FO-5900 - Phone/Fax SHARP - Free user manual and instructions

USER MANUAL FO-5900 SHARP

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14: MOTTAGNING MINSKA 15: MINNESUTSKRIFT 16: KASSETT-VAL

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35-3: PBX TUNNUSLUKU

1. Connect the female end of the power

cord to the fax machine as shown.

2. Insert the male end into a 220-230 V, 50

Hz, earthed (2-prong) AC outlet.

3. Press the power switch to turn on the

power. Attaching the ADF exit tray

1. Insert the protrusion on the right side of

the machine into the hole in the right side of the ADF exit tray.

2. Bend the tray slightiy and insert so that

the protrusion on the left side of the PSS machine goes into the hole on the left A) SF side of the ADF exit tray. LA

4. Insert one end of the line cord into the 8. Pull out the tray extension.

socket on the back of the machine marked TEL. LINE.

5. Insert the other end into a standard wall

telephone socket. Attaching the received document tray

1. Slide the received document tray into the

machine. When it stops, lift the end slightly and push in so that the tray locks into place.

1. Press the green release and open the Loading paper in the paper tray

print compartment cover.

1. Remove the received document tray.

2. Insert a stack of paper into the tray, print

side up. The stack must not be higher than the red line on the tray.

2. Insert the new drum cartridge into the

3. Squeeze the paper guide and move it to

3. Remove the tape on the new toner match the length of the paper you are

cartridge and open the handle. Shake the loading. cartridge as shown.

| | 4. Replace the received document tray.

4. Hold the toner cartridge by the handle

and insert it into the print compartment. LOading paper in the paper cassette (if Make sure it clicks into place. installed) (The handle can be left standing up.)

1. Grasp the hand-hold on the cassette and

pull out the cassette until it stops.

5. Close the print compartment cover.

2. Push the pressure plate down until it _

locks into position. 3. Press ED. 4.Flip the Rapid Key overlay down, and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.)

nes DIE) Diese ee TI NII}

3. Squeeze the paper guide and pull up to

move it to the appropriate holes for the length of the paper. Push the guide down into the holes. « Press CL) to enter a space. To change case, press (ui) . « To clear a mistake, press (Di « To enter a number as part of a name, press the appropriate numeric key. To enter a symbol (the character to the

4. Place a stack of paper in the cassette, right of the slash on a letter key), press

print side up. . 7 An SA æ sroP &> un sr

5. When finished, press ( ENTER )- Press ©

twice to exit. Setting the Date and Time .

5. Push the cassette back into the machine, MENU 2

Ï Seite Da = making sure it clicks into place. t.Press (MEN), (3), (0), ©). S ñ LL Entering Your Name and Fax 2. Enter two digits for the day (01 to 31). Number 3. Enter two digits for the month (01 to 12). LS 4. Enter four digits for the year. MENU EN

. To program a Rapid Key number, press the Rapid Key that you wish to use. To program a Speed Dial number, press SPEEDOUL and then enter the number from 1 t0 75 that you wish to use (if you enter less than 2 digits, press Co) to complete the entry).

. Enter the full fax number. Press () when finished.

. Enter the name of the party by pressing the letter keys. Press ENTER when finished.

6. Press o if the number you entered is

an area code or access code to be used for Chain Dialling. Press @ ifthe number is a regular fax number.

sroP . Press © repeatedly to exit.

Sending Documents Place your document (up to 50 pages) face down in the document feeder. Normal Dialling SPEAKER . ; 1.Press e] or pick up an extension phone.

2. Dial the fax number (if you are using an

extension phone, dial on the extension phone keypad).

8. Wait for the fax tone (if a person answers,

ask them to press their Start key). 4.Press ER.

Rapid Key Dialling Press the appropriate Rapid Key. Transmission will begin automatically. Speed Dialling SPEEDDAL 1.Press {7 .

7 AT. bookI[Pagel PSI Tuesday, DApri 1 [L, C2003117: 56JAM Printing Lists and Reports

2. Enter the 2 digit number (01 to 11) of the

list that you want to print. Activity Report (List 01) Information on your most recently performed send and receive operations. Timer List (List 02) Timer operations that are currently set. Destination List (List 03) Fax numbers that have been programmed for automatic dialling. Passcode List (List 04) Polling security settings. Optional Setting List (List 05) Current status of the option settings. Program and Group List (List 06) Programs that have been entered and fax numbers that have been programmed into Group Keys. Batch Transmission List (List 07) Documents that are currently stored for batch transmission. Department Usage List (List 08) Total transmission time and pages transmitted for each department. Confidential Reception List (List 09) Mailboxes that have received confidential documents and the total number of pages received. Anti Junk Number List (List 10) Fax numbers from which reception is not allowed. Personal Book List (List 11) Personal books that have been created. Quick Reference Guide Optional Settings

2. Enter the 2 digit number (01 to 35) of the

option setting that you want to set.

8. Enter a selection for the option setting by

pressing the numeric keys. . sroP

4. After entering a selection, press

twice to exit. Option Settings

01: DEFAULT FAX RESOLUTION

02: NUMBER OF RINGS AUTO RECEPTION

03: NUMBER OF RINGS MANUAL

27: DEPARTMENT CODE DIGITS

TT book Page ATUES day, Dani OL 20087: SAM _à @ Introduction Welcome, and thank you for choosing a Sharp facsimile machine. The features and specifications of your new Sharp fax machine are shown below. Automatic dialling Conventional Auto Dialling: Rapid Key Dialling: 59 numbers Speed Dialling: 75 numbers Personal Auto Dial Books: 10 books (59 Rapid Keys, 16 Speed Dial numbers per book) Memory size* 2 MB (approx. 124 pages ) Optional memory: FO-8MK (8 MB; approx. 500 pages) Modem speed 33,600 bps (max.) with automatic fallback to lower speeds. Transmission time* Approx. 2 seconds Toner cartridge yield** Initial starter cartridge (included with fax machine): 7 : ee A IN 2 (continuous printing, Approx. 3000 pages PT — 4% page coverage, Replacement cartridge FO-59DC: Approx. 6000 A4 paper) pages Drum cartridge yield** Initial starter cartridge (included with fax machine): (continuous printing, 20,000 pages (ave.) 4% page coverage, Replacement cartridge (FO-47DR): 20,000 pages A4 paper) (ave.) Resolution Horizontal: 8 pels/mm Vertical: Standard: 3.85 lines/mm Fine /Halftone:

Super fine: 15.4 lines/mm Automatic document feeder Max. 50 pages (A4 paper) “Based on ITU-T Test Chart #1 at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only). “The yields may vary depending on coverage and operating conditions. 26 d LS —

& | AT. bookI[Page[2TLTuesday, DApri | [L, C2003117: SAM Paper capacity Compression scheme Halftone (grayscale) Aprplicable telephone line Compatibility Printing resolution Input document size Effective Scanning width

Effective Printing width Reception modes Instascan speed Full Dual Access Copy function Power requirements Operating temperature Humidity Power consumption Dimensions 250 sheets (500-sheet cassette available as option) MMR, MR, MH, Sharp (H2), JBIG 64 levels Public switched telephone network ITU-T (CCITT) G3 mode, Super G3 mode Horizontal: 16 lines/mm Vertical: 15.4 lines/mm Automatic feeding: Width: 148 to 256 mm Length: 128 to 364 mm Manual feeding: Width: 148 to 279 mm Length: 128 to 483 mm 208 mm max. 203 mm max. Auto/Manual

1.3 sec/page (A4 paper; scan time only,

20 to 85% RH Standby: 10 W Maximum: 820 W Width: 546 mm Depth: 412 mm Height: 346 mm (Not including paper tray or attachments)

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Weight Approx. 14.2 kg (Not including supplies, paper tray or attachments) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units. Important safety information Be sure to save these instructions! When using your facsimile equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: + _ Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. + This machine must only be connected to a 220-230 V, 50 Hz, earthed (2-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty. Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine. Use only the power cord provided with the facsimile machine. Do not use an AC extension cord. + Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur: - Liquid has been spilled into the machine or the machine has been exposed to rain or water. - The machine produces odors, smoke, or unusual noises. - The power cord is frayed or damaged. - The machine has been dropped or the housing damaged. + _ Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord. + _ Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

+ Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls. + Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. + _ Do not use a telephone to report a gas leak in the vicinity of the leak. + The power outlet must be installed near the equipment and must be easily accessible. Important: + This machine is only designed for use in the country where approved. + je

• Transmittable Documents Loading the Document Adjusting the Resolution and Contrast. Sending a Fax by Normal Dialling . Programming Auto-Dial Numbers p. 61
• Sending a Fax by Automatic Dialling p. 66
• Creating and Using Personal Books p. 75
• Cover Sheet p. 80

3. Receiving Documents 83

7. Printing Lists and Reports 131

A Look at the Operation Panel Upper panel

This displays messages and prompts to help you operate the machine. ALARM indicator This blinks when one of the paper sources is empty, or the drum cartridge is near or at the end ofits life. This lights steadily when all paper sources are empty, the print compartment cover is open, or a paper jam has occurred. A message will appear in the display to indicate the problem. TONER indicator This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement. LINE IN USE light This lights when the fax machine is using the telephone line. CONTRAST key Press this key to adjust the contrast before sending or copying a document. RESOLUTION key Press this key to adjust the resolution before sending or copying a document. An indicator will light next to the selected setting (HALFTONE, STANDARD, FINE or SUPER FINE).

euar)pCe Cols) CC C5 CD CN G ( : ) C5 5) C0 (CE) [7] Rapid Dial Keys Press one of these keys to dial a fax number automatically. (Note that you must attach the Rapid Key labels.) When navigating through the display menu, a Rapid Key can also be pressed in place of the numeric keys to enter a two-digit number (for example, you can press Rapid Key 01 to enter the number “01”). Ô SYMBOL key When entering a name, press this key to enter the symbol on a letter key (the character to the right of the slash). Press the key again to turn off symbol entry mode. O PAGE COUNTER key Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document. CONFIDENTIAL key Press this key to send or print out a confidential document. 33 d LS —

TIMER key Press this key to set an operation to be performed automatically at a later time. COVER SHEET key Press this key to include a cover sheet when sending a fax. LIFE key Press this key, followed by OX to check the total number of pages printed by the fax machine. Rkey When you are on a PBX, press this key when programming an auto-dial number for a destination that is within the PBX. (Note: Attach the R label to this key.) MEM. STATUS key Press this key to check the status of fax transmission jobs, copy jobs, and fax receptions. This key can also be used to cancel a job. REPORT key Press this key to print out a report on the most recently completed A transmission or reception. 7 DOCUMENT key Press this key to transmit a document directly from the feeder without reading it into memory.

(18) JOB STATUS key Two types of information appear in the display: prompts related to operations you are performing, and information about how the fax machine is using the telephone line (transmitting, receiving, etc.). Press this key to change between the two types of information. DUPLEX SCAN key Press this key to transmit or copy a two-sided document. PRIORITY key Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission.

BROADCAST key Press this key to send a fax to a group of receiving fax machines. (S)

PERSONAL BOOK Press this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, select the book with > [START d or Q and press ED. SPEED DIAL key Press this key to dial a Speed Dial number. MENU key Press this key to select special functions and settings. UP and DOWN arrow keys Volume setting: Press these keys to change the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time. COPY/HELP key When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. Dial keypad (numeric keys) Use these keys to dial and program fax numbers. REDIAL key Press this key to automatically redial the last number dialed. SPEAKER key Press this key when transmitting a document by Normal Dialling to listen to the line and verify the response of the receiving fax machine. START/ENTER key Press this key to begin fax transmission when using Speed Dialling, Direct Keypad Dialling, or Normal Dialling. This key is also used to select settings and complete entries when storing names and numbers. Left and right arrow keys Auto-dial numbers: Press these keys to search for an auto-dial number when sending a fax. MENU key settings: Press these keys after pressing the MENU key to scroll through the MENU key settings. STOP key Press this key to cancel an operation before it is completed.

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Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer. Power cord Toner Drum ADF exittray Received cartridge cartridge document tray È ‘ ù \ — y =. > me + Ë © > Rapid Key Paper size National Operation É labels labels character manual labels Points to keep in mind when setting up

Do not place the Do not place the Keep dust away from Keep the area machine in direct machine near the machine. around the sunlight. heaters or air machine clear. conditioners. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

__& FR Connections Connections Connecting the power cord Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 220-230 V, 50 Hz, earthed (2-prong) AC outlet. Caution: The power outlet must be installed near the machine and must be easily accessible. Important! The fax machine requires its own dedicated power outlet. The power outlet must not be shared with any other devices. In particular, do not use an extension cord to connect multiple devices to the outlet.

Press the power switch to turn on the power. Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Connections Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a standard single-line wall telephone socket.

Note: If you are connecting the machine to a PBX, you will need to make a — appropriate settings for Option Setting 35. Connecting a telephone (optional) If desired, you can connect a telephone to the TEL. SET socket on the back of the machine. 39 à

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Connections Attaching the ADF exit tray Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray ©, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the ADF exit tray @. Pull out the tray extension ©. Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place. Important! The received document tray must be attached for the fax machine to operate properly. Attaching the national character labels

If a language other than English will be used for the display language (see LANGUAGE SELECT on page 129) attach the national character labels for the language as shown below. During procedures that require the entry of text, the keys below the labels can be pressed to enter the corresponding characters. mm) (||) U Flip up the 0909090500 Ÿ Repid key ===. =) overlay

Note: This feature is available as an option. Consult your dealer if you wish to use this feature. When transmitting a document, you can have the fax machine stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed occurs when two pages are fed through the scanner at once, which means that one of the pages is not scanned.) To use this function, have your dealer install the Verification Stamp option, and then set Option Setting 29 to ON as explained on page 128. 7 A5) NA SA ai d LS —

Installing the Print Cartridges Installing the Print Cartridges 25% you are replacing the toner cartridge,

Follow the steps below to install or replace the toner and drum cartridges. + The initial starter toner cartridge included with the fax machine can print approximately 3000 A4-size pages (4% coverage of each page; continuous printing). + The replacement toner cartridge (FO-59DC) can print approximately 6000 A4-size pages. + The drum cartridge (FO-47DR) can print approximately 20,000 A4-size pages. À Press the cover release to open the print compartment cover. ° Caution! The fusing unit inside the print compartment becomes very hot during B

operation. Be careful not to touch the inside of the compartment. remove the old cartridge and dispose of it according to local regulations. Go directly to Step 5 if you are only replacing the toner cartridge and not the drum cartridge. e If you are replacing the drum cartridge but not the toner cartridge, remove the toner cartridge and place it on a sheet of paper. To make the cartridge more compact for disposal, press the buttons on the ends of the handle and fold the handle down.

5 TT book PagATTUES day, Dép OL, 20087: SAM Installing the Print Cartridges 3 If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to local regulations.

Æ Remove the new drum cartridge from its packaging. Insert the drum cartridge into the print compartment. e Caution! Excessive exposure to light will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging. e Make sure the drum cartridge is inserted in as far as it will go.

5 à you are installing a new toner cartridge, remove the new toner cartridge from its packaging. Remove the tape from the cartridge and then open the cartridge handle so that it Stands straight up. 6 Shake as indicated by the arrows to distribute the toner evenly within the cartridge. e _Ifthe toner is still lumpy after shaking, the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge. This is normal and does not indicate a problem.

& | a. book Page MAIL uesday, DApri 1 [L, C200317: 56JAM _à @ __& FR Installing the Print Cartridges Z Holdthe toner cartridge by the handle and insert it into the print compartment. e Make sure the toner cartridge clicks into place. e The handle can be left standing up. 8 Close the print compartment cover.

9 Reset the drum counter by pressing Cv) (flip up the Rapid Key overlay), ON and ee b e Note: The toner counter automatically resets each time you replace the toner cartridge. There is normally no need to reset the toner counter manually. Should you find it necessary to manually reset the toner counter, press. Cv ) (flip up the Rapid Key overlay), @), and de L Note: The print compartment cover may become noticeably warm if a large number of pages are successively printed. This is normal and does not indicate a problem in the machine.

When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge: Sharp FO-59DC toner cartridge Hint: When the toner cartridge nears empty, try taking it out of the machine and shaking it. This may increase the number of pages that can be printed before the toner runs out. When to replace the drum cartridge When the drum cartridge nears the end of its life, the ALARM indicator on the operation panel will blink and DRUM LIFE REACHED will appear in the display (this message first appears approximately 1000 pages before the drum needs replacement). Use the following replacement drum cartridge: a —

TT book PagMTTUES day, DApri OL, 20087: SAM Lo: ading Printing Paper Loading Printing Paper You can load up to 250 sheets of A4-size paper (60-80 g/m?) in the paper tray. + A paper cassette is available as an option. Up to 500 sheets of A4-sized paper can be loaded in the paper cassette. To have the cassette installed, consult your dealer. Important: Do not use the back side of paper that has already been printed on. Note: If you need to add paper to the tray or cassette while paper still remains, remove the remaining paper and combine it into a single stack with the new paper. Loading paper in the paper tray

Î Remove the received document tray. 2 Insert a stack of paper into the tray, print side up. + Important! The stack of paper must not be higher than the red line on the paper tray. 3 Squeeze the paper guide and move it to match the length of the paper you are loading. Attach an A4 label here to indicate the paper size

TT book PagM7TUES day, Dép OL, 20087: SAM Loading Printing Paper 4 Replace the received document tray. + The received document tray must be attached for the fax machine to operate properly. Loading paper in the paper cassette (if installed) 1 Grasp the hand-hold on the cassette and pull the cassette out until it stops.

2 Pushthe pressure plate down until it locks into position.

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Loading Printing Paper 3 Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper. Push the guide down into the holes. Æ Place a stack of paper in the cassette, print side up. e Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs. Ifit is, remove some of the paper. If you find it difficult to load the paper, remove the cassette from the machine. 7 (Pull the cassette out as far as it will go, grasp the left side of the cassette with your left hand, and then lift it up and out with both hands.)

5 Push the cassette back into the machine, making sure it clicks into place. 48 à

Entering Your Name and Fax Number To have your name and fax number automatically appear at the top of each fax page you send, follow the steps below to program this information. Display: MENU fa LE mm (10 3:ENTRY MODE ENTER #(01-10, 4, ») 2 Press @ and

Entering Your Name and Fax Number $ 5 Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.) Example: SHARP = (si) (_S )(H/3)(a/1)Cr P/=) To enter a space, press (7). + To change case, press (sis) . e To clear a mistake, press (DEL_) . e To enter a number as part of a name, press the appropriate numeric key. To enter the symbol on a letter key (the character to the right of the slash), PS press (soi) (‘“SYM” will appear in the display) and then the letter key (press (Sm8o) again to turn off symbol entry mode). To move the cursor, press 4 or (®] . To switch between letter insertion and letter replacement mode when the cursor is in the middle of a MENU sequence of letters, press L__- Sa 04: DATE &TIME SET 6 Press ED). PRESS START KEY 7 Press © twice to return to the date and time display.

Setting the Date and Time Setting the Date and Time

The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. Display: À Press MENU, and (3).

(The currently set date will appear to the right of “DATE”) t number for the day (“01” to “31”). Example: The 5th (0) (5) &—

e To correct a mistake, press d to move the cursor back to the mistake and then enter the correct number. Æ Enter a two-digit number for the month (“01° for January, “02” for February, “12” for December, etc.). Example: March (0) ©) 5 Enter the year (four digits). Example: 2003 (2) @) © ©) 6 Enter a two- number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 (0) @ OX6)

7 Press @E to start the clock. 8 Press © twice to return to the date and time display. 1e.

TT book PagTSTTUES day, Dép OL 20087: SAM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using A7 and / Speaker Î Press Loi 5 2 Press {A7 or /W\ to select the Display: desired volume level. SPEAKER VOLUME HIGH

Î &— SPEAKER VOLUME LOW 3 Press Le) to turn off the speaker. 53 d LS —

5 TT book PagTSATTUES day, Dép OL 20087: SAM _à @ @ K Volume Adjustment Ringer À Pressthe A7 or /W\toselectthe Display: desired volume level. (Make sure SPEMER RINGER VOLUME has not been pressed.) HIGH e The ringer will ring once at the selected t level, and then the date and time will RINGER VOLUME reappear in the display. MIDDLE

25% you selected “RINGER VOLUME OFF: OK?” to turn off the ringer, (Sa? _ q press (HiTR to confirm your selection.

Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum size Minimum weight

Transmittable Documents Maximum scanning area The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned. Maximum scanning width: 208 mm Maximum scanning length: The length of the document minus 4 mm from the top and bottom of the document. Other restrictions

+ The scanner cannot recognise yellow, greenish yellow, or light blue ink. + Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. + All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine. + Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slick, coated surface should be photocopied, and the copy loaded in the feeder.

TT book PagTS AUS day, Dép OL, 20087: SAM _à @ Loading the Document $ Loading the Document Up to 50 A4-sized pages (20 B4-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

Documents + If you need to send or copy more than 50 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming. + If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding. 1 Adjust the document guides to the width of your document.

2 Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first. + The feeder will draw the leading edge of the document into the machine. SEND READY will appear in the display. Note: When inserting a large number of pages in the feeder, slant the front end of the stack so that the bottom pages enter first. 57 d LS —

Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings (if desired) and then dial the receiving machine as explained in the following sections. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. Resolution The fax machine has four resolution settings: STANDARD Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters or fine drawings. SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings. HALF TONE Use HALF TONE for photographs and illustrations. The original will be reproduced in 64 shades of gray. The default resolution setting is STANDARD. If you don't adjust the resolution before sending a document, the fax machine will automatically use STANDARD resolution. + In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn't, the next best available setting will be used. + The resolution settings are only effective for transmitting and copying a document. They are not effective for receiving a document.

5 TT book PagTSTTUES day, Dép OL, 20087: SAM _à @ ? 7 NS 72 N Adjusting the Resolution and Contrast $ RESOLUTION one or more times until the To adjust the resolution setting, press indicator light next to the desired setting comes on.

Documents Contrast The fax machine has three contrast settings: AUTO Use AUTO for normal documents. F > DARK Use DARK for faint documents. r D— LIGHT Use LIGHT for documents with a dark background. The default setting is AUTO.

To adjust the contrast, press s until the desired setting appears in the display. (AUTO)

TT book PagTEOTUES day, DApri OL, 20087: SAM _à @ Sending a Fax by Normal Dialling $ Sending a Fax by Normal Dialling

With Normal Dialling, you press Le: and then dial by pressing the numeric keys. + Normal Dialling allows you to listen to the line through the speaker to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.) + If you have connected an extension telephone to the fax machine, you can also pick up the extension phone and dial using the extension phone (do not press Lo. on the fax machine). If a person answers, you will be able to speak to them through the phone before sending a fax. SPENCER Note: IF you press "()" lo dial, you wil notbe able to speak using an extension phone connected to the fax machine in the event that a person answers. Load the document(s). (Note: If desired, you can load the document after dialling in Step 3, below.) e SEND READY will appear in the display. RES e Press ne | set the resolution and contrast if needed. Press ‘N° or pick up an extension phone connected to the fax machine. Listen for the dial tone. If you pressed ot , dial the number of the receiving machine by pressing the numeric keys on the fax machine. If you are using an extension phone, dial using the keypad on the extension phone.

e If a person answers and you are using an extension phone, ask them to El 5 press their Start key. When you hear the fax tone, press D) on your fax DE QT) machine. Using the REDIAL key You can press Lo to redial the last number dialed. To send a document, press ée when you hear the fax tone after the connection is established. Note that the speaker is automatically activated when you press 5.

Programming Auto-Dial Numbers You can dial a fax number by simply pressing a Rapid Key, or by pressing SPEDDAL C and entering an abbreviated Speed Dial number. To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys. + Up to 59 Rapid Keys can be programmed for shared use. + Up to 75 Speed Dial numbers can be programmed for shared use. You can also create personal books for auto-dial numbers. Up to 59 Rapid Keys and 16 Speed Dial numbers can be stored in each personal book. For information on creating and using personal books, see page 75. 61 d LS —

Press (1) to select SET. 1: DESTINATION SET

ENTER RAPID OR SPEED

To program a Rapid Key number, press the Rapid Key that you wish to use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.) To program a Speed Dial number, press Le and then enter the number from “1” to “75” that you wish to use. (If you enter less than two digits, press Œ to complete the entry.) Enter the fax number by pressing the numeric keys (max. of 60 digits including pauses). e To clear a mistake, press (DEL_). e lfa pause is required between any of the digits to access a special service or REDIAL R or an outside line, press O (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row. If you are on a PBX, do not enter the access code for the public line. If the

number is within your PBX, press CD before entering the number. 6 [San Press ENTER ).

Programming Auto-Dial Numbers Z Enter the name ofthe party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.) Example: SHARP = (si) (_S )(H/3)(a/1)Cr P/=) e If you don't want to enter a name, go directly to Step 8. | ss [En] e To enter a space, press (__). + To change case, press (sis) . e To clear a mistake, press (DEL_) . e To enter a number as part of a name, press the appropriate numeric key. To enter the symbol on a letter key (the character to the right of the slash), press (soi) (‘“SYM” will appear in the display) and then the letter key (press (Sm8o) again to turn off symbol entry mode). e To move the cursor, press d or (»] . To switch between letter insertion and letter replacement mode when the cursor is in the middle of a MENU sequence of letters, press L__- 8 Press ED. CHAIN DIAL 1=SET, 2-CANCEL ress (1) if the number programmed is an area code or access code to 9 Press (1) ifthe numb, di d d be used for Chain Dialling (see Chain Dialling at the end of this procedure). Press @) (or ée ) if the number is a regular fax number.

Programming Auto-Dial Numbers 10 Return to Step 4 to program another number, or press © repeatedly to return to the date and time display. e If you programmed a Rapid Key number, you can write the name of the party on the label above the Rapid Key. Chain Dialling for area and access codes You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 9, press O) to set the number as a Chain Dialling number. After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialling, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should not be set as a Chain Dial number if programmed in a Rapid Key or Speed Dial number.

+ The maximum number of digits that can be dialed at one time by Chain Dialling is 60. Editing auto-dial numbers To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the number(s) and/or name(s) when they appear in the display (Steps 5 and 7). Clearing auto-dial numbers Note: You cannot clear a number if it is used in a program or timer operation, or if itis included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List or the Timer List as explained on page 131.

To clear a Rapid Key, press the Rapid Key. To clear a Speed Dial number, press Lo and then enter the number with the numeric keys. (If you enter less than two digits, press | Br to complete the entry.) (Sant Press ( ENTER ). Return to Step 4 to clear another number, or press © repeatedly to return to the date and time display.

Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling Dual Access

The fax machine features full dual access, which means that you can load a document and dial by automatic dialling even when the fax machine is occupied with another job. After you dial, your document will be immediately scanned into memory and then transmitted once all previously stored jobs have been completed. If more than one document has been scanned into memory for transmission, the documents (jobs) will be transmitted in the order in which they were scanneld. lf you have an urgent transmission and do not want to wait until previously stored jobs are completed, you can press PAM after loading your document. Your document will be transmitted immediately after the current job is finished. If you don't want the document to be transmitted from memory, you can press DOCUUENT after loading the document. Your machine will call the receving fax machine immediately after the current job is finished (ahead of any previously An — stored jobs in memory), and the document will be scanned as soon as the connection is established. + Approximately 124 pages of average content can be held in memory. Less pages can be held if any were scanned using fine or halftone resolution. + The amount of memory currently occupied appears as a percentage ('M:00%") in the display.

Sending a Fax by Automatic Dialling Rapid Key Dialling If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

Documents Load the document(s). SEND READY will appear in the display. Press FESCLUTION set the resolution and contrast if needed. To send the document ahead of other documents waiting for transmission, PRIORITY FÉES mr © To send the document directly from the feeder (not through memory), press (ur) - (Flip up the Rapid Key overlay ifitis down.) Press the appropriate Rapid Key. + The name of the receiving party will appear in the display. 1f no name was stored, the fax number will appear. (If the name or number is incorrect, TOP press: © ) + The document will be automatically transmitted once the connection is established.

TT book PagT6TTUES day, Dani OL, 20087: SAM _à @ ? 7 NS 72 N Sending a Fax by Automatic Dialling $ Speed Dialling If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing ‘0 and then entering the Speed Dial number. 1 Loadthe document(s). SEND READY will appear in the display. CONTRAST

| C5 set the resolution and contrast if needed. e Press * and/or To send the document ahead of other documents waiting for transmission, PRIORITY ress press D

To send the document directly from the feeder (not through memory), press (ur) . (Flip up the Rapid Key overlay ifitis down.) SPEDDAL 2 Press Q and then enter the Speed Dial number by pressing the numeric keys. e_ If you enter less than 2 digits for the Speed Dial number, press de to complete the entry. 3 Check the display. If the name or number shown is correct, press GE). (If not, press © and then repeat Step 2.) 68 d LS —

5 TT book PagTENTTUES day, Dép OL, 20087: SAM _à @ ? 7 NS 72 N Sending a Fax by Automatic Dialling $ Direct Keypad Dialling You can also enter a full number with the number keys and then press (5) to begin dialling. Note: Direct Keypad Dialling cannot be used to dial a number within the same PBX as your fax machine. To send a document to a fax machine in your PBX, use Normal Dialling.

Documents 1 Loadthe document(s). (Note: If desired, you can load the document after dialling in Step 2, below.) SEND READY will appear in the display. RESOLUTION CONTRAST. ° Press and/or to set the resolution and contrast À needed. n N 72 e To send the document ahead of other documents waiting for transmission, 7 PRIORITY ess press © e To send the document directly from the feeder (not through memory), press (w) . (Flip up the Rapid Key overlay if it is down.) 2 Enter the number of the rece ing machine by pressing the numeric keys. e lfa pause is required between any of the digits to access a special service or an outside line, press Lou (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row. 3 Check the display. If the number of the receiving machine shown is correct, press EE) . sToP e Ifitis not correct, press © to backspace and clear one digit at a time, and then re-enter the correct digit(s).

TT. book Page OTTUES day, DApri OL, 20087: SAM _à @ Sending a Fax by Automatic Dialling $ Searching for an auto-dial number

If you don't remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing (E) . + You can also use this procedure to search for Group Keys and Program Keys (the name you programmed for the Group or Program key will appear). This can be done at any point in a transmission or polling procedure where you need to press a Group Key or a Program Key. Load the document(s). SEND READY will appear in the display. RESOLUTION CONTRAST e Press C and/or to 7 set the resolution and contrast if T needed. Display: Press &}« to search from the SEARCH DIAL beginning of the alphabet, or 4 search from the end. Enter the first character of the stored name by pressing the appropriate letter entry key. «If you don't remember the first letter, go to Step 4 (you will scroll through the list from the beginning). Press 4 or b) to scroll through the names. Stop when the desired name appears in the display. + _lf no numbers have been stored under the entered letter, NOT FOUND will appear.

Sending a Fax by Automatic Dialling 5 Press ti) . The document will be automatically transmitted once the connection is established.

Chain Dialling An auto-dial number set for Chain Dialling can be combined with another auto-dial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long. The following are some examples of how this can be done: + Press appropriate Rapid Keys in the proper order. For example, press Rapid Key 01 (set for Chain Dialling), then Rapid Key 02 (not set for Chain Dialling). + Press a Rapid Key (set for Chain Dialling) and then manually enter a number by pressing appropriate numeric keys. Press ES) after the final

numeric key to begin transmission. &—

If the memory becomes full. If the memory becomes full while a document is being scanned, MEMORY FULL will appear in the display. lf Option Setting 23 (Quick On-line) is set to ON, scanning will automatically resume when memory becomes free again as pages are transmitted. (Note: Quick On-Line is initially set to ON at the factory. To change the setting, see page 127.) If Quick On-Line is set to OFF the transmission will be canceled and MEMORY FULL ERROR will appear in the display. Press © to clear the message. Try the transmission again later when memory is free. 71 d LS —

Sending a Fax by Automatic Dialling $ Checking the status of the current job The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax machine is currently calling or transmitting to, or what number the fax machine is currently receiving a document from (if this information is available), press LESATE | Information on the current job will appear in the display. To switch back to the date and time display, press PESTE again. To cancel a fax transmission or reception To cancel a fax transmission or reception that is currently in progress, press LS so that the status of the transmission or reception appears in the SToP display, and then press ©) : Checking and canceling stored transmission jobs To display information on jobs that are waiting in memory for transmission, ET — follow the steps below. You can also cancel a transmission job with this procedure. 1 Press Ce) (flip up the Rapid Key Display: TX STATUS (005) overlay) and then (2). PRESS 4 OR » « The number of stored transmission jobs appears here 2 Press » or | to scroll through the list of transmission jobs. The name (or number) of each receiving party will appear in the display, together with the 3-digit memory number assigned to the transmission. To cancel a transmission, press (DEL_) and then E while the transmission appears in the display.

5 TT book Page aus day, Dép OL 20087: SAM _à @ ? 7 NS 72 N Sending a Fax by Automatic Dialling $ en you have finished checking the list, press à twice to return to 3 wh have finished checking the | © the date and time display. Note: To print out a list of the documents waiting in memory for transmission, MEUSTITUS press (8) and then

Documents Canceling a memory transmission by number If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don't know the memory number, use the preceding procedure.) Display: 1 press ES (flip up the Rapid Ke ds. Ce) (MP P PET CI MESSAGE CLEAR dd SP overlay) and then (4). ENTER MESSAGE # SA 2 Enterthe 3-digit memory number assigned to the transmission you wish to cancel. 3 Press EE).

Sending a Fax by Automatic Dialling Automatic redialling If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the fax machine will automatically redial the number. The fax machine is set at the factory to make 2 redialling attempts at intervals of 5 minutes. To cancel automatic redialling, press ss to show the job status in the display (make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right), sroP and then press © . If desired, you can change the number of redial attempts with Option Setting 6, and the interval at which redialling takes place with Option Setting 7 (see page 124). Memory Retransmission If a line error occurs during any type of memory transmission, your fax will À automatically redial the number and attempt to complete the transmission. Y7

Retransmission will begin from the page which was being transmitted when the error occurred. The fax machine has been set at the factory to make 2 attempts at retransmission, with each attempt made immediately after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 17, and have the fax wait a selected number of minutes between each attempt by changing Option Setting 18 (see page 126). + The numbering of pages retransmitted will begin from "1" again. + If an error or power failure occurs during transmission of a cover sheet, retransmission will not take place. + To cancel retransmission, press ss to show the job status in the display (make sure that RETRY MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to srop the right), and then press © :

5 TT book Page TTUES day, Dép OL, 20087: SAM _à @ ? 7 NS 72 N Creating and Using Personal Books $ Creating and Using Personal Books Up to 10 personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use. + Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be programmed in each personal book.

Documents + If desired, you can program a 4-digit passcode for a personal book. When this is done, the passcode must be entered to use or edit the book. PERSONAL You can open a personal book by pressing Ô and then entering the book's 4-digit passcode if it has a passcode, or by selecting the book with d and pressing é . After opening the book, simply follow the desired procedure for programming or using a Rapid Key or Speed Dial number as explained elsewhere in this manual. @ Creating a personal directory book &— To create a new personal directory book, follow the steps below: Display: 1 Press (MM), and (3). © 3:ENTRY MODE ENTER #(01-10, 4, ») 2 Press (1) and (6). 10: BOOK ENTRY MODE 1=SET, 2=CLEAR 3 Press (1) to select SET. 1:BOOK SET MODE ENTER # (01 - 10) 4 Entera 2-digit number from 01 to 10. e This number will identify the personal directory book.

Creating and Using Personal Books 5 Enter a name for the personal directory book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.) Example: SHARP = (@mtoa)(_S )(H/})(a/1)( R )(P/=) e For more information on entering letters, see Step 5 on page 50. Pr ENTER PASSCODE Press CG) . OR START TO SKIP Enter a four-digit passcode for the USE NAME AS FAX HDR personal directory book (his can be 1=YES, 2=NO any four-digit number you like). If you do not wish to use a passcode, press és to skip this step. Press @ if you wish to use the book name in the header of faxes sent using the book. Press @) to use the sender's name entered on page 49. Return to Step 4 to create another book, or press © repeatedly to return to the date and time display.

Creating and Using Personal Books $ Using a personal book To program or use a Rapid Key or Speed Dial number in a personal book, you must first open the book. Follow these steps: Display:

The display briefly shows the following and then reverts to the date and time: 2 Enterthe 4-digit passcode of your book. If the book doesn't have a passcode, #* PERSONAL BOOK * press d or ë) until the name of the SUSAN book appears in the display and then k Sa The name of your book press GE). appears on the bottom line. À

3 When your book is open, all of the Rapid Keys on the operation panel automatically convert to keys for use in your book. Speed Dial numbers 1 through 16 are also available for use in your book. You can perform the following operations in a book: + Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained on page 61. + Use a Rapid Key to fax a document as explained on page 67. + Use a Speed Dial number to fax a document as explained on page 68. + Program a Group Key in your book using Rapid Key and Speed Dial numbers from your book (see page 90). + Broadcast a fax to multiple destinations using Rapid Keys, Speed Dial numbers, or a Group Key in your book (see page 88). + Set up a Program Key in your book (see page 109). (Note: Only Rapid Keys and Speed Dial numbers from your book can be used.)

Creating and Using Personal Books + Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book (see page 96). + Set up a timer operation using a Rapid Key or Speed Dial number from your book (see page 101). + Print out the Destination List, Program/Group List, or Timer List (see page 131). When printed from your book, these lists will show the corresponding information in your book. + Press Loi to redial the last number dialed from your book. Closing a book A book will automatically close when the operation performed from the book is completed. If you need to close a book before performing an operation, press stop

The display shows: CANCEL BOOK? 1=YES, 2=NO Press ©) to confirm that you want to close the book. Note that a book will also close automatically after one minute if no operation is performed. Canceling an operation performed from a book To cancel an operation that was set up from a book, you must first open the book (as explained on page 77) and then cancel the operation. For example, if you need to cancel a fax transmission that was performed from a book, open your book and then cancel the operation as explained on page 72 or 73. Note that the job status of the fax can be checked without opening your book. To clear a Rapid Key or Speed Dial number in a book, open the book and then clear the key or number.

5 TT book Page ITTUES day, Dani OL 20087: SAM _à @ ? 7 NS 72 N Creating and Using Personal Books $ Clearing a book Note: Before you can clear a personal book, you must clear all Rapid Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the book. lf a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or canceled.

Documents _ Display: 1 Press (ME, and ()- ES

4 Enterthe 2-digit number of the book you wish to clear. 5 If the book has a passcode, enter the passcode. 6 (Éam Press ( ENTER). 7 Press © repeatedly to return to the date and time display.

& | 7 a. bookI[PagelB0 Tuesday, DApri 1 [L, C200317: SAM _à @ ES D Cover Sheet Cover Sheet You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receivers name and number if a Rapid Key or Speed Dial number is used, the senders name and number, and the total number of pages. + Your name and number must be programmed in order for them to appear on the cover sheet (see page 49). + To have the recipient's name appear, you must dial using a Rapid Key or Speed Dial number with the name programmed.

CINELLOIE THIS COER PAGE) 1 Loadthe document(s). e SEND READY will appear in the display. RESOLUTION CONTRAST. e Press — and/or 7 to set the resolution and contrast if needed.

5 TT book Page TBTTUES day, DApri OL 20087: SAM _à @ @ K Cover Sheet CONERS 2 Press Æ (Flip up the Rapid Key overlay if it is down.) + The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY.

Documents Stop e To cancel the cover sheet selection, press ©) . 3 Dial the receiving party and transmit the fax. If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press te) each time). This is accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as explained on page 125.

Batch Page Numbering $ TT book Pa BATTUES day, DApri OL, 20087: SAM _à @ Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages. Load the document(s). e SEND READY will appear in the display. Ri CONTRAST. ° Press and/or C 1 t set the resolution and contrast if needed. PGECOUNTER . Display: _ Press (East) + (Flip up the Rapid Key a — overlay down.) ENTER # OF PAGE(S) ENTER # (01-99) Enter the total number of pages (“01” to “99”) by pressing the numeric keys. Example: 5 pages (0) ©) e If you are sending a cover sheet, do not include it in the total number of pages (the number will be adjusted automatically). Dial the receiving machine and transmit the document. + |f you need to cancel a batch number entry, remove the document from the sroP feeder or press ©) . + lfthe number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

3. Receiving Documents

The fax machine has two modes for receiving calls: AUTO mode: Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes. MANUAL mode: Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls. All calls, including faxes, must be answered by picking up the extension phone.

Documents Setting the reception mode The reception mode is initially set to AUTO. To change the reception mode, follow these steps: MENU a 1:RECEIVE MODE 1). L Ps 1 Press ("7 and (1) 1=AUTO, 2=MANUAL —

2 Press (1) to select AUTO, or (2) to select MANUAL. Using AUTO Reception Mode In AUTO reception mode, the fax machine automatically answers all calls on one ring and receives incoming faxes. + You can change the number of rings on which the machine answers calls by changing Option Setting 2 (see page 123). + !f you pick up an extension phone before the fax machine answers, you can talk to the other party and/or receive a fax as explained in the following section, Using MANUAL Reception Mode.

TT book PagT8ATTUES day, Dép OL 20087: SAM Using MANUAL Reception Mode Using MANUAL Reception Mode 1 When the fax machine rings, answer the call on an extension phone connected to the same line. 25% you hear a fax tone, press EE) on the fax machine. «_Ifthe other party first speaks with you, press EE) after speaking. (Press your START key before the sender presses their Start key.) e _Ifthere is a document in the feeder, remove the document before pressing sr (otherwise the document will be transmitted).

3 When RECEIVING appears in the display, hang up. 84 d Cr & —$ a

5 TT book PagTESTTUES day, Dani OL 20087: SAM _à @ ? 7 NS 72 N Substitute Reception to Memory $ Substitute Reception to Memory In situations where printing is not possible, such as when the fax machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory. When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored faxes will automatically print out.

You can display information on faxes received to memory by following these ë Ê steps: FE

Display: 1 Press a» (flip up the Rapid Key Pay A RX STATUS (003) overlay) and @) a PRESS 4 OR » 4 À The number of received À 7 faxes appears here EE 2 Press > or |] to scroll through the list of received faxes. The name (or number) of the sender of each document will successively appear in the display. sToP 3 When you have finished checking the list, press (6) twice to return to the date and time display.

TT book Pa BUS day, Dani OL, 20087: SAM

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the fax machine to double as an office copier. + You can perform all steps of a copy job even when the fax machine is busy printing other copy jobs, or when it is printing a received fax after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed. + The default resolution for copying is FINE. If desired, you can change the default resolution to SUPER FINE by changing Option Setting 30 (see page 129). Load the document. e SEND READY will appear in the display. RES e Press ! set the resolution and contrast if needed. a COPYHELP Display: ress / o (&) COPY MODE ENTER #(01-99) ot e If you are only making a single copy of the original (or of each original), press êE) . Copying will begin. Enter the desired number of copies per | {ULTI/SORT COPY MODE original with the numeric keys. 1=MULTI, 2=SORT e _Ifthe desired number of copies is from 1 to 9, enter “O” first.

5 TT book PagTETUES day, Dép OL, 20087: SAM _à @ @ K Making Copies 4 Press ©) (MULTI) if you do not want the copies sorted, or (2) (SORT) ifyou Example of three copies want the copies sorted. each of three originals e Copying will begin. He Original E riginals Sorted (soRr: en \ Not sorted (uuLTI copy) CU, CH Checking and canceling copy jobs in memory You can display the status of copy jobs in memory by following the steps below. You can also cancel a copy job with this procedure.

MEUSHUS | Display: 1 Press C8) (flip up the Rapid Key æ COPY STATUS (005) overlay) and then OX PRESS «OR » 4 The number of stored copy jobs appears here 2 Press d or Q to scroll through the list of copy jobs. The time the original was scanned into memory will appear in the display, together with the 3-digit memory number assigned to the job. To cancel a copy and then GE while the copy job appears in the job, press (Di display. 3 When you have finished checking the list, press LS twice to return to the date and time display.

5. Special Functions

Broadcasting The Broadcasting function allows you to send the same fax to as many as 154 destinations in a single operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each destination. Î Load the document (s). e SEND READY will appear in the display. Display: 2 Press SRODCAST, —— BROADCAST MODE a — ENTER STATION # 3 Dial the receiving machines using one or more of the following methods: e Press one or more Rapid Keys.

• Enter one or more Speed Dial numbers, pressing Lo before each number. (If you enter less than 2 digits for a number, press ÉÈ to complete the entry.) Enter one or more full fax numbers with the numeric keys (max. 60 digits per full number), pressing ( u) after each full number. (Maximum of 20 full numbers; less if a large number of programs, timer operations, and/or group keys have been stored.) e Press one or more Group Keys. (See Storing numbers in Group Keys on page 90.)

NS 72 Broadcasting Note: If you need to delete a number, press d or ë) until the destination appears in the display and then press © 4 (Éam Press ( ENTER). BROADCAST MODE

5 if desired, press contrast. to set the resolution and /ÉTan ñ 0 f fl 6 Press (Een twice. Transmission will begin. e A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. lf so,

Broadcasting using a Group Key If the fax machines to which you want to broadcast have all been programmed send the document to those locations again. into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation using the following simplified procedure: Î Loadthe document(s). + SEND READY will appear in the display.

e Press set the resolution and contrast if needed. 2 Pressthe appropriate Group Key. Transmission will begin. ÉRRETRRBERE)

5 TT book Pa OOTTUES day, Dép OL, 20087: SAM _à @ @ K Broadcasting Storing numbers in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below. + Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key. + Up to 133 numbers can be stored in one Group Key. + Only Rapid Key and Speed Dial numbers (excluding numbers set for Chain Dialling) can be stored in a Group Key. Full numbers cannot be stored. Display: 1 Press peu ; ©) and then

1=SET, 2=CLEAR A 2 Press @ to program a Group Key. 1:GROUP SET AN

(Press @ to clear a Group Key.) 3 Press any Rapid Key not already programmed to select it as a Group Key. Em ms mn | Coins IDD} (If you are clearing a Group Key, press it and go to Step 5.) ENTER GROUP NAME Æ Enter a name for the Group Key by pressing the letter entry keys (see Step 5 on page 50). (Maximum of 20 characters.) If you don'’t want to enter a name, go directly to Step 5. ENTER STATION # 5 Press EE) . STATION # =

5 TT book Pa OITTUES day, Dani OL, 20087: SAM _à @ @ K Broadcasting 6 Enter fax numbers using one or both of the following methods: e Press one or more Rapid Keys. e Enter one or more Speed Dial numbers with the numeric keys, pressing *?5" beore each number (if you enter less than 2 digits for a number, press. ( to complete the entry). Note: If you need to delete a number, press d or ë) until the destination appears in the display and then press © . 7 (Éam Press ( ENTER ) Return to Step 3 to program another Group Key, or press © repeatedly until you return to the date and time display.

Functions Editing a group If necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key. Press ©) for SET in Step 2 and select the Group Key in Step 3. Add or delete numbers in Step 6. To add a number, press a Rapid Key or enter a Speed Dial number. To delete

Confidential Operations Confidential Operations The Confidential function can be used to transmit and receive confidential documents. Confidential transmission When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out. + Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability. + To use this function, your name and fax number (OWN PASSCODE) must be entered in your fax machine as explained on page 49. + Some fax machines have multiple mailboxes for receiving confidential faxes. |f you are sending to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number. Load the document (s). e SEND READY will appear in the display. RESOLUTION CONTRAST. — andor set the resolution and contrast i needed. e Press CONFDENTAL

Press 2) (flip up the Rapid Key overlay if it is down) and then @. Display: 1:CONF. TX

5 TT book Pa EATTTUES day, DApri OL, 20087: SAM _à @ @ K Confidential Operations 3 If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes). If the receiving machine doesn't have multiple mailboxes, go directly to Step 4. 4 (Éam Press ( ENTER ) 5 Dial the receiving machine using one of the following methods: e Press a Rapid Key. e Press ou and enter a Speed Dial number (if you enter less than 2 digits, press ée to complete the entry). Check the name or number that

appears, and then press EE).

ctions e Enter a full telephone number with the numeric keys, and press GE). 5.Sl Fun Transmission will take place once the connection is established. Confidential reception When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode. Your fax has 10 “mailboxes" in which confidential documents can be received. Each mailbox has its own passcode, allowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identified by 2-digit numbers.

Confidential Operations $ Programming the confidential passcode To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode. Note: Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes. coma | Display: Press (&<_) (flip up the Rapid Key

overlay if it is down) and then ( ENTER BOX # (00-99) Enter a 2-digit number (from "00" to "99") by pressing the numeric keys. This number identifies the mailbox. Enter a 4- t passcode for the mailbox with the numeric keys. — SA (En Press ( ER ) Enter a name for the mailbox (max. of 20 characters) by pressing the letter entry keys (make sure the Rapid Key overlay is down). Example: SHARP = (sta) (_S )(H/})(a/1)CR )(P/=) + For more information on entering letters, see Step 5 on page 50. [Éae Press ( ENTER ). Note: After entering the passcode, the fax machine will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer.

ENTER BOX # (00-99) overlay if it is down) and then 2 Enterthe 2-digit number that identifies the mailbox you want to clear. 3 Enter the 4-digit passcode of the mailbox with the numeric keys. 4 Press C) = > Printing out received documents When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained on page 131 to see which mailbox has received the document, and then follow the steps below to print out the document.

e Printing will begin. After printing, the document will be erased from memory.

TT book PagTOTTUES day, Dani OL, 2007: SAM _à 2 @ @ K Polling Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by others. Polling others To poll another fax machine, follow the steps below. + If desired, you can dial more than one fax number to receive documents consecutively from a group of fax machines (this is called "Serial Polling"; a maximum of 154 fax machines can be polled in one operation). Display: Î Press jeu and then

6: SERIAL POLL. MODE

Dial the number(s) of the fax machine(s) you want to poll using one (or 7 more) of the following methods: e Press one or more Rapid Keys. «Enter one or more Speed Dial numbers, pressing Lou before each number. (If you enter less than 2 digits, press ÉÈ to complete the entry.) e Press one or more Group Keys. e Enter one or more full fax numbers with the numeric keys, pressing ée after each full number. Note: If you need to delete a number, press d or ë) until the destination appears in the display and then press © . 3 Press GE . Reception will begji 96 d LS —

TT book Page ETUES day, DApri OL, 2007: SAM Serial Polling using a Group Key Ifthe fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply pressing that Group Key. (The procedure for programming Group Keys is explained on page 90.) + Make sure no documents are in the feeder before you press the Group Key. Being polled (Memory polling) To let another fax machine poll your fax machine, you must first store the document(s) in memory using the following procedure. Transmission will take place when the other fax machine calls your fax machine and activates polling. You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your fax machine can be used as an electronic "bulletin board". + Multiple documents can be stored for memory polling. To add a document to others already stored, simply repeating the storing procedure (note that if Department Control is activated, documents cannot be added by a department other than that which stored the first document). When polling is initiated, the polling machine will receive all documents stored.

+ If you allow polling only once, the document(s) will be automatically cleared from memory after polling. If you allow polling an unlimited number of times, the document will remain in memory until you clear it as explained in the following section, Clearing a document.

Polling 4 Press (1) to select SET. 1:MEMORY POLL SET 1=1 TIME, 2=REPEAT «If another document has already been stored, press (1) to select APPEND, and go to Step 6. 5 Press ©) to allow polling only once, or @ to allow polling an unlimited number of times. RESOL CONTRAST 6 Press and/or ——— to adjust the resolution and contrast if desired, and then press CD) . 7 (Éam Press ( ENTER ) + The document will be scanned into memory, and your fax will go on polling &— standby. Clearing a document To clear a memory poll document from memory, follow the steps below: Display: 1 Press peu and then (©) = (nt

ENTER #(1-2, 4, ») 2 Press (2) to select CLEAR. 2:MEMORY POLL CLEAR

PRESS START TO CLEAR

3 Press ÉÈ to clear the documents.

NS 72 Polling Security Polling Security allows you to prevent unauthorized polling of your fax. When this function is activated, polling will only take place when the following condition is met: + The fax number of the polling fax machine has been stored in your fax's list of permitted fax numbers (called "passcode numbers"). The polling fax must also have its fax number programmed in itself, as explained in Entering Your Name and Fax Number in Chapter 1. Turning Polling Security on and off Polling Security is turned on or off with Option Setting 8 as explained on page

Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your fax's list of permitted numbers.

&- D Display: À Press MM (3), (0), 2).

1=SET, 2=CLEAR 2 Press @ to set a number. 1:PASSCODE SETTING (Press @) to clear a number.) ENTER # (01-10) 3 Storing: Enter a 2-digit number (from 01 to 10).This number identifies the fax number you will enter in the next step. Clearing: Enter the 2-digit number which identifies the fax number you want to clear, and go to Step 5. Æ Enter the fax number (max. 20 digits) by pressing the numeric keys.

5 TT book PagETNOTTUeS y, pri 1 OL, (ROC: 5ETAM _à @ PS 7 7 S Polling 5 (Éam Press ( ENTER ) sToP 6 Return to Step 3 to enter (or clear) another number, or press © repeatedly to return to the date and time display.

Timer Operations $ Timer Operations The Timer function allows you to store a job to be performed automatically at a specified time. Up to 59 timer jobs can be stored at any one time, and the time of each can be specified up to a week in advance. You can use this function to take advantage of lower off-peak rates without having to be there when the operation is performed. DOCUMENT . . Note: fm? ) cannot be used for a timer transmission. Initial procedure To store a timer job, first perform the following procedure. After you have completed this procedure, go to the procedure for the specific job you want to store (see the following pages). Display: 1 Press me) . (Flip up the Rapid Key overlay if it is down.) TIMER MODE 1=SET, 2=CLEAR

ctions 2 Press (1) to select SET. 5.Sl Fun 3 Enter a number as follows to select the desired operation (or scroll to the desired operation with d or b) and press CG) . o Transmission (SEND MODE) (2) Confidential transmission (8) Polling (a) Serial Polling ©) Broadcasting 4 Entera two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).

5 TT book Pa OZ TTUeS y, pri 1 OL, (ROC: 5ETAM _à @ @ K Timer Operations 5 Enter a number as follows to select the day of the operation (skip this step if the operation will be performed within the next 24 hours): @) Sunday ©) Monday @ Tuesday @ Wednesday @) Thursday ©) Friday (©) Saturday 6 Press Gi and go to the specific procedure for your operation (see the following pages).

Transmission (Continued from Initial procedure.) 7 Dial the receiving machine using one of the following methods: e Press a Rapid Key. e Press Lou and enter a Speed Dial number (if you enter less than 2 digits, press ée to complete the entry). e Enter a full fax number with the numeric keys. 8 Press 65) 9

5 ÉT book Pa OTTUeS y, pri 1 OL, (ROC: SETAM _à @ N 7 imer Operations $ 9 RESOLUTION CONTRAST Press = and/or to adjust the resolution and contrast if desired, and then press GE). 10 Load the document and then press EE). e The document will be scanned into memory. Confidential transmission (Continued from Initial procedure.) 7 Enter the mailbox number (2 digits). (Go directly to Step 8 if the receiving machine does not have mailboxes.) 8 Press EF) 9 9 Dial the receiving machine using one of the following methods:

Funi e Press a Rapid Key. e Press Lou and enter a Speed Dial number (if you enter less than 2 digits, press @E to complete the entry). e Enter a full fax number with the numeric keys. 10 press ED. 4 ” 4

5 TT book Pa OTITUeS y, pri 1 OL, (ROC: 5ETAM _à @ @ K Timer Operations CONTRAST 11 Press EL and/or - - to adjust the resolution and contrast if desired, and then press GR). 12 Load the document and then press ) o e The document will be scanned into memory. Polling (Continued from Initial procedure.) 7 Dial the machine to be polled using one of the following methods: e Press a Rapid Key.

e Press Lo and enter a Speed Dial number (if you enter less than 2 digits, press @E to complete the entry). e Enter a full fax number with the numeric keys. 8 [START Press ( ENTER) . Serial Polling (Continued from Initial procedure.) 7 Dial the machines to be polled using one or more of the following methods: e Press one or more Rapid Keys.

• Enter one or more Speed Dial numbers, pressing °°" before each number. (If you enter less than 2 digits for a Speed Dial number, press Enter one or more full fax numbers with the numeric keys, pressing CS after each full number. e Press one or more Group Keys. Note: If you need to delete a number, press d or ë) until the destination appears in the display and then press © . 8 (as Press ( ENTER) «

ctions (Continued from Initial procedure.) 5.Sl Fun 7 Dial the receiving machines using one or more of the following methods: e Press one or more Rapid Keys. «Enter one or more Speed Dial numbers, pressing Loi before each number. (If you enter less than 2 digits for a Speed Dial number, press e Enter one or more full fax numbers with the numeric keys, pressing after each full number. e Press one or more Group Keys.

5 € AT. book{TPage{T106LLTuesday, CApri 1 (1, 2003117: 56JAM Timer Operations

Note: If you need to delete a number, press d or b) until the destination appears in the display and then press © . /ÉRT Press ENER ). RESOLUTION Press =— and/or

FAR desired, and then press EF). CONTRAST —— to adjust the resolution and contrast if Load the document and then press COR + The document will be scanned into memory. Canceling a timer operation

If you need to cancel a timer operation before it is performed, follow the steps below. + You will need to know the number assigned to the operation in order to cancel it. If you don't remember the number (it appears in the display when you set the operation), print out the Timer List. (See page 131.) Display: (flip up the Rapid Key

ENTER #(01-59) overlay if it is down) and then Enter the 2-digit number assigned to the operation.

Press ( ENTER). Press © repeatedly until you return to the date and time display.

Clearing a Batch Key Storing documents for transmission

Batch Transmission Batch Transmission Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently send multiple faxes on one connection. Programming a Batch Key To perform a batch transmission, you must first program the number of the receiving machine and the time of transmission into a Batch Key. Any Rapid Key which has not already been programmed can be used as a Batch Key. If you specify a day-of-the-week in your program, the transmission will be performed every week on that day. 1f you do not specify a day-of-the-week, the transmission will be performed every day. To program a Batch Key, follow the procedure for entering programs explained in Entering and Using Programs on page 109. In Step 9 of the initial procedure, select “Batch transmission”. To clear a Batch Key, follow the procedure on page 116.

5.Sl Fun Follow the steps below to store a document under a Batch Key for transmission. When you store the document, it is given a message number to distinguish it from other jobs stored in the same batch. + If no jobs have been stored under a Batch Key when the time for transmission arrives, transmission will not take place. Load the document (s). + SEND READY will appear in the display.

5 TT book Pa OTTUeS y, pri 1 OL, (ROC: 5ETAM _à @ @ K Batch Transmission 2 Pressthe appropriate Batch Key. moments ue EDEN CTEnE e After scanning, the message number assigned to your document will appear in the display. 3 Press © = e The document will be transmitted at the designated time along with any other jobs stored under the same key. After transmission, all jobs in the batch will be cleared from memory. Canceling a document stored for batch transmission If necessary, you can cancel a document stored for a batch transmission before transmission takes place. To do so, you will need to know the message number assigned to the document. + —

+ If you don't remember the message number, print out the Batch Transmission List (see page 131). À Press the Batch Key in which the document you want to clear has been stored. + Make sure no documents are in the feeder. 2 Enterthe 3-digit message number assigned to the document. 3 Press GE).

5 € AT. book{TPage{TLOS Tuesday, CApri 1 (1, 2003117: 56JAM

NS 72 Entering and Using Programs Entering and Using Programs If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. + Any Rapid Key which is not already programmed as a Rapid Key or a Group Key can be used as a Program Key. + You can include a timer setting in the program to have the operation performed automatically at a selected time. sToP + To clear a mistake in the procedures that follow, press © . Initial procedure To program a Program Key, first perform the following procedure. After you have completed this procedure, go to the procedure for the specific operation you want to program (see the following pages). _ _ Display: Press eu, (5) and Q@).

1:PROGRAM ENTRY MODE

1=SET, 2=CLEAR Press (1) to select SET. 1:PROGRAM SET

Select a Program Key by pressing any | Rapid Key that has not yet been memes) programmed. Enter a name for the program by pressing the letter entry keys (see Step 5 on page 50). (Maximum of 20 characters.) If you don’t want to enter a name, go directly to Step 5. 5 [San Press ( ENTER).

5 TT bookTPagTIOTTUeS y, pri 1 OL, (ROC: 5ETAM _à @ ? 7 NS 72 N Entering and Using Programs $ 6 If you want to include a timer setting, enter a two-digit number for the

hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”). (If not, go directly to Step 8.) Enter a number as follows to select the day of the operation (skip this step if the operation will be performed within the next 24 hours): @) Sunday ©) Monday () Tuesday @ Wednesday @ Thursday ©) Friday (6) Saturday Tu T Press ( ENTER ). Enter a number as follows to select the desired operation (or scroll to the desired operation with d or b) and press CG) . ©) Transmission (SEND MODE) @ Confidential transmission (@) Polling (&) Serial Polling ©) Broadcasting (6) Batch transmission (only possible if a timer setting was made) (6) Memory Polling (only possible if a timer setting was not made) Go to the specific procedure for your operation (see the following pages).

5 TT poker LTTTUeS y, pri 1 OL, (ROC: 5ETAM _à @ ? 7 NS 72 N Entering and Using Programs $ Transmission (Continued from Initial procedure.) 11 niaithe receiving machine using one of the following methods: e Press a Rapid Key. e Press)" and enter a Speed Dial number (if you enter less than 2 digits, press GE to complete the entry). + Enter a full fax number with the numeric keys. 12 press ED). RESOLUTION CONTRAST 13 Press - - and/or —— to adjust the resolution and contrast if desired, and then press ED.

Funi 14 à you want the document to be sent through memory, press () a If you want the document to be sent directly from the feeder, press Cæ . (This is not possible if you included a timer setting.) 15 Press © repeatedly until you return to the date and time display.

5 TT book Page 2TTUeS y, pri 1 OL, (ROC: 5ETAM _à @ ? 7 NS 72 N Entering and Using Programs $ Confidential transmission (Continued from Initial procedure.) 11 Enter the maïlbox number (2 digits). (Go directly to Step 12 if the receiving machine does not have mailboxes.) 12 press EF) 5 13 Dial the receiving machine using one of the following methods: e Press a Rapid Key. e Press Lo and enter a Speed Dial number (if you enter less than 2 digits, press @E to complete the entry).

e Enter a full fax number with the numeric keys. 14 press (5) 5 TION CONTRAST and/or to adjust the resolution and contrast if desired, and then press GE) . 16 If you want the document to be sent through memory, press EE) a If you want the document to be sent directly from the feeder, press (ur) - (This is not possible if you included a timer setting.) 17 Press © repeatedly until you return to the date and time display.

5 TT book Page TTUeS y, pri 1 OL, (ROC: 5ETAM _à @ ? 7 NS 72 N Entering and Using Programs $ Polling (Continued from Initial procedure.) 11 Dialthe machine to be polled using one of the following methods: e Press a Rapid Key. e Press °°)" and enter a Speed Dial number (if you enter less than 2 digits, press éE to complete the entry). + Enter a full fax number with the numeric keys. 12 press tn) = 13 Press © repeatedly until you return to the date and time display.

ctions Serial Polling 5.Sl Fun (Continued from Initial procedure.) 11 Dialthe machines to be polled using one or more of the following methods: + Press one or more Rapid Keys. + Enter one or more Speed Dial numbers, pressing Lou before each number. (If you enter less than 2 digits for a Speed Dial number, press CS to complete the entry.) . : |. (SM + Enter one or more full fax numbers with the numeric keys, pressing ( ENTER after each full number. + Press one or more Group Keys.

5 € AT. book{TPageL IAE Tuesday, DApri 1 (1, 2003117: 56JAM Entering and Using Programs Note: If you need to delete a number, press d or ë) until the destination appears in the display and then press © . 12 press ED.

Press © repeatedly until you return to the date and time display. Broadcasting

(Continued from Initial procedure.) Dial the receiving machines using one or more of the following methods: e Press one or more Rapid Keys. «Enter one or more Speed Dial numbers, pressing Lo before each number. (If you enter less than 2 digits for a Speed Dial number, press ÉÈ to complete the entry.) e Enter one or more full fax numbers with the numeric keys, pressing ÉE after each full number. e Press one or more Group Keys.

Note: If you need to delete a number, press d or ë) until the destination appears in the display and then press © . 12 press GE).

5 TT bookTPagen15TTUeS ay, pri 1 OL, (ROC SETAM _à @ ? 7 NS 72 N Entering and Using Programs $ CONTRAST d/or - - to adjust the resolution and contrast if 13 press FLTN on desired, and then press GR). 14 press ER). 15 Press © repeatedly until you return to the date and time display. Batch transmission (Continued from Initial procedure.) 11 piaithe receiving machine using one of the following methods: e Press a Rapid Key.

e Press Lo and enter a Speed Dial number (if you enter less than 2

Fun e Enter a full fax number with the numeric keys. 12 press (5) 5 13 press FLTN on desired, and then press GE). 14 press (5) 5 15 Press © repeatedly to return to the date and time display. CONTRAST d/or — to adjust the resolution and contrast if

Entering and Using Programs $ Being Polled (Memory polling) (Continued from /nitial procedure.) 11 Press ©) to allow polling only once, or @ to allow polling an unlimited number of times. 12 press ED. 13 press desired, and then press GE). 14 press ED. 15 Press © repeatedly until you return to the date and time display.

to adjust the resolution and contrast if ION coi and/or Clearing a Program Key To clear a Program Key, follow these steps: Display: À Press MEN (5) and (1). (es DO) ©) 1:PROGRAM ENTRY MODE 1=SET, 2=CLEAR to select CLEAR. 2:PROGRAM CLEAR

3 Press the Program Key you want to clear.

5 TT book Page TTTUeS y, pri 1 OL, (ROC: 5ETAM _à @ ? 7 NS 72 N Entering and Using Programs $ 4 (Éam Press ( ENTER) . 5 Press © repeatedly until you return to the date and time display. Using a Program Key Follow the steps below to perform a programmed operation. À ttthisis a transmission operation or memory polling operation, load the document.

Canceling a programmed timer operation If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed, follow the steps below. Note: This procedure will not work for a document stored for a batch transmission. To cancel a batch transmission operation, see Canceling a document stored for batch transmission on page 108. À Press the Program Key. 2 San Press ( ENTER).

TT book Page ETTUeS y, pri 1 OL, (ROC: SETAM _à @ ? 7 NS 72 N Duplex Scanning for Two-sided Documents $ Duplex Scanning for Two-sided Documents To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the stack of pages over, and feed it through again. + The machine will automatically sort the pages into the correct order (front of 1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.). + Duplex Scanning can be used for copying (single copies and sorted multiple copies only) and any type of transmission from memory. + Note that any blank sides must be included when scanning the pages (if the number of pages is not equal each time the machine scans the stack, an error will result). The blank sides will not, however, be printed out. À Load the document (s). e Make sure the page(s) are front face down, with the first page on the bottom.

e SEND READY will appear in the display. DUPLEX SCAN [Sant 2 Press | and then EE) = 3 Perform all steps of the desired copy or memory transmission. 4 Whenall pages of the document have been scanned, turn the stack over (do not change the page order) and load it again. 5 Tarn Press ( ENTER ). 118 d LS —

5 TT book Page IETTUeS ay, pri 1 OL, (ROC: SETAM _à @ ‘ \ 7 NS 72 N Department Control $ Department Control Department Control is used to limit use of the fax machine to authorized users. When it is activated, a department code must be entered before an operation can be performed. + Department Control can only be activated by your Sharp dealer. If you want to use this function, contact your dealer. + Department Control allows you to track the number of pages transmitted as well as the transmission time for each authorized department or person. See Department Usage List on page 134. Entering Department Codes Up to 30 different Department Codes can be entered to allow access to the fax machine. Transmitted pages and transmission time will be kept track of separately for each code. After you enter a code, inform the appropriate group or individual. + A name must be entered for each code. Only the name, not the code, will appear on the Department Usage List.

+ Be sure to keep a record of each code and name. If you misplace the record, contact your dealer.

ENTER #(01-10, 4, ») 2 Press (0) and (9). 09:DEPT. CODE MODE 1=SET, 2=CLEAR 3 Press ©) to program a Department Code, or @ to clear a Department Code. 4 Entering: Enter a 2-digit number from “01” to “30” with the numeric keys. This number identifies the Department Code that you will enter in the next step.

5 TT book Page AUS ay, pri 1 OL, (ROC: SETAM _à @ Department Control $ Clearing: Enter the 2-digit number that identifies the Department Code you want to clear. Note: It is not possible to clear the Department Code that you currently used to access the fax machine. It is also not possible clear a Department Code if only one code is programmed. 5 Entering: Enter a Department Code (4 digits or the number of di by Option Setting 27 as explained on page 128). Clearing: Enter the Department Code you want to clear, and go to Step 8. 6 Press Co) 9

Z Press the letter entry keys to enter a name for the Department Code. 8 START Press ( ENTER) . 9 Return to Step 4 to enter (or clear) another Department Code, or press © repeatedly to return to the date and time display. Accessing the machine When Department Control is activated, you must enter your Department Code before performing an operation. + If you do not begin the operation within one minute after entering the code, the fax will return to controlled access mode. Note: You do not have to enter a Department Code to receive faxes manually (by n . . SR picking up an extension phone connected to the same line and pressing Co) on the fax machine).

5 ÉT book Pa 21TTTUeS day, pri 1 OL, (ROC: 56TAM _à @ ? 7 NS 72 N Blocking Reception of Unwanted Fax- $ Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties that you specify. This saves paper by not printing out unwanted ‘junk" faxes. To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax) to ON as explained on page 127, and then enter the fax numbers from which you do not want to receive faxes as explained below. + Up to 50 numbers can be entered in the Anti Junk Number List. + To clear a number from the Anti Junk Number List, you need to know the 2- digit number that identifies it. If you have forgotten this number, print out the Anti Junk Number List as explained on page 131. Display: 1 Press ME, (3), (0), (©). o 08:STORE JUNK FAX # 1=SET, 2-CLEAR & 2 Press (1) to enter anumber inthe Anti | 1:JUNK FAX # SET Junk Number List. ENTER # (01-50) _o (Press (2) to clear a number from the $S list.) 28

Funi 3 Entering: Enter a 2-digit number from “01” to “50” with the numeric keys. This number identifies the fax number that you will enter in the next step. Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 5. 4 Enter the fax number. 5 Press ED. 6 Return to Step 3 to enter (or clear) another fax number, or press © repeatedly to return to the date and time display.

The optional settings allow you to customize the fax machine to better suit your needs. An initial setting has been made for each optional setting at the factory. To change a setting, follow the steps below to access it, and then change the setting as explained in the list that follows. _ Display: 1 Press [eu and @. AY 4:OPTIONAL SETTING ENTER #(01-36, 4, ») 2 Press the numeric keys to enterthe 2- FXample: Option Setting 01 t number (“01” to “35”) of the selected optional setting that you wish to 01: DEFAULT FAX RES. change. __ [ENTER# (1-3) (1) Example: Optional Setting 01 (0) (1) Ÿ $—

Press d or Q to scroll through the optional settings. When the desired 9 a É optional setting appears, press EE). 3 Enter a selection for the optional setting by pressing the numeric keys. See the list that follows for an explanation of each of the optional settings. 4 After entering a selection, the subsequent optional setting will appear in the display. To return to the date and time display, press © twice.

Optional Settings Optional Settings Setting 01: DEFAULT FAX RESOLUTION This option sets the default resolution (the resolution used if a setting is not selected with 2279" STANDARD, (2) for FINE, or (8) for SUPER-FINE. ) for transmitting documents. Press (1) for + Initial setting: 1 Setting 02: NUMBER OF RINGS AUTO RECEPTION This sets the number of rings the fax machine waits before answering an incoming call in AUTO receive mode. Enter a number from (O] to (©) (if @) is entered, the fax machine will answer without ringing). + Initial setting: 1 Setting 03: NUMBER OF RINGS MANUAL RECEPTION You can also have the fax machine automatically answer a call after a certain number of rings in MANUAL reception mode. To turn on this function, enter the desired number of rings (any number from ©] to O} To turn off the ET —

function, enter @). + Initial setting: O (off) Setting 04: AUTO LISTING Press o (YES) to have the fax machine automatically print an Activity Report once every 30 send/receive operations. (The report can still be printed on demand at any time.) Press @ (NO) to turn the function off. + Initial setting: 2

Optional Settings Setting 05: TRANSACTION REPORT PRINT SELECTION This sets the condition for printing out a Transaction Report. Enter a number from (+) to (5) as follows: ©] (ERROR/TIMER A report will be printed after an error, timer MEMORY): operation, or memory operation @) (SEND ONLY) A report will be printed only after a transmission @) (ALWAYS PRINTS) A report will be printed after each transmission, reception, or error (@) (NEVER PRINTS) A report will never be printed. ©) (ERROR ONLY) A report will be printed only after an error occurs + Initial setting: 5 Setting 06: RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from @ @) to ©] @. + Initial setting: 02 Setting 07: RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy. Enter O) ©) for 1 minute, @) @ for 2 minutes, etc., up to a maximum of 15 minutes. + Initial setting: 05 Setting 08: SECURITY SELECTION Press ©) (ON) to turn polling security on, or @ (OFF) to turn it off. + Initial setting: 1

Optional Settings Setting 09: ERROR CORRECTION MODE (ECM) Press (1 (YES) to have any distortions in a transmission due to noise on the telephone line corrected before print-out at the receiving end. This is only effective when the other machine has ECM as well. Press @ (NO) to turn the function off. Note: If the transmission or reception is taking place in Super G3 mode, ECM will operate regardiess of the ECM setting. + Initial setting: 1 Setting 10: AUTO COVER SHEET Press o (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press @ (NO) to turn the function off. + Initial setting: 2 Note: Setting 11 is not used. Setting 12: COPY SCANNING B This setting is used to reduce copies slightly before printing to ensure that Y7 data on the edges are not cut off. Press o (AUTO) for automatic reduction, or @ (100%) for no reduction. + Initial setting: 2 Setting 13: COPY CUT-OFF This setting determines how the fax machine will copy documents that are longer than the printing paper. Press ©) (CONTINUE) to have the remainder of the document printed on a second page, or @ (CUT-OFF) to cut off (not print) the remainder.

+ Initial setting: 2 Setting 14: RECEIVE REDUCE This setting is used to reduce received documents slightly before printing to ensure that data on the edges are not cut off. Press ©) (AUTO) for automatic reduction, or @ (100%) for no reduction. + Initial setting: 1

Setting 15: IMAGE MEMORY PRINT Press ©) (YES) to include a copy of part of the first page of the transmitted document on the Transaction Report. Press @) (NO) to turn the function off. This setting is only effective when transmitting from memory. + Initial setting: 1 Setting 16: CASSETTE SELECTION Press o (AUTO SELECTION) if you want the fax machine to automatically select the printing paper source (tray or cassette) according to the size of each page received or copied. (If a document consists of multiple pages of different sizes, each page will be printed on the paper that best matches its size.) Press @ (AUTO SELECTION 2) if you want the fax machine to automatically select the printing paper source (tray or cassette) according to the size of the first page of the document received or copied. (If the document consists of multiple pages of different sizes, all pages will be printed on the same size of paper based on the size of the first page.) Press © (MANUAL SELECTION) if you want to set a fixed order of priority for the paper sources. When the 1ST PRIORITY setting appears, press ©) to have paper always drawn from the tray regardiess of the size of the received or copied document, or @ to have paper always drawn from the cassette. When the 2ND PRIORITY setting appears, press o to have paper drawn from the other source in the event that the “1st priority” source runs out of paper, or @ (NONE) to have the incoming fax received to memory. Note: This setting will only appear if your dealer has installed the paper cassette option and Option Setting 31 (Seperate Mode) is turned off. + Initial setting: 1 Setting 17: RETRANSMISSION TIMES This sets the number of times the fax will reattempt a memory transmission which has been interrupted by a line error or power failure. Enter any 2-digit number from @) ©) to ©) O) or enter @) @) to turn off the function. + Initial setting: 2

Optional Settings Setting 18: RETRANSMISSION INTERVAL You can select the number of minutes the fax waits between each memory retransmission attempt. Enter O]) o for 1 minute, O] @ for 2 minutes, etc., up to a maximum of 15 minutes. If you do not want the fax to wait between attempts, enter @ (@). + Initial setting: 05 Setting 19: POWER SAVE MODE To conserve power, you can have the laser printer heater in your fax machine turn off when not in use. When this is done, the heater will turn on automatically when you receive a document (there will be a slight delay before printing while the heater warms up) and turn off when printing is completed. Press @ to turn on Power Save mode, or @ to turn it off. + Initial setting: 1 Setting 20: ANTI-JUNK FAX Press @ to block reception from fax numbers entered in the Anti Junk Fax List. Press @) to allow reception from all numbers. @— + Initial setting: 2 Setting 21: ALARM VOLUME This sets the volume of the beep sound that alerts you to error conditions and informs you that operations have been completed. Press ©) for HIGH, @ for LOW, or (8) for OFF. + Initial setting: 2 Note: Setting 22 is not used.

Setting 23: QUICK ON-LINE When you transmit a multi-page document, this setting determines whether the fax machine will dial the receiving party and begin transmitting while scanning is still in progress, or wait until all pages have been scanned before dialling. Press o to have the fax machine dial and begin transmission while scanning is still in progress, or @ to have the fax machine wait until all pages have been scanned. 127 à SES

+ Initial setting: 1

Optional Settings Setting 24: MULTI TTI If you are using Department Control, you can press ©] to have the department name (the name associated with the department code entered by an operator to access the fax) appear at the top of each transmitted document. This will appear in place of the name entered in Entering Your Name and Fax Number in Chapter 1. Press @ to turn Multi TTI off (the sender's name entered in Chapter 1 will appear). + Initial setting: 2 Setting 25: BEEP LENGTH This sets the duration of the beep that signals the end of transmission, reception, or copying. Press ©] for 3 seconds, @ for 1 second, or ©] for no beep. + Initial setting: 1 Note: Setting 26 is not used. Setting 27: DEPARTMENT CODE DIGITS This setting allows you to change the number of digits used for Department ds — Codes. Enter any number from (3) to @. + Initial setting: 4 Note: Setting 28 is not used. Setting 29: VERIFICATION STAMP Press o if you want the fax machine to stamp each original document page as it is scanned. After scanning, you can check to see if all pages have been stamped to verify that no double feeds occurred. Press @ to turn the function off. Note: To use this function, your dealer must install the Verification Stamp option. + Initial setting: 2

Optional Settings Setting 30: COPY RESOLUTION Use this setting to select the default copying resolution (the resolution used for nn: ; 4 RESOLUTION F copying if a setting is not made with -——— ). Press @ for STANDARD, () for FINE, or (8) for SUPER-FINE. + Initial setting: 2 Setting 31: SEPARATE MODE If desired, you can have the fax draw a sheet of paper from one of the paper sources after each fax reception. By loading colored (or large) paper in that source, each colored sheet drawn will act as a separator that makes it easy to distinguish where one multi-page document ends and another begins. A Transaction Report printed after a reception will also be printed from that paper source to act as a separator sheet. To turn on this function, press ©) and then select the paper source for the separator paper by pressing o for the paper tray or @ for the paper cassette. After turning on the function, be sure to load appropriate paper in the selected paper source. To turn off Seperate mode, press @. (Note that the function will turn off automatically if A the selected paper source runs out of paper.) SE Note: This setting is only available if your dealer has installed the paper cassette option. + Initial setting: 2 Note: If you turn off the Separate Mode setting, Option Setting 16 will subsequently appear in the display to allow you make an appropriate setting for cassette selection. If you don't make a selection, 1:AUTO SELECTION will be automatically selected.

Note: Settings 32 and 33 are not used. Setting 34: LANGUAGE SELECT This setting is used to select the language that appears in the display. Enter ©) for English, @ for Swedish, ©) for Danish, © for Finnish, or © for Norwegian. + Initial setting: 1

Setting 35-1: PBX CONNECTION Press o if the machine is connected to a PBX. Press @ ifitis connected to a regular public line. (If you select O) Setting 35-2 will subsequently appear in the display. If you select @. Setting 36 will appear.) + Initial setting: 2 Setting 35-2: PBX SELECTION This sets the mode used for connecting calls from a PBX to an outside line. Refer to your PBX manual or consult your supplier for the correct setting. Enter (4) for Flash, or (2) for ID. (If you select OX Setting 35-3 will subsequently appear in the display. If you select O) Setting 36 will appear.) + Initial setting: 2 Setting 35-3: PBX ID NO. If you set Option Setting 35-2 to @) (PBX ID digit mode), use this setting to &— enter your PBX ID number (maximum of 3 digits). Press éE when finished. + Initial Setting: O (Note: The ID number is automatically dialled for access to the public line when Rapid Key or Speed Dialling is used. Do not store it as part of the number when storing a Rapid Key or Speed Dialling number.)

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7. Printing Lists and Reports

You can print lists showing settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print a list, follow the steps below. _ Display: 1 Press [MENU and (2). Lt 2:LISTING MODE ENTER #(01-11, 4, ») 2 Press the numeric keys to enter the 2-digit number (“01” to “11”) of the list you want to print. Example: Activity Report @ ©)

Press d or b) to scroll through the lists. When the desired list

appears, press (An) . Activity Report (List 01) This report shows information on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is divided into two parts: the SEND REPORT, which shows information on transmissions, and the RECEIVE REPORT, which shows information on receptions. + If Option Setting 4 (Auto Listing) is set to YES, a report will be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.) + All information is erased after a report is printed out. f automatic print-out is turned off and the report is not printed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

TYPE CONF. TX - A confidential operation was performed. (T) - A timer operation was performed. (D) - The document was sent directly from the feeder, not from memory. NOTE (One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful, and if not, the reason for the failure.) OK - Transmission/reception was successful. P.FAIL - A power failure prevented the transaction. JAM - The printing paper or document jammed, preventing the transaction. BUSY - The fax was not sent because the line was busy. COM.E-0 to COM.E-31 - A telephone line error prevented the transaction. See Line Error in Problems and Solutions in

Printing Lists and Reports CANCEL - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax machine does not have. CANCEL 3 - (Used for confidential transmission only) A confidential transmission was cancelled because the receiving machine does not have a confidential function, a confidential passcode is not programmed in the receiving machine, its memory is full, or it is not a Sharp model. CANCEL 4 - (Used for confidential transmission only) A confidential ransmission was cancelled because an incorrect mailbox number was entered for a fax machine with confidential mailboxes, or the other machine’s memory is full. Timer List (List 02) This list shows the timer operations that are currently set. Destination List (List 03) This list shows the fax numbers that have been programmed for automatic dialling. EN

Passcode List (List 04) This list shows your settings for polling security, your name and fax number as programmed in the fax machine, and a sample of the header printed at the top of every page you fax (HEADER PRINT). Optional Setting List (List 05) This list shows the current status of the option settings. Program and Group List (List 06) The top part of this list shows the programs that have been entered. The bottom part shows the fax numbers that have been programmed into Group Keys. Batch Transmission List (List 07) The Batch Transmission List shows the documents that are currently stored for batch transmission. 133 d LS —

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Printing Lists and Reports Department Usage List (List 08) This list shows total transmission time and pages transmitted (including polling time and pages polled) for each department during the period indicated on the list. The information is only available if Department Control has been activated. + Each time you print out the report, the data is cleared and a new period begins. Confidential Reception List (List 09) This list shows which mailboxes have received confidential documents and the total number of pages received. Print this list out whenever RCVD CONF. FAX appears in the display. Anti Junk Number List (List 10) This list shows the fax numbers from which reception is not allowed.

Personal Book List (List 11) LB This list shows the personal books that have been created.

Printing Lists and Reports Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The fax machine is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions. See Option Setting 5 (Print Selection) in Chapter 6. + You can also print out the Transaction Report on demand by pressing (7) (flip up the Rapid Key overlay if it is down) after the operation is completed. + The same headings appear in the Transaction Report as in the Activity Report. See Activity Report in this chapter for an explanation of the headings. + The top part of the first page of the document will also appear below the report if the document was sent from memory. f confidentiality is required, you can prevent printing of the top part of the document by setting Option Setting 15 (Image Memory Print) to NO.

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Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies. 1 Open the operation panel. e Squeeze the release marked PANEL RELEASE and pull up. 2 Wipe the scanning glass, white backplate, and rollers with a soft cloth. e Make sure that all dirt and stains (such as correcting fluid) are removed, as dirt will cause vertical lines on transmitted images and copies. (If PS necessary, wipe with denatured alcohol.)

White backplate Scanning glass The Housing Wipe the external parts and surface of the machine with a dry cloth. Caution! Do not use benzene or thinner. These solvents may damage or discolor the machine. LS —

ar bookIPage[]137ITuesday, CApri 1 (IL, [2003/177: S6JAM Replacing the Verification Stamp Replacing the Verification Stamp If you are using the Verification Stamp function, you will need to replace the ink cartridge in the stamp unit when it runs out of ink (when the stamped mark on original documents becomes faint). À new ink cartridge can be obtained from your dealer. 1 Remove the ADF exit tray. 2 Press down onthe protruding tab of the green ink cartridge and pull the cartridge out with your fingers.

3 Insert the new ink cartridge into the machine (make sure that the tab is facing out). 4 Replace the ADF exit tray. 137 d LS —

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Problems and Solutions Line error Problem Solution LINE ERROR appears in | Try the transaction again. If the error persists, check the display, and/or a the following: transaction report is printed out with COM. E- | + Check the connection. The cord from the TEL. and a number from 0 to 31 | LINE socket to the wall socket should be no longer in the NOTE column. than two meters. + Make sure there are no modem devices sharing the same telephone line. + Check with the other party to make sure their fax machine is functioning properly. 7 + Have your telephone line checked for line noise. Le + Try connecting the fax machine to a different telephone line. +_lfthe problem still occurs, your fax machine may need service. 138 d 4 S—

TT book Page 3TTUeS day, pri 1 OL, (ROC: SETAM _à @ Problems and Solutions $ Dialling and transmission problems Problem Solution Dialling is not possible. Make sure the power cord is properly plugged into a power outlet. Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket. The power is on, but no transmission takes place. Make sure that the receiving machine has paper. Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. If the receiving machine is in manual mode with no attendant, reception will not be possible. If the receiving machine is not a Sharp model, A) make sure it is G3 compatible.

Check the display for error messages. Press the SPEAKER key and check for a dial tone. Nothing is printed at the Make sure that the document for transmission is receiving end. placed face down in the feeder. A distorted image is If ECM mode (Option Setting 9) is turned off, noise received at the other end. on the telephone line may cause distortion. Try sending the document again. Make a copy of the document on your fax machine. If the copy is also distorted, your fax machine may need service. 139 d LS —

Problems and Solutions Reception and copying problems Problem Solution The fax machine doesn't receive documents automatically. Make sure that the reception mode is set to AUTO. The received document is faint. Ask the other party to send higher contrast documents. If the contrast is still too low, your fax machine may need service. Make a copy or print a report to check your machine’s printing ability. The toner cartridge may need replacement. The printed image appears dirty and/or the paper jams frequently. Have a service technician clean the print compartment. The power is on, but no reception takes place. Make sure that the wall socket is connected to the TEL. LINE socket, and not the TEL. SET socket.

Received images are distorted. If ECM mode (Option Setting 9) is turned off, noise on the telephone line may cause distortion. Have the other party try sending the document again. If the other machine has ECM mode, make sure this feature is turned on in both fax machines (see Option Setting 9). Make a copy or print a report on your fax machine. If the copy or report is also distorted, your fax machine may need service. The drum cartridge may be damaged. Try a new drum cartridge. The fusing unit and transfer roller may need to be replaced during the life of the machine if print quality begins to deteriorate. This must be done by a service technician.

TT book Pa AITTUeS y, pri 1 OL, (ROC: SETAM Problems and Solutions The quality of copies is poor and/or black lines appear. Any dirt or material on the scanning glass will cause lines to appear on copies and transmitted faxes. Clean the scanning glass as explained in

Dots appear at regular intervals on received documents and copies. The drum cartridge may be damaged. Replace the drum cartridge. The printing paper comes out blank when you try to receive a document. Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine. General problems Problem Solution Nothing appears in the display. Make sure the power cord is properly plugged into a power outlet and the power switch is turned on. Connect another electrical appliance to the outlet to see if it has power. The machine does not respond when you press any of its keys. If a beep sound is not made when you press the keys, turn off the power switch and then turn it on again several seconds later. Automatic document feeding does not work for transmission or copying. Check the size and weight of the document (see Transmittable Documents in Chapter 2). No reception occurs when polling is attempted. Make sure you have not run out of paper. Make sure the transmitting machine is in automatic reception mode. If the transmitting machine has polling security, make sure that your fax number has been entered both in your machine and in the transmitting machine.

Messages and Signals Messages and Signals Display messages CHECK CASSETTE This indicates that the cassette is not installed properly. CONF. REFUSED A confidential transmission has been denied because you entered an incorrect mailbox number for a machine with mailboxes.

Confidential reception was cancelled because the mailbox number specified by the transmitting machine is not programmed in your fax machine.

The print compartment cover is open or the drum cartridge has not been installed. Close the cover or install the drum cartridge.

The drum cartridge must be replaced soon (this message appears when approximately 1000 pages can still be printed).

A fax has been received in memory because the toner cartridge needs replacement, you have run out of printing paper, or the paper is jammed. The fax will automatically print out when the problem is fixed. LINE ERROR Transmission or reception was not successful. Press STOP to clear the message and then try again. If the error persists, see Line Error in Problems and Solutions in this chapter.

An internal memory error occurred. You may need to resend one or more pages of the document being transmitted when the error occurred.

The memory is full and the transmission has been canceled (this message appears when Option Setting 23, Quick Online, is set to NO). Press the STOP key to clear the message . MENU MODE The MENU key has been pressed.

ÉT book PagATTUeS dy, pri 1 OL, (ROC: SEM _à @ Messages and Signals $ NO CONF. FUNCTION Confidential transmission was cancelled because the receiving machine does not have a confidential function, a confidential passcode is not programmed in it, its memory is full, or it is not a Sharp model. NO PAPER This message will be followed by one of the paper sources in parentheses, and informs you that the paper source is out of paper. If no paper source is indicated, both paper sources are out of paper. ONHOOK DIAL MODE The SPEAKER key has been pressed and the fax machine is waiting for you to dial. OUTPUT TRAY OFF The received document tray is not attached. Attach it as explained in Connections in Chapter 1 (the tray must be attached for the fax machine to operate properly.) PAPER JAM The printing paper is jammed. See the following A section, Clearing Paper Jams. N 7 &— RCVD CONF. FAX A confidential fax has been received in memory. Print the fax as explained in Confidential Operations in Chapter 5. REMOVE ORIGINAL(S) The original document is jammed. See the following section, Clearing Paper Jams. SIZE ERROR This message will be followed by one of the paper sources in parentheses, and informs you that the paper loaded in that source is not all the same size. REPLACE TONER The toner cartridge must be replaced. WAITING<MEMORY FULL> | The memory has become full and scanning has stopped during scanning of a multi-page document. Scanning will automatically resume when sufficient memory becomes free (for example, after several pages are transmitted). 143 d LS —

& | all. booKTPageT144AT Tuesday, CApri [IL (200177: 56JAM Messages and Signals Audible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. intermittent tone 5 seconds Indicates incomplete transmission, (3 beeps) (1 second on, 1 reception, or copying. second off) Rapid intermittent | 35 seconds Indicates that an extension phone tone (0.7 seconds on,

connected to the fax is off hook.

Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn't feed properly during transmission or copying,

or REMOVE ORIGINAL(S) appears in the display, first try pressing E .f the document doesn't feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel. e Squeeze the release marked PANEL RELEASE and pull up.

2 Remove the document. 3 Close the operation panel, making sure it clicks into place. 145 d LS —

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Clearing Paper Jams Clearing jammed printing paper

Ifthe printing paper jams, PAPER JAM will appear in the display. Follow the steps below to clear the jam. Press the green release and open the print compartment cover. ° Caution! The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment. Remove the toner cartridge and place it on a sheet of paper. Remove the drum cartridge. Remove the jammed paper. e Make sure no torn pieces of paper remain in the print compartment and rollers. e Exercise caution if the paper is jammed in the fusing unit, as the paper may be hot.

5 Replace the drum cartridge. e Make sure the drum cartridge is inserted in as far as it will go. 6 Replace the toner cartridge and then close the print compartment cover. Zi you have a paper cassette and the display still indicates that paper is jammed, pull out the cassette and remove the jammed paper. 8 Replace the paper cassette.

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Activity Report, 131 Auto Listing, 123 Alarm volume, 127 Anti Junk Fax, 121, 127 Anti Junk Number List, 134 Audible signals, 144 Auto Cover Sheet, 125 Auto reception mode, 83 Auto-dial numbers, programming, 61 Batch page numbering, 82 Batch transmission, 107-108 Batch Transmission List, 133 Beep length, 128 Broadcasting, 88-89

Canceling a fax, 72, 73 Cassette Selection, 126 Chain Dialling, 64, 71 Confidential operations, 92-95 Confidential Reception List, 134 Contrast, 59 Copies, making, 86 Copy Cut-off, 125 Copy resolution, 129 Copying Scanning, 125 Cover Sheet, 80 Auto Cover Sheet, 125

Date, setting, 51 Default Fax Resolution, 123 Department Code Digits, 128 Department Control, 119-120 Department Usage List, 134 Destination List, 133

Halftone setting, 58 Housing, cleaning, 136 Image Memory Print, 126

Normal Dialling, 60 Number of rings in auto reception, 123 Number of rings in manual reception, 123

Optional Setting List, 133

Page numbering, batch, 82 Paper jams, clearing, 145-147 Paper, loading, 46 Passcode List, 133 Pauses in automatic dialling, 62 PBX Connection, 130 Personal Book List, 134 Personal books, 75-79 Polling, 96-100 Security Selection, 124 Power Save mode, 127 Program and Group List, 133 Programs, 109-117 [e] Quick On-line, 127

Rapid Key Dialling, 67

Scanning glass, cleaning, 136 Search Dial, 70 Seperate Mode, 129 Speaker volume, 53 Speed Dialling, 68 T &— TEL. LINE socket, 39 TEL. SET socket, 39 Telephone line cord, 39 Telephone, connecting, 39 Time, setting, 51 Timer, 101 Timer List, 133 Toner cartridge Installing and replacing, 42-45 Toner cartridge indicator, 45 Transaction Report, 135 Print Selection, 124

Verification Stamp, 41, 128 Replacing, 137

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