LASERFAX 3260 - Fax SAGEM - Free user manual and instructions

USER MANUAL LASERFAX 3260 SAGEM

Thank you very much for having decided to purchase à SAGEM fax machine. We hope that you will have lots of fun using your new laser fax machine. With your new fax machine you can send and receive faxes, send and receive SMS messages, as well as make copies. The machine prints on ordinary copier and typewriter and photocopier paper. With the time stamp you can verify the exact arrival time of a fax transmission at its destina- tion location. This function remains operative even after a loss of electrical power.

For printing purposes, your fax machine utilises the most up-to-date laser technology. The starter cartridge that is delivered with your fax machine is sufficient for up to 1,000 pages. With the additional toner cartridges, you can print out up to 3,000 pages. You will be able to receive toner cartridges and other accessories through our telephone ordering service (see reverse side).

You can connect the MF 3260 to your computer (PC with Microsoft Windows” 98SE . 2000 . ME : XP), and can use the machine as a laser printer, You can also use it to scan documents for use on your computer.

Please read the user manual carefully, and always follow the safety instructions that are given there. Try out the many and various possibilities of your laser fax machine. You cannot damage the machine while making use of the functions that we have described in this user manual.

+ Laser printer on ordinary paper

+ Private branch exchange (PABX) possible

+ Telephone book with up to 200 entries

+ Ten groups with up to 199 entries

+ Paper tray for up to 250 sheets + Ordinary typewriter and photocopier paper (60 to 90 g/m°)

+ Speed: 10 pages per minute

+ Automatic document feeder for 20 documents + Resolution: Fast + Quality + Photo

+ Zoom: 25 to 400 percent

+ Up to 99 copies from one document

+ Journal (30 SMS or fax transmissions)

+ Entries and groups in the telephone book + Overview of the machine settings

+ List of the pending transmissions

+ Transmission report

+ 160/640 characters * + Memory for 30 messages + Automatic printing + Notification * + Sending and receiving with sub-address (Terminal ID) * + SMS to e-mail or fax* Crdepending on country and nerwork)

+ Resolution: 256 grey tones + Speed: Six seconds for one A4 page + Automatic document fecder for 20 documents

+ Microsoft Windows” 98SE . 2000 : ME : XP

+ USB connection (1.1 as well as 2.0 full speed)

+ Installation CD with automatic installation

+ TWAIN scanner driver

+ Printing from the computer (ten pages per minute) + Add and edit telephone book entries

Safety Instructions. 4

Description ofthe Machine 6 Operation Panel with LCD Display. 7 Package Contents 8

Unpacking and Connecting 8 Toner Cartridge .9 Paper . il Special Telephone Connections. 12 Additional Devices . 13 Easylink 13

Setting the Country Setting the Language Setting the Date and Time Entering Your Telephone Number and Name... 14 Page Header Ring Tone Resolution Protected Fax Reception Locking the Machine Energy Saving Mode Setting the Fax Reception Mode

3.Telephone Book 18

Saving New Entries Using the Telephone Book . . . Editing Entries Deleting Entries

Using the Companion Suite Editing the Telephone Book Settings Displaying che Toner Level Printing from Computer Scanning

Functions List Technical Data . .. Guarantee seu Index

*_ Depending on country and telephone network ** MF 3260

Chapter Safety Instructions

In order to avoid possible dangers, damage or malfunc- tions, please heed the following safety instructions for the setup and operation of your fax machine.

© Make sure that the fax machine is stable and secure, on a smooth, level surface (do not place the machine

on carpets or similar surfaces). If the fax machine should fall, it can be damaged or can cause injury to people, especially small children. The distance between the fax machine and other appliances or objects, must be at least 15 centimetres. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons and/or damage to the cables or to the fax ma- chine itself. Allow a

space of at least 30

de centimetres in front

of the fax machine, since documents and print-outs are dispensed on the front side of the

Always avoid direct sunlight as well as immediate prox- imity to heaters, air-conditioning units, radios, and tel- evision sets. If you use an additional cordless telephone, you should maintain a distance of at least 15 centimetres benveen the laser fax machine and the base station of the cordless device. Otherwise, acoustic disturbances may oc- cur in the cordless telephone device.

Do not allow children to handle the fax machine without supervision. The packing materials should be kept out of

the hands of children.

which you oper- ate the fax machine must be adequately ventilated, especially if the machine is used frequently. Set up your laser fax ma- chine in such a way that the low of the exhaust

air stream | points away from the work station.

may not be covered. Do not put your fax machine in closed cabinets or boxes. Do not place the machine on soft surfaces such as carpets or cushions and do not cover the ventilation slits. Otherwise, the fax machine can over- heat and catch on fire. In the event that your fax machine becomes too hot, or if you see smoke coming from the

device, you must immediately pull the mains cable out of the power socket, Have your fax machine examined by trained professionals at a technical service location.

© Do not connect the telephone cord or mains cable

in areas where there is moisture of any kind. Never touch the mains cable, the mains connection or the tele- phone socket with wet hands.

Do not allow liquids or foreign parts to enter into the fax machine! Otherwise, people using the device are at risk to electric shocks. In addition, the fax machine itself could suffer serious damage. Should liquids or foreign parts nevertheless enter into the machine, you must im- mediately pull out @ the mains cable

@ and have your fax € machine examined Ô by the personnel at a technical service

site. Never leave your fax machine outside when it is raining. During a thunderstorm, you should disconnect your fax machine from the electrical power source and from the telephone network, If that is not possible, then do not use your fax machine. Oth- erwise, there is a risk of lightning strikes to the user or damage to the fax machine. Before cleaning the surface of the fax machine, disconnect the device from the electrical power source and from the telephone network, Do not use any liquid or gaseous cleaning agents on your fax ma- chine (sprays, abrasives, etc.) and do not employ cleaning agents chat contain alcohol.

or the mains cable become dam- aged in any way, please pull the mains cable out of the power socket. Never touch tele- © phone cords or < mains cables that

are not insulated or whose insulation has been damaged without first disconnecting the telephone and mains cable from the network. Only trained personnel from a technical service location may open the housing of your fax machine.

Chapter Safety Instructions

© The fax function will not operate during power failure.

© Never open the toner cartridge. If toner dust es-

capes, you should avoid allowing it to contact your skin and eyes. Store both new and used cartridges in a place where they will not come into the hands of chil- dren. In case of a paper jam, do not forcefully remove the paper, but rather carefully pull it out of the fax machine and throw it away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

If the LCD should break, a mildly caustic liquid can escape. Absolutely avoid all contact with your skin and eyes.

© Your fax machine has been tested in conformity

with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet these standards. This fax ma- chine was built exclusively for use in the indicated sales region. It conforms to the regulations of the telephone company of the country. Do not perform any other adjustments and do not carry out any other procedures apart from those described in this user manual.

Your fax machine operates with laser beams. Only a qualified service technician should open the fax machine and carry out service operations; otherwise there is a risk of eye injuries resulting from both visible and invisible laser radiation.

Class 1 laser product

Description of the Machine

Opening for Plug’n’Print card

Connections on the Rear Side

Operation Panel with LCD Display

AZ [Access telephone book functions

Red lamp A\—IF the lamp flashes, please read what is indi- cated on the display

Symbols on the LCD Display

—SFINE resolution configured Œ—PHOTO resolution configured E-FINE resolution configured #0—Incoming calls during absence

DA —Incoming SMS messages

Green Lamp BX/E—It fash- es whenever an SMS message has arrived or when a docu- ment is waiting to be retrieved from the fax memory

MODE Fax reception mode HANUAL, FHK, EXTÆANSU,

G@B/#t—List of the last ten numbers dialled

Blue key and @B/#t—List of last ten callers

R/PAUSE—Access special functions Blue key and R/PAUSE— Insert dial- ling pause

L ff —Listening during dialing

Blue key and &/+4f—Attach addi- tional entry to a fax broadcast

Press the blue key and the correspond- ing letter key to enter the symbols shown above it

(specific to each country)

Unpacking and Connecting

Attaching the Document Support

Insert the document support into the two openings in the cover. The document support should snap securely into place.

Extending the Print-out and fax outlet tray

Pull the print-out and fax outlet tray out of the paper tray cover,

Attaching the Document outlet tray

Insert the document outlet tray into the two openings under the operation panel.

Chapter I. Installation

Connecting the Telephone Cable Toner Cartridge

Connect the telephone cable to the fax machine by plug-

ging it into the socket located on the rear side of the NewToner Cartridge machine and designated by the word LINE. Insert the

telephone plug into your PTT line socket. Before you can receive documents, make copies, or print, P Plug into y y P P

a toner cartridge must be inserted into the fax machine.

In GB For this reason, a starter cartridge is supplied with the

machine (this cartridge has a capacity of approximately 1,000 pages). The toner level memory for this starter cartridge was set at the factory. The starter cartridge need not be updated with a Plug'n'Print card. For each additional toner cartridge that you insert into your fax machine, you must update the toner level memory with the Plug n'Print card provided.

T p In order to guarantee a good print quality, use only original SAGEM toner cartridges. Other toner cartridges can cause damage to the fax

machine. Use of other toner cartridges also voids the guarantee.

1 Open the cover by taking hold of both document guides and tipping the cover backward.

Connecting the Mains Cable

Insert the mains cable into the connection located on the rear side of the fax machine. Connect the mains cable to 2 Remove the old toner cartridge, by gripping it at the the electrical socket. recess in the middle and pulling it upward.

Once the fax machine is connected to the power supply,

the quick install process will immediately commence. (Ti Carefully remove the toner cartridge from You will be asked to select your country and to enter your the device so that no toner dust spills out. number and name as well as the date and time (see chap- Take care where you place the toner cartridge, ter on Settings). If you would like to perform a quick in- escaping toner dust may soil the surface.

stall again, simply press À, and select it with w/4 HELP PAGE: 2 IHSTALLATIOH. Confirm with OK.

Chapter I. Installation

Store opened or used toner cartridges in their original packing or in a plastic bag in order to prevent toner dust from escaping. Dispose of old toner cartridges by turning them in at specialised shops or at a waste collection site. Never dispose of toner cartridges by throwing them into fire, Toner cartridges should never be allowed into the hands of children.

Never open a toner cartridge. If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the toner dust from clothing or ob- jects with cold water; hot water would only cause the toner to set.

3 Take the new toner cartridge from the package.

4 Remove the black protective foil and other packag- ing material, but do not yet remove the protective strip from the cartridge.

5 Shake the new toner cartridge back and forth several times in order to distribute the toner evenly, thereby improving the print quality.

6 Only after shaking the cartridge, completely pull of the protection strip located on the left side of the cartridge.

À Once you have removed the protection strip,

do not shake the toner cartridge any more. Otherwise, it is possible that toner dust will be released into the air.

7 Place the toner cartridge into your laser fax machine. The cartridge should snap securely into position.

8 Close the cover. Make sure that the cover snaps se- curely into position on both sides.

9. HEU CARTRIDGE? appears on the display. Con- firm with OK.

10 Wait until INSERT CARD appears on the display. Push the Plug n'Print card of the new toner cartridge into the opening on the left side next to the paper tray, with the contacts facing to the left. (Only the starter cartridge can be used without inserting a Plug'n Print card.)

Should the error message UMRERADABLE CARD appear on the display, you may have inserted the Plug’n'Print card incorrectly. The con- tacts must face to the left as you insert the card into the machine.

Chapter I. Installation

11 Ie may take a moment to update the cartridge. When the process is completed, the following appears on the display:

ACTIOH COMPLETED - REMOUE CARD

12 Pull the Plug n’Print card out of the fax machine.

You can interrupt the recharging process at any time by simply pressing STOP. However, the toner level memo- ry must be updated for each new toner cartridge. If you have pressed the STOP key by mistake, you can restart the recharging process as follows:

1 Press MENU/OK, ®@® and OK

2 Select HEU BLACK with W/4, and confirm with OK. Select YESwith W/4. After a short time, the fax machine will ask you to insert the Plug'n'Print card.

If the toner level of your cartridge is low, then every time you open and close the cover, the following question will appear on the display: BLACK=HEU? If you have not installed a new cartridge, press STOP. If you have in- stalled a new cartridge, press OK and follow the descrip- tion set forth above.

Displaying the Toner Level

Whenever you insert a new toner cartridge,

you must update the toner level memory of your fax machine with the Plug'n'Print card that is included with the new cartridge. Your fax machine registers the extent of toner usage for every print- out and calculates the toner level of the cartridge based on this. The indicated toner level is only meaningful if you update each new toner cartridge with the Plug'n'Print card provided.

1 Press MENU/OK, ®@ and OK.

2 Select CART CAPACITY with +/4 and confirm with OK. The toner level of the toner cartridge is indicated by a percentile value between 100 percent full) and 0 percent (empty).

3 Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

Before your fax machine will be ready to make copies or receive faxes, you must load paper into the machine, Use the following paper size: A4, 210 x 297 millimetres. Your fax machine works with normal copier paper and with typewriter paper (60 to 90 g/m°).

1 Pull out the paper tray.

2 Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

3 Remove the cover from the paper tray. Put in only as much paper as will fit under the raised limit mark- ers on the upper edge of the paper tray (see also the drawings on the cover of the paper tray). You can load up to 250 sheets into the paper tray.

Chapter I. Installation

4 If you would like to print on an input sheet (for example, forms or stationery), place the input sheet face down in the paper tray, with the top of the page toward the rear.

(Ti Forms that have been printed out by a laser

printer are not suitable for further printing. “This can lead to a paper jam. If a paper jam should occur, follow the suggestions set forth in the chap- ter entitled Troubleshooting / Paper Jam.

5 Press the paper down until the lever (A) snaps into place at the rear of the paper tray.

6 Place the cover back on the paper tray. Push the paper tray into the fax machine all the way to the stopping point.

Do not pull out the paper tray while the fax VAN machine is in the process of printing. This can lead to a paper jam. If a paper jam should occur, follow the suggestions set forth in the chapter en- titled Troubleshooting / Paper Jam.

Special Telephone Connections

Your fax machine is an analogue fax machine (Group 3). It is not an ISDN fax machine (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals. For additional in- formation, please consult the user manual of your ISDN system or ask your telephone service provider.

Private Branch Exchange / PABX Private branch exchanges (PABX) are customary in all larger businesses, Before sending a fax, you must press an outside line access code in order to get a connection to the public telephone nerwork from a private branch exchange.

1 Press MENU/OK, (D@®) and OK. Select HET-— LORK TYPE with w/4. Confirm with OK.

2 Select PSTHor PABX with y/4.

3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

If you are operating the fax machine within a PABX, use function 15 to set the machine to the appropriate length for internal numbers and to set the code that must be dialled in order to access a public telephone line.

1 Press MENU/OK, (D®) and OK. Select PREFIX with ÿ/4. Confirm with OK.

2 Input the appropriate length for internal numbers. The default is 16. Delete the digits with the <= key. Assume the longest internal number, then add one digit to that. For example, if your direct dial num- bers consist of four digits, then you should input @.

4 Input the outside line access code that is required in order to reach the public telephone network. In most cases, this will be (®). (If necessary, you may want to ask your telephone system provider.)

5 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

code every time you enter an external number. The

Once these settings are in place, you will no

longer need to prefix the outside line access

fax machine will automatically add the outside line access code in front of numbers that are longer than the configured direct dial numbers.

Chapter I. Installation

You can connect other devices to your PTT line apart from your fax machine, for example, cordless telephones, answering machines or modems. If you would like to uti- lise special peripheral equipment with your fax machine, you should contact your dealer. For GB: As long as the Ringer Equivalent Number (REN value) on the line doesn't exceed 4. The REN value of this device is 1.

If you are using cordless telephone with SMS function on the same connection, then the specific device at which you will receive and SMS message will depend on the specific manufacturer. Only one of the devices will re- ceive the SMS message. Try to turn off the SMS reception on your cordless telephone.

Connection to the Fax Machine

You can connect additional devices directly to your fax machine. In particular, you may connect external an- swering machines in the following manner: Plug the tele- phone cable of the peripheral device into the EXT socket (RJ-11 connection) of your fax machine.

If you connect your peripheral device via the EXT sock- et, the fax switch of the machine will function optimally and will be able to control the peripheral devices (see the chapter Settings / Fax Reception Mode).

Connection to the Telephone Line

You can connect additional devices to the same telephone socket. Make sure the fax machine is the first device con- nected to the line.

In GB You can connect additional devices to separate sockets on the same line even if they are in different rooms

In GB For all other countries

The Easylink function provides assistance in the use of external devices that are connected to the same telephone line. To this end, additional telephones must be set to the tone dialling mode (DTMF tones). Refer to your telephones user manual to determine how you may set your device to the tone dialling mode.

Starting Fax Reception

IF you get a fax call and pick up the handset at an ad- ditional telephone—rather than the fax machine itself— then press @ 6), in order to start the fax reception.

When needed, your fax machine can print out lists containing the most important functions and settings of the machine. Press the key 4 on the fax machine. Select with W/4 whether you would like to print out the HELP PAGE: 1 FUNCTIOHS LIST or the HELP PAGE: 5 SETUP. Confirm with OK. You can also print out the function menu by pressing MENU/OK, @O and OK. The list of settings can also be printed out by pressing MENU/OK, (4) (@) and OK.

(T p Open the menu functions with MENU/OK.

Return to the previous menu step by press- ing C. Move the cursor on the display with W/4. Delete single numbers and letters with € or <. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Use function 11 to select the specific country in which you will be operating your fax machine. Ie is essential to select the country because otherwise your fax machine will not have the correct settings for the local telephone network.

1 Press MENU/OK, (D(D and OK. 2 Select the country by pressing W/4. 3 Confirm with OK. Pressing € will return you to the

previous menu step; pressing STOP will return you to the root menu.

Setting the Language

1 Press MENU/OK, (DO and OK to set the lan- guage on the display.

2 Select the desired language by pressing W/4. 3. Confirm with OK. Pressing € will return you to the

previous menu step; pressing STOP will return you to the root menu.

Setting the Date and Time

1 To set the date and time on the display, press MENU/OK, (D® and OK.

2 Enter the date and time in the following manner:

DODODODOOO for August 8h,

3 Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

Entering Your Telephone Number and Name

Your number and name, entered using function 14, will appear in the page header of every fax you send and as the sender identification of your SMS messages. In each case, up to 20 different characters are available to you.

1 Press MENU/OK, (D) and OK.

2 Enter your fax number with the number keys, for example, OO DD DO® @®... To enter a plus sign, simultaneously press the blue key and Q. You may add a space by pressing the La key. Con- firm your entry by pressing OK.

3 Enter your name using the letter keyboard. To enter capital letters, press À and the desired key simultane- ously. You may add a space by pressing the &4 key. “The symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simultaneously. It is not possible to insert a symbol as the first character of your name.

4. Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

Your name and number appear in the page header of each fax transmission. If you do not wish to send out your information, you can turn this function off.

1 Press MENU/OK, (D® and OK.

2 Select TX HEADER with w/4 and confirm with Ok.

3 With W/4, select whether or not the page header should appear on every fax transmission,

4. Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

With the function 18, you can set the volume of the ring tone. Three different levels of volume are available to you. To turn off the ring tone entirely, select OFF. Your fax machine will automatically receive incoming faxes without ringing, If your fax machine is set to the manual reception mode, you can neither hear nor receive incoming fax calls (see chapter entitled Setting the Fax Reception Mode).

1 Press MENU/OK, (D(®) and OK. 2 Select the desired volume level with Y/4 . You have

three levels of volume available to you (LOU, ME— D'IUM, HIGH) or OFF.

3. Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

With the B/ËF/[ key, you can set the resolution for fax reception or for fax transmission. ‘The symbol of the selected resolution appears in the display:

NORMAL for documents without special features

ÉVFINE—for documents with small print or drawings

ISFINE— for documents with many details

ŒJ/PHOTO- for photographs

T ip With function 16, you can select the defaule resolution setting. Press MENU/OK, (D @ and OK. Select RÉSOLUTIOH with W/4, then press OK. Select the desired resolution and con- firm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

Protected Fax Reception

You can secure your fax reception with a code. In that case, incoming faxes are not printed out, but rather are stored in the fax memory. Only after entering a PIN code can you print out these fax transmissions. With function 27, you can input a PIN code, activate the secured fax reception mode or print out stored fax transmissions.

Entering the PIN Code 1 Press MENU/OK, @D and OK.

2 Select AHSUER CODE with W/4 and confirm with OK. Enter a four-digit PIN code.

3 Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

Activation/Deactivation

1 Press MENU/OK, @D and OK.

2 Select ACTIUATIOM with w/4 and confirm with OK.

3 Enter the four-digit PIN code and confirm by press- ing OK. Select WITH or WITHOUT with W/A..

4. Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

Printing Out Fax Transmissions

1 Press MENU/OK, @D and OK.

2 Select PRIMT with W/4 and confirm with OK. Enter the four-digit PIN code.

3 Confirm with OK. The stored fax transmissions are printed out and deleted from the fax memory. Press- ing € will return you to the previous menu step; pressing STOP will return you to the root menu.

With the locking function, you can prevent unauthor- ised persons from using your fax machine, You can lock either the entire keyboard or the number pad of your fax machine.

You must first enter a code for activating or deactivating the lock.

1 Press MENU/OK, @(D and OK.

2 Select LOCKIHG CODE with w/4 and confirm with OK.

3 Enter a four-digit code and confirm by pressing ok.

4 Enter the code again for confirmation purposes, then press OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

If you have already saved a code, the device will ask you to provide the old code first before you can enter a new code.

Locking the Keyboard 1 Press MENU/OK, @(D and OK.

2 Select LOCK KHEYBD. with W/4 and confirm with OK.

3 Enter the four-digit locking code and confirm by pressing OK. Select MITH with W/4.

4. Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

All of the keys on the fax machine are now locked. Only after entering of the correct code will it be possible to ac- cess functions or enter numbers. The lock will turn itself on again after each use of the fax machine. You can cancel the keyboard lock by repeating this process and selecting

LT THOUT under step 3.

Locking the Number Pad 1 Press MENU/OK, @(D and OK.

2 Select LOCK HUMBER with W/4 and confirm it by pressing OK.

3 Enter the four-digit locking code and confirm by pressing OK. Select DHL DIRECT. with WA.

4. Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

“The number keys on the fax machine are now locked. You can cancel the lock on the number pad by repeating this process and selecting FREE under step 3.

Your fax machine switches into the energy saving mode by default, Ir is not necessary for you to set the device to this mode. Whenever you receive a fax or if you would like to print or make a copy, your fax machine will auto- matically switch back from its energy saving mode to its operating mode.

Setting the Fax Reception Mode

‘The built-in fax switch makes it possible to send and receive faxes, and run additional devices on a single tel- ephone PTT line. Three different operating modes are available to you: FAX, EXT/AHSU. (answering ma- chine) or MAMUFL. Press the MODE key to select the desired operating mode. The selected fax reception mode appears on the display.

Setting the Number of Rings

“The fax switch of your machine distinguishes between fax transmissions and telephone calls. Furthermore, the fax switch can also control additional devices that you have connected to your fax machine through the EXT socket. You can set the number of ring signals for the fax recep- tion mode with function 17.

1 Press MENU/OK, (DD and OK.

2 Use W/4 to select from the list of possible ring set- tings. You can set between 0 and 5 rings.

3 Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

In MAHUAL mode, you must manually start the fax reception when you receive a fax call. In order to receive the fax, you must press START. Automatic reception is not possible with this setting. The MAHLIAL mode is useful if you would like to receive faxes on à connected computer.

In the FAX mode, the machine will ring for as many times as you have set with function 17. Then the fax reception switches on.

If you lift up the handset on an additional telephone that is connected to the EXT socket, and you hear that you are receiving a fax call (whistling tone or silence), you can start the fax reception process by pressing @@), or by pressing START on the fax machine.

EXT/Answering machine Mode

You should set the device to this mode if you have ad- ditional devices connected to the EXT socket of your fax machine, especially an external answering machine. If an additionally connected answering machine receives a call, your fax machine will check to determine whether or not the incoming call is a fax transmission. If the device

recognises a fax signal, it will automatically receive the fax transmission. If you do not have an answering machine connected or if a connected answering machine does not accept the call, the fax machine will take over the call after a predetermined number of rings and automatically receive any possible fax transmission being sent.

If you fe up the handset on an additional telephone that is connected to the EXT socket, and you hear that you are receiving a fax call (whistling tone or silence), you can start the fax reception process by pressing ®@), or by

pressing START on the fax machine. T To use this function, additional telephones must be set to the tone dialling mode

(DTMF tones). (See the chapter entitled Instal- lation / Easylink).

Chapter 3.Telephone Book

With the A:Z [I] key, you can access the telephone book functions. You can store new entries, search for entries as well as set and edit groups. Your fax machines memory will hold approximately 200 entries; the exact number depends on the length of the names and numbers. The entries can be up to 20 characters in length.

Saving New Entries 1 Press A-Z [I].

2 Select ADD HAME with Y/4 and confirm by press- ing OK.

3 Enter a name using the letter keyboard. To enter capital letters, press À and the desired key simultane- ously. You may add a space by pressing the 4 key. The symbols are displayed directly above the letter keys. To enter symbol, press the blue key and the corresponding letter key simultaneously. It is not possible to insert a symbol in the first space for a name, Confirm with OK.

4 Enter the number using the number pad. Confirm with OK.

5 Select the speed for fax transmissions to this recipi- ent. Normally you can select the highest speed. When poor connection quality is known beforehand—with an overseas fax recipient, for example—you should select a slower speed in order to save time and tele- phone costs for the automatic adjustment.

Using the Telephone Book

2 Select SEARCH with Y/4 and confirm by pressing OK.

3 Enter the initial letters or select an encry from the list by using ÿ/4.

Editing Entries 1 Press A-Z [I].

2 Select MODIFY with Y/4 and confirm by pressing OK.

3 Enter the initial letters or select the entry you would like to change with W/4. Confirm with OK.

4 Change the stored name, the number and the trans- mission speed. Move the cursor with W/4. Delete individual letters or numbers with €, or with €.

5 Confirm the changes by pressing OK.

2 Select CANCEL with W/4 and confirm by pressing Ok.

3 Enter the initial letters or select the entry you would like to delete with W/4, then press OK.

4 Confirm the deletion by pressing OK.

You can access the stored directory entries by using the letter keyboard. If your fax machine is in the root menu, enter the initial letters or the name of the desired entry. Your fax machine will show you the telephone book entries for the corresponding letters. Select the desired number by pressing W/4. Press START.

You can combine several telephone book entries into a single group. If you select this group as the recipient of a fax or an SMS message, the transmission is sent to all the members of the group (see the chapter entitled Fax / Broadcasting). Your fax machine can store ten different

Creating Groups 1 Press AZ[[].

2 Select ADD LIST with W/4 and confirm your se- lection by pressing OK.

3 Enter a name for the group. Confirm your entry by pressing OK.

4 Press A-Z[T] and add entries from the telephone book. Enter the initial letters or make your selection with W/4. Confirm by pressing OK. Press A-Z[T] and add additional recipients to the group. Termi- nate the entry process by pressing OK.

5 Enter a group number from (D to (@) and confirm your entry by pressing OK. The group is now saved.

Chapter 3.Telephone Book

Editing a Group 1 Press AZ[[].

2 Select MODIFY with Y/4 and confirm by pressing OK.

3 Select the group that you would like to edit by press- ing W/4. Confirm with OK.

4 If necessary, enter a new name for the group. Con- firm with OK.

5 You can delete or add entries. Move the cursor with V/A: use € to delete individual recipients. To add a recipient from the telephone book, press A-Z [[]. Confirm with OK.

6 Ifnecessary, enter a new number for the group. Con- firm with OK.

Deleting a Group 1 Press AZ[[].

2 Select CAMCEL with Y/4 and confirm by pressing OK.

3 Select the group that you would like to delete, then press OK.

4 Confirm the deletion by pressing OK.

Before the dialling process begins, you can freely combine and edit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list, For example, if you have saved the telephone number prefix of an inexpensive telephone service provider (call- by-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or se- lect another number from the telephone book, the redial list or the caller list.

Printing the Telephone Book

Your fax machine can print out a list of the stored telephone book entries and groups. Press A-Z[T] and select PRIHT with w/4. Confirm with OK. The list is printed.

Ti You can also obtain a print-out of the tele-

phone book by pressing i, then selecting

HELP PAGES 4 DIRECTORY with w/4. Confirm with OK. The list is printed.

Calling Line Identification

(Depending on the country and telephone network)

Your fax machine will show a callers telephone number. To make use of this function, Calling Line Identification Presentation (CLIP) must be enabled for your telephone line. Contact your telephone company to inquire about whether or not this additional function is available for your line. The number will not be shown if the caller suppresses his number.

If you receive a telephone call during your absence, the symbol #f will appear. The callers number will appear in the display. Your fax machine will store the telephone numbers of the last ten calls.

1 Press the blue key and @gàt. The list of the last ten callers will appear on the display.

2 Select an entry by pressing W/4. New entries are marked with a star “4”.

Ti If the number of the rings has been set to zero with function 17, then the telephone numbers of callers who have directed their calls to additionally connected telephones are not shown.

As much as possible, use fax documents printed with darker coloured text (black or dark-blue). Yellow, orange and green are not suitable.

À Do not place any documents in your laser fax

.. are wet, that have been edited with correction fluid, that are soiled or that have a coated surface, Do not place foils or endless papers into your fax machine as documents.

.. that are written on with a soft pencil, with paint, chalk or charcoal.

that you have taken from newspapers or magazines (printers ink smudges!).

. that are held together with office or notebook staples or with tape or glue. Place into your fax machine only single sheets without paper clips or adhesive binding of any sort.

.. that are pasted with note papers.

… that are too thick or too thin (card stock or tissue paper).

… chat are ereased, crumpled or torn

Use documents of sizes A4 (210x297 millimetres) with 60 to 90g/m2. Do not use any documents that are smaller than A4. You can put in up to 20 documents at a time.

G Separate the documents by fanning them out, then align them by tapping the edge of the stack gently against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

L NAN WE Insert the document face down into the document feed slot. The lower most document is sent first.

Push the document guide inwards, so that it lies level on the documents.

Press STOP to eject the document without sending it.

Dial the desired fax number. You can enter a number with che number pad, or you can select an entry from the telephone book, the redial list or the caller list:

Manual entry: Enter the number using the number pad.

Telephone book: Press A-Z [T], select SEARCH and confirm with OK. Select the desired number by pressing /4.

If the connection to the fax recipient cannot be made— for example because the line is busy—your fax machine will try to make that connection again after short time. After two additional attempts, the fax machine will discontinue the automatic redial process. If you would like to terminate the redial process prior to this, press

STOP. Tip 2e cons seine à aucomatally ad- justed to the document. If you would like to specify the contrast yourself, use function 24, time-deferred sending.

Manually Sending a Fax

If the fax memory is full, no additional fax documents can be read in. However, you can still send faxes manu- ally:

1 Insert the document as described under Inserting Documents.

2 Lif the handset or press the loudspeaker key NL =

3 Enter the desired number or select an entry from the telephone book, the redial list or the caller list.

4 Press START. Hang up the handset, The document will be scanned and sent.

‘The device adjusts the transmission speed to the quality of the telephone line. You can normally use the highest speed. If you would like to select a lower speed, for in- stance to send a fax overseas, set this using function 21 before sending the fax. This saves time and money that would result from the automatic adjustment.

1 Press MENU/OK, @(D and OK. 2 Select the desired speed with WA. 3 Confirm with OK. Pressing € will return you to the

previous menu step; pressing STOP will return you to the root menu.

Your fax machine will print you a transmission report— depending on its settings—after it has sent out a fax. This report indicates whether or not the fax has reached the intended recipient. Four different settings are available for the transmission report.

1 Press MENU/OK, (2) (5) and OK. Select one of the following options:

WITH Afier every error-free fax transfer, a trans- mission report is printed out. À transmission report is also printed in cases in which a fax transfer is not successfully complete because the recipients line is busy.

WITHOUT— No transmission report will be print- ed. However, the fax machine will nonetheless save all fax transfers in its memory. You can print out the transmission report by using the fax journal.

ALURYS The transmission report will be printed out afrer each successful fax transfer as well as after interrupted transfers.

ON ERROR— The transmission will only be printed out if the fax transfer was not successfully completed or if it was terminated prematurely.

2 Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

Tip ee seins ab apply «0 SMS transmis. sion reports.

If you have not changed the factory settings, received faxes will be printed out automatically. If there is no pa- per in the paper tray or if you have not inserted a toner cartridge, the fax machine will save all incoming faxes in its memory. The fax memory can store up to 120 pages.

The green lamp B9/E on the operation panel will flash whenever there is a fax present in the fax memory. After you have loaded paper into the fax machine or inserted a new toner cartridge, press START to print out the stored faxes.

If your fax machine receives fax transmissions with multi- ple pages, it will sort the pages as it prints them out. The pages that were received last will be dispensed first. You have the option of turning this function off:

1 Press MENU/OK, (2(®) and OK.

2 Select SÜRTEL PRIHT with W/4, then press OK. Select HTTHOUT with w/4. Select MITH to turn

3 Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

Printing Multiple Copies

You can apply settings to your fax machine whereby multiple copies of fax transmissions are printed out upon reception.

1 Press MENU/OK, (2(®) and OK.

2 Select HER OF COPIES with W/4 and confirm by pressing OK. Enter a value between 1 and 99.

3 Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

‘The machine prints the date and the exact arrival time on every incoming fax received. ‘This allows you to document the exact time at which you have received a fax transmission. A memory buffer in the fax machine ensures that the correct date and time of reception will be maintained even after a power loss.

If the time stamp function is activated, incoming faxes will be stored in the fax memory. As soon as the last page has arrived, the arrival time is stored and the fax machine prints out all the pages. The stored date and the time will appear on the page header.

1 If you would like to turn this function off, press MENU/OK, @® and OK.

2 Select HITHOUT with w/4. Select HITH to turn

3 Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

Broadcast Transmissions

You have two options for sending a fax transmission to several recipients: You can either enter the numbers of the individual recipients one-by-one or you can select a group from your telephone book. In the latter case, your fax machine will send the fax to all members of this group: You cannot edit the individual entries.

Broadcast Transmissions to Individual Recipients

1 Insert the document face down into the document feed slot. The lower most document is sent first.

2 Enter a number using the number pad, or simply se- lect an entry from the telephone book. Press A-Z [I], select SEARCH and confirm with OK. Make your selection from the list of entries with W/4. You can also select numbers from the redial list or from the caller list. Press @@/#t or the blue key and GB/#t, then select the desired number with W/4.

3 Press the blue key and K/4#. Using the number keyboard, add additional numbers manually—either from the telephone book, the redial list or the caller list. You can enter up to ten numbers. Between the individual recipients, press the blue key and &/+#.

4 To begin the fax transfer, press START. You can in- errupt the process at any time, by pressing STOP.

Broadcast Transmissions to a Group

1 Insert the document face down into the document feed slot. The lower most document is sent first.

2 Select a group from the telephone book. Press AZ[, select SEARCH and confirm with OK. Select a group by pressing W/4.

You can enter additional groups or individual num- bers. Press the blue key and L/+. Select an addi- tional group or choose entries from the telephone book, the redial list or the caller list; alternatively, you may enter additional numbers manually using the number pad.

4 To begin the fax transfer, press START. You can in- errupt the process at any time, by pressing STOP.

If your fax machine is not able to reach one of the recipi- ents, the document will still be sent to the other recipients on the list, After the fax machine has dialled the numbers of all recipients, it will ery again to call the recipients who were not reached on the first attempt.

Time-Deferred Sending

With this function, you can send fax transmissions at a later time—within a 24-hour period. For example, you can use this feature to take advantage of better telephone rates or to send a fax to a recipient who can be reached only at certain times.

1 Insert the document face down into the document feed slot. The lower most document is sent first.

2 Press MENU/OK, (2) (@) and OK.

3 Enter the desired number or select an entry from the telephone book, the redial list or the caller list.

jp You can enter additional recipients and send Tir see

the fax transmission as a broadcast by press-

ing the blue key and & /+

5 Enter the time at which the document should be

sent, for example D OO for 2:00pm. Con- firm with OK.

6 Select the desired contrast with W/4. Confirm with OK. After a short warm up phase, the fax machine will read the document into the fax memory and will send out the fax at the specified time.

To cancel a scheduled fax transmission, simply delete the document from the jobs list. Press MENU/OK, ®@) and OK. Select the fax transmission you would like to delete by pressing W/4. Confirm twice with OK (see also the chapter entitled Jobs). Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

With che fax polling function, you can retrieve docu- ments that lie ready in a dialled fax machine. Je also is possible to prepare documents in your fax machine that can be polled by other machines.

Immediate Polling 1 Press MENU/OK, D and OK. 2 Enter the number from which you would like to poll

à fax or select an entry from the telephone book, the redial list or the caller list. Press START.

Time-Deferred Polling

1 Press MENU/OK, D and OK.

2 Enter the number from which you would like to poll à fax or select an entry from the telephone book, the redial list or the caller list. Press OK.

3 Enter the time at which the document should be

polled, for example D® OO for 2:00 pm. Press OK.

4 ‘The fax machine is ready to poll the document. The number will now appear on the display as well as the time at which the machine will poll the fax transmis- sion. You can continue to send other fax transmis sions during this time.

You can prepare documents in your fax machine that can be polled by other machines.

1 Insert the document face down into the document feed slot. The lower most document is sent first.

2 Press MENU/OK, (2 ®) and OK.

3 Select either SIMPLE or MULTIPLE with y/4. With the seing SIMPLE, the document can be polled only once. If you select MULTIPLE, the document can be freely polled any number of times. Confirm with OK.

4 Select the desired contrast with 5/4. Press OK. Af- ter a short warm up phase, the fax machine will store the document in the fax memory.

To terminate the polling readiness, simply delete the document from the jobs list. Press MENU/OK, ®@) and OK. Select the fax transmission you would like to delete by pressing W/4. Confirm twice with OK (see also the chapter entitled Jobs). Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

Fax Polling with a Sub-address

If you would like to poll a fax from a direct dial number or from a sub-address—for example, if you wish to make use of a certain service provided by a fax database sup- plier with several different fax polling offers—you can append the direct dial number or the sub-address to the fax number with a dialling pause. This way, you can also poll faxes from a machine that is protected by a code.

Enter the fax number. Add a dialling pause to the number by pressing the blue key along with R/PAUSE. Now en- ter the direct dial number, the sub-address or the code, for example DDOED® R/PAUSE (D@. À P for pause will appear on the display: 12345 F 12. The sub- address is not dialled until after the fax connection with the main number has already been established.

The fax journal contains a list of the last 30 faxes and SMS messages that you have either received or sent. A print-out of the fax journal is automatically dispensed after the completion of 30 transfers. You can print out the fax journal at any time.

You have two options to choose from: Press À. Select HELP PAGE: 3 LOGS and confirm with OK. The print-out of the fax journal is now dispensed. You can also print out the fax journal by pressing MENU/OK,

AI fax and SMS transmissions that have just been sent, that have been prepared for polling or that are to be sent at a later time are present on in the jobs list. By pressing MENUJ/OK, (5) and OK, you access the “Jobs” func- tion. You can immediately execute jobs as well as change or delete them; in addition, you can either print out indi- vidual jobs, or obtain a printed list of all pending jobs.

Jobs appear in the display one-at-a-time:

F5i PERFORNM 1 POLIZ23456

After the job number and job status indicator, you will find the fax number to which a fax is to be sent or from which it is to be polled. Documents on the jobs list can fall into the following categories with regard to their status:

TH—Time-deferred sending DOC—Polling send POL—Time-deferred fax polling

TR. Job in progress SMS SMS transmission

Immediate Job Execution

Press MENU/OK, GD and OK. Select the job that you would like to execute immediately by pressing W/4, then press OK. The transmission or polling will com- mence immediately. You may terminate the process by pressing STOP.

Press MENU/OK, ®® and OK. Select the job that you would like to change by pressing W/4, then press OK. Enter the desired changes and confirm by pressing OK. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Press MENU/OK, ®@®) and OK. Select the job that you would like to delete by pressing W/4, then press OK. Confirm the deletion by pressing OK. To interrupt an operation in progress and return to the root menu, press STOP.

Press MENU/OK, ®@ and OK. Select the job that you would like to print out by pressing W/4, then press OK. The print-out of the job is now dispensed.

Print-Out of the Jobs List

Press MENU/OK, 6) ®) and OK. The fax machine will print out a list of all pending jobs.

You can also obtain a print-out of the jobs list by press- ing À and selecting HELP PAGE: 6 COMMAMDS. Confirm with OK. A print-out of the jobs list will now be dispensed.

You can copy documents with your fax machine. You have two different options available for copying, It is pos- sible either to make copies automatically or to adjust the copies through your own settings.

Use documents of size A4 (210x297 millimetres) with 60 to 90g/m. Do not use any documents that are smaller than A4. You can put in up to 20 documents at a time.

Tip Sue de documens by Anning them out, then align them by tapping the edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

Insert the documents face down into the document feed slot. The lower most document will be copied first.

Push the document guide inwards, so that it lies level on the documents.

Press STOP to éject the documents without copying them.

Press the COPY key twice. The copying process now

Press the COPY key. You have the following options available:

Enter the number of copies you would like to make of the document. You can make up to 99 copies of a document. Confirm with OK.

Select the resolution. You have a higher resolution available to you for copying than you have for fax transmissions. Select the desired resolution with

RESOL. # FAST—For documents without draw-

ings or fine details

RESOL. # QUALITY—For documents with small

RESOL. # PHÜTO For the highest resolution Confirm with OK.

You can make copies of the document that are en- larged or that are compressed in size. Size compres- sion is possible down to 25 percent of the size of the original, and enlargements of up to 400 percent can be made. Enter the desired value using the number pad and confirm your entry by pressing OK.

Select the desired contrast with ÿ/4. Confirm with OK. The copying process now commences.

(Short Message Service)

(Depending on country and telephone network)

You can send and receive SMS (Short Message Service) messages with your Laserfax machine, Your fax machine is pre-set to use chis functions however, use of these serv- ices is dependent on the particular country and telephone network. Ask your telephone system operator whether SMS operation is possible and whether you must be reg- istered to make use of it. In the event that problems arise, or changes to your device are required, please contact your telephone provider.

Return to the previous menu step by press- ing €. Move the cursor on the display with . Delete individual numbers and letters with € or <. To interrupt an operation in progress and re- turn to the root menu without saving, press STOP.

Sending SMS Messages

CP Press DA, select SEHD SMS with W/4 and con- firm with OK.

Enter the text that you would like to send. You can enter a maximum of 160 characters or 640 characters (depending on country and telephone network).

To enter capital letters, press À and the desired key simultaneously. You may add pace by pressing the La key. The symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simultaneously. Press € to begin a new paragraph. Pressing COPY to obtain a print-out of your SMS message before sending it.

Press D when you have finished entering your message.

You can enter a number with the number pad or you can select an entry from the telephone book, the redial list or the caler list:

Manual entry: Enter the recipients telephone number, then press BA. The fax machine will now send the SMS message.

Telephone book: Press A-Z[T], then select the desired entry from your telephone book by pressing V/A. Press DA. The fax machine will now send the SMS message.

Redial list: Press G@/#, then select the desired number from the redial list by pressing W/A. Press DA. The fax machine will now send the SMS message.

Caller list: To select a number from the caller list, press the blue key and @B/#t. Press DA. The fax machine will now send the SMS message.

After sending the SMS message, your fax machine will print out a transmission report in accordance with its settings (see the chapter entitled Fax / Transmission Report).

T ip You can also access the function SEHD SMS

by pressing MENU/OK, @(D and OK.

Sending to Multiple Recipients

Press DA, select SEHD SMS with W/4 and con- firm with OK.

Enter the text as described above, then press BA. Enter the number of the first recipient using the number pad, or select an entry from the telephone

book or the redial list.

Press the blue key and L/+gf, and enter another number, You can add up to ten recipients.

Press DA to send the SMS message.

Receiving SMS Messages

When you have received an SMS, the green light 52/E) will shine on your fax machine, and the BA symbol will appear on the display. The fax machine will automatically print out incoming SMS messages. If you have turned the automatic printing function off, the SMS messages will be stored.

Reading SMS Messages

G Press DA, select READ SMS with W/4 and con- firm with OK.

“The number of the last message as well as the date and time of its reception will be displayed. Unread messages are marked with a star “#”. Select the de- sired SMS message by pressing W/4 and confirm your selection with OK.

Move the cursor within the SMS message with /4. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

You can also access the function REA SHS by pressing MENU/OK, ®@ and OK.

Printing SMS Messages

If you have turned the automatic printing function off, use this function to print your SMS messages.

1 Press DA, select PRINT SMS with W/4 and con- firm with OK.

2 Use ÿ/A to select the SMS messages that you would like to print:

SELECTED—Confirm by pressing OK. Select the SMS message that you would like to print out by pressing /4. Confirm with OK.

HELL—Confirm by pressing OK. AIl new messages will now be printed.

ALL—Confirm by pressing OK. AIl SMS messages stored in the fax memory will now be printed.

Deleting SMS Messages

You can also access the function PRINT SMS by pressing MENU/OK, D@ and

Your fax machine can store up to 30 SMS messages. If the memory is full, no additional SMS messages can be received. To free up s delete some SMS messages.

ce in the memory, you should

1 Press MENU/OK, (3) @®) and OK.

2 Use ÿ/A to select the SMS messages that you would like to delete:

SELECTELI Press OK and use W/4 to select the SMS message that you would like to delete. Confirm with OK.

ALRERDY _READ__Confirm by pressing OK. All

SMS messages that have been read will be deleted.

ALL—Confirm by pressing OK. AIl SMS messages will be deleted.

Sending SMS Messages to E-Mail or Fax

(Depending on country and telephone network)

You can send SMS messages to an e-mail address or as fax transmissions to another fax machine.

SMS Messages to E-Mail

1 Press DA, select SEMD SMS and confirm with

OK. Enter the text that you would like to send, as described under Sending SMS Messages.

2 Press OK. Select E-MAIL with Y/4 and confirm by pressing OK.

3 Enter the e-mail address. To enter the @ sign, press the blue key and Lu.

4 Press DA to send the SMS message.

To add more e-mail addresses, press the blue

SMS Messages to Fax 1 Press DA, select SEMD SMS and confirm with

OK. Enter the text that you would like to send, as described under Sending SMS Messages.

2 Press OK. Select FAX with W/4 and confirm

by pressing OK. Enter the number to which you like to send the SMS message. You can enter a number with the number pad or you can select an

entry from the telephone book, the redial list or the caller list (see Sending SMS Messages).

3 Press DA to send the SMS message.

Advanced Sending Options

(Depending on country and telephone network) Sending SMS with a Sub-address

With a sub-address, you send an SMS message to a cer- tain fax machine that is connected to a telephone line along with several other devices. In GB: Append the sub- address to the dialled number. For all other countries: You may have to add a star between the number and the sub-address (depending on country and telephone net- work). If the sub-address of the machine is 1, for exam-

ple, you should di DO® O9 OÉD®)D.

Chapter 6. SMS Sending SMS Messages to a User Account

Some SMS reception devices can manage several user ac- counts. You can send an SMS message to a specific user of a device in the following manner:

1 Press DA, select SEHD SMS and confirm with OK. Enter the text that you would like to send, as described under Sending SMS Messages.

2 Press DŸ and enter the number.

3 Press OK and enter the name of the recipients user account.

4 Press DA to send the SMS message.

(Depending on country and telephone network)

If you have set the country in which you will be operat- ing your fax machine with function 11, the machine will automatically select the correct SMS settings (see the chapter entitled Settings / Setting the Country). If you would like to use different settings, you can change these with functions 35 and 36.

Numbers of the SMS Center

‘The numbers that you need in order to send and receive SMS messages are stored under SMS CENTERS. If you should require other numbers, you can change these with function 36. In case of doubt, you should ask your tele- phone provider for the correct information.

1 Press MENU/OK, ®® and OK. Select SMS CENTER 1 with w/4. Confirm with OK.

2 Select SEMD HS and confirm with OK. Enter the number through which your fax machine should send SMS messages. Confirm with OK.

3 Select RECEIVE Müand confirm with OK. Enter the number through which your fax machine should receive SMS messages. Confirm with OK. Pressing Cwill return you to the previous menu step; pressing STOP will return you to the root menu.

You can also receive SMS messages through a second service provider. Select SMS CENTER 2 and confirm with OK. Change the number for reception, as described under step 3. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

Turning Off the Automatic Printing

Received SMS messages are printed out automatically. You have the option of turning this function off.

1 Press MENU/OK, @®) and OK.

2 Select AUTO PRIHT and confirm with OK. Indi- cate whether you would like to turn the automatic printing option on or off by selecting with W/4.

3 Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

You will hear a notification tone whenever an SMS mes- sage has arrived. You have the option of tuning this function of.

1 Press MENU/OK, @®) and OK.

2 Select BEEP SMS and confirm with OK. Indicate whether you would like to turn the notification tone on or off by selecting with W/4.

3 Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

You can set whether or not your name should be sent with each SMS message—identifying you as the sender. You can store your name with function 14 (see the chap- ter entitled Settings / Entering Your Telephone Number and Name).

1 Press MENU/OK, @®) and OK.

2 Select SEHDER HAME and confirm with OK. Use V/4 to select whether or not to send your name with each SMS message.

3 Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

If the notification function is activated, you will receive an SMS notification as soon as your SMS message has been delivered to the recipient.

1 Press MENU/OK, @®) and OK.

2 Select HOTIFICATION and confirm with OK. Indicate whether you would like to turn the notifica- tion function on or off by selecting with W/4.

G Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

Sending of SMS notifications may involve the payment of a fee. Inquire with your telephone company as to whether or not costs are incurred through the use of this function.

Sub-address (Terminal ID)

If you have several devices with an SMS function con- nected to one telephone line, you can assign sub-ad- dresses to these devices. SMS messages can then be sent to a specific device.

Press MENU/OK, @)®) and OK.

Select TER, ADDR, with W/4 and confirm by pressing OK. Enter a number from © to @) as the sub-address. The sender can send an SMS message directly to this device by appending the sub-address to the telephone number.

Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

With the validity period, you can specify how long your SMS message will be stored on the telephone companys server in the event that the recipient cannot be reached. If the server cannot deliver the SMS message prior to the expiration of the validity period, the message will be deleted.

Press MENU/OK, @)®) and OK.

Select UALIL, PERTÜiand confirm with OK. Se- lect the desired validity period by pressing W/4. The following settings are possible: & HORS, 1 DA, 1 WEEK and MH#IMUM. Ask your telephone com-

pany how long the message will be stored with the

Confirm with OK. Pressing € will return you to the previous menu step; pressing STOP will return you to the root menu.

(Depending on country and telephone network)

From your laser fax machine, you can send a text as a fax

transmission to another fax machine.

€ or <. To interrupt an operation in progress

and return to the root menu without saving, press STOP.

Move the cursor on the display with Y/4. Delete individual numbers and letters with

2 You can enter a number with the number pad or you can select an entry from the telephone book, the

Manual entry: Enter the recipients fax number,

Telephone book: Press A-Z[T], then select the desired entry from your telephone book by pressing

Redial list: Press @B/#, then select the desired number from the redial list by pressing W/4. Press

Caller list: To select a number from the caller list,

press the blue key and GB/àt. Press DA.

3 Enter the text that you would like to send. You can enter a maximum of 70 lines of 80 characters

each—a total of 5,600 characters. (fi To enter capital letters, press À and the desired key simultaneously. You may enter a space by pressing the 24 key. Press € to begin a new paragraph. The symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simulta- neously. Press COPY to obtain a print-out of your text before sending it.

4 Press DT when you have finished entering your message. The fax machine will now send the

After sending the Text2Fax message, your fax ma- chine will print out a transmission report in accord- ance with its settings (see the chapter entitled Fax / Transmission Report).

S Chapter 7.PC Connection

Your computer must meet the following minimum re- quirements:

260 MB of free hard drive space for installation of CoMPANION SUITE and PAPER PORT.

You can connect your laser fax machine only to a PC (Mi- crosoft Windows” operating system). The fax machine is not compatible with Linux or Apple Macintosh”.

À First install the software. The device may not be connected to the PC before this. After the software installation, the PC must be restarted, only then should you connect your PC and the laser fax machine with a USB cable.

Installing the Software

On the installation CD included with your fax machine, you will find the ComPanion Surre and Paper PORT. With the CompPanioN Surre, you can access the ad- dress book of the fax machine from your computer and add or edit entries. You can also alter your fax machine settings as well as checking the toner level of the toner cartridge. With Paper PorT, you can scan and manage documents.

The laser fax machine is registered as the default printer on your computer. You can access it as you would any other printer and use it to create black-and-white print-outs.

Close all open programs and applications before begin- ning the installation process. Place the installation CD in the CD-ROM drive of your computer. The program will start automatically. (If the program does not start automatically, select the CD-ROM drive in the Win-

dows” Explorer and start the program SETUP.ExE with a double-click.)

‘The ComrantoN SUITE window appears on the screen. You can install or uninstall ComPanIoN Surre or load the user manual for Parer Port. Click on BRowSE Conrenrs to view the files on the installation CD. This opens a Windows” Explorer window that shows the CD contents.

Click on Insrazz Propucrs, and select ALL PRoDucTs from the selection menu that follows.

(fi By selecting AuL Proucrs, you will install

the CoMPANION SUITE and PAPER PORT, as well as the drivers for the printer and scanner. If you would like to install only certain components, click on Cusromize, then select the components that you would like to install.

Your computer will now prepare for the installation proc- ess. Then a window will appear on the screen in which you may start the installation process. Click on NexT.

Chapter 7.PC Connection

Next you will be asked to accept the licensing conditions.

instalation of "Companion Suite LL VI:02*

The program can now commence with the installation.

Click on INSTALL. CIS Ia begin the talon.

Aou ment review a change any al poulain ete, cl Back Cik Carlo ex Uevican,

nstalation of "Companion Suite LL Y1:022% Ready Lo Install the Program

At the conclusion of the installation process you must restart your computer. Make your selection as to whether the computer should restart automatically or whether you would like to restart the computer yourself at a later time. Click on FinisH.

Companion Suite LL was rainstaled suconeetul.

Only after the restart, connect the laser fax machine to your PC with a typical USB cable. The USB port of your device can be found on the rear side.

Uninstalling the Software

Close all open programs and applications before begin- ning the uninstall process. Load the uninstall program by clicking on Srarr > PROGRAMS > COMPANION SUITE > Comraron Surre > UnisraLz in the Start menu. Your computer will now prepare for the uninstall process.

You can either repair the program or remove it. Select REMove and click on NExT.

You will be asked to confirm the uninstall. After you have clicked on OK, the ComranioN Surre will be removed from your computer. At the conclusion of the uninstall process you must restart your computer. Make your selec- tion as to whether the computer should restart automati- cally or whether you would like to restart the computer yourself at a later time. Click on Finisx.

Chapter 7.PC Connection

After rebooting has occurred, removal of the ComranioN Surre from your computer will be complete.

Using the COMPANION SUITE You can start the Companion Suite either by clicking on the Companion Director icon on your desktop or by selecting Srarr > ProGRaMS > COMPANION SUITE > CoMPaNION SuITE > CoMPaNION DiRECTOR from the Start menu. You can change the look of the start menu by clicking with the right mouse button.

Click on Anpress Book to edit the telephone book of your fax machine. Click on SerriNGs to change the basic settings of your fax machine. Under Srarus, you can select the settings for the display of the toner level. If you would like to scan documents, click on the large icon Doc ManaGer in the middle of the start menu.

Editing the Telephone Book

With ComranioN Surrk, you can edit the entries in your fax machine entries and in the Windows” address book as well as in Microsoft Outlook”. Click on the ADDRESS Book button.

To edit the telephone book entries, select the laser fax machine, You can add new entries or groups to your telephone book and edit or delete these entries as well as

printing out a list of all entries. (fi You can exchange existing entries berween the address books of Windows”, Microsoft Outlook" and your laser fax machine. In the right menu window, select the entry you would like to copy to a different address book. Hold down the mouse button to drag this entry to the address

book in the left window to which you would like to copy the entry.

To add an entry, select New. You can choose whether to add a single entry or a group.

Enter the name and number and select the transfer speed for fax transmissions to this recipient (see also the chapter entitled Telephone / Telephone Book). Confirm with OK.

Select the entry that you would like to edit and click on PROPERTIES. Change the name or the number and con- firm with OK.

Chapter 7.PC Connection

Enter the name of the group. Click on SeLecr MEuBrRs

to add new entries to the group.

Add new members to the group using the arrow buttons. Confirm with OK.

Select the group that you would like to edit. Choose Sezecr Memsers to add new entries to the group or re- move entries from the group. Click on DeLeTe to delete the entire group. Confirm with OK.

Archiving the Telephone Book

With the address book of the ComranioN Surre you can save the telephone book entries of your fax machine to your PC or load saved entries (file format *.csv).

Click on Fite > Exrorr to save the telephone book en- tries. You can select the directory in which you would like to save the file.

Click on Fire > Imporr to add entries to the address book. Select the file you would like to import; the entries are added to the existing entries. T p The data in the file must be separated by semicolons.

Click on the SerriNGs button to modify the basic set- tings of your fax machine. Among other setting, you can enter your name and number, set the date and time, select the connection type and set the parameters for the

fax machine. You can also configure the security codes for the fax memory and keyboard lock.

m ET D counmauuee ne

Displaying the Toner Level

Click on the Srarus button. The toner level of the toner cartridge is indicated by a percentile value between 100 percent (full) and 0 percent (empty).

Printing from Computer

When you install the ComPanioN SuIre on your com- puter, the laser fax is also installed as a printer under Windows”. In the print menu under Srarr > SETTINGS > PRINTERS, you will find your fax machine listed as LASER PRINTER SCANNER.

You can access your MF 3260 from any program and use it to make black-and-white print-outs just as you would

use any other printer. Simply select the LASER PRINTER SCANNER as your printer. T p The Laser PRINTER SCANNER is installed as the default printer for all programs on your computer.

Chapter 7.PC Connection

Click in the Print menu on PROPERTIES to edit the printer settings. You can set whether to print in letter or landscape format and how many pages should be printed on a single sheet. Change the print order to print the last page of your document first. A long document is then output sorted; the first page lies on top.

Insert the document face down into the document feed slot. The lower most document is read into the memory scanned. You can load up to 20 documents into the paper tray.

The installation CD that is delivered with your fax ma- chine contains the program Paper Porr 8.0. If you select Arz Propucrs during the installation process, Pare Porr will be installed on your computer along with the CompaNION SuiTe. Start the program by clicking in the start menu on the icon Doc MANAGER.

Click on the scan button or select FILE > Scan from the menu bar.

Select the Twain Scanner Driver as your scanner. Se- lect whether you would like to scan a document or a photograph. Click on Scan. The Tivain Scanner Driver

window now opens. You can also start the scanning process from

(Ti any other graphics program if it is supported

by the Twain Driver. Select the Twain Scanner

Driver as your scanner. The Twain Driver selection window then appears, as described below.

If you select the controller on the upper right, a dialogue appears in which you can select the alignment and filter settings for the scan.

Using the controls beneath this, you can choose whether to scan in the black-and-white mode (also called “bar- code mode”) or in the grey tone mode.

Enter the desired resolution for the scanner under Reso- LUTION.

Click on the lower button Srarr SCAN to commence with the scanning process. After scanning, the document will appear in the main window of Paper Port. You can now save it, edit it in a graphics program or process it with the OCR (Optical Character Recognition) software. T Under the menu item PRE-SELECTION, you can create different profiles. In a profile, you may save settings that you would like to use fairly often, for example, for scanning of a fre- quently-used document-type. First configure all the settings. Then click on New and enter a name for the profile. Click on Save. To scan documents

with the saved settings, select this profile from the selection menu.

Chapter 8.Troubleshooting

Paper or Document Jams

Your fax machine is equipped with sensors that quickly recognise a paper or document jam. If trouble of this sort arises, the feeding of the printer paper or document is stopped immediately.

Open the cover by taking hold of both document guides and tipping the cover backward. It is possible that you will have to remove the toner cartridge in order to reach the paper.

Carefully remove the toner cartridge from the

device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.

Carefully pull out the paper.

Reinsert the toner cartridge and close the cover. Make sure that the cover snaps back into position on both sides.

Ti If the toner level of the cartridge is low, then every time you open and close the cover, the following question will appears on the display: ELACK=MEU ? If you have not installed a new cartridge, press STOP. Whenever you have installed a new toner cartridge, please perform the installation process with the Plug'n'Print card provided, as described in the chapter entitled

Installation / New Toner Cartridge. If you have inadvertently pressed STOP, you can start the re- charging process by pressing MENU/OK, ® @ and OK and then selecting MEL BLACK with v/A. Confirm with OK.

If a document jam should occur in the front area: Work the panel upwards until it snaps into position. Carefully pull the paper or document forwards until it is released.

À In case of a paper jam, do not forcefully re- move the paper, but rather pull it gently out of

the fax machine and throw it away carefully: Ie is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

Use a soft, dry and lint-free cloth for cleaning, Special fax-cleaning cloths are available through our ordering service. Under absolutely no cirumstances should you use any liquid or gaseous cleaning agents on your fax machine (for example: sprays, abrasives, polishes or the like), and do not employ cleaning agents that contain alcohol. Do not allow any moisture to reach the interior of the fax machine.

1 Work the panel upwards until it snaps into posi- tion.

2 Wipe the scanner glass with a soft, dry and lint-free cloth behind the rollers for the paper guide.

Additional Devices: You can connect ad- ditional devices to your fax machine, such as answering machines, telephones, charge meters and computer modems; these can be connected either in series or in parallel. Parallel connection means that the devices are connected to another telephone socket of the same line. If you connect the devices to the external socket of your fax machine, they are connected in series. The fax switch of your device can control and regulate only devices connected in series.

Broadcasting: With this function, you can send a fax or an SMS message to multiple recipients.

Call-by-Call: Selection of the telephone service provider for each telephone call. Ie is possible to place telephone calls through different private service providers. By plac- ing prefixes in front of the actual telephone number, one can choose a different service provider for each telephone call without entering into a firm contract relationship see Chain Dialling).

Caller Identification (Calling Line Identification Presentation, CLIP): “There are two types of caller identification. If someone calls you, your fax machine will show the callers telephone number on the display. If you call someone, the machine will send the number so that your telephone number will be shown to the person whom you are calling. Your telephone company must offer both serv- ices and must enable them for your PTT line, The transmission of your telephone number can be turned on and off tempo- rarily or it can be turned off permanently (Calling Line Identification Restriction,

ers are stored in the caller list. This func-

: The numbers of the last ten call-

tion requires that the caller identification function be enabled for your PTT line and that the caller not suppress the transmis- sion of his or her telephone number (see Caller Identification).

Calling Line Identification Presenta- tion (CLIP): see Caller Identification

Chain Dialling: Before the dialling process begins, you can frecly combine and dit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list, For example, if you have saved the telephone number prefix of an inexpensive telephone service- provider (see Call-by-Call) as a telephone book entry, select this entry and manually enter the desired telephone number or se- lect another number from the telephone book, the redial list or the caller list.

Dialling Pause: sec Fax Polling

Direct-Dial Number (also Exten- sion): Number used to directly dial a specific extension of a private branch ex- change (see Private Branch Exchange).

Dual Tone Multi-Frequency (DTMF):

Encoding: ‘The data of your fax transmis- sion are encoded and compressed for the transmission. ‘The minimum standard is MH (Modified Huffmann). Better encod- ing methods are MR (Modified Read) or MMR (Modified Modificd Read).

Energy Saving Mode: The laser fax machine is normally in the energy save mode. Whenever you receive a fax or if you would like to print or make a copy, your fax machine will automatically switch back into operating mode (see Warm-Up Phase).

Error Correction Mode (ECM): The ECM method reduces transmission er- rors that result, for example, from bad telephone lines, chercby reducing the du- ration of transmissions, Both of the con- nected fax machines must support ECM.

Fax Groups: Fax machines are classified in terms of internationally standardised fax groups based on their transfer type and speed. Connections berween two devices of different groups is possible; the lowest common transfer rate is selected. The de- termination of the speed takes place dur- ing the handshake (see Handshake). Fax groups 1 to 3 are analogue fax machines. Nowadays, groups 1 and 2 are hardly to be found any longer; fax machines of group 3—which have a transfer speed that ranges

from 9,600 to 33,600 bps—are currently most standard. Group 4 fax machines are digital devices that function exclusively on ISDN systems. They have a maximum transfer speed of 64,000 bps.

Fax Polling: With active fax polling, one can retrieve a document from another fax machine. For fax polling from a larger company offering several polling services, you can also enter sub-addresses / direct- dial numbers. In order to do this, you must insert a dialling pause between the fax number and the sub-address.

Fax Signal, also CNG Tone (Calling Signal): ‘The tone that a fax machine sends out to announce a fax transmis- sion. When the CNG tone occurs, the fax switch of the device recognises an incom- ing fax call and starts the fax reception.

Fax Switch: The fax switch checks incoming telephone calls and controls the ringing be- haviour of the fax machine, According to the selected mode, fax transmissions will be received either automatically or manually.

Flash Key (R/PAUSE Key): With the flash key, you can make use of additional telephone services if these special func- tions are enabled for your telephone line. ‘The R/PAUSE key has replaced the

hook-flash function.

Handshake: ‘The handshake is the à and final phase of a fax transmission.

After _establishing of the connection, fax machines check the group affiliation and features such as size compression or grey tones. After the fax transmission has been completed and before the connec- tion is terminated, the receiving device confirms receipt of the transmission (see Fax Groups).

Hard modem: The hard modem is a fixed, built-in modem. In contrast to the soft modem, its features and functions are fixed and thus cannot be changed (see Soft Modem, sce Modem).

Hook-Flash Function: see Flash Key

Journal: ‘The journal contains informa- tion pertaining to the last 30 telephone calls as well as to sent and received faxes and SMS messages. ‘The journal can be printed out manually or the machine can be set to dispense automatic print-outs at

specific times (for example after 30 trans- missions).

Memory: If there is no paper or toner in your fax machine, the machine will store incoming fax transmissions in its memory. SMS messages are stored in the SMS memory.

Modem: À modem converts digital compu- ter signals into acoustic signals and vice versa. Analogue telephone lines transfer only acoustic signals, not digital signals see Hard Modem, see Soft Modem).

Outside Line Access Code: The outside line access code is the number or letter that must be dialled before the actual telephone number on a telephone ofa private branch exchange in order to establish a connec- tion to the public telephone nenwork (see Private Branch Exchange).

Parallel Connection: sce Additional Devices

Plug’n’Print Card: Smart card used to set the toner level memory to full after install- ing a new toner cartridge.

Polling: see Fax Polling

Private Branch Exchange: Private branch exchanges are common in larger companies. Even private ISDN. systems can be branch exchanges. To establish a connection to the public telephone net- work from a private branch exchange, one must dial a number or press a key before the actual telephone number: in most cases this is zero (see Outside Line Access Code).

Pulse Dialling: sce Tone Dialling

Resolution: Number of dots per inch (dpi). For sending and receiving faxes, the reso- lution options available are Normal, Fine, SFine and Photo. For copying, the avail- able resolutions are Fast, Quality and Pho- to. The higher the resolution, the longer it takes to complete the transmission.

Scanning: ‘he reading of a document into the fax memory or into the computer in order to send it, copy it or edit it.

AM: Answering Machine bps: Bits per second (transfer rate)

CE: Conformité Européenne

CEPT: Conference Européenne des Administrations des Postes et des Télécommuni- cations (interconnection of the post administrations)

CLIP: Caller Line Identification Presentation (see Caller Identification) CLIR: Calling Line Identification Restriction (see Caller Identification) CNG: Calling Signal (see Fax Signal)

DECT: Digital Enhanced Cordless Telecommunication (cordless handset) dpi: Dots per inch (see Resolution)

DTMF: Dual Tone Multiple Frequency (see Tone Dialling)

ECM: Error Correction Mode (see Error Correction Mode)

GAP: Generic Access Profile (radio protocol for cordless handsets)

IGM: Incoming Message (incoming message on the answering machine) ISDN: Integrated Services Digital Nerwork

ITU: International Telecommunications Union (organisation of the UN) LCD: Liquid Crystal Display

OGM: Ourgoing Message (outgoing message of the answering machine) PABX: Private Automatic Branch Exchange

POTS: Plain Old Telephone Service (analogue telephone service with low transfer rate)

PSTN: Public Switched Telephone Nenwork

PTT: Postal, Telegraph and Telephone (organisation)

RAM: Random Access Memory

RJ-1 1: Registered Jack 11 (auch Western Plug, standardised telephone plug) SMS: Short Message Service

TAM: Telephone Answering Machine (answering machine)

TWAIN: Tool Without An Interesting Name (standard for scanner drivers)

USB: Universal Serial Bus (computer connection)

Sender Identification: ‘The telephone number and name of the sender as well as the date and time of the fax transmis- sion appear in the upper margin of each received fax.

Serial Connection: see Additional De-

Soft Modem: ‘The machine does not con- tain a fixed, built-in modem. À program executes the modem function on demand and accesses the machine memory (RAM). ‘The features and functions of the soft mo- dem can be modified by altering the soft- ware (sce Hard Modem, see Modem).

Stand-alone: Single work station that is not connected to other workstations over a network.

Sub-address: sce Fax Polling

Time Stamp: ‘The exact date and time of receipt appear in the page header of each received fax. À memory buffer guarantees that exact data are issued even after a pow- er loss. In this way, you can verifÿ exactly when a fax has reached you.

Tone Dialling (also Dual Tone Multi- Frequency): In many countries, tone dialling has replaced pulse dialling, in which each number was sent as à cor- responding number of pulses. With tone dialling, a specific tone is assigned to each key (referred to as D'TMF tones).

Toner Level Memory: Update the toner level memory of your fax machine with the Plugn'Print card that is included with each new toner cartridge. Your fax machine registers the extent of toner used for every print-out and calculates the toner level of the toner cartridge on that bas

‘The indicated toner level is only meaning- ful if you update each new toner cartridge with the Plug'n'Print card that is provided with the cartridge.

Transfer Speed: CCITT/ITU has pub- lished international standards for the transmission of data over telephone lines. All short names begin with V, so these are also referred to as V standards. The most important transmission speeds for fax transmissions are:

V.17 7,200 to 14,400 bps V.21 - maximum 300 bps V.22 - maximum 1,200 bps

V.22 bis — maximum 2,400 bps V.27 ter — maximum 4,800 bps V29 — maximum 9,600 bps V.32 bis - maximum 14,400 bps V.34 - maximum 33,600 bps

Warm-Up Phase: Normally, the machine is in the energy saving mode (see Energy Saving Mode). In the warm-up phase, the fax machine heats up the printing unit un- til it has reached the necessary operating temperature, after which the copy or fax can be printed out.

11 COUNTRY List of the available countries

12 LANGUAGE . List of the available languages

13 CATEXTIME Entering the date and time

14 HUMBERÆHAME Entering telephone number and name

15 LIHETYPE Setting the PSTN / PABX operation

16 TECHHICALS Various settings

17 RING COUHT Setting the number of rings

18 RIHGER UOLUME . Setting the ring volume

21 THSPEED Setting the transfer rate

22 POLLIHGRX. Polling a fax from another machine

23 POLLINGT# Preparing a transmission for polling send

24 SEHDLATER. Fax transmission at a later point in time

25 SEHD REPORT. Settings for Transmission Reports

26 TIME STAMP. Activating/deactivating the time stamp

27 FRS ANSU, Setting protected fax reception

28 RECEPTIUH Settings for fax reception

3 SMS Service 31 SEHDSMS Entering and sending SMS messages 32 READSMS Reading SMS messages 33 CELETE SNS. Deleting SMS messages

34 PRIHTSHS Printing selected SMS messages

35 PARAMETERS 28,29 Settings for sending and receiving SMS 36 SMS CEHTERS 28

Entering the numbers of the SMS center

41 FUHCTIOHS LIST 14 List of the available functions

42 LOGS 24 Overview of the last 30 transmissions

43 DIRECTORY 19 List of the telephone book entries and groups

44 SETUP 14 List of the fax machine settings

List of pending jobs

51 PERFORM 24 Immediate execution of a selected job

52 MODIF# 24 Changing a selected job

53 CAHCEL 23,24 Deleting a selected job

54 PRINT 24 Printing out a selected job

Printing out the list of all pending jobs

Paper Sizes A4: 210xX297 mm

Supported Operating Systems

Type Black-and-white, 256 grey tones Resolution 300 x 300 dpi Scan Area max. 218 X 600 mm Scan Width 208 mm Speed 6 seconds/A4-page

Message Length 160/640 characters (depending on country and telephone network)

The technical specifications are subject to change without notice.

(UK Terms and Conditions)

ATTENTION Acthe beginning of April 2002, SAGEM SA bought the PHILIPS fax business unit. SAGEM SA is now the European Number 1 in fax and offers a complete range of fax terminals with Internet access and SMS function, multifunctional terminals and servers covering the needs of all its customers — from home-users to mul- tinational organisations.

In order to apply the guarantee, you should contact your dealer. Proof of purchase will be required. Should malfunctioning arise, the dealer will advise you what to do.

If you bought your equipment from SAGEM directly, che follow- ing shall apply:

SAGEM undertakes to remedy by repair, free of charge for labour and replacement parts, any defects in the equipment during a period of twelve (12) months from the date of original deliv- ery of the Equipment, where those defects are a result of faulty workmanship. During this twelve month guarantee period, the defective equipment will be repaired free of charge: the customer must however first contact the SAGEM After Sales Department, the phone number of which can be found on the delivery slip or in che instruction manual. Unless the customer has concluded with SAGEM a maintenance contract in respect of the equip- ment which specifically provides for repairs to be carried out at the customers premises, the repairs will not be carried out on the equipment at the customers premises. ‘The following sentence applies to purchases of equipment for the customer trade, busi- ness or profession, Except as otherwise expressly provided in this Document and to the extent permitted by law, SAGEM makes no representations or warranties, express or implied, statutory or oth- erwise, and to such extent, all terms and conditions implied by law are hereby excluded. This guarantee does not affect the Customers statutory rights.

Exclusions From Guarantec SAGEM shall have no liability under the guarantee in respect of:

damage, defects breakdown or malfunction due to:

- failure to properly follow the installation process and instruc- tions for uses or

an external cause to the equipment (including but not limited to, lightening, fire, shock or water damage of any nature); or

- modifications made without the written approval of SAGEM SA or

- a failure or neglect to maintain the equipment or inappropriate maintenance; or

- unsuitable operating conditions, particularly of temperature and humidiy; or

- repair or maintenance of the equipment by persons not author- ised by SAGEM or

wear and tear from normal daily use of the equipment and its ac-

damage due to insufficient or bad packaging of equipment when returned to SAGEM

supply of new versions of sofiware

work on any equipment or software modified or added without the prior written consent of SAGEM

malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equip- ment

communication problems related to an unsuitable environment, including:

- problems related to access and/or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent

- transmission faults (for example poor geographical coverage by radio transmitters, interference or poor line quality)

- the local network fault (wiring, servers, workstations) or the failure of the transmission network

the normal servicing (as defined in the user guide supplied with the equipment) as well as malfunctioning due to servicing not being carried out, servicing costs are in any event always borne by the customer.

In the cases set forth in $ B as well as after expiry of the twelve month guarantee period, the customer must ask SAGEM for an cstimate, and he/she must accept the estimate and agree to pay the charges mentioned in it before returning the equipment to SAGEM. The repair and delivery costs will be invoiced to the

“The foregoing shall apply unless otherwise agreed in writing with the customer and only for the UK, If any provision of this guar- antee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation, such invalidity or illegality shall not impair or affect the remaining provisions or parts of this guarantee.

Should you have technical problems, please contact our technical customer service:

Telephone: 02 07 - 536 54 00 Fax: 02 07-519 50 24

If you need toner cartridges or other accessories,

please call our ordering service:

United Kingdom Telefon: 08 00 - 358 08 07

The CE mark confirms that the machine corresponds ot the relevant guidelines of the European Union.

Declaration of Conformity (DoC)

Hereby, SAGEM Communication Austria GmbH, de- clares that this SAGEM LF 3240 or LF 3260 is in compli- ance with the essential requirements and other relevant provi- sions of Directive 1999/5/EC.

Should you require a copy of the original DoC, please visit our web site.

As an Energy Star Program Participant, [À SAGEM Communication Austria GmbH pertii has determined that this product meets the TITI Energy Star guidelines for energy eficiency.

This product is intended for use on an analogue public tele- communications network (PSTN) and for use in the country specified on the type label. Use in other countries can result in faulty functioning.

For more information, please contact the technical service cen- tre for your country. Should problems arise during use of your machine, please contact your retailer first.

This user manual was printed on recycled paper bleached without chlorine. This satisfies the highest standards for low environmental impact. The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper. The plastic foil may be submitted for recycling or disposed of with waste not intended for recycling, depending on the requirements in your country.

“The fax machine contains many materials that can be recycled. When you wish to dispose of the machine, please obtain infor- mation on the applicable regulations in your country for the recycling of electronic equipment.

This user manual is a document that does not represent a contract. Errors, printing errors and changes are excepted.

Copyright © 2004 SAGEM Communication Austria GmbH User Manual : LF 3240/3260 + GB/INT : 251561533-A SAGEM 54