MF1600 - Multifunction Printer KONICA MINOLTA - Free user manual and instructions

USER MANUAL MF1600 KONICA MINOLTA

www.minoltaeurope.com

The essentials of imaging

MINOLTA

1 General Information....7

1.1 Introduction 7

1.2 How Does a Fax Machine Work? 8

1.3 Certificate for Machines with CE Marking 9

CTR 21 Approval....9

1.4 Safety Precautions.... 10

Laser Safety 11

Internal Laser Radiation.... 11

Ozone Release Warning.... 11

1.5 Features.... 11

Type 11

Dialling Functions.... 12

Functions.... 12

Additional Functions.... 12

2 Installation.... 13

2.1 Unpacking.... 13

2.2 Location 14

2.3 Machine Layout.... 16

2.4 Control Panel, Displays and Keys 18

2.5 The Toner Cartridge and the Drum Cartridge.... 20

Installing the Toner Cartridge and the Drum Cartridge 21

2.6 Supply Paper 22

Installing the Paper Input Tray 22

Installing the Paper Tray 22

Installing the Document Output Tray.... 23

Replace Rx Paper 23

2.7 Connecting the Power Cable and the Telephone Line Cable ... 24

Connecting the Interface Cables.... 24

Turning the Power On.... 25

3 Entering Initial Settings.... 27

3.1 Typing Conventions in this Manual.... 27

3.2 Entering Characters.... 27

3.3 Function of the Keys.... 28

Entering Numbers and Characters.... 29

Special Characters 29

3.4 Entering Date and Time 30

3.5 Entering your Fax Number 31

3.6 Entering Your Name 32

3.7 Set Phone Type.... 33

Dialling Mode 33

PSTN or PBX 34

Entering One-Touch Numbers.... 35

Storing a Direct-Dialling-In Number in a One-Touch Key 36

Entering Speed Dial Numbers 37

Storing a Direct-Dialling-In Number (Speed Dial) 38

Changing One-Touch- or Speed Dial Numbers.... 39

Erasing One-Touch- or Speed Dial Numbers.... 40

Entering Call Groups 41

Changing Group Dials 42

Erasing Call Groups 43

Phone Book 43

3.8 Advanced Settings 44

Power Save Mode 44

LCD Contrast.... 45

Buzzer Volume 45

Setting ECM Mode (Error Correction Mode) 46

Header and Footer 47

4 Sending Faxes 49

4.1 Transmission 49

Notes on Original Documents.... 49

Photocopy or Carrying Film 50

50

Inserting a Document into the ADF 50

4.2 Settings for Sending a Fax 51

Resolution.... 51

Contrast 52

Page Count.... 53

Image/Text Recognition.... 53

4.3 Dialling Methods 54

Manual Dialling Using the Numeric Keypad.... 54

One-Touch Dialling 54

Speed Dialling 54

Automatic Group Dial using the One-Touch Keys 17-20....55

Program Dialling.... 55

Combination Dial.... 56

Phone Book.... 56

4.4 Transmission Methods.... 57

Memory Transmission.... 57

Direct Transmission 58

Delayed Transmission.... 59

Broadcasting 60

Polling Transmission.... 61

Mailbox Transmission 62

Password TX.... 63

Entering the Password.... 63

Setting Password TX.... 63

Delete Reservations.... 64

5 Reception.... 65

5.1 Manual Reception 65

5.2 Automatic Reception 66

Memory Reception Mode (Confidential Reception) 66

5.3 Mailbox Reception 67

Programming Mailbox ID.... 67

Printing the Mailbox Contents 67

Deleting a Mailbox ID 68

5.4 Polling Reception.... 69

Password Reception 70

5.5 Settings for Receiving a Fax.... 71

Number of Rings 71

Multiple Page Print 72

Reduction....73

Print Density.... 73

Print Paper Size 74

6 Copying 75

6.1 Single Copies.... 75

6.2 Multiple Copies.... 76

Enlarge / Reduce.... 76

7 Connecting the Fax Machine to Your Computer ..... 77

7.1 Use as PC-Fax, Scanner and PC-Printer 77

Modem Specifications 77

7.2 Setting PC Mode 77

Number of Rings.... 78

PC Baudrate 78

7.3 Scanner Mode.... 79

7.4 Fax Operation with Your Computer 79

7.5 Printing from Your Fax Machine 79

8 Reports.... 81

8.1 Transmission Report.... 81

Automatic Print 81

Manual Print 82

8.2 Reception Report.... 83

Manual Print 83

8.3 Activity Report 84

Automatic Print 84

Manual Print 84

8.4 Reservation Report 86

8.5 Fax Number List 86

8.6 Mailbox List.... 88

8.7 Key List.... 89

8.8 Status List 90

8.9 Memory Data List.... 92

8.10 Memory Image Print 93

8.11 Power Failure Report 94

8.12 Memory Overflow Report.... 94

8.13 Backup RAM-Error Report.... 94

9 Maintenance and Trouble-Shooting 95

Cleaning the Machine 95

Cleaning the Casing.... 95

Cleaning the ADF and the Scanner 96

9.1 Replacing the Toner Cartridge.... 97

Replacing the Drum Cartridge.... 98

9.2 Clearing Paper Jams.... 99

Clearing Original Document Jams 99

Clearing Printout Paper Jams 100

Paper Jam in the Paper Cassette 100

Paper Jam inside the Fusing Unit 100

Paper Jam at the Drum Cartridge 101

9.3 Trouble-Shooting 102

Error Messages.... 104

Error-LED 104

Alarms 104

Error Messages on the LCD.... 105

9.4 Poor print quality 107

Low Contrast.... 107

Grey Background 107

Black Stains 108

Missing Areas.... 108

10 Specifications.... 109

End User License Agreement

1 General Information

1.1 Introduction

Thank you for choosing this Minoltafax 1600 and showing confidence in our product. This machine has a modern design and fulfils today's requirements of a fax machine. It combines advanced technology with a contemporary appearance.

The machine is authorised for use in the public telephone network and is compatible to other fax machines of the communication standard 3.

The Minoltafax 1600 was manufactured to the same high quality standards as is common for all other precision instruments made by Minolta.

This manual will assist you in becoming familiar with the machine. It contains all the necessary information for the start-up, its functions and the replacement of the consumables.

Please, always keep this manual to hand when using the machine.

1.2 How Does a Fax Machine Work?

A fax machine can be connected to a normal telephone system without taking any special precautions, just like a normal telephone set. The function of a fax machine is quite similar to that of a telephone.

The way a fax machine works is simple: Documents are at first scanned. This is done by the scanning unit. The machine does not recognise the letters but reads the picture, dot by dot, and marks each dot as black or white. That is why you can not only transmit texts but also pictures and photos. The information is then digitised and compressed so that the fax machine can send it quickly over the telephone line to another fax machine which reverses the process, reading and marking each dot as black or white on a sheet of paper.

When you are "called" by a fax machine, your telephone rings as normal. Therefore you cannot know whether your are receiving a fax call or a telephone call before picking up the receiver.

At the beginning of a fax transmission you will hear shrill sounds. Those sounds are the so called "hand shaking" and function as an introduction sequence before the actual transmission, just as interlocutors - often - introduce themselves at the beginning of a telephone call. In the introductory sequence the technical features of both machines are matched to make sure the transmission and the reception are conducted to a high standard.

With your Minoltafax 1600 you do not need to listen to the introductory sequence. How to program the machine accordingly will be explained later in this manual. Furthermore you will also find information about the settings that come with the machine, that have to be made when instal-ling, or the settings that can be made at a later stage. Most of the features of the fax machine work independently, so that you can program only the settings you need for the moment and ignore all others.

By the way, the word "fax" is a combination of the Latin "facere" (to make) and "simile" (similar) describing the process of making a copy which is similar to the original. This artificial word "fax" has nowadays become widely accepted in everyday language, replacing the older term facsimile. A copy is therefore to be made "similar" to the original. Fax machines are also called facsimile machines.

Now, enjoy your new fax machine.

1.3 Certificate for Machines with CE Marking

CTR 21 Approval

Annex II

The equipment has been approved in accordance with Council Decision 98/482/EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, or itself, give an unconditional assurance of successful operation on every PSTN network termination point.

In cases of problems, you should contact your equipment supplier in the first instance.

1.4 Safety Precautions

• Connect the machine only to a 200 - 240 V/ 50 Hz earthed power point.
  ● Make sure the power is not turned off over night.
• Always pull at the plug, never at the wire, when you want disconnect the machine from the power supply. If possible, connect the machine directly to a wall outlet.
• To facilitate communication always keep the machine switched on and program the correct user data. Make sure to enter the correct user names.
• Do not unscrew any parts, if not specifically requested in this manual. If necessary contact your technical service.
  ● Never open the machine while it is transmitting or printing.
  ● Take care not to let humidity into the machine.
  ● Make sure no objects fall into the machine.
• If any problem occurs that can not be solved by the procedures described in this manual make sure you contact the technical service.
• Follow the recommended maintenance procedures regularly.

Used cartridges may be taken back by the technical service station as a part of the maintenance procedures.

Laser Safety

This fax machine contains a page printer which operates by means of a laser. This fax machine contains a page printer which operates by means of a laser. This machine does not impose any danger as long as it is used according to the procedures described in this manual. The laser is limited to the interior of the machine. The environment is protected from the laser emission by the covers of the machine.

Internal Laser Radiation

Maximum radiation: 7.3 × 10^-3 (W) Wave length : 770-810 (nm)

The machine works with an invisible class IIIb laser. The printer head unit is not field service item.

Ozone Release Warning

During printer operation, a small quantity of ozone is released. This amount is not large enough to harm anyone. However, be sure the room where the fax machine is being used has adequate ventilation,. especially if you are printing a high volume of material or if the fax machine is being used continuously over a long period.

1.5 Features

Your new fax machine is a compact multi-functional device facilitating your work and reducing your fax communication times. The features of the Minoltafax 1600 include scanning of originals into the memory for delayed transmission, allowing simultaneous reception of fax messages and vice versa.

Type

● A4 format, Group 3, desktop laser plain paper fax
● 14.400 bps transmission
- MH / MR / MMR ECM coding
● Automatic document feeder up to 10 pages
● 250 sheet paper tray
● Double-spaced LCD-display with 20 digits
- 64 level grey scale

Dialling Functions

• 20 one-touch keys (for individual destinations or as group dial destinations)
  ● 100 Speed dial options
  ● Automatic redial / on hook dialling / group dialling
• Phone book function

Functions

• Delayed transmission
  ● Broadcasting (up to 100 Destinations)
  ● Multi-tasking operation interface
• Polling RX / TX
• Confidential reception / mailbox transmission
• Copies

Additional Functions

● RS-232C PC-interface
- Use as scanner (software optional)
● Use as PC fax (software optional)
- Use as printer (software optional)

2 Installation

2.1 Unpacking

The drawing below shows what should be included in the packaging.

Exploded diagram of printer parts with numbered labels for identification

1 Main unit
2 Toner cartridge
3 Drum cartridge
4 Power cord
5 Telephone line cord
6 Paper cassette cover
7 Paper tray
8 Document input tray
9 Document output tray

2.2 Location

• Avoid direct exposure to sunlight and place the machine away from heaters.
• Avoid humid or dusty locations.
• Place the machine on an even, non-vibrating surface.
• Keep the machine away from magnetic fields (TV sets, radio).
• Avoid locations close to ventilation openings, air conditioners and heaters.
  ● The machines should be easily accessible from all sides.
  ● Make sure no liquids can enter the machine.
• Keep all covers closed when the machine is in stand-by. If any cover is opened no transmission or reception is possible.
• If any cover is opened during sending or receiving the procedure is interrupted. Avoid extreme fluctuations in temperature which could cause the humidity inside the machine to condense.

The figure below shows the space required to ensure easy access to the machine and its proper functioning. Make sure there is enough space around the machine (approx. 40 cm in every direction).

Technical line drawing of a mechanical device with no visible text or symbols

612 mm

Line drawing of a printer front panel with control panel (no text or symbols)

395 mm

2.3 Machine Layout

Diagram of a printer with numbered parts labeled 1 through 7 for identification.

1 Release buttons
2 Printer cover
3 Paper tray
4 Document input tray
5 Control panel
6 Scanner cover
7 Paper cassette

Technical diagram of a printer with numbered parts labeled 1, 2, 3, and 4

1 RS-232C interface
2 Line terminal
3 Power terminal
4 Mains switch

2.4 Control Panel, Displays and Keys

4 5 6 7 8 9 10 11 12 13 14 Error Manual RX PC Standard Fine Halbone Memory TX Resolution Confirm Set Function Yes No 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 19 18 17 16 15 Speed Dial Redial/Pause Stop Start/Copy

Num	Display/Key	Function
1	MEMORY LED	If glowing, the machine is in the memory transmission mode.
2	PC LED	If glowing, the machine is in the PC mode.
3	ERROR	This LED is lit, if an error occurs.
4	MAN. RX LED	If glowing, the machine is in the manual reception mode.
5	RESOLUTION LED	Shows the current resolution.
6	LCD (Liquid Crystal Display)	Shows the status of the machine and contains information about the operation modes.
7	CONFIRM	Press this key to print reports or to display the last communications on the LCD.
8	SET	Press this key to open the menu. Select the desired function either with the numeric keypad or the arrow keys.
9	FUNCTION	Press this key to select the various communication options.
10	YES	Press this key to confirm the current function.
11	NO	Press this key to cancel the current function.
12	ARROW KEY	Scrolls through features and command options as shown on the display.
13	SPEED DIAL	Use this key to enter a two digit speed dial number. Also press this key to search for a stored number.
14	REDIAL/ PAUSE	Use this key to either redial or to generate a pause.
15	NUMERIC KEYPAD	Use these keys to enter numbers and letters, e.g. fax numbers and destination names.
16	START/COPY	Starts all functions of the machine such as transmission, receiving, copying etc.
17	STOP	Stops the current operation.
18	ONE TOUCH	Use this key to dial a stored number. Also use this key to enter spaces and to delete wrong entries when entering data.
19	SELECTION KEY	Use this key to select the upper or the lower row of one-touch keys.
20	RESOLUTION	Press this key to select the desired resolution. Press this key to choose between:NORMAL: Standard modeFINE high resolutionHALFTONE: for photographs, etc.
21	MEMORY	Press this key to choose between memory transmission and direct transmission.

2.5 The Toner Cartridge and the Drum Cartridge

In this laser fax, characters and images are created through a process in which the drum cartridge applies toner to the page in the machine's developing section.

The drum cartridge should be handled with care to ensure proper performance at all times. Be sure to avoid exposing the cartridge to direct sunlight or any other direct light. Store the cartridge in an environment that is not subject to extreme changes in temperature (heat, cold) or humidity.

Detailed information on the care and handling of the toner cartridge is provided with the shipment of new cartridges.

Exchange the cartridge when "toner low" appears in the display. The drum cartridge has a service life of approx. 20000 pages. Instructions how to replace the cartridges is given in the chapter on maintenance.

Both cartridges are made of non-hazardous material and may be disposed of freely.

Please consult the regulations for the disposal of such products in your area.

Used cartridges may be taken back by the technical service station as a part of the maintenance procedures.

...

Note

To avoid damage to the drum cartridge caused by light, cover it with a cloth as soon as removed from the fax.

Installing the Toner Cartridge and the Drum Cartridge

1 Press the release buttons to release the cover and open it.

Line drawing of a printer with front panel and base tray (no text or symbols)

2 Insert the drum cartridge along the guides into the machine.

Line drawing of a hand operating a digital printer (no text or symbols present)

3 Unpack the toner cartridge. Then, holding the cartridge with both hands, shake it to distribute the toner evenly.

Diagram of hands holding a device with bidirectional arrows indicating rotation or movement (no text or symbols)

4 Insert the toner cartridge along the guides into the machine.

Line drawing of a hand operating a printer with a paper roll (no text or symbols)

5 Press the handle of the Toner cartridge until it locks into position.

Technical line drawing of a mechanical device with internal components and a curved arrow indicating rotation (no text or symbols)

6 To close the cover press in the direction of the arrows until the cover locks into position.

Line drawing of a printer with control panel and paperclip (no text or symbols)

2.6 Supply Paper

Installing the Paper Input Tray

1 Insert the two protrusions of the tray into the appropriate holes.

Technical line drawing of a printer or scanner device with an inset showing its internal components (no text or symbols present)

Installing the Paper Tray

1 Insert the two protrusions of the tray into the appropriate holes.

Line drawing of a printer with clamps and paper feed (no text or symbols)

Installing the Document Output Tray

Insert the document output into the openings at the front of the machine.

Replace Rx Paper

Your fax prints on plain paper of the following specifications: 60-90 g/m ^4 .

The paper cassette holds up to 250 sheets of A4-sized paper. A4, Letter, Legal (A4 is the standard size).

1 Fan the paper well and align the sheets.

Line drawing of a hand holding a stack of papers or documents (no text or symbols present)

2 Place the paper in the paper tray.

Line drawing of hands operating a printer with a paper sheet (no text or symbols)

If the machine runs out of paper a corresponding message will appear in the display. If there is no paper in the machine received documents will be stored in memory. As soon a paper is fed, the received documents will be printed.

2.7 Connecting the Power Cable and the Telephone Line Cable

1 Plug the power cable into socket on the left of the machine. Then connect it to the wall socket. Mind the safety notes in chapter 1.

Line drawing of a hand inserting a cable into a server rack (no text or symbols)

2 Plug the end of the telephone cord into the terminal of the machine.

Line drawing of a printer with paper feed and cable outlet, showing internal components (no text or symbols)

3 Plug the wall end of the telephone cable into the wall socket.

Connecting the Interface Cables

The RS-232C serial interface cable is available as an optional accessory. Plug the interface cable into the appropriate terminal on the back of the machine. Further information is provided in the "Connecting the fax to your computer" chapter.

Turning the Power On

Press the power switch to turn the machine on. It is located on the back right hand side of the machine. Press I for On, press O for Off.

Line drawing of a hand pressing a button on a wall-mounted device (no text or symbols)

When the machine is in stand-by mode the display to the right will appear. Now the machine is ready for operation.

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Note

Always leave the machine on for at least three seconds before turning it off again. Otherwise it might be seriously damaged.

3 Entering Initial Settings

Before all features of your Minoltafax are available you are obliged to enter several settings. This chapter explains how to set your name, your line type and the remote locations with which you may wish to communicate.

You can cancel the setting anytime by pressing STOP. The setting will then not be saved. If you do not press any key within 30 seconds your fax machine will return to stand-by mode.

3.1 Typing Conventions in this Manual

If nothing else is requested, all keys are to be pressed one after the other. This is also the case if they are connected by a "+" to facilitate the layout. Press 0 + 5 + JA" means: Press the numeric key 0, then the numeric key 5 and then the key named "YES".

3.2 Entering Characters

Use the numeric keypad to enter letters and special characters. For details refer to the tables below. Press the arrow keys to save the setting. Press 9 or 19 to enter spaces. If you have typed a wrong character use the arrow keys to move back and overwrite the text or press the one-touch keys 10 or 20 to delete the wrong text.

3.3 Function of the Keys

Use ENTER or the arrow keys to access the following functions. Press ENTER or the arrow keys repeatedly until the desired function appears in the display. Then press the numeric key according to the desired function. The settings that are available will be shown on the display. Detailed descriptions of the procedure will be provided in the corresponding chapters.

Group	Function	Default setting
1 Dial registration	1 One-touch dial	empty
	2 Speed dial	empty
	3 Group dial	empty
	4 Program dial	empty
2 Scanning/printing	1 Resolution	Standard
	2 Scan contrast	Step 3
	3 I/T-recognition	on
	4 Density	Step 4
	5 Paper size	A4
3 Transmission	1 Page count	off
	2 Password	off
	3 Header	on
4 Reception	1 Memory TX	off
	2 Number of rings	1
	3 Multiple page print	off
	4 Reduction	on
	5 Mailbox	empty
	6 RX password	off
	7 Footer	off
	8 Manual reception	off
5 Machineoperation	1 Power save mode	on
	2 LCD-contrast	Step 3
	3 Volume	low
	4 G3 ECM	off
	5 PSTN/ PBX	PSTN
6 Reports	1 Journal	on
	2 Reservation report	off
	3 Tx report	on
7 User data	1 Date & Time	empty
	2 User fax number	empty
	3 User name	empty
	4 User password	empty
8 PC-Interface	1 PC-Modus	off
	2 Number of rings	1
	3 PC-Baudrate	Auto

Entering Numbers and Characters

To enter characters press the following keys:

Numeric key	1	2	3	4	5	6	7	8	9	0
1 time	1	2	3	4	5	6	7	8	9	0
2 times		A	D	G	J	M	P	T	W
3 times		B	E	H	K	N	Q	U	X
4 times		C	F	I	L	O	R	V	Y
5 times							S		Z

Special Characters

Press # as many times as shown in the table.

Numeric key	#	Numeric key	#	Numeric key	#
1 time	&	9 times #	.	17 times #	$
2 times #	#	10 times #	,	18 times #	:
3 times #	*	11 times #	!	19 times #	;
4 times #	-	12 times #	+	20 times #	@
5 times #	/	13 times #	=	21 times #	%
6 times #	(	14 times #	<	22 times #	[
7 times #	)	15 times #	>	23 times #	]
8 times #	”	16 times #	?	24 times #	’

3.4 Entering Date and Time

Date and time appear on the display, the activity report and the other fax machine's printouts.

Description

1 Press 7 times SET.

Display

INITIAL USER DATA?	↑
YES / OR 1 - 4	↓

2 Press 1.

1 DATE AND TIMES

3 Enter the date (DDMMYY) and time (24 hour format) and press YES to store the entry.

** ** '**	*	**.**
- ENTER DAY-

Note

If enter day appears in the display, enter the day of the week. (0 = Sunday, 1 = Monday etc.).

3.5 Entering your Fax Number

You can place your name and fax number in the header. The header will appear at the top of the faxes you send.

Enter your name and your fax number in the header. The information in the header help the receiving station to identify the sender.

Press SPEED DIAL to enter the "+".

You can enter spaces with one-touch key 9.

Description

Display

1 Press 7 times SET.

INITIAL USER DATA?

YES / OR 1 - 4

2 Press 2 to delete an existing number press NO.

2 NUMBER

3 Enter your fax number as described in the text and press YES to store the entry.

📞=[phone]_

OK=YES

3.6 Entering Your Name

You can enter either your company name, your name or both. Up to 32 characters can be entered.

Refer to 3.2 for instructions on how to make the entries.

Description

1 Press 7 times SET.
2 Press 3 to delete an existing number press NO.
3 Enter your name and press YES to store the entry.

Display

INITIAL USER DATA?

YES / OR 1 - 4

3 NAME

NAME=MINOLTA

OK=YES

3.7 Set Phone Type

Use this function to adjust your Minoltafax to either the public telephone network or a private extension.

Dialling Mode

Choose the dialling mode of your preference. Tone dialling (DTMF) dials the number by transmitting a combination of beeps. You might need it when your fax has to transmit a set of numbers which are coded as beeping noises, e.g. when you use the mailbox function. Pulse dialling dials by transmitting a number of pulses for each dialled number.

The factory setting is tone dial.

Description

Display

1 Press 5 times SET.

MACHINE OPERATION? YES / OR 1 -6

2 Press 3.

3 TONE / PULSE

3 Use the arrow keys to select the desired setting and press YES to store the entry.

* TONE PULSE - Select & press "YES"

Note

Due to the CE conformity the change of the dial type must be set by the technical service. This function is only accessible after the change has been set.

PSTN or PBX

Use this function to set the machine to PSTN or PBX. In PBX line dial numbers (prefix no.) or flash line access are possible.

Description

1 Press 5 times SET.
2 Press 5.
3 Use the arrow keys to select the desired setting and press YES.
4 If you select PBX, select flash line access or dial code access using the arrow keys.
5 If you have selected code, enter the dial code. Press YES to store the entry.

The prefix is limited to 4 digits.

...

Note

The line access is achieved automatically by the machine and does not need to be done manually before dialling. If you want to call fax machines within your own PBX system, press # before entering the number. This suppresses the automatic line access function.

Display

MACHINE OPERATION?

YES / OR 1 - 5

5 PSTN.

* PSTN. PBX
- Select & press "YES"

CODE FLASH

- Select & press "YES"

CODE= OK=YES (MAX. 4 DIGITS)

Entering One-Touch Numbers

Use this function to store your most frequently called fax numbers for instant recall or to arrange call groups for broadcasting (for more information refer to "Entering Call Groups").

Besides, you can store functions like polling or delayed transmission in one of the last 4 one-touch keys.

Description

Display

1 Press SET and 1.

1 ONE-TOUCH

2 Press the desired one-touch key between 01 and 20.

- SELECT ONE-TOUCH-

3 Enter the fax number and press YES.

= _ OK=YES

4 Use the numeric keypad to enter the name and press YES.

NAME=MINOLTA OK=YES

5 Use the arrow keys to set the modem speed and press YES.

* HIGH LOW - Select & press "YES"

6 If you want to program further one-touch keys, press the desired key. Or press NO 2 times to terminate the process.

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Note

To fill in the one-touch labels facilitates later finding of the desired telephone number.

Storing a Direct-Dialling-In Number in a One-Touch Key

You can reach a PC based fax machine directly by entering a direct-dial-ling-in for a subaddress.

Description

1 Press SET and 1.
2 Press the desired one-touch key between 01 and 20.
3 Enter the first part of the number and press the arrow up key.
4 Enter the extension number and press YES.
5 Use the numeric keypad to enter the name and press YES.
6 Use the arrow keys to set the modem speed and press YES.
7 If you want to program further one-touch keys, press the desired key. Or press NO 2 times to terminate the process.

Display

1 ONE-TOUCH
- SELECT ONE-TOUCH-
OK=— (SUB=↑)
OK=YES
NAME= OK=YES
* HIGH LOW - Select & press "YES"
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Entering Speed Dial Numbers

Similar to the one-touch keys you can store fax numbers as speed dial numbers. You dial a speed dial number by entering a two-digit identifier code. Up to 100 speed dial numbers can be stored (00-99).

Description

Display

1 Press SET and 2.

2 SPEED DIAL

2 Enter the 2 digit speed dial number's identifier code.

SPEED DIAL _

3 Enter the fax number and press and press YES.

= _ OK=YES

4 Use the numeric keypad to enter the name and press YES.

NAME= OK=YES

5 Use the arrow keys to set the modem speed and press YES.

* HIGH LOW - Select & press "YES"

6 If you want to program further speed dial numbers, enter the desired speed dial number. Or press NO 2 times to terminate the process.

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Storing a Direct-Dialling-In Number (Speed Dial)

You can reach a PC based fax machine directly by entering a direct-dial-ling-in for a subaddress.

Description

1 Press SET and 2.
2 Enter the 2 digit speed dial number's identifier code.
3 Enter the first part of the number and press the arrow up key.
4 Enter the extension number and press YES.
5 Use the numeric keypad to enter the name and press YES.
6 Use the arrow keys to set the modem speed and press YES.
7 If you want to program further one-touch keys, press the desired key. Or press NO 2 times to terminate the process.

Display

2 SPEED DIAL
SPEED DIAL _
OK=— (SUB=↑)
OK=YES
NAME= OK=YES
* HIGH LOW - Select & press "YES"
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Changing One-Touch- or Speed Dial Numbers

You can change one-touch- or speed dial numbers by following the procedure below.

Description

Display

1 Press SET and 1 or 2.

1 ONE-TOUCH

2 Press the desired one-touch key or enter the desired speed dial number.

- SELECT ONE-TOUCH-

3 Press NO.

Stored! STOP? OK=YES (EDIT/DEL=NO)

4 Select Edit using the arrow keys and press YES.

* EDIT DELETE - Select & press "YES"

5 Enter the new number and press YES.

OK=— (DEL=NO)

6 Enter the new name using the numeric key pad and press YES.

NAME= OK=YES (DEL=NO)

7 Use the arrow keys to set the modem speed and press YES.

* HIGH LOW - Select & press "YES"

8 If you want to change further one-touch keys, press the desired key. Or press NO 2 times to terminate the process.

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Erasing One-Touch- or Speed Dial Numbers

You can erase one-touch- or speed dial numbers by following the procedure below.

Description

1 Press SET and 1 or 2.
2 Press the desired one-touch key or enter the desired speed dial number.
3 Press NO.
4 Select delete using the arrow keys and press YES.
5 Press YES.
6 Press 2 times NO to terminate the entry.

Display

1 ONE-TOUCH

- SELECT ONE-TOUCH-

Stored! STOP? OK=YES (EDIT/DEL=NO)

EDIT * DELETE - Select & press "YES"

ONE-TOUCH 01 Delete*

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Entering Call Groups

You can program one of the one-touch keys 17-20 to call several destinations successively and send the same document to all destinations (Broadcasting). Use this function, if you frequently send to the same group. You can store up to 100 destinations in 4 groups.

...

Note

In order to arrange numbers as call groups, these must be stored as one-touch- or speed dial numbers.

Description

1 Press SET and 3.
2 Press the desired one-touch key between 17 and 20.
3 Enter the desired group name and press YES.
4 Press one of the programmed one-touch keys or enter one of the programmed speed dial numbers or select an entry from telephone book and press YES.
5 Repeat this procedure until you have stored all numbers. Press START + 2 times NO to finish the entry.

Display

3 GROUP DIAL

- SELECT ONE-TOUCH-

3 GROUP NAME=_ OK=YES

NO.001=

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Changing Group Dials

You can change group dials by following the procedure below.

Description

Display

1 Press SET and 3.

3 GROUP DIAL

2 Press the desired one-touch key between 17 and 20.

- SELECT ONE-TOUCH-

3 Press NO.

Stored! STOP? OK=YES (EDIT/DEL=NO)

4 Select Edit using the arrow keys and press YES.

* EDIT DELETE ALL - Select & press "YES"

5 Use the numeric keypad to enter the name and press YES.

NAME= OK=YES (DEL=NO)

6 All members of the group are being listed. Press YES to confirm the entries or press NO to delete them.

GROUP NAME=BERLIN OK=YES (DEL=NO)

7 You can add new members when the list is through. Press START to finish.

NO.009=_ (FIN.=START)

8 Press 2 times NO to terminate the process.

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Erasing Call Groups

You can erase group dials by following the procedure below.

Description

Display

1 Press SET and 3.

3 GROUP DIAL

2 Press the desired one-touch key between 17 and 20 under which the desired group is stored.

- SELECT ONE-TOUCH-

3 Press NO.

Stored! STOP?

OK=YES (EDIT/DEL=NO)

4 Select delete all using the arrow keys and press YES.

EDIT * DELETE ALL

- Select & press "YES"

5 Press 2 times NO to terminate the process.

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Phone Book

You do not need to enter any data into the phone book. All one-touch numbers, speed dial numbers and call groups are automatically stored in the phone book. How to dial with the telephone book will be explained in the "Sending faxes" chapter.

3.8 Advanced Settings

You can adjust the machine to your personal requirements with the following settings.

Power Save Mode

The power save mode reduces the machine's power consumption in stand-by mode. The temperature of the fusing roller is reduced until a page is ready for printing. Therefore printing is delayed for a couple of seconds. Default setting for the power save mode is ON. If you want to change the setting follow the procedure below:

Description

1 Press 5 times SET.
2 Press 1.
3 Use the arrow keys to select the desired setting and press YES.
4 If you select timer, enter the time at which the power save mode should turn on and press YES.
5 Enter the time at which the power save mode should turn off and press YES.
6 Press NO to terminate the entry.

Display

MACHINE OPERATION?

YES / OR 1 - 5

1 POWER SAVE

OFF *TIMER

- Select & press "YES"

P-SAVE ON = 00:00

OK=YES

P-SAVE OFF = 00:00

OK=YES

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The power save mode is on when the timer is set from 00:00 to 00:00.

LCD Contrast

Use this function to adjust the LCD contrast to the light conditions of your location. Follow the procedure below to make your fax machine print the key setting list.

Description

Display

1 Press 5 times SET.

MACHINE OPERATION? YES / OR 1 - 5

2 Press 2.

2 LCD CONTRAST

3 Use the arrow keys to select the desired setting and press YES.

DARK←□□■□□→LIGHT - Select & press "YES"

4 Press NO to terminate the entry.

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Buzzer Volume

Use this function to set the volume of buzzer tones, for example, when pressing a button. Follow the procedure below to make your fax machine print the key setting list.

Description

Display

1 Press 5 times SET.

MACHINE OPERATION? YES / OR 1 - 5

2 Press 3.

3 VOLUME

3 Use the arrow keys to select the desired setting and press YES.

HIGH LOW OFF - Select & press "YES"

4 Press NO to terminate the entry.

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Setting ECM Mode (Error Correction Mode)

Use this function to set the ECM mode. ECM is a communication standard for group 3 fax machines. In this mode data that may be lost due to poor line quality is sent repeatedly. This procedure reduces the number of errors considerably. Although the time for the transmission is longer, it is still quicker than re-sending a whole page.

Description

1 Then press 5 times SET.
2 Press 4.
3 Select the desired setting using the arrow keys and press YES.
4 Press NO to terminate the entry.

Display

MACHINE OPERATION?

YES / OR 1 - 5

4 G3 ECM

*ON OFF

- Select & press "YES"

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Header and Footer

Header

Your fax number, your name, the number of pages to be transmitted, date and time appear in the header. This information is transmitted to the other fax machine. For this the set uses data is used.

Use this function to print a header on the transmitted pages. Follow the procedure below to make your fax machine print the key setting list.

Description

1 Press 3 times SET.

Display

TX OPERATION?

YES / OR 1 -3

2 Press 3.

3 HEADER

3 Use the arrow keys to select the desired setting and press YES.

ON OFF

Select & Press "YES"

4 Press NO to terminate the entry.

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Footer

An ID number, a page number and date and time appear in the footer.

Use this function to print a footer on the received pages. Follow the procedure below to make your fax machine print the key setting list.

Description

1 Press 4 times SET.
2 Press 7.
3 Use the arrow keys to select the desired setting and press YES.
4 Press NO to terminate the entry.

Display

RX OPERATION?

YES / OR 1 -3

7 FOOTER

*ON OFF

- Select & press "YES"

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4 Sending Faxes

4.1 Transmission

Notes on Original Documents

Your fax machine is capable of transmitting the document sizes below. You can place up to 10 sheets of paper in the A4-format in the Automatic Document Feeder (ADF).

max. width 216 mm 500 mm feeding direction

min. width 148 mm 100 mm feeding direction

effective width ↑ feeding direction

If the document is longer than 500 mm, the machine recognises document jam and stops scanning the document.

Use yellow, green-yellow or light blue colours for information you do not want to be transmitted.

Make sure ink, glue, correction fluid etc. are completely dry before you send a fax.

◆ ◆ ◆

Note

Always remove staples, paper-clips etc. before you send a fax. Otherwise the machine might be seriously damaged.

Photocopy or Carrying Film

Documents that meet the following characteristics must be photocopied or placed in a carrying film before they can be sent:

● paper sizes less than 148 mm width or less than 100 mm length
● paper lighter than 50g/m²
- folded, torn, wrinkled, damp, rough or curled paper
● coated or pressure sensitive paper

Inserting a Document into the ADF

1 Insert the document face down in the document feeder.

Line drawing of a printer with paper and mail being inserted (no text or symbols)

2 Place the document in the centre of the ADF and adjust the paper guides so that they lightly touch the edges of the document.

Line drawing of a printer with paper sheets and control panel (no text or symbols)

You can insert up to 10 pages into the feeder. Make sure the pages are well placed and aligned before starting the transmission.

If the paper is curled or pages stick together more than one page at a time could be drawn into the machine. This might lead to paper jams or faulty transmissions. In this case you should insert the pages one by one to ensure a correct feeding of the documents.

The standard memory holds ca. 57 pages. Take care that the indicated memory capacity does not drop to 0 (%) during scanning, since the process will be cancelled in this case.

Note

If this occurs repeatedly, contact your technical service for a memory upgrade. Until then you should send large documents in direct mode, i.e. with the memory turned off.

4.2 Settings for Sending a Fax

Resolution

1 Insert the document into the ADF.

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If you send documents with normal print or typed documents, adjustments are not necessary. To change the resolution press RESOLUTION.

RESOLUTION allows three adjustments:

Standard	This is the normal resolution for most typed documents and simple drawings.
Fine	Fine resolution is suitable for maps, newspaper articles etc.
Half tone	Halftone mode captures shades in photographs and drawings.

Note

GREYSCALE increases the time and costs of the transmission.

If you set the resolution via the control panel, this setting is only kept for the current transmission. You can change the resolution permanently by following the procedure below:

Description

1 Press 2 times SET.
2 Press 1.
3 Use the arrow keys to select the desired setting and press YES.
4 Press NO to return to stand-by mode.

Display

SCAN/PRINT?
YES / OR 1 -5

1 RESOLUTION

STD F *GRY.

- Select & press "YES"

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Contrast

If you raise the contrast fine differences in tone on the document are enhanced and transmitted more clearly. However, information may be lost during this process.

Description

1 Press 2 times SET.
2 Press 2.
3 Use the arrow keys to select the desired setting. Press YES.
4 Press NO to return to stand-by mode.

Display

SCAN/PRINT?

YES / OR 1 -5

2 SCAN CONTRAST

DARK←□□■□□→LIGHT

- Select & press "YES"

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Page Count

This function compares the number of pages you have entered with the number of scanned pages. If they do not match, your Minoltafax will set off an alarm.

Description

Display

1 Press 3 times SET.

TX OPERATION?

YES / OR 1 -3

2 Press 1.

1 PAGE COUNT

3 Use the arrow keys to select the desired setting and press YES.

*ON

OFF

- Select & press "YES"

4 Press NO to return to stand-by mode.

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Image/Text Recognition

Use this function to set greyscale mode for the image part of a document only. This allows a high quality for documents that consist of text and images.

Description

Display

1 Press 2 times SET.

SCAN/PRINT?

YES / OR 1 -5

2 Press 3.

3 I/T RECOGNITION

3 Select the desired setting using the arrow keys and press YES.

*ON

OFF

- Select & press "YES"

4 Press NO to return to stand-by mode.

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4.3 Dialling Methods

Seven different dialling methods are available.

Insert the document face down into the ADF and dial with the dialling method of your choice.

Manual Dialling Using the Numeric Keypad

1 Dial the fax number using the numeric keypad and press START. Check the number in the display and change it, if necessary. For this press STOP to delete and enter the number again. You can also correct single digits using the arrow keys. Max. 32 digits can

=SET Faxno.

→ or FUNCTION

One-Touch Dialling

1 Press one of the programmed one-touch keys 01-20. The machine dials the number after scanning the document.

ONE-TOUCH 01

Speed Dialling

1 Press SPEED DIAL and enter the two digit identifier code (0-99).

SPEED DIAL=

(DIRECTORY.=↑)

2 The name of the remote side appears on the display. Press START. The machine begins to dial after the document has been scanned.

MINOLTA

(S = START)

Automatic Group Dial using the One-Touch Keys 17-20

1 Press a one-touch key 17 - 20. If a group is stored under this key its name will be displayed. The Minoltafax 1600 begins to dial after the document has been scanned.

GROUP NAME=MINOLTA

Program Dialling

Use the last 4 one-touch keys 17 - 20 to program the following functions:

Broadcasting (1)

Delayed transmission (Timer) (3)

Mailbox transmission (4)

Polling (7)

Description

Display

1 Press SET and 4.

4 PROGRAM DIAL=

2 Press the desired one-touch key 17 - 20.

- SELECT ONE-TOUCH-

3 Select the desired function from the possibilities mentioned above.

FUNCTION Select 1/3/4/7

For details refer to the corresponding sections of this manual.

Combination Dial

You can use this function to dial the pre-dial number you have stored in a one-touch key or as a speed dial number.

Description

1 Press the one-touch key in which you have stored the pre-dial number.
2 Enter the rest of the number and press START.

You can also enter the second part of the number using the one-touch keys or the speed dial numbers.

Display

= 123

电话=123 456

(S = START)

...

Note

It is necessary that the pre-dial number and a [+] character are stored as one-touch number or speed dial number. The telephone number is limited to 32 digits.

Phone Book

The phone book lists all numbers stored in your Minoltafax.

Description

1 Press SPEED DIAL.
2 Press the arrow key up.
3 Select the desired option and press START.

If you selected LIST you can scroll through the phone book using the arrow keys. SEARCH enables you to search for a number or name alphabetically or numerically.

Display

SPEED DIAL= (DIRECTORY.=↑)

*LIST SEARCH - Select & press "YES"

* MINOLTA OK = START

4.4 Transmission Methods

Memory Transmission

Sending a Document from the Memory

Select memory transmission as a default. You should send faxes in direct mode only exceptionally, e.g. if not enough memory is available. Since your fax machine is a multi-tasking device it is possible to scan documents while your Minoltafax is sending from memory, receiving or printing. As soon as the current operation is finished the new document will be sent. Memory transmission offers several advantages. Make sure the memory LED is lit. If this is not the case, press MEMORY.

Description

1 Insert the document face down into the ADF.
2 Dial the telephone number manually or use one of the one-touch keys a speed dial number.
3 Press START to scan the document. It will be automatically sent from memory.

Display

=ENTER Enter

→ or FUNCTION

= 123 456

(S = START)

*Memory*

99%

123 456

1

Note

If the memory is exhausted during scanning the document will be deleted from the memory. You should wait until enough memory capacity to scan all documents completely is available again. If this is not possible, switch to direct mode.

Direct Transmission

You can send directly from the ADF, if not enough memory is available to scan all documents you want to transmit. Make sure you have switched off MEMORY before.

Description

1 Insert the document face down into the ADF. Adjust the contrast and resolution, if necessary.
2 Dial the telephone number manually or use one of the one-touch keys a speed dial number.
3 Press START to begin the transmission.

Display

(123 456)

Delayed Transmission

You can use this function to take advantage of lower evening and weekend long-distance rates.

You can only use this function if date and time are stored in the machine.

Insert the document face down into the ADF.

Adjust contrast and resolution if necessary.

Description

Display

1 Press FUNCTION and 3.

3 TIMER

2 Enter the time of the transmission using the numeric keypad (24 hour format) and press YES.

TIMER=_ : OK=YES

3 Enter the fax number and/or the desired function (broadcasting, polling, relay broadcasting or mailbox transmission) and press START.

=ENTER Faxno → or FUNCTION

4 The machine scans the document into memory.

TIMER=10:00 OK=YES (Complete=No)

If not enough memory is available during scanning, the machine will return to stand-by mode. In this case repeat the procedure when enough memory is available again.

Broadcasting

Your Minoltafax 1600 is capable of sending documents from the memory to up to 100 recipients dialling manually, by one-touch key, speed dial or group dial. The machine dials and transmits the document sequentially to each recipient. If one of the numbers is engaged, your fax machine will dial the next one and return to the engaged number in the end. After broadcasting it will print a report automatically and return to stand-by mode. If the function reservation report is on, a list of the destinations is printed before the transmission.

Insert the document face down. In the document feeder. Adjust contrast and resolution if necessary.

Description

1 Press FUNCTION and 1.
2 Enter the desired fax number or press the desired one-touch key (e.g. 01) and YES.
3 Repeat this procedure until you have entered all recipients.
4 Press START.
5 Press YES to confirm the entries or press START to begin the transmission.

If not enough memory is available during scanning, the machine will return to stand-by mode. In this case repeat the procedure when enough memory is available again.

Display

1 BROADCAST

$$ \begin{array}{l} \text {NO.001 = MINOLTA} \ \text {OK = YES (Fin. = START)} \end{array} $$

$$ \begin{array}{l} \text {NO.002 = MÜLLER} \ \text {OK = YES (Fin. = START)} \end{array} $$

$$ \begin{array}{l} \text { CHECK DESTINATION? } \ \text { OK = YES } \quad (\text { TX = Start }) \end{array} $$

$$ ^ {} \text {Memory} ^ {} \quad 99 \% \boxed {1} $$

Polling Transmission

You can use this function to transmit documents automatically. The recipient can retrieve the document on demand. The document can even consist of several pages.

Insert the document into the ADF in order to scan it. The caller establishes the communication and must have the function polling reception turned on in his machine.

Your Minoltafax offers you a single mode and a multiple mode. In single mode the document can only be polled once. Afterwards the document is automatically deleted. In multiple mode the document is scanned and polled from memory. After the polling the document remains in memory so that several pollings are possible. Use the function “Delete reservations” to remove a document from the memory.

Adjust contrast and resolution if necessary.

Description

1 Press FUNCTION and 6.
2 Select the desired setting using the arrow keys and press YES.
3 The machine scans the document into memory.

Display

6 POLLING TX

*SINGLE MULTI
- Select & press "YES"

*Memory* 99%

324567

1

Mailbox Transmission

Use this function to transmit a document to a mail box. This is helpful, if only a specific person may read the document. However, both machines must be the same model.

The transmission is only executed, if both mailbox ID codes are identical. This prevents the document from being transmitted to a wrong mailbox.

The document is scanned into the remote fax machine's memory and can only be printed if the recipient enters the correct 4 digit mailbox ID.

Description

1 Press FUNCTION and 4.
2 Enter the mailbox number and press YES.
3 Enter the fax number and press YES.
4 The machine scans the document into memory.

Display

4 MAILBOX TX

MAILBOX NO.=_ OK=YES

=ENTER Fax no.

*Memory* 99% 324567 1

Password TX

This function limits communication to those destinations that use the same password as you. However all destinations stored in the on-touch keys and the speed dial numbers can be reached.

Entering the Password

Description

Display

1 Press 7 times SET and 4.

4 PASSWORD

2 Enter the 4 digit password using the numeric keypad (0000 - 9999) and press YES.

PASSWORD=OK=YES

3 Press NO to terminate the entry.

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Setting Password TX

Description

Display

1 Press 3 times SET and 2.

2 TX PASSWORD

2 Select the desired setting using the arrow keys and press YES.

*ON OFF - Select & press "YES"

3 Press NO to terminate the entry.

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Delete Reservations

Use this function to delete programmed functions. We have chosen timer transmission for this example. Timer transmission.

Description

1 Press FUNCTION and 0.
2 Press YES.
3 Press NO to terminate the entry.

If you have programmed more than one function, you can scroll through the menu using the arrow keys.

Display

0 DELETE RESERV.

01 (17:00) TIMER DEL. = YES (INFO=>)

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5 Reception

5.1 Manual Reception

Manual reception of telephone call is only sensible, if you expect telephone calls at this extension. You should keep this in mind when you set the reception mode. Because the machine has no telephone receiver a separate phone must be attached to the same telephone wall outlet. Answer the call and press START.

Description

1 Press 4 times SET.
2 Press 8.
3 Use the arrow keys to select the desired setting and press YES.
4 Press NO to terminate the entry.

Display

RX OPERATION?

YES / OR 1 -8

8 MANUAL RX

*ON

OFF

- Select & press "YES"

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5.2 Automatic Reception

Automatic reception is set as a default. No further settings are required.

Your fax machine will answer calls after a set number of rings. The Default setting is 1.

Memory Reception Mode (Confidential Reception)

When you use this function the message will be stored in the memory. Only if you switch off the memory reception mode or enter the correct pass code you can print the message. Instead of a password you can also program a time at which the message is to be printed.

Description

1 Press 4 times SET.
2 Press 1.
3 Use the arrow keys to select the desired setting and press YES.
4 Enter the time at which the documents are to be printed or press YES.
5 Enter a 4-digit number as access code or press YES.

When the memory reception mode is on the stand-by display reads: <>.

If toner, paper, etc. are used up your fax machines receives into memory first.

As soon as you refill paper etc. the received document is printed automatically.

...

Note

If you do not enter an access code, any user can switch off the memory reception mode.

Display

RX OPERATION? YES / OR 1 -8 ↑↓

1 MEMORY RX

*ON OFF - Select & press "YES"

TIME=_... OK=YES

PASSWORD=OK=YES

5.3 Mailbox Reception

Use this function to receive a document into a mail box. This is helpful, if only a specific person may read the document. However, both machines must be the same model.

The transmission is only executed, if both mailbox ID codes are identical. This prevents the document from being transmitted to a wrong mailbox.

The document is scanned into the fax machine's memory and can only be printed if the correct 4 digit mailbox ID is entered. Your Minoltafax 1600 has 2 Mailboxes The document is scanned into the fax machine's memory and can only be printed if the correct 4 digit mailbox ID is entered.

Programming Mailbox ID

Description	Display
1 Press 4 times SET and 5.	5 MAILBOX
2 Set a mailbox number.	MAILBOX NO. =Select 1 - 2
3 Enter a 4 digit ID using the numeric keypad (0000 - 9999).	MAILBOX1 ID =OK=YES
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Printing the Mailbox Contents

Description	Display
1 Press FUNCTION and 5.	5 PRINT MAILBOX
2 Enter the 4 digit Mailbox ID using the numeric keypad (0000 – 9999)	MAILBOX1 ID = OK=YES

Your fax machine prints the message.

Deleting a Mailbox ID

Description

1 Press 4 times SET and 5.
2 Enter the number of the desired mailbox.
3 Press NO.
4 Enter the 4 digit Mailbox ID using the numeric keypad (0000 - 9999) and press YES.
5 Press STOP to terminate the entry.

Display

5 MAILBOX

MAILBOX NO. = Select 1 - 2

Stored! STOP? OK=YES (DEL=NO)

OLD MB 1 ID = OK=YES

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5.4 Polling Reception

You can use this function to poll documents from other fax machines. Make sure the document has been placed in the feeder or the memory of the remote fax machine. You can poll from up to 100 destinations per setting.

Description

Display

1 Press FUNCTION and 7.

7 POLLING RX

2 Enter the desired fax number using the numeric keypad, the speed dial numbers, the one-touch keys or the telephone book. Press START.

NO.001=MINOLTA OK=YES (Fin.=START)

3 Press YES to confirm the entries or press START to begin the polling.

CHECK DESTINATION? OK=YES (RX=Start)

The machine starts polling.

Password Reception

This function limits communication to those destinations that use the same password as you. However all destinations stored in the on-touch keys and the speed dial numbers can be reached.

Entering the Password

Description

Display

1 Press 7 times SET and 4.

4 PASSWORD

2 Enter the 4 digit password using the numeric keypad (0000 - 9999) and press YES.

PASSWORD=

3 Press NO to terminate the entry.

OK=YES

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Setting Password Reception

Description

Display

1 Press 4 times SET and 6.

6 PASSWORD RX

2 Select the desired setting using the arrow keys and press YES.

*ON OFF - Select & press "YES"

3 Press NO to terminate the entry.

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5.5 Settings for Receiving a Fax

Number of Rings

Use this function to set the number of rings the fax machine waits before it answers an incoming call.

Description

Display

1 Press 4 times SET.

RX OPERATION?

YES / OR 1 -8

2 Press 2.

2 # OF RINGS

3 Set the number of rings (1-10) and press YES.

# OF RINGS=1

OK=YES

4 Press NO to terminate the entry.

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Multiple Page Print

Use this function to print up to 9 copies of the received document during reception.

Description

1 Press 4 times SET.
2 Press 3.
3 Select the desired setting using the arrow keys and press YES.
4 Set the number of copies and press YES.
5 Press NO to terminate the entry.

Display

RX OPERATION?

YES / OR 1 -8

3 MULTIPAGE PRINT

*ON ON(SORT) OFF

- Select & press "YES"

* PRINT * ......PAGE=2

OK=YES

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If you choose ON (SORT), your Minoltafax will sort the copies when you are receiving a document consisting of several pages (Batch sorting).

Reduction

Use this function to set the print mode for received documents. Select a setting of what happens when a received document is longer than the size of your print paper.

ON: The Minoltafax reduces the image vertically up to 70% of the original length to fit it onto the A 4 page.

OFF: The machine does not reduce the image but prints it on two pages.

Description
Display

1	Press 4 times SET.	RX OPERATION? YES / OR 1 -8	↑↓
2	Press 4.	4 REDUCTION
3	Select the desired setting using the arrow keys and press YES.	*ON OFF- Select & press "YES"
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For further information please contact your dealer.

Print Density

Use this function to adjust the intensity of the printout.

Description
Display

1	Press 2 times SET.	SCAN/PRINT?YES / OR 1 -5	↑↓
2	Press 4.	4 PRINT DENSITY
3	Use the arrow keys to select the desired setting.Press YES.	DARK←□□■□□→LIGHT- Select & press "YES"
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Print Paper Size

Use this function to set the size of the paper. Select from A4 and Letter.

Description

1 Press 2 times SET.

Display

SCAN/PRINT?

YES / OR 1 -5

2 Press 5.

5 PRINT PAPER SIZE

3 Select the desired setting using the arrow keys and press YES.

*A4 LT

- Select & press "YES"

4 Press NO to return to stand-by mode.

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6 Copying

Your Minoltafax 1600 is capable of making up to 99 copies of a document.

6.1 Single Copies

Insert the document into the ADF.

Adjust contrast and resolution if necessary.

Description

Display

1 Press START/COPY.

*COPY*

1

The machine scans the pages and starts copying them.

6.2 Multiple Copies

Enlarge / Reduce

Insert the document into the ADF and adjust the paper guides.

Adjust contrast and resolution if necessary.

If you press SORT, the Minoltafax 1600 will sort the printouts. Two copies of a double sheet original will be sorted 1,2 - 1,2.

Select from copying the same size, enlarge or reduce. If you select enlarge or reduce you can further select the ratio.

Description

Display

1 Press FUNCTION and 2.

2 COPY

2 Select the desired setting using the arrow keys and press YES.

IDENT. *ENL. RED. - Select & press "YES"

3 Select the desired ratio using the arrow keys and press YES.

1.28 *1.41 2.00 - Select & press "YES"

4 Enter the desired number of copies and press START or YES.

*COPY* PAGE=2 OK=START (SORT=YES)

The machine scans the pages and starts copying them.

7 Connecting the Fax Machine to Your Computer

7.1 Use as PC-Fax, Scanner and PC-Printer

If you have installed these functions with you PC LaserFax 3.5, no further settings except from activating the modem are necessary. The software is available as an optional accessory. For further information please refer to the manual for the software.

If you use the machine as a PC fax machine, only the machine's modem is in use. With the LaserFax 3.5 the achieved compatibility allows a transfer rate of up to 19200 bps between PC and the Minoltafax 1600.

Use a 9-pin RS-232C interface cable, wired 1:1 (optional).

Modem Specifications

Your Minoltafax 1600 has the following protocol specifications:

Standard: EIA-578 Class 1 Fax/Modem, no data modem included.

Speed with HDLC support 300 bps.

7.2 Setting PC Mode

Available settings: OFF, PC transmit and PC transmit/receive.

Description

Display

1 Press 8 times SET and 1.

1 PC MODE

2 Select the desired setting using the arrow keys and press YES.

*OFF TX. TX/RX

- Select & press" YES"

3 Press NO to terminate the entry.

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Number of Rings

Use this function to set the number of rings the fax machine waits before it answers an incoming call.

Description

1 Press 8 times SET and 2.
2 Enter the desired number of rings using the numeric keypad and press YES.
3 Press NO to terminate the entry.

Display

2 NO. RINGS

NO. RINGS=5 OK=YES

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PC Baudrate

Use this function to set the rate for data transfer between PC and your Minoltafax. Available settings are 300, 2400, 9600, 19200 bps and automatic setting.

Description

1 Press 8 times SET and 3.
2 Select the desired setting using the arrow keys and press YES.
3 Press NO to terminate the entry.

Display

3 PC BAUDRATE

BAUDRATE=AUTO OK=YES

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7.3 Scanner Mode

If you have a software other than LaserFax 3.5 installed on your PC, proceed as follows.

1 Set the PC mode as described above.
2 Insert the document into the ADF.
3 Enter 888 using the numeric keypad of the Minoltafax.
4 Press START.

The machine scans the documents and transfers them to the PC.

7.4 Fax Operation with Your Computer

This function allows you to send documents that you have created on your computer without printing them first. Also, faxes can be sent directly to your computer for editing. The fax will not have to be scanned separately.

7.5 Printing from Your Fax Machine

If you have a software other than LaserFax 3.5 installed on your PC, proceed as follows.

1 Set the PC mode as described above.
2 Enter 888 using the fax software.
The PC transfers the data to the Minoltafax.

8 Reports

You can view the 60 most recent communications on the LCD. For this press BESTÄTIGUNG and select DISPL using the arrow keys. Use the arrow keys to scroll through the entries. Print the selected entry by pressing START.

8.1 Transmission Report

You can print the transmission report either manually or automatically.

Automatic Print

Follow the procedure below to make your fax machine print the transmission report automatically:

Description

Display

1 Press 6 times SET.

REPORT YES / or 1 – 3

2 Press 3.

3 TX RESULT REPORT

3 Select the desired setting using the arrow keys and press YES.

*ON OFF - Select & press "YES"

4 Press NO to return to standby mode.

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Manual Print

Description

1 Press CONFIRM.
2 Select REPORT using the arrow keys and press YES.
3 Press YES.
4 Press NO to terminate the entry.

The report is printed.

Display

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DISPL. *REPORT - Select & press "YES"

TX RESULT REPORT OK=YES (Cont.=INFOS)

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* TX Result Report * NO.1 Date = 30. Nov. 1998 Time = 13:58

TX Result Report

FUNCTION	NUM	DESTINATION	DATE	TIME	P.	DUR.	NUM.	RESULT
P.	01	MÜLLER KG	SEP.03	12:00	01	00H02'00'	G3	OK

8.2 Reception Report

Manual Print

Description	Display
1 Press CONFIRM.	NOV. 19 13:30 100%SET DOC. FACE DOWN
2 Select REPORT using the arrow keys and press YES.	DISPL. *REPORT- Select & press "YES"
3 Press CONFIRM and YES.	RECEPTION REPORT?OK=YES (Cont.=INFOS)
4 Press NO to terminate the entry.	NOV. 19 13:30 100%SET DOC. FACE DOWN

The report is printed.

* RX Result Report * NO.1Date = 30. Nov. 1998Time = 13:58

TX Report

FUNCTION	NUM	DESTINATION	DATE	TIME	P.	DURATION	NUM.	RESULT
P.	01	MÜLLER KG	SEP.03	12:00	01	00H02'00'	G3	OK

8.3 Activity Report

You can print the activity report either manually or automatically.

Automatic Print

Follow the procedure below to make your fax machine print the activity report automatically after 60 transactions:

Description	Display
1 Press 6 times SET.	REPORTYES / OR 1 – 3
2 Press 1.	1 ACTIVITY REPORT
3 Use the arrow keys to select the desired setting and press YES.	*ON OFF- Select & press "YES"
4 Press NO to return to standby mode.	NOV. 19 13:30 100%SET DOC. FACE DOWN

Manual Print

Description	Display
1 Press CONFIRM.	NOV. 19 13:30 100%SET DOC. FACE DOWN
2 Select REPORT using the arrow keys and press YES.	DISPL. *REPORT- Select & press "YES"
3 Press 3 times CONFIRM.and press YES.	ACTIVITY REPORT?OK=YES (Cont.=INFOS)
4 Press NO to terminate the entry.	NOV. 19 13:30 100%SET DOC. FACE DOWN

The machine will print the activity report at once. The entries will not be deleted.

* Activity Report * No. 1 Date = 30. Nov. 1998 Time = 13:58

Activity Report

NUM	COUNTER	DATE	TIME	TX/RX	DESTINATION	P	DURATION	NUM.	RES
1	T/000001	2.DEC.	12:25	P.	7404154	1	OHO1'16"	STD.	OK ECM
2	T/000002	2.DEC.	13:45	P	4345021	1	OHO1'22"	STD.	OK ECM
3	T/000003	3.DEC.	13:20	P	0513227279	1	OHO1'49"	STD.	OK ECM
4	T/000004	3.DEC.	17:25	TX	[phone]	4	OHO0'24"	FINE	OK ECM
5	T/000005	4.DEC.	10:30	TX	[phone]	1	OHO0'18"	STD.	OK ECM
6	T/000006	5.DEC.	11:15	TX	7404154	1	OHO1'00"	STD.	OK ECM
7	T/000007	8.DEC.	16:10	P	7404154	1	OHO1'39"	STD.	OK ECM
8	T/000008	9.DEC.	9:45	P	7404154	1	OHO1'29"	FINE	OK ECM
51	T/000009	9.DEC.	13:50	P	7404154	1	OHO1'21"	STD.	OK ECM
52	T/000010	9.DEC.	15:00	P	7404154	1	OHO1'10"	STD.	OK ECM
53	T/000011	9.DEC.	16:45	TX	7404154	1	OHO0'30"	STD.	OK ECM
54	T/000012	10.DEC.	11:20	TX	[phone]	1	OHO0'35"	FINE	OK ECM
55	T/000013	10.DEC.	13:12	P	[phone]	1	OHO0'40"	STD.	OK ECM
56	T/000014	10.DEC.	14:00	P	7404154	4	OHO0'20"	STD.	OK ECM
57	T/000015	11.DEC.	10:40	TX	7404154	1	OHO0'50"	STD.	OK ECM
58	T/000016	11.DEC.	12:25	TX	[phone]	4	OHO0'40"	FINE	OK ECM
59	T/000017	12.DEC.	9:20	P	[phone]	1	OHO0'20"	STD.	OK ECM
60	T/000018	12.DEC.	17:00	P	[phone]	1	OHO0'10"	FINE	OK ECM

8.4 Reservation Report

The reservation report contains a list of reservations for broadcasting and polling. Proceed as follows to print a reservation report.

Description

1 Press 6 times SET.
2 Press 2.
3 Use the arrow keys to select the desired setting and press YES.
4 Press NO to return to standby mode.

Display

REPORT	↑
YES / OR 1 -3	↓

2 RESERV. REPORT

*ON OFF - Select & press "YES"

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8.5 Fax Number List

The fax number list contains all speed dial numbers and one-touch keys programmed. Follow the procedure below to make your fax machine print the fax number list.

Description

1 Press CONFIRM.
2 Select REPORT using the arrow keys and press YES.
3 Press 2 times CONFIRM and press YES.
4 Press NO to terminate the entry.

Display

NOV. 19 13:30	100%
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DISPL.	*REPORT
- Select & press "YES"

FAX NUMBER LIST
OK=YES	(Cont.=INFOS)

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Your fax machine prints the list.

* Fax Number List * NO.1
Date = 30. Nov. 1998
Time = 13:58 

Fax Number List

** ONE TOUCH **

OT-NO.	DESTINATION	ID	HIGH/LOW	DATE
OT-03	SCHMIDT	665533	NDR	2.12.1998
OT-05	I	798	High	3.12.1998
OT-6	G	06 532+	High	3.12.1998
		SUB. 5637768
OT-18	Group			8.12.1998
OT-19	PROGRAM			9.12.1998
OT-20	Program			9.12.1998

** SPEED DIAL **

SD-NO	DESTINATION	ID	HIGH/LOW	DATE
SD-01	MAX.	0852 9632	High	9.12.1998

8.6 Mailbox List

Use this function to print a list of all documents received in a mailbox. Follow the procedure below to make your fax machine print the key setting list.

Description

1 Press CONFIRM.
2 Select REPORT using the arrow keys and press YES.
3 Press 6 times CONFIRM and press YES.
4 Press NO to terminate the entry.

Display

NOV. 19 13:30 100%

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DISPL. *REPORT

- Select & press "YES"

MAILBOX LIST?

OK=YES (Cont.=INFOS)

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Your fax machine prints the group dial list.

* Mailbox List * NO.1
Date = 30. Nov. 1998
Time = 13:58 

MAILBOX LIST

BOX-NO	BOX-ID	DESTINATION	DATE	TIME	P.	RESULT
1	****	802759	5. Dec.	07:00	1	NG

8.7 Key List

This list contains all numbers stored in group dial and program dial. Follow the procedure below to make your fax machine print the key setting list.

Description

1 Press CONFIRM.

Display

NOV. 19 13:30 100%

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2 Select REPORT using the arrow keys and press YES.

DISPL. *REPORT

- Select & press "YES"

3 Press 7 times CONFIRM and press YES.

KEY LIST? OK=YES (Cont.=INFOS)

4 Press NO to terminate the entry.

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Your fax machine prints the group dial list.

* Key List *
1
Date = 30. Nov. 1998
Time = 13:58 

Key List

KEY	TIMER	FUNCTION	NUM	DESTINATION	DATE
OT-17		None
OT-18		GROUP SALES	1	OT-03 SMITH	2.12.1998
OT-19		BROADCAST		805698	3.12.1998
				23456
OT-20	19:00	TIMER TX+		632145	3.12.1998

8.8 Status List

This list contains all settings stored in the machine. Follow the procedure below to make your fax machine print the key setting list.

Description

1 Press CONFIRM.
2 Select REPORT using the arrow keys and press YES.
3 Press 8 times CONFIRM and press YES.
4 Press NO to terminate the entry.

Display

NOV. 19 13:30 100%

SET DOC. FACE DOWN

DISPL. *REPORT

- Select & press "YES"

STATUS LIST?

OK=YES (Cont.=INFOS)

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Your fax machine prints the group dial list.

** Scanning & printing **

RESOLUTION	STANDARD
SCAN CONTRAST	DARK ---- LIGHT
IMAGE / TEXT RECOGNITION	ON
DENSITY	DARK ---- LIGHT
REC. PAPER SIZE	CASS. 1:A4

** TX **

COUNTER	OFF
TX PASSWORD	ON
HEADER	ON

** RX **

MEMORY RX	EOMTIME : NONE PASSWORD : ****
NUMBER OF RINGS	10
MULTIPLE PRINT	ONP. 9
RX REDUCE	ON
SECURE MAILBOX	(1) ID NONE(2) ID NONE
RX PASSWORD	OFF
FOOTER	ON
MANUAL RX MODE	OFF

** machine operation **

POWER SAVE	TIMER (ON=12:00 OFF=00:00)
LCD CONTRAST	DARK ---- LIGHT
TONE / PULSE	TONE
VOLUME / BUZZER	OFF
G3 ECM	ON

** PC interface **

PC MODE	OFF
# OF RINGS	5
PC BAUDRATE	AUTO

** reports **

ACTIVITY REPORT	OFF
RESERVATION REPORT	OFF
TX REPORT	OFF

** machine operation **

TIMER RESERVATION	0/20 RESERVED
POLLING RESERVATION	NONE
TX / RX PAGES	P. 000024	RX: 000012	PRINT 000106
NOTE

8.9 Memory Data List

This list contains all fax transactions stored in the memory. Follow the procedure below to make your fax machine print the key setting list.

Description

1 Press CONFIRM.
2 Select REPORT using the arrow keys and press YES.
3 Press 4 times CONFIRM and press YES.
4 Press NO to terminate the entry.

Display

NOV. 19 13:30 100%

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DISPL. *REPORT

- Select & press "YES"

MEMORY DATA?

OK=YES (Cont.=INFOS)

NOV. 19 13:30 100%

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Your fax machine prints the group dial list.

* Memory data * NO.1

This function allows you to print copies of all documents stored in the memory. Follow the procedure below to make your fax machine print the key setting list.

Description

Display

1 Press CONFIRM.

NOV. 19 13:30 100%

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2 Select REPORT using the arrow keys and press YES.

DISPL. *REPORT

- Select & press "YES"

3 Press 5 times CONFIRM and press 2 times YES.

PRINT MEMORY?

OK=YES (Cont.=INFOS)

4 Press NO to terminate the entry.

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Your fax machine prints the data.

* Print memory data * No. 1
Date = 30. Nov. 1998
Time = 13:58 

Memory Data Print

FUNCTION	NUM	DESTINATION	DATE	TIMER	P.	NUM.
P		802759	5. Dec.	07:00	1	STD.

8.11 Power Failure Report

This report will be automatically printed if a power failure occurs. It contains a list of all documents which could not be transmitted during the power failure.

8.12 Memory Overflow Report

This report will be automatically printed if not enough memory is available for the printer.

8.13 Backup RAM-Error Report

This report will be automatically printed if settings could not be saved due to a RAM error.

9 Maintenance and Trouble-Shooting

Cleaning the Machine

Clean your Mainoltafax if necessary. Before cleaning the machine switch it off and unplug the power cable. Use a soft dam cloth to achieve good results.

Cleaning the Casing

Clean the casing with a soft cloth and a small amount of mild detergent.

Line drawing of a printer with paper being inserted (no text or symbols)

Cleaning the ADF and the Scanner

CAUTION

→ Never use alcohol or solvents!
→ Always unplug the fax machine before you clean it!

...

Note

The Minolta cleaning kit (No. 8918-561) is highly recommended for cleaning the rollers and the scanner.

1 Open the control panel and hold it with one Hand.

E O7888 100 100

2 Wipe the surface of the scanner and the transport rollers and close the control panel.

Technical line drawing of a mechanical assembly with no visible text or symbols

...

Note

Make sure the cloth does not get stuck in the machine and damages any of the components.

Never leave anything inside the machine.

9.1 Replacing the Toner Cartridge

A new toner cartridge is designed to print approx. 8300 pages of the ITU-T Test Document 1 (3.6% black density). The toner cartridge included prints approx. 4100 pages of the ITU-T Test Document 1 (3.6% black density). If the toner cartridge is exhausted, the message "Toner Empty" appears on the display.

Remove the toner cartridge from the machine, shake it well and reinstall it. If the "Toner Empty" message appears again, follow the procedure described below.

1 Open the top cover pressing the two release buttons and pull the green handle of the toner cartridge to remove it from the machine.

Line drawing of a hand operating a printer with an arrow indicating press direction (no text or symbols present)

2 Unpack the new toner cartridge. Hold it in both hands and shake it to spread the toner inside the cartridge evenly.

Diagram of a device with bidirectional arrows indicating rotation or movement (no text or symbols)

3 Insert the cartridge along the guides into the machine. Push on the cartridge to lock it into its position.

Technical line drawing of a mechanical assembly with no visible text or symbols

4 Close the top cover until it lock into position.

Line drawing of a printer with control panel and paper tray (no text or symbols)

Replacing the Drum Cartridge

The drum cartridge has a service life of approx. 20.000 pages. Remove the toner cartridge from the machine as described above.

1 Remove the old drum cartridge from the machine.

Line drawing of a hand operating a printer with an arrow indicating press direction (no text or symbols present)

2 Unpack the drum cartridge and slide it along the guides into the machine.

Line drawing of a hand operating a machine gun, no text or symbols present

3 Insert the cartridge along the guides into the machine until it locks into position. Close the top cover.

Line drawing of a hand operating a machine with a scroll wheel (no text or symbols)

9.2 Clearing Paper Jams

If the paper jams inside the machine either the message "ORIGINAL DOC.JAM" or "RECORDING PAPER JAM" appears on the display.

You can remove paper jams by following the procedures described below:

Clearing Original Document Jams

1 Open the control panel.

Line drawing of a printer with a paper airplane, showing no text or symbols on the device itself.

2 Remove the jammed document and close the control panel.

Line drawing of a hand using a computer to press documents (no text or symbols present)

Clearing Printout Paper Jams

Find out where the paper is jammed.

Paper Jam in the Paper Cassette

If the paper is jammed in the paper cassette, carefully remove it as shown.

Line drawing of a printer with paper and mail being inserted, no text or symbols present

Paper Jam inside the Fusing Unit

Note

Take care not to dirty your hands when removing the paper.

The inside of the fusing unit can be very hot!

If the error message still appears on the display, check whether another piece of paper is jammed inside the machine.

1 Open the top cover pressing the release buttons on both sides of the machine.

Line drawing of a printer with arrows indicating motion or operation (no text or symbols)

2 Remove the toner cartridge from the machine.

Line drawing of a printer with a hand operating it, showing no text or symbols on the device itself.

3 Remove the drum cartridge from the machine and cover it with a cloth to prevent damage from light.

Line drawing of a printer with a hand operating it, showing internal components and a scroll arrow (no text or symbols)

4 If the paper is jammed in the fusing unit, carefully remove it as shown.

Technical diagram showing mechanical assembly with labeled components and directional arrows indicating motion or movement

5 Reinstall the drum cartridge and the toner cartridge. Close the cover firmly.

Line drawing of a printer with control panel and paper tray (no text or symbols)

Paper Jam at the Drum Cartridge

1 If the paper is jammed at the drum cartridge open the machine as described above and carefully remove the paper as shown.

Technical diagram showing mechanical assembly with labeled parts and directional arrows indicating movement or force

9.3 Trouble-Shooting

If there are any problems with your fax machine, please read the following instructions carefully. If none of the suggested solutions solve the problem, please contact the technical service.

Never try to disassemble or to fix the machine yourself. You might inflict more damage or suffer from electric shock.

Problem	Solution
No message appears on the display.	Make sure the power plug is connected properly. Check whether the power switch is on.Check whether the wall socket is working properly by connecting another device.
No reception copy is printed.	Make a copy to check if the machine is working properly. Make sure there is paper in the paper cassette.
The fax machine is switched on but does not receive.	Check whether the machine is in manual reception mode or memory reception mode, whether there is paper in the paper cassette and / or enough memory is available.
The ADF does not work.	Check the size of the document and if it is placed properly in the feeder.
The printouts have black lines.	Make a copy with your machine. If the copy shows no lines the problem is at the other location. If no stripes appear on the copy, the remote side's machine is probably defective.
The display shows Document jam or recording paper jam.	Please follow the procedures explained earlier in this chapter. If the problem persists, contact the technical service.
No dial tone can be heard.	Remove the fax plug from the wall outlet and check your telephone. If the telephone works properly, contact the technical service.
Communication error	Most errors are caused by bad lines. Please try again to contact the other fax machine. If the problem persists, contact the technical service.
The printed image is distorted.	Adjust the paper guides.
The copy quality is poor.	If black stripes appear on the copy, clean the scanner surface. If the printout is too light or blurred, remove the toner cartridge and shake it.
Pages come out wrinkled and there are frequent paper jams and double feedings.	Check the paper size and paper type. Make sure the paper is not wrinkled or folded.
The other fax machine's printouts are distorted.	Adjust the paper guides.
Although the paper cassette has been refilled the error light is on and the message "NO PAPER" appears on the LCD. Replacing the Paper	Make sure the paper cassette is properly loaded.
Printout quality is becoming worse.	Replace the drum cartridge.
The reception copy is distorted.	Probably the paper was not properly fed on the remote side. Ask for a new transmission.
The other fax machine's printouts are blurred.	Make a photocopy with your fax machine. If it is blurred, clean the scanner. If the problem persists, contact the technical service.

Error Messages

Error-LED

Error-LED	Problem	Solution
ON	Malfunction	Follow the instructions on the LCD.
BLINKING	Malfunction	Call the technical service.

Alarms

Alarm	Problem	Solution
Three short beeps	Wrong key was pressed.	Press the correct key.
Short beeps (last. 2 Secs.)	Communication error	Follow the instructions on the LCD.
Three long beeps	Malfunction	Follow the instructions on the LCD.
20 short beeps	Malfunction	Call the technical service.

Error Messages on the LCD

Message	Problem	Solution
*NO M-BOX FUNCTION*	The other fax machine is not equipped with the mailbox function.	Cancel mailbox transmission and try again.
*CAUTION *PAPER EMPTY (CASS. 1)	The paper cassette has run out of paper.	Refill the cassette.
*CAUTION *MACHINE TROUBLE	Malfunction	Call the technical service.
*CAUTION *MEMORY FULL	During sending/receiving in memory mode the capacity of the memory was exceeded.	Press STOP and print the documents from the memory to gain more free memory. Ask the remote side to transmit again or transmit your document again.
*CAUTION *ORIGINAL DOC. JAM	The original is jammed inside the machine.	Follow the instructions given earlier in this chapter.
*CAUTION *COVER OPEN	The top cover is not closed properly.	Close the cover firmly.
*CAUTION *RECORDING PAPER JAM	The printout paper is jammed inside the machine.	Follow the instructions given earlier in this chapter.
*CAUTION *SCANNER COVER OPEN	The control panel is not closed properly.	Close the control panel.
*CAUTION *TONER EMPTY	The toner cartridge has run out of toner.	Replace the toner cartridge.
*COMM. ERROR *	The communication was not successful.	Press STOP and try to send again or ask the remote side to send again.
*NOT STORED *	There is no number stored in this key.	Press the correct one-touch key or enter the correct speed dial number.
*ALL REDIAL FAILED*	Redial was unsuccessful even after repeated attempts.	Press STOP, check the fax number and try again.
*MAILBOX USED *	The mailbox ID entered is already assigned.	Enter a new mailbox ID.
*WRONG PASSWORD*	You have entered the wrong pass-word.	Enter the correct password.
*WRONG PAGE COUNT*	The number of pages entered does not match the actual number.	Check the number of pages and try again.
*CAUTION *MEMORY FULL / NO RX*	The remote side has not enough memory available to receive.	Send again whenever the remote side is ready.
* TOO MANY RESERV. *	The maximum number of reservations was exceeded.	Send manually or delete a reservation.
* WRONG PAPER SIZE *	The wrong paper size was entered in the menu EN-TER.	Enter the correct paper size.

9.4 Poor print quality

Low Contrast

ABCDE ABCDE ABCDE ABCDE

Possible cause	Solution
Poor development	Shake the Toner Cartridge.Replace the Toner Cartridge.Replace the Drum Cartridge.Set Print Density.
Paper	Check paper for quality and humidity.Change paper.

Grey Background

ABCDE ABCDE ABCDE ABCDE

Possible Cause	Solution
Poor development	Shake the Toner Cartridge.
Poor cleaning	Replace the Toner Cartridge.
	Clean scanner.

Black Stains

ABCDE ABCDE ABCDE ABCDE

Possible cause	Solution
Poor development	Check toner.
Scanner dirty	Clean scanner.
	Replace the drum cartridge.

Missing Areas

ABCDE ABCDE ABCDE ABCDE

Possible cause	Solution
Poor transmission	Check toner, shake toner cartridge.
Paper	Check paper for quality and humidity.Change paper.

10 Specifications

Transmission speed
Min. transmission time	6 seconds (ITU test sheet no. 1)
Compatibility	G 3
Max. modem speed	14.400 bps
Coding	MR, MH, MMR
ECM error correction	yes

Original document
Min. original size (W x L)	148 mm x 100 mm oversize
Max. original size (B x L)	216mm x 500 mm
Oversize	no
Max. scan width	208 mm
Resolution	standard, fine
Paper weight	50-120 g/m2
Contrast selection	manual, 5 steps
Auto. original feeding	up to 10 pages
Paper path	straight
Original feed	document set face down
Scanning	contact image sensor
Scanning speed	6 sec. high-speed-scanner
Document output
Max. paper size fax resolution	Fine
Print resolution	406 dpi
Greyscale, image/text separation	64 levels (error diffusion) / yes
Smoothing	yes
Copies	up to 99 copies
Enlarge / reduce in copy mode	auto. (vertical reduction)
Document exit capacity	200 page
Document exit	face down

Printout paper
Paper supply paper supply	250 page
Paper size	A4
Paper weight	60-90 g/m ^2

Printer
Technology	Laser
Printing speed	8 ppm (1.print after 20 sec.)
Drum cartridge	20,000 printouts
Toner cartridge*Repeat order	4150 printouts (ITU test sheet no.1, 3.6% black)6000 printouts (ITU test sheet no.1, 3.6% black)
Transmission
Auto/manual dialling	yes
DTMF/pulse	yes
Combination dial	yes
Sub addressing	yes
Auto. redial	yes
Storage locations for fax numbers	120
One-touch keys / speed dial numbers	20/100
Program dial keys	4 (one-touch keys 17-20)
Group dialling	4 Groups (one-touch keys), max. 100 destinations per group
Line access 4 digit / flash	yes
Telephone book	yes

Transmission
Header	yes
Reservation	yes
Resolution for transmission	standard, fine
Delayed transmissions	yes
Number of delayed transmissions	10, 20 with extended memory installed.
Number of jobs	according to memory capacity
Memory capacity (option)	1 MB (2MB/4MB)
Memory capacity (pages)	45 pages extendable to max 285 pages
Mailbox	yes
Page counter page counter	yes

Reception
Auto/manual reception	yes/yes
Resolution	standard, fine, super fine
Reduction	100%, auto (vertical only)
Memory reception	yes
Mailbox	2 boxes (5 boxes with optional memory installed)
Memory backup	min. 1 hour

Reception

Footer	yes
Secure mail	yes
Multiple page print for reception	max 9 copies

Polling

Delayed pollingD	yes
Max. polling locations	148
Selective polling	yes
Secure polling	yes
Multi mode	yes
Reverse Mode	no
Memory polling (Bulletin Board)	yes, max. 30

Broadcasting

Manual broadcasting	yes
Group dialling	yes
Max. broadcasting locations	120
Delayed broadcasting	yes
Manual broadcasting	yes

1 END USER LICENSE AGREEMENT

PLEASE READ CAREFULLY THE LICENSE AGREEMENT BELOW BEFORE OPENING THIS PACKAGED SOFTWARE. OPENING THIS PACKAGE INDICATES YOUR ACCEPTANCE OF THE TERMS AND CONDITION BELOW. IF YOU DO NOT AGREE WITH THEM, YOU SHOULD PROMPTLY RETURN THE PACKAGE UNUSED.

1. SOFTWARE

“Software” means the computer program contained in this package (which may include digitally encoded, machine readable, scalable outline font data as encoded in a special format), together with all codes, techniques, software tools, format, design, concepts, methods and ideas associated with the computer program and all documentation related thereto.

2. LICENSE AGREEMENT

This is a license agreement and not an agreement for sale. Minolta owns, or has been licensed from other owners, copyrights in the Software. Except as stated in this Agreement, you are not granted any rights to patents, copyrights, trade names, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software. Title to the Software and any copy made from it is retained by Minolta or such other owners.

3. LICENSE

Minolta, hereby grant to you, and you agree to accept a non-exclusive, non-transferable and limited license and you may:

• install and use the Software on a single computer and one associated printer.
• use the Software only for your own customary business or personal purpose.
• make a copy of the Software for backup or installation purpose only in support of the normal and intended use of the Software.
• transfer possession of copies of the Software to another party by transferring a copy of this Agreement and all other documentation along with at least one complete unaltered copy of the Software, provided that (i) you must, at the same time, either transfer to such other party or destroy all your other copies of the Software. (ii) such transfer of possess ion terminates your license from Minolta, and (iii)

such other party shall accept and be bound by these license terms by its initial use of the Software.

4. RESTRICTIONS

1. You shall not without the written consent of Minolta:

2. use, copy, modify, merge or transfer copies of the Software except as p provided herein.

3. reverse assemble or reverse compile the Software except as permitted by law; or
4. Sublicense, rent, lease or distribute the Software or any copy thereof.

2 You shall not export or re-export the Software in any form under violation of export restrictions by the government of your country.

5. LIMITED WARRANTY

Minolta warrants the media on which the Software is recorded to be free from defects in materials and workmanship under normal use. Warranty details and limitations for the Software are described in the Statement of Limited Warranty which was supplied with the hardware. With the exception of the foregoing express warranties applicable to hardware and media only, the Software is not warranted and is provided "AS IS." SUCH WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

6. LIMITATION OF REMEDIES

IN NO EVENT WILL MINOLTA BE LIABLE FOR ANY LOST PROFITS, LOST DATA, OR ANY OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES THAT RESULT FROM USE OR INABILITY TO USE THE SOFTWARE, EVEN IF MINOLTA OR ITS AUTHORIZED

REMARKETERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR FOR ANY CLAIM BY YOU BASED ON A THIRD PARTY CLAIM.

7. TERMINATION

You may terminate your license at any time by destroying the Software and all your copies of it or as otherwise described in these terms. Minolta may terminate your license if you fail to comply with these terms. Upon such termination, you agree to destroy all your copies of the Software.

8. GOVERNING LAW

This Agreement shall be governed by the laws of the country where the delivery is made to the original customer.

9. GOVERNMENT END USERS

If you are acquiring the Software on behalf of any unit or agency of the United States Government, the following provisions apply. Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252.227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19(c)(2).

YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT, UNDERSTAND IT, AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. NEITHER PARTY SHALL BE BOUND BY ANY STATEMENT OR REPRESENTATION NOT CONTAINED IN THIS AGREEMENT. NO CHANGE IN THIS AGREEMENT IS EFFECTIVE UNLESS WRITTEN AND SIGNED BY PROPERLY AUTHORIZED REPRESENTATIVES OF EACH PARTY. BY OPENING THE PACKAGE, YOU AGREE TO ACCEPT THE TERMS OF THIS AGREEMENT.

2 ENDVERBRAUCHER- LIZENZVERTRAG

4. Les restrictions.