SCANSNAP S1100 DELUXE - Scanner portable FUJITSU - Free user manual and instructions

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Brand : FUJITSU

Model : SCANSNAP S1100 DELUXE

Category : Scanner portable

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USER MANUAL SCANSNAP S1100 DELUXE FUJITSU

ts. tn + dt de D D ®

Thank you for purchasing the color image scanner ScanSnap S1100 (hereinafter referred to as "the ScanSnap").

This manual explains how to handle and operate the ScanSnap.

Be sure to read this guide and "Getting Started" thoroughly before using the ScanSnap to ensure correct use.

We hope that this manual will provide you with useful information in order to utilize the ScanSnap.

If you are using a Microsoft® Windows® operating system, either Adobe® Acrobat® (7.0 or later) or Adobe® Reader® (7.0 or later) is required to display or print this manual.

Microsoft, Windows, Windows Vista, Excel, PowerPoint, Outlook, SharePoint, and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Word is the product of Microsoft Corporation in the United States. Apple, the Apple logo, Mac, Mac OS, iPhoto, and Rosetta are trademarks of Apple Inc.

Adobe, the Adobe logo, Acrobat, and Adobe Reader are either registered trademarks or trade names of Adobe Systems Incorporated in the United States and/or other countries. Intel, Pentium, and Intel Core are registered trademarks or trademarks of Intel Corporation in the United States and other countries.

PowerPC is a registered trademark or trademark of International Business Machines Corporation in the United States, other countries, or both.

Cardiris is a trademark of l.R.I.S.

Evernote is a registered trademark or trademark of Evernote Corporation.

Google and Google Docs are registered trademarks or trademarks of Google Inc. Salesforce, the Salesforce logo, and Salesforce CRM are registered trademarks or trademarks of Salesforce.com, inc. in the United States and other countries.

ScanSnap, the ScanSnap logo, CardMinder, and Rack2-Filer are registered trademarks or trademarks of PFU LIMITED in Japan.

Other company names and product names are the registered trademarks or trademarks of the respective companies.

PFU LIMITED International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower

©Reproducibility of the image data Confirm that the image data scanned with the ScanSnap meets your requirements (e.g. image reproducibility in size accuracy, information amount, fidelity, content and color).

eDisposing of the original document Check the image data using the application where you transferred the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap. Itis the responsibility of the customer to store and manage the scanned image, and dispose of the original document scanned with the ScanSnap.

Read the following manuals as needed when using the ScanSnap.

ScanSnap S1100 Getting Started

Read this manual before you start using the product because it contains important information about the safe use of the ScanSnap.

It also explains about the ScanSnap package contents, software installation, connecting the ScanSnap, and checking the operation.

included in the package.

ScanSnap S1100 Operator's Guide (this manual)

Read this manual for information about basic operations of the ScanSnap, software installation, scanning methods, various settings, and handling of the ScanSnap.

Select [Start] menu — [AIl Programs] — [ScanSnap Manager] — [ScanSnap Operator's Guide].

Select [Applications] from the sidebar in Finder, and double-click [ScanSnap] — [Manual] — [Operator's Guide].

Troubleshooting (installation)

Read this manual when you failed to install the software or when the ScanSnap does not operate normally after software installation. lt explains about the resolutions for such troubles.

e Click [Manuals] — [Troubleshooting (installation)] in the [ScanSnap Setup] dialog box that appears when you insert the Setup DVD-ROM into the DVD-ROM drive.

ScanSnap Connect Application User's Guide (OS)

Read this manual for information about connecting the mobile device and the computer, ScanSnap Connect Application operations on the mobile device, settings and receiving files.

Tap [£] on the [File List] screen of ScanSnap Connect Application installed on your mobile device, and then tap [Help] on the [Information] screen that appears.

Read these manuals when using this product for the first time, or when you need more information on product features, dialog boxes/ windows, operating environment and functions.

ScanSnap Manager Help

Read this Help file when questions or problems regarding operations (e.g. when setting items) arise. This Help file explains about scanner operations, operational troubles and their resolution, dialog boxes/ windows and messages.

Refer to this Help by either of the following methods:

© _Right-click the ScanSnap Manager icon © on the taskbar, and then select [Help] — [Help] from the menu that appears. In Windows 7, the ScanSnap Manager icon (5) is displayed in the menu that appears when you click E on the taskbar.

[Macos) ABBYY FineReader for ScanSnap Help

Read these Help files when questions or problems regarding operations (e.g. when setting items) arise. These Help files explain about operations, dialog boxes/ windows and messages.

For details about how to start up the Help, refer to the User's Guide for each product.

From the menu bar, select [Help] — [Cardiris Help].

Structure of This Manual

This manual consists of the following:

ScanSnap Overview This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap.

Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them.

Using the ScanSnap (for Windows Users)/ Using the ScanSnap (for Mac OS Users) This chapter explains how to perform a scan, change or save scan settings, add, change or delete profiles, as well as other various scanner functions.

Troubleshooting This chapter provides references for resolving troubles such as removing jammed documents.

Daily Care This chapter explains about the cleaning materials and how to clean the ScanSnap.

Appendix This appendix explains how to update ScanSnap Manager, how to uninstall the software, about settings that differ by the scanning method, how to purchase/clean the Carrier Sheet and the ScanSnap installation specifications.

Read this manual in order starting from "ScanSnap Overview" through "Using the ScanSnap" for a better understanding of ScanSnap operations.

Symbols Used in This Manual

The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows.

Indication Description

This indication alerts operators to an operation that, if not A\warnine strictly observed, may result in severe injury or death.

This indication alerts operators to an operation that, if not VAN strictly observed, may result in safety hazards to personnel or CAUTION damage to the product.

Besides warning indicators, the following symbols are also used in this manual.

This symbol alerts operators to particularly important information. Be sure to read this information.

This symbol alerts operators to helpful advice regarding operations.

This symbol indicates operations using Windows.

This symbol indicates operations using Mac OS.

Arrow Symbols in This Manual

Right-arrow symbols (—) are used to connect icons or menu options you should select in succession.

Example: Select [Start] menu — [Computer].

Screen Examples in This Manual

Screenshots in this manual are used according to guidelines provided by Microsoft Corporation.

The screenshots used in this manual are of Windows Vista.

The actual windows and operations may differ depending on the operating system that you are using.

The screenshots used in this manual are of Mac OS X v10.6. The actual windows and operations may differ depending on the Mac OS that you are using.

The screen examples in this manual are subject to change without notice in the interest of product development.

If the actual screen differs from the screen examples in this manual, operate by following the actual displayed screen.

Abbreviations Used in This Manual

The following abbreviations are used in this manual:

Windows 7 : Windows® 7 Starter operating system, English Version Windows® 7 Home Premium operating system, English Version Windows® 7 Professional operating system, English Version Windows® 7 Enterprise operating system, English Version Windows® 7 Ultimate operating system, English Version

: ABBYY FineReader for ScanSnap'"

All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with the ScanSnap. Unless otherwise specified, the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundied with the ScanSnap.

Note that ABBYY FineReader for ScanSnap may be upgraded without notice.

If the descriptions differ from the actual displayed screens, refer to ABBYY FineReader for ScanSnap Help.

: Cardiris M for ScanSnap : Google Docs'" : Color image scanner ScanSnap S1100

EH Side. H Output Guide. System Requirements 23 HE Windows... iii 23 M Mac OS... inner 25 Turning the ScanSnap ON/OFF ss 27

Documents for Scanning

EH Conditions for Documents That Can Be Scanned.

H Conditions for Using the Carrier Sheet How to Load Documents ss 31 Scanning Operation Flow ..… 33 Installing the Software...… 35

Bundled Software Overview …

Installing in Windows ss

Using the ScanSnap (for Windows Users)... 62 ScanSnap Manager Icon and Operations 63

BH Right-Click Menu... 64

M Left-Click Menu... 65

How to Perform a Scan ss 66

H Preparation H Using the Quick Menu. Æ Without Using the Quick Menu. H Stopping the Scan.

H Finishing ScanSnap Operation

HE Saving Data in a Specified Folder... 103 M Attaching Files to E-Mail H Using the ScanSnap as a Copy Machine. EH Saving Files to Picture Folder HE Converting into Word/Excel/PowerPoint Documents H Storing Business Cards in CardMinder. HE Saving Data in SharePoint HE Saving to Rack2-Filer HE Saving Documents to Evernote EH Saving Handwritten Notes to Evernote . HE Saving Documents to Google Docs H Posting to Salesforce Chatter HE Saving Data to Your SugarSync Folder

H Scanning Color Documents in High Compression Mode. H Correcting Skewed Character Strings H Correcting the Orientation of Scanned Images H Scanning Documents Larger Than Ad/Letter Size. H Scanning Documents Such as Photographs and Clippings Æ Long Page Scanning HE Saving Scanned Images in Multiple PDF Files H Creating Searchable PDF Files H Automatically Setting Keywords for PDF Files H Setting Document Open Passwords for PDF Files

HE ScanSnap Manager Menu 256

How to Perform a Scan .….… 259

H Preparation H Using the Quick Menu. Æ Without Using the Quick Menu. H Stopping the Scan

H Finishing ScanSnap Operation

EH Quick Menu Settings... H How to Configure Scan Settings . H Profile Management

H Automatic Linkage with Applications …

H Showing the Scanning Progress

EH Saving Data in a Specified Folder M Attaching Files to E-Mail H Using the ScanSnap as a Copy Machine. HE Converting into Word/Excel Documents … … H Storing Business Cards in Cardiris

H Storing Scanned Images in iPhoto.. HE Saving Documents to Evernote… EH Saving Handwritten Notes to Evernote . H Saving Documents to Google Docs H Posting to Salesforce Chatter HE Saving Data to Your SugarSync Folder HE Saving Data to a Mobile Device

Using the ScanSnap in Various Ways .… 388

.. 388 . 390 .. 393 . 396 .. 401 .. 405

H Scanning Color Documents in Gray or Black & White Mode. H Correcting Skewed Character Strings H Correcting the Orientation of Scanned Images HE Scanning Documents Larger Than Ad/Letter Size H Scanning Documents Such as Photographs and Clippings H Long Page Scanning... HE Saving Scanned Images in Multiple PDF Files .…. 407 H Creating Searchable PDF Files .… 409 M Automatically Setting Keywords for PDF Files... 412 HE Saving Two Files or Pages into One Double-Page Spread Image 418

HE Updating in Windows

H Cleaning the Carrier Sheet...

PP PP PP PP PP This chapter explains about the features, part names and functions, system requirements, and basic operations of the ScanSnap.

Features of the ScanSnap 18 Parts and Functions 21 System Requirements 23 Turning the ScanSnap ON/OFF4422002 27 Documents for Scanning 28 How to Load Documents 31 Scanning Operation Flow. 33

Features of the ScanSnap

The main features of the ScanSnap are as follows:

eTurn documents into digital data by just pressing the [Scan/Stop] button By converting paper documents cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer.

eSpeedy scanning A4 or Letter size documents can be scanned at a speed of 7.5 seconds per page under the following conditions: © System requirements

Windows) Intel® Core'" 2 Duo 2.2 GHz or higher Windows 7, Windows Vista or Windows XP operating system

Intel® Core" 2 Duo 2.4 GHz or higher Mac OS X v10.7, Mac OS X v10.6, Mac OS X v10.5 or Mac OS X v10.4

© Scan setting (*) When [Image quality] is set to [Automatic resolution], [Color mode] to [Auto color detection], [Compression rate] to [3], and other settings are in default *_:- Scanning speed may slow down in [B&W/] (black & white) mode depending on the document. Example: Scanning color brochures in [B&W] mode (converting a color image to black & white) - Scanning speed may slow down when [Correct skewed character strings automatically] and/ or [Allow automatic image rotation] is enabled. eCompact, lightweight and portable Compact enough to place on your desktop next to your computer, the ScanSnap can be powered by a single USB cable. This allows you to carry it anywhere with your laptop and have the flexibility to use it in or outside the office.

eThe Quick Menu makes the operation easy even for beginners The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time. Simply press the [Scan/Stop] button on the scanner to scan your document, and then the Quick Menu will appear where you can select the action you want to perform.

Features of the ScanSnap

eAutomatically recognize color and black & white documents (Auto color detection) The ScanSnap determines the color mode of each document, saves color documents in color, black & white documents in black & white, and black & white documents with photos or illustrations in grayscale. This function will optimize your PDF file size.

eScan documents without specifying paper size (Automatic page size detection) Paper size is automatically recognized so that you do not need to change the paper size setting. The Carrier Sheet (sold separately) allows you to scan documents larger than A4lLetter size, photographs and clippings.

eScan various types of documents The ScanSnap allows you to scan not only paper documents such as standard office paper, postcards, business cards, photographs or clippings but also plastic cards (including embossed ones) such as driver’s licences or ID cards.

eAutomatically set the resolution by the paper size (Automatic resolution function) Documents are scanned at 300 dpi at first, then the image is saved at 300 dpi if the document length is 148 mm (5.83 in.) or less, and converted to 200 dpi for longer documents. When linked with a text recognition application (e.g. for scanning business cards), you can save high resolution image data without having to change the scan settings.

eCreate searchable PDF files You can create searchable PDF files by performing automatic text recognition for PDF files after scanning. You can also perform text recognition on character strings marked by a highlight pen in black & white documents, and add them as keywords for the PDF file.

@E-mail or print a scanned image directly from scanning You can attach the scanned image to an e-mail without needing any additional application or print it out instead of using a copy machine.

eCompatible with both Windows and Mac OS You can use the ScanSnap in a manner that best suits your office environment in either

Windows or Mac OS (*).

*__: The following functions are not available for Mac OS: + Color high compression + Setting passwords for PDF files

@Convert paper documents into Word/Excel/PowerPoint files Use the bundied "ABBYY FineReader for ScanSnap" to directly convert the scanned

image into a Word/Excel/PowerPoint file. In Mac OS, only conversion to Word and Excel files is supported.

Features of the ScanSnap

eOrganize and manage scanned images by linking with ScanSnap

© Setting a keyword (Intelligent Indexing) Keywords can be set by the following methods: -__Recognize a character string on a page (OCR) and set as a keyword (Zone OCR) - Set any character string as a keyword - Set a marked character string as a keyword (Marker Index) - Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop) The keywords can be viewed in thumbnails. (Keyword Overlay)

eEasy filing of business cards Text recognition can be performed on business cards which then can be easily converted into digital data with the bundled business card application. With CardMinder, you can create a database which facilitates data search of business cards converted into digital data. The bundied business card application is as follows:

Um» CardMinder GED Cardiris

eShare documents converted into digital data with others Ur You can conveniently share documents by saving the scanned image directly in SharePoint or Office Live.

© Access documents converted into digital data anytime, anywhere Through linkage with Evernote, Google Docs, Salesforce Chatter or SugarSync, you can access scanned images anytime from your computer or smartphone no matter where you are.

eTwo separate scanned images can be merged into a single image Two scanned images can be merged into a single image either vertically or horizontally.

Note: The ScanSnap does not conform to the TWAIN, ISIS and WIA standards.

This section explains names and functions of the ScanSnap parts.

Output guide For details, refer to "Output Guide" (page 22).

Open to remove jammed documents or clean the inside of the ScanSnap.

For details about how to clean the inside of the ScanSnap, refer to "Cleaning the Inside of the ScanSnap" (page 423).

Press this button to start or finish scanning.

It indicates the status of the ScanSnap as follows: Blue (lit) : Ready

Blue (flashing) : Scanning

Orange (flashing) : Error

You can load the document here after opening it.

Insert the document here to load.

Tape seal Remove this tape seal after installing the software.

Open the output guide to eject documents from the front of the ScanSnap.

Select an ejection method depending on the document type you are scanning.

For details about the documents that can be scanned with the ScanSnap, refer to "Documents for Scanning" (page 28).

When the output guide is closed

The system requirements for the ScanSnap are as follows:

Disk space required to install the software bundied with the ScanSnap is as follows:

ScanSnap Manager: 530 MB ScanSnap Organizer: 620 MB CardMinder: 280 MB ABBYY FineReader for ScanSnap: 600 MB Evernote for Windows: 150 MB Scan to Microsoft SharePoint: 40 MB Hard disk space

USB port (*4) USB2.0/USB1.1

“1: Service Pack 1 or later required *2: Service Pack 3 or later required *3: When the font size is large, some screens may not be displayed properly. In that case, use a smaller font size. *4: When using a USB 3.0 port, data is transferred at the same speed as USB 2.0.

For Windows Vista or Windows XP, .NET Framework 3.5 SP1 may be installed (maximum of 4 500 MB free disk space required) at the same time as ScanSnap Manager, ScanSnap Organizer, or CardMinder.

function properly). e Make sure to use a powered hub equipped with an AC adapter if you are using a commercially available USB hub. e_lfthe USB port or the USB hub is USB 1.1, scanning speed will slow down. © _lfthe CPU or the memory does not meet the required specifications, scanning speed will slow down. © The actual increase in used disk space after installation and the required disk space for installation may differ from each other depending on your Windows system disk management. © A disk space approximately three times larger than the resulting scanned file size is required when scanning documents. © _lfthe characters are not displayed correctly when you use CardMinder, Scan to Mobile or Scan to Salesforce Chatter, perform the following: -_ Windows XP © Select [Control Panel] — [Regional and Language Options] — [Languages] tab — [Install files for East Asian languages] check box. © Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office 2000 or later. -_ Windows Vista or Windows 7 Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office 2003 or later.

O e Do notuse the USB port on the keyboard or the monitor to connect the ScanSnap (it may not

The following shows the estimated file size when scanning one side of a color document.

File format Compression rate Paper size

Disk space required to install the software bundled with the ScanSnap is as

ScanSnap Manager: 800 MB ABBYY FineReader for ScanSnap: 570 MB Cardiris: 130 MB Evernote for Mac: 55 MB USB port (*3)

“1: Itis recommended to apply the latest updates to the Mac OS. *2: Evernote for Mac is not supported for versions earlier than Mac OS X v.10.5.8. *3: When using a USB 3.0 port, data is transferred at the same speed as USB 2.0.

O e Do notuse the USB port on the keyboard or the monitor to connect the ScanSnap (it may not

The following shows the estimated file size when scanning one side of a color document.

Turning the ScanSnap ON/OFF Turning the ScanSnap ON/OFF This section explains how to turn the ScanSnap ON/OFF.

The ScanSnap is turned ON/OFF in conjunction with the computer. Therefore, you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer.

eTurning the ScanSnap on Open the feed guide when the computer is turned on. The [Scan/Stop] button flashes blue to indicate that the ScanSnap is turned on, and lights in blue when the ScanSnap is ready to scan.

With some computers, the initialization of the ScanSnap may be performed several O times when the computer is started up.

With some computers, it may take two to three minutes until the light of the [Scan/Stop] O button goes out after the computer is turned off.

eScanSnap in sleep mode When the ScanSnap has not been in operation for one minute while the power is on, it enters sleep (power saving) mode. The ScanSnap's internal light switches off in sleep mode.

Documents for Scanning

This section explains about the documents that can be scanned with the ScanSnap.

EH Conditions for Documents That Can Be Scanned

Conditions for documents that can be scanned with the ScanSnap are as follows:

Eject method (*1) | With the output guide open With the output guide closed Standard office paper Standard office paper, postcards, business cards Paper type Cards conforming to the ISO7810 ID-1 Type

standard (54 x 86 mm) 52.3 to 80 g/m* (14 to 20 Ib) 52.3 to 209.3 g/m° (14 to 56.1 Ib)

Paper weight Plastic cards

0.76 mm (embossed cards are supported)

Width_: 25.4 to 216 mm (1 to 8.5 in.) Paper size Length : 25.4 to 360 mm (1 to 14.17 in.) Maximum size for long page scanning (*2): 216 x 863 (mm) / 8.5 x 34 (in.)

“1: For details about how to eject documents, refer to "Output Guide" (page 22). *2: Scanning starts when you hold down the [Scan/Stop] button on the ScanSnap for 3 seconds or longer.

Documents for Scanning

When you scan documents written in pencil, there may be black traces left on them. It is recommended that you scan such documents by using the Carrier Sheet. Clean the rollers as often as possible when you scan such documents directly without using a Carrier Sheet because dirt accumulating on the rollers may cause feeding errors.

For details about how to clean the inside of the ScanSnap, refer to "Cleaning the Inside of the ScanSnap" (page 423). The following types of documents must not be scanned:

-_ Paper-clipped or stapled documents (remove the paper clips and staples for scanning)

- Documents on which the ink is still wet (wait until the ink dries completely to scan these

-_ Documents larger than 216 x 863 (mm) / 8.5 x 34 (in.) (width x length)

- Documents other than paper such as fabric, metal foil and OHP film

Be aware that picture side of postcards may get damaged when you scan picture postcards. Cards that are bent may not be fed properly.

If the surface of the card is dirty with grease marks (e.g. fingerprints) and such, perform scanning after wiping the dirt off.

Insert the plastic card straight into the feeding section of the ScanSnap. Do not tilt the plastic card when you insert it because the plastic card may not be fed properly. When you scan plastic cards with strong luster, some parts of the image may appear lighter or darker than the original.

e.g. gold colored credit card

Insert embossed cards in landscape orientation to achieve better scanning results.

Ifthe background color of the card and the color of the embossed characters are similar (e.g. no gold or silver embossing), it may be difficult for the ScanSnap to recognize embossed characters. In that case, click the [Option] button in the [Scanning] tab of the ScanSnap setup dialog box, and select the [Setting for text only document] check box for a possible resolution. Scanning the following types of documents without using the Carrier Sheet can result in documents being damaged or scanned incorrectly. It is recommended that you use the Carrier Sheet to scan them.

-_ Documents smaller than 25.4 x 25.4 (mm) / 1 *x 1 (in.) (width x length)

- Documents whose paper weight is less than 52.3 g/m? (17 Ib)

-_ Documents of non-uniform thickness (e.g. envelopes and paper sheets with attached

-_ Photographs (photographic paper)

-_ Perforated or punched documents

- Odd shaped documents (not square or rectangular)

-_ Carbon paper or thermal paper

-_ Documents with memo papers or sticky notes attached

following when scanning carbonless paper:

-_Itis recommended that you use the Carrier Sheet to scan such documents.

- Make sure to clean the rollers regularly to maintain the scanner performance when scanning carbonless paper directly without using the Carrier Sheet. Depending on the type of carbonless paper, the life span of the scanner may be shortened compared to scanning standard office paper.

Documents for Scanning

H Conditions for Using the Carrier Sheet

The Carrier Sheet (sold separately) is a sheet designed to transport documents through the ScanSnap.

You can scan documents that are larger than Ad/Letter size, photographs and clippings. Conditions for documents that can be scanned using the optional Carrier Sheet are as follows:

Eject method (*1) | With the output guide closed

Paper type Documents that cannot be fed directly into the ScanSnap

Up to 127 g/m? (up to 34 Ib) Up to 63.5 g/m° (17 Ib) (when scanning documents folded in half)

Carrier Sheet size (216 x 297 mm) A3 (297 x 420 mm) (*2)

257 x 364mm) (*2) JIS) (182 x 257 mm) Paper size B6 (JIS) (128 x 182 mm) Post card (100 x 148 mm) Business card (90 x 55 mm, 55 x 90 mm) Letter (8.5 x 11 in. (216 x 279.4 mm)) 11 x 17 in (279.4 x 431.8 mm) (*2) Custom size Width_: 25.4 to 216 mm (1 to 8.5 in.) Length : 25.4 to 297 mm (1 to 11.69 in.)

“1: For details about how to eject documents, refer to "Output Guide" (page 22). *2: Fold in half to scan.

© Do not stain, or cut the end with a black & white pattern because the Carrier Sheet will not be O recognized properly. e Do not place the Carrier Sheet upside down. Otherwise, a paper jam may occur and damage the Carrier Sheet and the document inside. © Do not leave your document inside the Carrier Sheet for a long time. Otherwise, the ink on the document may be transferred onto the Carrier Sheet. © To avoid deformation, do not use or leave the Carrier Sheet in high temperature places such as under direct sunlight or near a heating apparatus for a long time. © Do not fold or pull the Carrier Sheet. To avoid deformation, store the Carrier Sheet on a flat surface without any weight on it. © Paper jams may occur when several small size documents such as photographs and postcards are placed inside the Carrier Sheet to be scanned at once. lt is recommended that you scan such documents one at a time.

How to Load Documents

Load a document in the ScanSnap in the following procedure. For details about documents that can be loaded, refer to "Documents for Scanning" (page 28).

O You can only load one document at a time in the ScanSnap.

1 . Open the feed guide of the ScanSnap.

© _ If you want the document to be ejected from the front of the ScanSnap or when there is [NA] not enough space where the document exits the ScanSnap, open the output guide. For details about documents that can be scanned with the output guide open, refer to “Documents for Scanning" (page 28).

With the output guide closed With the output guide open

How to Load Documents

2. Insert the document straight into the feeding section of the ScanSnap,

With the scanning side facing up.

TE Insert the document by aligning it with the left edge of the feeding section if you specify a standard size other than [Automatic detection] which is the default paper size. For details about how to change the scan settings, refer to the following:

For Windows (— page 82)

For Mac OS (— page 273) When you perform scanning with the output guide closed, leave enough space at the back of the ScanSnap to allow the document to be completely ejected. Make sure that the area where the document exits the scanner is clear of any obstacles. Otherwise, paper jam may occur. If you scan the following documents with the output guide open, a paper jam may occur and damage the documents. Scan the following documents with the output guide closed. -_ Thick paper (80 g/m? (20 Ib) or heavier) -_ Postcards - Business cards -_ Plastic cards -_ Carrier Sheet

Scanning Operation Flow

This section explains the flow of operations for scanning documents.

You can scan documents in two different ways. Choose either way depending on your intended use.

eUsing the Quick Menu With the Quick Menu, even the first time users can easily use each ScanSnap function by following the instructions on the screen and perform scanning. After scanning, select an application to link with ScanSnap Manager in the Quick Menu. For details about how to perform scanning using the Quick Menu, refer to the following: For Windows (— page 67) For Mac OS (- page 260)

eWithout Using the Quick Menu

You can perform scanning by using predefined scan settings. Before you perform scanning, select a profile which is already configured with an application to link with ScanSnap Manager. Documents are scanned according to the scan settings of the selected profile. For details about how to perform scanning without using the Quick Menu, refer to the following:

For Windows (— page 73)

For Mac OS (- page 265)

Specify whether or not to use the Quick Menu by selecting or clearing the [Use Quick Menu] check box in the ScanSnap setup dialog box/window. Display the ScanSnap setup dialog box/window in the following procedure:

Right-click the ScanSnap Manager icon © In Windows 7, the ScanSnap Manager icon € you click [j on the taskbar.

n the taskbar, and select [Scan Button Settings]. is displayed in the menu which appears when

Click the ScanSnap Manager icon ©) in the Dock while pressing the [control] key on the keyboard, and select [Settings].

Scanning Operation Flow

. Load a document in the ScanSnap.

You can only load one document at a time. © Documents for scanning (—> page 28) © _ How to load documents (— page 31)

. Press the [Scan/Stop] button to start scanning.

. To continue scanning, load the next document

after confirming that the current document has been ejected. Scanning starts automatically when the next document is loaded.

The [Scan/Stop] button flashes in blue throughout the scan.

. Press the [Scan/Stop] button to finish scanning

when scanning is completed.

The selected application starts up.

Installing the Software

PP PP PP PP PP This chapter explains about the software bundled with the ScanSnap and how to install them.

Bundled Software Overview

This section gives an overview of each bundled software and their functions. You can edit, manage and arrange the scanned image by using the following software:

eScanSnap Manager This scanner driver is required to scan documents with the ScanSnap. The scanned image can be saved as a PDF or JPEG file. You need to have ScanSnap Connect Application installed on your mobile device to save PDF or JPEG files to your mobile device. You can download ScanSnap Connect Application for mobile devices from the App Market.

eScanSnap Organizer (ir You can use this application to display image data (PDF or JPEG files) without opening them, create folders and arrange files as you like.

eCardMinder dr You can use this application to efficiently digitalize a large number of business cards. Text recognition can be performed on business cards and you can create a database to facilitate card data management and searches.

eCardiris (Ex You can use this application to efficiently digitalize a large number of business cards by performing text recognition on them.

eABBYY FineReader for ScanSnap This application can perform text recognition on the scanned images using OCR (Optical Character Recognition) and convert the image data to Word, Excel or PowerPoint files that can be edited. In Mac OS, only conversion to Word and Excel files is supported.

eEvernote for Windows (i'm / Evernote for Mac (Ex You can easily save files in Evernote using the ScanSnap.

eScan to Microsoft SharePoint (rm You can easily save files in SharePoint and Office Live using the ScanSnap.

®Rack2-Filer V5.0 Trial Version (rm This application provides integrated management of digitalized paper documents (electronic documents) and digital data created with computer, as if you are filing paper documents in actual binders. For details about the languages supported in Rack2-Filer, refer to Rack2-Filer "Readme".

Bundled Software Overview

You can download the following software from the Setup DVD-ROM.

eSugarSync Manager for Windows Uk» / SugarSync Manager for Mac dix

You can easily save files to your SugarSync folder using the ScanSnap.

Installing in Windows

This section explains how to install the software in Windows.

EH How to Install the Software

When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the

[ScanSnap Setup] dialog box appears.

Welcome to the ScanSnap Setup.

To Thank you for choosing the ScanSnap.

The following software can be installed: - ScanSnap Manager

- ABBYY FineReader for ScanSnap - Evernote Manuals - Scan to Microsoft SharePoint

The following software can be downloaded: - SugarSync

When you have a problem with installation,

refer to [Troubleshooting (installation )] from [Manuals].

The functions of each button in the [ScanSnap Setup] dialog box are as follows.

Displays the [Readme] dialog box where you can refer to the Readme file of

Installs the following software:

Installs Evernote for Windows. © _[SugarSync] button

Installs Scan to Microsoft SharePoint.

Installing in Windows

Displays the [Manuals] dialog box where you can refer to the software manuals including "Troubleshooting (installation)".

Opens Windows Explorer to display the files from the DVD-ROM.

Displays contact information for customer support.

Displays the [Trial Software] dialog box from which you can install the trial version software.

Installing in Windows

Install the following software: © ScanSnap Manager © ScanSnap Organizer © CardMinder e ABBYY FineReader for ScanSnap

The procedure is as follows.

1 . Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

> The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the [NA Setup DVD-ROM via Windows Explorer.

3. Click the [Install Products] button.

Welcome to the ScanSnap Setup. Thank you for choosing the ScanSnap.

The following software can be installed: - ScanSnap Manager

- ScanSnap Organizer Install Products RUE

- ABBYY FineReader for ScanSnap - Evernote Manuals - Scan to Microsoft SharePoint

The following software can be downloaded: - SugarSync Browse DVD Contents

When you have a problem with installation, refer to [Troubleshooting (installation )] from [Manuals].

Trial Software ) X Exit ="

Installing in Windows

5. click the [Next] button.

> The [ScanSnap Setup] dialog box appears.

6. Read the message about anti-virus software, and click the [OK] button.

On rare occasions, the installation may not be successful if an anti-virus software is installed in your environment In that case, try installing without the anti-virus software running.

> The [Select Features] screen appears.

Installing in Windows

7. Confirm the check boxes of the software that you want to install are

selected, and click the [Next] button.

Select Features Select the options you want to instal

E Select the features you want t instal, and deselect the features you do not want a instal

© The software will not be installed unless the check box is selected. O © Note that you must install ScanSnap Manager. Also, it is recommended to install all software in order to utilize the features of the ScanSnap.

8. Confirm the destination folder, and then click the [Next] button.

9. Read the "END-USER LICENSE AGREEMENT", select [l accept the

terms of the license agreement], and then click the [Next] button.

Depending on the number of the installed software, this step may be required more than

1 O.confirm the settings, and then click the [Next] button.

load a document (1/2)] screen appears.

Installing in Windows

1 1 .Read the instructions, and click the [Next] button.

ScanSnap ScanSnap 51100 How to load à document (1/2) Load the document in the ScanSnap in the foloving procedure.

1. Open the feed guide of the ScanSnap. ï

2. Load à document in the ScanSnap wih is front side facing up. 2 Ps 77232 3 3. Press ie [Scan] button 1 3/*, 4 <To scan a double sided document» Æ 4. Tum over the document and load & in the ScanSnap. ES {Scanring vil stat automatic} æ)

12.Read the instructions, and click the [Next] button.

ScanSnap ScanSnap 51100 How to load à [22] Load the document in the ScanSnap in the foloving procedure.

£To scan muliple documents» G 5, Load he nest document in the Scan Snap wh is front side facing

uw {Scanning wil start automatically} 6. there is an image on the back side, tum over the document and

loadit in the ScanSnap {Scanning wil start automaticaly }

7. When al documents are scanned, ther chck the [Finish Scanning] buiton or press the [Stop] button on he ScanSnap.

<Back (| Nex> Cancel

13.ciick the [Finish] button.

14.Remove the Setup DVD-ROM from the DVD-ROM drive.

Ifthe installation is not successfully completed, select [Manuals] + [Troubleshooting O (installation)] in the [ScanSnap Setup] dialog box and refer to Troubleshooting (installation).

Installing in Windows

EH Evernote for Windows

Install Evernote for Windows in the following procedure.

1 . Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

> The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the 4 Setup DVD-ROM via Windows Explorer.

Welcome to the ScanSnap Setup. Thank you for choosing the ScanSnap.

The following software can be installed: - ScanSnap Manager

- ScanSnap Organizer Install Products RUE

- ABBYY FineReader for ScanSnap - Evernote Manuals - Scan to Microsoft SharePoint

The following software can be downloaded: - SugarSync Browse DVD Contents

When you have a problem with installation, refer to [Troubleshooting (installation )] from [Manuals].

Trial Software ) X Exit ="

Installing in Windows

Installation starts.

5. Follow the instructions on the screen to complete the installation.

6. Click the [Finish] button when the installation complete notification is

7. Remove the Setup DVD-ROM from the DVD-ROM drive.

Installing in Windows

EH SugarSync Manager for Windows

4 An Internet connection is required to install SugarSync Manager for Windows.

The procedure is as follows.

1 . Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

> The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the 4 Setup DVD-ROM via Windows Explorer.

Welcome to the ScanSnap Setup.

To Thank you for choosing the ScanSnap.

The following software can be installed: - ScanSnap Manager

- ScanSnap Organizer Install Products RE - ABBYY FineReader for ScanSnap

- Evernote Manuals - Scan to Microsoft SharePoint

The following software can be downloaded: - SugarSync Browse DVD Contents

When you have a problem with installation, refer to [Troubleshooting (installation )] from [Manuals].

Installing in Windows

> A web browser starts up and the SugarSync Manager for Windows download web page opens. Download and install SugarSync Manager for Windows.

5. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.

Installing in Windows

EH Scan to Microsoft SharePoint

Install Scan to Microsoft SharePoint in the following procedure.

box to open the Readme file.

For details about system requirements and notes on installation, refer to "Readme" of Scan to 4 Microsoft SharePoint. Click the [Readmel] button in the [Scan to Microsoft SharePoint] dialog

1 . Turn on the computer and log on as a user with Administrator pri

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

> The [ScanSnap Setup] dialog box appears.

4 Setup DVD-ROM via Windows Explorer.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the

Welcome to the ScanSnap Setup. Thank you for choosing the ScanSnap.

The following software can be installed: - ScanSnap Manager - ScanSnap Organizer - CardMinder - ABBYY FineReader for ScanSnap - Evernote - Scan to Microsoft SharePoint

The following software can be downloaded: - SugarSync

When you have a problem with installation,

refer to [Troubleshooting (installation )] from [Manuals].

Installing in Windows

Installation starts.

5. Follow the instructions on the screen to complete the installation.

6. Click the [Close] button when the installation complete notification is

7. Remove the Setup DVD-ROM from the DVD-ROM drive.

For details about how to use Scan to Microsoft SharePoint, refer to the Scan to Microsoft SharePoint User Guide. Click the [Scan to Microsoft SharePoint] button in the [Manuals] dialog box to open the Scan to Microsoft SharePoint User Guide.

Installing in Windows

Install the trial versions of the software in the following procedure.

For details about system requirements and installation, refer to "Readme" of the trial version 4 software. Click on the name of the software in the [Trial Software] dialog box, then click the

[Readme] button to open the Readme file.

1 . Turn on the computer and log on as a user with Administrator pri

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

> The [ScanSnap Setup] dialog box appears.

4 Setup DVD-ROM via Windows Explorer.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the

Welcome to the ScanSnap Setup. Thank you for choosing the ScanSnap.

The following software can be installed: - ScanSnap Manager - ScanSnap Organizer - CardMinder - ABBYY FineReader for ScanSnap - Evernote - Scan to Microsoft SharePoint

The following software can be downloaded: - SugarSync

When you have a problem with installation,

refer to [Troubleshooting (installation )] from [Manuals].

Installing in Windows

4. Click the button of the trial software you want to install.

Rack2-Filer Select a trial software.

ABBYY LME Theses * Read the conditions of use for each

software carefully. You may use the trial software only when you have fully agreed to the conditions of use. Note that we cannot provide any support or guarantee regarding these trial version software. For information about the products and how to purchase them, please check the website of the manufacturer and contact them directly.

> The setup dialog box of the trial software appears (e.g. [Rack2-Filer Setup]).

5. Click the [Install Product] button.

Installation starts.

6. Follow the instructions on the screen to complete the installation.

7. Click the [Finish] button when the installation complete notification is

8. Remove the Setup DVD-ROM from the DVD-ROM drive.

For details about how to use trial versions of the software, refer to the software manual. Click 4 the [Manuals] button in the setup dialog box of the trial software to open the manual.

Installing in Mac OS Installing in Mac OS This section explains how to install software in Mac OS.

EH How to Install the Software

When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the

[ScanSnap] window appears.

8.0.0. 3 ScanSnap = * MB available ——

The functions of each icon in the [ScanSnap] window are as follows.

Other Software Displays the [Other Software] window. Installs Evernote for Mac.

Opens the SugarSync Manager for Mac download web page.

Readme Displays the Readme file.

Troubleshooting (installation) | Displays "Troubleshooting (installation)".

Install the following software: © ScanSnap Manager e ABBYY FineReader for ScanSnap © Cardiris

The procedure is as follows.

1 . Turn on the computer and log in as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

3. Double-click the [ScanSnap] icon.

Installing in Mac OS

4. Click the [Continue] button.

This package will run a program to determine if the software can be installed. Ml To keep your computer secure, you should only run programs or install sofiware from a trusted source.

you're not sure about this software's source, click Cancel to stop the program and the i

5. Click the [Continue] button.

6. Read [Important Information], and then click the [Continue] button.

7. Read the "END-USER LICENSE AGREEMENT", and click the [Continue]

8. To accept the license agreement, click the [Agree] button.

To continue installing the software you must agree to the terms of the software license agreement.

Click Agree to continue or click Disagree to cancel the installation and quit the Installer.

(CC Read License (_Disagree

9, Scroll down and read the "I.R.LS. License Agreement" to the end, and

then click the [Continue] button.

Installing in Mac OS

1 O.To accept the license agreement, click the [Agree] button.

- To continue installing the software you must agree to the terms of the software license agreement.

Click Agree to continue or click Disagree to cancel the installation and qui the Installer.

11 .ctick the [Install] button.

8.0.0. install ScanSnap

Standard Install on “2 À

€ Introduction © Read Me This will take: GB of space on your computer. € License

Click Install to perform a standard installation of this software on the disk *! F:

4 [Cardiris] checkboxes in the [Custom install on "disk name"] screen which is displayed by clicking the [Customize] button.

12.Enter the user name and password for a user with Administrator privileges, and click the [OK] button.

> Installation starts. When the installation is complete, the [ScanSnap S1100 How to load a document 1] screen appears.

Installing in Mac OS

13.Read the instructions and click the [Continue] button.

ScanSnap 51100 How to load a document 1

1. Open the feed guide ofthe ScanSnap. :

2. Load a document in the ScanSnap with its front side facing up.

3.Press the [Scan] button.

<To scan a double-sided document> 4. Turn over the document and load it in the ScanSnap. (Scanning will start automatically.)

14.Read the instructions and click the [Continue] bu

ScanSnap S1100 How to load a document 2

5. Load the next document in the ScanSnap with its front side facing up. (Scanning will start automatically.)

6. Ifthere is an image on the back side, turn over the document and load it in the ScanSnap.

(Scanning will start automatically.)

7. When all documents are scanned, either click the [Finish Scanning] button or press the [Stop] button on the ScanSnap.

Installing in Mac OS EH Evernote for Mac

Install Evernote for Mac in the following procedure.

1 . Turn on the computer and log in as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

3. Double-click the [Other Software] icon.

8.0.0. ScanSnap = * 5 items, MN MB available —— ScanSnap (Other Software = e

5. To accept the license agreement, click the [Agree] button.

IMPORTANT - Read this

License Agreement carefully

before clicking on the Evemote Corporation

“Agree*button. By clicking

on the “Agree” button, you | SOFTWARE LICENSE AND SERVICE AGREEMENT

agree to be bound by the

terms of the License ‘Welcome to Evemote Corporation (WE or “Evemote Corporation”). We

Agreement. provide the software (ne "Sofware”) and services [the Services”) available at our Web site (the “Site” htp:www.evemote.com or hp}

preview.evemote.com to YOU ("your or “License”

‘The Sotware you seek to download andior install is licensed only on the condition that YOU agree with Evemote Corporation to be legally bound by'his Sotware License and Service Agreement (‘Agreement which sets for the terms and conditions upon which ine parties agree as they pertain t the licensing of Evemote Software and usage of Evernote

. Please read them caretully before using this Software and Services. Should you have any questions concerning this Agreement, please contact Evernote Corporation via e-mail at ‘compliance @evemote com.

4 IF YOU AGREE TO BE BOUND BY THE TERMS OF THIS AGREEMENT, là CLICK ONITHE AGREE" BUTTON AT THE BOTTOM OF THIS PAGE AT |,

Print __) (Save. Reject Agree

To install Evernote, drag the icon to your Applications folder

7. When the copying is finished, drag the Evernote icon on the desktop into

8. Remove the Setup DVD-ROM from the DVD-ROM drive.

If the installation is not successfully completed, select [Troubleshooting (installation)] in the O [ScanSnap] window and refer to Troubleshooting (installation).

9, Prepare for the linkage with Evernote.

Start up Evernote and create a new Notebook.

Installing in Mac OS EH SugarSync Manager for Mac

An Internet connection is required to install SugarSync Manager for Mac.

KA The procedure is as follows.

1 . Turn on the computer and log in as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

3. Double-click the [Other Software] icon.

6.010. : ScanSnap (==) LA Sitems, MB available —e— SETSNSNEIP ),, (e = e

æ ror Readme ‘Troubleshooting ï (installation) Operators Guide

> A web browser starts up and the SugarSync Manager for Mac download web page opens.

Download and install SugarSync Manager for Mac.

5. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.

Using the ScanSnap (for Windows Users)

ts. tn + dt de D D ®

This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses.

ScanSnap Manager Icon and Operations 63 How to Perform a Scan 66 Configuring ScanSnap Manager 79 Actions 101 Using the ScanSnap in Various Ways 219

ScanSnap Manager Icon and Operations (for Windows users)

ScanSnap Manager lcon and Operations

All operations on the ScanSnap are managed by ScanSnap Manager.

The ScanSnap Manager icon automatically appears on the taskbar when Windows starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap. The appearance of the icon changes according to the communication status as shown below.

Status ScanSnap Manager icon

A menu is displayed when you click the ScanSnap Manager icon.

In Windows 7, the ScanSnap Manager icon =] is displayed in the menu which appears when

4 you click [ES on the taskbar.

To have the ScanSnap Manager icon =] always displayed on the taskbar, drag the icon =] and drop it onto the taskbar.

ScanSnap Manager Icon and Operations (for Windows users)

This menu appears when you right-click the ScanSnap Manager icon ©.

Scan Button Settings... Profile Management...

Show scanning results Help

Starts scanning. Follows the settings configured in [Scan Button Settings].

You cannot select [Profile Management] when the [Use Quick Menu] check box is selected in the ScanSnap setup dialog box.

> "Profile Management" (page 85)

Show scanning results

After scanning is completed, a message appears to inform you whether blank pages are removed or the image is rotated.

ScanSnap Manager [sa]

( Scan results are as follows Blank page removal : No Image Rotation : No

Help Displays the following menu: e Help Opens the ScanSnap Manager Help. © Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. © ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/). © About ScanSnap Manager Displays the [Version Information] dialog box. © Preferences Displays the [ScanSnap Manager - Preferences] dialog box. e Online Update Displays the [ScanSnap Manager - Online Update] dialog box (page 428). Exit Exits ScanSnap Manager.

ScanSnap Manager Icon and Operations (for Windows users)

This menu appears when you click the ScanSnap Manager icon ©. Available profiles are shown in the Left-Click Menu.

Left-Click Menu example

Select a profile in the Left-Click Menu before you perform scanning. Documents are scanned according to the scan settings of the profile you select.

For details about how to add, change or delete profiles, refer to "Profile Management" (page 85).

© To enable the Left-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. The Left-Click Menu does not appear when this check box is selected. © Profiles configured for the following scanner models will be carried over to ScanSnap S1100 if the computer is the same: -_ ScanSnap S1500 -_ ScanSnap S1500M -_ ScanSnap S1300 - ScanSnap S510 -_ ScanSnap S500 -_ ScanSnap S300

How to Perform a Scan (for Windows users)

How to Perform a Scan

This section explains how to perform scanning with the ScanSnap. H Preparation

1 . Turn on the computer.

e_lfthe ScanSnap Manager icon @ is not displayed, select [Start] menu — [AI Pro- 4 grams] — [ScanSnap Manager] — [ScanSnap Manager] to start up ScanSnap Man- ager. Normally, ScanSnap Manager is registered under [Startup] when installed so its icon 6 is displayed on the taskbar when Windows starts. © _ When ScanSnap Manager is not registered under [Startup], register ScanSnap Man- ager in the following procedure: 1. Select [Help] — [Preferences] in the Right-Click Menu. © [ScanSnap Manager - Preferences] dialog box appears. 2. In the [Auto Startup] tab, select the [Start up ScanSnap Manager when you log on] check box. ©_In Windows 7, the ScanSnap Manager icon 6 is displayed in the menu which appears when you click Es on the taskbar. For details about how to display the ScanSnap Manager icon 6 on the taskbar, refer to "ScanSnap Manager Icon and Operations" (page 63).

2. Open the feed guide of the ScanSnap to turn the power on.

> The ScanSnap Manager icon changes from Gt 9.

There may be a slight delay before the ScanSnap Manager icon changes to =) depending

SA on your computer's performance, operating environment and load such as when multiple programs are running at the same time.

How to Perform a Scan (for Windows users)

There are two ways to perform scanning, either with the Quick Menu or without using the Quick Menu. For details, refer to the following:

The following explains the procedure for scanning by using the Quick Menu.

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The ScanSnap setup dialog box appears.

2. Select the [Use Quick Menu] check box.

Ba) SECANENSIP Small File High Quality. [__ Customie | [Detail v} Ok Cancel || App | 3. Click one of the profile buttons. Ba) SECAN2NSP [) Use Quick Menu Small File High Quality [__ Customie | [Detail v} Ok Cancel || App | Î Profile Button Profile Button Description

[Recommended] button

Settings are [Automatic resolution] for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. Itis recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document.

How to Perform a Scan (for Windows users)

Settings are [Normal] (Color/Gray: 150 dpi, B&W/: 300 dpi) for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings.

Itis recommended that you select this button when you want to reduce the file size.

[High Quality] button

Settings are [Best] (Color/Gray: 300 dpi, B&W/: 600 dpi) for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings.

Itis recommended that you select this button when you want to scan documents in high quality.

Default settings are the same as the [Recommended] settings. Scan settings can be changed depending on your scanning purpose.

© The [Recommended] button is selected in default. 4 © For details about the default settings when using the Quick Menu, refer to the ScanSnap Manager Help. © You cannot change the settings for the [Recommended], [Small File], and [High Quality] buttons. If you change any of these settings, the profile automatically switches to [Cus-

For details about how to change scan settings, refer to "How to Configure Scan Settings" (page 82).

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

How to Perform a Scan (for Windows users)

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

You can also start scanning from the Right-Click Menu. 4 For more details, refer to "Right-Click Menu" (page 64).

Quick Menu(Recommended) Application: - Image quality: Automatic resolution Color mode: Auto color detection Scanning side: Simplex Scan File format: PDF (Compression rate:3 ) Paper size: Automatic detection Other: Skip blank page, Rotation Saved: 0 pages ( 0 sheets) a

file saving] dialog box then shows a new message indicating that the ScanSnap is ready for the next scan.

EI Load the next document.

Scanning will start automatically. 9 o bp] D ;

E To save the image and ext Ÿ

Click the [Finish Scanning] button or press the [Stop] = button on the ScanSnap. =

Saved: 1 pages ( 1 sheets)

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

How to Perform a Scan (for Windows users)

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

© You can also finish scanning by clicking the [Finish Scanning] button in the [ScanSnap [NA] Manager - Image scanning and file saving] dialog box. © The [Scan/Stop] button on the ScanSnap flashes in blue during the scan.

8. In the Quick Menu, click the icon of the application to link with ScanSnap

g° 5° # CC Scanto Mobile Scanto Evemote Scan to Evemote Scan to Salesforce Scan to SugarSync (Document) (No

Applications to Show/Hide %E

> The selected application is started.

© To specify which applications to display/hide in the Quick Menu, or change the display 4 order of the applications, refer to "Quick Menu Settings" (page 79). © To select an application to link with ScanSnap Manager before scanning, refer to "With- out Using the Quick Menu" (page 73).

Scanned image is saved in a folder specified in ScanSnap Organizer. For details about how to operate ScanSnap Organizer, refer to the ScanSnap Organizer User's Guide.

Fa Scan to CardMinder (*2)

Displays the [CardMinder] dialog box.

Scanned image is stored in CardMinder.

For details about how to continue the process after you select this item, refer to "Storing Business Cards in CardMinder" (page 144).

Displays the [Scan to Folder] dialog box.

You can specify the destination folder to save the scanned images. For details about how to continue the process after you select this item, refer to "Saving Data in a Specified Folder" (page 103).

How to Perform a Scan (for Windows users)

Displays the [Scan to E-mail] dialog box.

Scanned image is attached to an e-mail message.

For details about how to continue the process after you select this item, refer to "Attaching Files to E-Mail" (page 110).

Displays the [Scan to Print] dialog box.

Scanned image can be printed.

For details about how to continue the process after you select this item, refer to "Using the ScanSnap as a Copy Machine" (page 122).

Scan to Rack2-Filer (*3)

Scanned image is saved as a PDF file in a Rack2-Filer binder. For details about how to continue the process after you select this item, refer to "Saving to Rack2-Filer" (page 160).

Displays the [Scan to Mobile] dialog box.

Scanned image is saved to a mobile device.

For details about how to continue the process after you select this item, refer to "Saving Data to a Mobile Device" (page 207)".

Scan to Evernote (Document) (*5)

Scanned image is saved as a PDF file in Evernote. For details about how to continue the process after you select this item, refer to "Saving Documents to Evernote" (page 167).

Scan to Evernote (Note)

Scanned image is saved as a JPEG file in Evernote. For details about how to continue the process after you select this item, refer to "Saving Handwritten Notes to Evernote" (page 175).

Scan to Google Docs(TM) Ca)

Scanned image is saved as a PDF file in Google Docs. For details about how to continue the process after you select this item, refer to "Saving Documents to Google Docs" (page 180).

Scan to Salesforce Chatter (*4)

Scanned image is posted to Salesforce Chatter. For details about how to continue the process after you select this item, refer to "Posting to Salesforce Chatter" (page 189)".

Scan to SugarSync (*6)

You can save scanned images to your SugarSync folder. For details about how to continue the process after you select this item, refer to "Saving Data to Your SugarSync Folder" (page 200)

Creates a Word file by converting the scanned images into text data. For details about how to continue the process after you select this item, refer to "Converting into Word/Excel/PowerPoint Documents" (page 136).

Creates an Excel file by converting the scanned images into text data. For details about how to continue the process after you select this item, refer to "Converting into Word/Excel/PowerPoint Documents" (page 136).

Scan to PowerPoint(R)

Creates a PowerPoint file by converting the scanned images into text data.

For details about how to continue the process after you select this item, refer to "Converting into Word/Excel/PowerPoint Documents" (page 136).

Scan to SharePoint (*8)

Scanned image is saved in SharePoint or Office Live. For details about how to continue the process after you select this item, refer to "Saving Data in SharePoint" (page 151).

How to Perform a Scan (for Windows users)

Application Description

Scan to Picture Folder Displays the [Scan to Picture Folder] dialog box.

Scanned image is saved as a JPEG file in the pictures folder. For details about how to continue the process after you select this item, refer to "Saving Files to Picture Folder" (page 129).

: Displayed when ScanSnap Organizer is installed.

Displayed when CardMinder is installed.

Displayed when Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately) is installed.

Displayed when .NET Framework 3.0 is installed.

Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later). Itis recommended that you use .NET Framework 3.5 (SP1 or later) by updating Windows. If.NET Framework 4.0 or later is already installed, you need to install .NET Framework 3.0 separately because .NET Framework 3.0 is not included in the .NET Framework 4.0 or later version.

: Displayed when Evernote for Windows 3.5 or later is installed.

: Displayed when SugarSync Manager for Windows 1.9.28 or later is installed. : Displayed when ABBYY FineReader for ScanSnap is installed.

: Displayed when Scan to Microsoft SharePoint is installed.

© The output image may slightly differ from the original document in size. © Performing a scan by pressing the [Scan/Stop] button on the ScanSnap while one of the following applications is active (with its window brought to front and selected on taskbar) automatically starts the linkage between ScanSnap Manager and the applica- tion: -_ ScanSnap Organizer -_ CardMinder (links with ScanSnap Manager only when the document is of business card size) - _ Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately) - Scan to Mobile For details about automatic linkage, refer to "Automatic Linkage with Applications" (page 94).

O © You cannot start scanning when the Quick Menu is displayed. Either select an icon from

the Quick Menu and finish the process, or close the Quick Menu before you perform the next scan.

How to Perform a Scan (for Windows users)

EH Without Using the Quick Menu

The following explains the procedure for scanning without using the Quick Menu.

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The ScanSnap setup dialog box appears.

How to Perform a Scan (for Windows users)

3. Select a profile. Select a profile from either of the following:

For details about how to load documents, refer to "How to Load Documents" (page 31).

How to Perform a Scan (for Windows users)

5. Press the [Scan/Stop] button on the ScanSnap to start scanning.

You can also start scanning from the Right-Click Menu. 4 For more details, refer to "Right-Click Menu" (page 64).

Re Scanning image. Standerd Application: ScanSnap Organizer Image quality: Automati resolution Coler mode: Auto color detection Scanning sie: SimplecSean File format PDF (Compression rate3) Paper sie Automatic detection Other: Skp blank page, Rotation Save Opages( O sheet) o EL

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Click the [Finish Scanning] button or press the [Stop] button on the ScanSnap.

Saved: 1 pages ( 1 sheets)

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

How to Perform a Scan (for Windows users)

6. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The application specified for the selected profile starts up.

You can also finish scanning by clicking the [Finish Scanning] button in the [ScanSnap

Manager - Image scanning and file saving] dialog box.

The [Scan/Stop] button on the ScanSnap flashes in blue throughout the scan.

To select an application to link with ScanSnap Manager in the Quick Menu after scan-

ning is completed, refer to "Using the Quick Menu" (page 67).

When the [Set the marked text as a keyword for the PDF file] or the [Convert to Search-

able PDF] check box is selected in the [File option] tab, the application starts after text

recognition has been performed on the scanned image.

A dialog box showing the text recognition progress appears during text recognition

By default, documents are scanned with the following settings: [Image quality: Auto-

matic resolution] and [Color mode: Auto color detection].

For details about how to change scan settings, refer to "How to Configure Scan

Settings" (page 82).

The application that starts after scanning varies depending on what is selected in the

[Application] tab in the ScanSnap setup dialog box. For details, refer to the ScanSnap

The output image may slightly differ from the original document in size.

Performing a scan by pressing the [Scan/Stop] button on the ScanSnap while one of

the following applications is active (with its window brought to front and selected on

taskbar) automatically starts the linkage between ScanSnap Manager and the applica-

-_ ScanSnap Organizer

-_ CardMinder (links with ScanSnap Manager only when the document is of business card size)

- _ Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately)

For details about automatic linkage, refer to "Automatic Linkage with Applications"

How to Perform a Scan (for Windows users)

EH Stopping the Scan

You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure:

1 « Click the [Stop] button in the [ScanSnap Manager - Image scanning and

file saving] dialog box which appears during scanning.

Quick Menu(Recommended) Application: -

Image quality: Automatic resolution

Color mode: Auto color detection

Scanning side: Simplex Scan

File format: PDF (Compression rate:3 )

Paper size: Automatic detection

Other Skip blank page, Rotation Saved: O pages ( (0 sheets)

> The following message appears when the scanning stops.

PN Scanning was stopped.

I any document remains in the ScanSnap, open the top cover and remove the document.

Ek To continue Load the document in the feed guide, and click the [Continue Scanning] button or press the [Scan] button on the ScanSnap.

2. click the [Quit] button.

To continue scanning, click the [Continue Scanning] button or press the [Scan/Stop] button on the ScanSnap after loading another document in the ScanSnap.

How to Perform a Scan (for Windows users)

EH Finishing ScanSnap Operation

Exiting ScanSnap Manager Select [Exit] from the Right-Click Menu. Normally, you do not have to exit ScanSnap Manager.

You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Start] menu — [AI Programs] — [ScanSnap Manager] — [ScanSnap Manager] to start up ScanSnap Manager when you want to use the ScanSnap.

Disconnecting the ScanSnap

1 . Close the feed guide to turn off the ScanSnap.

> The ScanSnap Manager icon on the taskbar changes from =) to @.

2. Disconnect the USB cable from the computer.

The ScanSnap does not have a power switch and is turned ON/OFF in conjunction with the 4 computer's power. The ScanSnap can also be automatically turned ON/OFF by opening or closing the feed guide.

Configuring ScanSnap Manager (for Windows users)

This section explains how to specify which applications to display in the Quick Menu, set scan settings, how to add, change and delete profiles, automatic linkage with applications, scanning progress status, and dialog boxes displayed during scanning.

EH Quick Menu Settings

You can specify which applications to display or hide in the Quick Menu, as well as change the display order of the applications in the following procedure.

1. ciick [Applications to Show/Hide] in the Quick Menu. For details about how to display the Quick Menu, refer to "Using the Quick Menu" (page

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> The [Applications to Show/Hide] dialog box appears.

Configuring ScanSnap Manager (for Windows users)

@Showing or Hiding Application Icons The icons of the applications listed under [Show] are displayed in the Quick Menu. When you select an application in [Show] and click the [Remove] button, the application is moved to [Hide]. Likewise, when you select an application in [Hide] and click the [Add] button, the application is moved to [Show]. To display all the applications in the Quick Menu, click the [Restore Default] button.

‘Applications to Show/Hide LE)

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eDisplay Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in [Showl. You can change the display order of an application by selecting an application in [Show] and clicking either the [Up] or [Down] button. To restore the default display order of the applications displayed in the Quick Menu, click the [Restore Default] button.

‘Applications to Show/Hide LE)

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The applications are displayed in the order shown below in the Quick Menu and in [Show] of the [Applications to Show/Hide] dialog box.

TE (Scan Srrspant [Scan PoearPontr) (Scan Era

3. Click the [OK] button to close the [Applications to Show/Hide] dialog box.

> The applications to be displayed in the Quick Menu and their display order are set.

Configuring ScanSnap Manager (for Windows users)

EH How to Configure Scan Settings

You can configure scan settings in the ScanSnap setup dialog box depending on your intended use.

Configure the scan settings in the following procedure.

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). > The ScanSnap setup dialog box appears.

You can open the ScanSnap setup dialog box by the following ways: INA © Double-click the ScanSnap Manager icon ©. © Press [Ctri], [Shift], and [Space] keys simultaneously.

2. Click the [Detail] button to switch to the detail view mode.

eUsing the Quick Menu

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The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the dialog box is displayed in detail mode next time you open it.

3. Change the scan settings in each tab.

Specify the scanning mode and options you would like to use Image quality. | F3 Automatic resolution

Colarmade: | F3. Auto color detection

Scanning side: [E]. Simplex Scan (Single-sided)

F1 Continue scanning after current scan is finished

| Hide «| OK ] Cancel | [ Appy |

The following items can be configured in each tab: For details, refer to the ScanSnap Manager Help. © [Application] tab - Application to be used with the ScanSnap © [Save] tab - Folder in which scanned image is saved - File name used for saving the scanned image © [Scanning] tab - Scanning (Which image quality to scan with, use color, gray or black & white, enable or disable [Setting for text only document], [Allow automatic blank page removal], [Correct skewed character strings automatically], [Allow automatic image rotation] and [Continue scanning after current scan is finished].) © [File option] tab - File format of the scanned image (*.pdf, * jpg) - _ Whether to perform text recognition on a marked character string in the scanned image and add the character string as a keyword for the PDF file (Whether to perform text recognition only on the character strings in the first marked section or all marked sections to be added as keywords, and in which language to perform text recognition.) -_ Whether to perform text recognition on character strings in the scanned image to convert the file to a searchable PDF file (Whether to convert the first page only or all pages, and in which language to perform text recognition.) -__Whether to create separate PDF files (Whether to include all scanned images in a single PDF file, or create PDF files, each of which including a preset number of pages)

Configuring ScanSnap Manager (for Windows users)

-__Whether to password-protect the created PDF files (Whether to set the same password for all PDF files, or set a different password per scan.) © [Paper] tab - Paper size of documents (paper size selection, Carrier Sheet settings) © [Compression] tab - File size of the scanned image (compression rate)

For details about items that can be set, refer to "Setting ltems With/Without the Quick

O Scan settings vary depending on whether you use the Quick Menu or not. Menu" (page 438).

4. Click the [OK] or [Apply] button.

> When you use the Quick Menu, scan settings for the [Customize] button are changed.

> When you do not use the Quick Menu, scan settings for the currently selected profile are changed.

If you press the [Scan/Stop] button on the ScanSnap while the ScanSnap setup dialog box

4 is displayed, the ScanSnap setup dialog box closes and scanning starts. Scan setting changes made up to this point are saved and documents are scanned by these settings. Note that when other dialog boxes are open, scanning does not start even if you press the [Scan/Stop] button on the ScanSnap unless open dialog boxes are closed.

Configuring ScanSnap Manager (for Windows users)

EH Profile Management

You can manage up to 20 profiles. You can select a profile in the [Profile] drop-down list in the ScanSnap setup dialog box or from the Left-Click Menu.

To use a profile, you need to clear the [Use Quick Menu] check box in the ScanSnap setup

Asa 0 Google Docs(TM) LE ——— —

Once the frequently used scan settings are saved as profiles, you do not have to open the ScanSnap setup dialog box to change scan settings every time you perform scanning. You can easily switch to an appropriate profile you want by just selecting it.

For details about how to add, change or delete profiles, refer to the following:

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The ScanSnap setup dialog box appears.

Clear the [Use Quick Menu] check box if it is selected.

2. Configure the scan settings in each tab.

For details about each tab, refer to the ScanSnap Manager Help.

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IE Application |1 Save [#3 Scanning | à File option [* + Paper |} Compression

Specify the scanning mode and options you would like to use Image quality. [F3 Automatic resolution

Colormode: | E Auto color detection

Scanning side: | [=] Simplex Scan (Single-sided)

F] Continue scanning after current scan is finished

[Hide al [ ok }{ Canæl }{ Appy |

3. Select [Add Profile] from the [Profile] drop-down list.

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> The [Add new profile] dialog box appears.

4. Type in a new profile name and click the [OK] button.

(G Cola ) ( x ) Cancel Help

> The added profile appears in the [Profile] drop-down list in the ScanSnap setup dialog box.

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[Use Quick Menu Profile

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Continue scanning after current scan is finished

Configuring ScanSnap Manager (for Windows users)

5. Click the [OK] button to close the ScanSnap setup dialog box.

© Up to 20 profiles can be saved including the [Standard] profile. 4 © You can change the display order of profiles except for the [Standard] profile. 1. Select [Profile Management] from the Right-Click Menu or the [Profile] drop-down list in the ScanSnap setup dialog box. © The [ScanSnap Manager - Profile Management] dialog box appears. 2. Select a profile from the list to arrange profiles in a different order. 3. Click the [Up] or [Down] button to move the profile to its desired position in the list.

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Changing Profile Settings

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The ScanSnap setup dialog box appears.

Clear the [Use Quick Menu] check box if it is selected.

2. Select a profile from the [Profile] drop-down list.

STA1NSTAP Coier Image Scanner

[]Use Quick Menu Profile (Recommended) (= SmalFie ] (= HighOuaiiy ] (riastandard *| À Sundard O1 CardMinder 2 Searchable PDF(OCRs during scan) 42 Scan to Folder Specify the scanning mode and opt à Scanto E-mail 4 Scan to Print Image quality: [Æj Automatic resolution ù ABBYY Scan to Word ABBVY Scan to Excel Colarmode: _ [Ej_ Auto color detection ABB Scan to PowerPoint(R)

Rack2-Filer Scan to Evernote (Note) Scan to Evernote (Document)

Scanning side: | [2] Simplex Scan (Single-sided)

Continue scanning after current scan is finished

3. Change the scan settings in each tab.

For details about each tab, refer to the ScanSnap Manager Help.

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Color mode: | F3 Auto colordetection

Scanning side: | [=]. Simplex Scan (Single-sided)

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Configuring ScanSnap Manager (for Windows users)

4. When you finish changing the settings for the selected profile, click the [OK] button.

If you select another profile from the [Profile] drop-down list before clicking the [OK]

4 button, the following message appears.

ScanSnap Manager LE)

‘To change "A4 Color profile setting, select "Ves".

(ED To keep current setting, select "No’

When you click the [Yes] button, the modified settings are overwritten and the profile switches to the one you selected from the [Profile] drop-down list.

When you click the [No] button, the modified settings are canceled and the profile switches to the one you selected from the [Profile] drop-down list.

5. To overwrite the profile, click the [Yes] button. To save the settings as "Standard", click the [No] button.

The settings of the profile “A4 Color” have been changed. Select [Ves] to save the new settings, and select [No] to save settings as "Standard

The confirmation message does not appear when the [Standard] profile is selected in step

1 . Select [Profile Management] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The [ScanSnap Manager-Profile Management] dialog box appears.

4 Q If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.

You can also display the [Profile Management] dialog box by selecting [Profile Man- agement] from the [Profile] drop-down list in the ScanSnap setup dialog box.

2. Select a profile and click the [Rename] button.

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> The [Rename] dialog box appears.

O The [Standard] profile cannot be renamed.

Configuring ScanSnap Manager (for Windows users)

3. Type in a new name, and click the [OK] button.

> The profile is renamed.

TScanSnap Manager Profile Management a

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Msrocenenue |] CL Scan to Evemnote

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4. Click the [Close] button to close the [ScanSnap Manager - Profile

1 . Select [Profile Management] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The [ScanSnap Manager-Profile Management] dialog box appears.

© _ If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use NA Quick Menu] check box in the ScanSnap setup dialog box. © You can also display the [ScanSnap Manager - Profile Management] dialog box by selecting [Profile Management] from the [Profile] drop-down list in the ScanSnap setup dialog box.

2. Select a profile and click the [Delete] button.

ScanSnap Manager - Profile Management (Scan te E-mail

ÊER Scan to Print Rename Ch ABBYY Scan to Word

KE4 Scan to Google Docs{TM)

O The [Standard] profile cannot be deleted.

> The [Delete Profile] dialog box appears.

3. ciick the [Yes] button.

Removing [ Letter Black and While] from the profile list. ‘This operation cannot be undone.

> The selected profile is deleted.

4. Click the [Close] button to close the [ScanSnap Manager - Profile

Management] dialog box.

Configuring ScanSnap Manager (for Windows users)

M Automatic Linkage with Applications

When one of the applications which can automatically link with ScanSnap Manager is running and you perform scanning, ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu. Applications that can automatically link with ScanSnap Manager are as follows:

Scanned image is displayed in ScanSnap Organizer. © CardMinder

Scanned image is displayed in CardMinder. © Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundied model or sold separately) Scanned image is saved in a binder in Rack2-Filer. © Scan to Mobile (*) Scanned image is sent to a mobile device. *: Automatic linkage is available only when the application is active.

There are two modes for automatic linkage.

eLink when one of the above applications is active (recommended) When ScanSnap Organizer, CardMinder or Rack2-Filer becomes active (with the application's dialog box brought to front and selected on taskbar), performing a scan by pressing the [Scan/Stop] button automatically starts the linkage between ScanSnap Manager and the active application.

The example above shows ScanSnap Manager automatically linking with ScanSnap Organizer when ScanSnap Organizer's main window is in front (active).

Configuring ScanSnap Manager (for Windows users)

Always link when one of the above applications is running

When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application specified for [Application] in the [Application] tab in the ScanSnap dialog box automatically switches to the running application. The application will automatically link with ScanSnap Manager even when the application window is minimized or not displayed in the front. The linkage between the application and ScanSnap Manager automatically ends once you exit the application. When more than one application is running at the same time, priority will be given in the following order:

-__ScanSnap Organizer

-__ Rack2-Filer trial version (bundled with the ScanSnap) or Rack 2-Filer (V5.0 or

later recommended/bundiled model or sold separately)

When the Quick Menu is disabled, the name of the interacting application on the Left- Click Menu is followed by "is interacting".

When ScanSnap Organizer is automatically interacting with ScanSnap Manager

scanned with the current settings. If there are some settings that are not supported by CardMinder, defaults settings are used. For details about CardMinder default settings, refer to the ScanSnap Manager Help.

O © _ When ScanSnap Manager automatically links with CardMinder, business cards are

ScanSnap Manager None of the scanned documents were of business card size. à) The current settings are for business card size on.

Confirm the size of the scanned documents.

Changing Automatic Linkage Mode

Change automatic linkage mode options in the following procedure.

1 . Select [Help] — [Preferences] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). > The [ScanSnap Manager - Preferences] dialog box appears.

2. Select the automatic linkage mode in the [Automatic Linkage] tab.

ScanSnap Manager - Preferences =

‘When you launch ScanSnap Organizer. CardMinder or Rack2-Filer the ScanSnap automatically links with the application

‘© Link when one ofthe above applications is active (cecommendec)

Always link when ane ofthe above applications is running

3. Click the [OK] button to close the [ScanSnap Manager - Preferences] dialog box.

> Application will link with ScanSnap Manager using the linkage mode you selected.

Configuring ScanSnap Manager (for Windows users)

H ScanSnap's Communication Status

If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the pop-up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap.

eWhen the ScanSnap is on

ScanSnap is ready to scan * Click here to disable this notification.

eWhen the ScanSnap is off

ScanSnap is disconnected * Click here to disable this notification.

To disable notifications of the ScanSnap's communication status, click the pop-up balloon and clear the [Notify of the communication status] check box in the [ScanSnap Manager - Preferences] dialog box that appears.

Configuring ScanSnap Manager (for Windows users)

Receiving or hiding the ScanSnap's communication status notifi- cations

You can specify whether or not to receive notifications of the ScanSnap's communication status with a pop-up balloon. Configure the setting in the following procedure.

1 . Select [Help] — [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

> The [ScanSnap Manager - Preferences] dialog box appears.

2. In the [Status Display] tab, either select or clear the [Notify of the

Notice of communication status rto notfy ofthe ScanSnap's communication status 1

Show scan progress status Selectwhether to show the scan progress status.

Fi Showthe scan progress status (recommended)

Co] [ii cencen) (Her)

If you select the [Notify of the communication status] check box, you will be notified of the communication status in conjunction with the ScanSnap being turned ON/OFF.

If you clear the [Notify of the communication status] check box, you will not be notified of the communication status.

3. Click the [OK] button to close the [ScanSnap Manager - Preferences] dialog box.

Configuring ScanSnap Manager (for Windows users)

EH Showing the Scanning Progress

When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears. The [ScanSnap Manager - Image scanning and file saving] dialog box consists of the following:

© Preview Also, note that you can stop scanning by clicking the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] dialog box, or by pressing the [Scan/Stop] button on the ScanSnap. For details about how to stop scanning, refer to "Stopping the Scan" (page 77).

Quick Menu(Recommended)

Application: - Image quality: Automatic resolution

Color mode: Auto coler detection Scanning side: Simplex Scan File format: PDF (Compression rate:3 ) Paper size: Automatic detection Other Skip blank page, Rotation Saved: O pages ( (0 sheets)

Q The following message appears in the [ScanSnap Manager - Image scanning and file saving] dialog box after the document has been scanned. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.

É Load the next document. Sang ét tom 3020 HA To savethe image and eut “a

Click the [Finish Scanning] button or press the [Stop] button on the ScanSnap.

Saved: 1 pages ( 1 shects) Ill. 0

The [ScanSnap Manager - Image scanning and file saving] dialog box closes when you press the [Scan/Stop] button on the ScanSnap or when you click the [Finish Scanning] button.

When the [Continue scanning after current scan is finished] check box in the [Scanning] tab of 54 the ScanSnap setup dialog box is cleared, the [ScanSnap Manager - Image scanning and file saving] dialog box automatically closes after saving the scanned image.

Configuring ScanSnap Manager (for Windows users)

Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] dialog box in the following procedure.

1 . Select [Help] — [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

> The [ScanSnap Manager - Preferences] dialog box appears.

2. In the [Status Display] tab, clear the [Show the scan progress status

(recommended)] check box.

ScanSnap Manager - Preferences =

AutomatieLinkage| Status Display [Auto Startup

Notice of communication status.

Selectwhetherto natify ofthe ScanSnap's communication status with a pop-up balloon

] Notify ofthe communication status

When the scanning progress status dialog box is hidden, the ScanSnap Manager icon

4 alternates between © and G.

Actions (for Windows users)

The ScanSnap has functions useful in your office work available as Actions. Actions allow you to:

Share the scanned document files with others. Save the scanned image directly in a shared folder on a network after scanning, share the scanned image with others and inform them of the destination folder path by an e- mail message automatically created with the path stated.

eSend document files to participants of a meeting via e-mail. Send an e-mail message to others with the scanned image file attached.

eUse a printer rather than a copy machine to make copies of documents. Print the scanned image with a printer.

@Convert catalogs and pamphlets into digital data and save them. Save scanned images of catalogs and pamphlets directly into your pictures folder.

@Quote text from your paper documents when you do not want to type it. Have the scanned image text recognized and converted into a Word, Excel, or PowerPoint document.

eFile and organize a large number of business cards. Store and manage business cards in CardMinder.

Share the scanned document files through linkage with SharePoint. Save the scanned image in SharePoint and Office Live.

@Convert your paper documents into digital data to conveniently organize them. Save the scanned image directly in Rack2- Filer to manage and organize it.

eManage scanned documents through linkage with Evernote. Save PDF files in Evernote and access them easily anytime, anywhere.

@Manage handwritten notes through linkage with Evernote. Save JPEG files in Evernote and access them easily anytime, anywhere.

eManage scanned documents through linkage with Google Docs. Save PDF files in Google Docs and access them easily anytime, anywhere.

@Manage scanned documents through linkage with Salesforce Chatter. Post scanned image files to Salesforce Chatter and manage them with Salesforce CRM.

Actions (for Windows users)

@Manage scanned documents through linkage with SugarSync. Save scanned image files to your SugarSync folder and access them easily anytime, anywhere.

Save scanned documents to a mobile device. Save scanned image files to a connected mobile device. You can access the saved files through linkage with an application that can view PDF or JPEG files.

The following are explanations on how to use Actions.

Actions (for Windows users)

EH Saving Data in a Specified Folder

This section explains how to save the scanned image file in a specified folder.

You can save the scanned image file in a shared folder on the network and share it with others. In addition, you can inform others of the destination folder path by an e-mail message automatically created with the path stated.

The default e-mail program is used as the e-mail program to link with.

The e-mail program may not properly link with ScanSnap Manager even if it is the default e-mail program. In this case, contact the manufacturer of the e-mail software.

Configure e-mail program settings in the following procedure.

Windows 7/Windows Vista 1. Select [Start] menu — [Default Programs] —> [Set your default programs]. The [Set your default programs] dialog box appears. 2. Select an e-mail program to link with ScanSnap Manager from [Programs]. 3. Select [Set this program as default] and click the [OK] button.

Windows XP The e-mail program selected in Internet Explorer [Tools] menu — [Internet Options] — the [Programs] tab — [E-mail] drop-down list is used to link with ScanSnap Manager. If no e-mail program is selected, select an e-mail program to link with ScanSnap Manager in the [E-mail] drop-down list. E-mail programs that cannot be selected here cannot be set to link with ScanSnap Manager.

Tested e-mail programs -_ Windows Live Mail

For details about the procedure to scan and save the scanned image in a specified folder using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

Using the Quick Menu

To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 67).

1 . Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The Quick Menu appears.

4. Click the [Scan to Folder] icon.

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> The [Scan to Folder] dialog box appears.

Actions (for Windows users)

5. Check the scanned image in the preview area.

In the [Scan to Folder] dialog box, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify

For details about the [Scan to Folder] dialog box, refer to the ScanSnap Manager Help.

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Actions (for Windows users)

6. ciick the [Save] button.

© When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved.

Folder] dialog box is closed. Close the [Scan to Folder] dialog box before scanning the next document.

O © You cannot start scanning after the Quick Menu is displayed and before the [Scan to

Actions (for Windows users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap

For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

2. In the [Application] drop-down list in the [Application] tab, select [Scan to Folder].

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ScanSnap Manager can also link with [Scan to Folder] when you select: © [Scan to Folder] from the [Profile] drop-down list of the ScanSnap setup dialog box © [Scan to Folder] from the Left-Click Menu.

3. Click the [OK] button to close the ScanSnap setup dialog box.

4. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

Actions (for Windows users)

5. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

6. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The [Scan to Folder] dialog box appears.

7. Check the scanned image in the preview area.

In the [Scan to Folder] dialog box, you can change files names, destination folders, and

specify whether to state a path to a destination folder in an e-mail message to notify others.

For details about the [Scan to Folder] dialog box, refer to the ScanSnap Manager Help.

Actions (for Windows users)

8. ciick the [Save] button.

© You cannot start scanning when the [Scan to Folder] dialog box is displayed. Close the O0 [Scan to Folder] dialog box before scanning the next document. © Do not move, delete or rename the scanned image in other applications when the [Scan to Folder] dialog box is displayed.

Actions (for Windows users)

H Attaching Files to E-Mail

This section explains how to attach the scanned image file to an e-mail message.

K The default e-mail program is used as the e-mail program to link with.

The e-mail program may not properly link with ScanSnap Manager even if it is the default e-mail program. In this case, contact the manufacturer of the e-mail software.

Configure e-mail program settings in the following procedure.

Windows 7/Windows Vista 1. Select [Start] menu — [Default Programs] — [Set your default programs]. The [Set your default programs] dialog box appears. 2. Select an e-mail program to link with ScanSnap Manager from [Programs]. 3. Select [Set this program as default] and click the [OK] button.

Tested e-mail programs -_ Windows Live Mail

For details about the procedure to scan and attach the scanned image file to an e-mail message using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

Using the Quick Menu

1 . Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

When you scan more than one document with the scan settings shown below, multiple files are created. Pay attention to the number of documents to scan:

O Up to ten files can be attached to an e-mail message.

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Actions (for Windows users)

4. Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 5.).

1. Move the mouse cursor to the #%£ mark on the [Scan to E-mail] icon, and then select the [Settings] menu. STSNISTAP

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> The [Scan to E-mail - Options] dialog box appears.

2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to the ScanSnap Manager Help.

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3. Click the [OK] button to close the [Scan to E-mail - Options] dialog box.

Actions (for Windows users)

5. ciick the [Scan to E-mail] icon.

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> The [Scan to E-mail] dialog box appears. If you clear the [Show preview] check box of the [Scan to E-mail - Options] dialog box in step 4., the [Scan to E-mail] dialog box is not displayed. Instead, a new message window appears with the file(s) attached.

Actions (for Windows users)

6. Check the scanned image in the preview area.

In the [Scan to E-mail] dialog box, you can rename the file, specify whether to set a "Document Open Password", and save the scanned image in the folder specified for

[Image saving folder] after sending it by e-mail.

For details about the [Scan to E-mail] dialog box, refer to the ScanSnap Manager Help.

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Actions (for Windows users)

7. Click the [Attach] button.

© When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.

Enter a password, and then click the [OK] button.

The following message appears if you click the [Cancel] button in the [Scan to E-mail - Set a

4 password] dialog box.

À Do you want to continue the process without setting "Document Open Password” for those PDF files?

If you do not want to set a document open password, click the [Yes] button.

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Actions (for Windows users)

© You cannot start scanning after the Quick Menu is displayed and before the [Scan to E- O mail] dialog box is closed. Close the [Scan to E-mail] dialog box before scanning the next document. © Do not move, delete, or rename scanned image in other applications after the Quick Menu is displayed and before the [Scan to E-mail] dialog box is closed.

Actions (for Windows users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap

setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to “Without Using

the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The ScanSnap setup dialog box appears.

2. In the [Application] drop-down list in the [Application] tab, select [Scan

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Selectthe application you would like to use.

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Application Settings, Add or Remove.

ScanSnap Manager can also link with [Scan to E-mail] when you select: 4 © [Scan to E-mail] from the [Profile] drop-down list of the ScanSnap setup dialog box © [Scan to E-mail] from the Left-Click Menu.

Actions (for Windows users)

3. Change the settings for [Scan to E-mail] (If you do not want to change

any settings, go to step 4.).

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> The [Scan to E-mail - Options] dialog box appears.

2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to the ScanSnap

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3. Click the [OK] button to close the [Scan to E-mail - Options] dialog box.

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

O Up to ten files can be attached to an e-mail message.

When you scan more than one document with the scan settings shown below, multiple files are created. Pay attention to the number of documents to scan:

Actions (for Windows users)

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The [Scan to E-mail] dialog box appears.

If you clear the [Show preview] check box of the [Scan to E-mail - Options] dialog box

in step 3., the [Scan to E-mail] dialog box is not displayed. Instead, a new message window appears with the file(s) attached.

8. Check the scanned image in the preview area.

In the [Scan to E-mail] dialog box, you can rename the file, specify whether to set a "Document Open Password", and save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail.

For details about the [Scan to E-mail] dialog box, refer to the ScanSnap Manager Help.

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Actions (for Windows users)

9. ciick the [Attach] button.

> When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.

Enter a password, and then click the [OK] button.

The following message appears if you click the [Cancel] button in the [Scan to E-mail - Set a

4 password] dialog box.

À Do you want to continue the process without setting "Document Open Password” for those PDF files?

If you do not want to set a document open password, click the [Yes] button.

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Actions (for Windows users)

© You cannot start scanning when the [Scan to E-mail] dialog box is displayed. Close the O [Scan to E-mail] dialog box before scanning the next document. © Do not move, delete or rename the scanned image in other applications when the [Scan to E-mail] dialog box is displayed.

Actions (for Windows users)

HE Using the ScanSnap as a Copy Machine

This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine.

© Note that shadows around the edges of the document may appear as lines on the generated O scanned image, depending on the scanning method and paper conditions. If you print such an image, the printed image will also have lines appearing in it. © The scanned image will be printed at a resolution of 150 dpi regardiess of the setting specified for [Image quality] in the [Scanning] tab.

For details about the procedure to scan and print the scanned image using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

Using the Quick Menu

1 . Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The Quick Menu appears.

4. Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 5.).

1. Move the mouse cursor to the #%£ mark on the [Scan to Print] icon, and then select the [Settings] menu.

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> The [Scan to Print - Options] dialog box appears.

Actions (for Windows users)

2. Change the settings. For details about the [Scan to Print- Options] dialog box, refer to the ScanSnap Manager Help.

[M] Keep data used for printing as files [M1 Show "Print" dialog

3. Click the [OK] button to close the [Scan to Print- Options] dialog box.

5. Click the [Scan to Print] icon.

Actions (for Windows users)

6. Check the scanned image in the preview area.

In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].

For details about the [Scan to Print] dialog box, refer to the ScanSnap Manager Help.

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7. click the [Print] button.

Print] dialog box is closed. Close the [Scan to Print] dialog box before scanning the next document.

O © You cannot start scanning after the Quick Menu is displayed and before the [Scan to

Actions (for Windows users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap

setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to “Without Using

the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The ScanSnap setup dialog box appears.

2. In the [Application] drop-down list in the [Application] tab, select [Scan to Print].

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Selectthe application you would like to use.

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Application Settings, Add or Remove.

ScanSnap Manager can also link with [Scan to Print] when you select: 4 © [Scan to Print] from the [Profile] drop-down list of the ScanSnap setup dialog box © [Scan to Print] from the Left-Click Menu

Actions (for Windows users)

3. Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button.

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> The [Scan to Print - Options] dialog box appears.

2. Change the settings. For details about the [Scan to Print - Options] dialog box, refer to the ScanSnap

& Scan to Print - Options

[Keep data used for printing as files

3. Click the [OK] button to close the [Scan to Print - Options] dialog box.

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

Actions (for Windows users)

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

If the [Show "Print" dialog] check box is cleared in step 3., printing is immediately performed.

8. Check the scanned image in the preview area.

For details about the [Scan to Print] dialog box, refer to the ScanSnap Manager Help.

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9, ciick the [Print] button.

[Scan to Print] dialog box before scanning the next document.

O © You cannot start scanning when the [Scan to Print] dialog box is displayed. Close the

Actions (for Windows users)

H Saving Files to Picture Folder

This section explains how to save the scanned image as a JPEG file in the "Pictures folder".

The following folder is set as the "Pictures folder" by default: 4 © _ Windows 7/Windows Vista Drive name (such as C)\Users\user name\Pictures\ScanSnap © Windows XP Drive name (such as C):\Documents and Settings\user name\My Documents\ My Pictures\ScanSnap

For details about the procedure to scan and save the scanned image in the "Pictures folder" using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

Using the Quick Menu

1 . Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The Quick Menu appears.

4. Change the settings for [Scan to Picture Folder] (If you do not want to

change any settings, go to step 5.).

1. Move the mouse cursor to the # mark on the [Scan to Picture Folder] icon, and then select the [Settings] menu.

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> The [Scan to Picture Folder - Options] dialog box appears.

Actions (for Windows users)

2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to the ScanSnap Manager Help.

[F1 Save scanned images to file [M] Show preview

3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box. 5. Click the [Scan to Picture Folder] icon.

> The [Scan to Picture Folder] dialog box appears. If you clear the [Show preview] check box in step 4., the image data is directly saved in the pictures folder.

Actions (for Windows users)

6. Check the scanned image in the preview area.

In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and save the scanned image in the folder specified for [Image saving

For details about the [Scan to Picture Folder] dialog box, refer to the ScanSnap Manager Help.

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In [Specify destination folder], you can change the destination folder for the image data to a

4 folder other than the pictures folder.

7. Click the [Save] button.

© You cannot start scanning after the Quick Menu is displayed and before the [Scan to O0 Picture Folder] dialog box is closed. Close the [Scan to Picture Folder] dialog box before scanning the next document. © Do not move, delete, or rename scanned image in other applications after the Quick Menu is displayed and before the [Scan to Picture Folder] dialog box is closed.

Actions (for Windows users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap

setup dialog box. For more details about how to perform scanning without using the Quick Menu, refer to "Without

Using the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

2. In the [Application] drop-down list in the [Application] tab, select [Scan to Picture Folder].

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Application Settings,

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When you add the customized settings as profiles, the application to link with ScanSnap Manager can be selected from the [Profile] drop-down list or Left-Click Menu next time you perform a scan.

For details about how to add a profile, refer to "Profile Management" (page 85).

Actions (for Windows users)

3. Change the settings for [Scan to Picture Folder] (If you do not want to

change any settings, go to step 4.).

1. Click the [Application Settings] button.

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> The [Scan to Picture Folder - Options] dialog box appears.

2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to the

ScanSnap Manager Help.

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3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box.

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning

starts automatically when a document is loaded.

Actions (for Windows users)

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The [Scan to Picture Folder] dialog box appears.

If you clear the [Show preview] check box in step 3., the scanned image is directly saved in the pictures folder.

8. Check the scanned image in the preview area.

In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and save the scanned images in the folder specified for [Image saving folder].

For details about the [Scan to Picture Folder] dialog box, refer to the ScanSnap Manager Help.

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In [Specify destination folder], you can change the destination folder for the scanned image

4 to a folder other than the pictures folder.

9, ciick the [Save] button.

Close the [Scan to Picture Folder] dialog box before scanning the next document. © Do not move, delete or rename the scanned image in other applications when the [Scan to Picture Folder] dialog box is displayed.

O © You cannot start scanning when the [Scan to Picture Folder] dialog box is displayed.

Actions (for Windows users)

tion: -_ ABBYY FineReader for ScanSnap (bundled with the ScanSnap) - Word - Excel -_ PowerPoint - Visual Basic for Applications of Office Shared Features (installed at the same time when you perform a standard installation of Microsoft Office) © You cannot view the documents converted into Word, Excel and PowerPoint files unless these applications are installed and you completed the user registration to use them. Install these applications and complete the user registration to view the converted documents on your computer. e ABBYY FineReader for ScanSnap can be used with the following versions of Word, Excel and PowerPoint: - Word: 2010 / 2007 / 2003 / 2002 -_ Excel: 2010 / 2007 / 2003 / 2002 -_ PowerPoint: 2010 / 2007 / 2003 / 2002 e Do not use this function while you are working in Word, Excel or PowerPoint. In addition, do not use Word, Excel or PowerPoint while this function is being executed. Otherwise, a mes- sage such as "Call is rejected by callee" may appear and the conversion result may not be displayed.

O © The following applications must be installed in your computer in order to perform text-recogni-

Actions (for Windows users)

e ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This application can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for PDF files created using Adobe Acrobat or other applica- tions.

© The optical character recognition program has the following features. Before performing text recognition, check whether the documents you want to convert are suitable for conversion according to the following guidelines:

O About the OCR function of ABBYY FineReader for ScanSnap

Application Suitable for conversion Not suitable for conversion

Scan to Word | Documents with simple layouts | Documents with complex layouts containing consisting of single or double | a mixture of diagrams, tables and text (e.g. columns brochures, magazines and newspapers)

Scan to Excel | Documents containing simple | Documents containing:

tables with no cells merged - Tables with no solid border lines

- Tables with complicated cell formats - Complex tables containing subtables - Diagrams

Scan to Documents containing text and |- Documents with complex layouts

PowerPoint(R) | simple diagrams/tables on a containing text mixed with diagrams or white or light monocolor back- illustrations ground - Documents containing photographs or

patterns set as the background - Documents with light colored text on a deep colored background

Actions (for Windows users)

O © The following parameters may not be reproduced as they are in the original document. It is

recommended that you check the conversion result in Word, Excel or PowerPoint and edit the data if necessary: - Character font and size - Character and line spacing - Underlined, bold and italic characters - _ Superscript/subscript © The following types of documents (characters) may not be recognized correctly. Better results in text recognition may be achieved by changing the color mode or increasing the resolution: - Documents including handwritten characters - Documents containing small characters (smaller than 10 points) -_ Skewed documents - Documents written in languages other than the specified language - Documents with characters on an unevenly colored background e.g. Shaded characters - Documents with many decorated characters e.g. Decorated characters (embossed/outlined) - Documents with characters on a patterned background e.g. Characters overlapping illustrations and diagrams - Documents with many characters contacting underlines or borders - Documents with a complex layout and documents with image noise (It may take extra time to process text recognition for these documents.) © The following message appears when you convert a long page document into a Word file, and the conversion result may be divided into more than one page.

ABBYY FineReader for ScanSnap (TM) 4.1 =]

(?] Paper size is too large. The result may be displayed incorrectly. Continue saving?

© _ When converting to Excel files, information about the layout of the entire document, diagrams, and length/width of graphs and tables is not duplicated. Only tables and character strings are reproduced.

e A converted PowerPoint document will not have the original background color and patterns.

© Documents placed upside down or in landscape orientation cannot be recognized properly. Select the [Allow automatic image rotation] check box (page 227), or load documents face down in portrait orientation.

©e_inthe ScanSnap setup dialog box, even if the [Generate one PDF file per (n) page (s)] check box is selected in the [File option] tab — [Option], the conversion result is saved as one file.

Actions (for Windows users)

You can change the settings applied during conversion to Word, Excel or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box.

Select [Start] menu — [AIl Programs] — [ABBYY FineReader for ScanSnap (TM) 4.1] + [ABBYY FineReader for ScanSnap (TM) 4.1] to display the following dialog box.

L3 ABBWY FineReader for ScanSnap (TM) 41 EL)

Santo Ponesfoint [1 Scente Seurchabie FD. General Options Scanto Word | Scanto Excel

Recognition languages: Enoishl

IF] Delete scanned mages after recogntion

For details about how to configure settings, refer to ABBYY FineReader for ScanSnap User's Guide.

For details about the procedure to scan and convert the scanned image into Word/Excel/ PowerPoint files using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

Using the Quick Menu

1 . Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

4 the [Scanning] tab of the ScanSnap setup dialog box. © Load another document in the ScanSnap when you want to scan multiple sheets. Scan-

ning starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The Quick Menu appears.

4. Click the [Scan to Word], [Scan to Excel] or [Scan to PowerPoint(R)]

(©) Show Details Applications to Show/Hide $£

Actions (for Windows users)

tab of the ScanSnap setup dialog box, scanned data cannot be converted into a Word, Excel or PowerPoint file.

O © When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option]

> The following dialog box appears, and image data conversion to Word, Excel or PowerPoint files starts.

ABEY FineReader for ScanSnap (TM) 41

- Free technical support: - nfomaion about new versions of ABEYY products.

Reading images: Dimagefs) processed, 2 image()let

When the conversion is completed, Word, Excel or PowerPoint starts up and the conversion result is displayed.

In a computer environment where Word, Excel or PowerPoint is not installed, the scanned 4 image is saved in one of the following formats when the conversion is completed:

e Scan to Word: RTF format (.rtf)

Actions (for Windows users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap

setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to “Without Using

the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The ScanSnap setup dialog box appears.

2. In the [Application] drop-down list in the [Application] tab, select

[ABBYY Scan to Word], [ABBYY Scan to Excel], or [ABBYY Scan to PowerPoint(R)].

Ba) SCS/12793P [Use Quick Menu Profile (Recon ] ( ] (= Hiohouey | (Æisenws »)

Selectthe application you would like to use.

© _Itis recommended to select [Automatic resolution] or [Best] for [Image quality] in the [NA] [Scanning] tab of the ScanSnap setup dialog box. © ScanSnap Manager can also link with [ABBYY Scan to Word], [ABBYY Scan to Excel] or [ABBYY Scan to PowerPoint(R) when you select: -_ [ABBYY Scan to Word], [ABBYY Scan to Excel] or [ABBYY Scan to PowerPoint(R)] from the [Profile] drop-down list of the ScanSnap setup dialog box - _ [ABBYY Scan to Word], [ABBYY Scan to Excel] or [ABBYY Scan to PowerPoint(R)] from the Left-Click Menu

3. Click the [OK] button to close the ScanSnap setup dialog box.

Actions (for Windows users)

4. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

5. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

6. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The following dialog box appears, and image data conversion to Word, Excel or PowerPoint files starts.

ABEY FineReader for ScanSnap (TM) 41

- Free technical support: - nfomaion about new versions of ABEYY products.

Reading images: Dimagefs) processed, 2 image()let

When the conversion is completed, Word, Excel or PowerPoint starts up and the conversion result is displayed.

In a computer environment where Word, Excel or PowerPoint is not installed, the image 4 data is saved in one of the following formats when the conversion is completed:

e Scan to Word: RTF format (.rtf)

Actions (for Windows users)

EH Storing Business Cards in CardMinder

This section explains how to store business card images and the related information in CardMinder.

© Blank pages are not removed even if the [Allow automatic blank page removal] is selected O when you store scanned images of business cards in CardMinder. © Data of up to 1,000 pages, including blank pages, can be stored in CardMinder at once.

For details about the procedure to scan and manage business cards in CardMinder using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

Using the Quick Menu

1 . Insert the business card straight into the feeding section of the

ScanSnap, with the scanning side facing up.

æ Business card is pulled in until it is set inside the ScanSnap.

setup dialog box, insert the business card by aligning it with the left edge of the feeding

O © When [Business card] is specified for [Paper size] in the [Paper] tab of the ScanSnap section.

Actions (for Windows users)

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

It is recommended that you select [Automatic resolution] or [Best] for [Image quality] in the O [Scanning] tab of the ScanSnap setup dialog box. ScanSnap Manager cannot link with CardMinder when [Image quality] is set to [Excellent].

Load another business card in the ScanSnap when you want to scan multiple business 4 cards. Scanning starts automatically when a business card is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The Quick Menu appears. 4. Click the [Scan to CardMinder] icon.

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© You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap O Manager links with CardMinder before scanning another document. © Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.

> The CardMinder window appears.

Actions (for Windows users)

5. Check the scanned card image and the text recognition result.

ABCD LIMITED Howard Brown Project Manager, Software Research 1234 Functon Avenue, San Rose, CADS7684-1111

‘Telephone: (000) 000-0000 FAX:(000)-111-2222 E-mail hbrow@abcd.com

For details about the functions of CardMinder and how to use it, refer to CardMinder

NA User's Guide and CardMinder Help.

Actions (for Windows users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap

setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to “Without Using

the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

2. In the [Application] drop-down list in the [Application] tab, select [CardMinder].

Es STanSTap Coier Image Scenner [Use Quick Menu Profile (Recommended) {| Sma ] (High Quai | LEA Standard y

LE: Application} 4 Save Ex a) Compression Selectthe application you would like to use.

It is recommended that you select [Automatic resolution] or [Best] for [Image quality] in the O0 [Scanning] tab of the ScanSnap setup dialog box. ScanSnap Manager cannot link with CardMinder when [Image quality] is set to [Excellent].

ScanSnap Manager can also link with [CardMinder] when you select: 4 © [CardMinder] from the [Profile] drop-down list of the ScanSnap setup dialog box © [CardMinder] from the Left-Click Menu

3. Click the [OK] button to close the ScanSnap setup dialog box.

Actions (for Windows users)

4. Insert the business card straight into the feeding section of the

ScanSnap, with the scanning side facing up.

æ Business card is pulled in until it is set inside the ScanSnap.

5. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another business card in the ScanSnap when you want to scan multiple business 4 cards. Scanning starts automatically when a business card is loaded.

6. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Actions (for Windows users)

7. Check the scanned card image and the text recognition result.

ABCD LIMITED Howard Brown Project Manager, Software Research 1234 Functon Avenue, San Rose, CADS7684-1111

‘Telephone: (000) 000-0000 FAX:(000)-111-2222 E-mail hbrow@abcd.com

For details about the functions of CardMinder and how to use it, refer to CardMinder

NA User's Guide and CardMinder Help.

Actions (for Windows users)

H Saving Data in SharePoint

This section explains how to save the scanned image in SharePoint or Office Live.

trator change the SharePoint or Office Live setting.

© When you start up Scan to Microsoft SharePoint for the first time, you need to register a SharePoint site. Once you register the SharePoint site, ScanSnap Manager automatically connects to that site from the next startup. For more details, refer to the Scan to Microsoft SharePoint User Guide.

O e To save a large file to SharePoint or Office Live, you may need to have the system adminis-

For details about the procedure to scan and save the scanned image in SharePoint/Office Live using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

Using the Quick Menu

1 . Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The Quick Menu appears.

4. Change the settings for [Scan to SharePoint] (If you do not want to

change any settings, go to step 5.).

1. Move the mouse cursor to the #£ mark on the [Scan to SharePoint] icon, and then select the [Settings] menu.

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> The [Scan to SharePoint - Options] dialog box appears.

Actions (for Windows users)

2. Change the setting. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help.

{2} Scan to SharePoint - Options

IF Save scanned images to file

3. Click the [OK] button to close the [Scan to SharePoint - Options] dialog box.

5. Click the [Scan to SharePoint] icon.

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ager links with Microsoft SharePoint before scanning another document. © Do not move, delete or rename the scanned image in other applications when the Quick Menu is displayed.

O © You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap Man-

Scan to Microsoft SharePoint starts Up.

Actions (for Windows users)

6. Save the image data.

eSaving to SharePoint 1. Select a folder in which you want to save the scanned image. 2. Inthe Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button.

U a Deere" > The scanned image is saved in the specified folder.

eSaving to Office Live

Support for Office Live varies depending on the country. For more details, refer to the O Office Live Web site.

1. Select [Connect to Office Live] from the menu.

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> The Office Live logon dialog box appears.

Actions (for Windows users)

2. Enter the ID and the password in the Office Live logon dialog box, and then click the

> The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live.

3. Select a folder in which you want to save the scanned image. 4. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button.

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> The scanned image is saved in the specified folder.

O For details, refer to the Scan to Microsoft SharePoint User Guide.

Actions (for Windows users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap

setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to “Without Using

the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The ScanSnap setup dialog box appears.

2. In the [Application] drop-down list in the [Application] tab, select [Scan to SharePoint].

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Selectthe application you would like to use.

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Application Settings,

When you add the customized settings as profiles, the application to link with ScanSnap Manager can be selected in the [Profile] drop-down list or Left-Click Menu next time you

perform a scan. For details about how to add a profile, refer to "Profile Management" (page 85).

Actions (for Windows users)

3. Change the settings for [Scan to SharePoint] (If you do not want to change any settings, go to step 4.).

1. Click the [Application Settings] button.

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[Hide 4} x | Cancel} [App |

> The [Scan to SharePoint - Options] dialog box appears.

2. Change the settings. For details about the [Scan to SharePoint - Options] dialog box, refer to the

ScanSnap Manager Help. (1) Scan to SharePoint - Options ==)

F Save scanned images to fle

3. Click the [OK] button to close the [Scan to SharePoint - Options] dialog box.

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

Actions (for Windows users)

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

æ Scan to Microsoft SharePoint starts up.

8. Save the scanned image.

eSaving to SharePoint

1. Select a folder in which you want to save the scanned image. 2. Inthe Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button.

ei) Soan Mieroec SharePaint = =

La] Reedy to index: 002 .odf

> The scanned image is saved in the specified folder.

eSaving to Office Live

Support for Office Live varies depending on the country. For more details, refer to the O Office Live Web site.

1. Select [Connect to Office Live] from the menu.

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> The Office Live logon dialog box appears.

Actions (for Windows users)

2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button.

Sin er 2 Wire Lie D 2 windows Live ID Works th MSN, Chice Live and Passpni ses

> The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live.

3. Select a folder in which you want to save the scanned image. 4. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button.

L Fi Ready toIndex: CDL.péF

> The scanned image is saved in the specified folder.

O For more details, refer to the Scan to Microsoft SharePoint User Guide.

Actions (for Windows users)

EH Saving to Rack2-Filer

This section explains how to save the scanned image as a PDF file in Rack2-Filer trial version (bundied with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundied model or sold separately).

© Rack2-Filer trial version (bundied with the ScanSnap) or Rack2-Filer (V5.0 or later recom- O mended/bundled model or sold separately) is required to use this function. Rack2-Filer is an application that converts paper documents and electronic documents into PDF files and manages them in a computer. You can manage the documents as if you bind them, store them on a cabinet shelf, and browse them as if you flip through a book. © The following settings in ScanSnap Manager are disabled when the scanned image is saved to Rack2-Filer: -__Rename file after scanning -_ Color high compression

For details about the procedure to scan and save the scanned image in Rack2-Filer using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

Using the Quick Menu

1 . Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The Quick Menu appears.

4. Change the settings for [Scan to Rack2-Filer] (If you do not want to

change any settings, go to step 5.).

1. Move the mouse cursor to the #£ mark on the [Scan to Rack2-Filer] icon, and then select the [Settings] menu.

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> The [ScanSnap - > Rack2] dialog box appears.

Actions (for Windows users)

2. Change the settings. In this dialog box, specify the destination to save the scanned image. For details about the [ScanSnap - > Rack2] dialog box, refer to Rack2-Filer Help. Click the [Help] button in the [ScanSnap - > Rack2] dialog box to display Rack2-Filer Help.

ScanSnap data save location {xhen Rack2Viewer ar Wotkea is not open]

& Wikia T° Request confimation each tine

T° Binder selection dialog fo individual assignment every time

3. Click the [OK] button to close the [ScanSnap - > Rack2] dialog box. 5. Click the [Scan to Rack2-Filer] icon.

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tab of the ScanSnap setup dialog box, you cannot save the image in Rack2-Filer.

0 © When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option]

Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved in Rack2- Filer in accordance with the settings specified in step 4.

Actions (for Windows users)

For details about how to use Rack2-Filer, refer to the Rack2-Filer User's Guide.

Actions (for Windows users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap

setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to “Without Using

the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The ScanSnap setup dialog box appears.

EE Seve-[#3-Scanning.| j-File-option.|* x. Paper.|-+}.Compression __

Selectthe application you would like to use. (osicser (ait Rack2-Filer =)

Application Settings,

ScanSnap Manager can also link with [Rack2-Filer] when you select: 4 © [Rack2-Filer] from the [Profile] drop-down list of the ScanSnap setup dialog box © [Rack2-Filer] from the Left-Click Menu

Actions (for Windows users)

3. Change the settings for [Scan to Rack2-Filer] (If you do not want to

change any settings, go to step 4.).

1. Click the [Application Setting] button.

E Application |21 Save [£ Scanning | 3 File option [+ Paper |} Compression

on you would like ta use.

Application: [2 Rack2-Filer v|

[Hide 4} x | Cancel} [App |

> The [ScanSnap - > Rack2] dialog box appears.

2. Change the settings. In this dialog box, specify the destination to save the scanned image. For details about the [ScanSnap -- Rack2] dialog box, refer to Rack2-Filer Help.Click the [Help] button in the [ScanSnap -> Rack2] dialog box to display Rack2-Filer Help.

ScanSnap data save location [when Rack2Viewer or WorkArea is not open] ç Fo

TT Request confimation each time

C° Binder current selected in the Rack2-Fler véndow {or bind selection ialog io binder is selected)

C° Binder selection dalog ar individual assignment every time

For details about how to load documents, refer to "How to Load Documents" (page 31).

Actions (for Windows users)

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

SA Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved in Rack2-

Filer in accordance with the settings specified in step 3.

For details about how to use Rack2-Filer, refer to the Rack2-Filer User's Guide.

Actions (for Windows users)

EH Saving Documents to Evernote

This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote.

For details about the procedure to scan and save the scanned image to Evernote using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

Using the Quick Menu

1 . Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. 4 Scanning starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Actions (for Windows users)

4. Change the settings for [Scan to Evernote (Document)] (If you do not

want to change any settings, go to step 5.).

1. Move the mouse cursor to the #£ mark on the [Scan to Evernote (Document)] icon, and then select the [Settings] menu. STSNISTAP « Page 1/1 » 4 À à @°e°d'

(©) Show Details Applications to Show/Hide %E

> The [Scan to Evernote - Options] dialog box appears.

2. Change the settings. For details about the [Scan to Evernote- Options] dialog box, refer to the ScanSnap

183 Scan to Evemote - Options

(HiEnvario Seschable PDF OCR options Language: (EE = Tametpages: OFtpage © Alpages

3. Click the [OK] button to close the [Scan to Evernote - Options] dialog box.

Actions (for Windows users)

5. Click the [Scan to Evernote (Document)] icon.

(©) Show Details Applications to Show/Hide %E

note before scanning the next document. © Do not move, delete, or rename the scanned image in other applications when the

Quick Menu is displayed.

O © You cannot start scanning when the Quick Menu is displayed. Save the PDF file to Ever-

© When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a PDF file is created from the JPEG file. À separate PDF file is created for each JPEG file. The following dialog box is displayed when the PDF file is being created.

Scan to Evernote (Document) (Creatng PDF fie from mage data. Target fe: Log

Actions (for Windows users)

© [fthe [Convert to Searchable PDF] check box is selected in step 4., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote - Options] dialog box. The following dialog box is displayed during text recognition.

Scan to Evernote (Document) =) Procesang text recognion. Target pd Cp = Pen.

Text recognition will be performed if there are any pages containing text which is not 4 yet recognized. Note that text recognition will be performed on those pages only.

> Evernote for Windows starts up, and the PDF file is saved to Evernote.

The file in which the scanned image is saved remains in the folder specified for [Image 4 saving folder] in the [Save] tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote. Delete this file if unnecessary.

Actions (for Windows users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.

For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

2. In the [Application] drop-down list in the [Application] tab, select [Scan

to Evernote (Document)].

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{]Use Quick Menu Profile (Recommended) (—Sma Nr Quelty | (sn »)

FE re Save [#3 Scanning | à File option |“: Paper | 2} Compression __

Selecthe application you would like to use.

(asricster {1 [Scan to Evernote (Document) =) Application Setings. Add or Remove. | Hide «| OK ] Cancel_|[ Appy |

ScanSnap Manager can also link with [Scan to Evernote (Document)] when you select: 4 © [Scan to Evernote (Document)] from the [Profile] drop-down list of the ScanSnap setup dialog box © [Scan to Everote (Document)] from the Left-Click Menu

Actions (for Windows users)

3. Change the settings for [Scan to Evernote (Document)] (If you do not

want to change any settings, go to step 4.).

1. Click the [Application Settings] button.

E Application |21 Save [£ Scanning | 3 File option [+ Paper |} Compression

on you would like ta use.

Application: | 2] {Scan to Evemote (Document) v|

[_ Hide «| OK ] Cancel_|[ Appy |

> The [Scan to Evernote - Options] dialog box appears.

2. Change the settings. For details about the [Scan to Evernote - Options] dialog box, refer to the ScanSnap

Manager Help. 1 Scan to Everote - Options Es (HiEnvario Seschable PDF OCR options Language: (EMEngieh G] Target pages Fist page © Alpages Lœa )

3. Click the [OK] button to close the [Scan to Evernote - Options] dialog box.

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. 4 Scanning starts automatically when a document is loaded.

Actions (for Windows users)

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Scan to Evernote (Document) =) Cratng PDFHe from mage data Target 9 Cp |

> [fthe [Convert to Searchable PDF] check box is selected in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote - Options] dialog box. The following dialog box is displayed during text recognition.

Scan to Evernote (Document) =) Procesang text recognion. Target pd Cp | Pen.

Text recognition will be performed if there are any pages containing text which is not 4 yet recognized. Note that text recognition will be performed on those pages only.

> Evernote for Windows starts up, and the PDF file is saved to Evernote.

The file in which the scanned image is saved remains in the folder specified for 4 [Imagesaving folder] in the [Save] tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote. Delete this file if unnecessary.

Actions (for Windows users)

EH Saving Handwritten Notes to Evernote

This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote.

For details about the procedure to scan and save the scanned image to Evernote using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

Using the Quick Menu

1 . Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. 4 Scanning starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Actions (for Windows users)

4. Click the [Scan to Evernote (Note)] icon.

Scan to Mobile Scan to Evemota MScantoEvemote | Scan to Google Scan to Salesforce Scan to SugarSync (Document) (Note) Docs(TM) Chatter

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© You cannot start scanning when the Quick Menu is displayed. Save the JPEG file to O Evernote before scanning the next document. © Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.

© If [PDF(*.pdf)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a separate JPEG file will be created from each page of the PDF file. The following dialog box is displayed when the JPEG file is being created.

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> Evernote for Windows starts up, and the JPEG file is saved to Evernote.

©_ When you select [PDF (*.pdf] for [File format] in the [File option] tab of the ScanSnap

4 setup dialog box, a four-digit serial number is automatically added to the name of the file which is saved to Evernote.

e.g. When the file name is [ScanSnap)], the file is saved as: ScanSnap_0001, ScanSnap_0002, ScanSnap_0003... © The file in which the scanned image is saved remains in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote. Delete this file if unnecessary.

Actions (for Windows users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap

For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

2. In the [Application] drop-down list in the [Application] tab, select [Scan

to Evernote (Note)].

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ScanSnap Manager can also link with [Scan to Evernote (Note)] when you select: 4 © [Scan to Evernote (Note)] from the [Profile] drop-down list of the ScanSnap setup dialog box © [Scan to Evernote (Note)] from the Left-Click Menu

3. Click the [OK] button to close the ScanSnap setup dialog box.

4. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

Actions (for Windows users)

5. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

6. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

setup dialog box, a separate JPEG file will be created from each page of the PDF file.

The following dialog box is displayed when the JPEG file is being created.

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> Evernote for Windows starts up, and the JPEG file is saved to Evernote.

4 setup dialog box, a four-digit serial number is automatically added to the name of the file which is saved to Evernote.

Actions (for Windows users)

EH Saving Documents to Google Docs

This section explains how to save the scanned image as a PDF file to Google Docs.

You need to have .NET Framework 3.0 installed in order to use this function.

Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later). It is recommended that you use .NET Framework 3.5 (SP1 or later) by updating Windows.

You need to install .NET Framework 3.0 separately even if .NET Framework 4.0 or later is already installed because .NET Framework 3.0 is not included in the .NET Framework 4.0 or later version.

O © You need to create a Google account (free). 0

For details about the procedure to scan and save the scanned image to Google Docs using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

Using the Quick Menu

1 . Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. 4 Scanning starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The Quick Menu appears.

4. Change the settings for [Scan to Google Docs(TM)] (If you do not want to

change any settings, go to step 5.).

1. Move the mouse cursor to the #%# mark on the [Scan to Google Docs(TM)] icon, and then select the [Settings] menu.

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> The [Scan to Google Docs(TM) - Options] dialog box appears.

Actions (for Windows users)

2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] dialog box, refer to the ScanSnap Manager Help.

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[Password] in this dialog box. Otherwise, other users will be able to log into Google Docs automatically.

Itis recommended to set only [Email] in this dialog box, and type in the password every time.

O If the computer is shared with other users, do not enter your information in [Email] and

3. Click the [OK] button to close the [Scan to Google Docs(TM) - Options] dialog box. 5. Click the [Scan to Google Docs(TM)] icon.

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(©) Show Details Applications to Show/Hide %E Google Docs before scanning the next document. © Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.

O © You cannot start scanning when the Quick Menu is displayed. Save the PDF file to

Actions (for Windows users)

[f you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 4., the [Scan to Google Docs(TM)] dialog box appears. To continue, enter your e-mail address and password, and click the [OK] button.

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information.] check box in this dialog box. Otherwise, other users will be able to log into Google Docs automatically.

O © _Ifthe computer is shared with other users, do not select the [Save your account

> When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a PDF file is created from the JPEG file. À separate PDF file is created for each JPEG file. The following dialog box is displayed when the PDF file is being created.

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> [fthe [Convert to Searchable PDF] check box is selected in the [Scan to Google Docs(TM) - Options] dialog box in step 4., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] dialog box. The following dialog box is displayed during text recognition.

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Text recognition will be performed if there are any pages containing text which is not 4 yet recognized. Note that text recognition will be performed on those pages only.

Actions (for Windows users)

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( [1 lose this window when save completes )

If you select the [Close this window when save completes] check box above, the [Scan to Google Docs(TM)] dialog box will automatically close from next scanning on when the saving is completed.

Google Docs does not start up after the saving has completed. To check the saved PDF file, 4 start a web browser and log in to Google Docs.

Actions (for Windows users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.

For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

2. In the [Application] drop-down list in the [Application] tab, select [Scan to Google Docs(TM)].

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| a») Application }<-1.Seve.[#3.Scanning.| j-File option. |: 4. Paper |}. Compression |

Selectthe application you would like to use.

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ScanSnap Manager can also link with [Scan to Google Docs(TM)] when you select: [NA] © [Scan to Google Docs(TM)] from the [Profile] drop-down list of the ScanSnap setup dia- log box © [Scan to Google Docs (TM)] from the Left-Click Menu

Actions (for Windows users)

3. Change the settings for [Scan to Google Docs(TM)] (If you do not want to

change any settings, go to step 4.).

on you would like ta use.

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> The [Scan to Google Docs(TM)- Options] dialog box appears.

2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] dialog box, refer to the

ScanSnap Manager Help.

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and [Password] in this dialog box. Otherwise, other users will be able to log into Google Docs automatically.

For details about how to load documents, refer to "How to Load Documents" (page 31).

Actions (for Windows users)

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

[f you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 3., the [Scan to Google Docs(TM)] dialog box appears. To continue, enter your e-mail address and password, and click the [OK] button.

TE Scan to Google Docs(TM) Enter your Google account. Enai D C- ) (Save your account rfomation. Ces ]

mation] check box in this dialog box. Otherwise, other users will be able to log into Google Docs automatically.

O © _Ifthe computer is shared with other users, do not select the [Save account infor-

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Actions (for Windows users)

© [fthe [Convert to Searchable PDF] check box is selected in the [Scan to Google Docs(TM) - Options] dialog box in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] dialog box. The following dialog box is displayed during text recognition.

‘Scan to Google Docs(TM) Es en (Target file: pd Dep = Pan

Text recognition will be performed if there are any pages containing text which is not 4 yet recognized. Note that text recognition will be performed on those pages only.

Scan to Google Docs{TM) Lx)

Successfuly saved to Google Docs(TM).

Document: 2/2 File size: 0.40/0.40 MB If you select the [Close this window when save completes] check box above, the [Scan to Google Docs(TM)] dialog box will automatically close from next scanning on when the saving is completed.

Google Docs does not start up after the saving has completed. To check the saved PDF file,

4 start a web browser and log in to Google Docs.

Actions (for Windows users)

Posting to Salesforce Chatter

This section explains how to post the scanned image as a PDF or a JPEG file to Salesforce Chatter.

© You need to have .NET Framework 3.0 installed in order to use this function. Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later). It is recommended that you use .NET Framework 3.5 (SP1 or later) by updating Windows. If.NET Framework 4.0 or later is already installed, you need to install .NET Framework 3.0 separately because .NET Framework 3.0 is not included in the .NET Framework 4.0 or later version.

O e A Salesforce CRM lisence is required separately.

For details about the procedure to scan and post the scanned image to Salesforce Chatter using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 67).

1 . Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning SA starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The Quick Menu appears.

4. Change the settings for [Scan to Salesforce Chatter] (If you do not want

to change any settings, go to step 5.).

1. Move the mouse cursor to the # mark on the [Scan to Salesforce Chatter] icon, and then select the [Settings] menu.

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> The [Scan to Salesforce Chatter - Options] dialog box appears.

Actions (for Windows users)

2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] dialog box, refer to the ScanSnap Manager Help.

Name], [Password] and [Security Token]. Otherwise, other users will be able to log into Salesforce automatically.

It is recommended to set only [User Name] and [Security Token] in this dialog box, and type in the password every time.

O If the computer is shared with other users, do not set your information in [User

3. Click the [OK] button to close the [Scan to Salesforce Chatter - Options] dialog box. 5. Click the [Scan to Salesforce Chatter] icon.

Actions (for Windows users)

[f you did not specify a Salesforce account in the [Scan to Salesforce Chatter - Options] dialog box in step 4., the [Scan to Salesforce Chatter - Login] dialog box appears. To continue, enter your user name and password, and click the [OK] button. Enter a security token if needed.

7 Scan to Salesforce Chatter - Login Es)

Enterthe user account.

Secunty Taken: [I Save user account infomation

information.] check box in this dialog box. Otherwise, other users will be able to log into Salesforce automatically.

e Scan to Salesforce Chatter is not available in a proxy environment that requires authentication upon connecting to the Internet.

O © _Ifthe computer is shared with other users, do not select the [Save user account

> The [Scan to Salesforce Chatter] dialog box appears.

Actions (for Windows users)

6. Check the scanned image in the preview area.

In the [Scan to Salesforce Chatter] dialog box, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].

For details about the [Scan to Salesforce Chatter] dialog box, refer to the ScanSnap Manager Help.

Actions (for Windows users)

7. Click the [Post] button.

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If you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] dialog box will automatically close from next scanning on when the posting is completed.

Salesforce Chatter] dialog box is closed. Close the [Scan to Salesforce Chatter] dialog box before scanning the next document.

O © You cannot start scanning after the Quick Menu is displayed and before the [Scan to

Salesforce does not start up after the posting has completed. To check the saved scanned 4 image file, start a web browser and log in to Salesforce.

Actions (for Windows users)

Without Using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap

4 setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

> The ScanSnap setup dialog box appears.

2. In the [Application] drop-down list in the [Application] tab, select [Scan to Salesforce Chatter].

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Selectthe application you would like to use.

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When you add the customized settings as profiles, the application to link with ScanSnap

4 Manager can be selected from the [Profile] drop-down list or Left-Click Menu next time you perform a scan.

For details about how to add a profile, refer to "Profile Management" (page 85).

Actions (for Windows users)

3. Change the settings for [Scan to Salesforce Chatter] (If you do not want to change any settings, go to step 4.).

1. Click the [Application Settings] button.

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cation you would like to use.

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[_ Hide «| OK ] Cancel_|[ Appy |

> The [Scan to Salesforce Chatter - Options] dialog box appears.

2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] dialog box, refer to the

ScanSnap Manager Help.

I] Save scanned images to fie

Name], [Password] and [Security Token]. Otherwise, other users will be able to log into Salesforce automatically.

It is recommended to set only [User Name] and [Security Token] in this dialog box, and type in the password every time.

O If the computer is shared with other users, do not set your information in [User

3. Click the [OK] button to close the [Scan to Salesforce Chatter - Options] dialog box.

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

Actions (for Windows users)

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

[f you did not specify a Salesforce account in the [Scan to Salesforce Chatter - Options] dialog box in step 3., the [Scan to Salesforce Chatter - Login] dialog box appears. To continue, enter your user name and password, and click the [OK] button. Enter a security token if needed.

7 Scan to Salesforce Chatter - Login

Enterthe user account.

Secunty Taken: [I Save user account infomation

information.] check box in this dialog box. Otherwise, other users will be able to log into Salesforce automatically.

e Scan to Salesforce Chatter is not available in a proxy environment that requires authentication upon connecting to the Internet.

O © _Ifthe computer is shared with other users, do not select the [Save user account

> The [Scan to Salesforce Chatter] dialog box appears.

Actions (for Windows users)

8. Check the scanned image in the preview area.

For details about the [Scan to Salesforce Chatter] dialog box, refer to the ScanSnap Manager Help.

Actions (for Windows users)

9, click the [Post] button.

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> [f you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] dialog box will automatically close from next scanning on when the posting is completed.

© You cannot start scanning when the [Scan to Salesforce Chatter] dialog box is O displayed. Close the dialog box before scanning the next document. © Do not move, delete, or rename the scanned image in other applications when the [Scan to Salesforce Chatter] dialog box is displayed.

Salesforce does not start up after the posting has completed. To check the saved scanned [NA] image file, start a web browser and log in to Salesforce.

Actions (for Windows users)

EH Saving Data to Your SugarSync Folder

This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder.

O © You need to have a SugarSync account.

When you first log into SugarSync after installing SugarSync Manager for Windows, the Magic 4 Briefcase, which is a sync folder used for SugarSync, is automatically created.

For details about the procedure to scan and save the scanned image to your SugarSync folder using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 67).

1 . Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning NA starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The Quick Menu appears.

4. Change the settings for [Scan to SugarSync] (If you do not want to

change any settings, go to step 5.

1. Move the mouse cursor to the #£ mark on the [Scan to SugarSync] icon, and then select the [Settings] menu.

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> The [Scan to SugarSync - Options] dialog box appears.

Actions (for Windows users)

2. Change the setting. For details about the [Scan to SugarSync - Options] dialog box, refer to ScanSnap Manager Help.

3. Click the [OK] button to close the [Scan to SugarSync - Options] dialog box. 5. Click the [Scan to SugarSync] icon.

> The [Scan to SugarSync] dialog box appears. If you clear the [Show preview] check box in step 4., scanned image is directly saved to your SugarSync folder.

Actions (for Windows users)

6. Check the scanned image in the preview area.

In the [Scan to SugarSync] dialog box, you can rename the file and specify your

SugarSync folder. For details about the [Scan to SugarSync] dialog box, refer to the ScanSnap Manager Help. A Scan to Sugarsyne ESS Speciy fle name CI (Fie name: 1/7 2Fie FER - ia Combined fie size 028 MB 1 20 20 ze RE —————————————— Specify destination folder Speciy your SugarSync folder. C'AUsers\l \Documents\Magic Briefcase\ScanSnap He _ © K 4[ 1m }» HIRR I Do not show this dislog again

The file will not be synced with SugarSync unless you select a SugarSync folder as the

7. Click the [Save] button.

scanning the next document.

Actions (for Windows users)

Without Using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap

4 setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

> The ScanSnap setup dialog box appears.

2. In the [Application] drop-down list in the [Application] tab, select [Scan to SugarSyncl].

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FE Application }c1.Save.[3.Scanning.| -Fileoption.|F+.Peper.|-2}. Compression. Selectthe application you would like to use.

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When you add the customized settings as profiles, the application to link with ScanSnap

SA Manager can be selected from the [Profile] drop-down list or the Left-Click Menu next time you perform a scan.

For details about how to add a profile, refer to "Profile Management" (page 85).

Actions (for Windows users)

3. Change the settings for [Scan to SugarSyncl] (If you do not want to

change any settings, go to step 4.).

1. Click the [Application Settings] button.

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> The [Scan to SugarSync - Options] dialog box appears.

2. Change the settings. For details about the [Scan to SugarSync - Options] dialog box, refer to the ScanSnap Manager Help.

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3. Click the [OK] button to close the [Scan to SugarSync - Options] dialog box.

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The [Scan to SugarSync] dialog box appears when the scanning is completed. If you clear the [Show preview] check box in step 3., scanned image is directly saved to your SugarSync folder.

Actions (for Windows users)

8. Check the scanned image in the preview area.

In the [Scan to SugarSync] dialog box, you can rename the file and specify your

SugarSync folder. For details about the [Scan to SugarSync] dialog box, refer to the ScanSnap Manager Help. A Scan to Sugarsyne ESS Specäy fle name {File name: 1/7 2Fie FER - ia Combined fie size 028 MB Specify destination folder Speciy you SupaSyne folder. C'AUsers\l \Documents\Magic Briefcase\ScanSnap Ce)

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The file will not be synced with SugarSync unless you select a SugarSync folder as the O0 destination folder.

9, ciick the [Save] button.

Actions (for Windows users)

H Saving Data to a Mobile Device

This section explains how to save the scanned image as a PDF or a JPEG file to a mobile

Only one mobile device can be connected to the computer.

You need to have .NET Framework 3.0 installed in order to use this function.

Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later).

It is recommended that you use .NET Framework 3.5 (SP1 or later) by updating Windows. If.NET Framework 4.0 or later is already installed, you need to install .NET Framework 3.0 separately because .NET Framework 3.0 is not included in the .NET Framework 4.0 or later version.

You need to have ScanSnap Connect Application installed in the mobile device in order to use this function. Download ScanSnap Connect Application for mobile devices from application stores such as App Store.

ScanSnap Connect Application for mobile devices operate on the following operating systems:

- _iOS 4.2.1 or later

The number of scanned image files and the maximum file size that can be saved on a mobile device at once are as follows:

- Number of files: Up to 100

-_ File size: 2048 MB A firewall alert may be displayed when you first launch [Scan to Mobile]. When the alert is displayed, select [Allow access] or [Unblock].

Actions (for Windows users)

Welcome to Sean to Mobile (=)

Snap Connect Application 3. Star up ScanSnap Connect Applcationin the moble device. 4. Select a computer and then enter the password in the [Enter your password] dialog box that appears.

(Oncathe above procedure is complete, the fie wi be sent to the moble device.

For more details, refer to the Help. Ceres)

In the [Scan to Mobile - Basic] dialog box, enter a password to connect to the mobile device. For details about other setting items, refer to the Scan to Mobile Help.

Stat up Scan to Mobile when you log on IE] Wat unëlthe [Send] button is chcked

Basic settings (Create à password for connecting wêh a moble device.

Password (Coin password:

Pot number. 52217 [LChange

The Scan to Mobile icon shows the communication status between the computer and the mobile device. The appearance of the icon changes according to the communication status as shown below.

For details about the procedure to save scanned images to mobile devices through automatic linkage, and using or without using the Quick Menu, refer to the following:

Actions (for Windows users)

4 to use it, refer to the ScanSnap Connect Application User's Guide (iOS). © For details about automatic linkage with active applications, refer to "Automatic Linkage with

Applications" (page 94).

1 .« Select [Start] menu — [AII Programs] — [ScanSnap Manager] — [Scan to Mobile].

æ The Scan to Mobile icon appears on the taskbar.

2. Connect to the computer from your mobile device.

For details about how to connect to the computer from your mobile device, refer to the

ScanSnap Connect Application User's Guide (iOS). © When the connection is established, the [Scan to Mobile] dialog box appears on the computer, showing the mobile device that is currently connected to the computer.

Scan to Mobile Connected Mobile Device

For details about how to load documents, refer to "How to Load Documents" (page 31).

Actions (for Windows users)

4. Press the [Scan/Stop] button on the ScanSnap to start scanning.

To enable automatic linkage with Scan to Mobile, press the [Scan/Stop] button on the ScanSnap and start scanning while Scan to Mobile is active (when this application is currently selected on the taskbar and the [Scan to Mobile] dialog box is brought to front).

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.

5. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Scanned images will be sent to the mobile device from the computer.

Scan to Mobile Es Connected Mobile Device Sending complete (Ready to send next file) IP address Sandng conpite a Fle axe: 4730/4780 MB Document: 1/1 Como rame

When you select the [Wait until the [Send] button is clicked] check box in the [Scan to Mobile - Basic] dialog box, the [Send] button appears in the [Scan to Mobile] dialog box. Click the [Send]

button to send the image to the mobile device.

6. Click the [Close] button to close the [Scan to Mobile] dialog box when

sending of the scanned image is completed.

The [Scan to Mobile] dialog box closes automatically when the mobile device is disconnected

Actions (for Windows users)

To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 67).

1 . Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

the taskbar and the [Scan to Mobile] dialog box brought to front), ScanSnap Manager links With [Scan to Mobile] automatically and the Quick Menu does not appear.

To display the Quick Menu, minimize the [Scan to Mobile] dialog box first, and then try Scanning again.

O When [Scan to Mobile] has already started and is active (with the application selected on

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Actions (for Windows users)

4. Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 5.)

1. Move the mouse cursor to the #£ mark on the [Scan to Mobile] icon, and then select the [Settings] menu. STSNISTAP 4 page > 4 À à &°a°d

ScantoWord Scanto Excel Scan to Scanto Scan to Picture PowerPoint SharePoint Folder

(©) Show Details Applications to Show/Hide

> The [Scan to Mobile - Options] dialog box appears.

2. Change the setting. For details about the [Scan to Mobile - Options] dialog box, refer to the ScanSnap Manager Help.

5 Scan to Mobile - Options

I] Save scanned images to fle

3. Click the [OK] button to close the [Scan to Mobile - Options] dialog box.

Actions (for Windows users)

5. Click the [Scan to Mobile] icon.

CE œ Q ° à : Scnbiod SanbEel Senb Sanb Santmiure FoFono Sheetont Far

(©) Show Details Applications to Show/Hide €

Manager links with Scan to Mobile before scanning another document. © Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.

O © You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap

> The [Scan to Mobile] dialog box appears.

Connected Mobile Device

Launch ScanSnap Connect Application in the mobile device to establish connection and send content automatically.

Actions (for Windows users)

6. Connect to the computer from your mobile device.

For details about how to connect to the computer from your mobile device, refer to the

ScanSnap Connect Application User's Guide (iOS). > When the connection is established, the [Scan to Mobile] dialog box appears, showing the mobile device that is currently connected to the computer. Then, the

scanned image is sent to the mobile device.

Scan to Mobile Es Connected Mobile Device Sending complete (Ready to send next file) IP adéress Sending complete se ] a — aa Fie sze: 479.01/479.01 MB Document: 1/1 Computer name

Click the [Send] button to send the image to the mobile device. © For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide (iOS).

7. Click the [Close] button to close the [Scan to Mobile] dialog box when

the sending of the scanned image is completed.

The [Scan to Mobile] dialog box closes automatically when the mobile device is disconnected from the computer.

Actions (for Windows users)

Without Using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap

4 setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu" (page 73).

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

> The ScanSnap setup dialog box appears.

2. In the [Application] drop-down list in the [Application] tab, select [Scan to Mobile].

anSN8P Color Image [Use Quick Menu Profile

] (= Hiohouey | (Æisenws »)

Selectthe application you would like to use.

(arnicsion [& Scan to Mobile -)

Applicstion Settings. Add or Remove.

Ce Jo NL When you add the customized settings as profiles, the application to link with ScanSnap

4 Manager can be selected from the [Profile] drop-down list or Left-Click Menu next time you perform a scan.

For details about how to add a profile, refer to "Profile Management" (page 85).

Actions (for Windows users)

3. Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.).

1. Click the [Application Settings] button.

E Application 3 Scanning | à File option |: Paper |} Compression

on you would like ta use.

> The [Scan to Mobile - Options] dialog box appears.

2. Change the setting. For details about the [Scan to Mobile - Options] dialog box, refer to the ScanSnap

‘Scan to Mobile - Options Es

I] Save scanned images to fle

3. Click the [OK] button to close the [Scan to Mobile - Options] dialog box.

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.

Actions (for Windows users)

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Scan to Mobile Connected Mobile Device

Launch ScanSnap Connect Application in the mobile device to establish connection and send content automatically.

8. Connect to the computer from your mobile device.

For details about how to connect to the computer from your mobile device, refer to the

scanned image is sent to the mobile device.

Scan to Mobile Es Connected Mobile Device Sending complete (Ready to send next file) IP adéress Sending complete se ] a E aa Fie sze: 479.01/479.01 MB Document: 1/1 Computer name

© When you select the [Wait until the [Send] button is clicked] check box in the [Scan to [NA Mobile - Basic] dialog box, the [Send] button appears in the [Scan to Mobile] dialog box. Click the [Send] button to send the image to the mobile device. © For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide (iOS).

Actions (for Windows users)

9, Click the [Close] button to close the [Scan to Mobile] dialog box when

the sending of the scanned image is completed.

The [Scan to Mobile] dialog box closes automatically when the mobile device is 4 disconnected from the computer.

Using the ScanSnap in Various Ways (for Windows users)

Using the ScanSnap in Various Ways

This section explains about various ways of using the ScanSnap.

M Scanning Color Documents in Gray or Black & White Mode

When [Auto color detection] is specified for [Color model] in the [Scanning] tab of the ScanSnap setup dialog box, the ScanSnap automatically recognizes whether the scanned document is color, gray or black & white, and saves the documents in their respective color modes.

If you want to scan and save color documents in gray or black & white, change the settings in the following procedure.

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The ScanSnap setup dialog box appears.

Specifythe scanning mode and options you would like to use.

Image quality: | Æj Automatic resolution |

Color mode: (Ej-Autocolondetection. g Auto color detection

B&W, “Colorhign compression

Hide A} OK ] Cancel | [ Appy |

Using the ScanSnap in Various Ways (for Windows users)

3. Click the [OK] button to close the ScanSnap setup dialog box.

4. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

5. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

6. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Using the ScanSnap in Various Ways (for Windows users)

EH Scanning Color Documents in High Compression

The ScanSnap can save image data of color documents in high compression mode. You can scan large quantities of color documents in high compression mode and save them as a

To scan color documents in high compression mode, perform the following steps to change

backgrounds. Therefore, the file size of a document with mostly text characters is reduced, while the quality of the characters is kept high. However, high compression is applied to photographs and figures since they are regarded as backgrounds, resulting in deteriorated image data. For this reason, this mode is not appropriate for scanning photographs, images and such.

O In [Color high compression] mode, different compression rates are applied to characters and

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

2. In the [Color mode] drop-down list in the [Scanning] tab, select [Color

Using the ScanSnap in Various Ways (for Windows users)

4. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

5. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

6. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The scanned document is saved as highly compressed color image data.

Using the ScanSnap in Various Ways (for Windows users)

H Correcting Skewed Character Strings

When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure.

O Up to +/-5 degrees of skew can be corrected. Since this option is performed assuming that the document contains a certain amount of text, character strings may be adjusted at a wrong angle when scanning the following types of documents. In that case, clear the [Correct skewed character strings automatically] check box: - Documents on which pitches between lines or characters are extremely narrow, or characters are overlapped - Documents with many outlined or decorated characters -_ Documents with many photographs or figures and few characters -_ Documents with characters on a patterned background e.g. Characters overlapping illustrations and diagrams -_ Documents with characters printed in various directions such as drawings -_ Documents with long diagonal lines -_ Documents including handwritten characters. This setting is disabled when you perform a scan using the Carrier Sheet.

You do not have to enable [Correct skewed character strings automatically] when [Automatic detection] is specified for [Paper size] in the [Paper] tab of the ScanSnap setup dialog box because the skewed image is always corrected when documents are scanned by this setting.

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The ScanSnap setup dialog box appears.

Using the ScanSnap in Various Ways (for Windows users)

F3 Application |L1 Save

Image quality. [F3 Automatic resolution

Colormode: | E Auto color detection

Scanning side: | [=]. Simplex Scan (Single-sided)

F] Continue scanning after current scan is finished

| Hide «| OK ] Cancel | [

> The [Scanning mode option] dialog box appears.

3. Select the [Correct skewed character strings automatically] check box.

Scanning mode option (=

Brighiness (Black and White scanning only)

(G Correctskewed character stings automatically )

For details about how to load documents, refer to "How to Load Documents" (page 31).

Using the ScanSnap in Various Ways (for Windows users)

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Using the ScanSnap in Various Ways (for Windows users)

H Correcting the Orientation of Scanned Images

In an office environment, it is often the case that a single batch contains same size documents of different page orientations.

The ScanSnapis able to automatically rotate each scanned image to its correct orientation for such document batches.

To rotate scanned images to their correct orientations, change the settings in the following

printed on the document, the following types of documents may be rotated to the wrong

O Since this option determines the document's page orientation based on the character strings orientation. In that case, clear the [Allow automatic image rotation] check box.

Documents with many extremely large or small characters

Documents on which pitches between lines or characters are extremely narrow, or characters are overlapped

Documents with many characters contacting underlines or borders

Documents with many photographs or figures and few characters

Documents with characters on an unevenly colored background

e.g. Shaded characters

Documents with many decorated characters

e.g. Decorated characters (embossed/outlined)

Documents with characters on a patterned background

e.g. Characters overlapping illustrations and diagrams

Documents with characters printed in various directions such as drawings

Documents written using only capital letters

Documents including handwritten characters

Documents written in an unsupported language (language other than Japanese/English/ French/German/ltalian/Spanish/Chinese (simplified)/Chinese (traditional)/Korean/Russian/ Portuguese)

Documents with complex layouts

Documents with a large amount of image noise

Documents with faint characters

Documents with faded characters

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). © The ScanSnap setup dialog box appears.

Using the ScanSnap in Various Ways (for Windows users)

3 Application |21 Save (3 Scanning } à. File option ie scanning mode end aptions you would like to use

'aper |}. Compression

Image quality. [F3 Automatic resolution + Color mode: | F3 Auto color detection | Scanning side: | [=]. Simplex Scan (Single-sided) +

F] Continue scanning after current scan is finished

> The [Scanning mode option] dialog box appears.

3. Select the [Allow automatic image rotation] check box.

Brighiness (Black and White scanning only)

For details about how to load documents, refer to "How to Load Documents" (page 31).

Using the ScanSnap in Various Ways (for Windows users)

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Using the ScanSnap in Various Ways (for Windows users)

M Scanning Documents Larger Than Ad/Letter Size

You can scan documents larger than A4/Letter size such as A3, 11 x 17 in. and B4 using the Carrier Sheet (sold separately). By folding the document in half and scanning both sides consecutively in simplex mode, the two sides are merged into a single image and saved.

In the [Scanning mode option] dialog box ([Scanning] tab —> [Option] button in the ScanSnap O setup dialog box), the [Correct skewed character strings automatically] check box is disabled.

You can also scan documents smaller than Ad/Letter size and have both sides saved as a single

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

2. In the [Paper] tab, select [Automatic detection] in [Paper size], and then click the [Carrier Sheet Settings] button.

> The [Carrier Sheet Settings] dialog box appears.

Using the ScanSnap in Various Ways (for Windows users)

3. Select [one double-page spread image] in [Save as].

For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help.

[Automatic detection “

Use this seting ta scan à document larger than A4 size, such as A3 and 84 1 scans both sides of à document mhich is faldedin ha, and merges the front and the back sides a save as à double page spread image.

<How to configure the scan seing - Select Automatic detection or [Paper size] in the [Paper] tab.

<How to place a document inside the Carrier Sheeb < Align the fol ine with the right edge of the Carrier Sheet so that the document ft in the upper tghehand come.

How Lo scan the Carr Sheet» Perf scanning in the folowing procedure.

Load ihe Carit Shaat no ScarSnap vhs font ide fc, and scan the ont side.

2. Tumm over the Carr Sheet and load in the Scan Snap, and scan the back side.

4. Click the [OK] button to close all the dialog boxes. 5. Place the document inside the Carrier Sheet.

1. Fold the document in half so that the sides to be scanned are facing out. Fold it tightly and smooth out any creases.

Using the ScanSnap in Various Ways (for Windows users)

2. Open the Carrier Sheet and place the document inside. Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right-hand corner of the Carrier Sheet.

Note that the front side of the Carrier Sheet has a thick vertical line in

4 the upper right-hand corner.

6. Insert the part with the black and white pattern straight into the feeding section of the ScanSnap, with the front side of the Carrier Sheet facing

output guide open, a paper jam may occur and damage the documents. Make sure to close the output guide when you perform a scan using the Carrier Sheet.

O If you perform a scan using the Carrier Sheet with the Output guide

Using the ScanSnap in Various Ways (for Windows users)

7. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Turn over the Carrier Sheet and load it in the feed guide.

Scanning will start automatically to save the image es à double-page spread.

8. Turn over the Carrier Sheet and insert it as explained in step 6.

O Make sure to scan the front and back side of the Carrier Sheet consecutively.

© Scanning starts automatically and the [ScanSnap Manager - Image scanning and file saving] dialog box appears. When the back side of the Carrier Sheet is scanned, scanned images of the front and back side of the document inside the Carrier Sheet are displayed as a double-page spread image in the preview area.

É Load the next document.

Scanning will start automatically.

E To save the image and eut Click the [Finish Scanning] button or press the [Stop] button on the ScanSnap.

Save completed: 1 pages ( 1 sheets)

Repeat steps 5. to 8. to scan more documents larger than Ad/Letter size.

You can continue with scanning documents that can be set directly in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31). Scanning starts automatically when a document is loaded in the ScanSnap.

Using the ScanSnap in Various Ways (for Windows users)

9, Press the [Scan/Stop] button on the ScanSnap to finish scanning.

you scan thick papers, images on both left and right may skew towards each other from the top. The degree of these symptoms varies depending on how the document was set or folded. In that case, try the following for possible resolutions: -_ Fold the document properly -_ Neatly align the edges of the document with the edges of the Carrier Sheet when placing the document inside the Carrier Sheet © When [Automatic detection] is selected from the [Paper size] drop-down list in the [Carrier Sheet Settings] dialog box, the image is output in an optimal size selected automatically from the available standard sizes (A3, B4 or 11 * 17 in.) in the [Paper size] dialog box. However, depending on the document, the size of the saved image data may be smaller than the origi- nal document or some parts of the image may be missing. Example: When you scan an A3 size document with an A4 size image printed in the center, image data is saved in B4 size. To save an image data in the actual size of the document, specify the document size in the [Paper size] drop-down list. © _ Part of the image data around where the document is folded may appear missing. In that case, place the document so that its edge is about 1 mm inside from the edge of the Carrier Sheet.

O © There may be a line or a gap appearing between the front and back side images. Also when

Using the ScanSnap in Various Ways (for Windows users)

EH Scanning Documents Such as Photographs and Clippings

Using the Carrier Sheet allows you to scan documents that can be damaged quite easily such as photographs, or non-standard size documents that are difficult to load directly such as clippings.

Change the settings to scan documents such as photographs and clippings in the following procedure.

In the [Scanning mode option] dialog box ([Scanning] tab —> [Option] button in the ScanSnap O setup dialog box), the [Correct skewed character strings automatically] check box is disabled.

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

2. In the [Paper] tab, select [Automatic detection] in [Paper size], and then click the [Carrier Sheet Settings] button.

ES ST9/1ST1S3P 1] Use Quick Menu Profile (Recommended (— Snolfie…)"(righOueity…" (Et Sans lv)

Paper size CE detection =)

[| Carrier Sheet Setings.… | Custom. |

| Hide «| OK ] Cancel_|[ Appy |

> The [Carrier Sheet Settings] dialog box appears.

Using the ScanSnap in Various Ways (for Windows users)

3. Select [two separate images (front and back)] in [Save as].

For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help.

(= Separate images [ront and back

[Automatic detection “

Las Hi ati 1 san document at te 1 se 8 ay ne ch 8 lolowing

: Documents that can easy get damaged such as photographs

- Nonrstandard size documents such as newspaper chppings

- Documents hat often cause paper jams

<How to configure the scan seing = Select Automatic detection for [Paper size] in the [Paper] tab.

<How to place à document inside the Carrier Sheeb - Place the top of the document against the top center of the Carrier Sheet

<Hinb ‘When you select [Care Sheet Size (216 x 297 mi] far [Paper size]. the scanned image is saved in he size of à Car Sheel. You can then crop the mage to à desied size by using applications such as Adobe(F) Acrobat}

4. Click the [OK] button to close all open dialog boxes.

5. Place the document inside the Carrier Sheet.

Open the Carrier Sheet and place the top of the document against the top center of the Carrier Sheet. ñ 4

Using the ScanSnap in Various Ways (for Windows users)

6. Insert the part with the black and white pattern straight into the feeding

section of the ScanSnap, with the scanning side of the document inside the Carrier Sheet facing up.

If you perform a scan using the Carrier Sheet with the Output guide output guide open, a paper jam may occur and damage the / documents. Make sure to close the output guide when you perform a scan using the Carrier Sheet.

7. Press the [Scan/Stop] button on the ScanSnap to start scanning.

ScanSnap Manager - Image scanning and file saving

É Load the next document.

Scanning will start automatically.

IE To save the image and enit Clickthe [Finish Scanning] button or press the [Stop] button on the ScanSnap.

Save completed: 1 pages ( 1 sheets)

K Repeat step 5. to 6. to scan more documents such as photographs and clippings.

Using the ScanSnap in Various Ways (for Windows users)

8. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

æ Scanned image is saved.

O The scanned image is output at the center of the page in the size specified in the

[Paper size] drop-down list of the [Carrier Sheet Settings] dialog box.

When [Automatic detection] is specified in the [Paper size] drop-down list of the [Car-

rier Sheet Settings] dialog box, the image is output in an optimal size selected auto-

matically from the available standard sizes in the [Paper size] drop-down list.

However, depending on the document, the size of the saved image data may be

smaller than the original document or part of the image may be missing.

Example: When you scan an A5 size image printed in the middle of an A4 size document, the scanned image is saved in A5 size.

To save the scanned image in its original size, specify the document size in the [Paper

size] drop-down list.

Place the document over a blank sheet if the following is observed:

Scanned image is not saved in the same size as the document (when [Automatic detection] is specified in the [Paper size] drop-down list of the [Carrier Sheet Settings] dialog box)

There are shadows around the edges of the scanned image

There are black lines around the scanned image of a uniquely shaped cutting

Using the ScanSnap in Various Ways (for Windows users)

EH Long Page Scanning

Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages.

1 . Insert the document straight into the feeding section of the ScanSnap,

With the scanning side facing up.

Secure enough space where the O document exits the ScanSnap, and pick up the document with your hands to

prevent it from falling off the unit where the ScanSnap is placed on.

Using the ScanSnap in Various Ways (for Windows users)

2. Press the [Scan/Stop] button on the ScanSnap for three seconds or

longer until it flashes in blue.

When you scan the first page as a long page and continue scanning, the next document is also scanned as long page.

[Excellent] is selected in the [Image quality] drop-down list of the [Scanning] tab in the

O © The error message below appears and long page scanning is disabled when ScanSnap setup dialog box.

ScanSnap Manager LE)

Long page scanning is not available when [Excellent] is specified for Iimage quality]. Select a different item in [Image quality] and try again.

© When you perform a long page scan, the setting for [Paper size] in the [Paper] tab of the ScanSnap setup dialog box automatically switches to [Automatic detection]. The current settings are used for other scan settings.

Using the ScanSnap in Various Ways (for Windows users)

EH Saving Scanned Images in Multiple PDF Files

The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF

To save image data in multiple PDF files, change the settings in the following procedure.

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

> The ScanSnap setup dialog box appears.

2. From the [File format] drop-down list in the [File option] tab, select [PDF

[lSetthe marked text as a keyword for the PDF file

I] Convertto Searchable PDF OCR options

Using the ScanSnap in Various Ways (for Windows users)

3. Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split.

One PDF is created every time the number of pages specified here has been saved.

PDF file format option LE)

5. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Using the ScanSnap in Various Ways (for Windows users)

H Creating Searchable PDF Files

The ScanSnap is able to perform text recognition on a scanned image automatically and

create a searchable PDF file.

To create searchable PDF files, change the settings in the following procedure.

1 . Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

2. From the [File format] drop-down list in the [File option] tab, select [PDF C-pdf)]. CA/1STISP {]Use Quick Menu Profile (Recommended) (—Smelfie) (—Hignausity) (Efstandand 7

PEG'S avaeble ony when Color or Grey te selected atlColor mode] Select OCR [Setthe marked text as a keyword forthe PDF file

It is recommended that you select [Better] or [Best] for [Image quality] in the [Scanning] tab

Using the ScanSnap in Various Ways (for Windows users)

3. Select the [Convert to Searchable PDF] check box.

æ Click the [OK] but

(3 PorCpdn >| JPEG is available only when "Color or “Gray” is selected at [Color mode],

ked textes a keywardforthe PDF file

Language: English v| Target pages: © First page Al pages Option (Hide. C ok M cenci J[ Apy | © Language

Select the language. Japanese, English, French, German, Italian, Spanish, Chinese

(simplified), Chin © Target pages

ese (traditional), Korean, Russian, and Portuguese can be selected.

Select [AIl pages] to perform text recognition for all pages and [First page] for just the

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load the document in the ScanSnap.

For details about ho

w to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

document in the ScanSnap when you want to scan multiple sheets. Scanning tically when a document is loaded.

Using the ScanSnap in Various Ways (for Windows users)

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3. Scanned images of the following types of documents (characters) may not be recog- nized correctly. In that case, better results in text recognition may be achieved by changing the setting for [Color mode] or specifying a higher resolution in [Image quality]. -_ Documents including handwritten characters -_ Documents with small characters scanned at a low resolution -_ Skewed documents - Documents written in languages other than the specified language - Documents including texts written in italic characters -_ Documents containing characters with superscripts/subscripts and complicated mathematical expressions - Documents with characters on an unevenly colored background e.g. Shaded characters - Documents with many decorated characters e.g. Decorated characters (embossed/outlined) - Documents with characters on a patterned background e.g. Characters overlapping illustrations and diagrams -_ Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on the following documents: - Documents with complex layouts - Documents with information other than text e.g. Text on a shaded background

Using the ScanSnap in Various Ways (for Windows users)

H Automatically Setting Keywords for PDF Files

If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search.

Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered.

When you perform a scan, the marked character strings are recognized and set as keywords for the PDF file.

Sets text as a keyword for x the PDF file x x mp x + | Scan ScanSnap ScanSnap Keyword

Converts a character string in a marked section into text

You can search for the file through the set keyword

Mark black & white documents in the following way: © Any regular highlight pen can be used. The following shows the colors and thickness recommended for highlight pens:

Pink Yellow Blue Green

ScanSnap | ScanSnap | ScanSnap }

Using the ScanSnap in Various Ways (for Windows users)

e Make sure to cover the entire character string when marking it.

Mark sections so that the entire section is evenly colored.

Bad example 1: Bad example 2:

Good example: (does not cover the entire section) (unevenly colored)

| ScanSnap ScanSnap ! ScanSnap ?

Do not mark more than ten sections per page.

e Use a blue highlight pen for documents with dark background colors such as newspapers. Marked sections may not be detected when a color other than blue is used.

© For the following document types, marked sections cannot be recognized and set as key- words: -_ Color documents such as catalogues or pamphlets -_ Documents in which two or more colors are used for marking -_ Documents containing colors other than for marking (pens other than highlight pens are

used or the document is stained)

-_ Documents with too many marked sections on a single page

© The following types of marked character strings cannot be set as keywords: -_ The size of marked section is outside the supported range - The marking is irregular (e.g. skewed) - Multiple marked sections are too close to each other - The color of the highlight pen is too pale or the color has faded

© When you mark more than one character string, make sure to leave a gap of at least 5 mm between the marked sections. Marked sections that are too close to each other may be detected as one marked section.

- Marked section overlaps the line above and below

© _Inthe following cases, unmarked character strings may be set as keywords: -_ Color documents such as catalogues or pamphlets -_ Documents with color text, diagrams, pictures, tables and lines -_ Documents containing sections framed by a highlight pen -_ Stained documents

© _ increase the resolution when you have trouble setting the keywords correctly. © Keywords set for a PDF file can be checked in the ScanSnap Organizer Main Window (thumbnail view), or in [Document Properties] of Adobe Acrobat / Adobe Reader.

Using the ScanSnap in Various Ways (for Windows users)

Change the settings in the following procedure to automatically set keywords for PDF files.

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

2. From the [File format] drop-down list in the [File option] tab, select [PDF C-pdf)].

Select OCR [lSetthe marked text as a keyword forthe PDF flle

It is recommended that you select [Better] or [Best] for [Image quality] in the [Scanning] tab

4 of the ScanSnap setup dialog box.

Using the ScanSnap in Various Ways (for Windows users)

3. Select the [Set the marked text as a keyword for the PDF file] check box.

EE Application |:1 Save |&3 Scanning | 3 File option + Paper |} Compression

id like to use. File foret | Œ PDF(:.pdñ) %| PEGis available anbewhen "Color or "Gravis selected at{Onlas mode) Select OCR MiBetthe marked text as a keyword for the PDF file Target marked sections © Firstmerked section © All marked sections I Convert to Searchable PDF OCR options Language ED English ol] Target pages © Firstpage All pages Option [_ Hide «| OK |[_ Cancel || Appy |

© Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [AII marked sections] for all marked sections.

O Do not select [First marked section] when the text orientation of your document is vertical.

The following explanation is for when you select [First marked section]: 4 © Select this button to set a character string such as a title of a document as a key- word for the PDF file. Example: When only the title of a document is marked, the marked character string is set as a keyword for the PDF file, and the PDF file becomes searchable by the title character string.

© When multiple marked sections exist in line, the marked character string closest to the top of the document is set as a keyword. Example: In the following case, the character string in marked section B, which is higher than marked section À, is set as a keyword.

Marked section A Marked section B

© Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected. © Target pages Select [First page] to perform text recognition and set a keyword for the PDF file only for the first page, and [AIl pages] for all pages.

Using the ScanSnap in Various Ways (for Windows users)

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3. Scanned images of the following types of documents (characters) may not be recog- nized correctly. In that case, better results in text recognition may be achieved by specifying a higher resolution in [Image quality]. -_ Documents including handwritten characters -_ Documents with small characters scanned at a low resolution -_ Skewed documents - Documents written in languages other than the specified language - Documents including texts written in italic characters -_ Documents containing characters with superscripts/subscripts and complicated mathematical expressions - Documents with characters on an unevenly colored background e.g. Shaded characters - Documents with many decorated characters e.g. Decorated characters (embossed/outlined) - Documents with characters on a patterned background e.g. Characters overlapping illustrations and diagrams -_ Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on the following documents: - Documents with complex layouts - Documents with information other than text e.g. Text on a shaded background Ifthe same character string is marked several times in the document, the same keyword is added multiple times in the PDF file. Total length of all the keywords can be up to 255 characters, including punctuation marks in between keywords. When you check keywords in Adobe Acrobat or Adobe Reader, the added keywords may be displayed with a set of quotation marks (e.g. "ABC").

Using the ScanSnap in Various Ways (for Windows users)

EH Setting Document Open Passwords for PDF Files

You can set Document Open passwords for PDF files when saving the image data as PDF files.

Once you set a password for a PDF file, the password-protected PDF files cannot be opened

by anyone except the person who knows the password. You can protect important information by setting a password for private or confidential documents. Change the settings to set passwords for PDF files in the following procedure.

O When you use the Quick Menu, you cannot set passwords to scanned documents.

1 . Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).

2. In the [File format] drop-down list in the [File option] tab, select [PDF (‘.-pdf)], and then click the [Option] button.

UE STAI/1S1S3P 1] Use Quick Menu Profile (A0 00e ans (51 (ri gh Qu | E-Sandars……v)

Select OCR [lSetthe marked text as a keyword for the PDF file

I] Convertto Searchable PDF OCR options

| Hide «| OK ] Cancel_|[ Appy |

Using the ScanSnap in Various Ways (for Windows users)

eTo use a preset password 1. Select the [Use a fixed password] check box. The same password is set for all PDF files. You do not have to set a password every time a document is scanned.

2. Type in the same password in the [Password] and [Confirm] fiel

PDF fl format option (œs) Split PDF pages © Mutipage PDF(whole batch in one PDF) Generate one PDF file per Ê page(s) Password FSeta password for PDF fe Password Confirm Cox] (5 Cencen…] (He)

The following characters can be used to set passwords: Up to 16 characters Alphanumeric characters: A-Z, a: Symbols: !"#$ % &'()*+,-

For details about how to load documents, refer to "How to Load Documents" (page 31).

Using the ScanSnap in Various Ways (for Windows users)

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> When the [Use a fixed password] check box is cleared in step 3., the following dialog box appears after scanning is completed.

ScanSnap Manager Enter password) =]

Enter password for PDF file

Password Contirm: Caen)

Type in the same password in the [Password] and [Confirm] fields, and then click the [OK] button.

4 Up to 16 characters

Alphanumeric characters: A-Z, a-z, 0-9

Symbols: "#8 % &'()*+,-./::<=>?@[\]" {|}

If you click the [Cancel] button, the PDF file is saved without a password.

> The scanned image is saved as a password-protected PDF file.

O Itis not possible to open a PDF file if you forget the password.

Using the ScanSnap (for Mac OS Users)

PT TP PS PPS This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses.

ScanSnap Manager Icon and Operations 255 How to Perform a Scan 259 Configuring ScanSnap Manager 270 Actions 289 Using the ScanSnap in Various Ways 388

ScanSnap Manager Icon and Operations (for Mac OS users)

ScanSnap Manager lcon and Operations

All operations on the ScanSnap are managed in ScanSnap Manager.

The ScanSnap Manager icon appears in the Dock to indicate that ScanSnap Manager is running. The icon automatically appears in the Dock when Mac OS starts up.

The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap. The appearance of the icon changes according to the communication status as shown below.

Status ScanSnap Manager icon

Communicating (ss) Not communicating (=)

A menu is displayed when you click the ScanSnap Manager icon while pressing the [control] key on the keyboard.

When you add the ScanSnap Manager icon to the Dock, normally (e) appears. 4 A blue light appears under the ScanSnap Manager icon when ScanSnap Manager is running.

ScanSnap Manager Icon and Operations (for Mac OS users)

H ScanSnap Manager Menu

This menu appears when you click the ScanSnap Manager icon 9 while pressing the [control] key on the keyboard.

Click while pressing the [control] EN

Settings. Profile Profile Managemen

Item Function Scan Starts scanning. Follows the settings configured in [Settings]. Settings Displays the ScanSnap setup window. You can configure the scan settings in this window. "How to Configure Scan Settings" (page 273) Profile Displays the Profile menu.

You cannot select [Profile] when the [Use Quick Menu] checkbox is selected in the ScanSnap setup window. “Profile Menu" (page 258)

Displays the [ScanSnap Manager - Profile Management] window.

You cannot select [Profile Management] when the [Use Quick Menu] checkbox is selected in the ScanSnap setup window.

"Profile Management" (page 276)

Displays the following menu: e Help Opens the ScanSnap Manager Help. © Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. © ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com) © About ScanSnap Manager Displays the [Version Information] window. © Preferences Displays the [ScanSnap Manager - Preferences] window. © Online Update Displays the [ScanSnap Manager - Online Update] window (page 430) windows.

Adds the ScanSnap Manager icon ©) to the Dock.

ScanSnap Manager Icon and Operations (for Mac OS users)

Open at Login (*) Automatically launches ScanSnap Manager when Mac OS is started up.

Show in the Finder (*) | Displays the contents of the [ScanSnap] folder by using the Finder.

Hides or redisplays all windows of ScanSnap Manager that are being displayed.

Exits ScanSnap Manager. _ "Finishing ScanSnap Operation" (page 269)

: Select the [Options] sub-menu to display these items.

ScanSnap Manager Icon and Operations (for Mac OS users)

This menu appears when you click the ScanSnap Manager icon Available profiles are displayed in the Profile menu.

r. | Scan to Everote (Document) 3 Scan to Evernote (Note)

Profile menu example

Select a profile in the Profile menu before you perform scanning. Documents are scanned according to the scan settings of the profile you select. For details about how to add, change or delete profiles, refer to "Profile Management" (page

276). © To enable the Profile menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup 4 window. The Profile menu does not appear when this checkbox is selected. © You can also display the Profile menu by selecting [Profile] from ScanSnap Manager menu.

Profiles configured for the following scanner models will be carried over to ScanSnap S1100 if the connected computer is the same:

ScanSnap S1500 ScanSnap S1500M ScanSnap S1300 ScanSnap S510M ScanSnap S500M ScanSnap S300M

How to Perform a Scan (for Mac OS users)

How to Perform a Scan

This section explains how to perform scanning with the ScanSnap.

1 . Turn on the computer.

© _lfthe ScanSnap Manager icon E] is not displayed, select [Applications] and double- 4 click [ScanSnap] — [ScanSnap Manager] from Finder to start up ScanSnap Manager. ©e_ If ScanSnap Manager does not start automatically when Mac OS starts up, select [Accounts] -+ [My Account] —+ [Login Items] — [+] — [ScanSnap Manager] in the [System Preferences] window to start up ScanSnap Manager.

2. Open the feed guide to turn on the ScanSnap.

There may be a slight delay before the ScanSnap Manager icon changes to (e) depending on your computer's performance, operating environment and load such as when there are many programs running at the same time.

There are two ways to perform scanning, either with the Quick Menu or without using the Quick Menu. For details, refer to the following:

How to Perform a Scan (for Mac OS users)

HE Using the Quick Menu

The following explains the procedure for scanning by using the Quick Menu.

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

Ç Small File High Quality _) ( Customize }

3. Click one of the profile buttons.

STSINSTI2IP Color Image Scanner PA Use Quick Menu

(Recommended) ( Small File High Quality ) (Customize }

Profile Button Description

[Recommended] | Settings are [Automatic resolution] for [Image quality] in the [Scanning] tab in button the ScanSnap setup window and default for other settings.

It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document.

[Small File] Settings are [Normal] (Color/Gray: 150 dpi, B&W: 300 dpi) for [Image quality] in

button the [Scanning] tab in the ScanSnap setup window and default for other settings. Itis recommended that you select this button when you want to reduce the file size.

[High Quality] Settings are [Best] (Color/Gray: 300 dpi, B&W/: 600 dpi) for [Image quality] in

button the [Scanning] tab in the ScanSnap setup window and default for other settings.

It is recommended that you select this button when you want to scan documents in high quality.

[Customize] Default settings are the same as the [Recommended] settings. button Settings can be changed depending on your scanning purpose.

How to Perform a Scan (for Mac OS users)

ScanSnap Manager Help.

© You cannot change the settings for the [Recommended], [Small File], and [High Quality] buttons. If you change any of these settings, the profile automatically switches to [Customize]. For details about how to change scan settings, refer to "How to Configure Scan Settings” (page 273).

4. click the [Apply] button.

5. Click the [£2] button in the upper left corner to close the ScanSnap

6. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

7. Press the [Scan/Stop] button on the ScanSnap to start scanning.

You can also start scanning from the ScanSnap Manager menu. 4 For more details, refer to "ScanSnap Manager Menu" (page 256).

Crete ScanSnap Manager - Image scanning and file saving Betot- Quick Menu Recommended) Tom

Rem Ra mn , File format: PDF (Compression rate:3) ‘a: Re en en

Saved: Opages ( Osheets)

How to Perform a Scan (for Mac OS users)

After the scanning has completed, the [ScanSnap Manager - Image scanning and file saving] window shows a new message indicating that the ScanSnap is ready for the next scan.

Crete) ScanSnap Manager = Image scanning and file savingl

Sir ni sr atenatca. 3020

I To save the Image and exit LA Cick the Finish Scanning] button or press the [Stop] bution on the ScanSnan.

@ CL Finish Scanning

WA Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.

8. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

© You can also finish scanning by clicking the [Finish Scanning] button in the [ScanSnap Manager - Image scanning and file saving] window. © The [Scan/Stop] button on the ScanSnap flashes in blue throughout the scan.

How to Perform a Scan (for Mac OS users)

9, In the Quick Menu, click the icon of the application to link with ScanSnap

EI Click the icon of the application to interact with the ScanSnap # ©

> The selected application is started.

Displays the [Scan to Folder] window.

You can specify the destination folder to save the scanned images.

For details about how to continue the process after you select this item, refer to "Saving Data in a Specified Folder" (page 290).

Displays the [Scan to E-mail] window.

Scanned image is attached to an e-mail message.

For details about how to continue the process after you select this item, refer to "Attaching Files to E-Mail" (page 297).

Displays the [Print] window.

Scanned image can be printed.

For details about how to continue the process after you select this item, refer to "Using the ScanSnap as a Copy Machine" (page 307).

Displays the [Scan to Mobile] window.

Scanned image is saved to a mobile device.

For details about how to continue the process after you select this item, refer to "Saving Data to a Mobile Device" (page 373).

Scan to Evernote (Document)

Scanned image is saved as a PDF file in Evernote. For details about how to continue the process after you select this item, refer to "Saving Documents to Evernote" (page 335).

Scan to Evernote (Note)

Scanned image is saved as a JPEG file in Evernote.

For details about how to continue the process after you select this item, refer to "Saving Handwritten Notes to Evernote" (page 342).

Scan to Google Docs(TM) e1)

Scanned image is saved as a PDF file in Google Docs.

For details about how to continue the process after you select this item, refer to "Saving Documents to Google Docs" (page 347).

How to Perform a Scan (for Mac OS users)

Application Description Scan to Salesforce Scanned image is posted to Salesforce Chatter. Chatter For details about how to continue the process after you select

this item, refer to "Posting to Salesforce Chatter" (page 356).

For details about how to continue the process after you select this item, refer to "Saving Data to Your SugarSync Folder" (page 366)

Scan to Word (*4) Creates a Word file by converting the scanned images into text

& Scan to SugarSync (*1) You can save scanned images to your SugarSync folder. C3)

For details about how to continue the process after you select this item, refer to "Converting into Word/Excel Documents" (page 313).

Scan to Excel (*4) Creates an Excel file by converting the scanned images into text

For details about how to continue the process after you select this item, refer to "Converting into Word/Excel Documents" (page 313).

Cardiris (*5) Displays the Cardiris window.

Scanned image is stored in Cardiris. For details about how to continue the process after you select

this item, refer to "Storing Business Cards in Cardiris" (page 321). iPhoto (*6) Displays the [iPhoto] window. |.) Scanned image is saved in iPhoto. For details about how to continue the process after you select

this item, refer to "Storing Scanned Images in iPhoto" (page 330).

“1: Displayed when Mac OS X v10.5.8 or later is installed.

*2 : Displayed when Evernote for Mac 1.10 or later is installed.

*3 : Displayed when SugarSync Manager for Mac 1.9.29 or later is installed. *4 : Displayed when ABBYY FineReader for ScanSnap is installed.

*5 : Displayed when Cardiris is installed.

*6 : Displayed when iPhoto 5 or later is installed.

The output image may slightly differ from the original document in size.

When one of the below applications is active (application menu appears in the menu

bar), scanning documents by pressing the [Scan/Stop] button on the ScanSnap

automatically starts the linkage between ScanSnap Manager and the application.

-_ Cardiris (links with ScanSnap Manager only when the document is of business card size)

For details about automatic linkage, refer to "Automatic Linkage with Applications"

You cannot start scanning when the Quick Menu is displayed. Either select an icon from the Quick Menu and finish the process, or close the Quick Menu before you perform the next scan.

Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.

How to Perform a Scan (for Mac OS users)

EH Without Using the Quick Menu

The following explains the procedure for scanning without using the Quick Menu.

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

Recommended Small File High Quality Standard [2] (__ Detail} Apply

3. Select a profile.

Select a profile from either of the following:

e sS Es, 7/17) L 727 [ Use Quick Menu Recommended Small File Quality (__ Detail} Apply

Scan to E-mail QE scan to Print

Fr] Scan to Evemote (Document) Fr. Scan to Evemote (Note)

Œ Scan to Word CA Scan to Excel GA, care [A iPhoto

How to Perform a Scan (for Mac OS users)

4. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

5. Press the [Scan/Stop] button on the ScanSnap to start scanning.

You can also start scanning from the ScanSnap Manager menu. For details, refer to "ScanSnap Manager Menu" (page 256).

O © Do not connect and disconnect the ScanSnap and other USB devices during scanning. © Do not switch users during scanning.

800 ScanSnap Manager - Image scanning and ile saving|

Bento in Application: Preview Cr Éteee F nee 2g Be am POP (Compas te) Re Énem

Saved: © Opages ( Osheets)

Crete) ScanSnap Manager = Image scanning and file saving

(Ci te [Finish Scanning] butron or press the [Stop] button on the ScanSnap.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.

How to Perform a Scan (for Mac OS users)

6. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The application specified for the selected profile starts up.

You can also finish scanning by clicking the [Finish Scanning] button in the [ScanSnap

Manager - Image scanning and file saving] window.

The [Scan/Stop] button on the ScanSnap flashes in blue throughout the scan.

To select an application to link with ScanSnap Manager in the Quick Menu after

scanning is completed, refer to "Using the Quick Menu (page 260).

When the [Set the marked text as a keyword for the PDF file] checkbox or the [Convert

to Searchable PDF] checkbox is selected in the [File option] tab, the application starts

after text recognition has been performed on the scanned image.

A window showing the text recognition progress appears during text recognition

By default, documents are scanned with the following settings: [Image quality:

Automatic resolution] and [Color mode: Auto color detection].

For details about how to change scan settings, refer to "How to Configure Scan

Settings” (page 273).

The application that starts up after scanning varies depending on what is selected in the

[Application] tab in the ScanSnap setup window. For details, refer to the ScanSnap

The output image may slightly differ from the original document in size.

When one of the below applications is active (application menu appears in the menu

bar), scanning documents by pressing the [Scan/Stop] button on the ScanSnap

automatically starts the linkage between ScanSnap Manager and the application.

-_ Cardiris (links with ScanSnap Manager only when the document is of business card size)

For details about automatic linkage, refer to "Automatic Linkage with Applications"

How to Perform a Scan (for Mac OS users)

EH Stopping the Scan

You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure:

1 . Click the [Stop] button in the [ScanSnap Manager - Image scanning and

file saving] window which appears during scanning.

Crete ScanSnap Manager - Image scanning and file saving En D mreurem =

Rem Ra mn , File format: PDF (Compression rate:3) ‘a: Re en en

Saved: Opages ( Osheets)

You can also stop the scan during scanning by pressing the [Scan/Stop] button on the 4 ScanSnap.

Remove the document from the ScanSnap after stopping the scan. For details about how

to remove documents, refer to "Troubleshooting" in the ScanSnap Manager Help.

> The following message appears when the scanning stops.

8:00 Scan$nap Manager - Message

I any document remains in the ScanSnap, open the top cover and remove the document.

Troubleshooting (2) Lo)

Ék To continue Load the document in the feed quide, and click the [Continue Scanning] button or press the [Scan] button on the ScanSnap.

Saved: Opages ( Osheets) Last page saved

To continue scanning, click the [Continue Scanning] button or press the [Scan/Stop] button on the ScanSnap after loading another document in the ScanSnap.

How to Perform a Scan (for Mac OS users)

EH Finishing ScanSnap Operation

Exiting ScanSnap Manager Select [Quit] from the ScanSnap Manager menu. Normally, you do not have to exit ScanSnap Manager.

You cannot use the ScanSnap after exiting ScanSnap Manager. From Finder, select [Applications] and double-click [ScanSnap] — [ScanSnap Manager] to start up ScanSnap Manager when you want to use the ScanSnap.

Disconnecting the ScanSnap

1 . Close the feed guide to turn off the ScanSnap.

> The ScanSnap Manager icon in the Dock changes from e) to 9.

2. Disconnect the USB cable from your computer.

The ScanSnap does not have a power switch and is turned ON/OFF in conjunction with the 7 computer's power. The ScanSnap can also be automatically turned ON/OFF by opening or closing the feed guide.

Configuring ScanSnap Manager (for Mac OS users)

This section explains how to set scan settings, how to add, change and delete profiles, automatic linkage with applications and windows displayed during scanning.

EH Quick Menu Settings

You can specify which applications to display or hide in the Quick Menu, as well as change the display order of the applications in the following procedure.

À. Click [æz31 in the Quick Menu.

For details about how to display the Quick Menu, refer to "Using the Quick Menu" (page 260).

Click the icon of the application to interact with the ScanSnap # ©

Applications to Show/Hide

Select the checkbox to display the application in the Quick Menu.

Drag the application to change its order.

a Scan to Folder Scan 10 E-mail

[3] Scan to Evernote (Document)

[13] Scan to Evernote (Note)

@$ Scan to Google Docs(TM)

[FCI scan to Salesforce Chatter Scan to SugarSyne

fa to Word Scan to Excel

eDisplay Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in the [Applications to Show/Hide] window. Drag an application to change its order. To restore the default display order of the applications displayed in the Quick Menu, click the [Restore Default] button.

Applications to Show/Hide

Select the checkbox to display the application in the Quick Menu.

Drag the application to change its order.

BH scan to Evernote (Document) BA M Scan to Evernote (Note) W Scan to Google Docs(TM) M "Ciscan to Salesforce Chatter @A BA scan to Sugarsyne

The applications are displayed in the order shown below in the Quick Menu and in the [Applications to Show/Hide] window.

‘Applications 19 Show/Hide:

Select the checkbox to display the application in the Quick Menu.

Drag the application to change ie order.

CES Crsoneur ) (ne) CD ©

3. Click the [OK] button to close the [Applications to Hide/Show] window.

> The applications to be displayed in the Quick Menu and their display order are set.

Configuring ScanSnap Manager (for Mac OS users)

EH How to Configure Scan Settings

You can configure scan settings in the ScanSnap setup window depending on your intended use. Configure the scan settings in the following procedure.

1 . Select [Settings] from the ScanSnap setup window. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

You can also open the ScanSnap setup window by pressing simultaneously the [command (88) and [S] keys on the keyboard. This operation is only enabled when ScanSnap Manager is active (when "ScanSnap Manager" is displayed in the menu bar).

2. Click the [Detail] button to switch to the detail view mode.

eUsing the Quick Menu

Outline view Detail view

CD Inage quite (Automate resolution

Color made {Eu cor detecsen

A Continue scanning after eurent scan is iished

The ScanSnap setup window retains the display status from the last time the ScanSnap 4 was used. For example, if it was closed in detail view mode, the window is displayed in detail view mode next time you open it.

3. Set the scan settings in each tab.

Image quality: | 3j Automatic resolution

Color mode: | Ej Auto color detection

Scanning side: { [°] Simplex Scan (Single-sided)

@ Continue scanning after current scan is finished

The following items can be configured in each tab: For details, refer to the ScanSnap Manager Help. © [Application] tab - Application to be used with the ScanSnap © [Save] tab - Folder in which scanned image is saved - File name used for saving the scanned image © [Scanning] tab - Scanning (Which image quality to scan with, use color, gray or black & white, enable or disable [Setting for text only document], [Allow automatic blank page removal], [Correct skewed character strings automatically], [Allow automatic image rotation], and [Continue scanning after current scan is finished].) © [File option] tab - File format of the scanned image (*.pdf, * jpg) - _ Whether to perform text recognition on a marked character string in the scanned image and add the character string as a keyword for the PDF file (Whether to perform text recognition only on the character strings in the first marked section or all marked sections to be added as keywords, and in which language to perform text recognition.) -_ Whether to perform text recognition on character strings in the scanned image to convert the file to a searchable PDF file (Whether to convert the first page only or all pages, and in which language to perform text recognition.)

Configuring ScanSnap Manager (for Mac OS users)

-__Whether to create separate PDF files (Whether to include all scanned images in a single PDF file, or create PDF files, each of which including a preset number of pages) © [Paper] tab - Paper size of documents (paper size selection, Carrier Sheet settings) © [Compression] tab - File size of the scanned image (compression rate)

Scan settings vary depending on whether or not you use the Quick Menu. For details about items that can be set, refer to "Setting ltems With/Without the Quick Menu" (page 438).

4. click the [Apply] button.

> When you use the Quick Menu, scan settings for the [Customize] button are changed.

> When you do not use the Quick Menu, scan settings for the currently selected profile are changed.

If you press the [Scan/Stop] button on the ScanSnap while the ScanSnap setup window is 4 displayed, the ScanSnap setup window closes and scanning starts. Scan setting changes

made up to this point are saved and documents are scanned by these settings.

Note that when other windows are open, scanning does not start even if you press the

[Scan/Stop] button on the ScanSnap unless open windows are closed.

Configuring ScanSnap Manager (for Mac OS users)

EH Profile Management

You can manage up to 20 profiles. You can select a profile in the [Profile] pop-up menu in the ScanSnap setup window or from the Profile menu.

To use a profile, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup

STANSTIAP Color Image Scanner

[ Use Quick Menu Recommended Small File High Quality (__ Detail) C_APPiy

pe] Scan to Folder Scan to E-mail QE scan Print Fr. | Scan to Evemote (Document) r. | Scan to Evemote (Note)

é Ci (Scan to Google Docs(TM)

Œ Scan to Word CA Scan to Excel GA, carre

Once the frequently used scan settings are saved as profiles, you do not have to open the ScanSnap setup window to change scan settings every time you perform scanning. You can easily switch to an appropriate profile you want by just selecting it.

For details about how to add, change or delete profiles, refer to the following:

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

Clear the [Use Quick Menu] checkbox if it is selected.

2. Configure the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help.

[Use Quick Menu Profile Recommended Small File High Quality {Standard F3

Image quality: | Æj Automatic resolution

Color mode: | Ej Auto color detection

Scanning side: | [°] Simplex Scan (Single-sided)

Continue scanning after current scan is finished

(Option... (Hide 2) Apply

Configuring ScanSnap Manager (for Mac OS users)

3. Select [Add Profile] from the [Profile] pop-up menu.

e <£ Ts LEE 2STIS | [) Use Quick Menu Profile Recommended Small File High Quality Y Standard Scan to Folder

Scan to E-mail Fieoption | L* Paper | Scan to Print | Scan to Evernote (Document)

Specify the scanning mode and options you would like to use. Scan to Evernote (Note)

Scan to Google Docs(TM)

À, Application | 1} Save Fi Scanning

” L 7 Scan to Word : ( Image quality: | Æj Automatic resolution nm Esel Cardiris f - Color mode: | Ej Auto color detection iPhoto

Scanning side: {=} Simplex Scan (Single-sided)

A Continue scanning after current scan is EE

> The [Add new profile] window appears.

4. Type in a new profile name and click the [OK] button.

> The added profile appears in the [Profile] pop-up menu in the ScanSnap setup

Recommended Small File High Qualy

À, Application | 1j Save Hi Scanning | Là File option | :; Paper | à Compression

Specify the scanning mode and options you would like to use.

Image quality: { Ej Automatic resolution

Color mode: | Ej Auto color detection

Scanning side: { [°]Simplex Scan (Single-sided)

A Continue scanning after current scan is finished

5. ciick the [Apply] button.

6. Click the [£2] button in the upper left corner to close the ScanSnap

© Up to 20 profiles can be saved including the [Standard] profile. 4 © You can change the display order of profiles except for the [Standard] profile. 1. Select [Profile Management] from the ScanSnap Manager menu or from the [Profile] pop-up menu in the ScanSnap setup window. © The [ScanSnap Manager - Profile Management] window appears. 2. Drag the profile to move it to its desired position in the list.

@ OO ScanSnap Manager - Profile Management

Change the listing order of profiles by dragging them.

Scan to E-mail (Scan to Print

{scan to Evernote (Document) {HS Scan to Evernote (Note)

4 Scan to Google Docs(TM) Scan to Word

Changing Profile Settings

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

Clear the [Use Quick Menu] checkbox if it is selected.

2. Select a profile from the [Profile] pop-up menu.

STSNSTNAD Color Image Scanner

[) Use Quick Menu Profile Recommended Small File High Quality # Standard Scan to Folder Scan to E-mail

| Application | 1j Save F3 Scanning File option Paper | Scan to Print

Scan to Evernote (Document) Specify the scanning mode and options you would like to use. Scan to Evernote (Note) Scan to Google Docs(TM) — Scan to Word Scan to Excel

Color mode: { Ej Auto color detection CLS Image quality: | 3j Automatic resolution

Scanning side: { [°]Simplex Scan (Single-sided)

Add Profile... Pl Continue scanning after current scan is finishet Profile Management...

3. Change the scan settings in each tab.

For details about each tab, refer to the ScanSnap Manager Help.

Specify the scanning mode and options you would like to use.

Image quality: {F3 Automatic resolution

[B] Color mode: [F3 Auto color detection []

Scanning side: { [] Simplex Scan (Single-sided)

Pi Continue scanning after current scan is finished

Configuring ScanSnap Manager (for Mac OS users)

4. When you finish changing the settings for the selected profile, click the [Apply] button.

5. Click the [2] button in the upper left corner to close the ScanSnap

1 . Select [Profile Management] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). > The [ScanSnap Manager - Profile Management] window appears.

© _ If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the 4 [Use Quick Menu] checkbox in the ScanSnap setup window. © You can also display the [ScanSnap Manager - Profile Management] window by selecting [Profile Management] from the [Profile] pop-up menu in the ScanSnap setup window.

2. Select a profile, click the [_#: ] button in the lower left corner, and select

@ OO ScanSnap Manager - Profile Management

Change the listing order of profiles by dragging them.

Scan to E-mail 3 Scan to Print {scan to Evernote (Document) {1 Scan to Evernote (Note) Ré Scan to Google Docs(TM) KG Scan to Word Eh Scan to Excel ] Cardiris iPhoto

O The [Standard] profile cannot be renamed.

Configuring ScanSnap Manager (for Mac OS users)

3. Type in a new name.

@ OO ScanSnap Manager - Profile Management

Change the listing order of profiles by dragging them.

Scan to E-mail 3 Scan to Print {scan to Evernote (Document) {1 Scan to Evernote (Note) @ Scan to Google Docs(TM) Scan to Word Eh Scan to Excel A] Cardiris

> The profile is renamed.

4. Click the [@] button to close the [ScanSnap Manager - Profile

1 . Select [Profile Management] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). > The [ScanSnap Manager - Profile Management] window appears.

2. Select a profile and click the [= button.

@ OO ScanSnap Manager - Profile Management

Change the listing order of profiles by dragging them.

Scan to E-mail 3 Scan to Print {Scan to Evernote (Document)

{1 scan to Evernote (Note)

@i Scan to Google Docs(TM) KG Scan to Word Eh Scan to Excel

1 Cardiris Li ter Black and White

O The [Standard] profile cannot be deleted.

> The selected profile is deleted.

3. Click the [@] button to close the [ScanSnap Manager - Profile

Configuring ScanSnap Manager (for Mac OS users)

M Automatic Linkage with Applications

When one of the following applications is active (application menu appears in the menu bar), scanning documents by pressing the [Scan/Stop] button on the ScanSnap automatically starts the linkage between ScanSnap Manager and the application even when the Quick Menu is enabled. Applications that can automatically link with ScanSnap Manager are as follows: © Cardiris Scanned image is displayed in Cardiris. © Scan to Mobile Scanned image is sent to a mobile device.

LIeke) Scan to Mobile Connected Mobile Device @

pe A Aotaie Crop Mean M} Launen SeanSnap Connect Application in the mobile vice to Cumomize stablish connection automaaly.

The example above shows ScanSnap Manager automatically linking with Scan to Mobile when Scan to Mobile window is in front (active).

Configuring ScanSnap Manager (for Mac OS users)

EH Showing the Scanning Progress

When scanning starts, the [ScanSnap Manager - Image scanning and file saving] window appears. The [ScanSnap Manager - Image scanning and file saving] window consists of the following: © Scan status © Scan settings © Save completed © Preview Also, note that you can stop scanning by clicking the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] window, or by pressing the [Scan/Stop] button on the ScanSnap. For details about how to stop scanning, refer to "Stopping the Scan" (page 268).

8100 ScanSnap Manager = Image scanning and file saving

Quick Menu Recommended) Application: = Image quality: Automatic resolution (Color mode: Auto color detection Scanning side: Simplex Scan File format: PDF (Compression rate:3) Paper size: Automatic detection (other: Skip blank page, Rotation

Saved: Opages ( Osheets)

The following message appears in the [ScanSnap Manager - Image scanning and file saving] window after the document has been scanned. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.

8100 ScanSnap Manager = Image scanning and file saving

AL Load the next document.

(@] CL FinishScamning _ }

The [ScanSnap Manager - Image scanning and file saving] window closes when you press the [Scan/Stop] button on the ScanSnap or when you click the [Finish Scanning] button.

When the [Continue scanning after current scan is finished] checkbox in the [Scanning] tab in the

ScanSnap setup window is cleared, the [ScanSnap Manager - Image scanning and file saving] window automatically closes after saving the scanned image.

Configuring ScanSnap Manager (for Mac OS users)

You can hide the [ScanSnap Manager - Image scanning and file saving] window in the following procedure.

1 . Select [Help] — [Preferences] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The [ScanSnap Manager - Preferences] window appears.

2. Clear the [Show the scan progress status (recommended)] checkbox.

fete) ScanSnap Manager - Preferences,

Show Scan Progress Status

EG Show the scan progress status (recommended }

3. Click the [@] button in the upper left corner to close the [ScanSnap Manager - Preferences] window.

When the scanning progress status window is not displayed, the current 12

4 number of pages saved is indicated on the ScanSnap Manager icon (e) in the Dock.

Actions (for Mac OS users)

The ScanSnap keeps the functions useful in your office work available as Actions. Actions allow you to:

Share the scanned document files with others. You can save the scanned image directly in a shared folder on a network upon scanning, share the scanned image with others and inform them of the destination folder path by an e-mail message automatically created with the path stated.

eSend document files to participants of a meeting via e-mail. Send an e-mail message to others with the scanned image file attached.

eUse a printer rather than a copy machine to make copies of documents. Print the scanned image with a printer.

@Quote text from your paper documents when you do not want to type it. Have the scanned image text recognized and converted into a Word or Excel document.

eFile and organize a large number of business cards. Store and manage business cards in Cardiris. The card data can be output in either text or vCard format.

@Convert catalogs and pamphlets into digital data and save them. Store and manage scanned images of catalogs and pamphlets directly in iPhoto.

eManage scanned documents through linkage with Evernote. Save PDF files in Evernote and access them easily anytime, anywhere.

@Manage handwritten notes through linkage with Evernote. Save JPEG files in Evernote and access them easily anytime, anywhere.

eManage scanned documents through linkage with Google Docs. Save PDF files in Google Docs and access them easily anytime, anywhere.

@Manage scanned documents through linkage with Salesforce Chatter. Post scanned image files to Salesforce Chatter and manage them with Salesforce CRM.

@Manage scanned documents through linkage with SugarSync. Save scanned image files to your SugarSync folder and access them easily anytime, anywhere.

Save scanned documents to a mobile device. Scanned image file is saved to a connected mobile device. You can access the saved files through linkage with an application that can view PDF or JPEG files.

The following are explanations on how to use Actions.

Actions (for Mac OS users)

EH Saving Data in a Specified Folder

This section explains how to save the scanned image file in a specified folder.

K The e-mail program configured in Mail when you select [Mail] menu — [Preferences] — [General] button — [Default email reader] is used as the e-mail program to link with ScanSnap Manager.

The following e-mail programs are supported:

Outlook for Mac 2011 Entourage 2008 for Mac Entourage 2004 for Mac

For details about the procedure to scan and save the scanned image in a specified folder

using or without using the Quick Menu, refer to the following:

Actions (for Mac OS users)

To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 260)

1 . Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

4. Click the [Scan to Folder] icon.

res Click the icon of the application to interact with the ScanSnap # ©

Actions (for Mac OS users)

5. Check the scanned image in the preview area.

In the [Scan to Folder] window, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify

For details about the [Scan to Folder] window, refer to the ScanSnap Manager Help.

Actions (for Mac OS users)

6. ciick the [Save] button.

checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved.

pdt 10_16_15_00_06.paf

© You cannot start scanning after the Quick Menu is displayed and before the [Scan to O0 Folder] window is closed. Close the [Scan to Folder] window before scanning the next document. © Do not move, delete, or rename scanned image in other applications after the Quick Menu is displayed and before the [Scan to Folder] window is closed.

Actions (for Mac OS users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap

setup window. For details about how to perform scanning without using the Quick Menu, refer to “Without Using

the Quick Menu (page 265).

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256).

2. In the [Application] pop-up menu in the [Application] tab, select [Scan to Folder].

e Coier Image 2719 P

[Use Quick Menu Profile

Recommended Small File High Quality {Standard [B] À, Application } E3 Save Paper | Là Compression Select the application you would like to use.

Corication: 2 Scan to Folder #) Application Settings (Add or Remove... Hide A Apply

ScanSnap Manager can also link with [Scan to Folder] when you select:

4 © [Scan to Folder] from the [Profile] pop-up menu of the ScanSnap setup window © [Scan to Folder] from the Profile menu

3. ciick the [Apply] button.

4. Click the [ €2 ] button in the upper left corner to close the ScanSnap

Actions (for Mac OS users)

5. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

8. Check the scanned image in the preview area.

In the [Scan to Folder] window, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others.

For details about the [Scan to Folder] window, refer to the ScanSnap Manager Help.

800 Scan to Folder Preview Specify file name ( Ÿ ceux Lg) No. File name CELL 1 J D D] D : Serialize... Name history | = L { si File size: 8 4 Combined fe size: 8 (ruocaiFoider+ Network Folder | MobileMe Folder } Save in JUsers/| | Browse. History 7 Tu. M 4 ia Du e—— | À © include the destination folder path in an e-mail message @ Cancel)

Actions (for Mac OS users)

9, ciick the [Save] button.

© When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved.

05.paf 10_16_15_00_06.paf

[Scan to Folder] window before scanning the next document. © Do not move, delete or rename the scanned image in other applications when the [Scan to Folder] window is displayed.

O © You cannot start scanning when the [Scan to Folder] window is displayed. Close the

Actions (for Mac OS users)

H Attaching Files to E-Mail

This section explains how to attach the scanned image file to an e-mail message.

K The e-mail program configured in Mail when you select [Mail] menu — [Preferences] — [General] button — [Default email reader] is used as the e-mail program to link with ScanSnap Manager.

The following e-mail programs are supported:

Outlook for Mac 2011 Entourage 2008 for Mac Entourage 2004 for Mac

For details about the procedure to scan and attach the scanned image to an e-mail message using or without using the Quick Menu, refer to the following:

Actions (for Mac OS users)

Using the Quick Menu

To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window.

For details about how to perform scanning using the Quick Menu, refer to "Using the Quick Menu" (page 260).

1 . Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

Up to ten files can be attached to an e-mail message. When you scan more than one document with the scan settings shown below, multiple files are created. Pay attention to the number of documents to scan:

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

4. Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 5.).

1. Click [Settings] under the [Scan to E-mail] icon.

CEUCSE Click the icon of the application to interact with the ScanSnap # ©

The [Scan to E-mail - Options] window appears.

Actions (for Mac OS users)

2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help.

800 Scan to E-mail - Options

M Show preview PM Save scanned image

Display a warning message when the total file size exceeds the following value.

3. Click the [OK] button to close the [Scan to E-mail - Options] window.

5. ciick the [Scan to E-mail] icon.

Click the icon of the application to interact with the ScanSnap # ©

> The [Scan to E-mail] window appears. If you clear the [Show preview] checkbox of the [Scan to E-mail - Options] window in step 4., the [Scan to E-mail] window is not displayed. Instead, a new message window appears with the file(s) attached.

Actions (for Mac OS users)

6. Check the scanned image in the preview area.

In the [Scan to E-mail] window, you can rename the file and decide whether to save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail. For details about the [Scan to E-mail] window, refer to the ScanSnap Manager Help.

ene Scan to E-mail Preview Specify file name r N neue = No. Filename CPE 1 >) D >) D | 0] 18 J Serialize... Name history >] Combined fe size: m A Save scanned image Il. Lie 40 5 > nm OO 00 not show this window again

Cancel ) C2 Attachto E-mail)

Actions (for Mac OS users)

7. Click the [Attach to E-mail] button.

E] subject: ] 1995 2000 2010 ai Û

mail] window is closed. Close the [Scan to E-mail] window before scanning the next document.

O © You cannot start scanning after the Quick Menu is displayed and before the [Scan to E-

Actions (for Mac OS users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.

For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu (page 265).

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256).

2. In the [Application] pop-up menu in the [Application] tab, select [Scan to

Select the application you would like to use. Cosicaion {3 Scan to E-mail #3)

Paper | Lis Compression

ScanSnap Manager can also link with [Scan to E-mail] when you select:

[NA] © [Scan to E-mail] from the [Profile] pop-up menu of the ScanSnap setup window © [Scan to E-mail] from the Profile menu

Actions (for Mac OS users)

3. Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button.

Select the application you would like to use.

Application: (1: Scan to E-mail B]

Application Setting.… )

The [Scan to E-mail - Options] window appears.

2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap

800 Scan to E-mail - Options

M Show preview PM Save scanned image

Display a warning message when the total file size exceeds the following value.

3. Click the [OK] button to close the [Scan to E-mail - Options] window.

4. Click the [Apply] button in the ScanSnap setup window.

5. Click the [ €2 ] button in the upper left corner to close the ScanSnap

Actions (for Mac OS users)

6. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

7. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.

8. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The [Scan to E-mail] window appears. If you clear the [Show preview] checkbox of the [Scan to E-mail - Options] window in step 3., the [Scan to E-mail] window is not displayed. Instead, a new message window appears with the file(s) attached.

Actions (for Mac OS users)

9, Check the scanned image in the preview area.

ene Scan to E-mail Preview Specify file name É File List: = No. Filename CPE 1 >) D >) D | 0] 18 J Serialize... Name history >] Combined fe size: m A Save scanned image Il. Vie 40 5 D» mn © ) CO 00 not show this window again E) @ (é Cancel ) (CE Atrach to E-mail) À

Actions (for Mac OS users)

10. ciick the [Attach to E-mail] button.

E] subject: ] 1995 2000 2005 2010

[Scan to E-mail] window before scanning the next document. © Do not move, delete or rename the scanned image in other applications when the [Scan to E-mail] window is displayed.

O © You cannot start scanning when the [Scan to E-mail] window is displayed. Close the

Actions (for Mac OS users)

HE Using the ScanSnap as a Copy Machine

This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine.

© Note that shadows around the edges of the document may appear as lines on the generated O scanned image, depending on the scanning method and paper conditions. If you print such an image, the printed image will also have lines appearing in it. © The scanned image will be printed at a resolution of 150 dpi regardless of the setting specified for [Image quality] in the [Scanning] tab. © When you perform a borderless printing, save the image data to file first, and then print it by using Preview, Adobe Acrobat or Adobe Reader.

For details about the procedure to scan and print the scanned image using or without using

the Quick Menu, refer to the following: © Using the Quick Menu (— page 308) © Without Using the Quick Menu (— page 310)

Actions (for Mac OS users)

To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 260)

1 . Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

4. Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 5.).

1. Click [Settings] under the [Scan to Print] icon.

1" Click the icon of the application to interact with the ScanSnap # © The [Scan to Print - Options] window appears. 2. Change the settings.

For details about the [Scan to Print - Options] window, refer to the ScanSnap Manager Help.

Scan to Print - Options

M Save scanned image

3. Click the [OK] button to close the [Scan to Print - Options] window.

Actions (for Mac OS users)

5. Click the [Scan to Print] icon.

res Click the icon of the application to interact with the ScanSnap # ©

6. Configure print setup options in the [Print] window.

In the [Print] window, you can specify the printer to be used, the number of copies, and size and position of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].

For details about the [Print] window, refer to the ScanSnap Manager Help.

= Printer: BIS] 9080 ”…. s x Copies: [1] Mcolated

Ofrom: [1 to: [1 $ Paper Size: (A4 DE 2100by29.69cm Orientation: LE 10 | : {Scan to Print [] lu. CIShrink to paper size

7. click the [Print] button.

© You cannot start scanning after the Quick Menu is displayed and before the [Print] O0 window is closed. Close the [Print] window before scanning the next document. © Do not move, delete, or rename the scanned image in other applications after the Quick Menu is displayed and before the [Print] window is closed.

Actions (for Mac OS users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.

For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu (page 265).

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256).

2. From the [Application] pop-up menu in the [Application] tab, select [Scan to Print].

STANSTAP Color Image Scanner [Use Quick Menu Profile

Recommended Small File High Quality {Standard 5 3 Save | Scanning | Là File-opton

Select the application you would like to use. Crication [æ Scan to Print =)

ScanSnap Manager can also link with [Scan to Print] when you select:

[NA] © [Scan to Print] from the [Profile] pop-up menu of the ScanSnap setup window © [Scan to Print] from the Profile menu

Actions (for Mac OS users)

3. Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 4.).

1. Click the [Application Setting] button.

% Application | Ej Save … | Fi Scanning | [2 File.opton

Select the application you would like to use.

Application: | 53 Scan to Print

The [Scan to Print - Options] window appears.

2. Change the settings. For details about the [Scan to Print - Options] window, refer to the ScanSnap

M Save scanned image

3. Click the [OK] button to close the [Scan to Print - Options] window.

4. Click the [Apply] button in the ScanSnap setup window.

5. Click the [ €2 ] button in the upper left corner to close the ScanSnap

6. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

Actions (for Mac OS users)

7. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

8. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

9, Configure print setup options in the [Print] window.

For details about the [Print] window, refer to the ScanSnap Manager Help.

Print = Printer: | BIS] 9080 ”….

#4 Ofrom: 1 to: 1 $ pee (A HE S

Îh | DShrink to paper size MAllow automatic rotation

CLR 1061 (ED M Center the image and print

10. ciick the [Print] button.

O before scanning the next document. © Do not move, delete, or rename the scanned image in other applications while the [Print]

window is displayed.

Actions (for Mac OS users)

EH Converting into Word/Excel Documents

This section explains how to convert the scanned image into Word/Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap.

recognition: -_ ABBYY FineReader for ScanSnap (bundled with the ScanSnap) - Word - Excel

© You cannot view the documents converted into Word and Excel files unless these applications are installed and you completed the user registration to use them. Install these applications and complete the user registration to view the converted documents on your computer.

e_lfWordis not installed in your computer, text-only results of converted documents to Word will be displayed in TextEdit. If Excel is not installed in your computer, you cannot view documents converted to Excel.

e ABBYY FineReader for ScanSnap can be used with the following versions of Word and Excel: -_ Word: 2011 / 2008 / 2004 - Excel: 2011 / 2008 / 2004

e Do not use this function while you are working in Word or Excel. In addition, do not use Word or Excel while this function is being executed. If you use either Word or Excel together with this function, the conversion result is saved to a file, but the conversion result may not be displayed even if the [Open file after recognition] checkbox is selected on the [FineReader for ScanSnap Preferences] window.

Actions (for Mac OS users)

About the OCR function of ABBYY FineReader for ScanSnap

e ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for files created using Adobe Acrobat or other applications.

Application Suitable for conversion Not suitable for conversion Scan to Word | Documents with simple lay- Documents with complex layouts con- outs consisting of single or taining a mixture of diagrams, tables, double columns and text (e.g. brochures, magazines, and newspapers)

Scan to Excel | Documents containing simple | Documents containing:

tables with no cells merged - Tables with no solid border lines

- Tables with complicated cell formats - Complex tables containing sub-tables - Diagrams

Actions (for Mac OS users)

recommended that the converted documents be opened with Word or Excel to correct or edit misrecognized characters: - Character font and size - Character and line spacing - Underlined, bold and italic characters - _ Superscript/subscript © The following types of documents (characters) may not be recognized correctly. Better results in text recognition may be achieved by changing the color mode or increasing the resolution: - Documents including handwritten characters - Documents containing small characters (smaller than 10 points) -_ Skewed documents - Documents written in languages other than the specified language - Documents with characters on an unevenly colored background e.g. Shaded characters - Documents with many decorated characters e.g. Decorated characters (embossed/outlined) - Documents with characters on a patterned background e.g. Characters overlapping illustrations and diagrams - Documents with many characters contacting underlines or borders - Documents of complex layouts as well as documents including unreadable characters (It may take extra time to process text recognition for these documents.) © _ When converting to Excel files, if the recognition result exceeds 65,536 lines, no more results are saved. © _ When converting to Excel files, information about the layout of the entire document, diagrams, and length/width of graphs and tables is not duplicated. Only tables and character strings are reproduced.

You can change the settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window.

Select the [Applications] —> [ABBYY FineReader for ScanSnap] — [FineReader for ScanSnap Preferences]. Then, select [FineReader for ScanSnap] menu —> [Preferences] to display the following window.

{General| Scan to Searchable PDF _ Scan to Excel Scan to Word }

Armenian (Eastern) Armenian (Grabar)

“not recommended to select mor than 3 languages. A Open file after recognition tintin

[1 Delete scanned images after recognition

D) Quit ABBYY FineReader for ScanSnap after recognition

For details about how to configure settings, refer to the ABBYY FineReader for ScanSnap Help.

Actions (for Mac OS users)

For details about the procedure to scan and convert the scanned image into Word/Excel files using or without using the Quick Menu, refer to the following:

Actions (for Mac OS users)

Using the Quick Menu

To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window.

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu (page 260).

1 . Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

© _Itis recommended that you select [Automatic resolution] or [Best] for [Image quality] in 4 the [Scanning] tab of the ScanSnap setup window. © Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

4. Click the [Scan to Word] or [Scan to Excel] icon.

© _ When you perform a scan with [JPEG(".jpg)] selected for [File format] in the [File O option] tab in the ScanSnap setup window, scanned data cannot be converted into a Word or Excel file. © You cannot start scanning when the Quick Menu is displayed. Wait until the conversion is over to scan another document. © Do not move, delete or rename the scanned image in other applications when the Quick Menu is displayed.

> The following window appears and conversion is started.

I@te"e) Converting the document

Extracting the PDF page images: 1 of 2 pages processed

Actions (for Mac OS users)

> When the conversion is completed, Word or Excel starts up, displaying the converted document in the applicable format.

The Word or Excel file is saved in one of the following formats:

e Scan to Excel: XLS format (.xis)

Actions (for Mac OS users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.

For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 265).

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

2. In the [Application] pop-up menu in the [Application] tab, select [Scan to Word] or [Scan to Excel].

LC SESII12TISP [Use Quick Menu Profile

Recommended Small File High Quality {Standard E]

À, Application } 3 Save Hi Scanning | Là, File option

Paper | La Compression

(esnication (5 Scan to Word )

® © _Itis recommended to select [Automatic resolution] or [Best] for [Image quality] in the 4 [Scanning] tab in the ScanSnap setup window. © ScanSnap Manager can also link with [Scan to Word] or [Scan to Excel] when you select:

- [Scan to Word] or [Scan to Excel] from the [Profile] pop-up menu of the ScanSnap setup window - [Scan to Word] or [Scan to Excel] from the Profile menu

3. Click the [Apply] button in the ScanSnap setup window.

Actions (for Mac OS users)

4. Click the [£2] button in the upper left corner to close the ScanSnap

5. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The following window appears and image data conversion to Word or Excel files starts.

eYeYe) Converting the document

Extracting the PDF page images: 1 of 2 pages processed

When the conversion is completed, Word or Excel starts up and the conversion result is displayed.

The Word or Excel file is saved in one of the following formats:

e Scan to Excel: XLS format (.xis)

Actions (for Mac OS users)

EH Storing Business Cards in Cardiris

This section explains how to store business card images and the related information in Cardiris.

For details about the procedure to scan and manage business cards in Cardiris using or without using the Quick Menu, refer to the following:

Actions (for Mac OS users)

Using the Quick Menu

To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window.

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 260).

1 . Insert the business card straight into the feeding section of the

ScanSnap, with the scanning side facing up.

æ Business card is pulled in until it is set inside the ScanSnap.

setup window, insert the business card by aligning it with the left edge of the feeding

Actions (for Mac OS users)

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

It is recommended to select [Automatic resolution] or [Best] for [Image quality] in the O [Scanning] tab in the ScanSnap setup window.

Load another business card in the ScanSnap when you want to scan multiple business 4 cards. Scanning starts automatically when a business card is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

4. click the [Cardiris] button.

Manager links with Cardiris before scanning another document. © Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.

Actions (for Mac OS users)

5. Check the scanned card image and the text recognition result.

LH Card Style button BCD L'MITED | ‘ Haward Brown Card image tee Gta na [Export] button He ME Output Format button Card Toolbar. Recognition result

The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image.

O Do not exit Cardiris while setup or message window is open.

© To recognize a business card of a different language from the one currently set in NA Cardiris, click the card style button and change the country setting. © For details about the functions of Cardiris and how to use it, refer to Cardiris'" 4 User Guide and Cardiris Help.

Actions (for Mac OS users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.

For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu (page 265).

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256).

2. In the [Application] pop-up menu in the [Application] tab, select [Cardiris].

[ Use Quick Menu Profile

Recommended Small File High Quality {Standard [B] £j save | Hi Scanning | Là File option

Select the application you would like to use. Cvication SL Cardinis =)

Application Settings

Paper | js Compression

It is recommended that you select [Automatic resolution] or [Best] for [Image quality] in the O0 [Scanning] tab of the ScanSnap setup window.

ScanSnap Manager can also link with [Cardiris] when you select:

Actions (for Mac OS users)

3. ciick the [Apply] button.

4. Click the [£2] button in the upper left corner to close the ScanSnap

5. Insert the business card straight into the feeding section of the

ScanSnap, with the scanning side facing up.

æ Business card is pulled in until it is set inside the ScanSnap.

setup window, insert the business card by aligning it with the left edge of the feeding

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another business card in the ScanSnap when you want to scan multiple business SA cards. Scanning starts automatically when a business card is loaded.

Actions (for Mac OS users)

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The Cardiris window appears.

8. Check the scanned card image and the text recognition result.

ard Brown (Card 1 of 1)

Card Style button ABCD LIMITED | ° Haward Broun Card image cn Saba ok [Export] button Sr Output Format button Card Toolbar. Recognition result

The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image.

O Do not exit Cardiris while setup or message window is open.

© To recognize a business card of a different language from the one currently set in 4 Cardiris, click the card style button and change the country setting. © For details about functions of Cardiris and how to use it, refer to Cardiris'" 4 User Guide and Cardiris Help.

Actions (for Mac OS users)

Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book, perform the following procedure.

O Do not exit Cardiris when setup or message window is open.

1 « Click the Output Format button or select [Settings] — [Output Format] on the menu bar.

> The [Business Cards] window appears.

Y Ask file name and location

ouput VI Ask file name and location Send to: {None 1e}

3. ciick the [OK] button.

Actions (for Mac OS users)

4. Click the [Export] button or select [Process] — [Export All Cards] on the

5. Select [Cardiris for ScanSnap] — [Quit Cardiris for ScanSnap] on the

menu bar to quit Cardiris.

The recognition result of scanned business cards can be output in text or vCard format. For more 4 details, refer to Cardiris'" 4 User Guide and Cardiris Help.

Actions (for Mac OS users)

H Storing Scanned Images in iPhoto

This section explains how to store the scanned image in iPhoto.

For details about the procedure to scan and store the scanned image in iPhoto using or without using the Quick Menu, refer to the following:

Actions (for Mac OS users)

Using the Quick Menu

To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window.

For more details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu (page 260).

1 . Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

4. click the [iPhoto] button.

© You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap O Manager links with iPhoto before scanning another document. © Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.

Actions (for Mac OS users)

5. Check the scanned image stored in iPhoto.

The scanned image is also saved in the folder specified for [Image saving folder] in the 4 [Save] tab of the ScanSnap setup window at the same time when it is saved to iPhoto. Delete this file if unnecessary.

Actions (for Mac OS users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.

For more details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu’ (page 265).

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256).

2. From the [Application] pop-up menu in the [Application] tab, select [iPhoto].

e STCA/15S1713D Coior Image Scanner [ Use Quick Menu Profile

Recommended Small File High Quality [Standard F3

%, Application } Ej Save

Paper | ji Compression

Select the application you would like to use. Cooication: [1 Photo E)}

Application Settings

ScanSnap Manager can also link with [iPhoto] when you select:

3. ciick the [Apply] button.

4. Click the [ €2 ] button in the upper left corner to close the ScanSnap setup window.

Actions (for Mac OS users)

5. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

8. Check the scanned image stored in iPhoto

The scanned image is also saved in the folder specified for [Image saving folder] in the

[Save] tab of the ScanSnap setup window at the same time when it is saved to iPhoto. Delete this file if unnecessary.

Actions (for Mac OS users)

EH Saving Documents to Evernote

This section explains how to save the scanned image as a PDF file to Evernote. When you save the scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote.

© Disable [Bring the new note tothe front] Tera in Evernote [Preferences] window [a] & beforehand to prevent new notes appearing on the screen when you scan documents consecutively. The screenshot on the right is from My Notebook 1) (New Notebook Evernote for Mac 2.0.4. Clear the [Bring the new note to the front] checkbox in

By default, place all clipped notes into the following notebook

ing the new note 10 che front

en RCE TE TR OT ONE this window. M Pay à sound The actual window and the contents may differ depending on the Evernote AU Ve pond Gps EDS ; ; intine LL) version you are using. = ho

{The Evernote Safar plugin clips notes from our current web page In Satan

A Use the Safari cipper plugin le he

For details about the procedure to scan and save the scanned image to Evernote using or without using the Quick Menu, refer to the following:

Actions (for Mac OS users)

To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 260).

1 . Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. 4 Scanning starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

4. Change the settings for [Scan to Evernote (Document)] (If you do not

want to change any settings, go to step 5.).

1. Click [Settings] under the [Scan to Evernote (Document)] icon.

Scanito!Evernote (Document),

> The [Scan to Evernote (Document) - Options] window appears.

Actions (for Mac OS users)

2. Change the settings. For details about the [Scan to Evernote (Document) - Options] window, refer to the ScanSnap Manager Help.

8.00 Scan to Evernote (Document) - Options A Convert to Searchable PDF OCR options Language: ( Gn English D) Target pages: ©) First page @ AI pages O) Car) CD)

3. Click the [OK] button to close the [Scan to Evernote (Document) - Options] window.

5. Click the [Scan to Evernote (Document)] icon.

Scanito!Evernote (Document),

note before scanning the next document. © Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.

> If NPEG(* jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate PDF file will be created fromeachJPEGfile. The following window is displayed when the PDF file is being created.

Scan to Evernote (Document)

Creating PDF file from image data...

Actions (for Mac OS users)

© [fthe [Convert to Searchable PDF] checkbox is selected in step 4., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote - Options] window. The following window is displayed during text recognition.

800 Scan to Evernote (Document) Searchable PDF Maker.

Processing text recognition…

Processing status: =

Processing 1/1 page (Cancel)

Text recognition will be performed if there are any pages containing text which is not yet T4 recognized. Note that text recognition will be performed on all pages, including pages containing text on which text recognition has already been performed.

The file in which the scanned image is saved remains in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window even after the scanned image is saved to Evernote. Delete this file if unnecessary.

Actions (for Mac OS users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap

setup window. For details about how to perform scanning without using the Quick Menu, refer to “Without Using

the Quick Menu (page 265).

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

2. In the [Application] pop-up menu in the [Application] tab, select [Scan to

Evernote (Document)].

e STCA/15S17123pD Coior Image Scanner [ Use Quick Menu Profile

Recommended Small File High Quality [Standard B E3 Save | Scanning | LA Fileopton | £? Paper | Ji Compression

Select the application you would like to use.

Caication: (33 scan 0 Evernote (Document) 5)

C Application Settings.

ScanSnap Manager can also link with [Scan to Evernote (Document)] when you select:

[NA] © [Scan to Evernote (Document)] from the [Profile] pop-up menu of the ScanSnap setup window © [Scan to Evernote (Document)] from the Profile menu

Actions (for Mac OS users)

3. Change the settings for [Scan to Evernote (Document)] (If you do not

want to change any settings, go to step 4.).

1. Click the [Application Setting] button.

4 Application | £j Save | fi Scanning | LA Fie option

Select the application you would like to use.

Application: {Scan to Evernote (Document) Application Settings.

Paper | Là Compression

> The [Scan to Evernote (Document) - Options] window appears.

2. Change the settings. For details about the [Scan to Evernote (Document) - Options] window, refer to the

ScanSnap Manager Help.

800 Scan to Evernote (Document) - Options

A Convert to Searchable PDF (OCR options Language: { G English 2]

3. Click the [OK] button to close the [Scan to Evernote (Document) - Options] window.

4. click the [Apply] button.

5. Click the [€2] button in the upper left corner to close the ScanSnap

6. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

Actions (for Mac OS users)

7. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. 4 Scanning starts automatically when a document is loaded.

8. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> If NPEG(* jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate PDF file will be created fromeach JPEGfile. The following window is displayed when the PDF file is being created.

Scan to Evernote (Document)

Creating PDF file from image data...

© [fthe [Convert to Searchable PDF] checkbox is selected in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote (Document) - Options] window. The following window is displayed during text recognition.

Text recognition will be performed if there are any pages containing text which is not yet a recognized. Note that text recognition will be performed on all pages, including pages containing text on which text recognition has already been performed.

Actions (for Mac OS users)

EH Saving Handwritten Notes to Evernote

in Evernote [Preferences] window - ei

beforehand to prevent new notes Lu es 2. als

appearing on the screen when you

scanmoredocumentsconsecutively.

By defauk, place all ciipped notes into the following notebook

The screenshot on the right is from My Notebook 1] (New Notebook) Evernote for Mac 2.0.4. Clear the Ne . [Bring the new note to the front] checkbox in this window. ED lay a sound The actual window and the contents may differ depending on the Evernote Se AS perd Ps PES : : ( | version you are using. fre Sa Plugin

“The Evernote Satan plugin clips notes from vour current web page im Satan

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For details about the procedure to scan and send the scanned image to Evernote using or without using the Quick Menu, refer to the following:

Actions (for Mac OS users)

Using the Quick Menu

To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window.

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 260).

1 . Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. 4 Scanning starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Scanito Evernote (Note)

e ESS CRuLLE Click the icon of the application to interact with the ScanSnap 3

© If [PDF(*.pdf)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, aseparate JPEGfilewillbe createdfromeach page ofthe PDFfile. The following window is displayed when the JPEG file is being created.

Scan to Evernote (Note)

Creating JPEG file from image data.

Actions (for Mac OS users)

© _ When you select [PDF (*.pdf)] for [File format] in the [File option] tab of the ScanSnap setup 4 window, a four-digit serial number is automatically added to the name of the file which is saved to Evernote. e.g. When the file name is [ScanSnap)], the file is saved as: ScanSnap_0001, ScanSnap_0002, ScanSnap_0003...

© The file in which the scanned image is saved remains in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window even after the scanned image is saved to Evernote. Delete this file if unnecessary.

Actions (for Mac OS users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.

For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu (page 265).

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

2. In the [Application] pop-up menu in the [Application] tab, select [Scan to

e Coior mess 2779 [ Use Quick Menu Profile Recommended Small File High Quality [Standard [D]

Paper | js Compression

Select the applics to use.

(assication: 1 scan to Evernote (Note) B)

Application Settings

ScanSnap Manager can also link with [Scan to Evernote (Note)] when you select:

SA © [Scan to Evernote (Note)] from the [Profile] pop-up menu of the ScanSnap setup window © [Scan to Evernote (Note)] from the Profile menu

3. ciick the [Apply] button.

4. Click the [ €2 ] button in the upper left corner to close the ScanSnap

Actions (for Mac OS users)

5. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

© If [PDF(*.pdf)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, aseparate JPEGfilewillbecreatedfromeachpageofthe PDFfile. The following window is displayed when the JPEG file is being created.

Scan to Evernote (Note)

Creating JPEG file from image data.

© _ When you select [PDF (*.pdf)] for [File format] in the [File option] tab of the ScanSnap 4 setup window, a four-digit serial number is automatically added to the name of the file which is saved to Evernote. e.g. When the file name is [ScanSnap)], the file is saved as: ScanSnap_0001, ScanSnap_0002, ScanSnap_0003... © The file in which the scanned image is saved remains in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window even after the scanned image is saved to Evernote. Delete this file if unnecessary.

Actions (for Mac OS users)

EH Saving Documents to Google Docs

This section explains how to save the scanned image as a PDF file to Google Docs.

O You need to create a Google account (free).

For details about the procedure to scan and save the scanned image to Google Docs using or without using the Quick Menu, refer to the following:

Actions (for Mac OS users)

To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 260).

1 . Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. 4 Scanning starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

4. Change the settings for [Scan to Google Docs(TM)] (If you do not want to

change any settings, go to step 5.).

1. Click [Settings] under the [Scan to Google Docs(TM)] icon.

Scan to Google Docs(TM)

> The [Scan to Google Docs(TM) - Options] window appears.

Actions (for Mac OS users)

2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] window, refer to the ScanSnap Manager Help.

88.00 Scan to Google Docs(TM) - Options

©) Ca) CS Ifthe computer is shared with other users, do not enter your information in [Email] and O [Password] in this window. Otherwise, other users will be able to log into Google Docs

Itis recommended to set only [Email] in this window, and type in the password every

3. Click the [OK] button to close the [Scan to Google Docs(TM) - Options] window.

5. Click the [Scan to Google Docs(TM)] icon.

to Google Docs before scanning the next document. © Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.

Actions (for Mac OS users)

[f you did not specify a Google account in the [Scan to Google Docs(TM) - Options] window in step 4., the [Scan to Google Docs(TM) window appears. To continue, enter your e-mail address and password, and click the [OK] button.

800 Scan to Google Docs(TM)

Enter your Google account.

[2 Remember the password in the keychain

password in the keychain] checkbox in this window. Otherwise, other users will be able to log into Google Docs automatically.

> If NPEG(*jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate PDF file willbe created fromeach JPEGfile. The following window is displayed when the PDF file is being created.

Scan to Google Docs(TM)

Creating PDF file from image data...

© [fthe [Convert to Searchable PDF] checkbox is selected in the [Scan to Google Docs(TM) - Options] window in step 4., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] window. The following window is displayed during text recognition.

Text recognition will be performed if there are any pages containing text which is not yet recognized. Note that text recognition will be performed on all pages, including pages containing text on which text recognition has already been performed.

Actions (for Mac OS users)

ei Scan to Google Docs(TM)

Successfully saved to Google Docs(TM).

Document: 1/1 File size: 0.07MB /0.07MB Es)

If you select the [Close this window when save completes] checkbox above, the [Scan to Google Docs(TM)] window will automatically close from next scanning on when the saving is completed.

Google Docs does not start up after the saving has completed. To check the saved PDF file, 54 start a web browser and log in to Google Docs.

Actions (for Mac OS users)

Without using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap

For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu (page 265).

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

2. In the [Application] pop-up menu in the [Application] tab, select [Scan to Google Docs(TM)].

e STCA/15S17123pD Coior Image Scanner [ Use Quick Menu Profile

Select the application you would like to use.

(Cossicaion 5 Scan to Google Docs(TM) =)

C Application Settings. )

ScanSnap Manager can also link with [Scan to Google Docs(TM)] when you select: [NA] © [Scan to Google Docs(TM)] from the [Profile] pop-up menu of the ScanSnap setup window © [Scan to Google Docs(TM)] from the Profile menu

Actions (for Mac OS users)

3. Change the settings for [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.).

1. Click the [Application Settings] button.

4 Application | £j Save | fi Scanning | LA Fie option

Select the application you would like to use.

Application: {164 Scan to Google Docs(TM) [E]

——— C2 Add or Remove...)

> The [Scan to Google Docs(TM) - Options] window appears.

2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] window, refer to the

ScanSnap Manager Help.

8,00, Scan to Google Docs(TM) - Options.

PA Convert to Searchable PDF OCR options

[D Save scanned image

©) Ca) CS Ifthe computer is shared with other users, do not enter your information in [Email] and O [Password] in this window. Otherwise, other users will be able to log into Google Docs

automatically. Itis recommended to set only [Email] in this window, and type in the password every

3. Click the [OK] button to close the [Scan to Google Docs(TM) - Options] window.

Actions (for Mac OS users)

4. click the [Apply] button.

5. Click the [€] button in the upper left corner to close the ScanSnap

6. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

7. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

8. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

[f you did not specify a Google account in the [Scan to Google Docs(TM) - Options] window in step 3., the [Scan to Google Docs(TM)] window appears. To continue, enter your e-mail address and password, and click the [OK] button.

800 Scan to Google Docs(TM)

Enter your Google account.

L] Remember the password in the keychain

© _lfthe computer is shared with other users, do not select the [Remember the O password in the keychain] checkbox in this window. Otherwise, other users will be able to log into Google Docs automatically. © Scan to Google Docs is not available in a proxy environment that requires authentication upon connecting to the Internet.

> If NPEG(*jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate PDF file willbe created fromeach JPEGfile. The following window is displayed when the PDF file is being created.

Scan to Google Docs(TM)

Creating PDF file from image data...

Actions (for Mac OS users)

© [fthe [Convert to Searchable PDF] checkbox is selected in the [Scan to Google Docs(TM) - Options] window in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] window. The following window is displayed during text recognition.

8.00 Scan to Google Docs(TM) Searchable PDF Maker

Text recognition will be performed if there are any pages containing text which is not 54 yet recognized. Note that text recognition will be performed on all pages, including pages containing text on which text recognition has already been performed.

Crete Scan to Google Docs(TM)

Successfully saved to Google Docs(TM).

Document: 1/1 File size: 0.07MB /0.07MB Es)

If you select the [Close this window when save completes] checkbox above, the Scan to Google Docs(TM)] window will automatically close from next scanning on when the saving is completed.

Google Docs does not start up after the saving has completed. To check the saved PDF file, [NA] start a web browser and log in to Google Docs.

Actions (for Mac OS users)

Posting to Salesforce Chatter

This section explains how to post the scanned image as a PDF or a JPEG file to Salesforce Chatter.

For details about the procedure to post to Salesforce Chatter using or without using the Quick Menu, refer to the following:

Actions (for Mac OS users)

To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 260).

1 . Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning SA starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

4. Change the settings for [Scan to Salesforce Chatter] (If you do not want to change any settings, go to step 5.).

1. Click [Settings] under the [Scan to Salesforce Chatter] icon.

CRPARE- ES Scan to Salesforce Chatter.

The [Scan to Salesforce Chatter - Options] window appears.

2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] window, refer to the

ScanSnap Manager Help.

@ OO Scan to Salesforce Chatter = Options.

[save scanned images to file

Actions (for Mac OS users)

If the computer is shared with other users, do not set your information in [User O Name], [Password] and [Security Token]. Otherwise, other users will be able to log

into Salesforce automatically. It is recommended to set only [User Name] and [Security Token] in this window, and

type in the password every time.

3. Click the [OK] button to close the [Scan to Salesforce Chatter - Options] window.

5. Click the [Scan to Salesforce Chatter] icon.

LM Click the icon of the application to interact wi [f you did not specify a Salesforce account in the [Scan to Salesforce Chatter - Options] window in step 4., the [Scan to Salesforce Chatter - Login] window appears. To continue, enter your user name and password, and click the [OK] button. Enter a security token if needed.

8.0.0 Scan to Salesforce Chatter - Login

Enter the user account.

Security Token: [Remember the password in the keychain

© _Ifthe computer is shared with other users, do not select the [Remember the O password in the keychain] checkbox in this window. Otherwise, other users will be able to log into Salesforce automatically. © Scan to Salesforce Chatter is not available in a proxy environment that requires

authentication upon connecting to the Internet.

> The [Scan to Salesforce Chatter] window appears.

Actions (for Mac OS users)

6. Check the scanned image in the preview area.

In the [Scan to Salesforce Chatter] window, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].

For details about the [Scan to Salesforce Chatter] window, refer to the ScanSnap

Manager Help. 8.006. Scan to Salesforce Chatter Preview File name: 1/ 2 File

Post to: My Feeds { Change...

M Post all files with the same setting

Actions (for Mac OS users)

7. Click the [Post] button.

BON) Scan to Salesforce Chatter

Successfully posted to Salesforce.

If you select the [Close this window when posting completes] checkbox above, the [Scan to Salesforce Chatter] window will automatically close from next scanning on when the posting is completed.

[ close this window when posting completes )

© You cannot start scanning after the Quick Menu is displayed and before the [Scan to O Salesforce Chatter] window is closed. Close the [Scan to Salesforce Chatter] window before scanning the next document. © Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.

Salesforce does not start up after the posting is completed. To check the saved scanned image file, start a web browser and log in to Salesforce.

Actions (for Mac OS users)

Without Using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.

For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu (page 265).

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

2. In the [Application] pop-up menu in the [Application] tab, select [Scan to Salesforce Chatter].

e STCA/15S1713pD Coior Image Scanner [ Use Quick Menu Profile

Recommended Small File High Quality (Standard [B]

CRE Select the application you would like to use. (nicaior: C1 Scan to Salesforce Chatter #)

F Paper | js Compression

When you add the customized settings as profiles, the application to link with ScanSnap Manager can be selected in the [Profile] pop-up menu or from the Profile menu next time you perform a scan.

For details about how to add a profile, refer to "Profile Management" (page 276).

Actions (for Mac OS users)

3. Change the settings for [Scan to Salesforce Chatter] (If you do not want

to change any settings, go to step 4.).

1. Click the [Application Settings] button.

À Application | Ej Save | fi Scanning | L2, Fie option

Select the application you would like to use.

Application: {El Scan to Salesforce Chatter B]

(___ Add or Remove... )

The [Scan to Salesforce Chatter - Options] window appears.

2. Change the setting. For details about the [Scan to Salesforce Chatter - Options] window, refer to the

ScanSnap Manager Help.

[ save scanned images to file

If the computer is shared with other users, do not set your information in [User Name], [Password] and [Security Token]. Otherwise, other users will be able to log into Salesforce automatically.

It is recommended to set only [User Name] and [Security Token] in this window, and type in the password every time.

3. Click the [OK] button to close the [Scan to Salesforce Chatter - Options] window.

4. click the [Apply] button.

Actions (for Mac OS users)

6. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

7. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

8. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

[f you did not specify a Salesforce account in the [Scan to Salesforce Chatter - Options] window in step 3., the [Scan to Salesforce Chatter - Login] window appears when the scanning is completed. To continue, enter your user name and password, and click the [OK] button. Enter a security token if needed.

8.00 Scan to Salesforce Chatter - Login

Enter the user account.

Security Token: [2 Remember the password in the keychain

password in the keychain] checkbox in this window. Otherwise, other users will be able to log into Salesforce automatically.

e Scan to Salesforce Chatter is not available in a proxy environment that requires authentication upon connecting to the Internet.

Actions (for Mac OS users)

9, Check the scanned image in the preview area.

For details about the [Scan to Salesforce Chatter] window, refer to the ScanSnap

Manager Help. 8.006. Scan to Salesforce Chatter Preview File name: 1/ 2 File

Post to: My Feeds { Change...

M Post all files with the same setting

Actions (for Mac OS users)

10. ciick the [Post] button.

BON) Scan to Salesforce Chatter

Successfully posted to Salesforce.

If you select the [Close this window when posting completes] checkbox above, the [Scan to Salesforce Chatter] window will automatically close from next scanning on when the posting is completed.

[ Close this window when posting completes )

Close the window before scanning the next document. © Do not move, delete, or rename the scanned image in other applications when the [Scan to Salesforce Chatter] window is displayed.

Salesforce does not start up after the posting is completed. To check the saved scanned image file, start a web browser and log in to Salesforce.

Actions (for Mac OS users)

EH Saving Data to Your SugarSync Folder

This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder.

When you first log into SugarSync after installing SugarSync Manager for Mac, the Magic 54 Briefcase, which is a folder used for SugarSync, is automatically created.

For details about the procedure to scan and save the scanned image to your SugarSync folder using or without using the Quick Menu, refer to the following:

Actions (for Mac OS users)

To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 260).

1 . Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning NA starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

4. Change the settings for [Scan to SugarSync] (If you do not want to

change any settings, go to step 5.).

1. Click [Settings] under the [Scan to SugarSync] icon.

t" Click the icon of the application to interact with the ScanSnap # © The [Scan to SugarSync - Options] window appears. 2. Change the setting. For details about the [Scan to SugarSync - Options] window, refer to the ScanSnap Manager Help.

3. Click the [OK] button to close the [Scan to SugarSync - Options] window.

Actions (for Mac OS users)

5. Click the [Scan to SugarSync] icon.

> The [Scan to SugarSync] window appears. If you clear the [Show preview] checkbox in step 4., scanned image is directly saved to your SugarSync folder.

6. Check the scanned image in the preview area.

In the [Scan to SugarSync] window, you can rename the file and specify your

SugarSync folder. For details about the [Scan to SugarSync] window, refer to the ScanSnap Manager Help. 8.0.0: Scan to SugarSync Preview Specify file name ( ON feusr ” No. File name EM MN 1020111121 1 d D | D | D 2 [10-20-11.1123 = - - Serialize... ] Name history 7]

fl Combined fie size: 0.29 ME Specify destination folder

Specify your SugarSync folder.

JUsers/| JDocuments/Magic Briefcase/ScanSnap |

ll | Browse || History +

The file will not be synced with SugarSync unless you select a SugarSync folder as the O destination folder.

Actions (for Mac OS users)

7. Click the [Save] button.

© You cannot start scanning after the Quick Menu is displayed and before the [Scan to O0 SugarSync] window is closed. Close the [Scan to SugarSync] window before scanning the next document. © _ Do not move, delete or rename the scanned image in other applications after the Quick Menu is displayed and before the [Scan to SugarSync] window is closed.

Actions (for Mac OS users)

Without Using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.

For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu (page 265).

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

2. In the [Application] pop-up menu in the [Application] tab, select [Scan to SugarSyncl].

[Use Quick Menu Profile Recommended Small File High Quality [Standard D]

Paper | ji Compression

Select the application you would like to use Csication scan to SugarSyne 1 )

(é Application Settins

When you add the customized settings as profiles, the application to link with ScanSnap Manager can be selected in the [Profile] pop-up menu or from the Profile menu next time you perform a scan.

For details about how to add a profile, refer to "Profile Management" (page 276).

Actions (for Mac OS users)

3. Change the settings for [Scan to SugarSyncl] (If you do not want to

change any settings, go to step 4.). 1. Click the [Application Settings] button.

4 Application | £j Save | 5 Scanning | LA Fie option

Select the application you would like to use.

Application: {ff Scan to SugarSyne

The [Scan to SugarSync - Options] window appears. 2. Change the setting. For details about the [Scan to SugarSync - Options] window, refer to the ScanSnap

an Scan to SugarSync - Options

3. Click the [OK] button to close the [Scan to SugarSync - Options] window.

4. click the [Apply] button.

5. Click the Ex] ] button in the upper left corner to close the ScanSnap

6. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

7. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

Actions (for Mac OS users)

8. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

> The [Scan to SugarSync] window appears when the scanning is completed. If you clear the [Show preview] checkbox in step3., scanned image is directly saved to your SugarSync folder.

9, Check the scanned image in the preview area.

In the [Scan to SugarSync] window, you can rename the file and specify your

SugarSync folder. For details about the [Scan to SugarSync] window, refer to the ScanSnap Manager Help. 8.0.0: Scan to SugarSync Preview Specify file name File Use ” No. Filename FR MN 10 20111121 ] d D | D | D 2 [1020111123 = [ Serialize… { Name history ‘| 44 Combined fe size: 0.29 MB Specify destination folder Specify your Sugarsync folder. JUsers/ Documents /Magic Briefcase/ScanSnap 1 Ill | Browse. || History + [LR AA em e—— | t _J © 00 not show this dialog again D Cancel) = À Preview The file will not be synced with SugarSync unless you select a SugarSync folder as the O destination folder.

10. ciick the [Save] button.

thie window before scanning the next document. © Do not move, delete or rename the scanned image in other applications when the [Scan to SugarSync] window is displyed.

Actions (for Mac OS users)

H Saving Data to a Mobile Device

This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device.

© You need to have ScanSnap Connect Application installed in the mobile device in order to use this function. Download ScanSnap Connect Application for mobile devices from application stores such as App Store. ScanSnap Connect Application for mobile devices operate on the following operating systems: - _iOS 4.2.1 or later

Actions (for Mac OS users)

Welcome te Sean to Mobile

hs feature allows you to save fles to a mobile device via à network.

L.In the computer, create a pasmord to be shared with the mobile device in the Scan to Mobile - Basic] window.

2. In the mobile device, intall ScanSnap Connect Application.

3. Start up ScanSnap Connect Application in the

Select a computer and then enter the pasaword in he [Enter your passmord] windon that appears.

(Once the above procedure is complete, the le will be sent to the mobile device.

For mare details, refer to the Help.

Crete Scan to Mobile

In the [Scan to Mobile - Basic] window, enter a password to connect to the mobile device. For details about other setting items, refer to the ScanSnap Manager Help.

6 Start up "Sean to Mobile" when you log in [ Wait until the [Send] button is clicked

Create a password for connecting with a mobile device.

© _ When Scan to Mobile is running, the Scan to Mobile icon is displayed on the menu bar. The Scan to Mobile icon shows the communication status between the computer and the mobile device. The appearance of the icon changes according to the communication status as

For details about the procedure to perform scanning and saving scanned images to a mobile device through automatic linkage, using or without using the Quick Menu, and how to save

existing files to a mobile device, refer to the following: © Automatic Linkage (— page 375) © Using the Quick Menu (— page 378)

Actions (for Mac OS users)

4 to use it, refer to the ScanSnap Connect Application User's Guide (iOS). © For details about automatic linkage with active applications, refer to "Automatic Linkage with

Applications" (page 286).

1 . From Finder, select [Applications] and double-click [ScanSnap] — [Scan

8.00. Scan to Mobile

Connected Mobile Device @

Launch ScanSnap Connect Application in the mobile device to ‘establish connection automatically.

Actions (for Mac OS users)

2. Connect to the computer from your mobile device.

For details about how to connect to the computer from your mobile device, refer to the

ScanSnap Connect Application User's Guide (iOS).

When the connection is established, the [Scan to Mobile] window appears on the computer, showing the mobile device that is currently connected to the computer.

3. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

4. Press the [Scan/Stop] button on the ScanSnap to start scanning.

To enable automatic linkage with Scan to Mobile, press the [Scan/Stop] button on the O ScanSnap and start scanning while Scan to Mobile is active (the Scan to Mobile menu appears on the menu bar).

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

Actions (for Mac OS users)

5. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Scanned images will be sent to the mobile device from the computer.

Connected Mobile Device

Sending complete (Ready to send next file)

When you select the [Wait until the [Send] button is clicked] checkbox in the [Scan to Mobile - Basic] window, the [Send] button appears in the [Scan to Mobile] window. Click the [Send] button to send the image to the mobile device.

6. Click the [Close] button to close the [Scan to Mobile] window when the

sending of the scanned image is completed.

The [Scan to Mobile] window closes automatically when the mobile device is disconnected

Actions (for Mac OS users)

To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap

For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 260).

1 . Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

2. Press the [Scan/Stop] button on the ScanSnap to start scanning.

appearing in the menu bar), ScanSnap Manager links with [Scan to Mobile] automatically and the Quick Menu does not appear.

To display the Quick Menu, change the menu bar menu to an application other than Scan to Mobile, and then try scanning again.

O When [Scan to Mobile] has already started and is active (with the Scan to Mobile menu

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

3. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

4. Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 5.).

1. Click [Settings] under the [Scan to Mobile] icon.

The [Scan to Mobile - Options] window appears.

Actions (for Mac OS users)

2. Change the setting.

For details about the [Scan to Mobile - Options] window, refer to the ScanSnap Manager Help.

Scan to Mobile - Options

[D Save scanned image

@ Car) Co) 3. Click the [OK] button to close the [Scan to Mobile - Options] window.

5. Click the [Scan to Mobile] icon.

ick the icon of the application to interact

Manager links with [Scan to Mobile] before scanning another document.

> The [Scan to Mobile] window appears.

"@NeN:) Scan to Mobile Connected Mobile Device @

Launch ScanSnap Connect Application in the mobile device to ‘establish connection and send content automatically.

Computer name: M Close Stop

Actions (for Mac OS users)

6. Connect to the computer from your mobile device.

For details about how to connect to the computer from your mobile device, refer to the

ScanSnap Connect Application User's Guide (iOS).

> When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer. Then, the scanned image is sent to the mobile device.

8.00. Scan to Mobile

Connected Mobile Device @

Sending complete (Ready to send next file) 1P address: Sending complete

UT File size: 034/ 0.34M8 Document: 11 1

© When you select the [Wait until the [Send] button is clicked] checkbox in the [Scan to [NA] Mobile - Basic] window, the [Send] button appears in the [Scan to Mobile] window. Click the [Send] button to send the image to the mobile device. © For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide (iOS).

7. Click the [Close] button to close the [Scan to Mobile] window when the

sending of the scanned image is completed.

The [Scan to Mobile] window closes automatically when the mobile device is disconnected

4 from the computer.

Actions (for Mac OS users)

Without Using the Quick Menu

To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.

For details about how to perform scanning without using the Quick Menu, refer to “Without Using the Quick Menu (page 265).

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

2. In the [Application] pop-up menu in the [Application] tab, select [Scan to Mobile].

e STCA/15S1713pD Coior Image Scanner [Use Quick Menu Profile

Recommended Small File High Quality ! Standard [B]

Paper | ji Compression

When you add the customized settings as profiles, the application to link with ScanSnap Manager can be selected in the [Profile] pop-up menu or from the Profile menu next time you perform a scan.

For details about how to add a profile, refer to "Profile Management" (page 276).

Actions (for Mac OS users)

3. Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button.

Select the application you would like to use.

Application: | FJ Scan to Mobile E]

The [Scan to Mobile - Options] window appears.

2. Change the setting. For details about the [Scan to Mobile - Options] window, refer to the ScanSnap Manager Help.

Scan to Mobile - Options

[ save scanned image

@ Car) Co) 3. Click the [OK] button to close the [Scan to Mobile - Options] window.

4. click the [Apply] button.

6. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

7. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

Actions (for Mac OS users)

8. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Connected Mobile Device @

Launch ScanSnap Connect Application in the mobile device to establish connection and send content automatically.

9, Connect to the computer from your mobile device.

For details about how to connect to the computer from your mobile device, refer to the

ScanSnap Connect Application User's Guide (iOS).

> When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer. Then, the scanned image is sent to the mobile device.

8.00. Scan to Mobile

Connected Mobile Device @

Sending complete (Ready to send next file)

1P address: Sending complete me! ] | |

File size: 034/ 0.34M8 Document: 11 1

Actions (for Mac OS users)

© When you select the [Wait until the [Send] button is clicked] checkbox in the [Scan to 4 Mobile - Basic] window, the [Send] button appears in the [Scan to Mobile] window. Click the [Send] button to send the image to the mobile device. © For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide (iOS).

1 O.ciick the [Close] button to close the [Scan to Mobile] window when the

sending of the scanned image is completed.

The [Scan to Mobile] window closes automatically when the mobile device is disconnected

4 from the computer.

Actions (for Mac OS users)

Saving an Existing File to a Mobile Device

For details about the features of ScanSnap Connect Application for mobile devices and how to 4 use it, refer to the ScanSnap Connect Application User's Guide (iOS).

1 . From Finder, select [Applications] and double-click [ScanSnap] — [Scan to Mobile].

e00, Scan to Mobile Connected Mobile Device @

Launch ScanSnap Connect Application in the mobile device to ‘establish connection automatically.

Actions (for Mac OS users)

2. Connect to the computer from your mobile device.

For details about how to connect to the computer from your mobile device, refer to the

ScanSnap Connect Application User's Guide (iOS).

> When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer.

3. From the menu bar, select [File] — [Open].

4. Select a PDF or JPEG file to save to the mobile device, and click the [Open] button.

> The file is sent to the mobile device from the computer.

8.00. Scan to Mobile

Connected Mobile Device @ Sending complete (Ready to send next le) 1P address Sending complete

Actions (for Mac OS users)

When you select the [Wait until the [Send] button is clicked] checkbox in the [Scan to 54 Mobile - Basic] window, the [Send] button appears in the [Scan to Mobile] window. Click the [Send] button to send the image to the mobile device.

5. Click the [Close] button to close the [Scan to Mobile] window when the

sending of the scanned image is completed.

The [Scan to Mobile] window closes automatically when the mobile device is disconnected

4 from the computer.

Using the ScanSnap in Various Ways (for Mac OS users)

Using the ScanSnap in Various Ways

This section explains about various ways of using the ScanSnap.

M Scanning Color Documents in Gray or Black & White Mode

When [Auto color detection] is specified for [Color model] in the [Scanning] tab of the ScanSnap setup window, the ScanSnap automatically recognizes whether the scanned document is color, gray or black & white, and saved the documents in their respective color

modes. 1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256).

2. From the [Color mode] pop-up menu in the [Scanning] tab, select [Gray]

or [BB&W!]. e ST 17S7T12p BR [] Use Quick Menu Profile Recommended Small File High Quality [Standard B]

| re save CHE EF Paper =

ÉSpecify the scanning mode and options you would like to use.

Image quality. (E3 Automatic resolution B]

Coler mode Y FJ Auto color detection (]

Using the ScanSnap in Various Ways (for Mac OS users)

3. ciick the [Apply] button.

4. Click the [ €? ] button in the upper left corner to close the ScanSnap

5. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

6. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

æ Scanned image is saved in gray or black & white.

Using the ScanSnap in Various Ways (for Mac OS users)

H Correcting Skewed Character Strings

O Up to +/-5 degrees of skew can be corrected. Since this option is performed assuming that the document contains a certain amount of text, character strings may be adjusted at a wrong angle when scanning the following types of documents. In that case, clear the [Correct skewed character strings automatically] checkbox: - Documents on which pitches between lines or characters are extremely narrow, or characters are overlapped - Documents with many outlined or decorated characters -_ Documents with many photographs or figures and few characters -_ Documents with characters on a patterned background e.g. Characters overlapping illustrations and diagrams -_ Documents with characters printed in various directions such as drawings -_ Documents with long diagonal lines -_ Documents including handwritten characters This setting is disabled when you perform a scan using the Carrier Sheet.

You do not have to enable [Correct skewed character strings automatically] when [Automatic detection] is specified for [Paper size] in the [Paper] tab in the ScanSnap setup window because the skewed image is always corrected when documents are scanned by this setting.

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256).

Using the ScanSnap in Various Ways (for Mac OS users)

Recommended Small File High Quality {Standard [B]

À, Application |} Save Là File option | L Paper | 2 Compression

Specify the scanning mode and options you would like to use.

Image quality: [ Æj Automatic resolution 2] Color mode: { F3 Auto color detection 2] Scanning side: { [°] Simplex Scan (Single-sided) 2] Continue scanning after current scan is finished (Hide 2) Apply __)

3. Select the [Correct skewed character strings automatically] checkbox.

Brightness (Black and White scanning only)

DSetting for text only document Allow automatic blank page removal

M Correct skewed character strings automatically M Allow automatic image rotation

4. Click the [OK] button to close the [Scanning mode option] window. 5. Click the [Apply] button in the ScanSnap setup window.

6. Click the [@] button in the upper left corner to close the ScanSnap

Using the ScanSnap in Various Ways (for Mac OS users)

7. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

8. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

9, Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Using the ScanSnap in Various Ways (for Mac OS users)

H Correcting the Orientation of Scanned Images

In an office environment, it is often the case that a single batch contains same size documents of different page orientations.

The ScanSnapis able to automatically rotate each scanned image to its correct orientation for such document batches.

To rotate scanned images to their correct orientations, change the settings in the following

printed on the document, the following types of documents may be rotated to the wrong orientation. In that case, clear the [Allow automatic image rotation] checkbox.

O Since this option determines the document's page orientation based on the character strings

Documents with many extremely large or small characters

Documents on which pitches between lines or characters are extremely narrow, or characters are overlapped

Documents with many characters contacting underlines or borders Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background

e.g. Shaded characters

Documents with many decorated characters

e.g. Decorated characters (embossed/outlined)

Documents with characters on a patterned background

e.g. Characters overlapping illustrations and diagrams

Documents with characters printed in various directions such as drawings Documents written using only capital letters

Documents including handwritten characters

Documents written in an unsupported language (language other than Japanese/English/ French/German/ltalian/Spanish/Russian/Portuguese)

Documents with complex layouts

Documents with a large amount of image noise

Documents with faint characters

Documents with faded characters

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256).

Using the ScanSnap in Various Ways (for Mac OS users)

Recommended Small File High Quality {Standard [B]

À, Application |} Save File option | L Paper | 2 Compression

Specify the scanning mode and options you would like to use.

3. Select the [Allow automatic image rotation] checkbox.

Brightness (Black and White scanning only)

DSetting for text only document

M Allow automatic blank page removal [1 Correct skewed character strings automatically M Allow automatic image rotation

4. Click the [OK] button to close the [Scanning mode option] window. 5. Click the [Apply] button in the ScanSnap setup window.

6. Click the [@] button in the upper left corner to close the ScanSnap

Using the ScanSnap in Various Ways (for Mac OS users)

7. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

8. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

9, Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Using the ScanSnap in Various Ways (for Mac OS users)

M Scanning Documents Larger Than Ad/Letter Size

You can scan documents larger than Ad/Letter size such as A3, 11 x 17 in. and B4 using the Carrier Sheet (sold separately). By folding the document in half and scanning both sides consecutively in simplex mode, the two sides are merged into a single image and saved. Change the settings to scan documents larger than A4/Letter size in the following procedure.

In the [Scanning mode option] window ([Scanning] tab — [Option] button in the ScanSnap setup O window), the [Correct skewed character strings automatically] checkbox is disabled.

You can also scan documents smaller than Ad/Letter size and have both sides saved as a single

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

2. In the [Paper] tab select [Automatic detection] in [Paper size], and then click the [Carrier Sheet Settings] button.

e STCA/15S1713pD Coier Image Scanner [Use Quick Menu Profile

Recommended Small File High Quality [Standard 2] |

> The [Carrier Sheet Settings] window appears.

Using the ScanSnap in Various Ways (for Mac OS users)

3. Select [one double-page spread image] in [Save as].

For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help.

Cartier Shont Setings: EE ( ‘one double-page spread image D) raper sue Automate detection 2)

{Use this setting to scan a document larger than A4 size, such as A3 and B4. I scars both aides of à document which is folded in Malf, and merges the front and the back sides to save lt ae à double-page spread image.

How te configure the sean setting> Ÿelzet [Automatic deterion] for Paper size] in the (Paper) tab.

_<How to place a doœument inée the Carrier Sheet> © Align the fol line with the right edge of the Carrier Sheet so that the (document fs in he upper right-hand corner.

_<how to scan the Carrier Sneet> Perform scanning in the following procedure.

1. Load the Carrier Sheet in the ScanSnan with te front side facing up, and Scan the front side.

2, Turn over the Carrier Sheet and load tin the ScanSnap, and scan the back Side.

4. Click the [OK] button to close the [Carrier Sheet Settings] window. 5. Click the [Apply] button in the ScanSnap setup window.

6. Click the [€2] button in the upper left corner to close the ScanSnap

7. Place the document inside the Carrier Sheet.

1. Fold the document in half so that the sides to be scanned are facing out. Fold it tightly and smooth out any creases.

Using the ScanSnap in Various Ways (for Mac OS users)

2. Open the Carrier Sheet and place the document inside. Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right-hand corner of the Carrier Sheet.

Note that the front side of the Carrier Sheet has a thick vertical line in the 4 upper right-hand corner.

8. Insert the part with the black and white pattern straight into the feeding section of the ScanSnap, with the front side of the Carrier Sheet facing

output guide open, a paper jam may occur and damage the documents. Make sure to close the output guide when you perform a scan using the Carrier Sheet.

O If you perform a scan using the Carrier Sheet with the Output guide

Using the ScanSnap in Various Ways (for Mac OS users)

9, Press the [Scan/Stop] button on the ScanSnap to start scanning.

800 ScanSnap Manager - Image scanning and file saving

Turn over the Carrier Sheet and load it in the

feed guide. EE] Scanning will start automatically to save the image as a double-page spread

Saved: Opages ( Osheets)

1 O.Turn over the Carrier Sheet and insert it as explained in step 8.

O Make sure to scan the front and back side of the Carrier Sheet consecutively.

© Scanning starts automatically and the [ScanSnap Manager - Image scanning and file saving] window appears. When the back side of the Carrier Sheet is scanned, scanned images of the front and back side of the document inside the Carrier Sheet are displayed as a double-page spread image in the preview area.

800 ScanSnap Manager - Image scanning and file saving

Es 4} Load the next document.

Scanning will start automatically.

Ki To save the image and exit Click the [Finish Scanning] button or press the [Stop] = button on the ScanSnap. =

Saved: 1lpages ( 1sheets)

Repeat steps 7. to 10. to scan more documents larger than Ad/Letter size.

Using the ScanSnap in Various Ways (for Mac OS users)

1 1 Press the [Scan/Stop] button on the ScanSnap to finish scanning.

you scan thick papers, images on both left and right may skew towards each other from the

These symptoms may be improved when you perform the following:

-_ Fold the document properly

-_ Neatly align the edges of the document with the edges of the Carrier Sheet when placing the document inside the Carrier Sheet

optimal size will be selected automatically from the available standard sizes (A3, B4 or 11 x

Note that the size of the image may become smaller than the original document depending

Example: When you scan an A3 size document whose content is printed to fit A4 size in the

center, the image data is output in B4 size.

To output the scanned image in its original size, specify the document size in the [Paper size]

Part of the image data around where the document is folded may appear missing. In that

case, place the document so that its edge is about 1 mm inside from the edge of the Carrier

Using the ScanSnap in Various Ways (for Mac OS users)

EH Scanning Documents Such as Photographs and Clippings

Using the Carrier Sheet allows you to scan documents that can be damaged quite easily such as photographs, or non-standard size documents that are difficult to load directly such as clippings.

Change the settings to scan documents such as photographs and clippings in the following procedure.

In the [Scanning mode option] window ([Scanning] tab — [Option] button in the ScanSnap setup O window), the [Correct skewed character strings automatically] checkbox is disabled.

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

2. In the [Paper] tab, select [Automatic detection] in [Paper size], and then

click the [Carrier Sheet Settings] button.

e STCA/15S1713pD Coier Image Scanner [Use Quick Menu Profile

Recommended Small File High Quality [Standard 2] |

#4, Application |Ej Save | Scan ce Compression

Paper size: [C Automatic detection #3) (Custom) Cr

> The [Carrier Sheet Settings] window appears.

Using the ScanSnap in Various Ways (for Mac OS users)

3. Select [two separate images (front and back)] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help.

Carrier Sheet Settings,

(no separate images (front and back) 3)

Auromaie detection n]

re this setting 0 sean document that are difficult to sean as hey are auch as the folowing Documents that can azsily get damaged such 25 photograohe

- Non-standard size documents such as newspaoer cippings 2 Documents that ten cause paper jams

<How to configure te scan setting} Select [Automatic detection] fr {Faper size] in the [Pape] tab.

<How 10 place a documert Inside the Carter Sheet> Pace the top ofthe document against the top center of the Carier Sheet.

“<Hint> Men vou select [Carrier Sheet Siza] for (Paper size], ha scanned image is saved In te s1Z€ of a Carrier Sheex. You can then crop the Image 1) a desired Size by using applications such as Adobe(R) Aeraba(R

4. Click the [OK] button to close the [Carrier Sheet Settings] window. 5. Click the [Apply] button in the ScanSnap setup window.

6. Click the [ €2 ] button in the upper left corner to close the ScanSnap

7. Place the document inside the Carrier Sheet.

Open the Carrier Sheet and place the top of the document against the top center of the Carrier Sheet.

Using the ScanSnap in Various Ways (for Mac OS users)

8. Insert the part with the black and white pattern straight into the feeding section of the ScanSnap, with the scanning side of the document inside the Carrier Sheet facing up.

output guide open, a paper jam may occur and damage the documents. Make sure to close the output guide when you perform a scan using the Carrier Sheet.

O If you perform a scan using the Carrier Sheet with the Output guide

9, Press the [Scan/Stop] button on the ScanSnap to start scanning.

800 ScanSnap Manager - Image scanning and file saving

4} Load the next document.

Scanning will start automatically.

Ki To save the image and exit Click the [Finish Scanning] button or press the [Stop] button on the ScanSnap.

Saved: 1lpages ( 1sheets)

Repeat steps 7. to 8. to scan more documents such as photographs and clippings.

Using the ScanSnap in Various Ways (for Mac OS users)

1 O.Press the [Scan/Stop] button on the ScanSnap to finish scanning.

æ Scanned image is saved.

O The scanned image is output at the center of the page in the size specified in the

[Paper size] pop-up menu of the [Carrier Sheet Settings] window.

If [Automatic detection] is specified for [Paper size] in the [Carrier Sheet Settings]

window, an optimal size will be selected automatically from the available standard

sizes (A3, B4 or 11 * 17 in.) from the same pop-up menu.

Note that the size of the image may become smaller than the original document

depending on the document scanned, or part of the image may appear missing.

Example: When an A5 size image is printed in the center of an A4 size document, the image is output in A5 size.

To output the scanned image in its original size, specify the document size in the

[Paper size] pop-up menu.

Place the document over a blank sheet if the following is observed:

Scanned image is not saved in the same size as the document (when [Automatic detection] is specified in the [Paper size] pop-up menu of the [Carrier Sheet Settings] window)

There are shadows around the edges of the scanned image

There are black lines around the scanned image of a uniquely shaped cutting

Using the ScanSnap in Various Ways (for Mac OS users)

EH Long Page Scanning

Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages.

1 . Insert the document straight into the feeding section of the ScanSnap,

With the scanning side facing up.

Secure enough space where the document exits the ScanSnap, and pick up the document with your hands to prevent it from falling off the unit where the ScanSnap is placed on.

Using the ScanSnap in Various Ways (for Mac OS users)

2. Press the [Scan/Stop] button on the ScanSnap for 3 seconds or longer until it flashes in blue.

When you scan the first page as a long page and continue scanning, the next document is also scanned as long page.

[Excellent] is selected in the [Image quality] pop-up menu in the [Scanning] tab of the ScanSnap setup window.

ScanSnap Manager Long page scanning is not available when [Excellent] is specified for [Image quality.

Select a different item in [Image quality] and try again.

© When you perform a long page scan, the setting for [Paper size] in the [Paper] tab of the ScanSnap setup window automatically switches to [Automatic detection]. The current settings are used for other scan settings.

Using the ScanSnap in Various Ways (for Mac OS users)

EH Saving Scanned Images in Multiple PDF Files

The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.

To save image data in multiple PDF files, change the settings in the following procedure.

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

2. From the [File format] pop-up menu in the [File option] tab, select [PDF (‘.-pdf)], and then click the [Option] button.

e STA/15S713D Coior Image Scanner [Use Quick Menu Profile

Recommended Small File High Quality {Standard [B]

4 Application |Ej Save [ff Scanning (

Paper | Li Compression

Specify the file options you would like to use.

PEG 1s available onty when Color Or Uray 1s selected at [Color mode].

[Set the marked text as a keyword for the PDF file

Using the ScanSnap in Various Ways (for Mac OS users)

3. Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved.

PDF file format option.

OQ Multipage PDF (whole batch in one PDF)

4. Click the [OK] button to close the [PDF file format option] window. 5. Click the [Apply] button in the ScanSnap setup window.

6. Click the [E2] button in the upper left corner to close the ScanSnap

7. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

8. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning 4 starts automatically when a document is loaded.

9, Press the [Scan/Stop] button on the ScanSnap to finish scanning.

Using the ScanSnap in Various Ways (for Mac OS users)

H Creating Searchable PDF Files

The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure.

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

2. From the [File format] pop-up menu in the [File option] tab, select [PDF C-pdf]]. LA SCS/12TISP [Use Quick Menu Profile

Recommended Small File High Quality {Standard [B]

, Application |} Save E3 Scanning

Paper | Li Compression

Specify the file options you would like to use-

File format Color mode]. Select OCR

[Set the marked text as a keyword for the PDF file

D First marked sectior All marked sections [1 Convert to Searchable PDF OCR options English D First page Al pages ® Costion

It is recommended that you select [Better] or [Best] for [Image quality] in the [Scanning] tab

4 in the ScanSnap setup window.

Using the ScanSnap in Various Ways (for Mac OS users)

3. Select the [Convert to Searchable PDF] checkbox.

> The following message appears.

1 } it may take extra time for processing text recognition.

æ Click the [OK] button to close the window.

À Application |E3 Save |Efi Scanning |L2, Fie option

Specify the file options you would like to use.

File format: { Œ3 PDF (-.pdf) JPEG is available only when “Color or “Gray” is selected at [Color mode].

[JSet the marked text as a keyword for the PDF file

First marked section All marked sections M Convert to Searchable PDF OCR options Language: | English E] Target pages: © First page OAI pages @ (COptior © Language

Select the language. Japanese, English, French, German, Italian, Spanish, Russian, and Portuguese can be selected.

4. click the [Apply] button.

5. Click the [€2] button in the upper left corner to close the ScanSnap

6. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

Using the ScanSnap in Various Ways (for Mac OS users)

7. Press the [Scan/Stop] button on the ScanSnap to start scanning.

SA Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.

8. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

© It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3. © Scanned images of the following types of documents (characters) may not be recog- nized correctly. In that case, better results in text recognition may be achieved by changing the setting for [Color mode] or specifying a higher resolution in [Image quality]. -_ Documents including handwritten characters -_ Documents with small characters scanned at a low resolution -_ Skewed documents - Documents written in languages other than the specified language - Documents including texts written in italic characters -_ Documents containing characters with superscripts/subscripts and complicated mathematical expressions - Documents with characters on an unevenly colored background e.g. Shaded characters - Documents with many decorated characters e.g. Decorated characters (embossed/outlined) - Documents with characters on a patterned background e.g. Characters overlapping illustrations and diagrams -_ Documents with many characters contacting underlines or borders © It may take extra time to perform text recognition on the following documents: - Documents with complex layouts - Documents with information other than text e.g. Text on a shaded background © Vertical text can be searched with Adobe Acrobat, but not with Spotlight or Preview.

Using the ScanSnap in Various Ways (for Mac OS users)

H Automatically Setting Keywords for PDF Files

If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered. When you perform a scan, the marked character strings are recognized and set as keywords

Sets text as a keyword for X the PDF file

EN Converts a character string in a marked section into text

You can search for the file through the set keyword

Mark black & white documents in the following way:

Using the ScanSnap in Various Ways (for Mac OS users)

e Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored.

Bad example 1: Bad example 2:

Good example: (does not cover the entire section) | (unevenly colored)

| ScanSnap ScanSnap ! ScanSnap

colors such as pink or yellow for marking, the marked sections may not be recognized as keywords. e Use a blue highlight pen for documents with dark background colors such as newspapers.Marked sections may not be detected when a color other than blue is used. © For the following document types, marked sections cannot be recognized and set as keywords: -_ Color documents such as catalogues or pamphlets -_ Documents in which two or more colors are used for marking -_ Documents containing colors other than for marking (pens other than highlight pens are used or the document is stained) -_ Documents with too many marked sections on a single page © The following types of marked character strings cannot be set as keywords: -_ The size of marked section is outside the supported range - The marking is irregular (e.g. skewed) - Multiple marked sections are too close to each other - The color of the highlight pen is too pale or the color has faded

- Marked section overlaps the line above and below

© _ increase the resolution when you have trouble setting the keywords correctly. © Keywords set for a PDF file can be checked [Document Properties] of Adobe Acrobat / Adobe Reader or Preview [Inspector].

Using the ScanSnap in Various Ways (for Mac OS users)

Change the settings in the following procedure to automatically set keywords for PDF files.

1 . Select [Settings] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). © The ScanSnap setup window appears.

2. From the [File format] pop-up menu in the [File option] tab, select [PDF C-pdf)].

e Æ Ta LEE 2STISE [Use Quick Menu Profile (Recommended Small File High Quality {Standard [E]

#4 Application |£j Save | Scanning

[JSet the marked text as a keyword for the PDF file

First marked section All marked sections [] Convert to Searchable PDF (OCR options 3 English © First page All pages @ Option. Hide 2 Apply

It is recommended that you select [Better] or [Best] for [Image quality] in the [Scanning] tab 4 of the ScanSnap setup window.

Using the ScanSnap in Various Ways (for Mac OS users)

3. Select the [Set the marked text as a keyword for the PDF file] checkbox.

À, Application | E3 Save Fi .Scanning | [à File option LB Compression Specify the file options you would like to use. File format: {3 PDF (*.pdf) E]

JPEG is available only when “Color or “Gray” is selected at [Color mode].

Select OCR PM Set the marked text as a keyword for the PDF file

Target marked sections: ® First marked section O Ali marked sections

[] Convert to Searchable PDF

O Do not select [First marked section] when the text orientation of your document is vertical.

The following explanation is for when you select [First marked section]: 4 © Select this button to set a character string such as a title of a document as a keyword for the PDF file. Example: When only the title of a document is marked, the marked character string is set as a keyword for the PDF file, and the PDF file becomes searchable by the title character string.

© _ When multiple marked sections exist in line, the marked character string closest to the top of the document is set as a keyword. Example: In the following case, the character string in marked section B, which is higher than marked section À, is set as a keyword.

Marked section À Marked section B

Using the ScanSnap in Various Ways (for Mac OS users)

4. click the [Apply] button.

5. Click the [€] button in the upper left corner to close the ScanSnap

6. Load the document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 31).

7. Press the [Scan/Stop] button on the ScanSnap to start scanning.

Load another document in the ScanSnap when you want to scan multiple sheets. Scanning

4 starts automatically when a document is loaded.

Using the ScanSnap in Various Ways (for Mac OS users)

8. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

O It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3. Scanned images of the following types of documents (characters) may not be recog- nized correctly. In that case, better results in text recognition may be achieved by specifying a higher resolution in [Image quality]. -_ Documents including handwritten characters -_ Documents with small characters scanned at a low resolution -_ Skewed documents - Documents written in languages other than the specified language - Documents including texts written in italic characters -_ Documents containing characters with superscripts/subscripts and complicated mathematical expressions - Documents with characters on an unevenly colored background e.g. Shaded characters - Documents with many decorated characters e.g. Decorated characters (embossed/outlined) - Documents with characters on a patterned background e.g. Characters overlapping illustrations and diagrams -_ Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on the following documents: - Documents with complex layouts - Documents with information other than text e.g. Text on a shaded background Ifthe same character string is marked several times in the document, the same keyword is added multiple times in the PDF file. Total length of all the keywords can be up to 255 characters. When you check keywords in Adobe Acrobat or Adobe Reader, the added keywords may be displayed with a set of quotation marks (e.g. "ABC"). For Mac OS X v10.4, keywords cannot be set for PDF files that are 500 MB or larger.

Using the ScanSnap in Various Ways (for Mac OS users)

EH Saving Two Files or Pages into One Double-Page Spread Image

With Page Merger, you can merge two JPEG files, two single-page PDF files, or two pages of a multi-page PDF file vertically or horizontally. The merged file or page is saved as a single double-page spread image.

For details about how to merge pages, refer to the ScanSnap Manager Help.

PT PT PPS PP For details about how to resolve problems such as removing jammed documents, refer to "Troubleshooting" in the ScanSnap Manager Help.

PP PP PP POP This chapter explains about cleaning materials and how to clean the ScanSnap.

Cleaning Materials 2. 421 Cleaning the Outside of the ScanSnap 422 Cleaning the Inside of the ScanSnap 423

Cleaning materials and their part numbers are as below.

Product Name Part No. Unit Note Cleaner F1 PA03950-0352 1 bottle Size: 100 ml Cleaning Wipe (*1) PA03950-0419 1 pack 24 packets

Lint-free dry cloth (*2)

Commercially available

“1 : Cleaning Wipes are wet sheets pre-moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1. *2 : Any lint-free cloth can be used.

To obtain these products, contact your FUJITSU dealer or an authorized FUJITSU scanner

Cleaning the Outside of the ScanSnap

Clean the outside of the ScanSnap in the following procedure.

How to perform cleaning

1 « Unplug the USB cable from the ScanSnap.

2. Clean the outside of the ScanSnap with a dry cloth, or a cloth moistened

With Cleaner F1/mild detergent.

© Never use paint thinner or any other organic solvents. O e Be careful not to get any moisture or water inside the scanner during cleaning. © It may take a long time for Cleaner F1 to dry if an excessive amount is used. Moisten the cloth with moderate quantity. Wipe off the cleaner completely to leave no residue on the cleaned parts.

Cleaning the Inside of the ScanSnap

Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error.

As a guideline, the inside of the ScanSnap should be cleaned every 100 sheets scanned. Note that this guideline varies depending on the types of documents you scan. For instance, it may be necessary to clean the scanner more frequently when you scan documents on which the toner is not sufficiently fused.

Clean the inside of the ScanSnap in the following procedure.

Check the number of sheets scanned in the following procedure.

Select [Help] — [About ScanSnap Manager] — [Detail] button in the Right-Click Menu to display the [ScanSnap Manager - Scanner and driver information] dialog box, and then see [Total page count].

Select [Help] — [About ScanSnap Manager] — [Detail] button in the ScanSnap Manager Menu to display the [ScanSnap Manager - Scanner and driver information] window, and then see [Total page count].

© Do not use aerosol spray or spray that contains alcohol to clean the scanner. Dust blown up by strong air from the spray may enter inside of the scanner which may cause scanner failure or malfunction. Also note that sparks generated by static electricity may cause a fire.

Cleaning the Inside of the ScanSnap

How to perform cleaning

1 « Unplug the USB cable from the ScanSnap.

2. Open the top cover and the output guide.

3. Clean the idler rollers and the glass with a cloth moistened with Cleaner

© Do not use water or mild detergent to clean the inside of the ScanSnap. O © It may take a long time for Cleaner F1 to dry if an excessive amount is used. Moisten the cloth with moderate quantity. Wipe off the cleaner completely to leave no residue on the cleaned parts.

— Glass ( *x 2) Idier roller ( x 12)

© _Idler roller (x 12, located on the top cover) Gently wipe the dirt and dust off the rollers as you rotate them manually. Be careful not to damage the surface of the rollers. Make sure that it is cleaned properly because residue on the roller will affect the feeding performance.

Cleaning the Inside of the ScanSnap

4. Connect the USB cable to the ScanSnap and the computer, then press

the [Scan/Stop] button for three seconds with the top cover open.

The USB cable should be connected to the computer only for cleaning the feed roller O and the eject roller.

5. Clean the feed roller and the eject roller with a cloth moistened with

=— Feed roller ( x 1)

© Feed roller (x 1) Press the [Scan/Stop] button to rotate the roller. Gently wipe the dirt off while taking care not to damage the surface of the roller. Make sure that it is cleaned properly because residue on the roller will affect the feeding performance.

© Eject roller (x 1) Press the [Scan/Stop] button to rotate the roller. Gently wipe the dirt and dust off while taking care not to damage the surface of the roller. Make sure that it is cleaned properly because residue on the roller will affect the feeding performance. If eject roller is difficult to clean, try cleaning it from the back while you keep the top cover slightly open.

ZT Eject roller ( x 1)

Pressing the [Scan/Stop] button seven times will rotate the feed roller and the eject roller

Cleaning the Inside of the ScanSnap

6. Close the top cover and the output guide.

It clicks when it returns to its original position.

Make sure that the top cover is completely closed. Otherwise, paper jams or other O feeding errors may occur.

PP PP PP PSP This appendix explains how to update ScanSnap Manager, how to uninstall the software, setting items with/without the Quick Menu, how to purchase the Carrier Sheet and the ScanSnap installation specifications.

Updating ScanSnap Manager

Updates are released regularly in an effort to improve the usability and functionality of ScanSnap Manager. This section explains how to update ScanSnap Manager.

For details about updates of the software bundled with the ScanSnap, visit the following web

page: http://scansnap.fujitsu.com/

EH Updating in Windows

Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly.

1 . Select [Help] — [Online Update] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). A confirmation message appears.

You can also update ScanSnap Manager by selecting [Start] menu — [AIl Programs] —

4 [ScanSnap Manager] — [Online Update].

2. click the [Yes] button.

@sansrap Manager - Onine Up, Ex)

Do you want to update to "ScanSnap Manager" online? # FartheIntemet connection, Windows(R) Internet Explorer) privileges are used.

Note: Vou must have the Administrator privileges of the computer.

[fa later version of ScanSnap Manager (update) is available, a message confirming the update appears.

Updating ScanSnap Manager

If the latest version of ScanSnap Manager is already installed, the message below appears.

@/snSrep Manager - Onire Up, Es

| The latest Update program version is already installed.

D rer is no need to update.

Click the [OK] button to close the message.

3. ciick the [Yes] button.

@sansrep Mansger Onine Up, Lx)

Do you want to run the update now? Download size:

> The program is downloaded, and a confirmation message to start the installation appears.

4. click the [Install] button.

IQ ScanSnep Manager » Online Update Es

Download is completed Click the [instal] button.

nstal] button: Starts the installation [information] button: Shows the update information

ŒD When you click the [Information] button, Internet Explorer which displays information about 4 the latest update for ScanSnap Manager opens.

> Installation starts, and the ScanSnap Manager installer starts up. Follow the instructions on the screen to continue with the installation.

Updating ScanSnap Manager

EH Updating in Mac OS Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly.

O Itis necessary to have a web browser with Internet access to perform the update.

1 .« Select [Help] — [Online Update] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). A confirmation message appears.

You can also update ScanSnap Manager by selecting:

4 © [Help] — [Online Update] from the menu bar © From Finder, [Applications] — [ScanSnap] and double-clicking [Online Update].

2. click the [Yes] button.

[fa later version of ScanSnap Manager (update) is available, a message confirming the update appears.

If the latest version of ScanSnap Manager is already installed, the message below

ScanSnap Manager - Online Update

\ ‘The latest Update program version is already installed. ‘There is no need to update.

Click the [OK] button to close the message.

\ ‘The latest version of the program (update) is available on the website.

Do you want to run the update now? Download size: MB

> The program is downloaded, and a confirmation message to start the installation appears.

4. Select [Quit] from the ScanSnap Manager menu to exit ScanSnap Manager.

5. ciick the [Install] button.

ScanSnap Manager - Online Update

Download is completed. Click the [Install] button.

When you click the [Information] button, a web browser which displays information about 4 the latest update for ScanSnap Manager opens.

> The ScanSnap Manager installer starts. Follow the instructions on the screen to continue with installation.

Uninstalling the Software

This section explains how to uninstall the software bundled with the ScanSnap.

For details about installation, refer to "Installing the Software" (page 35).

H Uninstalling in Windows

This section explains how to uninstall the following software:

Scan to Microsoft SharePoint

The procedure is as follows.

1 . Turn on the computer and log on as a user with Administrator privileges.

2. Exit all running software.

3. Select [Start] menu — [Control Panel] — [Programs] — [Programs and

4. Select the software to uninstall.

© To uninstall ScanSnap Manager Select [ScanSnap Manager]. © Touninstall ScanSnap Organizer Select [ScanSnap Organizer]. e Touninstall CardMinder Select [CardMinder]. © To uninstall ABBYY FineReader for ScanSnap Select [ABBYY FineReader for ScanSnap (TM) 4.1]. e To uninstall Evernote for Windows Select [Evernote]. © Touninstall Scan to Microsoft SharePoint Select [Scan to Microsoft SharePoint].

To uninstall more than one software, repeat steps 4. to 6. for each software.

5. click the [Uninstall] button.

6. ciick the [Yes] button.

> The software is uninstalled.

Example: -_ [Programs and Features] In Windows XP: [Add or Remove Programs] -_ [Uninstall] button In Windows XP: [Remove] button ©_ If you cannot successfully uninstall the following software, select [Manuals] — [Troubleshooting (installation)] in the [ScanSnap Setup] dialog box and refer to Troubleshooting (installation). -_ ScanSnap Manager -_ ScanSnap Organizer -_ CardMinder

1 . Turn on the computer and log in as a user with Administrator privileges.

2. From Finder, select [Applications] and double-click [ScanSnap] — [Sub]

— [ScanSnap Uninstaller.app].

3. Click the [Continue] button.

4. Read [Read Mel], and then click the [Uninstall] button.

5. Enter the user name and password for a user with Administrator

privileges, and click the [OK] button.

Uninstalling the Software

If ScanSnap Manager has been configured as a login item with a user account other than 4 the current one, remove it in the following procedure: 1. Log in under the user account where ScanSnap Manager is set as a login item. 2. From the Apple (C4 ) menu, select [System Preferences]. The [System Preferences] window appears. 3. Select [Accounts]. The [Accounts] window appears. 4. From [My Account], select the currently logged-in user. 5. Select the [Login Items] tab. A list of login items appears. 6. From this list, select [ScanSnap Manager]. 7. Click the [ — |] button under the list. ScanSnap Manager is removed from the list. 8. Close the [Accounts] window.

ABBYY FineReader for ScanSnap

1 . Turn on the computer and log in as a user with Administrator privileges.

2 . Exit ABBYY FineReader for ScanSnap if it is running (select [(Application name)] — [Quit FineReader for ScanSnap] from the menu bar). One of the following application names is displayed on the menu bar: © FineReader for ScanSnap Scan to Excel

3. From Finder, select [Applications] — [ABBYY FineReader for ScanSnap], and drag the [ABBYY FineReader for ScanSnap] folder into the Trash.

For Mac OS X v.10.5/Mac OS X v10.4, also perform the following. NA From the sidebar in Finder, select the [volume name] — [Library] — [Receipts], and drag [ABBYY FineReader.pkg] into the Trash.

Uninstalling the Software

1 . Turn on the computer and log in as a user with Administrator privileges.

Cardiris for ScanSnap] from the menu bar).

For Mac OS X v.10.5/Mac OS X v10.4, also perform the following. [NA From the sidebar in Finder, select [volume name] — [Library] — [Receipts], and drag [Cardiris.pkg] into the Trash.

Uninstalling the Software

1 . Turn on the computer and log in as a user with Administrator privileges.

2. Exit Evernote if it is running (select [Evernote] — [Quit Evernote] from

If the Evernote icon (œ) is displayed on the right side of the menu bar, click the icon and select [Quit] from the menu that appears.

3. From Finder, select [Applications] — [Evernote], and drag the [Evernote]

application into the Trash.

Setting Items With/Without the Quick Menu

Setting items that you can configure in the ScanSnap setup dialog box/window differ

depending on whether you are using the Quick Menu. You can select whether or not to use the Quick Menu according to your preferences. For details about setting items and default settings, refer to the ScanSnap Manager Help.

Setting Items With/Without the Quick Menu

Setting Item Using the Quick Menu | Without Using the Quick Menu Application Application NA(*) OK [Winsous] ABBYY Scan to Searchable PDF NA ok [Mscos) Scan to Searchable PDF Scan to Folder NA OK Scan to E-mail NA OK Scan te Picure Folder NA K Scan to Print NA OK Rad der NA K Sr SharePoint NA K dr NA ok iPhoto NA ok Scan to Evernote (Note) NA OK Scan to Evernote (Document) NA OK Scan to Google Docs(TM) NA OK Scan to Salesforce Chatter NA OK Scan to SugarSync NA OK Scan to Mobile NA OK Save Image saving folder OK File Name Format OK Rename file after scanning NA OK

Scanning Image quality OK Automatic resolution OK Normal (Color/Gray: 150 dpi, ok

Better (Color/Gray: 200 dpi, ok

Best (Color/Gray: 300 dpi, B&W: ok

Excellent (Color/Gray: 600 dpi, ok

Color mode OK Auto color detection OK Color OK Gray OK B&W OK Um NA ok Color high compression

| Simplex Scan (Single-sided) OK Continue scanning after current ok

Option OK Brightness (Black and White ok scanning only) Setting for text only document OK All

low automatic blank page ok removal Correct skewed character strings ok automatically Allow automatic image rotation OK

: When using the Quick Menu, you can start an application to link with ScanSnap Manager from the Quick Menu after scanning. Therefore, the [Application] tab is not displayed.

Purchasing/Cleaning the Carrier Sheet

The Carrier Sheet can be used to scan documents that are larger than Ad/Letter size, photographs and clippings. This section explains about how to purchase/clean the Carrier Sheet.

EH Purchasing the Carrier Sheet

The product name and part number of the Carrier Sheet are as follows.

Name Quantity Part No.

ScanSnap Carrier Sheet 5 sheets PA03360-0013

The Carrier Sheet should be replaced approximately every 500 scans. However, replace it if damage or dirt is noticeable.

To purchase the Carrier Sheet, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.

Purchasing/Cleaning the Carrier Sheet

M Cleaning the Carrier Sheet

As you keep using the Carrier Sheet, dirt and dust will accumulate on the surface and the inside. Clean the Carrier Sheet regularly because it may result in scanning errors.

How to perform cleaning

Gently wipe the dirt and dust off the surface and the inside of the Carrier Sheet with a cloth moistened with Cleaner F1/mild detergent.

Do not use force to rub against the Carrier Sheet because it may be damaged or deformed. Be careful not to leave any crease on the Carrier Sheet. After cleaning the inside of the Carrier Sheet with a cloth moistened with Cleaner F1/mild detergent, make sure that it is completely dry before closing the Carrier Sheet.

e The Carrier Sheet should be replaced approximately every 500 scans. For details about purchasing the Carrier Sheet, refer to Purchasing/Cleaning the Carrier Sheet (page 442).

Installation Specifications

The following table summarizes the installation specifications of the ScanSnap.

Outer dimensions (Width x Depth x Height) Minimum: 273 x 47.5 x 34 mm / 10.7 x 1.9 x 1.8 in. (when the feed guide is closed)

Maximum: 273 x 77 x 52 mm / 10.7 x 3 x2in. (when the feed guide or the output guide is open)

Weight 350 g (approx. 0.77 Ib.) Input power Voltage 5V Power consumption During operation: 2.5 W or less

During standby: 1.0 W or less

Temperature / humidity | Temperature During operation: 5 to 35°C / 41 to 95°F

allowable ranges During standby: -20 to 60°C / -4 to 140 °F During storage/transportation: -20 to 60°C / -4 to 140°F Humidity During operation: 20 to 80% During standby: 8 to 95% During storage/transportation: 8 to 95%

TA 52 mm 2 in. FUN Sel gr H 273 mm (10.7 in.)

O Do not perform repairs on this scanner.

cleaning Carrier Sheet cleaning materials inside of the ScanSnap outside of the ScanSnap

Cleaning Wipe color high compression

configuring ScanSnap Manager Windows Mac OS

correct skewed character strings Windows Mac OS

documents for scanning... 28

how to load documents

how to perform a scan Windows Mac OS

operating system Windows Mac OS

paper specifications

Mac OS Scan to Picture Folder …..

Scan to PowerPoint(R)

Scan to Print Windows

Mac OS Scan to Rack2-Filer

Scan to Salesforce Chatter Windows

Mac OS Scan to SharePoint

Scan to SugarSync Windows

Mac OS ScanSnap features

Mac OS ScanSnap Manager menu

[ScanSnap] window ScanSnap's communication status

SugarSync Manager for Mac SugarSync Manager for Windows system requirements

Operator’s Guide P3PC-3252-03ENZ0 Issue date: January 2012 Issued by: PFU LIMITED

e The contents of this manual are subject to change without notice.

e PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this product, and any claims by a third party.

e Copying of the contents of this manual, in whole or in part, as well as the scanner applications is prohibited under the copyright law.