AWU04CA - To scan TARGUS - Free user manual and instructions

USER MANUAL AWU04CA TARGUS

USER GUIDE Business Card Scanner Lecteur de cartes de visite MANUEL DE L'UTILISATEURPenPower Technology Ltd. Software User License Agreement You are licensed to legally use this software program (“the Software”) by PenPower Technology Ltd (“PenPower”) under this license agreement (“The Agreement”). If you do not agree with any of the provisions in this Agreement, please do not install, copy or use the Software. By using the Software, you are deemed to fully understand and accept the provi- sions of this Agreement.

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You are authorized to use the Software on one (1) single computer only. You may not use the Software on any other machines other than the said single computer.

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The Software and all documents included with the Software, and copyright thereof, are property of PenPower. You are licensed to make one (1) copy of the Software for your personal backup purposes. All other acts of copying are strictly prohibited. You may not sell, lease, dissemble, reverse engineer, copy, translate, adapt or derive the Software, or obtain the source code of the Software by any other means. You may not use the Software for any purposes other than those permitted under this Agreement.

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Effectiveness of a packaged software in handling information is closely related to its software and hardware environment. The Software is published following careful de- velopment and product testing by PenPower, but PenPower is not able to conduct tests based on all possible combinations of software and hardware environment. Therefore, PenPower is unable to promise nor warrant that there will be absolutely no risk of loss or damage of information, or any other kind of loss, during installation and/or execution of the Software. You must be fully aware of your risks in using the Software.PenPower will provide you with the Software and support services in respect of the Soft- ware to the maximum extent permitted by law. However, PenPower does not warrant that the Software and information included in the package of the Software contain no defects or errors. PenPower is not liable for any indirect, special or incidental loss arising from the Software, including but not limited to loss of prots, damage to business reputation, cessation of work, hardware malfunction or damage, or any other commercial damage or loss arising from commercial use of the Software.

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The maximum amount of compensation payable by PenPower, in respect of any damage incurred by you for any reason under this Agreement, is limited to the amount you have already paid to PenPower in respect of the Software. Under no circumstances will PenPower be held liable for the possibility of loss, notwith- standing PenPower may be aware of the possibility of such loss.

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In the event that any provision of this Agreement is found to be invalid at law, such invalidity will not affect the validity of any other provisions, or the legal enforceability of such other provisions. In the event that the Software cannot be executed under conditions of normal use, due to any damage to the original disk/s, PenPower will replace the disk/s free of charge.Contents

5.9.6 Revising the Results of Chinese Card Recognition..................................5-23

The Targus Business Card Scanner provides you with a total business card management solution by integrating card recognition, management, transmission, and printing functions in a single digitized unit. So you can nd your business cards at anytime and anywhere when you need them. Easy Card Reader Scanning or snapping your business cards has never been quicker or easier. Organizing Business Card After scanning or snapping your business cards, WorldCard Manager Software allows you to organize, sort, search, add and delete. Also, you can easily edit and add comments to any business card. Advanced Search Full text search to nd your contacts easily and conveniently. Multi-Language Support Quickly scan or snap and recognize both sides of business cards in English, French, Ger- man, Italian, Spanish, Dutch, Turkish, Polish, Hungarian, Traditional Chinese, Simplied Chinese, Japanese and Korean. Multiple Categories and Sub-categories Organize card information into categories and sub-categories in anyway you want. Print Templates WorldCard provides various print templates. You can also easily create your own tem- plates and print contact information in different formats. Recognize contact from other resource Recognize business card image les taken by digital cameras or advanced mobile phones. It can also work with the atbed scanner. Data Exchange Export/Import/Sync contacts to/from/with Outlook, Outlook Express, Palm, Pocket PC and other PIM software. Note:Vista version only supports exporting contacts to Windows Contacts, and Export/Im- port/Sync contacts to/from/with Outlook.1-2 Targus Business Card Scanner Unicode Unicode design makes it possible to display various languages of business cards at the same time.Chapter 2 Getting Started 2-1

1. Please click <<Next>>.

Chapter 2 Getting Started

2.2 Installing Targus Business Card Scanner

To properly use your Targus Business Card Scanner

1. Install the software included on the CD

2. Connect your Targus Business Card Scanner or business card camera to your PC

3. Scan or capture your business cards and enjoy

2.2.1 Software and Driver Installation

To save time, TARGUS has combined the installation of the hardware and software into one easy process. To start, insert the CD into your CD/DVD ROM (if the program does not automatically start, simply double click the setup.exe le on the CD).2-2 Targus Business Card Scanner

4. Please ll in your name and company

name. Click <<Next>> to continue.

3. Select <<I accept the terms of the li-

cense agreement>> to accept the license agreement. Please read licensing agree- ment completely.

5. Please follow the on-screen notice. Click

<<Next>> to continue.

2. During installation, scan components

will be installed into Microsoft Outlook and Microsoft Outlook Express. Please close Microsoft Outlook and Microsoft Outlook Express to continue.Chapter 2 Getting Started 2-3

7. Click <<Install>> to begin installation.

8. Click <<Finish>> to complete installa-

tion. If you do not want to restart now, click “No, I will restart my computer later”.

6. Please select the location to install. The

default location is c:\Program Files\ WorldCard. Click <<Next>> to continue.2-4 Targus Business Card Scanner Windows 2000 After connecting your device, the <<Digital Signature Not Found>> window will appear on you computer, please click <<Yes>> to complete the hard- ware installation of Card Scanner.

2.2.2 Connecting Hardware

After installing the software, connect the USB connection of your Targus Business Card scanner or business card camera to the USB port of your computer. Note: Some computers may shut down accidentally after connection. This is due to lack of power to support several USB devices. To avoid this problem, connect your World- Card scanner/business card camera and other USB devices to an extra-powered USB hub.

2.3 Preparation for Card Scan

After installing the software and drivers, your Targus Business Card Scanner must be calibrated in order to ensure perfect results. Place the calibration card into the scanner. Make sure the calibration card is ushed to the side with the mark. Note: To calibrate the Scanner, WorldCard Ofce inserts the blank side of the card face down. In case the calibration card is lost you can use any blank white card for calibration. Tip: If there is any color indifference after scanning a card, you can calibrate the scanner via Tool/Calibration.Chapter 2 Getting Started 2-5

2.3.2 Start-Up Wizard

Start your WorldCard software by double-clicking the WorldCard icon on your Windows screen. After the WorldCard Application opens, the following screen will appear.

1. To start the wizard, click <<Next>>.

2. The Wizard can help you quickly choose

what you want to do: Scan Card: allows you to add a card to your le. Load Card Image: allows you to take an existing picture of a business card and add it to your le. Import data: Import data: allows you to import data from sources such as Lotus Notes, Outlook/Outlook Express, Pock- etPC and Palm Desktop etc. Note: Vista version only supports import- ing data from Outlook. Import Old Version Data: allows you to import the previous version of World- Card le into your new WorldCard File. You may select a function and click the <<Finish>> icon to continue.

Live update wizard can check the latest version from internet and download it automati- cally. To use the live update wizard, select Help/Online update. You may accept to install it after the downloading process is done.2-6 Targus Business Card ScannerChapter 3 Overview 3-1

A: Save your Card le B: Print Preview C: Delete Card D: Delete card from Category E: Settings F: Mode button G: Scan a new business card H: Multiple scan business cards I: Add a new card from another picture source J: Synchronise with Outlook/PDA/Palm/Lotus notes K: Send an email to selected person L: Export all your data and the portable software to selected ash disk or hard drive M: Edit Card N: Edit Print TemplateChapter 3 Overview 3-3

3.2.1 Scanning Business Cards

To scan business cards, select Scan . The wizard will open:

1. Select if the card is single or double sided.

2. Select the language of the card, if the card is double-sided select the language of the both

3. Insert the card into your Targus Business Card Scanner, placing the card ush with the

edge with the symbol. Once inserted, the Scanner status frame should say Ready.

4. In the Scanner Panel frame:

-Select Auto Scanning, if you want the scan to automatically start when the paper is inserted. -Select Auto Recognition after scanning, if you want the card information to be auto- matically added to your le. If you want to see the scanned card image before recogni- tion, do not select this.

5. After you recognize the card, the information will automatically go into the Unled

To batch scan business cards, select Batch Scan . With this function, you can scan many cards easily, preview them, and then add them to your Card File.

1. Select single or double-sided. Next, select

the languages of each side. Please note, you can only multi-scan cards that are in the same language regardless of single or double sided.

3. This screen will allow you to quickly

recognize all the cards scanned during this batch. When you are done, select Finish.

2. The Scan status frame displays the status

of the scanner. Select Auto scanning if you want to automatically feed in your cards. If the card does not scan properly, click on the Rescan to try again. If you want to return to the previous screen, select Previous.

3.3 Scan Business Card Directly

To Scan your card directly, click of the Setting icon and select Scan Option. Select Scan card directly of the Scan Method and click OK. You may refer to Chapter 5.9 for detailed setting explanation.Chapter 3 Overview 3-5

3.4 Viewing Contacts

WolrdCard provides [List mode], [Label mode], [Image mode] and [Dual Mode]. The default setting is List mode. To select other modes, you may select View\View Mode or click the pull down menu of the Mode button from the menu bar.

3.4.1 List Mode View

List Mode is the default view mode. Contact Information List After scanning business cards, you will see the scanned contact information list on the right side of the management window. At the top of the window, you can quickly see how many cards are in each category. For easy organization, notice the dark-highlighted entries indicate cards that have not been edited or veried yet. To sort the contact information into alphabetical order, you may click on the eld name. Besides the contact information, you can also quickly discriminate the single and double sided card from their different image. Tip: You may select the displayed elds from the Tool/Setting/Field Setting menu.3-6 Targus Business Card Scanner Category tab You can manage your business cards by storing them in category groups. The Category tab is on the left side of the management window. You can nd All Records category and Unled category as the default. WorldCard allows you to add as many user specied catego- ries and sub-categories to manage your business cards as you chose. Alphabet The WorldCard organizes Display Name in the Alphabet. You may click on the letter of the alphabet for searching contact information.

3.4.2 Label Mode View

Label Mode View displays contact information and business card at the same time. The contact information shows display name, company, title, ofce address, mobile phone number , ofce telephone number , ofce fax number , Email address and website. This icon means the business card is double sided.Chapter 3 Overview 3-7

Click button to view front side of business cards, click button to view back side of business cards.

Dual mode lists the scanned contact information on the top right management window and can display the front and back side image of the business card from Bottom right of the management window. You can click the front or back side icon of the card to magnify it.3-8 Targus Business Card ScannerChapter 4 Editing Cards 4-1

Chapter 4 Editing Cards

4.WorldCard Editing Window Overview The WorldCard Editing window allows you to edit the information of individual busi- ness cards. To select the WorldCard Editing window, simply double click on any card record in the list menu of the WorldCard Management page. Or, you may click the Edit Selected Record icon to the WorldCard Editing window and edit the selected records. You may click a record and press on Ctrl or Shift key of your keyboard, and then click another record for multiple selection.

4.2 Verifying Contacts

The editing window allows you to verify the individual contact information for any specic business card. Once the editing window is open for a card, the following screen will be presented containing information relevant to the card selected from the Management window. The Editing Window may be used to edit any information on a business card and to correct or update information as necessary for future changes of an individual contact. The features and functions of this window are as follows:4-2 Targus Business Card Scanner

4.3 Editing Contacts

WorldCard Editing window has three sub-windows, the Card Information window, the Personal Information window and the Notes window. The Card Information win- dow displays all relevant business card data which was retrieved from the card recognition function of WorldCard software. See the Card Information window as represented in the following picture. The information in the Card Information window is categorized in elds such as Name, Position, Company, Address, Telephone/Fax numbers, Email address and Web Site. A few additional categories are also available in the Card Information window. The Personal Information window displays personal information about your contact which is not retrieved from your contacts business card. The Notes window stores/displays important data from your personal notes about your business contact. Note: If at any time during the editing mode, an incorrect action is selected. You may reverse the changes by selecting the Restore Icon from the Editing Window. Selecting the Restore Icon , will delete the last change made and restore the appropriate content of the business card. To exit the WorldCard Editing window, right click on the Exit icon or select Exit from the File menu of the WorldCard Editing window. Card Information Personal Information NotesChapter 4 Editing Cards 4-3 After selecting the area, a pop up window will open. This allows you to select the appro- priate category for the information which has been highlighted.

4.3.WorldCard Recognizing Partial Content of a Card Entry

4.3.2 Adjusting Separation Rate

Separation Rate is the rate of separation between the color of the card background and the color of the text data contained on the business card. After selecting the Separation Rate icon , the following window will appear. In some cases, the information of a business card may not be completely recognized by the WorldCard business card recognition system. You may use the Partially Select and Recognize function of the WorldCard Editing Window. To select the Partially Select and Recognize function, press this icon of the Editing Window. After selecting the Partially Select and Recognize function, you can select the information from the business card that requires correction by using the mouse to select the specic area which contains the correct data.4-4 Targus Business Card Scanner

4.3.3 Deframing Function

The Deframing Manually function allows you to select a specic area of a business card to save. Once the appropriate area is selected, a box will be drawn around the selected data and the following pop up window will appear. If the data selected to be modied is correct, select Yes from the pop up window. The data outside of the selection box will be removed from the card.

The Fine Rotate function of your WorldCard editor is used to correct the horizontal positioning of a card after it has been scanned. This is sometimes necessary if a card has been inserted into the Targus Business Card Scanner incorrectly and the resulting scan is skewed in the horizontal plane. An indication of a card that has been improperly scanned is as follows: You can move the sliding scale of Separation Rate to achieve the clearest contrast between the background colors of the business card and the text which appears on the card. This adjustment is useful when the business card image is blurred, or the contrast between the text and the background of the card is not sufcient for correct recognition of the card information. You may also adjust Separation Rate individually. On the top business card image, select a specic area, and move the sliding scale of separation rate to achieve the clearest contrast between the background and text of the selected area. It supports multiple area, each area has its own separation rate. Click button to remove selected area. Click button to reverse selected area.Chapter 4 Editing Cards 4-5

If the card image shows in an incor- rect orientation, you can use the Rotate Card function of the WorldCard Editor to properly align the card orientation. To use the Rotate Card function, select the Rotate Card Icon in the WorldCard editor window. Once you select the icon , the following screen will appear. Select the appropriate angle of rotation and then click the Rotate icon . The card image will then rotate to the selected orientation. Should you need additional ne adjustment of the card image, select the Fine Rotate icon and adjust as required. The rotation angle is selectable from a pull down window.

4.3.6 Rescanning Card

If a card is scanned inappropriately, you may use the Rescanning function of the WorldCard editor by selecting the Rescan- ning Card icon . After selecting the Rescanning function Icon, the following window will appear. You may select the appropriate lan- guages from the pull down menus. World- Card software will display the appropriate language menus for single sided or double sided cards. The menu for a double sided card is as right: Once you have selected the appropriate language settings, you may click the Scan icon to rescan the business card. The card must then be inserted into the Tar- gus Business Card Scanner as appropriate for the orientation of the languages selected.4-6 Targus Business Card Scanner

4.3.7 Recognize Again

Note: After adjusting a card image with any functions of the WorldCard Editing window, you may recognize the business card again to update the WorldCard image processing of your revised card image. After a card has been edited using the WorldCard Editing window, it may be nec- essary for the WorldCard character recogni- tion software to re-recognize the card data. This task can be accomplished by selecting the Recognize again icon from the WorldCard Editing window. Select the appropriate language(s) for the front and/or back side of the card. Then, select the correct region for the language. You may select the Auto detection feature in the geographic region selection. If the card is double sided, select the Both Sides function to recognize each side. You may then proceed with the Recognize again function by clicking on the Recognize icon . Once the Recognize icon is selected, the following prompt will appear in the WorldCard Editing window. Select Yes to begin the recognition process. Please note that the card information will be clear when you click Yes.

4.3.8 Front and Back Business Card Image Exchange

Click to exchange front side and back side business card images.Chapter 4 Editing Cards 4-7

Cards are displayed in the WorldCard Editing window after the scanning process. The following window shows a typical display of a card in the editing window. You may click Back Side icon to see the back side image of the business card. You could click on to select the different display percentage of the busi- ness card image.

4.4.WorldCard Saving Card Image

If the displayed card image is clear and the information legible, the card image can be saved as a jpg le to your hard drive by selecting the Save Card Image icon .

4.4.2 Deleting Card Image

To delete a card image from the WorldCard Editing window, select the Delete Card Im- age icon with your mouse pointer. If you have made an error in the Delete Card Image process, the Worldcard Editing win- dow allows you to recover the card image by selecting the Restore icon .4-8 Targus Business Card ScannerChapter 5 Managing Business Cards 5-1

Chapter 5 Managing Business Cards

The management functions of your WorldCard allow you to categorize contacts, send e-mail by contact or group functions, add new cards to a group, import cards from other sources, search cards by various data elds, le encryption features to protect your card database, printing cards, exporting database to other applications and synchronization with other software applications.

5.1 Categorizing Cards

The WorldCard software allows you to manage your business cards by storing them in the category groups. After installing your WorldCard software, you will nd two default cat- egories on the management page, the All Records category and Unled category. You may add as many user specied categories and sub-categories to manage your business cards as you chose.

5.1.1 Categorizing from Management Page

Each card apart from being categorized by last names, can also be categorized with your own individual settings so that you can efciently manage numerous cards in your World- Card database. From the WorldCard Management page, highlight the card information you want to categorize, drag and drop it directly into a specic category type under Category list on the left side of the management window. Tip: Cards in each category can be easily moved from one category to another using the drag and drop feature. Tip: Each card can belong to a main category and numerous sub-categories, for example Bruce is a vendor of your company and your classmate. You may drag and drop his card into vendor category and then, drag and drop his card into the classmate category from the All Records category. The rst category you drag and drop Bruce’s card to, will become the main category for his card entry.5-2 Targus Business Card Scanner

5.1.2 Categorizing from Editing Page

WorldCard allows you to categorize a business card directly from the WorldCard Editing page. To categorize a card from the editing page, click on the Set Category icon . The Card Category pop up window will appear. Select the category and then click the OK icon from the window. You may also add a Subcategory from this window by clicking the Subcategory icon.

5.1.3 Sending Email by Category

To send Emails to a category group, select the appropriate category group from the man- agement page. Once selected, the category will appear on the right side of the Management Page. To send Email to the group, select the Email icon . WordCard will add the email addresses of the group members into your default email software. Also your Email editing window will then open with the appropriate contact list.Chapter 5 Managing Business Cards 5-3

5.2 Merging and Separating Cards

WorldCard software allows you to merge two business cards into one card entry. To merge two cards into one, select two cards in the Management window . From the Main menu bar of the Editing window, select the Tool\Merge and the following window will appear. Select the appropriate card as the front side of the Merged card entry and press the OK. This action will merge the cards into one entry. Separating double sided cards into two distinct card entries may also be accomplished with the WorldCard software package. To separate a double side card into two separate en- tries, select the appropriate card from the Management window. Then, from the Main menu bar of the Management window, select the Tool\UnMerge function. The double side card will then be separated into two separate entries in the appropriate category.5-4 Targus Business Card Scanner On the left side of the Editing window, the new colleague’s company information will appear in the Card Information section of the Management window.

5.3 Adding new Cards

You may add contacts to your WorldCard database by scanning their business card , or by manually entering the contact information. If you do not have a card from a new contact, the WorldCard software allows you to enter the contact information of a new business contact into your WorldCard database manually.

5.3.1 Adding an Empty Card

To enter a contact manually without a business card, use the Management window. From the Main menu bar, select the File icon. Then, select New\Empty Card from the following options menu. This will open the WorldCard Editing window. From the WorldCard Editing window, manually select each category for your new con- tact. Then, type your new contacts information into the eld.

5.3.2 Adding the Same Company Card

WorldCard allows you to add contact information for a new colleague of a company is already in your database without scanning the actual business card. To add a new colleague of a company already on le, from the WorldCard Management window, select a card from the new colleague’s company. Once you have selected the card of one new colleague’s coworker, from the Main Menu bar of the Management window select the File\New\Same Company Card. This will open the WorldCard Editing window.Chapter 5 Managing Business Cards 5-5

5.4 Adding Cards from Other Resources

The WorldCard Business Card Scanner and other WorldCard recognition products are equipped with a card scanner or camera which are used to capture a card image. However, you may use other hardware resources in conjunction with your WorldCard software to process card images.

WorldCard can process a business card entry from a photo image in either a bmp format of a jpg format. To use this option of your WorldCard software, you must have a picture image of the card on an accessible medium which your computer can access directly, as well as connecting the camera or scanner. To select an alternative image source from the Image Source icon . From the pull down menu, select the appropriate image source, (Photo File or Twain Scanner).

Card entries may also be accomplished through any twain scanner hardware resources. If your scanner is connected, WorldCard software will recognize it and add the scanner to the resource list. You may select the Twain Scanner option from the Image Source icon’s pull down menu. Ensure that the resolution for your scanner is set to at least 300dpi. Tip: You may scan up to 8 cards at one time with an A4 size atbed scanner. Place the card on the bed of your scanner with some separation between the card edges to clearly distinguish each individual card. You may also put an A4-size white paper to cover the business cards for recognizing regions of business cards properly. When the scanning process is completed, the following Twain Scanner window will ap- pear. You may also recognize the cards automatically by selecting the Clear All Regions icon . This will remove all red recognition rectangles from your Twain Scanner window. Then click the Auto Select Regions icon . You will see the recognized cards identied as in the previous display of the Twain Scanner window. Recognized cards will appear within red rectangular boxes with their appropriate recognition number also imposed in red. Please see the following example of a correctly recognized card, (number 1.) and so on.5-6 Targus Business Card Scanner Once the cards have been identied, select the Recognize. When the recognition process is completed, WorldCard will return to the Management window. You will nd that your new card entries will appear at the bottom of your All Records Category.Chapter 5 Managing Business Cards 5-7

5.5 Searching Contacts

With the WorldCard management software, you can quickly and efciently nd your contacts with the WorldCard Search functions.

The Text Search function of the WorldCard software allows you to quickly nd a specic contact. To enter the Text Search function from the WorldCard Management window, you may select the Text Search mode by clicking View\Search\Text Search. After selecting the Text Search function, the Text Search screen will open and appear as follow. From the Text Search window, you may enter a key word or a group of key words sepa- rated by a blank space in the text eld window . After entering your search string click the Search icon . Once the scanning of all records has been completed, the Search window will update with a display of the results found. The display may appear as in the following picture. On the left side of the window, you will nd a list of all categories where the data from your search string was found. The right side is the Search Results that display all of the ap- plicable elds for the cards stored in your WorldCard database. You may double click on any record displayed in the Search Results window to open the card in the Editing window. Tip: You may enter the Text Search window directly from the WolrdCard Manage- ment window by clicking the Search Window icon .5-8 Targus Business Card Scanner

5.5.2 Advanced Search

WorldCard also offers an advanced search function. To use the advanced search function, you may click on the View\ Search\Advanced Search menu. After selecting the Advanced Search function, the Advanced Search screen will open and appear as right. Tip: You may also enter the Advanced Search window from the WorldCard Management window by clicking the Search Window icon . Once the Text Search screen appears, click on the Advanced Search “plus” tab . From the Advanced Search window, you may enter your search criteria by category . You may select from categories in any one of three option windows. If you have several cards with similar criteria in your database, you may narrow your search further by using more than one of the Search Criteria menus. Please also note that the Search Criteria options include the (and) function and the (or) function . You may use these functions to further dene your Advanced Search process. The (and) function denes that your search results should contain the criteria listed in all three Search Criteria windows to be a valid result. Using the (or) function, a valid result must only match one of any of the three elds to be a valid result. You can further dene your Advance Search Criteria by using a specied Category. To select a specic category, click on the Select Category option box and specify a Category. You may also dene your Advanced Search by calendar dates. To dene a period for an Advanced Search by Dates, click on the Select Dates icon . This will highlight the selection of the Select Dates function by placing a check mark in the box . Once a Category for your Advanced Search is selected from one or, all three Category list, you may enter an appropri- ate search string in the text window of each Category. A completed search will appear as right.Chapter 5 Managing Business Cards 5-9

5.5.3 Finding Duplicate Data

Over a period of time, you may nd that you have received a business card from the same individual on more than one occasion. WorldCard has a built in function for Finding Duplicate Data. To use the Finding Duplicate Data function, select the Run\Duplicates Data from the Main Menu. Once selected, the Duplicates Data function will briey display a progress meter in the middle of the Management window showing the percentage of progress for the search func- tion. After all records have been scanned, the Search window will open and any duplicate entries will be displayed in the window. The display may appear similar to the following picture. After selecting the dened search by date function, you may use the From and To date windows to specify a period for your search criteria. The From and To windows appear as in the right picture. On the left side of the window, you will nd a list of all Categories where Duplicates Data was found. On the right side of the Search window, you will nd a list of all duplicate card entries.5-10 Targus Business Card Scanner

5.6 Safeguarding Your Contacts

Information is a valuable resource to any business. WorldCard recognizes the intangible value of your business card contacts and has built in features to help you safeguard that data.

WorldCard is a business card database management system. It will automatically save all changes when exit the system. You may manually save your card database from the File\ Save of the Main Menu. You may also Save your database by selecting the Save icon from the WorldCard Management page.

The WorldCard Save As function allows you to save your database le to a specied di- rectory for use as a back up le. To use the Save As function of WorldCard, from the File\ Save As of the main menu. WorldCard database les are stored in the (*.wcf) format. No other format options are available. Once you have named your le accordingly, select the Save to complete this operation.

5.6.3 File Encryption

Protecting sensitive contact information is important in the business environment. The WorldCard software recognizes the importance of sensitive data and allows you to protect that data from unauthorized access. To protect your WorldCard database from unauthorized access, WorldCard offers you an automatic le encryption with password protection. You can encrypt your WorldCard database by the following the procedure below.Chapter 5 Managing Business Cards 5-11 Once the Use encryption function is selected, you may use the File Encryption option with password protection. When the Set Password/Change Password option is selected, the password option windows will be accessible for you to enter your appropriate password options. The Password options are entered into the right active areas of the window. Note: Protect and safeguard your password. WorldCard does not offer a password recov- ery option. If you forget your password, your database is inaccessible. Tip: If you wish to decrypt the File encryption, place the mouse pointer over the selection circle of the UnUse le encryption option as seen in the following picture from this window. From the WorldCard Management win- dow, select the File\File encryption. Once the File encryption option is selected, the following window will appear. If you wish to use File encryption, click on the Use le encryption button as seen in the right picture from this window.5-12 Targus Business Card Scanner

WorldCard software allows you to print card information into several usable formats. An overview of the WorldCard printing functions will be presented in this chapter.

5.7.1 Printing Preview

Before printing card information, WorldCard allows you to preview your information in the appropriate format for your desired output. To use the Print Preview options of your WorldCard software, from the Main Menu bar select the File\Print Preview, and the Print Preview screen will appear as the following window. From the Print Preview window, you can select several Print Preview Template Classes from the Template Class pull down menu on the left side of the preview window. Once the applicable Template is selected, you may further dene your printing preview by selecting the available options in the selected Template. A similar Print Preview option list will appear depending on your selected Template Class. When a Preview option has been dened, it will appear on the right hand side of the Print Preview window.Chapter 5 Managing Business Cards 5-13

5.7.2 Editing Print Templates

WorldCard allows you to edit templates for printing your cards. Select File\Print Tem- plate Edit from Main Menu, the following window will appear. You may also click on the Edit Print Template icon . To edit the Print Template, you may select a Template Class and Template from the left side of window. Then adjust the settings of the print paper from the top right side. If you wish to choose print elds, you may drag and drop the eld into the template editing area. To add a new print template, click on the Add Label or Add List button, and then enter the template name. Click OK to return to the Print Template Edit window for editing the new print template. Note: You may also rename or delete templates from the Edit function. WorldCard provides Add Label and Add List template model for creating your own templates. You may select Edit… from the Template Class pull down menu, the right window will appear.5-14 Targus Business Card Scanner

5.8 Exchanging Contacts

WorldCard software allows you to exchange valuable contact information with other ap- plications through the use of the Import, Export and Synchronize functions. Tip 1: Export Text File allows you to ex

port all elds. Tip 2: Export function supports on Excel 97, Outlook 97 and Outlook Express

4.0 version and higher.

Tip3: Export to Excel le, WorldCard transfers the different categories of contact information to different sheets. Then click on the Next icon in the Wizard window. This process will open the right Export window.

To select export elds, you may refer to

5.9.1 Export Option for detailed explana-

tion. To Export your WorldCard database to another application such as Microsoft Excel,Access, Outlook, Outlook Express, Lotus Notes, PocketPC, Palm, CSV or VCard, select the Export function from the File\Export of the Main Menu. Note: Vista version only supports export- ing data to Outlook and Windows Contacts. This will open the WorldCard Export Wizard screen and the following window will appear. To use the Export Wizard, select the type of application to export your WorldCard database to or, the le type that you want to create.Chapter 5 Managing Business Cards 5-15 Follow the instructions listed in the Ex- port window to select the cards you want to export. And then click the Next. If you have chosen to continue with the Export function, you will nd that the right directory selection window has been opened. You may select OK to export the cards. To complete the le Export procedure, review the information displayed in the Wizard window. When the progress bar reaches 100 per- cent, the export process is complete. Click on the Finish to close the Wizard window. The Export Wizard operations are similar for exporting your WorldCard database to all application types and will not be individually discussed in this manual. However, a brief overview of the Export of a card to Microsoft Outlook will be present. To Export a card to Microsoft Outlook, select a card or a group of card by selecting the specic card(s) in the WorldCard Management window as shown in the following picture.5-16 Targus Business Card Scanner Then, select File\Export from the Main Menu. Once you have selected the Export op- tion, the Export Wizard window will open as previously displayed in the section. Select the Microsoft Outlook application from the Wizard window and click Next. The right Export Wizard window will be displayed. Select the Selected Cards option for an Export Range. Then press the Next to proceed. After pressing the Next in the previous paragraph the following Export Wizard status window will appear. Once the Export process has been completed, you can view the Details page as shown in the following picture by selecting the Detail.Chapter 5 Managing Business Cards 5-17 From the Details window, you can select to export all details of each card or none. To close the Details window and proceed, click the OK. This will return you to the Export Wizard status window as seen previously in this section. To complete the Export process, click on the Accept. You may see a suspicious script warning window at this time. Choose the continue option from the warning window to proceed. Your WorldCard Export Wizard will now display the completed Status and In- formation of the exported cards being processed.. To complete the Export Wizard, click on the Finish. This will close the Export Wizard and return to the WorldCard Management page.

To Import data into your WorldCard database from another application such as Microsoft Outlook, Outlook Express, PocketPC, Palm, CSV or VCard, select the Import function from the File\Import Menu. This will open the WorldCard Import Wizard screen and the right window will appear. Note: The example is under Windows 2000 OS to import data from Microsfot Outlook Express. Note: Vista version only supports import- ingdata from Outlook. To use the Import Wizard screen, select the type of application source you desire to import into your WorldCard database. Then click on the Next in the Wizard window. This process will open the right Import Wizard window.5-18 Targus Business Card Scanner Note: When importing data from a Microsoft Ofce application such as Microsoft Out- look, you may receive a warning window to advise you that a program is trying to access email addresses information from the application. This warning window may appear similar to the following picture depending on your version of Microsoft Of- ce. To continue click the Yes of the warning window. While the Import function is being processed, you will nd that a blue progress bar is active in the Import Wizard window. Once the process is completed, the Import Wizard window will display Status and Information. The Import Wizard window will appear as follow. You can view the actual information being imported from the Details page as shown in the following picture by selecting the Detail.Chapter 5 Managing Business Cards 5-19 From the Details window, you can select to import all details of each card or none. To close the Details window and proceed, click the OK. To complete the Import process, click the Accept. The Import Wizard window will up- date the Status and Information elds for the data accepted. When the update is completed, click the Finish to close the Import Wizard. You will nd that your imported records have been added to the bottom of the cards listed in All Records category.

The WorldCard Synchronize function allows you to synchronize the data between WorldCard and other applications such as Microsoft Outlook Express, Microsoft Outlook, Microsoft PocketPC Contacts, Palm Desktop and Lotus Notes. Note: Vista version only supports synchronizing data with Outlook. To use the Synchronize function, select File\Sync from the Main Menu. When the Sync has been selected, the Sync Wizard window will appear. Select the application that you desire to synchronize with your WorldCard database by clicking on the Next. The Sync Wizard Status and Information window will open. At the same time WorldCard will begin to synchronize with the selected application. While the Sync function is being processed, you will nd that a blue progress bar is ac- tive in the Sync Wizard window. Once the process is completed, the Sync Wizard window will display Status and Information data about the records you have synchronize. In the Satus window you can see that there is a difference between the Database of Microsoft Outlook and the database of WorldCard. And the Information window shows all actions that have been completed at this point.5-20 Targus Business Card Scanner From the Detail window, you may use the Select all data icon to select all actions in the list as acceptable changes. For this item, the Sync function would DELETE the entry from Microsoft Outlook.Or, you may use the Select none data icon to de-select all items in the list. After reviewing the Detail list, you may close the Detail window by clicking on the OK. To Accept the actions required to synchronize the two databases, click on the Accept. The Sync Wizard will display the updated Status and Information windows. To close the window and complete the Sync process, click on the Finish. Note: The Sync function will synchronize the Client database with the Host database. In other words, data in the Client database will be change to reect the data in the Host database. Once you have conrmed the Sync process by clicking the Accept icon in the Sync Wizard window, the Client database will be changed to match the Host. You can not reverse the process after this point. You may select the WorldCard database to act as either the Host or Client database from the settings window discussed in

section 5.9 of this manual.

You may view the complete details of the actions that will be take to Sync the two data- bases from Detail window. To view the Detail window, click on the Detail. The following window will appear.Chapter 5 Managing Business Cards 5-21

WorldCard has many selectable Setting options to allow you to congure the operational functions of Export, Synchronize, Field Display, User Dene Field and Scan options. To set your WorldCard options, use the procedures outlined in this chapter. Open the Setting window from Tool\Setting of the Main Menu. Alternatively, you may open the Settings window from the bar.

5.9.2 Synchronize Option

To use the Setting option page to con- gure the Synchronize options, open the Setting page as described in the preceding sections of this chapter. The Settings Synchronize option page will open with Microsoft Outlook as the selected PIM stands for Protocol Infor- mation Management software. You may change the PIM according to your desired function. The Conict Process option may be set to manage any conicts which may occur during the Sync operation.

To use the Setting option page to con- gure the Export options, open the Setting page as described in the preceding section of this chapter. The Setting Export option page will open with ALL options selected as a default conguration. To modify the selected op- tions, click on any available option to de- select or select an option that has been previously changed. Once the modications are completed, click on the OK to accept the changes and close the window.5-22 Targus Business Card Scanner

To use the Setting option page to con- gure the Field Display options of the List Mode, open the Setting page as described in the preceding section of this chapter. The Setting Field Display option page will open with a default conguration as displayed in the above window. To modify the selected options, click on any available Field to select an available eld from the menu on the left side of the window. Once a eld is selected, click on the Add icon to add it to the Displayed Field list. The selected eld will be added to the applicable windows of your WorldCard screens. To remove a eld for your WorldCard screens, click on the desired eld in the Displayed Field window. Then select the Remove icon to delete the eld from your WorldCard screen displays. You may also set eld option from the available options on the right side of the Field Display window. Once you have completed your changes, click the Apply to apply any changes.

5.9.4 User Dene Field

To use the Setting option page to congure the User Dened Field options, open the Setting page as described in the preceding section of this chapter. The Setting User Dened Field option page will open in the default conguration as seen in the preceding picture. You may dene up to ten User specied elds to be displayed in your WorldCard screens. To dene a eld, select a User Dened Field from the available elds on the left side of the window. Then, assign the Dened Field Name in the appropriate window. Dene a Recognition Keyword in the appropriate window. Set the language recognition option and click the Apply.Chapter 5 Managing Business Cards 5-23

To use the Setting option page to congure the Scan options, open the Setting page as described in the preceding section of this chapter. The Settings Scan option page will open in the default conguration as seen in the preceding picture. You may dene Card Style, Language, Chinese Character options and Scanning method from the Scan Set- tings option menu. You may also select Auto Detection from the Scan option window. Once you have completed your Scan option settings in the Scan option window, you may close the window by clicking the Ap- ply to complete the process.

5.9.6 Revising the Results of Chinese Card Recognition

WorldCard software has optical character recognition (OCR) capabilities design to work specically with Chinese characters. To optimize the settings for recognition of a Chinese language card, from the Setting window, under the Chinese character option settings, you may select the Traditional Chi- nese character set or the Simplied Chinese character set from the Output character pull down menu as shown in the right picture. Under the Chinese character option sec- tion, you may also highlight the selection box for Recognize Hong Kong characters if you are scanning cards from Hong Kong. The character set for Hong Kong is slightly different than the Traditional or Simplied Chinese character sets. To highlight the Hong Kong characters option, click on the selection box. A check mark will appear in the box.5-24 Targus Business Card Scanner

5.10 WorldCard Portable Disk

With Targus Business Card Scanner, you have a new traveling companion and all the exibility you need for a successful business trip. You can quickly store your WorldCard Portable software and database on any USB ash disk and access them from the USB port of any available computer.

5.10.1 Saving Card Data to a Portable Disk

Note: WorldCard does not come with a ash disk. Flash disk must be purchased sepa- rately. To save your WorldCard database to a portable disk, from the Management screen select the Export to Flash Disk icon . This will open the Flash Disk window on top of the Management screen. From the Flash Disk window, you can select an Export Range. Setting the range to the Selected Cards option exports only the cards that have been highlighted in the Management window. After you have set the Export Range, select a Flash Disk drive from the Select Drive pull down window for available ash drives on your system. Once you have selected the correct Flash Disk drive, click on the OK.Chapter 5 Managing Business Cards 5-25

5.10.2 Card Data Management for Portable Disk

To use the card data stored on a Flash Disk, plug the ash disk into the USB port of any computer. Using the My Computer directory of Microsoft Windows, locate the Flash Disk. In the ash disk directory, locate the Card_MiniDrv folder. And double click the Card_MiniDrv folder, the following directory of icons will appear. Double click on the WorldCard_M application as highlighted in the above. This will open WorldCard in the MiniDrvWCard.wcf Read only mode as shown in the picture below. In the Mini_Drv mode, your WorldCard will allow you to view cards in List or Label mode. You can use WorldCard search functions and send Email using the same procedures as the standard WorldCard database in the ofce. For instructions on using any of these available features, see the previous sections of this manual for complete operational instruc- tions.5-26 Targus Business Card ScannerChapter 6 Scan Manager 6-1

Chapter 6 Scan Manager

WorldCard integrates with Microsoft Outlook, Microsoft Outlook Express and Windows Contacts (Vista). It provides scanning business card and saving veried contacts into the contacts of above programs directly. You can as well view the original scanned business card image in Microsoft Outlook.

6.1 Scanning Contacts

After installation, you can see the Scan Manager on the bottom right corner. Click it and select the desired software, Outlook or Outlook Express. Whenever you click on the software, it opens the scan wizard of the indicated program. Note: Vista version provides scanning contacts into Microsoft Outlook and Windows Contacts.6-2 Targus Business Card Scanner

6.2 Scan business cards

6.2.1 Scan and Edit business cards

1. Insert a business card and click [Scan] button to scan it.

Tip: System will require you to calibrate the scanner when you use the scanner at the rst time. Whenever there is color indifference after scanning the card, you can calibrate the scanner by clicking Calibration.

2. Editing Recognition:

Character: According to business card language to select the correspondent character. Chinese character option: Click Chinese character option to indicate output characters of Traditional Chinese/Simplied Chinese and recognize if they are included H.K characters. Auto recognition after scanning: Select Auto recognition after scanning to recognize contacts after scanning. When deselecting it, you will need to click Recognize content to address book after scanning.Chapter 6 Scan Manager 6-3 Advanced editing: Select Advanced editing to edit contact data before exporting them into address book. It is recommended to select advanced editing to edit contact data before exporting contact data into address book. Regarding the editing functions, please refer to Chapter 4. Due to Outlook Express provides limited elds. You may see Card Information (Unmatched Field) on the left side of editing window. It lists the contact data of unmatched elds. These data will not export to the address book of Outlook Express. You may click the eld name to replace with the disused eld. Click Export to Address Book after conrming all data.6-4 Targus Business Card Scanner

6.2.2 View business card image

2.1 Conguration requise

Targus Business Card Scanner