DS-3500 - Digital voice recorder OLYMPUS - Free user manual and instructions

USER MANUAL DS-3500 OLYMPUS

DIGITAL VOICE RECORDER DS-3500 INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use.

Introduction + _ The contents ofthis document may be changed in the future without advanced notice. Contact our Customer Support Center for the latest information relating to product names and model numbers. Theillustration oftthe screen and the recorder shown in this manual may differ from the actual product. The utmost care has been taken to ensure the integrity of this document, but if you find a questionable item, error or omission, please contact our Customer Support Center. Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reason is excluded Trademarks and registered trademarks Microsoft and Windows are registered trademarks of Microsoft Corporation. Macintosh is a trademark of Apple Inc. Intel is the registered trademark of Intel Corporation: SD and microSD are the trademarks of SD Card Association: SDHC and microSDHC are the trademarks of SD Card Association: MPEG Layer-3 audio coding technology licensed from Fraunhofer IIS and Thomson. Other product and brand names mentioned herein may be the trademarks or registered trademarks oftheir respective owners. dSSs"sS» S» Misco MSc

Safety precautions Getting started Main features. Identification of parts Display status indicators Inserting the battery. Charging the battery . Using the lithium ion battery. Power supply from USB cable Tuning on/off the power. HOLD. Memory card Compatible car Inserting'and ejecting a SD card. Setting time and date [Time & Date]. Changing the time and date. Basic operations Recording. New recordin Overwrite recording. Insert recording Hands-free recording. Recording monito Playbad Erasing.. Erasing files Partially erasing a file. 3 Advanced operations Selecting folders and files Displaying file information Device lock function. Setting the Author ID and Work Type Verbal Comment... Index marks . How to use the menu Menuitems … Ti oevice Menu. Editing the Work Type information Formatting the card [Format], Customizing the recorder 4 Managing files on your PC ODMS and DSS Player software. Minimum requirement Using online help. Connecting to your PC. Connecting to our PCusing the USB cable Disconnecting from your PC... 5 Other information Alarm message lis Troubleshooting Technical assistance and support .

Safety precautions Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, itis essential that you always read the warnings and information provided. VAN Danger Ifthe product is used without observing the information given under this symbol, serious injury or death may result. AN aning Ifthe product is used without observing the information given under this symbol, injury or death may result. À caution Ifthe product is used without observing the information given under this symbol, minor personal injury, damage to the equipment, or loss of valuable data may result. Convention used in this manual The word “card” is used to refer to the SD card and microSD card. The word “ODMS" is used to refer to the Olympus Dictation Management System in Windows environment. The word “DSS Player” is used to refer to the DSS Player for Mac in Apple Macintosh environment. This manual shows the English on screen display in the illustrations and explanations. You can select the display language for this recorder. For details, see"Language(Lang)" (++ P37). Caution for usage environment +_ To protect the high-precision technology contained in this product, never leave the recorder in the places listed below, no matter if in use or storage: + Places where temperatures and/or humidity are high or go through extreme changes. Direct sunlight, beaches, locked cars, or near other heat sources (stove, radiator, etc.) or humidifiers. Near flammable items or explosives. + In wet places, such as bathrooms or in the rain. + In places prone to strong vibrations. Never drop the recorder or subject it to severe shocks or vibrations. The recorder may malfunction if it is used in a location where it is subject to a magnetic/electromagnetic field, radio waves, or high voltage, such as near a TV set, microwave, video game, loud speakers, large monitor unit, TV/radio tower, or transmission towet In such cases, turn the recorder off and on again before further operation.

+ Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment. Do not use organic solvents such as alcohol and lacquer thinner to clean the

+_Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work. It is recommended to back up and save important content to other media such as a computer hard disk Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect ofthe product, repair performed by the third party other than Olympus, an Olympus authorized service station or any other reason is excluded from the Olympus liability. Handling the recorder AN Maming: + Keep the recorder out of the reach of children and infants to prevent the following dangerous situation that could cause serious injury: @ Accidentally swallowing the battery, cards or other small parts. @ Accidentally being injured by the moving parts ofthe recorder. Do not disassemble, repair or modify the unit yourself, Safety precautions Use SD/SDHC, microSD/microSDHC memory cards only. Never use other types of cards. If you accidentally insert another type of card into the recorder, contact an authorized distributor or service center. Do not try to remove the card by force. Do not operate the unit while operating a vehicle. Caution: Stop using the recorder immediately if you notice any unusual odors, noise, or Smoke aroundit. Never remove the battery with bare hands, which may cause a fire or burn your hands. Do not leave the recorder in places where it may be subject to extremely high temperatures. Doing so may cause parts to deteriorate and, in some circumstances, cause the recorder to catch fire. Do not use the charger or AC adapter fit k covered. This could cause overheating, resulting in fire. Handle the recorder with care to avoid getting a low-temperature burn. + When the recorder contains metal parts, overheating can result in a low-temperature burn. Pay attention to the following; + When used for a long period, the recorder will get hot. you hold on to the recorder in this State, a low-temperature burn may be caused. In places subject to extremely cold temperatures, the temperature of the recorder s body may be lower than the environmental temperature. I possible, wear gloves when handling the recorder in cold temperatures.

Battery handling precautions A Danger: The recorder uses a special lithium ion battery from Olympus. Charge the battery with the specified AC adapter or charger. Do not use any other AC adapters or chargers. The battery should never be exposed to flame, heated, short-circuited or disassembled, + Never heat orincinerate battery. + Take precautions when carrying or storing batteries to prevent them from coming into contact with any metal objects such as jewelry, pins, fasteners, etc. To prevent causing battery leaks or damaging their terminals, carefully follow all instructions regarding the use of batteries. Never attempt to disassemble a battery or modify it in any way, solder, etc. battery fluid gets into your eyes, flush your eyes immediately with clear, cold running water and seek medical attention immediately. Warnin, + Keep batteries dry at all times. I rechargeable batteries have not been recharged within the specified time, stop charging them and do not use them. Do not use a battery if it is cracked or broken. Never subject batteries to strong shocks or continuous vibration. If a battery leaks, becomes discolored or deformed, or becomes abnormal in any other way during operation, stop using the recorder. Safety precautions +_Ifa battery leaks fluid onto your clothing or skin, remove the clothing and flush the affected area with clean, running cold water immediately. If the fluid burns your skin, seek medical attention immediately. Keep batteries out of the reach of children. If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor: remove the battery immediately while being careful not to burn yourself, and: @ call your dealer or local Olympus representative for service. 2 caution: + The bundled/included rechargeable battery is exclusively for use with Olympus digital voice recorder DS-3500. There is a risk of explosion ifthe battery is replaced with the incorrect battery type. Dispose of the used battery following the instructions. Please recycle batteries to help save our planet's resources. When you throw away dead batteries, be sure to cover their terminals and always observe local laws and regulations. Always charge a rechargeable battery when using it for the first time, or ifit has not been used for a long period. Rechargeable batteries have limited lifetime. When the operating time becomes shorter even if the rechargeable battery is fully charged, replace it with a new one.

Safety precautions LCD monitor +_ The LCD used forthe monitor is made with high-precision technology. However, black spots or bright spots of light may appear on the LCD Monitor. Due toits characteristics or the angle at which you are viewing the monitor, the spot may not be uniform in color and brightness. This is not a malfunction. Memory Card A\ warning: Do not touch the card contacts. This may damage the card. Do not place the card in locations with static electricity. Store the card in a location that is out of the reach of children. In case of accidental ingestion, consult a physician immediately.

sainjeay ul Getting started Main features © Supports two types of memory: SD card and microSD card. © Three Programmable smart buttons F1,F2 and F3 (+5 P.43). © Supports 3 file formats: PCM (44.1 kHz/16 bit), MP3 (256 kbps or 128 kbps) and DS2 (DSS Pro QP or DSS Pro SP) (DSS) (:> P.35). © Data encryption function for securing recordings on the device. Itis possible to set the Encryption level to [High] 256 bit), [Standard] (128 bit) or [No] (deactivates the function). © Lithium ion battery rechargeable via USB cable. © This recorder is compatible with USB 2.0, enabling fast data transfer to a computer. © Five folders and up to 200 files per folder, for a maximum of 1,000 recordings (sx P.18). When using ODMS (Olympus Dictation Management System) software, it is possible to create up to seven folders (max. 1,400 files) {ex P43, P45). Large color LCD display. Device Lock function to prevent unauthorized access to device {5° P.29, P.43). Authentication system via password. Index mark function which is useful to search particular points in the dictation files (: P.32). Verbal comment function which allows transcriptionists to instantly search and playback instructions on their computer {5 P.31). Priority Setting (#+ P.35). You can set a priority level on each file recorded. ODMS (Olympus Dictation Management System) and DSS Player (DSS Player for Mac) software included (++ P.45). Itis possible to customize the recorder in a number of ways.

Identification of parts @SD card slot @ Built-in microphone @NEW button @REC button @ STOP button @ PLAY button @REV button @ ERASE button @ Record indicator light 4 Display (LCD panel) 4? + (Volume) button 2 Fast Forward (b-B1) button OK/MENU button 42 Programmable smart (F1,F2,F3) buttons Rewind (#4) button (5 - (Volume) button 4? Built-in speaker 45 Battery cover 49 Battery cover release button & POWER/HOLD switch @D EAR (Earphone) jack &2 MIC (Microphone) jack @)USB connector & Docking station connector sued uopeyyauspt |

30,00 999,00: Display in the recording mode © Current file name @ Current folder © Current file number/ Total number of recorded files in the folder @ Recording elapsed time ng memory bar indicator ng recording time @ Level meter indicator © Button guide display © Recorder status indicator DS350031.D82 4 ! Mél DE Display in the playback mode Identification of parts

ICT TELE] ©) ICT CESLOP |

DS350031.DS2 O003s E Work Type mm Option Item Display in the recording mode © Current playback time @® index mark indicator ©® Verbal comment indicator © File length ® Recording date and time & Main Button Guide u can display the Main Button Guide by using in Button Guide” (ex P.43) of the customize functions of ODMS software. ‘s information can be displayed by using the “Display” (+ P.43) function in the ODMS software. [l: SD card : SD Card lock [si]: microSD card [MI: Microphone sensitivity DS: Recording mode [ENj: Battery [UEva]: VCVA (Variable Control Voice Actuator) IE: Pending DK Encryption li: Option Item

Inserting the battery This recorder uses a lithium ion battery specified by Olympus (LI-428). Do not use any other type of battery. El Lightiy press down on the battery cover release button, then open the battery cover, as shown in the illustration below. El insert the battery observing the correct polarity as shownintheillustration, then close the battery cover. +__Insertthe battery by sliding in direction ) while pushing down in direction (8) The supplied battery is not fully charged. It is recommended to fully charge it before using the recorder for the first time or after the battery has been left unattended for a long time (ex P.12). Batteryindicator The battery indicator on the display will decrease as the battery loses power. indicator appears on the display, charge the battery as soon as possible. When the battery is too weak, [£Z1] and [Battery Low] will appear on the display and the recorder will shut down.

+ _Tumoffthe recorder before removing the battery. Removing the battery while the recorder is still in use may cause malfunctions, file corruption or file loss. Remove the battery if you are not going to use the recorder for an extended period of time. After removing the battery, it may become necessary to re-set the time and date if you leave the battery out of the recorder for more than 15 minutes or if you remove the battery right after loading it into the recorder. laseq ous Sunuesut

Charging the battery After loading the battery into the recorder, you can charge it by connecting the USB cable to the recorder. Fully charge the battery (approx. 2 hours 30 minutes) before use. Connect the USB cable to the recorder.

Charge the battery frequently during the first period of use. The battery will perform better after several charge/discharge cycles. Models of batteries which are different from the included one may not be charged. Charging the battery via the USB cable connection may not be successful depending on the power capacity ofthe USB port in your PC. Use the AC adapter (optional) instead. Do not charge the recorder through a USB hub. Do not attach or remove the battery ifthe USB cable is connected. Using the lithium ion battery The included battery is exclusively for use with the Olympus voice recorder DS-3500. Do not use in combination with other electronic equipment. Cautions concerning the battery Read the following instructions carefully when you use the battery. Discharging: Rechargeable batteries self-discharge while not in use. Charge it regularly before use. Battery life: Over time, the rechargeable battery may gradually wear down. When the operating time becomes shorter even ifthe rechargeable battery is fully charged under the specified condition, replace it with a new one. Operating temperature: Rechargeable batteries are chemical products. Battery efficiency may vary even when operating within the recommended temperature range This is an inherent nature of these products. Recommended temperature range of use: During operation: 0°C-42°C/ 32F - 107.6°F Chargin 5°C-35°C/AT°F - 95°F Storage for a long period: 20°C - 60°C/ -4°F - 140°F Using the battery outside the above temperature range may result in declining efficiency and shorter battery life.

Charging the battery

When disposing the batteries, always observe the local laws and regulations. Contact your local recycling center for proper disposal methods: battery is not fully discharged, protect it against short-circuiting (e.g. by taping the contacts) before disposal For customers in Germany: Olympus has a contract with the GRS (Joint Battery Disposal Association) in Germany to ensure environmentally friendly disposal. Power supply from USB cable Use the USB cable when recording for extended period of time. El verify that the recorder is in stop mode. El connect the USB cable to the recorder while pressing the OK/MENU button. Detecting abnormal voltage Ifthe recorder detects a DC power voltage outside the allowed voltage range (4.4-5.5V), then [Power Supply Error Remove Power Plug] will appear on the display, and all operation will stop. The recorder will not be operable if abnormal voltage is detected Use an AC adapter compatible with the voltage standard of your environment (optional). ejqe> gsn wo jddns somo4 /kaoyyeq ou Bt

Turning on/off the power When the recorder is not being used, turn the power off to reduce battery consumption to a minimum While the recorder is turned off, slide the POWER/HOLD switch to the direction of the pou HOLD Hyou set the recorder to HOLD mode, the running conditions will be preserved, and all buttons will be disabled. This feature is useful when the recorder has to be carried in a bag or pocket. This mode can also prevent you from accidentally stopping the recording Slide the POWER/HOLD switch to the IHOLD] position. + Afterthe recorder is set to HOLD mode, the [Hold] message will be displayed! Exit HOLD mode Slide the POWER/HOLD switch to the (A)

+ The power will be turned on Tuning offthe power Slide the POWER/HOLD switch to the direction ofthe arrow, and hold it for 0.5 seconds or longer. + _ The power will be turned off. + _Ifany button is pressed during HOLD mode, the clock will be displayed for 2 seconds, but the recorder will not be operable. IHOLD mode is entered during playback or recording mode, the recorder will not be operable but the playback/recording will continue (When playback has ended orthe recording has ended due to the remaining memory being used up, it will stop)

Memory card This recorder uses two types of memory cards: a microSD card as internal memory, and an SD card as additional memory. You can remove the content recorded in both the cards safely in case of malfunction of the recorder. Compatible cards The recorder supports memory card capacity from 512 MB up to 32 GB. Cards compatibility For a list of card compatible with the recorder, please visit the product homepage at the Olympus website applicable to your region or contact your Olympus reseller where you purchased the product. confirmthatno necessary data | the memory card beforehand. Ini completely erases the existing data on the card. Cards formatted (initialized) by another device, like a computer, may not be recognized. Be sure to format them with this recorder before use The card has a service life. When reaching the end ofits life, writing or erasing data on the card will be disabled. In this case, replace the card If you use a PC card adapter compatible with the card to save or delete some data on the card, the maximum recording time on the card may be decreased. To recover the original recording time, initialize/format the card in the recorder. Inserting and ejecting a SD card Insertinga SD card Insert the SD card fully into the card slot with the card facing the direction shown inthe illustration below, until it clicks into place. +_Insertthe card keepingit straight. po fou |

After inserting SD card, the message Please Wait] will flash on the display while the recorder recognizes the SD card Ejecting a SD card Push the SD card inward to unlock it and let it come out of the slot. + Holdthe card straight and pull it out.

nserting the card the wrong way or at an angle could damage the contact area or cause the card to jam. Ifthe card is not inserted all the way into the slot, data may not be written properly. When an unformatted card is inserted into the card slot, the recorder will automatically display the format menu options (ex PA) Use only cards formatted with the recorder {x PA) Never remove the card while the recorder is operating, as this may damage the data. After pushing the card inward to eject it, releasing your finger too quickly may cause the card to be ejected unexpectedly. This recorder uses a microSD card as internal memory. The microSD card has been preloaded. The recorder may not properly recognize the card even when that card is compatible with it. The processing performance reduces in a card when you repeat writing and deleting. In this case, format the card (ex PA) Setting time and date [Time & Date] Hyou set the time and date beforehand, the information when the file is recorded is automatically stored for each file. Setting the time and date beforehand enables easier file management. When you use the recorder for the first time after purchasing it, orwhen the battery has been inserted without the device being used for a long time, the [Set Time & Date] appe: However, when a Password has been set as the device lock function (:= P.29), the recorder will go to the time and date set screen after verification (unlocking). F1, F2, F3 button OK/MENU button — button D»1, 44 button

El Press the >1 or #4 button to select the item to set. Select the item from the “hour” "minute" ‘year! “month” and day” with a flashing point. ADAUICT CE & Date El Press the + or - button to set. ET) You can select between 12 and 24 hour display by pressing the F2 (24H) button while setting the hour and minute, ET EI 03,25.9012 + You can select the order ofthe "Month", "Day" and “Year” by pressing the F2 (D/M/Y) button while setting them. El Press the OK/MENU button to complete the setting. + The clock will start from the set date and time. Press the OK/MENU button according to the time signal.

Pressing the STOP button while setting the time and date will cancel the time and date setting. The recorder will return to the previous time and date. You can set the time and date from your PC using ODMS and DSS Player software (ex P.43). Setting time and date Changing the time and date Ifthe current time and date is not correct, set it using the procedure below. El wnile the recorder is in stop mode, press the OK/MENU button. El Press the >>1 or 4 button to select [Device Menu] tab. + You can change the menu display by moving the settings tab cursor. ETS NT

ce Menu E Press the + or - button to select e & Date]. El Press the OK/MENU button. + The following steps are the same as Step 1 through Step 3 of"Setting time and date [Time & Date]". E Press the F3 (EXIT) button to close the menu screen. sxeppueou Bus |

Basic operations Recording By default, the recorder has five folders, [M], [3], (6, @N, [É and you can select a folder by pressing the F1 (FOLDER) button. These five folders can be selectively used to distinguish the kind of recording Up to 200 messages can be recorded per folder. Also, by default, the Recording Mode is [DSS Pro QP] Before starting recording over a previously recorded file, the RECORD function can be set to the following; + Append: Attaches the new recording to the end ofthe previously recorded file (ex P.19) Overwrite (default): Overwrites and deletes part ofthe previously recorded file starting from the chosen position (ex P.20) Insert: The recorded file will be inserted in the middle of the previously recorded file, starting from the chosen recording position. The original file will be kept (ex P.21). By default, the RECORD function is configured to record using the overwrite option. Recording will start from the current position ofthe existing file *_This function will not be available if an MP3 file has been selected Recording related se Recording related settings can be configured to provide a suitable recording environment + Hands-free recording (= P.22). Recording monitor (+= P.22) Verbal Comment (ea P.31) Pending files [Pending] (+= P.35). Microphone sensitivity [Mic Sense] (ex P.35) Recording modes [Rec Mode] (+= P.35) Using the Variable Control Voice Actuator IVCVAI (+ P.36).

El Press the REC button to start recording. E Press the STOP button to stop Recording New recording Create a new file to record in. El Press the NEW button to create a new HUCTO + file. D6350031.D8 +_Itis possible to select the Work Type from 3120 the work type list uploaded using the ODMS software (ex P.43). New File @New file number {b)Remaining recording time + The record indicator light turns on. Turn the microphone in the direction of the source to be recorded. recording. +_Ifyou want to append additional recordings to the same file, press the REC button again (This function will not be available if an MP3 file has 10%00s been selected). 30,00: During recording, a beep will sound whenever the remaining recording time reaches 60, 30, and 10 seconds. When the remaining recording time is less than 30 minutes, the color of the remaining memory bar indicator will change. When the remaining recording time reaches 60 seconds, the record indicator light will start flashing. The light will flash faster when the remaining recording time decreases from 30 to 10 seconds. [Memory Full] or [Folder Full] will be displayed when the memory or folder capacity is full. — Delete unnecessary files before recording any further (+= P.25) or transfer dictation files to your PC (+= 45). — Change the recording media at [Card Select] setting (++ P38) or change to a card with free space.

Recording Overwrite recording You can overwrite a previously recorded file starting from any point within the file. When using overwriting, the overwritten part will be erased. + This function will not be available if an MP3 file has been selected. El select and play the file you want to overwrite. + Stop the playback atthe point you want to Start overwriting. El Press the REC button to start overwriting. +. The record indicator light turns on. @ Recording elapsed time {b) Total recording time of the selected file El Press the STOP button to stop You cannot select a recording mode different from the one set onto the original file.

Insert recording Recording Additional recording can be inserted into previously recorded file. + This function will not be available if an MP3 file has been selected. El select and play the file you want to insert an additional recording into. El While playing the file, press the F1 (INSERT) button to insert an additional recording. +_ insert Rec?] will appear on the display. E Press the REC button to start inserting the additional recording. + The record indicator light turns on Insert Rec] and the remaining recording time will alternate on the display. [ Press the STOP button to stop inserting the additional recording. 59,095 1 ETS CT) DS350031.D5: LIT 35V00s 1: 1000 recording inserted. original file. The recording's time and date will be updated to the one of the latest

You cannot select a recording mode different from the one set onto the

Hands-free recording The recorder can be used as a hands-free recording device. To set up the recorder for hands-free operation, connect the optional Olympus Foot Switch to the back of the docking station and place the recorder in the docking station (optional) as shownin the illustration below. You can set the Hands-free function ofthe recorder to IDictation] (default) or [Transcription] by using the customize functions of the ODMS software (= P.43). Using the ODMS software you can also change the functions ofthe foot pedals. For more details, refer to the online help for ODMS software (ex P.46) 1oyuou ÉuIp1o>oY /6u1p10IS4 924-spueH + To record with better quality using the hands-free recording function, set the microphone sensitivity. to [Conference] mode (er P.35), or use an external microphone.

Recording monitor Itis possible to monitor your recording by listening to it even while the recording is in progress. In order to do so, insert the earphone plug into the earphone jack and use the + or - buttons to control the volume level. +,- (Volume) button + When connecting an earphone or an external microphone’ plug, insert the plug all the way in as shown in the illustration above. To avoid irritation to the ear, insert the earphone afterturning down the volume level. Do not place earphones near a microphone as this may cause feedback

Playback You can playback a file starting from any point El select the file, then press the PLAY button to start playback. E Press the + or- button to adjust the volume. The volume can be adjusted within a range from [00] to [30] El Press the STOP button at any point you want to stop the playback. pegieié a |

Playback playback mode. Press and hold the Hé button while in stop or playback mode. Release the button. Press and hold the REV button. Release the button. Playback Speed Press the F2 (SPEED) button during playback. ‘The playback speed will change at each press ofthe F2 (SPEED) button. Play (playback: Playback at normal speed. Slow Play (slow playback}: Playback speed slows down (-50%), and Slow play” wil be displayed. Fast Play (fast playback}: Playback speed becomes faster (+50%) and Fast play" will be displayed. If you press the 1 button once while fast-forwarding or twice while in stop mode, the recorder will stop at the end of the file (F.Skip). If you press the #4 button once while rewinding or twice while in stop mode, the recorder will stop at the beginning of the file (B.Skip). 1fthe @4 button is pressed within 2 seconds, the recorder skips to the beginning of the previous file. you press and hold the BB button while fast forwarding (FF), the recorder will continue to skip forward. you press and hold the #4 button while rewinding (REW), the recorder will continue to skip backward. The Cue and Review speed can be set from [Speed1] to [Speed5] (1x P.38). Cue and Review playback sound can be set to [On] or [Off] (++ P.38).

Erasing Erasing files A selected file can be erased from a folder. Also, all files in a folder can be erased simultaneously. El Select the file you want to erase. El Press the ERASE button. E Press the + button to select MAUICT CET [Erase in Folder] or [File Erase]. DS350031.1 [Erase in Folder]: Allfiles in a folder can be erased simultaneously. (File Erase}: Cancol Erase one file. E Press the OK/MENU button. E Press the + button to select [Start], then press the OK/MENU button. + The display changes to [Erase !] and erasing will start. [Erase Done] is displayed when the file is erased. File numbers will be reassigned automatically. HOUUTOE UN File Erase

An erased file cannot be restored The erasing process may take up to 10 seconds. Do not interrupt this process or data may be damaged. Files cannot be erased in the following cases. + Files are locked (x P.35). + Files stored on a locked SD card

Suysesg | Erasing Partially erasing a file Any unnecessary part of a file can be erased. El Playback the file you would like to AUOT CES partially erase. DS3500%1.DS

TC 1 El Pressthe ERASE button atthe point you [SSI want to start erasing. 15,00 + While playback continues, [Erase Start] will — appear on the display. 30.00. If you press the F2 C2) button, playback will skip (F.Skip) to the end of the file and then stop. In case of a Verbal comment (ex P.31) . — before the end of the file, that point will be TS set automatically as the ending point of the partial erase. If you press the F1 (E) button, playback will skip back (B. Skip) and restart from the partial erase starting point Playback will continue until the end ofthe file or until the partial erase ending point is confirmed El in the position you want to end partial erase, press the ERASE button again. + The erase starting point (time) set in step 2 CE and the ending point (time) set in this step will be displayed alternatively for 8 seconds. 15v00s If you let the playback continue until the end of the file, or in case of a Verbal comment {= P.31) before it, that will be considered the ending point of the partial erase 30.00:

Erasing [ Press the ERASE button to confirm the erasure. + The display changes to [Partial er erasing will start. + When [Partial erase completed.] appears on the display, partial erase is complete. ETES DS350031.D: CET + _Ifthe ERASE button is not pressed within 8 seconds after the [Start point] and [End point] are alternately displayed, the recorder will revert to stop Status. + Anerased file cannot be restored. + The erasing process may take up to 10 seconds. Do notinterrupt this process or data may be damaged. + Files cannot be partially erased in the follox - MP3 file is selected. Files are locked (ex P.35). Partial erasing is not possible on parts of files with a Verbal comment on (EN: them (ex P31). Files are inside a locked SD card. 27 g cases.

U Advanced operations Selecting folders and files Changing folders El While the recorder is in stop mode, press the F1 (FOLDER) button. + _ The folder list screen will be displayed. El Press the +, - or F1 (FOLDER) button to select the folder, then press the OK/MENU button.

El While the file is being displayed, press the DB1, 44 button. ® Total number ofrecorded files in the folder © Current file number FE NI EE Displaying file information The recorder can display a variety of information related to the current file. El select the file containing the information to display. AE EN El Press the F3 (INFO) button. The following information will be displayed: [Date] [Author ID] [Work Type]

Device lock function Access to the recorder can be restricted by using the Device Lock function. Password authentication can be safer for your data in case the recorder is lost. The password can be set by using the ODMS software (ex P.43) When the password has been registered, you will be asked forit on start-up. El use the +, -,D21 or 4 buttons to select a number. El Press the OK/MENU button to set a number. + A Ëÿ will appear in the selected first digit and the flashing cursor will move to the next one over (to the right). Repeat steps 1 and 2to enter all four digits. Pressing the ERASE button at any time will erase the last entry and move the cursor to the previous entry (to the left)

Enter Password El after all four digits have been entered, press the F2 (ENTER) button. +_Ifthe 4 digit number entered matches the registered password then the start-up message will appear and the recorder will start-up.

Enter Password + _ The default password when using the ODMS software to set the password for the first time is "0000" Authentication halt mode Ithe password does not match after five consecutive tries, the recorder will enter into authentication halt mode for ten minutes. After ten minutes the password history will be deleted, and the recorder will return to the password input screen.

Setting the Author ID and Work Type Every file recorded on the recorder will include the Author ID and Work Type as part of its header information. To create multiple Author IDs and Work Types on the recorder, use the bundled ODMS software to create and upload a data list (list of Author IDs and Work Types) to the recorder. For more details, refer to the online help for ODMS software (ex 46) By default the Author ID is set to "DS3500".

g an Author ID El Turn ON the recorder. + When [Prompt for author ID at Power-on.] has been set through ODMS software (sx P.43), the registered Author ID list will appear. E Press the + or - button to select the Author ID that you want to assign to the recorder from the ID list. El Press the OK/MENU button to set the ID. + When more than one Author ID exists/ is registered on the recorder, the ID list will be displayed. ET EN Auth AUTHORS AUTHOR AUTHORS + Upto 10 Author D entries can be registered (up to a maximum of 16 characters) Settingthe Work Type Up to 20 Work Types can be registered and uploaded to the recorder using the ODMS software. Each Work Type can have up to 10 optional items associated with it. Work Types and Optional Items can be used on the recorder to populate the file header information. Refer to the ODMS software online help for registering/setting up Optional Items through the ODMS software (ex P6). The Work Type information ofthe recorded or uploaded files can be edited with the menu settings ofthe recorder (ex P.39). El while the recorder is in stop mode, press the NEW button. + When [Prompt for Worktype ID on new recordings.] has been set through ODMS software (sr P.43), the Work Types uploaded to the recorder will appear in a list. E Press the + or - button to select a Work Type from the Work Type list.

Work Tyge WorkTypel WorkTyn. WorkTyped WorkType5 El Press the OK/MENU button to set the Work Type. + The selected Work Type and a maximum of 20 Optional Items associated to it can be recorded as file header information. Itis possible to add an extra Value to the Optional Items list of the selected Work Type. In order to do so, go to the Work Type information screen (sx P.39). For more details, refer to the online help for ODMS software {ex P46)

Verbal Comment Verbal comments are useful to append vocal instructions while recording. His possible to search and playback Verbal comments using the ODMS and DSS Player software. Verbal comments are also useful to give instructions to transcriptionists. + Verbal comments can be set on DS2 files only. Settinga Verbal Comment El While the recorder is in recording mode, press and holdthe F1 (VERBAL) button. + Data recorded while pressing the F1 (VERBAL) button will be recorded as Verbal Comment. DUT CT) 4m) DS350031.D5: Il ©

39.09,00. Verbal Commont Locating a Verbal Comment El when playing back a file, press and hold the D-B1 or 4 button. + The recorder stops for 1 second when it reaches the Verbal Comment. + _ The verbal comment part has a different color. DUT CT) 4m) DS350031.D5: nm si 30,00 DUOU: © Verbal Comment part Var: Glearing a Verbal Comment El when playing a Verbal Comment, press the ERASE button. E Press the + button to select [Clear], then press the OK/MENU button. + _ Up to 32 Verbal comments can be set within a file. + When a file is locked or set to read-only, or when the SD card is locked, Verbal comments cannot be erased When the recorder has been set to DSS Classic mode, i is not possible to record Verbal Comments. weuuoyreqen F+ |

Index marks Index marks can be placed into a file during recording or playback. Index marks are used to provide a quick and easy way to identify important orsignificant parts within the file. El While the recorder is in recording mode or in playback mode, press the F3 (INDEX) button. AC CTP) DS350031.D5 nm 31: M 1SV00s 30400: Index 03 Locating anindex mark El while playing back a file, press and hold the D or #4 button. + The recorder stops for 1 second when it reaches the index mark. ET En DS350031.D5: nm si 1SV00s 30400: Index 03 El select a file in which index marks you want to erase are contained. El Press the >>1 or 4 button to select the index mark to erase. El while the index number appears for approximately 2 seconds on the display, press the ERASE button. + The index mark is erased. Up to 32 index marks can be set within a DS2 file. Up to 16 index marks can be set within MP3 and PCM files. When a file is locked or set to read-only, or when the SD card is locked, index mark cannot be erased Ifthe recorder has been set to DSS Classic mode, index marks are limited to a maximum of 16 for each file.

How to use the menu Items in menus are categorized by tabs, so select a tab first and move to a desired item to quickly set it. You can set each menu item as follows. F1,F3 button OK/MENU button +,- button Dp1, 44 button El While the recorder is in stop mode, press the OK/MENU button. + The menu will appear on the display. ETS FileMenu File Work T Informati El Press the 1 or 4 button to move to the tab that contains the item you want to set. + You can change the menu display by moving the settings tab cursor. HDMUCT CT) 4m) ound Menu E Press the + or - button to move to the item you want to set. + Move to the menu item you want to set. HDMUCT CT) 4m) E] Press the OK/MENU button. + Move to the setting of the selected item. nuBuI 2u} 85n0 mo F+ |

EH Press the + or - button to change the setting. ETS CT)

OK/MENU button will cancel the settings and return you to the previous screen. M Press the OK/MENU button to complete the setting. + You will be informed that the settings have been established via the screen. DUC CT) 4m) Beeu

E Press the F3 (EXIT) button to close the menu screen. How to use the menu Menu list Efite Menu [P: IPending] {File Lock] [Work Type] inform:

Menu items Erite Menu By default, the F2 button is programmed with the Priority function. The setting can also be performed from the menu. You can set a priority level on each file recorded. You can select "High" or Normal”. The default is Normal level. [Set]: High level. [Cancel] Normal level + Each time the F2 (PRIORITY) button is pressed the Priority level will change (High/Normal) When you set [Pending] to the file, the file becomes “Pending file”. "Download ile” is set to "Finished file” by ODMS software, the [Pending] file is not transferred and only [Finished] file (edited file) will be transferred to your PC [Pending]: Sets to a file of "Editing” and [E]] will appear on the display. hed/ Sets to a file of ‘already edited” The File lock function allows you to prevent important files from being accidentally erased. {On} Locks the file and prevents it from being erased 17 will appear on the display. lof]: Unlocks the file and allows it to be erased. Work Type The Work Type information ofthe recorded or uploaded files can be edited with the menu settings ofthe recorder. For details, see “Editing the Work Type information” (= P39) The recorder can display a variety of information related to the current file Erecmenu You can switch between two microphone sensitivities to meet recording needs: [Dictation] for oral dictation and [Conference] which is suited for situations like meetings and conferences with a small number of people. [Conference] High-sensitivity mode that records sounds in all directions. cation! Low-sensitivity mode suited for dictation. + _ The setting status will appear on the display as GTS) or (NE You can choose between different recording formats. El select the recording format. [DSS} DSS stands for Digital Speech Standard, a digital audio ile format defined by a cooperative venture by Olympus and two other companies. DSS format files are easily editable and have a very light file size. [PCM ST] (Stereo): This is an uncompressed audio format which is used for music CDs and the like. [MP3} MPEG is the international standard established by a working group of the ISO (International Organization for Standardization). E selectthe recording rate. When [DSS] is selected: [DSS Pro QP] (Quality Playback) or [DSS Pro SP] (Standard Playback) When [PCM ST] is selected: Recording rate will be fixed at 44.1 kHz/16 bit. When [MP3] is selected: 1256 kbps] or [128 kbps]

Since the built-in microphone is monaural, even if you enable [PCM ST] in [Rec Mode] the sound recorded through the built-in microphone will be monaural. In order to do stereo recording, an external stereo microphone will be necessary (optional). You cannot select the [DSS Pro QP] mode when setting the recorder to the DSS Classic mode. For details, see “Recording” in the Customi the recorder” (+= P.43) The VCVA feature extends recording time and conserves memory by stopping recording during silent periods, which helps the playback to be more efficient, When the microphone senses that sounds have reached a preset threshold volume level, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops below the threshold level. El select on]. El Press the REC button to start recording. + Whenthe sound volume is lower than the preset actuation sound level, recording automatically stops after 1 second approximately, and [Standby] flashes on the display. The record indicator light turns on when recording starts and flashes when recording pauses. HUICT CT VCVA indicator Level meter (varies according to the sound volume being recorded) Standt»

Menu items Adjust the start/stop actuation level: While the recorder is in recording mode, press the 31 or #4 button to adjust the actuation level. + The VCVA level can be set to any of 15 different values + Thehigher the value is, the more sensitive the recorder can react to sounds. At the highest value, even the faintest sound will activate recording. + The VCVA actuation level can be adjusted according to the ambient (background) noise. HUICT CET DS35003 1.D:

© Start level (moves to the right/left according to the set level) 30/00 99.29,00. VOVA Lovel0S

+ The start/stop actuation level also varies depending on the selected microphone sensitivity mode (ex P.35). + To ensure successful recordings, prior testing and adjustment ofthe start/stop actuation level is recommended.

LCD/Sound Menu By default, the display will remain lit for about 10 seconds when a button on the recorder is pressed El select ILighting Time], [Dim Light Time] or[Brightness]. E select the options. When [Lighting Time] is selected: ISseconds] [10seconds] [30seconds) [minute]: Set the backlight duration: When [Dim Light Time] is selected: 30seconds] [minute] [2minutes] [Sminutes] Always On] Set the time after which the backlight dims. When [Brightness] is selected: 101] [02] 103) Sets the brightness of the backlight when lit You can set it so the record indicator light does not turn on. [On) LED light will be set. loff]: LED light will be canceled. When the Beep is set to [On], the recorder will beep in case of error. [On]: Beep is enabled. lof]: Beep is disabled. Menu items You can set the language for the recorder's user interface. [éestina] [Dansk] [Deutsch] [English] [Español] Français] [Nederlands] [Polski] Pyceui] [Svenska] + The languages available may vary depending on the country/region where the product is purchased sus nue F+ |

Tevice Menu By default, the recording media is set to [SD Card] by the manufacturer. +" The recording media [EH] or [fil will appear on the display. The playback sound of Cue and Review operation and Cue and Review speed can be set. El select [Sound] or [Speed]. [Sound] Set the playback sound of Cue and Review to On or Off. ISpeed/: Set the Cue and Review speed E selectthe options. When [Sound] is selected: (On!

Activate the playback sound of Cue and Review 1off]: Disables this function. When [Speed] is selected: You can adjust the Cue and Review speed level from [Speed 1] to [Speed 5] + Cue and Review speed level becomes faster as the numerical value becomes larger. By default, the recorder will enter into Power Save mode if not used or more than 10 minutes. {Sminutes] [10minutes] [(30minutes] [1hour] Setthe length of time before the recorder will enter into Power Save mode: lof]: Disables this function. +_Ifany buttons pressed, time count will restart.

Menu items Time & Date Setting the time and date beforehand enables easier file management. For details, see "Setting time and date [Time & Datel” (1x P.16) You can set the USB class of this recorder with a USB connection to [Composite] or [Storage Class] [Composite]: In the 3 classes of Storage, USB audio and human interface device, USB connection is possible. While connected via USB in [Composite], the recorder can be used as the USB speaker and the USB microphone in addition to storage class. [Storage Class}: USB connection is possible in only storage class. To reset the menu settings to their default values use [Reset Settings] under [Device Menul, or use the ODMS and DS$ Player software. Cards that have been used in non-Olympus devices, or cards that are not recognized by the recorder, must be formatted before they can be used with the recorder. + Formatting the card will erase all the stored data, including locked files. For details, see “Formatting the card [Format]" (x PA) Card Information Memory card capacity and remaining card space for the cards in use will be displayed on the recorder. System information about the recorder like the IModel!, [Version] and [Serial No] can be displayed

El Press the F2 (EDIT) button. El Press the + or - button to select [Edit Work Type] or [Select From Work Type List], then press the OK/MENU button. ETS NT) Work Type [Edit Work Type]: This will take you to the Work Type information screen and allow you to modify the Work Type information that has been registered for the file [Select from Work Type List]: You can re-select Work Type from the Work Type list D Press the + or - button to select the Work Type. @ Press the OK/MENU button. Menu items EH Press the + or - button on the Work Type information screen to select the Option Item, then press the OK/MENU button. + The Option Item name input screen will be displayed + When inputting or editing an Option Item name, only characters recognized by the ODMS software can be used. ETOIT C) Work

OntionNa OptionlDi ao T Work Type information screen Optionitem name inputscreen H Entering characters. @ input name display area @ Cursor @ Input position @ Keyboard window © Character selection: +, =, 41 button: Use these buttons to selectthe character you want to input on the Keyboard window. © Character confirmation: OK/MENU button: Use this button to confirm your selection. © Character deletion: ERASE button: Use this button to delete a character. sus nue F+ |

© Movingthe entry column: When pressing the + button ifthe cursoris on top of the Keyboard window, the cursor will disappear. An Input position within the input name display area will change from flashing to lighting. BH1 button: Each time the button is pressed, ‘he input position moves one space to the right. The Input position can be moved up to the space next (right) to the last character. He button: Each time the button is pressed, the input position moves one space to the left. The Input position can be moved up to the first character. - button: The Input position changes from lighting to flashing. The cursor is lit on the 0" string within the Keyboard window, and makes character selection available. Entry is performed by insert entry. When the character in the Input position has already been finalized, the character after the cursor will move one column to the right © Maximum entered character count: The Option item name can be entered up to the number of characters specified below. Preset default values can also be set for the option items to simplify data entry process. Option item name: 20 characters © Cancelingthe entered contents: Press the F1 (BACK) button, and select IVesl, then press the OK/MENU button when inputting characters: This will delete the entered content forthe selected item and return you to the Work Type information screen. Press the F3 (EXIT) button, and select [Yes], then press the OK/MENU button when inputting characters: This will delete the entered content for the selected item and return the recorder to stop mode. Menu items E Press the F2 (FINISH) button. The recorder will return to the Work Type information screen. When you create a new file and input a Work Type, press the F2 (FINISH) button again in the File information screen to get entered into the stop state in the New File

Formatting the card [Format] Cards that have been used in non-Olympus devices, El Press the + or - button to select [Start] or cards that are not recognized by the recorder, option. must be formatted before they can be used with the recorder. ET CT) SD Card El select [Format] at the [Device Menu] screen, then press the OK/MENU button. es ETS Device Menu E] Press the OK/MENU button to confirm ER [Start] selection. ET NT) 5 SD Card È El Press the + or - button to select Es [SD Cardi or [microSD Card], ë then press the OK/MENU button. ne E Format ë EH Press the + or - button again to select [Start] option. M Press the OK/MENU button again to initiate the formatting process. +_ {Format Done] displays when formatting A ends.

+ The time required to format a card varies according to the capacity of the card to be formatted. Do not interrupt the formatting process with the following actions. Doing so may damage the data orthe card - Remove the card. -_ Remove the battery. Formatting the card will erase all the stored data, including locked files. When an unformatted card is inserted, the format menu will be displayed automatically. Locked SD cards cannot be initialized. Memory cards will be formatted using quick format. Formatting the card will reset the information in file management, but the data inside the card may not be deleted completely. Be careful of data leakage when disposing or handing ofthe card. We recommend that you physically destroy the card when disposing of it. Formatting the card

Customizing the recorder You can customize various settings of the recorder using the ODMS software (ex P.45). For more details, refer to the online help for ODMS software (ex P.46). You can setthe default values for each ofthe recorder's Menu items. Admi ve settings General Accessibility: + You can customize / adjust / set / configure various settings related to user authorization, such as prohibiting both file erasure and Menu settings. Splash Message + You can set the contents that appear in the message which is displayed during start-up. Main Button Guide: + You can enable the Main Button Guide, which shows the button functions on the display. em: You can set occasions for the recorder’s alarm or beep noise to sound. _1Display + You can select a default pattern for display from 4 patterns. + _ The way information is displayed on the LCD display can be customized for three different areas. The upper part of the screen displays the recorder's basic functions. —_ The lower part of the screen can be used ‘to display information on the file actually selected, like Author ID, Work Type and Option Item —_ The right part of the screen can be used to display the Main Button Guide indicators. _]Device Security You can customize / adjust / set / configure various settings related to the recorder's device lock function. PIN code: + Password setting. Device Lock: Device lock function On/Off. Settings related to the timing for setting the device lock. Changing the number of allowable input errors {mismatches) for the password. Author List You can customize / adjust /set / configure settings related to the Author. Author Li + Register multiple Author IDs (up to max. 10 items). + Setthe priority level for each Author ID. + Selectthe Author ID you want to be used by default Author Selecti + Choose to activate/deactivate the Author ID selection at the recorder start-up. Work Type List You can customize / adjust / set / configure settings related to the Work Type. Work Type Li Register Work Types (up to max. 20 items). Set the option items for each Work Type [up to max.10 options) Select the Work Type you want to be used by default Worktype Selection: + Choose to activate/deactivate the Work Type selection when the recorder is in New mode.

_]Device Folders You can customize / adjust / set / configure various settings related to the recorder’ folders. Enabled: + Change the number of usable folders. Folde: + Change the folder name. Worktyp: +_ Set the folders work type AutoLock: + Set the Auto Lock on a file to On/Off. Encryption: + Select a folder's Encryption level. Itis possible to set the Encryption level to [High] (256 bit), [Standard] (128 bit) or [No] (deactivates the function). swordr + Setthe folders Encryption Password. _]Recording You can customize / adjust / set / configure various settings related to the recorder’s Dictation files. DSS Format + Selectthe recording format (DSS Pro/DSS Classic). Record functi + Selectthe recording mode (Overwrite/Append/ insert). le downloai + Selectthe files you want to be transferred to the PC (All file/Finished file). Customizing the recorder _1Programmable Buttons You can change the functions assigned to the Programmable Smart Buttons (F1, F2, F3 buttons) and the Main Buttons (NEW, REC, STOP, PLAY, REV buttons). You can also choose how to operate the REC button when recording. Main Button functions: + Select a combination of functions. Programmable Button: Select the function to associate to the Programmable buttons (F1, F2, F3 buttons) for each mode (New, Stop, Recording, Playback modes) Rec Mode: + _ You can choose to record by pressing and holding the REC button. Choose [Yes] to activate this function. Hands Free You can customize / adjust / set / configure settings related to the Hands-Free operation with the Foot Switch (optional).

Managing files on your PC ODMS and DSS Player software The ODMS (Windows) and DSS Player (Macintosh) software is a fully featured software tool that provides a simple to use but sop ted method for managing your recor Some ofthe features ofthe ODMS and DSS Player software are: + Customize functions on the recorder (ODMS only) + Automatic start-up of the application by connecting the device. Automatic download of Dictation files by connecting the device. Backs up downloaded Dictation files (ODMS only) Automatic transmission of downloaded Dictation files to addresses specified through e-mail and FTP (ODMS only) Automatic transmission of transcribed documents through e-mail and FTP as well as Dictation files and link management (ODMS only). Change the recorders menu settings. Direct recording and editing of existing Dictation files through Voice recorder button operation. Editing Instruction Comments and Verbal comments (ODMS only). Encrypt Dictation files within the folder by encrypting the folder itself (ODMS only). Support front and background voice recognition local and roaming profile (ODMS only). Allow voice recognition text editing with audio playback for efficient transcription (ODMS only). Make sure that your computer meets the minimum requirements listed below. Please check with your system administrator or your Olympus Professional Dealer. Minimum requirement ODMS software (Windows) Operating Syster For Stand-Alone: Microsoft® Windows® XP: Professional / Home Edition SP3 x86 Professional / Home Edition SP2 x64 Microsoft® Windows Vista” Ultimate / Enterprise / Business / Home Premium / Home Basic SP2 (both x86/64) Microsoft® Windows 7°: Ultimate / Enterprise / Professional / Home Premium (both x86/64) For Workgroup: Microsoft® Windows® XP: Microsoft® Windows Vista Ultimate / Enterprise / Business SP2 (both x86/64) Microsoft® Windows 7°: Ultimate / Enterprise / Professional (both x86/64) Microsoft® Windows® Server 2003 SP2 (both x86/64) Microsoft® Windows® Server 2003 R2 SP2 (both x86/64) Microsoft® Windows® Server 2008 SP2 (both x86/64) Microsoft® Windows® Server 2008 R2 (both x86/64) CPU: Microsoft® Windows® XP / Vista / 7: 1 GHz or higher Microsoft® Windows® Server 2003: Microsoft” Windows® Server 2008: 2 GHz or higher RAM: Microsoft® Windows® XP: 256 MB or more Microsoft® Windows Vista 1 GB or more Microsoft® Windows 7°: 1 GB or more (32 bit) / 2 GB or more (64 bit) Microsoft® Windows® Server 2003: 256 MB or more Microsoft® Windows® Server 2008: 2GB ormore e1em 305 19{Ej4 SSQ pue SWGO |

Even if the above conditions are satisfied, self-modified computers, self-upgraded OS or multiple OS environments are not supported. ODMS and DSS Player software Macintosh version does not support voice recognition software. For information on the latest OS upgrades compatibility, visit the Olympus Web page at http://www.olympus-global.com/en/global/. Using online help For information on the ODMS and DSS Player software usage and features, refer to the online help. To start online Help: ODMS software (Windows) El wnile ODMS software is running, select the [Help] menu, [Contents]. El While ODMS software is running, press F1 on the keyboard. DSS Player software (Macintosh) While DSS Player software is runi select DSS Player Help] from the [Help] menu. + _ The Online help will be available after ODMS and DSS Player software installation.

Connecting to your PC Connecting to your PC using the USB cable El 8ootthepc. El connect the USB cable to the USB port ofthe PC. EI connect the USB cable to the connecting terminal on the bottom of the recorder. + _ [Remote (Composite)] is displayed on the recorder ifthe USB cable is connected. After connecting the recorder to your PC, it will be powered through the USB cable. When connected to a PC, the SD card and the microSD card will be recognized bythe PC as separate removable disk drives. D4 imof 03 Bupeuu + NEVER remove the card or disconnect the USB cable while the record tor light is flashing. If you do, the data will be destroyed. + Some PCs may not supply sufficient power and the recorder fails to connect. Refer to your PC users manual regarding the USB port on your PC. + Do not connect the recorder to a PC by using a USB hub. Make sure to connect to a USB port on your PC. EN + Make sure to push the cable connector all the way in. Otherwise, the recorder may not operate properly. 47

Connecting to your PC Disconnecting from your PC El click [1 on the task bar located at the lower-right corner of the screen. Click [Safely remove USB Mass Storage Device]. The drive letter will differ depending on the PC being used. El confirm that the record indicator light turns off before disconnecting the USB cable. El Drag and drop the recorder’s drive icon for this recorder displayed on the desktop to the Recycle Bin icon. El confirm that the record indicator light turns off before disconnecting the USB cable. + NEVER remove the card or disconnect the USB cable while the record cator light is flashing. If you do, the data will be destroyed.

U Other information Alarm message list Message Explanation IBattery Low] The battery pourris low Chargethe battery P12). Power Supply Error | Voltage outside ofthe allowable imithas been | Use an AC adapter compatible with the voltage (emove Power Plug] detected. standard of your environment (optional) [File Protected] Editing or deleting the file is not possible. Unlock the file (er P.35). The maximum number of Index marks has been Erase index marks that are no longer required CHERE) reached (max 32 Index marks per file) (x P32) The maximum number of Verbal comments IVerbal Comment Full] | has been reached (max 32 Verbal comments | Erase unnecessary Verbal comments (ex P.31) per file) The maximum number of files has been reached {Folder Full] Can 200 files per folder Erase unnecessary files (ex P25) Erase once again. When an Erase Error occurs, [Erase Error] An error occurred while erasing Re Te Pa {Card Error] The card has not been recognized properiy Remove the card and insert it again (ex P.15). IMemoryFull] Noremaining memory. Eraseunnecessary les orinsert another card {Format Error] There was an error while formatting the card Formatthe card again («+ P.41) The recorder cannot find the card. Inserta card (er PAS). {Can't make the system file. +0 PC and del unnecessary fi The management file cannot be created due to insufficient space on the card. Connect the recorder to a computer and delete unnecessary files. as sbessouruery |

Troubleshooting Symptom Probable cause Action The battery power slow. Chargethe battery («x P.12) Therecorderis turned off. Turn the power on (ex P.14). The recorder is currently in Power Save mode. Press any button: Unable to use any buttons Therecorderis in HOLD mode. Release the recorder from HOLD {ex P.14). Unable to record ‘The card does not have enough memory. Erase unnecessary iles or insert another card x PS, P25) The card is unformatted. Format the card (ex PA) The maximum number of files has been reached. Change to any other folder (ex P28). The file is locked. Unlock the file from the file menu (ex P.35) The SD card is locked. Unlock the SD card. No playbacktone heard ‘The earphone is connected Unplug the earphones to use the internal speaker. ‘The volume level is set to [00]. Adjust the volume level (er P.23). Unable to erase The file is locked. Unlock the file from the file menu (ex P.35) The SD card is locked. Unlock the SD card. Noise heard during playback The recorder was shaken during recording. The recorder was placed near a cell phone or fluorescent lamp while recording or during playback Avoid using the recorder near cell phones or fluorescent lamps. ‘The microphone sensiivity is too low. Setthe microphone sensitivity to the conference mode and try again («+ P.35).

Troubleshooting Symptom Probable cause Action Unable to setindex marks The maximum number of index marks (32) has been reached. Erase unnecessary index marks (ex P.32) The file is locked. Unlock the file from the file menu (ex P.35) The SD card is locked. Unlock the SD card. Unable to set verbal | The maximum number of verbal comments (32) = ee perd Erase unnecessary verbal comments (ex P31) Cannot findthe Switch to the correct recording media or folder SRE Wrong recording media or folder. Fe Poe Par LD The transferred files are either not supported by | the recorder can recognize oniy file format transferred files his recorder or MP3 files recorded on devices other than Olympus recorders. supported by this recorder*. Cannot connect to aPC Sometimes a connection cannot be made with some PCs running Windows XP, Vista or 7. You need to change the PC USB settings. See ODMS software online help for details (ex P.46) *_ Supports file formats: DS2 (DSS Pro QP or DSS Pro SP), DSS (QP or SP), MP3 (256 kbps or 128 kbps), PCM (44.1 kHz/16 bit) For MP3 files created using other Olympus recorders, support may be extended to other bitrates as well. Bunoousajqnoa

Accessories (optional) © Headset: E62, E102 Stereo headset for your PC. À helpful tool for PC based transcription. © Monaural binaural earphone: E20 © Noise-cancellation microphone: ME12 {Dictation microphone) Used to get crisp recordings of your own voice by reducing the effects of ambient noise. Recommended to improve the accuracy when using voice-recognition software. © External microphone: ME15 A lavalier omni-directional microphone that clips to clothing. Used to record your own voice or people near you. © 2-channel microphone (omni-directional): ME30W Two ME30 monaural microphones come in a set with a miniature tripod and a connection adapter. These are highly sensitive omni directional microphones supported by plug-in power which are well-suited to recording musical performances. © Compact zoom microphone {unidirectional): ME32 The microphone is integrated with a tripod, making it suitable for when you wish to record from a distance, such as from your table at a meeting or conference. © Highly sensitive noise-cancellation monaural microphone: ME52W This microphone is used to record sound at a distance while minimizing surrounding noise. PC transcription kit: AS-7000 The AS-7000 transcription kit provides you with a Foot Switch, a headset and ODMS and DSS Player software for easy transcription of DSS recordings. In order to use the AS-7000 transcription kit, the docking station (CRIS) will be necessary (optional). Foot Switch: RS31 Connect to the USB docking station with DS-3500 for hands-free transcription. Connecting cord: KA333 Use to connect the microphone jack of the recorder to a radio or other sound source. Telephone pickup: TP8 Earphone type microphone can be plugged into your ear while phoning. The voice or conversation over the phone can be clearly recorded. Lithium ion battery: LI-42B This lithium ion rechargeable battery is manufactured by Olympus. It is best paired with the LI-42C battery charger. AC adapter (5V): A517 In order to charge the battery, the docking station (CRI5) will be necessary (optional). Docking Station: CR15

M During playback mode Guide to recording times (Earphone playback DS2 format: Specifications Maximum recording time per file + _ The maximum capacity for a single file is limited to approx. 4 GB for MP3. IDSS Pro QP) Approx 21h, + Regardless ofthe remaining memory amount, the longest sound recording time per file is restricted LERSE Approx.21 h. to the following value. Linear PCM format: M DS2 format: IPCMST) Approx. 19h IDSS Pro QP) 99.59 min IDSS Pro SP] 99.59 min MP3 format: 1256kbps] approx. 19h M Linear PCM forma T28kbps] Approx 20h. PCM ST) [__ Approx 3 h.20 min The following values are strictly references. _s| M DS2 format: Memorysize | (DSSProQP) | (DSSPro SP] 268 149 306h. 468 300h. 15h 868 604 h. 237 h. Æ Linear PCM format: Memory size (PCM ST] 268 5h 468 6h. 868 12h.5 min E MP3 format: Memorysize | _{256kbps] L128kbps] 268 16h. 30 min. 33h. 468 33h. 66h. 30 min. 868 66h. 30 min. 33h. + The above are the standard times, and the available recording time will vary depending on the card Available recording time may be shorter if many short recordings are made. E MP3 format: 1256kbps] Approx. 37 h. 10 min. L128kbps] Approx. 74 h. 30 min. Specifications and design are subject to change without notice. Battery life is measured by Olympus. lt varies greatly according to the conditions of use.

Technical assistance and support The DS-3500 is part ofthe Olympus Professional Dictation System. Your certified professional dealer has been fully trained on the entire Olympus Professional Dictation range, including dictation, transcription devices and software. For technical assistance and guidance relating to installation and set up, please contact your professional dealer from whom you purchased the system. For customers in North and South Americ: Declaration of Conformity Model Number :DS-3500 Trade Name :DIGITAL VOICE RECORDER Responsible Party _ : OLYMPUS IMAGING AMERICA INC. Address :3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610, U.S.A. Telephone Number : 1-888-553-4448 This device Complies with Part 15 ofthe FCC Rules. Operation is subject to the following two conditions: {1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Tested To Comply With FCC Standard:

FOR HOME OR OFFICE USE

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the Radio Interference Regulations ofthe Canadian Department of Communications. Cet appareil numérique ne dépasse pas les limites de la Catégorie B pour les émissions de bruit radio émanant d'appareils numériques, tel que prévu dans les Règlements sur l'Interférence Radio du Département Canadien des Communications. For customers in Europe: CE” mark indicates that this product complies with the European requirements for safety, health, environment and customer protection. This symbol [crossed-out wheeled bin WEEE Annex IV] indicates separate collection ofwaste electrical and electronic equipment in the EU countries. Please do not throw the equipment into the domestic refuse. Please use the return and collection systems available in your country for the disposal of this product. Applicable Product: DS-3500 This symbol [crossed-out wheeled bin Directive 2006/66/EC Annex II indicates separate collection of waste batteries in the EU countries. Please do not throw the batteries into the domestic refuse. Please use the return and collection systems available in your country for the disposal ofthe waste batteries.

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