PHONEFAX 39TDS - Fax SAGEM - Free user manual and instructions

USER MANUAL PHONEFAX 39TDS SAGEM

Phonefax | 35% Phonefax | 39°

Description of the machine

1 Power supply cable with power plug 9 Printer roller

2 Document fecder and paper tray cover 10 Scanner lid

3 Paper tray 1 Holder for Plugn’Print card 4 Document holder 12 Front ink film compartment 5 Paper feed flap 13 Rear ink film compartment 6 Operation panel

/Πindicates whether you are sending or copying with a higher picture quality or with grey tones. If ncither of the two symbols is visible, the standard resolution is selected.

E appears when faxes are stored in memory. @w5 05865 indicates ink film consumption.

dE appears when you receive another call whilst using the device or you receive a call in your absence (not available in all countries).

DA appears only if there are new SMS messages in the memory (not available in all countries). indicates that the answering machine is switched on (for devices with built-in answering machine). # indicates silent mode selected. Faxes as well as phone calls are received completely silent.

&%/C/6) three symbols on the display indicate the current settings.

Key assignment on the fax machine

(for devices with built-in answering machine)

/ deactivate answering

REC press bricfly: to record an internal memo; press and hold (two seconds): to record a new outgoing mes- sage

PLAY to play back messages. The key flashes when new mes- sages and memos have been recorded. After playback the key stays lit until messages have been deleted

RES to select a higher resolu- tion when copying or sending (for text and graphics—FINE, for photographs—PHOTO)

© press twice briefly: to print operating instructions for the most important functions (with references to additional help pages); press and hold (for two seconds): to start the automatic installation of your fax machine / printout of Easy Install

©) to select different operation modes. Press briefly: choose between LE and C; press and hold (two seconds): operating mode €) on/off

2È press twice briefly: to forward a call from the fax machine to all cordless hand- sets; press once briefly and digit a key: to forward a call from the fax machine to a particular cordless telephone

AZ press briefly: to call up a name en- ty; press and hold (two seconds): to store a telephone number

@ press bricfly: to repeat the last five numbers you have dialled; press and hold (two seconds): to browse the list of callers

R press briefly: for special functions, e. g. for the use with a private branch exchange and for using various functions provided by your service provider (call waiting, toggling calls, etc.); press and hold (two seconds): to insert a dialling pause between two figures

DIAL/(D* for dialling without lifting the handset / for hands-free operation*

©, ED © © 0,6 ©,0 0 © © © E

SMS flashes if there are new SMS messages in the memory. For reading, printing and send-

M to call up functions

cursor on the display

À\ if the red lamp flashes, please read the message on the display

OK to confirm entries

» to select options / to ad- just the volume / to move the

STOP to stop procedures / to

START/COPY to start the fax transmission / copy a docu- ment

* for devices with built-in answering machine

Key assignment for cordless handset

R press briefly: to call the last number dialled, long press: call up recently received calls with calling party identification

M for calling up the phonebook on the cordless handset. (You will find the phonebook of the fax machine under BASE)

€ for cancelling a function / delet- ing

A/y for selecting a fanction / search-

ing in the redial list

almost flat F silent ringing

ÉSCEY OK confirm entries a to end a call

# press briefly: to take your cordless handset off-hook, long press (two seconds): to call up the last numbers dialled

Ê if the Ë symbol lights up the battery is charged. If the [ symbol appears on the display the battery is

Æ lights up when you make a call sat and flashes when you receive a call HV) y

ŒA* new messages on your inte- grated answering machine are indi-

Ÿ lights when the cordless handset is registered to the base station of

your fax machine and is in range of the base station. If the Ÿ symbol flashes the cordless handset is not registered to the base station. The Ÿ symbol appears whenever the cord- less handset is out of range of the base station, or the base station has been disconnected from the power

Menufunctions on the cordless handset

Your cordless handset is equipped with the following Menufanctions. You can call up these functions with the

1 Phonebook IT New entry 12 Edit entries 13 Delete entry (See Telephone)

21 Delete journal 22 Duration of last call

3 Ring tone 31 Setting the type of ring tone 32 Setting the volume of the ring tone 33 You can switch to silent mode with the timer function (see Fax switch). 34 Switches the key tones on or off

AL IF function 41 is enabled you can end a telephone call by replacing the handset on the fax machine. If function 41 is disabled you have to press the A# button to end a call.

51 Use function 51 to register an additional cord- less handset on the fax machine (see Cordless handset).

52 If you use once handset for more than one fax ma- chine you can set which fax machine has highest priority.

From your cordless handset, you can listen to or delete messages on the answering machine on your fax machine (see Answering machine).

# for devices with built-in answering machine

Installation Packaging

Connection Ink film. Loading paper. Removing pape: Additional devices Easy Install. ISDN connection Private branch exchange …

Basic settings. Help function... Time and dat Your number Your name Correction Display language Ring tone typ Ringer volume . Speaker volume

Fax switch. Timer 6) Set X£ C mode

External answering machine

Making a call. …. Redial GB .

17 Telephone book [ A:Z on the fax machine..17 Telephone book [M] on the cordless handset.18

Group. Hands-free operation Easylink.

Feeding documents in

Switching on and off Recording a message. Duration of recordin, Listening to messages Play back volume

Forwarding messages Recording a conversation. VIP cod Memo. Remote control on the fax machin Remote control on the cordless handset……. 31

Registering and deregistering a cordl of the original type

Internal phone calls Forwardin, Search functio

Switching on and off

Hints and Tips... 34

* for devices with built-in answering machine

Pease read all warning notices and instructions and follow them precisely.

The fax machine must stand securely on a smooth, flat, horizontal surface (no soft surface such as carpets etc). Ensure a minimum clear- ance of 10cm between the fax machine and other machines and objects. Any fall can cause severe damage to the fax machine and/or injury to peo- ple, especially small children.

Because the document exit is at the front of the machine, this area should be kept unobstructed.

Avoid exposure to direct sunlight (the cartridge is heat-sensitive) and close proximity to heaters, radios and TV sets, air conditioning vents, dust, water and chemicals is not advised.

Make sure that air circulates freely around the fax machine. Do not operate the fax machine in closed boxes, cupboards, cabinets ete. Never cover the fax machine (tablecloths, paper, fold- ers etc.). Do not place the fax machine on beds, tablecloths, cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire.

Never connect the telephone in damp rooms unless the wall sockets are specially designed for humid conditions. Never touch the power plug, connection to the mains or telephone socket with wet hands.

Never touch uninsulated telephone or power cables with damaged insulation, unless the tel- ephone cable is disconnected from the telephone line and/or the power cable is disconnected from the power line.

If you want to use another cordless phone, en- sure that the fax machine and the base station of the other cordless phone are at least 15cm apart otherwise you may get acoustic interference in your handset.

Ensure safe cable laying (danger of stumbling, damage to the cable or the fax machine).

Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine.

Never use liquid or gaseous cleaning agents (sprays, scouring agents, polishes etc.).

Do not allow any liquid to enter the fax machine, otherwise there is a risk of electric shock or other injury to people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.

If the display breaks, a mildly corrosive liquid may leak out. Avoid contact with skin and eyes.

In case of any damage caused to the housing of your fax machine in particular to power cables please remove the mains plug and call your serv- ice repair centre. The housing of your fax ma- chine may only be opened by authorised service personnel.

Your fax machine has been tested in conformity with standards EN 60950 and IEC 60950 respec- tively, and may only be operated with telephone systems and power equipment which meet these standards.

Never expose your fax machine to rain or any other form of moisture, in order to prevent the risk of electric shock or fire.

In a thunderstorm, disconnect the fax machine from both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device.

Neither telephone nor fax will operate during power failure.

Your fax machine was built for exclusive use in the country of purchase. It complies with the lo- cal network specifications.

For safety reasons, the cordless handset should never be placed on the cradles without its re- chargeable batteries or battery cover.

Explanation of the safety instructions on the cordless handset:

À General warning À Do not touch contacts

E] Further information in the operating instruc- tions

The following items are included in the packag- ing:

Fax machine (with loaded ink film) Cordless handset

Mains cable with plug

Telephone cable with plug

© © “M © u à Ww D Rechargeable batteries for the cordless hand- set

Connect the telephone cable to the fax machine by inserting it in the socket identified with LINE. Next connect the telephone plug to the line socket on the wall.

Your cordless handset is fitted with three re- chargeable batteries at the factory. If you need to replace the batteries you should replace them with rechargable batteries of the type AAA.

1 Remove the battery compartment cover at the back of the handset by pressing in the small round opening with a tool. Push the cover

back. Insert the three batteries as indicated in the battery compartment.

2 Close the battery compartment.

À The rechargeable batteries must be dis- posed of in accordance with the relevant regulations.

Under no circumstances should you use non-rechargeable batteries.

The manufacturer accepts no liability for failure to comply with these instructions.

3 Place the handset on the cradle of your fax 1 Before loading a new ink film you must re- machine (see diagram). move the paper from the paper feed mecha- nism! If necessary, also remove the cordless handset. To insert the ink film follow the instructions on your ink film packaging!

2 Open the fax machine by lifting the operating panel in the middle until it clicks in place.

À Before you use the handset for the first time the batteries need to charge for at least 12 hours.

À For use with SAGEM ink films only!

The handset should never be placed on the cradle without its batteries. This could

permanently damage the handset. Removing the ink film 1 Lift the rear ink film roll holding both sides Power supply with your index fingers upwards, in order to

remove it out of its seat and place it next to the front ink film roll.

2 Remove both ink film rolls. They cannot be Ink film reused.

You cannot receive or copy documents unless an ink film is loaded in the fax machine. The ma- chine is therefore supplied complete with a free ink film for à few trial pages.

The symbols 865865 indicate how much ink film has already been used.

The consumption and print setting are stored on the supplied Plug’n’Print card. À new card there- 3 fore must be inserted with each new ink film. The settings were made at the factory for the initial free ink film. Therefore only this ink film will work without à Plug’n’Print card. If the Plug’n’Print card is missing or if it is not replaced the mes- sage CHANGE CARD appears on the display.

If the ink film is finished or if there is no ink film in the fax machine, the red display lamp flashes, and the following message ap- pears: REFILL INKFILH.

Remove the old Plug’n’Print card from the slot to the left of the ink film compartment (only the initial free ink film does not have a Plug'n’Print card).

Loading the ink film

1 Carcfully remove the rubber rings from the new ink film. Take care not to damage the ink film.

2 Lay the large roll in the grooves provided in the rear ink film compartment. The blue toothed wheel must be on the right-hand

3 Now take the small roll and lay it in the front ink film compartment. Make sure that the blue toothed wheel is on the right and the pin on the left is inserted in the depressions.

4. Turn small roll forward to tension the ink film. Make sure that the ink film is not creased.

5 Break out the new Plug’n’Print card and insert it in the slot to the left of the ink film com-

6 Close the machine by swinging the operation panel forward, until it snaps shut.

Before you can copy documents, paper must be loaded in your fax machine. Please use only the following paper format: standard A4 210 X 297 mm. The fax machine works with normal paper used for writing and copying and has been optimised for smooth 80g/m? paper. The smoother the paper surface the better the print quality.

1 Open the cover (1) by lifting the recesses (handles) (2).

2a If you want to use the paper fecder for only a 4 Insert the document holder in the appropriate short while, flip up the paper support. In this opening on the paper refill flap. case, you can insert up to 15 sheets of paper.

2b1f you will be using the paper feeder constant- 1, flip the paper refill flap forwards and insert the paper holder in the appropriate holes bchind the paper fecder. In this case, you can insert up to 50 sheets of paper.

5 To prevent several sheets being drawn into the machine at once, first fan out the paper to separate the sheets and then straighten the stack on à flat surface before inserting it into the paper feed.

6 Pull the paper feed flap fully forward until it stops. Insert several sheets of A4 paper (80g/m°) up to the end-stop in the paper feed mechanism (max. 50 shects).

3 The slits in the paper holder must be placed on the cover.

7 Close the paper fecd flap.

Never load paper while the fax machine is printing!

To remove the paper, open the paper feed flap and carefully pull out the paper. Close the flap again.

In the event of a paper jam sce Hints and Tips / Paper jam.

You can operate other equipment on à single telephone line in addition to your fax machine, and cordless handset, such as other telephones, cordless phones, answering machines, charge counters and modems.

If you operate another SMS-compatible cordless phone on the same line there is no guarantee that a particular SMS will be received on your fax ma- chine or on the other cordless handset. However, you can only receive SMS messages on one device at any one time. Try to disable SMS reception on the additional cordless phone. If you cannot do this, disable SMS reception on the fax machine (see SMS / Disable SMS reception).

IF you intend using special auxiliary devices with your fax machine, please contact your dealer.

If you wish to receive faxes via modem, you must set your fax machine to MANUAL RECEPTIOH. EXT socket

You can connect additional devices to the same telephone socket by using the socket labeled EXT on your machine.

À Connecting additional devices to the same socket ensures you the optimal function- ing of your fax switch (e. g, call transfer). Your fax machine can control the addi- tional devices.

You can connect additional devices to separate sockets on the same line even if they are in dif- ferent rooms.

À If you connect additional devices to sepa- rate sockets (e. g. in separate rooms) your fax switch cannot control them (which means that your machine behaves like any ordinary machine). For this reason e. g call transfer is not possible. Therefore we recommend you to connect your addi- tional devices to the same socket.

Easy Install ensures that your fax machine will set itself up perfectly according to your own per- sonal circumstances.

1 Press © for at least two seconds. Your fax machine will print one page. Pull out the page firmly and follow the instructions.

2 Your fax machine will then guide you on the machines display through the first settings such as your fax number and your name.

3 Afterwards you need to enter the current time and date. Use the dial pad to enter the correct time and date. Confirm with OK.

Your fax machine is not an ISDN fax (group 4), but an analogue fax machine (group 3). There- fore it cannot be used directly on an ISDN con- nection. You will need an (analogue) adapter or an ISDN connection for analogue devices. For further information please refer to your ISDN instructions.

For devices with SMS function: Analog ter- minals must be SMS-compatible.

Private branch exchange

Private branch exchange systems are very com- mon in large companies. ISDN connections are private branch exchanges and are used very often in private houscholds. To get à connection from a private branch exchange to the public network you have to dial a key to obtain the outside line.

1 Select function 15 on your fax machine by pressing M and then entering the digits D ®). Press OK.

2 You can switch on the PABX operation using eo».

PABX: YES PABX: NO 3 Then press OK.

4 Now enter the key that has to be pressed to obtain an outside line.

This outside line access code must be obtained from the manufacturer. This is either © or R (in some systems also described as FLASH) or a number key.

6 Use Æ/p to select CHECK: YES and press OK.

Your machine will then check that the outside line can be obtained. If the check is successful, the following message appears briefly: CHECK ÜK.

IF the check fails, the following message appears briefly: CHECK HOT OK.

You will be asked to repeat the entry. Change the outside line access code. If you have entered the correct code but the display continues to read CHECK HOT OK then delete the code by press- ing C.

In case your PABX requires R to obtain an outside line but it is still not possible to get through to the line, your system may not meet the most recent regulations. Therefore some technical settings have to be changed on your fax machine. Please refer to your Fax Call Centre (you will find the telephone number on the back cover).

If you want to keep a note of the factory settings on your machine for later, we recommend print- ing out à function list before you change any of the settings: Press once M and twice OK.

If you press a wrong key, press the STOP key as often as necessary to return to the original posi- tion. If you have entered a wrong digit or charac- ter, you can correct it with Æ/B and C.

If you want to delete your individual settings, you can do so in function 45 Service code (see Hints and Tips / Service code).

Press ® twice. You will receive a printout ex- plaining how to use the most important func- tions. It also specifies how to obtain further HELP pages concerning other features of your fax machine.

1 Select function 12 by pressing M, D® and OK on your fax machine.

2 Enter the correct time using the number keys C.g O® DO® for 9:15 a.m). Your fax

machine will now ask you for the correct date

(.& D® ©® O® for May 15th, 2004). 3 Press OK.

1 Select function 13 by pressing M, D® and OK on your fax machine.

2 Enter your telephone or fax number. (e. g. BOO»ODOD... for +446151...— use ® or ® to enter the “47, that is often used in international fax numbers in front of

the country code, and B to enter a space. You can enter a maximum of 20 characters).

Your name 1 Select fanction 14 by pressing M, D® and

2 Enter your name using the alphabetic keypad.

ÉYour name” and “your telephone number” are transmitted at the top of each page togeth- er with the date, time and page number, if you store this data with function 13 and 14.

If you have entered a wrong letter or number in function 13 or 14 you can correct the mistake during the entering as well as later. If you want to make your corrections later you have to select the functions for entering numbers or names once again.

Use Æ/» to place the cursor under the character you want to delete. Press € to delete the charac- ter. A long press on € (two seconds) will delete the whole line. Press OK.

Display language For the fax machine

1 Select fanction 11 by pressing M, OO and

OK on jour fax machine. 2 Sclect the desired language with 4/». 3 Press OK.

For the cordless handset

The cordless handset automatically takes over the setting you have made on the fax machine.

You can choose from ten different types of tones.

1 Select function 35 by pressing M, ®® and OK on the fax machine.

2 Select the desired ring tone with © to @. 3 Press OK.

For the cordless handset

You can change the ringing tones not only on your fax machine but also on your cordless hand- set:

1 Select function 31 by pressing 4/y, OO on the cordless handset.

2 Now use 4/y to select one of the ringing tones.

You can adjust the volume of the ring tone if the fax machine is in stand-by mode or if it is just ringing, Please note that different volumes can be sett for the modus € and € (see chapter Fax switch).

1 By pressing Æ/æ on your fax machine the display shows the current setting for about three seconds.

2 Change the volume by pressing Æ@/æ until the desired volume is achieved. For the cordless handset

1 Sclect function 32 by pressing 4/y, O© on the cordless handset.

2 You can now use 4/y to set the volume you want.

You can adjust the volume of the loudspeaker at any time by pressing DIAL (for devices without built-in answeting machine) or (® (for devices with built-in answering machine).

2 Change the volume by pressing /» until the desired volume is achieved.

3 Finish your entry by pressing STOP.

For the cordless handset

During a telephone call press 4/y and select the volume you want. Press OK.

The built-in fax switch enables you to phone and fax from the same telephone connection and use additional devic

s. The fax switch separates fax and voice messages. For example, it can receive fax messages silently, i. e. without ringing to avoid causing a disturbance.

The operating modes € and € for day and night operation each allow you to decide on dif- ferent modes during the day and at night, how often the machine should ring prior to receipt of faxes or before the answering machine is turned on.

You may change-over the operating mode be- tween RE and € of your fax machine automati- cally, using the timer function 6).

The built-in timer @) distinguishes between day $Æ and night €. With the default values the fax machine will ring during the day when it reccives fax calls and telephone calls. At night (10:00 p. m. to 6:00 a. m.), faxes will be received without ring- ing and telephone calls will be announced with a quieter ring,

If the @ symbol is displayed the timer is acti- vated. To switch the timer on or off hold down the 6) button for two seconds.

You can change the times when the fax machine should switch between day X£ and night C:

1 Select function 33 by pressing M, @® and OK on your fax machine.

2 Enter the time at which you want your fax machine to switch automatically to RE (e.g ®O® OO for 8:00 2. m.) and confirm with Ok.

3 Enter the time at which you want your fax ma- chine to switch automatically to € (e.& D@ OO for 11:30 p. m.) and confirm with OK.

MRHURL RECEPTIOH RIHGER OL. : LOU, MED, HIGH LISTEN IH: OH, OFF

1 Select function 31 (day) by pressing M, D and OK on your fax machine.

2 Sclect number of rings with /» before your answering device will be activat-

CR TAM RIHGS: 5-2 3 Confirm with OK.

4 Enter the number of rings after which the fax machine goes on-line and separates faxes from telephone calls. If the call is a fax call the fax machine switches to reception. Telephone

calls will continue to ring, FAX RINGS: 5 5 Confirm with OK.

6 Using Æ/æ, determine the ringer vol- ume when receiving a call. Confirm with

OK. RIHGER VOL. : HIGH

7 Select with <Æ/m if the caller should be heard while leaving a mes-

sage. LISTEN IH: OH, OFF 8 Confirm with OK.

9 To activate mode € select M, OO (Night) OK and repeat steps 2 to 8.

Silent fax reception

To receive faxes without any ring signals, set the

amount of ring signals in FAX RINGS to 8.

Completely silent operation #

You should use this option only with devices with integral answering machines. If, for example, you do not wish to be disturbed by calls or faxes ar- riving at night, you may set the number of ringing signals (TAM RINGS3 and FAX RINGS5) to 8. Faxes are then received silently and calls are im- mediately answered by the answering machine, provided you have switched the answering ma- chine on.

For machines without a built-in answer machine the fax switch is disabled in this setting, i. e. your device immediately switches over to fax recep-

tion and will not ring, when calls are received (the caller hears a whistling tone).

À For this reason calls cannot be recorded by any external answering machine which may

Manual fax reception If you select MANLIAL RECEPTIOH faxes will

not be automatically received by your fax ma- chine unless you activate fax reception yourself. Lift the handset and press START/COPY. This may be sensible for example, if you wish to re- ceive your faxes by modem at your computer.

Economy operating mode

(for devices with built-in answering machine)

If you select option 52 at TAM RINGS: your answering machine will answer the call after two ringing signals instead of after five, when you reccive new messages. Using the remote access function you have the opportunity to check, whether your answering machine holds any mes- sages without incurring telephone cost (if your answering machine turns itself on after only two ringing signals you will know, that new messages have been left). After listening to your new mes- sages your answering machine will, at the next call, switch itself on again after five ringing signals.

External answering machine

Connect your answering machine as described in Installation / Additional devices.

To provide for the optimum performance of an external answering machine, set this device to ring once or twice. To avoid the automatic ac- ceptance of calls by the fax-switch, you must set TOTAL RINGS: and FAX RIHGS at least two ringing signals higher than the setting

of the external answering machine.

If you switch off the external answering machine, calls are accepted by the fax-switch (see chapter

Answering machine rings

FAX RINGS: 4 TOTAL RIHGS: 4 Tips:

The answering message of your answering ma- chine should be shorter than ten seconds.

Please avoid music in your outgoing message.

If your fax machine is unable to recognise older fax machine models, which do not transmit those signals that are commonly used in today tech- nology, you should advise your callers in your an- swering message to press @ and ® followed by START/COPY to commence the fax reception.

If the automatic fax reception is impossible, press START/COPY to manually begin receiv- ing the fax.

If your answering machine provides an “econo- my function” (eg, a function which changes the number of ringing signals as soon as a message was recorded), you should preferably switch this function off.

It is possible that the answering machine not only counts the messages received, but also the number of fax calls.

Please ensure that the code for starting the fax reception from other telephones (factory setting ® and ®) is not the same as for remote access to recorded messages. Where necessary the code for function 34 may be changed (see Hints and Tips / Easylink).

If your answering machine accepts the call but your fax machine does not stop ringing, try to install your answering machine by serial connec- tion, for example by connecting it to the same telephone socket or to the EXT socket of your fax machine (see chapter Installation / Addi- tional devices).

If your answering machine cannot accept calls, your fax machine will automatically start to re- ceive faxes after the number of ringing signals set

in TÜTAL RIMGS has been received.

If your external answering machine records fax signals, but your fax machine cannot receive any faxes, check the connection of your external an- swering machine. Connect the external answering machine to the same telephone socket or to the EXT socket of your fax machine (see chapter Installation / Additional devices).

1 To make a call, press the € button on the cordless handset and key in the number.

2 To accept a call, again press the €" button.

3 To end a call, press =.

You can also dial numbers on the fax machine. Once you have done this, press the @° button on your handset to establish the connection.

With devices with built-in answering machine you can make also telephone calls on the fax machine. To do this, press ©.

If you have entered an incorrect digit, you can cancel it with € before dialling commences.

Pressing R on your fax machine gives you ac- cess to many of the new services (call waiting, toggling, etc.)

With GB you can redial the last five numbers you have dialled previously.

2 Press Æ/B, until the desired number appears on the display. If you want to edit the number press OK and make the desired changes.

3 Press the €” button on your cordless handset to establish the connection.

With GB, </» and € you can delete the numbers you do not need any more from the redial memory. Confirm with OK.

On the cordless handset l PressR.

2 You can now use 4/y to select the number you want from the redial list on your cordless handset.

3 Press the €” button on your cordless handset to establish the connection.

Telephone book [T] Az on the fax machine

The memory in your fax machine can store about

50 names and numbers (devices without answer- ing machine) or about 200 names and number (devices with answering machines). The precise number depends on the length of the entries.

1 Press (AZ on the fax machine for two sec- onds.

2 Use the dial pad to enter a name. After press- ing B the cursor moves one place to the right.

3 Enter the telephone number and confirm

You can also store numbers during a tel- cphone conversation.

Using the telephone book

1 Press (AZ. The first stored name or tel- cphone number appears on the display. Press » until the desired number appears. If you want to edit the number, press OK and make the desired changes. Confirm with OK.

2 On your cordless handkset, press € or, if you want to send à fax, press START. Correcting entries

Press [A:Z and select the entry you want to correct with /@ then press AZ for two seconds. Select a character with /B and press € to delete it. Confirm with OK.

Press [A:Z and select the entry you want to delete with #/æ and press €. Choose with

» whether you really want to delete the entry.

Choose function 44 to print a list of your stored telephone book numbers. Press M, O@ and OK.

Telephone book [I] on the cordless handset

You can also store telephone numbers in the phone book on your cordless handset.

Storing numbers 1 On your cordless handset, press 4/y, D®.

2 Use the digit keys to enter a name, If you have made a mistake, press €, then OK.

3 Enter the telephone number you want to store and press OK.

1 Press [M]. You will see a list of the stored en- tries on the cordless handset.

2 Select BASE to access the phonebook on the fax machine, and confirm with OK. You can now make your selection from the entries on the fax machine.

3 Press the #° button to make the connection to the other party.

Call up fanction 12 on your cordless handset and use 4/y to select the entry you want. Press OK to edit the entry. Delete the number or name using € and confirm the new entry with OK.

Call up fanction 13 on your cordless handset and use 4/y to select the entry you want. Press OK to delete the entry.

You can organise several entries in your tele- phone book on the fax machine into groups, e. g,, to send one fax to several persons.

Creating groups 1 Sclect Function 46 by pressing M, @® and

OK on your fax machine.

2 Select a group from 1 to 5 using @/æ and then press OK.

3 Use @/» to select ADD MEMBER? and con- firm with OK.

4 AI numbers saved in the telephone book of your fax machine will be displayed. Select the entry you want to save using Æ/B and con-

5 The saved entry will appear on the screen. Continue as described above until all desired numbers are saved to the group. When fin-

ished press STOP again.

1 To browse all entries in a group, call up func- tion 46 and select the desired group from 1 to 5 using @/». Press OK.

2 Select UIEU MEMBERS? using @/m and confirm with OK.

3 You can use Æ/B to look through all entries. You can exit the group by pressing STOP.

Deleting entries or entire groups

1 Call up function 46 and select the desired group from 1 to 5 using /». Press OK.

2 Using @/» select DELETE MEMBER? and confirm with OK.

3 Using Æ/ select an entry that you want to delete and press €. Select whether or not you actually want to delete the entry or the entire group using Æ/æ. Confirm with OK. To quit the function press STOP.

Hands-free operation

(for devices with built-in anwering machine)

You can make à call without using the cordless handset or let persons in the same room par- ticipate in the conversation. Press @ on your fax machine after having dialled or during the call. Replace the handset. The microphone and the loudspeaker on the fax are now activated.

Caller line identification (not available in all countries)

Your fax machine as well as your cordless hand- set are capable of showing the caller’s telephone number before you lift the handset. To have this feature at your disposal, you must subscribe to it via your telephone service provider. The use of this feature is subject to network selection.

If a call had been received during your absence or while you were on a phone call, the symbol #{ will appear on the display of your fax machine. The telephone numbers of the last ten received calls are stored.

1 Press GB on your fax machine for two sec- onds.

2 Using /æ you can now step through the entries. The new entries are marked with an «ge,

3 To call back the displayed number just press # on the cordless handset.

To delete an entry press €. Choose with > and confirm deletion by pressing OK.

If you set FAX RIHGS: with M, O© or OO to 8, then the telephone number cannot be displayed on your external tel- cphones.

Using additional telephones

Your fax machine is equipped with a cordless handset. You can also connect further telephones to the same telephone line (see Installation / Additional devices). However, the additional phone must be set to dual-tone multi-frequency method. If your telephone connection requires the pulse dialling method, then you would need to briefly reset your additional device to use it. For more information about this, please see the user manual for your device.

There are various codes that allow you to transfer calls or faxes between the cordless handset, fax machine and other phones. They are shown in the table below.

To change codes © ® and © ® below, call up function 34 on the fax machine.

À Only use this function when absolutely necessary!

If you need to change the predefined codes, se- lect function 34 on the fax machine by pressing M, ®® and OK. Enter two different codes and confirm each code with OK. Each code should begin with ® or ®.

Please note that the three Easylink codes must be different. Otherwise on the display ap-

pears: CODE HOT OK Telephone

You want to accept a call.

Press €° both for an external call and for a call that is forwarded by your fax machine ot another cordless handset.

Devices without built- in answering machine: Not possible

Devices with built-in answering machine:

Depending on the type of telephone.

If you lift the handset and hear the recorded announcement on your answering machine you can interrupt it by

You lift the handset and its an incoming fax (Fou hear a beep or nothing at all).

Devices without built- in answering machine: Not possible

Devices with built-in answering machine:

Press @® and hang up.

You want to forward a call.

To an additional cord- less handset that is also registered to the fax machine:

Press OK, the number of the cordless handset you want (for example ©) and À. You can now make an internal call. The external call is put on hold. Press the red disconnect button je to transfer the call.

To all cordless handsets registered to your fax

machine: Press Ætwice.

To à particular cordless handset that is regis- tered to your fax ma- chine: Press land the number of the handset you want (eg ©).

Write clearly and legibly. Only use pens with dark ink (black or dark-blue, not yellow, orange or light green).

The following points are the most common causes of errors when sending faxes:

- wet pages or pages with corrections made with correction fluid; dirty pages or pages with a glossy of laminated surface.

.. pages written in faint pencil, crayon, chalk or artists charcoal.

- pages from newspapers (printer’s ink).

- stapled pages or pages held together with paperclips. Remove all staples and clips before sending,

- creased or torn pages.

… pages joined with sticky tape or glue, with adhesive stickers such as “post-it”” notes, or pages which are too thin or too thick.

Documents smaller than A5 risk getting stuck in the machine.

Feeding documents in

1 To avoid more than one page being fed at the same time, first fan out the stack and then straighten it on a smooth surface.

2 Insert your documents (max. 10 sheets) loose- ly with the printed side to the front into the document feed slot.

3 Move the document guide so that it rests on the document.

In the event of a document jam see Hints andTips / Document jam.

1 Dial the number you require on the fax ma- chine.

2 If you want to select a higher resolution, press

RES. 3 Press START/COPY.

Transmission now begins. In case the connec- tion is not successful your fax machine will redial later.

If you want to interrupt transmission, press

IF you do not change the fax switch settings, faxes will be received automatically.

If you accept a call on the cordless handset and hear that it is an incoming fax, press © ® and OK (sec Telephone / Easylink). When you answer a call on the fax machine by pressing DIAL/(D and realise that it is a fax (you hear a beep or no sound), press START/COPY to

On an additional phone

When you answer using an additional phone and it turns out to be à fax, you can start the fax re- ception by pressing © @®) and then hang up. The fax machine will receive the fax.

Fax reception without paper

If there is no more paper in the feeder or if the ink film is empty, an incoming fax will be stored in memory (storage capacity for devices without built-in answering machine approx. 50 pages, for devices with built-in answering machine approx. 200 pages of the Slerexe letter). If there are documents in memory the symbol will appear on the display and the red indicator lamp À will flash. When paper and/or an ink film is inserted the fax machine will automatically print out all the stored documents.

When a fax message is completely printed out, it will be deleted from the memory. If the printing process was interrupted, all fax messages that have not been completely printed out will remain stored. If the memory is full, further pages can not be stored. The red indicator lamp À will flash and the display will show MEMORY FULL.

This feature is very useful, and can be used when you want to send the same document to more than one party (Circular send).

1 Insert the document face to the front into the document feed slot. If you want to select a higher resolution, press RES.

2 Select M, @® and OK. The inserted docu-

ment will be stored into the memory.

3 You now have the following options to enter numbers into the receiver list: Either enter the numbers using the number keypad or select a number/group from the telephone book by pressing [I A:Z and /».

4 When you have entered the desired numbers, press OK. The numbers are then entered in the recciver list. Repeat the procedure until you have entered data for max. 25 recipients.

5 To send the document press START/COPY.

The document will be sent successively to every party entered.

Broadcasting to a group

Along with function 25 (see chapter Telephone / Group) you can also use Function 46 to send faxes to à group. However, the receiver list in Function 46 can no longer be changed!

1 Hold the document with the print side face up and insert it into the document feeder (max. 10 pages).

2 Press M, O©® and OK on your fax machine. Select the desired group from 1 to 5 using 4». Press OK.

3 Use /» to select SEMD FAX? and press START/COPY. The document will be sent

to all persons in the group.

If the fax can't be sent to one of the recipi- ents, the fax machine will continue with the list and retry sending the fax again. After sending, a transmission report will be printed automatically.

If you want to improve the image quality you can choose between the options FINE (for small print or fine drawings) and PHOTO (for photographs and pictures). Press RES as often as needed until the pointer for the desired resolu- tion lights up. After transmitting or, if there is no document in the feed slot, after 40 seconds the fax machine will automatically return to standard resolution. Document transmission takes longer

in FINE mode and longer still in PHOTO

With function 47 you can adjust the contrast quality (brightness) for documents you want to copy or send as a fax message, e. g. dark photos or forms with coloured background.

1 Press M, © and OK on your fax machine.

2 With Æ/æ you can choose between three dif- ferent options:

COHTRAST: LOU COHTRAST: MEDIUM COHTRAST: HIGH

3 Confirm your choice with OK.

Transmission and error reports

Your fax machine can print a transmission report every time you have sent a document. This way you are given confirmation that your document has been received. If an error occuts during transmission you will be informed on the error report. The printing of à transmission report can be switched on and off while the error report is akways printed.

1 Press M, @® and OK on your fax machine. 2 Select with Æ/» and confirm with OK.

Your fax machine automatically adjusts its trans- mission speed to the quality of the telephone line. Especially in case of overscas transmissions this process can take more time. If the poor line qual- ity is already known it is useful to set the machine at a slower speed from the very beginning. This will save time and charges the automatic adjust- ment would require.

1 Press M, © and OK on your fax machine. 2 Select a lower specd with /D. 3 Confirm with OK.

To make sure that received faxes that are slightly longer than A4 size are printed on one page, these pages are slightly reduced vertically. If you do not wish to use this facility, you can switch off reduction using function 29:

1 Press M, @® and OK on your fax machine. 2 Select with Æ/» and confirm with OK.

The fax journal is a list of the last ten received and transmitted faxes.

1 Press M, @O and OK on your fax machine.

2 Select with /B if, and when the fax journal will be printed out (immediately or after ten transmissions).

3 Confirm your choice with OK.

By means of this function documents which have been prepared for collection from another fax machine can be retrieved.

1 Dial the desired number with the handset re- placed.

2 Press and hold START/COPY.

3 In case you want to enter a sub address or a code as well (se Polling with code) enter the telephone number first and close with R.

Attach desired sub address or code, press and hold START/COPY (es DO®@® R OO code or DOOOE RR code).

IF your correspondent has entered a code to pro- tect the document to be retrieved please follow this procedure:

1 Press M, @O® and OK on your fax machine. 2 Enter the code and confirm with OK.

3 Enter the telephone number and press START/COPY. In case it does not work &ry to poll manually:Press DIAL/(@O, dial the required number and press START/COPY.

You can allow a document to be polled from your fax machine.

1 Insert the document in the document feed slot.

2 If you wish to protect the document from un- authorised access, enter a code with function 23.

Press M, DO and OK on your fax machine. Enter a code (maximum of 20 characters) and press OK to confirm. The document can now be polled by a person in possession of this code. You can still make telephone calls while this func- tion is activated.

3 The operation is interrupted as soon as you remove the document.

Polling codes work in accordance with the ITU international standard. However, there are manufacturers who use other processes and whose machines are therefore not com- patible.

IF you want to send faxes to fax databases or if you want to poil from these, some data- bases have à sub-address which you can add to the telephone number. This will save you money in telephone charges. First enter the telephone number of the database and then press R. Then enter the required sub-address. If you are not sure whether your fax polling service supports sub-addresses, please con- tact your polling service operator.

If you wish to make use of cheaper telephone rates, or if your fax correspondent is only avail- able at particular times, you can program auto- matic transmission of a fax at a later time (within 24 hours).

1 Press M, @® and OK on your fax machine. Enter the time when you wish the document to be sent.

2 Press OK and insert the document.

3 Dial the desired telephone number and then press START/COPY.

4 The fax machine is now ready to send the inserted document. You can still make tel- ephone calls while this function is activated.

5 If you remove the inserted document the stand-by mode is cancelled.

You can use your fax machine to make copies of

an original. Resolution FINE is set by default. In addition, you can also select resolution PHOTO (sce Image quality).

1 Place the documents face to the front in the document fecder, You can load up to 10 pages at once.

2 Select the desired resolution with RES.

a To make only one copy of the original, briefly press START/COPY. The copying process starts immediately.

b In order to make more than one copy press

START/COPY (for at least two seconds):

The display will show the actual number of copies. If you want to change this figure, en- ter the desired number with the number keys (max. 15). Press START/COPY.

3 Choose whether to reduce or enlarge the document in size when copying, Your machine provides the following options:

ZOÛM EHLARGE: 268 ZOÛM EHLARGE: 158 ZOÛM HORMALE 151 ZOÛM REDUCE: 75 ZOÛM REDUCE: 54

4 Select the desired option with Æ/B and con- firm with OK.

The machine stores the first page of the document into memory and starts copying, Automatic sorting is therefore not an option!

To interrupt the copying process press STOP.

In case of à paper jam, if the ink film is emp- ty or the memory is full, the copying process will be interrupted automatically.

In the event of a document jam see Hints andTips / Document jam.

(not available in all countries)

You can send and receive SMS (Short Message Service) messages with your fax machine. Your fax machine is already set up to make use of SMS services —depending on the country and network.

À You cannot send or receive SMS messages on your cordless handset.

+ Before jou can send and receive SMS messages the CLIP feature (Caller Line Identification Presentation) must be ena- bled for your telephone line.

+ Make sure that this feature is activated on your line.

+ To send an SMS the call number of an SMS provider must be entered in your fax (SMS centre).

Check the following with your service pro-

+ What costs are billed for sending and pos- sibly receiving an SMS message,

+ Which mobile networks can you send SMS messages to and which mobile networks can you receive SMS messages from,

+ Which functions are offered by your SMS service.

Your fax machine is already set up to make use of SMS services. If you do have any problems, how- ever, you should contact your telephone network provider.

You can change the predefined SMS provider and enter a second provider.

1 Press M, ©® and OK on your fax machine.

2 The current provider will be displayed. Use > to select cither SMS CENTER 1 or 2.

4 Enter the HO, FÜR TRANS, Confirm with OK.

5 Enter the HO, FÜR RECEPT, Confirm with OK.

The HO, FÜR TRAHSM. and the HO. FÜR RE- CEPT, are needed in order to use SMS services. In some countries these numbers may be identical.

Disable SMS printing

1 Press M, ©© and then OK four times on

2 Use Æ/» to choose whether to have incom- ing messages automatically printed or not:

3 Press OK to complete your action.

À If your fax machine is connected to a PABX system you may not be able to use SMS services. Contact the operator or manufacturer of the PABX system.

Reading SMS messages

When you receive an SMS message you will hear a beep. The message will be stored and auto- matically printed out. You can disable automatic printout (see Disable SMS printing).

In this case, the SMS button will flash when a new SMS message is received and the display on your fax machine will show DA and the number of new SMS messages:

D Press the SMS button. 2 Press Æ/@ to select READ SMS. 3 Press OK. 4

The number, date and time of the last mes- sage will be displayed. Unread messages are marked with an asterisk. Press @/B to select the SMS you want and press OK.

5 The SMS message will be displayed. Use /» to move within the message. If you hold down / the cursor will move to the start or end of the SMS message.

With OK and 4/2 jou can select any of a wide range of options (see Other SMS functions).

Press START/COPY and OK to print the

6 Select STOP to return to the list of received SMS messages.

You can also read SMS messages by pressing M, ©® and OK on your fax machine.

The display shows TEXTY#. Enter your text message on the alphabetic keypad (maximum of 160 characters). If there are numbers in

the message you should use the numerical keypad. You can select any of the last five SMS messages you have written and use it as a template. Press GB until the message you want appears.

À Press the © button to check how many characters you can still enter.

5 Press START/COPY to print the message and OK.

6 Enter the recipients number. Confirm with

You can use the phone book (AZ or the redial function GB to enter the number.

7 You can enter up to five recipients. When you have entered each telephone number press

OK. Finally, press SMS. 8 Your SMS message will be sent.

Use Æ/» to move within the message or the number. If you hold down </B the cursor will move to the start or end of the message or number.

To delete the character to the left of the cur- sor press €. To delete all the text hold down € (two seconds).

You can also send SMS messages by pressing

M, © and OK on your fax machine.

Printing SMS messages 1 Press the SMS button.

2 Press @/» to select PRINT SMS.

4 Use Æ/æ to select which SMS messages you want to print:

PRINT: ALL PRINT: IHEOK PRINT: HEU

5 Press OK. The messages will be printed out.

You can also print SMS messages by pressing

M, ©® and OK on your fax machine.

Deleting SMS messages

To free up the memory so it can receive new mes- sages you should delete any messages you have already read.

1 Press the SMS button. 2 Press @/» to select READ SMS. 3 Press OK. 4

The stored messages will be displayed. Use » to select the SMS message you want to delete.

6 Use Æ/» to select one of the following: DELETE: YES DELETE: HO DELETE: ALL

À If the SMS memory is full (maximum of 30 messages) no new messages can be re- ceived. You should delete SMS messages

you have already read.

1 If you press OK while you are reading an SMS message you can use /B to select one of the following options:

Disable SMS reception

If you operate another SMS-compatible cordless phone on the same line there is no guarantee that a particular SMS will be received on your fax ma- chine or on the other cordless handset. However, you can only receive SMS messages on one device at any one time. Try to disable SMS reception on the additional cordless phone. If you cannot do this, disable SMS reception on the fax machine.

1 Press M, @® and OK on your fax machine. 2 Enter DODOOPD and press OK.

3 Use /» to choose whether to enable or dis- able SMS reception.

4 Press OK to complete your action.

You can use the same procedure to enable SMS reception again.

You can still send SMS messages even if SMS reception is disabled.

Answering machine [=]

(for devices with built-in answering machine)

The recording capacity is 30 minutes.

Your answering machine is factory-programmed with a recorded outgoing message. If you want to record your own outgoing message, procecd as described under Recording à message.

À In case of a long term power failure re- corded messages, etc. will be deleted!

Switching on and off

Activate or deactivate your answering machine with ON/OFF. If you have switched on the an- swering machine you will see the [4] symbol on the display of your fax machine.

1 Hold down REC for two seconds. Press REC again, until you hear a confirmation tone. Lift the handset and start to record your message.

2 A black bar indicates you how much memory is available for the outgoing message (max. 20 seconds).

3 Stop recording by pressing REC or STOP.

4 The new answering message is automatically replayed. By pressing <4/B you can change the volume of the message.

5 To hear the message again, press REC for à while (two seconds) and then PLAY.

Duration of recording 1 Select M, OO and OK.

2 Press 4/æ to choose between 30, 60, 120 seconds or the AUTO mode (unlimited re- cording time). Please note that AUTO mode is not available in all countries.

Listening to messages

1 If the PLAY button flashes on your fax ma- chine, this means that messages have been recorded for you. New messages are indicated on your cordless handset by the EX] symbol. Press PLAY to listen to the first message. The date and time the message was received and the number of the caller will be displayed.

2 The next message will be replayed if you press PLAY while listening to any message.

3 You can switch between messages by entering the number of the message you want while the messages are being played. For example, enter @ for the first message.

4 After listening to your messages PLAY will

stay on until all messages have been erased.

1 Press Æ/B on the fax machine while playing back messages. The current volume setting will be displayed.

2 Press Æ/B to obtain the desired volume.

1 If you want to delete the message which is currently being played, press € on the fax machine.

2 You will be asked on the display if you really want to delete this message. Press € or OK.

1 Press € on the fax machine after having lis- tened to all messages.

2 If you actually want to delete all messages, press € or OK. To interrupt the deleting process press STOP.

Your fax machine can automatically forward all incoming messages to another telephone number. Enter the telephone number to which you wish recorded calls to be forwarded. You can select the number of messages to be forwarded each time. Your fax machine will wait until the selected number of messages has been received and then calls the desired number automatically. A mes- sage announcing the call forwarding is transmit- ted when the connection is made. Then the party to which the calls are being forwarded necds to enter the access code (see function 52). If you do not enter the right code within 40 seconds or if you enter the wrong code three times, the fax machine will hang up.

1 In case your answering machine is deactivated turn it on with ON/OFF. The symbol appears on the display of the fax machine.

2 Select M, @® and OK on your fax machine.

3 Choose with @/» FORUARD CALL: OH and confirm with OK.

4 Enter the telephone number your messages should be forwarded to and press OK.

5 Choose with Æ/@ the number of messages you want to be forwarded each time.

6 To record a new forwarding message, press

7 Press REC. Wait for the confirmation tone and start speaking, An example of an an- nouncement might be: “Hello, there are mes- sages for Mr. Smith; please enter the access code” Lift the handset and start to record your message. À black bar will indicate how much memory is available.

8 Press STOP when you have finished. The forvarding message will be played back.

9 The fax machine is now switched to stand-by mode.

* ifa message has already been recorded a Press OK.

b Select with Æ/æ. If you wish to record a new forwarding message, select REC. MES- SAGE: YES. If you want to use the existing message, select REC. MESSAGE: MO. Press OK to confirm.

€ Follow the process described above from

Recording a conversation

You can record a telephone conversation with

your fax machine. 1 Press REC during a telephone conversation. 2 To stop recording, press STOP.

3 The recorded conversation can be played back and deleted like any recorded message.

You can not record a telephone conversation while hands-free operation is activated.

Ringing despite answering machine

Persons you had given this code, can make the telephone ring after the answering machine has taken the call. This is useful if both ring counts in function 31 and 32 have been set to B.

1 To enter the code select M, OO and press OK on your fax machine. Enter a four digit code. Confirm with OK.

2 This code must be different to the access code (function 52).

You can record a message which the caller can

hear without being able to leave a message in return. For this the answering machine must be switched on.

1 Select M, OO and press OK on your fax machine. Choose the external memo mode by pressing /». Confirm with OK (if you al- ready have recorded à memo you want to use again, just press OK once more).

2 Press REC and wait for the confirmation tone. Start to speak. Press STOP when you are finished. The message will be played back.

You can record à personal message with this function. Messages can be heard on the fax machine itself or by remote control from a tel- ephone. Briefly press REC twice and wait for the confirmation tone. Record the desired message. A black bar on the display indicates the remaining recording time. To end recording press STOP. Internal memos can be played back and deleted like any other message.

Remote control on the fax machine

You can also control the answering machine functions on your fax from any telephone using tone dialling, Before you can use remote control you have to enter an access code in function 52 (this code will also be used for function 55 For- warding).

Preparing your fax machine for remote access

1 Select M, OO and OK. 2 Enter a four digit code. 3 Press OK. The code is now stored.

Remote access of the answering machine

1 If you want to listen to the messages recorded from another telephone, call your fax machine and wait for the answering machine to play the message.

2 Enter the four-digit code. The outgoing mes- sage will be interrupted and you will hear a confirmation tone. The new messages will be played back. If no new messages have been recorded, you will hear a second confirmation tone.

] Answering machine off ress D #, (answering machine of)

{© arsysrine machine

n IT L ress (8) +}, (answering machine on) D. | N

3 Then you can enter commands as usual or terminate the remote control by replacing the handset.

Overview of commands

@ The message you are just listening to will be repeated.

® Your messages will be played back. © Move to the next message.

@ Record a new outgoing message. Press ©. If you press @ again after two confirmation tones, you will hear a long confirmation tone. Record the new outgoing message and finish

® The current outgoing message will be re- played.

® The current message will be deleted. If you press © after having listened to all messages, all messages will be deleted.

In both cases you will hear a confirmation tone after the first time you press the key. Press © again within five seconds to execute the deleting command.

@ Switch answering machine off. The current command will be interrupted.

© Switch answering machine on.

Listen to new mn messages

Remote control on the cordless handset

You can control the answering machine functions of your fax machine from your cordless handset.

Preparing the cordless handset for remote access

1 Press 4/y, until you get to option 6. Press OK.

The following functions are available for you to listen to your messages. Overview of commands

@ The message you are just listening to will be repeated.

© Your messages will be played back. © Move to the next message.

® The current message will be deleted. If you press ® after having listened to all messages, all messages will be deleted.

In both cases you will hear a confirmation tone after the first time you press the key. Press © again within five seconds to execute the deleting command.

The current command will be interrupted.

© Switch answering machine on.

FUNCTIONS Repeat current message

Pres @ + 2) Press © D deleted Al messages: Press} 2 PQ L'éans

sToP Answering machine

Registering and deregis- tering a cordless hand- set of the original type

Registering a handset

The cordless handset that is supplied with your fax machine is normally set up at the factory for your fax machine and does not have to be regis- tered. You can register up to six cordless handsets to your fax machine. For optimum performance of all the functions you should only register cord- less handsets of the original type. Cordless hand- less of the original type can be ordered using the enclosed order form or contacting the call centre (see back of these user manual).

Please note that cach additional cordiess handset must be GAP-compatible. Check with your dealer.

1 On your fax machine, press M, D® and Ok.

2 Use the numerical keypad to enter a four-digit

pin code, or press OK to accept the default code BBEE

3 Onthe cordless handset press 4/y, OO and select AUTO. Confirm with OK. The cordless handset is now automatically registered on the fax machine and accepts the pin code from the fax machine.

After the registration process the display shows the number under which the cordless handset is registered on the fax machine (For example 1).

Deregistering a handset

If you would like to deregister an additional cord- less handset from your fax machine, the proce- dure is as follows:

1 On your fax machine, press M, D® and Ok.

2 On the numeric keypad, enter the cordless handset you want to deregister. Press OK.

Your fax machine will now release the connection to the additional cordless handset.

Registering a cordless handset on more than one fax machine

You can register a cordless handset on up to four fax machines.

1 Register your cordless handset automatically on the first fax machine, as described above.

On the second fax machine, press M, DO and OK.

4 On the cordless handset press 4/y, @CD and select CUSTOM. Confirm with OK.

5 Use À/y to select a free storage location and confirm with OK.

6 Enter the same pin code that you set on the second fax machine and confirm with OK. The cordless handset is establishing à connection to the fax machine; this may take a few moments.

7 Use 4/y to select the number you want to use to register the cordless handset on the second fax machine, This number appears on the dis- play of the cordless handset when it is set to the second fax machine. Confirm with OK.

8 Repeat steps 2 to 7 to register your cordless handset to further fax machines (maximum of four fax machines).

With function 52 you can define the fax machine via which you make phone calls if you have reg- istered your cordless handset to more than one fax machine. If you select the HÜME option, the cordless handset will automatically set itself to the fax machine in range.

1 On the cordless handset, press A/y and

2 From the list of fax machines, select the one to which you want to assign priority, or select

HOME. 3 Confirm with OK. Press € twice.

If the required language does not appear on the display of your cordless handset, check whether the cordless handset is registered to the fax machine. Use function 11 to set the display language on the fax machine (see Basic settings / Display language).

Internal phone calls

If you have registered more than one cordless handset on your fax machine you can make inter- nal calls between two handsets.

Press the number of the cordless handset you wish to call (for example @) and the € button. Press the # button to end the call.

Press ® and 6° to call all the handsets registered on your fax machine.

You can forward phone calls from a cordless handset to the fax machine or to other cordless handsets registered on the fax machine.

Forwarding to the fax machine

To forward an external phone call from a cord- less handset to the fax machine, press © © and 2 (in rapid succession).

Forwarding to other cordless handsets

You can forward both internal and external phone calls to another cordless handset.

l Press OK, the number of the cordless hand- set you want (for example ©) and €.

2 You can now make an internal call. The exter- nal call is put on hold.

3 Press the disconnect button #æ to transfer the call.

This function helps you find cordless handsets you have mislaid. Press Ê twice on the fax ma- chine. All the cordless handsets registered on the fax machine will then ring for about one minute. To cancel the search function press the STOP button on the fax machine or the # button on the cordless handset.

IF you are making a phone call and want to talk to someone in the room without the person on the other end hearing, you can mute the cord- less handset. Press € during the phone call. This switches off the microphone on the cordless handset, and the person on the other end will no longer be able to hear you. The loudspeaker on the cordless handset remains on, however, so you can still hear the other person. The total call duration is shown on the display. Press € again to carry on the call.

You can also mute your cordless handset en- tirely. IF you press OK during a call, both the microphone and the loudspeaker on the cordless handset will be switched off. The & symbol on the display will start to flash. Press OK again to carry on the call.

Switching on and off

You can switch the cordless handset off to save power. To switch the handset off hold down the # button for at least three seconds. To switch the handset back on again hold down the € but- ton for at least three seconds. If the handset is switched off you will be able to receive incoming calls only on the fax machine.

° d 5 Close the panel so that it also clicks into Hints and Tips *

You can order ink films and cleaning accessories at your local dealer or directly.

Paper jam 1 The display shows PAPER JAN.

2 Open the operation panel by lifting in the middle. When you hear a soft click, the panel 6 Insert paper (sec Installation / Loading pa- is engaged. per).

1 Open the paper feed flap and carefully pull out the paper. Close the flap again.

2 Open the operation panel by lifting in the middle. When you hear a soft click, the panel

4 Turn small roll forward to tension the ink film. u is engaged.

Make sure that the ink film is not creased.

3 Open the scanner cover by pressing the two lugs in. The cover will open downwards.

4 Carefully remove the document either from the front or the back.

5 Close the scanner cover on the left and right, making sure it clicks into place.

6 Close the panel so that it also clicks into place.

7 Insert paper (see Installation / Loading pa- per).

Function 45 Service code is used to delete some of all of the settings you have changed on the fax machine since it was supplied from the factory. This function enables you to partially or fully reconfigure your device. It is especially helpful if you have modified settings but find that your fax machine does not respond as expected.

À Only use this function when absolutely necessary!

IF you are satisfied with your changes to the fac- tory settings you should not use this function.

After deleting some or all of your custom settings please rerun Easy Install.

The following codes are at your disposal:

This code erases all your modifications to the fac- tory settings, The fax machine will therefore react in exactly the same way as on first installation.

This code deletes all the settings and data you have entered on your fax machine with the ex- ccption of the following:

* received fax messages

+ _stored SMS messages

*_stored telephone book numbers *_ your name

*_ your telephone number Example for using a service code:

1 Select function 45 by pressing M, ©® and OK on the fax machine. Enter the service code (7117 or 7140). Press OK.

2 With Æ/æ you can select whether you really want to delete your settings. Confirm with OK. Your fax machine will be reset to its original configuration.

Before opening the fax machine, make sure that you are electrically discharged by e. g touching the metal housing of a grounded appliance, a water pipe or radiator.

Use a soft, fluff-free cloth. You can also use a special cloth for cleaning fax machines (see Delivery Serv- ice). Never use liquid or gascous cleaning agents (sprays, scouring agents, polishes etc). Do not allow any moisture to penetrate inside the device.

Clean the scanner glass

1 Open the paper feed flap and carefully pull out the paper. Close the flap again.

2 Open the operation panel by lifting in the 7 Insert paper (see Installation / Loading pa- middle. When you hear a soft click, the panel per). is engaged.

Cleaning the document feed roller

.. when à black stripe appears at the top of a copy

. when two pages are printed out when copying or sending a single page or when the recipient reccives two pages.

1 Open the machine and the scanner cover (see Care). Clean the feed roller (A) and the rubber opposing element on the underside (B) with a soft, lint-free cloth moistened with cleaning alcohol (96 percent). Turn the feed roller with

3 Open the scanner cover by pressing the two lugs in. The cover will open downwards.

a slight upward pressure. You must clean the entire roller.

4 Use à soft cloth to gently wipe the scanner glass on the top (A) and the white strips on the bottom (B).

mu | 2 With a Fax-Cleaner: Place the fax cleaner page

à : into the document fecder and wait until the Lee page is pulled in. Press STOP. The page is

cjected. Repeat this process at least once. The

fax cleaner is available through our call centre (see Delivery service).

3 Close the scanner cover on the left and right, 5 Close the scanner cover on the left and right, making sure it clicks into place. Close the making sure it clicks into place. panel so that it also clicks into place.

IF you cannot fix the problem based on the in- structions below, you should proceed as follows:

1 Disconnect the mains.

2 Wait at least ten seconds and reconnect.

If the fault reoccurs, please contact your cus- tomer information centre. The number is on the back of this manual.

Problems when faxing or printing

Faxes are of poor quality.

Change the resolution setting to FINE or PHOTO.

Check the document or set a higher contrast with function 47 (see chapter Fax & Copy / Con-| trast).

Test the fax machine by making a copy. If your copy is faultless the correspondent fax machine might be defective.

Call service if necessary.

Your fax or your recipients fax machine produces black lines when printing,

Clean the scanner with a cloth (see Care).

Test the fax machine by making a copy. If your copy is faultless the correspondent fax machine might be defective.

Call service if necessary.

Load the document with the printed side up.

Call service if necessary.

Problems with the connection

Your fax machine rings once, then there is a mo. ment of silence and another ring signal after that.

This is entirely normal. After the first ring signal the fax machine takes over the call. When the fax

machine has recognised that the incoming call is a telephone correspondence, the fax machine will continue to ring,

or REDIAL FAILEL Try later or draw your fax partner’ attention to a possible installation fault.

HO LOOP CURREHT Check the installation of your fax machine.

When you lift the cordless handset you do not hear the dial tone.

Connect your telephone cable to the socket on your fax machine identified with LINE.

fax transmissions are constantly interrupted.

Try to send the fax manually: Press DIAL/© and dial the fax number. If the recipient is us- ing an automatic answering device, wait until you hear a tone after the pre-recorded message. Press

You cannot receive any faxes.

Set the number of ringing signals for the answer. ing machine or the total number of ringing signals with function 31 or 32 to lower than five.

On lifting the cordle: silence.

handset you hear a tone or

You are receiving a fax. At the fax machine: Pr

START/COPY. At an additional telephon, press @ and ®. Replace the hands

EXTERNAL PHOHE The red lamp À flashes.

This is not à fault. You are now using an addi- tional telephone.

Problems with the cordless handset

There is no dial tone on the cordless handset.

Place the cordless handset on the base station and wait at least 12 hours until the batteries are fully recharged.

You cannot hear a dial tone even though the cord-

less handset has been recharging on the base sta-

tion for more than 12 hour:

r to the fax machine so you are within the maximum range.

Please contact your dealer for new batteries of the type AAA.

To print a list of functions, press once M and

12 Set time/date. (setting time and date)

13 Your telephone number … (enter your telephone number)

14 Your name. (enter your name)

15 Line type. (setting the private branch exchange) Fax

21 Transmission specd/overseas fanction … 24 (setting for half-specd transmission)

22 Polled reception. (you can call up fax messages)

23 Polling send. (your fax message can be fetched)

24 Send later (axes will be sent later)

25 Broadcast. (same fax will be

nt to more than one party)

27 Fax journal... (log of the last ten fax documents received and sent)

28 Transmission report... 23 (automatic printoutof transmission protocols)

(size compression of received fax mi

31 Day. (setting the DAY operating mode %#)

32 Night. (setting the NIGHT operating mode

33 Timer.… (setting the TIMER operating mode G))

34 Easylink.… 20 (codes for use with additional telephones)

35 Ringer types. (selection between ten ringer types)

Others 44 Dialling list …

45 Service code (disable SMS reception) (delcting personal settings)

(saving different phone numbers as a group)

(settingof contrast forcopy

51 Recording time. : (setting for recording duration of calls)

52 Access code (setting the code for the remote control of

the answering machine and for message forwarding)

53 VIP code 30 authorised callers can override the answering, machine)

54 Memo mode (message for the caller without the po:

(messages forwarded to another telephone number)

SMS (with SMS functionality)

61 Send SMS. (sending SMS message:

64 SMS-settings. (setting the bas (disable SMS printing)

outside line (PSTN): 100ms

extension (PABX): 100ms

single shect: 148-217mm

several sheets 148-217mm

single shect: 148-600mm

several sheets: 148-600 mm

single shect: 0,06-0,15mm

several sheets: 0,08-0,12mm

8 points/mm (200 dpi)

64 grey tones (devices with built-in answering machine)

automatic and manual

Copying FINE/PHOTO Data compression MH, MR Modulation V29bis, V27ter, V21 Transmission speeds 9600/7200/4800/

2400 bps (without built- in answering machine) 14k4bps (with built-in answering machine)

SMS storage capacity

30 received messages

copying: <53dBA Printing method

stand by: about 2,4W telephoning: about 4W

sending a standard letter <20 W

receiving a standard

letter < 30 W Power supply

220-240 V / 50-60 Hz

Speech recording up to 30 Minuten (with time built-in answering machine) Cordless handset max. range: 300m max. talk time: 12 hours max, standby time: 150 hours Allowed operating temperature: 5—40 °C, environment relative humidity: 15-85 % RH not condensing Recommended temperature: 17-28 °C, operating relative humidity:

20-80 % RH, not condensing

Recommended operating environment in unplugged status (ready for operation with loaded ink film

up to 10 letters (80g/m°)

Guarantee ATTENTION! (UK Terms and Conditions)

SAGEM SA is the European Number 1 in fax and offers a complete range of fax terminals with Internet access and SMS function, multi- functional terminals and servers covering the needs of all its customers —from home-users to multinational organisations.

In order to apply the guarantee, you should contact your dealer. Proof of purchase will be required. Should malfunctioning arise, the dealer will advise you what to do.

IF you bought your equipment from SAGEM Communication Austria GmbH directly, the fol- lowing shall apply:

A SAGEM Communication Austria GmbH un- dertakes to remedy by repair, free of charge for labour and replacement parts, any defects in the equipment during a period of twelve (12) months from the date of original delivery of the Equip- ment, where those defects are à result of faulty workmanship.

During this twelve month guarantee period, the defective equipment will be repaired free of charge; the customer must however return the defective equipment at his/her own expense, to the address given by SAGEM Communica- tion Austria GmbH After Sales Department, the phone number of which can be found on the delivery slip. Unless the customer has concluded with SAGEM Communication Austria GmbH a maintenance contract in respect of the equip- ment which specifically provides for repairs to be carried out at the customer’s premises, the repairs will not be carried out on the equipment at the customers premises.

The following sentence applies to purchases of equipment for the customers trade, business or profession. Except as otherwise expressly pro- vided in this Document and to the extent per- mitted by law, SAGEM Communication Austria GmbH makes no representations or warranties, express or implied, statutory or otherwise, and to such extent, all terms and conditions implied by law are hereby excluded.

This guarantee docs not affect the Customers statutory rights.

B Exclusions From Guarantee

SAGEM Communication Austria GmbH shall have no liability under the guarantee in respect of:

+ damage, defects breakdown or malfunction due to:

- failure to properlÿ follow the installation process and instructions for use; or

- an external cause to the equipment (includ- ing but not limited to, lightening, fire, shock or water damage of any nature); or

- modifications made without the written ap- proval of SAGEM Communication Austria GmbH or

- a failure or neglect to maintain the equip- ment or inappropriate maintenance; or

- unsuitable operating conditions, particularly of temperature and humidil

- repair or maintenance of the equipment by persons not authorised by SAGEM Commu- nication Austria GmbH; or

+ wear and tear from normal daily use of the equipment and its accessories

+ damage due to insufficient or bad packaging of equipment when returned to SAGEM Communication Austria GmbH

+_ supply of new versions of software

*_work on any equipment or software modified of added without the prior written consent of SAGEM Communication Austria GmbH

* malfunctions not resulting from the Equip- ment or from software installed in user work- stations for the purpose of use of the equip- ment,

* communication problems related to an un- suitable environment, including:

- problems related to access and/or connec- tion to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent

- transmission faults (for example poor geo- graphical coverage by radio transmitters, in- terference or poor line quality)

- the local network fault (wiring, servers, workstations) or the failure of the transmis- sion network

+ the normal servicing (as defined in the user guide supplied with the equipment) as well as malfunctioning due to servicing not being carried out, servicing costs are in any event always borne by the customer.

C In the cases set forth in Ç B as well as after expiry of the twelve month guarantee period, the customer must ask SAGEM Communication Austria GmbH for an estimate, and he/she must accept the estimate and agree to pay the charges mentioned in it before returning the equipment to SAGEM Communication Austria GmbH. The repair and delivery costs will be invoiced to the customer.

The foregoing shall apply unless otherwise agreed in writing with the customer and only for the UK. If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation, such invalidity or il- legality shall not impair or affect the remaining provisions or parts of this guarantee.

Please note that only SAGEM ink films should be used. Your SAGEM guarantee does not cover damage to your fax machine that may be caused by the use of any other ink films.

A Activate answering machine 28 Additional devices 11 Answering machine 28 Deleting messages 28 Display symbol cordless handset 4 Display symbol fax machine 2 Duration of record- ing 28 Economy operating mode 16 Forwarding mes- sages 29 Hands-free opera- tion 18 Listening to mes- sages 28 Memo 29 Play back volume 28 Recording a conver- sation 29 Recording a mes- sage 28 Remote control on the cordless handset 31 Remote control on the fax machine 30 Switching on and off 28 VIP code 29 Appendix 38 Functionlist 38 Guarantee 40 Technical data 39

Clean the scanner glass

Code Polling 23 Service Codes 35 To forward mes- sages 29 VIP 29

Connection 7 Additional devices 11 Cordless handset 7 ISDN 12 Power supply 8 Private branch exchange 12 Problems with the connection 37 Telephone socket 7

Cordless handset 32 Connection 7 Deregistering à handset 32 Display language 14,32 Display symbols 4 Easylink 19 Forwarding 33 Internal phone calls 33 Key assignment 4 Muting 33 Priotity 32 Problems 37 Registering and reregistering a cord- less handset of the original type 32 Registering a cord- less handset on more than one fax machine 32 Registering a hand- set 32 Remote control 31 Ringer volume 14 Ring signal type 14 Search function 33 Speaker volume 14 Switching on and off 33

machine 17 Creating groups 18 Ckey

Key Deactivate answering machine 28 Delete

messages 28 Entry from a group 18 SMS messages 26 Telephone book en- try on the cordless handset 18 Telephone book entry on the fax machine 17 Delive: Deregistering a hand- set 32 Disable SMS printing 25 SMS reception 27 Display Language for the cordless handset 14 Language for the

fax machine 14 Symbols for the cordless handset 4 Symbols for the fax machine 2 Display language Cordless handset 32 Document Broadcast 22 Copy 24 Document jam 34 Feedingin 21 Polled reception 23 Send later 24 Technical data 39 Duration of record- ing 28

Easy Install 12 Economy operating mode 16 Entry Delete group entry 18 For the telephone book on the cord- less handset 18 For the telephone book on the fax machine 17 Error report 23 External memo 29

F Fax 21 Broadcast 22 Contrast 22 Copy 24 Fax journal 23 Fax reception 21 Feeding documents in 21 Function list 38 Image quality 22 Manual fax recep- tion 16 Polled reception 23 Problems when fax- ing 37 Sending faxes 21 Send later 24 Silent fax recep- tion 15 Size compression 23 Transmission and error reports 23 Transmission speed 23

Forwarding Forwarding to other cordless handsets 33 Forwarding to the fax machine 33

1 Image quality 22 Tok film Display symbol 2 Load 9 Remove 8 Installation 7 Additional devices 11 Connection 7 Easy Install 12 Ink film 8 ISDN connection 12 Loading paper 9 Packaging 7 Private branch exchange 12 Removing paper 11 Internal memo 30 ISDN connection 12

J Jam Document jam 34 Paper jam 34

K Key assignment For the cordless handset 4 For the fax machine 3

OK key For the cordless handset 4 For the fax machine 3

Receive faxes 21 On an extension phone 21 Without paper 22

Recording Conversation 29 Duration 28 Message 28

Redial 17 Key for the cordless handset 4 Key for the fax machine 3

Registering and reregistering a cordless handset of the original type 32 Registering a cordless handset on more than one fax machine 32 Registering a handset 32 Registering cordless handsets 35 Remote control On the cordless handset 31 On the fax machine 30 Remove Ink film 8 Paper 11 Resolution Display symbols 2 Image quality 22 Technical data 39 Ringer Volume For the cordless handset 14 For the fax machine 14 Ring signal type For the cordless handset 14 For the fax machine 14 R key 3

Searching groups 18 Send Fax 21 Later 24 SMS messages 26 Service code 35 Set day/night mode 15 Silent Fax reception 15 Operation 15 Size compression 23 SMS 25 Deleting 26 Disable printing 25 Disable reception 27 Display symbol 2 Key 3 Other SMS func- tions 26 Printing 26 Reading 25 Sending 26 Settings 25

Speaker volume For the cordless handset 14 For the fax machine 14

Store Telephone book en- try on the cordlless handset 18 Telephone book entry on the fax machine 17

machine on and off 28

T Technical data 39 Telephone 17 Calling line identifi- cation 18 Easylink 19 Group 18 Hands-free opera- tion 18 Making a call 17 Redial 17 Telephone book on

the cordless handset

18 Telephone book on the fax machine 17 Telephone book Key for the cordless handset 4 Key for the fax machine 3 On the cordless handset 18 On the fax machine 17 Telephone socket Fax machine 7 Timer 15 Display symbol 2 Key assignment 3 Time and date 13 Tips and hints 34 Care 35 Delivery service 34 Document jam 34 Paper jam 34 Service code 35 Troubleshooting 36 Transmission Report 23 Speed 23 ‘Troubleshooting 36

Use Telephone book en- &ry on the cordiess handset 18 Telephone book on the fax machine 17

The CE mark confirms that the machine corresponds to

the relevant guidelines of the European Union.

DECLARATION OF CONFORMITY (DoC)

Hercby, SAGEM Communication Austria GmbH, declares that this SPFX XX is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

Should you require a copy of the original DoC, please visit our web site.

This product is intended for use on an analogue public switched network (PSTN) and for use in the country in- dicated on the label of the box. The usage in other coun- tries could cause malfunction.

For further information please contact your national technical support centre. Initially contact your dealer if problems occur during operation.

This operation manual has been printed on chlorine-frec, recycled paper, in line with the highest standards of envi- ronmental friendliness.

The used cardboard packaging as well as the cardboard protecting your facility at its sides made of waste paper can be recycled like waste paper; corresponding to your country’s demands dispose the plastic foils either for recy- cling or with your rubbish.

This electronic facility contains recyclable material. At the end of use of this facility please inform yourself about the corresponding recycling demands of your country.

Technical changes and errors excepted.

Copyright © 2004 SAGEM Communication Austria

GmbH INT (M3 SPEX XXXX)