NETDELIVER @V4800 - To scan AVISION - Free user manual and instructions

USER MANUAL NETDELIVER @V4800 AVISION

Trademarks The brands and product names herein are trademarks or registered trademarks of their respective holders. Copyright © 2001 Avision Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language, in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of the manufacturer. Warranty The information contained in this document(s) is subject to change without notice. The manufacturer makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of fitness for a particular purpose. The manufacturer shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this material.

The Federal Communications Commission Statement This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communication. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: — Reorient or relocate the receiving antenna. — Increase the separation between the equipment and receiver. — Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. — Consult the dealer or an experienced radio/ TV technician for help. You are cautioned that changes or modifications not expressly approved by the party responsible for the compliance could void your authority to operate the equipment. CE Warning! This is a class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures. @V4800 User’ s Manual iii

EC Declaration of Conformity Update with final regulations According to EN55022 and EN55024 Manufacturer’s Name: Avision Inc. Manufacturer’ s Address: No. 20, Creation Road |, Science-based Industrial Park, Hsinchu Taiwan, ROC Declare that the product Model Name: NetDeliver @V4800 Conforms to the following Product Specification Emission: EN 50081-1 EN 55022 EN 61000-3-2 EN 61000-3-3 Immunity: EN 55024 EN 60950

Managing Your Groups.

NOTICE ON USING THE ADF

INFORMATION CODES DURING E-MAILING.….. Clearing a Paper J am Cleaning the ADF... Replacing the Snap-in Pad Modul, Cleaning the Glass Frequently Asked Questions and Answers. INSTALLATION ....... E-MAIL TRANSMISSION . Copy... OTHERS. Technical Support Appendix ............s. Quick Guide. Specifications Glossary O'COCO000

1 Getting Started Precautions + Keep the machine out of direct sunlight. Direct exposure to the sun or excessive heat may cause damage to the unit. + Do not install the machine near heating or air conditioning units. + Do not install the machine in a humid or dusty place. + _Be sure to use the proper AC power source. + Only use the AC adapter (model name ADP-50ZB made by Delta Electronics, Inc.) included with the machine. Using other AC adapters may damage the machine and void the warranty. +__ Place the machine securely on an even, flat surface. Tilted or uneven surfaces may cause mechanical or paper-feeding problems. + Retain the box and packing materials for shipping purposes. @V4800 User’s Manual Getting Started 1-1

1-2 Introduction Thank you for purchasing the Avision NetDeliver @V4800. The NetDeliver @V4800 offers business professionals a fast and cost-effective way to transmit paper documents electronically over the internet. With the speed and cost of e-mails, the @V4800 significantly increases productivity and reduces the cost on document distribution. Best of all, with the addition of a laser printer, the @V4800 is able to perform digital copying. The innovation provides business users a cost-saving way to upgrade office equipments to digital ones and to increase more business-to-business e-Commerce. Features E-mail Forwarding: Connected to an Ethernet network and a SMTP server, the @V4800 allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail button and the selection of your recipients' e-mail addresses, the document(s) is first scanned and converted into an image file, and then transmitted to remote recipients within minutes. Digital Copying: Connected to a color or black and white laser printer, the @V4800 becomes a digital copier. With an intuitive control panel, making digital copies becomes fast and easy. Getting Started

Address/Phone Book Managing: The @V4800 provides a convenient way to manage the address and phone book. Simply typing the machine's IP address in the URL field of your browser, the @V4800 web page will be prompted. This web page allows the administrator to create a list of e-mail addresses and most important allows the administrator to create password for security purpose. @V4800 User’s Manual Getting Started 1-3

CONTROL PANEL —, NetDebkver@V4800 Asion a ù : à S S o 0) © 0 (1 Scaling Area: Used to reduce document(s) down to 25%or enlarge it up to 400% © 100% © 43 »A4 (93% (1419 O Éérhi O Voricble (122% © A4»B4 A 1 84 A3 e54 Os [C) : (86% © a4v85 (81% © svA4 (C D 1 3

1. Increase scaling in 1%increment

3. Select scaling from the preset percentage

[2] LCD-display & Function Keys: Used to display current operation and select key working mode. NetDeliver@ 4800 Avision () COPY E-MAIL Aééfuus Bock | Manu Faux À LCD-display Function Keys and others: corr Press to use the Copy function. EMAI Press to use the email function. Press to select an email address from an address book. Press to setup the machine. Used to cancel previous input. Used to move to up/ down/left/right. Used to move to the left or to delete last input. )! [Used to select or activate your command. @V4800 User’s Manual Getting Started

1-8 (3) The Numeric/Character Keypad: Used to manually enter email address. DOG OIOIO DOC)

(4) Start & Other Keys: Used to select scanning resolution and start sending or copying document(s).

[Mono Color Used to show serial number, IP address, firmware version, etc. Used to stop sending process or clear previous operation. Used to scan and send document(s) in black and white. Used to scan and send document(s) in color. ex Used to scan and send multi-page document on the document glass manually one page by one page. Getting Started

Preinstallation Information The @V4800 has to be setup properly on your network to perform email and fax forwarding functions. The following network parameters have to be set. For required information and LAN connection, please contact your network administrator. Important ! Make a copy of the following table and ask your Network Administrator to complete the information. *P_ Address: #Subnet Mask: *Gateway IP: *SMTP Port: 25(default)

NTP Server: Note: “*” requests an IP address you must fill to send e-mail from @V4800. Explanation of contents:

@V4800 User’s Manual The Internet Protocol (IP) address assigned to your machine by your network administrator. The net mask address assigned by your network administrator. The gateway IP address assigned by your network administrator. The IP address of your SMTP Mail Server assigned by your network administrator. The port number for SMTP connection. The IP address of your *NTP server. Getting Started 1-9

*IP Address: An IP (Internet Protocol) address uniquely identifies a host connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by period. Each number can be zero to 255. For example,

10.1.30.186 could be an IP address.

*SMTP: Stands for Simple Mail Transfer Protocol. It is the main communication protocol used to send and receive email on the Internet. *SMTP Port: This setting defines the TCP/IP port for incoming mail. By default, this setting uses port 25 that is the Internet standard for receiving SMTP mail. If your SMTP server listens on a non-standard port, change this value accordingly. *NTP: Stands for Network Time Protocol. It is the main time protocol used on Internet. 1-10 Getting Started

Internet Communication Features E-MAIL FORWARDING The @V4800 allows you to transmit document(s) over the Internet via email. The document is first scanned and converted into a jpg-formatted or a pdf-formatted file, and then transmitted to a remote recipient as an attachment to an email. When you send an email to someone via the @V4800, the @V4800 uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing mail to your SMTP mail server, and then to send your mail to the Internet. Email Server @V4800 User’s Manual Getting Started 1-11

2 Setting up Your Machine Minimum Configuration Requirements To make the best of the @V4800, the following configuration is required: To send emails from the @V4800: + TCP/IP network + ASMTP server To make copies from the @V4800: +. A PCL-compliant laser printer Note: If you are not familiar with these terms, contact your network administrator to set up the @V4800 on your network properly. @V4800 User’ s Manual Setting up Your Machine 2-1

Checking Package Contents Unpack the box and check its components. If there is any item missing, contact your dealer immediately. Auto Document Feeder (Optional) @V4800 Main Unit Keyboard Power Cord Power Adapter mn EswnRr Accessories: Quick Guide.

Unlocking the Scan Unit The scan unit is locked during transport to protect the scanning mechanism from being damaged. Be sure to unlock the scan unit before using the machine. 1). Locate the lock switch at the left 2). Push the lock switch down to side of the machine. unlock the scan unit. Locked Unlocked The scan unit at this position before locking

2-4 Connecting the Cables

CONNECTING THE ETHERNET CABLE

1 Connect one end of your Ethernet LAN cable to an available port of your Ethernet Hub.

2. Connect the other end to the network port at the back of your

1. Connect the cable of the keyboard to the PS2 port at the back of

1. Connect one end of the printer cable (not included) to your

2. Connect the other end to the printer port of your @V4800.

@V4800 User’ s Manual Setting up Your Machine 2-5

Setting up the ADF (auto document feeder) 1 As shown in the figure below, lift the document cover to remove the studs from the hinge holes. The studs are loosely attached to the hinge holes in the purpose to cover your original when it is a few inches high.

2. Insert the studs of the ADF cover to the hinge holes on the document

3. Raise the ADF Tray to about 45 degrees.

4. Pull down the wire leg beneath the ADF Tray.

5. Pull out the ADF Tray extension to its full length.

Connect the ADF cable which attach to the document cover to the ADF port at the rear of @V4800.

1. Press the power switch to the “0” position to turn off the

2. Connect the small end of the power cable to the power port of

3. Connect the other end to an appropriate power outlet.

4. Press the power switch to the "l" position to turn on your

@V4800. After showing the warming up message, the LCD display prompts the Copy ready status (present) as shown below. Scale PCL Printer Copies Plain Paper A4 | Letter / B5 / A3 1 100% Text/Photo/ Mixed ET Ex SNS 0

Setting up Your Network Parameters Before using the @V4800, please setup the @V4800 properly on your network to perform email and fax forwarding functions. The following network parameters have to be set. For required information and LAN connection, please contact your network administrator. To set local date and time,

1. After turning on the machine, the following message will appear in the

LCD-display. No NTP server IP, Please set the time. Press any key to continue …

2. Press the Menu button on the Control Panel and select Network

Configuration. A login dialog appears. Enter the password and then Network Configuration message appears. Select NTP Server.

3. Enter the IP address of NTP server. (For example, 133.100.9.2 )

4. Select Save & Exit to save the setting.

2. Date/Time: June 20, 2002

7. Select Save & Exit to save the setting.

@V4800 User’ s Manual Setting up Your Machine 2-9

Note: It is highly recommended to set the machine time by entering the IP address of NTP server instead of entering the date and time in the Date/Time option. This will help the machine reflect actual date and time each time when the machine is turned off and on again. To set up the network parameters via the control panel,

1. After turning on the @V4800, press the Menu button and select the

“Network Configuration”. A Login screen appears. Press the Select/OK button to skip to prompt the Network Configuration screen (see below) in the LCD-display. (If you have changed the login name and password, the new login name and password are required each time you select the “Network Configuration” or “Administrator”.)

1. General 1. IP Address:

enter them respectively.

3. Use the Y key to scroll the Save & Exit menu and press the Select/OK

button to save your setting. 2-10 Setting up Your Machine

Note: If you wish to assign a login name, please press the “Menu” button and select the “Administrator”>"Admin. Login Name”> and then enter your login name. (Up to 16 characters) If you wish to assign a password, please press the “Menu” button and select the “Administrator”>"Admin. Password”> and then enter your password. (Up to 8 characters) Please make a note of your new login name and password. The new login name and password are required each time you select the “Network Configuration” and “Administrator” item. To send document via e-mail from the @V4800, you are required to enter at least the IP address/Subnet Mask/Gateway IP/SMTP server. *NTP Server: Stands for Network Time Protocol. To set the correct time on the @V4800, it is recommended to fill in the IP address of your NTP server. For your information, following IP addresses of the NTP servers can be accessed. Simply choose one of them and fill the IP address in the NTP server field on the Network screen. Country Host Name IP Address Australia ntp.cs.mu.OZ.AU 128.250.36.2 Canada clock.uregina.ca 142.3.100.2 Swiss swisstime.ethz.ch 129.132.2.21 Germany ntp0.fau.de 131.188.34.75 France canon.inria.fr 192.93.2.20 Hong Kong clock.cuhk.edu.hk 137.189.6.18 Japan clock.nc.fukuoka-u.ac.jp |133.100.9.2 USA ntp.alaska.edu 199.165.76.11 To set the clock for the @V4800, in addition to entering the IP address of the NTP server, you are requested to choose the appropriate time zone in your area in the “Date/Time” field. To choose the appropriate time zone, please press the “Menu” and then “General” buttons on the Control Panel, then select your time zone in “Time Zone” field. Once you are done, the @V4800 is able to reflect the accurate local date and time each time the machine is powered on. @V4800 User’s Manual Setting up Your Machine 2-11

Administering This chapter describes how to perform the administrator activities either on the control panel or on the @V4800 web page. The access to the administrator activities is blocked by the administrator password. It is recommended that administrator create a password before performing these activities. To Administer via the Control Panel

1. Press the Menu button ( € )) on the Control Panel and select

“Network Configuration”. A Login screen appears. Press the Select/OK button to skip and prompt the Network Setting screen as shown below.

1. General 1. IP Address:

2. Use the or the ? key to move between the menus.

3. For the contents of each menu, please see the subsequent section,

1. Start your browser, either Netscape 4.0 4.78 or Microsoft I.E. 4.0*.

2. Type the IP address of your @V4800 in the URL field of your browser.

The @V4800 web page appears.

4. For the contents of each menu, please see the subsequent section,

Summary of Administrator Activities.

Summary of Administrator Activities Setup Menu General Device Name Displays the model name. Date/Time Current date and time. Time Zone Based on Greenwich Mean Time(GMT). Save & Exit Choose to save your settings and then exit. Exit Exit without saving your changed settings. Network Configuration IP_ Address IP address of your @V4800. Subnet Mask [The IP address of your subnet mask. Gateway The IP address of your gateway. SMTP _ Server IP address of your SMTP server. SMTP Port [The port number for SMTP connection. POP3 Server IP address of your authenticated POP3 server. NTP Server IP address of your NTP server. Save & Exit Choose to save your settings and then exit. Exit Exit without saving your changed settings. Copy Printer Name PCL printer Paper Type Plain paper Paper Size Choice: Letter, A4, Legal, A3 Save & Exit Choose to save your settings and then exit. Exit Exit without saving your changed settings. E-Mail Default Subject Default text for the Subject field in email messages from the @V4800. Up to 64 characters are allowed. The default subject is used only when users fail to enter anything in the Subject field in email message from the @V4800. B/W File Format File format for documents to be sent in black and white via e-mail from @V4800. Choice: PDF or TIF Color File Format File format of the color documents to be sent in color via e-mail from @V4800. Choice: _TIF, JPG, and PDF Resolution for B&W The default scanning resolution you choose to scan from the @V4800. Choice: Fine (75/ 100/ 150/ 200/ 300/ 400/ 600 dpi) @V4800 User’s Manual Administering 3-3

Resolution for The default scanning resolution you choose to scan from the Color [@V4800. Choice: Fine (75/ 100/ 150/ 200/ 300/ 400/ 600 dpi) Document Type The contents for your document. Choice: Text, Photo Compression Rate The compression level for the documents you send from the @V4800(J peg/ PDF). Choice: Low, Medium, and High Enable Background Remove background color to sharpen the text. Remove Choice: Yes, No Save & Exit Choose to save your settings and then exit. Exit Exit without saving your changed settings. Function Buttons Button #16 Set the most frequent cover message for the Fn#1-6 keys in the supplied PS2 keyboard. hoice: Copy, E-mail he email address sets for the @V4800. Up to 2000 email addresses can be set. Menus: Add, Delete, and Modify Group The group of more than one email address or numbers of fax destination. Up to 100 groups can be set. Up to 99 e-mails or fax destinations can be set in one group. Menus: Add, Delete, and Modify 3-4 Administering

Administrator Il Login Name The login name for the administrator. If the administrator wishes to change current name, enter new login name in the field. Note: The login name is case-sensitive and allows up to 8 characters. Enter New New login name for the administrator if the administrator Login Name wishes to create a new one. Note: The login name is case-sensitive and is up to 8 characters. Retype Login Name Confirmation of the new login name. Administrator’ s E-Mail Address The email address for the administrator. Update administrator's email address in this field Enter New E-Mail Address New e-mail address for the administrator if the administrator wishes to create a new one. Note: Up to 64 characters can be set in the e-mail address. Retype New E-Mail Address Confirmation of the new e-mail address. Password Current password for the administrator. If the administrator wishes to change current password, double click Password to prompt Change Password dialog, Enter old Password Previous password for the administrator Enter New Password New password for the administrator if the administrator wishes to create a new one. Note: Up to 8 characters are allowed. Retype New Password Confirmation of the new password Login Email Server Prevent any non-registered users from sending emails. Choice: NO,SMTP,POP3 Add "To" Address After Sending Scroll to Yes and a dialog appears asking you if you need to add the new email address into the address book after sending your document(s). E-mail Default From Default e-mail address for the From field in email message from the @V4800. Up to 64 characters are allowed. The default address is used only when users fail to enter anything in the From field in email message from the @V4800. Save Current Settings as Default Save all modified settings to be default. Save & Exit Choose to save your settings and then exit. Exit Exit without saving your changed settings. @V4800 User’s Manual Administering 3-5

4 Managing the Address Book Avision J ava-Manager is a convenient browser-based tool to manage the address book of the @V4800 remotely. Since only the administrator can manage the address book, it is highly recommended that the administrator read this chapter before using the @V4800. Managing Your E-mail Address Book

ADDING EMAIL ADDRESSES

To add e-mail addresses,

Type your IP address in the URL field. For example, http://100.211.9.10 The Avision @V4800 web page appears as shown below. Note: The web page is best viewed at a 1024 x 768 dpi resolution. @V4800 User’s Manual Managing the Address Book 4-1

3. Press the Menu button to prompt the following dialog.

4. Press [] ddress to prompt the Address Book dialog.

6. Enter the name and password of the administrator and press Submit.

A New E-mail Address dialog appears.

CLELLEELELELELEEEEET TES 7 . Enter information of your new e-mail address and click "Continue" for the next input or "Finish" to save and exit.

To modify e-mail addresses,

1. If you have not logged in yet, follow Step 1 to Step 6 from the

previous section, Adding New E-mail Addresses to enter the name and password of the Administrator. 2 = Click Finish to return to the Address book dialog.

DTTITIT TE 3 = Click the E-mail icon and choose the address you want to modify from the list. Then click “Modify” to prompt the Modify E-Mail address dialog. 4, Modify your address. 5 .« Click "Update" to save or "Cancel" to exit. 4-4 Managing the Address Book

To delete e-mail addresses,

1. If you have not logged in yet, follow Step 1 to Step 6 from the

previous section, Adding New E-mail Addresses to enter the name and password of the Administrator. 2 = Click Finish to return to the Address book dialog. aire 3 = Click the E-mail icon on the top and choose the addresses you want to delete from the list. 4, Click "Delete" to erase the address. A warning message appears to confirm your deletion. Click "OK" to confirm the deletion or "Cancel" to cancel the deletion. @V4800 User’s Manual Managing the Address Book 4-5

Managing Your Groups

1. If you have not logged in yet, follow Step 1 to Step 6 from the

previous section, Adding New E-mail Addresses to enter the name and password of the Administrator. 2 « Click F ish to return to the @ddress Book dialog. DUTCTONOTN 2 . Click the Group icon and choose "Add" to prompt the Add A New Group dialog.

3. Enter your group name.

4. Choose the address from the right side and click € to add to the

5. Click "Continue" to continue or "Finish" to save and exit.

4-6 Managingthe Address Book

MODIFYING GROUPS To modify groups,

1. If you have not logged in yet, follow Step 1 to Step 6 fromthe

previous section, Adding New E-mail Addresses to enter the name and password of the Administrator. 2 = Click Finish to return to the @ddress Book dialog. diet 9 À CETTTEENTTEN 2 = Click the Group icon on the top and choose "Modify" to display the Modify E-mail Address dialog. Choose one member you want to delete from the group and click the > key to delete or insert a new member from the current addresses/ numbers by choosing the address/ number on the right side and clicking the € key to insert to the group. 4, Click "Update" to modify and exit or "Cancel" to exit. @V4800 User’s Manual Managing the Address Book 4-7

DELETING GROUPS To delete groups,

1. If you have not logged in yet, follow Step 1 to Step 6 fromthe

previous section, Adding New E-mail Addresses to enter the name and password of the Administrator. 2 = Click Finish to return to the @ddress Book dialog. ie gn 2 = Click the Group icon and choose the group name you want to delete from the list.

COLLECTE EL EEE EEE TETE ETES

3. Click "Delete" to erase the number. A warning message appears

to confirm your deletion. Click "OK" to confirm or "Cancel" to cancel the deletion. 4-8 Managingthe Address Book

5 Operation With an intuitive control panel, the @V4800 is designed to be easy-to-use. Basically, to operate the @V4800 takes three simply steps:

1. Place your document face down on the document glass.

2. Type or select your recipient's destination.

3. Press the "Mono" button ( %* ) or the "Color" button ( :4,) to send

your document(s). The following sections describe in detail the things you should know and the advanced features on how to send your document(s) and make copies with the @V4800. @V4800 User’ s Manual Operation 5-1

Loading Paper The @2000 can scan and send document(s) either in the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, please load your papers in the ADF. The ADF can hold up to 50 pages at one time. If you need to send pages from books, newspaper clippings, paper with wrinkles or curls, please place your paper on the glass.

NOTICE ON USING THE ADF

Before using the ADF, please make sure that your paper meets the following specifications: + Document(s) can range in size from 6 by 7 inches to 11.69 by 16.5 inches (Legal). + Document(s) can range in weight from 16 to 28 Ibs. + Document(s) should be square or rectangular and in good condition {not fragile or worn). + Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes. + Document(s) should be free of staples, paper clips, paper sticky notes. *#*_ To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead. 5-2 Operation

1 = Make sure your document is free of staples, paper clips and is not torn out. 2 = If you have multiple pages, fan your document(s) to avoid occasional paper jam. The ADF can hold up to 50 pages at one time. 3 = Place your document(s) with the text FACE UP in the ADF and make sure that the top of the pages is fed in first. Paper Guide 4 ” Adjust the Paper Guides to center the document(s) in the ADF.

l = Open the document(s) cover to reveal the glass. 2 “ Place your document(s) with the text FACE DOWN on the glass and align top of your page near the Arrow mark on the document frame.

3. Close the document cover.

3. Enter your email address manually with the keyboard.

Or select the email address from the address book via the button andthe sv) button. 4, Enter your e-mail message with the keyboard.

5. Press the E-Mail button again. The Document Size choice appears at

the bottom of the LCD-display as shown below. Select your desired paper size. Doc. Size. A4 PEUT B4, 13, 55, B5R} @V4800 User’ s Manual Operation 5-5

6. Press the bl key to send your document(s) in black and white.

Or press the | key to send your document(s) in color. The LCD displays the scanning progress on the sending of your document(s) via email. Page 1 100% E-Mail Ok

Before making copies through the control panel, please do the following:

1. Make sure that your printer supports PCL or Postscript printer

language. If not, please contact your dealer.

2. Check if your printer has been properly connected to the

1. Place your document(s) on the glass.

2. Press the (el key to send your document(s) in black and white.

Or press the | key to send your document(s) in color. The LCD displays the scanning progress. Copy 100% Copy OK

Before using the copy features, make sure that you have connected a color or black and white laser printer to your @V4800. Please also note that the @V4800 can be connected to various brands of laser printers as long as they are PCL-compliant (it even supports some PostScript printers). The supported printer list is as follows: Printer Model Canon LBP730 Canon LBP2200 CASIO N5 EPSON 3000C EPSON 8300C EPSON C8000 EPSON ESCPAGE-C KYCOREA Mono Printer NEC 2250H OKI C9200 OKI C9400 RICOH NX710 PCL printer … More in the future Note: For the most updated printer list, please visit the Avision's web site at http://www.avision.com @V4800 User's Manual Operation 5-9

You can access a variety of copy features before pressing the "Mono" or "Color" buttons. These features include: Changing Scaling Adjusting Density Choosing Copy Quality Choosing Paper Size Increasing Copy Count Focusing on Text/Photo/ Mixed CHANGING SCALING To reduce or enlarge the original document,

1. Press the Copy button on the panel to prompt the Copy screen.

"= © Ed PCL Printer Copies e Plain Paper 2 (à A4 / Letter / B5 / A3 1 si 100% Text / Photo / Mixed : CIE ER 58 8

2. Press the À key to enlarge your document in 1 percent

increment. Or press the W key to reduce your document in 1 percent decrement. Or, press the round button to choose your scaling from preset scaling from 141% 122% 115% 93%{(whole page) 86% 81% **_ After you have made your copies, the settings you have just made will remain in the LCD-display for three minutes. After three minutes, the machine will automatically return to the factory default settings. 5-10 Operation

The @V4800 is preset to the Normal level of density. If your original document comes with a lighter or darker contrast, your can improve the quality using the Adjusting Density feature. To change your density,

1. Press the Copy button on the panel to prompt the Copy screen.

. «| | Scale PCL Printer Copies en je Plain Paper Las] A4 | Letter / B5 / A3 1 x * 1 1100% Text! Photo / Mixed . L 2 . Pressthe field. key to move your cursor down to the Density or SF keys and

3. Choose your desired density with the 42

then press the Select/OK button ( six ). **__ After you have made your copies, the settings you have just made Will remain in the LCD-display for three minutes. After three minutes, the machine will automatically return to the factory default settings. @V4800 User’ s Manual Operation 5-11

Your machine is preset to Letter size. If your output paper size is different from Letter, change your output size with the touch of the buttons. To change your output paper size, Press the Menu button (‘- —)) on the Control Panel. Pressthe < key to scroll down to the Copy menu and press the Select/OK button ( s . )]. The Copy menu appears.

Pressthe <:7> key to scroll down to Paper Size and press the Select/OK button to prompt the option. (i.e. Letter/ A4/ B5/ A3) Choose the paper size with the the Select/OK button. keys and press **__ After you have made your copies, the settings you have just made Will remain in the LCD-display for three minutes. After three minutes, the machine will automatically return to the factory default settings. 5-12 Operation

The @V4800 is preset to 1 copy. If you wish to increase the number of copies, choose your desired copy count with the numeric keypad or keyboard. To increase your copy count,

1. Press the Copy button on the Control Panel to prompt the Copy

2. Enter your desired copy count with the numeric keypad. The

LCD display shows the number of your copy count. Scale PCL Printer Copies Plain Paper A4 / Letter / B5 / A3 DIc 100% Text/Photo/Mixed DOC CT ET ES EX S **__ After you have made your copies, the settings you have just made Will remain in the LCD-display for three minutes. After three minutes, the machine will automatically return to the factory default settings. @V4800 User’ s Manual Operation 5-13

1. Press the Copy button on the Control Panel to prompt the Copy

screen. Scale PCL Printer Copies Plain Paper 100% Text / Photo / Mixed 1 T'ES UNS SSE Ne 0 . Pressthe < key to scroll down to the Text/Photo/Mixed field.

3. Choose your focus with the 7 keys and then press

the Select/OK button. 5-14 Operation

Using the Manual Feed Button The “Manual Feed” button allows you to scan multi-page document manually on the document glass one page by one page. With the “Manual Feed” button, the recipient can receive your multi-page documents in one mail or one fax transmission. To use the “Manual Feed” button, Mrs

Press the “Manual Feed” button ( ). The “Manual Feed” button appears with a lit LED. Press the e-mail button on the Control Panel. Enter your “From” and “To” address n the E-mail screen. Press the Mono or Color button to start sending your document. When the machine completing scanning your first page, the LCD-display will guide you to place your next page. Place your next page on the document glass, then press the “Color” or “Mono” button according to the LCD-display.

Press the “Manual Feed” button ( ) again if you want to stop scanning. The LCD light of the “Manual Feed” will be off. œO mm OO WBRUN The LCD-display shows the finish message. And the recipient can receive your multi-page documents in one e-mail. @V4800 User’ s Manual Operation 5-15

Info | Meaning Action Page code 10001 |SRAM Restart your @V4800. (Turn off and on again) error If the code still appears, contact your dealer. 10002 DRAM Restart your @V4800. error If the code still appears, contact your dealer. 10003, |Lamp Restart your @V4800. 10004 |error If the code still appears, contact your dealer. 10005 |Home Restart your @V4800. sensor If the code still appears, contact your dealer. error 10006 |Lamp Restart your @V4800. error If the code still appears, contact your dealer. 10007 [Lock error|1. Turn off your @V4800. -3

2. Find the lock switch underneath the machine

and unlock the machine.

3. Restart your @V4800.

If the code still appears, contact your dealer. TUUUE, ADF error. [ADF paper jam. 5-2 10009 Open the ADF cover and remove the paper from the ADF then close the ADF cover. If the code still appears, contact your dealer. 10201 [ZI access |Restart your @V4800. error If the code still appears, contact your dealer 10202 |Z1 SRAM Restart your @V4800. error Ifthe code still appears, contact your dealer @V4800 User’s Manual Troubleshooting 6-1

Check if the printer cable has been correctly connected. Check if the printer is turn on. Restart the @V4800 and your printer. If the message still appears, contact your dealer.

[The connection failed. |Type the IP address of the @V4800 from

The destination address|another PC in DOSprompt. If the @V4800 has is invalid no response, then perform the following

Network is down. steps.

Network is unreachable. Check if the RJ -45 connector is firmly plugged-in.

[The connection aborted by the server. Check the Ethernet cable. Checkthe @V4800 IP address.

The connection reset by the server. Check the destination IP address. Check Subnet Mask.

[The attempt to connect failed

[The destination host is not able toreach 2-5, 2-9 6-2 Troubleshooting

Info Meaning Action Code Page 30421 |Service not available, closing|Contact your network administrator for 31421 [transmission channel. The [further help. 32421 |Server is going to shut down. 31450 |Requested mail action not [Check “To” address. T taken: mailbox unavailable 31451 |Requested action aborted: |Contact your network administrator for 32451 |local error in processing further help. 31452 |Requested action not taken: [Contact your network administrator for 32452 |insufficient system storage [further help. U454 |Temporary authentication _ [Contact your network administrator For 31454 failure: further help on mail server 's The authentication failed authentication mechanism due to a temporary server [Turn off the mail server 's authentication, failure. and try again. 30500 |Syntax error, command Reboot the machine, and try again. If the 31500 |unrecognized error isstill there, contact your dealer.

30501 |Syntax error in parameters |1. Check if the Device Name is valid. The 31501 |or arguments Device Name can be found in Menu/ General.

2. Check “From” address.

3. Check “To” address.

Contact your network administrator for rther help. 31503 |Bad sequence of commands |Reboot the machine, and try later. lfthe 32503 error is still there, contact your dealer. 30504 |Command parameters not |Check if the Device Name is valid. The implemented Device Name can be found in Menu/ General U530 |Authentication required Contact your network adminISErator FOr 31530 |Mail server requires further help on mail server 's authentication in order to |authentication mechanism perform the requested Turn off the mail server 's authentication, action. and try again. 31550 |Requested action not taken: [Check “To” address. mailbox unavailable [E.g., mailbox not found, no access] 31551 [User not local: please try Check “To” address. again @V4800 User’s Manual Troubleshooting 6-3

Requested mail action aborted: exceeded storage allocation

1. Check "To" address.

2. Check mail box storage allocation.

3. Contact your network administrator

Requested action not taken mailbox name not allowed Check “To” address.

Connection broken during data transmission.

1. Check network environment.

2. Checkif file size of the email

attachment is larger than the mail box quota. 6-4 Troubleshooting

Clearing à Paper Jam L Press the ADF release button on the ADF front cover and open the cover to the left.

2. Gently pull out the jammed paper.

3. Close the ADF cover.

ADF Release Button Document ADF Front Cover

Cleaning the ADF From time to time the pad assembly and feeding rollers may become contaminated with ink, toner particles or paper dust. In this case the @V4800 may not feed documents smoothly. If this occurs please follow the cleaning procedures to return your machine to its original state. Moisten a cotton swab with isopropyl alcohol (95%. Press down the ADF push button.

3. Open the ADF front cover to the left. Wipe the feeding rollers by

moving the swab from side to side. Rotate the rollers forward with your finger and repeat the above cleaning procedures until the rollers are clean. Be careful not to snag or damage the pick springs.

4. Wipe the pad in the direction from top to bottom. Be careful not to

hook the pick springs.

5. Close the ADF unit. Your machine is now ready to use.

ADF Pad 6-6 Troubleshooting

Replacing the Snap-in Pad Module After scanning approximately 100,000 pages through the ADF, the pad may be worn out and you may experience problems with document feeding. In this case, it is highly recommended to replace the pad module with a new one. For ordering the pad module, please consult your nearest dealer and follow the procedure below to replace it. Disassembling Procedure

1. Press down the ADF release button.

2. Open the ADF front cover to the left.

3. Press both arms of the ADF snap-in pad module inwardly with your

fingers to pull out the ADF snap-in pad module. ADF Release Button ADF Pad @V4800 User’s Manual Troubleshooting 6-7

Assembling Procedure 1 Take out the ADF pad module from the box.

2. Press both arms of the ADF snap-in pad module inwardly with your

3. Place it into the holes until it snaps into place.

Cleaning the Glass The @V4800 is designed to be maintenance-free. However, it still needs to be cleaned occasionally to ensure optimum image quality and performance. To clean the glass,

Open the document cover as shown below. Dip a soft clean cloth with isopropyl alcohol (95%. Gently wipe the document glass and the white sheet beneath the document cover to remove the dust or any toner particles. Close the document cover. The @V4800 is now ready for use.

Frequently Asked Questions and Answers INSTALLATION Q: l'use a dial-up ADSL modem to connect my computer to the Internet. Can | use the @V4800 to send e-mails? A: Yes, but you have to purchase an ADSL router (which supports Network Address Translation). After connecting the ADSL router to the @V4800 and setting the network parameters assigned by the router on the @V4800, you can send digital documents as e-mail attachments from the @V4800. E-MAIL TRANSMISSION Q: Can I adjust the image contrast when sending e-mails from the @V4800? A: No, when you are sending the image, you are unable to adjust the image contrast since it has been optimized. Yet, your recipient is able to adjust it in an Image Editing software application. Q: Is it possible to scan and generate multi page documents from the flatbed? A: Yes, please press the "Manual Feed" button before pressing the E-Mail, or Copy function button. Once the first page has been scanned, the LCD-display will indicate to continue or end your scanning. Follow the instruction to complete the request. After completing the scanning all your pages, press the “Manual Feed” button again to end. 6-10 Troubleshooting

COPY Q: Is the @V4800 compatible with Inkjet color printer? A: So far the @V4800 is only compatible with laser printer with PCL- compliant printer language. OTHERS Q: The @V4800 did not keep up the hour configuration. A: Please enter the IP address of the NTP (Network Time Protocol) server in the network configuration of the @V4800, for example,

Q: How to know the version of my @V4800? A: Pressthe Menu key on the control panel and choose #9 Information. All information including the IP address, serial number, and the firmware version appear. Q: How to use the function button #1 to #6 from the keyboard provided by Avision? A: Function buttons #1 to #6 are used store your favorite settings, for example, your most frequently used copy setting, and e-mail setting. To set your function buttons, simply follow these steps. Press the “Menu” button on the Control Panel and then select “Function Buttons“>“Function Button#1” > “Copy, or Email” in succession and then set your favorite copy, e-mail settings. Finally, select “Save & Exit” to save the settings. To use the function button iseasy. For example, when you need to copy, simply press the “Fn#1”(lf your previously set function button #1 is Copy setting), the Copy screen will appears. Press the Go button, and your document will be printed out according to the settings of the Function Button #1. @V4800 User’s Manual Troubleshooting 6-11

Likewise, if you need to e-mail, simply press the “Fn#2”(If your previously set function button #2 is E-mail setting), the E-mail screen will appears. Press the Go button, and your document will be converted and emailed according to the settings of the Function Button #2. Q: If the keyboard supplied from Avision is defective, can I use another set of keyboard? And do the function buttons still work? A: Yes, you can use any other keyboard as long as it is a PS2 type. Type characters and numbers as usual. However, the function buttons and the control keys may not work properly. 6-12 Troubleshooting

Technical Support If your problem still exists after trying the above solution, please prepare the following information and then contact the technical support of Avision. + Serial number of your machine + Your network parameters + Error Code andits description if any + Brand and model name of the Printer connected to the machine Headquarter Avision Inc. No. 20, Creation Road |, Science-Based Industrial Park, Hsinchu 300, Taiwan, ROC TEL: [phone] FAX: [phone] E-MAIL: [e-mail] Web Site: http://www.avision.com US and Canada Avision Labs., Inc. 6815 Mowry Ave., Newark CA 94560, USA TEL: [phone] FAX: [phone] EMAIL: [e-mail] Web Site: http://www.avision.com @V4800 User’s Manual Troubleshooting 6-13

Appendix Quick Guide © Placing Your Documents For multi-page transmission Place your document FACE UP in the ADF. Place your documents FACE DOWN on the glass.

À ® © GJoro) ad O — Mono Press the Mono button to make B&W copies. Enter your copy count via the numeric keypad Color Press the Color button to make color copies. [3] Sending Your Document via Emails COPY

Press the E-MAIL button. Enter an email address with your keyboard or with the character keypad + ©È Mono Press the Mono button to send your document in B& W. Color Press the Color button to send your document in color.

Specifications Items System Overview System Description Stand-alone Internet Appliance Scan Engine A3, Flatbed CCD Scanner LCD 240x64 Graphic LCD (127.15x33,87mm effective area) Output Quality 600 dpi External Connections

1. RJ-45 (for Network connection)

2. IEEE 1284 (for Copy application)

3. RJ-11 (option, for PSTN connection)

4. PS2 (option, for External standard PS2

keyboard) Transmission Speed (Mono, ADF, A4R) 15 PPM (200 dpi) Transmission Speed (Color, ADF, A4R) 9 PPM (200 dpi) Network Connection Yes, 10/ 100 Mbits auto-negotiation Networked Workgroup Stand-alone Copy Solution for: E-Mail via Internet/Intranet Paper Size Up to A3 Output Format PDF, JPEG, Postscript, PCL CPU 32 bit RISC CPU Memory Size DRAM: 16 MB ADF Capacity 50 pages ADF Paper Size 6x7 inch —-11.69 x 16.5 inch ADF Paper Thickness 16-28 Ibs ADF Paper Placing Face Up Flatbed Paper Placing Face Down Dimension 589x502x153(mm) Weight 9 kgs Power Supply 24V DC, 2A external power adapter Power Consumption 36W

1. IP address & subnet mask

3. SMTP server/ Gateway

System Capacity E-mail Addresses: 2000 Group: 100 Number of Email in one group: 99 Speed Dial 12 sets Security Yes Network Management Configuration and administration via standard Web Browsers

Glossary ADSL - Asymmetrical Digital Subscriber Line Asymmetrical Digital Subscriber Line, a high speed communications line Client/server A client is a computer that requests service from another computer (server). Dial-up connection A connection to the Internet made via phone & modem. Direct connection A connection made directly to the Internet. Ethernet Ethernet is a standard for connecting computers into a local area network (LAN). The most common form of Ethernet is called 10BaseT, which denotes a peak transmission speed of 10 mbps using copper twisted-pair cable. Gateway An interface that connects two different networks (a LAN can be connected to the Internet through some kind of gateway.) Hub This chunk of hardware is used to network computers together (usually over an Ethernet connection). It serves as a common wiring point so that information can flow through one central location to any other computer on the network. IP Address Internet Protocol Address - every computer on the Internet has a unique identifying number, like 191.2.24.2

LAN Local Area Network - a network of computers installed within a small area, such as an office building. Modem (MOdulator, DEModulator) A device that you connect to your computer & to a phone line, that allows the computer to talk to other computer through the phone system. Basically, modems do for computers what a telephone does for a human. Network Groups of computer that are connected together so that they can share resources and exchange data. Node Any server connected to the Internet. POP Post Office Protocol - Internet protocol used by your ISP to handle emails for its subscribers. A POP account is just a synonym for an email account. Protocol A set of rules and conventions that describes the behaviors that computer must follow in order to understand each other. Router A piece of equipment which connect two or more networks. SMTP Simple Mail Transfer Protocol - a main protocol to send and receive email between servers on the Internet. SMTP Port This setting defines the TCP/IP port for incoming mail. By default, this setting uses port 25 that is the Internet standard for receiving SMTP mail. If your SMTP server listens on a non-standard port, change this value accordingly.

Subnet mask A mask used to determine what subnet an IP address belongs to. An IP address has two components, the network address and the host address. For example, consider the IP address 150.215.017.009. Assuming this is part of a Class B network, the first two numbers (150.215) represent the Class B network address, and the second two numbers (017.009) identify a particular host on this network. TCP/IP Transmission Control Protocol/Internet Protocol - a suite of communication protocol that defines the basic working of the Internet. In fact, TCP/IP is the protocol of the Internet because it's the language by which all Internet computers talk to each other.