MF1600 - Multifunction Printer KONICA MINOLTA - Free user manual and instructions

USER MANUAL MF1600 KONICA MINOLTA

3 Entering Initial Settings.

2.5 The Toner Cartridge and the Drum Cartridge.

Installing the Toner Cartridge and the Drum Cartridge

2.7 Connecting the Power Cable and the Telephone . 24

Connecting the Interface Cables . 24 Turning the Power On .25 Typing Conventions in thi: Entering Characters… Minoltafax 1600 [

• 5,5 Dialling Methods …. Manual Dialling Using the Numeric Keypad One-Touch Dialling Speed Dialling Automatic Group Dial using the One-Touch Keys 17-20. Program Dialling Combination Dial Phone Book Transmission Methods. Memory Transmission. Direct Transmission . Delayed Transmissiol Broadcasting Polling Transmission Mailbox Transmissio Password TX
• Entering the Password. Setting Password TX Delete Reservations. Manual Reception Automatic Reception Memory Reception Mode (Confidential Reception) .… Mailbox Reception … Programming Mailbox ID Printing the Mailbox Contents … Deleting a Mailbox ID Polling Reception Password Reception Settings for Receiving a Fax Number of Rings Multiple Page Print Reduction Print Density Print Paper Size Minoltafax 1600 il p. 66

Enlarge / Reduce Connecting the Fax Machine to Your Computer... 77

7.1 Use as PC-Fax, Scanner and PC-Printer

Modem Specifications

74 Fax Operation with Your Computer

7.5 Printing from Your Fax Machin

8.4 Reservation Report

10 Specifications. Cleaning the Machine Cleaning the Casing................ Cleaning the ADF and the Scanner. Replacing the Toner Cartridge. Replacing the Drum Cartridge. Clearing Paper J ams.. Clearing Original Document J ams Clearing Printout P aper J ams Paper] amin the Paper Cassette Paper] aminside the Fusing Unit Paper] am atthe Drum Cartridge Trouble-Shooting … Error Messages. Error-LED Alarms … Error Messages on the LCD Poor print quality … Low Contrast…….. Grey Background. Black Stains … Missing Areas End User License Agreement Minoltafax 1600 V

General Information 1 RE | 1 General Information 11 Introduction Thank you for choosing this Minoltafax 1600 and showing confidence in our product. This machine has a modern design and fulfils today's require- ments of a fax machine. Itcombines advanced technology with a contem- porary appearance. The machine is authorised for use in the public telephone network and is compatible to other fax machines of the communication standard 3 The Minoltafax 1600 was manufactured to the same high quality stand- ards as is common for all other precision instruments made by Minolta This manual will assist you in becoming familiar with the machine. It con- tains allthe necessary information for the start-up, its functions and the re- placement of the consumables. Please, always keep this manual to hand when using the machine. Minoltafax 1600 1-7

How Does a Fax Machine Work? A fax machine can be connected to a normal telephone system without taking any special precautions, just like a normal telephone set. The func- tion of a fax machine is quite similar to that of a telephone. The way a fax machine works is simple: Documents are at first scanned. This is done by the scanning unit. The machine does notrecognise the let- ters but reads the picture, dot by dot, and marks each dot as black or white. Thatis why you can not only transmit texts but also pictures and photos. The information is then digitised and compressed so thatthe fax machine can send it quickly over the telephone line to another fax ma- chine which reverses the process, reading and marking each dot as black or white on a sheet of paper. When you are "called" by a fax machine, your telephone rings as normal. Therefore you cannot know whether your are receiving a fax call or a tel- ephone call before picking up the receiver. Atthe beginning of a fax transmission you will hear shrill sounds. Those sounds are the so called "hand shaking" and function as an introduction sequence before the actual transmission, just as interlocutors - often - in- troduce themselves atthe beginning of a telephone call. In the introducto- ry sequence the technical features of both machines are matched to make sure the transmission and the reception are conducted to a high standard. With your Minoltafax 1600 you do not need to listen to the introductory se- quence. How to program the machine accordingly will be explained later in this manual. Furthermore you will also find information about the set- tings that come with the machine, that have to be made when instal-ling, or the settings that can be made at a later stage. Most of the features of the fax machine work independently, so that you can program only the settings you need for the moment and ignore all others. By the way, the word "fax" is a combination of the Latin "facere" (to make) and "simile" (similar) describing the process of making a copy which is Similar to the original. This artificial word "fax" has nowadays become widely accepted in everyday language, replacing the older term facsimile. A copy is therefore to be made “similar” to the original. Fax machines are also called facsimile machines Now, enjoy your new fax machine. 1-8 Minoltafax 1600

General Information 1 13 Certificate for Machines with CE Marking CTR 21 Approval Annex Il The equipment has been approved in accordance with Council Decision 98/482/EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences be- tween the individual PSTNs provided in different countries, the approval does not, oritself, give an unconditional assurance of successful opera- tion on every PSTN network termination point. In cases of problems, you should contact your equipment supplier in the first instance. Minoltafax 1600 1-9

Safety Precautions © Connectthe machine onlyto a 200 - 240 V/ 50 Hz earthed power point. e Make sure the power is not turned off over night. © Always pull atthe plug, never atthe wire, when you want disconnect the machine from the power supply. If possible, connect the machine directly to a wall outlet. e Tofacilitate communication always keep the machine switched on and program the correct user data. Make sure to enter the correct user names e Do notunscrew any parts, if not specifically requested in this manual. Ifnecessary contact your technical service. Never open the machine while it is transmitting or printing. Take care not to let humidity into the machine. Make sure no objects fall into the machine. If any problem occurs that can not be solved by the procedures de- scribed in this manual make sure you contactthe technical service. © Follow the recommended maintenance procedures regularly. Used cartridges may be taken back by the technical service station as a part of the maintenance procedures. Minoltafax 1600

Laser Safety This fax machine contains a page printer which operates by means of a laser. This fax machine contains a page printer which operates by means ofa laser. This machine does notimpose any danger as long as itis used according to the procedures described in this manual. The laser is limited to the interior of the machine. The environment is protected from the laser emission by the covers of the machine. Internal Laser Radiation Maximum radiation: 7.3 x 10-3 (W) Wave length : 770-810 (nm) The machine works with an invisible class IIIb laser. The printer head unit is not field service item. Ozone Release Warning During printer operation, a small quantity of ozone is released. This amount is not large enough to harm anyone. However, be sure the room where the fax machine is being used has adequate ventilation,. especially if you are printing a high volume of material or if the fax machine is being used continuously over a long period. Features Your new fax machine is a compact multi-functional device facilitating your work and reducing your fax communication times. The features ofthe Minoltafax 1600 include scanning of originals into the memory for delayed transmission, allowing simultaneous reception of fax messages and vice versa. Type A4 format, Group 3, desktop laser plain paper fax

MH /MR /MMR ECM coding Automatic document feeder up to 10 pages 250 sheet paper tray Double-spaced LCD-display with 20 digits 64 level grey scale Minoltafax 1600 1-11

General Information Dialling Functions © 20 one-touch keys (for individual destinations or as group dial destinations) © 100 Speed dial options © Automatic redial / on hook dialling / group dialling © Phone book function Functions Delayed transmission Broadcasting (up to 100 Destinations) Multi-tasking operation interface Polling RX /TX Confidential reception / mailbox transmission Copies Additional Functions © RS-232C PC-interface e Use as scanner (software optional) © Use as PC fax (software optional) e Use as printer (software optional) Minoltafax 1600

The drawing below shows what should be included in the packaging. 1 Main unit 2 Toner cartridge 3 Drum cartridge 4 Power cord 5 Telephone line cord 6 Paper cassette cover 7 Papertray 8 Document input tray 9 Document output tray Minoltafax 1600

Installation Location Avoid direct exposure to sunlight and place the machine away from heaters. Avoid humid or dusty locations Place the machine on an even, non-vibrating surface. Keep the machine away from magnetic fields (TV sets, radio). Avoid locations close to ventilation openings, air conditioners and heaters. The machines should be easily accessible from all sides Make sure no liquids can enter the machine. Keep all covers closed when the machine is in stand-by. If any cover is opened no transmission or reception is possible. If any cover is opened during sending or receiving the procedure is in- terrupted. Avoid extreme fluctuations in temperature which could cause the humidity inside the machine to condense. Minoltafax 1600

Installation 2 The figure below shows the space required to ensure easy access to the machine and its proper functioning. Make sure there is enough space around the machine (approx. 40 cm in every direction) 612mm 395 mm Minoltafax 1600 2-15

1Release buttons 2 Printer cover 3 Papertray 4 Document input tray 5 Control panel 6 Scanner cover 7 Paper cassette Minoltafax 1600

Control Panel, Displays and Keys Num Display/Key Function 1 MEMORY LED If glowing, the machine is in the memory transmission mode 2 PC LED If glowing, the machine is in the PC mode 3 ERROR This LED is li, if an error occurs. 4 MAN. RX LED If glowing, the machine is in the manual reception mode. 5 RESOLUTION LED Shows the current resolution 6 LCD (Liquid Crystal Shows the status ofthe machine and contains information Display) about the operation modes. 7 CONFIRM Press this key to print reports or to display the last commu- nications on the LCD. 8 SET Press this key to open the menu. Select the desired func- ton either with the numeric keypad or the arrow keys E FUNCTION Press this key to selectthe various communication options. 10 YVES Press this key to confirm the current function. 11 NO Press this key to cancel the current function 12 ARROW KEY Scrolls through features and command options as shown on the display. 13 SPEED DIAL Use this key to enter a to digit speed dial number. AIso press this key to search for a stored number. 14 REDIAL/PAUSE Use this key to either redial or to generate a pause. 15 NUMERIC KEYPAD Use these keys to enter numbers and letters, e.g. fax num- bers and destination names. Minoltafax 1600

Installation Num Display/Key Function 16 START/COPY Starts all functions ofthe machine such as transmission, receiving, copying etc. 17 STOP Stops the current operation. 18 ONE TOUCH Use this key to dial a stored number. Also use this key to enter spaces and to delete wrong entries when entering data 19 SELECTION KEY Use this key to select the upper or the lower row of one- touch keys. 20 RESOLUTION Press this key to select the desired resolution. Press this key to choose between: NORMAL: Standard mode FINE high resolution HALFTÔNE: for photographs, etc. 21 MEMORY Press this key to choose between memory transmission and direct transmission. Minoltafax 1600

Installation The Toner Cartridge and the Drum Cartridge In this laser fax, characters and images are created through a process in which the drum cartridge applies toner to the page in the machine's deve- loping section The drum cartridge should be handled with care to ensure proper perfor- mance at all times. Be sure to avoid exposing the cartridge to direct sun- light or any other direct light. Store the cartridge in an environment that is not subject to extreme changes in temperature (heat, cold) or humidity. Detailed information on the care and handling of the toner cartridge is pro- vided with the shipment of new cartridges Exchange the cartridge when "toner low” appears in the display. The drum cartridge has a service life of approx. 20000 pages. Instructions how to re- place the cartridges is given in the chapter on maintenance. Both cartridges are made of non-hazardous material and may be dis- posed of freely. Please consult the regulations for the disposal of such products in your area Used cartridges may be taken back by the technical service station as a part of the maintenance procedures. Note To avoid damage to the drum cartridge caused by light, cover it with a cloth as soon as removed from the fax. Minoltafax 1600

Installation 2 Installing the Toner Cartridge and the Drum Cartridge L Press the release buttons to release the cover and open it. 2 Insertthe drum cartridge along the guides into the machine. 3 Unpack the toner cartridge. Then, holding the cartridge with both hands, shake itto distribute the toner evenly. 4 Insertthe toner cartridge along the X guides into the machine. \ À Minoltafax 1600 2-21

5 Press the handle of the Toner cartridge until itlocks into po- sition. 6 To close the cover press in the di- rection ofthe arrows until the cover locks into position Supply Paper Installing the Paper Input Tray L_insertthe two protrusions ofthe tray into the appropriate holes. Installing the Paper Tray L_insertthe two protrusions ofthe tray into the appropriate holes. Minoltafax 1600

Installation 2 Installing the Document Output Tray Insert the document output into the openings at the front of the machine. Replace Rx Paper Your fax prints on plain paper of the following specifications: 60-90 g/m? The paper cassette holds up to 250 sheets of A4-sized paper. A4, Letter, Legal (A4 is the standard size). 1 Fanthe paper well and align the sheets 2 Place the paper in the paper tray. Ifthe machine runs out of paper a corresponding message will appear in the display. Ifthere is no paper in the machine received documents will be stored in memory. As soon a paper is fed, the received documents will be printed. Minoltafax 1600 2-23

2.7 Connecting the Power Cable and the Telephone

Line Cable 1 Piugthe power cable into socketon the left of the machine. Then con- nect it to the wall socket. Mind the safety notes in chapter 1. 2 Plug the end ofthe telephone cord into the terminal of the machine. 3 Plug the wall end of the telephone cable into the wall socket. Connecting the Interface Cables The RS-232C serial interface cable is available as an optional accessory. Plug the interface cable into the appropriate terminal on the back of the machine. Further information is provided in the "Connecting the fax to your computer" chapter. 2-24 Minoltafax 1600

Installation 2 Turning the Power On Press the power switch to turn the ma- chine on. Itis located on the back right hand side of the machine. Press | for On, press O for Off. When the machine is in stand-by mode [Nov. 19 13:30 100% the display to the right will appear. Now |SET DOC. FACE DOWN the machine is ready for operation. Note Always leave the machine on for at least three seconds before turning it off again. Otherwise it might be seriously damaged Minoltafax 1600 2-25

Installation Minoltafax 1600

Entering Initial Settings 3

Entering Initial Settings Before all features of your Minoltafax are available you are obliged to en- ter several settings. This chapter explains how to set your name, your line type and the remote locations with which you may wish to communicate. You can cancel the setting anytime by pressing STOP. The setting willthen not be saved. If you do not press any key within 30 seconds your fax ma- chine will return to stand-by mode. Typing Conventions in this Manual Ifnothing else is requested, all keys are to be pressed one after the other. This is also the case ifthey are connected by a "+" to facilitate the layout. Press 0 +5 +JA" means: Press the numeric key 0, then the numeric key 5 and then the key named ‘YES”. Entering Characters Use the numeric keypad to enter letters and special characters. For de- tails refer to the tables below. Press the arrow keys to save the setting. Press 9 or 19 to enter spaces. If you have typed a wrong character use the arrow keys to move back and overwrite the text or press the one-touch keys 10 or 20 to delete the wrong text. Minoltafax 1600 3-27

Entering Initial Settings

3.3 Function of the Keys

Use ENTER or the arrow keys to access the following functions. Press EN- TER orthe arrow keys repeatedly until the desired function appears in the display. Then press the numeric key according to the desired function. The settings that are available will be shown on the display. Detailed de- scriptions ofthe procedure will be provided in the corresponding chapters. Group Function Default setting 1 Dial registration 1 One-touch dial empty 2 Speed dial empty 3 Group dial empty 4 Program dial empty 2 Scanning/printing 1 Resolution Standard 2 Scan contrast Step 3 3 UT-recognition on 4 Density Step 4 5 Paper size A4 3 Transmission 1 Page count off 2 Password off 3 Header on 4 Reception 1 Memory TX off 2 Number of rings 1 3 Multiple page print off 4 Reduction on 5 Maïbox empty 6 RX password off 7 Footer off 8 Manual reception off 5 Machineoperation 1 Power save mode on 2LCD-contrast Step 3 3 Volume low 4G3ECM off

3 Entering Initial Settings

3.4 Entering Date and Time

Date and time appear on the display, the activity report and the other fax machine's printouts Description Display L Press 7 times SET INITIALUSER DATA? ñ

2 Press1. 1DATE AND TIMES 3 Enterthe date (DDMMYY)andtime [F7 # FR (24 hour format) and press YES to |- ENTER DAY- store the entry. Ifenter day appears in the display, enter the day of the week. (0 =Sunday, 1 = Monday etc.). 3-30 Minoltafax 1600

Entering Initial Settings 3

3.5 Entering your Fax Number

You can place your name and fax number in the header. The header will appear atthe top of the faxes you send. Enter your name and your fax number in the header. The information in the header help the receiving station to identify the sender. Press SPEED DIAL to enter the "+". You can enter spaces with one-touch key 9 Description Display 1 Press 7 times SET. INITIAL USER DATA? *

2 Press 2 to delete an existing 2 NUMBER number press NO. 3 Enter yourfax number as described &=+49511 212223 in the text and press YES to store |ok=YESs : the entry. Minoltafax 1600 3-31

Entering Initial Settings Entering Your Name You can enter either your company name, your name or both. Up to 32 characters can be entered Refer to 3.2 for instructions on how to make the entries. Description L Press 7 times SET 2 Press 3 to delete an existing number press NO. 3 Enter your name and press YES to store the entry. Display INITIAL USER DATA?

Entering Initial Settings 3

Set Phone Type Use this function to adjust your Minoltafax to either the public telephone network or a private extension. Dialling Mode Choose the dialling mode of your preference. Tone dialling (DTMF) dials the number by transmitting a combination of beeps. You might need it when your fax has to transmit a set of numbers which are coded as beep- ing noises, e.g.when you use the mailbox function. Pulse dialling dials by transmitting a number of pulses for each dialled number. The factory setting is tone dial. Description Display L Press 5 times SET. [MACHINE OPERATION? Ÿ

2 Press 3. 3 TONE /PULSE 3 Use the arrow keys to selectthe de- [FTONE PULSE sired setting and press YES to store |- Select & press 'YES" the entry. Note Due to the CE conformity the change of the dial type must be set by the technical service. This function is only accessible after the change has been set. Minoltafax 1600 3-33

Entering Initial Settings PSTN or PBX Use this function to set the machine to PSTN orPBX. In PBX line dial numbers (prefix no.) or flash line access are possible. Description L Press 5 times SET 2 Presss. 3 Use the arrow keys to selectthe de- sired setting and press YES. 4 If you select PBX, select flash line access or dial code access using the arrow keys. 5 Ifyou have selected code, enterthe dial code. Press YES to store the entry. The prefix is limited to 4 digits

*PSTN PBX - Select & press "YES" CODE FLASH - Select & press "YES" CODE= oO S (MAX. 4 DIGITS) The line access is achieved automatically by the machine and does not need to be done manually before dialling. If you want to call fax machines within your own PBX system, press # before entering the number. This suppresses the automatic line access function. Minoltafax 1600

Entering Initial Settings 3 Entering One-Touch Numbers Use this function to store your most frequently called fax numbers for in- stant recall or to arrange call groups for broadcasting (for more informa- tion refer to "Entering Call Groups"). Besides, you can store functions like polling or delayed transmission in one of the last 4 one-touch keys Description Display 1 Press SET and 1. TONE-TOUCH 2 Press the desired one-touch key - SELECT ONE-TOUCH- between 01 and 20 3 Enter the fax number and press YES. OK=YES 4 Use the numeric keypad to enter NAME=MINOLTA the name and press YES OK=YES 5 Use the arrow keys to setthe mo- FFHIGH LOW. dem speed and press YES. - Select & press "YES” 6 If you want to program further one- [NOv. 19 13:30 100% touch keys, press the desired key. |SET DOC. FACE DOWN Or press NO 2 times to terminate the process. Note To fill in the one-touch labels facilitates later finding ofthe desired tel- ephone number. Minoltafax 1600 3-35

Entering Initial Settings Storing a Direct-Dialling-In Number in a One-Touch Key You can reach a PC based fax machine directly by entering a direct-dial- ling-in for a subaddress Description 1 Press SET and 1. 2 Press the desired one-touch key between 01 and 20. 3 Enter the first part of the number and press the arrow up key. 4 Enter the extension number and press YES. 5 Use the numeric keypad to enter the name and press YES. 6 Use the arrow keys to set the mo- dem speed and press YES. 7 If you want to program further one- touch keys, press the desired key. Or press NO 2 times to terminate the process Display 1ONE-TOUCH - SELECT ONE-TOUCH- (SUB=4) *HIGH LOW - Select & press "YES" NOV. 19 13:30 100%

Entering Initial Settings Entering Speed Dial Numbers Similar to the one-touch keys you can store fax numbers as speed dial numbers. You dial a speed dial number by entering a two-digit identifier code. Up to 100 speed dial numbers can be stored (00-99). Description 1 Press SET and 2. 2 Enterthe 2 digit speed dial number's identifier code. 3 Enter the fax number and press and press YES. 4 Use the numeric keypad to enter the name and press YES 5 Use the arrow keys to setthe mo- dem speed and press YES. 6 If you want to program further speed dial numbers, enter the de- sired speed dial number. Or press NO 2 times to terminate the process. Display 2 SPEED DIAL SPEED DIAL _ OK=YES NAME= OK=YES HIGH LOW - Select & press "YES” NOV. 19 13:30 100%

Entering Initial Settings Storing a Direct-Dialling-In Number (Speed Dial) You can reach a PC based fax machine directly by entering a direct-dial- ling-in for a subaddress Description 1 Press SET and 2. 2 Enterthe 2 digit speed dial number's identifier code. 3 Enter the first part of the number and press the arrow up key. 4 Enter the extension number and press YES. 5 Use the numeric keypad to enter the name and press YES. 6 Use the arrow keys to set the mo- dem speed and press YES. 7 If you want to program further one- touch keys, press the desired key. Or press NO 2 times to terminate the process Display 2 SPEED DIAL SPEED DIAL _ (SUB=4) FHIGH LOW - Select & press "YES" NOV. 19 13:30 100%

Entering Initial Settings 3 Changing One-Touch- or Speed Dial Numbers You can change one-touch- or speed dial numbers by following the pro- cedure below. Description Display 1 Press SET and 1 or2. LONE-TOUCH 2 Press the desired one-touch key or enter the desired speed dial number. - SELECT ONE-TOUCH- 3 Press No Stored! OK=YES (EDIT/DEL=NO) STOP? 4 SelectEdit using the arrow keys and press YES. *EDIT DELETE - Select & press "YES” 5 Enterthe new number and press YES. (DEL=NO) 6 Enter the new name using the nu- meric key pad and press YES. (DE Use the arrow keys to setthe mo- [FHIGH LOW dem speed and press YES. - Select & press "YES” If you want to change further one- Nov. 19 13:30 100% touch keys, press the desired key Or press NO 2 times to terminate the process.

Entering Initial Settings Erasing One-Touch- or Speed Dial Numbers You can erase one-touch- or speed dial numbers by following the proce- dure below. Description L Press SET and 1 or2 2 Press the desired one-touch key or enter the desired speed dial number. 3 Press No. 4 Select delete using the arrow keys and press YES. 5 Press ES. 6 Press 2 times NO to terminate the entry. Display 1ONE-TOUCH - SELECT ONE-TOUCH- Stored! STOP? OK=YES (EDIT/DEL=NO) EDIT *DELETE - Select & press "YES" ONE-TOUCH 01 Delete* NOV. 19 13:30 100%

Entering Initial Settings Entering Call Groups You can program one of the one-touch keys 17-20 to call several destina- tions successively and send the same document to all destinations (Broadcasting). Use this function, if you frequently send to the same group. You can store up to 100 destinations in 4 groups. In order to arrange numbers as call groups, these must be stored as one-touch- or speed dial numbers. Description 1 Press SET and 3. 2 Press the desired one-touch key between 17 and 20 3 Enterthe desired group name and press YES. 4 Press one of the programmed one- touch keys or enter one of the pro- grammed speed dial numbers or select an entry from telephone book and press YES. 5 Repeatthis procedure until you have stored all numbers. Press START +2 times NO to finish the entry. Display 3 GROUP DIAL - SELECT ONE-TOUCH- 3 GROUP NAM OK=YES NO.001= NOV. 19 13:30

100% Minoltafax 1600

Entering Initial Settings Changing Group Dials You can change group dials by following the procedure below. Description 1 Press SET and 3. 2 Press the desired one-touch key between 17 and 20 3 Press No. 4 Select Edit using the arrow keys and press YES. 5 Use the numeric keypad to enter the name and press YES. 6 Allmembers ofthe group are being listed. Press YES to confirm the en- tries or press NO to delete them. 7° You can add new members when the list is through. Press START to finish. 8 Press 2 times NO to terminate the process. Display 3 GROUP DIAL - SELECT ONE-TOUCH- Stored! OK=YES (EDIT/DEL=NO) STOP?

- Select & press "YES" NAME = OK=YES (DEL=NO)

Entering Initial Settings Erasing Call Groups You can erase group dials by following the procedure below. Description 1 Press SET and 3. 2 Press the desired one-touch key between 17 and 20 under which the desired group is stored. 3 Press No 4 Select delete all using the arrow keys and press YES. 5 Press 2 times NO to terminate the process Phone Book Display 3 GROUP DIAL - SELECT ONE-TOUCH- Stored! STOP? OK=YES (EDIT/DEL=NO)

You do notneed to enter any data into the phone book. All one-touch num- bers, speed dial numbers and call groups are automatically stored in the phone book. How to dial with the telephone book will be explained in the "Sending faxes" chapter. Minoltafax 1600

Entering Initial Settings

3.8 Advanced Settings

You can adjustthe machine to your personal requirements with the follow- ing settings Power Save Mode The power save mode reduces the machine's power consumption in stand-by mode. The temperature of the fusing roller is reduced until a page is ready for printing. Therefore printing is delayed for a couple of sec- onds. Default setting for the power save mode is ON. If you want to change the setting follow the procedure below: Description Display 1 Press 5 times SET MACHINE OPERATION? 4

2 Press1. IPOWER SAVE 3 Use the arrow keys to selectthe de- [OFF FTIMER sired setting and press YES. - Select & press YES” 4 1fyou selecttimer, enterthe time at [P-SAVE ON =00:00 which the power save mode should |oKk=vEs turn on and press YES. 5 Enterthe time atwhichthe power [P-SAVE OFF =00:00 save mode should turn off and OK=YES press YES. 6 Press NO to terminate the entry. NOV. 19 13:30 100%

The power save mode is on when the timer is set from 00:00 to 00:00 3-44 Minoltafax 1600

Entering Initial Settings LCD Contrast Use this function to adjustthe LCD contrastto the light conditions of your location. Follow the procedure below to make your fax machine print the key setting list. Description L Press 5 times SET. 2 Press 2. 3 Use the arrow keys to select the desired setting and press YES. 4 Press NO to terminate the entry. Buzzer Volume Display MACHINE OPERATION? *

Use this function to set the volume of buzzer tones, for example, when pressing a button. Follow the procedure below to make your fax machine print the key setting list. Description L Press 5 times SET. 2 Press 3. 3 Use the arrow keys to select the desired setting and press YES. 4 Press No to terminate the entry. Display MACHINE OPERATION? #

Entering Initial Settings Setting ECM Mode (Error Correction Mode) Use this function to setthe ECM mode. ECM is a communication standard for group 3 fax machines. In this mode data that may be lost due to poor line quality is sent repeatedly. This procedure reduces the number of er- rors considerably. Although the time for the transmission is longer, itis still quicker than re-sending a whole page. Description 1 Then press 5 times SET. 2 Press 4. 3 Selectthe desired setting using the arrow keys and press YES. 4 Press NO to terminate the entry. Display MACHINE OPERATION? 4

Entering Initial Settings Header and Footer Header Your fax number, your name, the number of pages to be transmitted, date and time appear in the header. This information is transmitted to the other fax machine. For this the set uses data is used. Use this function to print a header on the transmitted pages. Follow the procedure below to make your fax machine printthe key setting list. Description L Press 3 times SET. 2 Press 3. 3 Use the arrow keys to select the desired setting and press YES. 4 Press NO to terminate the entry. Display TX OPERATION?

3 Entering Initial Settings Footer An ID number, a page number and date and time appear in the footer. Use this function to print a footer on the received pages. Follow the pro- cedure below to make your fax machine print the key setting list. Description Display L Press 4 times SET RX OPERATION? >

2 Press7. TFOOTER 3 Use the arrow keys to selectthe FON OFF desired setting and press YES. - Select & press "YES” 4 Press NO to terminate the entry. NOV. 19 13:30 100%

Sending Faxes Transmission Notes on Original Documents Your fax machine is capable of transmitting the document sizes below. You can place up to 10 sheets of paper in the A4-format in the Automatic Document Feeder (ADF). max, width 216 mm effective min, width width 148 mm

8 L) £ 4 feeding e || feeding feeding direction S || direction direction Ifthe document is longer than 500 mm, the machine recognises document jam and stops scanning the document. Use yellow, green-yellow or light blue colours for information you do not want to be transmitted. Make sure ink, glue, correction fluid etc. are completely dry before you send a fax. A» + Note Always remove staples, paper-clips etc. before you send a fax. Other- wise the machine might be seriously damaged Minoltafax 1600 4-49

Sending Faxes Photocopy or Carrying Film Documents that meetthe following characteristics must be photocopied or placed in a carrying film before they can be sent: paper sizes less than 148 mm width or less than 100 mm length paper lighter than 50g/m? folded, torn, wrinkled, damp, rough or curled paper coated or pressure sensitive paper Inserting a Document into the ADF 1 insert the document face down in the document feeder. 2 Place the document in the centre of the ADF and adjust the paper guides so that they lightly touch the edges of the document. You can insert up to 10 pages into the feeder. Make sure the pages are well placed and aligned before starting the transmission. Ifthe paper is curled or pages stick together more than one page at a time could be drawn into the machine. This might lead to paper jams or faulty transmissions. In this case you should insert the pages one by one to en- sure a correct feeding of the documents. The standard memory holds ca. 57 pages. Take care that the indicated memory capacity does not drop to 0 (%) during scanning, since the proc- ess will be cancelled in this case. Minoltafax 1600

Note If this occurs repeatedly, contact your technical service for a memory upgrade. Until then you should send large documents in direct mode, i.e. with the memory turned off. Settings for Sending a Fax Resolution 1 insertthe document into the ADF. [Nov.1913:30 100%

Ifyou send documents with normal print or typed documents, adjustments are not necessary. To change the resolution press RESOLUTION. RESOLUTION allows three adjustments: Standard This is the normal resolution for mosttyped documents and simple drawings: Fine Fine resolution is suitable for maps, newspaper articles etc Halftone Halftone mode captures shades in photographs and drawings Note GREYSCALE increases the time and costs of the transmission. Minoltafax 1600 4-51

Sending Faxes If you set the resolution via the control panel, this setting is only kept for the current transmission. You can change the resolution permanentiy by following the procedure below: Description L Press 2 times SET 2 Press1. 3 Use the arrow keys to selectthe desired setting and press YES. 4 Press No to return to stand-by mode. Contrast Display SCAN/PRINT? *

If you raise the contrast fine differences in tone on the document are en- hanced and transmitted more clearly. However, information may be lost during this process. Description L Press 2 times SET 2 Press 2. 3 Use the arrow keys to selectthe desired setting. Press YES. 4 Press No to return to stand-by mode. Display SCAN/PRINT? *

Page Count This function compares the number of pages you have entered with the number of scanned pages. If they do not match, your Minoltafax will set off an alarm. Description 1 Press 3 times SET. 2 Press1. 3 Use the arrow keys to select the desired setting and press YES. 4 Press No to return to stand-by mode Image/Text Recognition Display TX OPERATION?

Use this function to set greyscale mode for the image part of a document only. This allows a high quality for documents that consist of text and im- ages Description Display 1 Press 2 times SET. SCANIPRINT? Q

4.3 Dialling Methods

Seven different dialling methods are available. Insert the document face down into the ADF and dial with the dialling method of your choice. Manual Dialling Using the Numeric Keypad 1 Dialthe fax number using the nu- meric keypad and press START. Check the number in the display and change it, if necessary. For this press STOP to delete and enter the number again. You can also correct single digits using SET Faxno or FUNCTION the arrow keys. Max. 32 digits can be entered. One-Touch Dialling 1 Press one of the programmed one- touch keys 01- 20. The machine di- als the number after scanning the document. Speed Dialling L Press SPEED DIAL and enter the two digit identifier code (0-99). 2 The name ofthe remote side ap- pears onthe display. Press START. The machine begins to dial after the document has been scanned. ONE-TOUCH 01 SPEED DIAL= (DIRECTORY.=#) Æ=MINOLTA {(S =START) Minoltafax 1600

Sending Faxes 4 Automatic Group Dial using the One-Touch Keys 17-20 1 Press a one-touch key 17 -20.Ifa [GROUP NAME=MINOLTA group is stored under this key its name will be displayed. The Minoltafax 1600 begins to dial after the document has been scanned. Program Dialling Use the last 4 one-touch keys 17 - 20 to program the following functions: Broadcasting (1) Delayed transmission (Timer) (3) Mailbox transmission (4) Polling (7) Description Display 1 Press SET and 4. APROGRAM DIAL= 2 Press the desired one-touch key - SELECT ONE-TOUCH- 17-20. 3 Selectthe desired function fromthe [FUNCTION possibilities mentioned above. Select 1/3/4/7 For details refer to the corresponding sections of this manual. Minoltafax 1600 4-55

4 Sending Faxes Combination Dial You can use this function to dial the pre-dial number you have stored in a one-touch key or as a speed dial number. Description Display 1 Press the one-touch key in which [&=123 you have stored the pre-dial number. 2 Enterthe rest of the number and &-123456 press START. (S =START) You can also enter the second part of the number using the one-touch keys or the speed dial numbers. Note Itis necessary that the pre-dial number and a [+] character are stored as one-touch number or speed dial number. The telephone number is limited to 32 digits. Phone Book The phone book lists all numbers stored in your Minoltafax. Description Display 1 Press SPEED DIAL. SPEED DIAL= (DIRECTORY.=#) 2 Press the arrow key up. FIST SEARCH - Select & press "YES" 3 Selectthe desired option and press [FMINOLTA

If you selected LIST you can scroll through the phone book using the ar- row keys. SEARCH enables you to search for a number or name alpha- betically or numerically. 4-56 Minoltafax 1600

Transmission Methods Memory Transmission Sending a Document from the Memory Select memory transmission as à default. You should send faxes in direct mode only exceptionally, e.g. if not enough memory is available. Since your fax machine is a multi-tasking device itis possible to scan documents while your Minoltafax is sending from memory, receiving or printing. As soon as the current operation is finished the new document will be sent. Memory transmission offers several advantages. Make sure the memory LED is lit. Ifthis is notthe case, press MEMORY Description Display 1 insertthe document face downinto [&=ENTER Enter the ADF. (7 SorFuncToN 2 Dialthe telephone number manual- &=123 456 ly oruse one ofthe one-touch keys (S =START) a speed dial number. 3 Press START toscanthe document. Memory 2%. Itwill be automatically sent from 123 456 B1 memory. Note Ifthe memory is exhausted during scanning the document will be de- leted from the memory. Y ou should wait until enough memory capacity to scan all documents completely is available again. If this is not pos- sible, switch to direct mode. Minoltafax 1600 4-57

Sending Faxes Direct Transmission You can send directly from the ADF, if not enough memory is available to scan all documents you want to transmit. Make sure you have switched off MEMORY before. Description 1 insertthe document face down into the ADF. Adjust the contrast and resolution, if necessary. 2 Dialthe telephone number manual- ly or use one ofthe one-touch keys a speed dial number. 3 Press START to begin the transmission. Display ENTER Faxno + or FUNCTION &-123456 (S =START) (123 456) Minoltafax 1600

Delayed Transmission You can use this function to take advantage of lower evening and week- end long-distance rates You can only use this function if date and time are stored in the machine. Insert the document face down into the ADF. Adjust contrast and resolution if necessary. Description L Press FUNCTION and 3 2 Enter the time of the transmission using the numeric keypad (24 hour format) and press ES 3 Enterthe fax number and/or the de- sired function (broadcasting, poll- ing, relay broadcasting or mailbox transmission) and press START. 4 The machine scans the document into memory. Display 3TIMER TIMER= OKk=YES ENTER Faxno or FUNCTION TIME OK=YES

(Complete=No) Ifnot enough memory is available during scanning, the machine will return to stand-by mode. In this case repeatthe procedure when enough mem- ory is available again. Minoltafax 1600 4-59

4 Sending Faxes Broadcasting Your Minoltafax 1600 is capable of sending documents from the memory to up to 100 recipients dialling manually, by one-touch key, speed dial or group dial. The machine dials and transmits the document sequentially to each recipient. Ifone ofthe numbers is engaged, your fax machine will dial the next one and return to the engaged number in the end. After broad- casting it will print a report automatically and return to stand-by mode. If the function reservation reportis on, a listofthe destinations is printed be- fore the transmission. Insertthe document face down. In the document feeder. Adjust contrast and resolution if necessary. Description Display 1 Press FUNCTION and 1 TBROADCAST 2 Enterthe desired fax number or NO.001=MINOLTA press the desired one-touch key (e.g. 01) and Yes. 3 Repeatthis procedure until you NO.002=MÜLLER have entered all recipients. OK=YES {Fin.=START) 4 Press START. CHECK DESTINATION? OK=YES (TX=Start) 5 Press YEs to confirm the entries or Memory* 99% press START to begin the transmis- B1 sion. Ifnot enough memory is available during scanning, the machine will return to stand-by mode. In this case repeat the procedure when enough mem- ory is available again. 4-60 Minoltafax 1600

Sending Faxes 4 Polling Transmission You can use this function to transmit documents automatically. The reci- pient can retrieve the document on demand. The document can even con- sist of several pages Insertthe documentinto the ADF in order to scan it The caller establishes the communication and must have the function polling reception turned on in his machine Your Minoltafax offers you a single mode and a multiple mode. In single mode the document can only be polled once. Afterwards the document is automatically deleted. In multiple mode the document is scanned and polled from memory. After the polling the document remains in memory so that several pollings are possible. Use the function “Delete reservations” to remove a document from the memory. Adjust contrast and resolution if necessary. Description Display 1 Press FUNCTION and 6 6 POLLING TX 2 Selectthe desired setting using the FSINGLE MULTI arrow keys and press YES - Select & press YES” 3 The machine scans the document FMemory 99% into memory. 324567 B1 Minoltafax 1600 4-61

Sending Faxes Mailbox Transmission Use this function to transmit a document to a mail box. This is helpful, if only a specific person may read the document. However, both machines must be the same model. The transmission is only executed, if both mailbox ID codes are identical. This prevents the document from being transmitted to a wrong mailbox. The documentis scanned into the remote fax machine's memory and can only be printed if the recipient enters the correct 4 digit mailbox ID. Description 1 Press FUNCTION and 4 2 Enterthe mailbox number and press YES. 3 Enter the fax number and press YES. 4 The machine scans the document into memory. Display 4 MAILBOX TX MAILBOX NO.= OK=YES ENTER Fax no. *Memory* 99% 324567 Bl Minoltafax 1600

Sending Faxes Password TX This function limits communication to those destinations that use the same password as you. However all destinations stored in the on-touch keys and the speed dial numbers can be reached. Entering the Password Description 1 Press 7 times SET and 4 2 Enterthe 4 digit password using the numeric keypad (0000 - 9999) and press YES 3 Press No to terminate the entry. Setting Password TX Description 1 Press 3 times SET and 2 2 Selectthe desired setting using the arrow keys and press YES 3 Press No to terminate the entry. Display 4PASSWORD PASSWORD= OK=YES NOV. 19 13:30 100%

Sending Faxes Delete Reservations Use this function to delete programmed functions. We have chosen timer transmission for this example. Timer transmission. Description 1 Press FUNCTION and 0 2 Press yes. 3 Press No to terminate the entry. Display 0 DELETE RESERV 01 (17:00) TIMER *

If you have programmed more than one function, you can scroll through the menu using the arrow keys. Minoltafax 1600

Reception Manual Reception Manual reception of telephone call is only sensible, if you expect tele- phone calls at this extension. You should keep this in mind when you set the reception mode. Because the machine has no telephone receiver a Separate phone must be attached to the same telephone wall outlet. An- swer the call and press START. Description Display 1 Press 4 times SET. RX OPERATION? *

2 Press. 8 MANUAL RX 3 Use the arrow keys to select the ON OFF desired setting and press YES. - Select & press "YES” 4 Press NO to terminate the entry. NOV. 19 13:30 100%

Reception Automatic Reception Automatic reception is set as a default. No further settings are required. Your fax machine will answer calls after a setnumber ofrings. The Default setting is 1. Memory Reception Mode (Confidential Reception) When you use this function the message will be stored in the memory. Only if you switch offthe memory reception mode or enterthe correctpass code you can print the message. Instead of a password you can also pro- gram a time at which the message is to be printed. Description Display L Press 4 times SET RX OPERATION? ñ

2 Press1. I MEMORY RX 3 Usethe arrow keys to selectthe de- [on OFF sired setting and press YES. - Select & press "YES” 4 Enterthe time atwhichthe docu- [TmE=.: ments are to be printed or press Oo ES YES. 5 Entera 4-digit number as access PASSWORD= code or press YES OK=YES When the memory reception mode is on the stand-by display reads: <<M-RX>>. Iftoner, paper, etc. are used up your fax machines receives into memory first. As soon as you refill paper etc. the received document is printed automatically. Note If you do not enter an access code, any user can switch off the mem- ory reception mode. Minoltafax 1600

Mailbox Reception Use this function to receive a document into a mail box. This is helpful, if only a specific person may read the document. However, both machines must be the same model. The transmission is only executed, if both mailbox ID codes are identical. This prevents the document from being transmitted to a wrong mailbox. The documentis scanned into the fax machine's memory and can only be printed if the correct 4 digit mailbox ID is entered. Your Minoltafax 1600 has 2 Mailboxes The document is scanned into the fax machine's memory and can only be printed if the correct 4 digit mailbox ID is entered. Programming Mailbox ID Description 1 Press 4 times SET and 5 2 Seta mailbox number. 3 Enter a 4 digit ID using the numeric keypad (0000 - 9999). 4 Press No to terminate the entry. Printing the Mailbox Contents Description L Press FUNCTION and 5 2 Enter the 4 digit Mailbox ID using the numeric keypad (0000 - 9999) and press YES. Your fax machine prints the message. Display 5 MAILBOX MAILBOX NO Select 1 - 2 MAILBOX1 ID = OK=YES NOV. 19 13:30 100%

Reception Deleting a Mailbox ID Description 1 Press 4 times SET and 5 2 Enterthe number of the desired mailbox. 3 Press No. 4 Enter the 4 digit Mailbox ID using the numeric keypad (0000 - 9999) and press YES. 5 Press STOP to terminate the entry. Display 5 MAILBOX MAILBOX NO. = Select1-2 Stored! STOP? OK=YES (DEL=NO)

You can use this function to poll documents from other fax machines. Make sure the document has been placed in the feeder or the memory of the remote fax machine. You can poll from up to 100 destinations per set- ting. Description Display 1 Press FUNCTION and 7. TPOLLING RX 2 Enterthe desired fax number using [NO:001=MINOLTA the numeric keypad, the speed dial |ok=YESs (Fin.=START) numbers, the one-touch keys orthe telephone book. Press START. 3 Press YES to confirm the entries or [CHECK DESTINATION? press START to begin the polling OK=YES (RX=Start) The machine starts polling Minoltafax 1600 5-69

5 Reception Password Reception This function limits communication to those destinations that use the same password as you. However all destinations stored in the on-touch keys and the speed dial numbers can be reached. Entering the Password Description Display 1 Press 7 times SET and 4 FPASSWORD 2 Enterthe4 digitpasswordusingthe [PASSWORD= numeric keypad (0000 - 9999) and |oKk=YEs press YES 3 Press NO to terminate the entry. NOV. 19 13:30 100%

Setting Password Reception Description Display 1 Press 4 times SET and 6 GPASSWORD AX 2 Selectthe desired setting usingthe [x5N OFF arrow keys and press YES - Select & press YES” 3 Press NO to terminate the entry. NOV. 19 13:30 100%

5.5 Settings for Receiving a Fax

Number of Rings Use this function to set the number of rings the fax machine waits before it answers an incoming call. Description Display 1 Press 4 times SET. [RXOPERATION?

2 Press 2. 2 #0F RINGS 3 Setthe number of rings (1-10) and [FGF RINGS=I press YES OK=YES 4 Press NO to terminate the entry. [NOV.191330 100%

Minoltafax 1600 5-71

Reception Multiple Page Print Use this function to print up to 9 copies of the received document during reception. Description 1 Press 4 times SET 2 Press 3. 3 Selectthe desired setting using the arrow keys and press YES 4 Setthe number of copies and press YES. 5 Press NO to terminate the entry. Display RX OPERATION?

If you choose ON (SORT), your Minoltafax will sort the copies when you are receiving a document consisting of several pages (Batch sorting). Minoltafax 1600

Reception 5 Reduction Use this function to set the print mode for received documents. Select a setting of whathappens when a received documentis longer than the size of your print paper. ON: The Minoltafax reduces the image vertically up to 70% of the original length to fit it onto the À 4 page. OFF: The machine does not reduce the image but prints it on two pages. Description Display 1 Press 4 times SET. RX OPERATION? 7

2 Press4. 4REDUCTION 3 Selectthe desired setting usingthe [ON OFF arrow keys and press YES - Select & press "YES” 4 Press No to terminate the entry. [NOV. 19 13:30 100%

For further information please contact your dealer. Print Density Use this function to adjust the intensity of the printout. Description Display 1 Press 2 times SET. SCANIPRINT? ñ

2 Press4. 4 PRINT DENSITY 3 Use the arrow keys to select the FDARK€DOBOOLIGHT desired setting. - Select & press "YES” Press YES. 4 Press No to return to stand-by NOV. 191330 100% — mode SET DOC. FACE DOWN Minoltafax 1600 5-73

Reception Print Paper Size Use this function to set the size of the paper. Select from A4 and Letter. Description L Press 2 times SET 2 Presss. 3 Selectthe desired setting using the arrow keys and press YES 4 Press No to return to stand-by mode. Display SCAN/PRINT? *

Copying 6 RE || 6 Copying Your Minoltafax 1600 is capable of making up to 99 copies of a document.

Insert the document into the ADF. Adjust contrast and resolution if necessary. Description Display L Press START/COPY. COPY* The machine scans the pages and starts copying them. Minoltafax 1600 6-75

Copying Multiple Copies Enlarge / Reduce Insertthe document into the ADF and adjust the paper guides. Adjust contrast and resolution if necessary. If you press SORT, the Minoltafax 1600 will sort the printouts. Two copies of a double sheet original will be sorted 1,2 - 1,2. Select from copying the same size, enlarge or reduce. If you select en- large or reduce you can further select the ratio. Description L Press FUNCTION and 2 2 Selectthe desired setting using the arrow keys and press YES 3 Selectthe desired ratio using the arrow keys and press YES 4 Enterthe desired number of copies and press START OrYES. Display 2 COPY IDENT. *ENL RED. - Select & press "YES”"

Connecting the Fax Machine to Your Computer 7

Connecting the Fax Machine to Your Computer Use as PC-Fax, Scanner and PC-Printer If you have installed these functions with you PC LaserF ax 3.5, no further settings except from activating the modem are necessary. The software is available as an optional accessory. For further information please refer to the manual for the software. If you use the machine as a PC fax machine, only the machine's modem is in use. With the LaserF ax 3.5 the achieved compatibility allows a trans- fer rate of up to 19200 bps between PC and the Minoltafax 1600. Use à 9-pin RS-232C interface cable, wired 1:1 (optional). Modem Specifications Your Minoltafax 1600 has the following protocol specifications: Standard: ElA-578 Class 1 Fax/Modem, no data modem included. Speed with HDLC support 300 bps. Setting PC Mode Available settings: OFF, PC transmit and PC transmit/receive. Description Display 1 Press 8 times SET and 1 IPC MODE 2 Selectthe desired setting usingthe MFOFF TX" TA TX/RX arrow keys and press YES - Select & press" YES” 3 Press NO to terminate the entry. [NOV.191330 100%

Minoltafax 1600 7-77

Connecting the Fax Machine to Your Computer Number of Rings Use this function to set the number of rings the fax machine waits before itanswers an incoming call Description 1 Press 8 times SET and 2 2 Enterthe desired number of rings using the numeric keypad and press YES 3 Press NO to terminate the entry. PC Baudrate Display 2NO.RINGS NO. RINGS=5 OK=YES NOV. 19 13:30

100% Use this function to set the rate for data transfer between PC and your Mi- noltafax. Available settings are 300, 2400, 9600, 19200 bps and automatic setting. Description 1 Press 8 times SET and 3 2 Selectthe desired setting using the arrow keys and press YES 3 Press NO to terminate the entry. Display 3 PC BAUDRATE BAUDRATE =AUTO OK=YES NOV. 19 13:30

Connecting the Fax Machine to Your Computer 7

Scanner Mode If you have a software other than LaserF ax 3.5 installed on your PC, pro- ceed as follows. 1 Setthe PC mode as described above. 2 Insertthe document into the ADF. 3 Enter 888 using the numeric keypad ofthe Minoltafax. 4 Press START. The machine scans the documents and transfers them to the PC. Fax Operation with Your Computer This function allows you to send documents that you have created on your computer without printing them first. Also, faxes can be sent directly to your computer for editing. The fax will not have to be scanned separately. Printing from Your Fax Machine If you have a software other than LaserF ax 3.5 installed on your PC, pro- ceed as follows. 1 Setthe PC mode as described above. 2 Enter 888 using the fax software. The PC transfers the data to the Minoltafax. Minoltafax 1600 1-79

Connecting the Fax Machine to Your Computer Minoltax 1600

D mm 8 Reports You can view the 60 most recent communications on the LCD. For this press BESTATIGUNG and select DISPL using the arrow keys. Use the arrow keys to scroll through the entries. Print the selected entry by pressing START.

8.1 Transmission Report

You can print the transmission report either manually or automatically. Automatic Print Follow the procedure below to make your fax machine print the transmission report automatically: Description L Press 6 times SET. 2 Press 3. 3 Selectthe desired setting using the arrow keys and press YES. 4 Press No to return to standby mode Display REPORT YES/or1-3

The reportis printed.

The reportis printed

• RX Result Report * NO.1 Date = 30. Nov. 1998 Time = 13:58 TX Report FUNCTION | NUM | DESTINATION DATE TIME P DURATION NUM RESULT P. 01 MÜLLER KG SEP.03 | 12:00 | 01 | ooH02'00" 63 OK Minoltafax 1600 8-83

Reports Activity Report You can print the activity report either manually or automatically. Automatic Print Follow the procedure below to make your fax machine print the activity report automatically after 60 transactions: Description L Press 6 times SET 2 Press1. 3 Use the arrow keys to selectthe de- sired setting and press YES. 4 Press No to return to standby mode. Manual Print Description 1 Press CONFIRM. 2 SelectREPORT using the arrow keys and press YES. 3 Press 3 times CONFIRM. and press YES. 4 Press NO to terminate the entry. Display REPORT

100% The machine will printthe activity report at once. The entries will not be deleted. Minoltax 1600

Reservation Report The reservation report contains a listof reservations for broadcasting and polling. Proceed as follows to print a reservation report. Description L Press 6 times SET 2 Press 2. 3 Use the arrow keys to selectthe de- sired setting and press YES. 4 Press No to return to standby mode. Fax Number List Display REPORT

The fax number list contains all speed dial numbers and one-touch keys programmed. Follow the procedure below to make your fax machine print the fax number list. Description 1 Press CONFIRM. 2 SelectREPORT using the arrow keys and press YES. 3 Press 2 times CONFIRM and press YES. 4 Press NO to terminate the entry. Your fax machine prints the list. Display NOV. 19 13:30 100%

DISPL REPORT - Select & press "YES"

Use this function to print a list of all documents received in a mailbox. Follow the procedure below to make your fax machine printthe key setting list. Description Display 1 Press CONFIRM. NOV. 19 13:30 100%

2 SelectREPORT using the arrow DISPL REPORT keys and press YES. - Select & press YES" 3 Press 6 times CONFIRM MAILEOX LIST? and press YES. OK=YES 4 Press NO toterminatethe entry. [NOV. 191330 100%

Your fax machine prints the group dial list.

This list contains all numbers stored in group dial and program dial. Follow the procedure below to make your fax machine print the key setting list. Description Display 1 Press CONFIRM. NOV. 19 13:30 100%

2 SelectREPORT using the arrow DISPL. REPORT keys and press YES. - Select & press "YES" 3 Press 7 times CONFIRM KEY LIST? and press YES. OK=YES (Cont.=INFOS) 4 Press NO to terminate the entry. [NOV:1913:30 100%

Your fax machine prints the group dial list.

This list contains all settings stored in the machine. Follow the procedure below to make your fax machine print the key setting list. Description Display Press CONFIRM. NOV. 19 13:30 100%

Reports #4 DC + COUNTER OFF

This list contains all fax transactions stored in the memory. Follow the procedure below to make your fax machine print the key setting list. Description Display L Press CONFIRM. NOV. 19 13:30 100%

2 SelectREPORT using the arrow DISPL REPORT keys and press YES. - Select & press YES” 3 Press 4 times CONFIRM MEMORY DATA? and press YES. OK=YES 4 Press NO to terminate the entry. NOV. 19 13:30 100%

Your fax machine prints the group dial list.

This function allows you to print copies of all documents stored in the memory. Follow the procedure below to make your fax machine print the key setting list. Description 1 Press CONFIRM. 2 SelectREPORT using the arrow keys and press YES. 3 Press 5 times CONFIRM and press 2 times YES 4 Press NO to terminate the entry. Display NOV. 19 13:30

This report will be automatically printed if a power failure occurs. It contains a list of all documents which could not be transmitted during the power failure.

8.12 Memory Overflow Report

This report will be automatically printed if notenough memory is available for the printer.

8.13 Backup RAM-Error Report

This report will be automatically printed if settings could not be saved due to a RAM error. 8-94 Minoltax 1600

Maintenance and Trouble-S hooting 9 mm 8 9 Maintenance and Trouble-Shooting Cleaning the Machine Clean your Mainoltafax ifneccessary. Before cleaning the machine switch it off and unplug the power cable. Use a soft dam cloth to achieve good results. Cleaning the Casing Clean the casing with a soft cloth and a small amount of mild detergent. Minoltafax 1600 9-95

Maintenance and Trouble-Shooting Cleaning the ADF and the Scanner

CAUTION > Never use alcohol or solvents! > Always unplug the fax machine before you clean it! Note The Minolta cleaning kit (No. 8918-561) is highly recommended for cleaning the rollers and the scanner. 1 open the control panel and hold it with one Hand. 2 Wipe the surface ofthe scannerand the transport rollers and close the control panel Note Make sure the cloth does not get stuck in the machine and damages any of the components. Never leave anything inside the machine. Minoltafax 1600

Maintenance and Trouble-S hooting

Replacing the Toner Cartridge A new toner cartridge is designed to print approx. 8300 pages ofthe ITU- T Test Document 1 (3.6% black density). The toner cartridge included prints approx. 4100 pages ofthe ITU-T Test Document 1 (3.6% black den- Sity). If the toner cartridge is exhausted, the message "Toner Empty" ap- pears on the display. Remove the toner cartridge from the machine, shake it well and reinstall it. Ifthe "Toner Empty" message appears again, follow the procedure de- scribed below. 1 Openthe top cover pressing the two release buttons and pull the green handle of the toner cartridge to re- move it from the machine 2 Unpack the new toner cartridge. Holditin both hands and shake itto spread the toner inside the cartridge evenly 3 Insertthe cartridge along the guides into the machine. Push on the car- tridge to lock it into its position. 4 Close the top cover until it lock into position. Minoltafax 1600 9-97

Maintenance and Trouble-Shooting Replacing the Drum Cartridge The drum cartridge has a service life of approx. 20.000 pages. Remove the toner cartridge from the machine as described above. 1 Remove the old drum cartridge from the machine. 2 Unpackthe drum cartridge and slide italong the guides into the machine. 3 Insertthe cartridge alongthe guides into the machine until it locks into position. Close the top cover. Minoltafax 1600

Maintenance and Trouble-S hooting 9

9.2 Clearing Paper J ams

Ifthe paper jams inside the machine either the message "ORIGINAL DOC.JAM"or"RECORDING PAPER JAM" appears on the display You can remove paper jams by following the procedures described below: Clearing Original Document J ams 1 Open the control panel. 2 Remove the jammed documentand close the control panel. Minoltafax 1600 9-99

9 Maintenance and Trouble-Shooting Clearing Printout Paper J ams Find out where the paper is jammed Paper J am in the Paper Cassette Ifthe paper is jammed in the paper cas- sette, carefully remove it as shown. Paper J am inside the Fusing Unit

Note Take care notto dirty your hands when removing the paper. The inside of the fusing unit can be very hot! Ifthe error message still appears on the display, check whether anoth- er piece of paper is jammed inside the machine. 1 Open the top cover pressing the re- lease buttons on both sides of the machine. 2 Removethe toner cartridge fromthe machine. 9-100 Minoltafax 1600

Maintenance and Trouble-S hooting 9 3 Removethe drum cartridge fromthe machine and cover it with a cloth to prevent damage from light. 4 Ifthe paper is jammed in the fusing unit, carefully remove it as shown. 5 Reinstallthe drum cartridge and the toner cartridge. Close the cover firmly. Paper J am at the Drum Cartridge 1_ifthe paper is jammed atthe drum cartridge open the ma-chine as de- scribed above and carefully remove the paper as shown. Minoltafax 1600 9-101

Maintenance and Trouble-Shooting Trouble-Shooting Ifthere are any problems with your fax machine, please read the following instructions carefully. If none of the suggested solutions solve the pro- blem, please contact the technical service. Never try to disassemble or to fix the machine yourself. You might inflict more damage or suffer from electric shock. Problem Solution No message appears on the display. Make sure the power plug is connected properly. Check wheth- er the power switch is on Check whether the wall socket is working properiy by connect: ing another device. No reception copy is print- ed. Make a copy to check ifthe machine is working properly. Make sure there is paper in the paper cassette. The fax machine is switched on but does not receive. Check whether the machine is in manual reception mode or memory reception mode, whether there is paper in the paper cassette and / or enough memory is available. The ADF does not work. Check the size ofthe document and ifitis placed proper in the feeder. The printouts have black lines. Make a copy with your machine. lfthe copy shows no lines the problem is atthe other location. Ifno stripes appear on the Copy, the remote side's machine is probably defective. The display shows Docu- ment jam or recording pa- per jam. Please follow the procedures explained earlier in this chapter. Ifthe problem persists, contact the technical service No dial tone can be heard. Remove the fax plug from the wall outlet and check your tele- phone. Ifthe telephone works properly, contact the technical service. Communication error Most errors are caused by bad lines. Please try again to con- tactthe other fax machine. Ifthe problem persists, contact the technical service. The printed image is dis- torted. Adjust the paper guides. The copy quality is poor. Ifblack stripes appear on the copy, clean the scanner surface. Ifthe printoutis too light or blurred, remove the toner cartridge and shake it. Pages come out wrinkled and there are frequent pa- per jams and double feed- ings. Check te paper size and paper type. Make sure the paper is not wrinkled or folded. The other fax machine's printouts are distorted. Adjust the paper guides. Although the paper cas- sette has been refiled the error light is on and the message "NO PAPER" ap- pears on the LCD. Replac- ing the Paper Make sure the paper cassette is properly loaded 9-102 Minoltafax 1600

Maintenance and Trouble-S hooting 9 Problem Solution Printout quality is becom- Replace the drum cartridge. ing worse The reception copy is dis- … Probably the paper was not properiy fed on the remote side. torted. Ask for a new transmission. The other fax machines Make a photocopy with your fax machine. Ifitis blurred, clean printouts are blurred the scanner. Ifthe problem persists, contact the technical service. Minoltafax 1600 9-103

9 Maintenance and Trouble-Shooting Error Messages Error-LED Error-LED Problem Solution on Malfunction Follow the instructions on the LCD BLINKING Malfunction Call the technical service. Alarms Alarm Problem Solution Three shortbeeps Wrong key was pressed Press the correct key. Short beeps (last. 2 Communication error Follow the instructions on the Secs.) LCD Three long beeps Malfunction Follow the instructions on the LCD 20 shortbeeps Malfunction Callthe technical service 9-104 Minoltafax 1600

Maintenance and Trouble-S hooting Error Messages on the LCD Message Problem Solution

The other fax machine is not equipped with the mailbox function: Cancel maïlbox transmis- sion and try again.

• CAUTION * The paper cassette has Refillthe cassette. PAPER EMPTY (CASS.1) run out of paper.
• CAUTION * Malfunction Call the technical service. MACHINE TROUBLE

• CAUTION * MEMORY FULL During sending /receiving in memory mode the ca- pacity ofthe memory was exceeded Press STOP and print the documents from the memory to gain more free memory. Ask the remote side to transmit again or transmit your document again.

The original is jammed in- side the machine Follow the instructions given earlier in this chap- ter.

• CAUTION * The top cover is not Close the cover fimiy. COVER OPEN closed properiy. + CAUTION * The printout paper is Follow the instructions

jammed inside the ma- chine. given earlier in this chap- ter.

The control panel is not closed properly. Close the control panel.

• CAUTION * TONER EMPTY The toner cartridge has run out of toner. Replace the toner car- tidge COMM. ERROR * The communication was not successful Press STOP and üyto send again or ask the re- mote side to send again

• NOT STORED * There is no numberstored in this key. Press the correct one- touch key or enter the cor- rect speed dial number.

Redial was unsuccessful even after repeated at- tempts. Press STOP, check the fax number and try again.

• MAILBOX USED * The mailbox ID entered is already assigned Enter a new mailbox ID XWRONG PASSWORD* You have entered the Wrong pass-Word. Enter the correct pass- word.

The number of pages en- tered does not match the actual number. Check the number of pag- es and try again.

The remote side has not enough memory available to receive Send again whenever the remote side is ready. Minoltafax 1600 9-105

Maintenance and Trouble-Shooting Message Problem Solution

The maximum number of reservations was exceeded Send manually or delete a reservation.

The wrong paper size was entered in the menu EN- TER Enter the correct paper size. 9-106 Minoltafax 1600

Maintenance and Trouble-S hooting 9

9.4 Poor print quality

Low Contrast Possible cause Solution Poor development Shake the Toner Cartridge Replace the Toner Cartridge. Replace the Drum Cartridge. Set Print Density Paper Check paper for quality and humidity. Change paper. Grey Background ABCDE ABCDE ABCDE ABCDE Possible Cause Solution Poor development Shake the Toner Cartridge Poor cleaning Replace the Toner Cartridge. Clean scanner. Minoltafax 1600 9-107

Maintenance and Trouble-Shooting Black Stains ABCDE ABCDE ABCDE ABCDE Possible cause Solution Poor development Scanner dirty Check toner. Clean scanner. Replace the drum cartridge Missing Areas Possible cause Solution Poor transmission Check toner, shake toner cartridge. Paper Check paper for quality and humidity. Change paper. 9-108 Minoltafax 1600

Transmission Auto/manual dialling yes DTMF/pulse yes Combination dial yes Sub addressing yes Auto. redial yes Storage locations for fax 120 numbers One-touch keys /speed 20/100 dial numbers Program dial keys 4 (one-touch keys 17-20) Group dialling 4 Groups (one-touch keys), max. 100 destinations per group Line access 4 digit/flash yes Telephone book yes Transmission Header yes Reservation yes Resolution for transmission standard, fine Delayed transmissions yes Number of delayed transmissions 10, 20 with extended memory installed. Number of jobs according to memory capacity Memory capacity (option) 1MB (2MB/4MB) Memory capacity (pages) 45 pages extendable to max 285 pages Mailbox yes Page counter page counter yes Reception Auto/manual reception yesiyes Resolution standard, fine, super fine Reduction 100%, auto (vertical only) Memory reception yes Mailbox 2 boxes (5 boxes with optional memory installed) Memory backup min. 1 hour Minoltafax 1600 10-111

10 Specifications Reception Footer yes Secure mail yes Multiple page printforre- max 9 copies ception Polling Delayed pollingD yes Max. polling locations 148 Selective poing yes Secure poing yes Multi mode yes Reverse Mode no Memory pollng (Bulletin Board) yes, max. 30 Broadcasting Manual broadcasting yes Group dialling yes Max. broadcasting locations 120 Delayed broadcasting yes Manual broadcasting yes 10-112 Minoltafax 1600

“Software” means the computer program contained in this package (which may include digitally encoded, machine readable, scalable outline font data as encoded in a special format), together with all codes, techniques, software tools, format, design, concepts, methods and ideas associated with the computer program and all documentation related thereto.

2. LICENSE AGREEMENT

This is a license agreement and not an agreement for sale. Minolta owns, or has been licensed from other owners, copyrights in the Software. Except as stated in this Agreement, you are not granted any rights to patents, copyrights, trade names, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software. Title to the Software and any copy made from it is retained by Minolta or such other owners.

Minolta, hereby grant to you, and you agree to accept a non-exclusive, non-transferable and limited license and you may: e_install and use the Software on a single computer and one associated printer. e use the Software only for your own customary business or personal purpose. © make a copy ofthe Software for backup or installation purpose only in support of the normal and intended use of the Software. © transfer possession of copies of the Software to another party by transferring a copy of this Agreement and all other documentation along with at least one complete unaltered copy of the Software, provided that (i) you must, atthe same time, either transfer to such other party or destroy all your other copies of the Software. (ii) such transfer of possess ion terminates your license from Minolta, and (ii)

such other party shall ac cept and be bound by these license terms by its initial use of the Software.

1. You shall not without the written consent of Minolta:

o use, copy, modify, merge or transfer copies of the Software except as p rovided herein. o reverse assemble or reverse compile the Software except as permitted by law; or o Sublicense, rent, lease or distribute the Software or any copy thereof. 2 You shall not export or re-export the Software in any form under violation of export restrictions by the government of your country

Minolta warrants the media on which the Software is recorded to be free from defects in materials and workmanship under normal use. Warranty details and limitations for the Software are described in the Statement of Limited Warranty which was supplied with the hardware. With the exception ofthe foregoing express warranties applicable to hardware and media only, the Software is not warranted and is provided “AS 1S."SUCH WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

You may terminate your license at any time by destroying the Software and all your copies ofit or as otherwise described in these terms. Minolta may terminate your license if you fail to comply with these terms. Upon such termination, you agree to destroy all your copies of the Software.

This Agreement shall be governed by the laws of the country where the delivery is made to the original customer.

9. GOVERNMENT END USERS

If you are acquiring the Software on behalf of any unit or agency ofthe United States Government, the following provisions apply. Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252.227-7013, subdivision (b)(3)(i) or subparagraph (c)(1)(i), as appropriate. Further use, duplication or disclosure is subjectto restrictions applicable to restricted rights software as set forth in FAR 52.227-19(c)(2). YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT, UNDERSTAND IT, AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. NEITHER PARTY SHALL BE BOUND BY ANY STATEMENT OR REPRESENTATION NOT CONTAINED IN THIS AGREEMENT. NO CHANGE IN THIS AGREEMENT IS EFFECTIVE UNLESS WRITTEN AND SIGNED BY PROPERLY AUTHORIZED REPRESENTATIVES OF EACH PARTY. BY OPENING THE PACKAGE, YOU AGREE TO ACCEPT THE TERMS OF THIS AGREEMENT.