KX-FP145G - Fax PANASONIC - Free user manual and instructions

USER MANUAL KX-FP145G PANASONIC

Line drawing of a classic office telephone with keypad and front panel (no text or symbols)

This pictured model is KX-FP141.

Panasonic

Operating Instructions

Compact Plain Paper Fax

Model No. KX-FP141G

Compact Plain Paper Fax with Digital Answering System

Model No. KX-FP145G

Black-and-white photo of a desk with hands, rolled documents, and a pen, no visible text or symbols

Please read these Operating Instructions before using the unit and save for future reference.

These models are designed to be used only in Germany and Austria.

FOR ENGLISH USERS: You can select English for the voice guidance, display and report (feature #48, page 47).

How to use the operating instructions

Illustration showing a hand holding an open document before and after viewing, with a curved arrow indicating the direction of change.

When following operating instructions, always keep the front cover page (next page) open so that you will find easy reference to the buttons.

OPEN

Black curved arrow pointing left, no text or symbols present

Location of Controls

Please keep this page open when following operating instructions.

For a description of each button, see page 9.

KX-FP141

1 2 CALLER ID BROADCAST AUTO ANSWER COPY FAX/START STOP SET HELP VOLUME MENU NAVIGATOR PREV NEXT MONITOR FLASH REDIAL/RUSE MUTE ① ABC ② DEF ③ ④ JL MNO ⑤ POSS TUV WNTZ ⑥ ⑦ ⑧ ⑨ ⑩ ⑪ ⑫ ⑬ ⑭ ⑮ ⑯ ⑰ ⑱ ⑲ ⑳ ㉑ ㉒ ㉓ ㉔ ㉕ ㉖ ㉗ ㉘ ㉙ ㉚ ㉛ ㉜ ㉝ ㉞ ㉟ ㉳ ㉻ ㉼ ㉓ ㉔ ㉕ ㉖ ㉗ ㉘ ㉙ ㉚ ㉛ ㉜ ㉝ ㉞ ㉟ ㉳ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟ ㉟

KX-FP145

1 2 3 4 5 6 7 8 CALLER ID BROADCAST MESSAGES RECORD: ERASE PLAY MESSAGES AUTO ANSWER COPY FAX/START STOP SET VOLUME HELP MENU NAVIGATOR PREV NEXT MIC DIGITAL SP-PHONE FLASH SLOW REDRAW PULSE QUICK MUTE 1 ABC DEF 4 JEL MNO 6 7 TUY WYZ 9 0 # FLASH SLOW REDRAW PULSE QUICK MUTE

Keys (Listed in alphabetical order)

AUTO ANSWER 6	HELP 12	REDIAL/PAUSE 18
BROADCAST 1	MENU 14	SET 10
CALLER ID 2	MONITOR 16	SLOW 7
COPY 9	MUTE 19	START 10
DIGITAL SP-PHONE 15	NAVIGATOR 13	STOP 11
ERASE 4	PLAY MESSAGES 5	VOLUME 13
FAX/START 10	QUICK 8
FLASH 17	RECORD 3

Thank you for purchasing a Panasonic fax machine.

You can select German or English for the language.

- The voice guidance, display and reports will be in the selected language. The default setting is German. If you want to change the setting to English, see feature #48 on page 46.

Caution:

• Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.
• Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
• In the event of problems, you should contact your equipment supplier in the first instance.
  ● This equipment is designed for use on the Germany analogue telephone network.

Declaration of Conformity:

We, Panasonic Communications Co., Ltd., declare that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

If you want to get a copy of the original Declaration of Conformity of our products which relates to the R&TTE, please contact to our web address: http://doc.panasonic-tc.de

Note:

• The suffix in the model number will be omitted in these instructions.
• Most figures shown in these operating instructions are based on a KX-FP141.

Copyright:

- This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of PCC and its licensee.

© Panasonic Communications Co., Ltd. 2003

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, etc.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur:

A. When the power cord is damaged or frayed.

B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or water.
D. If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.
E. If the unit has been dropped or physically damaged.
F. If the unit exhibits a distinct change in performance.
14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.
15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

CAUTION:

Installation

• Never install telephone wiring during a lightning storm.
• Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.
• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.
• Use caution when installing or modifying telephone lines.
• Do not touch the plug with wet hands.

WARNING:

- To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

For best performance

• Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.
  ●The unit should be kept free from dust, high temperature and vibration.
• The unit should not be exposed to direct sunlight.
• Do not place heavy objects on top of this unit.
• Wipe the outer surface of the unit with a soft cloth. Do not use benzine, thinner, or any abrasive powder.
• Do not use this unit near liquid-for example, near a bathtub, washbowl, sink, etc. Damp basements should also be avoided. The unit should be kept away from heat sources such as heaters, kitchen stoves, etc. It also should not be placed in rooms where the temperature is less than 5°C or greater than 35°C.
• Store unused paper in the original packaging, in a cool and dry place. Not doing so may affect print quality.

1. Introduction and Installation

Accessories

1.1 Included accessories....7
1.2 Accessory information ....8

Finding the Controls

1.3 Overview 9
1.4 Description of buttons....9

Installation

1.5 Ink film 10
1.6 Handset cord ...... 12
1.7 Paper tray 12
1.8 Recording paper....13

2. Preparation

Connections

2.1 Connections .....14

Help Button

2.2 Help function .....15

Volume

2.3 Adjusting volume .....15

Initial Programming

2.4 Date and time .....16
2.5 Your logo....17
2.6 Your fax number 18

3. Telephone

Automatic Dialling

3.1 Storing names and telephone numbers into the navigator directory .....19
3.2 Making a phone call using the navigator directory....20

Recording

3.3 Recording a telephone conversation (KX-FP145 only)....20

Caller ID

3.4 Caller ID service....21
3.5 Viewing and calling back using caller information....22
3.6 Storing caller information into the navigator directory....23

4. Fax

Sending Faxes

4.1 Sending a fax manually .....24
4.2 Documents you can send.....25
4.3 Sending a fax using the navigator directory....26
4.4 Broadcast transmission .....26

Receiving Faxes

4.5 Selecting the way to use your fax machine....28
4.6 Receiving a fax manually – 【AUTO

ANSWER] OFF....29

4.7 Receiving a fax automatically – [AUTO ANSWER] ON ....30
4.8 Using the unit with an answering machine (KX-FP141 only) ....31
4.9 Receive polling (retrieving a fax placed on another fax machine)....31
4.10 Junk fax prohibitor (preventing fax reception from undesired callers) .....32

5. Copy

Copying

5.1 Making a copy ....34

6. Answering Device (KX-FP145 only)

Greeting

6.1 Recording your greeting message....36

Memo Message

6.2 Leaving a message for others or yourself....36

Incoming Messages

6.3 Listening to recorded messages .....37

Remote Operation

6.4 Operating from a remote location.....38

Voice Mailbox

6.5 Allowing callers to leave private messages ....40
6.6 Recording your mailbox greeting messages ....40
6.7 Listening to recorded mailbox messages ....41
6.8 Listening to recorded mailbox messages from a remote location ....42

7. Programmable Features

Features

7.1 Programming....43
7.2 Basic features....44
7.3 Advanced features.....45
7.4 Direct commands for programming features....48

8. Help

Error Messages

8.1 Error messages – Reports .....51
8.2 Error messages – Display .....51

Frequently Asked Questions

8.3 When a function does not work, check here ....53

Jams

8.4 Recording paper jams .....57
8.5 Document jams – sending....59

Cleaning

8.6 Recording paper feeder cleaning .....60
8.7 Document feeder/scanner glass cleaning 61
8.8 Thermal head cleaning....62

9. General Information

Printed Reports

9.1 Reference lists and reports ......63

Specifications

9.2 Technical data about this product.....64

Guarantee

9.3 Guarantee (For Germany)......66

1.1 Included accessories

No. Item Quantity Specifications
1Power cord 1 ----
2Telephone line cord 1 For Germany See the label on		1	For Austria	the telephone line cord for your country.
3Handset 1 ----
4Handset cord 1 ----
5Paper tray 1 ----
6	Starter ink film (10 metres long)	1	prints about 30 A4-sized pages.*1
7Operating instructions 1 ----
8Quick installation guide 1 ----

*1 For replacement film, see page 8.

Note:

• If any items are missing or damaged, check with the place of purchase.
• Save the original carton and packing materials for future shipping and transportation of the unit.

①

②

For Germany

For Austria

③

④

⑤

⑥

⑦

⑧

1.2 Accessory information

1.2.1 Available accessories

Model No. Item Specifications/Usage
KX-FA54X Replacement film	*1	35 m × 2 rolls (Each roll will print about 105 A4-sized pages.)

*1 We recommend that you buy a full-size replacement film for continuous use of your unit. Please use genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again.

1.3 Overview

Diagram of a classic office telephone with numbered parts for identification

*The pictured model is KX-FP145.

① Speaker
② Document guides
③ Paper tray
④ Recording paper support
⑤ Recording paper entrance
⑥ Recording paper exit
⑦ Tension plate
⑧ Front cover
⑨ Document exit
⑩ Microphone (KX-FP145 only)
⑪ Document entrance
⑫ Green button (Back cover release button)
⑬ Back cover

Note:

- Remove all the blue shipping tapes before installation.

1.4 Description of buttons

- Keep the front cover page open for button location ④⑤. ⑦ ⑥

1【BROADCAST】

- To transmit a document to multiple parties (page 27).

②[CALLER ID]

● To use Caller ID service (page 22, 23).

③【RECORD】(KX-FP145 only)

●To record messages (page 36).

4 【ERASE】(KX-FP145 only)

- To erase messages (page 36, 37).

5 [PLAY MESSAGES] (KX-FP145 only)

●To play messages (page 37).

6[AUTO ANSWER]

- To turn ON/OFF the auto answer setting (page 28).

7 [SLOW] (KX-FP145 only)

- To slow down message playback (page 37).

8 [QUICK] (KX-FP145 only)

- To speed up message playback (page 37).

⑨[COPY]

●To initiate copying (page 34).

10 [FAX/START][SET]

- To initiate fax transmission or reception.

- To store a setting during programming.

11[STOP]

- To stop an operation or programming.

12[HELP]

● To print a quick reference (page 15).

13 [NAVIGATOR][VOLUME]

● To adjust volume (page 15).
● To search for a stored item (page 20, 26).
● To select features or feature settings during programming (page 43).
- To navigate to the next operation.

14[MENU]

- To initiate or exit programming.

15 [DIGITAL SP-PHONE] (KX-FP145 only)

- For speakerphone operation (page 20).

16【MONITOR】(KX-FP141 only)

- To initiate dialling without lifting the handset.

17[FLASH]

- To access special telephone services or for transferring extension calls.

18【REDIAL/PAUSE】

• To redial the last number dialled. If the line is busy when you make a phone call using the [MONITOR] (KX-FP141)/[DIGITAL SP-PHONE] (KX-FP145) button, the unit will automatically redial the number up to 5 times.
• To insert a pause during dialling.

19[MUTE]

- To mute your voice to the other party during a conversation. Press this button again to resume the conversation.

1.5 Ink film

1.5.1 Installing the ink film

1 Open the front cover by pulling up the centre part.

Illustration of a hand inserting a printer into a device (no text or symbols visible)

2 Release the back cover by pushing the green button (①).

Illustration of a printer with a hand inserting a cable into it, showing internal components and a magnified view of the cable (no text or symbols present)

3 Open the back cover.

Illustration of a printer with an arrow indicating rotation (no text or symbols present)

4 Insert the front ink film roll by inserting its blue gear (①) into the left slot of the unit (②). Insert the rear ink film roll (③).

● The ink film is safe to touch, and will not rub off on your hands like carbon paper.

- Make sure the blue gear (①) and white gear (④) are installed as shown.

Technical diagram showing mechanical assembly with numbered components and a magnified inset of internal structure

5 Turn the blue gear (①) in the direction of the arrow until the ink film is tight (②).

Technical diagram showing mechanical assembly steps with numbered instructions for tool manipulation

- Make sure that the ink film is wrapped around the blue core (③) at least once.

Correct ③ 1 turn Tight

Incorrect

The ink film is not wrapped around the blue core.

Slack/Crease Reverse

6 Close the back cover securely by pushing down on the notched area at both ends (①).

Technical illustration of a printer with a paper roll and label (no text or symbols on the device itself)

7 Close the front cover securely.

Technical line drawing of a printer internal structure (no text or symbols)

1.5.2 Replacing the ink film

The included film roll is a starter ink film. To ensure that the unit operates properly, we recommend the use of Panasonic replacement film. See page 8 for accessory information.

- We cannot be responsible for any damage to the unit or degradation of print quality which may occur from the use of non-Panasonic replacement film.

Important:

- Remove the recording paper and the paper tray beforehand, or the paper may misfeed or jam.

1 Open the covers (see steps 1 to 3 on page 10).

2 Remove the used core (①) and used ink film (②).

Diagram of a printer with labeled parts showing hand operating the cover and two arrows indicating motion direction.

3 Remove the stoppers (①) and tags (②) from the new ink film (③).

Diagram illustrating a roll of paper with numbered components and directional arrows indicating process flow.

4 Insert the ink film and close the covers (see steps 4 to 7 on page 10).

5 Install the paper tray (page 12), then insert the recording paper (page 13).

1.6 Handset cord

Connect the handset cord (①).

Illustration of a landline telephone with a cord and keypad, no text or symbols present

1.7 Paper tray

Insert the tabs (①) on the paper tray (②) into the slots on the back of the unit (③).

Diagram of a telephone handset assembly with numbered parts for identification

1.8 Recording paper

The unit can hold up to 30 sheets of 80g / m^2 paper.

Please read the note on page 65 for important information on recording paper.

1 Pull the tension plate forward (①).

Illustration of a classic office telephone with a digital display and keypad (no text or symbols visible)

2 Fan the paper to prevent paper jams.

Illustration of a hand holding a stack of papers, no text or symbols present

3 Insert the paper, print-side down (①).

- The paper should not be over the tab (②).

Diagram of a digital fax with labeled parts showing front and back views

4 Push the tension plate back (①).

Line drawing of a classic office telephone with a front panel and keypad (no text or symbols)

- If the paper is not inserted correctly, readjust the paper, or the paper may jam.

Correct

2.1 Connections

Telephone line cord Power cord To a power outlet (220-240 V, 50 Hz) For Germany: To a multiple telephone line jack (left hand side jack) For Austria: To a multiple telephone line jack marked "△" (KX-FP141) or "○" (KX-FP145)

[AUTO ANSWER] repeatedly (KX-FP145 only).

- If you use the unit with a computer and your internet provider instructs you to install a filter, please connect it as follows.

Telephone line cord Filter Telephone line cord

For Germany:

To a multiple telephone line jack (left hand side jack)

For Austria:

To a multiple telephone line jack marked "△" (KX-FP141) or "○" (KX-FP145)

Connector pinouts

Socket "To phone line"

1 a2
2 -
3 La
4 Lb
5 —
6 b2

1 2 3 4 5 6

Caution:

• When you operate this product, the power outlet should be near the product and easily accessible.
• Be sure to use the telephone line cord included in this unit.
• Do not extend the telephone line cord.

Note:

• If any other device is connected on the same line, this unit may disturb the network condition of the device.
• If you want to connect an answering machine to this unit, see page 31 (KX-FP141 only).
• Do not connect an answering machine to the same telephone line. If connected, set the automatic answer feature to OFF by pressing

2.2 Help function

The unit contains helpful information which can be printed for quick reference.

Basic settings:

How to set the date, time, your logo and fax number.

Feature list:

How to program the features.

Directory:

How to store names and numbers in the navigator directory and how to dial them.

TAD operation (KX-FP145 only):

How to use the answering device.

Fax receiving:

How to set the unit to receive faxes.

Copier:

How to use the copier function.

Reports:

List of available reports.

Caller ID:

How to use the Caller ID service.

[SET] [HELP] [◀][▶]

1 Press [HELP].

2 Press [◀] or [▶] repeatedly to display the desired item.

3 Press [SET].

●The selected item will be printed.

2.3 Adjusting volume

[SET][+][-]

2.3.1 Ringer volume

4 levels (high/medium/low/off) are available.

While the unit is idle, press [+] or [-] .

- If any documents are in the document entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance.

To turn the ringer OFF

1. Press [—] repeatedly to display "RINGER OFF= OK?".
2. Press [SET].

- When a call is received, the unit will not ring and will display "INCOMING CALL".

- To turn the ringer back ON, press [+].

Ringer pattern

- You can select one of three ringer patterns (feature #17, page 44).

2.3.2 Monitor/Speaker volume

8 levels (high to low) are available.

While using the monitor/speakerphone, press [+] or [−].

2.3.3 Voice guidance volume (KX-FP145 only)

9 levels (high to off) are available.

While listening to voice guidance, press [+] or [-] .

2.3.4 Answering device volume (KX-FP145 only)

9 levels (high to off) are available.

While listening to recorded messages, press [+] or [−].

2.4 Date and time

You must set the date and time.

[SET] [MENU] [◀][▶]

1 Press [MENU].

SYSTEM SETUP PRESS NAVI. [◀ ▶ ]

2 Press [◀] or [▶] repeatedly to display the following.

SET DATE & TIME PRESS SET

3 Press [SET].

- Cursor (■) will appear on the display.

D:01/M:01/Y:03 TIME: 00:00

4 Enter the current day/month/year by selecting 2 digits for each.

Example: 10 August, 2003

Press 1[0] [0][8] [0][3].

D:10/M:08/Y:03 TIME: 00:00

5 Enter the current hour/minute by selecting 2 digits for each.

Example: 15:15

Press 1[5] 1[5].

D: 10/M:08/Y:03 TIME: 15:15

6 Press [SET].

●The next feature will be displayed.

7 Press [MENU] to exit the program.

Note:

● This information will be printed on each page transmitted from your unit.

- If you select English for the language (feature #48 on page 46), the time is set using a 12 hour clock.

Example: 3:15PM (15:15)

1. Press [0][3] 1[5].

2. Press 【*】 repeatedly until “PM” is displayed.

●The accuracy of the clock is approximately ±60 seconds a month.

To correct a mistake

Press [◀] or [▶] to move the cursor to the incorrect number, and make the correction.

2.5 Your logo

The logo can be your company, division or name.

[STOP] [SET] [◀][▶][+][-] [FLASH] [MENU] [MUTE]

1 Press [MENU].

SYSTEM SETUP PRESS NAVI. [◀ ▶ ]

2 Press [◀] or [▶] repeatedly to display the following.

YOUR LOGO PRESS SET

3 Press [SET].

- Cursor (■) will appear on the display.

LOGO=

4 Enter your logo, up to 30 characters. See the character table on page 17 for details.

5 Press [SET].

●The next feature will be displayed.

6 Press [MENU] to exit the program.

Note:

● This information will be printed on each page transmitted from your unit.

To select characters with the dial keypad

Keys Characters
[1]	1 [ ] { } + - / = , . _ ` : ; ? l
[2]	A Ä B C a ä b c 2
[3]	D E F d e f 3
[4]	G H l g h i 4
[5]J K L	j k l 5
[6]	M N O Ö m n o ö 6

Keys Characters
[7]	P Q R S p q r s β 7
[8]	T U Ü V t u ü v 8
[9]	W X Y Z w x y z 9
[0]0 (	) < > ! " # $ % & ¥ * @ ^ ' →
[11]	To change capital or lower-case letter.
[FLASH]	Hyphen button
[MUTE]	Insert button
[STOP]	Delete button

Note:

- To enter another character located on the same number key, press [▶] to move the cursor to the next space.

To enter your logo

Example: "BILL"

1. Press [2] 3 times.

LOGO=B

1. Press [4] 3 times.

LOGO=B I

1. Press [5] 3 times.

LOGO=BIL

1. Press [▶] to move the cursor to the next space and press [5] 3 times.

LOGO=BIL L

To change capital or lower-case letters

Pressing the 【#】 key will change to capital or lower-case alternately.

1. Press [2] 3 times.

LOGO=B

1. Press [4] 3 times.

LOGO=B I

1. Press【#】.

LOGO=B i

2. Preparation

1. Press [5] 3 times.

LOGO=Bi1

To correct a mistake

Press【◀】or【▶】to move the cursor to the incorrect character, and make the correction.

To delete a character

Press [◀] or [▶] to move the cursor to the character you want to delete and press [STOP].

To insert a character

1. Press [◀] or [▶] to move the cursor to the position to the right of where you want to insert the character.
2. Press [MUTE] to insert a space and enter the character.

To select characters using [+] or [−]

Instead of pressing the dial keys, you can select characters using [+] or [-] .

1. Press [+] or [−] repeatedly to display the desired character.

2. Press [▶] to move the cursor to the next space.
   ●The character displayed is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

graph TD
    A["Capital alphabet"] --> B["Number"]
    B --> C["Symbol"]
    C --> D["Lower-case alphabet"]
    D --> A

→: Pressing [+]

---: Pressing [—]

2.6 Your fax number

[SET] [◀][▶] [MENU][STOP] [FLASH]

1 Press [MENU].

SYSTEM SETUP PRESS NAVI. [◀ ▶ ]

2 Press [◀] or [▶] repeatedly to display the following.

YOUR FAX NO. PRESS SET

3 Press [SET].

- Cursor (■) will appear on the display.

NO.=

4 Enter your fax number, up to 20 digits.

Example: NO.=1234567

5 Press [SET].

●The next feature will be displayed.

6 Press [MENU] to exit the program.

Note:

● This information will be printed on each page transmitted from your unit.
- The 【*】 button enters a “+” and the 【#】 button enters a space.
Example: +234 5678
Press [∗][2][3][4][#][5][6][7][8].
- To enter a hyphen in a telephone number, press [FLASH].

To correct a mistake

Press [◀] or [▶] to move the cursor to the incorrect number, and make the correction.

To delete a number

Press【◀】or【▶】to move the cursor to the number you want to delete and press【STOP】.

3.1 Storing names and telephone numbers into the navigator directory

For rapid access to frequently dialled numbers, the unit provides the navigator directory (100 items).

- You can also send faxes using the navigator directory (page 26).

[ERASE] [SET] [◀][▶][+][-] [MENU][STOP]

1 Press [MENU] repeatedly to display "DIRECTORY SET".
2 Press [★].
3 Enter the name, up to 10 characters (see page 17 for instructions).
4 Press [SET].
5 Enter the telephone number, up to 30 digits.
6 Press [SET].

- To program other items, repeat steps 3 to 6.

7 Press [MENU].

Helpful hints:

- You can confirm the stored items in the telephone number list (page 63).

Note:

• If "SPACE= 5 DIRS." is displayed, you can store only 5 more items.
  ● A hyphen or a space entered in a telephone number counts as 2 digits.

To correct a mistake

Press【◀】or【▶】to move the cursor to the incorrect character/number, and then make the correction.

To delete a character/number

Press [◀] or [▶] to move the cursor to the character/number you want to delete, and press [STOP].

3.1.1 Editing a stored item

1 Press [▶].
2 Press [+] or [=] repeatedly to display the desired item.
3 Press [MENU].

4 Press [★]. - If you do not need to edit the name, skip to step 6.

5 Edit the name (see the storing procedure on page 19 for instructions).

6 Press [SET]. If you do not need to edit the telephone number, skip to step 8.

7 Edit the telephone number. For further details, see the storing procedure on page 19.

8 Press [SET].

3.1.2 Erasing a stored item

1 Press [▶].
2 Press (+) or (−) repeatedly to display the desired item.
3 Press [MENU].
4 Press [#].
- To cancel erasing, press [STOP].
5 Press [SET].

Another method to erase a stored item (KX-FP145 only)

1. Press [▶].
2. Press [+] or [=] repeatedly to display the desired item.
3. Press [ERASE].
4. Press [SET].

3.2 Making a phone call using the navigator directory

Before using this feature, program the desired names and telephone numbers into the navigator directory (page 19).

- Keep the front cover page open for button locations.

1 Press [▶].
2 Press (+) or (−) repeatedly to display the desired item.
3 Press [MONITOR] (KX-FP141)/[DIGITAL SP-PHONE] (KX-FP145) or lift the handset.

●The unit will start dialling automatically.

To search for a name by initial

Example: "LISA"

1. Press [▶].
2. Press [+] or [-] to initiate the navigator directory.
3. Press [5] repeatedly to display any name with the initial "L" (see the character table, page 17).

- To search for symbols (not letters or numbers), press [★].

1. Press [—] repeatedly to display "LISA".

2. To stop the search, press [STOP].

3. To dial the displayed number, press [MONITOR] (KX-FP141)/[DIGITAL SP-PHONE] (KX-FP145) or lift the handset.

Speakerphone operation (KX-FP145 only)

• Use the speaker in a quiet room.
• Adjust the speaker volume using [±] or [-] .

3.3 Recording a telephone conversation (KX-FP145 only)

You can record a telephone conversation. This conversation can be played back later, either directly (page 37) or remotely (page 38).

- Keep the front cover page open for button locations.

1 During a telephone conversation, press [RECORD].

- "2WAY RECORDING" will be displayed.

2 To stop recording, press [STOP] or replace the handset.

Note:

- There may be legal restrictions on recording two-way telephone conversations. Inform the other party that the conversation is being recorded.

3.4 Caller ID service

This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

Important:

• This unit is designed in accordance with the “FSK based subscriber line protocol” under the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features.
• This unit will only display the caller's telephone number and name.
• This unit will not support future additional telephone services.
• This unit cannot support services based on the “DTMF based subscriber line protocol”.
• Depending on the service of the local telephone company, the date/time of the call or the caller's name may not be displayed.

Change the following ring settings to 2 or more rings beforehand.

• For KX-FP141: FAX ring setting (feature #06 on page 44)
• For KX-FP145: TAD ring setting (feature #06 on page 44) and FAX ring setting (feature #06 on page 44)

3.4.1 How Caller ID is displayed

The calling party's telephone number or name will be displayed after the first ring. You then have the option of whether or not to answer the call.

The unit will automatically store caller information (telephone number, name and the time of the call) of the 30 most recent calls. Caller information is sorted by the most recent to the oldest call. When the 31st call is received, the first call is deleted. Caller information can be viewed on the display one item at a time (page 22). You can print the Caller ID list (page 63).

Note:

• If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller information. Consult your PBX supplier.
• If the unit cannot receive caller information, the following will be displayed:

"OUT OF AREA": The caller dialled from an area which does not provide Caller ID service.

"PRIVATE CALLER": The caller requested not to send caller information.

To confirm caller information using the Caller ID list

The unit will store information for the most recent 30 callers.

– To print manually, see page 63.
- To print automatically after every 30 new calls, activate feature #26 (page 45).

3.5 Viewing and calling back using caller information

You can easily view caller information and call back.

Important:

- Calling back will not be possible in the following cases:

- The telephone number includes data other than numbers (i.e., or # ).

- The caller information does not include a telephone number.

[CALLER ID] [ERASE][MENU] [1 2 3 4 5 6 7 8 9 * 0 # [◀][▶][+][-] [STOP] [MONITOR] (KX-FP141) [FAX/START] [DIGITAL SP-PHONE] [SET] (KX-FP145)

1 Press [CALLER ID].

2 Press (+) to search from the most recent caller information.

Press [—] to search from the oldest caller information.

3 Press [MONITOR] (KX-FP141)/[DIGITAL SP-PHONE] (KX-FP145) or lift the handset to call back the displayed party.

●The unit will start dialling automatically.

- To send a fax insert the document FACE DOWN and press [FAX/START].

To change the display of the caller information

Press [CALLER ID] repeatedly after step 2 on page 22.

Example: 1345678901 11:20 20.Jul ✓ SAM LEE 11:20 20.Jul ✓

- Check mark (√) on the display means the call has already been viewed or answered.

Display while viewing

- When the unit could not receive a name, the display will show "NO NAME RCVD".

- When no calls have been received, the display will show "NO CALLER DATA".

To stop viewing

Press [STOP] after step 2 on page 22.

3.5.1 Editing a caller's telephone number before calling back

1 Press [CALLER ID].
2 Press (+) or (−) repeatedly to display the desired item.
3 Press [CALLER ID] to display the telephone number.
4 To insert a number in front of the telephone number, press the desired dial key (0 to 9).

- You can also initiate the editing mode by pressing [★].

5 Press [MONITOR] (KX-FP141)/[DIGITAL SP-PHONE] (KX-FP145) or lift the handset to call back the edited number.

●The unit will start dialling automatically.
- To send a fax, insert the document FACE DOWN and press [FAX/START].

Note:

- The edited telephone number will not be saved in the caller information. To save in the navigator directory, see page 23.

To correct a mistake

1. Press [◀] or [▶] to move the cursor to the incorrect number.
2. Press [STOP] to delete the number.
3. Enter the correct number.

To delete a number

Press [◀] or [▶] to move the cursor to the number you want to delete and press [STOP].

To insert a number

1. Press [◀] or [▶] to move the cursor to the position to the right of where you want to insert the number.
2. Enter the number.

3.5.2 Erasing all caller information

1 Press [MENU] repeatedly to display "CALLER SETUP".
2 Press [SET].
3 Press [SET]. - To cancel erasing, press [STOP] 3 times.
4 Press [SET].
5 Press [STOP].

3.5.3 Erasing specific caller information

1 Press [CALLER ID].
2 Press (+) or (−) repeatedly to display the desired item.
3 Press [◀].

- To cancel erasing, press [STOP] 2 times.

4 Press [SET].

- To erase other items, repeat step 2 to 4.

5 Press [STOP].

Another method to erase a specific caller information (KX-FP145 only)

1. Press [CALLER ID].
2. Press [+] or [=] repeatedly to display the desired item.
3. Press [ERASE].

- To erase other items repeat step 2 to 3.

1. Press [STOP].

3.6 Storing caller information into the navigator directory

- Keep the front cover page open for button locations.

Important:

- This feature is not available in the following cases.

• The telephone number includes data other than numbers (i.e., or # ).
• The caller information does not include a telephone number.

1 Press [CALLER ID].
2 Press (+) or (−) repeatedly to display the desired item.
3 Press [MENU].
4 Press [SET].
5 Press [SET].

Note:

• You can confirm the stored items in the telephone number list (page 63).
• The unit can only store a name of up to 10 characters long.
• To edit a name and number, see page 19.

4.1 Sending a fax manually

[+](-) [STOP] [FAX/START] [REDIAL/PAUSE] [MONITOR] (KX-FP141) [DIGITAL SP-PHONE] (KX-FP145)

1 Adjust the width of the document guides (①) to fit the actual size of the document.

2 Insert the document (up to 10 pages) FACE DOWN (②) until a single beep is heard and the unit grasps the document.

- If the document guides are not adjusted to fit the document, re-adjust them.

3 If necessary, press [+] or [=] repeatedly to select the desired resolution.

4 Press [MONITOR] (KX-FP141)/[DIGITAL SP-PHONE] (KX-FP145) or lift the handset.

5 Dial the fax number.

6 When a fax tone is heard: Press [FAX/START].

When the other party answers your call:

Ask them to press their start button. When the fax tone is heard, press [FAX/START].

- If you pressed [MONITOR] in step 4, lift the handset before speaking.

To select the resolution

Select the desired resolution according to the type of document.

- "NORMAL": For printed or typewritten originals with normal-sized characters.

- “FINE”: For originals with small printing.

- "SUPER FINE": For originals with very small printing. This setting only works with other compatible fax machines.

- "PHOTO": For originals containing photographs, shaded drawings, etc.

- Using the "FINE", "SUPER FINE" and "PHOTO" settings will increase transmission time.

- If the resolution setting is changed during feeding, it will be effective from the next sheet.

To redial the last number

1. Press [REDIAL/PAUSE].

2. Press [FAX/START].

- If the line is busy, the unit will automatically redial the number up to 5 times.

- To cancel redialling, press [STOP].

To send more than 10 pages at a time

Insert the first 10 pages of the document. Add the other pages (up to 10 at a time) before the last page feeds into the unit.

Predialling a fax number

You can dial the fax number first before inserting the document. This is convenient if you need to refer to the document for the other party's fax number.

1. Enter the fax number.

2. Insert the document.

3. Press [FAX/START].

Sending from memory (Quick scan feature)

You can scan the document into memory before sending. To use this feature, activate feature #34 (page 45) beforehand.

1. Insert the document.

2. Enter the fax number.

3. Press [FAX/START].

- The document will be fed into the unit and scanned into memory. The unit will then transmit the data. If the document exceeds the memory capacity, sending will be cancelled and this feature will be turned OFF automatically. You must transmit the entire document manually.

To stop transmission

Press [STOP].

Sending report for confirmation

A sending report provides you with a printed record of transmission results. To use this feature, activate feature #04 (page 44). For an explanation of error messages, see page 51.

Journal report

A journal report provides you with a printed record of the 30 most recent faxes. To print manually, see page 63. To print automatically after every 30 new fax communications, activate feature #22 (page 45). For an explanation of error messages, see page 51.

4.2 Documents you can send

Minimum document size

128 mm 128 mm

Maximum document size

600 mm 216 mm

Effective scanning area

- Shaded area (①) will be scanned.

① 2 mm 2 mm 4 mm 4 mm 208 mm 216 mm

Document weight

●Single sheet: 45 g/m ^2 to 90 g/m ^2

● Multiple sheets: 60 g/m ^2 to 80 g/m ^2

Note:

• Remove clips, staples or other fasteners.
• Do not send the following types of documents: (Use copies for fax transmission.)

– Chemically treated paper such as carbon or carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side that can be seen through the other side, such as newsprint.

- Check that ink, paste or correction fluid has dried completely.

- To transmit a document with a width of less than 210 mm, we recommend using a copy machine to copy the original document onto A4 or letter-sized paper, then transmitting the copied document.

4.3 Sending a fax using the navigator directory

Before using this feature, program the desired names and telephone numbers into the navigator directory (page 19).

- Keep the front cover page open for button locations.

1 Adjust the width of the document guides to fit the actual size of the document.
2 Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.
- If the document guides are not adjusted to fit the document, re-adjust them.
3 If necessary, press [+] or [−] repeatedly to select the desired resolution (page 24).
4 Press [▶].
5 Press (+) or (−) repeatedly to display the desired item and press [FAX/START].

Fax auto redial

If the line is busy or if there is no answer, the unit will automatically redial the number up to 5 times.

- To cancel redialling, press [STOP].

If your unit does not send a fax

• Confirm that you have entered the number correctly, and that the number is a fax number.
• The connecting tone will be heard after dialling to tell you the status of the other party's machine (feature #76, page 48).

4.4 Broadcast transmission

By programming items from the navigator directory (page 19) into the broadcast memory, you can send the same document to multiple parties (up to 20). Your programmed items will remain in the broadcast memory, allowing frequent re-use. See page 27 for broadcast transmission instructions.

- Keep the front cover page open for button locations.

4.4.1 Programming items into the broadcast memory

1 Press [MENU] repeatedly to display "DIRECTORY SET".
2 Press [#].

● The number in brackets indicates the number of registered items.

3 Press (+) or (−) repeatedly to display the desired item.
4 Press [SET].

- To program other items, repeat steps 3 and 4 (up to 20 items).

5 Press [SET].

Note:

• If you program the wrong item, press [STOP] after step 4 to erase the item.
• Confirm the stored items by printing a broadcast programming list (page 63).

4.4.2 Adding a new item into the broadcast memory

After initial programming, you can add new items (up to a combined total of 20).

1 Press [▶].
2 Press (+) or (−) repeatedly to display "<BROADCAST)".
3 Press [MENU].
4 Press [★].
5 Press (+) or (−) repeatedly to display the desired item you want to add.
6 Press [SET].

- To add other items, repeat steps 5 and 6 (up to 20 items).

7 Press [STOP].

4.4.3 Erasing a stored item from the broadcast memory

1 Press [▶].

2 Press (+) or (−) repeatedly to display "<BROADCAST)".

3 Press [MENU].

4 Press [#].

5 Press (+) or (−) repeatedly to display the desired item you want to erase.

- To cancel erasing, press [STOP].

6 Press [SET].

7 Press [SET].

● To erase other items, repeat steps 5 to 7.

8 Press [STOP].

4.4.4 Sending the same document to pre-programmed parties

1 Insert the document FACE DOWN.

2 If necessary, press [+] or [=] repeatedly to select the desired resolution (page 24).

3 Press [BROADCAST].

• The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each item, calling each number sequentially.
  ● After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report.

Note:

• If you select "FINE", "SUPER FINE" or "PHOTO" resolution, the number of pages that the unit can transmit will decrease.
• If the document exceeds the memory capacity, sending will be cancelled.
• If a party is busy or does not answer, it will be skipped and redialled later up to 5 times.

To send the same document to a one-time group of parties

You can also select a one-time group of parties to send the same document to. After transmission, this group will be deleted.

1. Insert the document.

2. Press [▶].

3. Press [+] or [=] repeatedly to display "".

4. Press [SET] to start programming the items you want to transmit to.

5. Press [+] or [=] repeatedly to display the desired item.

6. Press [SET].

- To program other items, repeat steps 5 and 6 (up to 20 items).

1. Press [SET] to start transmission to the programmed items.

To cancel broadcast transmission

1. Press [STOP] while the unit displays "BROADCASTING".

- The display will show "SEND CANCELLED?".

1. Press [SET].

4.5 Selecting the way to use your fax machine

Depending on your situation, select the way you prefer to use your fax machine.

• Use as answering device and/or fax (KX-FP145 only)
• Use only as a fax
• Mostly phone calls
• With answering machine (KX-FP141 only)

4.5.1 Use as answering device and/or fax (KX-FP145 only)

Your situation

You want to receive all phone calls and faxes automatically.

How to setup

Set the fax machine to TAD/FAX mode (page 30) by pressing [AUTO ANSWER] repeatedly.

Note:

- Set feature #77 (page 48) to "TAD/FAX" beforehand.

On LAY MESSAGES AUTO ANSWER

How to receive calls

If the call is a phone call, the fax machine will record voice message automatically.

If a fax calling tone is detected, the fax machine will receive a fax automatically.

4.5.2 Use only as a fax

Your situation

You have a separate telephone line just for faxes.

How to setup

Set the fax machine to FAX ONLY mode (page 30) by pressing [AUTO ANSWER] repeatedly.

Note:

- Set feature #77 (page 48) to "FAX ONLY" beforehand (KX-FP145 only).

ON AUTO ANSWER KX-FP145KX-FP141 On LAY MESSAGES AUTO ANSWER

How to receive calls

All incoming calls will be answered as faxes.

4.5.3 Mostly phone calls

Your situation

You plan to answer the calls yourself.

How to setup

Set the fax machine to TEL mode (page 29) by pressing [AUTO ANSWER] repeatedly.

Off AUTO ANSWER KX-FP145KX-FP141 Off LAY MESSAGES AUTO ANSWER

How to receive calls

You have to answer all calls manually.

To receive a fax document, press [FAX/START] for each fax receiving.

4.5.4 With answering machine (KX-FP141 only)

Your situation

You want to use the fax machine with an answering machine.

How to setup

Connect an external telephone answering machine and set the ring count of the answering machine to less than 4.

- Set the ring count in FAX ONLY mode of the fax machine to more than 4, if you use with auto answer ON.

How to receive calls

If the call is a phone call, the answering machine will record voice messages.

If a fax calling tone is detected, the fax machine will receive a fax automatically.

4.6 Receiving a fax manually – [AUTO ANSWER] OFF

[STOP] [FAX/START] AUTO ANSWER Off

4.6.1 Activating TEL mode

Set the fax machine to TEL mode by pressing [AUTO ANSWER] repeatedly to display the following.

TEL MODE

• The [AUTO ANSWER] indicator turns OFF.

How to receive calls

1 Lift the handset to answer the call.
2 When:

– document reception is required,
- a fax calling tone (slow beep) is heard, or
- no sound is heard,

press [FAX/START].

CONNECTING.....

●The unit will start fax reception.

3 Replace the handset.

To stop receiving

Press [STOP].

Extension telephone

You can receive fax documents using an extension telephone.

1. When the extension telephone rings, lift the handset of the extension telephone.
2. When:

– document reception is required,
- a fax calling tone (slow beep) is heard, or
- no sound is heard,

press [★][□][9] (pre-selected fax activation code) firmly.

1. Replace the handset.

●The fax machine will start reception.

Note:

- To receive fax documents using the extension telephone, you must set the remote fax activation to ON (feature #41, page 46) beforehand. The default setting is "ON".

Turning the AUTO ANSWER mode ON remotely

For KX-FP141:

When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you can turn the AUTO ANSWER mode (FAX ONLY) on from a remote location using a touch tone telephone.

1. Call your unit and wait for 10 rings.
   ●A beep will sound.
2. Press [※] within 8 seconds.
3. Hang up the handset.

Note:

- If this feature is not required, set feature #72 to off (page 48).

For KX-FP145:

To set to TAD/FAX or FAX ONLY mode from TEL mode, see page 39.

4.7 Receiving a fax automatically – [AUTO ANSWER] ON

AUTO ANSWER On

4.7.1 Activating FAX ONLY mode

For KX-FP141

Set the fax machine to FAX ONLY mode by pressing [AUTO ANSWER] repeatedly to display the following.

FAX ONLY MODE

• The [AUTO ANSWER] indicator turns ON.

For KX-FP145

1 Set feature #77 to "FAX ONLY" (page 48) beforehand.
2 Press [AUTO ANSWER] repeatedly to display the following.

FAX ONLY MODE

- The [AUTO ANSWER] indicator turns ON.

How to receive calls

When receiving calls, the unit will automatically answer all calls and only receive fax documents.

Note:

- The number of rings before a call is answered in FAX ONLY mode can be changed (feature #06 on page 44).

4.7.2 Activating TAD/FAX mode (KX-FP145 only)

1 Set feature #77 to "TAD/FAX" (page 48) beforehand.
2 Press [AUTO ANSWER] repeatedly to display the following.

TAD/FAX MODE

• The [AUTO ANSWER] indicator turns ON.
  ●The unit will play the pre-recorded greeting message.
  ● The remaining time for recording incoming messages will be displayed.

Note:

●The maximum incoming message recording time can be changed (feature #10, page 44).
- While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set feature #67 to OFF (page 47).

How to receive calls

When receiving calls, the unit works as a fax and/or answering device.

• If the call is a phone call, the unit will record a voice message automatically.
• If a fax calling tone is detected, the unit will receive a fax automatically.

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1. The caller calls your unit.
   ●The answering device will answer the call.
2. The caller can leave a message after the greeting message.
3. The caller presses [★][9].
   ●The unit will activate the fax function.
4. The caller presses the start button to send a document.

Ring setting in TAD/FAX mode

You can choose from "1", "2", "3", "4", "TOLL SAVER" and "RINGER OFF". This setting can be changed by feature #06, page 44.

- "TOLL SAVER": When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages. If the unit answers on the 2nd ring, there is at least one new recorded message. If the unit answers on the 5th ring, there are no new

recorded messages. To save the toll charges for the call, hang up immediately when you hear the 3rd ring. The 3rd ring indicates that there are no new recorded messages.

- “RINGER OFF”: The unit will answer without ringing.

- If you subscribe to a Caller ID service, set to 2 or more rings.

4.8 Using the unit with an answering machine (KX-FP141 only)

1 Connect the answering machine.

For Germany: To a multiple telephone line jack (left hand side jack) For Austria: To a multiple telephone line jack marked "O" Answering machine (Not included)

2 Set the number of rings on the answering machine to less than 4.

- This will allow the answering machine to answer the call first.

3 Record a greeting message on the answering machine.

- We recommend you record a message up to 10 seconds long, and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.

4 Activate the answering machine.

5 Set the fax machine to the desired receiving mode (page 29, 30).

- If you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to more than 4 (feature #06 on page 44).

6 Check all or part of the followings are not the same:

– the remote access code of the answering machine

– the fax activation code (feature #41 on page 46)

Note:

- If the call is a phone call, the answering machine will record voice messages. If a fax calling tone is detected, the fax machine will receive a fax automatically.

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1. The caller calls your unit.

●The answering device will answer the call.

1. The caller can leave a message after the greeting message.

2. The caller presses [★][‡][9] (pre-selected fax activation code).

●The unit will activate the fax function.

1. The caller presses the start button to send a document.

Note:

- The fax activation code can be changed in feature #41 (page 46).

4.9 Receive polling (retrieving a fax placed on another fax machine)

This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call.

Make sure that no documents are fed into your unit and that the other party's machine is ready for your call.

- Keep the front cover page open for button locations.

1 Press [MENU] repeatedly to display "POLLING".

2 Press [SET].

3 Dial the fax number.

4 Press [SET].

●The unit will start reception.

4.10 Junk fax prohibitor (preventing fax reception from undesired callers)

If you subscribe to caller ID service, this feature prevents fax reception from calls that do not show caller information.

Additionally, faxes originating from numbers that match a programmable junk fax prohibitor list will not be accepted by the fax machine (page 32).

- Keep the front cover page open for button locations.

Important:

●This feature does not work when:
– the unit is set to the TEL mode, or
- manual reception is performed.

4.10.1 Activating the junk fax prohibitor

1 Press [MENU] repeatedly to display "JUNK FAX PROH.".
2 Press [▶].
3 Press (+) or (−) repeatedly to select "ON".
4 Press [SET].
5 Press [STOP].

- While the junk fax prohibitor is activated, "JUNK FAX ON" is displayed.

4.10.2 Programming undesired callers

You can register up to 10 undesired numbers from the Caller ID list (page 21) if you do not wish to receive faxes from them.

1 Press [MENU] repeatedly to display "JUNK FAX PROH.".
2 Press【▶】repeatedly to display "JUNK LIST SET".
3 Press [SET].
4 Press [+] or [=] repeatedly to display the item you wish to prevent the fax reception from.
5 Press [SET].

- To program other items, repeat steps 4 to 5.

6 Press [STOP] to exit the program.

Note:

- If there is no space to store new items, "LIST FULL" is displayed in step 3 or step 5. Erase unnecessary items.

To display the junk fax prohibitor list

1. Press [MENU] repeatedly to display "JUNK FAX PROH.".
2. Press [▶] repeatedly to display "JUNK LIST DISP.".
3. Press [SET].
4. Press [+] or [=] repeatedly to display the item.
5. To stop viewing, press [STOP].
6. To exit the list, press [STOP].

To print the junk fax prohibitor list

1. Press [MENU] repeatedly to display "JUNK FAX PROH.".
2. Press [▶] repeatedly to display "JUNK LIST PRINT".
3. Press [SET].
4. Press [STOP] to exit the list.

To erase an item from the junk fax prohibitor list

1. Press [MENU] repeatedly to display "JUNK FAX PROH.".
2. Press [▶] repeatedly to display "JUNK LIST DISP.".
3. Press [SET].
4. Press [+] or [=] repeatedly to display the desired item.
5. Press [◀].
6. To cancel erasing, press [STOP], then press [MENU].
7. Press [SET].
   ●The item is erased.
8. Press [MENU] to exit the list.

5.1 Making a copy

[STOP] [START] [COPY] [▶][(+)[-]

1 Adjust the width of the document guides (①) to fit the actual size of the document.

2 Insert the document (up to 10 pages) FACE DOWN (②) until a single beep is heard and the unit grasps the document.

- If the document guides are not adjusted to fit the document, re-adjust them.

3 If necessary, press [±] or [-] repeatedly to select the desired resolution.

4 Press [COPY].

- If necessary, enter the number of copies (up to 30).

5 Press [START], or wait for 15 seconds.

●The unit will start copying.

Note:

- Any transmittable document can be copied (page 25).

To select the resolution

Select the desired resolution according to the type of document.

• "FINE": For printed or typewritten originals with small printing.
• "SUPER FINE": For originals with very small printing.
• "PHOTO": For originals containing photographs, shaded drawings, etc.
• If you select "NORMAL", copying will be done using "FINE" mode.

Quick scan feature

This feature is helpful when you want to copy the document, then remove it for other uses. To use this feature, activate feature #34 (page 45) beforehand.

- The document will be fed into the unit and scanned into memory. The unit will then print the data. If the document exceeds the memory capacity, copying of the exceeded document will be cancelled and this feature will be turned OFF automatically.

To stop copying

Press [STOP].

5.1.1 More copying features

To enlarge a document

1. Insert the document, then press [COPY].
2. Press [▶].
3. Press [+] repeatedly to select "150%" or "200%", then press [START].

- The unit will only enlarge the centre of the upper part of the document. To make an enlarged copy of the bottom of the document, turn the document around, and then make a copy.

Example: 150% enlarged copy

Original document Enlarged copy A B C D A B C D

To reduce a document

1. Insert the document, then press [COPY].
2. Press [▶].
3. Press [—] repeatedly to select "92%", "86%" or "72%", then press [START].

Setting Recording paper size	Original document size
100% (default)	A4 A4, Letter
92% A4 A4
86% A4 A4
72% A4 Legal

A4 = 210 mm × 297 mm

Legal = 216 mm × 356 mm

Letter = 216 mm × 279 mm

Note:

• If the appropriate reduction rate is not selected, the document may be divided and the top of the second sheet will be deleted.
• If the image at the bottom of the document is not copied when you copy a document that is the same length as the recording paper, try 92% or 86%.

To collate multiple copies

The unit can collate multiple copies in the same order as the original document pages.

1. Insert the document, then press [COPY].
2. Enter the number of copies (up to 30).
3. Press【▶】2 times to display "COLLATE OFF".

4. Press (+) or (−) repeatedly to display "COLLATE ON".

5. Press [START].

Example: Making 2 copies of a 4-page original document

Collated pages Uncollated pages

Note:

• The unit will store the documents into memory while collating the copies. If memory becomes full while storing, the unit will only print out the stored pages.
  ● After copying, the collating feature will turn OFF automatically.
• If the unit has run out of recording paper, the unit will scan the document but will not print, and also the data will not be stored in the memory. Re-install paper, press [START], then try copying again.

6.1 Recording your greeting message

You can record your own greeting message for TAD/FAX mode, for a maximum of 16 (default) or 60 seconds in length. We recommend you record a message of less than 12 seconds to make it easier to receive faxes.

[SET] [STOP] [ERASE] [RECORD] [AUTO ANSWER]

1 Set feature #77 to "TAD/FAX" (page 48) beforehand.
2 Press [RECORD] 2 times.
3 Press [SET].

● A long beep will sound.

4 Speak clearly about 20 cm away from the microphone (①).

●The display will show the remaining recording time.

5 When finished recording, press [STOP].

●The unit will repeat your message.

Note:

• You can choose 60 seconds for your TAD/FAX greeting message (feature #54, page 47).
• If you change the maximum greeting message time to 60 seconds, we recommend that you tell the caller in your TAD/FAX greeting message to press 【*】【9】 before starting fax transmission.
• If you change the maximum greeting message time from 60 seconds to 16 seconds, your greeting message will be

deleted. When a call is received, the pre-recorded greeting message will be played.

Checking the greeting message

1. Set feature #77 to "TAD/FAX" (page 48) beforehand.
2. Press [AUTO ANSWER] repeatedly to display "TAD/FAX MODE".
   ●The unit will play the greeting message.

6.1.1 Erasing your recorded greeting message

1 Set feature #77 to "TAD/FAX" (page 48) beforehand.
2 Press [ERASE] 2 times.
3 Press [SET].

- To cancel erasing, press [STOP].

4 Press [SET].

Note:

- If you erase your TAD/FAX greeting message, the pre-recorded greeting message will be played when a call is received.

6.2 Leaving a message for others or yourself

To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely.

- Keep the front cover page open for button locations.

1 Press [RECORD].
2 Press [SET].

● A long beep will sound.

3 Speak clearly about 20 cm away from the microphone.
4 When finished recording, press [STOP].

6.3 Listening to recorded messages

The display will show the total number of recorded messages.

When the unit has recorded new voice messages:

• The [AUTO ANSWER] indicator will flash when AUTO ANSWER is turned ON.
• The total number of recorded messages will flash on the display.

Example:

- The unit will beep slowly if the message alert feature is activated (feature #42, page 46).

AUTO ANSWER Flash/Light [ERASE] [STOP] [SET] [QUICK] [SLOW] [PLAY MESSAGES] [◀][▶][+][-]

Press [PLAY MESSAGES].

• Only the new recorded messages will be played.
• Adjust the speaker volume using [+] or [-] .
• After playing back all of the new messages, the [AUTO ANSWER] indicator will stop flashing but will remain lit up when AUTO ANSWER is turned ON. If you press [PLAY MESSAGES] at this time, all the recorded messages will be played.

Note:

- The total recording time of all messages (greeting, incoming and memo) is about 18 minutes. If messages are recorded in noisy rooms, the time may be shortened.

To repeat a message

Press【◀】while listening to the message.

• If you press [◀] within 5 seconds of the beginning of the message, the previous message will be played.
• To play back a specific message, press [◀] or [▶] and search for the message you want to listen to.

To skip a message

Press【▶】to play the next message.

To stop playback temporarily

Press [STOP].

- If you press [PLAY MESSAGES] within 1 minute, the unit will resume playing the rest of the messages.

Voice time/day stamp

During playback, a synthesised voice will announce the day of the week and time that each message was recorded.

To change the playback speed

Press [QUICK] to play messages at one and a half times the original speed. Press [SLOW] to play messages at half the original speed.

- To return to the original speed, press either [QUICK] or [SLOW] again during quick or slow playback.

6.3.1 Erasing recorded messages

To erase a specific message

Press [ERASE] while listening to the message you want to erase.

To erase all the messages

1 Press [ERASE].
2 Press [SET].

- To cancel erasing, press [STOP].

3 Press [SET] again.

Helpful hints:

- Messages recorded in the voice mailbox will not be erased.

6.4 Operating from a remote location

You can call your unit from a remote location and access the answering device.

Important:

• Program the remote operation ID beforehand (feature #11, page 44).
• Set the unit to TAD/FAX mode before going out (page 30).
• Use a touch tone telephone for remote operations.

Helpful hints:

• When you press a key, press firmly.
• Please make a copy of the following table, and carry it with you when you go out.

Answering device remote operation
1. Call your unit.2. Enter the remote operation ID during the TAD/FAX greeting message.3. Enter the remote command key within 10 seconds.To record a message in a mailbox, call your unit, press [★] and the mailbox no. (1 or 2), then leave a message.To retrieve messages from a mailbox, call your unit, press [★] and the mailbox no. (1 or 2), enter the mailbox password, then press the remote command key.		[1]Repeats a message
		[2]Skips a message
		[4]New message playback
		[5]All message playback
		[6]Room monitor
		[7]Re-records the greeting message
		[8]Continues operation
		[9]Stops re-recording of the greeting message
		[★][4]Erases a specific message
Key	Remote command	[★][5]	Erases all messages
[0]	Skips the greeting message	[8][0]	Changes to TEL mode

6.4.1 Listening to recorded messages

1 Call your unit.
2 Enter the remote operation ID during the TAD/FAX greeting message.
3 Start remote operations.

When there are new recorded messages

1. A long beep will sound.
2. Short beep(s) will sound up to 8 times.
   ● This indicates the number of new messages.
3. New messages will be played back.

When there are no new messages

1. A long beep will sound (short beep will not sound).
2. Wait for 4 seconds or press [5].
3. All the recorded messages will be played back.

When voice memory is full

6 beeps will sound after playing back the messages. Erase unnecessary messages.

6.4.2 Remote operations using the remote command key

【1】: repeats a message. If you press this key within 5 seconds of the beginning of a message, the previous message will be played.
[2]: skips a message.
【4】: plays back only the new messages.
【5】: plays back all the messages.

Note:

• If you do not enter a remote command key within 10 seconds after the last operation, the unit will ask you to leave a marker message (page 39).
• If you do not press any command keys during playback for over 2 minutes and 40 seconds, the unit will beep twice and pause message playback.

To continue playback, press [8] within 10 seconds after hearing the 2 beeps.

6.4.3 Other remote operations

Erasing a specific message

Press【*】【4】while listening to the message you want to erase.

- A long beep and 3 short beeps will sound. The unit will then play back the next message.

Erasing all the messages

Press [∗][5] to erase all the messages.

● A long beep and 3 short beeps will sound.

Monitoring the room

Press [6] to monitor the sound for about 30 seconds in the room where the unit is installed.

- After 30 seconds, a beep will sound. To continue monitoring, press [6] again within 10 seconds.

Recording a marker message

After playing back the messages, you can leave an additional message.

1. Wait for 3 beeps indicating the end of the remote operation.
2. Hear 1 beep.
3. Wait about 10 seconds.
4. Hear the voice guide or hear 1 beep.
5. Leave a message.

Re-recording your greeting message

You can change the TAD/FAX greeting message.

1. Press [7] to start recording.
   ● A long beep will sound.
2. Speak clearly for up to 16 seconds.
3. If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.
4. When finished recording, press [9].
   ●The new greeting message will be played.

Skipping the greeting message

Press [0] during the greeting message playback.

- The unit will skip the rest of the greeting message.

Changing the receive mode

Press [8][0] to change the receive mode from TAD/FAX to TEL.

- You cannot return to TAD/FAX mode in the same call. To return to TAD/FAX mode, see the following.

Setting to TAD/FAX or FAX ONLY mode from TEL mode

1. Call your unit and wait for 10 rings.
2. A beep will sound.

3. Enter the remote operation ID (feature #11, page 44) within 8 seconds.
   ●A beep will sound.

4. To switch to TAD/FAX mode:

Wait for 3 seconds, then the greeting message will be played.

To switch to FAX ONLY mode:

Press【※】within 3 seconds.

1. Hang up the handset.

Note:

- If this feature is not required, set feature #72 to off (page 48).

6.5 Allowing callers to leave private messages

This unit has two private mailboxes. A caller can leave a private message in a specific mailbox. Only the person who knows the password can retrieve a message from a mailbox. This feature is useful when you share this unit with other people.

6.5.1 To use a mailbox

1 Record your TAD/FAX greeting message (page 36).
Sample message: "This is (your name). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. To leave a private message, press [★] and the desired mailbox number 1 or [2]. Thank you."

2 Record your mailbox greeting message if necessary (page 40).

3 Change the mailbox password if necessary. - For mailbox 1 password, see feature #51 (page 47). - For mailbox 2 password, see feature #52 (page 47).

4 Set the unit to TAD/FAX mode (page 30).

6.5.2 Leaving messages in a mailbox

1 Call your unit from a remote touch tone telephone.
●The TAD/FAX greeting message will be played.
2 Press 【★】 and the desired mailbox number (1 or [2]). - A mailbox greeting message will be played.

3 After the beep, leave a message.

Note:

- If the caller does not enter a mailbox number in step 2, the message will be recorded in the common memory.

6.6 Recording your mailbox greeting messages

The recording time of each greeting is limited to 16 seconds for each mailbox.

Sample message: "This is (personal name). Please leave your name and message after the beep."

- Keep the front cover page open for button locations.

1 Press [MENU].

2 For mailbox 1: Press [☐], then [5][5]. For mailbox 2: Press [☐], then [5][6].

3 Press (+) or (−) repeatedly to select "RECORD".

4 Press [SET].

5 Speak clearly about 20 cm away from the microphone. ●The display will show the remaining recording time.

6 When finished recording, press [STOP]. ●The unit will repeat your message.

7 Press [MENU].

To check the mailbox greeting message

1. For mailbox 1: Press [MENU], then [#][5][5].
   For mailbox 2: Press [MENU], then [#][5][6].

2. Press [+] or [=] repeatedly to select "CHECK".

3. Press [SET]. ●The unit will play the message.

4. Press [MENU].

To erase your mailbox greeting message

1. For mailbox 1: Press [MENU], then [#][5][5].
   For mailbox 2: Press [MENU], then [#][5][6].

2. Press [+ ] or [=] repeatedly to select "ERASE".

3. Press [SET].

- Your mailbox greeting message will be erased.

1. Press [MENU].

6.7 Listening to recorded mailbox messages

- Keep the front cover page open for button locations.

1 Press [▶] 2 times.
2 Press (+) or (−) repeatedly to display the desired mailbox number.
3 Press [PLAY MESSAGES]. If you have programmed your mailbox password, enter it.

- Only the new recorded messages will be played.

- If there are no new messages, the unit will play back all the recorded messages.

4 Press [STOP] to end the operation.

Note:

- See the following topics on page 37 for details on features that can be used during playback.

• To repeat a message
• To skip a message
  – To stop playback temporarily
  – To change the playback speed
• To erase a specific message

To record a memo message into a mailbox

1. Press [▶] 2 times.
2. Press [+] or [−] repeatedly to display the desired mailbox number.
3. Press [RECORD].

● A long beep will sound.

1. Speak clearly about 20 cm away from the microphone.
2. When finished recording, press [STOP].

To erase all messages in a mailbox

1. Press [▶] 2 times.
2. Press [+] or [−] repeatedly to display the desired mailbox number.
3. Press [ERASE].

- To cancel erasing, press [STOP].

1. Press [SET].

6.8 Listening to recorded mailbox messages from a remote location

1 Call your unit from a remote touch tone telephone.
2 Press 【★】 and the desired mailbox number (1 or [2]) during TAD/FAX greeting playback.
- If you have recorded your mailbox greeting message, it will be played.
3 Enter the mailbox password (default setting "555").

Note:

- For details on remote operation, see page 38.

To listen to messages in another memory after playback

Press 【★】 and 【0】 (for the common memory), then enter the remote operation ID.

OR

Press 【★】 and the desired mailbox number (1 or [2]), then enter the mailbox password.

7.1 Programming

[SET] [MENU] [◀][▶][+][-]

7.1.1 Programming basic features

1 Press [MENU].
2 Select the feature you wish to program. Press [◀] or [▶] repeatedly to display the desired feature.

●The current setting of the feature will be displayed.

3 Press (+) or (−) repeatedly to display the desired setting.
●This step may be slightly different depending on the feature.
4 Press [SET].
●The setting you selected is set, and the next feature will be displayed.
5 To exit programming, press [MENU].

7.1.2 Programming advanced features

1 Press [MENU].
2 Press [◀] or [▶] repeatedly to display "ADVANCE SETTINGS".
3 Press [SET].
4 Select the feature you wish to program. Press [◀] or [▶] repeatedly to display the desired feature.

●The current setting of the feature will be displayed.

5 Press [+] or [=] repeatedly to display the desired setting.
● This step may be slightly different depending on the feature.
6 Press [SET].

●The setting you selected is set, and the next feature will be displayed.

7 To exit programming, press [MENU].

Programming by entering the program code number directly

You can select a feature by directly entering the program code (# and a 2-digit number) instead of using [◀] or [▶].

1. Press [MENU].
2. Press【#】and the 2-digit code number (page 44 to page 48).
3. Press [+] or [=] repeatedly to display the desired setting.

● This step may be slightly different depending on the feature.

1. Press [SET].
2. To exit programming, press [MENU].

To cancel programming

Press [MENU] to exit the program.

7.2 Basic features

Code #01: Setting the date and time

SET DATE & TIME PRESS SET 

See page 16 for details.

Code #02: Setting your logo

YOUR LOGO
PRESS SET 

See page 17 for details.

Code #03: Setting your fax number

YOUR FAX NO.
PRESS SET 

See page 18 for details.

Code #04: Printing a sending report

SENDING REPORT
=ERROR [±] 

To print a sending report for fax transmission results (page 25).

"ERROR" (default): A sending report will be printed only when fax transmission fails. "ON": A sending report will be printed out after every transmission.

Code #06 (KX-FP141 only): Changing the ring setting in FAX ONLY mode

FAX RING COUNT
RINGS=2 [±]

To change the number of rings before the unit answers a call in FAX ONLY mode.

You can select from "1", "2" (default), "3", "4", "5", "6", "7", "8", "9". If you are using the unit with an answering machine, set to more than 4 (page 31).

Code #06 (KX-FP145 only): Changing the ring setting in TAD/FAX mode

TAD RING COUNT
RINGS=2 [±]

To change the number of rings before the unit answers a call in TAD/FAX mode. You can select "1", "2" (default), "3", "4", "TOLL SAVER" or "RINGER OFF". See page 30 for details.

Note:

- Set feature #77 to "TAD/FAX" (page 48) beforehand.

Code #06 (KX-FP145 only): Changing the ring setting in FAX ONLY mode

FAX RING COUNT
RINGS=2 [±]

To change the number of rings before the unit answers a call in FAX ONLY mode.

You can select "1", "2" (default), "3", "4", "5", "6", "7", "8" or "9".

Note:

- Set feature #77 to "FAX ONLY" (page 48) beforehand.

Code #10 (KX-FP145 only): Changing the maximum incoming message recording time

RECORDING TIME =VOX [±] 

"VOX" (default): Unlimited.

"1 MIN"—"9 MIN": 1 minute to 9 minutes.

Code #11 (KX-FP145 only): Setting the remote operation ID

REMOTE TAD ID
=ON [±] 

1. Press [MENU].

2. Press [☐], then 1.

3. Press (+) or (−) repeatedly to select "ON".

4. Press [SET].

5. Enter any 3-digit number except a number using 0 or 7.

- The default ID is "111".

1. Press [SET].

2. Press [MENU].

Code #13: Setting the dialling mode

DIALLING MODE
=TONE [±] 

If you cannot dial using a PBX, change this setting depending on your telephone line service.

"TONE" (default): For tone dial service.

"PULSE": For rotary pulse dial service.

Note:

- You must set the line mode to "PBX" (feature #62 on page 47) beforehand.

Code #17: Setting the ringer pattern

RINGER PATTERN
=A [±] 

You can select "A" (default), "B" or "C".

7.3 Advanced features

Code #22: Setting the journal report to print automatically

$$ \begin{array}{l} \text { AUTO JOURNAL } \ = \text { ON } \quad [ \pm ] \end{array} $$

“ON” (default): The unit will print a journal report automatically after every 30 new fax communications (page 25).

"OFF": The unit will not print a journal report, but will keep a record of the last 30 fax communications.

Code #23: Sending documents overseas

$$ \begin{array}{l} \text { OVERSEAS MODE } \ = \text { ERROR } [ \pm ] \end{array} $$

If you cannot send a fax overseas even if the number is correct and the line is connected, activate this feature before starting transmission. "ERROR" (default): When the previous fax transmission fails and you wish to re-send the document automatically.

“NEXT FAX”: This setting is effective only for the next attempted fax transmission. After transmission, the unit will return to the previous setting.

"OFF": Deactivates this feature.

Note:

● This feature is not available for broadcast transmission.
●The calling charge may be higher as the transmission speed is slowed down.

Code #25: Sending a fax at a specific time

$$ \begin{array}{l} \text { DELAYED SEND } \ = \text { OFF } [ \pm ] \end{array} $$

This feature allows you to take advantage of low-cost calling hours offered by your telephone company. This feature can be set up to 24 hours in advance of the desired time.

To send a document:

1. Insert the document.
2. If necessary, press [+] or [=] repeatedly to select the desired resolution (page 24).
3. Press [MENU].
4. Press [‡] then [2][5].
5. Press [+] or [−] repeatedly to select “ON”.
6. Press [SET].
7. Enter the fax number.

8. Press [SET].

9. Enter the transmission start time.

- If you select English for the language (feature #48 on page 46), the time is set using a 12 hour clock. Press 【*】 repeatedly to select “AM” or “PM”.

1. Press [SET].

2. Press [MENU].

Note:

- To cancel after programming, press [STOP] then [SET].

Code #26: Setting the Caller ID list to print automatically

$$ \begin{array}{l} \text { AUTO CALL. LIST } \ = \text { OFF } [ \pm ] \end{array} $$

“ON”: The unit will print the Caller ID list automatically after every 30 new calls (page 21).

"OFF" (default): The unit will not print the Caller ID list, but keep records of the information for the last 30 callers.

Code #34: Setting the quick scan

$$ \begin{array}{l} \text {QUICK SCAN} \ = \text {OFF} [ \pm ] \end{array} $$

This feature is helpful when you want to remove the document for other uses, because the unit will release the document before sending or copying.

"ON": The unit will scan the document and store it into memory first, then the unit will start sending or copying.

"OFF" (default): Deactivates this feature.

Note:

- If the document exceeds the memory capacity, sending of the whole document or copying of the exceeded document will be cancelled and this feature will be turned OFF automatically.

Code #36: Receiving oversized documents

$$ \begin{array}{l} \text {RCV REDUCTION} \ = 92 \% [ \pm ] \end{array} $$

If the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce the document and print it. Select the desired reduction rate.

Setting Recording paper size	Original document size
100% A4 Letter
92%(default)	A4 A4
86% A4 A4
72% A4 Legal

Code #39: Changing the display contrast

LCD CONTRAST
=NORMAL [±] 

“NORMAL” (default): For normal contrast.

"DARKER": Used when the display contrast is too light.

Code #41: Changing the fax activation code

FAX ACTIVATION
=ON [±] 

If you use an extension telephone and wish to use it to receive a fax, activate this feature and program the activation code.

1. Press [MENU].
2. Press [#], then 4.
3. Press [+] or [=] repeatedly to select “ON”.
4. Press [SET].
5. Enter your code from 2 to 4 digits, using 0–9, 【※】 and 【卩】.
6. The default code is “*#9”.

7. Do not enter "0000".

8. Press [SET].

9. Press [MENU].

Note:

- This code is also used to receive a voice message and a fax in the same call (page 31)(KX-FP141 only).

Code #42 (KX-FP145 only): Setting the message alert

MESSAGE ALERT =OFF [±] 

To alert you when a new voice message is recorded. The unit beeps slowly until you listen to the recorded messages.

“ON”: You will be alerted to new messages by a beeping sound.

"OFF" (default): Deactivates this feature.

Code #43 (KX-FP145 only): Setting the recording time alert

REC. TIME ALERT
=OFF [±] 

To alert you with beeps when there is less than 60 seconds of remaining recording time. The slow beeps will continue until you erase the recorded messages (page 37, 41).

"ON": You will be alerted that you have reached the recording time limit by a beeping sound.

"OFF" (default): Deactivates this feature.

Code #44: Setting the memory reception alert

RECEIVE ALERT
=ON [±] 

To alert you with a beeping sound when a received fax document is stored into memory due to some existing problem.

The slow beeps will continue until you clear the printing problem and make sure the unit is supplied with enough paper to print the stored document.

“ON” (default): You will be alerted to a reception problem by a beeping sound.

"OFF": Deactivates this feature.

Code #46: Setting friendly reception

FRIENDLY RCV
=ON [±] 

To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep).

"ON" (default): You do not have to press

[FAX/START] for fax reception.

"OFF": You have to press [FAX/START] for fax reception.

Code #47 (KX-FP145 only): Setting the voice guidance

VOICE GUIDANCE
=ON [±] 

If you wish to hear voice guidance, activate this feature.

"ON" (default): You will hear the friendly reception voice guide, pre-recorded messages and voice time/day stamp.

"OFF": Deactivates this feature.

Code #48: Selecting the language

LANGUAGE
=GERMAN [±] 

The voice guidance, display and reports will be in the selected language.

"GERMAN" (default): German is used.

"ENGLISH": English is used.

1. Press [MENU].
2. Press [#], then [4][8].

3. Press [+] or [=] repeatedly to select the desired language.

4. Press [SET].

5. Press [MENU].

FOR ENGLISH USERS: If you want to change the language setting to English, proceed as follows.

1. Press [MENU].
2. Press [#], then [4][8].
3. Press [±] or [-] repeatedly to select English.
4. Press [SET].
5. Press [MENU].

Code #51 (KX-FP145 only): Setting the mailbox 1 password

BOX1 PASSWORD ID= 

To prevent other users from retrieving your messages, program a password for mailbox 1.

1. Press [MENU].
2. Press [#], then 5.
3. Enter a 3-digit number except a number using digits 0 or 7.

- The default ID is "555".

1. Press [SET].
2. Press [MENU].

Code #52 (KX-FP145 only): Setting the mailbox 2 password

BOX2 PASSWORD ID= 

To prevent other users from retrieving your messages, program a password for mailbox 2.

1. Press [MENU].
2. Press [#], then [5][2].
3. Enter a 3-digit number except a number using digits 0 or 7.

- The default ID is "555".

1. Press [SET].
2. Press [MENU].

Code #54 (KX-FP145 only): Changing the recording time for your TAD/FAX greeting message

GREETING TIME =16s [±] 

"16s" (default): Maximum recording time is 16 seconds.
“60s”: Maximum recording time is 60 seconds. See page 36 for details.

Code #55 (KX-FP145 only): Greeting message for mailbox 1

BOX1 GREETING CHECK [±] 

See page 40 for details.

Code #56 (KX-FP145 only): Greeting message for mailbox 2

BOX2 GREETING CHECK [±] 

See page 40 for details.

Code #62: Setting the line mode

LINE MODE = CO [±] 

“CO” (default): PSTN connection.

"PBX": PBX connection.

Code #67 (KX-FP145 only): Setting the incoming message monitor

ICM MONITOR
=ON [±] 

To hear an incoming message (ICM) from the speaker when the answering device is recording the message.

"ON" (default): You can monitor the incoming message.

"OFF": Deactivates this feature.

Code #68: Setting the Error Correction Mode (ECM)

ECM SELECTION
=ON [±] 

This feature is available when the transmitting/receiving fax machines are ECM compatible.

“ON” (default): To send a fax even if there is static interference on the telephone line.

"OFF": Deactivates this feature.

Note:

- You cannot change the setting when received documents are in memory.

Code #69: Making fax transmission faster

EXPRESS MODE =OFF [±] 

"ON": The fax transmission speed will be faster. "OFF" (default): Deactivates this feature.

This feature is available when the transmitting/receiving machines are compatible.

Code #72: Turning the AUTO ANSWER mode on remotely

$$ \begin{array}{l} \text { REMOTE TURN ON } \ = \text { ON } [ \pm ] \end{array} $$

See page 29 and page 39 for details.

Code #76: Setting the connecting tone

$$ \begin{array}{l} \text { CONNECTING TONE } \ = \text { ON } \quad [ \pm ] \end{array} $$

If you often have trouble when sending faxes, this feature allows you to hear connecting tones; fax tone, ring back tone and busy tone. You can use these tones to confirm the status of the other party's machine.

"ON" (default): You will hear connecting tones. "OFF": Deactivates this feature.

Note:

• If the ring back tone continues, the other party's machine may not be a facsimile or may have run out of paper. Check with the other party.
  ●The connecting tone volume cannot be adjusted.

Code #77 (KX-FP145 only): Changing the receiving mode in the auto answer setting

$$ \begin{array}{l} \text { AUTO ANSWER } \ = \text { TAD / FAX } \quad [ \pm ] \end{array} $$

"TAD/FAX" (default): Telephone Answering Device/Facsimile mode (page 30)

“FAX ONLY”: Facsimile only mode (page 30)

Code #80: Resetting advanced features to their default settings

$$ \begin{array}{l} \text {SET DEFAULT} \ \text {RESET = NO [±]} \end{array} $$

To reset the advanced features:

1. Press [MENU].
2. Press [☐], then [8][0].
3. Press (+) or (−) repeatedly to select "YES".
4. Press [SET].
5. Press [SET] again.
6. Press [MENU].

Note:

- The language setting (feature #48, page 46) and ECM selection (feature #68, page 47) will not be reset.

7.4 Direct commands for programming features

You can also select the desired setting by directly entering the program code (# and a 2-digit number) and direct command.

For more details on the features, see page 44 to page 48.

1 Press [MENU].
2 Press【卍】and the 2-digit code number.
3 Press the desired direct command, using the dial keypad, to display the desired setting.
● This step may be slightly different depending on the feature.
4 Press [SET].

5 To exit programming, press [MENU].

7.4.1 Program code and direct command button

[#][0][1] Date and time

- Enter the date and time using the dial keypad (see page 16 for details).

[#][0][2] Your logo

- Enter your logo using the dial keypad (see page 17 for details).

- Enter your fax number using the dial keypad (see page 18 for details).

[#][0][4] Sending report

$$ \begin{array}{l} - [ 1 ]: \text { "ON" } \ - \quad [ 3 ]: \text { "ERROR" (default) } \ \end{array} $$

[#][0][6] FAX ring count

$$ \begin{array}{l} - [ 1 ]: “ 1 ” \ - \quad [ 2 ]: “ 2 ” (\text { default }) \ - \left[ 3 \right]: “ 3 ” \ - [ 4 ]: ^ {\prime \prime} 4 ^ {\prime \prime} \ - [ 5 ]: ^ {\prime \prime} 5 ^ {\prime \prime} \ - [ 6 ]: ^ {\prime \prime} 6 ^ {\prime \prime} \ - [ 7 ]: ^ {\prime \prime} 7 ^ {\prime \prime} \ - [ 8 ]: ^ {\prime \prime} 8 ^ {\prime \prime} \ - \left[ \mathbf {9} \right]: “ 9 ” \ \end{array} $$

[‡][0][6] TAD ring count (KX-FP145 only)

$$ \begin{array}{l} - \left[ 1 \right]: “ 1 ” \ - \quad [ 2 ]: “ 2 ” (\text { default }) \ - [ 3 ]: ^ {\prime \prime} 3 ^ {\prime \prime} \ - [ 4 ]: ^ {\prime \prime} 4 ^ {\prime \prime} \ \end{array} $$

• 【5】: "TOLL SAVER"
• 【6】: "RINGER OFF"

[☐][1][0] Recording time for an incoming message (KX-FP145 only)

[☐][1][1] Remote operation ID (KX-FP145 only)

- 【1】: "ON" (default)

-【2】: "OFF"

- If you select "ON", enter a 3-digit number except a number using 0 or 7.

[#][1][3] Dialling mode

-【1】:“PULSE”

- 【2】:“TONE” (default)

[#][1][7] Ringer pattern

- 【1】: "A" (default)

-【2】: “B”

-【3】: “C”

[#][2][2] Journal report

- 【1】: "ON" (default)

-【2】: "OFF"

[#][2][3] Overseas mode

- 【1】: "NEXT FAX"

-【2】: "OFF"

- 【3】: "ERROR" (default)

[#][2][5] Delayed transmission

-【1】: "ON"

- 【2】: "OFF" (default)

- If you select "ON", then enter the fax number and transmission time using the dial keypad (see feature #25 on page 45 for details).

[#][2][6] Caller ID list

-【1】: "ON"

- 【2】: "OFF" (default)

[‡][3][4] Quick scan

-【1】: "ON"

- 【2】: "OFF" (default)

[#][3][6] Receiving reduction

• 【1】: “92%” (default)
• 【2】: “86%”
• 【3】: “72%”
• 【4】: “100%”

[‡][3][9] Display contrast

• 【1】: "NORMAL" (default)
• 【2】: "DARKER"

[#][4][1] Fax activation code

- 【1】: "ON" (default)

- 【2】: “OFF”

- If you select "ON", enter your code from 2 to 4 digits using 0–9, 【※】 and 【#】.

【#】【4】【2】Message alert (KX-FP145 only)

-【1】: “ON”
- 【2】: "OFF" (default)

【#】【4】【3】Recording time alert (KX-FP145 only)

• 【2】: “OFF” (default)

[#][4][4] Memory reception alert

• 【1】: "ON" (default)
• 【2】: “OFF”

[‡][4][6] Friendly reception

• 【1】: "ON" (default)
• 【2】: “OFF”

【#】【4】【7】Voice guidance (KX-FP145 only)

• 【1】: "ON" (default)
• 【2】: “OFF”

[#][4][8] Language

• 【1】:“ENGLISH”
• 【2】:“GERMAN” (default)

【#】【5】【1】Mailbox 1 password (KX-FP145 only)

- Enter a 3-digit number except a number using 0 or 7.

【卍】【5】【2】Mailbox 2 password (KX-FP145 only)

- Enter a 3-digit number except a number using 0 or 7.

【#】【5】【4】 Greeting time (KX-FP145 only)

• 【1】: "16s" (default)
• 【2】: “60s”

[#][5][5] Greeting message for mailbox 1 (KX-FP145 only)

- 【1】: "CHECK" (default)
- 【2】: "RECORD"
- 【3】: "ERASE"

[☐][5][6] Greeting message for mailbox 2 (KX-FP145 only)

- 【1】: "CHECK" (default)
- 【2】: "RECORD"
- 【3】: "ERASE"

[#][6][2] Line mode

- 【1】:“CO” (default)
- 【2】:“PBX” 

[#][6][7] Incoming message monitor (KX-FP145 only)

- 【1】: “ON” (default)
- 【2】: “OFF”

[#][6][8] ECM selection

- 【1】: “ON” (default)
- 【2】: “OFF”

[#][6][9] Express mode

-【1】:“ON”
- 【2】:“OFF” (default)

[#][7][6] Connecting tone

- 【1】: “ON” (default)
- 【2】: “OFF”

[‡][7][7] AUTO ANSWER (KX-FP145 only)

- 【1】: "FAX ONLY"
- 【2】: "TAD/FAX" (default)

[#][8][0] Reset advanced features

-【1】: "YES"
- 【2】: "NO" (default)

- If you select "YES", press [SET] 2 times, then press [MENU] to exit programming.

8.1 Error messages – Reports

If a problem occurs during fax transmission or reception, one of the following communication messages will be printed on the sending and journal reports (page 25).

COMMUNICATION ERROR

(Code: 40-42, 46-72, FF)

● A transmission or reception error occurred. Try again or check with the other party.

COMMUNICATION ERROR

(Code: 43, 44)

• A line problem occurred. Connect the telephone line cord to a different jack and try again.
• An overseas transmission error occurred. Try using the overseas mode (feature #23, page 45).

DOCUMENT JAMMED

- The document is jammed. Remove the jammed document (page 59).

ERROR-NOT YOUR UNIT

(Code: 54, 59, 70)

- A transmission or reception error occurred because of a problem with the other party's fax machine. Check with the other party.

JUNK FAX PROH. REJECT

- The junk fax prohibitor of your fax machine rejected fax reception.

MEMORY FULL

●The memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper (page 13) or clear the jammed paper (page 57).

NO DOCUMENT

●The document was not fed into the unit properly. Re-insert it and try again.

OTHER FAX NOT RESPONDING

• The other party's fax machine is busy or has run out of recording paper. Try again.
  ●The document was not fed properly. Re-insert the document and try again.
• The other party's fax machine rings too many times. Send the fax manually (page 24).
• The other party's machine is not a fax machine. Check with the other party.
  ●The number you dialled is not in service.

PRESSED THE STOP KEY

- [STOP] was pressed and fax communication was cancelled.

OK

●Fax communication was successful.

8.2 Error messages – Display

If the unit detects a problem, one or more of the following messages will appear on the display.

CALL SERVICE

CALL SERVICE 2

- There is something wrong with the unit. Contact our service personnel.

CHECK DOCUMENT

• The document was not fed into the unit properly. Re-insert the document. If misfeeding occurs frequently, clean the document feeder rollers (page 61) and try again.
• Attempted to transmit a document longer than 600 mm. Press [STOP] to remove the document. Divide the document into two or more sheets and try again.

CHECK FILM

• The ink film is empty. Replace the ink film with a new one (page 12).
• The ink film is not installed. Install it (page 10).
• The ink film is slack or creased. Tighten it (see step 5 on page 11).

CHECK MEMORY GERMAN

CHECK MEMORY

- The memory (telephone numbers, parameters, etc.) has been erased. Re-program.

CHECK PAPER

8. Help

●The recording paper is not installed or the unit has run out of paper. Install paper and press [START] to clear the message.
- The recording paper was not fed into the unit properly (page 59). Reinstall paper (page 13) and press [START] to clear the message.
- The recording paper has jammed near the recording paper entrance. Clear the jammed paper (page 57) and press [START] to clear the message.

CLOSE TENSION PLATE

● The tension plate is open. Close it (page 13).

COVER OPEN

●The back cover is open. Close it.

DIRECTORY FULL

- There is no space to store new items in navigator directory. Erase unnecessary items (page 19).

FAXINMEMORY

- The unit has a document in memory. See the other displayed message instructions to print out the document.

FILM EMPTY

●The ink film is empty. Replace the ink film with a new one (page 12).
● The ink film is slack. Tighten it (see step 5 on page 11) and install again.
●The fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field.

FILM NEAR EMPTY

- The remaining ink film is low. Prepare a new ink film (page 8).

MEMORY FULL

●The memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper (page 13) or clear the jammed paper (page 57).

• When performing memory transmission, the document being stored exceeded the memory capacity of the unit. Transmit the entire document manually.
• When making a copy, the document being stored exceeded the memory capacity of the unit. Press [STOP] to clear the message. Divide the document into sections.

MESSAGE FULL

- There is no room left in memory to record voice messages. Erase unnecessary messages (page 37, 41).

MODEM ERROR

- There is something wrong with the modem circuit. Contact our service personnel.

NO FAX REPLY

- The other party's fax machine is busy or has run out of recording paper. Try again.

NO TAD GREETING

• Your TAD/FAX greeting message is not recorded. Record a message (page 36).
• The voice guidance feature is set to OFF. Activate feature #47 on page 46. Pre-recorded greeting message will be adopted.

OPEN CABINET CHECK FILM SLACK

OPEN CABINET CHECK FILM TYPE

• Please use genuine Panasonic replacement film (page 8).
  ●The ink film is empty. Replace the ink film with a new one (page 12).
• The ink film is not installed. Install it (page 10).
• The ink film is slack. Tighten it (see step 5 on page 11).
  ●The fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field.

PAPER JAMMED

● A recording paper jam occurred. Clear the jammed paper (page 57).

PLEASE WAIT

- The unit is checking that there is no slack or crease on the ink film. Wait for a moment while the check is completed.

POLLING ERROR

- The other party's fax machine does not offer the polling function. Check with the other party.

RECEIVE ERROR

● A reception error occurred.

REDIAL TIME OUT

- The other party's fax machine is busy or has run out of recording paper. Try again.

REMOVE DOCUMENT

●The document is jammed. Remove the jammed document (page 59).

TRANSMIT ERROR

● A transmission error occurred. Try again.

UNIT OVERHEATED

- The unit is too hot. Stop using the unit for a while and let the unit cool down.

8.3 When a function does not work, check here

8.3.1 Initial settings

I cannot hear a dial tone.

• If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter.
• Disconnect the unit from the telephone line and connect the line to a known working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired. If the working telephone does not operate properly, contact your telephone company.
  ● The power cord or telephone line cord is not connected. Check the connections.
• If you connected the fax machine through a computer modem, connect the fax machine directly to a telephone line jack.

I cannot make calls.

- The dialling mode setting may be wrong. Change the setting of feature #13 (page 44).

The unit does not ring.

• The ringer volume is turned OFF. Adjust it (page 15).
• The TAD ring setting of feature #06 is set to "RINGER OFF". Change to another ring setting (page 44) (KX-FP145 only).

8.3.2 General

The unit displays "CHECK PAPER" though the paper is inserted.

- The paper is inserted halfway. Insert it correctly (page 13) and press [START] to clear the message.

The other party complains they only hear a fax tone and cannot talk.

• FAX ONLY mode is set. Tell the other party the number is only used for faxes.
• Change the receiving mode:
• KX-FP141: TEL mode (page 29).
• KX-FP145: TAD/FAX mode (page 30) or TEL mode (page 29).

The [REDIAL/PAUSE] button does not function properly.

- If this button is pressed during dialling, a pause will be inserted. If pressed immediately after a dial tone is obtained, the last number dialled will be redialled.

During programming, I cannot enter the code or ID number.

• All or part of the numbers are the same as another code or ID. Change the number:
• remote operation ID (KX-FP145 only): feature #11 on page 44.
  – fax activation code: feature #41 on page 46.
• password for mailbox 1 (KX-FP145 only): feature #51 on page 47.
  – password for mailbox 2 (KX-FP145 only): feature #52 on page 47.

The ink film runs out quickly.

• Even if there are only a few sentences, every page that comes out of the machine is considered as a full page.
• Turn off the following features:
• sending report: feature #04 on page 44.
  – journal report: feature #22 on page 45.
• Caller ID list: feature #26 on page 45.

The unit beeps.

- Recording paper/ink film has run out. Press [STOP] to stop the beeps and install paper/ink film.

The speakerphone is not working (KX-FP145 only).

• Use the speakerphone in a quiet room.
• If you have difficulty hearing the other party, adjust the volume.

8.3.3 Fax - sending

I cannot send documents.

• The other party's fax machine is busy or has run out of recording paper. Try again.
• The other party's machine is not a fax machine. Check with the other party.
• The other party's fax machine failed to answer the fax automatically. Send the fax manually (page 24).

I cannot send a fax overseas.

• Use the overseas transmission mode of feature #23 (page 45).
• Add two pauses at the end of the telephone number or dial manually.

The other party complains that letters on their received document are distorted or not clear.

• If your line has special telephone services such as call waiting, the service may have been activated during fax transmission. Connect the unit to a line that does not have these services.
• An extension telephone on the same line is off the hook. Hang up the extension telephone and try again.
• Try copying the document. If the copied image is clear, there may be something wrong with the other party's machine.

The other party complains that smudges or black lines appear on their received document.

- The scanner glass, white plate or rollers are dirty with correction fluid, etc. Clean them (page 61). Please do not insert the document before correction fluid has dried completely.

8.3.4 Fax – receiving

I cannot receive documents.

- The ink film is empty. Replace the ink film with a new one (page 12).

I cannot receive documents automatically.

• The receiving mode is set to TEL mode. Change the receiving mode:
• KX-FP141: FAX ONLY mode (page 30).
• KX-FP145: TAD/FAX mode (page 30) or FAX ONLY mode (page 30).

- The time taken to answer the call is too long. Decrease the number of rings in feature #06 (page 44).

●The greeting message is too long. Record a shorter message (page 36) (KX-FP145 only).

The display shows "CONNECTING....", but faxes are not received.

• The incoming call is not a fax. Change the receiving mode:
• KX-FP141: TEL mode (page 29).
• KX-FP145: TEL mode (page 29) or TAD/FAX mode (page 30).

A blank sheet is ejected.

- If a blank sheet is ejected after the received document is printed out, the size of the document sent by the other party is as large as, or larger than the recording paper, or the receiving reduction rate is not programmed

correctly. Program the proper rate in feature #36 (page 45).

- The other party placed the document in their fax machine the wrong way. Check with the other party.

A white line or a smudge appears on your recording paper.

- The scanner glass, white plate or rollers are dirty with correction fluid, etc. Clean them (page 61). Please do not insert the document before correction fluid has dried completely.

The printing quality is poor.

Please do not reuse the ink film!

Please use genuine Panasonic replacement film. Refer to page 8 for further details.

●The thermal head is dirty. Clean it (page 62).
- Some paper has instructions recommending which side to print on. Try turning the paper over.
- You may have used paper with a cotton and/or fibre content that is over 20%, such as letterhead or resume paper.
- If the printing copy is fine when you copy, the other party sent a faint document. Ask them to send a clearer copy of the document.

The other party complains that they cannot send a document.

• The receiving mode is set to TEL mode. Change the receiving mode:
• KX-FP141: FAX ONLY mode (page 30).
• KX-FP145: TAD/FAX mode (page 30) or FAX ONLY mode (page 30).
  ●The memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper (page 13) or clear the jammed paper (page 57).

I cannot select the desired receiving mode.

• If you want to set TAD/FAX (KX-FP145) or FAX ONLY mode:
• KX-FP141: Press [AUTO ANSWER] repeatedly to select FAX ONLY mode.
• KX-FP145: Set the desired mode using feature #77 (page 48), and press [AUTO ANSWER] repeatedly to select the desired mode.
• If you want to set TEL mode, press [AUTO ANSWER] repeatedly to select TEL mode.

8.3.5 Copying

The unit will not make a copy.

• The ink film is empty. Replace the ink film with a new one (page 12).
• You cannot make a copy during programming. Make the copy after programming.
• You cannot make a copy during telephone conversation.

A black line, a white line or smudge appears on the copied document.

- The scanner glass, white plate or rollers are dirty with correction fluid, etc. Clean them (page 61). Please do not insert the document before correction fluid has dried completely.

The copied image is distorted.

●The thermal head is dirty. Clean it (page 62).

The printing quality is poor.

Please do not reuse the ink film!

Please use genuine Panasonic replacement film. Refer to page 8 for further details.

Original

ABC

Copy

ABC

• Some paper has instructions recommending which side to print on. Try turning the paper over.
• You may have used paper with a cotton and/or fibre content that is over 20%, such as letterhead or resume paper.

8.3.6 Using an answering machine (KX-FP141 only)

I cannot receive documents automatically.

• Your greeting message on the answering machine is too long. Shorten the message. Record a message up to 10 seconds long.
• The answering machine rings too many times. Set to 1 or 2 rings.

I cannot receive voice messages.

• Check if the answering machine is turned ON and connected to the fax machine properly.
• Set the number of rings on the answering machine to 1 or 2.

I pressed the remote access code to access the answering machine remotely, but the line was disconnected.

- The code may include “#” which is used for certain features provided by telephone companies. Change the code on the answering machine to another number which does not include “#”.

Callers complain that they cannot send a document.

- Your answering machine has run out of recording tape. Rewind the tape to record messages.

- You set the answering machine to only give a greeting message.

8.3.7 Answering device (KX-FP145 only)

I cannot retrieve recorded messages from a remote location.

- Press the remote operation ID correctly and firmly (page 38).

Messages in the mailbox do not play back.

• The mailbox password is wrong. Enter the correct password.
• For mailbox 1 password, see feature #51 (page 47).
• For mailbox 2 password, see feature #52 (page 47).

The other party complains that they cannot leave a voice message.

- The memory is full. Erase unnecessary messages (page 37, 41).

8.3.8 If a power failure occurs

●The unit will not function.
●The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.
- Fax transmission and reception will be interrupted.
- If delayed transmission (feature #25, page 45) is programmed and the start time is passed during a power failure, transmission will be attempted soon after power is restored.
- If any fax documents are stored in the memory, they will be lost. When power is restored, a power down report will be printed

out stating which contents in the memory have been erased.

8.4 Recording paper jams

8.4.1 When the recording paper has jammed in the unit

The display will show the following.

PAPER JAMMED

1 Pull the tension plate forward (①) to remove the installed paper (②).

- Do not remove the jammed paper (③).

Diagram of a digital telephone with labeled parts including an open screen, keypad, and indicator lights

2 Remove the paper tray (①).

Diagram of a digital fax with labeled parts, showing front panel and keypad assembly

3 Open the front cover by pulling up the centre part.

Illustration of a hand inserting a portion of a printer into a paper airplane (no text or symbols visible)

4 Release the back cover by pushing the green button (①).

Illustration of a lathe printer with a magnified inset showing a hand holding a cable (no text or symbols present)

5 Open the back cover.

Illustration of a classic office typewriter with paper feed and scroll wheel (no text or symbols visible)

6 Remove the jammed recording paper (①).

Diagram of a lathe machine with labeled component (①) and paper feed area indicator

8. Help

7 Turn the blue gear (①) in the direction of the arrow until the ink film is tight (②).

Technical diagram showing mechanical assembly steps with numbered instructions for tool manipulation

●Make sure that the ink film is wrapped around the blue core (③) at least once.

Correct 1 turn Tight ③

Incorrect

The ink film is not wrapped around the blue core.

Slack/Crease Reverse

8 Close the back cover securely by pushing down on the notched area at both ends (①).

Illustration of a lathe machine with a clamped lid and labeled component (no text or symbols present)

9 Close the front cover securely.

Illustration of a lathe printer with a scroll wheel and internal components (no text or symbols)

10 Install the paper tray (page 12), then insert the recording paper (page 13).

8.4.2 When the recording paper was not fed into the unit properly

The display will show the following.

CHECK PAPER

Remove the recording paper and straighten. Pull the tension plate forward (①) and insert the paper. Push the tension plate back, then press 【START】 to clear the message.

[START] ①

8.5 Document jams – sending

1 Open the front cover by pulling up the centre part. Remove the jammed document carefully (①).

Illustration of a hand inserting a card into a landline telephone device, showing the screen and keypad (no text or symbols)

2 Close the front cover securely.

Line drawing of a file printer with paper sheet open, showing internal components and a scroll wheel (no text or symbols)

Note:

- Do not pull out the jammed paper forcibly before opening the front cover.

Illustration of a landline telephone with a hand holding a 'no sign' and a directional arrow, indicating no liability or prohibition.

8.6 Recording paper feeder cleaning

Clean the recording paper feeder when:

– The recording paper frequently misfeeds.

Important:

- Remove the recording paper and the paper tray beforehand, or the paper may misfeed or jam.

1 Disconnect the power cord and the telephone line cord.

2 Open the front cover by pulling up the centre part.

Illustration of a hand inserting a detailed image into a filelet (no text or symbols visible)

3 Release the back cover by pushing the green button (①).

Illustration of a classic office f console with a hand inserting a cable to the right panel (no text or symbols visible)

4 Open the back cover.

Illustration of a classic office f console with scroll and keypad (no text or symbols visible)

5 Open the recording paper feeder cover (①).

Illustration of a file printer with a magnified inset showing internal components (no text or symbols)

6 Clean the recording paper feeder roller (①) with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.

Caution:

- Do not use paper products, such as paper towels or tissues.

Illustration of a lathe printer with internal components and labeled parts (no text or symbols beyond numbered annotations)

7 Close the covers (see steps 8 and 9 on page 58).

8 Install the paper tray (page 12), then insert the recording paper (page 13).

9 Connect the power cord and the telephone line cord.

8.7 Document feeder/scanner glass cleaning

Clean the document feeder/scanner glass when:

– Documents frequently misfeed.
- Smudges or black/white lines appear on the original document when transmitting or copying.

1 Disconnect the power cord and the telephone line cord.

2 Open the front cover by pulling up the centre part.

Line drawing of a hand inserting a card into a filelet into a printer (no text or symbols present)

3 Clean the document feeder rollers (①) and rubber flap (②) with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly. Clean the scanner glass (③) and white plate opposite the scanner glass (④) with a soft, dry cloth.

Caution:

- Do not use paper products, such as paper towels or tissues.

Technical diagram of a mechanical device with numbered components for identification

4 Close the front cover securely.

Line drawing of a lathe printer with paper lid open, showing internal components and a scroll wheel (no text or symbols)

5 Connect the power cord and the telephone line cord.

8.8 Thermal head cleaning

If smudges or black/white lines appear on a copied/received document, check whether there is dust on the thermal head. Clean the thermal head to remove the dust.

Important:

- Remove the recording paper and the paper tray beforehand, or the paper may misfeed or jam.

1 Disconnect the power cord and the telephone line cord.
2 Open the front cover by pulling up the centre part.

Illustration of a hand inserting a file into a digital telephone (no text or symbols visible)

3 Release the back cover by pushing the green button (①).

Illustration of a classic office f console with a hand inserting a cable to the right side (no text or symbols visible)

4 Open the back cover.

Illustration of a lathe machine with scroll wheel and control panel (no text or symbols)

5 Remove the ink film (①).

Diagram of a telephone handset with an arrow indicating internal components (no text or symbols present)

6 Clean the thermal head (①) with a cloth moistened with isopropyl rubbing alcohol, and let it dry thoroughly.

Caution:

- To prevent a malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly.

Technical illustration of a mechanical component with internal channels and a numbered label (1), no readable text or symbols present.

7 Reinstall the ink film and close the covers (see steps 4 to 7 on page 10).
8 Install the paper tray (page 12), then insert the recording paper (page 13).
9 Connect the power cord and the telephone line cord.

9.1 Reference lists and reports

You can print out the following lists and reports for your reference.

Setup list:

provides you with the current settings of the basic and advanced programming features (page 44 to page 48).

Telephone number list:

provides you with names and numbers which are stored in the navigator directory.

Journal report:

keeps records of fax transmission and reception. This report will be printed automatically after every 30 fax communications (feature #22, page 45).

Printer test:

allows you to check the print quality of your unit. If the test print has a smudge, or blurred points or lines, clean the thermal head (page 62).

Broadcast programming list:

provides you with names and numbers which are stored in the broadcast memory (page 26).

Caller ID list:

keeps records of the last 30 callers after subscribing to a Caller ID service. To print automatically after every 30 callers, activate feature #26 (page 45).

[SET] [◀][▶] [MENU][STOP]

1 Press [MENU] repeatedly to display "PRINT REPORT".

2 Press [◀] or [▶] repeatedly to display the desired item.

3 Press [SET] to start printing. • To stop printing, press [STOP] 2 times.

4 Press [MENU].

9.2 Technical data about this product

Applicable lines: Public Switched Telephone Network

Document size: Max. 216 mm in width, Max. 600 mm in length

Effective scanning width: 208 mm

Effective printing width: 202 mm

Transmission time ^1 : KX-FP141: Approx. 12 s/page (ECM-MMR) ^2 KX-FP145: Approx. 8 s/page (ECM-MMR) ^*2

Scanning density: Horizontal: 8 pels/mm

Vertical: 3.85 lines/mm – in standard resolution,
7.7 lines/mm – in fine/photo resolution,
15.4 lines/mm – in super fine resolution

Photo resolution: 64-level

Scanner type: Contact Image Sensor

Printer type: Thermal Transfer on plain paper

Data compression system: Modified Huffman (MH), Modified READ (MR), Modified Modified Read (MMR)

Modem speed: KX-FP141: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback KX-FP145: 14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback

Operating environment: 5°C–35°C, 20%–80% RH (Relative Humidity)

Dimensions: Approx. height 139 mm × width 331 mm × depth 238 mm

Mass (Weight): Approx. 3.0 kg

Power consumption: Standby: KX-FP141: Approx. 3.9 W, KX-FP145: Approx. 4.2 W

Transmission: Approx. 15 W

Reception: Approx. 35 W (When receiving a 20% black document)

Copy: Approx. 40 W (When copying a 20% black document)

Maximum: Approx. 130 W (When copying a 100% black document)

Power supply: 220–240 V AC, 50 Hz

Fax memory capacity: Approx. 25 pages of memory transmission

Approx. 28 pages of memory reception

(Based on the ITU-T No. 1 Test Chart in standard resolution, without using the Error Correction Mode.)

Voice memory capacity ^*3 : Approx. 18 minutes of recording time including greeting messages (KX-FP145 only)

*1 Transmission speed depends upon the contents of the pages, resolution, telephone line conditions and capability of the other party's machine.
*2 Transmission speed is based upon the ITU-T No. 1 Test Chart. If the capability of the other party's machine is inferior to your unit, the transmission time may be longer.
*3 Recording time may be reduced by the calling party's background noise.

ITU-T No. 1 Test Chart

SLEREXE COMPANY LIMITED SARLIC LIME - NO. 1032, SCORIET, NO. 119 POTATO BHAJI (NO. 11) 1977 - 1984 Dec. 19: 2017/05/06 1984, 1991. Sr. P.A. GONZAL Holding Hanyan Ltd., Richard Rood, Healith, Narita, Dear Price, Present to me attribute you to the facility of sustainable transmission. As specifically a personnel is required to perform a master issue over the most recent. The provisions of patent modify for the document cause the personnel to prepare an electronic electrical wire signal. This signal is used to locate a digital, which in commercial or a remote destination over a index of cable connections based. As the remote renewal, demolition incursations are the wire signal, which is used to locate the density of power produced by a printing device. This device is using a unit as a carrier with broadband print that at the transmitting terminal. As a vessel, a sustainable copy of the mechanical document is made on the board. Probably you have done for this facility in your organisation. from clearly. P.A. Group leader = Standard Research

Paper specifications

Recording paper size: A4: 210 mm × 297 mm

Recording paper weight: 64 g/m

^2 to 80 g/m ^2

Note for recording paper:

- Do not use the following types of paper:

• Paper with a cotton and/or fibre content that is over 20%, such as letterhead paper or paper used for resumes
• Extremely smooth or shiny paper, or paper that is highly textured
  – Coated, damaged or wrinkled paper
  – Paper with foreign objects attached, such as tabs or staples
  – Paper which has dust, lint or oil stains
• Paper that will melt, vaporize, discolour, scorch or emit dangerous fumes near 200 °C, such as vellum paper. These materials may transfer onto the fusing roller and cause damage.
• Moist paper

- Some paper only accepts print on one side. Try using the other side of the paper if you are not happy with the print quality or if misfeeding occurs.

- For proper paper feeding and best print quality, we recommend using long-grained paper.

- Do not use paper of different types or thickness at the same time. This may cause a paper jam.

- Avoid double-sided printing.

- Do not use paper printed from this unit for double-sided printing with other copiers or printers. This may cause a paper jam.

- To avoid curling, do not open paper packs until you are ready to use the paper. Store unused paper in the original packaging, in a cool and dry location.

Note:

- Any details given in these instructions are subject to change without notice.

- The pictures and illustrations in these instructions may vary slightly from the actual product.

9.3 Guarantee (For Germany)

9.3.1 Guarantee

# #01 Date and time: 16

02 Your logo: 17

03 Your fax number: 18

04 Sending report: 25, 44

06 FAX ring setting: 44

06 TAD ring setting: 30, 44

10 Recording time for an incoming message: 44

11 Remote operation ID: 44

13 Dialling mode: 44

17 Ringer pattern: 44

22 Journal report: 25, 45

23 Overseas mode: 45

25 Delayed transmission: 45

26 Caller ID list: 45

34 Quick scan: 24, 34, 45

36 Receiving reduction: 45

39 Display contrast: 46

41 Fax activation code: 46

42 Message alert: 46

43 Recording time alert: 46

44 Memory reception alert: 46

46 Friendly reception: 46

47 Voice guidance: 46

48 Language: 46

51 Mailbox 1 password: 47

52 Mailbox 2 password: 47

54 Greeting time: 47

55 Mailbox 1 greeting: 40

56 Mailbox 2 greeting: 40

62 Line mode: 47

67 Incoming message monitor: 47

68 ECM selection: 47

69 Express mode: 47

72 Remote turn on: 48

76 Connecting tone: 48

77 Auto answer: 48

80 Reset advanced features: 48

A Accessories: 7

Paper tray: 12

Advanced features: 45

Answering machine: 31

Auto answer setting (Feature #77): 48

B Basic features: 44

Broadcast transmission: 26

Button description: 9

C Caller ID: 21

Calling back: 22

Storing: 23

Caller ID list (Feature #26): 21, 45

Caller's recording time (Feature #10): 44

Character table: 17

Cleaning: 60, 61, 62

Communication messages: 51

Connecting tone (Feature #76): 48

Connections: 14

Copy: 34

Collation: 35

Enlarge: 34

Reduce: 34

D Date and time (Feature #01): 16

Delayed transmission (Feature #25): 45

Dialling mode (Feature #13): 44

Directory (Navigator): 18, 19, 20, 26

Display

Contrast (Feature #39): 46

Error messages: 51

Document size: 25

E ECM selection (Feature #68): 47

Error messages: 51

Express mode (Feature #69): 47

Extension telephone: 29

F Fax activation code (Feature #41): 46

Fax number (Feature #03): 18

Friendly reception (Feature #46): 46

G Greeting message

TAD/FAX: 36

Voice mailbox (Feature #55, #56): 40

H Help: 15

I Incoming message monitor (Feature #67): 47

Ink film

Installing: 10

Replacing: 12

J Jams

Document: 59

Recording paper: 57

Journal report (Feature #22): 25, 45

Junk fax prohibitor: 32

L Language selection (Feature #48): 46

Line mode (Feature #62): 47

Listening to recorded messages: 37

From a remote location: 38

Voice mailbox: 41, 42

Logo (Feature #02): 17

M Message alert (Feature #42): 46

N Navigator directory

Making a phone call: 20

Selecting characters: 18

Sending faxes: 26

Storing: 19

O Overseas mode (Feature #23): 45

P Polling: 31

Power failure: 56

Programming: 43

Q Quick scan (Feature #34): 24, 34, 45

R Receiving alert (Feature #44): 46

Receiving faxes

Automatically: 30

Manually: 29

Receiving reduction (Feature #36): 45

Recording

Greeting message: 36, 40

Memo message: 36, 41

Telephone conversation: 20

Recording paper: 13

Recording paper size: 65

Recording time alert (Feature #43): 46

Recording time for TAD/FAX greeting

message (Feature #54): 47

Redialling: 24, 26

Remote operation: 38

Remote operation ID (Feature #11): 44

Remote turn on (Feature #72): 48

Reports

Broadcast programming: 63

Broadcast sending: 27

Caller ID list: 45, 63

Journal: 25, 45, 63

Power down: 56

Printer test: 63

Sending: 25, 44

Setup: 63

Telephone number: 63

Reset (Feature #80): 48

Resolution: 24, 34

Ringer pattern (Feature #17): 44

Ring setting

FAX ONLY (Feature #06): 44

TAD/FAX (Feature #06): 44

S Sending faxes

Broadcast: 27

From memory: 24

Manually: 24

Navigator directory: 26

Sending report (Feature #04): 25, 44

Storing

Broadcast: 26

Navigator directory: 19

T Toll saver: 30

V Voice guidance (Feature #47): 46

Voice mailbox: 40

Voice mailbox password (Feature #51, #52): 40, 47

Voice time/day stamp: 37

Volume: 15

Endkunden-Hotline (For Germany)