MF 3265 - Fax SAGEM - Free user manual and instructions

Product Type	Fax Machine
Brand	Sagem
Model	MF 3265
Dimensions (W x D x H)	Approx. 360 x 280 x 140 mm
Weight	Approx. 3.5 kg
Power Supply	AC 220-240V, 50/60 Hz
Power Consumption	Standby: < 5 W, Active: < 15 W
Fax Transmission Speed	Up to 14.4 kbps
Paper Tray Capacity	Up to 50 sheets (A4)
Functions	Send and receive fax, copy, telephone
Display	LCD screen with backlight
Memory	Up to 20 pages
Connectivity	Telephone line (RJ-11)
Maintenance	Clean scanner glass and paper rollers regularly; replace paper and ink cartridge as needed
Safety Instructions	Use only with supplied power cord; avoid water; unplug during storms
Spare Parts	Ink cartridge, paper tray, roller kit, handset cord
Repairability	User replaceable ink cartridge and paper; other repairs by qualified technician
General Information	Designed for home or small office use; 48-page user manual available

Frequently Asked Questions - MF 3265 SAGEM

How do I set up the Sagem MF 3265 fax machine for the first time?

Connect the power cord, telephone line, and load paper in the tray. Insert the ink cartridge. Follow the on-screen prompts to set date, time, and speed dials. Refer to the user manual for detailed steps.

What type of paper can I use?

Use standard A4 size plain paper (60-80 gsm). Avoid glossy or coated paper to prevent damage.

How do I replace the ink cartridge?

Open the front cover, remove the used cartridge, insert a new Sagem-compatible cartridge, and close the cover. The device will prompt for alignment if needed.

Why is my fax not sending or receiving?

Check the telephone line connection, ensure the line is active, and verify the number. Also check for paper jams or low ink. Restart the machine if necessary.

How do I clear a paper jam?

Open the paper tray and front cover. Gently pull the jammed paper in the direction of paper feed. Avoid tearing paper. Close all covers.

Can I use the MF 3265 as a regular telephone?

Yes, it has a handset and phone functions. You can make and receive calls, and use features like speakerphone and speed dial.

How do I clean the scanner glass?

Use a soft lint-free cloth slightly dampened with water or isopropyl alcohol. Gently wipe the glass and let it dry completely before use.

What does the error code 'E-01' mean?

Error code E-01 typically indicates a paper jam or cover open. Check all covers and paper path. If persists, consult the manual or contact support.

Is it possible to fax multiple pages at once?

Yes, load multiple pages in the automatic document feeder (ADF). The machine will scan and send them one by one.

How do I adjust the contrast for incoming faxes?

Press Menu, then select Fax Setup, then Contrast. Choose between Light, Normal, or Dark. Confirm with OK.

USER MANUAL MF 3265 SAGEM

Exterior view of a white SAGEM printer with paper feeders and control panel (no visible text or symbols)

User Manual

Dear Customer,

Th ank you very much for having decided to purchase a SAGEM fax machine. We hope that you will have lots of fun using your new laser fax machine. With your new fax machine you can send and receive faxes, make tele phone calls, send and receive SMS messages, as well as make copies. The machine prints on ordinary copier and typewriter and photocopier paper. With the time stamp you can verify the exact arrival time of a fax transmission at its destination location. This function remains operative even after a loss of electrical power.

For printing purposes, your fax machine utilises the most up-to-date laser technology. The starter cartridge that is delivered with your fax machine is sufficient for up to 1,000 pages. With the additional toner cartridges, you can print out up to 3,000 pages. You will be able to receive toner cartridges and other accessories through our telephone ordering service (see reverse side).

You can connect the MF 3265 to your computer (PC with Microsoft Windows ^® 98 SE · 2000 · ME · XP), and can use the machine as a laser printer. You can also use it to scan documents for use on your computer.

Please read the user manual carefully, and always follow the safety instructions that are given there. Try out the many and various possibilities of your laser fax machine. You cannot damage the machine while making use of the functions that we have described in this user manual.

Fax

• Laser printer on ordinary paper
  • Modem: Super G3 33k6 modem
• Fax memory: 120 pages
• Fax switch: Automatic · Manual · EXT/Answering machine · Fax
• Polling of fax transmissions
  • Automatic document feeder for 20 documents
• Broadcast function
• Time stamp

Telephone

• Private branch exchange (PABX) possible
• Caller ID / CLIP
  • Telephone book with up to 200 entries
  • Ten groups with up to 199 entries
• Additional functions possible (toggling calls, call waiting, etc).

Paper

• Paper tray for up to 250 sheets
• Paper formats: A4 · letter · legal
- Ordinary typewriter and photocopier paper (60 to 90 g/m)

Copier

• 64 grey tones
  • Speed: 10 pages per minute
  • Automatic document feeder for 20 documents
  • Resolution: Fast · Quality · Photo
  • Zoom: 25 to 400 percent
• Up to 99 copies from one document

Printer

• Black and white laser printer
• Resolution 600 dpi
• Ten pages per minute

Lists and Reports

• Functions list
  • Journal (30 SMS or fax transmissions und telephone calls)
• Entries and groups in the telephone book
  • Overview of the machine settings
  • List of the pending transmissions
  • Transmission report

SMS

• 160/640 characters *
• Memory for 30 messages
• Automatic printing
- Notification *
- Sending and receiving with sub-address (Terminal ID)*
- SMS to e-mail or fax*
(*depending on country and network)

Scanner

• Resolution: 256 grey tones
• Speed: Six seconds for one A4 page
• Automatic document feeder for 20 documents

Computer-Connection (MF 3265)

• For PC
• Microsoft Windows® 98 SE · 2000 · ME · XP
• USB connection (1.1 as well as 2.0 full speed)
  • Installation CD with automatic installation
• TWAIN scanner driver
• Paper Port 8.0
• Printing from the computer (ten pages per minute)
• Add and edit telephone book entries

Table of Contents

Safety Instructions..... 4

Overview 6

Description of the Machine 6

Operation Panel with LCD Display .....7

Package Contents 8

I. Installation 8

Unpacking and Connecting 8

Toner Cartridge 9

Paper 11

Special Telephone Connections .....13

Additional Devices 14

Easylink 14

2. Settings..... 15

Setting the Country .....15

Setting the Language ..... 15

Setting the Date and Time .....15

Entering Your Telephone Number and Name . . . 15

Page Header 15

Ring Tone 16

Resolution 16

Protected Fax Reception 16

Locking the Machine .....17

Energy Saving Mode ..... 17

Setting the Fax Reception Mode .....17

3. Telephone 19

Making a Telephone Call .....19

Redialling 19

The Telephone Book 19

Quick Search 20

Groups 20

Chain Dialling 20

Printing the Telephone Book .....20

Additional Telephone Services .....21

Calling Line Identification* ..... 21

4. Fax..... 22

Inserting Documents ..... 22

Sending a Fax 22

Manually Sending a Fax 23

Speed 23

Transmission Report 23

Fax Reception 23

Sorted Print-Outs 24

Printing Multiple Copies ..... 24

Time Stamp 24

Broadcast Transmissions 24

Time-Deferred Sending 25

Fax Polling 25

Journal 26

Jobs 26

5. Copier.... 27

Making Copies Automatically .....27

Adjusting Copies 27

6. SMS\*.... 28

Sending SMS Messages 28

Receiving SMS Messages .....28

Reading SMS Messages 28

Printing SMS Messages 29

Deleting SMS Messages 29

Sending SMS Messages to E-mail or Fax .....29

Advanced Sending Options 29

SMS Settings 30

Text2Fax * 31

7. PC Connection\*\* ..... 32

Requirements 32

Installing the Software 32

Uninstalling the Software 33

Using the Companion Suite 34

Editing the Telephone Book 34

Settings 35

Displaying the Toner Level . . . . . . . . . . . . . . . 35

Printing from Computer 35

Scanning 36

8. Troubleshooting ..... 37

Paper or Document Jams ..... 37

Cleaning 37

Appendix 38

Glossary 38

Abbreviations 39

Functions List 41

Technical Data 42

Guarantee 43

Index 45

* Depending on country and telephone network

** MF 3265

Safety Instructions

In order to avoid possible dangers, damage or malfunctions, please heed the following safety instructions for the setup and operation of your fax machine.

Make sure that the fax machine is stable and secure, on a smooth, level surface (do not place the machine on carpets or similar surfaces). If the fax machine should fall, it can be damaged or can cause injury to people, especially small children. The distance between the fax machine and other appliances or objects, must be at least 15 centimetres. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons and/or damage to the cables or to the fax machine itself. Allow a space of at least 30 centimetres in front of the fax machine, since documents and print-outs are dispensed on the front side of the machine.

Illustration of a printer with a 30 cm scale indicator (no text or symbols on the device itself)

Always avoid direct sunlight as well as immediate proximity to heaters, air-conditioning units, radios, and television sets. If you use an additional cordless telephone, you should maintain a distance of at least 15 centimetres between the laser fax machine and the base station of the cordless device. Otherwise, acoustic disturbances may occur in the cordless telephone device.

Do not allow children to handle the fax machine without supervision. The packing materials should be kept out of the hands of children.

◆ The area in which you operate the fax machine must be adequately ventilated, especially if the machine is used frequently. Set up your laser fax machine in such a way that the flow of the exhaust air stream points away from the work station.

Illustration of a printer and door with a window, no text or symbols present

◆ The fax machine may not be covered. Do not put your fax machine in closed cabinets or boxes. Do not place the machine on soft surfaces such as carpets or cushions and do not cover the ventilation slits. Otherwise, the fax machine can overheat and catch on fire. In the event that your fax machine becomes too hot, or if you see smoke coming from the device, you must immediately pull the mains cable out of the power socket. Have your fax machine examined by trained professionals at a technical service location.

Do not connect the telephone cord or mains cable in areas where there is moisture of any kind. Never touch the mains cable, the mains connection or the telephone socket with wet hands.

Do not allow liquids or foreign parts to enter into the fax machine! Otherwise, people using the device are at risk to electric shocks. In addition, the fax machine itself could suffer serious damage. Should liquidors

Illustration of a printer with a bottle pouring liquid into it, overlaid with a black X and downward arrow symbol (no text or labels)

foreign parts nevertheless enter into the machine, you must immediately pull out the mains cable and have your fax machine examined by the trained personnel at a technical service site. Never leave your fax machine outside when it is raining. During a thunderstorm, you

should disconnect your fax machine from the electrical power source and from the telephone network. If that is not possible, then do not use your fax machine or make any telephone calls. Otherwise, there is a risk of lightning strikes to the user or damage to the fax machine. Before cleaning the surface of the fax machine, disconnect the device from the electrical power source and from the telephone network. Do not use any liquid or gaseous cleaning agents on your fax machine (sprays, abrasives, etc.) and do not employ cleaning agents that contain alcohol.

◆ If the casing or the mains cable become damaged in any way, please pull the mains cable out of the power socket. Never touch telephone cords or mains cables that are not insulated or whose insulation

Illustration of a printer emitting a lightning bolt and a disassembled X symbol (no text or symbols present)

has been damaged without fi rst disconnecting the tel- ephone and mains cable from the network. Only trained personnel from a technical service location may open the housing of your fax machine.

◆ Neither telephone nor fax will operate during power failure.

◆ Never open the toner cartridge. If toner dust escapes, you should avoid allowing it to contact your skin and eyes. Store both new and used cartridges in a place where they will not come into the hands of children. In case of a paper jam, do not forcefully remove the paper, but rather carefully pull it out of the fax machine and throw it away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

If the LCD should break, a mildly caustic liquid can escape. Absolutely avoid all contact with your skin and eyes.

- Your fax machine has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet these standards. The is fax machine was built exclusively for use in the indicated sales region. It conforms to the regulations of the telephone company of the country. Do not perform any other adjustments and do not carry out any other procedures apart from those described in this user manual.

Laser-Safety

Your fax machine operates with laser beams. Only a qualified service technician should open the fax machine and carry out service operations; otherwise there is a risk of eye injuries resulting from both visible and invisible laser radiation.

Class I laser product

Overview

Description of the Machine

Document support Document guide Document feed slot Operation panel with LCD display Document outlet Cover Telephone handset with spiral cable Paper tray Opening for Plug'n'Print card Print-out and fax outlet (extendable) Toner cartridge Connections on the Rear Side

Connections on the Rear Side

Mains Cable Telephone handset EXT LINE Telephone cable USB port (MF 3265)

Operation Panel with LCD Display

Symbols on the LCD Display A-Z □—Accesstelephone book functions Redlamp △—If the lamp fl ashes, please read what is indicated on the display SAGEM F—SFINE resolution confi gured PHOTO resolution confi gured FINE resolution confi gured Incoming calls during absence Incoming SMS messages GreenLamp 📧/□—It fl ashes whenever an SMS message has arrived or when a document is waiting to be retrieved from the fax memory COPY STOP C START 1 2 3 Q W E R T Y U I O P ← A S D F G H J K L · ↑ Z X C V B N M ↓ PAUSE R COPY—Press twice: Make copies automatically. Press once: Modify copies STOP—Interrupt an ongoing operation without saving / Eject document START—Start a fax transmission or fax reception □/□/□—Set resolution (NORMAL, FINE—□, SFINE—□, PHOTO—□) C—Delete / One menu step back □—Read, edit or send SMS messages ▶/▲—Select options / Move the cursor on the display i—Print list of functions, jobs, settings / Start quick install / Print out fax journal or telephone book MENU/OK—Access functions / Confi rm input MODE—Fax reception mode MANUAL, FAX, EXT/ANSU., AUTOMATIC ●/◆—List of the last ten numbers dialled Blue key and ●/◆—List of last ten callers R/PAUSE Access special functions Blue key and R/PAUSE—nsert dial-ling pause □/◆—Dial with handset in place Blue key and □/◆—Attach addi-tional entry to a fax broadcast Press the blue key and the corresponding letter key to enter the symbols shown above it

Package Contents

White plastic electronic device with ventilation slots and control panel (no visible text or symbols)

Fax machine

Paper tray

Document support

Document outlet tray

Two types of medical or electronic devices with connectors, one plain and one with a coiled cable (no text or symbols visible)

Telephone handset and spiral cable

Starter cartridge

Mains cable
Telephone cable (specific to each country)

User manual
Installation guide

Scanned document page with labeled diagrams and annotations, likely from a technical or educational material.

Installation CD (MF 3265)

I. Installation

Unpacking and Connecting

Attaching the Document Support

Insert the document support into the two openings in the cover. The document support should snap securely into place.

White printer with open lid and black arrows indicating parts (no visible text or symbols)

Extending the Print-out and fax outlet tray

Pull the print-out and fax outlet tray out of the paper tray cover.

Illustration of a printer with paper feed and paper filter, showing no text or symbols on the device itself.

Attaching the Document outlet tray

Insert the document outlet tray into the two openings under the operation panel.

Illustration of a printer with paper feed being inserted, showing paper sheet and printer casing (no text or symbols)

Connecting the Telephone Handset

Plug one end of the spiral cable into the socket on the telephone handset. Plug the other end of the spiral cable into the socket located on the rear side of the machine, which is designated by the symbol ☐.

Illustration of a white portable phone with a cord and attached cable, showing no text or symbols.

Connecting the Telephone Cable

Connect the telephone cable to the fax machine by plugging it into the socket located on the rear side of the machine and designated by the word LINE. Insert the telephone plug into your PTT line socket.

In GB LINE

For all other countries

Connecting the Mains Cable

Insert the mains cable into the connection located on the rear side of the fax machine. Connect the mains cable to the electrical socket.

Diagram of a printer with attached cable and fan, showing internal components (no text or symbols)

Once the fax machine is connected to the power supply, the quick install process will immediately commence. You will be asked to select your country and to enter your number and name as well as the date and time (see chapter on Settings). If you would like to perform a quick install again, simply press i, and select it with ▶/▲ HELP PAGE 2: INSTALLATION. Confirm with OK.

Toner Cartridge

New Toner Cartridge

Before you can receive documents, make copies, or print, a toner cartridge must be inserted into the fax machine. Fore this reason, a starter cartridge is supplied with the machine (this cartridge has a capacity of approximately 1,000 pages). The toner level memory for this starter cartridge was set at the factory. The starter cartridge need not be updated with a Plug'n'Print card. For each additional toner cartridge that you insert into your fax machine, you must update the toner level memory with the Plug'n'Print card provided.

Tip In order to guarantee a good print quality, use only original SAGEM toner cartridges. Other toner cartridges can cause damage to the fax machine. Use of other toner cartridges also voids the guarantee.

1 Open the cover by taking hold of both document guides and tipping the cover backward.

Illustration of a white filing press machine with open lid and paper feed, showing internal circuitry and a black arrow indicating rotation (no text or symbols)

I. Installation

2 Remove the old toner cartridge, by gripping it at the recess in the middle and pulling it upward.

Illustration of a vintage printer with paper feed and paper roll (no text or symbols visible)

Tip Carefully remove the toner cartridge from the device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.

Store opened or used toner cartridges in their original packing or in a plastic bag in order to prevent toner dust from escaping. Dispose of old toner cartridges by turning them in at specialised shops or at a waste collection site. Never dispose of toner cartridges by throwing them into fire. Toner cartridges should never be allowed into the hands of children.

Never open a toner cartridge. If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

3 Take the new toner cartridge from the package.

Illustration of a mechanical component inserted into a folded paper (no text or symbols visible)

4 Remove the black protective foil and other packaging material, but do not yet remove the protective strip from the cartridge.

3D rendering of a gray rectangular electronic component with a recessed top and mounting holes (no text or symbols visible)

5 Shake the new toner cartridge back and forth several times in order to distribute the toner evenly, thereby improving the print quality.

3D rendering of a mechanical component with bidirectional arrows indicating rotation (no text or symbols)

6 Only after removing the other packaging, completely pull off the protection strip located on the left side of the cartridge.

3D rendering of a mechanical component with a black arrow pointing to a feature (no text or symbols visible)

Once you have removed the protection strip, do not shake the toner cartridge any more. Otherwise, it is possible that toner dust will be released into the air.

7 Place the toner cartridge into your laser fax machine. The cartridge should snap securely into position.

Illustration of a printer with a paper roll being inserted (no text or symbols visible)

8 Close the cover. Make sure that the cover snaps securely into position on both sides.

White office typewriter with paper feed and ventilation slots, shown in 3D rendering (no text or symbols visible)

9 NEW CARTRIDGE? appears on the display. Confirm with OK.

10 Wait until INSERT CARD appears on the display. Push the Plug'n'Print card of the new toner cartridge into the opening on the left side next to the paper tray, with the contacts facing to the left. (Only the starter cartridge can be used without inserting a Plug'n'Print card.)

Illustration of a printer with a paper feed and control panel (no text or symbols visible)

Tip Should the error message CANNOT READ CARD appear on the display, you may have inserted the Plug'n'Print card incorrectly. The contacts must face to the left as you insert the card into the machine.

11 It may take a moment to update the cartridge. When the process is completed, the following appears on the display:

ACTION COMPLETED / REMOVE CARD

12 Pull the Plug'n'Print card out of the fax machine.

Illustration of a printer with a paper feeding into a small inset image (no text or symbols visible)

You can interrupt the recharging process at any time by simply pressing STOP. However, the toner level memory must be updated for each new toner cartridge. If you have pressed the STOP key by mistake, you can restart the recharging process as follows:

I Press MENU/OK⑥② and OK

2 Select NEW BLACK with ▶/▲, and confirm with OK. Select YES with ▶/▲. After a short time, the fax machine will ask you to insert the Plug'n'Print card.

If the toner level of your cartridge is low, then every time you open and close the cover, the following question will appear on the display: BLACK=NEW? If you have not installed a new cartridge, press STOP. If you have installed a new cartridge, press OK and follow the description set forth above.

Displaying the Toner Level

Whenever you insert a new toner cartridge, you must update the toner level memory of your fax machine with the Plug'n'Print card that is included with the new cartridge. Your fax machine registers the extent of toner usage for every print-out and calculates the toner level of the cartridge based on this. The indicated toner level is only meaningful if you update each new toner cartridge with the Plug'n'Print card provided.

I Press MENU/OK⑥② and OK.

2 Select CART CAPACITY with ▶/▲ and confirm with OK. The toner level of the toner cartridge is indicated by a percentile value between 100 percent (full) and 0 percent (empty).

3 Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Paper

Before your fax machine will be ready to make copies or receive faxes, you must load paper into the machine. Use the following paper sizes: A4, 210×297 millimetres, letter, 216×279 millimetres (8.5×11 inches), or legal, 216×356 millimetres (8.5×14 inches). Your fax machine works with normal copier paper and with typewriter paper (60 to 90 g/m²). Please use only 90 g/m² stock for legal-sized paper. You can use paper of all three sizes as input documents and as output paper.

Loading Paper Size A4

I Pull out the paper tray.

White office typewriter with paper feed and open lid, showing paper roll (no text or symbols visible)

2 Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly

against a fl at surface. Th is will prevent several sheets of paper from being drawn in all at once.

Two line drawings showing hands holding a piece of paper and a document with an upward arrow (no text or symbols)

3 Remove the cover from the paper tray. Put in only as much paper as will fit under the raised limit markers on the upper edge of the paper tray (see also the drawings on the cover of the paper tray). You can load up to 250 sheets into the paper tray.

Diagram of a mechanical device with two arrows indicating directional movement (no text or symbols)

4 If you would like to print on an input sheet (for example, forms or stationery), place the input sheet face down in the paper tray, with the top of the page toward the rear.

Illustration of a stack of papers with one sheet showing a paper and an arrow pointing upward (no text or symbols present)

Forms that have been printed out by a laser printer are not suitable for further printing.

Th is can lead to a paper jam. If a paper jam should occur, follow the suggestions set forth in the chapter entitled Troubleshooting / Paper Jam.

5 Press the paper down until the lever (A) snaps into place at the rear of the paper tray.

Diagram of a device with a black arrow and dashed circle indicating direction, no text or symbols present

6 Place the cover back on the paper tray. Push the paper tray into the fax machine all the way to the stopping point.

Illustration of a white filing press machine with a paper feed, showing internal components and a black arrow indicating compression (no text or symbols present)

Do not pull out the paper tray while the fax machine is in the process of printing. Th is can

lead to a paper jam. If a paper jam should occur, follow the suggestions set forth in the chapter entitled Troubleshooting / Paper Jam.

Loading Letter-sized or Legal-sized Paper

In order for you to be able to load paper into the paper tray in the letter or legal format, you must adjust the paper tray to accommodate these formats. You can set the width of the paper with the two movable borders located in the rear portion of the paper tray. The length of the paper tray can be set with the arrow key located at the bottom of the paper tray.

If you would like to copy from a document page onto a different paper size or if you are expecting faxes in either letter or legal format, the table will show you the percentage value for the enlargement or reduction.

For example, if you are going to receive a fax transmission in legal format that you would like to print out on paper size A4, then set the device to 83 percent.

Document\Output	A4	Letter	Legal
A4	100%	94%	103%
Letter	97%	100%	100%
Legal	83%	78%	100%

I Adjusting the paper width: Pull out both of the side borders. Turn the borders around so that the imprint LTR faces inward toward the paper. Insert the side borders back into position; they must snap securely into place within the mountings. Always turn around both side borders!

Letter / Legal A4

Now you can use letter-sized paper, as well as legal-sized paper since both formats have the same width. If you would like once again to use A4 paper, simply turn the side borders back around so that the imprint A4 can be seen.

2 Adjusting the paper length: Press the arrow key located at the bottom of the paper tray. Pull out the front portion of the paper tray until the arrow key locks into position at the point labelled LGL. Now you can load paper in legal format into the paper tray. Press the paper tray together until the arrow key snaps into position at the point labelled LTR; now you can load in paper in letter format. For A4 paper, the arrow key must be snapped into position within the field that is labelled as A4.

Letter A4 Legal

Special Telephone Connections

ISDN Systems

Your fax machine is an analogue fax machine (Group 3). It is not an ISDN fax machine (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals. For additional information, please consult the user manual of your ISDN system or ask your telephone service provider.

Private Branch Exchange / PABX

Private branch exchanges (PABX) are customary in all larger businesses. Before making a telephone call or sending a fax, you must press an outside line access code in order to get a connection to the public telephone network from a private branch exchange.

I Press MENU/OK①⑤ and OK. Select NETWORK TYPE with ▶/▲. Confirm with OK.
2 Select PSTN or PABX with ▶/▲.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

If you are operating the fax machine within a PABX, use function 15 to set the machine to the appropriate length for internal numbers and to set the code that must be dialled in order to access a public telephone line.

I Press MENU/OK①⑤ and OK. Select PREFIX with ▶/▲. Confirm with OK.

2 Input the appropriate length for internal numbers. The default is 10. Delete the digits with the key. Assume the longest internal number, then add one digit to that. For example, if your direct dial numbers consist of four digits, then you should input ⑤.

3 Confirm with OK.

4 Input the outside line access code that is required in order to reach the public telephone network. In most cases, this will be ①. (If necessary, you may want to ask your telephone system provider.)

5 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Tip Once these settings are in place, you will no longer need to prefix the outside line access code every time you enter an external number. The fax machine will automatically add the outside line access code in front of numbers that are longer than the configured direct dial numbers.

Additional Devices

You can connect other devices to your PTT line apart from your fax machine, for example, cordless telephones, answering machines or modems. If you would like to utilise special peripheral equipment with your fax machine, you should contact your dealer. For GB: As long as the Ringer Equivalent Number (REN value) on the line doesn't exceed 4. The REN value of this device is 1.

If you are using cordless telephone with SMS function on the same connection, then the specific device at which you will receive and SMS message will depend on the specific manufacturer. Only one of the devices will receive the SMS message. Try to turn off the SMS reception on your cordless telephone.

Connection to the Fax Machine

You can connect additional devices directly to your fax machine. In particular, you may connect external answering machines in the following manner: Plug the telephone cable of the peripheral device into the EXT socket (RJ-11 connection) of your fax machine.

Illustration of a printer with a scroll and a separate telephone handset, connected by a cable (no text or symbols visible)

If you connect your peripheral device via the EXT socket, the fax switch of the machine will function optimally and will be able to control the peripheral devices (see the chapter Settings / Fax Reception Mode).

Connection to the Telephone Line

You can connect additional devices to the same telephone socket. Make sure the fax machine is the first device connected to the line.

In GB

You can connect additional devices to separate sockets on the same line even if they are in different rooms

In GB

Illustration of a telephone handset connected to four different devices (no text or symbols visible)

For all other countries

Illustration of a traditional office setting with a printer, fourphones, and hanging cables (no text or symbols)

Easylink

The Easylink function provides assistance in the use of external devices that are connected to the same telephone line. To this end, additional telephones must be set to the tone dialling mode (DTMF tones). Refer to your telephone's user manual to determine how you may set your device to the tone dialling mode.

Starting Fax Reception

If you lift up the handset on the fax machine and hear a whistling tone or silence, you are receiving a fax call. Press START and then hang up. The fax machine is receiving a fax transmission.

If you get a fax call and pick up the handset at an additional telephone—rather than the fax machine itself—then press ⓧ⑤, in order to start the fax reception.

Interruption of Ringing

If you pick up the handset at an additional telephone that is connected to another telephone socket and the fax machine continues to ring, you can disconnect the fax machine from the telephone call by pressing Ⓞ on the additional telephone.

2. Settings

When needed, your fax machine can print out lists containing the most important functions and settings of the machine. Press the key i on the fax machine. Select with ▶/▲ whether you would like to print out the HELP PAGE 1: FUNCTIONS LIST or the HELP PAGE 5: SETUP. Confirm with OK. You can also print out the function menu by pressing MENU/OK, ④① and OK. The list of settings can also be printed out by pressing MENU/OK, ④④ and OK.

Tip Open the menu functions with MENU/OK. Return to the previous menu step by pressing C. Move the cursor on the display with ▶/▲. Delete single numbers and letters with C or ←. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Setting the Country

Use function 11 to select the specific country in which you will be operating your fax machine. It is essential to select the country because otherwise your fax machine will not have the correct settings for the local telephone network.

I Press MENU/OK①① and OK.
2 Select the country by pressing ▶/▲.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Setting the Language

I Press MENU/OK, ①② and OK to set the language on the display.
2 Select the desired language by pressing ▶/▲.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Setting the Date and Time

To set the date and time on the display, press MENU/OK, ①③ and OK.
2 Enter the date and time in the following manner: ①⑧⑩⑧⑩⑤①④⑩⑩ for August 8th, 2005, 2:00 pm.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Entering Your Telephone Number and Name

Your number and name, entered using function 14, will appear in the page header of every fax you send and as the sender identification of your SMS messages. In each case, up to 20 different characters are available to you.

I Press MENU/OK①④ and OK.
2 Enter your fax number with the number keys, for example, ①①④④①②③④⑤... To enter a plus sign, simultaneously press the blue key and Q. You may add a space by pressing the □ key. Confirm your entry by pressing OK.
3 Enter your name using the letter keyboard. To enter capital letters, press ↑ and the desired key simultaneously. You may add a space by pressing the □ key. The symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simultaneously. It is not possible to insert a symbol as the first character of your name.
4 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Page Header

Your name and number appear in the page header of each fax transmission. If you do not wish to send out your information, you can turn this function off.

I Press MENU/OK①⑥ and OK.
2 Select TX HEADER with ▶/▲ and confirm with OK.

3 With ▶/▲, select whether or not the page header should appear on every fax transmission.
4 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Ring Tone

Volume

With the function 18, you can set the volume of the ring tone. Th rec diff crent levels of volume are available to you. To turn off the ring tone entirely, select OFF. Your fax machine will automatically receive incoming faxes without ringing. If your fax machine is set to the manual reception mode, you can neither hear nor receive incoming fax calls (see chapter entitled Setting the Fax Reception Mode).

I Press MENU/OK①⑧ and OK.
2 Select the desired volume level with ▶/▲. You have three levels of volume available to you (LOW, MEDIUM, HIGH) or OFF.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Resolution

With the ☐/☐F/☐ key, you can set the resolution for fax reception or for fax transmission. The symbol of the selected resolution appears in the display:

NORMAL—for documents without special features

FINE—for documents with small print or drawings

F/SFINE— for documents with many details

/PHOTO—for photographs

Tip With function 16, you can select the default resolution setting. Press MENU/OK, ①⑥ and OK. Select SCANNING MODE with ▼/▲, then press OK. Select the desired resolution and confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Protected Fax Reception

You can secure your fax reception with a code. In that case, incoming faxes are not printed out, but rather are stored in the fax memory. Only after entering a PIN code can you print out these fax transmissions. With function 27, you can input a PIN code, activate the secured fax reception mode or print out stored fax transmissions.

Entering the PIN Code

I Press MENU/OK②⑦ and OK.
2 Select ANSWER CODE with ▶/▲ and confirm with OK. Enter a four-digit PIN code.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Activation/Deactivation

I Press MENU/OK②⑦ and OK.
2 Select ACTIVATION with ▶/▲ and confirm with OK.
3 Enter the four-digit PIN code and confirm by pressing OK. Select WITH or WITHOUT with ▶/▲.
4 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Printing Out Fax Transmissions

I Press MENU/OK②⑦ and OK.
2 Select PRINT with ▶/▲ and confirm with OK. Enter the four-digit PIN code.
3 Confirm with OK. The stored fax transmissions are printed out and deleted from the fax memory. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Locking the Machine

With the locking function, you can prevent unauthorised persons from using your fax machine. You can lock either the entire keyboard or the number pad of your fax machine.

Entering the Code

You must first enter a code for activating or deactivating the lock.

I Press MENU/OK⑥① and OK.
2 Select LOCKING CODE with ▶/▲ and confirm with OK.
3 Enter a four-digit code and confirm by pressing OK.
4 Enter the code again for confirmation purposes, then press OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

If you have already saved a code, the device will ask you to provide the old code first before you can enter a new code.

Locking the Keyboard

I Press MENU/OK⑥① and OK.
2 Select LOCK KEYBD. with ▶/▲ and confirm with OK.
3 Enter the four-digit locking code and confirm by pressing OK. Select WITH with ▶/▲.
4 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

All of the keys on the fax machine are now locked. Only after entering of the correct code will it be possible to access functions or enter numbers. The lock will turn itself on again after each use of the fax machine. You can cancel the keyboard lock by repeating this process and selecting WITHOUT under step 3.

Locking the Number Pad

I Press MENU/OK⑥① and OK.
2 Select LOCK NUMBER with ▶/▲ and confirm it by pressing OK.

3 Enter the four-digit locking code and confirm by pressing OK. Select ONLY DIRECT. with ▶/▲.
4 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

The number keys on the fax machine are now locked. You can cancel the lock on the number pad by repeating this process and selecting FREE under step 3.

Energy Saving Mode

Your fax machine switches into the energy saving mode by default. It is not necessary for you to set the device to this mode. Whenever you receive a fax or if you would like to print or make a copy, your fax machine will automatically switch back from its energy saving mode to its operating mode.

Setting the Fax Reception Mode

The built-in fax switch makes it possible to carry on a telephone conversation, send and receive faxes, and run additional devices on a single telephone PTT line. Four different operating modes are available to you: FAX, EXT/ANSW. (answering machine), AUTOMATIC or MANUAL.

Press the MODE key to select the desired operating mode. The selected fax reception mode appears on the display.

Setting the Number of Rings

The fax switch of your machine distinguishes between fax transmissions and telephone calls. Furthermore, the fax switch can also control additional devices that you have connected to your fax machine through the EXT socket. You can set the number of ring signals for the fax reception mode with function 17.

I Press MENU/OK①⑦ and OK.
2 Use ▶/◀ to select from the list of possible ring settings. You can set between 0 and 5 rings.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Manual Mode

In the MANUAL mode, your fax machine behaves like a normal telephone. If you receive a fax call, you must start fax reception manually (either a whistle tone or silence will be heard in the handset). In order to receive the fax, you must press START. Automatic reception is not possible with this setting. The MANUAL mode is useful if you would like to receive faxes on a connected computer.

Fax Mode

In the FAX mode, the machine will ring for as many times as you have set with function 17. Then the fax reception switches on. You should select this mode if you primarily receive faxes at your fax machine.

If you lift up the handset on an additional telephone that is connected to the EXT socket, and you hear that you are receiving a fax call (whistling tone or silence), you can start the fax reception process by pressing (*)⑤ , or by pressing START on the fax machine.

EXT/Answering machine Mode

You should set the device to this mode if you have additional devices connected to the EXT socket of your fax machine, especially an external answering machine. In the EXT/ANSW. mode, your fax machine works in the same way as in the MANUAL mode. If an additionally connected answering machine receives a call, your fax machine will check to determine whether or not the incoming call is a fax transmission. If the device recognises a fax signal, it will automatically receive the fax transmission. If you do not have an answering machine connected or if a connected answering machine does not accept the call, the fax machine will take over the call after a predetermined number of rings and automatically receive any possible fax transmission being sent.

If you lift up the handset on an additional telephone that is connected to the EXT socket, and you hear that you are receiving a fax call (whistling tone or silence), you can start the fax reception process by pressing (*)⑤, or by pressing START on the fax machine.

Automatic Mode

If the AUTOMATIC mode is active, the fax machine will check to determine whether the incoming call is a fax transmission or a telephone call. The fax machine will automatically receive fax transmissions. While the fax machine is checking the call, it continues to ring. You can accept telephone calls at any time. After a predetermined number of rings, the fax machine will take over the call and automatically receive a possible silent fax transmission.

If you pick up the handset on an additional telephone that is connected to the same line and the fax machine

continues to ring, you can disconnect the fax machine from the telephone call by pressing ⓧ on the additional telephone.

Tip To use this function, additional telephones must be set to the tone dialling mode (DTMF tones). (See the chapter entitled Installation / Easylink).

3. Telephone

Making a Telephone Call

Dial the desired number, then pick up the handset. If you are loading entries from the telephone book, it is possible to edit the numbers after you have loaded them. For example, you can add or delete prefixed numbers or direct dial numbers.

To dial without lifting up the handset, press 🐃/✿. You will hear the dial tone from the loudspeaker; the dialling process will commence immediately.

You can also lift up the handset first, then dial a number; the connection will be made immediately. At this stage, any numbers that have been incorrectly entered can no longer be changed.

Tip Move the cursor on the display with ▶/▲. Delete individual numbers and letters with C or ←. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Redialling

The last ten numbers dialled are stored in the redial list.

Press ⬆/♦.
2 Select the desired number by pressing ▶/▲. To edit the number, press OK. Move the cursor with ▶/▲; use C to delete individual digits.
3 Pick up the handset; the dialling process begins.

The Telephone Book

With the A-Z key, you can access the telephone book functions. You can store new entries, search for entries as well as set and edit groups. Your fax machine's memory will hold approximately 200 entries; the exact number depends on the length of the names and numbers. The entries can be up to 20 characters in length.

Saving New Entries

I Press A-Z □.
2 Select ADD NAME with ▶/▲ and confirm by pressing OK.

3 Enter a name using the letter keyboard. To enter capital letters, press ↑ and the desired key simultaneously. You may add a space by pressing the □ key. The symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simultaneously. It is not possible to insert a symbol in the first space for a name. Confirm with OK.
4 Enter the number using the number pad. Press the blue key along with Q for a plus sign; use the □ key to add a space. Confirm with OK.
5 Select the speed for fax transmissions to this recipient. Normally you can select the highest speed. When poor connection quality is known beforehand—with an overseas fax recipient, for example—you should select a slower speed in order to save time and telephone costs for the automatic adjustment.

Using the Telephone Book

Press A-Z □□.
2 Select SEARCH with ▶/▲ and confirm by pressing OK.
3 Enter the initial letters or select an entry from the list by using ▶/◀.
4 Lift up the handset, or—if you would like to send a fax—press START.

Tip The function SEARCH works even while you are conversing on the telephone.

Editing Entries

Press A-Z.
2 Select MODIFY with ▶/▲ and confirm by pressing OK.
3 Enter the initial letters or select the entry you would like to change with ▶/▲. Confirm with OK.
4 Change the stored name, the number and the transmission speed. Move the cursor with ▶/▲. Delete individual letters or numbers with C, or with ←.
5 Confirm the changes by pressing OK.

Deleting Entries

I Press A-Z.
2 Select CANCEL with ▶/▲ and confirm by pressing OK.
3 Enter the initial letters or select the entry you would like to delete with ▶/▲, then press OK.
4 Confirm the deletion by pressing OK.

Quick Search

You can access the stored directory entries by using the letter keyboard. If your fax machine is in the root menu, enter the initial letters or the name of the desired entry. Your fax machine will show you the telephone book entries for the corresponding letters. Select the desired number by pressing ▶/▲. Lift up the handset, or—if you would like to send a fax—press START.

Groups

You can combine several telephone book entries into a single group. If you select this group as the recipient of a fax or an SMS message, the transmission is sent to all the members of the group (see the chapter entitled Fax / Broadcasting). Your fax machine can store ten different groups.

Creating Groups

I Press A-Z □.
2 Select ADD LIST with ▶/▲ and confirm your selection by pressing OK.
3 Enter a name for the group. Confirm your entry by pressing OK.
4 Press A-Z □ and add entries from the telephone book. Enter the initial letters or make your selection with ▶/▲. Confirm by pressing OK. Press A-Z □ and add additional recipients to the group. Terminate the entry process by pressing OK.
5 Enter a group number from ① to ⑨ and confirm your entry by pressing OK. The group is now saved.

Editing a Group

I Press A-Z.
2 Select MODIFY with ▶/▲ and confirm by pressing OK.
3 Select the group that you would like to edit by pressing ▶/▲. Confirm with OK.
4 If necessary, enter a new name for the group. Confirm with OK.
5 You can delete or add entries. Move the cursor with ▶/▲; use C to delete individual recipients. To add a recipient from the telephone book, press A-Z □□. Confirm with OK.
6 If necessary, enter a new number for the group. Confirm with OK.

Deleting a Group

I Press A-Z.
2 Select CANCEL with ▶/▲ and confirm by pressing OK.
3 Select the group that you would like to delete, then press OK.
4 Confirm the deletion by pressing OK.

Chain Dialling

Before the dialling process begins, you can freely combine and edit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list. For example, if you have saved the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another number from the telephone book, the redial list or the caller list.

Printing the Telephone Book

Your fax machine can print out a list of the stored telephone book entries and groups. Press A-Z □□ and select PRINT with ▶/▲. Confirm with OK. The list is printed.

Tip You can also obtain a print-out of the telephone book by pressing i, then selecting HELP PAGE 4: DIRECTORY with ▶/▲. Confirm with OK. The list is printed.

Additional Telephone Services

You can use additional telephone services with your fax machine, for example, call waiting, call toggling and call forwarding. To do this, these services must be enabled for your telephone line. To find out whether or not these services are available for your telephone line and to learn how you can make use of them, contact your telephone company. Press the R/PAUSE key, to access the additional tele phone services on your fax machine.

Calling Line Identification

(Depending on the country and telephone network)

Your fax machine will show a caller's telephone number before you pick up the handset. To make use of this function, Calling Line Identifi cation Presentation (CLIP) must be enabled for your telephone line. Contact your telephone company to inquire about whether or not this additional function is available for your line. The number will not be shown if the caller suppresses his number.

If you receive a telephone call during your absence, the symbol will appear. The caller's number will appear in the display. Your fax machine will store the telephone numbers of the last ten calls.

Press the blue key and ⬤/¶. The list of the last ten callers will appear on the display.
2 Select an entry by pressing ▶/▲. New entries are marked with a star “*”.
3 To call back, pick up the handset.

Tip If the number of the rings has been set to zero with function 17, then the telephone numbers of callers who have directed their calls to additionally connected telephones are not shown.

4. Fax

As much as possible, use fax documents printed with darker coloured text (black or dark-blue). Yellow, orange and green are not suitable.

Do not place any documents in your laser fax machine that ...

... are wet, that have been edited with correction fluid, that are soiled or that have a coated surface. Do not place foils or endless papers into your fax machine as documents.
... that are written on with a soft pencil, with paint, chalk or charcoal.
... that you have taken from newspapers or magazines (printer's ink smudges!).
... that are held together with offi ce or notebook staples or with tape or glue. Place into your fax machine only single sheets without paper clips or adhesive binding of any sort.
... that are pasted with note papers.
... that are too thick or too thin (card stock or tissue paper).
... that are creased, crumpled or torn

Use documents of sizes A4 (210×297 millimetres), letter (216×279 millimetres) or legal, (216×356 millimetres), with 60 to 90 g/m². You will find a table listing sizes in the chapter entitled Installation / Paper. Do not use any documents that are smaller than A4. You can put in up to 20 documents at a time.

Illustration of a classic office typewriter with a paper showing the number 20, resting on a flatbed base (no text or symbols visible)

Inserting Documents

Tip Separate the documents by fanning them out, then align them by tapping the edge of the stack gently against a fl at surface. Th is will prevent several sheets of paper from being drawn in all at once.

Two line drawings showing hands holding sheets of paper and a card with an arrow indicating fold (no text or symbols)

1 Insert the document face down into the document feed slot. The lower most document is sent first.

Illustration of a classic office typewriter with a paper feed and a curved arrow indicating rotation (no text or symbols present)

2 Push the document guide inwards, so that it lies level on the documents.

Illustration of a white office typewriter with paper and scroll, no visible text or symbols

Press STOP to eject the document without sending it.

Sending a Fax

Dial the desired fax number. You can enter a number with the number pad, or you can select an entry from the telephone book, the redial list or the caller list:

Manual entry: Enter the number using the number pad.

Telephone book: Press A-Z ☐, select SEARCH and confirm with OK. Select the desired number by pressing ▶/▲.

Redial list or caller list: To select a number from the redial list, press ⬆/¶ and ▶/▲. To select a number from the caller list, press the blue key and ⬆/¶ and ▶/▲.

2 To start the fax transfer, press START.

If the connection to the fax recipient cannot be made—for example because the line is busy—your fax machine will try to make that connection again after short time. After two additional attempts, the fax machine will discontinue the automatic redial process. If you would like to terminate the redial process prior to this, press STOP.

Tip The contrast setting is automatically adjusted to the document. If you would like to specify the contrast yourself, use function 24, time-deferred sending.

Manually Sending a Fax

If the fax memory is full, no additional fax documents can be read in. However, you can still send faxes manually:

I Insert the document as described under Inserting Documents.
2 Lift the handset or press the loudspeaker key /*。
3 Enter the desired number or select an entry from the telephone book, the redial list or the caller list.
4 Press START. Hang up the handset. The document will be scanned and sent.

Speed

The device adjusts the transmission speed to the quality of the telephone line. You can normally use the highest speed. If you would like to select a lower speed, for instance to send a fax overseas, set this using function 21 before sending the fax. This saves time and money that would result from the automatic adjustment.

I Press MENU/OK②① and OK.
2 Select the desired speed with ▶/▲.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Transmission Report

Your fax machine will print you a transmission report—depending on its settings—after it has sent out a fax. This report indicates whether or not the fax has reached the intended recipient. Four different settings are available for the transmission report.

I Press MENU/OK, ②⑤ and OK. Select one of the following options:

WITH—After every error-free fax transfer, a transmission report is printed out. A transmission report is also printed in cases in which a fax transfer is not successfully completed because the recipient's line is busy.

WITHOUT—No transmission report will be printed. However, the fax machine will nonetheless save all fax transfers in its memory. You can print out the transmission report by using the fax journal.

ALWAYS—The transmission report will be printed out after each successful fax transfer as well as after interrupted transfers.

ON ERROR—The transmission will only be printed out if the fax transfer was not successfully completed or if it was terminated prematurely.

2 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Tip Th cse settings also apply to SMS transmission reports.

Fax Reception

If you have not changed the factory settings, received faxes will be printed out automatically. If there is no paper in the paper tray or if you have not inserted a toner cartridge, the fax machine will save all incoming faxes in its memory. The fax memory can store up to 120 pages.

The green lamp/On the operation panel will flash whenever there is a fax present in the fax memory. After you have loaded paper into the fax machine or inserted a new toner cartridge, press START to print out the stored faxes.

Sorted Print-Outs

If your fax machine receives fax transmissions with multiple pages, it will sort the pages as it prints them out. The pages that were received last will be dispensed first. You have the option of turning this function off:

I Press MENU/OK②⑧ and OK.
2 Select SORTED PRINT with ▶/▲, then press OK. Select WITHOUT with ▶/▲. Select WITH to turn on the function.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Printing Multiple Copies

You can apply settings to your fax machine whereby multiple copies of fax transmissions are printed out upon reception.

I Press MENU/OK②⑧ and OK.
2 Select NBR OF COPIES with ▶/▲ and confirm by pressing OK. Enter a value between 1 and 99.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Time Stamp

The machine prints the date and the exact arrival time on every incoming fax received. This allows you to document the exact time at which you have received a fax transmission. A memory buffer in the fax machine ensures that the correct date and time of reception will be maintained even after a power loss.

If the time stamp function is activated, incoming faxes will be stored in the fax memory. As soon as the last page has arrived, the arrival time is stored and the fax machine prints out all the pages. The stored date and the time will appear on the page header.

If you would like to turn this function off, press MENU/OK, ②⑥ and OK.
2 Select WITHOUT with ▶/▲. Select WITH to turn the function on.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Broadcast Transmissions

You have two options for sending a fax transmission to several recipients: You can either enter the numbers of the individual recipients one-by-one or you can select a group from your telephone book. In the latter case, your fax machine will send the fax to all members of this group: You cannot edit the individual entries.

Broadcast Transmissions to Individual Recipients

Insert the document face down into the document feed slot. The lower most document is sent first.
2 Enter a number using the number pad, or simply select an entry from the telephone book. Press A-Z ☐, select SEARCH and confirm with OK. Make your selection from the list of entries with ▶/▲. You can also select numbers from the redial list or from the caller list. Press ⬆/¶ or the blue key and ⬆/¶, then select the desired number with ▶/▲.
3 Press the blue key and 📁/✿. Using the number keyboard, add additional numbers manually—either from the telephone book, the redial list or the caller list. You can enter up to ten numbers. Between the individual recipients, press the blue key and 📁/✿.
4 To begin the fax transfer, press START. You can interrupt the process at any time, by pressing STOP.

Broadcast Transmissions to a Group

Insert the document face down into the document feed slot. The lower most document is sent first.
2 Select a group from the telephone book. Press A-Z ☐, select SEARCH and confirm with OK. Select a group by pressing ▶/▲.

You can enter additional groups or individual numbers. Press the blue key and 📋/♦. Select an additional group or choose entries from the telephone book, the redial list or the caller list; alternatively, you may enter additional numbers manually using the number pad.

3 Confirm with OK.
4 To begin the fax transfer, press START. You can interrupt the process at any time, by pressing STOP.

If your fax machine is not able to reach one of the recipients because the line is busy or if the connection cannot be made, the document will still be sent to the other recipients on the list. After the fax machine has dialled the numbers of all recipients, it will try again to call the recipients who were not reached on the first attempt.

Time-Deferred Sending

With this function, you can send fax transmissions at a later time—within a 24-hour period. For example, you can use this feature to take advantage of better telephone rates or to send a fax to a recipient who can be reached only at certain times.

1 Insert the document face down into the document feed slot. The lower most document is sent first.
2 Press MENU/OK②④ and OK.
3 Enter the desired number or select an entry from the telephone book, the redial list or the caller list.

Tip You can enter additional recipients and send the fax transmission as a broadcast by pressing the blue key and 📋/✿.

4 Confirm with OK.
5 Enter the time at which the document should be sent, for example ①④⑥⑦ for 2:00 pm. Confirm with OK.
6 Select the desired contrast with ▶/▲. Confirm with OK. After a short warm up phase, the fax machine will read the document into the fax memory and will send out the fax at the specified time.

To cancel a scheduled fax transmission, simply delete the document from the jobs list. Press MENU/OK, ⑤③ and OK. Select the fax transmission that you would like to delete by pressing ▶/▲ and confirm your selection by pressing OK (see also the chapter entitled Jobs). Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Fax Polling

With the fax polling function, you can retrieve documents that lie ready in a dialled fax machine. It also is possible to prepare documents in your fax machine that can be polled by other machines.

Immediate Polling

I Press MENU/OK②② and OK.
2 Enter the number from which you would like to poll a fax or select an entry from the telephone book, the redial list or the caller list. Press START.

Time-Deferred Polling

I Press MENU/OK②② and OK.
2 Enter the number from which you would like to poll a fax or select an entry from the telephone book, the redial list or the caller list. Press OK.
3 Enter the time at which the document should be polled, for example ①④⑩⑩ for 2:00 pm. Press OK.
4 Select the desired contrast with ▶/▲. Press OK. The fax machine is ready to poll the document. The number will now appear on the display as well as the time at which the machine will poll the fax transmission. You can continue to carry on telephone conversations or send other fax transmissions during this time.

Polling Send

You can prepare documents in your fax machine that can be polled by other machines.

Insert the document face down into the document feed slot. The lower most document is sent first.
2 Press MENU/OK②③ and OK.
3 Select either SIMPLE or MULTIPLE with ▶/▲. With the setting SIMPLE, the document can be polled only once. If you select MULTIPLE, the document can be freely polled any number of times. Confirm with OK.
4 Select the desired contrast with ▶/▲. Press OK. After a short warm up phase, the fax machine will store the document in the fax memory.

To terminate the polling readiness, simply delete the document from the jobs list. Press MENU/OK, ⑤③ and OK. Select the fax transmission that you would like to delete by pressing ▶/▲. Confirm your selection by pressing OK (see also the chapter entitled Jobs). Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Fax Polling with a Sub-address

If you would like to poll a fax from a direct dial number or from a sub-address—for example, if you wish to make use of a certain service provided by a fax database supplier with several different fax polling offers—you can append the direct dial number or the sub-address to the fax number with a dialling pause. This way, you can also poll faxes from a machine that is protected by a code.

Enter the fax number. Add a dialling pause to the number by pressing the blue key along with R/PAUSE. Now enter the direct dial number, the sub-address or the code, for example ①②③④⑤ R/PAUSE ①②. A P for pause will appear on the display: 12345 P 12. The sub-address is not dialled until after the fax connection with the main number has already been established.

Journal

The fax journal contains a list of the last 30 telephone calls, faxes and SMS messages that you have either received or sent. A print-out of the fax journal is automatically dispensed after the completion of 30 transfers. You can print out the fax journal at any time.

You have two options to choose from: Press i. Select HELP PAGE 3: LOGS and confirm with OK. The print-out of the fax journal is now dispensed.

You can also print out the fax journal by pressing MENU/OK, ④② and OK.

Jobs

All fax and SMS transmissions that have just been sent, that have been prepared for polling or that are to be sent at a later time are present on in the jobs list. By pressing MENU/OK, ⑤ and OK, you access the "Jobs" function. You can immediately execute jobs as well as change or delete them; in addition, you can either print out individual jobs, or obtain a printed list of all pending jobs.

Jobs appear in the display one-at-a-time:

F51 PERFORM 01>POL123456

After the job number and job status indicator, you will find the fax number to which a fax is to be sent or from which it is to be polled. Documents on the jobs list can fall into the following categories with regard to their status:

TX—Time-deferred sending

DOC—Polling send

POL—Time-deferred fax polling

TR.—Job in progress

SMS—SMS transmission

Immediate Job Execution

Press MENU/OK, ⑤① and OK. Select the job that you would like to execute immediately by pressing ▶/▲, then press OK. The e transmission or polling will commence immediately. You may terminate the process by pressing STOP.

Changing a Job

Press MENU/OK, ⑤② and OK. Select the job that you would like to change by pressing ▶/▲, then press OK. Enter the desired changes and confirm by pressing OK. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Deleting a Job

Press MENU/OK, ⑤③ and OK. Select the job that you would like to delete by pressing ▶/▲, then press OK. Confirm the deletion by pressing OK. To interrupt an operation in progress and return to the root menu, press STOP.

Printing a Job

Press MENU/OK, ⑤④ and OK. Select the job that you would like to print out by pressing ▶/▲, then press OK. The e print-out of the job is now dispensed.

Print-Out of the Jobs List

Press MENU/OK, ⑤⑤ and OK. The fax machine will print out a list of all pending jobs.

You can also obtain a print-out of the jobs list by pressing i and selecting HELP PAGE 6: COMMANDS. Confirm with OK. A print-out of the jobs list will now be dispensed.

5. Copier

You can copy documents with your fax machine. You have two different options available for copying. It is possible either to make copies automatically or to adjust the copies through your own settings.

Use documents of sizes A4 (210×297 millimetres), letter (216×279 millimetres) or legal, (216×356 millimetres), with 60 to 90 g/m². You will find a table listing sizes in the chapter entitled Installation / Paper. Do not use any documents that are smaller than A4. You can put in up to 20 documents at a time.

Illustration of a classic office typewriter with a paper showing the number 20, no text or symbols present.

Tip Separate the documents by fanning them out, then align them by tapping the edge of the stack lightly against a fl at surface. Th is will prevent several sheets of paper from being drawn in all at once.

Two line drawings showing hands holding a folded paper and a card with an upward arrow (no text or symbols)

Press STOP to eject the documents without copying them.

Making Copies Automatically

1 Insert the documents face down into the document feed slot. The lower most document will be copied first.

2 Press the COPY key twice. The copying process now commences.

Adjusting Copies

1 Insert the documents face down into the document feed slot. The lower most document will be copied first.

2 Press the COPY key. You have the following options available:

3 Enter the number of copies you would like to make of the document. You can make up to 99 copies of a document. Confirm with OK.

4 Select the resolution. You have a higher resolution available to you for copying than you have for fax transmissions. Select the desired resolution with ▶/▲:

FAST—For documents without drawings or fine details

QUALITY—For documents with small print or drawings

PHOTO—For the highest resolution

Confirm with OK.

5 You can make copies of the document that are enlarged or that are compressed in size. Size compression is possible down to 25 percent of the size of the original, and enlargements of up to 400 percent can be made. Enter the desired value using the number pad and confirm your entry by pressing OK.

6 Select the desired contrast with▶/◀. Confirm with OK. The copying process now commences.

6. SMS

(Short Message Service)

(Depending on country and telephone network)

You can send and receive SMS (Short Message Service) messages with your Laserfax machine. Your fax machine is pre-set to use this function; however, use of these services is dependent on the particular country and telephone network. Ask your telephone system operator whether SMS operation is possible and whether you must be registered to make use of it. In the event that problems arise, or changes to your device are required, please contact your telephone provider.

Tip Return to the previous menu step by pressing C. Move the cursor on the display with ▶/▲. Delete individual numbers and letters with C or ←. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Sending SMS Messages

Press ☒, select SEND SMS with ▶/▲ and confirm with OK.

2 Enter the text that you would like to send. You can enter a maximum of 160 characters or 640 characters (depending on country and telephone network).

Tip To enter capital letters, press ↑ and the desired key simultaneously. You may add a space by pressing the □ key. The symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simultaneously. Press ← to begin a new paragraph. Pressing COPY to obtain a print-out of your SMS message before sending it.

3 Press ☒ when you have finished entering your message.

4 You can enter a number with the number pad or you can select an entry from the telephone book, the redial list or the caller list:

Manual entry: Enter the recipient's telephone number, then press ✉. The fax machine will now send the SMS message.

Telephone book: Press A-Z ☐, then select the desired entry from your telephone book by pressing ▶/▲. Press ☒. The fax machine will now send the SMS message.

Redial list: Press ⬆/♦, then select the desired number from the redial list by pressing ▶/♦. Press ✉. The fax machine will now send the SMS message.

Caller list: To select a number from the caller list, press the blue key and ⬆/♦. Press ☒. The fax machine will now send the SMS message.

5 After sending the SMS message, your fax machine will print out a transmission report in accordance with its settings (see the chapter entitled Fax / Transmission Report).

Tip You can also access the function SEND SMS by pressing MENU/OK, ③① and OK.

Sending to Multiple Recipients

Press ☒, select SEND SMS with ▶/▲ and confirm with OK.
2 Enter the text as described above, then press ✉.
3 Enter the number of the first recipient using the number pad, or select an entry from the telephone book or the redial list.
4 Press the blue key and 📋/★, and enter another number. You can add up to ten recipients.
5 Press ☒ to send the SMS message.

Receiving SMS Messages

When you have received an SMS, the green light ☒/☐ will shine on your fax machine, and the ☒ symbol will appear on the display. The fax machine will automatically print out incoming SMS messages. If you have turned the automatic printing function off, the SMS messages will be stored.

Reading SMS Messages

Press 📧, select READ SMS with ▶/◀ and confirm with OK.
2 The number of the last message as well as the date and time of its reception will be displayed. Unread messages are marked with a star “*”. Select the desired SMS message by pressing ▶/▲ and confirm your selection with OK.
3 Move the cursor within the SMS message with ▶/▲. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Tip You can also access the function READ SMS by pressing MENU/OK, ③② and OK.

Printing SMS Messages

If you have turned the automatic printing function off, use this function to print your SMS messages.

Press ☒, select PRINT SMS with ▶/▲ and confirm with OK.

2 Use ▶/◀ to select the SMS messages that you would like to print:

SELECTED—Confirm by pressing OK. Select the SMS message that you would like to print out by pressing ▶/▲. Confirm with OK.

NEW—Confirm by pressing OK. All new messages will now be printed.

ALL—Confirm by pressing OK. All SMS messages stored in the fax memory will now be printed.

You can also access the function PRINT SMS by pressing MENU/OK, ③④ and

Deleting SMS Messages

Your fax machine can store up to 30 SMS messages. If the memory is full, no additional SMS messages can be received. To free up space in the memory, you should delete some SMS messages.

I Press MENU/OK③③ and OK.

2 Use ▶/◀ to select the SMS messages that you would like to delete:

SELECTED—Press OK and use ▶/▲ to select the SMS message that you would like to delete. Confirm with OK.

ALREADY READ—Confirm by pressing OK. All SMS messages that have been read will be deleted.

ALL—Confirm by pressing OK. All SMS messages will be deleted.

Sending SMS Messages to

E-mail or Fax

(Depending on country and telephone network)

You can send SMS messages to an e-mail address or as fax transmissions to another fax machine.

SMS Messages to E-Mail

Press ☒, select SEND SMS and confirm with OK. Enter the text that you would like to send, as described under Sending SMS Messages.

2 Press OK. Select E-MAIL with ▶/▲ and confirm by pressing OK.

3 Enter the e-mail address. To enter the @ sign, press the blue key and □.

To add more e-mail addresses, press the blue key and 📊/✦.

4 Press ☒ to send the SMS message.

SMS Messages to Fax

Press ☒, select SEND SMS and confirm with OK. Enter the text that you would like to send, as described under Sending SMS Messages.

2 Press OK. Select FAX with ▶/▲ and confirm by pressing OK. Enter the number to which you would like to send the SMS message. You can enter a number with the number pad or you can select an entry from the telephone book, the redial list or the caller list (see Sending SMS Messages).

To add more numbers, press the blue key and 📁/*.

3 Press ☒ to send the SMS message.

Advanced Sending Options

(Depending on country and telephone network) Sending SMS with a Sub-address

With a sub-address, you send an SMS message to a certain fax machine that is connected to a telephone line along with several other devices. In GB: Append the sub-address to the dialled number For all other countries: You may have to add a star between the number and the sub-address (depending on country and telephone network). If the sub-address of the machine is 1, for example, you should dial ①②③ ④⑤ ⑥⑦(*)①.

Sending SMS Messages to a User Account

Some SMS reception devices can manage several user accounts. You can send an SMS message to a specific user of a device in the following manner:

Press ☒, select SEND SMS and confirm with OK. Enter the text that you would like to send, as described under Sending SMS Messages.
2 Press ☒ and enter the number.
3 Press OK and enter the name of the recipient's user account.
4 Press ☒ to send the SMS message.

SMS Settings

(Depending on country and telephone network)

If you have set the country in which you will be operating your fax machine with function 11, the machine will automatically select the correct SMS settings (see the chapter entitled Settings / Setting the Country). If you would like to use different settings, you can change these with functions 35 and 36.

Numbers of the SMS Center

The numbers that you need in order to send and receive SMS messages are stored under SMS CENTERS. If you should require other numbers, you can change these with function 36. In case of doubt, you should ask your telephone provider for the correct information.

I Press MENU/OK,③⑥ and OK. Select SMS CENTER 1 with ▶/▲. Confirm with OK.
2 Select SEND No and confirm with OK. Enter the number through which your fax machine should send SMS messages. Confirm with OK.
3 Select RECEIVE No and confirm with OK. Enter the number through which your fax machine should receive SMS messages. Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

You can also receive SMS messages through a second service provider. Select SMS CENTER 2 and confirm with OK. Change the number for reception, as described under step 3. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Turning Off the Automatic Printing

Received SMS messages are printed out automatically. You have the option of turning this function off.

I Press MENU/OK③⑤ and OK.
2 Select AUTO PRINT and confirm with OK. Indicate whether you would like to turn the automatic printing option on or off by selecting with ▶/▲.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Notification Tone

You will hear a notification tone whenever an SMS message has arrived. You have the option of turning this function off.

I Press MENU/OK③⑤ and OK.
2 Select BEEP SMS and confirm with OK. Indicate whether you would like to turn the notification tone on or off by selecting with ▶/▲.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Name of the Sender

You can set whether or not your name should be sent with each SMS message—identifying you as the sender. You can store your name with function 14 (see the chapter entitled Settings / Entering Your Telephone Number and Name).

I Press MENU/OK③⑤ and OK.
2 Select SENDER NAME and confirm with OK. Use ▶/▲ to select whether or not to send your name with each SMS message.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Notification

If the notification function is activated, you will receive an SMS notification as soon as your SMS message has been delivered to the recipient.

I Press MENU/OK③⑤ and OK.
2 Select NOTIFICATION and confirm with OK. Indicate whether you would like to turn the notification function on or off by selecting with ▶/◀.

3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Tip Sending of SMS notifications may involve the payment of a fee. Inquire with your telephone company as to whether or not costs are incurred through the use of this function.

Sub-address (Terminal ID)

If you have several devices with an SMS function connected to one telephone line, you can assign sub-addresses to these devices. SMS messages can then be sent to a specific device.

I Press MENU/OK③⑤ and OK.
2 Select TERM. ADDR. with ▶/▲ and confirm by pressing OK. Enter a number from ① to ⑨ as the sub-address. The sender can send an SMS message directly to this device by appending the sub-address to the telephone number.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Validity Period

With the validity period, you can specify how long your SMS message will be stored on the telephone company's server in the event that the recipient cannot be reached. If the server cannot deliver the SMS message prior to the expiration of the validity period, the message will be deleted.

I Press MENU/OK③⑤ and OK.
2 Select VALID. PERIOD and confirm with OK. Select the desired validity period by pressing ▶/▲. The following settings are possible: 6 HOURS, 1 DAY, 1 WEEK and MAXIMUM. Ask your telephone company how long the message will be stored with the setting MAXIMUM.
3 Confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Text2Fax

(Depending on country and telephone network)

From your laser fax machine, you can send a text as a fax transmission to another fax machine.

Tip Move the cursor on the display with ▶/▲. Delete individual numbers and letters with c or ←. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Press 📧.

2 Enter the text that you would like to send. You can enter a maximum of 5,600 characters.

Tip To enter capital letters, press ↑ and the desired key simultaneously. You may enter a space by pressing the □ key. Press← to begin a new paragraph. The symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simultaneously. Press COPY to obtain a print-out of your text before sending it.

3 Press ☒ when you have finished entering your message.
4 You can enter a number with the number pad or you can select an entry from the telephone book, the redial list or the caller list:

Manual entry: Enter the recipient's fax number, then press ☒. The fax machine will now send the Text2Fax message.

Telephone book: Press A-Z ☐, then select the desired entry from your telephone book by pressing ▶/▲. Press ☒. The fax machine will now send the Text2Fax message.

Redial list: Press ⬆/♦, then select the desired number from the redial list by pressing ▶/♦. Press ✉. The fax machine will now send the Text2Fax message.

Caller list: To select a number from the caller list, press the blue key and ⬆/¶. Press ☒. The fax machine will now send the Text2Fax message.

5 After sending the Text2Fax message, your fax machine will print out a transmission report in accordance with its settings (see the chapter entitled Fax / Transmission Report).

7. PC Connection

(MF 3265)

Requirements

Your computer must meet the following minimum requirements:

Processor:

500 MHz for Windows 98 SE ^®

800 MHz for Windows 2000 · ME ^®

1 GHz for Windows XP ^®

RAM:

128 MB for Windows 98 SE · 2000 · ME*

192 MB for Windows XP ^®

Operating System:

260 MB of free hard drive space for installation of COMPANION SUITE and PAPER PORT.

USB Interface

You can connect your laser fax machine only to a PC (Microsoft Windows ^® operating system). The fax machine is not compatible with Linux or Apple Macintosh ^® .

Install the software first. Do not connect your laser fax machine to the USB port of r computer until the installation program asks to do so.

Installing the Software

On the installation CD included with your fax machine, you will find the COMPANION SUITE and PAPER PORT With the COMPANION SUITE, you can access the address book of the fax machine from your computer and add or edit entries. You can also alter your fax machine settings as well as checking the toner level of the toner cartridge. With PAPER PORT, you can scan and manage documents.

The laser fax machine is registered as the default printer on your computer. You can access it as you would any other printer and use it to create black-and-white print-outs.

Close all open programs and applications before beginning the installation process. Place the installation CD in the CD-ROM drive of your computer. The program will start automatically. (If the program does not start automatically, select the CD-ROM drive in the Windows* Explorer and start the program SETUP.EXE with a double-click.)

Th e COMPANION SUITE window appears on the screen. You can install or uninstall COMPANION SUITE or load the user manual for PAPER PORT. Click on BROWSE CONTENTS to view the fi les on the installation CD. Th is opens a Windows® Explorer window that shows the CD contents.

Companion Suite LL Install products Uninstall products View user guides Browse contents

Click on INSTALL PRODUCTS, and select ALL PRODUCTS from the selection menu that follows.

Comparise Safe UI Install Products All products Customized Select the type of installation.

Tip By selecting ALL PRODUCTS, you will install the COMPANION SUITE and PAPER PORT, as well as the drivers for the printer and scanner. If you would like to install only certain components, click on CUSTOMIZED, then select the components that you would like to install.

Your computer will now prepare for the installation process. Then a window will appear on the screen in which you may start the installation process. Click on NEXT.

Next you will be asked to accept the licensing conditions. Click on Yes.

Installation of "Companion Suite LL V1.0.2" License Agreement Please read the following license agreement carefully. Press the PAGE DOWN key to see the text of the agreement. LICENSE AGREEMENT FOR THE SOFTWARE PLEASE READ THE TERMS AND CONDITIONS OF THIS LICENSE CAREFULLY. BY PRESSING THE "ACCEPT" BUTTON HEREUNDER, YOU SIGNIFY THAT YOU HAVE READ, UNDERSTOOD AND ACCEPTED THESE TERMS AND CONDITIONS. If you do not accept the terms of this license, promptly return the CD-ROM packaging as well as the other parts of the PRODUCT. You will be returned the price you Do you accept all the terms of the preceding License Agreement? If you select No. the setup will close. To install Companion Suite LL, you must accept this agreement. mlllclch < Back Yes No

The program can now commence with the installation. Click on INSTALL.

Installation of "Companion suite LL V1.0.2" Ready to Install the Program The wizard is ready to begin installation Click Install to begin the installation If you want to review or change any of your installation settings, click Back. Click Cancel to exit the wizard. Install Here: < Back Install Cancel

Follow the additional instructions that will appear on the screen. Connect the computer and laser fax machine with a USB cable when the program asks you to do so. You will find the USB port of your fax machine located on the back of the machine.

EXT LINE

At the conclusion of the installation process you must restart your computer. Make your selection as to whether the computer should restart automatically or whether you would like to restart the computer yourself at a later time. Click on FINISH.

Before you can use the program, you must restart your computer. If your device is already connected to your computer, it will automatically be detected the next time you start your computer. If it is not yet connected, wait for the computer to reboot before connecting it. Yes, I want to restart my computer now. No, I will restart my computer later. Remove any disks from their drives, and then click "Finish" to complete setup.

After your computer has rebooted, the installation of the COMPANION SUITE is complete.

Uninstalling the Software

Close all open programs and applications before beginning the uninstall process. Load the uninstall program by clicking on START > PROGRAMS > COMPANION SUITE > COMPANION SUITE > UNINSTALL in the Start menu. Your computer will now prepare for the uninstall process.

You can either repair the program or remove it. Select REMOVE and click on NEXT.

Installation of "Companion Suite L1.0.2" Welcome Repair, or remove the program. Welcome to the Companion Suite LL Setup Maintenance program. This program lets you modify the current installation. Click one of the options below. Repair Reinstall all program features installed by the previous setup. Remove Remove all installed features. Install All-Field (Ctrl) Next > Cancel

7. PC Connection

You will be asked to confirm the uninstall. After you have clicked on OK, the COMPANION SUITE will be removed from your computer. At the conclusion of the uninstall process you must restart your computer. Make your selection as to whether the computer should restart automatically or whether you would like to restart the computer yourself at a later time. Click on FINISH.

Installation of "Companion Suite LL V1.0.2" Your system must be restarted in order to complete the uninstall operation. Please disconnect your device in order to avoid an automatic redeletion the next time the computer is restarted. Yes, I want to restart my computer now. No, I will restart my computer later. Remove all disks from drives then click "Finish" button to complete the uninstallation.

After rebooting has occurred, removal of the COMPANION SUITE from your computer will be complete.

Using the COMPANION SUITE

You can start the Companion Suite either by clicking on the Companion Director icon on your desktop or by selecting START > PROGRAMS > COMPANION SUITE > COMPANION SUITE > COMPANION DIRECTOR from the Start menu. You can change the look of the start menu by clicking with the right mouse button.

COMPARION suite PRO Address back Settings Status DOO MANAGER

Click on ADDRESS BOOK to edit the telephone book of your fax machine. Click on SETTINGS to change the basic settings of your fax machine. Under STATUS, you can select the settings for the display of the toner level. If you would like to scan documents, click on the large icon DOC MANAGER in the middle of the start menu.

Editing the Telephone Book

With COMPANION SUITE, you can edit the entries in your fax machine entries and in the Windows® address book as well as in Microsoft Outlook®. Click on the ADDRESS BOOK button.

Comware - Address book File Edit View New Properties Focus Print LL75856 Windows Outlook - Filed in the list below - Name Cell phone

To edit the telephone book entries, select the laser fax machine. You can add new entries or groups to your telephone book and edit or delete these entries as well as printing out a list of all entries.

To add an entry, select New. You can choose whether to add a single entry or a group.

Add entry

Contact NAME: TEL: RATE: 14400 ASSOCIATESKEY: A OK X

Enter the name and number and select the transfer speed for fax transmissions to this recipient (see also the chapter entitled Telephone / Telephone Book). Confirm with OK.

Edit Entry

Select the entry that you would like to edit and click on PROPERTIES. Change the name or the number and confirm with OK.

Add group

Group NAME: Name: Salsd the members New contact Erase Properties OK

Enter the name of the group. Click on SELECT MEMBERS to add new entries to the group.

Select members Address tool Name Numbers Name OK X

Add new members to the group using the arrow buttons. Confirm with OK.

Edit group

Select the group that you would like to edit. Choose SELECT MEMBERS to add new entries to the group or remove entries from the group. Click on DELETE to delete the entire group. Confirm with OK.

Settings

Click on the SETTINGS button to modify the basic settings of your fax machine. Among other setting, you can enter your name and number, set the date and time, select the connection type and set the parameters for the fax machine. You can also configure the security codes for the fax memory and keyboard lock.

Settings COUNTRY/LANGUAGE DATE/TIME NUMBER/NAME LINE TYPE TECHNICALS FAX FAVANDY LOCK OUNTED United Kingdom LANGUAGE: English OK X

Displaying the Toner Level

Click on the STATUS button. The toner level of the toner cartridge is indicated by a percentile value between 100 percent (full) and 0 percent (empty).

Monitor Consumables Options 100% TOMER Order consumption Counters PRINTED PG 0 LOCAL CYPES 0 SENT PAGES 0 RECEIVED PG 0 OK X

Printing from Computer

When you install the COMPANION SUITE on your computer, the laser fax is also installed as a printer under Windows ^® . In the print menu under START > SETTINGS > PRINTERS, you will find your fax machine listed as LASER PRINTER SCANNER.

You can access your MF 3265 from any program and use it to make black-and-white print-outs just as you would use any other printer. Simply select the LASER PRINTER SCANNER as your printer.

Tip The Laser Printer Scanner is installed as the default printer for all programs on your computer.

7. PC Connection

Click in the Print menu on PROPERTIES to edit the printer settings. You can set whether to print in letter or landscape format and how many pages should be printed on a single sheet. Change the print order to print the last page of your document fi rst. A long document is then output sorted; the fi rst page lies on top.

Scanning

Insert the document face down into the document feed slot. The lower most document is read into the memory scanned. You can load up to 20 documents into the paper tray.

Illustration of a classic office typewriter with a paper feed and a curved arrow indicating rotation (no text or symbols present)

The installation CD that is delivered with your fax machine contains the program PAPER PORT 8.0. If you select ALL PRODUCTS during the installation process, PAPER PORT will be installed on your computer along with the COMPANION SUITE. Start the program by clicking in the start menu on the icon DOC MANAGER.

Click on the scan button or select FILE > SCAN from the menu bar.

PageFirst Tips Page 1 Title for Using Paperfirst Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text to Text corner Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text Add Text

Select the Twain Scanner Driver as your scanner. Select whether you would like to scan a document or a photograph. Click on SCAN. The Twain Scanner Driver window now opens.

Tip You can also start the scanning process from any other graphics program if it is supported by the Twain Driver. Select the Twain Scanner Driver as your scanner. The Twain Driver selection window then appears, as described below.

Resolution 300 Pre-selection Photo Save Delete Width:21.0 cm Start scan

If you select the controller on the upper right, a dialogue appears in which you can select the alignment and filter settings for the scan.

Using the controls beneath this, you can choose whether to scan in the black-and-white mode (also called "barcode mode") or in the grey tone mode.

Enter the desired resolution for the scanner under RESOLUTION.

Click on the lower button START SCAN to commence with the scanning process. After scanning, the document will appear in the main window of PAPER PORT. You can now save it, edit it in a graphics program or process it with the OCR (Optical Character Recognition) software.

Tip Under the menu item PRE-SELECTION, you can create different profiles. In a profile, you may save settings that you would like to use fairly often, for example, for scanning of a frequently-used document-type. First configure all the settings. Then click on NEW and enter a name for the profile. Click on SAVE. To scan documents with the saved settings, select this profile from the selection menu.

8. Troubleshooting

Paper or Document Jams

Your fax machine is equipped with sensors that quickly recognise a paper or document jam. If trouble of this sort arises, the feeding of the printer paper or document is stopped immediately.

Open the cover by taking hold of both document guides and tipping the cover backward. It is possible that you will have to remove the toner cartridge in order to reach the paper.

Illustration of a white filinger machine with paper feeders and control panel (no text or symbols visible)

Carefully remove the toner cartridge from the device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.

Carefully pull out the paper or document.

Illustration of a classic office typewriter with open lid and paper feed (no text or symbols visible)

Reinsert the toner cartridge and close the cover. Make sure that the cover snaps back into position on both sides.

Tip If the toner level of the cartridge is low, then every time you open and close the cover, the following question will appears on the display: BLACK=NEW? If you have not installed a new cartridge, press STOP. Whenever you have installed a new toner cartridge, please perform the installation process with the Plug'n'Print card provided, as described in the chapter entitled Installation / New Toner Cartridge. If you have

inadvertently pressed STOP, you can start the recharging process by pressing MENU/OK, ⑥② and OK and then selecting NEW BLACK with ▶/. Confirm with OK.

If a document jam should occur in the front area: Work the panel upwards until it snaps into position. Carefully pull the paper or document forwards until it is released.

Illustration of a printer with paper feed and paper roll, showing paper movement (no text or symbols)

In case of a paper jam, do not forcefully remove the paper, but rather pull it gently out of the fax machine and throw it away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

Cleaning

Use a soft, dry and lint-free cloth for cleaning. Special fax-cleaning cloths are available through our ordering service. Under absolutely no circumstances should you use any liquid or gaseous cleaning agents on your fax machine (for example: sprays, abrasives, polishes or the like), and do not employ cleaning agents that contain alcohol. Do not allow any moisture to reach the interior of the fax machine.

I Work the panel upwards until it snaps into position.

2 Wipe the scanner glass with a soft, dry and lint-free cloth behind the rollers for the paper guide.

Illustration of a printer with paper feed and paper roll, showing internal structure and arrows indicating flow direction (no text or symbols)

3 Close the panel.

8. Troubleshooting

Appendix

Glossary

Additional Devices: You can connect additional devices to your fax machine, such as answering machines, telephones, charge meters and computer modems; these can be connected either in series or in parallel. Parallel connection means that the devices are connected to another telephone socket of the same line. If you connect the devices to the external socket of your fax machine, they are connected in series. The fax switch of your device can control and regulate only devices connected in series.

Broadcasting: With this function, you can send a fax or an SMS message to multiple recipients.

Call Toggling: You can switch back and forth between different telephone conversations by using the R/PAUSE key. The inactive telephone conversation is maintained in the interim, and the other party cannot listen in. Th is additional service must be enabled for your telephone line (see Call Waiting, see Flash Key).

Call Waiting: If another caller places a call to you while you are having a telephone conversation, you will hear a tone and the symbol ⚠ will appear on the display. If additional services are enabled for your telephone connection, you can toggle back and forth between different telephone calls (see Flash Key; see Call Toggling).

Call-by-Call: Selection of the telephone service provider for each telephone call. It is possible to place telephone calls through different private service providers. By placing prefixes in front of the actual telephone number, one can choose a different service provider for each telephone call without entering into a firm contract relationship (see Chain Dialling).

Caller Identification ( Calling Line Identification Presentation, CLIP):

There are two types of caller identification. If someone calls you, your fax machine will show the caller's telephone number on the display. If you call someone, the machine will send the number so that your telephone number will be shown to

the person whom you are calling. Your telephone company must off or both services and must enable them for your PTT line. The transmission of your telephone number can be turned on and off temporarily or it can be turned off permanently (Calling Line Identification Restriction, CLIR).

Caller List: The numbers of the last ten callers are stored in the caller list. This function requires that the caller identification function be enabled for your PITT line and that the caller not suppress the transmission of his or her telephone number (see Caller Identification).

Calling Line Identification Presentation (CLIP): see Caller Identification

Chain Dialling: Before the dialling process begins, you can freely combine and edit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list. For example, if you have saved the telephone number prefix of an inexpensive telephone service-provider (see Call-by-Call) as a telephone book entry, select this entry and manually enter the desired telephone number or select another number from the telephone book, the redial list or the caller list.

Dialling Pause: see Fax Polling

Direct-Dial Number (also Extension): Number used to directly dial a specific extension of a private branch exchange (see Private Branch Exchange).

Dual Tone Multi-Frequency (DTMF): see Tone Dialling

Encoding: The data of your fax transmission are encoded and compressed for the transmission. The minimum standard is MH (Modified Huff mann). Better encoding methods are MR (Modified Read) or MMR (Modified Modified Read).

Energy Saving Mode: The laser fax machine is normally in the energy save mode. Whenever you receive a fax or if you would like to print or make a copy, your fax machine will automatically switch back into operating mode (see Warm-Up Phase).

Error Correction Mode (ECM): The ECM method reduces transmission errors that result, for example, from bad telephone lines, thereby reducing the duration of transmissions. Both of the connected fax machines must support ECM.

Fax Groups: Fax machines are classified in terms of internationally standardised fax groups based on their transfer type and speed. Connections between two devices of different groups is possible; the lowest common transfer rate is selected. The determination of the speed takes place during the handshake (see Handshake). Fax groups 1 to 3 are analogue fax machines. Nowadays, groups 1 and 2 are hardly to be found any longer; fax machines of group 3—which have a transfer speed that ranges from 9,600 to 33,600 bps—are currently most standard. Group 4 fax machines are digital devices that function exclusively on ISDN systems. They have a maximum transfer speed of 64,000 bps.

Fax Polling: With active fax polling, one can retrieve a document from another fax machine. For fax polling from a larger company off ering several polling services, you can also enter sub-addresses / direct-dial numbers. In order to do this, you must insert a dialling pause between the fax number and the sub-address.

Fax Signal, also CNG Tone (Calling Signal): The tone that a fax machine sends out to announce a fax transmission. When the CNG tone occurs, the fax switch of the device recognises an incoming fax call and starts the fax reception.

Fax Switch: The fax switch checks incoming telephone calls and controls the ringing behaviour of the fax machine. According to the selected mode, fax transmissions will be received either automatically or manually.

Flash Key (R/PAUSE Key): With the fl ash key, you can make use of additional telephone services if these special functions are enabled for your telephone line. The cR/PAUSE key has replaced the hook-fl ash function (see Call Waiting, see Call Toggling).

Handshake: The handshake is the initial and final phase of a fax transmission. After establishing of the connection, fax machines check the group affliation and features such as size compression or

grey tones. After the fax transmission has been completed and before the connection is terminated, the receiving device confirms receipt of the transmission (see Fax Groups).

Hard modem: The hard modem is a fixed, built-in modem. In contrast to the soft modem, its features and functions are fixed and thus cannot be changed (see Soft Modem, see Modem).

Holding: see Call Toggling

Hook-Flash Function: see Flash Key

Journal: The journal contains information pertaining to the last 30 telephone calls as well as to sent and received faxes and SMS messages. The e journal can be printed out manually or the machine can be set to dispense automatic print-outs at specific times (for example after 30 transmissions).

Memory: If there is no paper or toner in your fax machine, the machine will store incoming fax transmissions in its memory. SMS messages are stored in the SMS memory.

Modem: A modem converts digital computer signals into acoustic signals and vice versa. Analogue telephone lines transfer only acoustic signals, not digital signals (see Hard Modem, see Soft Modem).

Outside Line Access Code: The outside line access code is the number or letter that must be dialled before the actual telephone number on a telephone of a private branch exchange in order to establish a connection to the public telephone network (see Private Branch Exchange).

Parallel Connection: see Additional Devices

Plug'n'Print Card: Smart card used to set the toner level memory to full after installing a new toner cartridge.

Polling: see Fax Polling

Private Branch Exchange: Private branch exchanges are common in larger companies. Even private ISDN systems

Abbreviations

AM: Answering Machine

bps: Bits per second (transfer rate)

CCITT: Comite Consultatif International Telephonique et Telegraphique (forerunners of the ITU)

CLIP: Caller Line Identification Presentation (see Caller Identification)

CLIR: Calling Line Identification Restriction (see Caller Identification)

CNG: Calling Signal (see Fax Signal)

DECT: Digital Enhanced Cordless Telecommunication (cordless handset)

dpi: Dots per inch (see Resolution)

DTMF: Dual Tone Multiple Frequency (see Tone Dialling)

ECM: Error Correction Mode (see Error Correction Mode)

GAP: Generic Access Profi le (radio protocol for cordless handsets)

IGM: Incoming Message (incoming message on the answering machine)

ISDN: Integrated Services Digital Network

ITU: International Telecommunications Union (organisation of the UN)

LCD: Liquid Crystal Display

LED: Light Emitting Diode

MH: Modified Huffmann (encoding method for faxes, see Encoding)

MHC: Modified Huffmann Code (encoding method for faxes, see Encoding)

MMR: Modified Modified Read (encoding method for faxes, see Encoding)

MR: Modifi ed Read (encoding method for faxes, see Encoding)

MRC: Modifi ed Read Code (encoding method for faxes, see Encoding)

OCR: Optical Character Recognition (text recognition)

OGM: Outgoing Message (outgoing message of the answering machine)

PABX: Private Automatic Branch Exchange

POTS: Plain Old Telephone Service (analogue telephone service with low transfer rate)

PSTN: Public Switched Telephone Network

PTT: Postal, Telegraph and Telephone (organisation)

RAM: Random Access Memory

RJ-11: Registered Jack 11 (auch Western Plug, standardised telephone plug)

SMS: Short Message Service

TAM: Telephone Answering Machine (answering machine)

TWAIN: Tool Without An Interesting Name (standard for scanner drivers)

USB: Universal Serial Bus (computer connection)

can be branch exchanges. To establish a connection to the public telephone network from a private branch exchange, one must dial a number or press a key before the actual telephone number; in most cases this is zero (see Outside Line Access Code).

Pulse Dialling: see Tone Dialling

Resolution: Number of dots per inch (dpi). For sending and receiving faxes, the resolution options available are Normal, Fine, SFine and Photo. For copying, the available resolutions are Fast, Quality and Photo. The higher the resolution, the longer it takes to complete the transmission.

Scanning: The e reading of a document into the fax memory or into the computer in order to send it, copy it or edit it.

Sender Identification: The telephone number and name of the sender as well as the date and time of the fax transmission appear in the upper margin of each received fax.

Serial Connection: see Additional Devices

Soft Modem: The machine does not contain a fixed, built-in modem. A program executes the modem function on demand and accesses the machine memory (RAM). The features and functions of the soft modem can be modified by altering the software (see Hard Modem, see Modem).

Stand-alone: Single work station that is not connected to other workstations over a network.

Sub-address: see Fax Polling

Time Stamp: The exact date and time of receipt appear in the page header of each received fax. A memory buffer guarantees that exact data are issued even after a power loss. In this way, you can verify exactly when a fax has reached you.

Tone Dialling (also Dual Tone Multi-

Frequency): In many countries, tone dialling has replaced pulse dialling, in which each number was sent as a corresponding number of pulses. With tone dialling, a specific tone is assigned to each key (referred to as DTMF tones).

Toner Level Memory: Update the toner level memory of your fax machine with the Plug'n'Print card that is included with each new toner cartridge. Your fax machine registers the extent of toner used for every print-out and calculates the toner level of the toner cartridge on that basis. The indicated toner level is only meaningful if you update each new toner cartridge with the Plug'n'Print card that is provided with the cartridge.

Transfer Speed: CCITT/ITU has published international standards for the transmission of data over telephone lines. All short names begin with V, so these are also referred to as V standards. The most important transmission speeds for fax transmissions are:

V.17-7,200 to 14,400 bps

V.21 - maximum 300 bps

V.22 - maximum 1,200 bps

Warm-Up Phase: Normally, the machine is in the energy saving mode (see Energy Saving Mode). In the warm-up phase, the fax machine heats up the printing unit until it has reached the necessary operating temperature, after which the copy or fax can be printed out.

Functions List

I Installation

II COUNTRY 15

List of the available countries

12 LANGUAGE....15

List of the available languages

13 DATE/TIME 15

Entering the date and time

14 NUMBER/NAME 15

Entering telephone number and name

15 LINE TYPE 13

Setting the PSTN / PABX operation

16 TECHNICALS 15, 16

Various settings

17 RING COUNT.... 17

Setting the number of rings

18 RINGER VOLUME 16

Setting the ring volume

2 Fax

21 TX SPEED 23

Setting the transfer rate

22 POLLING RX.... 25

Polling a fax from another machine

23 POLLING TX.... 25

Preparing a transmission for polling send

24 SEND LATER.... 25

Fax transmission at a later point in time

25 SEND REPORT 23

Settings for Transmission Reports

26 TIME STAMP.... 24

Activating/deactivating the time stamp

27 FAX ANSW. 16

Setting protected fax reception

28 RECEPTION 24

Settings for fax reception

3 SMS Service

31 SEND SMS 28

Entering and sending SMS messages

32 READ SMS 28

Reading SMS messages

33 DELETE SMS....29

Deleting SMS messages

34 PRINT SMS 29

Printing selected SMS messages

35 PARAMETERS 30

Settings for sending and receiving SMS

36 SMS CENTER.... 30

Entering the numbers of the SMS center

4 Print

41 FUNCTIONSLIST ..... 15

List of the available functions

42 LOGS 26

Overview of the last 30 transmissions

43 DIRECTORY 20

List of the telephone book entries and groups

44 SETUP 15

List of the fax machine settings

45 COMMANDS 26

List of pending jobs

5 Commands

51 PERFORM 26

Immediate execution of a selected job

52 MODIFY 26

Changing a selected job

53 CANCEL 25,26

Deleting a selected job

54 PRINT 26

Printing out a selected job

55 PRINT LIST....26

Printing out the list of all pending jobs

6 Others

61 LOCK 17

Setting keyboard lock

62 PRINT.CARTR. 11,37

Installing a new toner cartridge

Technical Data

Measurements (W × H × D) ..... 370 × 200 × 330 mm

Weight approx. 7.25 kg

Mains Connection ..... 220 - 240 Volt / 50 - 60 Hz

Power Consumption.... standby < 8 W .... transfer < 17 W .... reception < 20 W standard

Recommended Ambient .... temperature 17 - 28°C ..... relative humidity 20 - 80 % ..... non-condensing

Emissions . . . . . corresponds to EN 55022 Class B . . . . . . . . . . . . EN 61000-3-2 . . . . . . . . . . . . . EN 61000-3-3

Immunity . . . . . . . . . corresponds to EN 55024

Paper

Automatic Document Feeder ..... 20 documents

Paper Sizes . . . . . . . . . . . . . A4 · 210 × 297 mm . . . . letter · 8.5 × 11 inch · 216 × 279 mm . . . . legal · 8.5 × 14 inch · 216 × 356 mm

Paper Thickness 0.08 - 0.12 mm

Paper Weight 60–90 g/m ^2 legal: 90 g/m ^2

Paper Tray max. 250 sheets

Toner Cartridge

Capacity (5 % Black – Slerexe Letter)

Starter Cartridge ..... approx. 1,000 pages

Additional Cartridges ..... approx. 3,000 pages

Printer

Type . . . . . . . . . . . Class I Laser Printer

Warm-Up Time .... approx. 15 seconds

Resolution 600 × 600 dpi

Printing Speed 10 pages/minute

Print Width 200mm

Telephone

Connection Type . . . . . . . . . Public Switched (PSTN) . . . . . Private Branch Exchange (PABX)

Telephone Book Entries ..... approx. 200

Fax

Device Type Group 3

Compatibility ITU-T T.30

Encoding MH, MR, MMR

Fax Memory 120 pages

Transfer Speed 33.6k

Horizontal Resolution 8 dots/mm

Vertical Resolution . . . . . . . standard 3.85 lines/mm . . . . . . . . . . . . fine 7.7 lines/mm

Copier

Type . . . . . . Black-and-white, 64 grey tones

Resolution . . . . . . . . . . . . . fast 200 × 300 dpi . . . . . . . . . . . . . . . . quality 400 × 300 dpi . . . . . . . . . . . . . . . photo 400 × 300 dpi

Copying Speed ..... 10 pages/minute

Multiple Copies up to 99 pages

PC Connection (MF 3265)

Connection Type ..... USB 1.1 (USB 2.0 Full Speed)

Supported Operating Systems . . . . Windows ^® 98 SE / 2000 / ME / XP

Scanner Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TWAIN

Scanner

Type ..... Black-and-white, 256 grey tones

Resolution 300 × 300 dpi

Scan Area max. 218×600 mm

Scan Width 208 mm

Speed 6 seconds/A4-page

SMS (Short Message Service)

Gateway V.23

Memory 30 messages

Message Length ..... 160/640 characters (depending on country and telephone network)

Slerexe Letter

THE Suisse COMPANY LIMITED Company name: Suisse company, co., Ltd. Suisse company (英文) : 010-6999 Suisse CAPITAL HONG KAI ISSN 438-0000 Date: April 2006 In the Richard J. Kennedy, 1997, 10.0000 Suisse Bank of England, 1998, 10.0000 Suisse Securities, Inc. Name: James J. Kennedy Partners who are not to be able to receive a financial institution or investment banking services. In addition to this report, we will not accept any liability whatsoever arising from this report. This report is not intended to be distributed in the future of this report. As a result we believe that this report does not contain any liability whatsoever arising from this report. In addition, we will not accept any liability whatsoever arising from this report. In addition, we will not accept any liability whatsoever arising from this report. In addition, we will not accept any liability whatsoever arising from this report.

The technical specifications are subject to change without notice.

Guarantee

(UK Terms and Conditions)

SAGEM SA is the European Number 1 in fax and offers a complete range of fax terminals with Internet access and SMS function, multifunctional terminals and servers covering the needs of all its customers—from home-users to multinational organisations.

In order to apply the guarantee, you should contact your dealer. Proof of purchase will be required. Should malfunctioning arise, the dealer will advise you what to do.

If you bought your equipment from SAGEM Communication Austria GmbH directly, the following shall apply:

A SAGEM Communication Austria GmbH undertakes to remedy by repair, free of charge for labour and replacement parts, any defects in the equipment during a period of twelve (12) months from the date of original delivery of the Equipment, where those defects are a result of faulty workmanship.

During this twelve month guarantee period, the defective equipment will be repaired free of charge; the customer must however return the defective equipment at his/her own expense, to the address given by SAGEM Communication Austria GmbH After Sales Department, the phone number of which can be found on the delivery slip. Unless the customer has concluded with SAGEM Communication Austria GmbH a maintenance contract in respect of the equipment which specifically provides for repairs to be carried out at the customer's premises, the repairs will not be carried out on the equipment at the customer's premises.

The following sentence applies to purchases of equipment for the customer's trade, business or profession. Except as otherwise expressly provided in this Document and to the extent permitted by law, SAGEM Communication Austria GmbH makes no representations or warranties, express or implied, statutory or otherwise, and to such extent, all terms and conditions implied by law are hereby excluded.

Th is guarantee does not affect the Customer's statutory rights.

B Exclusions From Guarantee

SAGEM Communication Austria GmbH shall have no liability under the guarantee in respect of:

• damage, defects breakdown or malfunction due to:
- failure to properly follow the installation process and instructions for use; or

- an external cause to the equipment (including but not limited to, lightening, fire, shock or water damage of any nature); or

- modifications made without the written approval of SAGEM Communication Austria GmbH; or

- a failure or neglect to maintain the equipment or inappropriate maintenance; or

• unsuitable operating conditions, particularly of temperature and humidity; or
• repair or maintenance of the equipment by persons not authorised by SAGEM Communication Austria GmbH; or
• wear and tear from normal daily use of the equipment and its accessories

- damage due to insufficient or bad packaging of equipment when returned to SAGEM Communication Austria GmbH

• supply of new versions of software

• work on any equipment or software modified or added without the prior written consent of SAGEM Communication Austria GmbH
• malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment,

- communication problems related to an unsuitable environment, including:

• problems related to access and/or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent
• transmission faults (for example poor geographical coverage by radio transmitters, interference or poor line quality)

- the local network fault (wiring, servers, workstations) or the failure of the transmission network

- the normal servicing (as defined in the user guide supplied with the equipment) as well as malfunctioning due to servicing not being carried out, servicing costs are in any event always borne by the customer.

C In the cases set forth in § B as well as after expiry of the twelve month guarantee period, the customer must ask SAGEM Communication Austria GmbH for an estimate, and he/she must accept the estimate and agree to pay the charges mentioned in it before returning the equipment to SAGEM Communication Austria GmbH. The repair and delivery costs will be invoiced to the customer.

The foregoing shall apply unless otherwise agreed in writing with the customer and only for the UK. If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation, such invalidity or illegality shall not impair or affect the remaining provisions or parts of this guarantee.

Please note that only SAGEM ink fi lms should be used. Your SAGEM guarantee does not cover damage to your fax machine that may be caused by the use of any other ink fi lms.

Index

A

A4

paper ..... 11

Abbreviations 39

Activate/deactivate automatic SMS print . . . 30 lock . . . . . . . . . . . 17 name of SMS sender . . . 30 page header . . . . . . . . 15 protected fax reception . 16 ringer tone . . . . . . . . 16 SMS notification . . . . 30 SMS notification tone . 30 sorted print-out . . . 24 time stamp . . . . . . 24

Additional devices . . . . 14, 38 Easylink . . . . . . . 14 fax reception mode . . . 17 interruption of ringing . . 14 starting fax reception . . . 14

Additional telephone services 21 Address book PC connection ..... 34

Attaching document outlet ..... 8 document support ..... 8

Automatic fax reception ..... 18 fax reception mode ... 17

B

Blue key 7

Broadcast 38 fax transmissions 24 groups 20, 24 individual recipients 24 key 7

C

C

key 7

Call-by-Call 38

Callers key 7

Caller list 38

Calling line identification . 21, 38

Call forwarding ..... 21

Call toggling ..... 21, 38

Call waiting ..... 21, 38

Center SMS 30

Chain dialling ..... 20, 38

Cleaning 37

CLIP ..... 21, 38 symbol on LCD display . . . 7

CNG tone 38

Code fax polling ..... 25 lock ..... 17 modify at PC ..... 35 private branch exchange . 13 protected fax reception . 16

Combine numbers ..... 20

Commands see Jobs Companion Suite installation ..... 32 uninstallation ..... 33 use ..... 34

Connect

additional devices ..... 14

EXT socket ..... 14

mains cable....9

telephone cable ..... 9

telephone handset ..... 9

Connections on the rear side . 6

Contact 48

Contrast copy ..... 27 fax transmission ..... 23

Copy 27

adjust copies ..... 27

automatic 27

contrast 27

enlarge 27

key 7

reduce 27

resolution 27

zoom 27

Country setting ..... 15 set at PC ..... 35

Cursor movement on display . . . 15

D

Date

set 15

set at PC 35

Delete group ..... 20 jobs ..... 26 SMS message ..... 29 telephone book entry .. 20

Description of the machine 6

Dialled numbers key 7

Dialling pause 38 fax polling 25 key 7

Directory see Telephone book

Display toner level ..... 11

Documents fax transmission ..... 22

Document jam 37

Document outlet attaching 8

Document support attaching 8

Drivers installation ..... 32 uninstallation ..... 33

E

E-mail SMS 29

Easylink 14

Emissions 42

Encoding 38

Energy saving mode . . . 17, 38

Enlarge copy 27

Enter

group 20

group at PC ..... 35

number and name ..... 15

symbols 7

telephone book entry at PC 34

Error correction mode . . . 38

Execute

jobs immediately ..... 26

EXT

fax reception mode . . . 17

socket ..... 14, 18

Extension 38

External answering machines 14, 18

External devices ..... 14

F

Fax 22

broadcast....24

fax memory ..... 23

fax reception ..... 23

fax reception mode . . . 17

groups 20

insert documents ..... 22

jobs 26

journal 26

multiple copies ..... 24

paper size ..... 22

polling 25

polling send ..... 25

polling with sub-address . 25

protected fax reception . 16

redial 23

resolution for reception. 16

send 22

set contrast ..... 23

sorted print-out ..... 24

time-deferred sending .. 25

time stamp ..... 24

transmission report . . . 23

transmission speed ..... 23

Fax groups 38

Fax memory ..... 23, 39, 42

green lamp 23

protected fax reception . 16

Fax reception ..... 23

Fax reception mode ..... 17

additional devices . . 14, 17

key

number of rings ..... 17

Fax switch 38

see Fax reception mode

additional devices ..... 14

key 7

FINE

key 7

symbol on LCD display . . . 7

Flash key 38

telephone services ..... 21

Free hard drive space

PC connection ..... 32

Functions

overview 2

Functions list ..... 41

print ..... 15

G

Green lamp 7,23

Groups 20

add group at PC ..... 35

delete 20

enter group ..... 20

fax broadcast ..... 24

modify 20

modify group at PC . . . 35

Guarantee 43

H

Handshake 38

Holding 39

|

Immediate polling ..... 25

Immunity 42

Insert

A4 paper ..... 11

copy documents ..... 27

documents ..... 22

input sheets ..... 12

letter/legal paper ..... 12

Plug'n'Print card ..... 11

toner cartridge ..... 9

Installation 8

additional devices ..... 14

Companion Suite ..... 32

document outlet ..... 8

document support ..... 8

drivers 32

mains cable .....

package contents .....

paper ..... 11

Paper Port ..... 32

quick install process ..... 9

software 32

telephone cable ..... 9

telephone connections . . 13

telephone handset ..... 9

toner cartridge ..... 9

unpacking....

Internal numbers ..... 13

ISDN systems ..... 13

J

Jobs 26

delete 26

immediate execute ..... 26

modify 26

print 26

print list ..... 26

Journal 26,39

K

Keyboard

lock 17

quick search ..... 20

L

Language

setting ..... 15

set at PC 35

Laser-safety instructions .....

LCD display 7

symbols 7

Legal paper ..... 11

insert ..... 12

Letter paper ..... 11

insert ..... 12

LINE

socket 9

Lock 17

code 17

keyboard ..... 17

modify at PC ..... 35

number pad ..... 17

Loudspeaker

dial without lifting handset 19

key 7

M

Machine

overview 6

Mains cable

connecting 9

Manual fax reception ..... 18 fax reception mode ... 17

Measurements 42

Menu key 7

Missed phone calls ..... 21

Mode fax reception ..... 17 key ..... 7

Modem....14,39 hard modem....39 soft modem....40

Modify group ..... 20 group at PC ..... 35

jobs 26

telephone book entries . 19

telephone book entries at PC 34

N

Name enter ..... 15 enter at PC ..... 35 SMS sender ..... 30

Notification SMS 30

Notification tone SMS 30

Number enter ..... 15 enter at PC ..... 35

Number of rings set 17

Number pad lock 17

O

OK key 7

Operation panel 7

Ordering service ..... 48

Overview machine .... 6 operation panel .... 7

P

PABX see Private branch exchange Package contents 8

Page header 15 enter 15 SMS 30

Panel see Operation paneel

Paper....11 A4....11 legal....11 letter....11 sizes....11

Papersizes ..... 11

Paper jam 37

Paper Port installation ..... 32 uninstallation ..... 33 use ..... 36

Paper size copying 27 fax 22

Paper sizes 42

Paper tray insert paper ..... 11 letter/legal paper ..... 12

Paper weight 42

PC Connection .... 32 address book.... 34

default printer ..... 35
display toner level ..... 35
free hard drive space . . . 32
printer 35
requirements ..... 32
scan 36
settings of machine ..... 35
USB connection ..... 32

OTO key 7

symbol on LCD display . . . 7

g'n'Print card ..... 9,39

ling 25,38 code 25

immediate ..... 25

send 25

time-deferred ..... 25

with sub address ..... 25

ling send ..... 25

wer consumption ..... 42

fix 13

nt automatic SMS 30 from PC 35

functions list ..... 15

jobs 26

jobs list ..... 26

journal 26

list of settings ..... 15

multiple copies of fax reception 24

protected fax reception. 16

SMS message ..... 28, 29

telephone book ..... 20

transmission report . . . 23

nting multiple copies fax reception ..... 24

vate branch exchange . 13, 39 Prefix . . . . . . . . . . . 13

files scan 36

ptected fax reception . . . 16

modify at PC ..... 35

print 16

TN 13

se dialling ..... 40

Q

Quick install process ..... 9

Quick search telephone book entries . 20

R

R/PAUSE key 38

Read SMS message ..... 28

Receive SMS message ..... 28

Redial 19

fax transfer ..... 23

Reduce copy 27

Red lamp 7

Requirements PC connection ..... 32

Resolution 16,40

copy 27,42

default setting ..... 16 key ..... 7

scan 36

symbol on LCD display . . .

Ringer tone

volume 16

R key telephone services ..... 21

S

Safety instructions ..... 4

Save entry telephone book . . 19

Scan 36,40

resolution 36

Select key 7

Send fax 22

fax broadcast ..... 24

fax polling ..... 25

SMS message ..... 28

SMS to e-mail ..... 29

SMS to fax 29

Text2Fax 31

time-deferred ..... 25

Sender identification ..... 40

Set country ..... 15

date and time ..... 15

keyboard lock ..... 17

language ..... 15

number of rings ..... 17

number pad lock ..... 17

resolution ..... 16

ring tone 16

SMS notification tone .. 30

SMS validity period ..... 31

transmission speed ..... 23

volume of ringer tone . . 16

Settings 15 lock 17

modify at PC ..... 35

number and name ..... 15

page header ..... 15

print list of settings . . . . 15

resolution ..... 16

ring tone ..... 16

set country ..... 15

set date and time ..... 15

set language ..... 15

SMS 28,29

transmission report . . . 23

SFINE key ..... 7 symbol on LCD display ... 7

SMS 28 automatic print 30

country settings ..... 28

delete message ..... 29

external cordless telephone 14

green lamp 7,28

journal 26

key 7

name of sender ..... 30

notification ..... 30

notification tone ..... 30

numbers of central office. 30

print message ..... 29

read message ..... 28

receive message ..... 28

send message ..... 28

send to multiple recipients 28

sub-address ..... 31

symbol on LCD display . . . 7

to e-mail 29

to fax 29

to user account ..... 30

transmission report . . . 23

validity period ..... 31

with sub-address ..... 29

Software installation ..... 32 uninstallation ..... 33

Sorted print-out set 24

Special functions key 7

Speed 40 fax transmission 23

Stand-alone 40

Start key 7

Starter cartridge ..... 9

Stop key 7

Sub-address 31,40 for polling 25 SMS 29

Symbols enter ..... 7 on the LCD display ..... 7

T

Technical customer service . 48

Technical data 42

Telephone ..... 19
additional devices ..... 14
chain dialling ..... 20
making a telephone call .. 19
redialling ..... 19
telephone book ..... 19

Telephone book ..... 19 add entry at PC ..... 34

delete entries ..... 20

delete group ..... 20

enter group ..... 20

groups 20 key 7

modify entries ..... 19

modify entries at PC . . . 34

modify group ..... 20

print 20

quick search 20

save new entry ..... 19

use entries ..... 19

Telephone cable connecting 9

Telephone connections . . . 13

ISDN systems ..... 13 private branch exchange . 13

Telephone handset connecting 9

Terminal ID see Sub-address

Text2Fax 31 send 31

Time setting 15

Time-deferred polling 25 sending 25

Time stamp ..... 24, 40

Toner cartridge display level ..... 11

insert 9 installation 9

protection strip ..... 10

remove old cartridge . . . 10

starter cartridge ..... 9 toner level memory ..... 9

Toner level memory . . 9, 11, 40 display . . . . . . . . . 11

display at PC ..... 35 update with Plug'n'Print card ||

Tone dialling ..... 40 Easylink ..... 14

Transmission report ..... 23

Troubleshooting . . . . . . . 37 cleaning . . . . . . . . . 37 paper or document jam . 37

Twain scanner driver ..... 36

U

Uninstallation

Companion Suite ..... 33

drivers 33

Paper Port 33

software 33

Unpacking 8

Update

toner level memory . . . 11

USB port ..... 6,33

PC connection ..... 32

Use

Companion Suite ..... 34

Paper Port 36

telephone book ..... 19

User account

send SMS 30

V

Validity period

SMS 31

Volume

ringer tone ..... 16

W

Warm-up phase ..... 40

Weight 42

Z

Zoom

copy 27

Contact

Should you have technical problems, please contact our technical customer service:

United Kingdom

Telephone: 02 07 - 536 54 00

Fax: 02 07 - 519 50 24

If you need toner cartridges or other accessories, please call our ordering service:

United Kingdom

Telefon: 08 00 - 358 08 07

E-Mail: [e-mail]

Internet: www.sagem.com

The CE mark confirms that the machine corresponds to the relevant guidelines of the European Union.

Declaration of Conformity (DoC)

Hereby, SAGEM Communication Austria GmbH, declares that this SAGEM LF 3245 or LF 3265 is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

Should you require a copy of the original DoC, please visit our web site.

Th is product is intended for use on an analogue public telecommunications network (PSTN) and for use in the country specified on the type label. Use in other countries can result in faulty functioning.

For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer first.

Th is user manual was printed on recycled paper bleached without chlorine. Th is satisfi es the highest standards for low environmental impact. The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper. The plastic foil may be submitted for recycling or disposed of with waste not intended for recycling, depending on the requirements in your country.

The fax machine contains many materials that can be recycled. When you wish to dispose of the machine, please obtain information on the applicable regulations in your country for the recycling of electronic equipment.