NETDELIVER @V1800 - Fax AVISION - Free user manual and instructions

USER MANUAL NETDELIVER @V1800 AVISION

Trademarks The brands and product names herein are trademarks or registered trademarks of their respective holders. Copyright © 2000 Avision Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language, in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of the manufacturer. Warranty The information contained in this document(s) is subject to change without notice. The manufacturer makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of fitness for a particular purpose. The manufacturer shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this material.

The Federal Communications Commission Statement This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communication. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: — Reorient or relocate the receiving antenna. — Increase the separation between the equipment and receiver. — Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. — Consult the dealer or an experienced radio/ TV technician for help. You are cautioned that changes or modifications not expressly approved by the party responsible for the compliance could void your authority to operate the equipment. @V1800 User’ s Manual iii

EC Declaration of Conformity Update with final regulations According to EN55022 and EN55024 Manufacturer’ s Name: Avision Inc. Manufacturer’ s Address: No. 20, Creation Road |, Science-based Industrial Park, Hsinchu Taiwan, ROC Declare that the product Model Name: NetDeliver @V1800 Conforms to the following Product Specification Emission: EN 50081-1 EN 55022 EN 61000-3-2 EN 61000-3-3 Immunity: EN 55024 EN 60950

Information Codes During Scanning and Copying Information Codes During Networking

Information Codes During E-Mailing.

1 Getting Started Precautions + Keep the machine out of direct sunlight. Direct exposure to the sun or excessive heat may cause damage to the unit. +. Do not install the machine near heating or air conditioning units. + Do not install the machine in a humid or dusty place. + Be sure to use the proper AC power source. + Only use the AC adapter (model name ADP-50ZB made by Delta Electronics, Inc.) included with the machine. Using other AC adapters may damage the machine and void the warranty. + Place the machine securely on an even, flat surface. Tilted or uneven surfaces may cause mechanical or paper-feeding problems. + Retain the box and packing materials for shipping purposes. @V1800 User’s Manual Getting Started 1-1

1-2 Introduction Thank you for purchasing the Avision NetDeliver @V1800. The NetDeliver @V1800 offers business professionals a fast and cost-effective way to transmit paper documents electronically over the internet. With the speed and cost of e-mails, the @V1800 significantly increases productivity and reduces the cost on document distribution. Best of all, with the addition of a laser printer and a fax module, the @V1800 is able to perform digital copying. The innovation provides business users a cost-saving way to upgrade office equipments to digital ones and to increase more business-to-business e-Commerce. Features E-mail Forwarding: Connected to an Ethernet network and a SMTP server, the @V1800 allows you to transmit document(s) over the internet via email. With a touch of the e-mail button and the selection of your recipients' e-mail addresses, the document(s) is first scanned and converted into an image file, and then transmitted to remote recipients within minutes. Digital Copying: Connected to a color or black and white laser printer, the @V1800 becomes a digital copier. With an intuitive control panel, making digital copies becomes fast and easy. Multiple Pages Sending: With the built-in Auto Document Feeder, the @V1800 allows a stack of 25 page document(s) to be continuously scanned at one time in reliable quality to increase your efficiency. Getting Started

Address/Phone Book Managing: The @V1800 provides a convenient way to manage the address book. Simply typing the machine's IP address in the URL field of your browser, the @V1800 web page will be prompted. This web page allows the administrator to create a list of e-mail addresses and most important it allows the administrator to create password for security purpose. @V1800 User’s Manual Getting Started 1-3

1. ADF Front Cover 4. ADF Paper Support

Control Panel (1) Scaling Area: Used to reduce document(s) down to 25%or enlarge it up to 400% Copy Scaling O100% O Wide 123% Page (141% Of»? [O Voricble— a2% omru [CAD 1 B4 A3 muse 0% |) : (86% © A4RB5 (819 OB4»A4 O 3

1. Increase scaling in 1%increment

3. Select scaling from the preset percentage

[2] LCD-display & Function Keys: Used to display current operation and select key working mode. NetDeliver @V 1 800 Avision … mu cms 100% ToxtPnot Mag 1 CI ED END 888 (868 ns us COPY EMAIL Aémtole M L _1 | C D Ç D LCD-display Function Keys and others: COPY Æ Press to use the Copy function. EMAIL n . Press to use the email function. L__] Ads Base : Press to select an email address from an address book. ),_|Press to setup the machine. Cored/ter

Used to cancel previous input. Used to move to up/ down/left/right. Used to move to the left or to delete last input. Used to select or execute your command. @V1800 User’s Manual Getting Started

1-8 (3) The Numeric/Character Keypad: Used to manually enter e-mail address. (4) Start & Other Keys: Used to select scanning resolution and start sending or copying document(s). inéormation: Used to show serial number, IP address, firmware version, etc. Used to stop sending process or clear previous operation. Stands for Super Fine. Used to enhance scanning resolution. Used to scan and send document(s) in black and white. Used to scan and send document(s) in color. Mrs

Used to scan and send multi-page document on the document glass manually one page by one page. Getting Started

Pre Installation Information The @V1800 has to be setup properly on your network to perform email and fax forwarding functions. The following network parameters have to be set. For required information and LAN connection, please contact your network administrator. Important ! Make a copy of the following table and ask your Network Administrator to complete the information. . AP Address: Net Mask: FGateway IP: FSMTP Server: : + SMTP Port 25 (default) DNS Server:

Note: “*” requests an IP address you must fill. Explanation of contents:

1. XP Address: The Internet Protocol (IP) address assigned to

your machine by your network administrator.

2. Subnet Mask: The net mask address assigned by your network

3. Gateway IP: The gateway IP address assigned by your network

4. *SMTP Server: The IP address of your SMTP Mail Server assigned

by your network administrator.

5. SMTP Port: The port number for SMTP connection.

6. DNS Server: The IP address of your *DNS server.

*IP Address: An IP (Internet Protocol) address uniquely identifies a host connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by period. Each number can be zero to 255. For example,

10.1.30.186 could be an IP address.

*SMTP: Stands for Simple Mail Transfer Protocol. It is the main communication protocol used to send and receive email on the Internet. *SMTP Port: This setting defines the TCP/IP port for incoming mail. By default, this setting uses port 25 that is the Internet standard for receiving SMTP mail. If your SMTP server listens on a non-standard port, change this value accordingly. *DNS: Short for Domain Name Service, an internet service that translates domain names into IP addresses. Every time you use a domain name, a DNS service must translate the name into the corresponding IP address. For example, the domain name www.examle.com might translate to 198.105.232.4. Getting Started

Internet Communication Features E-MAIL FORWARDING The @V1800 allows you to transmit document(s) over the Internet via email. The document is first scanned and converted into a jpeg-formatted or a pdf-formatted file, and then transmitted to a remote recipient as an attachment to an email. When you send an email to someone via the @V1800, the @V1800 uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing mail to your SMTP mail server, and then to send your mail to the Internet. Email Server @v1800 A

2 Setting up Your Machine Minimum Configuration Requirements To make the best of the @V1800, the following configuration is required: To send emails from the @V1800: + TCP/IP network + ASMTP server To make copies from the @V1800: + __Alaser printer Note: If you are not familiar with these terms, contact your network administrator to set up the @V1800 on your network properly. @V1800 User’ s Manual Setting up Your Machine 2-1

Checking Package Contents Unpack the box and check its components. If there is any item missing, contact your dealer immediately. L Paper Feed Tray 7. ADF Pad

2. Paper Support 8 Power Cord

The scan unit is locked during transport to protect the scanning mechanism from being damaged. 1). Locate the lock switch underneath 2). Move the lock switch to the the machine. ——— “Locked Position” “Unlocked Position” The scanning unit at this position before locking the switch

Installing the Paper Feed Tray 1). Attach the Paper Support to the Paper Feed Tray. M Paper Feed Tray Paper Support 2). Then, attach the Paper Feed Tray to the machine.

Connecting the Cables

CONNECTING THE ETHERNET CABLE

1 Connect one end of your Ethernet LAN cable to an available port of your Ethernet Hub.

2. Connect the other end to the network port at the back of your

1. Connect the cable of the keyboard to the PS2 port at the back of

1. Connect one end of the printer cable (not included) to your

2. Connect the other end to the printer port of your @V1800.

CONNECTING THE ADF CABLE

Connect the ADF (Auto Document Feeder) cable (attached to the document(s) cover) to the ADF port at the back of the @V1800.

CONNECTING THE POWER AND TURNING ON THE MACHINE

1. Press the power switch to the “0” position to turn off the

2. Connect the small end of the power cable to the power port of

3. Connect the other end to an appropriate power outlet.

4. Press the power switch to the "!" position to turn on your

@V1800. After showing the warming up message, the LCD display prompts the Copy ready status (present) as shown below. EX :

Setting up Your Network Parameters Before using the @V1800, please setup the @V1800 properly on your network to perform email and fax forwarding functions. The following network parameters have to be set. For required information and LAN connection, please contact your network administrator. To set up the network parameters via the control panel,

1. After turning on the @V1800, press the Menu button and select the

“Network Configuration”. A Login screen appears. Press the Select/OK button to skip to prompt the Network Configuration screen (see below) in the LCD-display. (If you have changed the login name and password, the new login name and password are required each time you select the “Network Configuration” or “Administrator”.)

1. General 1. IP Address:

2. Network Configuration 2. Subnet Mask:

enter them respectively.

3. Use the Y key to scroll the Save & Exit menu and press the Select/OK

button to save your setting. @V1800 User’ s Manual Setting up Your Machine 2-9

Administering This chapter describes how to perform the administrator activities either on the control panel or on the @V1800 web page. The access to the administrator activities is blocked by the administrator password. It is recommended that administrator create a password before performing these activities. To Administer via the LCD-display Press the Menu button ( (e ) ) on the Control Panel and select “Network Configuration”. A Login screen appears. Press the Select/OK button to skip and prompt the Network Configuration screen as shown below.

1. General 1. IP Address:

@V1800 User’s Manual The Menu items The Network Configuration Use the For the contents of each menu, please see the subsequent section, Summary of Administrator Activities. Administering 3-1

1. Start your browser, either Netscape 4.0 or the L.E. 4.0.

2. Type the IP address of your @V1800 in the URL field of your browser.

The @V1800 web page appears.

3. Click on Administrator to prompt the Administrator Login dialog.

3. Enter your name and password and click Submit. The Setting screen

4. For the contents of each menu, please see the subsequent section,

Summary of Administrator Activities.

Summary of Administrator Activities Configuration Settings | Description Setup Menu General Device Name [Displays the model name Network Configuration IP Address IP address of your @V1800. Subnet Mask The IP address of your subnet mask. Gateway The IP address of your gateway. SMTP Server IP address of your SMTP Server. SMTP Port The port number for SMTP connection. (Default: 25) DNS Server IP address of your DNS server. Copy Printer Name PCL printer Paper Size Choice: Letter, A4, Legal Remove Background Remove background to sharpen text.(only for B&W original) E-Mail Default Subject Default text for the Subject field in email messages from the @V1800. Up to 64 characters are allowed. The default subject is used only when users fail to enter anything in the Subject field in email message from the @V1800. B/W File Format File format for documents to be sent in black and white via e-mail from @V1800. Choice: PDF or TIF Color File Format File format of the color documents to be sent in color via e-mail from @V1800. Choice:_TIF, JPG, and PDF Fine Resolution for B&W The scanning resolution you choose to scan from the @V1800. Choice: _ Fine (75/ 100/ 150/ 200/ 300/ 400 dpi) Super Fine The enhanced scanning resolution you choose to scan from the Resolution @V1800. for B&W Choice: S. Fine (100/ 150/ 200/ 300/ 400/ 600 dpi) Fine Resolution for ÎThe scanning resolution you choose to scan from the @V1800. Color Choice: Fine (75/ 100/ 150/ 200/ 300/ 400 dpi) Super Fine The enhanced scanning resolution you choose to scan from the Resolution @V1800. for Color Choice: _S. Fine (100/ 150/ 200/ 300/ 400/ 600 dpi) @V1800 User’s Manual Administering 3-3

Ac! s Des: n {Setup Menu E-Mail Document Type The contents for your document Choice: Text, Photo, and Mixed Compression Rate The compression level for the documents you send from the @V1800. Choice: Low, Medium, and High XThis machine supports J PG and PDF compression only. Enable Background Remove Remove color background to sharpen your text Choice: Yes, No Function Buttons Button #1-6 Address Book Menu Email Set the most frequent cover message for the Fn#1-6 keys in the supplied PS2 keyboard. [Choice: Copy, E-mail The email address sets for the @V1800. Up to 2000 email addresses can be set. Menus: Add, Delete, and Modify Group Ac: s ser Profile Local User Login Name The group of more than one email address or numbers of fax destination. Up to 200 groups can be set. Up to 99 e-mails or fax destinations can be set in one group. Menus: Add, Delete, and Mo |Description Create and display registered users of this machine if “Enable Security For Email”. Menu: Add, Delete, and Modify Iministrator The login name for the administrator. If the administrator wishes to change current name, enter new login name in the field. Note: The login name is case-sensitive and allows up to 16 characters. Enter New New login name for the administrator if the administrator Login Name wishes to create a new one. Note: The login name is case-sensitive and is up to 8 characters. Verification Confirmation of the new login name. 3-4 Administering

Administrator’ s E-Mail Address The email address for the administrator administrator's email address in this field. Update Enter New E-Mail Address New e-mail address for the administrator if the administrator wishes to create a new one. Note: The address is case-sensitive and is up to 64 characters can be entered in the e-mail address. Verification Confirmation of the new e-mail address. Password Current password for the administrator. If the administrator wishes to change current password, double click Password to prompt Change Password dialog. Enter Previous password] Previous password for the administrator. Enter New New password for the administrator if the administrator Password wishes to create à new one. Note: The password is case-sensitive and is up to 8 characters are allowed. Verification Confirmation of the new password. ae Security for Scroll to Yesto prevent any non-registered users to send emails from the @V1800. Add "To" Address After Sending Ac s Administrator Menu E-mail Default From Scroll to Yes and a dialog appears asking you if you need to add the new email address into the address book after sending your document(s). Description Default e-mail address for the From field in email message from the @V1800. Up to 64 characters are allowed. The default address is used only when users fail to enter anything in the Form field in email message from the @V1800. Save Current Settings as Default Save changed settings to be default settings. @V1800 User’s Manual Administering 3-5

4 Managing the Address Book Avision J ava-Manager is a convenient browser-based tool to manage the address book of the @V1800 remotely. Since only the administrator can manage the address book, it is highly recommended that the administrator read this chapter before using the @V1800. Managing Your E-mail Address Book

ADDING EMAIL ADDRESSES

To add e-mail addresses,

2. Type your IP address in the URL field.

for example, http:// xxx. xxx. XXX. XXX The Avision @V1800 web page appears as shown below. Note: The web page is best viewed at a 1024 x 768 dpi resolution. @V1800 User’ s Manual Managing the Address Book 4-1

4, Enter the name and password of the administrator and press the "Submit" button. The Administrator screen appears. 5, Press "CO ddress" to prompt the Address Book dialog. 2 om 9 Tant Tor sens ju can cor

7. Enter a local user's name and password and the email address and click

"Continue" for the next input or "Finish" to save and exit.

To modify e-mail addresses,

1. Repeat Step 1 to Step 5 from the previous section, Adding E-mail

Addresses. The Address book dialog appears. Biidress leo a % ELLELET EEE LEE DEEE CENT EEE) 2 = Click the E-mail icon and choose the address you want to modify from the list. A Modify E-mail address dialog appears. ] @üdress Book Moi an E-Mail Adérese

CETTE TECTE TE CEE TT TETE

3. Modify your address.

4, Click "Update" to save or "Cancel" to exit. Managing the Address Book

To delete e-mail addresses,

1. Repeat Step 1 to Step 5 from the previous section, Adding E-mail

Addresses. The Address Book dialog appears. 2 = Click the E-mail icon on the top and choose the addresses you want to delete from the list.

3. Click "Delete" to erase the address. A warning message appears

to confirm your deletion. Click "OK" to activate or "Cancel" to cancel the deletion. @V1800 User’ s Manual Managing the Address Book 4-5

Managing Your Groups

1. Repeat Step 1 to Step 5 from the previous section, Adding E-mail

Addresses. The Address book dialog appears. 2 . Click the Group icon and choose "Add" to prompt the Add A New Group dialog.

3. Enter your group name.

4. Choose the address from the right side and click € to addto the

5. Click "Update" to continue or "Cancel" to exit.

Managing the Address Book

MODIFYING GROUPS To modify groups,

1. Repeat Step 1 to Step 5 from the previous section, Adding E-mail

Addresses. The Address book dialog appears. 2 = Click the Group icon on the top and choose "Modify" to display the Modify E-mail dialog. £ dires Boot C3 COETEDEETETE TETE

3. Choose one member you want to delete from the group and click

the > key to delete or insert a new member from the current addresses by choosing the address on the right side and clicking the € key to insert to the group. 4, Click "Update" to modify and exit or "Cancel" to exit. @V1800 User’ s Manual Managing the Address Book 4-7

DELETING GROUPS To delete groups,

1. Repeat Step 1 to Step 5 from the previous section, Adding E-mail

Addresses. The Address Book dialog appears.

2 = Click the Group icon and choose the group name you want to delete from the list.

3. Click "Delete" to erase the number. A warning message appears

to confirm your deletion. Click "OK" to confirm or "Cancel" to exit. Note: A Group can be a combination of several email addresses and fax numbers. 4-8 Managingthe Address Book

5 Operation With an intuitive control panel, the @V1800 is designed to be easy-to-use. Basically, to operate the @V1800 takes three simply steps:

1. Load your paper either in the ADF or on the glass.

2. Type or select your recipient's destination.

3. Press the "Mono" button ( x ) or the "Color" button L_ to send

your document(s). The following sections describe in detail the things you should know and the advanced features on how to send your document(s) and make copies with the @V1800. @V1800 User’s Manual Operation 5-1

Loading Paper The @V1800 can scan and send document(s) either in the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, please load your papers in the ADF. The ADF can hold up to 30 pages at one time. If you need to send pages from books, newspaper clippings, paper with wrinkles or curls, please place your paper on the glass.

NOTICE ON USING THE ADF

Before using the ADF, please make sure that your paper meets the following specifications: + Document(s) can range in size from 4.5 by 5.5 inches to 8.5 by 14 inches (Legal). + Document(s) can range in weight from 14 to 28 Ibs (0.002"to 0.006"). +. Document(s) should be square or rectangular and in good condition {not fragile or worn). + Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes. + Document(s) should be free of staples, paper clips, paper sticky notes. *#*_ To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead. 5-2 Operation

1 = Make sure your document is free of staples, paper clips and is not torn out. 2 = If you have multiple pages, fan your document(s) to avoid occasional paper jam. The ADF can hold up to 25 pages at one time. 3 = Place your document(s) with the text FACE UP in the ADF and make sure that the top of the pages is fed in first. 4, Adjust the Paper Guides to center the document(s) in the ADF.

1 = Open the document(s) cover to reveal the glass. 2 ” Place your document(s) with the text FACE DOWN on the glass and align the document(s) in the upper-right corner of the glass.

3. Close the document cover.

1. Place your document(s) face up in the ADF or face down on the glass.

3. Enter your email address manually with the keyboard.

Or select the email address from the address book via the Li É à

button andthe ==#%* button. 4, Enter your e-mail message with the keyboard. . Pressthe il key to send your document(s) in black and white. Or press the E key to send your document(s) in color. @V1800 User’s Manual Operation 5-5

The LCD displays the scanning progress on the sending of your document(s) via email. Page 1 100% E-Mail Ok

Before making copies through the control panel, please do the following:

1. Make sure that your printer supports PCL or Postscript printer

2. Check if your printer has been properly connected to the

@V1800. @V1800 User’s Manual Operation 5-7

1. Place your document(s) either in the ADF or on the glass.

2 . Pressthe il key to send your document(s) in black and white. Or press the BE key to send your document(s) in color. The LCD displays the scanning progress of the printing of your document(s) from your printer. Copying 80% Note: op Cie If you make a mistake during the transmission process, press the ==) key to cancel. 5-8 Operation

Before using the copy features, make sure that you have connected a color or black and white laser printer to your @V1800. Please also note that the @V1800 can be connected to various brands of laser printers as long as they are PCL-compliant (it even supports some PostScript printers). The supported printer list is as follows: Brand name |Model name Tektronix Phase 740/ Phaser 750 Mita Ci 1100 HP 4500 Kyocera FS-800/ FS-3750 Lexmark T614/ C710 Oki 8C Samsung QL-7000/ QwikLaser More in the future Note: For the most updated printer list, please visit the Avision's web site at http://www.avision.com @V1800 User’s Manual Operation 5-9

You can access a variety of copy features before pressing the "Mono" or "Color" buttons. These features include: . Changing Scaling . Adjusting Density . Choosing Copy Quality . Choosing Paper Size . Increasing Copy Count . Focusing on Photo/Text/ Auto CHANGING SCALING To reduce or enlarge the original document,

1. Press the Copy button on the panel to prompt the Copy screen.

. *——| | Scale PCL Printer Copies ; Plain Paper ? CE] A4 | Letter / Legal 1 pri 100% Text/Photo/ . DIET E

2. Pressthe key to enlarge your document in 1 percent increment.

Or pressthe W key to reduce your document in 1 percent decrement. Or, press the round button to choose your scaling from preset scaling from 141% 122% 115% 93%{(whole page) 86% 81% **__ After you have made your copies, the settings you have just made will remain in the LCD-display for three minutes. After three minutes, the machine will automatically return to the factory default settings. 5-10 Operation

The @V1800 is preset to the Normal level of density. If your original document comes with a lighter or darker contrast, your can improve the quality using the Adjusting Density feature. To change your density,

1. Press the Copy button on the panel to prompt the Copy screen.

3. Choose your desired density with the T >

**__ After you have made your copies, the settings you have just made will remain in the LCD-display for three minutes. After three minutes, the machine will automatically return to the factory default settings. @V1800 User’s Manual Operation 5-11

The @V1800 is preset to Fine copy quality, the setting suitable for most business document(s). If necessary, this setting can be changed to Super Fine copy quality. To choose your copy quality,

Press the key to enhance your copy quality. The Super Fine button appears with a lit LED. **__ After you have made your copies, the settings you have just made will remain in the LCD-display for three minutes. After three minutes, the machine will automatically return to the factory default settings. 5-12 Operation

Your machine is preset to Letter size. If your output paper size is different from Letter, change your output size with the touch of the buttons. To change your output paper size,

1. Press the Menu button ( € ) ) on the Control Panel.

2. Pressthe key to scroll down to the Copy menu and press

the Select button ( ‘= ). The Copy menu appears.

3. Pressthe key to scroll down to Paper Size and press the

Select button to prompt the option. (Letter/ A4/ Legal)

4. Choose the paper size with the

Select/OK button. keys and press the **__ After you have made your copies, the settings you have just made will remain in the LCD-display for three minutes. After three minutes, the machine will automatically return to the factory default settings. @V1800 User’s Manual Operation 5-13

The @V1800 is preset to 1 copy count. If you wish to increase the number of copies, choose your desired copy count with the numeric keypad or keyboard. To increase your copy count,

1. Press the Copy button on the Control Panel to prompt the Copy

2. Enter your desired copy count with the numeric keypad. The LCD

display shows the number of your copy count. Scale PCL Printer Copies Plain Paper A4 | Letter / Legal 100% Text/Photo / Mixed CIES ES 851 **__ After you have made your copies, the settings you have just made will remain in the LCD-display for three minutes. After three minutes, the machine will automatically return to the factory default settings. 5-14 Operation

The machine is preset to auto mode. If required, you can change to photo or text if you wish to focus your copies result on photo or on text. To change your focus on photo or text,

1. Press the Copy button on the Control Panel to prompt the Copy

screen. Scale PCL Printer Copies Plain Paper A4 tter / Leg 1 100% Text! Photo / Mixed EE ou

2. Pressthe < key to scroll down to the Text/Photo/Mixed field.

3. Choose your focus with the

**__ After you have made your copies, the settings you have just made will remain in the LCD-display for three minutes. After three minutes, the machine will automatically return to the factory default settings. @V1800 User’s Manual Operation 5-15

Using the Manual Feed Button The “Manual Feed” button allows you to scan multi-page document manually on the document glass one page by one page. With the “Manual Feed” button, the recipient can receive your multi-page documents in one mail. To use the “Manual Feed” button,

Press the “Manual Feed” button ( ). The “Manual Feed” button appears with a lit LED. Press the e-mail button on the Control Panel. Enter your “From” and “To” address n the E-mail screen. Press the Mono or Color button to start sending your document. When the machine completing scanning your first page, the LCD-display will guide you to place your next page. Place your next page on the document glass, then press the “Color” or “Mono” button according to the LCD- display.

Press the “Manual Feed” button ( ) again if you want to stop scanning. The LCD light of the “Manual Feed” will be off.

The LCD-display shows the finish message. And the recipient can receive your multi-page documents in one e-mail. 5-16 Operation

Info | Meaning Action Page code 10001 |SRAM Restart your @V1800. (Turn off and on again.) error If the code still appears, contact your dealer. 10002 |DRAM Restart your @V1800. error If the code still appears, contact your dealer. 10003, |Lamp Restart your @V1800. 10004 |error If the code still appears, contact your dealer. 10005 |Home Restart your @V1800. sensor If the code still appears, contact your dealer. error 10006 |Lamp Restart your @V1800. error If the code still appears, contact your dealer. 10007 |Lock error|1. Turn off your @V1800. 2-3

2. Find the lock switch underneath the machine

and unlock the machine.

3. Restart your @V1800.

If the code still appears, contact your dealer. 10008, |ADF error. |ADF paper jam. 6-2 10009 Open the ADF cover and remove the paper from the ADF. If the code still appears, contact your dealer. 10201 |Z1 access |Restart your @V1800. error If the code still appears, contact your dealer 10202 |Z1 SRAM |Restart your @V1800. error If the code still appears, contact your dealer @V1800 User’s Manual Troubleshooting 6-1

LCD Message Action Copy function disables. Please download the printer profile. Page Check printer 1 cable or status. Check if the printer cable has been correctly connected.

2. Check if the printer is turned on.

3. Restart the @V1800 and your printer.

4. If the message still appears, contact your

Info Code Action Page 20512 |The connection failed 20519 |The destination address is invalid 20530 [Network is down. 20531 [Network is unreachable. 20533 [The connection aborted by the server. 20534 [The connection reset by the server. 20540 [Connection timed out 20541 |The attempt to connect failed 20545 [The destination host is not able to reach. Ping the IP address of the @V1800 from another PC in DOS prompt. For example, type “Ping 10.1.20.144" in Dos prompt. If the @V1800 has no response, then perform the following steps.

1. Check if the RJ -45 connector is firmly

3. Check the @V1800 IP address.

4. Check the destination IP address.

INFORMATION CODES DURING E-MAILING

LA Meaning Action Page 30421 |Service not available, Contact the network administrator. 31421 |closing transmission 32421 |channel. The Server is going to shut down. 31450 |Requested mail action Check the “To” address. not taken: mailbox unavailable 31451 |Requested action Contact the network administrator. 32451 |aborted: loc al error in processing 31452 |Requested action not Contact the network administrator. 32452 |taken: insufficient system storage 30454 |Temporary Contact your network administrator 31454 |authentication failure: [for further help on mail server's . The authentication failed [authentication mechanism. due to a temporary Turn off the mail server's server failure. authentication, and try again. 30500 |Syntax error, command [Reboot the machine, and try again. 31500 |unrecognized If the error still appears, contact 32500 your dealer. 30501 |Syntax error in 1. Check if the Device Name is valid 31501 [parameters or arguments | The Device Name can be found by 32501 pressing the “Menu” button and choose the “General” item.

2. Check the “From” address.

3. Check the “To” address.

4. Contact the network

administrator. 31503 |Bad sequence of Restart the machine, and try later. 32503 |commands If the error still appears, contact your dealer. 30504 |Command parameters not|Check if the Device Name is valid. implemented The Device Name can be found by pressing the “Menu” button and choose the “General” item. @V1800 User’s Manual Troubleshooting 6-3

31550 [Requested action not Check the “To” address. taken: mailbox unavailable [E.g., mailbox not found, no access] 31551 |User not local: please try [Check the “To” address. again. 3I55I REQUESEG Mail action [I. Check the 10” address. 32552 |aborted: exceeded 2. Check mailbox storage allocation. 33552 [storage allocation 3. Contact your network administrator for further help. 31553 |Requested action not Check the “To” address. taken: Mailbox name not allowed 32554 [Transaction Farled Contact your network administrator for further help. 32999 |Connection broken durng|1. Check network environment data transmission. 2. Checkif the disk space of email attachment is larger than the mailbox quota. 6-4 Troubleshooting

Clearing à Paper Jam In the event of a paper jam, follow the procedures below to remove the paper:

1. Gently open the ADF front cover to the left.

2. Carefully pull the paper out of the ADF unit.

3. Close the ADF front cover. Your [] V1800 is now ready to use.

Cleaning the ADF From time to time the pad assembly and feeding rollers may become contaminated with ink, toner particles or paper dust. In this case the @V1800 may not feed documents smoothly. If this occurs please follow the cleaning procedures to return your machine to its original state. Moisten a cotton swab with isopropyl alcohol (95%. Gently open the ADF front cover. Wipe the feeding rollers by moving the swab from side to side. Rotate the rollers forward with your finger and repeat the above cleaning procedures until the rollers are clean. Be careful not to snag or damage the pick springs.

3. Wipe the pad in the direction from top to bottom. Be careful not to

hook the pick springs.

4. Close the ADF unit. Your machine is now ready to use.

Feeding Roller Pick Spring ADF Pad

Cleaning the Glass The @V1800 is designed to be maintenance-free. However, it still needs to be cleaned occasionally to ensure optimum image quality and performance. To clean the glass, 1 Open the document cover as shown below.

2. Dip a soft clean cloth with isopropyl alcohol (95%.

3. Gently wipe the document glass and the white sheet beneath the

document cover to remove the dust or any toner particles.

4. Close the document cover. The @V1800 is now ready for use.

Replacing the Snap-in Pad Module After scanning approximately 50,000 pages through the ADF, the pad may be worn out and you may experience problems with document feeding. In this case, it is highly recommended to replace the pad module with a new one. For ordering the pad module, please consult your nearest dealer and follow the procedure below to replace it. Disassembling Procedure

1. Gently open the ADF front cover to the left.

Press both arms of the ADF snap-in pad module inwardly with your fingers to pull out the ADF snap-in pad module.

Assembling Procedure L Take out the ADF pad module from the box.

2. Press both arms of the ADF snap-in pad module inwardly with your

3. Place it into the holes until it snaps into place.

Frequently Asked Questions and Answers E-MAIL TRANSMISSION Q: Can I adjust the image contrast when sending e-mails from the @V1800? A: No, when you are sending the image, you are unable to adjust the image contrast since it has been optimized. Yet, your recipient is able to adjust it in the Image Editing software application. Q: Isit possible to scan and generate multi page documents from flatbed? A: Yes, please press the "Manual Feed" button before pressing the E-Mail, or Copy function button. After the scanning of your first page has been completed, the LCD-display would indicate to continue or end your scanning. Follow the instruction to complete the request. After completing scanning all your pages, press the “Manual Feed” button again to disable the function. 6-10 Troubleshooting

COPY Q: Is the @V1800 compatible with Inkjet color printer? A: So far the @V1800 is only compatible with laser printer with PCL- compliant printer language. OTHERS Q: How to know the version of my @V1800? A: Press the Menu key on the control panel, choose #9 Information. All information including the IP address, serial number, and the firmware version appear. Q: How to use the function button #1 to #6 from the keyboard provided by Avision? A: Function button #1 to # are used store your favorite settings, for example, your most frequently used copy setting, and e-mail setting setting. To set your function button, simply follow these steps. Press the “Menu” button on the Control Panel and then select “Function Buttons“>“Function Button#1” > “Copy, or Email ” in succession and then set your favorite copy, e-mail settings. Finally, select “Save & Exit” to save the settings. @V1800 User’s Manual Troubleshooting 6-11

To use the function button is easy. For example, when you need to copy, simply press the “Fn#1”(lf your previously set function button #1 is Copy setting), the Copy screen will appears. Press the Go button, then your document will be printed out according to the previously setting in Function Button #1. Likewise, if you need to e-mail, simply press the “Fn#2”(If your previously set function button #2 is E-mail setting), the E-mail screen will appears. Press the Go button, then your document will be converted and emailed according to the previously setting in Function Button #2. Q: If the keyboard supplied from Avision is defective, can | use another set of keyboard? And does the function buttons still work? A: Yes, you can replace with any other keyboard as long as it is PS2 type. Type characters and numbers as usual. However, the function button and the control keys may not work properly. 6-12 Troubleshooting

Technical Support If your problem still exists after trying the above solution, please prepare the following information and then contact the technical support of Avision. + Serial number of your machine + Your network parameters + Error Code andits description if any + Brand and model name of the Printer connected to the machine Headquarter Avision Inc. No. 20, Creation Road I, Science-Based Industrial Park, Hsinchu 300, Taiwan, ROC TEL: [phone] FAX: [phone] EMAIL: [e-mail] Web Site: http://www.avision.com US and Canada Avision Labs., Inc. 6815 Mowry Ave., Newark CA 94560, USA TEL: [phone] FAX: [phone] EMAIL: [e-mail] Web Site: http://www.avision.com @V1800 User’s Manual Troubleshooting 6-13

Appendix Quick Guide © Placing Your Documents For multi-page transmission Place your document FACE UP in the ADF. For single-page transmission Place your documents FACE DOWN on the glass.

(2) Making Copies Through Your Printer EMAIL A æ ono Press the Mono button to make B&W copies. —+ _ Pi Press the Copy button. Enter your copy count via the numeric keypad Color Press the Color button to make color copies. © Sending Your Document via Emails Enter an email address with your keyboard or with the character keypad Mono COPY Press the E-Mail button. or press “Address/Phone Book" to select] from the list (i.e Press the Mono button to send your document in Black & white. Color Press the Color button to send your document in color.

1. RJ-45 (for Network connection)

2. SPP (for Copy application)

3. RJ-11 (option, for PSTN connection)

4. PS2 (option, for External standard PS2

Copy Output Format Postscript, PCL Speed for Local Copy B/W: 9 PPM Color: 1.5 PPM Multiple Copies Up to 99 Copy Mode Standard, High Quality Enlarge / Reduce Whole Page (97% 25%-400%in 1%increment/decrement Pre-set Scales Customized Network/Internet Applications Connectivity Ethernet 10BaseT/ 100BaseTX auto-negotiation with RJ-45 connector Communication Protocol TCP/IP, SMTP, FTP, HTTP, MIME, LDAP File Formats

1. IP address & subnet mask

3. SMTP server/ Gateway

System Capacity E-mail Addresses/ Fax numbers: 2000 Group: 100 Number of Email in one group: 99 Security Yes Network Management Configuration and administration via standard Web Browsers

Glossary ADSL - Asymmetrical Digital Subscriber Line Asymmetrical Digital Subscriber Line, a high speed communications line Client/server A client is a computer that requests service from another computer (server). Dial-up connection A connection to the Internet made via phone & modem. Direct connection A connection made directly to the Internet. Ethernet Ethernet is a standard for connecting computers into a local area network (LAN). The most common form of Ethernet is called 10BaseT, which denotes a peak transmission speed of 10 mbps using copper twisted-pair cable. Gateway An interface that connects two different networks (a LAN can be connected to the Internet through some kind of gateway.) Hub This chunk of hardware is used to network computers together (usually over an Ethernet connection). It serves as a common wiring point so that information can flow through one central location to any other computer on the network. IP Address Internet Protocol Address - every computer on the Internet has a unique identifying number, like 191.2.24.2

LAN Local Area Network - a network of computers installed within a small area, such as an office building. Modem (MOdulator, DEModulator) A device that you connect to your computer & to a phone line, that allows the computer to talk to other computer through the phone system. Basically, modems do for computers what a telephone does for a human. Network Groups of computer that are connected together so that they can share resources and exchange data. Node Any server connected to the Internet. POP Post Office Protocol - Internet protocol used by your ISP to handle emails for its subscribers. A POP account is just a synonym for an email account. Protocol A set of rules and conventions that describes the behaviors that computer must follow in order to understand each other. Router A piece of equipment which connect two or more networks. SMTP Simple Mail Transfer Protocol - a main protocol to send and receive email between servers on the Internet. SMTP Port This setting defines the TCP/IP port for incoming mail. By default, this setting uses port 25 that is the Internet standard for receiving SMTP mail. If your SMTP server listens on a non-standard port, change this value accordingly.

Subnet mask A mask used to determine what subnet an IP address belongs to. An IP address has two components, the network address and the host address. For example, consider the IP address 150.215.017.009. Assuming this is part of a Class B network, the first two numbers (150.215) represent the Class B network address, and the second two numbers (017.009) identify a particular host on this network. TCP/IP Transmission Control Protocol/ Internet Protocol - a suite of communication protocol that defines the basic working of the Internet. In fact, TCP/IP is the protocol of the Internet because it's the language by which all Internet computers talk to each other.