PROFLEX3YEAR - Software Licenses and Extensions Proflex - Free user manual and instructions

Product Type	Software License & Extension
Model	PROFLEX3YEAR
Brand	Proflex
Category	Licenses and Software Extensions
Main Function	Connect Proflex Signage touch panels to Exchange environment for real-time meeting room calendar synchronization
Key Features	Supports Exchange Online (Office365) and on-premise Exchange 2010 SP1+; Application Impersonation for calendar management; AES 256-bit encryption for credentials
System Requirements	Exchange Administrator rights; Room Resources created in Exchange; Proflex Connection Manager server
Compatibility	Exchange Online (Office365), Exchange 2010 SP1 or later (on-premise)
Installation	Requires configuration steps: create Outlook Room Resources, create Proflex Exchange Account, add Application Impersonation rights
Security	AES 256-bit encryption for stored credentials; password policy extension recommended for dedicated account
User Access	Exchange Global Administrator and Exchange Administrator rights required for setup
Validation Tool	Available at www.proflexsignage.com/test-settings to verify Exchange Account and Room Resource Email
Documentation	User manual included with setup instructions (10 pages PDF)
Support	Free user manual and instructions; online validation tool

Frequently Asked Questions - PROFLEX3YEAR Proflex

What is the Proflex PROFLEX3YEAR software used for?

It connects Proflex Signage touch panels to your Exchange environment to synchronize meeting room bookings in real-time, preventing double bookings.

What Exchange versions are supported?

It supports Exchange Online (Office365) and on-premise Exchange 2010 SP1 or later versions.

Do I need administrator rights to set up the Proflex Connection Manager?

Yes, you need Exchange Administrator rights to create the Proflex Exchange Account and define Outlook Room Resources.

How does the Proflex system ensure secure credential storage?

Credentials are stored securely using AES 256-bit encryption within the Proflex system.

What is Application Impersonation and why is it needed?

Application Impersonation allows the Proflex Exchange Account to access and manage Room Resource Calendars. It must be configured in Exchange via a role assignment.

Can I use an existing Exchange account for the Proflex setup?

Yes, but a dedicated account is recommended to avoid accidental changes and to monitor application behavior. Extending the password policy is also advised.

How do I create Room Resources in Exchange for Proflex?

Log in as a Global Administrator, navigate to the Rooms & equipment page in Exchange, and note the Email Addresses of your Room Resources.

What is the first step to connect Proflex to Exchange?

Create the Outlook Room Resource(s) in Exchange, then create the Proflex Exchange Account with impersonation rights, and finally validate settings using the online tool.

Where can I find the validation tool for Proflex settings?

The validation tool is available at www.proflexsignage.com/test-settings.

Is there a user manual available for PROFLEX3YEAR?

Yes, a 10-page PDF user manual is available for free download on notice-facile.com.

USER MANUAL PROFLEX3YEAR Proflex

v08

CONTENTS

Introduction 3

Architectural Overview 3

For whom 4

Technical requirements 4

Getting started 4

Step 1: Create the Outlook Room Resource(s) 5

Step 2 Create the Proflex Exchange Account 6

Adding Application Impersonation Rights 7

Add Application Impersonation Rights in Exchange Online 7

Add Application Impersonation Rights using PowerShell 9

Step 3: Validate the required Proflex Exchange Settings 10

Introduction

Proflex Signage touch panels can be easily connected to your Exchange environment. Thus ensuring that meeting room bookings that are made through Outlook Calendar appear on the touch panel(s). Vice versa bookings that are made on the spot at the touch panel(s) are synchronized with the calendars of the corresponding room resources.

The system is always up to date, in realtime and without double bookings

Architectural Overview

The Proflex Connection Manager provides the connectivity between the individual Proflex touch panels and the corresponding room resource calendars in your Exchange environment.

For whom

To perform the necessary steps you need Exchange Administrator rights because you need to create a Proflex Exchange Account within Exchange and you need to have the rights to define Outlook Room Resources in Exchange.

Technical requirements

The Proflex Connection Manager can connect to Room Resources in Exchange Online (Office365) and on premise Exchange 2010 sp1 or later versions.

Getting started

You need to perform the following steps to connect the Proflex Connection Manager to your Exchange environment:

• Step 1: Create the Outlook Room Resources)
• Step 2: Create the Proflex Exchange Account
  • Step 3: Validate the Proflex Settings
• Step 4: Configure Additional Settings

Step 1: Create the Outlook Room Resource(s)

Each Proflex touch panel that you setup will be connected to an Outlook Room Resource using the Email Address of the Room Resource. You need to get this Room Resource Email Address from Exchange. Login to your Exchange environment as a Global Administrator and navigate to the Rooms & equipment page:

On the Rooms & equipment page you can see the Email Addresses of your Room Resources:

Step 2: Create the Proflex Exchange Account

Proflex Signage needs access to the Room Resource Calendars in Exchange through a Proflex Exchange Account with Impersonation Rights. When you setup the Proflex environment for the first time you will need to enter the Proflex Exchange Account credentials.

Note:

• The Exchange Account credentials are stored securely in Proflex using AES 256 bit encryption.
• You can use an existing account, however we recommend you create a dedicated account for Proflex so that you can ensure that the login details are not changed by mistake and it enables you to monitor the behavior of the Proflex application.
• Consider extending or even disabling the Password Policy for this account. Otherwise you will have to change the Password on the Prollex touch panel when it expires.

Login to your Exchange environment as a Global Administrator and navigate to the User screen to Add or Edit a User Account. The following screen shows you the required properties for the Proflex Exchange Account:

Adding Application Impersonation Rights

For Proflex to be able to manage the Room Resource Calendars you need to configure ApplicationImpersonation for the Proflex Exchange Account. This must be done in your Exchange environment. If you are using Exchange Online follow the steps described in the section Adding ApplicationImpersonation Rights in Exchange Online. If you are using an on-premise Exchange follow the steps described in Adding ApplicationImpersonation Rights using Powershell

Add Application Impersonation Rights in Exchange Online

Login to your Exchange environment as a Global Administrator and navigate to your Exchange Admin Center:

Add a New Group (e.g. Room Signage Impersonation), Add the Role ApplicationImpersonation and Add the Proflex Exchange Account as a Member:

Roomsignage Impersonation

Add Application Impersonation Rights using PowerShell

1. Run PowerShell as an Administrator
2. Check the PowerShell version by typing the following cmdlet:

\$PSVersionTable

• An empty response means you are using version 1.0.
• For versions 2.0 and newer you should see a detailed answer.
- We recommend to keep PowerShell updated to avoid compatibility problems. To download the newest version of PowerShell please visit this Microsoft website.

1. If Exchange Server is in a remote location (for example hosted) or you are connecting to Office 365, learn how to connect to remote Exchange via Powershell. To manage permissions locally (MS Exchange Server on-premises or when logged on to remote Exchange via Remote Desktop, etc.) execute the commands below in Exchange Management Shell.

2. Check if the account in question already has impersonation rights assigned.

Get-ManagementRoleAssignment -RoleAssignee "" -Role ApplicationImpersonation -RoleAssigneeType user

- Where is the name of the administrator account on the target server you want to check

Step 3: Validate the required Proflex Exchange Settings

Before you start configuring the Proflex touchpanel you must validate the Proflex Exchange Account and Room Resource Email Address(es). This validation is done using the validation tool at www.proflexsignage.com/test-settings