Forms and Favorites - Software LEXMARK - Free user manual and instructions

USER MANUAL Forms and Favorites LEXMARK

May 2011 www.lexmark.com

May 2011

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility.

For Lexmark technical support, visit support.lexmark.com.

For information on supplies and downloads, visit www.lexmark.com.

If you don't have access to the Internet, you can contact Lexmark by mail:

Lexmark International, Inc.

Bldg 004-2/CSC

740 New Circle Road NW

Lexington, KY 40550

USA

© 2009 Lexmark International, Inc.

All rights reserved.

Trademarks

Lexmark, Lexmark with diamond design, and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

All other trademarks are the property of their respective owners.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Using the application from the printer control panel

Bookmarking forms

Adding a bookmark using the printer control panel

1 From the printer home screen, touch the application icon.
2 If necessary, touch Options.
3 Touch .
4 Type a name for the new bookmark. This name will be displayed when selecting a form to print.
5 If you want to use a PIN to limit access to the bookmark, then touch Confidential, select On, and then touch

6 Touch

7 If prompted, enter a four-digit PIN, and then touch

8 Touch the location of the file you want to bookmark, and then touch

•Network—The form is on a network share.
- FTP—The form is on an FTP site.
- HTTP—The form is on a Web page.
- HTTPS—The form is on a secure Web page.

9 If you selected HTTP or HTTPS, then enter the URL of the bookmark.

10 If you selected Network or FTP, then select an authentication option, and then touch

Authentication options include the following:

• Guest(Network Folder)/Anonymous—This does not require users to be authenticated.
• Use device authentication credential—This requires users to enter the authentication credentials as specified on the printer.
• Prompt for username and password—This requires users to enter their system user name and password.
• Use static username and password—This requires administrators to specify a static user name and password when they configure the bookmark. Users will not be prompted to enter these credentials at the printer.

11 Follow the instructions on the touch screen to enter the location of the file you want to bookmark. Use → to progress through the screens.

Editing or deleting a bookmark using the printer control panel

1 From the printer home screen, touch the application icon.
2 Touch the bookmark you want to edit or delete.
3 If necessary, touch Options.

4 Touch ✅ to edit a bookmark or 🔊 to delete a bookmark.

5 Follow the instructions on the touch screen to edit or delete the bookmark or bookmarks. Use → to progress through the screens.

Note: If the bookmark is confidential, then you will be prompted for the four-digit PIN.

Configuring folders for bookmarks

Adding a folder using the printer control panel

1 From the home screen of the printer control panel, touch the application icon.

2 If necessary, touch Options.

3 Touch .+

4 Enter a name for the folder, and then touch

The folder will appear in the list of bookmarks.

Adding a bookmark to a folder using the printer control panel

1 From the home screen of the printer control panel, touch the application icon.
2 Touch the folder you want to use.
3 Touch .
4 If necessary, touch Options.
5 Touch .
6 Enter the information for the new bookmark. For more information, see "Adding a bookmark using the printer control panel" on page 3.

Editing or deleting a folder

1 From the home screen of the printer control panel, touch the application icon.
2 Touch the folder you want to edit or delete.
3 If necessary, touch Options.
4 To edit the folder, touch .

To delete the folder, touch 🔊.

5 Follow the instructions on the screen to edit or delete the folder.

Printing bookmarks

1 From the home screen of the printer control panel, touch the application icon.
2 Touch the name of the bookmark you want to print, and then touch →.
3 Follow the instructions on the screen to print the bookmark.

Searching for bookmarks and folders

1 From the printer home screen, touch the application icon.
2 Touch .
3 Enter a keyword in the Search For field, and then touch →.
The results of your search are displayed.

Saving bookmarks as shortcuts

You can turn frequently accessed bookmarks into shortcuts that show up on the printer home screen. Instead of touching the application to access the list of bookmarks, users can touch the shortcut to access the bookmark immediately.

1 From the home screen of the printer control panel, touch the application icon.
2 Touch the name of the bookmark you want to save, and then touch

3 Touch .

4 Enter the name for the shortcut as you want it to appear on the printer home screen, and then touch →.

5 Select an icon graphic for the shortcut, and then touch →.

6 From the confirmation screen, touch .

7 Touch 📋 to print the shortcut, or touch ✗.

Note: The icon appears on the printer home screen. Because of space constraints, users may need to scroll through the printer home screen to access all of the available icons.