i-Sensys FAX-L160 - Fax machine CANON - Free user manual and instructions

Product Type	Plain Paper Laser Fax Machine
Brand	Canon
Model	i-Sensys FAX-L160
Dimensions (W x D x H)	370 x 300 x 200 mm (approx.)
Weight	Approx. 7.0 kg
Power Supply	220-240 V AC, 50/60 Hz
Power Consumption (Active)	Approx. 500 W
Fax Transmission Speed	Up to 33.6 kbps (ITU-T V.34)
Memory Capacity	Up to 512 pages (based on ITU-T #1 chart)
Compatible Telephone Lines	PSTN (Public Switched Telephone Network)
Copy Function	Yes (single copy, multiple copies up to 99)
Paper Handling	Letter/Legal/A4, 150-sheet cassette, 1-sheet manual feed
Maintenance	Clean exterior with dry soft cloth; use original toner
Cleaning Instruction	Gently clean scanner glass with lint-free cloth dampened with water
Safety Precautions	Do not place near water or heat sources; disconnect during storms
Spare Parts Availability	Toner cartridge, drum unit, ADF roller kit available
Repairability	User-replaceable toner/drum; service center for other issues
Environmental Temperature	10°C to 32.5°C (operating)
Humidity Range	20% to 80% (relative, non-condensing)
Warranty	1 year limited (check local regulations)

Frequently Asked Questions - i-Sensys FAX-L160 CANON

How do I clear a paper jam?

Open the front cover, remove the toner cartridge, gently pull out jammed paper, then reinsert the cartridge and close the cover. Refer to the Paper Jams section.

How can I set the date and time on the fax machine?

Press Menu, select User Settings, then Date & Time. Enter the current date and time using the keypad, then press OK.

What should I do if the fax doesn't dial?

Check the telephone line connection, ensure the line cord is plugged securely into the LINE jack. Also verify that the dial tone is present by lifting the handset.

How do I replace the toner?

Open the front cover, remove the old toner cartridge by pulling the blue lever, unpack the new cartridge, shake it gently, and insert until it clicks. Close the cover and run a cleaning cycle if prompted.

Can I use the machine as a stand-alone copy machine?

Yes, you can make copies without a computer. Place the original on the document glass or in the ADF, press Copy, set the number of copies, and press Start.

How do I program speed dial numbers?

Press Menu, select Speed Dial, choose an unused two-digit code (01-99), enter the fax number, and press OK. To dial, press Speed Dial then the code.

Why is the received fax print quality poor?

Check the toner level, clean the scanner glass with a lint-free cloth, and ensure the original is not damaged. If using the ADF, clean the ADF rollers.

How do I set the energy saver mode?

Press Menu, go to System Settings, then Energy Saver. Choose the delay time (1-30 minutes) before sleep mode activates. Press OK to confirm.

What type of telephone line is compatible?

The machine is designed for analog PSTN lines. It may not work with digital PBX systems or VoIP adapters without special configuration. Check with your service provider.

How do I clean the machine?

Turn off the power, unplug the machine. Use a soft, dry cloth to wipe the exterior. For the scanner glass, dampen a cloth with water (no solvents) and gently wipe, then dry.

USER MANUAL i-Sensys FAX-L160 CANON

Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.

ENG

Manuals for the Machine

● Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon. ● The machine illustration on the cover may differ slightly from your machine. ● Depending on the country of purchase, some default values may vary and some settings may not be available.

Things You Can Do

Specify a recipient with a single key One-Touch Speed Dialing Keys p. 3-13>

Look up a particular recipient Address Book Search p. 3-14>

Receive faxes in memory without printing out

Memory Reception p. 3-24>

Specify a recipient with a two-digit code Coded Speed Dialing Codes p. 3-13→

Redial when the line is busy

Redialing p. 3-18→

Reject faxes without their numbers

RX Restriction p. 3-27→

Specify multiple recipients as a group Group Dialing p. 3-14→

Send documents to multiple recipients Broadcasting p. 3-28→

Send a fax at a specified time

Delayed Sending p. 3-28→

Send or receive a fax automatically upon request

Adjust the density level of scanned images

Sort printouts by page order*1

Send a fax to be relayed to other fax machines

Enlarge or reduce copied images

Restrict the use of the machine with a password

Select a scan mode depending on the type of image

Print a document from a PC*1

* Indicates the features available only for the FAX-L160.

How This Manual Is Organized

1 Before Using the Machine 2. Document and Paper 3. Using and Receiving 4 g 5 (FAX-L160 Only) 6 In Manager Settings 7enance 8 ashooting 9 dix

Contents

Manuals for the Machine ....ii

Things You Can Do ....iii

How to Use This Guide ....xiv

Illustrations Used in This Manual ....xv

Legal Notices ....xvi

1. Before Using the Machine ....1-1

Machine Components.... 1-2

Operation Panel.... 1-5

Operation Panel....1-5

LCD (Standby Mode) 1-8

Fax Mode 1-8

Copy Mode 1-8

Optional Handset 1-9

Maintaining the Handset....1-9

Toner Cartridge 1-10

Maintaining the Toner Cartridge ....1-11

Telephone Line Setting 1-12

Setting the Telephone Line Type 1-12

Timer Settings 1-13

Setting the Sleep Mode 1-13

Setting Daylight Saving Time....1-14

2. Document and Paper ......2-1

Document Requirements 2-2

Scanning Area 2-3

Loading Documents 2-4

Paper Requirements.... 2-5

Printable Area 2-6

Loading Paper 2-7

Loading Envelopes 2-7

Setting Paper Size and Type 2-10

3. Sending and Receiving ....3-1

Basic Sending Method 3-4

Scan Settings 3-5

Image Quality 3-5

Density 3-5

Storing/Editing Address Book 3-6

Storing/Editing One-Touch Speed Dialing Keys/ Coded Speed Dialing Codes ....3-6

Storing/Editing Group Dialing 3-9

Specifying Recipients 3-13

Using One-Touch Speed Dialing Keys....3-13

Using Coded Speed Dialing Codes ....3-13

Group Dialing....3-14

Using Address Book Key 3-14

Manual Sending ....3-16

Fax Dialing Features ....3-17

Dialing Through a Switchboard ....3-17

Switching Temporarily to Tone Dialing 3-18

Redialing....3-18

Checking Dialing Line 3-20

Dialing an Overseas Number (With Pauses) 3-20

Basic Receiving Method....3-21

Receiving Features 3-22

FaxTel: Optional Settings 3-22

Telstra FaxStream. Duet (Only for Australia) 3-23

Telecom FaxAbility (Only for New Zealand) 3-23

Manual Reception 3-24

Memory Reception 3-24

Memory Lock Reception 3-24

Remote Reception 3-25

Selecting the Receive Mode for Printing 3-26

Reception Restriction 3-27

Printing Received Documents 3-27

Advanced Features 3-28

Broadcasting 3-28

Delayed Sending 3-28

Polling 3-29

Relay 3-30

Canceling TX/RX Jobs 3-31

Checking and Deleting TX/RX Jobs 3-32

Checking Transmission/Reception Results 3-32

Checking and Deleting FAX Documents Stored in Memory 3-32

4. Copying 4-1

Basic Copying Method 4-2

Scan Settings 4-3

Image Quality 4-3

Density 4-3

Zoom Ratio 4-4

Canceling Copy Jobs.... 4-5

5. Printing (FAX-L160 Only) 5-1

Printing Documents.... 5-2

Advanced Printing Features 5-3

Collate Printing 5-3

Checking and Deleting Jobs 5-4

Checking and Deleting Print Jobs 5-4

6. System Manager Settings ......6-1

Specifying the System Manager Settings....6-2

Restricting Access to Destinations 6-3

Confirming Entered Fax Numbers 6-3

Restricting Redial 6-3

7. Maintenance ....7-1

Cleaning the Machine 7-2

Exterior....7-2

Interior....7-2

Fuser Roller 7-6

Scanning Area 7-6

Replacing the Toner Cartridge 7-8

Redistributing Toner....7-8

Replacing the Toner Cartridge with a New One....7-12

Transporting the Machine 7-16

8. Troubleshooting 8-1

Clearing Jams 8-3

Document Jams....8-3

Paper Jams....8-5

LCD Messages 8-10

Error Codes 8-15

If is displayed ....8-17

Re-Loading the Paper 8-17

Changing the Paper Size Setting 8-17

General Problems 8-18

Paper Feeding Problems 8-19

Sending/Receiving Problems 8-20

Sending Problems 8-20

Receiving Problems 8-22

Copying Problems 8-26

Printing Problems (FAX-L160 Only) 8-28

Telephone Problems ....8-30

If a Power Failure Occurs....8-31

If You Cannot Solve a Problem ....8-32

9. Appendix ......9-1

Machine Settings 9-3

Printing USER DATA LIST 9-3

Accessing the Setting Menu 9-3

Setting Menu 9-5

PAPER SETTINGS....9-5

VOLUME CONTROL 9-5

COMMON SETTINGS 9-6

COPY SETTINGS....9-6

FAX SETTINGS....9-7

ADDRESS BOOK SET. 9-11

PRINTER SETTINGS (FAX-L160 Only) 9-12

TIMER SETTINGS....9-13

ADJUST./CLEANING....9-14

REPORT SETTINGS 9-14

SYSTEM SETTINGS 9-16

Summary of Reports and Lists 9-18

Printing Reports Automatically 9-19

TX REPORT 9-19

RX REPORT 9-20

ACTIVITY REPORT 9-21

Printing Reports and Lists Manually 9-22

Checking Remaining Memory 9-23

Checking Print and Scan Counts 9-24

Glossary 9-25

Index 9-29

How to Use This Guide

The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions, and notes you should keep in mind when using the machine.

WARNING

Indicates a warning that may lead to death or serious injury if not observed.

CAUTION

Explains how to avoid actions that could injure you or damage your machine.

NOTE

Explains operating restrictions and how to avoid minor difficulties.

In addition, this guide uses distinctive notations to identify keys and information on the LCD:

• The keys you press appear in square brackets: [Stop/Reset].
• Information on the LCD appears in angle brackets: .
• The items appear on the PC (Menus, Menu commands, buttons etc.) in square brackets: [Save].

■ Illustrations Used in This Manual

Unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the FAX-L160.

The model FAX-L160 is used for illustration purposes in this manual.

When there is any difference between FAX-L160 and FAX-L140, it is clearly indicated in the text, e.g., "FAX-L160 Only".

Legal Notices

Trademarks

Canon and the Canon logo are trademarks of Canon Inc.

Microsoft, Windows, Windows Server, and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S.

and/or other

countries.

All other product and brand names are registered trademarks, trademarks, or service marks of their respective owners.

Copyright

Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.

Disclaimer

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

1 Before Using the Machine

Machine Components 1-2

Operation Panel 1-5

Operation Panel 1-5

LCD (Standby Mode) 1-8

Fax Mode 1-8

Copy Mode 1-8

Optional Handset 1-9

Maintaining the Handset 1-9

Toner Cartridge 1-10

Maintaining the Toner Cartridge 1-11

Telephone Line Setting 1-12

Setting the Telephone Line Type 1-12

Timer Settings 1-13

Setting the Sleep Mode 1-13

Setting Daylight Saving Time 1-14

Machine Components

A Document feeder tray

Holds documents.

B Document feeder tray extension

Extension for the document feeder tray.

C Paper delivery tray

Outputs printouts.

D Paper delivery tray extension

Extension for the paper output tray.

E Toner cover

Open it when replacing the toner cartridge or removing jammed paper.

F Notch

Used to open the toner cover.

G Operation panel

Controls the machine.

H Document delivery tray extension

Extension for the document delivery tray.

Document delivery tray

Outputs scanned documents. Part of paper stack cover.

J ADF (Automatic Document Feeder)

Feeds documents automatically into the machine for scanning.

K Document release lever

Releases jammed document.

L Paper stack cover

Protects paper supply in the machine from dirt and dust.

M Document guides

Adjust to the width of documents.

N Power socket

Connect the power cord.

O Handset cable retainer

Hook the optional handset cable to retain the slack.

P Line jack

Connect the telephone cable.

Q External device jack

Connect an external device if necessary.

R Handset jack

Connect the optional handset.

USB port

Connect the USB cable.

Operation Panel

Operation Panel

A One-Touch Speed Dialing keys

Press to enter destinations registered for one-touch speed dialing or group dialing.

B LCD display

Displays messages and prompts during operation. Also displays selections, text, and numbers when adjusting settings.

C [] key

Press to decrease the value for various settings. Also press to see the previous item in the menu.

D [] key

Press to increase the value for various settings. Also press to see the next item in the menu.

E [Energy Saver] key

Press to set or cancel the Sleep mode manually. The key lights green when the Sleep mode is set, and goes off when the mode is canceled.

F [OK] key

Press to accept a set function or mode.

G [Density] key

Press to adjust the density for copies or documents you send.

H [Add Mode] key

Press to access additional fax modes.

I [Menu] key

Press to access the setting menu for customizing machine operations.

J [Copy] key

Press to switch to Copy mode.

K [Clear] key

Press to clear entered alphanumeric characters.

L [Stop/Reset] key

Press to stop a current job or to return the machine to standby mode. Also, press to switch to Fax mode when the machine is in Copy mode.

M [Start] key

Press to start scanning documents for sending or copying.

Processing/Data indicator

Flashes while sending or receiving faxes. Lights when the machine has waiting jobs and stores the data in memory.

NOTE

Please note that any fax documents that have been received and are stored in the memory will be deleted if you disconnect the power cord when the Processing/Data indicator is lit.

O [Tone] key

Press to switch from pulse dialing to tone dialing.

P [System Monitor] key

Press to check the sending status, print status, sending/receiving status, available memory, or printing/scanning count.

Q [Address Book] key

Press to search pre-registered destinations under one-touch speed dialing keys or coded speed dialing codes by name.

R [Coded Dial] key

Press to specify recipients registered under coded speed dialing codes.

S [Image Quality] key

Press to select image quality for copy or fax.

T [Hook] key

Press when you want to dial without lifting up the optional handset or the handset of an external telephone.

U[Redial/Pause] key

Press to redial the last dialed number, or press to insert a pause when entering a fax number.

V[R] key

Enter when dialing an outside number through a switchboard.

W Numeric keys

Use to enter letters and numbers.

LCD (Standby Mode)

Fax Mode

A Date & Time

B Receive mode

C Image quality

Copy Mode

A Zoom ratio

B Paper size

Quantity

Density

Image quality

NOTE

• When you connect the power cord, the LCD displays first, and then displays until the standby display appears. It is also possible to see the standby display without having shown.
• If the machine remains idle for one minute, the display returns to the standby mode. In that case, if the display shows the Copy mode, it will switch to the Fax mode.

Optional Handset

If you want to use the machine as a telephone and a fax machine, or if you want to receive faxes manually, install the optional handset available from your local authorized Canon dealer or the Canon help line.

Use a sharp object (i.e., pen) to select the ring volume of the handset.

NOTE

For how to install the handset, see "Before FAX Setting," in the Starter Guide.

Maintaining the Handset

• Do not leave the handset exposed to direct sunlight.
• Do not install the handset in hot or humid conditions.
• Do not spray aerosol polish on the handset as it may cause damage.
• Use a damp cloth to wipe clean the handset.

Toner Cartridge

The lifetime of the Canon genuine starter toner cartridge which comes with the machine is approximately 1,000 pages, and the Canon genuine replacement toner cartridge is approximately 2,000 pages. The page counts are based on 5% coverage* when printing A4 size paper with the default print density setting.

The level of toner consumption varies depending on the type of documents printed. If your average document contains a lot of graphics, tables, or charts, the life of the toner cartridge will be shorter as they consume more toner. When you are replacing a toner cartridge, be sure to use a toner cartridge designed for this product. To purchase the Canon genuine replacement toner cartridge, contact your local authorized Canon dealer or Canon help line.

* The term "5% coverage" denotes a document on which the area covered with toner is 5% of the total area of a sheet.

Toner Cartridge name: Canon FX9 Cartridge

Model Name	Type	Supported Canon Genuine Cartridge	Print Yield
FAX-L160 FAX-L140	Bundled Canon	FX9 S-cartridge	Approx. 1,000 pages
	Replacement Canon	FX9 Cartridge	Approx. 2,000 pages

■ Maintaining the Toner Cartridge

• Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. ● Avoid locations subject to high temperature, high humidity, or rapid changes in temperature.
• Do not expose the toner cartridge to direct sunlight or bright light for more than five minutes.
• Store the toner cartridge in its protective bag. Do not open the bag until you are ready to install the toner cartridge in the machine.
• Save the toner cartridge's protective bag in case you need to repack and transport the toner cartridge at a later date.
• Do not store the toner cartridge in a salty atmosphere or where there are corrosive gases such as those from aerosol sprays.
• Do not remove the toner cartridge from the machine unnecessarily.
• Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.

● Always hold the toner cartridge by its handle to avoid touching the drum protective shutter. - Do not stand the toner cartridge on end, and do not turn it upside down. If toner becomes caked in the toner cartridge, it may become impossible to free it even by shaking the toner cartridge. - If there is a toner powder leakage, make sure not to inhale or touch the toner powder. If it comes in contact with your skin, rinse with cold water using soap. If you feel an irritation on your skin or inhale the powder, consult a doctor immediately. - When removing the toner cartridge from the machine, make sure to remove it carefully. If not removed with care, the toner powder may scatter and come in contact with your eyes and mouth. If this happens, rinse with cold water and consult a doctor immediately. - Keep the toner cartridge away from small children. If they ingest the toner powder, consult a doctor immediately. - Do not disassemble the toner cartridge. The toner powder may scatter and come in contact with your eyes and mouth. If this happens, rinse with cold water and consult a doctor immediately.

CAUTION

Do not place the toner cartridge in fire. Toner powder is flammable.

Telephone Line Setting

Setting the Telephone Line Type

The default setting is .

1. Press [Menu].
2. Press + or [ ] to select , then press [OK].
3. Press + or [ ] to select , then press [OK].
4. Press [◀-] or [+▶] to select , then press [OK].
5. Press [◀-] or [+▶] to select the telephone line type, then press [OK].

: Tone dialing : Pulse dialing

NOTE

If you do not know the type of telephone line you use, contact your local telephone company.

1. Press [Stop/Reset] to return to the standby mode.

Timer Settings

Setting the Sleep Mode

When the machine remains idle for a certain period of time, it automatically enters the Sleep mode.

The default settings are and <5MIN.>.

1. Press [Menu].
2. Press ← or [ ] to select , then press [OK].
3. Press [◀—] or [+▶] to select , then press [OK].
4. Press [◀-] or [+▶] to select , then press [OK].
5. Press [◀-] or [+▶] to select the desired interval, then press [OK].

You can set the Interval from 3 to 30 minutes (In one-minute Increments). You can also enter values using numeric keys.

NOTE

The default setting is 5 minutes.

6. Press [Stop/Reset] to return to the standby mode.

NOTE

– [Energy Saver] lights green when the machine enters the Sleep mode. - To return to the normal mode from the Sleep mode, press [Energy Saver] on the operation panel. - To enter the Sleep mode manually, press [Energy Saver] on the operation panel. – The machine will not enter the Sleep mode when: • the machine is in operation • the Processing/Data indicator lights or flashes - a message appears on the display • a paper jam occurs in the machine - the optional handset or the handset of the external telephone is off the hook – The machine will leave the Sleep mode when: - you press [Energy Saver] on the operation panel - a fax is received - the optional handset or the handset of the external telephone is off the hook - a print job is sent from a computer, and the print is started

Setting Daylight Saving Time

In some countries or areas, time is advanced throughout the summer season. This is called "Daylight Saving Time." The default setting is .

1. Press [Menu].
2. Press + or [ ] to select , then press [OK].
3. Press [◀-] or [+▶] to select , then press [OK].
4. Press [◀-] or [+▶] to select , then press [OK]. If you do not need this setting, press [for] to select , then press [OK].
5. Press [◀-] or [+▶] to select , then press [OK].
6. Press [◀-] or [+▶] to select , then press [OK].
7. Press [◀-] or [+▶] to select the month, then press [OK].
8. Press [◀-] or [+▶] to select , then press [OK].
9. Press + or [ ] to select the week, then press [OK].
10. Press [◀-] or [+▶] to select, then press [OK].
11. Press [◀-] or [+▶] to select the day, then press [OK].
12. Press [Menu].
13. Press [◀-] or [+▶] to select, then press [OK].
14. Press [◀-] or [+▶] to select, then press [OK].
15. Press [◀-] or [+▶] to select the month, then press [OK].
16. Press [◀-] or [+▶] to select, then press [OK].
17. Press [◀-] or [+▶] to select the week, then press [OK].
18. Press [◀-] or [+▶] to select, then press [OK].
19. Press [◀-] or [+▶] to select the day, then press [OK].
20. Press [Stop/Reset] to return to the standby mode.

2 Document and Paper

Document Requirements 2-2

Scanning Area 2-3

Loading Documents 2-4

Paper Requirements 2-5

Printable Area....2-6

Loading Paper 2-7

Loading Envelopes 2-7

Setting Paper Size and Type 2-10

Document Requirements

Size (W x L) Quantity (for 75 g/m² paper) Weight

Max. 216 x 400 mm – Max. 30 A4- or Letter-size sheets 64 to 105 g/m²

Min. 148 x 105 mm – Max. 10 Legal-size sheets or the stack height of 5 mm

NOTE

If using fine art paper, you should use paper that is 0.1 mm or thicker.

● To prevent document jams, do not use any of the following:

• Wrinkled or creased paper – Carbon paper or carbon-backed paper
• Curled or rolled paper
• Coated paper
• Torn paper
• Onion skin or thin paper – Documents with staples or paper clips attached – Paper with fresh glue, ink, or correction fluid that is not completely dry

Scanning Area

Make sure your document's text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use.

Loading Documents

1. Adjust the slide guides to the width of the documents.

1. Fan the document stack and even the edges.

1. Insert the document top edge first in the ADF with the printed side facing up.

The document is ready for scanning.

Paper Requirements

Paper Size Setting Weight Quantity

A4, B5*, A5*, Executive*,Envelope*(COM10, Monarch,DL, ISO-C5 (6 3/8" x 9" (162 x 229mm)), Oficio, Brazil-Oficio, Mexico-Oficio, Folio, Government-LTR,Government- LGL, Foolscap, LTR,LGL, Custom paper* (3" x 5" to 81/2" x 14" (76 x 127 to 216 x 356mm)

64 to 128 g/m 2

Max. stack height:15 mm(Approx. 150 sheetsof 80 g/m 2 paper)

* Only for PC printing

Paper Type Setting Paper Type Weight

Plain Paper Plain paper 64 to 90 g/m	2
Plain Paper L
Heavy Paper Heavy paper 105 to 128 g/m	2
Heavy Paper H
Transparency Transparencies

NOTE

• The default paper size is A4. If you use a different paper size, you must change the paper size settings. (See "Setting Paper Size and Type," on p. 2-10.)
• For transparencies, you can load only up to 100 sheets.

● To prevent paper jams, do not use any of the following:

– Wrinkled or creased paper - Curled or rolled paper - Coated paper

- Torn paper

- Damp paper

- Very thin paper

- Paper which has been printed on using a thermal transfer printer (Do not copy on the reverse side.)

● The machine cannot print well on the following types of paper:

– Highly textured paper - Very smooth paper - Shiny paper

● Make sure the paper is free from dust, lint, and oil stains.

- Be sure to test paper before purchasing large quantities.

● Store all paper wrapped and on a flat surface until ready for use. Keep open packs in their original packaging in a cool, dry location.

- Store paper at 18°C–24°C and at 40%–60% relative humidity.

● Use only the transparencies designed for laser printers. Canon recommends Canon type transparencies with this machine.

Printable Area

The shaded area indicates the approximate printable area of A4 paper and envelope. Note that the margin widths listed are approximate and there may be slight variations in actual use.

Loading Paper

To load paper in the paper feeder, see "Set Up the Machine," in the Starter Guide.

Loading Envelopes

● Use standard envelopes with diagonal seams and flaps. - Make sure to set the correct envelope size in the printer driver. (See Online Help.) ● To prevent jams, do not use the following: - Envelopes with windows, holes, perforations, cutouts, and double flaps - Envelopes made with special coated paper or deeply embossed paper - Envelopes with peel-off sealing strips - Envelopes with letters enclosed

1. Place the stack of envelopes on a firm, flat surface, and press down firmly on the edges to make the folds crisp.

Press all the way around the envelopes to remove any curls and expel the air from the envelopes. Make sure that the stack is flat before loading it in the machine.

1. Lift the paper stack cover and pull it out completely.

NOTE

Make sure the back end of the cover does not catch the front paper guide.

1. Pull out the paper guide rail.

1. Insert the envelope stack with the print side facing up.

1. Adjust the side paper guides to the size of the stack.

NOTE

If the paper guides are not adjusted correctly for the size of the envelopes, the quality of your printouts may be adversely affected.

1. Push back the paper guide rail to the front edge of the stack.

1. Pinch and slide the front paper guide to match the envelope size.

1. Insert the paper stack cover.

NOTE

Make sure the back end of the cover does not catch and lower the scanning platform.

Setting Paper Size and Type

The default setting is and . When you place other sizes and/or types of paper, follow this procedure to change the settings.

1. Press [Menu].
2. Press + or [ ] to select , then press [OK].
3. Press + or [ ] to select , then press [OK].
4. Press [◀-] or [+▶] to select , then press [OK].
5. Press [◀—] or [+▶] to select the paper size, then press [OK].

You can select from the following paper sizes: , , , , , , , , ,

NOTE

The paper sizes available will vary depending on the country where the unit was purchased.

1. Press [OK].
2. Press [◀-] or [+▶] to select , then press [OK].
3. Press [◀=] or [+▶] to select the paper type, then press [OK]. You can select from the following paper types: or ^# for Plain paper (64 g/m ² to 90 g/m ² ) or for Heavy paper (Paper feeder: 105 g/m² to 128 g/m² forTransparency *1 If paper curls excessively when printed with selected, select . *2 If print fixing is not sufficient when printed with selected, select .
4. Press [Stop/Reset] to return to the standby mode.

3SendingandReceiving

Basic Sending Method 3-4

Scan Settings 3-5

Image Quality 3-5

Density 3-5

Storing/Editing Address Book 3-6

Storing/Editing One-Touch Speed Dialing Keys/Coded

Speed Dialing Codes 3-6

Storing/Editing Group Dialing 3-9

Specifying Recipients 3-13

Using One-Touch Speed Dialing Keys 3-13

Using Coded Speed Dialing Codes 3-13

Group Dialing 3-14

Using Address Book Key 3-14

Manual Sending 3-16

Fax Dialing Features 3-17

Dialing Through a Switchboard 3-17

Switching Temporarily to Tone Dialing 3-18

Redialing 3-18

Checking Dialing Line.... 3-20

Dialing an Overseas Number (With Pauses) 3-20

Basic Receiving Method.... 3-21

Receiving Features ....3-22

FaxTel: Optional Settings 3-22

Telstra FaxStream. Duet (Only for Australia) 3-23

Telecom FaxAbility (Only for New Zealand) 3-23

Manual Reception 3-24

Memory Reception 3-24

Memory Lock Reception 3-24

Remote Reception 3-25

Selecting the Receive Mode for Printing 3-26

Reception Restriction 3-27

Printing Received Documents 3-27

Advanced Features 3-28

Broadcasting....3-28

Delayed Sending 3-28

Polling 3-29

Relay....3-30

Canceling TX/RX Jobs.... 3-31

Checking and Deleting TX/RX Jobs....3-32

Checking Transmission/Reception Results 3-32

Checking and Deleting FAX Documents Stored in

Memory 3-32

Basic Sending Method

Follow this procedure to send faxes.

1. Make sure the LCD shows the fax mode. If the LCD shows the copy mode, press [Stop/Reset].
2. Set documents.

Insert the document top edge first in the ADF with the printed side facing up. (See "Loading Documents," on p. 2-4.)

1. Enter the fax number with the numeric keys.

You can also specify the fax number with one-touch speed dialing keys, coded speed dialing codes, or [Address Book] key. (See "Specifying Recipients," on p. 3-13.)

1. Press [Start].

Scan Settings

You can adjust the image quality and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take.

NOTE

These settings return to the default values after all documents are scanned. If you want to keep the settings, set the density and/or image quality as following: [Menu] → → → → or (See "Setting Menu", on p. 9-5.)

Image Quality

The default setting is .

1. Press [Image Quality].

2. Press [◀—] or [+▶] to select the resolution, then press [OK].

: for most text-only documents (200 x 100 dpi) : for fine-print documents (the resolution is twice that of ) (200 x 200 dpi) : for documents that contain photographs (the resolution is twice that of ) (200 x 200 dpi) : for documents that contain fine print and images (the resolution is four times that of ) (200 x 400 dpi)

Density

The default setting is (5).

1. Press [Density].

2. Press + or [ ] to adjust the density, then press [OK].

[•to make dark documents lighter. [+▶]: to make light documents darker.

Storing/Editing Address Book

This machine provides you with various ways to specify the fax/telephone numbers besides using the numeric keys. You can register fax/telephone numbers to the Address Book. Once you have registered fax/telephone numbers using this function, you can specify the fax/telephone numbers by simply pressing one or a combination of keys:

● Using One-Touch Speed Dialing Keys (p. 3-13)

You can specify fax/telephone numbers by pressing one-touch speed dialing keys. You can register up to 15 one-touch speed dialing keys, including group dialing.

● Using Coded Speed Dialing (p. 3-13)

You can specify fax/telephone numbers by pressing [Coded Dial] followed by a two-digit code. You can register up to 100 coded speed dialing codes.

● Using Group Dialing (p. 3-14)

You can specify up to 15 groups of fax/telephone numbers assigned to one-touch speed dialing keys. You can register up to 50 fax/telephone numbers in a group.

● Using Address Book Key (p. 3-14)

You can specify fax/telephone numbers by pressing [Address Book] and searching for a fax/telephone number from the Address Book.

■ Storing/Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes

Registering One-Touch Speed Dialing Keys/Coded Speed Dialing Codes

1. Press [Menu].
2. Press [◀-] or [+▶] to select , then press [OK].
3. Press [◀-] or [+▶] to select <1-TOUCH SPD DIAL> or , then press [OK].
4. Press [◀-] or [+▶] to select a one-touch speed dialing key (01 to 15) or coded speed dialing code (00 to 99) to which you want to assign the fax/telephone numbers, then press [OK].

You can also select a one-touch speed dialing key or coded speed dialing code by pressing the corresponding one-touch speed dialing key or [Coded Dial] followed by the desired two-digit code.

1. Enter the recipient name (max. 20 characters, including spaces) with the numeric keys, then press [OK].

Ex.

NAME Can [A]

If you do not want to register the recipient name, press [OK] again to proceed to the next.

1. Enter the fax/telephone number you register (max. 50 digits, including spaces and pauses) with the numeric keys, then press [OK].

Ex.

TEL NUMBER ENTRY 0 1 2 X X X X X X X _ -

• Press [R] first if the machine is behind a switchboard. ("Dialing Through a Switchboard," on p. 3-17.)
• Press [Redial/Pause] to enter a pause. (See "Dialing an Overseas Number (With Pauses)," on p. 3-20.)
• Press [◀¬] or [+▶] to select , then press [OK].

If no subaddress or password is required, press [→] to +▶ select , then press [OK]. And press [Stop/Reset] to return to the standby mode.

1. Enter the subaddress number you want to use (max. 20 digits) with the numeric keys, then press [OK].

If you want to attach a subaddress to your send job, make sure that the recipient's fax machine supports ITU-T standard subaddresses.

Ex.

SUBADDRESS = 1 2 3 4 _

1. Enter the password you want to use (max. 20 digits) with the numeric keys, then press [OK].

Ex.

PASSWORD = 5 6 7 8 _

1. Press [Stop/Reset] to return to the standby mode.

Editing One-Touch Speed Dialing Keys/ Coded Speed Dialing Codes

1. Press [Menu].
2. Press [◀-] or [+▶] to select , then press [OK].
3. Press [◀-] or [+▶] to select <1-TOUCH SPD DIAL> or , then press [OK].
4. Press [◀-] or [+▶] to select the one-touch speed dialing key (01 to 15) or coded speed dialing code (00 to 99) you want to edit, then press [OK]. You can also select a one-touch speed dialing key or coded speed dialing code by pressing the corresponding one-touch speed dialing key, or [Coded Dial] followed by the two-digit code.
5. Press +▶ repeatedly to go to the character you want to change, then press [Clear]. To delete the entire entry, press and hold [Clear].
6. Enter a new character with the numeric keys, then press [OK].
7. Press +▶ repeatedly to go to the wrong digit, then press [Clear] to delete it. To delete the entire entry, press and hold [Clear].
8. Enter a new number with the numeric keys, then press [OK].
9. If you want to change or enter the subaddress, press [ ] or [ ] to select , then press [OK]. If no subaddress is required, skip to step 14.
10. Press [Repeatedly to go to the digit you want to change, then press [Clear] to delete it.
11. Enter a new subaddress with the numeric keys, then press [OK].
12. Press[] repeatedly to go to the digit you want to change, then press [Clear] to delete it.
13. Enter a new password with the numeric keys, then press [OK].
14. Press [Stop/Reset] to return to the standby mode.

Deleting One-Touch Speed Dialing Keys/ Coded Speed Dialing Codes

1. Press [Menu].
2. Press [◀—] or [+▶] to select , then press [OK].
3. Press [◀] or [+▶] to select <1-TOUCH SPD DIAL> or , then press [OK].
4. Press [◀-] or [+▶] to select the one-touch speed dialing key (01 to 15) or coded speed dialing code (00 to 99) you want to delete, then press [OK]. You can also select a one-touch speed dialing key or coded speed dialing code by pressing the corresponding one-touch speed dialing key or [Coded Dial] followed by the two-digit code.
5. Press [OK].
6. Press and hold [Clear] to delete the entire entry, then press [OK].

NOTE

If you delete the fax number, the registered name is cleared automatically.

1. Press [Stop/Reset] to return to the standby mode.

■ Storing/Editing Group Dialing

NOTE

The recipients must be assigned to one-touch speed dialing keys or coded speed dialing codes beforehand.

Registering Group Dialing

1. Press [Menu].
2. Press [◀] or [▶] to select , then press [OK].
3. Press [◀] or [▶] to select , then press [OK].
4. Press [◀] or [▶] to select an empty one-touch speed dialing key that you want to set as the group address, then press [OK]. You can also select a one-touch speed dialing key by pressing the corresponding one-touch speed dialing key.
5. Enter the group name (max. 20 characters, including spaces) with the numeric keys, then press [OK].

To register another group, repeat the procedure from step 4.

Ex,

NAME	[A]
Canon Group

1. Select the recipients you want to register in the group (max. 50 destinations) until all destinations are registered, then press [OK].

To enter a recipient stored under a one-touch speed dialing key, press the desired one-touch speed dialing key.

To enter a recipient stored under a coded speed dialing code, press [Coded Dial], then enter the two-digit code with the numeric keys. For multiple entries, press [Coded Dial] between each entry.

NOTE

You can review the destinations which have been already entered with

1. Press [Stop/Reset] to return to the standby mode.

Adding New Recipients to Group

1. Press [Menu].
2. Press [◀-] or [+▶] to select , then press [OK].
3. Press [◀-] or [+▶] to select , then press [OK].
4. Press [◀-] or [+▶] to select a group to edit, then press [OK]. You can specify a group to edit by pressing the corresponding one-touch speed dialing key.
5. Press [OK].
6. Select the recipient you want to add to the group, then press [OK]. For details on specifying a recipient from Address Book, see "Registering Group Dialing," on p. 3-9.
7. Press [Stop/Reset] to return to standby mode.

Deleting Recipients from Group

1. Press [Menu].
2. Press [◀] or [▶] to select, then press [OK].
3. Press [◀] or [▶] to select, then press [OK].
4. Press [◀] or [▶] to select a group to edit, then press [OK]. You can specify a group to edit by pressing the corresponding one-touch speed dialing key.
5. Press [OK].
6. Press [◀] or [▶] to display the recipient you want to delete from the group, then press [Clear]. Repeat this step if you want to delete another recipient.
7. Press [OK].
8. Press [Stop/Reset] to return to standby mode.

Changing Group Name

1. Press [Menu].
2. Press [◀] or [▶] to select, then press [OK].
3. Press [◀] or [▶] to select, then press [OK].
4. Press [◀] or [▶] to select a group to edit, then press [OK]. You can specify a group to edit by pressing the corresponding one-touch speed dialing key.
5. Press +▶ repeatedly to go to the character you want to change, then press [Clear]. To delete the entire name, press and hold [Clear].
6. Enter a new character with the numeric keys, then press [OK].
7. Press [OK].
8. Press [Stop/Reset] to return to the standby mode.

Deleting Group Dialing

1. Press [Menu].
2. Press [◀-] or [+▶] to select , then press [OK].
3. Press [◀-] or [+▶] to select , then press [OK].
4. Press [◀-] or [+▶] to select a group to delete, then press [OK]. You can specify a group to edit by pressing the corresponding one touch speed dialing key.
5. Press [OK].
6. Press [Clear] repeatedly until all recipients are deleted, then press [OK].

NOTE

• When you delete all recipients, the registered name is cleared automatically.
• If you press [Clear] excessively, the display returns to , and the recipients are left undeleted. Repeat the procedure from step 2.
• Press [Stop/Reset] to return to the standby mode.

Specifying Recipients

Follow the procedure below to send documents to registered recipients.

Using One-Touch Speed Dialing Keys

You can specify up to 15 recipients using one-touch speed dialing keys.

NOTE

To use this feature, you must assign recipients' numbers to one-touch speed dialing keys beforehand. (See "Storing/Editing Address Book," on p. 3-6.)

1. Set documents.

If you want to adjust the image quality and density, see "Scan Settings," on p. 3-5.

2. Press the desired one-touch speed dialing keys (01 to 15).

If you pressed a wrong key, press [Stop/Reset] and try again.

Ex.

♂ = 0 1 2 3 XXX XXX [05] CANON

3. Press [Start].

■ Using Coded Speed Dialing Codes

You can specify up to 100 recipients using coded speed dialing codes.

NOTE

To use this feature, you must assign recipients' numbers to coded speed dialing codes beforehand. (See "Storing/Editing Address Book," on p. 3-6.)

1. Set documents.

If you want to adjust the image quality and density, see "Scan Settings," on p. 3-5.

2. Press [Coded Dial].

3. Enter the desired two-digit code (00 to 99) with the numeric keys.

Ex.

♂ = 0 1 2 XXX XXX X [ * 0 1 ] CANON

If you entered a wrong code, press [Stop/Reset], then try again from step 2.

4. Press [Start].

■ Group Address Book Key

NOTE

To use this feature, you must assign at least a group of recipients' numbers to a one-touch speed dialing key beforehand. (See "Storing/Editing Address Book," on p. 3-6.)

1. Set documents.

If you want to adjust the image quality and density, see "Scan Settings," on p. 3-5.

1. Press the one-touch speed dialing key (01 to 15) under which the desired group dialing is registered.

If you pressed a wrong key or code, press [Stop/Reset], and perform step 2 again.

1. Press [Start].

Address Book search enables you to search for a particular recipient registered in the machine. This is useful when you forget which one-touch speed dialing key or coded speed dialing code the recipient you want is registered under.

You can either go through all the recipients registered in the machine ( ), or look up a particular one by their name ( ).

NOTE

To use this feature, you must register destinations in Address Book beforehand. (See "Storing/Editing Address Book," on p. 3-6.)

Listing All Recipients

1. Set documents.

If you want to adjust the image quality and density, see "Scan Settings," on p. 3-5.

1. Press [Address Book].

If no recipient is registered for speed dialing, is displayed.

1. Press [◀-] or [+▶] to select , then press [OK].
2. Press [◀-] or [+▶] to find the required recipient.
3. The recipients are listed in the order of one-touch speed dialing keys (01 to 15), and coded speed dialing codes (00 to 99).
4. For a one-touch speed dialing key or coded speed dialing code with no recipient name registered, their fax number is displayed.
5. Press [Start] to start dialing the displayed recipient.

Looking Up a Recipient

1. Set documents. If you want to adjust the image quality and density, see "Scan Settings," on p. 3-5.
2. Press [Address Book]. If no recipient is registered for speed dialing, is displayed.
3. Press [◀-] or [+▶] to select , then press [OK].
4. Use the numeric keys to enter up to 10 first characters of the recipient's name, then press [OK].

Ex.
SEARCH	[A]
CANON

Press [☐×o] to switch between input modes:

• [A]: Letter mode
• [1]: Number mode
• When the search is complete, the number of recipients that match the characters you entered is displayed in parentheses.
• Press [Clear] to run a new search.
• Press [◀-] or [+▶] to find the required recipient.

[◀-] displays recipients in order of registration. [+▶] displays recipients in reverse order.

1. When the recipient's name is displayed, press [Start].

Manual Sending

Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive faxes automatically.

NOTE

You cannot use group dialing for manual sending.

1. Connect the optional handset or an external telephone to the machine if you want to talk to the recipient before sending a document.

For details on how to connect the optional handset or an external telephone to the machine, see "Connect Telephone Cables" and "Install Optional Handset," in the Starter Guide.

1. Set documents.

If you want to adjust the image quality and density, see "Scan Settings," on p. 3-5.

1. Press [Hook] or pick up the optional handset or handset of your external telephone.
2. Dial the recipient's fax/telephone number.

NOTE

Make sure to confirm the dial tone before entering a fax number. If you enter the number before you hear the dial tone, the call may not connect, or the wrong number may be dialed.

1. Talk through the handset to the recipient.

If you press [Hook] in step 3, you can pick up the handset when you hear the recipient's voice.

If you hear a high-pitched signal instead of the recipient's voice, go to step 7.

1. Ask the recipient to set their fax machine to receive faxes.
2. When you hear a high-pitched signal, press [Start], then hang up the handset.

Fax Dialing Features

Dialing Through a Switchboard

If your machine is connected to a PBX, register the [R] key so you can easily access the outside line.

Registering the [R] Key

1. Press [Menu].
2. Press [◀] or [▶] to select , then press [OK].
3. Press [◀] or [▶] to select , then press [OK].
4. Press [◀] or [▶] to select , then press [OK].
5. Press [◀] or [▶] to select , then press [OK].
6. Use the numeric keys to enter the prefix number (up to 20 digits), then press [OK].

1. Press [Stop/Reset] to return to the standby mode.

Dialing using the [R] Key

1. Set documents.
2. Press [R] to access the outside line.
3. Use the numeric keys to enter the fax number.
4. Press [Start].

■ Switching Temporarily to Tone Dialing

If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations).

NOTE

To talk to the other party, you will need to connect the optional handset or an external telephone to the machine.

1. Press [Hook].

You can also lift the handset instead.

NOTE

Make sure to confirm the dial tone before entering a fax number. If you enter the number before you hear the dial tone, the call may not be connected, or the wrong number may be dialed.

2. Use the numeric keys to dial the required information service.

3. When the recorded message of the information service answers, press [Tone] to switch to tone dialing.

If you pressed [Hook] in step 1, you can pick up the handset if you need to talk to the other party.

4. Use the numeric keys to enter the numbers requested by the information service.

5. If you want to receive faxes, press [Start].

• If you are using the external telephone, hang up the handset after pressing [Start].
• If you are using the optional handset, hang up to disconnect the call.

Redialing

Redialing can be done manually or automatically. For automatic redialing, you can set the number of redials and the time between redials.

Redialing Manually

1. Set documents.
2. Press [Redial/Pause].
3. Press [Start].

NOTE

When is set to in the of the menu, redialing is not available.

Redialing Automatically

The default settings are as follows:

• AUTO REDIAL:
• REDIAL TIMES: <2 TIMES>
• REDIAL INTERVAL: <2 MIN.>
• Press [Menu].
• Press ←→ or [ ] to select, then press [OK].
• Press [◀—] or [+▶] to select, then press [OK].
• Press [◀—] or [+▶] to select, then press [OK].
• Press [◀—] or [+▶] to select, then press [OK].
• Press [◀] or [+▶] to select the number of redials the machine will make, then press [OK].

You can also enter values with the numeric keys.

1. Press [◀-] or [+▶] to select the time (in minutes) between redials, then press [OK].

You can also enter values with the numeric keys.

1. Press [Stop/Reset] to return to the standby mode.

■ Checking Dialing/Leaseas Number (With Pauses)

The Checking dialing line function enables you to configure the setting to check for a dial tone.

1. Press [Menu].
2. Press + or [ ] to select , then press [OK].
3. Press + or [ ] to select , then press [OK].
4. Press [◀-] or [+▶] to select , then press [OK].
5. Press [◀-] or [+▶] to select , then press [OK].
6. Press [Stop/Reset] to return to the standby mode.

When you dial or register an overseas number, you may need to insert a pause within the number.

NOTE

Make sure the LCD shows the fax mode. If the LCD shows the copy mode, press [Stop/Reset].

1. Set documents.
2. Use the numeric keys to dial the international access code.

For details on international access codes, contact your local telephone company.

1. If necessary, press [Redial/Pause] to insert a pause.

• The letter < P> is displayed between the numbers.
• in the fax/telephone number represents 2.5-second pause.
• For a longer pause, press [Redial/Pause] again.
• Use the numeric keys to dial the country code, the area code, and the fax/telephone number of the recipient.
• If necessary, press [Redial/Pause] to enter a pause at the end of the number.

The letter

appears at the end of the fax number.

1. Press [Start].

Basic Receiving Method

Follow this procedure to set the machine for receiving faxes. The default setting is .

NOTE

Please note that any fax documents that have been received and are stored in the memory will be deleted if you disconnect the power cord of the machine.

1. Press [Menu].
2. Press ←→ or [ ] to select , then press [OK].
3. Press [◀-] or [+▶] to select , then press [OK].

4. Press [◀] or [+▶] to select the receive mode, then press [OK].

: Answers all calls as faxes. : Receives faxes automatically and records voice messages. : Distinguishes between fax and voice calls. : Switches between fax and voice calls automatically if the optional handset or an external telephone is connected to the machine. For optional settings, see "FaxTel: Optional Settings," on p. 3-22. : Does not answer any calls. You have to manually receive faxes. See "Manual Reception," on p. 3-24.

NOTE

• For or , make sure the optional handset or an external telephone is connected to the machine.
• For , make sure an answering machine is connected to the machine.
• The mode is available for certain countries only and requires subscription to a network switch service.

5. Press [Stop/Reset] to return to the standby mode.

Receiving Features

You can set the fax receive mode to suit your needs, set the machine to receive fax documents into memory (memory lock), and use the external telephone connected to the machine to receive faxes manually (remote reception). You can also set how the received documents are printed.

Fax/Tel: Optional Settings

If required, change the optional settings as follows:

1. Press [Menu].
2. Press + or [ ] to select , then press [OK].
3. Press + or [ ] to select , then press [OK].
4. Press + or [ ] to select , then press [OK].
5. For , press [ ] or +▶ the numeric keys to specify the duration (4 to 30 seconds) for which the machine attempts to detect the fax tone before it starts ringing, then press [OK]. If the machine receives a fax, the machine does not ring and switches to the The default setting is <6SEC>.
6. For , press [ ], or the numeric keys to specify the duration (10 to 45 seconds) of ringing, then press [OK].

The default setting is <22SEC>.

1. For , press []or[ ] +▶ to select the action the machine will take after the ringing ends, then press [OK].

The default setting is .

: Receives a fax.

: Disconnects the call.

1. Press [Stop/Reset] to return to the standby mode.

Telstra FaxStream. Duet (Only for Australia)

In Australia, Telstra offers the FaxStream. Duet capability. If you subscribe to this service, your line is assigned two numbers: one for fax and one for phone. When the fax number is called, the network sends a specific ringing tone which your machine recognizes and automatically handles as a fax call. If the phone number is called, a different ringing tone is sent out from the network so that the call is handled as a voice call. This means that there is no switching delay at the caller's end.

• Triple ring (short-short-short) for fax receiving. Three short rings, at regular intervals.
• Any ring except triple ring (depending on your switchboard) for telephone conversation.

Contact Telstra for connection information.

If you want to set the machine for network switch, set the receive mode to .

● When You Hear the Telephone Call Ring Pattern

Pick up the handset of the external phone and talk normally. If you hear a slow beep, it means the call is from a fax machine trying to send a fax. Press [Start] on your machine to receive the fax. If you do not pick up the handset, the machine continues to ring until the other party hangs up. If an answering machine is connected, it takes over the call.

● When You Hear the Fax Call Ring Pattern (Triple Ring)

After the machine rings, it receives the document automatically.

Telecom FaxAbility (Only for New Zealand)

In New Zealand, Telecom N.Z. offers the FaxAbility capability. This service allows you to assign two numbers to your line: one for fax and one for telephone. When the fax number is called, the network sends a specific ring tone which your machine recognizes and automatically handles as a fax call. If the telephone number is called, a different ring tone is sent out from the network so that the call is handled as a voice call. This means that there is no switching delay at the caller's end. Contact Telecom for connection information. If you want to set the machine for network switch, set the receive mode to .

● When You Hear the Telephone Call Ring Pattern

Pick up the handset of the external phone and talk normally. If you hear a slow beep, it means the call is from a fax machine trying to send a fax. Press [Start] on your machine to receive the fax. If you do not pick up the handset, the machine continues to ring until the other party hangs up. If an answering machine is connected, it takes over the call.

● When You Hear the Fax Call Ring Pattern

After the machine rings, it receives the document automatically.

■ Manual Reception

When you select in , follow the procedure below to receive a fax.

1. When the telephone rings, pick up the optional handset/the external telephone or press [Hook].
2. Confirm that the modem's connecting sound is heard, then press [Start].
3. Hang up the optional handset or the external telephone.

■ Memory Reception

The machine automatically receives faxes in memory when printing is disabled under certain conditions (e.g., toner or paper has run out). Load paper and press [OK] to start printing faxes stored in memory. For toner empty, the machine automatically starts printing when the error is cleared.

NOTE

• The machine memory can store up to 346 fax jobs or approximately 346 pages.* * Based on the condition that the other party sends the fax by FAX-L160 with ITU-T Standard Chart No.1, standard mode. The maximum number of pages that the machine's memory can store differs depending on the other party's machine. – Once the pages are printed, they are deleted from the memory.
• If the memory becomes full, you will not be able to receive the remaining pages. Contact the other party and ask them to resend the remaining pages of the fax.

■ Memory Lock Reception

You can set the machine to store all documents in memory without automatically printing them. The default setting is .

1. Press [Menu].
2. Press [◀] or [▶] to select , then press [OK]. If the system password has been set, enter the system password using the numeric keys, then press [OK].
3. Press [▲] or [▼] to select , then press [OK].
4. Press [◀] or [▶] to select , then press [OK]. If the memory lock password has already been set, enter the password, then press [OK].
5. Press [◀] or [▶] to select , then press [OK].

NOTE

When you select , the machine starts to print the received documents in memory.

1. If you want to set a password, press [▲] or [▼] to select , then press [OK].

If you do not need to set a password, skip to step 8.

1. Use the numeric keys to enter the memory lock reception password (up to seven digits), then press [OK].

Ex.

PASSWORD 1234567

If the memory lock password has already been set, press [◀-] or [+▶] repeatedly to go to the digit you want to change, and then press [Clear]. Enter a new number with the numeric keys, then press [OK].

1. Press [◀-] or [+▶] to select , then press [OK].

If you do not need to set the timer for memory lock reception, skip to step 12.

1. Press [◀-] or [+▶] to select , then press [OK].
2. For , use the numeric keys to enter the start time (in 24-hour format), then press [OK].

Ex.

MEM. RX START TIME 00:00

1. For , use the numeric keys to enter the end time (in 24-hour format), then press [OK].
2. Press [Stop/Reset] to return to the standby mode.

Printing All Documents Stored in Memory

1. Perform steps 1 to 3 in "Memory Lock Reception," on p. 3-24.
2. Press [◀→] or [+▶] to select, then press [OK].
3. Use the numeric keys to enter the memory lock reception password, then press [OK].
4. Press [◀-] or [+▶] to select, then press [OK].

The received documents are printed.

1. Press [Stop/Reset] to return to the standby mode.

Remote Reception

Remote reception enables you to use an external telephone connected to the machine to receive faxes manually. This can be useful when the machine is not nearby or is being used by someone else.

The default settings are as follows:

- REMOTE RX:

- REMOTE RX ID: <25>

Registering Remote Reception ID

Follow this procedure if you want to change the default remote reception ID of 25.

1. Press [Menu].
2. Press + or [ ] to select , then press [OK].
3. Press + or [ ] to select , then press [OK].
4. Press [◀-] or [+▶] to select , then press [OK].
5. Press [◀-] or [+▶] to select , then press [OK].
6. Use the numeric keys to enter a new remote reception ID (a combination of two characters using 0 to 9), then press [OK].
7. Press [Stop/Reset] to return to the standby mode.

Receiving a Fax Remotely

1. When you receive a call, pick up the external telephone.
2. Use the numeric keys to enter the two-digit remote reception ID to start reception.

NOTE

If the machine is set for pulse dialing, press [Tone] to switch to tone dialing before pressing the remote reception ID.

1. When the reception is complete, hang up the telephone.

■ Selecting the Receive Mode for Printing

You can select whether the machine stores all received pages in the memory before printing them out or prints each page as it is received.

1. Press [Menu].
2. Press + or [ ] to select , then press [OK].
3. Press + or [ ] to select , then press [OK].
4. Press [◀-] or [+▶] to select , then press [OK].
5. Press [◀-] or [+▶] to select desired printing method, then press [OK]. : Prints after all the pages of the document are received. : Prints each page as it is received.
6. Press [Stop/Reset] to return to the standby mode.

■ ReceptionRestriction

You can reject incoming faxes from the senders who do not transmit their fax numbers to your machine. The default setting is .

1. Press [Menu].
2. Press + or [ ] to select , then press [OK].
3. Press [◀-] or [+▶] to select , then press [OK].
4. Press [◀—] or [+▶] to select, then press [OK].
5. Press [◀-] or [+▶] to select, then press [OK].
6. Press [Stop/Reset] to return to standby mode.

■ Printing Received Documents

The machine provides received image reduction.

Received Image Reduction

You can print received documents in a reduced size.

1. Press [Menu].
2. Press + or [ ] to select, then press [OK].
3. Press [◀→] or [+▶] to select, then press [OK].
4. Press [◀-] or [+▶] to select, then press [OK].
5. Press [◀→] or [+▶] to select the desired setting, then press [OK]. : Reduces the documents automatically depending on the length of the documents. : Prints documents on paper without reducing the size. : Cuts off the end of a document that does not fit on one page up to 24 mm. When the height of the area to be cut off is more than 24 mm, the document will be printed on the following page without being cut off.
6. Press [Stop/Reset] to return to standby mode.

Advanced Features

The machine provides the following additional fax modes: Broadcasting, Delayed sending, Polling, and Relay.

Broadcasting

Broadcasting enables you to send the same document to multiple recipients.

NOTE

• A maximum of 131 destinations can be specified at the same time. (Out of the 131 destinations, a maximum of 16 destinations can be specified with the numeric keys.) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate dialing.
• If you frequently send documents to multiple destinations, it is recommended that you store those destinations as a group.
• Set documents.
• Press [Add. Mode].
• Press [◀=] or [+▶] to select , then press [OK].
• Specify the destination.

Use the numeric keys, one touch speed dialing keys, coded speed dialing codes, or [Address Book] key to specify recipients.

Be sure to press [OK] after entering the recipient's number if you use the numeric keys. You can enter up to 16 different fax numbers using the numeric keys.

1. Repeat step 4 to enter all required destinations.

To check all the specified destinations, press [for] to scroll through the list of destinations.

1. Press [Start].

Delayed Sending

Delayed sending enables you to start transmission at a specified time. You can combine other fax features with Delayed sending.

1. Set documents.
2. Press [Add. Mode].
3. Press [◀-] or [+▶] to select , then press [OK].
4. Use the numeric keys to enter the time of transmission (in 24-hour format), then press [OK].

1. Use the numeric keys, one-touch speed dialing keys, coded speed dialing codes, or [Address Book] key to enter a destination, then press [OK].

You can use the following features to send a fax by pressing [Add. Mode]. : Sends the same document to multiple recipients at once. (See "Broadcasting," on p. 3-28.)

: Retrieve documents stored in remote machines for polling. (See "Polling Receiving," on p. 3-30.)

: Sends a document to be relayed to other recipients. (See "Relay," on p. 3-30.)

1. Press [Start] to scan the document for the Delayed sending.

Polling

Polling Sending

Polling sending enables you to send a document in response to the recipient machine's request.

You can store up to 30 documents in the memory.

1. Set documents.
2. Press [Add. Mode].
3. Press [◀—] or [+▶] to select , then press [OK].
4. Press [◀] or [+▶] to select or , then press [OK].

: The document will be deleted after it is sent to a recipient. : The document will be retained in memory until manually deleted.

1. Use the numeric keys to enter the four-digit subaddress, then press [OK].

If no subaddress is required, press [Start].

1. Use the numeric keys to enter the four-digit password, then press [OK].

If no password is required, press [Start].

1. Press [Start].

Polling Receiving

Polling receiving enables you to retrieve documents stored in remote machines for polling.

1. Press [Add. Mode].
2. Press [◀-] or [+▶] to select , then press [OK].
3. Use the numeric keys, one-touch speed dialing keys, coded speed dialing codes, or [Address Book] key to enter a destination, then press [OK]. If the senders set a subaddress and/or password, you also need to set the same subaddress and/or password under the one-touch speed dialing key or coded speed dialing codes. See "Storing/Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes" p. 3-6.
4. Repeat the previous step to enter all required recipients (up to 131), then press [Start].

You can enter only up to 16 destinations if using the numeric keys.

Relay

Relay enables you to send a document to a remote machine (relay station), which in turn sends the document to other destinations. (The remote machine needs to have the relay feature.) How the document is handled after it reaches the relay station depends on what function is registered in the station's subaddress.

1. Set documents.
2. Press [Add. Mode].
3. Press [◀-] or [+▶] to select , then press [OK].
4. Use the numeric keys, one-touch speed dialing key, coded speed dialing, or [Address Book] key to specify the relay station, then press [OK].
5. Use the numeric keys to change or enter the relay station's subaddress (up to 20 digits), then press [OK].
6. Use the numeric keys to enter the password (up to 20 digits). If no password is required, press [OK].

SUBADDRESS = 1234_

Ex. PASSWORD = 5678_

1. Press [Start].

Canceling TX/RX Jobs

Follow the procedure below to cancel an ongoing job (sending or receiving).

1. Press [Stop/Reset].
2. When the message appears, press [OK] to select.

CANCEL DURING TX/RX?
< YES NO > 

Checking and Deleting TX/RX Jobs

System monitor enables you to view the transmission and reception results and monitor the status of the send and receive jobs currently being processed.

■ Checking Transmission/Reception Results

1. Press [System Monitor].
2. Press [◀-] or [+▶] to select, then press [OK].
3. Press [◀-] or [+▶] to view the required transmission/reception result.
4. Press [Stop/Reset] to return to the standby mode.

- Checking and Deleting FAX Documents Stored in Memory

1. Press [System Monitor].
2. Press [◀-] or [+▶] to select, then press [OK].
3. Press [◀-] or [+▶] to scroll through the job list, and check the status of the fax jobs. If you want to delete the job, go to step 4. Otherwise, press [Stop/Reset] to return to the standby mode.
4. Press [◀-] or [+▶] to select the desired job, then press [OK].

For [Delete], all recipients entered for a broadcasting job will be canceled.

1. Press [◀-] or [+▶] to select [Cancel]. If you do not want to cancel the job, press [◀-] or [+▶] to select [Do Not Cancel].
2. Press [Stop/Reset] to return to the standby mode.

4 Copying

Basic Copying Method 4-2

Scan Settings 4-3

Image Quality 4-3

Density 4-3

Zoom Ratio 4-4

Canceling Copy Jobs 4-5

Basic Copying Method

Follow this procedure to make a copy.

1. Set documents. For documents you can copy, see "Document Requirements," on p. 2-2.
2. Press [COPY]. The copy mode automatically resets to the fax mode after one minute of inactivity, or when you press [Stop/Reset].
3. Use the numeric keys to enter the desired copy quantity (1 to 99).
4. Press [Start].

Scan Settings

Before pressing [Start] to begin copying, you can adjust the settings to better suit the document to be scanned. These settings return to the default values if the machine remains idle for one minute or if you press [Stop/Reset].

Image Quality

The default setting is .

1. Press [COPY].
2. Press [Image Quality] repeatedly to select the document type.

: for text documents : for documents that contain fine text or photos : for documents that contain text and photos

NOTE

• When you press [Stop/Reset], the setting will be canceled. If you want to keep the settings, set the image quality as following: [Menu] → → → → Press [←] or [+] select the desired document type.
• Copy density automatically changes to the manual mode when or is set.

Density

You can adjust the density to the most appropriate level for the document either automatically or manually. The default setting is (5).

Adjusting Automatically

1. Press [COPY].
2. Press [Density] repeatedly to select , then press [OK].

NOTE

The image quality is automatically set to .

Adjusting Manually

1. Press [COPY].
2. Press [Density] repeatedly to select the manual mode.
3. Press + or [ ] to adjust the copy density, then press [OK].

Ex.

DENSITY - LT ◯□□□□■□□□□▶ DK+

[1] to make dark documents lighter [+▶]: to make light documents darker

NOTE

When you press [Stop/Reset], the setting will be canceled.

If you want to keep the settings, set the density as follows:

[Menu] → → → →

(See "Setting Menu," on p. 9-5.)

Zoom Ratio

You can reduce or enlarge images by any copy ratio, in 1% increments.

The available copy ratios are from 50% to 200%.

The default setting is <100%>.

1. Press [COPY].
2. Press [◀-] or [+▶] to adjust the zoom ratio, then press [OK].

decrease the zoom ratio

[+▶]: to increase the zoom ratio

NOTE

When you press [Stop/Reset], the setting will be canceled.

If you want to keep the settings, set the zoom ratio as follows:

[Menu] → → →

Press [◀] or [▶] to change the zoom ratio.

Canceling Copy Jobs

Follow this procedure to cancel an outgoing job.

1. Press [Stop/Reset].
2. When the message appears, press [OK] to select [Cancel].

The job is canceled, and the copy quantity is reset.

Copying

5 Printing (FAX-L160 Only)

Printing Documents 5-2

Advanced Printing Features 5-3

Collate Printing 5-3

Checking and Deleting Jobs 5-4

Checking and Deleting Print Jobs ....5-4

Printing Documents

Follow this procedure to print a document from your computer. Make sure that the printer driver is installed. To check if the driver is installed, see "Software Settings with Computer (FAX-L160 Only)," in the Starter Guide.

For details on the printer driver settings, see Online Help.

NOTE

How to display the [Print] dialog box or items on the dialog box may vary depending on your application and/or OS.

1. From an open document on an application, click [File] → [Print].
2. Select the printer icon for the machine ([Canon L90/L160/L230 UFRII LT]), then click [Preferences] or [Properties] to open the dialog box.
3. After finishing the settings, click [OK].
4. Click [Print] or [OK].

Advanced Printing Features

Collate Printing

You can print documents collated into sets arranged in page order. For example, when printing multiple copies of a 3-page document, the print order is 1, 2, 3, 1, 2, 3, and so on.

1. From an open document on an application, click [File] → [Print].
2. Select the printer icon for the machine ([Canon L90/L160/L230 UFRII LT]), then click [Preferences] or [Properties] to open the dialog box.
3. Click the [Finishing] tab.
4. In the [Finishing] list, select [Collate], then click [OK].
5. On the [Print] dialog box, click [Print] or [OK].

Checking and Deleting Jobs

System monitor enables you to monitor the status of the print jobs currently being processed.

NOTE

Make sure that the Processing/Data indicator is turned on. When the Processing/Data indicator is turned off, all print jobs are erased from the memory.

Checking and Deleting Print Jobs

1. Press [System Monitor].
2. Press [◀-] or [+▶] to select , then press [OK].
3. Press [◀—] or [+▶] to scroll through the job list, and check the status of the print jobs. If you want to delete the job, go to step 4. Otherwise, press [Stop/Reset] to return to the standby mode.
4. Press [◀-] or [+▶] to select the desired job, then press [OK].
5. Press + to select . If you do not want to cancel the job, press H to select .
6. Press [Stop/Reset] to return to the standby mode.

6 System Manager Settings

Specifying the System Manager Settings 6-2

Restricting Access to Destinations.... 6-3

Confirming Entered Fax Numbers 6-3

Restricting Redial 6-3

Specifying the System Manager Settings

You can set a password for the system manager. Once the system password is set, restrictions can be placed on storing or changing the system settings.

1. Press [Menu].
2. Press [◀-] or [+▶] to select , then press [OK]. If the system password has been set, enter the system password using the numeric keys, then press [OK].
3. Press [◀=] or [+▶] to select , then press [OK].
4. Press [◀-] or [+▶] to select , then press [OK].
5. Use the numeric keys to enter a number, then press [OK].

NOTE

If you make a mistake when entering a number, press [Clear] to clear the entire number, and then enter the correct number.

1. Press [Stop/Reset] to return to the standby mode.

Restricting Access to Destinations

You can send documents with the following restrictions or settings.

– Confirming Entered Fax Numbers - Restricting Redial

■ Confirming Entered Fax Numbers

You can specify whether or not to confirm the entered fax numbers each time you send a fax.

The default setting is .

1. Press [Menu].
2. Press [◀] or [▶] to select , then press [OK].

If the system password has been set, enter the system password using the numeric keys, then press [OK].

1. Press [◀] or [▶] to select , then press [OK].
2. Press [◀] or [▶] to select , then press [OK].
3. Press [◀] or [▶] to select or , then press [OK].

: The confirmation screen does not appear.

The confirmation screen appears when you enter a fax number using the numeric keys.

1. Press [Stop/Reset] to return to the standby mode.

■ Restricting Redial

You can specify whether or not to allow using [Redial/Pause]. The default setting is .

1. Press [Menu].
2. Press [◀] or [▶] to select , then press [OK].

If the system password has been set, enter the system password using the numeric keys, then press [OK].

1. Press [◀] or [▶] to select , then press [OK].
2. Press [◀] or [▶] to select , then press [OK].
3. Press [◀] or [▶] to select or , then press [OK].
4. Press [Stop/Reset] to return to the standby mode.

7 Maintenance

Cleaning the Machine 7-2

Exterior....7-2

Interior....7-2

Fuser Roller 7-6

Scanning Area 7-6

Replacing the Toner Cartridge 7-8

Redistributing Toner 7-8

Replacing the Toner Cartridge with a New One ...... 7-12

Transporting the Machine 7-16

Cleaning the Machine

Note the following before cleaning your machine:

• Make sure no document is stored in memory, and disconnect the power cord.
• Use a soft cloth to avoid scratching the components.
• Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the components or generate static charges.

CAUTION

Never use volatile liquids such as thinners, benzene, acetone, or any other chemical cleaner to clean the machine. These can damage the machine components.

NOTE

When you disconnect the power cord, the documents stored in memory will be erased. To check the jobs stored in memory, see the following:

– Checking and Deleting FAX Documents Stored in Memory on p. 3-32 – Checking and Deleting Print Jobs on p. 5-4

Exterior

1. Disconnect the power cord from the machine.
2. Wipe the machine's exterior with a clean, soft, lint-free cloth dampened with water or diluted dishwashing detergent solution.
3. Wait for the machine to dry, then reconnect the power cord.

Interior

Clean the machine's print area periodically to prevent toner powder and paper dust from accumulating inside.

1. Disconnect the power cord from the machine.
2. Close the paper delivery tray extension (A), and then the paper delivery tray (B) itself.

CAUTION

Do not close the paper delivery tray without folding the extension first.

1. Open the toner cover by the notch (A).

1. Remove the toner cartridge.

CAUTION

• Do not touch the rollers and parts which have labels "CAUTION! Hot surface avoid contact" on. They become very hot during use.
• To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth.
• Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.

NOTE

Always hold the toner cartridge by its handle.

1. Use a clean, soft, dry, lint-free cloth to remove any toner or paper debris from the machine's interior.

CAUTION

• Do not touch the fixing assembly (A) as it becomes very hot during use.
• Do not touch the pins (B) or the transfer roller (C) as this can damage the machine.

• If loose toner comes into contact with your skin or clothing, wash with cold water. Warm water will set the toner.
• Hold the toner cartridge by its handle (A).

1. The arrow (A) on the toner cartridge should be facing away from you and pointing down.

1. Insert the toner cartridge so that the guide (A) on the left side of the toner cartridge fits into the groove inside the machine and slide it down parallel to the guide.

1. Push the toner cartridge to make sure it is properly set in the machine.

1. Close the toner cover.

CAUTION

Be careful not to get your fingers caught.

1. Reconnect the power cord.

■ Fuser Roller Area

If black streaks appear on printouts, the fuser roller in the main unit may be dirty. Should this occur, clean the fuser roller according to the following procedure. The roller should also be cleaned each time the toner cartridge is replaced. Load a sheet of blank A4 paper into the paper feeder and start cleaning.

NOTE

Cleaning the roller takes approximately 180 seconds.

1. Press [Menu].
2. Press [◀-] or [+▶] to select , then press [OK].
3. Make sure that a sheet of blank A4 paper is in the paper feeder.
4. Press [◀-] or [+▶] to select , then press [OK].

NOTE

Use standard paper as the cleaning paper. Throw away the cleaning paper after use.

Keep the scanning area clean to avoid dirty copies or faxes to be sent. If your documents have black streaks or appear dirty after copying them using the ADF, this may be caused by pencil lead rubbing off the documents and onto the roller. Clean the ADF scanning area and roller.

1. Disconnect the power cord from the machine.
2. Lift the paper stack cover and pull it out completely.

NOTE

Make sure the back end of the cover does not catch the front paper guide.

1. Lower the scanning platform (A) in the document delivery slot.

1. Gently wipe the scanning glass (A) and white sheet (B) with a clean, soft, lint-free cloth moistened with water.

NOTE

Do not dampen the cloth too much, as this may tear the document or damage the machine.

1. After the scanning area becomes dry, lift the scanning platform back into place.

1. Insert the paper stack cover.

NOTE

Make sure the back end of the cover does not catch and lower the scanning platform.

1. Reconnect the power cord.

Replacing the Toner Cartridge

When the toner is running low, the message appears on the LCD. We recommend that you prepare a new toner cartridge for future replacement with ease.

When the message appears, redistribute toner in the toner cartridge. If the message persists, replace the toner cartridge with a new one.

When toner empty error occurs while receiving fax, printing fax is interrupted and the received data will be stored in the memory. If you set in in to , you can keep printing fax documents or reports without replacing the toner cartridge. The default setting for is . (See "Setting Menu," on p. 9-5.)

CAUTION

• When is set to , the printed documents may be light or blurred because of lack of toner. The data is erased when the documents are printed out, so you can not print the same documents again.
• Do not touch the rollers and parts which have labels "CAUTION! Hot surface avoid contact" on. They become very hot during use.

■ Redistributing Toner

1. Close the paper delivery tray extension (A), and then the paper delivery tray (B) itself.

CAUTION

Do not close the paper delivery tray without folding the extension first.

1. Open the toner cover by the notch (A).

1. Remove the toner cartridge.

CAUTION

Do not touch the rollers and parts which have labels "CAUTION! Hot surface avoid contact" on. They become very hot during use.

1. Gently rock the toner cartridge several times to evenly distribute the toner inside.

1. Hold the toner cartridge by its handle (A).

CAUTION

Do not open the drum protective shutter (A).

NOTE

Always hold the toner cartridge by its handle.

1. The arrow (A) on the toner cartridge should be facing away from you and pointing down.

1. Insert the toner cartridge so that the guide (A) on the left side of the toner cartridge fits into the groove inside the machine and slide it down parallel to the guide.

1. Push the toner cartridge to make sure it is properly set in the machine.

1. Close the toner cover.

CAUTION

Be careful not to get your fingers caught.

1. Open the paper delivery tray (A) and the extension (B).

Replacing the Toner Cartridge with a New One

1. Close the paper delivery tray extension (A), and then the paper delivery tray (B) itself.

CAUTION

Do not close the paper delivery tray without folding the extension first.

1. Open the toner cover by the notch (A).

1. Remove the toner cartridge.

1. Remove the new toner cartridge from the protective bag.

1. Gently rock the toner cartridge several times to evenly distribute the toner inside.

CAUTION

Do not open the drum protective shutter (A).

NOTE

Save the protective bag. You may need it later when you remove the toner cartridge from the machine.

1. Hold the toner cartridge with one hand, and pull the seal completely out.

CAUTION

• If toner is adhered on the removed seal, be careful that your hands or clothes do not get dirty from touching the toner.
• If your hands or clothes get dirty from touching the toner, wash them immediately in cold water. Do not use hot water. If you do, the toner may be set permanently.

NOTE

Do not pull the seal out at an angle.

1. Hold the toner cartridge by its handle (A).

CAUTION

Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.

NOTE

Always hold the toner cartridge by its handle.

1. The arrow (A) on the toner cartridge should be facing away from you and pointing down.

1. Insert the toner cartridge so that the guide (A) on the left side of the toner cartridge fits into the groove inside the machine and slide it down parallel to the guide.

1. Push the toner cartridge to make sure it is properly set in the machine.

1. Close the toner cover.

CAUTION

Be careful not to get your fingers caught.

1. Open the paper delivery tray (A) and the extension (B).

Transporting the Machine

Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance.

1. Disconnect the power cord and all the cables from the back of the machine.
2. Close the paper delivery tray extension (A), and then the paper delivery tray (B) itself.

1. Open the toner cover by the notch (A).

CAUTION

Do not close the paper delivery tray without folding the extension first.

4. Remove the toner cartridge.

CAUTION

• To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth.
• Do not open the drum protective shutter (A).

NOTE

Always hold the toner cartridge by its handle.

5. Close the toner cover.

CAUTION

Be careful not to get your fingers caught.

6. Detach the document feeder tray.

1. Fold the document delivery tray extension (A), and then push the document delivery tray (B) into the machine.

CAUTION

Do not open or close the document delivery tray extension without extending the document delivery tray first.

8 Troubleshooting

Clearing Jams 8-3

Document Jams 8-3

Paper Jams 8-5

LCD Messages 8-10

Error Codes 8-15

If is displayed 8-17

Re-Loading the Paper 8-17

Changing the Paper Size Setting 8-17

General Problems 8-18

Paper Feeding Problems 8-19

Sending/Receiving Problems 8-20

Sending Problems 8-20

Receiving Problems 8-22

Copying Problems 8-26

Printing Problems (FAX-L160 Only) 8-28

Telephone Problems 8-30

If a Power Failure Occurs....8-31

If You Cannot Solve a Problem 8-32

Clearing Jams

When or appears on the LCD display, remove jammed paper from the machine first, then from the paper feeder if necessary. Check the following if you experience repeated paper jams:

• Fan and tap the paper stack on a flat surface before loading it in the machine.
• Check that the paper you are using meets the requirements for use. (See "Paper Requirements," on p. 2-5.)
• Make sure you have removed any scraps of paper from the inside of the machine.

CAUTION

• When removing jammed documents or paper, take care not to cut your hands on the edges of the document or paper.
• When removing jammed paper or when inspecting the inside of the machine, do not allow necklaces, bracelets, or other metal objects to touch the inside of the machine, as this may result in burns or electrical shock.
• If you tear the paper, remove any torn pieces to avoid further jams.
• If loose toner comes into contact with your skin or clothing, wash with cold water. Warm water will set the toner.

NOTE

Do not force a jammed document or paper out of the machine. Contact your local authorized Canon dealer or the Canon help line for assistance if needed.

Document Jams

When appears on the LCD display, remove a jammed document from the ADF.

1. Lift the document release lever.

If a multi-page document is loaded, remove the entire document from the ADF.

1. Lift the paper stack cover and pull it out completely.

NOTE

Make sure the back end of the cover does not catch the front paper guide.

1. Lower the scanning platform (A) in the document delivery slot.

1. Carefully pull out the jammed document.

1. Lift the scanning platform back into place.

1. Insert the paper stack cover.

NOTE

Make sure the back end of the cover does not catch and lower the scanning platform.

1. Lower the document release lever back into place.

1. Press [Stop/Reset] to return to standby mode.

Paper Jams

When appears on the LCD display, remove jammed paper from the inside of the machine first, then from the paper feeder if necessary.

1. Close the paper delivery tray extension (A), and then the paper delivery tray (B) itself.

CAUTION

Do not close the paper delivery tray without folding the extension first.

2. Open the toner cover by the notch (A).

CAUTION

Always open the toner cover first before removing jammed paper inside the machine.

3. Remove the toner cartridge.

CAUTION

• To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth.
• Do not open the drum protective shutter (A).

NOTE

Always hold the toner cartridge by its handle.

1. Gently pull jammed paper out of the machine.

CAUTION

- Do not touch the fixing assembly (A) as it becomes very hot during use. - Do not touch the pins (B) or the transfer roller (C) as this can damage the machine.

- If you tear the paper, remove any torn pieces to avoid further jams. - If loose toner comes into contact with your skin or clothing, wash with cold water. Warm water will set the toner.

1. Hold the toner cartridge by its handle.

1. The arrow (A) on the toner cartridge should be facing away from you and pointing down.

1. Insert the toner cartridge so that the guide (A) on the left side of the toner cartridge fits into the groove inside the machine and slide it down parallel to the guide.

1. Push the toner cartridge to make sure it is properly set in the machine.

1. Close the toner cover.

NOTE

Be careful not to get your fingers caught.

1. Open the paper delivery tray (A) and the extension (B).

1. Lift the paper stack cover and pull it out completely.

NOTE

Make sure the back end of the cover does not catch the front paper guide.

1. Carefully pull jammed paper from inside the slot.

NOTE

If you tear the paper, remove any torn pieces to avoid further jams.

1. Insert the paper stack cover.

NOTE

Make sure the back end of the cover does not catch and lower the scanning platform.

LCD Messages

See the following when the LCD displays error and status messages.

ALREADY REGISTERED

Description: The same recipient was entered twice.

Action: Select a different recipient.

AVAILABLE MEMORY nn%

Description: This message shows the percentage of the memory currently available.

Action: If you need more space, wait for the machine to send any documents in memory. Also print, send, or delete any documents stored in memory.

CANNOT PRINT RX DATA

Description

The machine temporarily received the fax in memory because an error of some kind has occurred in the machine.This error message appears with one of the messages below.-

Action: This error message appears with another message. When the error is resolved, the received data will be printed out. For how to solve the problem, see the action for the messages displayed with it.

CANNOT REGIST MORE

Description: The number of entered recipients for broadcasting has already reached the upper limit (131).

Action: Send the document separately.

Description: The number of registered recipients for group dialing has already reached the upper limit (50).

Action: Register a different one-touch speed dialing key for group dialing.

Description: The number of memory stored in Polling TX has already reached the upper limit (30).

Action: Wait for the sending to complete or delete the unnecessary documents.

Description: The number of entered recipients for Polling RX has already reached the upper limit (131).

Action: Send the document separately.

Description: Redialing is not available with [Redial/Pause]. This message appears when [Redial/Pause] is set to [On] in the [Fax] menu.

Action: Dial the number manually.

CHECK DOCUMENT

Description: A document jam may have occurred in the ADF.

Action: Remove the jammed document.

Description: The document is longer than 400 mm.

Action: Reduce the length of the document to less than 400 mm, then try again.

CHECK DESTINATION

Description: The fax number entered at the second time is different from the one entered at the first time. This message appears when [Confirm Fax Number] is set to [On] in the [Fax] menu.

Action: Check if the fax number is correct, then enter the same fax number as the first one after pressing [Start].

CHECK SCANNING AREA

Description: The scanning platform is dirty, or not set into scanning position.

Action: Clean the scanning area, or lift the scanning platform into place.

CLOSE COVER

TONER COVER

Description: The toner cover is not closed completely.

Action: Check the toner cover, and make sure that it is completely closed.

HANG UP PHONE

Description: The optional handset or the handset of the external telephone is off the hook.

Action: Hang up the optional handset or the handset of the external telephone.

INITIALIZING...

Description: This message appears when connecting the power cord, or when the machine is not ready for printing.

Action: Wait until the message disappears.

LOAD CORRECT PAPER

Description: The size of the paper in the paper feeder is different from that of the paper specified in the menu.

Action: Load the correct size paper or change the paper size in the menu. For more information, see "If is displayed," on p. 8-17.

LOAD PAPER

Description: No paper is loaded in the paper feeder.

Action: Load paper correctly. Then press [OK] when using the paper feeder.

Description: The machine was turned off when any documents were stored in the machine's memory. Please note that any data stored in the memory, including received fax documents, will be deleted if you disconnect the power cord of the machine.

Action: The error is automatically released after two seconds, and the machine automatically prints out the lost report that shows the records still existing in the activity report.

MEMORY FULL

Description: The machine is full of jobs.

Action: Print, send, or delete any documents stored in memory.

Action: Divide the document stack or data into a few parts and try again one by one.

Action: Send the document with low resolution.

Description: The number of TX/RX jobs that can be stored in memory reached the maximum.

Action: The maximum numbers of jobs that can be stored in memory are as follows (Based on the condition that the other party sends the fax by FAX-L160 with ITU-T Standard Chart No.1, mode); Up to 256 jobs for sending and receiving. Wait for the machine to send any documents in memory. Also print, send, or delete any documents stored in memory.

NOT AVAILABLE

Description: When you are registering group dialing, you have pressed a one-touch speed dialing key that is already assigned to a fax number.

Description: When you are registering one-touch speed dialing, you have pressed a one-touch speed dialing key that is already assigned to a group address.

Action: Use a one-touch speed dialing key that is not in use.

Description: You have reached the maximum number of recipients (16) you can enter with the numeric keys for broadcasting.

Action: Enter no more than 16 recipients for broadcasting using the numeric keys.

Description: When the line is off the hook or the [Hook] key is pressed, you have specified a group of recipients by using a one-touch speed dialing key that is assigned to a group address.

Action: Specify a recipient without using the one-touch speed dialing keys that are assigned to a group address.

Description: When you are specifying the relay station for Relay TX, you have pressed a one-touch speed dialing key that is assigned to a group address.

Action: Enter a recipient's number without using the keys that are assigned to a group address.

NOT REGISTERED

Description: No destination is registered under the one-touch speed dialing key or coded speed dialing you pressed.

Action: Register the destinations before using the Address Book function.

OUT OF TONER CHANGE TONER

Description: Toner has run out.

Action: Install a new cartridge.

PAPER JAM OPEN TONER COVER

Description: Paper jams have occurred in the machine.

Action: Clear the paper jam (See "Paper Jams," on p. 8-5.) and reload paper in the paper feeder.

PRINTER DATA ERROR* CHECK PRINTER

Description: The data from the PC was not printed.

Action: Check if the software is installed properly or if the printer cable is properly connected.

Action: Check if the memory is full.

* Only for the FAX-L160.

REGISTERING KEY CANNOT REGISTER

Description: The selected one-touch speed dialing key is already assigned to another group.

Action: Select a different one-touch speed dialing key.

SET DOCUMENT

Description: No document was set on the machine when [Start] was pressed. (in the copy/fax mode)

Action: Set a document.

SYSTEM ERROR EXXX

Description: A system error has occurred. will be a three-digit code that indicates a particular type of error.

Action: Unplug the machine. Wait for at least 5 seconds and reconnect the power cord. If the message persists, disconnect the power cord, and contact your local authorized Canon dealer or the Canon help line.

SET PAPER AGAIN SET TONER AGAIN

Description: Paper is not loaded properly, or the toner cartridge is not set.

Action: Load paper properly. (For instructions on how to load paper in the paper feeder, see "Set Up the Machine" in the Starter Guide.) Set the toner cartridge in the machine. For details, see "Set Up the Machine" in the Starter Guide.

TONER LOW PREPARE NEW TONER

Description: The toner is running low.

Action: Prepare a new toner cartridge.

WRONG NUMBER ENTRY

Description: An invalid number was entered in the date and time setting.

Action: Enter a correct date or time.

WRONG PASSWORD

Description: The memory lock reception password or system password you entered is incorrect.

Action: Enter the correct password. For details, see "Receiving Features" on p. 3-22 or "Specifying the System Manager Settings" on p. 6-2.

Error Codes

An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs.

JOB NO.	MODE	NO.	DESTINATION TEL/ID	START TIME	PAGE	RESULT
0157	TX G3	001	123XXXXXXXX	12/31 15:50	000	NG 00'00
			00A0 TX CANCEL

For details on reports, see "Printing Reports Automatically" on p. 9-19.

See the following for individual error codes.

0001

Description The sender may not be using a G3 fax machine.

Action Make sure the sender's machine is compatible with your machine.

0070

Description Reception was manually canceled on the machine.

Action Ask the sender to resend the document if necessary.

0071

Description The machine's memory is full.

Action Print, send, or delete any documents stored in memory.

0080

Description The recipient's machine did not respond within 35 seconds.

Action Resend the document. Ask the other party to check their machine. If you are making an overseas call, add a pause to the number.

008D

Description The recipient's machine has run out of paper.

Action Ask the recipient to make sure that paper is loaded in their machine.

00AO

Description: Transmission was manually canceled on the machine.

Action: Resend the document if necessary.

Description: There is a document jam.

Action: Clear the document jam.

Description: All redialing attempts have failed.

Action: Check if the recipient's number is correct or the telephone cable is properly connected, and try again.

If is displayed

When appears on the LCD display, the size of the paper in the paper feeder is different from that of the paper specified in of the menu. You need to load the correct size paper or change the paper size in of the menu.

NOTE

• For print jobs, you need to specify the paper size from your computer.
• For copy jobs, disappears automatically. Load the correct size paper or change the paper size setting. (See "Setting Paper Size and Type," on p. 2-10.)

Re-Loading the Paper

1. Load the correct size paper as shown on LCD display, then press [OK] to resume the job.

The machine re-starts printing.

Changing the Paper Size Setting

1. Press [Menu].
2. Press ← or [ ] to select , then press [OK].
3. Press + or [ ] to select , then press [OK].
4. Press [◀] or [+▶] to select , then press [OK].
5. Press [◀→] or [+▶] to select the paper size same as paper loaded into the machine, then press [OK].
6. Press [Stop/Reset] to return to the standby mode.
7. Press [OK] to resume the job. No further operation is required.

General Problems

The machine has no power.

Q

Is the power cord plugged in securely?

A

Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on.

Q

Is the power cord supplying power?

A

Use a different power cord, or test the cord for continuity using a voltmeter.

Nothing appears in the LCD.

Q

Is the power cord plugged in securely?

A

Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on.

Q

Is the machine in the Sleep mode?

A

Press [Energy Saver] on the operation panel to cancel the Sleep mode.

Paper Feeding Problems

The machine does not feed paper properly.

Q	Is the paper loaded correctly?
A	Make sure the paper is correctly loaded. (See “Set Up the Machine,” in the Starter Guide.)
Q	Does the machine contain too many sheets?
A	Make sure you load the correct quantity. (See “Paper Requirements,” on p. 2-5.)

Multiple sheets are fed together into the machine.

Q	Is the paper loaded correctly?
A	Make sure the paper is correctly loaded. (See “Set Up the Machine,” in the Starter Guide.)
Q	Does the machine contain too many sheets?
A	Make sure you load the correct quantity. (See “Paper Requirements,” on p. 2-5.)

Q

Are different types of paper loaded in the machine?

A

Load only one type of paper.

A

Make sure you load paper that meets the requirements for use. (See "Paper Requirements," on p. 2-5.)

A

Let the paper run out before refilling the machine. Avoid mixing new stock with paper already loaded.

Repeated paper jams occur.

Q

Is the correct type of paper loaded in the machine?

A

Make sure you load paper that meets the requirements for use. (See "Paper Requirements," on p. 2-5.)

Sending/Receiving Problems

Sending Problems

Cannot send a fax.

Q	Is the machine set for the correct telephone line type?
A	Make sure the machine is set for the correct telephone line type. (See “Before FAX Setting,” in the Starter Guide.)
Q	Is the document loaded correctly?
A	Make sure the document is correctly loaded. (See “Loading Documents,” on p. 2-4.)
A	Make sure the scanning platform is fully closed. (See “Paper Jams,” on p. 8-5.)
Q	Is the one-touch speed dialing key or coded speed dialing code you entered registered correctly?
A	Check that the Address Book settings are registered correctly. (See “Storing/Editing Address Book,” on p. 3-6.)
Q	Did you dial the correct number?
A	Check that you have the correct number.

Q

Is the machine in the Sleep mode?

A

The machine does not scan documents if it is in the Sleep mode. To take the machine out of the Sleep mode, press [Energy Saver] on the operation panel.

Q

Is the recipient's machine out of paper?

A

Ask the recipient to make sure paper is loaded in the machine.

Q

Are there other documents being sent from memory?

A

Allow time for the documents to finish sending.

Q

Has an error occurred during transmission?

A

Check the LCD for an error message. (See "LCD Messages," on p. 8-10.)

A

Print an Activity Report and check for an error. (See "ACTIVITY REPORT," on p. 9-21.)

Q

Is the telephone cable connected properly?

A

Make sure the cable is connected properly. (See "Before FAX Setting," in the Starter Guide.)

Q

A

Is the telephone line working properly?

Make sure there is a dial tone when you press [Hook] or when you lift the optional handset or the handset of any external telephone connected to the machine. If there is no dial tone, contact your local telephone company.

Q

A

Is the recipient's machine a G3 fax machine?

Make sure the recipient's machine is compatible with your machine.

Q

A

Did the recipient's machine answer within 35 seconds (after all automatic redialing attempts)?

Ask the recipient to check the machine. For an overseas call, add pauses to the registered number. (See "Dialing an Overseas Number (With Pauses)," on p. 3-20.)

Q

A

Is the Processing/Data indicator lit?

The external phone is busy. Please wait until the external phone becomes free.

Q

Is the machine overheated?

Unplug the machine and let it cool for about 5 minutes. Then plug in the machine and try sending again.

Memory fills up immediately when you try to send.

Are you sending with the resolution set to ?

If you want to keep your document quality, divide the document into some parts and send them separately.

If your document does not contain fine text or photographs, set the resolution to .

If your document contains fine text or photographs, send it directly rather than using a memory transmission.

Is a document stored in memory, leaving little memory available?

Print, send, or delete any documents stored in memory.

Faxes sent from the machine are spotted or dirty.

Q

Is the recipient's machine working properly?

A

Check the machine by making a copy. If the copy is clear, the problem may be in the sender's machine. If the copy is spotted or dirty, clean the scanner components. (See "Scanning Area," on p. 7-6.)

Q

Is the document loaded correctly?

A

Make sure the document is correctly loaded. (See "Loading Documents," on p. 2-4.)

The documents you sent are too light.

Q	Is the density setting changed to be lighter?
A	Adjust the density for light documents to be darker. (See “Density,” on p. 3-5.)
Q	Are the scanning components of the machine clean?
A	If the received document is spotted or dirty, clean the scanning components. (See “Scanning Area,” on p. 7-6.)

Sending of documents is too slow.

Q	Is the resolution set to,or?
A	Setting the resolution to reduces the sending time.

Errors occur frequently while sending.

Q	Are the telephone lines in poor condition, or do you have a bad connection?
A	Check if there is a device nearby that interferes with signal transmission (e.g., microwave oven).

Cannot redial with [Redial/Pause].

Q	Isset to?
A	Whenis set to, Redialing is not available. (See "Restricting Redial," on p. 6-3.)

Entering the fax number is required again after pressing [Start].

Q	Isset to?
A	Whenis set to, you need to enter the fax number again after pressing [Start]. (See "Confirming Entered Fax Numbers," on p. 6-3.)

Receiving Problems

Cannot receive a fax automatically.

Q	Is the machine set to receive faxes automatically?
A	For the machine to receive faxes automatically, the receive mode must be set to,,. If you have set,, confirm that an external telephone with answering system or answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded. (See “Basic Receiving Method,” on p. 3-21.)
Q	Are documents stored in memory, leaving little or no memory available?
A	Print, send, or delete any documents stored in memory.
Q	Has an error occurred during reception?
A	Check the LCD for an error message. (See “LCD Messages,” on p. 8-10.)
A	Print an Activity Report and check for an error. (See “ACTIVITY REPORT,” on p. 9-21.)
Q	Is paper loaded in the machine?
A	Make sure paper is loaded in the machine. (See “Set Up the Machine,” in the Starter Guide.)
Q	Is the telephone cable connected properly?
A	Make sure the cable is connected properly. (See “Before FAX Setting,” in the Starter Guide.)

No automatic switching between telephone and fax calls.

Q	Is the machine set to switch automatically between telephone and fax calls?
A	For the machine to switch between fax and telephone calls automatically, the receive mode must be set to, or. If you have set, confirm that an answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded. (See “Basic Receiving Method,” on p. 3-21.)
Q	Are documents stored in memory, leaving little or no memory available?
A	Print, send, or delete any documents stored in memory.
Q	Has an error occurred during reception?
A	Check the LCD for an error message. (See “LCD Messages,” on p. 8-10.)
A	Print an Activity Report and check for an error. (See “ACTIVITY REPORT,” on p. 9-21.)

Q	Is paper loaded in the machine?
A	Make sure paper is loaded in the machine. (See “Set Up the Machine,” in the Starter Guide.)
Q	Can the sender’s machine send the CNG signal, which tells your machine that the incoming call is a fax call?
A	Some machines cannot send this signal. In such cases, receive the fax manually.

Cannot receive a document manually.

Q	Is the machine set to receive manually?
A	For the machine to receive faxes manually, the receive mode must be set to. (See “Basic Receiving Method,” on p. 3-21.)
Q	Did you hang up the optional handset or the external telephone before pressing [Start] or dialing the remote reception ID?
A	Always press [Start] or dial the remote reception ID before hanging up. Otherwise you will disconnect the call.
Q	Are documents set on the ADF?
A	After removing the document from the ADF, please otherwise, please make it first. [Start] is

Print quality is poor.

Q	Is the toner low or unevenly distributed?
A	Redistribute the toner inside the toner cartridge. If the problem persists, replace the toner cartridge. (See “Replacing the Toner Cartridge,” on p. 7-8.)
Q	Is the correct type of paper loaded in the machine?
A	Make sure you load paper that meets the requirements for use. (See “Paper Requirements,” on p. 2-5.)
Q	Is the sender’s machine functioning properly?
A	Ask the sender to check that the scanning components of the machine are clean.
Q	Is the machine in the toner saver mode?
A	Setto.(See “COMMON SETTINGS,” on p. 9-6.)

Faxes do not print.

Q	Have you removed the plastic seal from the toner cartridge?
A	Make sure you remove the seal from the toner cartridge. (See “Set Up the Machine,” in the Starter Guide.)
Q	Is the toner cartridge installed properly?
A	Make sure the toner cartridge is installed properly. (See “Set Up the Machine,” in the Starter Guide.)
Q	Is the cartridge out of toner?
A	Replace the toner cartridge. (See “Replacing the Toner Cartridge,” on p. 7-8.)
Q	Is the correct size of paper loaded in the machine?
A	Make sure you load paper that meets the requirements for use. (See “Paper Requirements,” on p. 2-5.)
A	Change.(See “Setting Paper Size and Type,” on p. 2-10.)

Received faxes print blotched or unevenly.

Q	Is the sender's machine functioning properly?
A	Ask the sender to check that the scanning components of the machine are clean.

Part of the documents you receive is not printed.

Q	Are the slide guides of the paper feeder set to the size of the paper?
A	Adjust the guides of the paper feeder to the size of the paper.
Q	Have you specified the correct paper size for the paper feeder?
A	Specify the correct paper size for the paper feeder.
Q	Is the toner low or unevenly distributed?
A	Redistribute the toner inside the toner cartridge. If the problem persists, replace the toner cartridge. (See “Replacing the Toner Cartridge,” on p. 7-8.)
Q	Is the printing method for received documents set to
A	If you want to print a received document without cutting off the end, set the printing method toor. (See “Received Image Reduction,” on p. 3-27.)

Cannot receive using Error Correction Mode (ECM).

Q	Does the sender's machine support ECM?
A	If the sender's machine does not support ECM, the document is received in normal mode without error checking.

Receiving of documents is too slow.

Q	Is the resolution of the sender's machine set higher?
A	Contact the sender and make sure the resolution of the sender's machine has been set properly.
You cannot get documents from information services.
Q	Is your machine set to the tone dialing?
A	Press [Tone] to set the tone dialing.
Q	Do you receive messages from the information services such as “Press [Start] after the beep to receive”?
A	When you hear the beep sound, press [Start].

Errors occur frequently while receiving.

Q	Are the telephone lines in poor condition, or do you have a bad connection?
A	Check if there is a device nearby that interferes with signal reception (e.g., microwave oven).
Q	Is the sender's machine functioning properly?
A	Ask the sender to check that the machine is functioning properly.

Copying Problems

Blank paper comes out from the machine.

Q	Have you removed the plastic seal from the toner cartridge?
A	Make sure you remove the seal from the cartridge. (See "Set Up the Machine," in the Starter Guide.)
Q	Is the toner cartridge installed properly?
A	Make sure the toner cartridge is installed properly. (See "Set Up the Machine," in the Starter Guide.)
Q	Is the cartridge out of toner?
A	Replace the toner cartridge. (See "Replacing the Toner Cartridge," on p. 7-8.)
Q	Does the document meet the requirements for the machine?
A	Make sure you load documents that meet the requirements for use. (See Chapter 2, "Document

Copy is too light or has uneven density.

Q	Is the toner low or unevenly distributed?
A	Redistribute the toner inside the toner cartridge. If the problem persists, replace the toner cartridge. (See “Replacing the Toner Cartridge,” on p. 7-8.)
Copy has vertical white streaks.
Q	Is the toner low or unevenly distributed?
A	Redistribute the toner inside the toner cartridge. If the problem persists, replace the toner cartridge. (See “Replacing the Toner Cartridge,” on p. 7-8.)

Copy is spotted or dirty.

A	If the copy is spotted or dirty, clean the scanning components and machine's interior (See “Cleaning the Machine,” on p. 7-2.)

Paper jams occur.

A	Make sure the scanning platform is fully closed. (See “Paper Jams,” on p. 8-5.)
Q	Is the paper loaded correctly?
A	Make sure the document is correctly loaded. (See “Set Up the Machine,” in the Starter Guide.)
Q	Is the correct type of paper loaded in the machine?
A	Make sure you load paper that meets the requirements for use. (See “Paper Requirements,” on p. 2-5.)

Copy is skewed.

Q	Is the paper loaded correctly?
A	Make sure the paper is correctly loaded in the machine. (See “Set Up the Machine” in the Starter Guide.)

Copy is not clear.

Q	Is the correct type of paper loaded in the machine?
A	Make sure you load paper that meets the requirements for use. (See "Paper Requirements," on p. 2-5.)
Q	Are you copying on the wrong side of the paper?
A	Some papers have a "right" side for copying. If the copy quality is not as clear as you think it should be, try copying.

Some papers have a "right" side for copying. If the copy quality is not as clear as you think it should be, try copying on the other side of the paper.

Printing Problems (FAX-L160 Only)

Nothing prints.

Q	Is the power cord plugged in securely?
A	Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on.

Blank paper comes out from the machine.

Q	Have you removed the plastic seal from the toner cartridge?
A	Make sure you remove the seal from the toner cartridge. (See “Set Up the Machine,” in the Starter Guide.)
Q	Is the toner cartridge installed properly?
A	Make sure the toner cartridge is installed properly. (See “Set Up the Machine,” in the Starter Guide.)
Q	Is the toner cartridge out of toner?
A	Replace the toner toner cartridge. (See “Replacing the Toner Cartridge,” on p. 7-8.)

Printout is too light or has uneven density.

Q	Is the toner low or unevenly distributed?
A	Redistribute the toner inside the toner cartridge. If the problem persists, replace the toner cartridge. (See "Replacing the Toner Cartridge," on p. 7-8.)

Printout has vertical white streaks.

Q	Is the toner low or unevenly distributed?
A	Redistribute the toner inside the toner cartridge. If the problem persists, replace the toner cartridge. (See "Replacing the Toner Cartridge," on p. 7-8.)

Printout is spotted or dirty.

A	If the copy is spotted or dirty, clean the scanning components and machine's interior (See “Cleaning the Machine,” on p. 7-2.)

Paper jams occur.

A	Make sure the scanning platform is fully closed. (See "Paper Jams," on p. 8-5.)
Q	Is the document loaded correctly?
A	Make sure the document is correctly loaded. (See "Set Up the Machine," in the Starter Guide.)
Q	Is the correct type of paper loaded in the machine?
A	Make sure you load paper that meets the requirements for use. (See "Paper Requirements," on p. 2-5.)

Printout is skewed.

Q	Is the paper loaded correctly?
A	Make sure the paper is correctly loaded in the machine. (For "Set Up the Machine" in the Starter Guide)

Make sure the paper is correctly loaded in the machine. (See "Set Up the Machine," in the Starter Guide.)

Printout is not clear.

Q	Is the correct type of paper loaded in the machine?
A	Make sure you load paper that meets the requirements for use. (See “Paper Requirements,” on p. 2-5.)
Q	Are you printing on the wrong side of the paper?
A	Some papers have a “right” side for printing. If the printout quality is not as clear, so you think it should be try printing.

Some papers have a "right" side for printing. If the printout quality is not as clear as you think it should be, try printing on the other side of the paper.

Cannot print documents from a computer.

Q	Is the printer driver properly installed?
A	Make sure that the printer driver is properly installed.
Q	Are the printer driver settings (Paper Size, Output Size) correct?
A	Make sure that the printer driver settings (Paper Size, Output Size) are correct. (See Online Help.)
Q	Is the USB cable properly connected to the machine and the computer?
A	Make sure that the USB cable is properly connected to the machine and the computer. True different USB cable

Make sure that the USB cable is properly connected to the machine and the computer. Try a different USB cable.

Q

A

Q

A

Does the USB port you are using properly work?

Restart your computer and the machine. If the computer has other ports, connect the USB cable to others.

Are there any jobs remaining in the print queue?

A print job may be stuck in the print queue when it could not be finished due to an expected interruption. When this happens, follow this procedure to delete any remaining print jobs, and then print the documents again.

1. Double-click the icon of the printer you installed.

- For Windows Vista Click [Start] on the Windows taskbar → [Control Panel] → [Printers] under [Hardware and Sound].

- For Windows 2000: Click [Start] on the Windows taskbar → [Settings] → [Printers].

- For Windows XP Professional/Server 2003: Click [start] on the Windows taskbar → [Printers and Faxes].

- For Windows XP Home Edition: Click [start] on the Windows taskbar → [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].

1. Delete the print job.

- For deleting all the print jobs: Click [Printer] → [Cancel All Documents]

- For the specified job: Right-click the specified print job → [Cancel]

Telephone Problems

Cannot dial.

Q

Is the telephone cable connected properly?

A

Make sure the cable is connected properly. (See "Before FAX Setting," in the Starter Guide.)

Q

Is the power cord plugged in securely?

A

Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on.

Q

Is the machine set for the correct telephone line type?

Make sure the machine is set for the correct telephone line type. (See "Before FAX Setting," in the Starter Guide.)

Telephone disconnects while you are talking.

Q

Is the telephone cable connected properly?

A

Make sure the cable is connected properly. (See "Before FAX Setting," in the Starter Guide.)

Q

Is the telephone cable defective?

A

Use another cord.

Calls do not connect, or the wrong number is dialed.

Q

Did you confirm the dial tone before entering the telephone number?

A

Make sure to confirm the dial tone before entering a telephone number. If you enter the number before you hear the dial tone, the call may not connect, or the wrong number may be dialed.

If a Power Failure Occurs

If a power failure occurs, machine functions will be limited as follows:

Depending on your telephone, you may not be able to make telephone calls.

• You can receive telephone calls from the optional handset or telephone connected to the machine.
• You cannot send, receive, or copy documents.

If power is suddenly lost due to a power failure or accidental unplugging, the machine may lose received data stored in memory. If this happens, the LCD displays when power is restored and automatically prints a Lost Report (unless the cartridge is empty or there is no paper in the machine) that lists the documents (received in the last 60 transactions) that were lost from memory as a result of the power cut.

If You Cannot Solve a Problem

If you cannot solve the problem after having referred to the information in this chapter, contact your local authorized Canon dealer or the Canon help line.

Please have the following information ready when you contact Canon:

– Product name (FAX-L160/FAX-L140) - Serial number (On the label located at the back of the machine) - Place of purchase – Nature of problem – Steps you have taken to solve the problem and the results

CAUTION

If the machine makes strange noises or emits smoke or odd odor, disconnect the power cord immediately, and then contact your local authorized Canon dealer or the Canon help line. Do not attempt to disassemble or repair the machine yourself.

NOTE

Attempting to repair the machine yourself may void the limited warranty.

Appendix

Machine Settings 9-3

Printing USER DATA LIST 9-3

Accessing the Setting Menu 9-3

Setting Menu 9-5

PAPER SETTINGS 9-5

VOLUME CONTROL 9-5

COMMON SETTINGS 9-6

COPY SETTINGS 9-6

FAX SETTINGS 9-7

ADDRESS BOOK SET. 9-11

PRINTER SETTINGS (FAX-L160 Only) 9-12

TIMER SETTINGS 9-13

ADJUST./CLEANING....9-14

REPORT SETTINGS 9-14

SYSTEM SETTINGS 9-16

Summary of Reports and Lists 9-18

Printing Reports Automatically 9-19

TX REPORT 9-19

RX REPORT 9-20

ACTIVITY REPORT 9-21

Printing Reports and Lists Manually 9-22

Checking Remaining Memory 9-23

Checking Print and Scan Counts 9-24

Glossary 9-25

Index 9-29

Machine Settings

You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of the current settings, print out USER DATA LIST.

■ Printing USER DATA LIST

1. Press [Menu].
2. Press [◀—] or [+▶] to select, then press [OK].
3. Press [◀—] or [+▶] to select, then press [OK].
4. Press [◀-] or [+▶] to select, then press [OK].

Printing starts, and the screen automatically returns to the standby mode.

■ Accessing the Setting Menu

1. Press [Menu].
2. Press [◀→] or [+▶] to select the menu you want to access, then press [OK].
3. Press [◀] or [+▶] to select a submenu, then press [OK].

NOTE

For details on the submenu, see "Setting Menu," on p. 9-5.

1. To register the settings or go to a submenu item, press [OK].
2. When finished, press [Stop/Reset] to return to the standby mode.

NOTE

• If you press [Stop/Reset] before pressing [OK], the setting will not be registered.
• Press [Menu] to return to the previous display.

Setting Menu

The default settings are indicated in bold text.

NOTE

Depending on the country of purchase, some default values may vary and some settings may not be available.

PAPERSETTINGS
Setting Item Description
1. CASSETTE Sets the paper size and type on	the paper feeder. (See “Setting Paper Size and Type,” on p. 2-10.)
1. PAPER SIZE Sets the paper size from the following options:A4, OFICIO, BRAZIL-OFICIO, MEXICO-OFICIO, FOLIO, GOVERNMENT-LETTER, GOVERNMENT-LEGAL, FOOLSCAP, LTR, LGL
2. PAPER TYPE Sets the paper type from the following options:PLAIN PAPER, PLAIN PAPER L, HEAVY PAPER, HEAVY PAPER H, and TRANSPARENCY

VOLUMECONTROL
Setting Item Description
1. MONITOR VOLUME Sets the volume for monitor tone during the fax transmission.(0-3 (2))
2. CALLING TONE Sets the volume of the ring produced when the machine detects a call.(0-3 (2))
3. ENTRY TONE Beeps when pressing the keys on the operation panel.(0-3 (2))
4. ERROR TONE Beeps when an error (e.g., TX error) occurs.(0-3 (2))
COMMONSETTINGS
Setting Item Description
1. TONER SAVER MODE Sets whether to reduce toner consumption.- OFF- ON* This function is not effective for print jobs.
2. DISPLAY LANGUAGE Selects the language on the display. (See, "Appendix," in the Starter Guide.)ENGLISH, GERMAN, FRENCH, SPANISH, ITALIAN, SWEDISH, NORWEGIAN, DUTCH, FINNISH, DANISH, PORTUGUESE, CZECH, SLOVENE, HUNGARIAN, RUSSIAN, TURKISH, POLISH

COPYSETTINGS
Setting Item Description
1. STANDARD SETTINGS Sets the default setting for copying.
1. IMAGE QUALITY Sets the document type for copying.- TEXT/PHOTO- TEXT- PHOTO
2. DENSITY Sets the density for copying.	- MANUAL (1–9 (5))- AUTO
3. ZOOM RATIO	Sets the zoom ratio for copying. Enters the zoom ratio by 1% increments. (50%–200% (100%))
FAXSETTINGS
Setting Item Description
1. RX MODE Selects the receive mode. (See “Set the Machine for Receiving Faxes,” in the Starter Guide.)- FaxOnly- AnsMode- NET SWITCH- FaxTel- MANUAL
2. USER SETTINGS Specifies the basic operation settings in the fax mode.
1. UNIT TELEPHONE #	Registers your fax number (max. 20 characters, including spaces). (See “Set the Machine for Sending Faxes,” in the Starter Guide.)
2. UNIT NAME	Registers your name/company name (max. 32 characters, including spaces). (See “Set the Machine for Sending Faxes,” in the Starter Guide.)
3. TX TERMINAL ID Sets the options for sender information.
ON Sender information is printed in small type at the top of each page.
OFF Sender information is not printed.
4. TEL LINE TYPE Selects the telephone line type. (See “Telephone Line Setting,” on p. 1-12.)- TOUCH TONE- ROTARY PULSE
5. STANDARD SETTINGS Sets the default setting for faxing.
1. DENSITY	Sets the default density for faxing. (1–9 (5))
2. IMAGE QUALITY	Sets the default image quality for faxing.- STANDARD- FINE- PHOTO- SUPER FINE
3. TX SETTINGS Sets the transmission features.
1. AUTO REDIAL Sets whether to redial automatically when the other line is busy or a transmission error occurs.(See “Redialing Automatically,” on p. 3-19.)
ON Customizes the redial operation.
1. REDIAL TIMES	Sets the number of retries. (1TIMES–10TIMES (2TIMES))
2. REDIAL INTERVAL	Sets period of time before redialing. (2MIN.-99MIN. (2MIN.))
OFF After the first attempt at dialing fails, redialing is not attempted.
2. DIALING LINE CHCK Sets whether to check the telephone line condition.- OFF- ON
4. RX SETTINGS Sets the reception features.
1. FAX/TEL OPT. SET Sets the optional items in themode. (See “FaxTel: Optional Settings,” on p. 3-22.)
1. RING START TIME	Sets the time the machine takes to check whether a call is a fax or a voice call. (4SEC–30SEC (6SEC))
2. F/T RING TIME Sets the ring length for voice calls. (10SEC–45SEC (22SEC))
3. F/T SWITCH ACTION	Selects whether the machine switches to the receive mode after the ring time has elapsed, or it disconnects the call.- RECEIVE- DISCONNECT
2. INCOMING RING	Sets whether or not to activate the ring alert of the optional handset or external telephone ifis set to.Selectingallows you to recognize fax and voice calls and answer voice calls if you pick up the optional handset or external telephone while it is ringing.
ON The optional handset or external telephone rings.
RING COUNT	Sets the number of incoming rings before the machine answers. (1TIMES-16TIMES (2TIMES))
OFF The optional handset or the external telephone does not ring. (In the Sleep mode, the optional handset or external telephone may ring one or two times.)
3. REMOTE RX Sets whether to use remote receiving. (See “Remote Reception,” on p. 3-25.)
ON The machine enables remote receiving.
REMOTE RX ID You can dial a code from a remote extension to start receiving a document.A combination of two characters using 0 to 9(default: 25)
OFF The machine disables remote receiving.
4. RX PRINT	Sets whether to store all received pages in memory before printing them out or print each page as it is received. (See “Selecting the Receive Mode for Printing,” on p. 3-26)
MEMORY RX Prints after all the pages of the document are received.
PRINT RX Prints each page as it is received.
5. RX TERMINAL ID Sets whether to insert the machine's fax number and the sender information on received faxes.- OFF- ON
6. RX RESTRICTION	You can reject faxes from senders with no fax/telephone number in their sender information. (See "Reception Restriction," on p. 3-27.)
OFF Receives all faxes.
ON Receives the fax only from the sending fax machine that sends the TSI signal.
5. PRINTER SETTINGS Sets the printer functions.
1. RX REDUCTION	Sets whether to reduce or truncate the image when a faxed page is larger than the size of paper loaded. (See "Received Image Reduction," on p. 3-27.)
ON Reduces the image to fit the size of paper loaded.
OFF Retains the original size of the image.
CUT The image that is larger than 1-page record area is cut and not recorded.
2. CONT. PRINTING Sets whether to continue printing when toner has run out.This function is only for printing fax documents and reports. (See "Replacing the Toner Cartridge," on p. 7-8.)- OFF- ON
ADDRESSBOOKSET.
Setting Item Description
1. 1-TOUCH SPD DIAL	Registers recipients under one-touch speed dialing keys. Up to 15 recipients can be registered. (See "Storing/Editing Group Dialing," on p. 3-9.)
1. NAME Registers the recipient's name (max. 20 characters, including spaces).
2. TEL NUMBER ENTRY Registers the recipient's fax/telephone number (max. 50 digits, including spaces).
3. OPTIONAL SETTING Sets the optional settings for sending faxes.
OFF The optional setting is not set.
ON The optional setting is set.
SUBADDRESS Sets the subaddress (20 digits).
PASSWORD Sets the password (20 digits).
2. CODED DIAL	Registers recipients for coded speed dialing. Up to 100 recipients can be registered. (See "Storing/Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes," on p. 3-6.)
1. NAME Registers the recipient's name (max. 20 characters, including spaces).
2. TEL NUMBER ENTRY Registers the recipient's fax/telephone number (max. 50 digits, including spaces).
3. OPTIONAL SETTING Sets the optional settings for sending faxes.
OFF The optional setting is not set.
ON The optional setting is set.
SUBADDRESS Sets the subaddress (20 digits).
PASSWORD Sets the password (20 digits).
3. GROUP DIAL	Registers destinations for group dialing. Up to 50 destinations can be registered for each a group. (See “Storing/Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes,” on p. 3-6.)
NAME Registers the group name (max. 20 characters, including spaces).

PRINTERSETTINGS(FAX-L160Only)
Setting Item Description
1. ERROR TIME OUT	Sets the length of time before the machine returns an error when no data is received from the computer.
ON Sets the error time out period. (1SEC-300SEC (15SEC))
OFF The error time out is off.
TIMERSETTINGS
Setting Item Description
1. DATE&TIME SETTING Sets the current date and time. (See “Set Up the Machine,” in the Starter Guide.)
2. DATE TYPE SELECT Sets the date format.	- DD/MM YYYYY- YYYY MM/DD- MM/DD/YYYY
3. AUTO SLEEP	Sets the auto Sleep mode when the machine remains idle for a certain period of time. (3MIN.-30MIN. (5MIN.)) (See “Setting the Sleep Mode,” on p. 1-13.)- ON- OFF
4. DAYLIGHT SV.TIME Sets the daylight saving time mode. (See “Setting Daylight Saving Time,” on p. 1-14.)
ON Activates the daylight saving time mode.
1. BEGIN DATE/TIME Sets the begin date.	- 1. MONTH (default: OCTOBER)- 2. WEEK (default: LAST WEEK)- 3. DAY (default: SUNDAY)
2. END DATE/TIME Sets the end date.	- 1. MONTH (default: MARCH)- 2. WEEK (default: LAST WEEK)- 3. DAY (default: SUNDAY)
OFF Deactivates the daylight saving time mode.
ADJUST./CLEANING
Setting Item Description
1. FIX.UNIT CLEANING Cleans the fuser roller. (See “Fuser Roller,” on p. 7-6.)
2. SPECIAL MODE U	Select to improve print quality in high temperature and high humidity conditions or in low temperature and low humidity conditions.- OFF- ON

REPORTSETTINGS
Setting Item Description
1. SETTINGS Sets the report functions. (See “Printing Reports Automatically,” on p. 9-19.)
1. TX REPORT Sets whether the transmission report prints out.
PRINT ERROR ONLY Prints a report only when a transmission error occurs.
OUTPUT NO No report is printed.
OUTPUT YES Prints a report every time you send a document.
2. RX REPORT Sets whether the reception report prints out.- OUTPUT NO- OUTPUT YES- PRINT ERROR ONLY
3. ACTIVITY REPORT Sets whether an activity report is printed automatically every 60 transactions.- OUTPUT YES- OUTPUT NO
2. LIST PRINT Prints reports/lists.
1. TX REPORT Prints the fax transmission report manually.
2. RX REPORT Prints the fax reception report manually.
3. ACTIVITY REPORT Prints the fax transaction report manually.
4. MEMORY DATA LIST Prints the list of the reserved jobs in memory.
5. MEMORY IMAGE PRINT Prints the information and image of the first page of the reserved job.
6. 1-TOUCH LIST Prints the list of fax/telephone numbers and names registered for one-touch speed dialing.
7. CODED DIAL LIST Prints the list of fax/telephone numbers and names registered for coded speed dialing.
8. GROUP DIAL LIST Prints the list of groups registered for group dialing.
9. USER DATA LIST Prints the setting list registered in the menu. (See “Printing USER DATA LIST,” on p. 9-3.)
SYSTEMSETTINGS
Setting Item Description
1. SYS. MANAGER INFO	Sets the system manager information to protect the contents of. Once the system password is set, it must be entered every time you access themenu.
1. SYSTEM PASSWORD Sets the system manager password (up to seven digits).
2. COMMUNICATIONS Sets the fax communication.
1. COUNTRY SELECT Select the country or area where the machine is used.
2. MEMORY LOCK	Sets whether to receive and store all documents in memory and not to print automatically. (See “Memory Lock Reception,” on p. 3-24.)
OFF Disables memory lock reception.
ON Enables memory lock reception.
1. PASSWORD Registers the password that protects the authority for accessing to memory.
2. MEMORY RX TIME Sets whether to set a period for memory lock reception.
OFF Disables setting a period of memory lock reception.
ON	Enables setting a period of memory lock reception.- 1. MEM. RX START TIME (default:00:00)- 2. MEM. RX END TIME (default:00:00)
2. R-KEY SETTING	Registers the [R] key to access an outside line easily. (See “Dialing Through a Switchboard,” on p. 3-17.)- PSTN- PBX
3. ACCESS TO DEST. Sets restriction of the access to recipients.
1. RESTRICT REDIAL Sets whether to disable the redial function of the [Redial/Pause] key.- OFF- ON
2. CONFIRM FAX NO. Sets whether to confirm the entered fax numbers each time you send a fax.- OFF- ON
4. UPDATE FIRMWARE This function is used only when the machine firmware needs to be updated.

Summary of Reports and Lists

The machine can generate the following reports and lists.

Report/List Description
TX REPORT Shows the transmission result. Can be set to print automatically.
RX REPORT Shows the reception result. Can be set to print automatically.
ACTIVITY REPORT Shows the last 60 transactions performed by the machine.
MEMORY DATA LIST Lists reserved jobs stored in memory.
MEMORY IMAGE PRINT Shows information and the first page of a reserved job.
1-TOUCH LIST Lists all the recipients' numbers registered for one-touch speed dialing.
CODED DIAL LIST Lists all the recipients' numbers registered for coded speed dialing.
GROUP DIAL LIST Lists all the groups recipients' numbers registered for group dialing.
USER DATA LIST Lists all the current settings and registered sender information.
LOST REPORT Lists received documents that were lost from the memory due to power cut. Cannot be manually printed out.

Printing Reports Automatically

TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to print automatically.

TX REPORT

The default setting is .

1. Press [Menu].
2. Press [◀—] or [+▶] to select, then press [OK].
3. Press ← or [ ] to select, then press [OK].
4. Press [◀—] or [+▶] to select, then press [OK].
5. Press [◀-] or [+▶] to select the setting you want, then press [OK].

: Prints a report only when a transmission error occurs.

: Does not print a report. Press [Stop/Reset] to return to the standby mode.

: Prints a report every time you send a document. 6. Press [Stop/Reset] to return to the standby mode.

Report Items

The following items are displayed in the Transmission Report: ● JOB NO.: Job number ● MODE: Mode of transaction (G3 or ECM) NO.: Sequence number ● DESTINATION TEL/ID: Name and number of recipient ● START TIME: Date and time of transaction PAGE: Number of pages sent ● RESULT: Result of transaction, transaction duration - OK:Transmissionsuccessful - NG:Transmissionfailed – STOP: Transmission manually canceled before completion – MEM. FULL: Memory became full during transmission - NO ANSWER: Call not answered – PAPER JAM: ADF jam occurs during Manual TX \- Error code: For descriptions of error codes, See "Error Codes," on p. 8-15.

RX REPORT

The default setting is

. 1. Press [Menu]. 2. Press [◀] or [+▶] to select , then press [OK]. 3. Press + or [ ] to select , then press [OK]. 4. Press [◀-] or [+▶] to select , then press [OK]. 5. Press [◀-] or [+▶] to select the setting you want, then press [OK].

: Does not print a report.

: Prints a report every time you receive a document. : Prints a report only when a reception error occurs. 6. Press [Stop/Reset] to return to the standby mode.

Report Items

The following items are displayed in the Reception Report: ● JOB NO.: Job number ● MODE: Mode of transaction (G3 or ECM) NO.: Sequence number - DESTINATION TEL/ID: Number of the sending machine (displayed only if registered in their machine) ● START TIME: Date and time of transaction PAGE: Number of pages received ● RESULT: Result of transaction, transaction duration – OK: Reception successful \- NG: Reception failed \- Error code: For descriptions of error codes, see "Error Codes," on p. 8-15.

ACTIVITY REPORT

The default setting is

. 1. Press [Menu]. 2. Press [◀] or [+▶] to select , then press [OK]. 3. Press + or [ ] to select , then press [OK]. 4. Press [◀-] or [+▶] to select , then press [OK]. 5. Press [◀-] or [+▶] to select the setting you want, then press [OK].

: Prints a report after every 60 transactions.

: Does not print a report. Press [Stop/Reset] to return to the standby mode. 6. Press [Stop/Reset] to return to the standby mode.

Report Items

The following items are displayed in the Activity Report: ● NO.: Transaction number (01 to 60) ● JOB NO.: Job number ● START TIME: Date and time of transaction ● MODE: Mode of transaction (G3 or ECM) ● DESTINATION TEL/ID: Name and number of recipient PAGE: Number of pages sent or received ● RESULT: Result of transaction, transaction duration - OK:Transactionsuccessful - NG:Transactionfailed

Printing Reports and Lists Manually

You can print the following reports and lists manually. - TXREPORT - RXREPORT - ACTIVITYREPORT - MEMORY DATA LIST - MEMORY IMAGE PRNT - 1-TOUCHLIST - CODED DIAL LIST - GROUP DIAL LIST - USER DATA LIST If no relevant data is stored in memory, is displayed. 

NOTE

For information on each report or list, see "Summary of Reports and Lists," on p. 9-18. 1. Press [Menu]. 2. Press [◀-] or [+▶] to select , then press [OK]. 3. Press [◀-] or [+▶] to select , then press [OK]. 4. Press [◀-] or [+▶] to select a desired report or list, then press [OK]. Printing starts, and the screen automatically returns to the standby mode.

Checking Remaining Memory

You can check the amount of available memory by pressing the [System Monitor] key. 1. Press [System Monitor]. 2. Press [◀-] or [+▶] to select , then press [OK] to confirm the remaining memory.  3. Press [Stop/Reset] to return to the standby mode.

Checking Print and Scan Counts

System monitor allows you to check print and scan counts. 1. Press [System Monitor]. 2. Press [◀-] or [+▶] to select , then press [OK]. 3. Press + or [ ] to view the print or scan counts. 4. Press [Stop/Reset] to return to the standby mode.

Glossary

A

Activity Report

A journal of the machine's transactions, both sent and received.

Address Book

The Address Book is a feature used for storing fax recipients. The Address Book is divided into one-touch speed dialing keys and coded speed dialing codes. You can register multiple recipients in a group and assign a one-touch speed dialing key to this group. Registering a destination in the Address Book saves you the effort of entering that fax number each time you send a fax.

Automatic Document Feeder (ADF)

The device included in the machine that feeds the document being sent or copied, or scanned into the machine.

Automatic Redialing

When the recipient's machine is busy or does not answer, or when an error occurs while sending, the machine waits a specified time and then automatically redials the number. If the receiving fax is still busy or does not answer, the machine waits the specified time and dials again.

B

bps

Bits per second. Refers to the speed with which a fax machine sends and receives data.

Broadcasting

Transmitting documents to more than one location (through the machine's memory).

Buffer Size

The size of a data area, or buffer, shared by devices or programs working at different speeds or with different priorities. The buffer is designed to prevent one device or process from being held up by another. For this to be possible, the buffer must be set up correctly.

C

CNG

Calling Tone. This is a signal sent by fax machines to identify the call as an incoming document. When the receiving fax detects this signal, it automatically starts to receive the fax transmission. The majority of fax machines in use today can send and detect CNG signals.

Coded Speed Dialing Codes

A method to specify a recipient registered in Address Book. Press [Coded Dial] and a two-digit code using the numeric keys.

Cookie

A file left on a user's computer when the user visits a web site. A cookie allows the web site to recognize the user on subsequent visits. Cookies are generally used to enable a user to automatically sign on to certain web sites and to customize the features offered by such sites.

Cursor

The underline symbol you see on the LCD when you register numbers and names in the machine.

D

Document

The sheet of paper containing the data that you send to, or receive from a machine.

dpi

Dots per inch. A machine of measurement for indicating a machine's resolution.

E

ECM

Error Correction Mode. The ability of your machine to reduce system and line errors when sending or receiving from another fax with ECM capability. ECM is most effective in areas where the telephone lines are in poor condition or there is frequent interference on the line.

Extension

A telephone connected to the machine that is used in place of the handset. You can use the extension telephone to activate incoming reception of documents manually.

F

FAX/TEL switching

This option allows you to set the machine to automatically detect whether a call is from a fax or telephone. If the call is from another fax, the transmission is automatically received. If the call is from a telephone, the machine rings to let you know, so you can pick up the handset. With this feature, one telephone line can be shared by both the telephone and the fax.

FINE

The resolution setting for documents with very small characters and lines.

G

G3, Group 3 fax machine

Defined by CCITT/ITU-T. Uses encoding schemes to transmit image data while reducing the amount of data that needs to be transmitted, thus reducing transmission time. G3 fax machines can transmit one page in less than one minute. Encoding schemes for G3 fax machines are Modified Huffman (MH), Modified READ (MR), Modified Modified READ (MMR), and Joint Bi-level Image expert Group (JBIG).

Group Dialing

A method of specifying recipients that enables you to specify multiple recipients registered in Address Book as a group. This means that you can press just a single one-touch speed dialing key to specify recipients when sending the same document to many recipients.

H

HP-GL/2

A graphics language that allows computer applications to draw graphic images using printers. Images in HP-GL/2 are represented as vector graphics. Vector objects describe an image in terms of geometric shapes, such as lines and polygons, and fills. HP-GL/2 is supported by your Canon machine.

|

Interface

The connection between two devices that makes it possible for them to communicate with each other. The machine features a USB interface, which makes it compatible with IBM and similar personal computers.

Interface cable

The cable used to create the interface between a printer and a computer.

Interface port

The machine comes with one USB port, located on the back of the machine. You attach the cable that connects your computer and machine to this port.

ITU-T

A committee created to set international standards for telecommunications.

L

Login

Entering a password as a means of user authentication to start a computer session or access to a service.

LPD

Line Printer Daemon. A daemon is a program that runs, without human intervention, to accomplish a given task. The Line Printer Daemon controls the flow of print jobs to a printer.

M

Manual receiving

A method of receiving faxes in which you answer all incoming calls using the optional handset or the external telephone. If you hear a slow beep it indicates an incoming fax transmission from another machine. Just press [Start] to receive the incoming fax.

N

Numeric keys

The round, numbered keys on the operation panel marked the same as a standard telephone keypad. Press them to perform regular dialing. You also use the numeric keys to enter characters and numbers during registration, and for entering coded speed dialing codes.

0

One-Touch Speed Dialing keys

The numbered keys on the operation panel that may be registered as single or a group of recipients. Once a number or group is registered, you press one key to dial the entire number or group.

P

Paper feed

Refers to guiding a sheet of paper into the machine's paper path.

Paper feeder

The device in the machine that feeds recording media into the machine for printing copied or sent documents.

Pause

A timing entry required for registering certain long distance numbers and for dialing out through some telephone systems or switchboards. Pressing [Redial/Pause] enters a pause between digits of a telephone number.

PDF

Portable Document Format. The page description language used in Adobe Systems' Acrobat document exchange system, which is restricted neither by device nor resolution. PDF displays documents in a way that is independent of the original application software, hardware, and operating system used to create those documents. A PDF document can contain any combination of text, graphics, and images.

PHOTO

The document setting you use for sending or copying documents with intermediate tones, such as photographs.

Polling

One fax machine requesting another to send a document. The receiving party calls the fax machine holding the document to be sent, and requests that it be sent.

Pulse

See Rotary pulse.

R

Raster

Raster graphics describes an image as a pattern of dots, compared to vector graphics which represents an image as a geometrical formula. Each row of color dots in the mosaic of color dots constitutes one raster graphic. In a printer, a raster graphic is used as the master image from which a page is printed, because the image can be transferred to paper by printing one raster at a time.

Receiving

Receiving transmission is also defined as RX or Reception. The machine can be customized to receive fax documents in several ways.

Reception

SeeReceiving.

Automatic redialing

See Automatic redialing.

Registering

A process by which you place recipient's information (such as the name, fax number) in the machine's memory, so that you save time specifying recipients you send documents frequently.

Regular dialing

Pressing the individual numeric keys to dial a fax or telephone number.

Remote reception ID

The two-digit code that enables you to manually activate fax reception using an external telephone.

Remote reception

Activating fax reception by answering an external telephone that is not located near the machine. You need to dial a remote receiving ID number to start remote reception.

Report

A document printed by the machine and containing information about the documents it has sent or received.

Resolution

The density of dots for any given output device. Expressed in terms of dots per inch (dpi). Low resolution causes font characters and graphics to have a jagged appearance. Higher resolution means smoother curves and angles as well as a better match to traditional typeface designs. Resolution values are represented by horizontal data and vertical data, for example, 600 x 600 dpi.

RIP (Raster Image Processor)

The hardware and/or software functions of a printer that convert vector graphic descriptions from a computer into raster graphic images that can be printed.

Rotary pulse

A telephone dialing system where a dial is rotated to send pulses to the telephone switching system. In pulse dialing, you hear clicks. In touch-tone dialing, the most common dialing system, you hear tones. Rotary pulse dialing requires certain setting adjustments.

RX

SeeReceiving.

S

Sending

Sending documents is also defined as TX or Transmit. The machine can scan and send documents via fax.

Sending speed

The rate at which faxes are transmitted through the phone line. See also bps (bits per seconds).

Standby

The mode in which the machine is on and ready to use.

Subaddress

Subaddress is the global telecommunications standard specified by the ITU-T. When the remote party's machine supports the same standard, confidential or relayed communications are possible by attaching a subaddress and a password in advance.

T

Tone

A key that allows you to temporarily switch to touch-tone from pulse dialing. In some countries, on-line data services may require that you use tone dialing.

Tone/pulse setting

The ability to set the machine to match the telephone dialing system your telephone line uses: touch-tone or rotary pulse.

Toner

A black, resin coated powder contained in the toner cartridge. The machine applies the toner to the surface of the photosensitive drum inside the machine via an electrophotographic mechanism.

Tonersaver

The feature that extends cartridge life by reducing toner consumption rate at a slight decrease in print quality.

Transmit

SeeSending.

TX

SeeSending.

v

VectorGraphics

SeeRaster.

Index

A

Accessing the setting menu 9-3 ACTIVITY REPORT Printing automatically 9-21 Add. Mode key 1-6 Address Book Fax numbers 3-6 Storing/Editing 3-6 Address Book key 1-7 ADDRESS BOOK SET. 9-3, 9-11 ADF 1-3 ADJUST./CLEANING 9-3, 9-14 Advanced features 3-28 Advanced printing features 5-3

B

Basic receiving method 3-21 Basic sending method 3-4 Before using the machine 1-1 Broadcasting 3-28

C

Canceling Copy job 4-5 TX/RX job 3-31 CHECK DOCUMENT message 8-3

Checking

Documents stored in memory 3-32 Print job 5-4 Reception results 3-32 Transmission result 3-32 Checking dialing line 3-20 Cleaning machine Exterior 7-2 Interior 7-2 Scanning area 7-6 Clearing jams 8-3 Document jams 8-3 Paper jams 8-5 Clear key 1-6 Coded Dial key 1-7, 3-13 Coded speed dialing codes Deleting 3-9 Editing 3-8 Registering 3-6 Storing/Editing 3-6 Using 3-13 Collate Printing 5-3 COMMON SETTINGS 9-3, 9-6 Components 1-2 Copying 4-1 Copy job Canceling 4-5 Copy key 1-6 Copy mode 1-8 COPY SETTINGS 9-3, 9-6

D

Daylight saving time 1-14 Deleting Documents stored in memory 3-32 Print job 5-4 Density Copying 4-3 Sending 3-5 Density key 1-6 Document Copying 4-2 Jams 8-3 Loading 2-4 Printing 5-2 Receiving 3-1 Requirements 2-2 Scanning area 2-3 Sending 3-1 Document and paper 2-1 Document delivery tray 1-3 Document feeder tray 1-2 Document feeder tray extension 1-2 Document guides 1-3 Document release lever 1-3 Document requirements 2-2 Documents stored in memory Checking 3-32 Deleting 3-32

E

Energy Saver key 1-5 Error codes 8-15 External device jack 1-4

F

Fax dialing features 3-17 Fax Mode 1-8 Fax numbers Registering in Address Book 3-6 FAX SETTING 9-3 FAX SETTINGS 9-7 FaxTel 3-22 Fuser Roller 7-6

G

Glossary 9-25 Group dialing Adding recipients 3-10 Changing name 3-11 Deleting group 3-12 Deleting recipients 3-11 Registering group 3-9 Using 3-14

H

Handset cable retainer 1-4 Handset jack 1-4 Hook key 1-7, 3-16

|

If a power failure occurs 8-31 If you cannot solve a problem 8-32 Image quality Copying 4-3 Faxes 3-5 Image Quality key 1-7

J

Jams Document 8-3 Paper 8-5

L

LCD Messages 8-10 Standby mode 1-8 LCD display 1-5 Line jack 1-4 Loading Document 2-4 Paper 2-7 Loading Envelopes 2-7

M

Machine components 1-2 Machine settings 9-3 Maintaining the toner cartridge 1-11 Maintenance 7-1 Manual reception 3-24 Manual sending 3-16 Memory lock reception 3-24 Memory reception 3-24 Menu Accessing 9-3 Setting 9-5 Menu key 1-6

N

Notch 1-2 Numeric keys 1-7

0

OK key 1-5 One-touch speed dialing keys 1-5 Deleting 3-9 Editing 3-8 Registering 3-6 Storing/Editing 3-6 Using 3-13 Operation panel 1-2, 1-5 Overseas number 3-20

P

Paper Jams 8-5 Loading 2-7 Printable area 2-6 Requirements 2-5 Size and type 2-10 Paper delivery tray 1-2 Paper delivery tray extension 1-2 PAPER JAM message 8-5 Paper requirements 2-5 PAPER SETTINGS 9-3, 9-5 Paper stack cover 1-3 Power failure 8-31 Power socket 1-4 Printable area 2-6 PRINTER SETTINGS 9-3, 9-12 Printing 5-1 USER DATA LIST 9-3 Printing reports ACTIVITY REPORT 9-21 RX REPORT 9-20 TX REPORT 9-19 Print job Checking 5-4 Deleting 5-4 Processing/Data indicator 1-6 Pulse dialing 3-18

R

Received image reduction 3-27 Receive mode AnsMode 3-21 FaxOnly 3-21 FaxTel 3-22 Manual 3-24 Receiving documents Basic receiving method 3-21 Receiving features 3-22 Receiving features 3-22 Redial/Pause key 1-7 Redistributing toner 7-8 Remote reception 3-25 Remote reception ID 3-26 Replacing the toner cartridge 7-8 Reports and lists 9-18 REPORT SETTINGS 9-3, 9-14 Restricting access to destinations Confirm entered fax numbers 6-3 R key 1-7 RX REPORT Printing automatically 9-20

S

Scanning area 2-3 Scan settings Copying 4-3 Sending 3-5 Sending and receiving 3-1 Sending documents Address Book 3-6 Advanced features 3-28 Basic sending method 3-4 Fax dialing features 3-17 Manual sending 3-16 Scan settings 3-5 Specifying recipients 3-13 Setting menu ADDRESS BOOK SET, 9-11 COMMON SETTINGS 9-6 COPY SETTINGS 9-6 FAX SETTINGS 9-7 PAPER SETTINGS 9-5 PRINTER SETTINGS 9-12 REPORT SETTINGS 9-14 SYSTEM SETTINGS 9-16 TIMER SETTINGS 9-13 VOLUME CONTROL 9-5 Setting paper size and type 2-10 Sleep Mode 1-13 Specifying recipients 3-13 Standby mode Copy 1-8 Fax 1-8 Start key 1-6 Stop/Reset key 1-6 Storing/Editing Address Book 3-6 Coded speed dialing 3-6 Group dialing 3-9 One-touch speed dialing codes keys 3-6 System Manager settings 6-1 System monitor 3-32, 5-4 System Monitor key 1-7 SYSTEM SETTINGS 9-3, 9-16

T

TIMER SETTINGS 9-3, 9-13 Timer settings 1-13 Tone dialing 3-18 Tone key 1-6, 3-18 Toner cartridge 1-10 Maintaining 1-11 Redistributing 7-8 Replacing 7-12 Toner cover 1-2 Transporting the machine 7-16 Troubleshooting Clearing jams 8-3 Copying 8-26 Error codes 8-15 General 8-18 If a power failure occurs 8-31 If you cannot solve a problem 8-32 LCD messages 8-10 Paper feeding 8-19 Printing 8-28 Sending/Receiving 8-20 Telephone 8-30 TX REPORT Printing automatically 9-19

U

USB port 1-4 USER DATA LIST 9-3 Using Address Book key 3-14 Coded speed dialing 3-13 Group dialing 3-14 One-touch speed dialing keys 3-13

V

VOLUME CONTROL 9-3, 9-5

Canon

CANON INC.

30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan

CANON U.S.A., INC.

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6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada

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CANON (U.K.) LTD.

Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom

CANON DEUTSCHLAND GmbH

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CANON ITALIA S.p.A.

Via Milano, 8 20097 San Donato Milanese (MI) Italy

CANON ESPAÑA, S.A.

c/ Joaquín Costa 41, 28002 Madrid, Spain

CANON LATIN AMERICA, INC.

703 Waterford Way Suite 400, Miami, Florida 33126 U.S.A.

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1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia

CANON CHINA CO., LTD.

15F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China

CANON SINGAPORE PTE. LTD.

1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632

CANON HONGKONG CO., LTD.

19/F., The Metropolis Tower, 10 Metropolis Drive, Hunghom, Kowloon, Hong Kong FT5-1325 (000)  XXXXXXXXXX CANON INC. 2007 230V PRINTED IN KOREA