WorkCentre 7328V FPH - Printer XEROX - Free user manual and instructions

USER MANUAL WorkCentre 7328V FPH XEROX

Quick Use Guide WorkCentre 7300 Series 701P47996NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and RED means machine needs attention. Depending on the configuration of the machine, some User Interface screens may vary. Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the United States and other countries. Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of Adobe Systems Incorporated. Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation. All product/brand names are trademarks or registered trademarks of the respective holders. The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking. Important(1) This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher.(2) Parts of this manual are subject to change without prior notice.(3) We welcome any comments on ambiguities, errors, omissions, or missing pages.(4) Never attempt any procedure on the machine that is not specifi cally described in this manual. Unauthorised operation can cause faults or accidents. Xerox is not liable for any problems resulting from unauthorised operation of the equipment. An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. Xerox and Ethernet are registered trademarks.WorkCentre 7300 Series WorkCentre 7300 Series Quick Use Guide Table of Contents Control Panel Scan to Home

Touch Screen The touch screen allows you to select all the available programming features. It also displays fault clearance procedures and general machine information. Services Button Displays the job features on the touch screen. Job Status Button Displays job progress information on the touch screen.

Dial Pause Enters a pause in a telephone number when transmitting a fax. Language Changes text to an alternative language (when available). # (Pound) Indicates the dialing character or designates a group dial number. Interrupt Temporarily stops the current copy job to allow a priority job to be run. Clear Deletes numeric values or the last digit entered. Log In/Out Provides password protected access to the Tools used to adjust the defaults of the machine. Start Starts the job. Stop Temporarily stops the current job. Follow the message to cancel or resume your job. Clear All If pressed once, resets the default settings and displays the first screen for the current pathway. If pressed twice, resets all the features to their machine default settings. WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideTray Settings There are 3 standard paper trays and 2 optional paper trays, designed to use a variety of paper and other media. The bypass tray and trays 1 and 2 are fully adjustable trays and can hold a variety of paper sizes. Trays 3 and 4 are high capacity feeders holding 8.5" x 11" or A4 paper sizes only. When a paper tray is opened, your machine assumes that more paper is to be loaded. Depending on the machine setup, the touch screen displays a pop-up window, giving the option to change the paper and its attributes, or load more of the same paper. Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams. Cancel Save Tray 1 Change Settings Plain Paper White WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideTray Settings The tray information screen will be displayed on the touch screen. If the tray information is correct select the Confirm button. Alternatively change the paper size or paper type by selecting the Change Settings button on the touch screen. That completes the procedure for loading the paper tray. Cancel Save Tray 1 Change Settings Plain Paper White WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideBooklet Creation The Booklet creation feature is switched on from a button on the Output Format tab. When Booklet creation is switched on, you need to tell the machine that your originals are 1-sided or 2-sided. When you have made your selection you must select Save so that you can program any other features you may require from the control panel. Switch on Booklet creation by selecting the Output Format tab, the Booklet Creation button and the On button. The Booklet Creation feature enables the production of booklets or multi-page copies from 1 or 2-sided originals. The machine will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected copy paper so that a booklet is created when the copy set is folded in half. Page LayoutPosterOff Off Copy Copy Job Assembly Image Quality Layout Adjustment Output Format Annotations Watermark Secure WatermarkTransparency OptionsOffOffOff Off ID Card Copying Off Booklet CreationCoversOff Off WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideBooklet Creation There are 2 simple rules that must be followed when making booklets: First select the tray that contains the paper you want to use. Always load your documents with the long edge to the left.

1 Sided Originals 2 Sided Originals 2 Sided/Rotated Binding Shift Divide Output Covers Off Off No Covers Booklet Options Original Input WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideID Card Copying Whether needing to copy insurance cards, a driver's license, or any other form of identification, the ID Card Copying feature offers a simple and efficient way to save time. Information on both sides of the ID Card can be copied onto one side of one sheet of paper, without the need to reload the paper into the paper or bypass tray. WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideID Card Copying Pressing the Clear All (AC) button once will cancel any previous screen programming selections. Select the All Services icon, then select the Copy icon.

Copy E-Mail Internet Fax Fax Network Scanning Send from Mailbox Scan to PC Scan to Mailbox Copy Service WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideID Card Copying The ID Card Copying option is accessed from a button on the Output Format tab. Access the ID Card Copying feature by selecting the Output Format tab, then the ID Card Copying button. Page Layout Poster Off Off Copy Copy Job Assembly Image Quality Layout Adjustment Output Format Annotations Watermark Secure Watermark Transparency Options OffOffOff Off ID Card Copying Off Booklet Creation Covers Off Off

WorkCentre 7300 SeriesWorkCentre 7300 SeriesQuick Use GuideID Card Copying Follow the instructions below to complete the ID Card Copy process: Step 1. Lift the Document Feeder and place the ID Card on the top left corner of the document glass. Gently lower the Document Feeder. Step 2. Use the number keypad to enter the number of copies you require. Step 3. Press Start to begin scanning side 1. Step 4. Lift the Document Feeder and turn the ID Card over to copy side 2. Gently lower the Document Feeder. Step 5. Press Start to begin scanning side 2. Printing begins and copies are delivered into the Output Tray.

Select Fax as Job Type

Enter the Recipient Details

When you have selected all the options you require, select OK. Select OK on the print driver screen and OK on the Print Screen. The Fax Confirmation screen will appear with the list of recipients you have chosen. If the details are correct, select the OK button and your fax will be submitted to the machine fax queue ready to be transmitted. Paper/Output

2. Select the Mailbox Name.

3. Select the Document Name.

1. Select the Send from Mailbox icon.

6. Select the Paper Supply, Output, and 2 Sided

Refresh ClosePrintThumbnailDeleteDocument DetailsJob Flow SettingsSelect All List Mailbox Close Mailbox Document Details Paper Supply 2 Sided Copying Output Options Auto Paper 1 Sided1 Staple Print WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideScan to Home Scan to Home is an optional feature which allows a user to scan hard copy originals at the device and send them to a destination on the network which is specified as their "Home" destination. To use this option, the user must first enter their Network Authentication login at the device. The device displays one Scan to Home template. When a document is scanned, the authentication server produces the information as to who is logged in at the device. Network Scanning Color Scanning Black and Quantity Network Scanning Advanced Settings Layout Adjustment Filing Options Go to Color Grayscale Original Type: Photo and Text Photo Scan Presets for Sharing & Printingfor Archival Recordfor OCRMore... 2 Sided 2 Sided Scanning 1 Sided 2 Sided Rotate Side

Auto Detect All ServicesTemplate DescriptionUpdate TemplatesScan to Home WorkCentre 7300 SeriesWorkCentre 7300 SeriesQuick Use GuideScan to Home Network Scanning must be installed before using this feature, but it is not necessary for the repositories and templates to be configured. The system administrator enables the feature using Internet Services. They also have to enable Network Authentication for this feature to be available. Lightweight Directory Application Protocol (LDAP) connectivity may also be used. Network Scanning Color Scanning Black and Quantity Network Scanning Advanced Settings Layout Adjustment Filing Options Go to Color Grayscale Original Type: Photo and Text Photo Scan Presets for Sharing & Printingfor Archival Recordfor OCRMore... 2 Sided 2 Sided Scanning 1 Sided 2 Sided Rotate Side

Auto Detect All ServicesTemplate DescriptionUpdate TemplatesScan to Home WorkCentre 7300 SeriesWorkCentre 7300 SeriesQuick Use GuideAuditron Setup To setup Auditron you must first create user accounts and then enable Auditron. Users will then be required to enter the User ID setup with their account to perform certain machine functions. You can create up to 1000 accounts. All user accounts must have the following defined:

• Account Limit Once accounts are defined and created, enable the desired accounts to begin Auditron usage. User IDs and User Names must be unique from other User IDs and User Names. WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideAuditron Setup You can enable Auditron Mode for copy, scan, fax, or print. When Auditron Mode is enabled, the user must select the Log In/Out button and enter the appropriate User ID to start using the machine. Copy Paper Supply2 Sided CopyingOutput ColorAuto DetectBlack and WhiteMore... Quantity Copy Job AssemblyImage Quality Layout AdjustmentOutput FormatCopy OutputColorReduce / EnlargeMore... 1 > 1 Sided1 > 2 Sided2 > 2 Sided2 > 1 SidedRotate Side 2Collated1 Staple2 StaplesFolding...Hole Punching Auto Plain PaperPlain PaperPlain PaperAuto Paper Select All Services WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideAuditron Setup To access the Auditron mode, touch the Tools tab, then select Accounting. Under the Group heading, touch Accounting Type, then touch Local Accounting. Cancel Save Accounting Type Auditron Copy Service Print Service Scan Service Fax Service Disabled Network Local Accounting

Cancel Save Accounting Type Auditron Copy Service Print Service Scan Service Fax Service Disabled Network Local Accounting Close System Settings Accounting System Settings Setup and Calibration Authentication and Reset User Accounts Create/View User Auto Reset of User Accounitng Login Screen Settings Accounting Type System Administrator's Meter (Copy Jobs) WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideBanner Sheets Select the Properties button to open the printer properties dialogue box. NOTE: The printer properties dialogue window will vary according to the driver you are using and the user interface selected. This is the WorkCentre 7345 PS version in Enhanced UI mode which will be used here for demonstration purposes. The major features and options will be available on all drivers but there are some differences.

Choose Enabled if you want a Banner Sheet to be provided with each print job.

3. The Billing Meters are displayed.

Machine Serial Number: xxxxxxxxxx Billing InformationMachine Information Faults Supplies General Information Tools Print Mode Fax Receiving Mode Paper Tray Status Print Reports Overwrite Hard Disk Machine Configuration Software Version IP Address: Current System Software: WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideReplacing the Toner Cartridges This procedure shows you how to remove a used toner cartridge and replace it with a new toner cartridge. The machine will tell you when you will need to order a new cartridge and when to install it. Follow the disposal instructions for the old cartridge when

1. Open the Front Door.

2. Turn the toner cartridge counter clockwise to the

unlocked position. WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideReplacing the Toner Cartridges

3. Remove the toner cartridge by pulling it straight out. Be

careful to not get toner on clothing.

4. Dispose the toner cartridge as normal office waste or

recycle the cartridge. WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideReplacing the Toner Cartridges

5. Remove the new toner cartridge from its packaging.

6. Shake the new toner cartridge several times in an up and

down twisting motion to redistribute the toner. WorkCentre 7300 Series WorkCentre 7300 Series Quick Use GuideReplacing the Toner Cartridges

7. Install the toner cartridge by aligning the arrows on the

cartridge with unlock symbol on the printer. Make sure the cartridge is fully installed then turn the cartridge clockwise to the locked position.

8. Close the Front Door. If the door will not close completely,