Color LaserJet CM2320n - Printer HP - Free user manual and instructions

USER MANUAL Color LaserJet CM2320n HP

HP Color LaserJet CM2320 MFP Series User Guide

Green HP logo with stylized 'bp' lettering (no additional text or symbols)

Line drawing of a printer with front panel and control panel (no text or symbols)

HP Color LaserJet CM2320 MFP Series User Guide

Copyright and License

© 2008 Copyright Hewlett-Packard Development Company, L.P.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Edition 2, 04/2008

Part number: CC434-90907

Trademark Credits

Adobe ^® , Acrobat ^® , and PostScript ^® are trademarks of Adobe Systems Incorporated.

Microsoft ^® , Windows ^® , and Windows NT ^® are U.S. registered trademarks of Microsoft Corporation.

UNIX ^® is a registered trademark of The Open Group.

Table of contents

1 Product basics

Product comparison 2

Product features .... 3

Product walkaround 4

Front view 4

Back view 5

Interface ports 6

2 Control panel

HP Color LaserJet CM2320 control panel 8

HP Color LaserJet CM2320 MFP Fax Model and HP Color LaserJet CM2320 MFP Memory-Card

Model control panel 9

Control-panel menus 10

Use the control-panel menus .... 10

Control-panel Setup menu 10

Function specific menus 20

3 Software for Windows

Supported operating systems for Windows 28

Supported printer drivers for Windows 28

HP Universal Print Driver (UPD) 28

UPD installation modes 29

Select the correct printer driver for Windows 30

Priority for print settings 31

Change printer-driver settings for Windows 31

Software installation types for Windows 32

Remove software for Windows 32

Supported utilities for Windows 32

HP ToolboxFX 32

Embedded Web server 32

HP Web Jetadmin 33

Other Windows components and utilities 33

Software for other operating systems 33

4 Use the product with Macintosh

Software for Macintosh 36

Supported operating systems for Macintosh 36

Supported printer drivers for Macintosh 36

Priority for print settings for Macintosh 36

Change printer-driver settings for Macintosh 36

Software installation types for Macintosh 37

Remove software from Macintosh operating systems 37

Supported utilities for Macintosh 37

Use features in the Macintosh printer driver 39

Print 39

Scan 42

Fax (HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model only) 42

Photo 43

5 Connectivity

Supported network operating systems 46

USB connection 46

Printer sharing disclaimer 47

Supported network protocols 47

Install the product on a network 48

Configure the network product 49

View settings 49

Change settings 49

Set password 50

IP address 50

Link speed setting 51

6 Paper and print media

Understand paper and print media use 54

Supported paper and print media sizes 55

Supported paper types and tray capacity 57

Special paper or print media guidelines 58

Load paper and print media 59

Tray 1 59

Tray 2 or 3 60

Configure trays 62

7 Use product features

Economy settings 64

Archive print 64

Fonts 65

Select fonts 65

Print lists of available fonts 65

8 Print tasks

Cancel a print job 68

Use features in the Windows printer driver 69

Open the printer driver 69

Use printing shortcuts 69

Set paper and quality options 69

Set document effects 69

Set document finishing options 70

Obtain support and product-status information 70

Set advanced printing options 70

Change print-quality settings 71

Print edge-to-edge originals 71

9 Copy

Load originals 74

Use copy 76

One-touch copy 76

Multiple copies 76

Cancel a copy job 76

Reduce or enlarge copies 77

Change the copy-collation setting 78

Color copies or black and white copies (Mono) 79

Copy settings 79

Copy quality 79

Define custom copy settings 80

Copy onto media of different types and sizes 81

Restore the copy-settings defaults 82

Copy a book 83

Copy photos 84

Copy mixed-size originals 85

Duplex (two-sided) copy jobs 85

Copy two-sided documents automatically (HP Color LaserJet CM2320 MFP Memory-

Card Model only) 85

Copy two-sided documents manually 87

10 Color for Windows

Manage color 90

Automatic 90

Print in Grayscale 90

Manual color adjustment 90

Color themes 91

Match colors 92

Match colors using the Microsoft Office Basic Colors palette 92

Match colors using the HP Basic Color Match tool 92

Match colors using View Custom Colors 93

Advanced color use 94

HP ColorSphere toner 94

HP ImageREt 3600 94

Media selection 94

Color options 94

Standard red-green-blue (sRGB) 94

11 Scan

Load originals for scanning 98

Use scan 100

Scan methods 100

Use the Scan feature 100

Cancel scan 106

Scan settings 107

Scan file format 107

Scanner resolution and color 107

Scan quality 108

Scan a book 109

Scan a photo 111

12 Fax (fax models only)

Fax features 114

Setup 115

Install and connect the hardware 115

Configure fax settings 117

Manage the phone book 118

Set fax polling 122

Change fax settings 123

Set the sound-volume settings 123

Send fax settings 123

Receive fax settings 128

Use fax 133

Fax software 133

Cancel a fax 133

Delete faxes from memory 134

Use fax on a DSL, PBX, ISDN, or VoIP system 134

Send a fax 135

Receive a fax 145

Solve fax problems 147

Fax error messages 147

Fax memory is retained when there is a loss of power 150

Fax logs and reports 150

Change error correction and fax speed 152

Problems sending faxes 153

Problems receiving faxes 155

Performance problems 157

13 Photo

Insert a memory card 160

Change memory card default settings 162

Print photos directly from the memory card 163

Print a memory card thumbnail sheet 164

Print and scan photos from a proof sheet 165

14 Manage and maintain the product

Information pages 168

HP ToolboxFX 170

View the HP ToolboxFX 170

Status 170

Alerts 171

Product information 171

Fax 172

Help 174

System Settings 176

Print Settings 178

Network Settings 179

E-mail 179

Embedded Web server 180

Features 180

Use HP Web Jetadmin software 181

Security features 181

Turn on password protection using the embedded Web server 181

Turn on password protection from the control panel 181

Turn on private receive feature 182

Manage supplies 183

Check and order supplies 183

Replace supplies 185

Clean the product 191

Firmware updates 197

15 Problem solve

Problem-solving checklist 200

Restore the factory-set defaults 202

Control-panel messages 203

Clear jams 207

Causes of jams 207

Where to look for jams 208

Clear jams in tray 1 208

Clear jams in tray 2 208

Clear jams in tray 3 210

Clear jams in fuser area 211

Clear jams in output bin 212

Clear jams in duplexer (duplexing models only) 212

Clear jams from the ADF 215

Avoid repeated jams 218

Solve image-quality problems 219

Print problems 219

Copy problems 227

Scan problems 232

Fax problems 236

Optimize and improve image quality 236

Solve connectivity problems 237

Solve direct-connection problems 237

Network problems 238

Solve software problems 240

Solve common Windows problems 240

Solve common Macintosh problems 240

Solve PostScript (PS) errors 242

Solve scan-to-e-mail problems 243

Appendix A Supplies and accessories

Order parts, accessories, and supplies 246

Order directly from HP 246

Order through service or support providers 246

Order directly through the HP ToolboxFX software 246

Part numbers 247

Supplies 247

Memory 247

Cable and interface accessories 247

Paper-handling accessories 247

User-replaceable parts 248

Appendix B Service and support

Hewlett-Packard limited warranty statement 249

Customer self repair warranty service 250

Print cartridge limited warranty statement 251

Customer support 252

Appendix C Specifications

Physical specifications 254

Electrical specifications 254

Power consumption and acoustic emissions (HP Color LaserJet CM2320, HP Color LaserJet CM2320 MFP Fax Model, HP Color LaserJet CM2320 MFP Memory-Card Model) 254

Environmental specifications 255

Paper and print media specifications 255

Appendix D Regulatory information

FCC regulations 258

Environmental product stewardship program 258

Protecting the environment 258

Ozone production 258

Power consumption 258

Paper use 258

Plastics 258

HP LaserJet print supplies 259

Return and recycling instructions 259

Paper 260

Material restrictions 260

Disposal of waste equipment by users in private households in the European Union 261

Material Safety Data Sheet (MSDS) 261

For more information 261

Additional statements for telecom (fax) products 262

EU statement for telecom operation 262

New Zealand telecom statements 262

Telephone Consumer Protection Act (United States) 262

IC CS-03 requirements 262

Declaration of conformity 264

HP Color LaserJet CM2320 MFP 264

HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model 264

Country/region specific statements 266

Laser safety 266

Canadian DOC regulations 266

VCCI statement (Japan) 266

EMI statement (Korea) 266

Laser statement for Finland 266

EMI statement (Taiwan) 267

Substances table (China) 267

Index 269

1 Product basics

Product comparison
Product features
Product walkaround

Product comparison

The product is available in the following configurations.

HP Color LaserJet CM2320 MFP	HP Color LaserJet CM2320 MFP Fax Model	HP Color LaserJet CM2320 MFP Memory-Card Model
Prints letter-size pages at speeds up to 20 pages per minute (ppm) and A4-size pages at speeds up to 19 ppm.PCL 6 printer drivers and HP postscript level 2 emulation.Tray 1 holds up to 50 sheets of print media or up to 10 envelopes.Tray 2 holds up to 250 sheets of print media.Optional 250-sheet input tray (tray 3) available.Hi-Speed USB 2.0 port and 10/100 Base-T network port.160-MB random-access memory (RAM).Flatbed scanner and 50-page automatic document feeder (ADF).One available DIMM slot for memory expansion (accepts 64 MB and 128 MB DIMMS).	HP Color LaserJet CM2320 MFP, plus:V.34 fax modem and 8-megabyte (MB) flash fax-storage memory.Two RJ-11 fax phone line portsColor graphics display	HP Color LaserJet CM2320 MFP Fax Model, plus:Automatic two-sided (duplex) printing, fax receiving, and copying.Four memory card slotsAdditional 250-sheet input tray (tray 3) included.

Product features

Performance	Prints up to 20 ppm (letter) or 19 ppm (A4).
Print quality	1,200 dots per inch (dpi) with Image REt 2400 text and graphics.Adjustable settings to optimize print quality.The HP UltraPrecise print cartridge has a finer toner formulation that provides sharper text and graphics.
Fax (HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model only)	Full-functionality fax capabilities with a V.34 fax; includes a phone book, fax/tel, and delayed-fax features.
Copy	Includes ADF that allows faster, more efficient copy jobs with multiple-page documents.
Scan	The product provides 1,200 pixels per inch (ppi), 24-bit full-color scanning from letter/A4-size scanner glass.The product provides 300 ppi, 24-bit full-color scanning from the automatic document feeder (ADF).Includes an ADF that allows faster, more efficient scan jobs with multiple-page documents.
Memory card slots (HP Color LaserJet CM2320 MFP Memory-Card Model only)	Supports a variety of memory cards. SeePhoto on page 159for more information.
Networking	TCP/IPIPv4IPv6
Printer driver features	Fast printing performance, built-in Intellifont and TrueType scaling technologies, and advanced imaging capabilities are benefits of the PCL 6 printer language.
Interface connections	Hi-Speed USB 2.0 port.10/100 Base-T ethernet network port (RJ-45).RJ-11 fax/phone cable ports.
Economical printing	N-up printing (printing more than one page on a sheet).Two-sided printing using the automatic duplexer.
Supplies	A supplies status page that displays the amount of life remaining in the print cartridge.No-shake cartridge design.Authentication for HP print cartridges.Enabled supplies-ordering capability.
Accessibility	Online user guide that is compatible with text screen-readers.Print cartridges can be installed and removed by using one hand.All doors and covers can be opened by using one hand.

Product walkaround

Front view

Diagram of an HP printer with numbered parts labeled for identification

1 Optional tray 3 (standard on the HP Color LaserJet CM2320 MFP Memory-Card Model)
2 Tray 2
3 Tray 1
4 Print-cartridge door latch
5 Top (face-down) output bin
6 Control panel
7 Automatic document feeder (ADF) input tray
8 Automatic document feeder (ADF) output bin
9 Memory card slots (HP Color LaserJet CM2320 MFP Memory-Card Model only)
10 Power switch

Back view

Diagram of an HP printer with numbered parts labeled 11 to 15 for identification.

11 Power connector
12 DIMM door (for adding additional memory)
13 Hi-Speed USB 2.0 port and network port.
14 Fax ports (HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model only)
15 Rear door for jam access

Interface ports

Diagram of a printer internal structure with labeled parts including connectors and ports, showing three numbered components.

1 Fax ports (HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model only)
2 Network port
3 Hi-Speed USB 2.0 port

2 Control panel

• HP Color LaserJet CM2320 control panel
- HP Color LaserJet CM2320 MFP Fax Model and HP Color LaserJet CM2320 MFP Memory-Card Model control panel
• Control-panel menus

HP Color LaserJet CM2320 control panel

1

2

3

4

Line drawing of a remote control panel with a digital display and keypad (no text or symbols)

1 Liquid Crystal Display

2 OK button and navigation arrows. Use these buttons to select and confirm menu choices.

Cancel button. Use this button to cancel the current menu selection.

Setup button. Access the main Setup menu.

Back button. Go back to the previous menu.

3 Copy Menu button. Access the Copy menu.

Start Copy Black button. Perform a black and white copy operation.

Start Copy Color button. Perform a color copy operation.

4 Scan Menu button. Access the scan menu.

Start Scan button. Perform a scan operation.

HP Color LaserJet CM2320 MFP Fax Model and HP Color LaserJet CM2320 MFP Memory-Card Model control panel

1

2

3

4

5

6

1 2 3 4 5 6 7 8 9 *, 0 #.

1	Speed dials. 4 speed dial buttons and one shift button to support up to 8 speed dials.
2 Fax Menu button. Access the fax menu.Start Fax button. Initiate a fax from the control panel.
3	Alphanumeric buttons. Use the alphanumeric buttons to type data into the product control-panel display and dial telephone numbers for faxing.
4	OK button and navigation arrows. Use these buttons to select and confirm menu choices.Cancel button. Use this button to cancel the current menu selection.Setup button. Access the main Setup menu.Back button. Go back to the previous menu.
5 Copy Menu button. Access the Copy menu.Start Copy Black button. Perform a black and white copy operation.Start Copy Color button. Perform a color copy operation.
6 Scan Menu button. Access the scan menu.Start Scan button. Perform a scan operation.
7	Email Menu button (HP Color LaserJet CM2320 MFP Fax Model only). Access the e-mail menu.Start Email button (HP Color LaserJet CM2320 MFP Fax Model only). Start a scan to e-mail.Photo Menu button (HP Color LaserJet CM2320 MFP Memory-Card Model only). Access the photo menu.Start Photo button (HP Color LaserJet CM2320 MFP Memory-Card Model only). Print the selected photos from the memory card.

Control-panel menus

Use the control-panel menus

To gain access to the control-panel menus, use the following steps.

1. Press Setup.

NOTE: To access the function specific menus press Fax Menu Copy Menu Scan Menu or Photo Menu.

1. Use the arrow buttons to navigate the listings.

2. Press OK to select the appropriate option.

3. Press Cancel to cancel an action or return to the Ready state.

Control-panel Setup menu

These sub menus are available from the control-panel main Setup menu:

• Use the Copy setup menu to configure basic copy default settings such as contrast, collation, or the number of copies printed.
  • Use the Reports menu to print reports that provide information about the product.
• Use the Fax setup (HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model only) menu to configure the fax phone book, the outgoing and incoming fax options, and the basic settings for all faxes.
• Use the Photo setup (HP Color LaserJet CM2320 MFP Memory-Card Model only) menu to configure the basic settings for printing photos from a memory card.
• Use the System setup menu to establish basic product settings such as language, print quality, or volume levels.
• Use the Service menu to restore default settings, clean the product, and activate special modes that affect print output.
  • Use the Network configuration menu to configure network settings such as TCP/IP configuration.

NOTE: To print a detailed list of the entire control-panel menu and its structure, print a menu map. See Information pages on page 168.

Table 2-1 Copy setup menu

Menu item Sub-menu item Description
Default Optimize Auto Select	Sets the default copy quality.
Mixed
Printed Picture
Photograph
Text
Default lighter/darker Sets the default contrast option.

Table 2-1 Copy setup menu (continued)

Menu item Sub-menu item Description
Default Collation On		Sets the default collation option.
	Off
Default number of copies	(Range: 1-99) Sets the default number of copies.
Default Reduce/Enlarge Original=100%		Sets the default percentage to reduce or enlarge a copied document.
	Legal to Letter=78%
	Legal to A4=83%
	A4 to Letter=94%
	Letter to A4=97%
	Full Page=91%
	Fit to page
	2 pages per sheet
	4 pages per sheet
	Custom: 25 to 400%
Default Tray Select Auto select		Sets the default input paper tray.
	Tray 1
	Tray 2
	Tray 3 (if the tray is installed)
Default 2-Sided (photo card models only)	1 to 1 sided	Sets the default input scan format and the default output format.
	1 to 2 sided
	2 to 2 sided
	2 to 1 sided
Default Copy Draft On		Sets the default draft mode option.
	Off
Default Multi-page On		Sets the default multi-page flatbed copy option.
	Off

Table 2-1 Copy setup menu (continued)

Menu item Sub-menu item Description
Advanced Color Copy Enables or disables the color copy button.
	Lightness The default light/dark setting for copies. Possible valuesrange from 1 to 11 with 6 being the default (no change) value.
	Contrast The default contrast setting for copies. Possible valuesrange from 1 to 11 with 6 being the default (no change) value.
	Sharpen The default sharpen setting for copies. Possible valuesrange from 1 to 11 with 6 being the default (no change) value.
	Background Removal The default background removal setting for copies. Possiblevalues range from 1 to 11 with 6 being the default (nochange) value.
	Color Balance The default color balance setting for copies. Possible valuesrange from 1 to 11 with 6 being the default (no change) value.Values can be set for each of the following settings:RedGreenBlue
	Grayness The default grayness setting for copies. Possible valuesrange from 1 to 11 with 6 being the default (no change) value.

Restore defaults Sets all customized copy settings to the factory default values.

Table 2-2 Reports menu

Menu Item	Sub-menu item	Sub-menu item	Description
Demo page			Prints a page that demonstrates print quality.
Menu structure			Prints a control-panel menu layout map.
Configuration report			Prints a list of all the product settings. Includes network information when the product is connected to the network.
Supplies status page			Prints the print-cartridge status. Includes the following information:Approximate pages remainingSerial numberNumber of pages printed
Network report			Displays status for:Network hardware configurationEnabled featuresTCP/IP and SNMP informationNetwork statistics
Usage page			Displays the number of pages printed, faxed, copied, and scanned by the product.
PCL font list			Prints a list of all installed PCL 5 fonts.
PS font list	Prints a list of all installed PS fonts.
PCL6 font list			Prints a list of all installed PCL 6 fonts.
Color usage log			Prints out information about the color toner usage
Service page	Prints out diagnostic information about calibration and color quality

Table 2-3 Photo setup menu

Menu Item	Sub-menu item	Sub-menu item	Description
Default image Size	(List of available photo image sizes)	The default image size for photos
Default lighter/ darker	The default light/dark setting for photos. Possible values range from 1 to 11 with 6 being the default (no change) value.
Default number of copies	The default number of copies setting for photos. Possible values range from 1 to 99.
Default output color	Color	Specify the default output for photos (color or black & white)
	Black & white
Restore defaults			Restore the factory default settings for photo setup

Table 2-4 Fax setup menu (fax models only)

Menu Item	Sub-menu item	Sub-menu item	Description
Fax Set-up Utility			Utility for configuring the fax settings. Follow the on-screen prompts and select the appropriate response for each question using the arrow keys.
Basic setup Time/Date (Settings for time			Sets the time and date setting for the product.
			format, current time, date format, and current date.)
	Fax Header Your fax number		Sets the identifying information that is sent to the receiving product.
		Company name
	Answer mode Automatic		Sets the type of answer mode. The following options are available:
		TAM	Automatic: The product automatically answers an incoming call on the configured number of rings.
		Fax/Tel
		Manual	TAM: A telephone answering machine (TAM) is attached to the Aux phone port of the product. The product will not pick up any incoming call, but only listen for fax tones after the answering machine has picked up the call.
			Fax/Tel: The product must automatically pick up the call and determine if the call is a voice or fax call. If the call is a fax call, the product handles the call as usual. If the call is a voice call, an audible synthesized ring is generated to alert the user of an incoming voice call.
			Manual: The user must press the Start Fax button or use an extension phone to make the product answer the incoming call.
	Rings to answer	(Range of 1-9)	Sets the number of rings that must occur before the fax modem answers.
	Distinctive Ring All Rings		Allows a user to have two or three phone numbers on a single line, each with a different ring pattern (on a phone system with distinctive-ring service).
		Single
		Double	All Rings: The product answers any calls that come through the telephone line.
		Triple	Single: The product answers any calls that produce a single-ring pattern.
		Double and Triple	Double: The product answers any calls that produce a double-ring pattern.
			Triple: The product answers any calls that produce a triple-ring pattern.
			Double and Triple: The product answers any calls that produce a double-ring or triple-ring pattern.
	Dial Prefix On		Specifies a prefix number that must be dialed when sending faxes from the product.
		Off
Advanced setup	Default Fax Resolution	Standard	Sets the resolution for sent documents. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller.
		Fine
		Superfine
		Photo
	Default lighter/ darker	Sets the darkness of outgoing faxes.
	Fit to page On	Off	Shrinks faxes that are larger than Letter-size or A4-size so that they can fit onto a Letter-size or A4-size page. If this feature is set to Off, faxes larger than Letter or A4 will print on multiple pages.
	Default glass size Letter	A4	Sets the default paper size for documents being scanned from the flatbed scanner.
	Dialing Mode Tone	Pulse	Sets whether the product should use tone or pulse dialing.
	Redial if busy On	Off	Sets whether or not the product should attempt to redial if the line is busy.
	Redial if no answer On	Off	Sets whether the product should attempt to dial if the recipient fax number does not answer.
	Redial Comm. Error	On	Sets whether the product should attempt to redial the recipient fax number if a communication error occurs.
		Off
Advanced setup Detect dial tone On			Sets whether the product should check for a dial tone before sending a fax.
		Off
Billing codes On			Enables the use of billing codes when set to On. A prompt will appear that asks you to enter the billing code for an outgoing fax.
		Off
Extension Phone On			When this feature is enabled, the user can press the 1-2-3 buttons on the extension phone to cause the product to answer an incoming fax call.
		Off
Stamp faxes On			Sets product to add the date, time, sender's phone number, and page number to each page of the faxes that this product receives.
		Off
Private receive On			Setting Private receive to On requires the user to have set a password in product security. After the password is set, the following options are set:
		Off	·Private receive is turned on.
			All old faxes are deleted from memory.
			·Fax forwarding set to Off and is not allowed to be changed.
			All incoming faxes are stored in memory.
Fax Number Confirmation	On		Verify that a fax number is valid by entering it a second time.
	Off
Allow Fax Reprint On			Sets whether all received faxes stored in available memory can be reprinted.
	Off
Fax/Tel Ring Time 20			Sets when the product should stop sounding the Fax/Tel audible ring to notify the user of an incoming voice call.
	30
	40
	70
Print Duplex (duplex models only)	On		Sets whether all received faxes are printed using both sides of the paper.
	Off
Fax Speed Fast(V.34)			Increases or decreases the allowed fax communication speed.
	Medium(V.17)
	Slow(V.29)

Table 2-5 System setup menu

Menu Item	Sub-menu item	Sub-menu item	Description
Language (List of available control-panel display languages.)		Sets the language in which the control panel displays messages and product reports.
Paper setup Default paper size Letter			Sets the size for printing internal reports or any print job that does not specify a size.
			A4
			Legal
			Default paper type Lists available media types.
			Tray 1 Paper type
			Paper size
			Paper out action Wait forever
			Cancel
			Override
Volume Settings (photo card models only)	Alarm volume Soft		Sets the volume levels for the product.
	Ring volume	Medium
	Key-press volume	Loud
	Phone line volume	Off
Time/Date (Settings for time format, current time, date format, and current date.)		Sets the time and date setting for the product.
Product security On		Sets the product-security feature. When the setting is set toOn, you must set a personal identification number (PIN).
Off
Courier font Regular		Sets Courier font values.
Dark

Table 2-6 Service menu

Menu item	Sub-menu item	Sub-menu item	Description
Fax Service	Clear saved faxes		Clear all faxes in memory. These include any received faxes (including non-printed, non-sent PC upload, and non-forwarded faxes), unsent faxes (including delayed faxes), and any printed faxes that are still in memory. Deleted faxes cannot be recovered. For each deleted item, the fax activity log is updated.
	Run Fax Test		Perform a fax test to verify that the phone cord is plugged in the correct outlet and that there is a signal on the phone line. A fax test report is printed indicating the results.
	Print T.30 trace Now		Prints or schedules a report that is used to troubleshoot fax transmission issues.
		Never
		If error
		At end of call
	Error correction	On	The error correction mode allows the sending device to re-transmit data if it detects an error signal. The default setting is on.
		Off
	Fax Service Log		The fax service log prints out the last 40 entries in the fax log.
Cleaning mode			Cleans the product when specks or other marks appear
			on printed output. The cleaning process removes dust and excess toner from the paper path.When selected, the product prompts you to load plain Letter or A4 paper in tray 1. Press OK to begin the cleaning process. Wait until the process completes. Discard the page that prints.
PowerSave Time Off		Specify the amount of idle time	before the product enters sleep mode.
USB speed High		Sets the USB speed.
Less paper curl On		When printed pages are	consistently curled, this option sets the product to a mode that reduces curl.The default setting is Off.
Archive print On		When printing pages that will	be stored for a long time, this option sets the product to a mode that reduces toner smearing and dusting.The default setting is Off.
Restore defaults	Sets all customized settings to		the factory default values.

Table 2-7 Network configuration menu

Menu item Sub-menu Item Description
TCP/IP configuration Automatic	Automatic automatically configures all the TCP/IP settings via DHCP, BootP or AutoIP.
Manual	Manual requires you to manually configure the IP address, subnet mask, and default gateway.The control panel prompts you to specify values for each address section. Use the arrow buttons to increase or decrease the value. Press OK to accept the value and move the cursor to the next field.

Table 2-7 Network configuration menu (continued)

Menu item Sub-menu item Description
		As each address is completed, the product prompts for address confirmation before moving to the next one. After all three addresses are set, the product automatically restarts.
Memory Card (memory card products only)	On	Enables or disables the use of the memory card slots.
	Off
Auto crossover On		Enable or disable the use of a standard 10/100 network cable when the product is directly connected to a PC.
	Off
Network services IPv4		Sets whether the product will use either IPv4, IPv6, or DHCPv6 protocol.
	IPv6
	DHCPv6
Show IP address Yes		Sets whether the product displays the IP address on the control panel.
	No
Link speed Automatic (Default)		Sets the link speed manually if needed.
	10T Full	After setting the link speed, the product automatically restarts.
	10T Half
	100TX Full
	100TX Half
Restore defaults Resets all network configurations to their factory defaults.

Function specific menus

The product features function-specific menus for faxing, copying, scanning, and managing photos on a memory card. To access these menus, press the Fax Menu Copy Menu Scan Menu or Photo Menu buttons respectively.

These are the features supported by the function specific menus.

• Use the Fax menu to perform basic fax functions such as sending a fax or editing the phone book, reprinting faxes that were previously printed, or printing faxes that are stored in memory.
  • Use the Copy menu to access basic copy functions and customize the copy output.
  • Use the Scan menu to display a list of preconfigured folders and e-mail destinations to select from.
  • Use the Email menu (HP Color LaserJet CM2320 MFP Fax Model only) to send e-mail.
• Use the Photo menu (HP Color LaserJet CM2320 MFP Memory-Card Model only) to display a list of photo options for a valid inserted memory card.

Table 2-8 Fax Menu

Menu item	Sub-menu item	Sub-menu item	Description
Send	Send a fax		Send a fax. On screen prompts guide the process.
	Redial Redial the last fax number		and resend.
	Send fax later Allows a fax to be sent at a		later time and date.
	Fax Job status Displays pending fax jobs,		and allows you to cancel pending fax jobs.
	Fax Resolution Standard		Temporarily change the resolution of outgoing faxes. The resolution resets to default after 2 minutes of idle fax scan time.
		Fine
		Superfine
		Photo
Receive Print faxes	Prints stored faxes when the		private-receive feature is on. This menu item appears only when the private-receive feature is turned on.
	Block junk faxes Add number		Modifies the junk fax list. The junk fax list can contain up to 30 numbers. When the product receives a call from one of the junk fax numbers, it deletes the incoming fax. It also logs the junk fax in the activity log along with job-accounting information.
		Delete number
		Delete All Entries
		Junk Fax list
	Reprint faxes	Prints the received faxes	stored in available memory.
	Forward fax On		Sets product to send all received faxes to another fax machine.
		Off
	Polling receive	Allows the product to call	another fax machine that has polling send enabled.
Phone Book Select an entry	Select an individual or group		dial entry for faxing.
	Individual Setup Edits the fax phone book		speed dials and group-dial entries. The product supports up to 120 phone book entries, which can be either individual or group entries.
	Group setup
	Delete entry Delete a specific phone book entry.
	Delete All Entries Delete all entries in the phone		book
	Phone Book report Print a list of all the individual		and group dial entries in the phone book.
Fax Reports Fax Confirmation Never
		Every fax	Sets whether or not the product prints a confirmation report after a successful sending or receiving job.
		Send fax only
		Receive fax
	Include first page On		Sets whether or not the product includes a thumbnail image of the first page of the fax on the report.
		Off
	Fax Error Report Every error		Sets whether or not the product prints a report after a failed sending or receiving job.
		Send Error
		Receive Error
		Never
	Last Call Report	Prints a detailed report of the	last fax operation, either sent or received.
	Fax Activity log Print log now		Print log now: Prints a list of the faxes that have been sent from or received by this product.
		Auto Log Print	Auto Log Print: Select On to automatically print a report after every fax job. Select Off to turn off the automatic print feature.
	Phone Book report	Prints a list of the speed dials	that have been set up for this product.
	Junk Fax list	Prints a list of phone numbers	that are blocked from sending faxes to this product.
	Billing report	Prints a list of billing codes	that have been used for outgoing faxes. This report shows how many sent faxes were billed to each code. This menu item appears only when the billing codes feature is turned on.
	All fax reports	Prints all fax-related reports.

Table 2-9 Photo Menu

Menu item	Sub-menu item	Sub-menu item	Description
View			View photos on the memory card. Use the arrow buttons to navigate through the photos.
Easy Print Individual photo		Print photos quickly from the
	All photos (#-#)		memory card by selecting the numbers of the photos you want to print.
	A range of photos
	Custom
Thumbnail Fast		Print thumbnails of photos
	Best		from the memory card (30 per page).
Options Proof Sheet Print proof sheet		Scan proof sheet	Print a proof sheet or scan a proof sheet. The proof sheet is a page of thumbnails (20 per page) generated from a valid memory card. A marked proof sheet can then be scanned and the selected images are printed at full size.
	Current Settings Select image size		Adjust the default photo settings for image size, paper size, paper type, number of copies, and output color (color or black & white).
		Select paper size
		Select paper type
		Number of copies
		Output Color
	Rotate Photo	Rotate a photo stored on a	memory card.
	Slideshow	View a slideshow of the	photos on a memory card.

Table 2-10 Copy Menu

Menu item	Sub-menu item	Sub-menu item	Description
Copies	(1–99)		Specify the number of copies
Size Original=100%		Specify the size of the copy.
	Legal to Letter=78%
	Legal to A4=83%
	A4 to Letter=94%
	Letter to A4=97%
	Full Page=91%
	Fit to page
	2 pages per sheet
	4 pages per sheet
	Custom: 25 to 400%
Light/Dark	Specify the contrast of the		copy.
Options	Optimize		Select settings to optimize the copy print quality.
	Copy Paper	Specify the paper type for the copies.
	Multi-Page Copy	Copy multiple pages.
	Copy Collation	Specify the copy collation
	Tray Select	Select the tray to copy from.
	Copy 2-Sided	Copy multiple sides and print duplex.
Copy Draft	Specify the print quality for copies.
Image Adjustment Lightness		Adjust the settings for image quality in a copy.
	Contrast
	Sharpen
	Background
	Color Balance
	Grayness

3 Software for Windows

• Supported operating systems for Windows
• Supported printer drivers for Windows
• HP Universal Print Driver (UPD)
- Select the correct printer driver for Windows
• Priority for print settings
• Change printer-driver settings for Windows
• Software installation types for Windows
- Remove software for Windows
• Supported utilities for Windows
• Software for other operating systems

Supported operating systems for Windows

The product supports the following Windows operating systems:

Full software installation

- Windows XP (32-bit)

• Windows Vista (32-bit and 64-bit)

Print and scan driver

- Windows XP (64 bit)

Windows 2000

• Windows 2003 Server (32-bit and 64-bit)

Supported printer drivers for Windows

NOTE: The PCL 5 UPD and HP postscript level 3 emulation drivers are only available on the HP support website: www.hp.com/support/LJCM2320

PCL 5 UPD
PCL 6
• HP postscript level 3 emulation

The printer drivers include online Help that has instructions for common printing tasks and also describes the buttons, checkboxes, and drop-down lists that are in the printer driver.

NOTE: The version of PCL 5 that is used in this product is identical to the version of PCL 5 that is used in the HP Universal Print Driver (UPD) for Windows. It installs and operates in the same manner as previous versions of PCL 5, and it does not require any special configuration.

For more information about the UPD, see www.hp.com/go/upd.

HP Universal Print Driver (UPD)

The HP Universal Print Driver (UPD) for Windows is a single driver that gives you instant access to virtually any HP LaserJet product, from any location, without downloading separate drivers. It is built on proven HP print driver technology and has been tested thoroughly and used with many software programs. It is a powerful solution that performs consistently over time.

The HP UPD communicates directly with each HP product, gathers configuration information, and then customizes the user interface to show the product's unique, available features. It automatically enables features that are available for the product, such as two-sided printing and stapling, so you do not need to enable them manually.

For more information, go to www.hp.com/go/upd.

UPD installation modes

Traditional mode	Use this mode if you are installing the driver from a CD for a single computer.When installed with this mode, UPD operates like traditional printer drivers.If you use this mode, you must install UPD separately for each computer.
Dynamic mode	Use this mode if you are installing the driver for a mobile computer, so you can discover and print to HP products in any location.Use this mode if you are installing UPD for a workgroup.To use this mode, download UPD from the Internet. See www.hp.com/go/upd.

Select the correct printer driver for Windows

Printer drivers allow you to gain access to the device features and allow the computer to communicate with the device (using a printer language). Check the installation notes and readme files on the device CD for additional software and languages.

• Use the PCL 6 printer driver for the best overall performance.
- Use the HP PS Universal driver for printing from postscript level 2 emulation needs, or for postscript flash font support.

Priority for print settings

Changes to print settings are prioritized depending on where the changes are made:

NOTE: The names of commands and dialog boxes might vary depending on your software program.

• Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program you are working in to open this dialog box. Settings changed here override settings changed anywhere else.
• Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program you are working in to open this dialog box. Settings changed in the Print dialog box have a lower priority and do not override changes made in the Page Setup dialog box.
• Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to open the printer driver. Settings changed in the Printer Properties dialog box do not override settings anywhere else in the printing software.
• Default printer driver settings: The default printer driver settings determine the settings used in all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog boxes.
• Printer control panel settings: Settings changed at the printer control panel have a lower priority than changes made anywhere else.

Change printer-driver settings for Windows

To change the settings for all print jobs until the software program is closed	To change the default settings for all print jobs	To change the device configuration settings
1. On the File menu in the software program, click Print.2. Select the driver, and then click Properties or Preferences.The steps can vary; this procedure is most common.	1. Click Start, click Settings, and then click Printers (Windows 2000) or Printers and Faxes (Windows XP Professional and Server 2003) or Printers and Other Hardware Devices (Windows XP Home).For Windows Vista, click Start, click Control Panel, and then click Printer.2. Right-click the driver icon, and then select Printing Preferences.	1. Click Start, click Settings, and then click Printers (Windows 2000) or Printers and Faxes (Windows XP Professional and Server 2003) or Printers and Other Hardware Devices (Windows XP Home).For Windows Vista, click Start, click Control Panel, and then click Printer.2. Right-click the driver icon, and then select Properties.3. Click the Device Settings tab.

Software installation types for Windows

The following software installation types are available:

• Recommended. Installs the full software solution.
- Express. Installs the print and scan drivers only. There is an express option for USB-connected products and another express option for network-connected products.

Remove software for Windows

1. Click Start, and then click All Programs.
2. Click HP, and then click HP Color LaserJet CM2320 MFP Series.
3. Click Uninstall HP Color LaserJet CM2320 MFP Series, and then follow the onscreen instructions to remove the software.

Supported utilities for Windows

HP ToolboxFX

The HP ToolboxFX is a program that you can use for the following tasks:

• Checking the device status
  • Checking the supplies status
• Setting up alerts
  • Viewing device documentation
  • Gaining access to troubleshooting and maintenance tools

HP ToolboxFX is installed during the Recommended software installation from the product CD-ROM.

For more information, see View the HP ToolboxFX on page 170.

Embedded Web server

The device is equipped with an embedded Web server, which provides access to information about device and network activities. This information appears in a Web browser, such as Microsoft Internet Explorer, Netscape Navigator, Apple Safari, or Firefox.

The embedded Web server resides on the device. It is not loaded on a network server.

The embedded Web server provides an interface to the device that anyone who has a network-connected computer and a standard Web browser can use. No special software is installed or configured, but you must have a supported Web browser on your computer. To gain access to the embedded Web server, type the IP address for the device in the address line of the browser. (To find the IP address, print a configuration page. For more information about printing a configuration page, see Information pages on page 168.)

For a complete explanation of the features and functionality of the embedded Web server, see Embedded Web server on page 180.

HP Web Jetadmin

HP Web Jetadmin is a browser-based management tool for network-connected printers within an intranet, and it should be installed only on the network administrator's computer.

To download a current version of HP Web Jetadmin and for the latest list of supported host systems, visit www.hp.com/go/webjetadmin.

When installed on a host server, a Windows client can gain access to HP Web Jetadmin by using a supported Web browser (such as Microsoft® Internet Explorer 4.x or Netscape Navigator 4.x or later) by navigating to the HP Web Jetadmin host.

Other Windows components and utilities

• Software installer — automates the printing system installation
• Online Web registration
• HP Customer Participation Program
HP Update
- Photosmart Essential
HP Solution Center
• HP LaserJet Scan program and driver

Software for other operating systems

OS Software
UNIX	For HP-UX and Solaris networks, go towww.hp.com/support/net_printingto download the HP Jetdirect printer installer for UNIX.
Linux	For information, go towww.hp.com/go/linuxprinting.

4 Use the product with Macintosh

• Software for Macintosh
• Use features in the Macintosh printer driver

Software for Macintosh

Supported operating systems for Macintosh

The device supports the following Macintosh operating systems:

• Mac OS X v10.3, v10.4 and later

NOTE: For Mac OS v10.4 and later, PPC and Intel Core Processor Macs are supported.

Supported printer drivers for Macintosh

The HP installer provides PostScript® Printer Description (PPD) files and Printer Dialog Extensions (PDEs).

The PPDs, in combination with the Apple PostScript printer drivers, provide access to device features. Use the Apple PostScript printer driver that comes with the computer.

Priority for print settings for Macintosh

Changes to print settings are prioritized depending on where the changes are made:

NOTE: The names of commands and dialog boxes might vary depending on your software program.

• Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program you are working in to open this dialog box. Settings changed here override settings changed anywhere else.
• Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program you are working in to open this dialog box. Settings changed in the Print dialog box have a lower priority and do not override changes made in the Page Setup dialog box.
• Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to open the printer driver. Settings changed in the Printer Properties dialog box do not override settings anywhere else in the printing software.
• Default printer driver settings: The default printer driver settings determine the settings used in all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog boxes.
• Printer control panel settings: Settings changed at the printer control panel have a lower priority than changes made anywhere else.

Change printer-driver settings for Macintosh

To change the settings for all print jobs until the software program is closed	To change the default settings for all print jobs	To change the device configuration settings
1. On the File menu, click Print.2. Change the settings that you want on the various pop-up menus.	1. On the File menu, click Print.2. Change the settings that you want on the various pop-up menus.3. On the Presets pop-up menu, click Save as and type a name for the preset.These settings are saved in the Presets menu. To use the new settings, you must select the saved preset option every time you open a program and print.	1. In the Finder, on the Go menu, click Applications.2. Open Utilities, and then open Printer Setup Utility.3. Click on the print queue.4. On the Printers menu, click Show Info.5. Click the Installable Options menu.NOTE:Configuration settings might not be available in Classic mode.

Software installation types for Macintosh

Install Macintosh software for direct connections (USB)

1. Insert the device CD into the CD-ROM drive and run the installer. If the CD menu does not run automatically, double-click the CD icon on the desktop.
2. Connect a USB cable between the device USB port and the computer USB port. Use a standard 2-meter (6.56-foot) USB cable.
3. Double-click the Installer icon in the HP LaserJet Installer folder.
4. Follow the instructions on the computer screen.

USB printer queues are created automatically when the device is attached to the computer. However, the queue will use a generic PPD if the installer has not been run before the USB cable is connected. Complete the following steps to change the queue PPD.

Install Macintosh software for networks

1. Connect the network cable between the device and a network port.
2. Insert the CD into the CD-ROM drive. If the CD does not run automatically, double-click the CD icon on the desktop.
3. Double-click the Installer icon in the HP LaserJet Installer folder.
4. Follow the instructions on the computer screen.

Remove software from Macintosh operating systems

1. To remove the software from a Macintosh computer, drag the PPD files to the trash can.
2. Run the uninstaller from the HP product folder.

Supported utilities for Macintosh

Embedded Web server

The device is equipped with an embedded Web server, which provides access to information about device and network activities. This information appears in a Web browser, such as Netscape Navigator, Apple Safari, or Firefox.

The embedded Web server resides on the device. It is available on network and direct-connected devices.

The embedded Web server provides an interface to the device that anyone who has a network-connected computer and a standard Web browser can use. No special software is installed or configured, but you must have a supported Web browser on your computer. To gain access to the embedded Web server, click Maintain Device in HP Director.

For a complete explanation of the features and functionality of the embedded Web server, see Embedded Web server on page 180.

Use features in the Macintosh printer driver

Print

Create and use printing presets in Macintosh

Use printing presets to save the current printer driver settings for reuse.

Create a printing preset

1. On the File menu, click Print.
2. Select the driver.
3. Select the print settings.

4. Click OK.

5. In the Presets box, click Save As..., and type a name for the preset.

Use printing presets

1. On the File menu, click Print.
2. Select the driver.
3. In the Presets box, select the printing preset that you want to use.

NOTE: To use printer-driver default settings, select Factory Default.

Resize documents or print on a custom paper size

You can scale a document to fit on a different size of paper.

1. On the File menu, click Print.
2. Open the Paper Handling menu.
3. In the area for Destination Paper Size, select Scale to fit paper size, and then select the size from the drop-down list.
4. If you want to use only paper that is smaller than the document, select Scale down only.

Print a cover page

You can print a separate cover page for your document that includes a message (such as "Confidential").

1. On the File menu, click Print.
2. Select the driver.
3. Open the Cover Page pop-up menu, and then select whether to print the cover page Before Document or After Document.
4. In the Cover Page Type pop-up menu, select the message that you want to print on the cover page.

NOTE: To print a blank cover page, select Standard as the Cover Page Type.

Use watermarks

A watermark is a notice, such as “Confidential,” that is printed in the background of each page of a document.

1. On the File menu, click Print.
2. Open the Watermarks menu.
3. Next to Mode, select the type of watermark to use. Select Watermark to print a semi-transparent message. Select Overlay to print a message that is not transparent.
4. Next to Pages, select whether to print the watermark on all pages or on the first page only.
5. Next to Text, select one of the standard messages, or select Custom and type a new message in the box.
6. Select options for the remaining settings.

Print multiple pages on one sheet of paper in Macintosh

You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages.

1 1 2 1 2 3 4

1. On the File menu, click Print.
2. Select the driver.
3. Open the Layout pop-up menu.
4. Next to Pages per Sheet, select the number of pages that you want to print on each sheet (1, 2, 4, 6, 9, or 16).
5. Next to Layout Direction, select the order and placement of the pages on the sheet.
6. Next to Borders, select the type of border to print around each page on the sheet.

Print on both sides of the page (duplex printing)

Use automatic duplex printing

1. Insert enough paper into one of the trays to accommodate the print job. If you are loading special paper such as letterhead, load it in one of the following ways:

2. For tray 1, load the letterhead paper face-up with the bottom edge feeding into the printer first.

3. For all other trays, load the letterhead paper face-up with the top edge at the back of the tray.

△ CAUTION: To avoid jams when duplexing, only load paper that is from 60 g/m ^2 to 163 g/m ^2 .

1. On the File menu, click Print.
2. Open the Layout pop-up menu.
3. Next to Two-Sided, select either Long-Edge Binding or Short-Edge Binding.
4. Click Print.

Print on both sides manually

1. Insert enough paper into one of the trays to accommodate the print job. If you are loading special paper such as letterhead, load it in one of the following ways:

2. For tray 1, load the letterhead paper face-up with the bottom edge feeding into the printer first.

3. For all other trays, load the letterhead paper face-up with the top edge at the back of the tray.

△ CAUTION: To avoid jams when duplexing, only load paper that is from 60 g/m ^2 to 163 g/m ^2 .

1. On the File menu, click Print.

2. On the Finishing pop-up menu, select Manual Duplex.

3. Click OK.

4. Click Print. Follow the instructions in the pop-up window that appears on the computer screen before replacing the output stack in the tray for printing the second half.

5. If prompted, press the appropriate control-panel button to continue.

Use the Services menu

If the device is connected to a network, use the Services menu to obtain device and supply-status information.

1. On the File menu, click Print.
2. Open the Services menu.
3. Select a maintenance task from the drop-down list, and then click Launch. The embedded Web server opens to the page that provides the information for the task that you selected.
4. To go to various support Web sites for this device, select an Internet Services option from the dropdown list, and then click Go!.

Scan

For more information about tasks and settings described in this section, see the HP Director online Help.

Scanning tasks

To scan to a software program, scan an item using the program itself. Any TWAIN-compliant program can scan an image. If the program is not TWAIN-compliant, save the scanned image to a file then place, open, or import the file in the software program.

Use page-by-page scanning

1. Lift the flatbed scanner lid and load the original that is to be scanned face-down on the flatbed scanner with the upper-left corner of the document at the lower-right corner of the glass. Gently close the lid.
2. Double-click the HP Director desktop alias.
3. Click the HP Director, and then click Scan to open the HP dialog box.
4. Click Scan.
5. To scan multiple pages, load the next page and click Scan. Repeat until all pages are scanned.
6. Click Finish, and then click Destinations.

Scan from ADF

1. Load the pages face up in the ADF with the top edge first.
2. In HP Director click Scan to open the HP dialog box.
3. Click Scan first or Scan all.
4. Click Finish and then select the scan destinations.

Scan to file

1. In Destinations, choose Save To File(s).
2. Name the file and specify the destination location.
3. Click Save. The original is scanned and saved.

Scan to e-mail

1. In Destinations, choose E-mail.
2. A blank e-mail opens with the scanned document as an attachment.
3. Enter an e-mail recipient, add text, or other attachments, then click Send.

Fax (HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model only)

1. In the software program, on the File menu, select Print.
2. Click PDF, and then select Fax PDF.

3. Enter a fax number in the To field.

4. To include a fax cover page, select Use Cover Page, and then enter the cover page subject and message (optional).

5. Click Fax.

Photo

In HP Director, click the Photo icon to launch the Photosmart Essential software. Use the software to import photos from a memory card, edit photos, and print photos from the PC.

5 Connectivity

• Supported network operating systems
USB connection
• Printer sharing disclaimer
• Supported network protocols
• Install the product on a network
- Configure the network product

NOTE: Configuring TCP/IP settings is complicated and should be performed only by experienced network administrators. BOOTP will require a server to configure specific TCP/IP settings for the product. DHCP will also require a server, but the TCP/IP settings will not be fixed for the product. Finally, the manual method to configure specific TCP/IP settings can be done from the control panel, the embedded Web server, HP ToolboxFX, or HP Web Jetadmin. For additional help or network configuration, contact your network provider.

Supported network operating systems

The following operating systems support network printing:

Full software installation

• Windows XP (32-bit and 64-bit)
• Windows Vista (32-bit and 64-bit)
• Mac OS X v10.3, v10.4, and later

Print and scan driver

Windows 2000
• Windows 2003 Server (32-bit and 64-bit)

Printer driver only

Linux (Web only)
• UNIX model scripts (Web only)

USB connection

NOTE: Do not connect the USB cable before installing the software. The installation program will notify you when the USB cable should be connected.

This product supports a USB 2.0 connection. You must use an A-to-B type USB cable for printing.

1. Insert the product CD into your computer. If the software installer does not start, navigate to the setup.exe file on the CD and double-click the file.
2. Follow the installer instructions.
3. Allow the installation process to complete, and then restart the computer.

Printer sharing disclaimer

HP does not support peer-to-peer networking, as the feature is a function of Microsoft operating systems and not of the HP printer drivers. Go to Microsoft at www.microsoft.com.

Supported network protocols

The product supports the TCP/IP network protocol. It is the most widely used and accepted networking protocol. Many networking services utilize this protocol. This product also supports IPv4 and IPv6. The following tables list the networking services/protocols that are supported on the product.

Table 5-1 Printing

Service name Description

port9100 (Direct Mode) Printing service

Line printer daemon (LPD) Printing service

Table 5-2 Network product discovery

Service name Description
SLP (Service Location Protocol) Device Discovery Protocol, used to help find and configure network devices. Used primarily by Microsoft-based software programs.
mDNS (multicast Domain Name Service - also known as “Rendezvous” or “Bonjour”)	Device Discovery Protocol, used to help find and configure network devices. Used primarily by Apple Macintosh-based software programs.
ws-discover Used by Microsoft-based software programs
LLMNR Used when DNS services are not available

Table 5-3 Messaging and management

Service name Description
HTTP (hypertext transfer protocol) Allows Web browsers to communicate with embedded Web server.
EWS (embedded Web server) Allows a user to manage the product through a Web browser.
SNMP (simple network management protocol)	Used by network programs for product management. SNMP V1 and standard MIB-II (Management Information Base) objects are supported.

Table 5-4 IP addressing

Service name Description

DHCP (dynamic host configuration protocol), IPv4, and IPv6 For Automatic IP address assignment. DHCP server provides the product with an IP address. Generally requires no user intervention for product to obtain IP address from a DHCP server.

BOOTP (bootstrap protocol) For Automatic IP address assignment. BOOTP serverprovides the product with an IP address. Requires administrator to input the product MAC hardware address on BOOTP server in order for product to obtain an IP address from that server.

Auto IP For Automatic IP address assignment. If neither a DHCPserver nor a BOOTP server is present, this service allows the product to generate a unique IP address.

Install the product on a network

In this configuration, the product is connected directly to the network and can be configured to allow all computers on the network to print directly to the product.

NOTE: This mode is the recommended network configuration for the product.

1. Before turning on the product, connect the product directly to the network by inserting a network cable into the product network port.
2. Turn on the product, wait 2 minutes, and then use the control panel to print a configuration page.
   NOTE: Make sure that an IP address is listed on the configuration page before proceeding to the next step. If an IP address is not present, reprint the configuration page.
3. Insert the product CD into the computer. If the software installer does not start, navigate to the setup.exe file on the CD and double-click the file.
4. Follow the installer instructions.

NOTE: When the installer prompts for a network address, provide the IP address listed on the configuration page that you printed before starting the installer program, or search for the product on the network.

1. Allow the installation process to complete, and then restart the computer.

Configure the network product

View settings

Network configuration page

The network configuration page lists the current settings and properties of the product network card. To print the network configuration page from the product, complete the following steps.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Network report, and then press OK.

Configuration page

The configuration page lists the current settings and properties of the product. You can print a configuration page from the product or HP ToolboxFX. To print the configuration page from the product, complete the following steps.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Config report, and then press OK.

A second page also prints. On that page, the Fax Settings and Imaging Settings sections provide details about the product fax settings.

Change settings

You can use the embedded Web server (EWS) or HP ToolboxFX to view or change the IP configuration settings. To gain access to the embedded Web server, type the product IP address in the address line of a Web browser.

You can view HP ToolboxFX when the product is directly connected to a computer or when it is connected to the network. You must perform a complete software installation to use HP ToolboxFX.

Open HP ToolboxFX in one of these ways:

• In the Windows system tray, double-click the HP ToolboxFX icon.
- On the Windows Start menu, click Programs (or All Programs in Windows XP), click HP, click the product name, and then click HP ToolboxFX.

In HP ToolboxFX, click the Network Settings tab.

From the Networking tab (EWS) or the Network Settings tab (HP ToolboxFX), you can change the following configurations:

Host Name
• Manual IP Address
• Manual Subnet Mask
• Manual Default Gateway

NOTE: Changing the network configuration might require you to change the browser URL before you can communicate with the product again. The product will be unavailable for a few seconds while the network resets.

Set password

See Turn on password protection from the control panel on page 181 for information on how to set the product passwordl.

IP address

The product IP address can be set manually, or it can be configured automatically via DHCP, BootP, or AutoIP.

Manual configuration

1. On the control panel, press Setup.
2. Use the arrow buttons to select Network configuration, and then press OK.
3. Use the arrow buttons to select TCP/IP config, and then press OK.
4. Use the arrow buttons to select Manual, and then press OK.
5. Use the alphanumeric buttons to type the IP address, and then press OK.
6. If the IP address is incorrect, use the arrow buttons to select No, and then press OK. Repeat step 5 with the correct IP address, and then repeat step 5 for the subnet mask and default gateway settings.

Automatic configuration

1. On the control panel, press Setup.
2. Use the arrow buttons to select Network configuration, and then press OK.
3. Use the arrow buttons to select TCP/IP config, and then press OK.
4. Use the arrow buttons to select Automatic, and then press OK.
   It may take several minutes before the automatic IP address is ready for use.

NOTE: If you want to disable or enable specific automatic IP modes (such as BOOTP, DHCP, or AutoIP), these settings can be changed by using the embedded Web server or HP ToolboxFX only.

Display the IP address on the control panel

1. On the control panel, press Setup.
2. Use the arrow buttons to select Network configuration, and then press OK.
3. Use the arrow buttons to select Show IP address, and then press OK.

NOTE: You can also view the IP address in the EWS or HP ToolboxFX by selecting the Advanced Network Settings tab.

IPv4 and IPv6 settings

Only the IPv4 protocol can be configured manually. The IPv4 protocol can be set from HP ToolboxFX or from the product control panel. The IPv6 protocol can be selected only from the product control panel.

Link speed setting

NOTE: Incorrect changes to the link speed setting might prevent the product from communicating with other network devices. For most situations, the product should be left in automatic mode. Changes can cause the product to power cycle. Changes should be made only while the product is idle.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Network configuration, and then press OK.

3. Use the arrow buttons to select Link speed, and then press OK.

4. Use the arrow buttons to select one of the following settings.

5. Automatic
   10T Full
   10T Half
   100TX Full
   100TX Half

NOTE: The setting must match with the network product to which you are connecting (a network hub, switch, gateway, router, or computer).

1. Press OK. The product will power cycle.

6 Paper and print media

• Understand paper and print media use
• Supported paper and print media sizes
• Supported paper types and tray capacity
• Special paper or print media guidelines
- Load paper and print media
- Configure trays

Understand paper and print media use

This product supports a variety of paper and other print media in accordance with the guidelines in this user guide. Paper or print media that does not meet these guidelines might cause the following problems:

• Poor print quality
• Increased jams
  • Premature wear on the product, requiring repair

For best results, use only HP-brand paper and print media designed for laser printers or multiuse. Do not use paper or print media made for inkjet printers. Hewlett-Packard Company cannot recommend the use of other brands of media because HP cannot control their quality.

It is possible for paper to meet all of the guidelines in this user guide and still not produce satisfactory results. This might be the result of improper handling, unacceptable temperature and/or humidity levels, or other variables over which Hewlett-Packard has no control.

△ CAUTION: Using paper or print media that does not meet Hewlett-Packard's specifications might cause problems for the product, requiring repair. This repair is not covered by the Hewlett-Packard warranty or service agreements.

Supported paper and print media sizes

This product supports a number of paper sizes, and it adapts to various media.

NOTE: To obtain best print results, select the appropriate paper size and type in the print driver before printing.

Table 6-1 Supported paper and print media sizes

Size Dimensions Tray 1 Trays 2 and 3
Letter 216 x 279 mm (8.5 x 11 inches)		✓	✓
Legal 216 x 356 mm (8.5 x 14 inches)		✓	✓
A4 210 x 297 mm (8.27 x 11.69 inches)		✓	✓
Executive 184 x 267 mm (7.24 x 10.51 inches)		✓	✓
A3 297 x 420 mm (11.69 x 16.54 inches)
A5 148 x 210 mm (5.83 x 8.27 inches)		✓	✓
A6 105 x 148 mm (4.13 x 5.83 inches)		✓	✓
B5 (JIS) 182 x 257 mm (7.17 x 10.12 inches)		✓	✓
16k 197 x 273 mm (7.75 x 10.75 inches)		✓
16k 195 x 270 mm (7.7 x 10.6 inches)		✓
16k 184 x 260 mm (7.25 x 10.25 inches)		✓	✓
8.5 x 13	216 x 330 mm (8.5 x 13 inches)	✓	✓
4 × 6^1	107 x 152 mm (4 x 6 inches)	✓	✓
5 × 8^1	127 x 203 mm (5 x 8 inches)	✓	✓
10 x 15 cm ^1	100 x 150 mm (3.9 x 5.9 inches)	✓	✓
Custom	Tray 1: Minimum—76 x127 mm (3 x 5 inches); Maximum—216 x 356 mm (8.5 x 14 inches)	✓
	Trays 2 and 3: Minimum—100 x 148 mm (3.9 x 5.83 inches); Maximum—216 x 356 mm (8.5 x 14 inches)		✓

^1 These sizes are supported as custom sizes.

Table 6-2 Supported envelopes and postcards

Size Dimensions Tray 1 Trays 2 and 3
Envelope #10	105 x 241 mm (4.13 x 9.49 inches)	√	√

Table 6-2 Supported envelopes and postcards (continued)

Size Dimensions Tray 1 Trays 2 and 3
Envelope DL 110 x 220 mm (4.33 x 8.66 inches)	√	√
Envelope C5 162 x 229 mm (6.93 x 9.84 inches)	√	√
Envelope B5 176 x 250 mm (6.7 x 9.8 inches)	√	√
Envelope Monarch 98 x 191 mm (3.9 x 7.5 inches)	√	√
Postcard 100 x 148 mm (3.94 x 5.83 inches)	√	√
Double postcard 148 x 200 mm (5.83 x 7.87 inches)	√	√

Supported paper types and tray capacity

Media type Dimensions	1	Weight Capacity	2	Paper orientation
Paper, including the following types:	Minimum: 76 x 127 mm (3 x 5 inches)	60 to 90 g/m2(16 to 24 lb)	Tray 1: up to 50 sheets	Side to be printed on face-up, with the top edge at the back of the tray
Plain	Maximum: 216 x 356 mm (8.5 x 14 inches)		Trays 2 and 3: up to 250 sheets of
Letterhead			75 g/m2(20 lb bond)
Color
Preprinted
Prepunched
Recycled
Thick paper Same as for paper		Up to 200 g/m2(53 lb)	Tray 1: single sheet only	Side to be printed on face-up, with the top edge at the back of the tray
			Trays 2 and 3: up to 25 mm (0.98 inch) stack height
Cover paper Same as for paper		Up to 200 g/m2(53 lb)	Tray 1: single sheet only	Side to be printed on face-up, with the top edge at the back of the tray
			Trays 2 and 3: up to 25 mm (.98 inch) stack height
Glossy paper	Same as for paper	Up to 220 g/m2(59 lb)	Tray 1: single sheet only	Side to be printed on face-up, with the top edge at the back of the tray
Photo paper			Trays 2 and 3: up to 25 mm (.98 inch) stack height
Transparencies A4 or Letter Thickness: 0.12 to		0.13 mm (4.7 to 5.1 mils)	Tray 1: single sheet only	Side to be printed on face-up, with the top edge at the back of the tray
			Trays 2 and 3: up to 25 mm (.98 inch) stack height
Labels^3	A4 or Letter Thickness: up to 0.23 mm (9 mils)		Tray 1: single sheet only	Side to be printed on face-up, with the top edge at the back of the tray
			Trays 2 and 3: up to 25 mm (.98 inch) stack height
Envelopes	COM 10	Up to 90 g/m2(24 lb)	Tray 1: up to 10 envelopes	Side to be printed on face-up, with the stamp-end at the back of the tray
	Monarch		Trays 2 and 3: up to 30 envelopes
	DL
	C5
	B5
Postcards or index cards 100 x 148 mm (3.9 x 5.8 inches)		Tray 1: single sheet only Side to be printed on face-		up, with the top edge at the back of the tray
			Trays 2 and 3: up to 25 mm (.98 inch) stack height

1 The product supports a wide range of standard and custom sizes of print media. Check the printer driver for supported sizes.
2 Capacity can vary depending on media weight and thickness, and environmental conditions.
^3 Smoothness: 100 to 250 (Sheffield)

Special paper or print media guidelines

This product supports printing on special media. Use the following guidelines to obtain satisfactory results. When using special paper or print media, be sure to set the type and size in your print driver to obtain the best print results.

△ CAUTION: HP LaserJet printers use fusers to bond dry toner particles to the paper in very precise dots. HP laser paper is designed to withstand this extreme heat. Using inkjet paper not designed for this technology could damage your printer.

Media type Do Do not
Envelopes	Store envelopes flat.Use envelopes where the seam extends all the way to the corner of the envelope.Use peel-off adhesive strips that are approved for use in laser printers.	Do not use envelopes that are wrinkled, nicked, stuck together, or otherwise damaged.Do not use envelopes that have clasps, snaps, windows, or coated linings.Do not use self-stick adhesives or other synthetic materials.
Labels	Use only labels that have no exposed backing between them.Use Labels that lie flat.Use only full sheets of labels.	Do not use labels that have wrinkles or bubbles, or are damaged.Do not print partial sheets of labels.
Transparencies	Use only transparencies that are approved for use in laser printers.Place transparencies on a flat surface after removing them from the product.	Do not use transparent print media not approved for laser printers.
Letterhead or preprinted forms	Use only letterhead or forms approved for use in laser printers.	Do not use raised or metallic letterhead.
Heavy paper	Use only heavy paper that is approved for use in laser printers and meets the weight specifications for this product.	Do not use paper that is heavier than the recommended media specification for this product unless it is HP paper that has been approved for use in this product.
Glossy or coated paper	Use only glossy or coated paper that is approved for use in laser printers.	Do not use glossy or coated paper designed for use in inkjet products.

Load paper and print media

Tray 1

Tray 1 holds up to 50 sheets of 75g / m^2 (20 lb) media or five envelopes, ten transparencies, or ten cards. You can use tray 1 to print the first page on media different from the remainder of the document.

1. Open tray 1.

Technical line drawing of a mechanical component with a green arrow indicating a directional change (no text or symbols present)

1. If loading long sheets of media, pull out the extension tray.

Diagram of a vehicle airfoil with directional arrows indicating airflow or movement (no text or symbols)

1. If necessary, flip out the extension.

Technical line drawing of a mechanical component with green arrows indicating motion or rotation (no text or symbols)

1. Extend the paper guides fully (callout 1) and then load the media stack into tray 1 (callout 2). Adjust the paper guides to the size of the paper.

Diagram showing a vehicle interior with labeled parts and directional arrows indicating movement or flow.

Tray 2 or 3

Tray 2 and optional tray 3 hold up to 250 pages of 75 g/m^2 (20 lb) paper, or fewer pages of heavier media (25 mm (0.9 in) or less stack height). Load media with the top forward and the side to be printed on facing up.

1. Pull the tray out of the product.

Diagram of a computer drive bay with a green arrow indicating a component (no text or symbols present)

1. Slide open the paper length and width guides.

Isometric line drawing of a multi-chamber electronic device casing with green arrows indicating internal components (no text or symbols)

- To load Legal-size paper, extend the tray by pressing and holding the extension tab while pulling the front of the tray toward you.

3D technical diagram of a mechanical housing or enclosure with internal components and a green arrow indicating a specific area (no text or symbols present)

NOTE: When it is loaded with Legal-size paper, the tray extends from the front of the product approximately 64 mm (2.5 inches).

1. Place the paper in the tray and make sure that it is flat at all four corners. Slide the paper length and width guides so that they are against the stack of paper.

Technical line drawing of a computer chassis with a magnified inset showing internal structure (no text or symbols)

1. Push down on the paper to make sure that the paper stack is below the paper limit tabs on the side of the tray.

Technical line drawing of a mechanical component with a green arrow indicating direction (no text or symbols)

1. Slide the tray into the product.

Diagram of a file drawer with an arrow indicating a green directional arrow (no text or symbols present)

Configure trays

When using one of the trays for specific size of paper, you can set the default size for the tray in HP ToolboxFX or from the control panel. In HP ToolboxFX, select Paper handling, and then select the size for the tray you want to set. When you select that size of paper for a print job in the print dialog, the product automatically selects that tray for printing.

To set the default paper size or type from the control panel, complete the following steps.

1. On the product control panel, press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow keys to select Paper setup, and then press OK.
4. Use the arrow keys to select the tray to be configured, and then press OK.
5. Use the arrow keys to select either Paper type or Paper size, and then press OK.
6. Use the arrow keys to select a default type or size for the tray, and then press OK.

7 Use product features

• Economy settings
- Fonts

Economy settings

Archive print

Archive print produces output that is less susceptible to toner smearing and dusting. Use archive print to create documents that you want to preserve or archive.

1. On the control panel, press Setup.

2. Use the arrow buttons to select Service, and then press OK.

3. Use the arrow buttons to select Archive print, select On or Off, and then press OK.

Fonts

Select fonts

Use HP ToolboxFX to change product fonts by clicking the Print Settings tab, and then clicking the PCL5 page. Click Apply to save the changes.

Print lists of available fonts

Print lists of the fonts available from the product control panel. See Information pages on page 168.

8 Print tasks

This section provides information about common printing tasks.

• Cancel a print job
  • Use features in the Windows printer driver
  • Change print-quality settings
  • Print edge-to-edge originals

NOTE: Many of the functions that are described in this chapter also can be performed by using HP ToolboxFX. For instructions, see the HP ToolboxFX online Help.

Cancel a print job

If the print job is currently printing, cancel it by pressing Cancel on the product control panel.

NOTE: Pressing Cancel clears the job that the product is currently processing. If more than one process is running (for example, the product is printing a document while receiving a fax), pressing Cancel clears the process that currently appears on the product control panel.

You can also cancel a print job from a software program or a print queue.

To stop the print job immediately, remove the remaining print media from the product. After printing stops, use one of the following options:

• Device control panel: To cancel the print job, press and release Cancel on the product control panel.
• Software program: Typically, a dialog box appears briefly on the computer screen, allowing you to cancel the print job.
• Windows print queue: If a print job is waiting in a print queue (computer memory) or print spooler, delete the job there.

Windows 2000: Go to the Printer dialog box. Click Start, click Settings, and then click Printers. Double-click the product icon to open the window, select the print job, and then click Delete.
Windows XP: Click Start, click Settings, and then click Printers and Faxes. Double-click the product icon to open the window, right-click the print job that you want to cancel, and then click Cancel.
Windows Vista: Click Start, click Control Panel, and then, under Hardware and Sound, click Printer. Double-click the product icon to open the window, right-click the print job that you want to cancel, and then click Cancel.

- Macintosh print queue: Open the print queue by double-clicking the product icon in the dock. Highlight the print job, and then click Delete.

Use features in the Windows printer driver

Open the printer driver

How do I Steps to perform
Open the printer driver	On the File menu in the software program, click Print. Select the printer, and then click Properties or Preferences.
Get help for any printing option	Click the ? symbol in the upper-right corner of the printer driver, and then click any item in the printer driver. A pop-up message displays that provides information about the item. Or, click Help to open the online Help.

Use printing shortcuts

To perform the following tasks, open the printer driver and click the Printing Shortcuts tab.

NOTE: In previous HP printer drivers, this feature was called Quick Sets.

How do I Steps to perform
Use a printing shortcut	Select one of the shortcuts, and then click OK to print the job with the predefined settings.
Create a custom printing shortcut	a) Select an existing shortcut as a base. b) Select the print options for the new shortcut. c) Click Save As, type a name for the shortcut, and click OK.

Set paper and quality options

To perform the following tasks, open the printer driver and click the Paper/Quality tab.

How do I Steps to perform
Select a page size	Select a size from the Paper size drop-down list.
Select a custom page size	a) Click Custom. The Custom Paper Size dialog box opens.b) Type a name for the custom size, specify the dimensions,and click OK.
Select a paper source	Select a tray from the Paper source drop-down list.
Select a paper type	Select a type from the Paper type drop-down list.
Print covers on different paper	a) In the Special pages area, click Covers or Print pages on different paper, and then click Settings. b) Select an option to print a blank or preprinted front cover, back cover, or both.Or, select an option to print the first or last page on different paper. c) Select options from the Paper source and Paper type drop-down lists, and then click Add. d) Click OK.

Set document effects

To perform the following tasks, open the printer driver and click the Effects tab.

How do I Steps to perform
Scale a page to fit on a selected paper size	Click Print document on, and then select a size from the drop-down list.
Scale a page to be a percent of the actual size	Click % of actual size, and then type the percent or adjust the slider bar.
Print a watermark	a) Select a watermark from the Watermarks drop-down list.b) To print the watermark on the first page only, click First page only. Otherwise, the watermark is printed on each page.
Add or edit watermarksNOTE: The printer driver must be stored on your computer for this to work.	a) In the Watermarks area, click Edit. The Watermark Details dialog box opens. b) Specify the settings for the watermark, and then click OK.

Set document finishing options

To perform the following tasks, open the printer driver and click the Finishing tab.

How do I Steps to perform
Print on both sides (Duplex)	Click Print on both sides. If you will bind the document along the top edge, click Flip pages up.
Print a booklet	a) Click Print on both sides. b) In the Booklet layout drop-down list, click Left binding or Right binding. The Pages per sheet option automatically changes to 2 pages per sheet.
Print multiple pages per sheet	a) Select the number of pages per sheet from the Pages per sheet drop-down list. b) Select the correct options for Print page borders, Page order, and Orientation.
Select page orientation	a) In the Orientation area, click Portrait or Landscape. b) To print the page image upside down, click Rotate by 180 degrees.

Obtain support and product-status information

To perform the following tasks, open the printer driver and click the Services tab.

How do I Steps to perform
Obtain support information for the product and order supplies online	In the Internet Services drop-down list, select a support option, and click Go!
Check the status of the product, including the level of supplies	Click the Device and Supplies Status icon. The Device Status page of the HP embedded Web server opens.

Set advanced printing options

To perform the following tasks, open the printer driver and click the Advanced tab.

How do I Steps to perform
Select advanced printing options	In any of the sections, click a current setting to activate a drop-down list so you can change the setting.
Change the number of copies that are printedNOTE: If the software program that you are using does not provide a way to print a particular number of copies, you can change the number of copies in the driver.Changing this setting affects the number of copies for all print jobs. After your job has printed, restore this setting to the original value.	Open the Paper/Output section, and then enter the number of copies to print. If you select 2 or more copies, you can select the option to collate the pages.
Print colored text as black rather than as shades of gray	a) Open the Document Options section, and then open the Printer Features section. b) In the Print All Text as Black drop-down list, select Enabled.
Load letterhead or preprinted paper the same way for every job, whether printing on one or both sides of the page	a) Open the Document Options section, and then open the Printer Features section. b) In the Alternative Letterhead Mode drop-down list, select On. c) At the product, load the paper the same way you would for printing on both sides.
Change the order in which pages are printed	a) Open the Document Options section, and then open the Layout Options section. b) In the Page Order drop-down list, select Front to Back to print the pages in the same order as they are in the document, or select Back to Front to print the pages in the reverse order.

Change print-quality settings

1. On the File menu in the software program, click Print.

2. On the Paper/Quality tab, select the resolution or print-quality settings that you want from the Print Quality drop-down menu.

3. Click OK.

Print edge-to-edge originals

The product cannot print fully edge-to-edge. The maximum printing area is 203.2 x 347 mm (8 x 13.7 in), leaving a 4 mm unprintable border around the page on 216 x 356 mm paper.

9 C o p y

• Load originals
  Use copy
• Copy settings
• Copy a book
• Copy photos
  • Copy mixed-size originals
  • Duplex (two-sided) copy jobs

Load originals

Automatic document feeder (ADF)

NOTE: The ADF capacity is up to 50 sheets of 80 g/m ^2 or 20 lb media.

△ CAUTION: To prevent damage to the product, do not use an original that contains correction tape, correction fluid, paper clips, or staples. Also, do not load photographs, small originals, or fragile originals into the ADF. Use the flatbed glass to scan these items.

1. Insert the top-end of the stack of originals into the ADF input tray, with the media stack face-up and the first page to be copied on top of the stack.

If the media is longer than letter- or A4-sized paper, pull out the ADF input tray extension to support the media.

1. Slide the stack into the ADF until it does not move any farther.

Line drawing of a printer with a green arrow indicating the paper's edge (no text or symbols present)

Document loaded appears on the control-panel display.

1. Adjust the media guides until they are snug against the media.

Line drawing of an HP printer with paper feeding into a paper airplane (no text or symbols)

Flatbed glass

NOTE: The maximum media size for flatbed copying is letter. Use the ADF for copying media larger than letter.

1. Make sure that the automatic document feeder (ADF) contains no media.
2. Lift the flatbed scanner cover.
3. Place the original document face-down on the flatbed glass with the upper-left corner of the document at the corner indicated by the icon on the scanner.

Line drawing of an open laptop with visible internal components and a green screen (no text or symbols)

1. Gently close the lid.

Use copy

One-touch copy

1. Load the document into the automatic document feeder (ADF) input tray or onto the flatbed scanner.
2. Press Start Copy Black or Start Copy Color on the product control panel to start copying.
3. Repeat the process for each copy.

Multiple copies

You can make from 1 to 99 copies for the current job.

Change the number of copies for the current job

1. On the product control panel, press # of Copies, and then use the arrow buttons to select the number of copies (between 1 and 99) that you want to make for your current job.

-or-

For products with a graphical display, enter the number of copies using the alphanumeric keys.

1. Press Start Copy Black or Start Copy Color to begin copying your job.

NOTE: The change in the setting remains active for about 2 minutes after the copy job has been completed. During this time, Custom settings appears on the product control-panel display.

Change the default number of copies

You can set 1 to 99 as the default number of copies.

1. On the product control panel, press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
3. Use the arrow buttons to select Def. # of copies, and then press OK.
4. Use the alphanumeric buttons to type the number of copies (between 1 and 99) that you want as the default.
5. Press OK to save your selection.

NOTE: The factory-set default for the number of copies is 1.

Cancel a copy job

To cancel a copy job, press Cancel on the product control panel. If more than one process is running, pressing Cancel clears the process that currently appears on the product control-panel display.

NOTE: If you cancel a copy job, remove the document from the flatbed glass or from the automatic document feeder.

Reduce or enlarge copies

Reduce or enlarge copies for the current job

1. On the product control panel, press Reduce/Enlarge.

-or-

On products with a graphic display, press Copy Menu, and then choose Size.

1. Select the size to which you would like to reduce or enlarge the copies in this job.

NOTE: If you select Custom: 25 to 400%, type a percentage by using the alphanumeric buttons.

If you select 2 pages per sheet or 4 pages per sheet, select the orientation (portrait or landscape).

1. Press Start Copy to save the selection and immediately start the copy job, or press OK to save the selection without starting the job.

NOTE: The change in the setting remains active for about 2 minutes after the copy job has been completed. During this time, Custom settings appears on the product control-panel display.

You must change the default media size in the media input tray to match the output size, or part of your copy might be cut off.

Adjust the default copy size

NOTE: The default copy size is the size to which copies are normally reduced or enlarged. If you keep the factory default size setting of Original=100%, all copies will be the same size as the original document.

1. Press Setup.

2. Use the arrow buttons to select Copy setup, and then press OK.

3. Use the arrow buttons to select Def. Redu/Enlrg, and then press OK.

4. Use the arrow buttons to select the option for how you normally want to reduce or enlarge copies.

NOTE: If you select Custom: 25-400%, type in the percentage of the original size that you normally want for copies.

If you select 2 pages/sheet or 4 pages/sheet, select the orientation (portrait or landscape).

1. Press OK to save the selection.

The product can reduce copies to as little as 25% of the original size or enlarge copies to as much as 400% of the original size.

Reduction/enlargement settings

Original=100%

Lgl > Ltr=78%

Lgl > A4=83%

A4 > Ltr=94%

Ltr > A4=97%

Full Page=91%
• Fit to page
2 pages/sheet
4 pages/sheet
Custom: 25-400%

NOTE: When using the Fit to page setting, copy from the flatbed scanner only.

After selecting the 2 pages/sheet or 4 pages/sheet option, you must select the page orientation (portrait or landscape).

Change the copy-collation setting

You can set the product to automatically collate multiple copies into sets. For example, if you are making two copies of three pages and the automatic collation is on, the pages print in this order: 1,2,3,1,2,3. If automatic collation is off, the pages print in this order: 1,1,2,2,3,3.

To use the automatic collation, the original document size must fit into the memory. If it does not, the product makes only one copy and a message appears notifying you of the change. If that happens, use one of the following methods to finish the job:

• Split the job into smaller jobs that contain fewer pages.
• Make only one copy of the document at a time.
• Turn off the automatic collation.

Change the copy-collation setting for the current job

1. On the product control panel, press Copy Features.

-or-

On products with a graphical display, press Copy Menu, then use the arrow keys to select Options and press OK.

1. Use the arrow keys to select Copy Collation, and then press OK.
2. Use the arrow buttons to select On or Off.
3. Press Start Copy to save the selection and immediately start the copy job, or press OK to save the selection without starting the job.

Change the default copy-collation setting

1. On the product control panel, press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
3. Use the arrow buttons to select Def. Collation, and then press OK.
4. Use the arrow buttons to select On or Off.
5. Press OK to save the selection.

NOTE: The factory-set default for automatic copy collation is On.

Color copies or black and white copies (Mono)

1. On the product control panel, press Setup, and then press OK.
2. Use the arrow buttons to select Copy setup, and then press OK
3. Use the arrow buttons to select Advanced, and then press OK
4. Use the arrow buttons to select Color Copy, and then press OK
5. Use the arrow buttons and select On or Off. When set to Off, the control panel displays Color copy restricted if Start Copy Color is pressed.
6. Press OK.

Copy settings

Copy quality

Five copy-quality settings are available: Auto Select, Mixed, Picture, Photograph, and Text.

The factory-set default for copy quality is Auto Select, where product automatically chooses the best quality setting based on the media input.

When making a copy of a photo or graphic, you can select the Photograph setting for photos or the Printed Picture setting for other graphics to increase the quality of your copy. Select the Text setting for items that contain mostly text. Select the Mixed setting for documents that include both text and graphics.

Adjust the copy quality for the current job

1. On the product control panel, press Copy Features.

-or-

On products with a graphical display, press Copy Menu, then use the arrow keys to select Options, and then press OK.

1. Use the arrow buttons to select Optimize, and then press OK to see the quality setting for the copy.

2. Use the arrow buttons to scroll through the quality setting options.

3. Select a setting, and then press Start Copy to save the selection and immediately start the copy job, or press OK to save the selection without starting the job.

NOTE: The change in the setting remains active for about 2 minutes after the copy job has been completed. During this time, Custom settings appears on the product control-panel display.

Adjust the default copy quality

1. On the product control panel, press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
3. Use the arrow buttons to select Default Optimize, and then press OK.
4. Use the arrow buttons to select the copy quality, and then press OK to save the selection.

Clean the scanner glass

Dirt, fingerprints, smudges, hair and other marks on the scanner glass slows scanner performance and affects the accuracy of special features such as fit-to-page and copy. To improve the quality of your copies and scans, clean the scanner glass. See Clean the scanner glass on page 195.

Adjust the lighter/darker (contrast) setting

The lighter/darker setting affects the lightness or darkness (contrast) of the copy. Use the following procedure to change the contrast for the current copy job only.

Adjust the lighter/darker setting for the current job

1. On the control panel press Lighter/Darker.

-or-

On products with a graphical display, press Copy Menu, then use the arrow buttons to select Lighter/Darker, and then press OK.

1. Use the arrow buttons to adjust the setting. Move the slider to the left to make the copy lighter than the original, or move the slider to the right to make the copy darker than the original.

2. Press Start Copy to save the selection and immediately start the copy job, or press OK to save the selection without starting the job.

NOTE: The change in the setting remains active for about 2 minutes after the copy job has been completed. During this time, Custom settings appears on the product control-panel display.

Adjust the default lighter/darker setting

NOTE: The default lighter/darker setting affects all copy jobs.

1. On the product control panel, press Setup.
2. Use the arrow buttons button to select Copy setup, and then press OK.
3. Use the arrow buttons button to select Def. Light/dark, and then press OK.
4. Use the arrow buttons button to adjust the setting. Move the slider to the left to make all of the copies lighter than the original, or move the slider to the right to make all of the copies darker than the original.
5. Press OK to save the selection.

Define custom copy settings

When you change the copy settings at the control panel, Custom settings appears on the control-panel display. The custom settings remain in effect for approximately 2 minutes, and then the product returns to the default settings. To immediately return to the default settings, press Cancel.

Print or copy edge-to-edge

NOTE: The printed or copied page has a border of approximately 4 mm (1/6 of an inch). The product does not support edge-to-edge printing or copying.

Considerations for printing or scanning documents with cropped edges:

• When the original is smaller than the output size, move the original 4 mm (1/6 inch) away from the bottom and right edges of the scanner glass. Recopy or scan in this position.
• When the original is the size of the desired output, make a copy with smaller edges by:

Select Reduce/Enlarge, and press the navigation arrows to select Full Page=91%, then press Start Copy Black or Start Copy Color.

Copy onto media of different types and sizes

The product is set to copy on either letter- or A4-size paper, depending on the country/region in which it was purchased. You can change the size and type of media that you copy to for the current copy job or for all copy jobs.

Media-size settings

Letter
- Legal
A4

Media-type settings

Plain
Light
• Heavy
- Transparency
- Labels
Letterhead
- Envelope
• Preprinted
- Prepunched
Colored
Bond
• Recycled
Mid weight
Extra heavy
- Rough

NOTE: Change the default media size and type settings to change the media size and type.

1. On the product control panel, press Copy Features.

-or-

For products with a graphical display, press Copy Menu, then use the arrow keys to select Options, and then press OK.

1. Use the arrow buttons to select Copy Paper, and then press OK.
2. Use the arrow buttons to select a media size, and then press OK.
3. Use the arrow buttons to select a media type, and then press OK.
4. Press Start Copy.

Change the default media-size setting

1. On the product control panel, press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow buttons to select Paper setup, and then press OK.
4. Use the arrow buttons to select Def. paper size, and then press OK.
5. Use the arrow buttons to select a media size, and then press OK.
6. Press OK to save the selection.

Change the default media-type setting

1. On the product control panel, press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow buttons to select Paper setup, and then press OK.
4. Use the arrow buttons to select Def. paper type, and then press OK.
5. Use the arrow buttons to select a media type, and then press OK.
6. Press OK to save the selection.

Restore the copy-settings defaults

Use the control panel to restore the copy settings to the factory-set default values.

1. On the product control panel, press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
3. Use the arrow buttons to select Restore defaults, and then press OK.

Copy a book

1. Lift the lid and place the book on the flatbed scanner with the page that you want to copy at the upper-left corner of the glass.

Line drawing of an open laptop with visible internal components and control panel (no text or symbols)

1. Gently close the lid.

Line drawing of an open laptop with a green arrow indicating the process, showing internal components and no text or symbols.

1. Gently press down on the lid to press the book to the flatbed scanner surface.

Line drawing of an open printer with a green arrow indicating the process, showing internal components and page layout (no text or symbols)

△ CAUTION: Pressing on the flatbed cover with too much force can break the lid hinges.

1. Press Start Copy.

Copy photos

NOTE: Photographs should be copied from the product flatbed scanner, not from the automatic document feeder (ADF).

1. Place the photo on the flatbed scanner, picture-side down at the corner indicated by the icon on the scanner.

Line drawing of an open laptop computer with visible internal components and control panel (no text or symbols)

1. Gently close the lid.

2. Adjust the copy quality settings on the product as desired for photo printing.

3. Press Start Copy.

Copy mixed-size originals

Use the flatbed scanner when making copies of mixed-size originals. Do not use the ADF.

Duplex (two-sided) copy jobs

Copy two-sided documents automatically (HP Color LaserJet CM2320 MFP Memory-Card Model only)

Make two-sided copies from one-sided documents

1. Load the documents to be copied into the automatic document feeder (ADF) input tray with the first page facing up, and with the top of the page leading into the ADF.

Line drawing of a printer with a green arrow indicating the paper's edge (no text or symbols present)

1. On the product control panel, press Copy Menu.
2. Use the arrow buttons to select Options, and then press OK.
3. Use the arrow buttons to select Copy 2-sided, and then press OK.
4. Use the arrow buttons to select 1-sided to 2-sided, and then press OK.
5. Press Start Copy Black or Start Copy Color.

Make two-sided copies from two-sided documents

1. Load the documents to be copied into the automatic document feeder (ADF) input tray with the first page facing up, and with the top of the page leading into the ADF.

Line drawing of a printer with a green arrow indicating the paper's edge (no text or symbols present)

1. On the product control panel, press Copy Menu.
2. Use the arrow buttons to select Options, and then press OK.
3. Use the arrow buttons to select Copy 2-sided, and then press OK.
4. Use the arrow buttons to select 2-sided to 2-sided, and then press OK.
5. Press Start Copy Black or Start Copy Color.

Change the default 2-Sided setting

1. On the product control panel, press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
3. Use the arrow buttons to select Default 2-sided, and then press OK.
4. Use the arrow buttons to select the option for how you normally want to use the automatic duplexer when you copy documents.
5. Press OK to save the selection.

Copy two-sided documents manually

Set the multiple-page flatbed copy setting

The multiple-page flatbed copy setting must be set to On before the product will produce two-sided copies from the flatbed scanner.

1. On the product control panel, press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
3. Press OK to select Default Multi-page.
4. Use the arrow buttons to select On or Off.
5. Press OK to save the selection.

NOTE: The factory-set default for automatic copy collation is On.

Copy two-sided documents manually (HP Color LaserJet CM2320 MFP Memory-Card Model only)

1. Load the first page of the document on the flatbed glass.

Line drawing of an open laptop computer with visible ports and screen (no text or symbols)

1. Press Copy Menu.

2. Use the arrow buttons to select Options.

3. Use the arrow buttons to select Multi-page copy.

4. Use the arrow buttons to select On.

5. Press OK, and then press Start Copy Black or Start Copy Color.

6. Remove the first page, and then load the second page onto the flatbed scanner.

7. Press OK, and then repeat the process until all of the pages in the original have been copied.

8. When the copy job is completed, press Start Copy Black or Start Copy Color to return the product to Ready mode.

10 Color for Windows

• Manage color
• Match colors
  • Advanced color use

Manage color

Manage color by changing the settings on the Color tab in the printer driver.

Automatic

Setting color options to Automatic typically produces the best possible print quality for color documents. The Automatic color adjustment option optimizes the neutral-gray color treatment, halftones, and edge enhancements for each element in a document. For more information, see your printer driver online Help.

NOTE: Automatic is the default setting and is recommended for printing all color documents.

Print in Grayscale

Select the Print in Grayscale option from the printer driver to print a color document in black and white. This option is useful for printing color documents that will be photocopied or faxed.

When Print in Grayscale is selected, the product uses the monochrome mode, which reduces use of the color cartridges.

Manual color adjustment

Use the Manual color adjustment option to adjust the neutral-gray color treatment, halftones, and edge enhancements for text, graphics, and photographs. To gain access to the manual color options, from the Color tab, select Manual, and then select Settings.

Manual color options

Use manual color options to adjust the Neutral Grays, Halftone, and Edge Control options for text, graphics, and photographs.

Table 10-1 Manual color options

Setting description Setting options
Halftone	Smooth provides better results for large, solid-filled print areas and enhances photographs by smoothing color gradations. Select this option when uniform and smooth area fills are the top priority.
Halftone options affect the color output resolution and clarity.	Detail is useful for text and graphics that require sharp distinctions among lines or colors, or images that contain a pattern or a high level of detail. Select this option when sharp edges and details are the top priority.
Neutral GraysThe Neutral Grays setting determines the method for creating gray colors used in text, graphics, and photographs.	Black Only generates neutral colors (grays and black) by using only black toner. This guarantees neutral colors without a color cast. This setting is best for documents and grayscale viewgraphs.4-Color generates neutral colors (grays and black) by combining all four toner colors. This method produces smoother gradients and transitions to other colors, and it produces the darkest black.
Edge ControlThe Edge Control setting determines how edges are rendered. Edge control has two components: adaptive halftoning and trapping. Adaptive halftoning increases edge sharpness. Trapping reduces the effect of color-plane misregistration by overlapping the edges of adjacent objects slightly.	Maximum is the most aggressive trapping setting. Adaptive halftoning is on.Normal sets trapping at a medium level. Adaptive halftoning is on.Light sets trapping at a minimal level, Adaptive halftoning is on.Off turns off both trapping and adaptive halftoning.

Color themes

Use color themes to adjust the RGB Color options for the entire page.

Setting description Setting options

RGB Color

Default (sRGB) instructs the product to interpret RGB color as sRGB. The sRGB standard is the accepted standard of Microsoft and the World Wide Web Consortium (http://www.w3.org).Vivid instructs the product to increase the color saturation in the midtones. Less colorful objects are rendered more colorfully. This setting is recommended for printing business graphics.Photo interprets RGB color as if it were printed as a photograph using a digital mini-lab. It renders deeper, more saturated colors differently than Default (sRGB) mode. Use this setting for printing photos.Photo (AdobeRGB 1998) is for digital photos that use the AdobeRGB color space rather than sRGB. When printing from a professional software program that uses AdobeRGB, it is important to turn off the color management in the software program and allow the product to manage the color space.None sets the printer to print RGB data in raw device mode. To render photographs correctly when this option is selected, you must manage color in the program in which you are working or in the operating system.

Match colors

For most users, the best method for matching colors is to print sRGB colors.

The process of matching printer output color to your computer screen is complex, because printers and computer monitors use different methods of producing color. Monitors display colors by using light pixels that use an RGB (red, green, blue) color process, but printers print colors by using a CMYK (cyan, magenta, yellow, and black) process.

Several factors can influence your ability to match printed colors to those on your monitor:

• Print media
  • Printer colorants (inks or toners, for example)
  • Printing process (inkjet, press, or laser technology, for example)
  • Overhead lighting
  • Personal differences in perception of color
• Software programs
  Printer drivers
  • Computer operating systems
  Monitors
  • Video cards and drivers
  • Operating environment (humidity, for example)

Keep these factors in mind when colors on your screen do not perfectly match your printed colors.

Match colors using the Microsoft Office Basic Colors palette

You can use HP ToolboxFX to print a palette of the Microsoft Office Basic Colors. Use this palette to select the colors that you want to use in printed documents. It shows the actual colors that print when you select these basic colors in a Microsoft Office program.

1. In HP ToolboxFX, select the Help folder.
2. In the Color Printing Tools section, select Print Basic Colors.
3. Adjust color in your document to match the color selection on the printed color palette.

Match colors using the HP Basic Color Match tool

The HP Basic Color Match tool allows you to adjust spot color in your printed output. For example, you can match the color of your company logo on your printed output. You can save and use the new color schemes for specific documents or all printed documents, or you can create multiple color schemes that you can choose from later.

This software tool is available to all users of this product. Before you can use the tool, you must download it from the Web through HP ToolboxFX or the software CD that came with your product.

Use the following procedure to download the HP Basic Color Match tool through the software CD.

1. Insert the CD into your CD-ROM drive. The CD autoruns.

2. Select Install more software.

3. Select HP Basic Color Match. The tool downloads and installs itself. A desktop icon is also created.

Use the following procedure to download the HP Basic Color Match tool through HP ToolboxFX.

1. Open HP ToolboxFX.

2. Select the Help folder.

3. In the Color Printing Tools section, select Basic Color Match. The tool downloads and installs itself. A desktop icon is also created.

After the HP Basic Color Match tool is downloaded and installed, it can be run from the desktop icon or from HP ToolboxFX (click the Help folder, and then Color Printing Tools, and then Basic Color Match). The tool guides you through selecting colors. All color matches selected are saved as a color theme and can be accessed in the future.

Match colors using View Custom Colors

You can use HP ToolboxFX to print a palette of custom colors. In the Toolbox Color Printing Tools section, click View Custom Colors. Tab to the color page desired and print the current page. In your document, type the red, green, and blue values in the software's custom color menu to change them to match the color on the palette.

Advanced color use

The product provides automatic color features that generate excellent color results. Carefully designed and tested color tables provide smooth, accurate color rendition of all printable colors.

The product also provides sophisticated tools for the experienced professional.

HP ColorSphere toner

HP designs the print system (printer, print cartridges, toner, and paper) to work together to optimize print quality, product reliability, and user productivity. Original HP print cartridges contain HP ColorSphere toner that is specifically matched to your printer so that it will produce a wide range of brilliant colors. This helps you create professional looking documents that contain sharp, clear text and graphics and realistic printed photos.

HP ColorSphere toner produces print-quality consistency and intensity you can depend on across a wide range of papers That means you can produce documents that help you make the right impression. Plus, HP professional-quality everyday and specialty papers (including a wide variety of HP media types and weights) are designed for the way you work.

HP ImageREt 3600

ImageREt 3600 provides 3600 dots-per-inch (dpi) color laser-class quality through a multi-level printing process. This process precisely controls color by combining up to four colors within a single dot and by varying the amount of toner in a given area. ImageREt 3600 has been improved for this product. The improvements offer trapping technologies, greater control over dot placement, and more precise control of toner quality in a dot. These new technologies, coupled with HP's multi-level printing process, result in a 600 x 600 dpi printer that provides 3600-dpi color laser-class quality with millions of smooth colors.

Media selection

For the best color and image quality, select the appropriate media type from the software printer menu or from the printer driver.

Color options

Color options automatically provide optimal color output. These options use object tagging, which provides optimal color and halftone settings for different objects (text, graphics, and photos) on a page. The printer driver determines which objects appear on a page and uses halftone and color settings that provide the best print quality for each object.

In the Windows environment, the Automatic and Manual color options are on the Color tab in the printer driver.

Standard red-green-blue (sRGB)

Standard red-green-blue (sRGB) is a worldwide color standard that HP and Microsoft developed as a common color language for monitors, input devices (scanners and digital cameras), and output devices (printers and plotters). It is the default color space used for HP products, Microsoft operating systems, the World Wide Web, and most office software. The sRGB standard represents the typical Windows monitor and is the convergence standard for high-definition television.

NOTE: Factors such as the type of monitor you use and the room lighting can affect the appearance of colors on your screen. For more information, see Match colors on page 92.

The latest versions of Adobe PhotoShop ^® , CorelDRAW ^® , Microsoft Office, and many other programs use sRGB to communicate color. Because it is the default color space in Microsoft operating systems, sRGB has been adopted broadly. When programs and devices use sRGB to exchange color information, typical users experience greatly improved color matching.

The sRGB standard improves your ability to match colors between the product, the computer monitor, and other input devices automatically, and eliminates the need to become a color expert.

11 Scan

• Load originals for scanning
  Use scan
• Scan settings
• Scan a book
• Scan a photo

Load originals for scanning

Automatic document feeder (ADF)

NOTE: The ADF capacity is up to 50 sheets of 80 g/m ^2 or 20 lb media.

△ CAUTION: To prevent damage to the product, do not use an original that contains correction tape, correction fluid, paper clips, or staples. Also, do not load photographs, small originals, or fragile originals into the ADF. Use the flatbed glass to scan these items.

1. Insert the top-end of the stack of originals into the ADF input tray, with the media stack face-up and the first page to be copied on top of the stack.

If the media is longer than letter- or A4-sized paper, pull out the ADF input tray extension to support the media.

1. Slide the stack into the ADF until it does not move any farther.

Line drawing of a printer with a green arrow indicating the paper's edge (no text or symbols present)

Document loaded appears on the control-panel display.

1. Adjust the media guides until they are snug against the media.

Line drawing of an HP printer with paper feeding into a paper airplane (no text or symbols)

Flatbed scanner

NOTE: The maximum media size for flatbed scanning is A4. For media larger than A4, use the ADF.

1. Make sure that the automatic document feeder (ADF) contains no media.
2. Lift the flatbed scanner cover.
3. Place the original document face-down on the flatbed scanner with the upper-left corner of the document at the corner indicated by the icon on the scanner.

Line drawing of an open laptop with visible ports and control panel (no text or symbols)

1. Gently close the lid.

Use scan

Scan methods

Scan jobs can be performed in the following ways.

• Scan from the computer by using HP LaserJet Scan (Windows)
  • Scanning by using HP Director (Macintosh). See Scan on page 42.
• Scan from the product

• Scan from TWAIN-compliant or Windows Imaging Application (WIA)-compliant software

NOTE: To learn about and use text-recognition software, install the Readiris program from the software CD-ROM. Text-recognition software is also known as optical character recognition (OCR) software.

Scan from the PC

1. In the HP program group, select Scan to start HP LaserJet Scan.

NOTE: Pressing Start Scan on the product control panel also starts HP LaserJet Scan.

1. Choose the action that you want to accomplish.

2. Select a destination to begin scanning immediately.

3. Select Scan after prompting me for settings to specify additional settings before you begin scanning.

4. Select Set up the device to program scan destinations for scanning directly from the device. This functionality is available under the Scan menu on the device.

5. Click OK.

NOTE: OK should indicate the action that you want to accomplish.

Scan from the product

Scan directly from the product by using the control-panel scan buttons. Press Start Scan or Scan Menu to scan to a folder (Windows only) or to scan to e-mail.

Use the Scan feature

• Scanning from the product control panel is only supported with a full software installation. HP ToolboxFX must be running to scan by using the Scan Menu button or the Start Scan button.
• For the best scan quality, place your originals onto the flatbed scanner, rather than loading them into the automatic document feeder (ADF) input tray.
  • The computer that is connected to the product must be turned on.

Set up the product Scan To destinations

Destinations must be set up prior to choosing a destination from the Select Computer menu under the Scan menu on the control panel. Use HP LaserJet Scan to program the folder, e-mail, and program destinations for scanning.

Set up destinations on the product

1. Click Start, click Programs (or All Programs in Windows XP), click HP, click the product, click Scan, and then click Settings.
2. Select Change the destinations that show up on the all-in-one control panel.

3. The product is pre-configured with the following three destinations in the dialog box.

4. Scan a document and attach it to an e-mail

5. Scan a photo and attach it to an e-mail

6. Scan a photo and save it as a file

7. Highlight a destination and click the arrow to move to the destinations currently on the dialog box. Repeat for all three destinations.

8. Click Update.

Add destinations

1. Click Start, click Programs (or All Programs in Windows XP), click HP, click the product, click Scan, and then click Settings.
2. Select Create a new destination with settings that I specify.

3. Do one of the following:

4. For folders, select Save it to my computer, and then click Next.

5. For e-mail, select Attach to a new e-mail, and then click Next.

6. For programs, select Open it in another software application, and then click Next.

7. Enter the file destination name or check to set up the destination on the product. Name the default destination, and then click Next.

8. Select the quality and click Next.
9. Verify the selections, and then click Save.

Delete destinations

1. From the Set up the list for the All-in-One, select one of the Available Destinations on this PC and click Delete. The Delete Destination dialog box displays.
2. From the Delete Destination dialog box, highlight the destination to delete and click Next. The Confirmation dialog box displays.
3. Click Delete to perform the deletion, or click Cancel to choose another destination.

Scan to a file or software program

NOTE: To use this feature in Windows, a destination must be programmed in the scan setup before scanning to a destination. See Set up the product Scan To destinations on page 101.

1. Load the originals that are to be scanned face-up in the automatic document feeder (ADF) input tray, with the top of the document forward, and adjust the media guides.

-or-

Lift the flatbed scanner lid and load the original that is to be scanned face-down on the flatbed scanner with the top, left corner of the document located in the lower-right corner of the glass. Gently close the lid.

1. On the product control panel, press Scan Menu.
2. Use the arrow buttons to select Select Computer, and then press OK.
3. Use the arrow buttons to select a file destination.
4. Press Start Scan or OK to scan the document to a file.

Scan to e-mail

Configure scan-to-e-mail

Before the scan-to-e-mail features can be used, you must specify the SMTP gateway, SMTP port, and other basic information.

1. If the product control panel has an Email Menu button, press Email Menu.

-or-

If the product control panel does not have an Email Menu button, press Scan Menu

1. Use the arrow buttons to select E-mail Setup, and then press OK.
2. After reading the information screen, press OK.
3. Use the alphanumeric keypad to type the SMTP gateway, and then press OK.

NOTE: The SMTP gateway is a server that is used to send e-mail; for example, "mail.yourISP.com". Contact your system administrator for this information.

1. Use the alphanumeric keypad to type the SMTP port (a number between 0 and 65535), and then press OK. The product then tests the SMTP settings to make sure they are valid.

NOTE: If the test fails, it might be because the SMTP gateway or port is incorrect, or there are network issues affecting connectivity. It is also possible that the device cannot resolve a gateway host name because the device does not have a DNS entry configured for DHCP. In this case, you will need to use the IP address for the SMTP gateway or manually program the DNS server's IP address in the initial setup or in the embedded Web server's IPv4 Network Configuration page. If the DNS server isn't present during the configuration, the setup process prompts you to enter the DNS server. The DNS server information can obtained from your ISP or from your system administrator.

1. Type a default subject to use for each e-mail, and then press OK. The subject cannot be longer than 40 characters.

2. Select Yes or No to indicate whether you would like to change the subject line for each e-mail.

3. Select Yes or No to indicate whether you would like to add a Reply To address for each e-mail sent.
4. Press OK to complete the e-mail configuration process.

Send a scanned document to an e-mail recipient

1. Place the document to be scanned on the flatbed glass or in the document feeder.

NOTE: Legal paper must be placed in the document feeder.

1. If the product control panel has a Start Email button, press Start Email.

-or-

If the product control panel does not have a Start Email button, press Scan Menu, and the use the arrow buttons to select Send an E-mail. Then press OK.

1. Specify the e-mail recipient and other information:

Send to a new e-mail recipient:

a. Use the arrow buttons to select Enter a New E-mail Address, and then press OK.
b. Use the alphanumeric keypad to type the recipient's e-mail address, and then press OK.

NOTE: When typing a recipient or other information, use the left arrow button to delete incorrect keystrokes, and use the up or right arrow buttons to add a space.

c. Select Yes or No to indicate whether you would like to save this e-mail address to the contact list, and then press OK.
d. If your settings require you to set the subject of the e-mail and/or a reply-to address, provide that information and then press OK.

Send to an existing e-mail contact:

a. Use the arrow buttons to select Use E-mail Contacts, and then press OK.
b. Use the arrow buttons to select a recipient, and then press OK.
c. If your settings require you to set the subject of the e-mail and/or a reply-to address, provide that information and then press OK.

Send to a recipient in your e-mail history:

a. Use the arrow buttons to select Use E-mail History, and then press OK.
b. Use the arrow buttons to select a recipient, and then press OK.
c. If your settings require you to set the subject of the e-mail and/or a reply-to address, provide that information and then press OK.

After specifying the recipient and other e-mail header information, the document is scanned and sent.

Edit scan quality and size settings

Edit the default scan resolution:

1. If the product control panel has an Email Menu button, press Email Menu.
   -or-
   If the product control panel does not have an Email Menu button, press Scan Menu.
2. Use the arrow buttons to select Current Settings, and then press OK.
3. Use the arrow buttons to select Scan Resolution, and then press OK.
4. Select an option: 75, 150, or 300, and then press OK.

Edit the default scan paper size:

1. If the product control panel has an Email Menu button, press Email Menu.
   -or-
   If the product control panel does not have an Email Menu button, press Scan Menu.
2. Use the arrow buttons to select Current Settings, and then press OK.
3. Use the arrow buttons to select Scan Paper Size, and then press OK.
4. Select an option: Letter, Legal, or A4, and then press OK.

Scan to a memory card

This feature allows you to scan a document and save it to an inserted memory card.

Scan Details

You can scan from both the ADF and flatbed. The device will look for the presence of paper in the ADF. If there is paper, then the ADF is used. Otherwise the flatbed is scanned. Only single-page scanning is supported from the flatbed.

The following scan settings used are for a default 300dpi scan:

• Resolution: 300dpi
Width: 2550
Height: 3500
• Quality: ImagePipeNormalQuality
• Compression: JPEG compression

Image File Details

The scanned file is saved as a .jpg image. A separate file is created for each page scanned.

Scanned images are saved to a directory named "HP" at the root level of the memory card.

The first scanned file is named HP0001.jpg. Each subsequent file name is incremented by one.

The date and time linked to the newly created file will match the date and time on the device when the scan occurred. Therefore, the date and time must be set correctly in order for the date and time of the file to be correct.

If the scan fails for any reason (adf jam, cancel, etc...) the partial file is removed from the memory card. However, if the memory card is removed while writing, a partial file may still exist on the card.

Error Conditions

Scanner Failures

If the paper jams in the ADF, or the paper is mispicked in the ADF, or the ADF door is opened while scanning, then the scan to card is stopped. The partial file is removed from the memory card. All scanned pages that were previously scanned remain on the memory card.

Cancel scan

If the user presses cancel while scanning to card, then the scan is stopped, and the partial file removed. All scanned pages that were previously scanned remain on the memory card.

Memory card failures

If the memory card is read-only, then the device is unable to scan to it. An error message is displayed when trying to scan to the card. Un-lock the card in order to scan to it.

If the memory card is removed while scanning to it, then the scan is stopped. A partial file may still exist on the memory card.

If the memory card is corrupt, then the scan is stopped, and an appropriate error message is displayed. Insert a valid memory card to continue scanning.

If the memory card is full, then the scan is stopped and an appropriate error message is displayed. Delete files on the memory card or use a different card with sufficient available space to continue scanning.

If the photo slots have been disabled an appropriate error message is displayed. Enable the photo slots to continue scanning.

If there is no card inserted when trying to scan then an appropriate error message is displayed. Insert a memory card to continue scanning.

Scan from the HP Scanning software

Use the HP Scanning software to initiate picture, document, and film scans. If you choose to preview the scanned images or document pages in the HP Scanning window, you can adjust the image to achieve the size and effect that you want.

The basic steps for scanning are:

1. Place the original in the device. Look for the icons on the device to guide you in proper placement of the original.

NOTE: If you place the original in the Automatic Document Feeder (ADF), you must put the media into the feeder before you start a scan. Otherwise, scanning will occur from the scanner glass.

1. Select HP Color LaserJet CM2320 MFP Series in the HP Solution Center.

2. Click the Scan button for the type of original that you are scanning. The Scanning From... dialog box is displayed.

3. Select a scan shortcut that defines the settings for the type of original that you are scanning and the scan destination that you want.
4. Click Scan. If the HP Scanning window is displayed, adjust the images as you want, and then click Finish.

Cancel scan

To cancel a scan job, use one of the following procedures.

• On the product control panel, press Cancel.
• Click the Cancel button in the onscreen dialog box.

If you cancel a scan job, remove the original from the flatbed scanner or from the automatic document feeder (ADF) input tray.

Scan settings

Scan file format

The file format of a scanned document or photo depends on the scan type as well as the object being scanned.

• Scanning a document or a photo to a computer results in the file being saved as a .TIF file.
• Scanning a document to e-mail results in the file being saved as a .PDF file.
• Scanning a photo to e-mail results in the file being saved as a .JPEG file.

NOTE: Different file types can be selected when using the scan software program.

Scanner resolution and color

If you are printing a scanned image, and the quality is not what you expected, you might have selected a resolution or color setting in the scanner software that does not match your needs. Resolution and color affect the following features of scanned images:

• Image clarity
• Texture of gradations (smooth or rough)
- Scan time
File size

Scanning resolution is measured in pixels per inch (ppi).

NOTE: Scanning ppi levels are not interchangeable with printing dpi (dots per inch) levels.

Color, grayscale, and black and white define the number of colors possible. You can adjust the scanner hardware resolution to up to 1200 ppi. The software can perform an enhanced resolution up to 19,200 ppi. You can set color and grayscale at 1 bit (black and white), or at 8 bit (256 levels of gray or color) to 24 bit (true color).

The resolution and color guidelines table lists simple tips that you can follow to meet your scanning needs.

NOTE: Setting the resolution and color to a high value can create large files that take up disk space and slow the scanning process. Before setting the resolution and color, determine how you are going to use the scanned image.

NOTE: The best resolution for color and grayscale images is achieved by scanning from the flatbed scanner rather than from the automatic document feeder (ADF).

Resolution and color guidelines

The following table describes the recommended resolution and color settings for different types of scan jobs.

Intended use Recommended resolution Recommended color settings
Fax 150 ppi	Black and White
E-mail 150 ppi	Black and White, if the image does not require smooth gradationGrayscale, if the image requires smooth gradationColor, if the image is in color
Edit text 300 ppi	Black and White
Print (graphics or text) 600 ppi for complex graphics, or if you want to significantly enlarge the document300 ppi for normal graphics and text150 ppi for photos	Black and White for text and line artGrayscale for shaded or colored graphics and photosColor, if the image is in color
Display on screen 75 ppi	Black and White for textGrayscale for graphics and photosColor, if the image is in color

Color

You can set the color values to the following settings when scanning.

Setting Recommended use

Color Use this setting for high-quality color photos or documents inwhich the color is important.

Black and White Use this setting for text documents.

Grayscale Use this setting when file size is an issue or when you want adocument or photograph to be scanned quickly.

Scan quality

Dirt, fingerprints, smudges, hair and other marks on the scanner glass slows scanner performance and affects the accuracy of special features such as fit-to-page and copy. To improve the quality of your copies and scans, clean the scanner glass. See Clean the scanner glass on page 195.

Scan a book

1. Lift the lid and place the book on the flatbed scanner with the page that you want to copy at the upper-left corner of the glass.

Line drawing of an open laptop computer with a green circular inset showing the front panel (no text or symbols)

1. Gently close the lid.

Line drawing of an open laptop with a green arrow indicating the process, showing internal components and no text or symbols.

1. Gently press down on the lid to press the book to the flatbed scanner surface.

Line drawing of an open office printer with a green arrow indicating the process (no text or symbols present)

△ CAUTION: Pressing on the flatbed cover with too much force can break the lid hinges.

1. Scan the book by using one of the scanning methods.

Scan a photo

1. Place the photo on the flatbed scanner with the picture-side down and the upper-left corner of the photo in the upper-left corner of the glass.

Line drawing of a laptop computer with visible internal components and control panel (no text or symbols)

1. Gently close the lid.

2. Scan the photo by using one of the scanning methods.

12 Fax (fax models only)

Fax features
Setup
• Change fax settings
Use fax
- Solve fax problems

NOTE: Many of the functions that are described in this chapter also can be performed by using HP ToolboxFX or the embedded Web server. For more information, see the HP ToolboxFX online Help or Embedded Web server on page 180.

For information about the fax controls on the control panel, see Control panel on page 7.

Fax features

The product has the following fax features, which are available from the control panel or from the product software.

• Fax Setup Wizard for easy fax configuration
- Plain-paper analog fax with 50-page automatic document feeder (ADF) and output tray of up to 125-page paper capacity
• 120-entry phone book and 8 speed dials from the control panel
• Automatic redial
• Digital storage of up to 400 fax pages
Fax forwarding
• Delayed sending of faxes
- Ring features: Configure rings to answer and distinctive ring compatibility (service required through local telecommunications company)
• Fax confirmation report
- Junk fax blocking
Fax security
• Eight cover page templates available

NOTE: Not all features are listed. The product software might need to be installed for some features to be available.

Setup

Install and connect the hardware

Connect to a telephone line

The product is an analog device. HP recommends using the product on a dedicated analog telephone line. For information about using the product with other telephone environments, see Use fax on a DSL, PBX, ISDN, or VoIP system on page 134.

Connect additional devices

The product includes two fax ports:

The "line out" port (L), which connects the product to the wall telephone jack.
The "telephone" port (☐), which connects additional devices to the product.

Telephones used in conjunction with the product can be employed in two ways:

• An extension phone is a phone plugged into the same phone line at another location.
- A downstream phone is one that is plugged into the product or a device that is plugged into the product.

Connect additional devices in the order that is described in the following steps. The output port for each device is connected to the input port of the next, forming a "chain". If you do not want to connect a specific device, skip the step that explains it and continue to the next device.

NOTE: Do not connect more than three devices to the telephone line.

NOTE: Voicemail is not supported with this product.

1. Unplug the power cords for all of the devices that you want to connect.
2. If the product is not yet connected to a telephone line, see the getting started guide before proceeding. The product should already be connected to a telephone jack.
3. Remove the plastic insert from the "telephone" port (the port that is marked with the telephone icon).
4. To connect an internal or external modem on a computer, plug one end of a telephone cord into the product "telephone" port (☐). Plug the other end of the telephone cord into the modem "line" port.

NOTE: Some modems have a second "line" port to connect to a dedicated voice line. If you have two "line" ports, see your modem documentation to make sure that you connect to the correct "line" port.

1. To connect a caller-ID box or a credit card scanner, plug a telephone cord into the previous device's "telephone" port. Plug the other end of the telephone cord into the caller-ID box "line" port.

Diagram showing two green electrical connectors connected to a device box, with no visible text or symbols.

1. To connect an answering machine, plug a telephone cord into the previous device's "telephone" port. Plug the other end of the telephone cord into the answering machine "line" port (also called a TAM).

Diagram showing two green connectors connected to a device with a black line and a white box (no text or symbols)

1. To connect a telephone, plug a telephone cord into the previous device's "telephone" port. Plug the other end of the telephone cord into the telephone "line" port (also called Faxtel).

Line drawing of a classic telephone handset with keypad and scroll (no text or symbols)

1. After you have finished connecting additional devices, plug all of the devices into their power sources.

Set up fax with a telephone answering machine

• Set the product rings-to-answer setting for at least one ring more than the number of rings for which the answering machine is set.
  If an answering machine is connected to the same telephone line but on a different jack (in another room, for example), it might interfere with the product's ability to receive faxes.

Setup for stand-alone fax

1. Unpack and set up the product.
2. Set the time, date, and fax header. See Configure fax settings on page 117.
3. Set other settings as necessary to configure for the product environment.

Use fax set-up wizard on the PC

If you completed the software installation, you are ready to send faxes from your computer. If you did not complete the fax setup process at the time you installed the software, you can complete it at any time by using the Fax Setup Wizard.

1. Click Start, and then click Programs.
2. Click HP, click the name of the product, and then click HP Fax Setup Wizard.
3. Follow the onscreen instructions in the HP Fax Setup Wizard to set the time, date, and fax header, as well as several other settings.

Use the Fax Set-Up Utility

1. At the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Fax Set-up Utility, and then press OK.
4. Follow the on-screen prompts and select the appropriate response for each question using the arrow keys.

Configure fax settings

The product fax settings can be set from the control panel, from HP ToolboxFX, or from the embedded Web server. At the initial set-up process, the HP Fax Setup Wizard can be used to configure the settings.

In the United States and many other countries/regions, setting the time, date, and other fax header information is a legal requirement.

Use the control panel to set the fax time, date, and header

To use the control panel to set the date, time, and header, complete the following steps:

1. At the control panel, press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow buttons to select Time/Date. Press OK.
4. Use the arrow buttons to select the 12-hour clock or 24-hour clock, and then press OK.
5. Use the alphanumeric buttons or the arrow buttons to enter the current time.

6. Complete one of the following:

7. For the 12-hour clock, use the arrow buttons to move past the fourth character. Use the up and down arrow buttons to select a.m. or p.m. Press OK.
   • For the 24-hour clock, press OK.

8. Use the alphanumeric buttons to enter the current date. Use two digits to specify the month, day, and year. Press OK.

Use the control panel to set the fax header

1. At the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, then press OK.
3. Use the arrow buttons to select Basic setup, then press OK.

4. Use the arrow buttons to select Fax Header, then press OK.

5. Use the alphanumeric buttons to enter your fax number and your company name or header, and then press OK.

NOTE: The maximum number of characters for the fax number is 20; use up to 25 characters for the company name.

Use of common localized letters in fax headers

When using the control panel to enter your name in the header or to enter a name for a one-touch key, speed-dial entry, or group-dial entry, press the appropriate alphanumeric button repeatedly until the letter that you need appears. Then, press the > button to select that letter and move to the next space. The following table shows which letters and numbers appear on each alphanumeric button.

Key number Characters
1	1
2 ABC abc 2
3 DEF def 3
4 G H l g h i 4
5 J K L j k l 5
6 M N O m n o 6
7 P Q R S p q r s 7
8 T U V t u v 8
9 W X Y Z w x y z 9
0	0
* () + - . / , " * & @ R W
#	space # ,

NOTE: Use > to move the cursor on the control panel and use < to delete characters.

Manage the phone book

You can store frequently dialed fax numbers or groups of fax numbers as speed dials or group-dial entries.

In the product phone book, a total of 120 entries are available for speed dials and group-dial entries. For example, if you program 100 of the entries as speed-dials, the remaining 20 can be used for group-dials.

NOTE: Speed dials and group-dial entries are more easily programmed from HP ToolboxFX or the embedded Web server. For more information, see the HP ToolboxFX online Help or Embedded Web server on page 180.

Use phone-book data from other programs

NOTE: Before a phone book from another program can be imported, you must use the export feature in that other program.

HP ToolboxFX can import contact information from other software program phone books. The following table shows which programs are supported for HP ToolboxFX.

Program Description
Microsoft Outlook Personal	Address Book (PAB) entries, Contacts entries, or both combined may be selected.Individuals and groups from the PAB are combined with individuals from Contacts only if the combined option is selected.If a Contacts entry has both a home and a business fax number, two entries will be displayed. The “name” of these two entries will be modified. “:(B)” will be added to the name in the business entry and “:(H)” will be added to the name in the home entry.If a duplicate entry occurs (one from Contacts and one from the PAB with the same name and fax number), a single entry will be displayed. However, if an entry exists in the PAB with a duplicate in Contacts, and the Contacts entry has both a business and a home fax number, all three entries will be displayed.
Windows Address Book	The Windows Address Book (WAB), used by Outlook Express and Internet Explorer, is supported. If an individual has both a home and a business fax number, two entries will be displayed. The “name” of these two entries will be modified. “:(B)” will be added to the name in the business entry and “:(H)” will be added to the name in the home entry.
Goldmine	Goldmine version 4.0 is supported. HP ToolboxFX imports the file last used by Goldmine.
Symantec Act!	Act! versions 4.0 and 2000 are supported. HP ToolboxFX imports the database last used by Act!.

Complete the following steps to import a phone book:

1. Open HP ToolboxFX.
2. Click Fax, and then click Fax Phone Book.
3. Browse to the program phone book, and then click Import/Export Phone Book.
4. Click Import and choose Next.

Delete phone book

You can delete all speed dials and group-dial entries that are programmed in the product.

△ CAUTION: After speed dials and group-dial entries are deleted, they cannot be recovered.

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Phone Book, and then press OK.
3. Use the arrow buttons to select Delete All Entries, and then press OK.
4. Press OK to confirm the deletion.

Special dialing symbols and options

You can insert pauses into a fax number that you are dialing or programming to a one-touch key, speed-dial entry, or group-dial entry. Pauses are often needed when dialing internationally or connecting to an outside line.

• Insert a dialing pause: Press # (Pause) repeatedly until a comma (,) appears on the control-panel display, indicating that the pause will occur at that point in the dialing sequence. This is a 2-second pause (3 seconds in France).
• Insert a pause for dial tone: Press * (Symbols) repeatedly until W appears on the control-panel display to have the product wait for a dial tone before dialing the remainder of the telephone number.
• Insert a hook flash: Press * (Symbols) repeatedly until R appears on the control-panel display to have the product perform a hook flash.

Manage speed dials

Create and edit speed dials

Speed dials 1 through 8 are also associated with their corresponding one-touch keys on the control panel. The one-touch keys can be used for speed dials or group-dial entries. A maximum of 50 characters can be entered for a single fax number.

NOTE: To gain access to all of the speed dials, you must use the Shift button. Speed dials 5 through 8 are all available by pressing Shift and the associated one-touch key on the control panel.

Complete the following steps to program speed dials from the control panel:

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Phone Book, and then press OK.
3. Use the arrow buttons to select Individual Setup. Press OK.
4. Press OK to select Add.
5. Use the alphanumeric buttons to enter a name for the fax number. To do so, repeatedly press the alphanumeric button for the letter that you need until the letter appears. (For a list of characters, see Use of common localized letters in fax headers on page 118.)
   NOTE: To insert punctuation, press the asterisk (*) button repeatedly until the character that you want appears, and then press the > button to go to the next space.

6. Use the alphanumeric buttons to enter the fax number. Include any pauses or other needed numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9 or 0), or a long distance prefix.
   NOTE: When entering a fax number, press Pause until a comma (,) appears if you want to insert a pause in the dialing sequence, or press * until W appears if you want the product to wait for a dial tone.

7. Press OK.

8. Press OK to save the information.

9. If you have more speed dials to program, repeat steps 1 through 10.

Delete speed dials

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Phone Book, and then press OK.
3. Use the arrow buttons to select Delete entry, and then press OK.
4. Use the alphanumeric buttons or the arrow buttons to enter the number of the speed-dial entry you want to delete, and then press OK.

Manage group-dial entries

Create and edit group-dial entries

1. Assign a speed-dial entry to each fax number that you want in the group. (For instructions, see Create and edit speed dials on page 120.)
2. On the control panel, press Fax Menu.
3. Use the arrow buttons to select Phone Book, and then press OK.
4. Use the arrow buttons to select Group setup, and then press OK.
5. Use the alphanumeric buttons to enter the number that you want to associate with this group, and then press OK. Selecting 1 through 8 also associates the group with the corresponding one-touch key.
6. Use the alphanumeric buttons to enter a name for the group, and then press OK.
7. Press a one-touch key, and then press OK again to confirm the addition. Repeat this step for each group member you want to add.
   -or-
   Use the up and down arrows to select an entry and press OK to add the entry to the group. Press OK again when done adding entries.
8. When you are finished, press OK.
9. If you have more group-dial entries to assign, press OK, and then repeat steps 1 through 9.

Delete an individual from a group-dial entry

1. On the control panel, press Fax Menu.

2. Use the arrow buttons to select Phone Book, and then press OK.

3. To delete a single entry:

a. Use the arrow buttons to select Delete entry, and then press OK.
b. Use the arrow buttons to select the individual or group that you want to delete from the list on the screen.
c. Press OK to confirm the deletion.

1. To delete all entries:

a. Use the arrow buttons to select Delete All Entries, and then press OK.
b. Press OK to confirm the deletion.

NOTE: Deleting a speed-dial entry also deletes that entry from any group-dial entries that included that speed-dial entry.

Set fax polling

If someone else has set up a fax to be polled, you can request that the fax be sent to your product. (This is known as polling another machine).

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Receive, and then press OK.
3. Use the arrow buttons to select Polling receive, and then press OK.
4. Using the alphanumeric buttons, enter the number that you want to poll, then press OK.

The product dials the other fax machine and requests the fax.

Change fax settings

Set the sound-volume settings

Control the volume of the fax sounds from the control panel. You can make changes to the following sounds:

• The fax sounds that are associated with incoming and outgoing faxes
• The ring for incoming faxes

The factory-set default for the fax-sounds volume is Soft.

Set the phone-line volume

Complete the following steps to change the fax-sounds volume.

1. On the control panel press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow buttons to select Volume Settings, and then press OK.
4. Use the arrow buttons to select Phone line volume, and then press OK.
5. Use the arrow buttons to select Off, Soft, Medium, or Loud.
6. Press OK to save the selection.

Set the ring volume

When the product is initially receiving a call, a ring alert is audible. The ring duration length is based on the local telephone company ring-pattern length. The factory-set default for the ring volume is Soft.

1. Press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow buttons to select Volume Settings, and then press OK.
4. Use the arrow buttons to select Ring volume, and then press OK.
5. Use the arrow buttons to select Off, Soft, Medium, or Loud.
6. Press OK to save the selection.

Send fax settings

Set a dial prefix

A dial prefix is a number or group of numbers that are automatically added to the beginning of every fax number you enter at the control panel or from the software. The maximum number of characters for a dial prefix is 50.

The default setting is Off. Turn this setting on to enter a prefix if, for example, you have to dial a number such as 9 to get a telephone line outside of your company telephone system. While this setting is

activated, you can dial a fax number without the dial prefix by using manual dial. For instructions, see Manual dial faxing on page 138.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.

3. Use the arrow buttons to select Basic setup, and then press OK.

4. Use the arrow buttons to select Dial Prefix, and then press OK.

5. Use the arrow buttons to select On or Off, and then press OK.

6. If you selected On, use the alphanumeric buttons to enter the prefix, and then press OK. You can use numbers, pauses, and dialing symbols.

Set the dial-tone detection

Normally, the product begins dialing a fax number immediately. If you are using the product on the same line as your telephone, turn on the detect-dial-tone setting. This prevents the product from sending a fax while someone is on the telephone.

The factory-set default for detect dial tone is On for France and Hungary, and Off for all other countries/regions.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Detect dial tone, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.

Set autoredial

If the product was unable to send a fax because the receiving fax machine did not answer or was busy, the product attempts to redial based on the redial-on-busy, redial-on-no-answer, and redial-on-communication-error options. Use the procedures in this section to turn these options on or off.

Set the redial-on-busy option

If this option is turned on, the product redials automatically if it receives a busy signal. The factory-set default for the redial-on-busy option is On.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Redial if busy, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.

Set the redial-on-no-answer option

If this option is turned on, the product redials automatically if the receiving machine does not answer. The factory-set default for the redial-on-no-answer option is Off.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Redial if no answer, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.

Set the redial-on-communication-error option

If this option is turned on, the product redials automatically if some sort of communication error occurs. The factory-set default for the redial-on-communication-error option is On.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Redial Comm. Error, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.

Set light/dark and resolution

Set the default light/dark (contrast) setting

The contrast affects the lightness and darkness of an outgoing fax as it is being sent.

The default light/dark setting is the contrast that is normally applied to items that are being faxed. The slider is set to the middle as the default setting.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Default lighter/darker, and then press OK.
5. Use the < button to move the slider to the left to make the fax lighter than the original, or use the > button to move the slider to the right to make the fax darker than the original.
6. Press OK to save the selection.

Set resolution settings

NOTE: Increasing the resolution increases the fax size. Larger faxes increase the send time and could exceed the available memory in the product.

The factory-set default resolution setting is Fine.

Use this procedure to change the default resolution for all fax jobs to one of the following settings:

• Standard: This setting provides the lowest quality and the fastest transmission time.
- Fine: This setting provides a higher resolution quality than Standard that is usually appropriate for text documents.
- Superfine: This setting is best used for documents that mix text and images. The transmission time is slower than Fine but faster than Photo.
• Photo: This setting produces the best images, but greatly increases the transmission time.

Set the default resolution setting

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Default Fax Resolution, and then press OK.
5. Use the arrow buttons to change the resolution setting.
6. Press OK to save the selection.

Set the resolution for the current fax job

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Send, and then press OK.
3. Use the arrow buttons to select Fax Resolution, and then press OK.
4. Use the arrow buttons to select the appropriate resolution setting.
5. Press OK to save the selection.

Set the default glass-size setting

This setting determines which paper size the flatbed scanner scans when you send a fax from the scanner. The factory-set default is determined by the country/region in which you purchased the product.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Default glass size, and then press OK.
5. Use the arrow buttons to select the correct paper size setting: A4 or Letter.
6. Press OK to save the selection.

Set tone-dialing or pulse-dialing

Use this procedure to set the product to tone-dialing or pulse-dialing mode. The factory-set default is Tone. Do not change this setting unless you know that the telephone line cannot use tone dialing.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Dialing Mode, and then press OK.
5. Use the arrow buttons to select Tone or Pulse, and then press OK to save the selection.

NOTE: The pulse-dialing option is not available in all countries/regions.

Set billing codes

If the billing codes feature has been turned on, the user will be asked to enter a billing code for each fax. The billing code count is increased for each fax page that is sent. This includes all types of faxes except for poll-received, fax-forwarded, or computer-downloaded faxes. For an undefined group or a group-dial fax, the billing code count is increased for each successful fax that is sent to each destination. To print a report that shows the total for each billing code, see Print the billing-code report on page 127.

The factory-set default for the billing-code setting is Off. The billing code can be any number from 1 through 250.

Set the billing-code setting

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Billing codes, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.

Use billing codes

1. Load the document in the automatic document feeder (ADF) input tray or on the flatbed scanner.
2. On the control panel, enter the phone number manually, by speed-dial, or by group-dial entry.
3. Press Start Fax.
4. Enter the billing code, and then press Start Fax.

The fax job is sent and recorded in the billing-code report. For information about printing the billing-code report, see Print the billing-code report on page 127.

Print the billing-code report

The billing-code report is a printed list of all of the fax billing codes and the total number of faxes that have been billed to each code. The billing-code setting must be turned on in order to access this report.

NOTE: After this report is printed, all billing data is deleted.

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Billing report, and then press OK. The product exits the menu settings and prints the report.

Receive fax settings

Set or change number of rings-to-answer

When the answer mode is set to Automatic, the product rings-to-answer setting determines the number of times the telephone rings before the product answers an incoming call.

If the product is connected to a line that receives both fax and voice calls (a shared line) and that also uses an answering machine, you might need to adjust the rings-to-answer setting. The number of rings-to-answer for the product must be greater than the rings-to-answer on the answering machine. This allows the answering machine to answer the incoming call and record a message if it is a voice call. When the answering machine answers the call, the product listens to the call and automatically answers it if it detects fax tones.

The default setting for rings-to-answer is five for the U.S. and Canada, and two for other countries/regions.

Use the rings-to-answer setting

Use the following table to determine the number of rings-to-answer to use.

Type of telephone line Recommended rings-to-answer setting
Dedicated fax line (receiving only fax calls)	Set to a number of rings within the range shown on the control-panel display. (The minimum and maximum number of rings allowed varies by country/region.)
One line with two separate numbers and a ring-pattern service	One or two rings. (If you have an answering machine or computer voicemail for the other telephone number, make sure that the product is set to a greater number of rings than the answering system. Also, use the distinctive-ring feature to differentiate between voice and fax calls. See Setup distinctive ring on page 130.)
Shared line (receiving both fax and voice calls) with only an attached telephone	Five rings or more.
Shared line (receiving both fax and voice calls) with an attached answering machine or computer voicemail	Two rings more than the answering machine or computer voicemail.

Set the number of rings-to-answer

To set or change the number of rings-to-answer, use the following steps:

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.

3. Use the arrow buttons to select Basic setup, and then press OK.

4. Use the arrow buttons to select Rings to answer, and then press OK.

5. Use the alphanumeric buttons or the up and down arrows to enter the number of rings-to-answer, and then press OK.

Set the answer mode

Depending on the situation, set the product answer mode to Automatic or Manual. The factory-set default is Automatic.

• Automatic: In this answer mode, the product answers incoming calls after a specified number of rings or upon recognition of special fax tones. To specify the number of rings, see Set the number of rings-to-answer on page 128.
• TAM: In this answer mode, the product has a telephone answering machine (TAM) attached to the line-out port. The product does not answer incoming calls, but listens for fax call tones after the TAM has answered the call.
• Fax/Tel: In this answer mode, the product answers an incoming call and determines if the call is a voice call or fax call. If the call is a fax call, the product receives the fax from the call. If the call is a voice call, the product generates an audible ring to indicate an incoming voice call that you must answer on an extension phone.
• Manual: In this answer mode, the product never answers calls. You must start the fax-receiving process yourself, either by pressing Start Fax on the control panel or by picking up a telephone that is connected to that line and dialing 1-2-3.

To set or change the answer mode, complete the following steps:

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Basic setup, and then press OK.
4. Press OK to select Answer mode.
5. Use the arrow buttons to select the answer mode, and then press OK.

The control-panel display shows the answer mode setting that you specified.

Set fax forwarding

You can set your product to forward incoming faxes to another fax number. When the fax arrives at your product, it is stored in the memory. The product then dials the fax number that you have specified and sends the fax. If the product cannot forward a fax because of an error (for example, the number is busy) and repeated redial attempts are unsuccessful, your product prints the fax.

If the product runs out of memory while receiving a fax, it terminates the incoming fax and only forwards the pages and partial pages that have been stored in the memory.

When it is using the fax-forwarding feature, the answer mode must be set to Automatic.

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Receive, and then press OK.

3. Use the arrow buttons to select Forward fax, and then press OK.

4. Use the arrow buttons to select On or Off, and then press OK.

5. If you turn on the fax-forwarding feature, use the alphanumeric buttons to specify the fax number where the fax is to be sent, and then press OK to save the selection.

Set up distinctive ring

Ring-pattern or distinctive-ring service is available through some local telephone companies. The service allows you to have more than one telephone number on a single line. Each telephone number has a unique ring pattern, so that you can answer voice calls and the product can answer fax calls.

If you subscribe to a ring-pattern service with a telephone company, you must set the product to answer the correct ring pattern. Not all countries/regions support unique ring patterns. Contact the telephone company to determine if this service is available in your country/region.

NOTE: If you do not have ring-pattern service and you change the ring-pattern settings to something other than the default, All Rings, the product might not be able to receive faxes.

The settings are as follows:

• All Rings: The product answers any calls that come through the telephone line.
• Single: The product answers any calls that produce a single-ring pattern.
• Double: The product answers any calls that produce a double-ring pattern.
- Triple: The product answers any calls that produce a triple-ring pattern.
• Double and Triple: The product answers any calls that produce a double-ring or triple-ring pattern.

To change ring patterns for call answering, complete the following steps:

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Basic setup, and then press OK.
4. Use the arrow buttons to select Distinctive Ring, and then press OK.
5. Use the arrow buttons to select the ring pattern that you want, and then press OK.
6. After product installation is complete, ask someone to send a fax to you in order to verify that the ring-pattern service is working correctly.

Use autoreduction for incoming faxes

If the fit-to-page option is turned on, the product automatically reduces long faxes up to 75% to fit the information on the default paper size (for example, the fax is reduced from legal to letter size).

If the fit-to-page option is turned off, long faxes print at full size on multiple pages. The factory-set default for incoming fax autoreduction is On.

If you have the stamp-received faxes option turned on, you might also want to turn on autoreduction. This reduces the size of the incoming faxes slightly, and prevents the page-stamp from forcing a fax onto two pages.

NOTE: Make sure that the default media size setting matches the size of the media that is loaded in the tray.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Fit to page, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK to save the selection.

Set the default fax reprint settings

The default fax reprint setting is On. To change this setting from the control panel, complete the following steps:

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Allow Fax Reprint, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.

NOTE: To reprint a fax, see Reprint a fax on page 145.

Create stamp-received faxes

The product prints the sender identification information at the top of each received fax. You can also choose to have your own header information included on each received fax to confirm the date and time that the fax was received. The factory-set default for stamp-received faxes is Off.

NOTE: This option applies only to received faxes that the product prints.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Stamp faxes, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK to save the selection.

Block or unblock fax numbers

If you do not want to receive faxes from specific people or businesses, you can block as many as 30 fax numbers by using the control panel. When you block a fax number and someone from that number sends you a fax, the control-panel display indicates that the number is blocked, the fax is received and discarded. The fax does not print, and is not saved in memory. Faxes from blocked fax numbers appear in the fax activity log with a “discarded” designation. You can unblock blocked fax numbers individually or all at one time.

NOTE: The sender of a blocked fax is not notified that the fax failed.

To print a list of numbers that you have blocked or the fax activity log, see Print individual fax reports on page 150.

Complete the following steps to block or unblock fax numbers by using the control panel:

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Receive, and then press OK.
3. Use the arrow buttons to select Block junk faxes, and then press OK.
4. To block a fax number, use the arrow buttons to select Add number, and then press OK. Enter the fax number exactly as it appears in the header (including spaces), and then press OK.

To unblock a single fax number, use the arrow buttons to select Delete number, and then press OK. Use the arrow buttons to select the fax number that you want to delete, and then press OK to confirm the deletions.

-or-

To unblock all blocked fax numbers, use the arrow buttons to select Delete all numbers, and then press OK. Press OK again to confirm the deletions.

Make an extension telephone available to receive faxes

With this setting turned on, you can alert the product to pick up the incoming fax call by pressing 1-2-3 sequentially on the telephone keypad. The default setting is On. Turn this setting off only if you use pulse dialing or if you have a service from your telephone company that also uses the 1-2-3 sequence. The telephone company service does not work if it conflicts with the product.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Extension Phone, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK to save the selection.

Use fax

Fax software

Supported fax programs

The PC fax program that came with the product is the only PC fax program that works with the product. In order to continue to use a PC fax program previously installed on the computer, it must be used with the modem that is already connected to the computer; it will not function through the product modem.

Available cover-page templates

Several business and personal fax cover-page templates are available in the HP LaserJet Send Fax software program.

NOTE: Cover-sheet templates cannot be altered. While fields within the templates may be edited, the templates themselves are fixed forms.

Customize a fax cover sheet

1. Open the HP LaserJet Send Fax software program.
2. In the Fax To section, provide the recipient fax number, name, and company.
3. In the Resolution section, select a resolution setting.
4. In the Include With Fax section, select Cover Page.
5. Add more information in the Notes and Subject text boxes.
6. In the Cover Page Template drop-down box, select a template.

7. Do one of the following:

8. Click Send Now to send the fax without previewing the cover page.

9. Click Preview to view the cover page prior to sending the fax.

Cancel a fax

Use these instructions to cancel a single fax that is currently dialing or a fax that is being transmitted or received.

Cancel the current fax

Press Cancel on the control panel. Any pages that have not been transmitted are canceled. Pressing Cancel also stops group-dial jobs.

Cancel a pending fax job

Use this procedure to cancel a fax job in the following situations:

• The product is waiting to redial after encountering a busy signal, an unanswered call, or a communication error.
  • The fax is scheduled to be sent at a future time.

Use the following steps to cancel a fax job by using the Fax Job status menu:

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Send, and then press OK.
3. Use the arrow buttons to select Fax Job status, and then press OK.
4. Use the arrow buttons to scroll through pending jobs until you reach the job that you want to clear.
5. Press OK to select the job that you want to cancel.

Delete faxes from memory

Use this procedure only if you are concerned that someone else has access to your product and might try to reprint faxes from the memory.

△ CAUTION: In addition to clearing the reprint memory, this procedure clears any fax that is currently being sent, unsent faxes that are pending redial, faxes that are scheduled to be sent at a future time, and faxes that are not printed or forwarded.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Service, and then press OK.
3. Use the arrow buttons to select Fax Service, and then press OK.
4. Use the arrow buttons to select Clear saved faxes, and then press OK.
5. Press OK to confirm the deletion.

Use fax on a DSL, PBX, ISDN, or VoIP system

HP products are designed specifically for use with traditional analog phone services. They are not designed to work on DSL, PBX, ISDN lines, or VoIP services, but they might work with the proper setup and equipment.

NOTE: HP recommends discussing DSL, PBX, ISDN, and VoIP setup options with the service provider.

The HP LaserJet product is an analog device that is not compatible with all digital phone environments (unless a digital-to-analog converter is used). HP does not guarantee that the product will be compatible with digital environments or digital-to-analog converters.

DSL

A digital subscriber line (DSL) uses digital technology over standard copper telephone wires. This product is not directly compatible with digital signals. However, if the configuration is specified during DSL setup, the signal can be separated so that some of the bandwidth is used to transmit an analog signal (for voice and fax) while the remaining bandwidth is used to transmit digital data.

NOTE: Not all fax products are compatible with DSL services. HP does not guarantee that the product will be compatible with all DSL service lines or providers.

The DSL modem requires a high-pass filter for faxing. The service provider typically provides a low-pass filter, for normal telephone wiring.

NOTE: Contact the DSL provider for more information or for assistance.

PBX

The product is an analog device that is not compatible in all digital phone environments. Digital-to-analog filters or converters may be needed for faxing functionality. If faxing issues occur in a PBX environment, it might be necessary to contact the PBX provider for assistance. HP does not guarantee that the product will be compatible with digital environments or digital-to-analog converters.

Contact the PBX provider for more information and for assistance.

ISDN

Contact the ISDN provider for more information and for assistance.

VoIP

Voice over internet protocol (VoIP) services are often not compatible with fax machines unless the provider explicitly states that it supports fax over IP services.

If the product experiences problems getting a fax to work on a VoIP network, verify that all cables and settings are correct. Decreasing the fax-speed setting might allow the product to send a fax over a VoIP network.

If faxing problems continue, contact the VoIP provider.

Send a fax

Fax from the flatbed scanner

1. Make sure that the automatic document feeder (ADF) contains no media.
2. Lift the flatbed scanner cover.
3. Place the original document face-down on the flatbed scanner with the upper-left corner of the document at the corner indicated by the icon on the scanner.

Line drawing of an open laptop with visible internal components and control panel (no text or symbols)

1. Gently close the lid.
2. Use the alphanumeric buttons on the control panel to dial the number.

-or-

If the fax number you are calling has been assigned to a one-touch key, press that key.

-or-

If the fax number you are calling has a speed dial or group-dial entry, press Fax Menu, then use the arrow keys to select Phone Book. Choose Select an entry and use the alphanumeric buttons to specify the speed dial or group-dial entry, and then press OK.

1. On the control panel, press Start Fax.

The control-panel display shows the following message: Send from flatbed scanner?

1. Select Yes.
2. After scanning the page, the product control-panel display shows the following message: Scan another page?.
3. If you have more pages to scan, select Yes, and then repeat step 3 for each page of the fax job.

-or-

If you are finished, select No.

Fax from the automatic document feeder (ADF)

NOTE: The ADF capacity is up to 50 sheets of 80 g/m ^2 or 20 lb media.

△ CAUTION: To prevent damage to the product, do not use an original that contains correction tape, correction fluid, paper clips, or staples. Also, do not load photographs, originals smaller than 5x5, or fragile originals into the ADF. Use the flatbed glass to scan these items.

1. Insert the top-end of the stack of originals into the ADF input tray, with the media stack face-up and the first page to be copied on top of the stack.

If the media is longer than Letter- or A4-sized paper, pull out the ADF input tray extension to support the media.

1. Slide the stack into the ADF until it does not move any farther.

Line drawing of an HP printer with a green arrow indicating the paper's edge (no text or symbols present)

Document loaded appears on the control-panel display.

1. Adjust the media guides until they are snug against the media without restricting movement.

Line drawing of an HP printer with paper feeding into a paper airplane (no text or symbols)

1. Use the alphanumeric buttons on the control panel to dial the number.

-or-

If the fax number you are calling has been assigned to a one-touch key, press that key.

-or-

If the fax number you are calling has a speed dial or group-dial entry, press Fax Menu, then use the arrow keys to select Phone Book. Choose Select an entry and use the alphanumeric buttons to specify the speed dial or group-dial entry, and then press OK.

1. On the control panel, press Start Fax. The product starts the fax job.

Manual dial faxing

Usually, the product dials after you press Start Fax. At times, however, you might want the product to dial each number as you press it. For example, if you are charging your fax call to a calling card, you might need to dial the fax number, wait for the acceptance tone of your telephone company, and then dial the calling card number. When dialing internationally, you might need to dial part of the number and then listen for dial tones before continuing to dial.

Dial manually with the automatic document feeder (ADF)

1. Load the document into the automatic document feeder (ADF) input tray.
2. On the control panel, press Start Fax.
3. Begin dialing.

NOTE: The product dials the number as you press each digit. This allows you to wait for pauses, dial tones, international-access tones, or calling-card-acceptance tones before continuing to dial.

Dial manually with the flatbed scanner

1. On the control panel, press Start Fax.

The control-panel display shows the following message: Send from flatbed scanner?.

1. Select Yes. The control-panel display shows the following message: Load page: X Press OK, where X is the page number.
2. Scan a page into memory by placing the sheet print-side-down on the flatbed scanner and pressing OK. After scanning the page, the product control-panel display shows the following message: Scan another page?.
3. If you have more pages to scan, select Yes, and then repeat step 3 for each page of the fax job.

-or-

If you are finished, select No, and then go to the next step.

1. When all pages are scanned into memory, begin dialing. The product dials the number as you press each digit. This allows you to wait for pauses, dial tones, international access tones, or calling card acceptance tones before continuing to dial.

Send a fax to a group manually (ad hoc faxing)

Use the following instructions to send a fax to a group of recipients that has not been assigned a group-dial entry:

1. Load the document into the automatic document feeder (ADF) input tray or on the flatbed scanner.
2. Use the alphanumeric buttons.

-or-

If the fax number that you are calling has been assigned a speed-dial entry, press Fax Menu, then select Phone Book. Choose Select an entry and use the alphanumeric buttons to specify the speed-dial entry, and then press OK.

1. Press OK.
2. To continue dialing numbers, repeat steps 2 and 3.

-or-

If you are finished dialing numbers, go to the next step.

1. Press Start Fax. If the pages that you want to send are in the ADF, then faxing begins automatically.
2. If the product ADF sensor detects that no document is loaded into the ADF input tray, Send from flatbed scanner? appears on the control-panel display. To send the fax from the flatbed scanner, select Yes, and then press OK.

Load Page: X Press OK appears on the control-panel display.

1. If you have already placed the document on the flatbed scanner, press OK (or place the document on the flatbed scanner and then press OK).

After scanning the page, Another page? appears on the control-panel display.

1. If you have more pages to scan, select Yes, and then repeat step 7 for each page of the fax job.

-or-

If you are finished, select No.

The product sends the fax to each fax number. If a number in the group is busy or does not answer, the product redials that number based on the redial setting. If all redial attempts fail, the product updates the fax activity log by adding the error, and then it proceeds to the next number in the group.

Redial manually

1. Load the document into the automatic document feeder (ADF) input tray or onto the flatbed scanner.
2. On the control panel, press Fax Menu.
3. Use the arrow keys to select Send and press OK.
4. Use the arrow keys to select Redial and press OK.

5. Press Start Fax. If the pages that you want to send are in the ADF, then faxing begins automatically.

6. If the product ADF sensor detects that no document is loaded into the ADF input tray, Send from flatbed scanner? appears on the control-panel display. To send the fax from the flatbed scanner, select Yes, and then press OK.

After you press OK, Load page: X Press OK appears on the control-panel display.

1. If you have already placed the document on the flatbed scanner, press OK (or place the document on the flatbed scanner and then press OK).

After scanning the page, Another page? appears on the control-panel display.

1. If you have more pages to scan, select Yes, and then repeat step 7 for each page of the fax job.

-or-

If you are finished, select No.

The product sends the fax to the number that it redialed. If the number is busy or does not answer, the product redials the number based on its redial setting. If all redial attempts fail, the product updates the fax activity log by adding the error.

Use speed dials and group-dial entries

Send a fax by using a speed dial

1. Load the document into the automatic document feeder (ADF) input tray or on the flatbed scanner.
2. Press the one-touch key for the speed dial.

-or-

Press Fax Menu, then select Phone Book. Choose Select an entry and use the alphanumeric buttons to specify the speed-dial entry, and then press OK.

1. Load the document into the automatic document feeder (ADF) input tray or on the flatbed scanner.
2. Press Start Fax. If the pages that you want to send are in the ADF, then faxing begins automatically.
3. If the product ADF sensor detects that no document is loaded into the ADF input tray, Send from flatbed scanner? appears on the control-panel display. To send the fax from the flatbed scanner, select Yes, and then press OK.

After you press OK, Load page: X Press OK appears on the control-panel display.

1. If you have already placed the document on the flatbed scanner, press OK (or place the document on the flatbed scanner and then press OK).

After scanning the page, Scan another page? appears on the control-panel display.

1. If you have more pages to scan, select Yes, and then repeat step 6 for each page of the fax job.

-or-

If you are finished, select No.

When the last page of the fax has exited the product, you can start sending another fax, copying, or scanning.

You can assign a speed dial to numbers that you use regularly. See Create and edit speed dials on page 120. If you have electronic phone books available, you might be able to use them to select recipients. Electronic phone books are generated by using third-party software programs.

Send a fax by using a group-dial entry

1. Load the document into the automatic document feeder (ADF) input tray or on the flatbed scanner.
2. Press the one-touch key for the group.

-or-

Press Fax Menu, then select Phone Book. Choose Select an entry and use the alphanumeric buttons to specify the group-dial entry, and then press OK.

1. Press Start Fax. If the pages that you want to send are in the ADF, then faxing begins automatically.
2. If the product ADF sensor detects that no document is loaded into the ADF input tray, Send from flatbed scanner? appears on the control-panel display. To send the fax from the flatbed scanner, select Yes, and then press OK.

After you press OK, Load page: X Press OK appears on the control-panel display.

1. If you have already placed the document on the flatbed scanner, press OK (or place the document on the flatbed scanner and then press OK).

After scanning the page, Scan another page? appear on the control-panel display.

1. If you have more pages to scan, select Yes, and then repeat step 5 for each page of the fax job.

-or-

If you are finished, select No.

The product scans the document into memory and sends the fax to each number specified. If a number in the group is busy or does not answer, the product redials the number based on its redial setting. If all redial attempts fail, the product updates the fax activity log with the error and proceeds to the next number in the group.

Send a fax from the software

This section contains basic instructions for sending faxes by using the software that came with the product. All other software-related topics are covered in the software Help, which can be opened from the software-program Help menu.

You can fax electronic documents from a computer if you meet the following requirements:

• The product is connected directly to the computer or connected to the computer over a TCP/IP network.
  • The product software is installed on the computer.
• The computer operating system is Microsoft Windows XP, Windows Vista, Mac OS X v10.3, or Mac OS X v10.4.

Send a fax from the software (Windows XP or Vista)

The procedure to send a fax varies according to your specifications. The most typical steps follow.

1. Click Start, click Programs (or All Programs in Windows XP), and then click Hewlett-Packard.
2. Click HP LaserJet product, and then click Send fax. The fax software appears.
3. Enter the fax number of one or more recipients.
4. Load the document in the automatic document feeder (ADF) input tray.
5. Include a cover page. (This step is optional.)
6. Click Send Now.

Send a fax from the software (Mac OS X v10.3)

1. Load the document into the automatic document feeder (ADF) input tray or the flatbed scanner.
2. Open HP Director and click Fax. The fax software appears.
3. Select Fax from the Print dialog.
4. Enter the fax number of one or more recipients.
5. Include a cover page (this step is optional).
6. Click Fax.

Send a fax from the software (Mac OS X v10.4)

Using Mac OS X v10.4, you can choose between two methods of sending faxes from the product software.

To send a fax by using HP Director complete the following steps:

1. Load the document into the automatic document feeder (ADF) input tray or the flatbed scanner.
2. Open HP Director by clicking the icon in the dock, and then click Fax. The Apple print dialog appears.
3. Select Fax PDF from the PDF pop-up menu.

4. Enter the fax number of one or more recipients under To.

5. Select the product under Modem.

6. Click Fax.

To send a fax by printing to a fax driver, complete the following steps:

1. Open the document that you want to fax.
2. Click File and then click Print.
3. Select Fax PDF from the PDF pop-up menu.
4. Enter the fax number of one or more recipients under To.
5. Select the product under Modem.
6. Click Fax.

Send a fax from a third-party software program, such as Microsoft Word (all operating systems)

1. Open a document in a third-party program.
2. Click the File menu, and then click Print.
3. Select the fax print driver from the printer driver drop-down list. The fax software appears.
4. Complete one of the following procedures:

- Windows

a. Enter the fax number of one or more recipients.
b. Include a cover page. (This step is optional.)
c. Include any pages loaded at the product. (This step is optional.)
d. Click Send Now.

- Macintosh

a. Mac OS X v10.3: Select Fax from the Print dialog.

-or-

Mac OS X v10.4: Select Fax PDF from the PDF pop-up menu.

b. Enter the fax number of one or more recipients.

c. Mac OS X v10.3: Include a cover page (this step is optional).

-or-

Mac OS X v10.4: Select the product under Modem.

d. Click Fax.

Send a fax by dialing from a downstream phone

Occasionally, you might want to dial a fax number from a telephone that is connected to the same line as the product. For example, if you are sending a fax to a person whose device is in the manual receive mode, you can precede the fax with a voice call to let that person know that the fax is coming.

NOTE: The telephone must be connected to the product "telephone" port (☐).

1. Load the document into the automatic document feeder (ADF) input tray.

NOTE: You cannot use the flatbed scanner when sending a fax by dialing from an extension telephone.

1. Pick up the handset of a telephone that is connected to the same line as the product. Dial the fax number by using the telephone keypad.

2. When the recipient answers, instruct the person to start the fax machine.

3. When you hear the fax tones, press Start Fax, wait until Connecting appears on the control-panel display, and then hang up the telephone or wait on the line until the fax is completed to resume voice calling.

Send a delayed fax

Use the product control panel to schedule a fax to be sent automatically at a future time to one or more people. When this procedure is completed, the product scans the document into memory and then returns to the Ready state.

NOTE: If the product cannot transmit the fax at the scheduled time, that information is indicated on the fax error report (if that option is turned on) or recorded in the fax activity log. The transmittal might not be initiated because the fax-sending call is not answered, or because a busy signal stops the redial attempts.

If a fax has been scheduled to be sent at a future time but it requires updating, send the additional information as another job. All faxes that are scheduled to go to the same fax number at the same time are delivered as individual faxes.

1. Load the document into the automatic document feeder (ADF) input tray or onto the flatbed scanner.

2. On the control panel, press Fax Menu.

3. Use the arrow buttons until Send appears, and then press OK.

4. Use the arrow buttons until Send fax later appears, and then press OK.

5. Use the alphanumeric buttons to enter the time.

6. If the product is set to the 12-hour time mode, use the arrow buttons to move to A.M. or P.M. Select A.M. or select P.M., and then press OK.

-or-

If the product is set to the 24-hour time mode, press OK.

1. Use the alphanumeric buttons to enter the date, and then press OK.

-or-

Accept the default date by pressing OK.

1. Enter the fax number, enter the speed dial, or press the one-touch key. Access the phone book by pressing Fax Menu on the control panel and then selecting Phone Book.

NOTE: This feature does not support undefined (ad hoc) groups.

1. Press OK or Start Fax. The product scans the document into memory and sends it at the designated time.

Use access codes, credit cards, or calling cards

To use access codes, credit cards, or calling cards, dial manually to allow for pauses and dialing codes. See Manual dial faxing on page 138.

Send faxes internationally

To send a fax to an international destination, dial manually to allow for pauses and international dialing codes. See Manual dial faxing on page 138.

Receive a fax

When the product receives a fax transmission, it prints the fax (unless the private-receive feature is enabled) and also stores it automatically to flash memory.

Print a stored fax (when private receive feature is on)

To print stored faxes, you must provide the private-receive PIN. Once the product prints the stored faxes, the faxes are deleted from memory.

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Receive, and then press OK.
3. Use the arrow buttons to select Print faxes, and then press OK.
4. Use the alphanumeric buttons to enter the product security PIN, and then press OK.

Reprint a fax

If you want to reprint a fax because the print cartridge was empty or if the fax was printed on the wrong type of media, you can try to reprint it. The amount of memory that is available determines the actual number of faxes that are stored for reprinting. The most recent fax prints first; the oldest fax that is in storage prints last.

These faxes are stored continuously. Reprinting them does not clear them from the memory. To clear these faxes from the memory, see Delete faxes from memory on page 134.

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Receive, and then press OK.
3. Use the arrow buttons to select Reprint faxes, and then press OK. The product begins reprinting the most recently printed fax.

NOTE: To stop the printing at any time, press Cancel.

△ CAUTION: If the Allow Fax Reprint setting is set to Off, misprinted or faded faxes cannot be reprinted.

Receive faxes when fax tones are audible on the phone line

If you have a telephone line that receives both fax and telephone calls, and you hear fax tones when you answer the telephone, you can start the receiving process in one of two ways:

• If you are close to the product, press Start Fax on the control panel and then hang up.

- When you answer any telephone connected to the line (an extension telephone) and hear fax tones, the product should begin answering the call automatically. If not, press 1-2-3 in sequence on the telephone keypad, listen for fax transmission sounds, and then hang up.

NOTE: In order for the second method to work, the extension telephone setting must be set to Yes. See Make an extension telephone available to receive faxes on page 132 to check or change the setting.

Solve fax problems

Fax error messages

Alert and warning messages appear temporarily and might require the user to acknowledge the message by pressing OK to resume or by pressing Cancel to cancel the job. With certain warnings, the job might not complete or the print quality might be affected. If the alert or warning message is related to printing and the auto-continue feature is on, the product will attempt to resume the printing job after the warning has appeared for 10 seconds without acknowledgement.

Alert and warning message tables

Table 12-1 Alert and warning messages

Control panel message Description Recommended action
Comm. error A fax communication error occurred between the product and the sender or receiver.		Allow the product to retry sending the fax.Perform a fax test to verify that the phone line works and is plugged into the correct port (seePerform a fax test on page 152).If the error persists, contact HP. Seewww.hp.com/support/CM2320seriesor the support flyer that came in the product box.
Fax delayed – Send memory full	Fax memory is full.	Cancel the fax by pressing OK or Cancel. Resend the fax. You might need to send the fax in multiple sections if the error occurs again.
Fax is busy Canceled send The fax line to which you were sending a fax was busy. The product has canceled sending the fax.		Call the recipient to ensure that the fax machine is on and ready.Check that you are dialing the correct fax number.Check that the Redial if busy option is enabled.Perform a fax test to verify that the phone line works and is plugged into the correct port (seePerform a fax test on page 152).If the error persists, contact HP. Seewww.hp.com/support/CM2320seriesor the support flyer that came in the product box.
Fax is busy Redial pending The fax line to which you were sending a fax was busy. The product automatically redials the busy number. SeeSet autoredial on page 124.		Allow the product to retry sending the fax.Call the recipient to ensure that the fax machine is on and ready.Check that you are dialing the correct fax number.Check for a dial tone on the phone line by pressing Start Fax.Perform a fax test to verify that the phone line works and is plugged into the correct port (seePerform a fax test on page 152).
		If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
Fax memory full Canceling recv. During the fax transmission, the product ran out of memory. Only the pages that fit into memory will be printed.		Print all of the faxes, and then have the sender resend the fax. Have the sender divide the fax job into multiple jobs before resending. Cancel all fax jobs or clear the faxes from memory. See Delete faxes from memory on page 134.
Fax memory full Canceling send During the fax job, the memory filled. All pages of the fax have to be in memory for a fax job to work correctly. Only the pages that fit into memory were sent.		Print all received faxes or wait until all pending faxes are sent.Ask the sender to send the fax again.Cancel all fax jobs or clear the faxes from memory. See Delete faxes from memory on page 134.
Fax recv. error	An error occurred while trying to receive a fax.	Ask the sender to resend the fax.Try faxing back to the sender or another fax machine.Check for a dial tone on the phone line by pressing Start Fax.Perform a fax test to verify that the phone line works and is plugged into the correct port (see Perform a fax test on page 152).Decrease the fax speed. See Change the fax speed on page 153. Ask the sender to resend the fax.Turn off error-correction mode. See Set the fax-error-correction mode on page 152. Ask the sender to resend the fax.Connect the product to a different phone line.If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
Fax Send error An error occurred while trying to send a fax. Try resending the fax.		Try faxing to another fax number.Check for a dial tone on the phone line by pressing Start Fax.Perform a fax test to verify that the phone line works and is plugged into the correct port (see Perform a fax test on page 152).Set the fax resolution to Standard instead of the default of Fine. See Set resolution settings on page 125.If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
Fax storage is full. Unable to answer call	Memory is full	Print out the private receive faxes or delayed faxes. Clear the product memory.
Invalid entry Invalid data or response. Correct the entry.
No Dial Tone	The product could not detect a dial tone.	Check for a dial tone on the phone line by pressing Start Fax.Perform a fax test to verify that the phone line works and is plugged into the correct port (see Perform a fax test on page 152).If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
No document sent The product did not scan any pages, or it did not receive any pages from the computer to transmit a fax.		Try sending the fax again.
No fax answer Redial pending The receiving fax line did not answer. The product attempts to redial after a few minutes.		Allow the product to retry sending the fax.Call the recipient to ensure that the fax machine is on and ready.Check that you are dialing the correct fax number.Perform a fax test to verify that the phone line works and is plugged into the correct port (see Perform a fax test on page 152).If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
No fax answer. Canceled send Attempts to redial a fax number failed, or the “Redial-no answer” option was turned off.		Call the recipient to ensure that the fax machine is on and ready.Check that you are dialing the correct fax number.Check that the redial option is enabled.Perform a fax test to verify that the phone line works and is plugged into the correct port (see Perform a fax test on page 152).If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
No fax detected The product answered the incoming call but did not detect that a fax machine was calling.		Allow the product to retry receiving the fax.Perform a fax test to verify that the phone line works and is plugged into the correct port (see Perform a fax test on page 152).If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.

Fax memory is retained when there is a loss of power

The HP Color LaserJet CM2320 MFP Series flash memory protects against data loss when a power failure occurs. Flash memory can maintain its data for years without power applied.

Fax logs and reports

Use the following instructions to print fax logs and reports:

Print all fax reports

Use this procedure to print all of the following reports at one time:

Fax activity log
• Phone book report
- Configuration report
• Usage page
Junk-fax list
• Billing report (if the option is turned on)

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select All fax reports, and then press OK. The product exits the menu settings and prints the reports.

Print individual fax reports

Use the control panel to print the following fax logs and reports:

• Fax activity log: Provides a chronological history of the last 40 faxes that were received, sent, or deleted, and any errors that occurred.

• Phone book report: Lists the fax numbers that are assigned to the phone book entries, including speed dials and group-dial entries.
  • Block-fax list: Lists the fax numbers that are blocked from sending faxes to the product.
  • Last call report: Provides information about the last fax sent from or received at the product.

• On the control panel, press Fax Menu.

• Use the arrow buttons to select Reports, and then press OK.
• Use the arrow buttons to select the report to be printed, and then press OK. The product exits the menu settings and prints the report.

NOTE: If you selected Fax Activity log and pressed OK, press OK again to select Print log now. The product exits the menu settings and prints the log.

Set the fax activity log to print automatically

You can decide whether or not you want the fax log to print automatically after every 40 entries. The factory-set default is On. Use the following steps to set the fax activity log to print automatically:

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Fax Activity log, and then press OK.
4. Use the arrow buttons to select Auto Log Print, and then press OK.
5. Use the arrow buttons to select On, and then press OK to confirm the selection.

Set the fax error report

A fax error report is a brief report that indicates the product experienced a fax job error. It can be set to print after the following events:

• on Every error (the factory-set default)
• on Send error
• on Receive error
- Never

NOTE: If you select Never, you will have no indication that a fax failed to be transmitted unless you print a fax activity log.

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Fax Error Report, and then press OK.
4. Use the arrow buttons to select the option for when you want the fax error reports to be printed.
5. Press OK to save the selection.

Set the fax confirmation report

A confirmation report is a brief report that indicates the product successfully sent or received a fax job. It can be set to print after the following events:

• on Every fax
• on Send fax only
• on Receive fax only
• Never (the factory-set default)

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.

3. Use the arrow buttons to select Fax Confirmation, and then press OK.

4. Use the arrow buttons to select the option for when you want the fax error reports to be printed.

5. Press OK to save the selection.

Include the first page of each fax on the fax confirmation, fax error, and last call reports

If this option is turned on and the page image still exists in the product memory, the fax configuration, fax error, and last call reports include a thumbnail (50% reduction) of the first page of the most recent fax that was sent or received. The factory-set default for this option is On.

1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Include first page, and then press OK.
4. Use the arrow buttons to select On, and then press OK to confirm the selection.

Perform a fax test

The fax test checks for an working phone line and verifies that the phone cord is plugged into the correct port.

To perform a fax test:

1. On the control panel, press Setup.
2. Use the arrow buttons to select Service, and then press OK.
3. Use the arrow buttons to select Fax Service, and then press OK.
4. Use the arrow buttons to select Run Fax Test, and then press OK.

When the fax test completes, a report is printed from the device. The report contains one of three possible results:

• Pass: the report contains all of the current fax settings for review.
- Fail - the cord is in the wrong port: the report contains suggestions for how to resolve the issue.
- Fail - the phone line is not active: the report contains suggestions for how to resolve the issue.

Change error correction and fax speed

Set the fax-error-correction mode

Usually, the product monitors the signals on the telephone line while it is sending or receiving a fax. If the product detects an error during the transmission and the error-correction setting is On, the product can request that the portion of the fax be resent. The factory-set default for error correction is On.

You should turn off error correction only if you are having trouble sending or receiving a fax, and you are willing to accept the errors in the transmission. Turning off the setting might be useful when you are trying to send a fax internationally or receive one, or if you are using a satellite telephone connection.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Service, and then press OK.

3. Use the arrow buttons to select Fax Service, and then press OK.

4. Use the arrow buttons to select Error correction, and then press OK.

5. Use the arrow buttons to select On or Off, and then press OK to save the selection.

Change the fax speed

The fax-speed setting is the modem protocol that the product uses to send faxes. It is the worldwide standard for full-duplex modems that send and receive data across telephone lines at up to 33,600 bits per second (bps). The factory-set default for the fax-speed setting is High (V.34).

You should change the setting only if you are having trouble sending a fax to or receiving a fax from a particular device. Decreasing the fax speed might be useful when you are trying to send a fax overseas, or receive one from overseas, or if you are using a satellite telephone connection.

1. At the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Fax Speed, and then press OK.
5. Use the arrow buttons to select a speed setting, and then press OK.

Problems sending faxes

Problem Cause Solution
The document stops feeding in the middle of faxing.	The maximum length of a page that you can load is 381 mm (15 inches). Faxing of a longer page stops at 381 mm (15 inches).	Print the document on shorter media.If no jam exists and less than one minute has elapsed, wait a moment before pressing Cancel. If a jam exists, remove the jam. Then, resend the job.
	If the item is too small, it can jam inside the automatic document feeder (ADF).	Use the flatbed scanner. The minimum page size for the ADF is 127 x 127 mm (5 x 5 inches).If a jam exists, remove the jam. Then, resend the job.
Faxes stop during sending. The receiving fax machine might be malfunctioning.		Try sending to another fax machine.
	The telephone line might not be working. Do one of the following:Turn up the volume on the product, and then press Start Fax on the control panel. If you hear a dial tone, the telephone line is working.Perform a fax test to verify that the phone line works and is plugged into the correct port (see Perform a fax test on page 152).
	A communication error might be interrupting the fax job.	Change the redial-on-communication-error setting to On.
The product is receiving faxes but is not sending them.	If the product is on a digital system, the system might be generating a dial tone that the product cannot detect.	Disable the detect-dial-tone setting.If the error persists, contact the system service provider.
	A poor telephone connection might exist. Try again later.
	The receiving fax machine might be malfunctioning.	Try sending to another fax machine.
	The telephone line might not be working. Do one of the following:Turn up the volume on the product and press Start Fax on the control panel. If a dial tone exists, the telephone line is working.Perform a fax test to verify that the phone line works and is plugged into the correct port (see Perform a fax test on page 152).
Outgoing fax calls continue to be dialed.	The product automatically redials a fax number if the redial options are set to On.	To stop the product from redialing a fax, press Cancel. Or change the redial setting.
Sent faxes are not arriving at the receiving fax machine.	The receiving fax machine might be off or might have an error condition, such as being out of paper.	Call the recipient to verify that the fax machine is on and ready to receive faxes.
	The originals might be incorrectly loaded.	Verify that the original documents are correctly loaded into the ADF input tray or flatbed scanner.
	A fax might be in memory because it is waiting to redial a busy number, other jobs that are ahead of it are waiting to be sent, or the fax is set up for a delayed send.	If a fax job is in memory for any of these reasons, an entry for the job appears in the fax log. Print the fax activity log and check the Status column for jobs that show a Pending designation.
Sent faxes include a block of gray shading at the end of each page.	The glass-fax size might be set incorrectly.	Verify that the setting is correct.
Sent faxes have data missing from the end of each page.	The glass-fax size might be set incorrectly.	Verify that the setting is correct.
The control panel shows a low-memory error.	The fax might be too large, or the resolution might be too high.	Try one of the following:Divide a large fax into smaller sections, and then fax them individually.Clear stored faxes to make more memory available for outgoing faxes.Configure the outgoing fax as a delayed fax, and then verify that it will send completely.Make sure that the product is using the lowest resolution setting (Standard).

Problems receiving faxes

Use the table in this section to solve problems that might occur when receiving faxes.

NOTE: Use the fax cord that came with the product in order to ensure that the product functions correctly.

Problem Cause Solution
The product cannot receive faxes from an extension telephone.	The extension-telephone setting might be disabled.	Change the extension-telephone setting.
	The fax cord might not be securely connected.	Verify that the fax cord is securely connected between the telephone jack and the product (or another device that is connected to the product). Wait until you hear fax tones, then press 1-2-3 in sequence, wait for three seconds and hang up.
	The product dialing mode might be incorrectly set, or the extension phone might be incorrectly set.	Verify that the product dialing mode is set to Tone. Verify that the extension phone is set up for tone dialing as well.
The product is not answering incoming fax calls.	The answer mode might be set to Manual.	If the answer mode is set to Manual, the product does not answer calls. Start the fax-receiving process manually.
	The rings-to-answer setting might not be set correctly.	Check the rings-to-answer setting to verify that it is set properly.
	The answer-ring pattern feature might be turned on, but you do not have the service, or you do have the service and the feature is not set correctly.	Check the answer-ring pattern feature to verify that it is set properly.
	The fax cord might not be correctly connected, or the fax cord is not working.	Perform a fax test to verify that the phone line works and is plugged into the correct port (see Perform a fax test on page 152).
	The product might not be able to detect incoming fax tones because the answering machine is playing a voice message.	Re-record the answering machine message, leaving at least two seconds of silence at the beginning of the message.
	Too many devices might be connected to the telephone line.	Do not attach more than three devices to the line. Remove the last device that was connected and determine whether the product works. If not, continue removing devices one at a time and retry after removing each one.
	The telephone line might not be working. Do one of the following:
		Increase the volume on the product, and then press Start Fax on the control panel. If a dial tone exists, the telephone line is working.Perform a fax test to verify that the phone line works and is plugged into the correct port (see Perform a fax test on page 152).
The product is not answering incoming fax calls.	A voice-messaging service might be interfering with the product as it attempts to answer calls.	Do one of the following: · Disable the messaging service. · Get a telephone line that is dedicated to fax calls. · Set the product answer mode to Manual. In manual mode, you must start the fax-receive process yourself. · Leave the product set to automatic mode and lower the rings-to-answer setting for the product to a number less than the rings-to-answer setting for the voice mail. The product will answer all incoming calls.
	The product might be out of paper and the memory is full.	Refill the media input tray. Press OK. The product prints all of the faxes it has saved in memory and then resumes answering fax calls.
Faxes are not printing.	The media input tray is empty.	Load media. Any faxes that are received while the input tray is empty are stored in memory and will print after the tray has been refilled.
	The product has encountered an error. Check the control panel for an error message, and then see Fax error messages on page 147.
	The sending fax number is on the junk faxes list.	Check the junk faxes list and remove the number.
	The Private Receive feature is turned on.	Turn off the Private Receive feature or access the saved faxes using the preset PIN.
Faxes are printing on two pages instead of one.	The autoreduction setting might not be set correctly.	Turn on the autoreduction setting.
	The incoming faxes might have been sent on larger media.	Adjust the autoreduction setting to allow larger pages to be printed on one page.
Received faxes are too light, are blank, or have poor print quality.	The product ran out of toner while printing a fax.	The product stores the most recently printed faxes. (The amount of memory that is available determines the actual number of faxes stored for reprinting.) As soon as possible, replace the print cartridge, and then reprint the fax.
	The fax that was sent was too light. Contact the sender and have the sender resend the fax after altering the contrast settings.

Performance problems

Problem Cause Solution
Faxes are transmitting or being received very slowly.	The fax might be very complex, such as one with many graphics.	Complex faxes take longer to be sent or received. Breaking longer faxes into multiple jobs and decreasing the resolution can increase the transmission speed.
	The receiving fax machine might have a slow modem speed.	The product sends the fax only at the fastest modem speed that the receiving fax machine can accept.
	The resolution at which the fax was sent or is being received might be very high.	To receive the fax, call and ask the sender to lower the resolution and resend the fax. To send the fax, lower the resolution and resend the fax.
	The telephone line might be experiencing line noise.	Hang up and resend the fax. Have the telephone company check the telephone line.If the fax is being sent via a digital phone line, contact the service provider.
	The fax is being sent via an international call.	Allow more time to transmit fax jobs internationally.
	The original document has a colored background.	Reprint the original document with a white background, and then resend the fax.
The fax activity logs or fax call reports are printing at inappropriate times.	The fax activity log or fax call reports settings are not correct.	Print a configuration page and check when the reports print.
The product sounds are too loud or too soft.	The volume setting might not be adjusted correctly.	Adjust the product volume setting.

13 Photo

NOTE: This section applies to memory-card model only.

• Insert a memory card
  • Change memory card default settings
  • Print photos directly from the memory card
  • Print a memory card thumbnail sheet
  • Print and scan photos from a proof sheet

Insert a memory card

The product can read the following memory-card types:

• CompactFlash (CF) Type 1 and Type 2
• Memory Stick, Memory Stick PRO, and Memory Stick Duo
• MultiMedia Card (MMC)
- Secure Digital (SD)
• xD Picture Card

The memory card reader recognizes only the .JPEG file format when printing from the product control panel. To print other file types, you must do one of the following:

• Use the software, such as PhotoSmart Essential.
- Windows operating system users: Use Windows Explorer to move other file types to your computer, and then print the files from the computer.

Use the appropriate memory card slot on the HP Color LaserJet CM2320 MFP Memory-Card Model product. To find the appropriate slot, see the illustration below.

① ② ③ ④

1 Accepts xD memory cards.

2 Accepts Memory Stick, Memory Stick PRO, and Memory Stick Duo memory cards.

3 Accepts CompactFlash memory cards.

4 Accepts Secure Digital and MultiMedia memory cards.

NOTE: The product recognizes memory cards up to 2 GB.

1. Push the memory card into the appropriate memory slot to seat it.

NOTE: You can use only one memory card in the product at a time. If two or more are inserted, the product displays an error message.

Diagram showing a printer with a document labeled 'PC-088' being inserted into a green circular component, with an arrow indicating the process.

1. The product reads the card, and then the product control panel displays X photos found on card, where X is the number of recognized .JPEG files found on the memory card.

After a few seconds, the message Photo Menu appears on the control-panel display. Now you can use the product to print photos. See Print photos directly from the memory card on page 163.

1. Grasp the card and gently pull it straight out of the memory card slot to remove it.

CAUTION: To avoid damaging the files stored on the card, do not remove a memory card while the product is accessing it. Wait for the LED near the memory card slots to stop blinking before you remove the memory card. When the LED remains illuminated, it is safe to remove the memory card.

Diagram showing a printer with a QR code inserted into a card, illustrating the process of inserting a card into a device.

Change memory card default settings

The product comes with default settings that you can change for photo printing from the product control panel.

NOTE: The default settings remain as selected until you change and save them again. If you want to change the settings temporarily for a particular photo-printing job, see Print photos directly from the memory card on page 163.

1. Press Setup.
2. Use the arrow buttons to select Photo setup, and then press OK.

3. Use the arrow buttons to select one of the following menu items, and then press OK.

4. Default image Size: The default image size for photos.

5. Default lighter/darker: Change the light and dark setting for the image that you are printing.
6. Default number of copies: Change the number of copies that you want to print.
7. Default output color: Set whether you are printing in color or black and white.

8. Restore defaults: This returns all photo settings to the factory defaults.

9. Use the arrow buttons to change the setting, and then press OK to save the change or, press X to exit the menu without saving changes.

10. Repeat these steps for each menu item that you want to change.

Print photos directly from the memory card

Use the control panel to print directly from a memory card and to change the settings for a print job.

Print individual photos from the memory card

1. Insert the memory card into the product. The Photo Menu displays.
2. Use the arrow buttons to select Easy Print and then press OK.
3. Use the arrow buttons to select Individual photo and then press OK.

4. Use the arrow buttons or numeric keypad to make selections for each of the following menu items, and then press OK.

5. Enter photo number: Select an individual photo to print. The photos are numbered, starting with number 1.

6. Select image size: Set the size for the printed image.
7. Select paper size: Select the media size.

8. Select paper type: Select the media type.
   • Number of copies: Set the number of copies to print (1 to 99).

9. When the message [OK] to print appears on the control-panel display, press OK. Press X to exit the menu without printing.

Print a range of photos from the memory card

1. Insert the memory card into the product. The Photo Menu displays.
2. Use the arrow buttons to select Easy Print, and then press OK.
3. Use the arrow buttons to select A range of photos, and then press OK.

4. Use the arrow buttons or numeric keypad to make selections for each of the following menu items, and then press OK.

5. Select first photo: Select the first photo in the range of photos to print. The photos are numbered, starting with number 1.

6. Select last photo: Select the last photo in the range of photos to print.
7. Select image size: Set the size for the printed image.
8. Select paper size: Select the media size.

9. Select paper type: Select the media type.
   • Number of copies: Set the number of copies to print (1 to 99).

10. When the message [OK] to print appears on the control-panel display, press OK. Press X to exit the menu without printing.

Print all of the photos from the memory card

1. Insert the memory card into the product. The Photo Menu displays.
2. Use the arrow buttons to select Easy Print, and then press OK.
3. Use the arrow buttons to select All photos (# - #), and then press OK.

4. Use the arrow buttons to make selections for each of the following menu items, and then press OK.

5. Select image size: Set the size for the printed image.

6. Select paper size: Select the media size.

7. Select paper type: Select the media type.
   • Number of copies: Set the number of copies to print (1 to 99).

8. When the message [OK] to print appears on the control-panel display, press OK. Press X to exit the menu without printing.

Print a memory card thumbnail sheet

Use the control panel to print a thumbnail sheet of all of the photos on a memory card.

1. Insert the memory card into the product. See Photo Menu displays. Insert a memory card on page 160. The message
2. Use the arrow buttons to select Thumbnail and then press OK.
3. Use the arrow buttons to select either Fast or Best, and then press OK. Press X to exit the menu without printing.

Print and scan photos from a proof sheet

Preview images and print photos from a proof sheet. A proof sheet can contain as many as 20 images. This feature has been optimized and tested for use with Genuine HP Toner Supplies.

1. Insert the memory card into the product. The Photo Menu displays.
2. Use the arrow buttons to select Options and then press OK.
3. Use the arrow buttons to select Proof Sheet and then press OK.
4. Use the arrow buttons to select Print proof sheet and then press OK.

5. If more than 20 JPEG files exist on the memory card, use the arrow buttons to select one of the following menu items, then press OK.

6. All photos (#-#): "#" represents the number of JPEG files the product detects on the card. Selecting this option prints all JPEG files on the memory card. Press OK again to confirm the print job.

7. Last 20 photos: Prints the last 20 JPEG files from the alphabetized list on the memory card.

8. Custom: Select one or more photos to print by pressing OK.

9. After the proof sheet prints, color in the bubble beneath each picture you want to print using a dark blue or black pen. Also fill bubbles to indicate the image layout and media type.

10. Place the proof sheet face-down on the flatbed scanner with the upper-left corner of the document at the corner indicated by the icon on the scanner.
11. On the control panel, press Photo Menu.
12. Use the arrow buttons to select Options and then press OK.
13. Use the arrow buttons to select Proof Sheet and then press OK.
14. Use the arrow buttons to select Scan proof sheet and then press OK. The product scans the proof sheet and prints the marked photos. Repeat steps 7 through 11 for each proof sheet.

NOTE: Photos printed using a proofsheet can only be printed in color.

JPEG files on the memory card are displayed in alphabetical order. When the order of photos on the memory card is unknown, print an index.

Photos are still printed in color even when color copying is disabled on the product.

14 Manage and maintain the product

• Information pages
HP ToolboxFX
- Embedded Web server
• Use HP Web Jetadmin software
• Security features
- Manage supplies

Information pages

Information pages reside within the product memory. These pages help diagnose and solve problems with the product.

NOTE: If the product language was not correctly set during installation, you can set the language manually so the information pages print in one of the supported languages. Change the language by using the System setup menu on the control panel or the embedded Web server. See Control panel on page 7.

Page description How to print the page
Configuration pageShows the current settings and product properties.	1. On the product control panel, press Setup.2. Use the arrow buttons to selectReports, and then press OK.3. Use the arrow buttons to selectConfiguration report, and then press OK.A second page also prints (fax models only). On that page, theFax Settingssection provides details about the product fax settings.
Supplies status pageShows the remaining life of the HP print cartridge, the approximate pages remaining, the number of pages printed, and other supplies information.	1. On the product control panel, press Setup.2. Use the arrow buttons to selectReports, and then press OK.3. Use the arrow buttons to selectSupplies Status, and then press OK.
PCL, PCL 6, or PS font listShows which fonts are currently installed in the device.	1. On the product control panel, press Setup.2. Use the arrow buttons to selectReports, and then press OK.3. Use the arrow buttons to selectPCL font list, PS font list, or PCL6 font list, and then press OK.
Demo pageContains examples of text and graphics.	1. On the product control panel, press Setup.2. Use the arrow buttons to selectReports, and then press OK.3. Use the arrow buttons to selectDemo page, and then press OK.
Event log You can print the event log from HP ToolboxFX, the embeddedWeb server, or HP Web Jetadmin. SeeHP ToolboxFXon page 170, Embedded Web server on page 180, or the Web Jetadmin Help.
Usage pageShows the number of one-sided (simplexed) or two-sided (duplexed) pages, and the average percentage of coverage.	1. On the product control panel, press Setup.2. Use the arrow buttons to selectReports, and then press OK.3. Use the arrow buttons to selectUsage page, and then press OK.
Menu structure	1. On the product control panel, press Setup.
Shows the control-panel menus.	2. Use the arrow buttons to select Reports, and then press OK.
	3. Use the arrow buttons to select Menu structure, and then press OK.
Network report	1. On the product control panel, press Setup.
Shows the product network settings.	2. Use the arrow buttons to select Reports, and then press OK.
	3. Use the arrow buttons to select Network report, and then press OK.
Fax reports (fax models only)	For information about fax logs and reports, see Fax logs and reports on page 150.
Color usage job log	1. On the product control panel, press Setup.
Provides a summary of color usage.	2. Use the arrow buttons to select Reports, and then press OK.
	3. Use the arrow buttons to select Color usage job log, and then press OK.
Service page	1. On the product control panel, press Setup.
Prints a service report.	2. Use the arrow buttons to select Reports, and then press OK.
	3. Use the arrow buttons to select Service page, and then press OK.
Diagnostics page	1. On the product control panel, press Setup.
Prints a diagnostics page pertaining to color calibration and color quality.	2. Use the arrow buttons to select Reports, and then press OK.
	3. Use the arrow buttons to select Diagnostics page, and then press OK.

HP ToolboxFX

HP ToolboxFX is a program that you can use to complete the following tasks:

• Check the product status.
• Configure the product settings.
• Configure pop-up-alert messages.
  • View troubleshooting information.
  • View online documentation.

You can view HP ToolboxFX when the product is directly connected to your computer or is connected to the network. You must perform a recommended software installation to use HP ToolboxFX.

NOTE: HP ToolboxFX is not supported for Windows Server 2003 or Macintosh operating systems. To use HP ToolboxFX, you must have TCP/IP protocol installed on your computer.

You do not have to have Internet access to open and use HP ToolboxFX.

View the HP ToolboxFX

Open HP ToolboxFX in one of these ways:

In the Windows system tray, double-click the HP ToolboxFX icon (☐).
- On the Windows Start menu, click Programs (or All Programs in Windows XP and Vista), click HP, click HP Color LaserJet CM2320 MFP Series, and then click HP ToolboxFX.

Status

The Status folder contains links to the following main pages:

• Device status. This page indicates product conditions such as a jam or an empty tray. After you correct a problem, click Refresh status to update the product status.
• Supplies status. View details such as the approximate percent of toner remaining in the print cartridge and the number of pages that have been printed with the current print cartridge. This page also has links for ordering supplies and for finding recycling information.
• Device configuration. View a detailed description of the current product configuration, including the amount of memory installed and whether optional trays are installed.
• Network summary. View a detailed description of the current network configuration, including the IP address and network status.
• Print info pages. Print the Configuration page and other information pages, such as the Supplies status page. See Information pages on page 168.
  • Color usage job log. View color usage information for the product.
  • Event log. View a history of product errors. The most recent error is listed first.

Event log

The event log is a four-column table where the product events are logged for your reference. The log contains codes that correspond to the error messages that appear on the product control-panel display. The number in the Page Count column specifies the total number of pages that the product had printed when the error occurred. The event log also contains a brief description of the error. For more information about error messages, see Control-panel messages on page 203.

Alerts

The HP ToolboxFX Alerts tab contains links to the following main pages:

• Set up Status Alerts. Set up the product to send you pop-up alerts for certain events, such as low toner levels.
• Set up E-mail Alerts. Set up the product to send you e-mail alert messages for certain events, such as low toner levels.

Set up status alerts

Use HP ToolboxFX to set up the product so that it issues pop-up alerts to your computer when certain events occur. Events that trigger alerts include jams, low levels of toner in HP print cartridges, non-HP print cartridge in use, empty input trays, and specific error messages.

Select the pop-up format, the tray icon format, or both for the alerts. The pop-up alerts only appear when the product is printing from the computer on which you set up the alerts.

Change the Cartridge low threshold setting, which sets the toner level that causes a low toner alert, in System Setup on the System Settings tab.

NOTE: You must click Apply before the changes take effect.

Set up e-mail alerts

Use this to configure up to two e-mail addresses to receive alert messages when certain events occur. You can specify different events for each e-mail address. Use the information for the e-mail server that will send out the e-mail alert messages for the product.

NOTE: You can only configure e-mail alerts to be sent from a server that does not require user authentication. If your e-mail server requires you to log in with a username and password, you cannot enable e-mail alerts.

NOTE: You must click Apply before your changes take effect.

Product information

The Product information folder contains links to the following page:

- Demonstration Pages. Print pages that show the color print quality potential and overall print characteristics of the product.

Fax

Use the HP ToolboxFX Fax tab to perform fax tasks from your computer. The Fax tab contains links to the following main pages:

• Fax Receive. Set the fax receive mode.
• Fax Phone Book. Add, edit, or delete entries in the product phone book.
• Fax Send Log. View all of the recent faxes that have been sent from the product.
• Fax Receive Log. View all of the recent faxes that have been received by the product.
- Junk Faxes. Add, delete, or view fax numbers that are blocked.
- Fax Data Properties. Manage the space used to store faxes on your computer. These settings apply only if you have chosen to send or receive faxes remotely from your computer.

Fax Receive

The following options are available when receiving a fax:

• Print the fax. You can also select an option to have a message appear on your computer to notifying you when the fax was printed.
  • Forward the fax to another fax machine.

For more information about fax tasks, see Fax (fax models only) on page 113.

NOTE: You must click Apply before the changes take effect.

Fax phone book

Use the HP ToolboxFX fax phone book to add and remove individuals or groups on your speed-dial list, import phone books from a variety of sources, and update and maintain the contact list.

• To add an individual contact to the speed-dial list, select the row of the speed dial number that you want to specify. Type the contact name in the Contact name window. Type the fax number in the Fax number window. Click Add.
• To add a group of contacts to the speed-dial list, select the row of the speed-dial number that you want to specify. Click Add Group. Double-click a contact name from the list on the left to move it to the group list on the right, or select a name on the left and then click the appropriate arrow to move it to the group list on the right. You can also use those two methods to move names from right to left. When you have created a group, type a name in the Group name window, and then click OK.
• To edit an existing individual speed-dial entry, click anywhere on the row containing the contact name to select it, and then click Update. Type changes in the appropriate windows, and then click OK.
• To edit an existing group-speed-dial entry, click anywhere on the row containing the group name to select it, and then click Update Group. Make any required changes, and then click OK.
  • To delete an entry from the speed-dial list, select the item, and then click Delete.
• To move speed dial entries, select the entry and then click Move, or select Move and then specify the entry in the dialog box. Either select Next empty row or specify the number of the row where you want to move the entry.

NOTE: If you specify a row that is occupied, the new entry will overwrite the existing entry.

• To import contacts from a phone book that exists in Lotus Notes, Outlook, or Outlook Express, click Import/Export Phone Book. Select the Import option, and then click Next. Select the appropriate software program, navigate to the appropriate file, and then click Finish. To export contacts from a phone book, click Import/Export Phone Book. Select the Export option, and then click Next. Enter the file name or browse to the file to which you want to export contacts, and then click Finish. You can also select individual entries from the phone book instead of importing the entire phone book.
  • To delete all entries, click Delete All, and then click Yes.

In addition to numerical digits, the following are valid characters for fax numbers:

- ( )
- +
- -
- *
- #
- R
- W
- .
- ,
- <space> 

NOTE: You must click Apply before the changes take effect.

For more information about faxes, see Fax (fax models only) on page 113.

Fax send log

The HP ToolboxFX fax send log lists all recently sent faxes and information about them, including the date and time sent, job number, fax number, page count, and the results.

Click any column heading in the fax send log to re-sort the information in that column in ascending or descending order.

The Results column provides the fax status. If the fax attempt was unsuccessful, this column provides a description of why the fax was not sent.

For more information about faxes, see Fax (fax models only) on page 113.

Fax receive log

The HP ToolboxFX fax receive log provides a list of all recently received faxes and information about them including the date and time received, job number, fax number, page count, results, and an abbreviated fax image.

The fax receive log can be used to block future faxes. Check the Block Fax box next to a received fax listed on the log.

When a computer that is connected to the product receives a fax, the fax contains a View link. Clicking this link opens a new page that provides information about the fax.

Click on any column heading in the fax receive log to re-sort the information in that column in ascending or descending order.

The Results column provides the fax status. If the fax attempt was unsuccessful, this column provides a description of why the fax was not received.

NOTE: You must click Apply before the changes take effect.

For more information about faxes, see Fax (fax models only) on page 113.

Junk Faxes

Junk Faxes provides a list of all numbers that are blocked. Add, modify, or delete blocked fax numbers on this tab.

Help

The Help folder contains links to the following main pages:

• Troubleshooting. View troubleshooting help topics, print troubleshooting pages, clean the product, and open Microsoft Office Basic Colors. For more information about Microsoft Office Basic Colors, see Match colors on page 92.
• Paper and Print Media. Print information about how to obtain optimal results from your product using various types of paper and print media.

• Color Printing Tools. Open Microsoft Office Basic Colors or the full palette of color with associated RGB values. For more information about Microsoft Office Basic Colors, see Match colors on page 92. Use the HP Basic Color Match to adjust spot colors in your printed output.

• Animated demonstrations. View animated demonstrations for common troubleshooting procedures.

• User Guide. View information about the product usage, warranty, specifications, and support. The User Guide is available in both HTML and PDF format.

System Settings

The HP ToolboxFX System Settings tab contains links to the following main pages:

• Device Information. View information about the product, such as the product description and a contact person.
• Paper Handling. Change the product paper-handling settings, such as default paper size and default paper type.
  • Print Quality. Change the product print-quality settings.
• Print Density. Change the print-density settings, such as contrast, highlights, midtones, and shadows.
• Paper Types. Change the mode settings for each media type, such as letterhead, prepunched, or glossy paper.
• System Setup. Change the system settings, such as jam recovery and auto-continue. Change the Cartridge low threshold setting, which sets the toner level that causes a Low toner pop-up alert.
  • Service. Gain access to various procedures required to maintain the product.
• Device Polling. Change the product polling settings, which determine how often HP ToolboxFX collects data from the product.
• Save/Restore Settings. Save the current settings for the product to a file on the computer. Use this file to load the same settings onto another product or to restore these settings to this product at a later time.
• Password. Set, change, or clear the product security password (see Turn on password protection from the control panel on page 181).

Device Information

The Device Information page stores data about your product for future reference. The information that you type in the fields on this page appears on the Configuration page. You can type any character in each of these fields.

NOTE: You must click Apply before your changes take effect.

Paper Handling

Use these options to configure your default settings. For more information, see Use the control-panel menus on page 10.

The following options are available for handling print jobs when the product is out of media:

• Select Wait for paper to be loaded.
• Select Cancel from the Paper out action drop-down list to cancel the print job.
• Select Override from the Paper out action drop-down list to send the print job to another paper tray.

The Paper out time field specifies how long the product waits before acting on your selections. You can specify from 0 to 3600 seconds.

NOTE: You must click Apply before your changes take effect.

Print Quality

Use these options to improve the appearance of your print jobs. For more information, see Control panel on page 7.

Color Calibration

• Power On Calibration. Specify whether the product should calibrate when you turn it on.
• Calibration Timing. Specify how frequently the product should calibrate.
• Calibrate Now. Set the product to calibrate immediately.

NOTE: You must click Apply before your changes take effect.

Print Density

Use these settings to make fine adjustments in the amount of each color of toner that is used for your printed documents.

• Contrasts. Contrast is the range of difference between light (highlight) and dark (shadow) colors. To increase the overall range between light and dark colors, increase the Contrasts setting.
• Highlights. Highlights are colors that are nearly white. To darken highlight colors, increase the Highlights setting. This adjustment does not affect midtone or shadow colors.
• Midtones. Midtones are colors that are halfway between white and solid density. To darken midtone colors, increase the Midtones setting. This adjustment does not affect highlight or shadow colors.
• Shadows. Shadows are colors that are nearly solid density. To darken shadow colors, increase the Shadows setting. This adjustment does not affect highlight or midtone colors.

Paper Types

Use these options to configure print modes that correspond to the various media types. To reset all modes to factory default settings, select Restore modes.

NOTE: You must click Apply before your changes take effect.

System setup

Use the HP ToolboxFX system settings options to configure global settings for copy, fax, scan, and print, such as jam recovery and auto-continue.

NOTE: You must click Apply before the changes take effect.

Service

During the printing process, paper, toner and dust particles can accumulate inside the product. Over time, this buildup can cause print-quality problems such as toner specks or smearing. The HP ToolboxFX provides an easy method for cleaning the paper path. For more information, see Clean the product on page 191.

Device polling

You can turn off HP ToolboxFX device polling to reduce network traffic, but doing so also disables some HP ToolboxFX features: pop-up alerts, fax log updates, the ability to receive faxes to this computer, and scanning using the Scan To button.

NOTE: You must click Apply before the changes take effect.

Save/Restore

Saves printer settings to a file on your PC for backup.

Password

Set you system password.

Print Settings

The HP ToolboxFX Print Settings tab contains links to the following main pages:

• Printing. Change the default product print settings, such as number of copies and paper orientation.
  • PCL5. View and change the PCL5 settings.
  • PostScript. View and change the PS settings.
• Photo. Change the photo settings and enable/disable the photo card slots (photo card models only).

Printing

Use these options to configure the settings for all print functions. These are the same options that are available on the control panel. For more information, see Use the control-panel menus on page 10.

NOTE: You must click Apply before your changes take effect.

PCL5

Use these options to configure the settings when you are using the PCL print personality.

NOTE: You must click Apply before your changes take effect.

PostScript

Use this option when you are using the PostScript print personality. When the Print PostScript error option is turned on, the PostScript error page automatically prints when PostScript errors occur.

NOTE: You must click Apply before your changes take effect.

Network Settings

The network administrator can use this tab to control the network-related settings for the product when it is connected to an IP-based network.

E-mail

The HP ToolboxFX E-mail tab contains links to the following main pages:

• E-mail Configuration. Configure scan-to-e-mail settings
- E-mail Contacts. Make changes to the e-mail contacts list associated with the scan-to-e-mail feature.

E-mail configuration

Use the E-mail Configuration page to enable the scan-to-e-mail features and to specify the SMTP gateway, SMTP port, and other basic information. The SMTP gateway is a server that is used to send e-mail; for example, "mail.yourISP.com". The SMTP port is a number between 0 and 65535. Contact your system administrator for this information.

Use the Test Settings button to test your scan-to-e-mail settings.

NOTE: You must click Apply before your changes take effect.

E-mail contacts

Use the HP ToolboxFX E-mail Contacts page to add and remove individuals from your e-mail contacts list. The e-mail contacts list can contain up to 50 entries.

To add a contact to the e-mail contacts list, type the contact's name in the Contact Name window. Type the associated e-mail address in the E-mail Address window. Then click Add. You can also add a contact by double-clicking an empty row in the e-mail contacts list. Then type your contact's information in the appropriate windows and click OK. If you select a row that is occupied, the new entry will overwrite the existing entry.

To edit an existing contact entry, select the row containing the contact name, and then click Update. Type changes in the appropriate window, and then click OK.

To delete an entry from the e-mail contacts list, select the item, and then click Delete. To delete all entries, click Delete All, and then click Yes.

NOTE: You must click Apply before your changes take effect.

Embedded Web server

This product is equipped with an embedded Web server (EWS), which provides access to information about product and network activities. A Web server provides an environment in which web programs may run, much in the same way that an operating system, such as Windows, provides an environment for programs to run on a computer. The output from these programs can then be displayed by a Web browser, such as Microsoft Internet Explorer, Safari, or Netscape Navigator.

An “embedded” Web server resides on a hardware device (such as an HP LaserJet product) or in firmware, rather than as software that is loaded on a network server.

The advantage of an EWS is that it provides an interface to the product that anyone with a network-connected product and computer can use. There is no special software to install or configure, but you must have a supported Web browser on the computer. To gain access to the EWS, type the IP address for the product in the address line of the browser. (To find the IP address, print a configuration page. For more information about printing a configuration page, see Information pages on page 168.)

NOTE: For Macintosh operating systems, you can use the EWS over a USB connection after installing the Macintosh software included with the product.

Features

The EWS allows you to view product and network status and manage printing functions from a computer. With the EWS, you can complete the following tasks:

• View product status information
• Determine the remaining life on all supplies and order new ones
• View and change part of the product configuration
• View and print some internal pages
- Select the language in which to display the EWS pages and control panel messages
• View and change network configuration
- Set, change, or clear the product security password (see Turn on password protection from the control panel on page 181).
- Enable/disable the photo card slot on the product from the print tab
- Set fax receive and phone book settings.
- Set default copy and print settings.

NOTE: Changing network settings in the EWS might disable some of product software or features.

Use HP Web Jetadmin software

HP Web Jetadmin is a Web-based software solution for remotely installing, monitoring, and troubleshooting network-connected peripherals. The intuitive browser interface simplifies cross-platform management of a wide range of devices, including HP and non-HP devices. Management is proactive, allowing network administrators the ability to resolve issues before users are affected. Download this free, enhanced-management software at www.hp.com/go/webjetadmin_software.

To obtain plug-ins to HP Web Jetadmin, click plug-ins, and then click the download link that is next to the name of the plug-in that you want. The HP Web Jetadmin software can automatically notify you when new plug-ins are available. On the Product Update page, follow the directions to automatically connect to the HP Web site.

If installed on a host server, HP Web Jetadmin is available to any client through a supported Web browser, such as Microsoft Internet Explorer 6.0 for Windows or Netscape Navigator 7.1 for Linux. Browse to the HP Web Jetadmin host.

NOTE: Browsers must be Java-enabled. Browsing from an Apple PC is not supported.

Security features

The product includes a password feature that restricts access to setup features while allowing basic functions to continue. A single system password can be set from the EWS or the control panel.

Private receive can be used to store faxes on the product until you are at the product to print them.

Turn on password protection using the embedded Web server

Use the EWS to set the password.

1. Open the EWS, and then click the System tab.
2. Click Password.

3. Click Apply to save the password.

4. In the Password box, type the password you want to set, and then in the Confirm password box, type the same password again to confirm your choice.

Turn on password protection from the control panel

To set up the product security password, complete the following steps:

1. On the control panel, press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow buttons to select Product security, and then press OK.
4. Use the arrow buttons to select On, and then press OK.
5. Use the alphanumeric buttons to enter the product password, and then press OK.
6. To confirm the product password, use the alphanumeric buttons to re-enter the password, and then press OK.

Turn on private receive feature

The password-protection feature must be turned on before the private-receive feature can be activated.

1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Private receive, and then press OK.

5. Use the arrow buttons to select On, and then press OK.

6. Use the alphanumeric buttons to enter the product security password, and then press OK.

7. To confirm the product security password, use the alphanumeric buttons to re-enter the product security password, and then press OK.

Manage supplies

Check and order supplies

You can check the supplies status by using the product control panel, printing a supplies status page, or viewing HP ToolboxFX. Hewlett-Packard recommends that you place an order for a replacement print cartridge when Low message for a print cartridge first appears. Use a new, authentic HP print cartridge to obtain the following types of supplies information:

• Amount of cartridge life remaining
• Approximate number of pages remaining
• Number of pages printed
• Other supplies information

NOTE: If the product is connected to the network, you can set HP ToolboxFX to notify you by e-mail when a print cartridge is low. If the product is directly connected to a computer, you can set HP ToolboxFX to notify you when supplies are low.

Check supplies status by using the control panel

Do one of the following:

• Check the product control panel, which indicates when a print cartridge is low or empty. The control panel also indicates when a non-HP print cartridge is first installed.
  • Print a supplies status page, and then check the supplies levels on the page.

If the supplies levels are low, you can order supplies through a local HP dealer, by telephone, or online. See Supplies and accessories on page 245 for part numbers. Go to www.hp.com/go/ljsupplies to order online.

Check supplies status by using HP ToolboxFX

You can configure HP ToolboxFX to notify you when the supplies are low. Choose to receive alerts by e-mail or as a pop-up message or taskbar icon.

Store supplies

Follow these guidelines for storing print cartridges:

- Do not remove the print cartridge from its package until you are ready to use it.

△ CAUTION: To prevent damage, do not expose the print cartridge to light for more than a few minutes.

• See Environmental specifications on page 255 for operating and storage temperature ranges.
• Store the supply in a horizontal position.
• Store the supply in a dark, dry location away from heat and magnetic sources.

HP policy on non-HP supplies

Hewlett-Packard Company cannot recommend the use of non-HP supplies, either new or remanufactured. Because they are not HP products, HP cannot influence their design or control their quality. Service or repairs required as a result of using a non-HP supply will not be covered under the warranty.

HP fraud hotline

Call the HP fraud hotline if the product or HP ToolboxFX indicates that the print cartridge is not an HP print cartridge and you think that it is genuine. HP will help determine if the product is genuine and take steps to resolve the problem.

The print cartridge might not be a genuine HP one if you notice the following issues:

• You are experiencing a large number of problems with the print cartridge.
• The print cartridge does not look like it usually does (for example, the pull tab or the box is different).

In the United States, call toll-free: 1-877-219-3183.

Outside the United States, you can call collect. Dial the operator and ask to place a collect call to this telephone number: 1-770-263-4745. If you do not speak English, a representative at the HP fraud hotline who speaks your language will assist you. Or, if someone who speaks your language is not available, a language line interpreter will connect approximately one minute after the beginning of the call. The language line interpreter is a service that will translate between you and the representative for the HP fraud hotline.

Recycle supplies

To install a new HP print cartridge, follow the instructions that are included in the box that contains the new supply, or see the getting started guide.

To recycle supplies, place the used supply in the box in which the new supply arrived. Use the enclosed return label to send the used supply to HP for recycling. For complete information, see the recycling guide that is included with each new HP supply item. See HP LaserJet print supplies on page 259 for more information about HP's recycling program.

Replace supplies

Print cartridge

1 Cartridge E-label

2 Plastic shield

3 Imaging Drum. Do not touch the imaging drum on the bottom of the print cartridge. Fingerprints on the imaging drum can cause print-quality problems.

1. Open the front door.

Diagram of a printer internal structure with a green arrow indicating a process or operation (no text or symbols present)

1. Pull out the print-cartridge drawer.

Diagram of a printer internal structure with a green arrow indicating a component (no text or symbols present)

1. Grasp the handle on the old print cartridge and then pull the cartridge straight up to remove it.

Diagram of a printer internal structure with a green arrow indicating the paper's direction (no text or symbols present)

1. Remove the new print cartridge from the packaging.

Illustration of a mechanical component with a green arrow indicating direction (no text or symbols)

1. Remove the orange, plastic shield from the bottom of the new print cartridge.

Diagram of a mechanical component with an orange base and green arrow indicating rotation (no text or symbols)

△ CAUTION: Do not touch the imaging drum on the bottom of the print cartridge. Fingerprints on the imaging drum can cause print-quality problems.

1. Insert the new print cartridge into the product.

Diagram of a printer internal structure with a green arrow indicating a component (no text or symbols present)

1. Pull the tab on the left side of the print cartridge straight up to completely remove the sealing tape. Discard the sealing tape.

Diagram illustrating a printer's internal structure and color palette, with an inset showing the printer's color palette being inserted.

1. Close the print-cartridge drawer.

Diagram of a printer internal structure with green arrows indicating a process or movement (no text or symbols present)

1. Close the front door.

Diagram of a printer internal structure with green arrow indicating rotation (no text or symbols)

1. Place the old print cartridge in the box for the new print cartridge. Follow the recycling instructions that are included in the box.

△ CAUTION: If toner gets on any clothing, wipe it off with a dry cloth and wash the clothing in cold water. Hot water sets toner into the fabric.

Memory DIMMs

Information

The product comes with 160 MB of RAM. The product also has one DIMM slot that can be used to add a 64 MB or 128 MB DIMM. Some available RAM might be used by the product to complete jobs.

Install a memory DIMM

△ CAUTION: Handling a DIMM without wearing a grounded, antistatic device might damage the DIMM. Touch any metal part of the product or other grounded metal before touching the DIMM.

1. Use the power switch to turn off the product, and then unplug all of the cables and cords connected to the product.

Line drawing of a printer internal structure with two green circular annotations highlighting the components (no text or symbols present)

1. Open the DIMM door.

Line drawing of a printer with a magnified inset showing the internal structure (no text or symbols)

1. Remove the DIMM from the antistatic bag it came in, grasping the DIMM on the top edge.

Simple line drawing of a device being inserted into a sheet, with a green arrow indicating the insertion direction (no text or symbols)

1. With the gold contacts facing upward, insert the DIMM in the DIMM seat and press the DIMM body in until the metal retaining pins click.

Technical diagram showing three views of an HP printer with labeled internal components and a green arrow indicating a process or operation.

1. Close the DIMM door.

Line drawing of a printer with a close-up inset showing the internal structure of a device (no text or symbols present)

1. Reconnect all cables and cords, and then use the power switch to turn on the product.

2. Print a configuration page, and then verify that the Memory section shows the new memory amount. See Information pages on page 168.

Clean the product

Clean the paper path

During the printing process, paper, toner, and dust particles can accumulate inside the product. Over time, this buildup can cause print-quality problems such as toner specks or smearing. This product has a cleaning mode that can correct and prevent these types of problems.

Specks Smearing

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Clean the paper path from HP ToolboxFX

Use HP ToolboxFX to clean the paper path. This is the recommended cleaning method. If you do not have access to HP ToolboxFX, use the process from the control panel.

1. Make sure that the product is turned on and in the Ready state, and that media is loaded in tray 1 or tray 2.
2. Open HP ToolboxFX, click the product, and then click the System Settings tab.
3. Click the Service tab, and then click Start.

A page feeds through the product slowly. Discard the page when the process is completed.

Clean the paper path from the product control panel

If you do not have access to HP ToolboxFX, you can print and use a cleaning page from the product control panel.

1. Press Setup.
2. Use the arrow buttons to find the Service menu, and then press OK.
3. Use the arrow buttons to find Cleaning mode, and then press OK.

4. Load plain letter or A4 paper when you are prompted.

5. Press OK again to confirm and begin the cleaning process.

A page feeds through the product slowly. Discard the page when the process is completed.

Clean the automatic document feeder (ADF) pickup roller assembly

If the ADF has trouble feeding documents, clean the ADF pickup roller assembly.

1. Turn off the product and unplug the power cord.

Line drawing of a printer with two green circular annotations highlighting internal components (no text or symbols present)

1. Open the ADF cover.

Line drawing of an HP printer with a green arrow indicating a paper feed (no text or symbols present)

1. Rotate the assembly upward. Wipe it clean and rotate the rollers until the assembly is clean.

Line drawing of an open printer with internal components (no text or symbols)

1. Lower the green lever assembly and close the ADF cover.

Line drawing of a printer with paper feeding into a stacker machine (no text or symbols)

NOTE: If you are experiencing jams in the ADF, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.

1. Plug in the product, and then turn on the product.

Technical diagram of an open file printer with labeled components and zoomed-in views showing internal structure and connection points.

Clean the lid backing

Minor debris can accumulate on the white document lid backing that is located underneath the product lid.

1. Turn off the product, unplug the power cord, and raise the lid.

2. Clean the white document lid backing by using a soft cloth or sponge that has been moistened with a mild soap and warm water. Wash the backing gently to loosen debris; do not scrub the backing.

Line drawing of a laptop computer with open case and internal components (no text or symbols)

1. Also, clean the scanner strip next to the ADF scanner glass.

2. Dry the backing by using a chamois or soft cloth.

△ CAUTION: Do not use paper-based wipes because they might scratch the backing.

1. If this does not clean the backing well enough, repeat the previous steps and use isopropyl alcohol to dampen the cloth or sponge, and then wipe the backing thoroughly with a damp cloth to remove any residual alcohol.

Clean the scanner glass

Dirty glass, from fingerprints, smudges, hair, and so on, slows down performance and affects the accuracy of special features such as fit-to-page and copy.

NOTE: If streaks or other defects appear only on copies produced using the automatic document feeder (ADF), clean the scanner strip (step 3). It is not necessary to clean the scanner glass.

1. Turn off the product, unplug the power cord from the electrical socket, and raise the lid.

2. Clean the glass by using a soft, lint-free cloth or sponge that has been moistened with nonabrasive glass cleaner.

Line drawing of an open laptop with visible screen, keypad, and control panel (no text or symbols)

△ CAUTION: Do not use abrasives, acetone, benzene, ammonia, ethyl alcohol, or carbon tetrachloride on any part of the product; these can damage the product. Do not place liquids directly on the glass. They might seep under it and damage the product.

1. Clean the scanner strip (ADF models only) by using a soft, lint-free cloth or sponge that has been moistened with nonabrasive glass cleaner..

Line drawing of a laptop with open lid and internal components, showing front and side views (no text or symbols)

1. To prevent spotting, dry the glass by using a chamois or cellulose sponge.

Clean the exterior

Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off of the exterior of the product.

Firmware updates

Firmware updates and installation instructions for this product are available at www.hp.com/support/CM2320series. Click Downloads and drivers, click the operating system, and then select the firmware download for the product.

15 Problem solve

• Problem-solving checklist
- Restore the factory-set defaults
• Control-panel messages
Clear jams
- Solve image-quality problems
- Solve connectivity problems
- Solve software problems
- Solve scan-to-e-mail problems

Problem-solving checklist

Follow these steps when trying to solve a problem with the product.

Step number	Verification step Possible problems Solutions
1	Is the power on?	No power due to failed power source, cable, switch, or fuse.	1. Verify that the product is plugged in.2. Verify that the power cable is functional and that the power switch is on.3. Check the power source by plugging the product directly into the wall or into a different outlet.
		Print engine motor does not rotate.	1. Verify that the print cartridges are properly installed. Look at the control-panel messages and follow the instructions to remove and replace the cartridges.2. Verify that the top cover is closed
		ADF motor does not rotate.	1. Open the ADF cover and remove any orange shipping tape inside the ADF.2. Verify that the ADF cable is connected correctly to the scanner.3. If the ADF motor still does not rotate, replace the ADF.
		Scanner bulb does not light. If the scanner bulb does not light, contact HP Support.
2	Does Ready appear in the product control panel?The control panel should function without error messages.	Control panel shows an error.	See Control-panel messages on page 203 for a list of common messages that will help you correct the error.
3 Do information pages print?Print a configuration page. See Information pages on page 168.		An error message appears on the control-panel display.	See Control-panel messages on page 203 for a list of common messages that will help you correct the error.
		Paper jams when printing. Make sure that media that meets HP specifications. See Paper and print media on page 53Clean the paper path. See Clean the paper path on page 191.

Step number	Verification step Possible problems Solutions
4 Does the product copy?		Poor copy quality from the ADF. If the print quality from the internal tests and the copy from the flatbed were acceptable, clean the ADF scanning strip. See Clean the scanner glass on page 195.The ADF is damaged. Replace the ADF.
		Paper jams when printing. Make sure that media that meets HP specifications. See Paper and print media on page 53Clean the paper path. See Clean the paper path on page 191.
		Poor copy quality from the flatbed.
		Media does not move smoothly through the ADF path.
5 Does the product send a fax?Press Start Fax to verify that a dial tone exists (using a hand set, if necessary). Attempt to send a fax.		The telephone line is not operational or the product is not plugged into the telephone line. Perform a fax test to verify that the phone line works and is plugged into the correct port (see Perform a fax test on page 152).
6 Does the product receive a fax?Use another fax machine to send a fax to the product, if available.		You might need to provide a password. Type the password.
		Too many telephone devices are plugged in, or telephone devices are not connected in the correct order. Make sure that the HP Color LaserJet CM2320 MFP Series is the only device on the telephone line and try again to receive the fax.
		The product fax settings are set incorrectly. Review and reset the product fax settings.See Change fax settings on page 123
		The Private Receive feature is turned on. Turn Private Receive off or use the preset PIN to access and print the faxes.
Step number	Verification step Possible problems Solutions
7 Does the product print from the computer?Use a word-processing program to send a print job to the product.	Software is not installed correctly or an error occurred during software installation.	Uninstall and then reinstall the product software. Verify that you are using the correct installation procedure and the correct port setting.
	The cable is not connected correctly. Reconnect the cable.
	An incorrect driver is selected. Select the proper driver.
	There is a port driver problem in Microsoft Windows.	Uninstall and then reinstall the product software. Verify that you are using the correct installation procedure and the correct port setting.
8 Does the product scan to the computer?Initiate a scan from the basic desktop software at your computer.	The cable is not connected correctly. Reconnect the cable.
	Software is not installed correctly or an error occurred during software installation.	Uninstall and then reinstall the product software. Verify that you are using the correct installation procedure and the correct port setting.
	If the error persists, turn off the product and then turn on the product.
9 Does the device recognize and print from a memory card?Insert a memory card and print an index page. See Print a memory card thumbnail sheet on page 164.	The device does not recognize the card.	1. Remove the card and reinsert it into the slot. Verify that the card is fully inserted into the slot.2. Verify that the memory-card type is a supported type.3. Verify that only one card is inserted in the memory card slots.
	The device does not print certain images. Verify that the files on the memory card are in the correct format. The device recognizes only SRGB format .JPEG files.

Restore the factory-set defaults

Restoring the factory-set defaults returns all of the settings to the factory defaults, and it also clears the fax header name, phone number, speed dials, and any stored faxes in the product memory.

△ CAUTION: This procedure also clears all fax numbers and names that are associated with one-touch keys and speed-dial codes, and deletes any pages that are stored in the memory. The procedure then automatically restarts the product.

1. On the product control panel, press Setup.
2. Use the arrows buttons to select Service, and then press OK.
3. Use the arrows buttons to select Restore defaults, and then press OK.

The product automatically restarts.

Control-panel messages

The majority of the control-panel messages are intended to guide the user through typical operation. The control-panel messages indicate the status of the current operation, and include a page count, if appropriate. When the product is receiving fax data, print data, or scanning commands, control-panel messages indicate this status. In addition, alert messages, warning messages, and critical error messages indicate situations that might require some action.

Table 15-1 Control-panel messages

Control panel message Description Recommended action
10.0000 Supply Memory Error A specific print cartridge has an e-label error.	Remove and reinstall the print cartridge.
10.0000 = black	Turn off and then turn on the product.
10.0001 = cyan	If the problem is not solved, replace the cartridge.
10.0002 = magenta
10.0003 = yellow
10.1000 Supply Memory Error A specific print cartridge has a faulty or missing e-label.	Reinstall the print cartridge.
	Turn off and then turn on the product.
	If the problem is not solved, replace the cartridge.
49 Error, Turn off then on The product has experienced a firmware error. Under most conditions, the product will power cycle automatically.	Turn off the power by using the power switch, wait at least 30 seconds, and then turn on the power and wait for the product to initialize.
	If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
50.x Fuser Error The product has experienced an internal hardware error.	1. Turn off the power by using the power switch, and then wait at least 30 seconds.
	2. If a surge protector is being used, remove it. Plug the product directly into the wall socket.
	3. Turn on the power and wait for the product to initialize.
	If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
52 Scanner Error The product has experienced an internal hardware error.	Turn off the power by using the power switch, wait at least 30 seconds, and then turn on the power and wait for the product to initialize.
	If a surge protector is being used, remove it. Plug the product directly into the wall socket. Use the power switch to turn the product on.
	If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
57 Fan Error, Turn off then on The product has experienced a problem with its internal fan.		Turn off the power by using the power switch, wait at least 30 seconds, and then turn on the power and wait for the product to initialize.If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
79 Error Turn off then on The product has experienced an internal firmware error. Under most conditions, the product will power cycle automatically.		Turn off the power by using the power switch, wait at least 30 seconds, and then turn on the power and wait for the product to initialize.If a surge protector is being used, remove it. Plug the product directly into the wall socket. Use the power switch to turn the product on.If a memory DIMM is installed, turn the product off and remove the DIMM. Then turn on the product and see if the problem is resolved. If so, replace the DIMM.If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
ADF door is open The ADF lid is open or a sensor is malfunctioning.		Make sure that the ADF lid is closed.Remove the ADF and reinstall it.If the message persists, turn off the power by using the power switch, wait at least 30 seconds, and then turn on the power and wait for the product to initialize.If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
Canceled copy. Clear document	The Cancel button was pressed to cancel the current job while pages were feeding from the ADF. The cancel process does not automatically clear the ADF.	Remove the jammed item. See Clear jams from the ADF on page 215. Then, clear the items in the ADF tray and start over.
Comm. error [Sender CSID] A fax communication error occurred between the product and the sender.		Run a fax line test.Allow the product to retry sending the fax. Unplug the product telephone cord from the wall, plug in a telephone, and try making a call. Plug the product phone cord into a jack for another phone line.Try a different phone cord.If the error persists, contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.
Device error, press OK	Generic engine error.	This is a warning message only. Job output might be affected.
Device is busy. Try again later	The product is currently in use.	Wait for the product to finish the current job.
Doc feeder jam ADF has not been cleared since previous jam.		Clear the jam.
Doc feeder jam Clear, Reload	A piece of media is jammed in the ADF tray.	Open the document release door, clear the jam, close the document release door, and reload the paper into the ADF tray.If the error persists, contact HP. Seewww.hp.com/support/CM2320seriesor the support flyer that came in the product box.
Document feeder mispick. Reload	Media in the ADF tray was not picked up.	Remove the media from the ADF tray, and then reload it.Clean the ADF pickup roller. SeeClean the automatic document feeder (ADF) pickup roller assembly on page 192.If the error persists, contact HP. Seewww.hp.com/support/CM2320seriesor the support flyer that came in the product box.
Door open	The print-cartridge door is open.	Close the print-cartridge door.
Engine Comm. Error The product has experienced an engine communication timeout error.		Turn off the power by using the power switch, wait at least 30 seconds, and then turn on the power and wait for the product to initialize.If a surge protector is being used, remove it.Plug the product directly into the wall socket.Use the power switch to turn the product on.If the error persists, contact HP. Seewww.hp.com/support/CM2320seriesor the support flyer that came in the product box.
Engine comm. error The product experienced a print engine communication error.		Actions that do not require the print engine (such as sending a fax) can still be performed; however, printing is not available.
Engine error, press OK	The product experienced a print engine error.	This is a warning message only. Job output might be affected.
Fit to Page on flatbed only The copy reduce/enlarge feature (called "Fit to Page") applies only to copies made from the flatbed scanner.		Use the flatbed or select another reduction/enlargement setting.
Install black cartridge Install cyan cartridge Install magenta cartridge Install yellow cartridge	One of the color cartridges is not installed with the door closed.	Install the indicated color cartridge.
Invalid driver Press OK	You are using the incorrect printer driver.	Select the printer driver that is appropriate for your product.
Invalid entry	Invalid data or response.	Correct the entry.
Jam in (area), Open door and clear jam	Paper jam in one of the following areas: drum area, fuser area, duplex feeding area, duplex receiving area, and duplex pickup area.	Clear the jam from the area indicated on the product control panel, and then follow the control panel instructions. SeeClear jams on page 207.
Jam in Tray #, Clear jam and then press OK	The product has detected a jam in one of the following areas: tray 1, tray 2, or tray 3.	Clear the jam from the area indicated on the product control panel, and then follow thecontrol panel instructions. SeeClear jams on page 207.
Load paper	Out of paper in all available trays.	Load paper in trays.
Load Tray #, Press OK to use available media	Device is processing job, but a matching tray is empty.	Press OK to use existing available media.
Load Tray 1,/ Cleaning mode, OK to start	Load a clean blank sheet of paper. Cleaning mode paper prompt.	Press OK to begin the cleaning procedures.
Manual duplex Load tray #, Press OK Manual duplex mode. “#” is the tray number where the first half of the job printed.		Load paper in the correct tray in the correct orientation.
Manual feed, Press OK to use available media	Print Manual Feed mode. Load paper into tray 1.
Memory is low Try again later The product does not have enough memory to start a new job.		Wait until the current job is finished before starting a new job. Turn power off and then on to clear memory.
Memory is low. Press OK The product memory has been almost completely filled.		Allow the product to finish the job, or press Setup to cancel the job. Turn power off and then on to clear memory.
Memory low Only 1 copy made Press OK to continue	The product does not have enough memory to complete the collated copy job.	Break the job into smaller jobs that contain fewer pages. Turn power off and then on to clear memory.
Misprint, Press OK	Feed delay misprint.	Verify that the media was inserted far enough into the input tray. In tray 2, verify that the paper-length guide is in the correct position for the media size that you are using. Reload paper.
Non-HP supply Installed A new supply has been installed that is not made by HP. This message is appears for several seconds, and then the product returns to the Ready state.		If you believe you purchased an HP supply, please call the HP fraud hotline at 1-877-219-3183. Service or repairs that are required as a result of using non-HP supplies is not covered under HP warranty.
Order black cartridge	A color print cartridge is low. Order the indicated color print cartridge.
Order cyan cartridge
Order magenta cartridge
Order yellow cartridge
Print failure Press OK If error repeats turn off then on	The product could not print the current page because of its complexity.	PressSetup to clear the message.Allow the product to finish the job, or press Cancel to cancel the job.
Scanner error #, Turn off then on The product has experienced an error in the scanner sub-assembly area.		Turn off the power by using the power switch, wait at least 30 seconds, and then turn on the power and wait for the product to initialize.If a surge protector is being used, remove it. Plug the product directly into the wall socket. Use the power switch to turn the product on.If the error persists, contact HP. Seewww.hp.com/support/CM2320seriesor the support flyer that came in the product box.
Scanner reserved for PC scan A computer is using the product to create a scan.		Wait until the computer scan has finished, or cancel the scan from the computer software, or press Cancel.
Scanning error Cannot connect The product cannot transmit scan information to a computer.		Verify that the connection cable is not loose or damaged. Replace the cable if necessary, and try the scan again.
Settings cleared	The product has cleared job settings.	Re-enter any appropriate job settings.
Used black installedalternates withto accept, press OK	A used printer cartridge has been installed or moved.	Press OK to return to the Ready state.

Clear jams

Causes of jams

Occasionally, paper or other print media can become jammed during a print job. Some causes include the following events:

The input trays are loaded improperly or overfilled, or the media guides are not set properly.
- Media is added to or removed from an input tray during a print job or an input tray is removed from the product during a print job.
• The cartridge door is opened during a print job.
• Too many sheets have accumulated in an output area, or sheets are blocking an output area.
- The print media that is being used does not meet HP specifications. See Paper and print media on page 53.
The media is damaged or has foreign objects attached to it, such as staples or paper clips.
- The environment in which the print media was stored is too humid or too dry. See Paper and print media on page 53.

Where to look for jams

Jams can occur in these locations:

• In the automatic document feeder (ADF)
In input areas
• In the automatic duplexer (where applicable)
In output areas
• Inside the product (paper path)

Find and remove the jam by using the instructions on the following pages. If the location of the jam is not obvious, first look inside the product.

Loose toner might remain in the product after a jam. This problem typically resolves itself after a few sheets have been printed.

Clear jams in tray 1

NOTE: If the sheet tears, make sure that all of the fragments are removed before you resume printing.

Pull the jammed sheet from tray 1.

Technical line drawing of a mechanical assembly with a green arrow indicating a specific component (no text or symbols present)

If paper has entered far enough into tray 1, remove tray 2, drop the tray 1 plate down, and then remove the paper from the opening.

Clear jams in tray 2

1. Pull out tray 2 and place it on a flat surface.

Diagram of a computer drive bay with a green arrow indicating a component (no text or symbols present)

1. Lower the jam-access tray.

Line drawing of a computer printer drawer with a green arrow indicating the handle (no text or symbols present)

1. Remove the jammed sheet by pulling it straight out.

Line drawing of a printer internal structure showing paper feed, printer tray, and cover (no text or symbols)

1. Close the jam-access tray.

2. Replace tray 2.

Illustration of hands inserting a CD into a drive into a server (no text or symbols visible)

1. Press OK to continue printing.

Clear jams in tray 3

1. Pull out tray 3 and place it on a flat surface.

Diagram of a printer drawer with a green arrow indicating the direction (no text or symbols present)

1. Remove the jammed sheet by pulling it straight out.

Diagram of a printer printer with a green arrow indicating the paper plane (no text or symbols present)

1. Replace tray 3.

Diagram of a printer drawer with an arrow indicating green movement, no text or symbols present

1. Press OK to continue printing.

Clear jams in fuser area

1. Open the rear door.

Line drawing of a printer with a green arrow indicating a download or transfer process (no text or symbols present)

1. If necessary, push the guide (callout 1) and remove any visible paper (callout 2) from the bottom of the delivery area.

Technical diagram of a printer internal structure with labeled parts, showing two green arrows indicating features.

NOTE: If the sheet tears, make sure that all fragments are removed before you resume printing. Do not use sharp objects to remove fragments.

1. Close the rear door.

Clear jams in output bin

1. Look for jammed paper in the output bin area.

2. Remove any visible media. With both hands, grasp the side of the media that is most visible (this includes the middle), and carefully pull it free from the product.

Line drawing of a printer with green arrows indicating a process or operation (no text or symbols present)

NOTE: If the sheet tears, make sure that all fragments are removed before resuming printing.

1. Open and then close the rear door to clear the message.

Clear jams in duplexer (duplexing models only)

1. Open the rear door.

Line drawing of a printer with a green arrow indicating a process or operation, no text or symbols present.

1. If necessary, pull the guide (callout 1) and remove any visible paper (callout 2) from the bottom of the delivery area.

Technical diagram of a printer internal structure with labeled parts, showing component 1 and parts 2 with arrows indicating flow or assembly.

1. If necessary, remove any visible paper from bottom side of the duplexing unit.

Technical line drawing of a printer internal structure showing internal components and a green arrow indicating a specific area (no text or symbols present)

1. If you can not see any jammed paper, lift the duplexing unit using the tab on the side of the duplexing unit.

Technical diagram of an open industrial machine with internal components and a green arrow indicating a directional flow (no text or symbols present)

1. If you can see the trailing edge of the paper, remove the paper from the product.

Diagram of a computer printer internal structure showing drive, paper tray, and cable (no text or symbols)

1. If you can see the leading edge of the paper, remove it from the product.

Technical diagram of a printer internal structure showing internal components and a green arrow indicating a specific area (no text or symbols present)

1. Close the rear door.

Clear jams from the ADF

Occasionally, media becomes jammed during a fax, copy, or scan job.

You are notified of a media jam by the Doc feeder jam Clear, Reload message that appears on the product control-panel display.

The ADF input tray is loaded incorrectly or is too full. See Load paper and print media on page 59 for more information.
- The media does not meet HP specifications, such as those for size or type. See Paper and print media on page 53 for more information.

1. Open the ADF cover.

Line drawing of a printer with a green circular arrow indicating rotation (no text or symbols)

NOTE: Verify that any shipping tape inside the ADF has been removed.

1. Lifting the green lever, rotate the pick mechanism until it stays open.

Line drawing of an open printer with a green arrow indicating the paper's edge (no text or symbols present)

1. Gently try to remove the page without tearing it. If you feel resistance, go to the next step.

Line drawing of an open printer with a green arrow indicating the paper's direction (no text or symbols present)

1. Open the ADF lid and gently loosen the media by using both hands.

Line drawing of an open laptop with internal components highlighted by green arrows (no text or symbols)

1. When the media is free, gently pull it out in the direction shown.

Line drawing of an open laptop with a green arrow indicating the process, showing internal components and no text or symbols.

1. Close the lid to the flatbed scanner.

Line drawing of an open printer with a green arrow indicating the process, showing internal components and no text or symbols.

1. Lower the green lever.

Line drawing of an open printer with internal components and a green arrow indicating a motion (no text or symbols)

1. Reinstall the cleanout part by inserting it as shown. Push down on the two tabs until the part snaps into place. Install the cleanout part correctly, because future jamming might occur if the cleanout part is not replaced correctly.

Diagram of a printer internal structure with green arrows indicating motion or movement, no text or symbols present

1. Close the ADF lid.

Line drawing of a printer with paper feeding into a stack (no text or symbols)

Avoid repeated jams

• Verify that the input tray is not overfilled. The input tray capacity varies depending on the type of print media that you are using.
  • Verify that the media guides are properly adjusted.
• Check that the input tray is securely in place.
  Do not add print media into the input tray while the product is printing.
  • Use only HP-recommended media types and sizes. See Paper and print media on page 53 for more information about print media types.
  Do not fan media prior to loading it in a tray. To loosen the ream, hold it firmly in both hands and twist the media by rotating your hands in the opposite direction.
• Do not let print media stack up in the output bin. The print media type and the amount of toner used affect the output bin capacity.
• Check the power connection. Make sure that the power cord is firmly connected to both the product and the power supply box. Plug the power cord into a grounded power outlet.

Solve image-quality problems

Print problems

Print quality problems

Occasionally, you might encounter problems with print quality. The information in the following sections helps you identify and resolve these issues.

NOTE: If you are having copy problems, see Copy problems on page 227.

General print quality issues

The following examples depict Letter-size paper that has passed through the product short-edge first. These examples illustrate problems that would affect all of the pages that you print, whether you print in color or in black only. The topics that follow list the typical cause and solution for each of these examples.

Problem Cause Solution
Print is light or faded. The media might not meet HP specifications.	Use media that meets HP specifications.Do not use inkjet paper.
AaBbCcAaBbCcAaBbCcAaBbCcAaBbCc	One or more print cartridges might be defective.	Print the Supplies status page to check the remaining life. SeeInformation pages on page 168.
		Replace any low print cartridges. See Print cartridge on page 185.
	The product is set to override the Replace [color] cartridge message and to continue printing.	Replace any low print cartridges. See Print cartridge on page 185.
Toner specks appear. The media might not meet HP specifications.	Use media that meets HP specifications.
AaBbCcAaBbCcAaBbCcAaBbCcAaBbCc	The paper path might need cleaning. Clean the paper path. SeeClean the product on page 191.
Dropouts appear. A single sheet of print media might be defective.	Try reprinting the job.
AaBbCcAaBbCcAaBbCcAaBbCcAaBbCc	The moisture content of the paper is uneven or the paper has moist spots on its surface.	Try different paper, such as high-quality paper that is intended for color laser printers.
	The paper lot is flawed. The manufacturing processes can cause some areas to reject toner.	Try different paper, such as high-quality paper that is intended for color laser printers.
Vertical streaks or bands appear on the page.	One or more print cartridges might be defective.	Print the Supplies status page to check the remaining life. See Information pages on page 168.
		Replace any low print cartridges. See Print cartridge on page 185.
	The product is set to override the Replace [color] cartridge message and to continue printing.	Replace any low print cartridges. See Print cartridge on page 185.
The amount of background toner shading becomes unacceptable.	Very dry (low humidity) conditions can increase the amount of background shading.	Check the device environment.
	One or more print cartridges might be defective.	Replace any low print cartridges. See Print cartridge on page 185.
	The product is set to override the Replace [color] cartridge message and to continue printing.	Replace any low print cartridges. See Print cartridge on page 185.
Toner smears appear on the media. The media might not meet HP specifications.		Use media that meets HP specifications.
	If toner smears appear on the leading edge of the paper, the media guides are dirty, or debris has accumulated in the print path.	Clean the media guides.Clean the paper path. See Clean the product on page 191.
The toner smears easily when touched. The device is not set to print on the type of media on which you want to print.		In the printer driver, select the Paper tab and set Type is to match the type of media on which you are printing. Print speed might be slower if you are using heavy paper.
	The media might not meet HP specifications.	Use media that meets HP specifications.
	The paper path might need cleaning. Clean the paper path. See Clean the product on page 191.
Marks repeatedly appear at even intervals on the printed side of the page.	The device is not set to print on the type of media on which you want to print.	In the printer driver, select the Paper tab and set Type is to match the type of paper on which you are printing. Print speed might be slower if you are using heavy paper.
	Internal parts might have toner on them. The problem typically corrects itself after a few more pages.
	The paper path might need cleaning. Clean the paper path. See Clean the product on page 191.
	The fuser might be damaged or dirty. To determine if the fuser has a problem, open the HP ToolboxFX and print the print-quality diagnostics page. See HP ToolboxFX on page 32.
	A print cartridge may have a problem. To determine which cartridge has a problem, open the HP ToolboxFX and print the print-quality diagnostics page. See HP ToolboxFX on page 32.
Marks repeatedly appear at even intervals on the unprinted side of the page.	Internal parts might have toner on them. The problem typically corrects itself after a few more pages.
	The paper path might need cleaning. Clean the paper path. See Clean the product on page 191.
	The fuser might be damaged or dirty. To determine if the fuser has a problem, open the HP ToolboxFX and print the print-quality diagnostics page. See HP ToolboxFX on page 32.
The printed page contains misformed characters.	The media might not meet HP specifications.	Use a different paper, such as high- quality paper that is intended for color laser printers.
	If characters are incorrectly formed so that they produce a wavy effect, the laser scanner might need service.	Verify that the problem also occurs on the Configuration page. If so, contact HP Support. See the support flyer that came in the box.
The printed page is curled or wavy. The device is not set to print on the type of media on which you want to print.		In the printer driver, select the Paper tab and set Type is to match the type of paper on which you are printing. Print speed might be slower if you are using heavy paper.
	The Service menu item Less paper curl is set to Off.	Use the control-panel menus to change the setting. See Control-panel menus on page 10.
	The media might not meet HP specifications.	Use a different paper, such as high-quality paper that is intended for color laser printers.
	Both high temperature and humidity can cause paper curl.	Check the device environment.
Text or graphics are skewed on the printed page.	The media might be loaded incorrectly. Make sure that the paper or other print media is loaded correctly and that the media guides are not too tight or too loose against the stack. See Load paper and print media on page 59.
	The media might not meet HP specifications.	Use a different paper, such as high-quality paper that is intended for color laser printers.
The printed page contains wrinkles or creases.	The media might be loaded incorrectly. Verify that the media is loaded correctly and that the media guides are not too tight or too loose against the stack. See Load paper and print media on page 59.
		Turn over the stack of paper in the input tray, or try rotating the paper 180^ in the input tray.
	The media might not meet HP specifications.	Use a different paper, such as high-quality paper that is intended for color laser printers.
Toner appears around the printed characters.	The media might be loaded incorrectly. Turn over the stack of paper in the tray.
	If large amounts of toner have scattered around the characters, the paper might have high resistivity.	Use a different paper, such as high-quality paper that is intended for color laser printers.
An image that appears at the top of the page (in solid black) repeats farther down the page (in a gray field).	Software settings might affect image printing.	In your software program, change the tone (darkness) of the field in which the repeated image appears.
		In your software program, rotate the whole page 180° to print the lighter image first.
	The order of images printed might affect printing.	Change the order in which the images are printed. For example, have the lighter image at the top of the page, and the darker image farther down the page.
	A power surge might have affected the device.	If the defect occurs later in a print job, turn the device off for 10 minutes, and then turn on the device to restart the print job.

Solve issues with color documents

This section describes issues that can occur when you print in color.

Problem Cause Solution
Only black is printing when the document should be printing in color.	Color mode is not selected in your program or printer driver.	Select color mode instead of grayscale mode.
AaBbCcAaBbCcAaBbCcAaBbCcAaBbCc	The correct printer driver might not be selected in the program.	Select the correct printer driver.
	The device might not be correctly configured.	Print a Configuration page (see Information pages on page 168). If no color appears on the Configuration page, contact HP Support. See the support flyer that came in the box.
One or more colors are not printing, or are inaccurate.	Sealing tape might be on the print cartridges.	Verify that the sealing tape has been completely removed from the print cartridges.
AaBbCcAaBbCcAaBbCcAaBbCcAaBbCc	The media might not meet HP specifications.	Use a different paper, such as high-quality paper that is intended for color laser printers.
	The device might be operating in excessively humid conditions.	Verify that the device environment is within humidity specifications.
	One or more print cartridges might be defective.	Replace any low print cartridges. See Print cartridge on page 185.
	The product is set to override the Replace [color] cartridge message and to continue printing.	Replace any low print cartridges. See Print cartridge on page 185.
A color is printing inconsistently after you load a new print cartridge.	Another print cartridge might be defective.	Remove the print cartridge for the color that is printing inconsistently and reinstall it.
	The product is set to override the Replace [color] cartridge message and to continue printing.	Replace any low print cartridges. See Print cartridge on page 185.
The colors on the printed page do not match the colors as they appear on the screen.	The colors on your computer monitor might differ from the device output.	See Match colors on page 92
	If extremely light colors or extremely dark colors on screen are not printing, your software program might interpret extremely light colors as white or extremely dark colors as black.	If possible, avoid using extremely light or extremely dark colors.
	The media might not meet HP specifications.	Use a different paper, such as high-quality paper that is intended for color laser printers.
The finish on the printed color page is inconsistent.	The media might be too rough. Use a smooth paper or print media, such as a high-quality paper that is made for color laser printers. Generally, smoother media produces better the results.

Media-handling problems

Use the information in this section when the product experiences media-handling problems.

Print-media guidelines

For best results, make sure that the paper is of good quality, and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, staples, and curled or bent edges.
- For best-quality printing, use a smooth type of paper. Generally, smoother media produces better results.
- If you are unsure what type of paper you are loading (such as bond or recycled), check the label on the package of paper.
- Do not use media that is designed for inkjet printers only. Use media that is designed for laser printers.

• Do not use letterhead paper that is printed with low-temperature inks, such as those used in some types of thermography.
  • Do not use raised or embossed letterhead.

△ CAUTION: Failure to follow these guidelines could cause jams or damage to the product.

Solve print-media problems

The following problems with media cause print-quality deviations, jamming, or even damage to the product.

Problem Cause Solution
Poor print quality or toner adhesion	The paper is too moist, too rough, too heavy or too smooth, or it is embossed or from a faulty paper lot.	Try another kind of recommended paper.
Dropouts, jamming, or curl	The paper has been stored incorrectly.	Store paper flat in its moisture-proof wrapping.
	The paper has variability from one side to the other.	Turn the paper over.
Excessive curl The paper is too moist, has the wrong grain direction, or is of short-grain construction		Open the rear output bin, or use long-grain paper.
Jamming, damage to product	The paper has cutouts or perforations. Use paper that is free of cutouts or perforations.
Problems with feeding	The paper has ragged edges.	Use high-quality paper that is made for laser printers.
	The paper varies from side-to-side. Turn the paper over.
	The paper is too moist, too rough, too heavy or too smooth, has the wrong grain direction, or is of short-grain construction or it is embossed or from a faulty paper lot.	Try another kind of recommended paper.
		Open the rear output bin, or use long-grain paper.
Print is skewed (crooked). The media guides might be incorrectly adjusted.		Remove all media from the input tray, straighten the stack, and then load the media in the input tray again. Adjust the media guides to the width and length of the media that you are using and try printing again.
More than one sheet feeds at one time.	The media tray might be overloaded. Remove all media from the tray, and then return some of the media to the tray. SeeLoad paper and print media on page 59.
	The media might be wrinkled, folded, or damaged.	Verify that the media is not wrinkled, folded, or damaged. Try printing on media from a new or different package.
	The media might have been fanned before it was loaded.	Load media that was not fanned. Loosen ream by twisting paper stack.
	Media might be too dry. Load new paper that was stored properly.
The product does not pull media from the media input tray.	The product might be in manual feed mode.	IfManual feedappears on the product control-panel display, pressOKto print the job.Verify that the product is not in manual feed mode and print your job again.
	The pickup roller might be dirty or damaged.	Contact HP. Seewww.hp.com/support/CM2320seriesor the support flyer that came in the product box.
	The paper-length adjustment control in tray 2 or optional tray 3 is set at a length that is greater than the media size.	Adjust the paper-length adjustment control to the correct length.

Performance problems

Try the tips in this section if pages exit the product, but have nothing printed on them, or when the product does not print any pages.

Problem Cause Solution
Pages print but are totally blank.	The sealing tape might still be in the print cartridges.	Verify that the sealing tape has been completely removed from the print cartridges.
	The document might contain blank pages. Check the document that you are printing to see if content appears on all of the pages.
	The product might be malfunctioning. To check the product, print a configuration page. See Information pages on page 168.
	Certain media types can slow the print job. Print on a different type of media.
Pages did not print. The product might not be pulling media correctly.	See Media-handling problems on page 224.
The media might be jamming in the product.	Clear the jam. See Clear jams on page 207.
The USB cable or the network cable might be defective or incorrectly connected.	Disconnect the cable at both ends and reconnect it.Try printing a job that has printed in the past.Try using a different USB or network cable.Verify that you are using a certified USB 2.0 cable.
The product IP address might have been changed.	From the control panel, print a configuration page. Confirm the IP address with that listed in the Product setting dialog box.
The product might not be set up as the default printer.	Open the Printers or Printers and Faxes dialog box, right click the product, and then click Set as Default Printer.
The product might have encountered an error.	Check the control panel for an error message.See Control-panel messages on page 203.
The product might be paused or offline.	Open the Printers or Printers and Faxes dialog box, and verify that the product status is Ready. If it is Paused, right-click the product and click Resume Printing.
The product might not be receiving power.	Check the power cord and verify that the product is turned on.
Other devices are running on your computer.	The product might not share a USB port. If you have an external hard drive or network switchbox that is connected to the same port as the product, the other device might be interfering. To connect and use the product, disconnect the other device or use two USB ports on the computer.

Copy problems

Prevent copy problems

The following are a few simple steps you can take to improve copy quality:

• Copy from the flatbed scanner. This will produce a higher quality copy than copying from the automatic document feeder (ADF).
  • Use quality originals.
• Load the media correctly. If the media is loaded incorrectly, it might skew, causing unclear images and problems with the OCR program. See Load paper and print media on page 59 for instructions.
• Adjust the control panel settings for the type of original if the automatic settings do not produce the desired result.

NOTE: Verify that the media meets HP specifications. If the media meets HP specifications, recurring feed problems indicate the pickup roller or separation pad is worn. Contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.

Image problems

Problem Cause Solution
Copy edges are cropped when copying from the glass	The original is edge-to-edge or has smaller margins than those supported by this product.	Position the original 6.35 mm (1/4 inch) away from the registration corner on the glass. This product does not print edge-to-edge, so all copies will have a border.
Copy edges are cropped when copying from the ADF	The original is too long, edge-to-edge, or has smaller margins than those supported by this product.	On the control panel, press Copy setup. Use the arrow buttons to select Reduce/Enlarge and press OK. Use the arrow buttons to select Full Page=91% and press OK. Try copying again.
Images are missing or faded.	The print-cartridge might be low.	Replace any low print cartridge and then calibrate the product. See Print cartridge on page 185.
	The original might be of poor quality. If your original is too light or damaged, the copy might not be able to compensate, even if you adjust the contrast. If possible, find an original document in better condition. Use the control-panel to change the contrast setting.
	The original might have a colored background.	Colored backgrounds might cause images in the foreground to blend into the background, or the background might appear in a different shade. If possible, use an original document without a colored background.
	The original is larger than the scanable area Use supported media sizes.
Vertical white or faded stripes appear on the copy.	The media might not meet HP specifications.	Use media that meets HP specifications. See Paper and print media on page 53.
	One or more of the print cartridges may be low.	Replace any low print cartridge. See Print cartridge on page 185. If the error persists, contact HP support.
Unwanted lines appear on copy jobs only.	The flatbed scanner or the ADF glass might be dirty.	Clean the flatbed scanner or the ADF glass. See Clean the product on page 191.
	An image exists on the back of the original, or defects exist on the scanner cover.	On the flatbed scanner, place three sheets of clean paper on top of the original, close the flatbed scanner cover, then re-scan the original.
Black dots or streaks appear on copy jobs only.	Ink, glue, correction fluid, or an unwanted substance might be on the automatic document feeder (ADF) or flatbed scanner.	Clean the product. See Clean the product on page 191.
Copies are too light or dark. The printer driver or product software settings may be incorrect.		Verify that the quality settings are correct.See the product software Help for more information about changing the settings.
Text is unclear. The printer driver or product software settings may be incorrect.		Verify that the quality settings are correct.See the product software Help for more information about changing the settings.

Media-handling problems

Problem Cause Solution
Poor print quality or toner adhesion	The paper is too moist, too rough, too heavy or too smooth, or it is embossed or from a faulty paper lot.	Try another kind of recommended paper.
Dropouts, jamming, or curl	The paper has been stored incorrectly.	Store paper flat in its moisture-proof wrapping.
	The paper has variability from one side to the other.	Turn the paper over.
Excessive curl The paper is too moist, has the wrong grain direction, or is of short-grain construction		Open the rear output bin, or use long-grain paper.
Jamming, damage to paper	The paper has cutouts or perforations.	Use paper that is free of cutouts or perforations.
Problems with feeding	The paper has ragged edges.	Use high-quality paper that is made for laser printers.
	The paper varies from side-to-side. Turn the paper over.
	The paper is too moist, too rough, too heavy or too smooth, has the wrong grain direction, or is of short-grain construction or it is embossed or from a faulty paper lot.	Try another kind of recommended paper.
		Open the rear output bin, or use long-grain paper.
Print is skewed (crooked). The media guides might be incorrectly adjusted.		Remove all media from the input tray, straighten the stack, and then load the media in the input tray again. Adjust the media guides to the width and length of the media that you are using and try printing again.
More than one sheet feeds at one time.	The media tray might be overloaded. Remove some of the media from the tray.SeeLoad paper and print media on page 59.
	The media might be wrinkled, folded, or damaged.	Verify that the media is not wrinkled, folded, or damaged. Try printing on media from a new or different package.
The product does not pull media from the media input tray.	The product might be in manual feed mode.	If Manual appears on the product control-panel display, pressOK to print the job.Verify that the product is not in manual feed mode and print your job again.
	The pickup roller might be dirty or damaged.	Contact HP. Seewww.hp.com/support/CM2320seriesor the support flyer that came in the product box.
	The paper-length adjustment control in tray 2 or optional tray 3 is set at a length that is greater than the media size.	Adjust the paper-length adjustment control to the correct length.

Performance problems

Problem Cause Solution
No copy came out.	The input tray might be empty.	Load media in the product. See Load paper and print media on page 59 for more information.
	The original might have been loaded incorrectly.	In the automatic document feeder (ADF), load the original with the narrow side forward and the side to be scanned facing up.Place the original document face-down on the flatbed scanner with the upper-left corner of the document at the corner indicated by the icon on the scanner.
Copies are blank. The sealing tape might not have been removed from the print cartridge.		Remove the print cartridge from the product, pull out the sealing tape, and reinstall the print cartridge.
		The original might have been loaded incorrectly.
		The media might not meet HP specifications.
The wrong original was copied.	The ADF might be loaded.	Make sure that the ADF is empty.
Copies are reduced in size. The product settings might be set to reduce the scanned image.		On the control panel, select Reduce/Enlarge from the Copy Menu and verify that it is set to Original=100%.

Scan problems

Solve scanned-image problems

Problem Cause Solution
The scanned image is of poor quality.	The original might be a second-generation photo or picture.	To eliminate the patterns, try reducing the size of the image after scanning.Print the scanned image to see if the quality is better.Verify that the resolution settings are correct for the type of scan job that you are performing. SeeScannerresolution and color on page 107.For best results, use the flatbed scanner for scanning rather than the automatic document feeder (ADF).
	The image that appears on the screen might not be an accurate representation of the quality of the scan.	Try adjusting your computer monitor settings to use more colors (or levels of gray). Typically, you make this adjustment by openingDisplayin Windows Control Panel.Try adjusting the resolution settings in the scanner software. SeeScannerresolution and color on page 107.
	The original might have been loaded incorrectly.	Use the media guides when you load the originals into the ADF. SeeLoad paper and print media on page 59.
	The scanner glass might be dirty.	Clean the scanner glass. SeeClean the scanner glass on page 195.
	The graphics settings might not be suitable for the type of scan job that you are performing.	Try changing the graphics settings. SeeScanner resolution and color on page 107.
Part of the image did not scan. The original might have been loaded incorrectly.		Load the original on the flatbed glass or use the media guides when you load the originals into the ADF. See Load originals for scanning on page 98.
		A colored background might be causing images in the foreground to blend into the background.
		The original is longer than 381 mm (15 inches).
		The maximum scannable length is 381 mm (15 inches) when you use the automatic document feeder (ADF) input tray. If the page exceeds the maximum length, the scanner stops. (Copies can be longer.)CAUTION: Do not try to pull the original from the ADF; you might damage the scanner or your original. See Clear jams from the ADF on page 215.
		The original is too small. The minimum size that the flatbed scanner supports is 25 x 25 mm (1 x 1 inch). The minimum size that the ADF supports is 127 x 127 mm (5 x 5 inches). The original might be jammed. See Clear jams from the ADF on page 215.
		The media size is incorrect.
The scan takes too long	The resolution is set too high.	Change the resolution settings to the correct settings for your job. See Scanner resolution and color on page 107.
	The software is set to scan in color. The system default is color, which takes longer to scan even when scanning a monochrome original. If you acquire an image through TWAIN or WIA, you can change the settings so that the original scans in grayscale or black-and-white. See the product software Help for details.
	A print job or copy job was sent before you tried to scan.	If someone sent a print job or copy job before you tried to scan, the scan will start if the scanner is not busy. However, because the product and scanner share memory, the scan might be slower.
	The scanning PC may not have enough available resources.	Close unused applications on the PC. If the scan is still too slow, try rebooting the scanning PC.
	Antivirus, antispyware, or firewall software on the scanning PC may slow scanning.	Consult your antivirus, antispyware, or firewall software documentation.

Scan-quality problems

Prevent scan-quality problems

The following are a few simple steps you can take to improve copy and scan quality.

• Use the flatbed scanner, rather than the automatic document feeder (ADF) input tray, to scan.
• Use high-quality originals.
- Load the media correctly. If the media is loaded incorrectly, it might skew, which causes unclear images. See Load paper and print media on page 59 for instructions.
- Adjust the software settings according to how you plan to use the scanned page. See Scanner resolution and color on page 107 for more information.
- If your product frequently feeds more than one page at a time, the separation pad might need to be replaced. Contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.

Solve scan-quality problems

Problem Cause Solution
Blank pages The original might have been loaded upside down.		In the automatic document feeder (ADF), put the top end of the stack of originals into the ADF input tray, with the media stack face-up and the first page to be scanned on top of the stack.Place the original document face-down on the flatbed scanner with the upper-left corner of the document at the corner indicated by the icon on the scanner.
Too light or dark The resolution and color levels may be set incorrectly.		Verify that you have the correct resolution and color settings. See Scanner resolution and color on page 107.
Unwanted lines	The ADF glass might be dirty.	Clean the ADF glass. See Clean the scanner glass on page 195 (step 3).
Black dots or streaks Ink, glue, correction fluid, or an unwanted substance might be on the glass.		Clean the flatbed scanner surface. See Clean the scanner glass on page 195.
	The power to the product might have fluctuated.	Reprint the job.
Unclear text The resolution levels might be set incorrectly.		Verify that the correct resolution settings are correct. See Scanner resolution and color on page 107.
	The media is not laying flat on the glass. Close the scanner lid tightly.
Communication errors on the PC	One or more of the printer cables is loose.	Check the printer cables and make sure they are plugged in securely.
	The product is not on. Turn the product on.
	If the product is connected through a network, the IP address may have changed.	Verify that the IP Address for the product is correct.
	Antivirus, antispyware, or firewall software may be interfering with communication.	Consult the antivirus, antispyware, or firewall software documentation.
	The product is in an error state. Check the product control panel and clear any errors by following the on-screen instructions.
	The product is busy with another task. Wait for the product to finish.
	The wrong scanner driver is selected for the product.	Verify that the scanner driver is correct.
The scan job does not complete. The resolution may be too high for the available memory on the PC.		Try scanning at a lower resolution.
Scan To destinations do not appear on the product.	The product may have been power cycled. Wait a few minutes for the product to update the Scan To destinations list.

Fax problems

To solve fax issues, see Solve fax problems on page 147.

Optimize and improve image quality

Print-quality checklist

General print-quality problems can be solved by using the following checklist:

1. Make sure that the paper or print media that you are using meets specifications. See Paper and print media on page 53. Generally, smoother paper provides better results.
2. If you are using a special print media such as labels, transparencies, glossy, or letterhead, ensure that you have printed by type.

3. Print a configuration page and supplies status page at the product control panel. See Information pages on page 168.
   Check the supplies status page to see if any supplies are low or empty. No information is provided for non-HP print cartridges.
   If the pages do not print correctly, the problem is with the hardware. Contact HP. See www.hp.com/support/CM2320series or the support flyer that came in the product box.

4. Print a demo page from HP ToolboxFX. If the page prints, the problem is with the printer driver. Try printing from another printer driver. For example, if you are using the PCL 6 printer driver, print from the PS printer driver.

Use the Add Printer Wizard in the Printers (or Printers and Faxes in Windows XP) dialog box to install the PS driver.

1. Try printing from a different program. If the page prints correctly, the problem is with the program from which you were printing.

2. Restart the computer and the product and try printing again. If the problem is not resolved, see General print quality issues on page 219.

Manage and configure printer drivers

Print-quality settings affect how light or dark the print is on the page and the style in which the graphics are printed. You can also use the print-quality settings to optimize the print quality for a specific media type.

You can change the settings in the product properties to accommodate the types of jobs that you are printing. The following settings are available, depending on the printer driver that you are using:

600 dpi
- Custom: This setting produces the same resolution as the default setting, but you can change the scale patterns.

NOTE: Changing the resolution can change the formatting of your text.

Temporarily change print-quality settings

To change the print-quality settings only for the current software program, open the properties through the Print Setup menu in the program that you are using to print.

NOTE: For Macintosh instructions, see Change printer-driver settings for Macintosh on page 36.

For Windows 2000:

1. In the Windows system tray, click Start, select Settings, and then click Printers.
2. Right-click the product icon.
3. Click Properties or Printing Preferences.
4. Change the settings, and click OK.

For Windows XP:

1. In the Windows system tray, click Start, click Control Panel, and then click Printers and Faxes.
2. Right-click the product icon.
3. Click Properties, or click Printing Preferences.
4. Change the settings, and click OK.

For Windows Vista:

1. In the Windows system tray, click Start, click Control Panel, and then, under Hardware and Sound, click Printer.
2. Right-click the product icon.
3. Click Properties, or click Printing Preferences.
4. Change the settings, and click OK.

Solve connectivity problems

Solve direct-connection problems

If the product is experiencing connection issues while directly connected to a computer, complete the following steps:

1. Make sure that USB cable is no longer than 2 meters (6 feet).
2. Make sure that both ends of the USB cable are connected.
3. Make sure that the cable is a USB 2.0 Hi-Speed-certified cable.
4. If the error persists, use a different USB cable.

Network problems

Verify that the product is on and online

Check the following items to make sure the product is ready to print.

1. Is the product plugged in and turned on?

Make sure that the product is plugged in and turned on. If the problem persists, you might have a defective power cable, power source, or product.

1. Is the product Ready light on?

If the light is blinking, you might need to wait until the current job is completed.

1. Is the product control-panel display blank?

• Make sure the product is turned on.
• Make sure the product is installed correctly.

1. Does a message other than Ready appear on the product control-panel display?

- See your product documentation for a complete list of control panel messages and corrective actions.

Resolve communication problems with the network

Check the following items to verify that the product is communicating with the network. This information assumes you have already printed a network configuration page (see Information pages on page 168).

1. Are there any physical connection problems between the workstation or file server and the product?

Verify that the network cabling, connections, and router configurations are correct. Verify that the network cable lengths meet network specifications.

1. Are the network cables connected properly?

Make sure that the product is attached to the network using the appropriate port and cable. Check each cable connection to make sure it is secure and in the right place. If the problem continues, try a different cable or ports on the hub or transceiver. The amber activity light and the green link status light next to the port connection on the back of the product should be lit.

1. Are the product link speed and duplex settings set correctly?

Hewlett-Packard recommends leaving this setting in automatic mode (the default setting).

1. Can you "ping" the product IP address?

Use the command prompt to ping the product from the computer. For example:

ping 192.168.45.39

Ensure that the ping displays round-trip times.

If you are able to ping the product, verify that the IP address configuration for the product is correct on the computer. If it is correct, delete and then add the product again.

If the ping command failed, verify that the network hubs are on, and then verify that the network settings, the product, and the computer are all configured for the same network.

1. Have any software programs been added to the network?

Make sure they are compatible and that they are installed correctly with the correct printer drivers.

1. Are other users able to print?

The problem may be workstation-specific. Check the workstation network drivers, printer drivers, and redirection.

1. If other users are able to print, are they using the same network operating system?

Check your system for proper network operating system setup.

1. Is your protocol enabled?

Check the status of your protocol on the network configuration page. See Information pages on page 168. You can also use the embedded Web server or HP ToolboxFX to check the status of other protocols. See HP ToolboxFX on page 170.

Solve software problems

Solve common Windows problems

Error message:

"General Protection FaultException OE"

"Spool32"

"Illegal Operation"

Cause

Solution

Close all software programs, restart Windows, and try again.Select a different printer driver. If the device PCL 6 printer driver is selected, switch to the PCL 5 or HP postscript level 3 emulation printer driver, which can be done from a software program.Delete all temp files from the Temp subdirectory. Determine the name of the directory by opening the AUTOEXEC.BAT file and looking for the statement "Set Temp =". The name after this statement is the Temp directory. It is usually C:\TEMP by default, but can be redefined.See the Microsoft Windows documentation that came with the computer for more information about Windows error messages.

Solve common Macintosh problems

Table 15-2 Problems with Mac OS X v10.3 and Mac OS X v10.4
The printer driver is not listed in Printer Setup Utility.

Cause	Solution
The product software might not have been installed or was installed incorrectly.	Make sure that the PPD is in the following hard drive folder: Library/Printers/PPDs/Contents/Resources/.lproj, where “” represents the two-letter language code for the language that you are using. If necessary, reinstall the software. See the getting started guide for instructions.
The Postscript Printer Description (PPD) file is corrupt.	Delete the PPD file from the following hard drive folder: Library/ Printers/PPDs/Contents/Resources/.lproj, where “” represents the two-letter language code for the language that you are using. Reinstall the software. See the getting started guide for instructions.

The product name, IP address, or "Bonjour" host name does not appear in the printer list box in the Printer Setup Utility.

Cause	Solution
The product might not be ready.	Make sure that the cables are connected correctly, the product is on, and the ready light is on. If you are connecting through a USB or Ethernet hub, try connecting directly to the computer or use a different port.
The wrong product name, IP address, or "Bonjour" host name is being used.	Check the product name, IP address, or "Bonjour" host name by printing a configuration page See Information pages on page 168. Verify that the name, IP address, or "Bonjour" host name on the configuration page matches the product name, IP address, or "Bonjour" host name in the Printer Setup Utility.
The interface cable might be defective or of poor quality.	Replace the interface cable. Make sure to use a high-quality cable.

A print job was not sent to the product that you wanted.

Cause	Solution
The print queue might be stopped.	Open the print queue, and then click Start Jobs.
The wrong product name or IP address is being used. Another product with the same or similar name, IP address, or "Bonjour" host name might have received your print job.	Check the product name, IP address, or "Bonjour" host name by printing a configuration page See Information pages on page 168.Verify that the name, IP address, or "Bonjour" host name on the configuration page matches the product name, IP address, or "Bonjour" host name in the Printer Setup Utility.

An encapsulated PostScript (EPS) file does not print with the correct fonts.

Cause	Solution
This problem occurs with some programs.	Try downloading the fonts that are contained in the EPS file to the product before printing.Send the file in ASCII format instead of binary encoding.

You are unable to print from a third-party USB card.

Cause	Solution
This error occurs when the software for USB printers is not installed.	When adding a third-party USB card, you might need the Apple USB Adapter Card Support software. The most current version of this software is available from the Apple Web site.

When connected with a USB cable, the product does not appear in the Macintosh Printer Setup Utility after the driver is selected.

Cause

Solution

This problem is caused by either a software or a hardware component.

Software troubleshootingCheck that your Macintosh supports USB.Verify that your Macintosh operating system is Mac OS X v10.3 or Mac OS X v10.4.Ensure that your Macintosh has the appropriate USB software from Apple.Hardware troubleshootingCheck that the product is turned on.Verify that the USB cable is connected correctly.Check that you are using the appropriate high-speed USB cable.Ensure that you do not have too many USB devices drawing power from the chain. Disconnect all of the devices from the chain, and connect the cable directly to the USB port on the host computer.Check to see if more than two nonpowered USB hubs are connected in a row on the chain. Disconnect all of the devices from the chain and connect the cable directly to the USB port on the host computer.NOTE: The iMac keyboard is a nonpowered USB hub.

Solve PostScript (PS) errors

The following situations are PS language specific and may occur when several product languages are being used.

NOTE: To receive a printed or screen displayed message when PS errors occur, open the Print Options dialog box and click the selection next to the PS Errors section. You can also use the embedded Web server.

Table 15-3 PS errors

Issue Cause Solution
The job prints in Courier (the product's default typeface) instead of the typeface you requested.	The requested typeface is not downloaded. A personality switch may have been performed to print a PCL job just before the PS printing job was received.	Download the desired font and send the print job again. Verify the type and location of the font. Download to the product if applicable. Check with the software documentation.
A legal page prints with clipped margins.	Print job too complex.	You may need to print your job at 600 dots per inch, reduce the complexity of the page, or install more memory.
A PS error page prints.	Print job may not be PS.	Make sure the print job is a PS job. Check to see whether the software program expected a setup or PS header file to be sent to the product.
Limit Check Error	Print job is too complex.	You may need to print your job at 600 dots per inch, reduce the complexity of the page, or install more memory.
VM Error Font Error Select unlimited downloadable fonts		from printer driver.
Range Check Font Error Select unlimited downloadable fonts		from printer driver.

Solve scan-to-e-mail problems

IP address not found, or cannot resolve gateway.

Cause	Solution
The device might not have a DNS entry configured by DHCP. Use the IP address for the SMTP gateway or manually configure the IP address. See system administrator for further assistance.
	Network issues might be causing connection issues.

SMTP gateway is invalid. Enter a valid gateway.

Cause	Solution
SMTP gateway test failed during setup. The SMTP gateway or port are incorrect. Check with system administrator.

Cannot connect to the SMTP Server.

Cause	Solution
Device cannot resolve the hostname for your SMTP Gateway.	Make sure your SMTP gateway server is running correctly. Try using the IP address or correcting your DNS server entry.
	Contact your ISP or IT administrator for help.

The connection to the SMTP server was lost.

Cause	Solution
	Try to send the e-mail again.
	Check with your ISP or IT administrator to make sure your SMTP gateway is configured appropriately.

SMTP Server Requires Authentication, which is not supported by this device.

Cause	Solution
The product needs a gateway that doesn't require authentication.	The SMTP gateway the device is trying to use requires authentication. Use a different server.

E-mail won't send.

Cause	Solution
Some SMTP servers require a valid “From:” address to protect against spamming.	Enter a valid “From:” address in the EWS.Make sure you have entered a valid recipient E-mail address.

E-mail won't send.

Cause	Solution
	Verify the SMTP Gateway is either a valid fully-qualified domain name that your ISP recognizes or a valid IP address. Verify the port is valid for your SMTP Gateway. Check with your IT department or ISP to make sure your SMTP Gateway settings are correct.

E-mail address is invalid. Enter a valid address.

Cause	Solution
The recipient e-mail address is invalid. Enter a valid e-mail address.

A message indicates that an error occurred while sending the e-mail, and to try sending again.

Cause	Solution
	Try to send the e-mail again. Check with your ISP or IT administrator to make sure your SMTP gateway is configured appropriately.

An e-mail attachment doesn't print as clearly as desired.

Cause	Solution
Resolution needs to be reset. Increase the scan resolution to 300 before sending your e-mail.

E-mail size is too large. Some pages were not sent.

Cause	Solution
E-mail size is too large. Lower the scan resolution to 75 dpi before e-mailing the document.

The image appears to be truncated (cut off).

Cause	Solution
The product did not scan the entire page. Change the scan paper size to a larger paper size.

A Supplies and accessories

Order parts, accessories, and supplies

Several methods are available for ordering parts, supplies, and accessories.

Order directly from HP

You can obtain the following items directly from HP:

• Replacement parts: To order replacement parts in the U.S., go to www.hp.com/go/hpparts. Outside the United States, order parts by contacting your local authorized HP service center.
• Supplies and accessories: To order supplies in the U.S., go to www.hp.com/support/CM2320series. To order supplies worldwide, go to www.hp.com/support/CM2320series. To order accessories, go to www.hp.com/support/CM2320series.

Order through service or support providers

To order a part or accessory, contact an HP-authorized service or support provider.

Order directly through the HP ToolboxFX software

HP ToolboxFX software is a product management tool designed to make product configuration, monitoring, supplies ordering, troubleshooting, and updating as simple and efficient as possible. For more information about HP ToolboxFX software, see HP ToolboxFX on page 32.

Part numbers

Supplies

Product name Part number

Black print cartridge CC530A

Cyan print cartridge CC531A

Yellow print cartridge CC532A

Magenta print cartridge CC533A

NOTE: For information about the yield for the cartridges, see www.hp.com/go/pageyield. Actual yield depends on specific use.

Memory

Product name Description Part number

Memory upgrades (DIMMs) 64 MB C1887A

128 MB C9121A

Cable and interface accessories

Product name Description Part number
USB cable 2-meter standard USB-compatible device connector	C6518A
3-meter standard USB-compatible device connector	C6520A
Fax cord Two-wire phone cord adapter 8121-0811

Paper-handling accessories

Product name Description Part number
Optional tray 3	250-sheet input tray for standard sizes.	Q3952A

User-replaceable parts

Product name Description Part number
Separation pad and pickup rollers Replace when the product is picking up multiple sheets or no sheets. Trying different paper did not resolve the problem.	Contact HP Customer Care to order parts.
Automatic document feeder (ADF) Replace when the ADF is damaged or not working correctly.	Contact HP Customer Care to order parts.

B Service and support

Hewlett-Packard limited warranty statement

HP PRODUCT DURATION OF LIMITED WARRANTY

HP Color LaserJet CM2320, CM2320nf, and CM2320fxi One-year limited warranty

HP warrants to you, the end-user customer, that HP hardware and accessories will be free from defects in materials and workmanship after the date of purchase, for the period specified above. If HP receives notice of such defects during the warranty period, HP will, at its option, either repair or replace products which prove to be defective. Replacement products may be either new or equivalent in performance to new.

HP warrants to you that HP software will not fail to execute its programming instructions after the date of purchase, for the period specified above, due to defects in material and workmanship when properly installed and used. If HP receives notice of such defects during the warranty period, HP will replace software which does not execute its programming instructions due to such defects.

HP does not warrant that the operation of HP products will be uninterrupted or error free. If HP is unable, within a reasonable time, to repair or replace any product to a condition as warranted, you will be entitled to a refund of the purchase price upon prompt return of the product.

HP products may contain remanufactured parts equivalent to new in performance or may have been subject to incidental use.

Warranty does not apply to defects resulting from (a) improper or inadequate maintenance or calibration, (b) software, interfacing, parts or supplies not supplied by HP, (c) unauthorized modification or misuse, (d) operation outside of the published environmental specifications for the product, or (e) improper site preparation or maintenance.

TO THE EXTENT ALLOWED BY LOCAL LAW, THE ABOVE WARRANTIES ARE EXCLUSIVE AND NO OTHER WARRANTY OR CONDITION, WHETHER WRITTEN OR ORAL, IS EXPRESSED OR IMPLIED AND HP SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE. Some countries/regions, states or provinces do not allow limitations on the duration of an implied warranty, so the above limitation or exclusion might not apply to you. This warranty gives you specific legal rights and you might also have other rights that vary from country/region to country/region, state to state, or province to province. HP's limited warranty is valid in any country/region or locality where HP has a support presence for this product and where HP has marketed this product. The level of warranty service you receive may vary according to local standards. HP will not alter form, fit or function of the product to make it operate in a country/region for which it was never intended to function for legal or regulatory reasons.

TO THE EXTENT ALLOWED BY LOCAL LAW, THE REMEDIES IN THIS WARRANTY STATEMENT ARE YOUR SOLE AND EXCLUSIVE REMEDIES. EXCEPT AS INDICATED ABOVE, IN NO EVENT WILL HP OR ITS SUPPLIERS BE LIABLE FOR LOSS OF DATA OR FOR DIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL

(INCLUDING LOST PROFIT OR DATA), OR OTHER DAMAGE, WHETHER BASED IN CONTRACT, TORT, OR OTHERWISE. Some countries/regions, states or provinces do not allow the exclusion or limitation of incidental or consequential damages, so the above limitation or exclusion may not apply to you.

THE WARRANTY TERMS CONTAINED IN THIS STATEMENT, EXCEPT TO THE EXTENT LAWFULLY PERMITTED, DO NOT EXCLUDE, RESTRICT OR MODIFY AND ARE IN ADDITION TO THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THIS PRODUCT TO YOU.

Customer self repair warranty service

HP products are designed with many Customer Self Repair (CSR) parts to minimize repair time and allow for greater flexibility in performing defective parts replacement. If during the diagnosis period, HP identifies that the repair can be accomplished by the use of a CSR part, HP will ship that part directly to you for replacement. There are two categories of CSR parts: 1) Parts for which customer self repair is mandatory. If you request HP to replace these parts, you will be charged for the travel and labor costs of this service. 2) Parts for which customer self repair is optional. These parts are also designed for Customer Self Repair. If, however, you require that HP replace them for you, this may be done at no additional charge under the type of warranty service designated for your product.

Based on availability and where geography permits, CSR parts will be shipped for next business day delivery. Same-day or four-hour delivery may be offered at an additional charge where geography permits. If assistance is required, you can call the HP Technical Support Center and a technician will help you over the phone. HP specifies in the materials shipped with a replacement CSR part whether a defective part must be returned to HP. In cases where it is required to return the defective part to HP, you must ship the defective part back to HP within a defined period of time, normally five (5) business days. The defective part must be returned with the associated documentation in the provided shipping material. Failure to return the defective part may result in HP billing you for the replacement. With a customer self repair, HP will pay all shipping and part return costs and determine the courier/carrier to be used.

Print cartridge limited warranty statement

This HP product is warranted to be free from defects in materials and workmanship.

This warranty does not apply to products that (a) have been refilled, refurbished, remanufactured or tampered with in any way, (b) experience problems resulting from misuse, improper storage, or operation outside of the published environmental specifications for the printer product or (c) exhibit wear from ordinary use.

To obtain warranty service, please return the product to place of purchase (with a written description of the problem and print samples) or contact HP customer support. At HP's option, HP will either replace products that prove to be defective or refund your purchase price.

TO THE EXTENT ALLOWED BY LOCAL LAW, THE ABOVE WARRANTY IS EXCLUSIVE AND NO OTHER WARRANTY OR CONDITION, WHETHER WRITTEN OR ORAL, IS EXPRESSED OR IMPLIED AND HP SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.

TO THE EXTENT ALLOWED BY LOCAL LAW, IN NO EVENT WILL HP OR ITS SUPPLIERS BE LIABLE FOR DIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL (INCLUDING LOST PROFIT OR DATA), OR OTHER DAMAGE, WHETHER BASED IN CONTRACT, TORT, OR OTHERWISE.

THE WARRANTY TERMS CONTAINED IN THIS STATEMENT, EXCEPT TO THE EXTENT LAWFULLY PERMITTED, DO NOT EXCLUDE, RESTRICT OR MODIFY AND ARE IN ADDITION TO THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THIS PRODUCT TO YOU.

Customer support

Get telephone support, free during your warranty period, for your country/region	Country/region phone numbers are on the flyer that was in the box with your product or at www.hp.com/support/.
Have the product name, serial number, date of purchase, and problem description ready.
Get 24-hour Internet support www.hp.com/support/CM2320series
Get support for products used with a Macintosh computer	www.hp.com/go/macosx
Download software utilities, drivers, and electronic information	www.hp.com/go/LJCM2320_software
Order supplies and paper www.hp.com/go/suresupply	____
Order genuine HP parts or accessories www.hp.com/buy/parts	____
Order additional HP service or maintenance agreements	www.hp.com/go/carepack

C Specifications

This section contains the following information about the product:

• Physical specifications
• Electrical specifications
- Power consumption and acoustic emissions (HP Color LaserJet CM2320, HP Color LaserJet CM2320 MFP Fax Model, HP Color LaserJet CM2320 MFP Memory-Card Model)
• Environmental specifications
• Paper and print media specifications

Physical specifications

Table C-1 Physical specifications

Product Height Depth Width Weight
HP Color LaserJet CM2320	532 mm (21.0 inches)	492 mm (19.4 inches)	497 mm (19.6 inches)	29.4 kg (64.8 lb)
HP Color LaserJet CM2320 MFP Fax Model	532 mm (21.0 inches)	492 mm (19.4 inches)	497 mm (19.6 inches)	31.1 kg (68.5 lb)
HP Color LaserJet CM2320 MFP Memory-Card Model	532 mm (21.0 inches)	492 mm (19.4 inches)	497 mm (19.6 inches)	31.1 kg (68.5 lb)

Electrical specifications

△ CAUTION: Power requirements are based on the country/region where the product is sold. Do not convert operating voltages. This will damage the product and void the product warranty.

Table C-2 Electrical specifications

Item 110-volt models 230-volt models
Power requirements 100 to 127 VAC (+/- 10%)	220 to 240 VAC (+/- 10%)
60 Hz (+/- 3 Hz)	50 Hz (+/- 3 Hz)
Rated current 6.0 A 3.0 A

Power consumption and acoustic emissions (HP Color LaserJet CM2320, HP Color LaserJet CM2320 MFP Fax Model, HP Color LaserJet CM2320 MFP Memory-Card Model)

See www.hp.com/go/cljcm2320mfp/regulatory for current information.

Environmental specifications

Table C-3 Environmental specifications ^1

Recommended Operating Storage
Temperature 15° to 32.5°C	15° to 32.5°C	-20° to 40°C
(59° to 90.5°F)	(59° to 90.5°F)	(-4° to 104°F)
Relative humidity 20 to 70% 15 to 80% 85% or less

^1 Values are subject to change.

Paper and print media specifications

For information about the supported paper and print media, see Supported paper and print media sizes on page 55.

D Regulatory information

This section contains the following regulatory information:

• FCC regulations
• Environmental product stewardship program
• Additional statements for telecom (fax) products
• Declaration of conformity
• Country/region specific statements

FCC regulations

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy. If this equipment is not installed and used in accordance with the instructions, it may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.
- Increase separation between equipment and receiver.
- Connect equipment to an outlet on a circuit different from that to which the receiver is located.
- Consult your dealer or an experienced radio/TV technician.

NOTE: Any changes or modifications to the printer that are not expressly approved by HP could void the user's authority to operate this equipment.

Use of a shielded interface cable is required to comply with the Class B limits of Part 15 of FCC rules.

Environmental product stewardship program

Protecting the environment

Hewlett-Packard Company is committed to providing quality products in an environmentally sound manner. This product has been designed with several attributes to minimize impacts on our environment.

Ozone production

This product generates no appreciable ozone gas ( O_3 ).

Power consumption

Power usage drops significantly while in Ready/Sleep mode, which saves natural resources and saves money without affecting the high performance of this product. To determine the ENERGY STAR® qualification status for this product see the Product Data Sheet or Specifications Sheet. Qualified products are also listed at:

http://www.hp.com/hpinfo/globalcitizenship/environment/productdesign/ecolabels.html

Paper use

This product's manual/optional automatic duplex feature (two-sided printing) and N-up printing (multiple pages printed on one page) capability can reduce paper usage and the resulting demands on natural resources.

Plastics

Plastic parts over 25 grams are marked according to international standards that enhance the ability to identify plastics for recycling purposes at the end of the product's life.

HP LaserJet print supplies

It's easy to return and recycle your empty HP LaserJet print cartridges—free of charge—with HP Planet Partners. Multilingual program information and instructions are included in every new HP LaserJet print cartridge and supplies package. You help reduce the toll on the environment further when you return multiple cartridges together rather than separately.

HP is committed to providing inventive, high-quality products and services that are environmentally sound, from product design and manufacturing to distribution, customer use and recycling. When you participate in the HP Planet Partners program, we ensure your HP LaserJet print cartridges are recycled properly, processing them to recover plastics and metals for new products and diverting millions of tons of waste from landfills. Since this cartridge is being recycled and used in new materials, it will not be returned to you. Thank you for being environmentally responsible!

NOTE: Use the return label to return original HP LaserJet print cartridges only. Please do not use this label for HP inkjet cartridges, non-HP cartridges, refilled or remanufactured cartridges or warranty returns. For information about recycling your HP inkjet cartridges please go to http://www.hp.com/recycle.

Return and recycling instructions

United States and Puerto Rico

The enclosed label in the HP LaserJet toner cartridge box is for the return and recycling of one or more HP LaserJet print cartridges after use. Please follow the applicable instructions below.

Multiple returns (two to eight cartridges)

1. Package each HP LaserJet print cartridge in its original box and bag.
2. Tape up to eight single boxes together using strapping or packaging tape (up to 70 lbs).
3. Use a single pre-paid shipping label.

OR

1. Use your own suitable box, or request a free bulk collection box from the recycle or 1-800-340-2445 (holds up to eight HP LaserJet print cartridges). http://www.hp.com/

2. Use a single pre-paid shipping label.

Single returns

1. Package the HP LaserJet print cartridge in its original bag and box.
2. Place the shipping label on the front of the box.

Shipping

For all HP LaserJet print cartridge recycling returns, give the package to UPS during your next delivery or pickup, or take it to an authorized UPS drop-off center. For the location of your local UPS drop-off center, call 1-800-PICKUPS or visit http://www.ups.com. If you are returning via USPS label, give the package to a U.S. Postal Service carrier or drop off at a U.S. Postal Service Office. For more information, or to order additional labels or boxes for bulk returns, visit http://www.hp.com/recycle or call 1-800-340-2445. Requested UPS pickup will be charged normal pickup rates. Information subject to change without notice.

Non-US returns

To participate in HP Planet Partners return and recycling program, just follow the simple directions in the recycling guide (found inside the packaging of your new printer supply item) or visit http://www.hp.com/recycle. Select your country/region for information on how to return your HP LaserJet printing supplies.

Paper

This product is capable of using recycled papers when the paper meets the guidelines outlined in the HP LaserJet Printer Family Print Media Guide. This product is suitable for the use of recycled paper according to EN12281:2002.

Material restrictions

This HP product does not contain added mercury.

This HP product contains a battery that might require special handling at end-of-life. The batteries contained in or supplied by Hewlett-Packard for this product include the following:

HP Color LaserJet CM2320 MFP Series
Type Carbon monofluoride lithium
Weight 0.8 g
Location On formatter board
User-removable No

廢電池請回收

For recycling information, you can go to www.hp.com/recycle, or contact your local authorities or the Electronics Industries Alliance: www.eiae.org.

Disposal of waste equipment by users in private households in the European Union

This symbol on the product or on its packaging indicates that this product must not be disposed of with your other household waste. Instead, it is your responsibility to dispose of your waste equipment by handing it over to a designated collection point for the recycling of waste electrical and electronic equipment. The separate collection and recycling of your waste equipment at the time of disposal will help to conserve natural resources and ensure that it is recycled in a manner that protects human health and the environment. For more information about where you can drop off your waste equipment for recycling, please contact your local city office, your household waste disposal service or the shop where you purchased the product.

Material Safety Data Sheet (MSDS)

Material Safety Data Sheets (MSDS) for supplies containing chemical substances (for example, toner) can be obtained by contacting the HP Web site at www.hp.com/go/msds or www.hp.com/hpinfo/globalcitizenship/environment.

For more information

To obtain information about these environmental topics:

• Product environmental profile sheet for this and many related HP products
HP's commitment to the environment
HP's environmental management system
HP's end-of-life product return and recycling program
• Material Safety Data Sheets

Visit www.hp.com/go/environment or www.hp.com/hpinfo/globalcitizenship/environment.

Additional statements for telecom (fax) products

EU statement for telecom operation

This product is intended to be connected to the analog Public Switched Telecommunication Networks (PSTN) of European Economic Area (EEA) countries/regions. It meets requirements of EU R&TTE Directive 1999/5/EC (Annex II) and carries appropriate CE conformity marking. For more details, see Declaration of Conformity issued by the manufacturer in another section of this manual. However, due to differences between individual national PSTNs, the product may not guarantee unconditional assurance of successful operation on every PSTN termination point. Network compatibility depends on the correct setting being selected by the customer in preparation of its connection to the PSTN. Please follow the instructions provided in the user manual. If you experience network compatibility issues, please contact your equipment supplier or Hewlett-Packard help desk in the country/region of operation. Connecting to a PSTN termination point may be the subject of additional requirements set out by the local PSTN operator.

New Zealand telecom statements

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

This equipment shall not be set up to make automatic calls to the Telecom "111" Emergency Service.

This product has not been tested to ensure compatibility with the FaxAbility distinctive ring service for New Zealand.

Telephone Consumer Protection Act (United States)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax machines, to send any message unless such message clearly contains, in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided cannot be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

IC CS-03 requirements

Notice: The Industry Canada label identifies certified equipment. This certification means the equipment meets certain telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirement document(s). The Department does not guarantee the equipment will operate to the user's satisfaction. Before installing this equipment, users should ensure that it is permissible for the equipment to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company

cause to request the user to disconnect the equipment. Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution can be particularly important in rural areas.

△ CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. The Ringer Equivalence Number (REN) of this device is 0.0.

Notice: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Number of all the devices does not exceed five (5.0). The standard connecting arrangement code (telephone jack type) for equipment with direct connections to the telephone network is CA11A.

Declaration of conformity

HP Color LaserJet CM2320 MFP

Declaration of Conformity

according to ISO/IEC 17050-1 and EN 17050-1

Manufacturer's Name: Hewlett-Packard Company DoC#: BOISB-0701-01-rel.1.0

Manufacturer's Address: 11311 Chinden Boulevard,

Boise, Idaho 83714-1021, USA

declares, that the product

Product Name: HP Color LaserJet CM2320 MFP

Regulatory Model Number ^2) BOISB-0701-01

Product Options: ALL

Print Cartridges: CC530A, CC531A, CC532A, CC533A

conforms to the following Product Specifications:

SAFETY: IEC 60950-1:2001 / EN60950-1: 2001 +A11

IEC 60825-1:1993 +A1 +A2 / EN 60825-1:1994 +A1 +A2 (Class 1 Laser/LED Product) GB4943-2001

EMC: CISPR22:2005 / EN55022:2006 – Class B ^1)

EN 61000-3-2:2000 +A2

EN 61000-3-3:1995 +A1

EN 55024:1998 +A1 +A2

FCC Title 47 CFR, Part 15 Class B / ICES-003, Issue 4

GB9254-1998, GB17625.1-2003

Supplementary Information:

The product herewith complies with the requirements of the EMC Directive 2004/108/EC and the Low Voltage Directive 2006/95/EC and

carries the CE-Marking CE accordingly.

This Device complies with Part 15 of the FCC Rules. Operation is subject to the following two Conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

1) The product was tested in a typical configuration with Hewlett-Packard Personal Computer Systems.

2) For regulatory purposes, this product is assigned a Regulatory model number. This number should not be confused with the product name or the product number(s).

Boise, Idaho, USA

January 2008

For regulatory topics only:

European Contact: Your Local Hewlett-Packard Sales and Service Office or Hewlett-Packard GmbH, Department HQ-TRE / Standards Europe,, Herrenberger Straße 140, D-71034 Böblingen, Germany, (FAX: [phone]), http://www.hp.com/go/certificates

USA Contact: Product Regulations Manager, Hewlett-Packard Company,, PO Box 15, Mail Stop 160, Boise, Idaho 83707-0015, (Phone: [phone])

HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model

Declaration of Conformity

according to ISO/IEC 17050-1 and EN 17050-1

Manufacturer's Name: Hewlett-Packard Company DoC#: BOISB-0701-02-rel.1.0

Manufacturer's Address: 11311 Chinden Boulevard,

Boise, Idaho 83714-1021, USA

declares, that the product

Product Name: HP Color LaserJet CM2320nf MFP

HP Color LaserJet CM2320fxi MFP

Accessories ^4

BOISB-0704-00 (US-Fax Module LIU)

BOISB-0704-01 (EURO-Fax Module LIU)

Declaration of Conformity

according to ISO/IEC 17050-1 and EN 17050-1

Regulatory Model Number ^2)

BOISB-0701-02

Product Options: ALL

Print Cartridges: CC530A, CC531A, CC532A, CC533A

conforms to the following Product Specifications:

SAFETY: IEC 60950-1:2001 / EN60950-1: 2001 +A11

IEC 60825-1:1993 +A1 +A2 / EN 60825-1:1994 +A1 +A2 (Class 1 Laser/LED Product) GB4943-2001

EMC: CISPR22:2005 / EN55022:2006 – Class B ^1)

EN 61000-3-2:2000 +A2

EN 61000-3-3:1995 +A1

EN 55024:1998 +A1 +A2

FCC Title 47 CFR, Part 15 Class B / ICES-003, Issue 4

GB9254-1998, GB17625.1-2003

TELECOM: ES 203 021; FCC Title 47 CFR, Part 68 ^3)

Supplementary Information:

The product herewith complies with the requirements of the EMC Directive 2004/108/EC and the Low Voltage Directive 2006/95/EC, the

R&TTE Directive 1999/5/EC (Annex II), and carries the CE-Marking CE accordingly.

This Device complies with Part 15 of the FCC Rules. Operation is subject to the following two Conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

1) The product was tested in a typical configuration with Hewlett-Packard Personal Computer Systems.
2) For regulatory purposes, this product is assigned a Regulatory model number. This number should not be confused with the product name or the product number(s).
3) Telecom approvals and standards appropriate for the target countries/regions have been applied to this product, in addition to those listed above.
4.) This product uses an analog fax accessory module which Regulatory Model numbers are: BOISB-0704-00 (US-LIU) or BOISB-0704-01 (EURO LIU), as needed to meet technical regulatory requirements for the countries/regions this product will be sold.

Boise, Idaho, USA

January 2008

For regulatory topics only:

European Contact: Your Local Hewlett-Packard Sales and Service Office or Hewlett-Packard GmbH, Department HQ-TRE / Standards Europe,, Herrenberger Straße 140, D-71034 Böblingen, Germany, (FAX: [phone]), http://www.hp.com/go/certificates

USA Contact: Product Regulations Manager, Hewlett-Packard Company,, PO Box 15, Mail Stop 160, Boise, ID 83707-0015, , (Phone: [phone])

Country/region specific statements

Laser safety

The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration has implemented regulations for laser products manufactured since August 1, 1976. Compliance is mandatory for products marketed in the United States. The device is certified as a “Class 1” laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. Since radiation emitted inside the device is completely confined within protective housings and external covers, the laser beam cannot escape during any phase of normal user operation.

⚠ WARNING! Using controls, making adjustments, or performing procedures other than those specified in this user guide may result in exposure to hazardous radiation.

Canadian DOC regulations

Complies with Canadian EMC Class B requirements.

VCCI statement (Japan)

EMI statement (Korea)

B급 기기 (가정용 정보통신기기)

Laser statement for Finland

Luokan 1 laserlaite

Klass 1 Laser Apparat

EMI statement (Taiwan)

警告使用者：

accessibility features 3

accessories

ordering 245, 246

part numbers 247

activity log, fax

troubleshooting 157

ad hoc groups, sending faxes to 139

add

scan destinations

(Windows) 101

ADF

jams 215

locating 4

page sizes supported 153

part number 248

advanced printing options Windows 70

advanced setup fax 15

alerts, setting up 170

alternative letterhead mode 70

answer mode, setting 129

answering machines, connecting fax settings 128

automatic document feeder loading for scanning 98

automatic document feeder (ADF) capacity 74

jams 215

load for copying 74

locating 4

page sizes supported 153

part number 248

autoreduction settings, fax 130

B

background, gray 220

bands, troubleshooting 220

batteries included 260

billing codes, fax using 127

bin, output jams, clearing 212

bins, output locating 4

black and white printing troubleshooting 223

black and white scanning 108

blank copies, troubleshooting 231

blank pages troubleshooting 226

blank scans, troubleshooting 234

blocking faxes 131

books copying 83 scanning 109

busy signals, redialing options 124

C

cables part numbers 247 USB, troubleshooting 227

calibrating color 177

call report, fax troubleshooting 157

caller-ID boxes, connecting 116

calling cards 138

Canadian DOC regulations 266

cancel scan jobs 106

canceling copy jobs 76 faxes 133 print job 68

cartridge-door release, locating 4

cartridges

HP fraud hotline 184

part numbers 247

recycling 184, 259

replacing 185

status, checking 183

status, viewing with HP Toolbox FX 170

storing 184

warranty 251

cartridges, print

Macintosh status 41

changing memory card default settings 162

characters, troubleshooting 221

cleaning

automatic document feeder 192

exterior 197

glass 108, 197

lid backing 194

paper path 191

scanner glass 80, 195

scanner strip 195, 196

collating copies 78

color

adjusting 90

calibrating 177

Edge Control 91

halftone options 90

HP ImageREt 3600 94

managing 90

matching 92

Microsoft Office Basic Colors palette 92

Neutral Grays 91

print in grayscale 90

printed vs. monitor 92

scanning settings 108

sRGB 91, 94

troubleshooting 223

color themes 91

color, scanning settings 107

colored text

print as black 70

comparison, product models 1

configuration page printing 168

contrast

print density 177

contrast settings

copy 80

fax 125

control panel

cleaning page, printing 191

HP ToolboxFX system

settings 178

menus 10

messages,

troubleshooting 203

settings 31, 36

supplies status, checking

from 183

copies, number of

Windows 70

copy menu 24

copying

books 83

canceling 76

changing default number 76

collating 78

contrast, adjusting 80

double-sided 85

edge-to-edge 80

enlarging 77

light/dark settings 80

loading ADF 74

loading flatbed scanner 75

media settings 81

media sizes 81

media types 81

media, troubleshooting 229

mixed-size originals 85

multiple copies 76

one-sided to two-sided 85

one-touch 76

photos 84

quality, adjusting 79

quality, troubleshooting 228

reducing 77

restore default settings 82

setup menu 10

size, troubleshooting 231

troubleshooting 231

two-sided setting, changing 86

two-sided to two-sided 86

two-sided, manually 87

cover pages 39, 69

creases, troubleshooting 222

crooked pages 222, 225

curled media 222

custom-size copies 77

custom-size paper settings Macintosh 39

customer support online 252

D

dark copying 229

darkness, contrast settings copy 80

fax 125

default settings

changing, memory card 162

defaults, restoring 202

delaying fax sending 144

deleting faxes from memory 134

demo page, printing 168

density settings 177

destinations, add scan

Windows 101

device discovery over

network" 47

device polling 178

device status

Macintosh Services tab 41

dial-tone detection settings 124

dialing

from a telephone 144

manually 138

pauses, inserting 120

prefixes, inserting 123

redial manually 139

redialing automatically, settings 124

tone or pulse settings 127

troubleshooting 154

dimensions

media 55

DIMMs

adding 189

part numbers 247

disposal, end-of-life 260

distinctive-ring settings 130

dots per inch (dpi) fax 125, 126

HP ImageREt 3600 94

specifications 3

dots, troubleshooting 219

double-sided copying 85

double-sided printing 41

dpi (dots per inch) fax 125, 126

faxing 15

HP ImageREt 3600 94

scanning 107

specifications 3

drivers

Macintosh settings 39

Macintosh, troubleshooting 240

presets (Macintosh) 39

settings 31, 36

shortcuts (Windows) 69

specifications 3

supported 28

universal 28

Windows, opening 69

duplex printing

Windows 70

E

e-mail

setting alerts in

HP ToolboxFX 171

e-mail alerts, setting up 170

e-mail, scanning to

Macintosh 42

resolution settings 108

Windows 102

Edge Control 91

edge-to-edge printing 80

electrical specifications 254

electronic faxes

sending 142

embedded Web server 32, 37

embedded Web server (EWS) features 180

end-of-life disposal 260

enlarging documents copying 77

environmental specifications 255

environmental stewardship program 258

EPS files, troubleshooting 241

error messages control panel 203

error messages, fax 147

error report, fax printing 151

error-correction setting, fax 152

errors, PostScript 242

EU statement for telecom operation 262

European Union, waste disposal 261

event log 171

extension phones receiving faxes from 132 sending faxes from 144

F

factory-set defaults, restoring 202

faded print 219

fax ad hoc groups 139

answer mode 14, 129

autoreduction 130

billing codes 127

blocking 131

canceling 133

contrast setting 125

delaying sending 144

deleting from memory 134

detect-dial-tone settings 124

dial prefixes 123

dialing, tone or pulse 127

error messages 147

error report, printing 151

error-correction 152

extension phone receiving 132

factory-set defaults, restoring 202

forwarding 129

glass-size setting 126

group-dial entries 141

jams, troubleshooting 207

manual dialing 138

pauses, inserting 120

polling 122

receive log 174

receiving when you hear fax tones 146

redial manually 139

redial settings 124

reports 23

reports, printing all 150

reports, troubleshooting 157

reprinting from memory 145

resolution 125, 126

ring patterns 130

ring type 14

rings-to-answer 128

security, password protection 181

security, private receive 182

send by using speed dial 140

send log 174

sending from a telephone 144

sending from software 142

speed dials 140

stamp-received 131

troubleshooting receiving 155

troubleshooting sending 153

V.34 setting 153

volume settings 123

fax date, setup

use control panel 117

fax header, setup

use control panel 117

fax menu 21

fax ports, locating 6

fax reports, printing 23

Fax tab, HP ToolboxFX 172

fax time, setup

use control panel 117

faxing

from a computer (Macintosh) 42

features

product 3

feeding problems,

troubleshooting 226

file, scanning to

Macintosh 42

Finnish laser safety statement 266

firmware updates 197

first page

use different paper 39

Fit to Page setting, fax 130

flatbed scanner

default glass-size, setting 126

folder, scanning to 102

fonts

printing font lists 168

selecting 65

forwarding faxes 129

fraud hotline 184

fuser

error 203

jams, clearing 211

G

General Protection FaultException OE 240

glass, cleaning 108, 197

glass-size setting 126

gray background, troubleshooting

grayscale

troubleshooting 223

grayscale printing 90

grayscale scanning 108

group-dial entries creating 121

editing 121

sending faxes to 141

H

Help tab, HP ToolboxFX 174

HP Customer Care 252

HP Director

scanning from (Macintosh) 42

HP fraud hotline 184

HP ImageREt 3600 94

HP Toolbox FX Status tab 17

HP ToolboxFX

density settings 177

Fax tab 172

Help tab 174

Microsoft Office Basic Colors palette, printing 92

Network Settings tab 179

opening 170

Password tab 178

Print Settings tab 178

Product information tab 171

Save/Restore tab 178

supplies status, checking from 183

System Settings tab 176

HP Universal Print Driver 28

HP Web Jetadmin 33, 181

HP-UX software 33

humidity specifications environment 255

|

IC CS-03 requirements 262

Illegal Operation errors 240

image quality

copy, troubleshooting 228

HP ImageREt 3600 94

HP ToolboxFX settings 177

print, troubleshooting 219, 236

scans, troubleshooting 232, 234

ImageREt 3600 94

index printing 159

information pages

configuration 49

network configuration 49

input tray

loading media 60

installation, software

types (Windows) 32

installing

Macintosh software for direct connections 37

Macintosh software on networks 37

Windows software 32

interface ports

cables, ordering 247

locating 6

types included 3

international dialing 138

IP address

automatic configuration 50

Macintosh,

troubleshooting 240

manual configuration 50

protocols supported 47

J

jams

ADF, clearing 215

causes of 207

fax, clearing 215

locating 208

output bin, clearing 212

paper path, clearing 211

preventing 218

Japanese VCCI statement 266

Jetadmin, HP Web 33, 181

K

Korean EMI statement 266

L

landscape orientation setting, Windows 70

laser safety statements 266

letterhead paper, loading 70

lid, cleaning 194

light copying 229

light print, troubleshooting 219

lightness

copy contrast 80

faded print,

troubleshooting 219

fax contrast 125

lines, troubleshooting

copies 228

printed pages 220

scans 234

link speed settings 51

Linux 33

Linux software 33

loading media

optional tray 3 60

tray 1 59

tray 2 60

logs, fax

error 151

printing all 150

troubleshooting 157

loose toner, troubleshooting 220

M

Macintosh

driver settings 36, 39

drivers, troubleshooting 240

faxing 42

faxing from 142

installing printing system for direct connections 37

installing printing system for networks 37

print settings 36

problems, solving 240

removing software 37

resize documents 39

scanning from HP Director 42

scanning page-by-page 42

scanning to e-mail 42

scanning to file 42

support 252

supported operating systems 36

USB card, troubleshooting 241

Macintosh driver settings

custom-size paper 39

Services tab 41

watermarks 40

manual dialing 138

manual redial 139

matching colors 92

material restrictions 260

Material Safety Data Sheet (MSDS) 261

media

ADF, sizes supported 153

copy settings 81

curled, troubleshooting 222

custom-size, Macintosh settings 39

default settings 177

default size for tray 62

fax autoreduction settings 130

first page 39

jams 207

pages per sheet 40

size, changing 82

supported sizes 55

troubleshooting 224

type, changing 82

wrinkled 222

memory

deleting faxes 134

error messages 206

installing 189

part numbers 247

reprinting faxes 145

memory cards insertion 159

memory cards, photo

inserting 160

menu

control panel, access 10

copy 24

Copy setup 10

fax 21

Fax setup 13

Network config 19

photo 23

Photo setup 13

Reports 12

Service 18

System setup 16

menu map

printing 169

mercury-free product 260

messages

control panel 203

Microsoft Office Basic Colors

palette, printing 92

Microsoft Word, faxing from 143

model

comparison 1

modems, connecting 115

multiple pages per sheet

Windows 70

N

n-up printing

Windows 70

network

configuring 19, 45

device polling 178

IP address configuration 50

link speed settings 51

operating systems

supported 46

product discovery 47

protocols supported 47

troubleshooting 238

Network config menu 19

network configuration page 49

network port

locating 6

setting up 48

network report, printing 169

Network Settings tab, HP

ToolboxFX 179

networks

HP Web Jetadmin 181

Macintosh installation 37

Neutral Grays 91

New Zealand telecom statements 262

number of copies, changing 76

O

on/off switch, locating 4

online support 252

operating environment, specifications 255

operating systems supported 28, 36

operating systems, networks 46

ordering

supplies and accessories 246

ordering supplies

Web sites 245

ordering supplies and accessories 247

orientation

setting, Windows 70

output bin

jams, clearing 212

output bins

locating 4

output quality

copy, troubleshooting 228

HP ImageREt 3600 94

HP ToolboxFX settings 177

print, troubleshooting 219, 236

scans, troubleshooting 232, 234

outside lines

dial prefixes 123

pauses, inserting 120

P

page order, changing 70

page-by-page scanning (Macintosh) 42

pages

blank 226

excessive curl 225

misfeeding 225

not printing 227

skewed 222, 225

pages per sheet

Windows 70

paper

ADF, sizes supported 153

copy settings 81

covers, using different paper 69

curled, troubleshooting 222

custom size, selecting 69

custom-size, Macintosh settings 39

default settings 177

fax autoreduction settings 130

first and last pages, using different paper 69

first page 39

HP ToolboxFX settings 177

jams 207

pages per sheet 40

size, changing 82

size, selecting 69

supported sizes 55

troubleshooting 224

type, changing 82

type, selecting 69

wrinkled 222

paper input trays

feeding problems, troubleshooting 226

paper path

jams, clearing 211

part numbers

cables 247

memory 247

supplies 247

trays 247

user-replaceable parts 248

parts, user-replaceable 248

password protection 181

Password tab,

HP ToolboxFX 178

pauses, inserting 120

PCL drivers

universal 28

PCL settings, HP ToolboxFX 179

phone book, fax

adding entries 140

deleting all entries 119

HP ToolboxFX tab 172

importing 119

phone numbers

HP fraud hotline 184

phones

receiving faxes from 132, 146

phones, connecting extra 116

phones, downstream

sending faxes from 144

photo 159

photo index 159

photo menu 23

photo printing 159

Photo setup menu 13

photos

copying 84

memory cards, inserting 160

printing a thumbnail sheetx 164

printing directly from the memory card 163

scanning 111

scanning, troubleshooting 232

physical specifications 254

pick-up rollers, ordering 248

pixels per inch (ppi), scanning resolution 107

polling faxes 122

polling, device 178

portrait orientation setting, Windows 70

ports

cables, ordering 247

locating 6

troubleshooting

Macintosh 241

types included 3

PostScript settings, HP ToolboxFX 179

PostScript, errors 242

power

requirements 254

power switch, locating 4

PPDs, Macintosh 240

ppi (pixels per inch), scanning resolution 107

prefixes, dial 123

presets (Macintosh) 39

print cartridges

door release, locating 4

HP fraud hotline 184

Macintosh status 41

part numbers 247

recycling 184, 259

replacing 185

status, checking 183

status, viewing with HP Toolbox FX 170

storing 184

warranty 251

print density settings 177

print job

canceling 68

print media

supported 55

print on both sides

Windows 70

print quality

HP ImageREt 3600 94

HP ToolboxFX settings 177

troubleshooting 219, 236

Print Settings tab,

HP ToolboxFX 178

printer drivers

Macintosh, troubleshooting 240

specifications 3

printing

configuration page 168

connect to a network 48

demo page 168

double-sided (duplex), Macintosh 41

edge-to-edge 80

font lists 168

Macintosh 39

menu map 169

network report 169

photos, from the memory card 163

photos, thumbnails of 164

supplies status page 168

troubleshooting 227

usage page 168

priority, settings 31, 36

private receive 182

problem solving

Macintosh problems 240

PostScript errors 242

problem-solving

Windows issues 240

product

model comparison 1

Product information tab, HP ToolboxFX 171

protocol settings, fax 153

protocols, networks 47

PS Emulation drivers 28

pulse-dialing 127

Q

quality

copy settings 79

copy, troubleshooting 228

HP ImageREt 3600 94

HP ToolboxFX settings 177

print settings (Macintosh) 39

print settings (Windows) 237

print, troubleshooting 219, 236

scans, troubleshooting 232, 234

Quick Sets 69

R

receiving faxes

answer mode, setting 129

autoreduction settings 130

blocking 131

error report, printing 151

from extension phone 132

log, HP ToolboxFX 174

polling 122

reprinting 145

ring patterns, settings 130

rings-to-answer settings 128

stamp-received setting 131

troubleshooting 155

when you hear fax tones 146

recycling

HP printing supplies returns and environmental program 259

recycling supplies 184

redial

manually 139

redialing

automatically, settings 124

reducing documents

copying 77

removing Macintosh software 37

repetitive defects,

troubleshooting 223

replacement parts, and

supplies 247

replacing print cartridges 185

reports

configuration page 12, 168

demo page 12, 168

fax 23

menu map 12, 169

network report 12, 169

PCL 6 font list 13

PCL font list 13

PS font list 13

service page 13

supplies status page 12, 168

usage page 12, 168

reports, fax

error 151

printing all 150

troubleshooting 157

reports, product

configuration page 49

network configuration page 49

reprinting faxes 145

resize documents

Macintosh 39

Windows 69

resizing documents

copying 77

resolution

fax 125, 126

HP ImageREt 3600 94

scanning 107

specifications 3

restoring factory-set defaults 202

RGB settings 91, 94

ring patterns 130

ring tones

distinctive 130

rings-to-answer setting 128

rollers, ordering 248

S

safety statements 266

Save/Restore tab,

HP ToolboxFX 178

scale documents

Macintosh 39

Windows 69

scaling documents

copying 77

scan

cancel 106

Scan to destinations, setting

up 101

scanner

glass cleaning 108

glass, cleaning 80, 195

load for copying 75

loading for scanning 99

strip, cleaning 196

scanning

black and white 108

blank pages,

troubleshooting 234

books 109

color 107

file formats 107

from control panel 100

from the computer 100

grayscale 108

HP Director (Macintosh) 42

loading ADF 98

loading flatbed scanner 99

methods 100

page-by-page (Macintosh) 42

photos 111

quality, troubleshooting 232,

234

resolution 107

speed, troubleshooting 233

to e-mail (Macintosh) 42

to e-mail (Windows) 102

to file (Macintosh) 42

to file (Windows) 102

to folder (Windows) 102

to program (Windows) 102

scatter, troubleshooting 222

sending faxes

ad hoc groups 139

billing codes 127

canceling 133

delaying 144

error report, printing 151

forwarding 129

from downstream

telephone 144

from software 142

group-dial entries 141

log, HP ToolboxFX 174

manual dialing 138

speed dial 140

troubleshooting 153

separation pad, ordering 248

service

part numbers 247

Service menu 18

Service tab

HP ToolboxFX settings 178

Services tab

Macintosh 41

settings

color 94

configuration page 49

driver presets (Macintosh) 39

drivers 31, 36

factory-set defaults,

restoring 202

HP ToolboxFX 176

network configuration page 49

network printing 48

priority 31, 36

shortcuts 69

size 254

size, copy

reducing or enlarging 77

troubleshooting 231

sizes, media

Fit to Page setting, faxing 130

skewed pages 222, 225

slow speed, troubleshooting

faxing 157

scanning 233

smeared toner,

troubleshooting 220

software

direct connection installation,

Macintosh 37

embedded Web server 32,

37

HP ToolboxFX 32, 170

HP Web Jetadmin 33

Linux 33

network installation, Macintosh 37

sending faxes 142

settings 31, 36

Solaris 33

supported operating systems 28, 36

uninstalling Macintosh 37

UNIX 33

Windows 33

Windows components 27

Solaris software 33

spare parts 247

special media guidelines 58

special paper guidelines 58

specifications electrical 254

environmental 255

physical 254

product features 3

specks, troubleshooting 219

speed fax, troubleshooting 157

scanning, troubleshooting 233

speed dials creating 120

deleting 121

deleting all 119

editing 120

programming 140

Spool32 errors 240

spots, troubleshooting 219

sRGB settings 91, 94

stapler locating 4

status alerts, HP Toolbox FX 170

Macintosh services tab 41

supplies, checking 183

viewing with HP Toolbox FX 170

Status tab, HP Toolbox FX 170

storing environmental specifications 255

print cartridges 184

streaks, troubleshooting 220

supplies HP fraud hotline 184

ordering 245, 246

recycling 184, 259

replacing print cartridges 185

status page, printing 168

status, checking 183

status, viewing with HP Toolbox FX 170

storing 184

supply-status, Services tab

Macintosh 41

Windows 70

support online 70, 252

supported media 55

System Settings tab, 176

System setup menu 16

T

Taiwan EMI statement 267

TCP/IP

operating systems supported 46 protocols supported 47

technical support online 252

Telephone Consumer Protection Act 262

telephone numbers HP fraud hotline 184

telephones receiving faxes from 132, 146

telephones, connecting extra 116

telephones, downstream sending faxes from 144

temperature specifications environment 255

text, troubleshooting misformed characters 221

thumbnails, photo 164

tone-dialing 127

toner loose, troubleshooting 220

scatter, troubleshooting 222 smeared, troubleshooting 220 specks, troubleshooting 219

toner cartridges. See print cartridges

Toolbox. See HP ToolboxFX

trapping 91

tray capacities 57

media types supported 57

media weights 57

tray 1

jams, clearing 208

loading 59

locating 4

tray 2

jams, clearing 208

loading 60

locating 4

tray 3

jams, clearing 210

loading 60

locating 4

part number 247

trays

default media size 62

double-sided printing 41

feeding problems, troubleshooting 226

jams, clearing 208, 210

locating 4

part numbers 247

settings 177

troubleshooting

blank pages 226

blank scans 234

checklist 200

color 223

configuration page, printing 49

control panel messages 203

copy quality 228

copy size 231

copying 231

curled media 222

dialing 154

EPS files 241

faded print 219

fax error-correction setting 152

fax reports 157

feeding problems 226

jams 207

lines, copies 228

lines, printed pages 220

lines, scans 234

loose toner 220

network configuration page, printing 49

networks 238

pages not printing 227

pages too dark 229

pages too light 229

paper 224

print quality 219

receiving faxes 155

repetitive defects 223

scan quality 232, 234

sending faxes 153

skewed pages 222, 225

speed, faxing 157

text 221

toner scatter 222

toner smear 220

toner specks 219

USB cables 227

wrinkles 222

two-sided printing

Windows 70

types, media

HP ToolboxFX settings 177

U

unblocking fax numbers 131

uninstalling Macintosh software 37

universal print driver 28

UNIX 33

UNIX software 33

usage page, printing 168

USB port

locating 6

Macintosh installation 37

troubleshooting 227

troubleshooting

Macintosh 241

type included 3

user-replaceable parts 248

V

V.34 setting 153

vertical lines,

troubleshooting 220

vertical white or faded

stripes 228

voltage requirements 254

volume

settings 18

volume, adjusting 123

W

warranty

Customer self repair 250

print cartridges 251

product 249

watermarks

Windows 69

wavy paper, troubleshooting 222

Web sites

customer support 252

HP Web Jetadmin, downloading 181

Macintosh customer support 252

Material Safety Data Sheet (MSDS) 261

ordering supplies 245, 246 universal print driver 28

weight 254

white or faded stripes, troubleshooting 228

Windows

add scan-to destinations 101

driver settings 31

drivers supported 28

faxing from 142

problem-solving issues 240

scanning to e-mail 102

software components 27, 33

supported operating systems 28

universal print driver 28

Word, faxing from 143

wrinkles, troubleshooting 222

© 2008 Hewlett-Packard Development Company, L.P.

www.hp.com