Memo 88 - Dictaphone OLYMPIA - Free user manual and instructions

Product Type	Digital Voice Recorder
Brand	Olympia
Model	Memo 88
Dimensions (H x W x D)	101 x 44 x 14 mm
Weight (without batteries)	50 g
Power Supply	2 x AAA batteries (not included)
Max. Recording Time	467 minutes (LP mode)
Operating Time (Recording)	Approx. 10 hours
Operating Time (Playback)	Approx. 6.5 hours at volume level 5
Memory Type	Built-in flash memory, 32 MB
Recording Quality Modes	HP (92 min), SP (139 min), MP (350 min), LP (467 min)
File Organization	4 folders (A, B, C, D), up to 99 messages per folder, total 200 messages
Special Features	Voice-activated recording (VOX), key lock (HOLD), repeat, scan, microphone/earphone jacks
PC Connectivity	USB 1.1, Voice Manager software (Windows), removable storage
Loudspeaker	0.2 W, 8 Ohm
Output Power	80 mW
Display	LCD with indicators for battery, recording quality, file, date/time, and more
Safety	Do not use near medical equipment; use only specified batteries; dispose properly
Environmental Protection	Do not dispose in domestic waste; recycling required
Included Accessories	USB cable, software CD, user manual

Frequently Asked Questions - Memo 88 OLYMPIA

How do I set the date and time on the Memo 88?

Press and hold the MODE/PAUSE button for 4 seconds until "SET" appears. Use REV/FWD to adjust year, month, day, hour, minute, and confirm with PLAY/STOP. Press FILE/TIME to toggle 12/24-hour format.

How can I record a message?

Select a folder (A-D) using FILE/TIME, ensure VOX is OFF, then press REC/STOP to start. Speak into the microphone. Press REC/STOP again to stop. Adjust recording quality via MODE/PAUSE > SET > select HP/SP/MP/LP.

How do I play back recorded messages?

Select the folder (A-D) with FILE/TIME, then use REV/FWD to choose a message. Press PLAY/STOP to play. Use MODE/PAUSE to pause. Volume is adjusted with +/-

How do I erase a single message?

While in standby, select the message then press ERASE/REPEAT. The first 5 seconds play; press ERASE/REPEAT again during that time to delete. Remaining messages are renumbered.

How do I erase all messages?

In standby, press ERASE/REPEAT and simultaneously hold REC/STOP until "ALL ERASE" appears. Then press ERASE/REPEAT for 5 seconds to delete all messages.

What is VOX and how do I use it?

VOX (voice-activated recording) starts and stops recording automatically based on sound. Slide the VOX switch to ON. When you speak, recording begins; after 2 seconds of silence, it pauses. Useful for hands-free recording.

How can I transfer recordings to my computer?

Install the Voice Manager software from the included CD. Connect the recorder via USB. The device appears as a removable drive. Use Voice Manager to convert files to MP3/WAV or drag-and-drop files. Always use 'Safely Remove Hardware' before disconnecting.

What type of batteries does the Memo 88 use and how long do they last?

It uses two AAA batteries (not included). Recording time is approx. 10 hours; playback time approx. 6.5 hours at volume level 5. Use only batteries of the same type and observe correct polarity.

What is the maximum recording time?

In LP (Long Play) mode, up to 467 minutes. Other modes: HP (92 min), SP (139 min), MP (350 min). Total memory is 32 MB, with a limit of 200 messages and 99 per folder.

How do I repeat a message or all messages in a folder?

During playback, press ERASE/REPEAT once to repeat the current message (REPEAT appears). Press twice quickly to repeat all messages in the folder (REPEAT ALL appears). Press ERASE/REPEAT again to cancel.

USER MANUAL Memo 88 OLYMPIA

Line drawing of a briefcase with a hand pointing at a paper sheet, no text or symbols present

Technical line drawing of a mechanical device with rollers and mounting holes (no text or symbols)

Line drawing of a remote control device with buttons and an arrow indicating direction (no text or symbols)

D

MP (Medium Play) Gute 350 Min.

Bedienung

Nachrichten suchen

Nachricht löschen

Use in extreme conditions 30

Batteries 30

Rechargeable battery pack 30

Medical equipment 30

Disposal 31

2 Display Indicators 32

3 Operating Elements 33

4 Power Supply 34

Inserting the batteries 34

5 Operation 35

Setting the date and time 35

Switching on (Standby mode) 36

Switching on (TIME mode) 36

Operating modes 36

Recording quality 37

Managing messages 38

Recording sensitivity 38

Hold function (key lock) 38

Recording 39

Voice-activated recording (VOX) 40

Playing messages 41

Microphone 42

Headset 42

Repeating a message 42

Repeat all messages 43

Stopping repeat playback 43

Interrupting repeat playback 43

Searching for a message 44

Erasing messages 44

Erasing all messages 45

6 Software Installation and Operation 46

Installing a USB driver 46

Installing the device software (Voice Manager) 47

Transferring data and functioning method of the software 50

Playing messages on the PC 51

Transferring files 51

Remove hardware safely 53

7 Technical Data 54

Technical data 54

Safety Information

1 Safety Information

Please read this operating instruction manual thoroughly.

Intended use

This digital voice recorder is designed to record all kinds of vocal communication.

Any other use is considered unintended use. Please note that dubbing recorded messages without authorisation is prohibited except for private purposes. Do not use the device while driving a vehicle, motorcycle etc. to prevent the increased risk of an accident through being distracted. Unauthorised modification or reconstruction is not permitted. Under no circumstances open the device or complete any repair work yourself.

Use in extreme conditions

Prevent excessive exposure to smoke, dust, vibration, chemicals, moisture, heat and direct sunlight.

Batteries

Caution: The device can only be operated using batteries. Any other form of power supply is forbidden.

Rechargeable battery pack

Attention when using batteries: Never throw batteries into a fire. Only use batteries of the same type! Pay attention to correct polarity. Incorrect polarity of the batteries represents a risk of explosion during charging.

Medical equipment

Caution: Never use the voice recorder in the vicinity of medical equipment. Effects on such equipment cannot be fully ruled out.

Disposal

In order to dispose of your device, bring it to a collection point provided by your local public waste authorities (e.g. recycling centre).

The adjacent symbol indicates that the device must not be disposed of in normal domestic waste! According to laws on the disposal of electronic and electrical devices, owners are obliged to dispose of old electronic and electrical devices in a separate waste container.

Packaging materials must be disposed of according to local regulations.

Batteries must not be disposed of in domestic waste. Special collection containers are provided at certain sites (supermarkets, electric shops).

2 Display Indicators

A Play G Date

B Recording quality

H Minutes/Seconds (timer)

C Messages/Year I Remain

D Repeat (all)

J R (recording active), Date

E Record

K VOX (voice activity detector)

F Battery capacity

L File folder

3 Operating Elements

1 Mode/Pause 11 Forward
2 Reverse 12 Volume control +/-
3 Microphone 13 Erase/Repeat
4 MIC (microphone) jack 14 Loudspeaker
5 EAR (earphone) jack 15 USB connection port
6 Record/Stop 16 Microphone sensitivity
7 Recording active (indicator) 17 VOX on/off
8 Play/Stop 18 HOLD, key lock on/off
9 Display 19 Battery compartment
10 File/Time

Power Supply

4 Power Supply

Inserting the batteries

Open the battery compartment by sliding the cover out and opening it.

Note: The cover is connected to the compartment, do not attempt to remove the flap.

Insert 2 AAA batteries (not supplied). Pay attention to correct polarity.

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Technical line drawing of a mechanical device with rollers and mounting holes (no text or symbols)

Close the battery compartment again.

The batteries are fully charged.

The batteries are empty.

The charge status of the batteries is indicated in the display.

Line drawing of a remote control device with buttons and an arrow indicating direction (no text or symbols)

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Note: When changing the batteries, the messages recorded are retained but the time must be set again.

5 Operation

Setting the date and time

When the batteries have been inserted properly, the machine is in Standby mode. 1_M 01_D (month, day) and 0:00 (hour, min.) appear in the display. Set the date and time as follows:

While the date and time appear in the display, press the FILE/TIME button ① to select between the 12 or 24-hour clock. Press and hold the MODE/PAUSE button ② for 4 seconds then release it.

"SET" appears in the display. Press and hold the MODE/PAUSE button ② a second time in order to display the date and time settings.

Press the PLAY/STOP button ③ to confirm the setting, the year indicator flashes. Define the year by pressing the REV ⑤ or FWD ④ buttons. Press the PLAY/STOP button to confirm the setting.

Press the REV ⑤ or FWD ④ button to select the month and then press the PLAY/STOP button ③ to confirm it. Repeat the steps to set the day, hour and minute.

Note: When the date and time ap-

pear in the display (TIME mode), press the FILE/TIME button ① to switch between the 12 or 24-hour clock.

Operation

Switching on (Standby mode)

To activate Standby mode, press the REC/STOP button ① or the PLAY/STOP button ② when TIME mode is active.

Switching on (TIME mode)

To activate TIME mode immediately, press the MODE/PAUSE button ③ when Standby mode is active.

Note: If you do not press a button for a period of 30 seconds, the recorder automatically switches to the time display (TIME mode).

Operating modes

The operating modes differ in the display as follows:

Standby mode TIME mode

• Number of messages
• Recording quality
• Battery capacity
• Memory location

• Length of the current message

• Battery capacity

• Month/Day
• Time

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Recording quality

There are four different recording qualities available for selection to record the voice messages.

Recording mode

Recording quality Max. recording time

HP (High Play) Best possible 92 min.

SP (Standard Play) Very good 139 min.

MP (Medium Play) Good 350 min.

LP (Long Play) For long recording 467 min.

Press and hold the MODE/PAUSE button ① for 4 seconds. "SET" appears in the display and the recording quality currently set flashes (HP, SP, MP or LP).

Press the REV ② or FWD ③

button to select the recording quality required.

When the required recording quality appears, press the MODE/PAUSE button ① twice to confirm it and switch to TIME mode or do not press any buttons for a period of 30 seconds for TIME mode to be activated automatically.

Operation

Managing messages

The device has 4 files, named A, B, C and D, in which to store the messages. You can store a total of 200 messages or 467 minutes in LP mode using all the files (refer to “Recording quality”, Page 37). A max. of 99 messages can be recorded per file. Proceed as follows to select a file:

Press the REC/STOP ① or PLAY/STOP ② button to activate Standby mode.

Press the FILE/TIME button ③ to select the required file/memory location (A, B, C, D). The number in the top right corner of the display

indicates the total number of messages recorded. The time at the bottom of the display indicates the total recording time of the message selected.

Note: Each time a message is recorded, the device generates a consecutive number, starting with 1 for the first message recorded, which appears in the display. If no more memory space is available, "FULL" appears in the display. Refer to Page 44 to learn how to erase messages.

Recording sensitivity

Slide the MIC SENS control to LOW to record sounds which are very close to the microphone. Slide the control to HIGH to make recordings of sounds further away from the microphone.

Hold function (key lock)

Slide the HOLD control to LOCK to deactivate all the buttons. "HOLD" appears in the display. Slide the HOLD control to OFF to activate all the buttons again.

Recording

The device is equipped with an automatic voice activity detector (VOX) (refer to Page 40 "Voice activity detector (VOX)"). If VOX is deactivated, you can record in the normal way.

Ensure that the VOX control on the rear side is set to OFF. Switch the device on and select the required recording quality (refer to Page 37 "Recording quality").

Select a file/memory location by pressing the FILE/TIME button ① (refer to Page 38 "Managing messages").

Press the REC/STOP button ② when the device is in Standby mode, REC lights up in the display and the recording time appears. Speak into the microphone or connect a microphone to the MIC jack

and speak at a normal volume. Press the REC/STOP button ② again to end recording.

Press the PLAY/STOP button ④ to display the time remaining for recording. Press the MODE/PAUSE button ③ to interrupt recording, PAUSE flashes in the display. To resume recording, press the MODE/PAUSE button ③ again.

Operation

Voice-activated recording (VOX)

When the VOX function is active, the device only records when you speak; if you pause, the device interrupts recording and resumes when you continue to speak.

Slide the VOX control to ON. VOX is active. Switch the device on and select the required recording quality (refer to Page 37 "Recording quality").

When the device is in Standby mode, press the FILE/TIME button

① to select a file (A, B, C, D) in which the message should be stored.

Press the REC/STOP button ②, REC lights up in the display and the time indicator for the current recording appears. Speak into the microphone integrated or connect an external microphone to the MIC

jack. The device begins to record the moment you start to speak. If the device interrupts recording, REC and PAUSE flash in the display until you resume recording. Press the REC/STOP button ② to end recording.

Note:

• The first noise activates the recorder and it is possible they will not be recorded.
• A change in a voice volume does not cause the device to interrupt recording; 2 seconds silence suffices to interrupt recording.
• For information on continuous recording, refer to Page 39.
• To interrupt recording immediately, press the MODE/PAUSE button.
• The integrated audio level automatically sets the recording volume.
• A distance of approx. 20 cm from the device is considered reasonable for recording at a normal volume (speaking).

Playing messages

Switch the device on, press the FILE/TIME button ① and select a file (A, B, C, D).

Press the REV ② or FWD ③ button to select the message required. The message number and message length appear in the display.

Operation

Activate Standby mode and press the PLAY/STOP button ⑤ to play the current message. ▶ appears during playback as well as the message length timer. Press the REC/STOP button ④ to check the time and date of the message. To recall the current time display, press no button for 3 seconds - the device automatically changes back.

• To interrupt playback immediately, press the MODE/PAUSE button. PAUSE flashes in the display. To resume playback, press the MODE/PAUSE button again.
  • To move back/forward in the current playback, press and hold the REV or FWD button. Release the respective button when you have reached the required passage.
• Press the REV or FWD button to interrupt playback and select another messages.

Microphone

You can connect a microphone to the MIC jack on the device. As soon as the microphone is connected, the integrated microphone is deactivated.

Headset

A headset or earphones can be connected the EAR jack on the device. As soon as the headset/earphone is connected, the loudspeaker is automatically deactivated.

Repeating a message

If you want to play a message again, press the ERASE/REPEAT button

① during playback; REPEAT appears in the display and the message is repeatedly played until you press the PLAY/STOP button ②.

Repeat all messages

If you want to play all the messages in a file (A, B, C, D), press the

ERASE/REPEAT button ① during playback until REPEAT ALL appears in the display. All the messages in the file selected (A, B, C, D) are repeatedly played until you press the PLAY/STOP button ②.

Stopping repeat playback

Press the ERASE/REPEAT button once or twice while a message is being played until REPEAT or REPEAT ALL disappears from the display.

Interrupting repeat playback

To interrupt recording or playback, press the MODE/PAUSE button 1. PAUSE flashes in the display.

Press the MODE/PAUSE button ^① again to resume recording or play-back.

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Operation

Searching for a message

The device plays the first five seconds of each recording.

Press the FILE/TIME button ①

when Standby mode is active to select a file (A, B, C, D). Press and hold the PLAY/STOP button ② for 2 seconds. SCAN appears in the display. The device plays the first 5

seconds of each message located in the file selected (A, B, C, D).

The device ends the search automatically if no message is selected. To play a message during the search, press the PLAY/STOP button ②. To end the search, press the PLAY/STOP button ② twice.

Erasing messages

Activate Standby mode and select the file required by pressing the FILE/TIME button ① and the required message by pressing the REV ② or FWD ③ button. The message number and length appear in the display.

Press the ERASE/REPEAT button, ERASE appears in the display and the first 5 seconds of the message are played. Press the ERASE/REPEAT button ④ within these 5 seconds to erase the message,. The message is erased and the remaining messages are renumbered.

Note: If no messages should be erased, do not press the ERASE/REPEAT button ④ when it is being played back.

Erasing all messages

Activate Standby mode, press the ERASE/REPEAT button ① and simultaneous press and hold the REC/STOP button ② until ALL and ERASE appear in the display.

Then press the ERASE/REPEAT button ① for 5 seconds. All the messages are erased.

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Software Installation and Operation

6 Software Installation and Operation

The voice recorder is supplied complete with software and USB cable. This provides the option of transferring your recorded messages to a PC. The software enclosed can convert the messages on the voice recorder to MP3 or WAV format so that you can play them using the Windows Media Player (supplied with your operating system).

Installing a USB driver

No drivers need to be installed if Windows ME, 2000 or XP are used since these operating systems detect the voice recorder automatically. The device is indicated on the desktop as a removable medium.

If Windows 98 SE is used, the USB driver must be installed and the USB bulk memory function activated.

Caution: The driver is installed as the Voice Manager software is installed.

Software Installation and Operation

Installing the device software (Voice Manager)

1. Insert the CD in the CD/DVD drive.
2. Click on the CD/DVD drive.

1. Select the program.

Software Installation and Operation

A selection menu opens containing the Voice Manager and Windows 98 Driver files.

Important: If you are not using Windows 98 SE, remove the tick beside Windows 98 Driver. Click on [Next].

1. Install the program in the folder specified.

Note: Please do not alter the installation folder, otherwise the driver may not function properly.

Click on [Install] when requested.

1. When the driver software installation is completed successfully, click on [Finish].

1. When installation has ended, the new program appears in the PC's Program menu.

Software Installation and Operation

Transferring data and functioning method of the software

When the software has been installed, connect the device to the computer using the USB cable supplied. The word PC appears in the device display.

On the PC, the new Removable medium entry appears under Desktop. It contains a main folder and various folders - please do not change the names. It includes the four folders A-D in which the messages have been recorded on the voice recorder.

If you want, you can copy files on the voice recorder using Drag & Drop. The voice recorder can also be used as a data storage medium on a restricted basis. Remember that the memory available is only 32 mb.

Software Installation and Operation

Note: After having finished transferring files, use the Remove hardware safely option before disconnecting the cable from the voice recorder.

Playing messages on the PC

The voice recorder uses special "S16/24/48/64" file formats. These formats can only be played with the Voice Manager. Open the Voice Manager.

Open the voice recorder files in the left-hand window. If you click on the [Browse] button, you can navigate as on the desktop. The voice recorder is listed as a removable medium. Open the removable medium and select the message required from the file A, B, C or D. Messages are displayed as REC-000X.SXX. After the message has been selected, play it by clicking on the red [PLAY] button in the bottom left corner.

Transferring files

To be able to play recorded messages in programs other than the Voice Manager, the S16/24/48/64 formats can be converted to MP3 or WAV files. These formats can be played on any media players, and also transferred and archived on other PCs.

Software Installation and Operation

Mark the required recording on the left-hand side (Source). Then select the destination where the converted file should be stored in the right-hand window. Either specify the path or use the browser to select a folder. You can select MP3 format (less memory) or WAV (good quality) in the middle column. Then click on the “Convert” button the recording is converted.

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Software Installation and Operation

Remove hardware safely

Please proceed as follows to disconnect the voice recorder from the PC: Double-click on the icon in the toolbar.

Then disconnect the USB cable and voice recorder from the PC.

Type of memory Built-in flash memory

Max. recording time 467 min. in LP mode

Loudspeaker 0.2 W (8 Ohm)

Output power 80 mW

Power source 3 V, 2 x AAA batteries

Operating time 10 hours for recording

6.5 hours for playback at volume level 5

Dimensions 101 (H) x 44 (W) x 14 (H) mm

Weight (without batteries) 50 g

USB 1.1

Declaration of Conformity

in accordance with the Directive 89/336/EEC

OLYMPIA Business Systems GmbH

Hersteller / Verantwortliche Person // The manufacturer / responsible person

declares that the product

Memo 88

complies with the essential requirements when used for its intended purpose.

Protection requirements concerning electromagnetic compatibility

Harmonised standards applied

EN 55022: 1993 + A2: 2003

EN 55024: 1993 + A2: 2003

(IEC61000-4-2:2001, IEC61000-4-3:2002,

IEC6100-4-8:2001)

Hattingen, 08. August 2006

Ort. Datum

Place & date of issue

Heinz Prygoda