WorkCentre 7425 - Printer XEROX - Free user manual and instructions

USER MANUAL WorkCentre 7425 XEROX

7425/7428/7435 701P48466 Quick Use Guide Petit guide d'utilisation Guía de uso rápido Guia de utilização rápidaCopyright © 2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc. Xerox

are trademarks of Xerox Corporation in the United States and/or other countries. As an E NERGY STAR

partner, Xerox Corporation has determined that this product meets the

Displays information and provides access to printer functions.

Displays the job features on the touch screen.

Provides password protected access to the printer default settings.

Changes control panel language.

5. Energy Saver Button

Press once to cancel low power mode. Press while the printer is in normal mode to enter low power mode. ABC GHI PQRS Dial PauseTUV WXYZJKL MNO DEF Stop InterruptClear AllEnergy SaverLog In/OutStartServicesJob SatusMachine Status

If pressed once, resets the default settings and displays the first screen for the current selection. If pressed twice, resets all the features to their default settings.

Temporarily stops the current copy job to allow a priority job to be run.

Temporarily stops the current job. Follow the touch screen message to cancel or resume your job.

Enters a pause in a telephone number when transmitting a fax.

13. Machine Status Button

Displays the current status of the printer on the touch screen.

14. Job Status Button

Displays job progress information on the touch screen.4 Paper Tray Settings There are two standard paper trays and numerous optional trays supporting a variety of paper types and sizes. Both standard trays support paper weights from 60-256 gsm. Tray 1 supports standard paper sizes from A5 to A3/11”x17”. Tray 5 (Bypass) supports custom paper sizes and standard sizes up to SRA3/12”x19”. When you open a paper tray, the printer assumes that you are loading more paper. The printer touch screen displays the paper confirmation window. You can change paper settings if you are loading different paper than what was previously in the tray. To change paper size or type, touch Change Settings. Touc h Confirm if you are loading more of the same paper. Note: Before loading paper in a tray, fan the edges of the paper. This reduces the possibility of paper jams.

Plain White Change Settings Select Confirm if paper size and type are correct. Tray 1 Cancel Confirm5 Booklet Creation Copies can be printed in the form of a booklet. The original page images are reduced in size to print two different images per side of each copied page. You can then fold and staple the pages to create the booklet. Booklets can be made from 1 or 2 sided originals. While it is possible to create a booklet by copying your originals using the document glass, copying originals using the document feeder is much easier.

1. On the printer touch screen, touch Copy.

2. Choose a tray with paper loaded in landscape orientation.

5. Touch 1 Sided Originals, 2 Sided Originals or 2 Sided Rotated Originals.

6. After all settings have been made, touch Save. The printer will scan all

originals before copying begins. There are two things to remember when making booklets:

• Always choose a tray with paper loaded in landscape orientation before moving to the booklet screens.

• Document Glass: Place the first page of the document facedown on the document glass with the top of the page toward the back-left corner of the document glass.

• Document Feeder: Remove any staples and paper clips from pages and insert them faceup in the document feeder with the left edge of the page entering the document feeder first.

2. On the printer control panel, press the Services button.

3. Touch the Fax icon. Enter the user name and password if required.

• Touch Address Book, then touch a previously stored fax number in the address book.

6. Repeat Steps 4 and 5 to add more recipients.

• If multiple addresses are selected, Reconfirm Recipients by touching Yes or No.

• If scanning from the document glass, choose the Original Size, then press the green Start button again. The printer scans the pages and transmits the document when all pages have been scanned.

9. To fax multiple documents, during scanning touch Next Original, then

load the next document to be faxed. a. Press the green Start button or touch Start on the touch screen. b. If scanning from the document glass, choose the Original Size, then press the green Start button again. c. After the last page is scanned, touch Last Original to send the fax. Note: To insert pauses in a fax number, enter the fax number using the numeric keypad, then press the Dial Pause button to insert a pause in the fax number where required.9 Scan to Email Original documents can be scanned and sent as attachments to email.

3. Specify the recipient using one of these methods:

• Touch New Recipient: enter the full email address using the touch screen keyboard.

• Touch Address Book. touch the arrow to choose the desired address book. Enter the name or part of the name of the recipient, depending on how the address book is set up, then touch Search.

4. Touch Add to add the recipient to the list.

5. Repeat Steps 3-4 to add additional recipients to the list. When all

recipients have been added to the list, touch Close.

6. A default subject is provided for the email. To change the subject, touch

8. If desired, use the four groups at the bottom of the control panel, Color

Scanning, 2 Sided Scanning, Original Type and Scan Presets, to select the desired options for the scan. Setting Email Options You can override the template settings and change the following email settings:

• Read Receipt To change the File Name, or Reply To email options:

using the touch screen keyboard, then touch Save. To change the file format:

To request a read receipt:

Auditron Setup Auditron is used to track billing and control access to printer features for each user. Auditron Mode controls access to copy, scan, fax or print. After Auditron Mode is enabled, the user will be required press the Log In/Log Out button and then enter their User ID information in order to use the printer. To use Auditron, it is recommended that you first set up user accounts. You can create up to 1000 user accounts. The Auditron user account names and IDs must be unique from other user account names and IDs. User accounts must specify User ID, User Name, Feature Access and Account Limit. Note: Enabling Auditron requires the system administrator password.

1. Press the Log In/Log Out button and enter the system administrator log

in information, then press the Machine Status button.

2. On the printer touch screen, touch the Tools tab. On the next screen,

touch Accounting, then Accounting Type. Machine Information Faults Supplies Billing Information Tools System Settings Setup & Calibration Accounting Authentication / Security Settings Group Create / View User Accounts... Reset User Accounts... System Administrator’s Meter (Copy Jobs)... Accounting Type... Auto Reset of User Billing Information... Copy Activity Report...12

3. On the next screen, touch Local Accounting, then touch Save.

4. Press the Log In/Log Out button. On the Reboot Machine screen, touch

Reboot Now. The printer will reboot. Auditron Mode is now enabled. Cancel Save Accounting Type Accounting Disabled Local Accounting Network Accounting Xerox Standard Accounting Reboot Machine Do you want to reboot the machine now for settings to take affect? Reboot Now Cancel13 Banner Sheets A banner sheet is an information page that prints with each job. It includes user name, date and time, and job name.

1. From the application, click File, then Print, then choose the printer.

2. Click Properties, then click the Advanced tab.

3. In the Advanced Properties list, click the plus sign next to Paper/Output.

4. In Banner Sheet, click the drop down arrow and choose Enabled.

5. Click OK, then click OK again.

Banner sheets will print with every print job.14 Billing Meters The billing meters screen displays printer usage and billing information.

Billing Meters are displayed on the left of the screen.

3. For more detailed information, touch Usage Counters.

Machine Serial Number: Counter Count

Usage Counters Update Close Impression Counters Counter Count Total impressions Black Impressions Color Impressions Black Copied Impressions Black Large Impressions Black Printed Impressions Color Copied Impressions Color Printed Impressions Large Impressions

Replacing Toner Cartridges The printer will display a message on the touch screen when a toner cartridge needs to be replaced. Caution: Do not perform this procedure when the printer is copying or printing.

1. Open the printer front cover.

2. Place your fingers under the lip of the toner cartridge and pull the toner

cartridge straight out of the printer. Dispose of or recycle the used toner cartridge in accordance with local law. wc74xx-16017

3. Remove the new toner cartridge from the packaging. Tilt the cartridge

up and down, then left and right several times.

4. Hold the new toner cartridge with the arrow facing up, then push the

cartridge into the printer slowly until it stops.

5. Push gently on the toner cartridge to ensure it is seated.

6. Close the printer front cover.