DocuColor 252 - Printer XEROX - Free user manual and instructions

USER MANUAL DocuColor 252 XEROX

Loading Paper and Media

Touch Screen The touch screen allows you to select all the available programming features. It also displays fault clearance procedures and general machine information. Machine Status Displays the current status of the machine on the touch screen. Services Button Displays the job features on the touch screen. Job Status Displays job progress information on the touch screen.DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide Control Panel

Clear Deletes numeric values or the last digit entered. Clear All If pressed once, resets the default settings and displays the first screen for the current pathway. If pressed twice, resets all the features to their machine default settings. Start Starts the job. Log In/Out Provides password protected access to the System Administration menu used to adjust the defaults of the machine. Interrupt Temporarily stops the current copy job to allow a priority job to be run. Stop Temporarily stops the current job. Follow the message to cancel or resume your job. Power Saver Your machine has energy saver features which significantly reduce the power consumption during periods of inactivity. When your machine is in a power saver mode, the Power Saver indicator light is lit. Language Changes text to an alternative language (when available).DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide Simple Copying

3. Select the Features

Paper SupplyReduce / Enlarge Output ColourCopy Output Plain 100%

Auto%17" > 11" (64%)8.5" > 11" (129%) 25% More...More... Plain Plain Plain Auto DetectColourBlackMore... Dual Colour Single Colour(Red/Black)(Red) 2 Sided Copying Original Type Lighten / Darken Auto Paper Copy QuantityImage QualityLayout AdjustmentOutput Format Job AssemblyGeneral Settings Auto Paper

1 > 1 Sided The features available on the General Settings tab are the ones used most often. They allow you to programme the standard features for a copy job. On touching the button for the required feature, the button changes to blue. If a More... button is selected additional options for that feature become available.DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide Simple Copying

6. Identify your job in the Queue.

Current and Pending Jobs Pending Processing Scanning Completed Jobs Printing Pending Processing Printing Printing Job Status All JobsStored DocumentsPrint Waiting JobsDocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide Booklet Creation Booklet creation enables the production of booklets or multi-page copies from 1 or 2-sided originals. The machine will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected copy paper so that a booklet is created when the copy set is folded in half. Select the Output Format tab.

Booklet Creation Page Layout Output Format Off 1 Up Annotation Off Poster ID Card Copying Covers Off Transparency Separators No Separators No Covers Tab Margin Shift Watermark Output Orientation Auto Off Off Folding General Settings Image Quality Layout Adjustment Job Assembly OffDocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide Booklet Creation Depending on your finisher, you may also have the option to choose from the following Fold and Staple selections: > No Finishing > Folded > Folded and Stapled These features are accessed by touching the Fold and Staple Options button on the Booklet Creation screen.

Divide Output On Off Booklet Creation Off On-Create BookletSaveCancelCoversOn-Do Not Create BookletBinding ShiftLast Page on Back CoverFront Covers-2 SidedFront and Back Covers-Print OutsideBlank CoversNo CoversFold and Staple Options OffDocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide Booklet Creation In addition to folding and stapling, you can also include a Binding Shift, or Divide Output (sub-dividing a large booklet into subsets) on the Booklet Creation screen. Select the appropriate buttons to create your booklets. You can create left bound, top bound, or right bound booklets. When you have selected the appropriate input, select Save.

4. Select the features

6. Identify your job in the Queue.

Consumables Faults Close Billing Mete r Print Report / List Machine Status Billing Meter / Print Repo Consumables Faults Close Billing Meter Print Report / List Reports A variety of useful reports are available on the Print Report/List screen. Perform the steps below to access the Print Report/List screen:

1. Press the Machine Status

button on the Control Panel.

button.DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide An example of a typical Print Report/List screen is shown here. To print any of the reports shown, simply touch the corresponding report button on the touch screen, then press the Start button on the control panel. NOTE: The reports available will differ depending on your machine configuration. Reports Close Job Status Print Report / List Copy Mode Settings Scan Mode Settings Network Controller SettingsDocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide To access the Billing Meters:

1. Select the Machine Status

button on the Control Panel. Billing Meters The Billing Meters feature provides access to machine usage and billing information. The meters vary depending on your machine configuration and setup.

1. Press the Log In/Out button on the control panel.

2. Use the number keypad to enter the default System Administrator

Login ID - 11111. Touch Confirm on the touch screen. NOTE: 11111 is the factory set default Login ID. It is recommend that you change this Login ID. Confirm System Administrator - Login System Administrator Login ID Cancel Keyboard 11111DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide System Administrator Menu Overview The system administrator tools enable the system administrator to set-up, customise and maintain the machine. Some of the settings in this function are critical to the operation of the machine so the screens are password protected so that they cannot be accidentally changed or corrupted. Use these tools to: - Set-up the initial settings and system configuration - Change the factory settings or defaults. - Perform basic maintenance tasks. - Perform a variety of system tests. The next few screens briefly explain the function of each tool or set of tools. Close System Settings Setup Menu Login Setup / Auditron Administration System Settings System Administrator SettingsDocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide System Administrator Menu Overview The Setup Menu allows administrators to access the Paper Tray Attributes settings. The System Settings menu allows administrators to access submenus for Common Settings, Copy Mode Settings, Scan Mode Settings, and Network Controller Settings. Close Setup Menu Paper Tray Attributes Close Copy Mode Settings Network Controller Settings Common Settings Scan Mode SettingsDocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide System Administrator Menu Overview The Login Setup/Auditron Administration menu allows administrators to access and enable all of the Auditron feature settings, including options for creating, checking , and resetting User Accounts, the System Administrator Meter, User Details Setup, Passcode Entry, and Login Setup. The System Administrator Settings menu allows administrators to access options for the Login ID, System Administrator Passcode, and the Maximum Login Attempts settings. Close System Administrator Settings System Administrator Login ID System Administrator Passcode Maximum Login Attempts Close Login Setup / Auditron Administration Create / Check User Accounts Reset User Accounts System Administrator Meter (Copy Jobs) User Details Setup Passcode Entry from Control Panel Login Setup / Auditron ModeDocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide Auditron To setup Auditron you must create user accounts. Users will then be required to enter the passcode setup with their account to perform certain machine functions. You can create up to 1000 accounts. The Auditron feature of the machine is used for auditing purposes. This feature electronically records the number of copies or prints made for each user account and controls the access and use of the printer/copier. Enable Auditron to:

• Create, change, and delete up to 1000 user accounts

• Control access to copy features

• Control access to scan features

• Limit copying to B/W, Colour, or allow both

• Limit the number of copies made per user account

• Check the number of copies made per user account

1. When you close the paper tray, the Paper Tray Settings window will

appear, allowing you to change the paper size and paper type. This feature must be enabled by a System Administrator.

Settings/System Settings/Common Settings. Touch the Paper Tray Settings button, then touch the Paper Tray Attributes button. Select the appropriate tray on the touch screen, then touch the Change Settings button. Whenever you change paper in a paper tray, you will need to change the paper type and paper size values on the Paper Tray Settings screen.DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide Loading Paper and Media The Paper Tray Attributes screen allows you to select a specific tray, and change the settings for that tray - once you pick a tray and touch the Change Settings button, you can change the Paper Size, Paper Type, and Auto Paper Select options. Items Paper Tray Attributes CloseCurrent SettingsChange Settings Tray 1 Auto Size Detect Plain Tray 2 Tray 3 Tray 4 Tray 6 Tray 5 Auto Size Detect Auto Size Detect Auto Size Detect Auto Size Detect Auto Size Detect Plain Plain Plain Plain PlainDocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide Loading Paper and Media The Paper Size options allow you to specify the size of the paper you load into the paper tray. The Auto Size Detect option allows standard sized paper loaded in the trays to be automatically detected by the machine. The Variable Size screen allows you to specify the exact size of the paper you load into the paper tray. You can use the arrow buttons on the touch screen to change the X and Y dimension values for the paper you load. After you have changed your Paper Size information, touch the Save button. Save Tray 1 Cancel Paper Size

(7.2 - 17.0) (7.2 - 17.0) Save Paper Type Tray 1 - Paper Type Paper Size Recycled (64-104 g/n²)TransparencyHeavyweight 1 (105-176 g/m²)Plain (64-105 g/m²)Heavyweight 2Cancel 1/2 Heavyweight 1 (Side 2)Plain (Side 2)Labels 2Labels 1 (105-176 g/m²)Heavyweight 2 (Side 2)Auto Size DetectVariable SizeDocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide Loading Paper and Media The Paper Type options allow you to select the paper type (Heavyweight, Transparency, Tabs, Hole Punched, etc.) from a list of available paper types. Save Paper Type Tray 1 - Paper Type Paper Colour Recycled (64-104 g/n²)Heavyweight 1 (105-176 g/m²)Plain (64-105 g/m²)Cancel 1/2 Heavyweight 1 (Side 2)Plain (Side 2)Labels 1 (105-176 g/m²)Heavyweight 2 (Side 2)Cream Pink ClearWhite The rest of the Paper Type selections are shown here. After you have made your Paper Type selection (and Paper Colour selection, if applicable), touch the Save button.DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide Replacing the Toner Cartridges

1. Replace the toner cartridge while the

machine is on. Open the toner cover, located just above the machine front door. CAUTION: Before you begin the procedure, ensure that the machine has been allowed to cool down. Failure to do so may result in burns if certain parts of the machine are touched.

2. Lay paper on the floor before removing

the cartridge. This will allow any excess toner to fall on the paper. Hold the handle of the colour indicated in the message, and gently pull it out.

3. Remove the toner cartridge by

holding the handle on the top of the cartridge while gently pulling it straight out. Be careful to not get toner on clothing.

4. Dispose the toner cartridge as

normal office waste or recycle the cartridge.DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide Replacing the Toner Cartridges

5. Remove the new toner cartridge from its

6. Gently tilt the new cartridge up and down,

and then left and right to redistribute the toner.

7. Install the toner cartridge by aligning the

arrows on the cartridge evenly with the printer until you hear a click.

8. Close the Front Door. If the door will not close

completely, make sure the cartridge is in the lock position and the toner cartridge is installed into the appropriate toner location. CAUTION:Never use a vacuum cleaner when you clean spilled toner. It can cause explosion as the toner fills the vacuum cleaner and gets sparks. Use a broom or a cloth moistened with a neutral detergent. That completes the procedure for replacing the toner cartridge.