WorkCentre 7328V FPHX - Printer XEROX - Free user manual and instructions

USER MANUAL WorkCentre 7328V FPHX XEROX

White office paper-cutting machine with digital display and multiple paper sheets (no visible text or symbols)

Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the United States and other countries.

Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of Adobe Systems Incorporated.

Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation.

All product/brand names are trademarks or registered trademarks of the respective holders.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss. Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important(1) This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher.(2) Parts of this manual are subject to change without prior notice.(3) We welcome any comments on ambiguities, errors, omissions, or missing pages.(4) Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorised operation can cause faults or accidents.

Xerox is not liable for any problems resulting from unauthorised operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Xerox and Ethernet are registered trademarks.

NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and RED means machine needs attention. Depending on the configuration of the machine, some User Interface screens may vary.

Table of Contents

Control Panel 3

Tray Settings 5

Booklet Creation 7

ID Card Copying 9

Replacing the Toner Cartridges 27

3

Control Panel

Copy Quantity 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100

Touch Screen

The touch screen allows you to select all the available programming features. It also displays fault clearance procedures and general machine information.

Services Button

Displays the job features on the touch screen.

Job Status Button

Displays job progress information on the touch screen.

Machine Status Button

Displays the current status of the machine on the touch screen.

Control Panel

5. Dial Pause

Enters a pause in a telephone number when transmitting a fax.

6. Clear

Deletes numeric values or the last digit entered.

7 # (Pound)

Indicates the dialing character or designates a group dial number.

8. Start

Starts the job.

9. Stop

Temporarily stops the current job. Follow the message to cancel or resume your job.

10. Interrupt

Temporarily stops the current copy job to allow a priority job to be run.

11. Clear All

If pressed once, resets the default settings and displays the first screen for the current pathway. If pressed twice, resets all the features to their machine default settings.

12. Language

Changes text to an alternative language (when available).

13. Log In/Out

Provides password protected access to the Tools used to adjust the defaults of the machine.

Tray Settings

There are 3 standard paper trays and 2 optional paper trays, designed to use a variety of paper and other media. The bypass tray and trays 1 and 2 are fully adjustable trays and can hold a variety of paper sizes. Trays 3 and 4 are high capacity feeders holding 8.5" x 11" or A4 paper sizes only.

When a paper tray is opened, your machine assumes that more paper is to be loaded. Depending on the machine setup, the touch screen displays a pop-up window, giving the option to change the paper and its attributes, or load more of the same paper.

Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams.

Tray 1 Cancel Save Add Plain Paper White Change Settings

Tray Settings

The tray information screen will be displayed on the touch screen. If the tray information is correct select the Confirm button. Alternatively change the paper size or paper type by selecting the Change Settings button on the touch screen.

That completes the procedure for loading the paper tray.

Tray 1 Cancel Save AAQ Plain Paper White Change Settings

Booklet Creation

The Booklet Creation feature enables the production of booklets or multi-page copies from 1 or 2-sided originals. The machine will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected copy paper so that a booklet is created when the copy set is folded in half.

The Booklet creation feature is switched on from a button on the Output Format tab.

When Booklet creation is switched on, you need to tell the machine that your originals are 1-sided or 2-sided. When you have made your selection you must select Save so that you can program any other features you may require from the control panel.

Switch on Booklet creation by selecting the Output Format tab, the Booklet Creation button and the On button.

Copy Copy Image Quality Layout Adjustment Output Format Job Assembly Booklet Creation Off Off Covers Transparency Options Off Page Layout Off Off Poster Annotations Watermark Secure Watermark OffOffOff ID Card Copying Off

Booklet Creation

Booklet Creation Cancel Save Booklet Options Original Input Off 1 Sided Originals On 2 Sided Originals 2 Sided/Rotated Binding Shift Divide Output Off Off Covers No Covers

There are 2 simple rules that must be followed when making booklets:

1. First select the tray that contains the paper you want to use.

2. Always load your documents with the long edge to the left.

ID Card Copying

Whether needing to copy insurance cards, a driver's license, or any other form of identification, the ID Card Copying feature offers a simple and efficient way to save time.

Information on both sides of the ID Card can be copied onto one side of one sheet of paper, without the need to reload the paper into the paper or bypass tray.

OREGON MYNAME EQUITY ORIGON CEREM STATION MINISTRY MINISTRY LICENSE BY: 05-2010 MINISTRY MINISTRY LICENSE BY: 05-2010 MINISTRY MINISTRY LICENSE BY: 05-2010 MINISTRY MINISTRY LICENSE BY: 05-2010 MINISTRY MINISTRY LICENSE BY: 05-2010 MINISTRY MINISTRY LICENSE BY: 05-2010 MINISTRY MAXIMINITY MINISTRY MINISTRY LICENSE BY: 05-2010 MINISTRY MINISTRY LICENSE BY: 05-2010 MINISTRY MAXIMINITY MINISTRY MINISTRY LICENSE BY: 05-2010 MINISTRY MINISTRY LICENSE BY: 05-2010 MINISTRY MAXIMINITY MINISTRY MINISTRY License

ID Card Copying

1. Pressing the Clear All (AC) button once will cancel any previous screen programming selections.

Select the All Services icon, then select the Copy icon.

Copy E-Mail Internet Fax Fax Network Scanning Scan to PC Scan to Mailbox Send from Mailbox Copy Service

ID Card Copying

1. The ID Card Copying option is accessed from a button on the Output Format tab.

Access the ID Card Copying feature by selecting the Output Format tab, then the ID Card Copying button.

Copy Copy Image Quality Layout Adjustment Output Format Job Assembly Booklet Creation Covers Transparency Options Off Off Off Page Layout Poster Off Off Annotations Watermark Secure Watermark OffOffOff ID Card Copying Off

ID Card Copying

1. Follow the instructions below to complete the ID Card Copy process:

Step 1.

Lift the Document Feeder and place the ID Card on the top left corner of the document glass. Gently lower the Document Feeder.

Step 2.

Use the number keypad to enter the number of copies you require.

Step 3.

Press Start to begin scanning side 1.

Step 4.

Lift the Document Feeder and turn the ID Card over to copy side 2. Gently lower the Document Feeder.

Step 5.

Press Start to begin scanning side 2. Printing begins and copies are delivered into the Output Tray.

Simple LAN Faxing

1. Open the Print Driver
2. Select Fax as Job Type

Xerox WorkCentre 7345 Paper/Output Image Options Layout/Watermark Advanced Job Type Fax Paper 0.5x17" White, Printer Default Type 2 Sided Printing: 1 Size Staying 1 Simple Output Color Color Output Destination Auto OK Defaults Retieve Saved Settings Remove Saved Settings OK Cancel XEROX

1. Enter the Recipient Details

Fax Ingredients | Cover Page | Options: Fax Number Name Group Help Parameters OK Cancel

Simple LAN Faxing

4. Set the Fax Options

Xerox WorkCentre 7345 Paper/Output Layout/Watermark Adpages&Options Lighten / Darken Margin Erase Off B Invert Image Mirror Image Background Suppression: Auto Suppression Image Quality Normal OK Defaults Receive Saved Settings: Retrieve Saved Settings OK Cancel XEROX

5. Send the Fax

When you have selected all the options you require, select OK. Select OK on the print driver screen and OK on the Print Screen. The Fax Confirmation screen will appear with the list of recipients you have chosen. If the details are correct, select the OK button and your fax will be submitted to the machine fax queue ready to be transmitted.

Using Thumbnail Preview

Thumbnail Preview is an optional feature and may not be available on your machine. Contact your system administrator to set up this feature on your machine.

1. Select the Send from Mailbox icon.
2. Select the Mailbox Name.

Send from Mailbox Mailbox Name 001 Smith, J. 002 Jones, T. 003 004 005 006 007 008 009 010 Go to 001 500

1. Select the Document Name.

Mailbox Refresh Close LBI Thunbal 12 Select All Delete Document Details Job Flow Settings Print

Using Thumbnail Preview

4. Select Thumbnail.

Mailbox Refresh Close List Thunrest 12 Select All Delete Document Details Job Flow Settings Print

1. Select Print.
2. Select the Paper Supply, Output, and 2 Sided Printing Options
3. Select Print

Mailbox Close Paper Supply Auto Paper 1 Sided 2 Sided Copying Output Options 1 Staple Document Details Print

Scan to Home

Scan to Home is an optional feature which allows a user to scan hard copy originals at the device and send them to a destination on the network which is specified as their "Home" destination.

Network Scanning Quantity All Services Network Scanning Advanced Settings Layout Adjustment Filing Options 001 Scan to Home 002 003 004 005 006 007 008 009 Q10 Go tc 001 > 250 Template Description Update Templates Color Scanning Auto Detect Color Grayscale Black and 2 Sided Scanning 1 Sided 2 Sided 2 Sided Rotate Side 2 Original Type: Photo and Text Photo Scan Presets for Sharing & Printing for Archival Record for OCR More...

To use this option, the user must first enter their Network Authentication login at the device. The device displays one Scan to Home template. When a document is scanned, the authentication server produces the information as to who is logged in at the device.

Scan to Home

Network Scanning must be installed before using this feature, but it is not necessary for the repositories and templates to be configured.

Network Scanning Quantity All Services Network Scanning Advanced Settings Layout Adjustment Filing Options 001 Scan to Home 002 003 004 005 006 007 008 009 Q10 Go tc 001 > 250 Template Description Update Templates Color Scanning Auto Detect Color Grayscale Black and 2 Sided Scanning 1 Sided 2 Sided 2 Sided Rotate Side 2 Original Type: Photo and Text Photo Scan Presets for Sharing & Printing for Archival Record for OCR More...

The system administrator enables the feature using Internet Services. They also have to enable Network Authentication for this feature to be available. Lightweight Directory Application Protocol (LDAP) connectivity may also be used.

Auditron Setup

To setup Auditron you must first create user accounts and then enable Auditron. Users will then be required to enter the User ID setup with their account to perform certain machine functions. You can create up to 1000 accounts.

All user accounts must have the following defined:

• User ID
• User Name
• Feature Access
• Account Limit

Once accounts are defined and created, enable the desired accounts to begin Auditor usage. User IDs and User Names must be unique from other User IDs and User Names.

Auditron Setup

You can enable Auditron Mode for copy, scan, fax, or print. When Auditron Mode is enabled, the user must select the Log In/Out button and enter the appropriate User ID to start using the machine.

Copy Quantity 1 All Services Copy Image Quality Layout Adjustment Output Format Joc Assembly Copy Color Paper Supply 2 Sided Copying Copy Output Auto Detect Color Back and Nose Replace C-Blange 100 Mono... Auto Plain Paper 2 > 1 Sided 1 > 2 Sided 2 > 2 Sided 2 > 1 Sided Pocase Side 2 Colored 1 Staple 2 Staples Faking... Hole Punching

Auditron Setup

1. To access the Auditor mode, touch the Tools tab, then select Accounting.

Under the Group heading, touch Accounting Type, then touch Local Accounting.

Accounting Type Cancel Save Disabled Local Accounting Network Auditron ✓ Copy Service ✓ Print Service ✓ Scan Service ✓ Fax Service

Auditron Setup

2. Touch the Save button.

Accounting Type Cancel Save Disabled Local Accounting Network Auditron ✓ Copy Service ✓ Print Service ✓ Scan Service ✓ Fax Service

3. Select the Close button.

System Settings Close System Settings Setup and Calibration Accounting Authentication and Create/View User Reset User Accounts System Administrator's Meter (Copy Jobs) Accounting Type Accounting Login Screen Settings Auto Reset of User

Banner Sheets

1. Open the Print Driver

2. Select the Properties button to open the printer properties dialogue box.

NOTE: The printer properties dialogue window will vary according to the driver you are using and the user interface selected. This is the WorkCentre 7345 PS version in Enhanced UI mode which will be used here for demonstration purposes. The major features and options will be available on all drivers but there are some differences.

Print Printer Name Xerox: WorkCentre 7345 PS Properties Status: Type: Where: Comment: Print to file Print All Pages 1 To: 91 Selection Copies Number of copies: 1 1 2 3 Collate 1 2 3 1 2 3 OK Cancel

Banner Sheets

3. Select the Advanced tab.

Xerox WorkCentre 7348 PaperOutput Layout/Watermark Image Options Advanced Settings Document Options PaperOutput Copies Collapse Banner Sheet Customs Request Run Offset: [Offset Each Set] Feed Orientation: Image Options Breaklet Layout Feature Defaults Include Level 2 Features Use Only Level 1 Features Compress Diamaps Enable PostScript Pass-through Page Independence Print PostScript Error Information About Defaults Help Retrieve Saved Settings OK Cancel XEROX

4. Choose Enabled if you want a Banner Sheet to be provided with each print job.

Xerox WorkCentre 7345 Paper/Output Layout/Watermark Image Options Advanced Advanced Settings Document Options Paper/Output Copies Color Banner Sheet Limited Request Bit Effects (Offsetouch Stock) Food Orientation: Image Options Desktop Layout Feature Defaults Include Level 2 Features Use Only Level 1 Features Compress Image Create PrintScript Pass-through Page Independence Print Postscript Error Information About Defaults Help Retrieve Saved Settings OK Cancel XEROX

Billing Meters

The Billing Meters screen provides access to machine usage and billing information. The meters vary depending on your machine configuration and setup.

To access the Billing Meters:

1. Select the Machine Status button.

Copy Quarks 1 Copy Image Quality Layout Adjustment Color Format Lab Elements Color Color Auto Detect Auto Hand Effect Push Pencil Push Paper Auto Flyn Fipe Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 0 Auto Slice 1 Auto Slice 1 Auto Slice 2 Auto Slice 3 Auto Slice 4 Auto Slice 5 Auto Slice 6 Auto Slice 7 Auto Slice 8 Auto Slice 9 Auto Slice 10 Auto Slice 11 Auto Slice 12 Auto Slice 13 Auto Slice 14 Auto Slice 15 Auto Slice 16 Auto Slice 17 Auto Slice 18 Auto Slice 19 Auto Slice 20 Auto Slice 21 Auto Slice 22 Auto Slice 23 Auto Slice 24 Auto Slice 25 Auto Slice 26 Auto Slice 27 Auto Slice 28 Auto Slice 29 Auto Slice 30 Auto Slice 31 Auto Slice 32 Auto Slice 33 Auto Slice 34 Auto Slice 35 Auto Slice 36 Auto Slice 37 Auto Slice 38 Auto Slice 39 Auto Slice 40 Auto Slice 41 Auto Slice 42 Auto Slice 43 Auto Slice 44 Auto Slice 45 Auto Slice 46 Auto Slice 47 Auto Slice 48 Auto Slice 49 Auto Slice 50

Billing Meters

1. Select the Billing Information tab.

Information Faults Supplies Billing Information MacCols General Information Machine Serial Number: xxxxxxxxxx Current System Software: IP Address: Machine Configuration Software Version Paper Tray Status Print Mode Print Reports Fax Receiving Mode Overwrite Hard Disk

1. The Billing Meters are displayed.

Replacing the Toner Cartridges

This procedure shows you how to remove a used toner cartridge and replace it with a new toner cartridge. The machine will tell you when you will need to order a new cartridge and when to install it.

Follow the disposal instructions for the old cartridge when

1. Open the Front Door.

2. Turn the toner cartridge counter clockwise to the unlocked position.

Diagram showing a hand operating a device with a lock icon and directional arrow indicating rotation or locking.

Replacing the Toner Cartridges

1. Remove the toner cartridge by pulling it straight out. Be careful to not get toner on clothing.

Line drawing of hands installing or adjusting a device into an open chassis (no text or symbols visible)

1. Dispose the toner cartridge as normal office waste or recycle the cartridge.

Diagram illustrating a recycling process with a battery and a trash bin, alongside a recycling symbol.

Replacing the Toner Cartridges

1. Remove the new toner cartridge from its packaging.

Technical line drawing of a mechanical assembly with a cylindrical component inserted into a rectangular housing (no text or symbols)

1. Shake the new toner cartridge several times in an up and down twisting motion to redistribute the toner.

Illustration of two hands holding a cylindrical object with bidirectional arrows indicating rotation (no text or symbols)

Replacing the Toner Cartridges

1. Install the toner cartridge by aligning the arrows on the cartridge with unlock symbol on the printer. Make sure the cartridge is fully installed then turn the cartridge clockwise to the locked position.

Diagram illustrating a device's internal components being processed with a tool, showing directional arrows and a magnified view of the device's internal structure.

1. Close the Front Door. If the door will not close completely, make sure the cartridge is in the lock position and the toner cartridge is installed into the appropriate toner location.

That completes the procedure for replacing the toner cartridge.

Solid red rectangular background with no text, symbols, or patterns

White office paper-cutting machine with digital display and multiple paper sheets (no visible text or symbols)

Copie Quando Copy Quando image Move on page Share-Section M10/2 Intersection Dop. more Indicate size Put-up Update range Risotope Detection Size Standard Standard Standard Auto Standard 1 > 1 1 > 2 2 > 2 3 = 1 Perforation

Diagram showing a hand operating a device with a lock icon and directional arrow indicating rotation or locking.

Line drawing of hands installing or adjusting a device into an open chassis (no text or symbols visible)

Diagram illustrating a recycling process with a battery and a trash can, showing directional arrows for waste disposal.

Technical line drawing of a mechanical assembly with a cylindrical component inserted into a rectangular housing (no text or symbols)

Illustration of two hands holding a cylindrical object with bidirectional arrows indicating rotation (no text or symbols)

Diagram illustrating a device's internal structure with directional arrows and a warning sign pointing to a device.

White office paper-cutting machine with digital display and multiple paper sheets (no visible text or symbols)

Technical diagram showing a hand operating a device with an open lid and lock mechanism indicated by an arrow.

Line drawing of hands installing or adjusting a device into an open chassis (no text or symbols visible)

Diagram illustrating a recycling process with a battery and a trash bin, symbolizing waste sorting or recycling.

Technical line drawing of a mechanical assembly with a cylindrical component inserted into a rectangular housing (no text or symbols)

Illustration of two hands holding a cylindrical object with bidirectional arrows indicating rotation (no text or symbols)

Diagram illustrating a device's internal structure with directional arrows and a warning sign pointing to a device.

White office paper-cutting machine with digital display and multiple paper sheets (no visible text or symbols)

Diagram showing a hand operating a device with a lock icon and directional arrow indicating rotation or locking.

Line drawing of a computer case with hands holding a device, showing internal components and a directional arrow (no text or symbols)

Diagram illustrating a recycling process with a battery and a trash can, showing directional arrows for recycling.

Technical line drawing of a mechanical assembly with a cylindrical component inserted into a rectangular housing (no text or symbols)

Illustration of two hands holding a cylindrical object with bidirectional arrows indicating rotation (no text or symbols)

Diagram illustrating a device's internal components with directional arrows and a magnified view highlighting a key component.