F CODE stored in their machine can poll the document. If a partner has stored a document using SEP, you must use the F CODE SEP to poll the document. e F CODE SUB Use this F CODE to address sub-addresses in a server net work directly. e F CODE password (PWD) If you wish to protect your mailbox with a second lock, you can assign an additional password. Enter the desired password as a 4 digit number. Press [FUNCTION]and[7]on 1 the numeric keypad 7 POLLING RX Enter the desired number using 2 the numeric keypad, one-touch NO. 001=123456_ keys or speed dial and press OK=YES (SEP=w)

o Press [YES]to continue from point 5 without entering a polling ID and a password. Confirm the fax number by pressing [YES]. Enter the polling ID of the 3 recipient using the numeric POLLING ID =1234 keypad and press [YES]. OK=YES (DEL=NO) Oo Up to 20 characters can be entered. 58 Minoltafax 2800/3800

Use the numeric keypad to enter the 4 digit password, if required and press [YES] Up to 20 characters can be entered. Press [START] to terminate the entry. Press [YES]to confirm the entries or press [START]to begin the transmission When checking the recipients, you may confirm them by pressing broadcast transmission or change them by pressing [NO]. Press [START] to terminate the entry. The machine starts polling. Note POLLING PW=1234 OK=YES (DEL=NO) NO. 002= (Fin.=START) CHECK DESTINATION? OK=YES (Fin.=START) [ES], erase them from the JAN. 09 13:00 100%

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For polling without an ID (F CODE SEP) only one document is available atthe fax number. For polling with ID (F CODE SEP) you can poll several documents from one fax number. However, you must know the ID. Each documentis assigned it individual ID. You may combine both procedures. If the other fax machine stores several documents using F CODE SEP, itis advisable to prepare a table of content without an ID. Minoltafax 2800/3800 5-9

5 Reception Programing, polling RX You may also program one of the one-touch keys [25]- [32] (Minoltafax 2800/3800 keys [57]- [64]) for the polling function. 1 Pres El DIAL REGISTRATION? À YES /or1-6 Y 2 Press [4]on the numeric key pad and the desired one-touch key “SELECT REGIST. KEY- [25]- [32] (Minoltafax 3800 [57]- 1641) 3 Press [7]on the numeric keypad. FUNCTION SEL.1/2/3/7/8 Enter the desired number(s) 4 using the key pad, one-touch, NO. 001= speed or group dial and confirm OK=YES each by pressing [YES] 5 Fe [START] to terminate the NO. 003=. (Fin.=START) 6 Press [YES]to confirm the ñ entries or press [START] to CHECK DESTINATION? begin the transmission OK=YES (Fin.=START) > When checking the recipients, you may confirm them by pressing [YES], erase them from the pollin transmission or change them by pressing [NO]. 7 Fe [START] to terminate the JAN. 09 13:00 100%

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Note You may also combine polling with the timer function. 5-10 Minoltafax 2800/3800

Use this function to poll documents from up to 10 calling groups, each of which may have up to 10 members. Also you can setthe week day and the time. In various steps you will be asked to enter an F CODE. There are three different F CODE settings: e FCODE SEP (selective polling TX/RX) Setthis F CODE if you are preparing a document for confidential polling. Only recipients that have the same F CODE stored in their machine can poll the document. If a partner has stored a document using SEP, you must use the F CODE SEP to poll the document. e F CODE SUB Use this F CODE to address sub-addresses in a server net work directly. e F CODE password (PWD) If you wish to protect your mailbox with a second lock, you can assign an additional password. Enter the desired password as a 4 digit number. 1 Press [SET] and 3 times [V/PIN

YES /or 1-9 14 2 Press [9]on the numeric keypad, select the required setting using POLL GROUP NO.=01_ the arrow keys and press [YES] OK=YES /or 1 - 10 Press [V/PIN CODE]or 3 IDELETE]to set whether you POLL GROUP 01=0FF À want to activate the group and OK=YES Y press [YES]to continue. 4 Press [V/PIN CODE ]to enterthe day when polling is to start and SEL. START DAY=SUN. À press [YES]. OK=YES / or 0-6 Y Press [V/PIN CODE ]to enterthe 5 day when polling is to stop and SEL. STOP DAY=SUN. À press [YES]. OK=YES / or 0-6 Y Minoltafax 2800/3800 5-11

Reception Enter the time for transmission using the numeric keypad and press [YES]. Enter the time for transmission using the numeric keypad and press [YES]. Use the numeric keypad to enter the redial intervall for the whole operation and press [YES]. Enter the required fax number(s) and confirm by pressing [YES]. Enterthe polling ID ofthe sender using the numeric keypad and press [YES]. Up to 20 characters can be entered. Use the numeric keypad to enter the 4 digit password, if required and press [YES] Your password must match the password of the other fax machine Press [START] to terminate the entry. If you want to enter further numbers, repeat the procedure form point 9. Press [YES]to confirm the entries or press [START]to begin the transmission When checking the recipients, START TIME =00:00 OK=YES (DEL=NO) STOP TIME —00:00 OK=YES (DEL=NO)

OK=YES /or1-8 Y NO. 001= OK=YES POLLING ID 1234 OK=YES (DEL=NO) POLLING PW=1234 OK=YES (DEL=NO) NO. 002= (Fin.=START) CHECK DESTINATION? OK=YES (Fin.=START) you may confirm them by pressing [YES], erase them from the pollin transmission or change them by pressing [NO]. Minoltafax 2800/3800

Reception 5 14 Press [START] to terminate the entry. JAN. 09 13:00 100%

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Q.. Note For polling without an ID (F CODE SEP) only one document is available atthe fax number. For polling with ID (F CODE SEP) you can poll several documents from one fax number. However, you must know the ID. Each documentis assigned it individual ID. You may combine both procedures. If the other fax machine stores several documents using F CODE SEP, itis advisable to prepare a table of content without an ID. Minoltafax 2800/3800 5-13

5.8 Settings for receiving a fax

Setting the paper size This function enables you to select the desired paper format for printing. You can choose between A4, Letter and Legal. 1 Press [SET] and once [V/PIN

CODE] SCANNING&PRINTING? À

YES /or1-5 Y 2 Press [5]on the numeric keypad. SREC PAPER SIZE Use the arrow keys to select the 3 desired setting and press [YES]. EUR D HR ER 4 Press [STOP]to terminate the entry. SCANNING&PRINTING? À YES /or1-5 Y 5-14 Minoltafax 2800/3800

Reception Setting number of rings This function enables you to setthe number of rings before the machine answers an incoming call. Follow the procedure below : 1 Press [SET] and 3 times [V/PIN CODE]. 2 Press [2]on the numeric keypad, enter the required setting using numeric key pad and press RX OPERATION? YES /or 1-9

Reception Setting multiple page printing This function enables you to print a copy ofthe incoming document during reception. If you select ON (SORT), your machine will sort the copies if you are receiving a document consisting of several pages (Batch sorting). Follow the procedure below: 1 Press [SET] and 3 times [V/PIN

Minoltafax 2800/3800

Reception Setting reduction RX This function enables you to determine what will happen if the incoming document is longer than your fax paper. 3 settings are available. ON: The fax machine reduces the size of the image so that it can be printed on A4 paper. OFF: The fax machine will not reduce the received document but printthe remaining information on a second page. CUT: The machine will not print the lower part of the image in case it doe notexceed 18 mm. Where the length does exceed 10 mm, it will continue printing on a second page 1 Press [SET] and 3 times [V/PIN CODE]. 2 Press [4]on the numeric keypad, select the required setting using the arrow keys and press [YES] 3 Press [STOP]to terminate the entry.

Minoltafax 2800/3800

5 Reception Closed network This function minimises the communication with recipients which are stored as one-touch or speed dial numbers on your machine 1 Press [SET] and 3 times [V/PIN

YES /or1-9 14 Press [6]on the numeric keypad, 2 select the required setting using *ON OFF “vecu the arrow keys and press [YES] -SELECTSPUSH'YES"- 3 Fe ISTOP ] to terminate the JAN. 09 13:00 100%

5-18 Minoltafax 2800/3800

Reception Setting the image exposure Use this function to adjustthe intensity of the printout. Follow the procedure below: 1 Press [SET] and once [V/PIN

YES /or1-5 Y 2 Press [3] on the numeric keypad. 3 PRINT DENSITY 3 Use the arrow keys to selectthe desired setting and press [YES]. DARK(BODIOOORLIGHT -SELECT&PUSH'YES"- 4 Press [STOP]to terminate the entry. SCANNING&PRINTING? À YES /or1-5 Y Minoltafax 2800/3800 5-19

Reception Selecting paper tray (optional accessory) This function enables you to assign the printing functions of your Minoltafax 2800/3800 to both paper trays. If you select ON (shift) the machine will automatically switch to the full tray if one becomes empty. If you select OFF an error messaged will display.

Press [SET] and 7 times [V/PIN CODE]. Use the arrow keys to select the desired setting and press [YES]. Press [STOP]to terminate the entry.

Minoltafax 2800/3800

6.1 Copying from the document feeder

You can use your Minoltafax 2800/3800 to produce up to 99 copies in one operation. If you select (SORT=YES), the machine will sort the copies of a multi-page document.

6.2 Setreduction rate

You can use this function to reduce long documents to max. 70%. Please note that you can use this function copy mode only. 2 settings are available. ON: The fax machine reduces the size of the image so that it can be printed on A4 paper. OFF: The fax machine will not reduce the received document but printthe lower part of the image on a second page 1 Press [SET] and once [V/PIN

CODE] SCANNING&PRINTING? À

Connecting the fax machine to the computer 1 7 Connecting the fax machine to the computer

The parallel cable only serves for PCL and GDI print. Use the serial cable to operate the optional fax software for sending, receiving, scanning and printing with the standard fax resolution. Scanning with the serial cable is done by an optional TWAIN driver. The parallel cable must not exeed 3 meters in length. Only use shielded cables. Placing the ferrite cores Ferrite corres ensure that radio interference does not disturb the data transmission. Afix the cores to the connection cable as described below If you use the serial interface, you only need to use the ferrite core, ifthe cable is longer than 3 meters. The ferrite core is available as follows: Order no. 0700-0056-01 (Kitegawa). Place the cable in the ferrite core. Place the core close to the jack. 2 Closethe core. Minoltafax 2800/3800 7-1

1 Connecting the fax machine to the computer

1 Make sure that PC an fax machine are both turned off. 2 Connectthe printer cable and /or the RS232C cable to the corresponding terminals on the machine. parallel — Connectthe other end of the cable to your computer's parallel port. Startthe PC and switch the fax machine on 7-2 Minoltafax 2800/3800

Connecting the fax machine to the computer 1 73 Setting up the fax machine as a PC fax and PC scanner If you have installed LaserF AX, Unimessage or WinFax Pro V 10.0 on your PC for these functions, then there is no need to make any further changes. The software is available as an optional accessory. For further information please refer to the relevant software manual. If you use the machine as a PC fax machine, only the machine's modem is in use. With the LaserF ax the achieved compatibility allows a transfer rate of up to 14400 bps between PC and the Minoltafax 2800/3800. Use a 9-pin RS-232C interface cable, wired 1:1 (available as an optional accessory) Modem specifications The fax machine has the following protocol specifications: Standard: ElA-578 Class 1 Fax/Modem, no data modem included Speed with HDLC support 300 bps Minoltafax 2800/3800 73

Connecting the fax machine to the computer

Installing the TWAIN driver Proceed as follows to install the optional TWAIN driver using Windows95/ 98 and NT4.0. 1 Insert the driver disk in drive A: or D: (depending on the user specific hardware). 2 Clickon ‘Start’ and select ‘Execute”. 3 Enter “A:\Setup” (or “D:\Setup” depending on the user specific hardware). The driver installation menu will appear on the screen. Follow the instructions until the installation has been completed. Scanning using the TWAIN driver Please proceed as follows, e.g. using Microsoft Photo Editor: 1 Click on “File” in your PC program. 2 Click on “Scan Image”. 3 Enter your settings under the control panel. A Insertthe document into the ADF. 5 Clickon “Scan”. 7-4 Minoltafax 2800/3800

Connecting the fax machine to the computer 1

Setting the scan settings Option Function Mode includes the settings "Text for text documents and "Photo" for images Brightness You may choose between "Normal", *Light" and “Dark”. Paper Size includes the paper formats A4, letter and legal Resolution Select from 200x100 dpi, 220x200 dpi and 300x300 dpi. Setting Here you can select the baud rate and the port. Scanning in class 1 mode A fax software must be installed on you computer. The scan is sentin fax resolution to the computer. The applications Unimessage and LaserF AX offer a button "Scan”. Please proceed as follows: 1 Insert the document into the document feeder of the system 2 Use your fax software 888 to dial and click on “OK”. The documents in the document feeder are scanned Using your fax machine as a PC fax This function allows you to send documents that you have created on your computer without printing them first. Also, faxes can be sent directly to your computer for editing. The fax will not have to be scanned separately. This option is only available is a fax software is installed on the computer and the settings are correct. Minoltafax 2800/3800 7-5

Connecting the fax machine to the computer

7.6 Using your fax machine as a PC printer (optional)

Install the optional printer driver on your computer according to the manufacturer's instructions. The Minoltafax 2800/3800 supports PCL4 GDI and PCL5e printer drivers. For printing in PCL4 mode, use the HP- Laser] etil printer driver. Maximum resolution with PCL4 emulation is 300 dpi. The PCLA print mode is the standard mode for the Minoltafax 2800/ 3800. The optional GDI drivers support 600 dpi print resolution, if the necessary optional memory is installed. When the PCL5e option is installed the Print menu on the display ofthe fax machine will only show 5 sub menus. For further information please refer to the manual for the optional accessory. Print settings Number of copies This function enables you to store the number of copies as a default setting 1 Press [SET] and 7 times [V/PIN

CODE! SET PRINTER? A

Connecting the fax machine to the computer 1 Symbols Use this function to set the font for printing in DOS-mode 1 Press [SET] and 7 times [V/PIN

Minoltafax 2800/3800 7-7

1 Connecting the fax machine to the computer Font-number A number from 1-6 is assigned to the printer's fonts. lfthe PC does not assign a font, choose one from the pre-selected fonts 1 Press [SET] and 7 times [V/PIN

YES /or1-8 Y 2 Pa [4] on the numeric key 3 FONT NUMBER Use the numeric key pad to 3 select the required font and FONT NUMBER=1 press [YES]. OK=YES (DEL=NO) P STOP]to tk te th 4 DTOPToRmNReRe [an oo 13:00 100%

7-8 Minoltafax 2800/3800

Connecting the fax machine to the computer Line number Use this function to set the number of lines the printer prints on one page. Per page you can print between 5 and 127 lines. This function is only available in DOS-mode. However, it is likely that your computer will override this function.

Press [SET] and 7 times [V/PIN CODE]. Press [5] on the numeric key pad Ifthe PCL5e option is installed, press [2] on the numeric key pad. Use the numeric key pad to enter the required quantity and press ES] Press [STOP]to terminate the entry.

Minoltafax 2800/3800 7-9

Connecting the fax machine to the computer Printing fonts Use this function to print a test page with the internal fonts of the printer and a list of the current fonts 1 Press [SET] and 7 times [V/PIN

YES /or1-8 Y 2 Press [6] on the numeric key pad o Ifthe PCLSe option is installed, press [5] on the numeric key pad. Your fax machine prints the list. #PRINT FONT* Minoltafax 2800/3800

Connecting the fax machine to the computer

Use this function to setthe PCL4 emulation for the Minoltafax 2800/3800. In this case the resolution printed will be 300 dpi. Delete all current documents form memory before making the setting. Switch the machine off and on again to activate the current setting.

Press [SET] and 7 times [V/PIN CODE]. Press [7] on the numeric key pad Use the arrow keys to selectthe desired setting and press [YES]. Switch the machine off and after approximately 6 seconds on again. Note

Connecting the fax machine to the computer GDI (optional accessory) Use this function to setthe GDI emulation for the Minoltafax 2800/3800. In this case the resolution printed will be 600 dpi. However, à memory upgrade is required. Delete all current documents form memory before making the setting. Switch the machine off and on again to activate the current setting. 1 Press [SET] and 7 times [V/PIN

CODE! SET PRINTER? A

YES /or1-8 Y 2 PS [8] on the numeric key ScDI 3 Use the arrow keys to select the ON OFF desired setting and press [YES]. SELECT&PUSH'YES" Switch the machine off and after 4 approximately 6 seconds on PCL4/GDI Auswahl again. Fax Aus-& Einschalten Note The memory is erased automatically after the setting Minoltafax 2800/3800

Connecting the fax machine to the computer 1 Installing GDI driver (optional) Proceed as follows to install the optional GDI driver using Windows95/98 and NT4.0. Click on "Start" and select ‘Printer’ from the menu "Setting”. Click on "Add Printer" In the installation window, click on “local” and on next”. Insert the driver disk in drive A: or D: (depending on the user specific hardware). Click on Browse” and selectthe file "Mi28-38.inf. Click "OK". In the window "Install from disk”, click "OK", select the desired printer and click on "next". 5 A list of printers is displayed on the screen. Click on "Disk" 8 Follow the instructions until the installation has been completed. Minoltafax 2800/3800 7-13

Connecting the fax machine to the computer Installing PCL5e printer driver (optional) The optional PCL5e printer driver prints up to 8 pager per minute with a resolution of 600 dpi. PCL5e printers support Windows 95/98, Windows2000 and Windows NT4.0. Proceed as follows to install the printer driver using Windows 95. For further information, please refer to the driver manual.

Click on "Start' and select ‘Printer’ from the menu "Setting”. Click on "Add Printer" In the installation window, click on “local” and on next”. Insert the CD in your CD-ROM drive. A list of printers is displayed on the screen. Click on "Disk" In the window "Install from disk”, click "OK", select the desired printer and click on "next". Follow the instructions until the installation has been completed. Minoltafax 2800/3800

Connecting the fax machine to the computer 1

Using your fax machine as an internet fax (optional) Use the optional l-Fax upgrade to send documents as .tiff files to e-mail addresses. You can store the e-mail addresses as one-touch key, speed dial or group dial. For this, proceed as described in chapter 3. When the telephone symbol appears in the display, press [MAIL] on the operation panel and enter the e-mail adress. Groups can consist of e-mail addresses and fax numbers. Whenn you are asked to setthe coding, selectthe desired setting using the arrow keys and press [YES] You can also use program dialling, broadcast and timer transmission with e-mails Forthis, press [MAIL] on the operation panel and enter the desired e-mail address instead ofthe fax number. Using the functions timer transmission and broadcast, you can also combine e-mail addresses with fax numbers Entering the e-mail settings Please ask you system administrator for the following setting, to ensure correct operation of the internet fax option. Make sure that the settings in the net are made before installing the machine. Press [29] to enter @. e Accountname E-mail password E-mail address SMTP IP address POP3 IP address. 1 Press [SET]and 8 times [ V/PIN CODE] INTERNET FAX? OK=YES /or1-6

1 Connecting the fax machine to the computer Enter your e-mail password and = press [YES]. PWD= OK=YES (DEL=NO) Enter your e-mail address as = return address and press [YES] ERROR REPORT= OK=YES (DEL=NO) P STOP]to tk te th Fe DTOPTO eme Re [TAN 0 1300 100%

-SET DOC. FACE DOWN-

7-16 Minoltafax 2800/3800

Connecting the fax machine to the computer Entering the server settings Enter your IP address forthe SMTP server and the P OP3 server. After the entry restartthe system.

Note An IP address consists of 4 blocks of digits, separated by dots. Make sure not to enter à dot before the first and after the last block. Press [SET] and 8 times [V/PIN CODE]. Press [2] on the numeric key pad, enter the IP adress for the SMTP server and press [YES]. Enter the IP address for the POP3 server and press [YES]. Press [STOP]to terminate the entry.

Minoltafax 2800/3800

Connecting the fax machine to the computer Setting the POP3 interval Use this function to setthe interval for your system to check for new e- mails. If you select off, no e-mails will be downloaded from the server. If you selectON, ensure thatthe interval is nottoo short. (fnecessary check the length of the interval with the system administrator. After the entry restart the system.

Press [SET] and 8 times [V/PIN CODE]. Press [3] on the numeric key pad, select the required setting using the arrow keys and press ES] Enter the desired interval and press [YES]. Press [STOP]to terminate the entry.

Minoltafax 2800/3800

Connecting the fax machine to the computer 1 Entering the time-out setting Use this function to set the time the machine can use to build up a connection with the server. Itis advisable the keep the default setting Check a longer period with your system administrator first. After the entry restart the system. Press [SET] and 8 times [V/PIN

Minoltafax 2800/3800 7-19

1 Connecting the fax machine to the computer Setting error report Use this function to print an error report in case of communication problems. Af ter the entry restart the system 1 CODE Ten 8 times [V/PIN INTERNET FAX? À OK=YES /or1-6 Y 2 Press [5] on the numeric key ON OFF pad, select the required setting “vecu using the arrow keys and press -SELECTSPUSH'YES"- [ES]. P STOP]to tk te th 3 DTOPo Em Lan oo 1300 100%

-SET DOC. FACE DOWN-

7-20 Minoltafax 2800/3800

Connecting the fax machine to the computer Setting the time zone This function is used to select the time zone. For western Europe this is GMT +01:00 (GMT=Greenwich Mean Time). After the entry restart the system 1 Press [SET] and 8 times [V/PIN CODE]. 2 Press [6] on the numeric key pad, select the required setting using [V/PIN CODE ]oder IDELETE ]and press [YES]. 3 Press [STOP]to terminate the entry.

Minoltafax 2800/3800

Connecting the fax machine to the computer Sending e-mails You can send e-mails a broadcast, timer or group transmission. You can use these functions atthe same time with e-mails and fax numbers. Also you can use the program dialling for e-mails. Press [29]to enter @.

Insert the document face down into the ADF Press [MAIL] on the operation panel and enter the e-mail address using the letter keys, one-touch or speed dial. Press [V/PIN CODE] and enter your name Press [V/PIN CODE] and enter your e-mail address Press [V/PIN CODE), select the desired encoding using the arrow keys and press [YES] Press [START]. ENTER FAX NO. or FUNCTION TO= OK=START (Von=w) FROM= OK=START (ANSW=W) REPLY= OK=START (CODE =W)

Minoltafax 2800/3800

Connecting the fax machine to the computer Downloading e-mails from the server By default the machine downloads e-mails according to the set POP3 interval from the server. If you want to download e-mails during the interval, proceed as follows. Make sure the machine is in stand by mode an no documents in the ADF. + Press [MAIL] and [START]on the operation panel. The e-mail is printed. #NTERNET FAX* (RX=START) Minoltafax 2800/3800

Connecting the fax machine to the computer Error messages on the LCD Message Description *Machine time out No network connection could be made. #-fax error report* An error report is printed. *n0 e-mail There are no e-mails on the server. #no POP3 conn.* The machine could not build a connection to the POP 3 server. #No SMPT-conn* The machine could not build a connection to the SMPT server. *Mailbox full* The mailbox is full and can not store any firter e-mails. *MIME-error* The machine can only receive .tiff and .bit files *Net not install * The machine does not recognise a network connection. XNet time out The machine could not build a connection to the e-mail server before the programmed time was over. #No entry Data in the e-mail or server settings are missing. *password error A wrong password was entered. *P OP 3-comm. error* A POP3 protocol error occurred. *P OP 3 time out* The machine could not build a connection to the POP 3 server before the programmed time was over. *SMPT-comm. error* A SMTP protocol error occurred. *SMTP time out* The machine could not build a connection to the SMTP server before the programmed time was over (transmission) *TIFF-error* The received file is no standard format and can not be printed. Minoltafax 2800/3800

Reports and lists 8 Reports and lists ReportList Content Activity report Includes information such as : time of transmission, transmission mode, recipient, number of pages, transmission time and transmission result (OK/error) TX confirmation Lists the numbers called and the starting time. The reportis printed automatically after every transmission and transmission error. RX confirmation Itincludes a list of the confidentiel and multiple polling documents as well as the reception error. Reservation report The reservation report contains a list of reservations for broadcasting and polling, Memory data list includes information such as : time stored in the memory, transmission mode, recipient and number of pages Image printout includes information such as : time of transmission, transmission mode, recipient, number of pages, modem setting, dialling mode and a copy of the first page containing the memory data. Broadcasting report includes information such as : transmission mode, time of transmission and number of pages. Continued poling Lists the result of a group polling Key allocation report Lists the settings for group and program dialling Relay box list Lists the result of a relay transmission Memory overflow report Is printed in case of memory overflow One-touch list Lists all recipients stored as one-touch numbers. Speed dial list Lists all recipients stored as speed dial numbers Status list Lists the current machine settings. RAM error report Prints a list ofthe machine settings which could not be saved due to à memory error. Power failure report It contains a list of all documents which could notbe transmitted during the power failure ie. data which was lost. Minoltafax 2800/3800 8-1

8.1 Basic report settings

Default settings journal Use this function to set if the journal (activity report) is to be printed automatically. Ifyou selectOFF, the journal can be printed on demand, by pressing [ OURNAL] Press [SET] and 5 times [V/PIN

YES /or1-6 A4 Press [1] on the numeric key pad 1ACTIVITY REPORT Use the arrow keys to select the ï *ON OFF d d setti d YES esired setting and press [YES]. SELECTSPUSH'YES". Fe ISTOP ] to terminate the JAN. 09 13:00 100%

8-2 Minoltafax 2800/3800

Reports and lists 8 Default setting reservation report Use this function to set if the reservation report is to be printed automatically. The reservation report contains a list of reservations for broadcasting and polling. 1 Press [SET] and 5 times [V/PIN

YES /or1-6 A4 Press [2] on the numeric key 2 pad 2RESERV.REPORT Use the arrow keys to selectthe 3 desired setting and press [YES]. LECTESDEHYES" Press [STOP]to terminate the = 4 entry. JAN.09 13:00 100%

-SET DOC. FACE DOWN-

Minoltafax 2800/3800 8-3

8 Reports and lists Default setting transmission report Use this function to set if the transmission report is to be printed automatically. If you sent the message from memory, a part of the first page is printed on the report. If you sent the message from ADF, the content of the message is not printed on the report. 1 Press [SET] and 5 times [V/PIN

8-4 Minoltafax 2800/3800

Reports and lists Default setting RX confirmation Use this function to set if the confirmation is to be printed automatically.

Press [SET] and 5 times [V/PIN CODE]. Press [4] on the numeric key pad Use the arrow keys to selectthe desired setting and press [YES]. Press [STOP]to terminate the entry. REPORT? A YES /or1-6 A4

Minoltafax 2800/3800 8-5

8 Reports and lists Default setting broadcast report Use this function to set if the broadcast report is to be printed automatically Press [SET] and 5 times [V/PIN

Reports and lists 8 Default setting toner order Use this function to set if the machine should automatically order new toner. Press [SET] and 5 times [V/PIN

Minoltafax 2800/3800 8-7

Reports and lists Printing reports This function enables you to print the following reports and lists:

TX confirmation RX confirmation Activity report Memory data list Image printout One-touch list Speed dial list Key allocation report Status list Group polling (continued polling) Relay box list. Press [REPORT]on the control panel. Press [V/PIN CODE]or IDELETE Juntilthe desired report is displayed and then press [ES]: The report is printed. Note

You can print the result of the transmission on the back of the document. For this, place the document facing up on the multi- purpose tray and press [ OURNAL]+[ START]. 8-8 Minoltafax 2800/3800

8.3 Displaying the transmission results

This function enables you to display results from the last 60 transmissions A transmission report can also be printed later. 1 Press [ OURNAL]. 2 Select the desired entry using [IV/PIN CODE ]or [DELETE]. o Press [START]to print the entry.

Minoltafax 2800/3800 8-9

8.4 Displaying the counter

Drum counter Use this function to check how many pages have been printed P SETJand4t PIN 1 SGogpe Jen 4ümes MI MACHINE OPERATION? À YES /or1-9 Y 2 Press [9] on the numeric key pad 9 DRUM COUNTER 3 Press [YES]to quitthe display. TDRUM COUNTER=000007 | OK=YES (DEL=NO) 4 Fe ISTOP ] to terminate the JAN. 09 13:00 100%

-SET DOC. FACE DOWN-

8-10 Minoltafax 2800/3800

Cleaning the machine Clean the machine when necessary. Before cleaning the machine switch it off and unplug the power cable. Cleaning the transport rollers 1 Open the operation panel. Clean the transport roller using a soft cloth and a mild detergent. 3 Close the control panel firmly. Minoltafax 2800/3800 9-1

Troubleshooting Cleaning the scanner 1 Open the operation panel. Use a soft, dry cloth to wipe the reading unit. O Never use water or detergent.

CAUTION The machine may be damaged if instructions are not followed properly. + Never use alcohol or solvents! + Always unplug the machine before you clean it! Q... Note Make sure the cloth does not get stuck in the machine and damages any of the components. Never leave anything inside the machine. The MINOLTA cleaning kit (No. 8918-561) is highly recommended for cleaning the rollers and the scanner. 9-2 Minoltafax 2800/3800

9.2 Clearing paper jams

Clearing a paper jam in the paper tray Remove the transparent cover of the paper tray and carefully remove the paper. Clearing paper jams at the paper exit 1 Press the release buttons on both sides of the printer cover and open the upper part of the housing completely 2 Pullthe jammed paper in the direction of the arrow. Clearing a paper jam in the multi-purpose tray + Pullthe jammed paper in the direction of the arrow. Minoltafax 2800/3800 9-3

Troubleshooting Clearing a paper jam in the 2"d paper tray (optional)

Carefully pull out the paper tray Remove the jammed paper from the paper tray. Replace the paper tray and close it. 9-4 Minoltafax 2800/3800

CAUTION The heating element will be hot and could burn you! The temperature of the heating element can reach up to 120°C. + Do not touch the heating element.

CAUTION Danger of electric shock inside the copier! There are a number of high voltage parts in the machine + Do nottouch any parts which are labelled accordingly. 1 Press the release buttons on both sides of the cover. Lift up the upper partofthe unituntil you hear a ‘click 2 Get hold of the toner cartridge and carefully pull it out of the machine. Minoltafax 2800/3800 9-5

Troubleshooting Carefully pull out the drum cartridge. Remove the jammed paper with an upwards action. Replace the drum cartridge in the corresponding guides Replace the toner cartridge inthe corresponding guides 9-6 Minoltafax 2800/3800

Troubleshooting 7 Close the unit. Clearing a paper jam in the document feeder 1 Open the operation panel an remove the document from the ADF 2 Open the operation panel and remove the jammed paper. 3 Close the control panel firmly. Minoltafax 2800/3800 9-7

Error-LED Error-LED Description Solution on Malfunction Follow the instructions on the LCD BLINKING Malfunction Callthe technical service. Alarms Alarm Description Solution Three shortbeeps Wrong key was pressed Press the correct key. Short beeps (last. 2 Communication error Follow the instructions on the Secs.) LCD Three long beeps Malfunction Follow the instructions on the LCD 20 shortbeeps Malfunction Callthe technical service Error messages on the LCD Message Description Solution #Waming Document jam The originalis jammed inside the machine Follow the instructions given earlier in this chapter. #Waring4 Printer open The top cover is not closed properiy. Close the cover fimly. *Waming* Paper jam Print paper jam Follow the instructions given earler in this chapter. *Waming* Machine error Malfunction Call the technical service. #Waming* GDI not set Either no memory is available or the GDI print mode is not set. Open the menu PRINTING "to setthe print mode. *Waming!* No Paper The paper cassette has run out of paper. Insert the paper. *Waming!* No Toner The toner cartridge has run out of toner. Replace the toner cartridge *Waming!* $ canner open The control panel is not closed properiy Close the control panel firmiy. Minoltafax 2800/3800

Troubleshooting Message Description Solution *Waming!* Memory full During sending / receiving in memory mode the capacity ofthe memory was exceeded. Press [STOP Jand printthe documents from the memory. Press [YES] to delete the last document from the memory. Ask the remote side to transmit again #Waming Toner empty The toner cartridge has run out of toner. Replace the toner cartridge. *Waming!* Toner low The toner cartridge has run out of toner. Replace the toner cartridge. *Waming!* TX stopped *Waming!* RX stopped No memory available Wait until enough memory space becomes available again *Data kept' Press Copy PC data is in the fax memory Press [COPY]to printthe stored data Wrong Mailbox ID* Mailbox transmission The mailbox you entered doe not match the mailbox of the other fax machine. Mailbox reception The mailboxiD of the other fax machine does not match your mailbox ID. Check the mailbox ID and startthe transmission again. Inform the other party ofthe correctmailbox ID and askthem to startthe transmission again. *Wrong Page Count* The number of pages entered does not match the actual number. Check the number of pages and try again. #No Memory atRX* The remote side has not enough memory available to receive. Send again whenever the remote side is ready. *D is used* The mailbox ID entered is already assigned. Enter a new mailbox ID. XNo mailbox func.* The other fax machine is not equipped with the mailbox function. Cancel mailbox transmission and try again. #No Relay Func.* The receiving fax machine does not have the relay function. Cancel the relay transmission and try again. *Line check* The machine has to telephone line connection. Check whether the telephone cable is properiy pluged

• Not stored * There is no number stored in this key. Press the correct one- touch key or enter the correct speed dial number. #Comm. Error * The communication was not successful. Press [STOP] and try to send again or ask the remote side to send again. #Redial* Problem Redial was unsuccessful even after repeated attempts. Press [STOP], check the fax number and try again. Minoltafax 2800/3800 9-9

Troubleshooting Troubleshooting If your machine does not operate properly, read the following instructions carefully. If none of the suggested solutions solve the problem, please contact the technical service

CAUTION Danger of electric shock inside the copier! There are a number of high voltage parts in the machine + Do not touch any parts which are labelled accordingly. Troubleshooting No display Make sure the power plug is connected proper. Check whether the power switch is on. Check whether the wall socket is working properly by connecting another device. The fax machine is switched on but does not receive. Check ifthe machine is in auto reception mode. Check ifthe memory if ul, or ifthe paper tray is empty. The other location does not receive. Make a copy to check whether your machine operates properiy. The ADF does not work. Check the size of the document and ifitis placed properly in the feeder. The printouts have black lines Make a copy with your machine. lfthe copy shows no lines the problem is atthe other location. No dial tone can be heard. Check your telephone. Ifthe telephone works properly, contact the technical service. Communication error Most errors are caused by bad lines. Please ty again to contactthe other fax machine. lfthe problem persists, contact the technical service. The received document is blurred Make a copy to check whether your machine operates properiy. Ask for a new transmission: Print of received documents and copies are blurred Adjustthe paper guides The copy quality is poor. Ifthe copy shows black lines, clean the scanner. If the printout is too light or blurred, remove the toner cartridge and shake it. Pages come out wrinkled and there are frequent paper jams and double feedings Check the paper size and quality and make sure the paper is not curled or folded Printout quality is becoming worse. Replace the drum cartridge The reception copy is distorted. The problem is probably atthe remote side. Ask for a new transmission. Minoltafax 2800/3800

Troubleshooting Troubleshooting The other fax machine's printouts are blurred Make a copy. Ifthe copy is blurred, clean the scanner. Ifthe error persists, call the technical service. lfthe copy is clear, the problem is probably atthe remote side Minoltafax 2800/3800

General Compatibility

Optional accessories Memory upgrade 8 MB, DGI printer driver, PCLSe printer driver, TWAIN driver; l-fax upgrade, module for 2nd telephone line Send Transmission speed

2.5 seconds (ITU test document No.1)

Broadcasting 148 remote locations (Minoltafax 3800 180 remote locations) Memory transmit yes Manual/ADF transmission yes Timer transmission yes Polling transmission yes, up to 50 files Mailbox transmission yes Closed user group yes Relay transmission yes Batch send yes Transmission resolution 203 x 98 dpi 203 x 196 dpi 203 x 392 dpi Minoltafax 2800/3800

Index Numerics 2nd paper tray .

Batch send sn Broadcast report, default setting Broadcast transmission, program dialling . Broadcasting …

Cancel entry n Changine, groupdial Changing, one touch key Clearing a paper jam inside the machine Closed network Confidential reception …. . Confirmation, RX report default setting . Consumables Copies, reduction . Copy. nes Copying, document feeder .

Default transmission setting Delete, mailbox Delete, programming Deleting, groups Deleting, one touch keys Dialling mode Dialling options Minoltafax 2800/3800

Directreception . Displaying the counter … n Displaying the report Displays Drum cartridge, changing

E-mail settings …. Enter, call group Enter, COMPaANny NAME 3 - 6 Enter, date Enter, fax number Enter, one-touch dial 3-16 Enter, speed dial Enter, text Entry of data . Error report

GDI print emulation NT + 12 GTOUP POING sun 5-11 Installation, document feeder Installing the GDI driver … Installing, paper output tray . Installing, paper stacking tray Installing, PCL5e Minoltafax 2800/3800 10-5

Machine layout n Mailbox reception nu Mailbox transmission, program dialling Manual transmission . Memory reception

Paper jam, 1st paper tray … Paper jam, 2nd paper tray . Paper jam, document feeder Paper jam, exit Paper jam, multi-purpose tray Papertray, installing . Paper, adding Paper, refill PBX, PSTN PC connection . PC printer … PC scanner … PC-fax Minoltafax 2800/3800

Polling reception Polling RX, program dialling Polling transmission POP3 interval Power connection Power supply Print, content of a mailbox Print, PCL4 Printing fonts . mn Printing memory reception Printing, reports

Receiving e-mails … Relay transmission Relay transmission, program dialling . Removing paper jams Reports and lists . Reservation report, default setting .

Scanner, cleaning … Secure transmission … Selecting the line Send Re Sending a document from the memory Sending e-mails Server settings ……. Set dialling mode Set relay boxes Set, phone type Setting a department number Setting the number … Setting the time zone . Setting up a mailbox Setting, buzzer volume Setting, contrast Minoltafax 2800/3800 10-7

Appendix Setting, drum counter Setting, footer Setting, header Setting, image exposure Setting, LCD contrast Setting, monitor volume Setting, paper size Setting, power save Setting, power save mode Setting, reduction RX Setting, remote diagnosis Setting, reports Setting, resolution Setting, rings Setting, selecting the paper tray Setting, send Settings of the printer Size of document . Special characters, entering Special documents Specifications .… Speed dial keys Start relay transmission . Sub addressing

UNPACKINY Using your fax machine as an internet fax Minoltafax 2800/3800 10-9

CE marking (declaration of conformity) We hereby guarantee that the fax machine and options covered by this declaration comply with the information given below. This declaration applies to countries within the European Union (EU) This product complies with the following EU directives: 89/336/EEC, 73/ 23/EEC, 93/68/EEC and 1999/5/EC For a complete declaration of conformity, please contact Minolta tel.: +49- 511-7404-346, Fax +49-511-7404-272. Pleas keep the serial number of your fax machine ready.

CAUTION Radio interference by wrong cable types Only use a shielded interface cable. If you use other cables you may cause radio interference. This is not allowed due to EC regulations + Only use shielded cables.

“Software” means the computer program contained in this package (which may include digitally encoded, machine readable, scalable outline font data as encoded in a special format), together with all codes, techniques, software tools, format, design, concepts, methods and ideas associated with the computer program and all documentation related thereto.

2. LICENSE AGREEMENT

This is a license agreement and not an agreement for sale. Minolta owns, or has been licensed from other owners, copyrights in the Software. Except as stated in this Agreement, you are not granted any rights to patents, copyrights, trade names, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect ofthe Software. Title to the Software and any copy made fromitis retained by Minolta or such other owners 10-10 Minoltafax 2800/3800

Minolta, hereby grant to you, and you agree to accept a non-exclusive, non-transferable and limited license and you may: e_install and use the Software on a single computer and one associated printer. e use the Software only for your own customary business or personal purpose. e make a copy ofthe Software for backup or installation purpose only in support of the normal and intended use of the Software. e transfer possession of copies ofthe Software to another party by transferring a copy of this Agreement and all other documentation along with at least one complete unaltered copy ofthe Software, provided that (i) you must, at the same time, either transfer to such other party or destroy all your other copies of the Software. (ii) such transfer of possess ion terminates your license from Minolta, and (iii) such other party shall ac cept and be bound by these license terms by its initial use ofthe Software

1. You shall not without the written consent of Minolta:

o use, copy, modify, merge or transfer copies ofthe Software except as p rovided herein. Oo reverse assemble or reverse compile the Software except as permitted by law; or o Sublicense, rent, lease or distribute the Software or any copy thereof. 2 You shall not export or re-exportthe Software in any form under violation of export restrictions by the government of your country.

Minolta warrants the media on which the Software is recorded to be free from defects in materials and workmanship under normal use. Warranty details and limitations for the Software are described in the Statement of Limited Warranty which was supplied with the hardware. With the exception ofthe foregoing express warranties applicable to hardware and media only, the Software is not warranted and is provided “AS IS." SUCH WARRANTIES ARE IN LIEU OF ALLOTHER WARRANTIES,EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE

You may terminate your license at any time by destroying the Software and all your copies ofit or as otherwise described in these terms. Minolta may terminate your license if you fail to comply with these terms. Upon such termination, you agree to destroy all your copies of the Software

This Agreement shall be governed by the laws of the country where the delivery is made to the original customer.