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USER MANUAL 1040 COMPAQ
Part number: Q7270-90102 First edition: 10/2004
© Copyright 2004 Hewlett-Packard Development Company, LP.
The information contained herein is subject to change Without notice. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett- Packard Company.
The only warranties for HP products and services are set forih in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting and additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the fumishing, performance, or use of this document and program material which it describes.
Note: Regulatory information can be found in the Specification section of this guide.
It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.
+ Governmental paper or documents + Passports - Immigration papers - Selective service papers - Identification badges, cards or insignias + Governmental stamps: - Postage stamps - Food stamps + Checks or drafis drawn on Govenmenal agencies + Paper currency, traveler's checks, or money orders
+ Certificates of deposit + Copyrighted works
WARNING! To prevent fire or shock hazard, do not expose this product to rain or any type of moisture.
Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric
WARNING! Potential shock hazard
+ Read and understand all instructions in the setup poster.
«Telephone lines can develop hazardous voliages. To avoid electrical shock, do not touch the contacts on the end of the cord, or any of the sockets on the HP Fax. Replace damaged cords immediately.
+ Never install telephone wiring during a lightening storm.
+ Use only a grounded electrical outlet when connecting the device to a power source. If you do not know whether the ouilet is grounded, check with a qualified electrician.
+ Observe all warings and instructions marked on the product.
+ Unplug this product from wall outlets and telephone jacks before cleaning.
+ Do not install or use this product near water or when you are wel.
+ Install the product securely on a stable surface.
+ Install the product in a protected location where no one can step on or trip over the line cord, and where the line cord will not be damaged.
+ IFthe product does not operate normally, see the Troubleshooting section of this user guide.
+ No operatorserviceable paris inside. Refer servicing to qualified service personnel.
+ Use in a well ventilated area.
3 Additional features
Set rings to answer 27 Use Caller ID 28 Turn Caller ID on 28 See who called with Caller ID 28 Print a list of Caller ID numbers 28 Block junk fax numbers 28 Add a junk fax number 28 Delete a number 29 Scan & Fax Mode 29 Image TCR 29 Distinctive ring (DRPD) 30 Step 1—Teach the HP Fax the ring pattern 30 Step 2—Set up distinctive ring (DRPD) answer mode 31 Answer/receive mode 31 HP1040 Fax 31 HP1050 Fax 32
4 Digital message center (HP 1050 Fax only) Turn on the message center 35 Record your greeting 36 Play your greeting 36 Screen or monitor your calls 37 Announcement only 37 Play back messages 37
Play back new messages only 37 Play back all messages 37 Skip or repeat messages 37 Repeating a message or skipping backwards 37 Skipping a message 38 Erase messages 38 Erase selected messages 38 Erase all messages in memory 38 Remote Access 39 Remote Password 39 Access the message center 39 Toll Saver 40 Message paging 41 Set up message paging 41 Receive a message page 41 Record a conversation 41
Broadcasting 43 Delayed fax 44 Polling 45
Setting send polling 45
Polling another fax to receive 46 To cancel the scheduled job 46 Forward faxes 47
Set the date and time 49 Turn on and off sounds 49
Reports you can print 51 Reprinting faxes 52 Clearing memory 53 Loudspeaker—HP 1040 Fax 53 Speakerphone—HP 1050 Fax 53 Redial a number in memory 54
7 Care and maintenance
Print cartridge information 55 View ink level 55 Print the self test 56 Replace the print cartridge 56 Clear jammed documents and paper 58 Document jams during transmission 58 To clear document jam: 58 Paper jams during printing 58 If the paper is jammed in the printing area 58 I the paper is jammed in the paper feed area 59 Maintain the print cartridge 59 Clean the print cartridge nozzles 59 Wipe the print nozzles and contacts 59 Clean the nozzles 59 Clean the cartridge carrier contacts 60 Clean the document scanner area 61 Adiust the scanner 63 LCD error messages 63 Troubleshooting 66 Fax problems 66 Print quality problems 68 Digital Message Center problems 69 69
8 Specifications and regulatory information Paper types and sizes 71 Document types and sizes 71 Acceptable documents 71 Print cartridge 72 Product specifications 72 A sample of ITU #1 test chart (reduced to 60.5%) 74 Environmental product stewardship program 75 Regulatory notices 76
Declaration of conformity 78 Use Hewlett-Packard support services 79 Hewlett-Packard LIMITED WARRANTY STATEMENT 80
This chapter gives you a quick introduction to the basic functions of your new fax machine. Please refer to the later chapters for detailed instructions.
1 The “arrow buttons” located under the © Menu button on the control panel are
ae designated by 4» in the instructions.
You can load up to 50 sheets of plain paper in the input tray. Before loading the paper, make sure the paper size is set correcily in the BASIC FAX menu. For more information, see Paper Size on page 13.
The HP Fax is designed to work with a variety of plain papers (cotton bond 75-90 g/ m? (20-24 Ib.)) in A4, Letter, and Legal sizes.
TIP: Some papers have a side that's been conditioned for printing. The “print side” is indicated on the paper's packaging. Always load with the print side facing you.
1 Slide the Paper Guide to Ltr or A4 paper width. Be sure not to bind the paper stack.
2 Pull the Paper Tray Cover toward you to open it.
NOTE: You must open the Paper Tray Cover to properly insert the
Load documents to fax or copy
3 Fan, neatly stack, then insert up to 50 sheets of paper with the print side facing you.
4 Push the Paper Tray Cover back into place.
Load documents to fax or copy
You can load up to 10 pages in the document feeder. Load the documents face down (printed side toward the machine).
Adiust guides to document widih.
1. Place the document to be sent (up to 10 pages) in the document feeder. 2. Dial the number by using one of these methods:
+ Entering the number and pressing Start/Enter.
*_ Lifting the handset, entering the number, and pressing Start/Enter.
+ Using the Loudspeaker or Speakerphone button to listen as you dial, then pressing Start/Enter.
*_ Pressing and holding a One Touch button. For more information, see One-touch dialing on page 24.
*_ Pressing the Speed Dial button, entering a speed dial code and pressing Start/ Enter. For more information, see Dial from the phone book on page 24.
NOTE: One touch and speed dial codes must have been previously programmed. For more information, see Store a number in the phone book on page 23.
Receive a fax How faxes are received depends on how the Answer Mode/Receive Mode is set. For
more information, see Set rings to answer on page 27.
FAX or TAM answer mode
The fax machine will answer the telephone, automatically detect fax tones, and receive a fax.
TIP: If you answer the telephone and hear fax tones, press the Start/Enter button to receive the fax.
In AUTO mode the telephone rings for a certain number of rings (see Set rings to answer on page 27), then switches to FAX receiving.
If the answer Mode is set to TEL, you must manually receive faxes. 1. Answer the telephone.
2. If you hear fax tones, press the Start/Enter button.
3. Once you hear fax tones from both machines (this may take several seconds), you should hang up the telephone.
You can make multiple copies of a10 page document.
Single copy—default settings 1. Turn the page face down and insert it into the document feeder.
2. Press Copy twice.
Multiple copies or copies with options/settings 1. Turn the page face down and insert it into the document feeder.
2. Press Copy. Number of Copies then 01 [01-50] will display.
TIP: The maximum number of copies depends on the model you purchased.
3. If you want more than one copy, use the phone pad to enter the number of copies. 4. Press Copy to start copying or press Start/Enter to go to the next option. Zoom Rate then 97% will display.
Make a telephone call
5. Press 4 } to select the reduction or enlargement percentage you want (50 -125).
TIP: The maximum enlargement percent depends on the model you purchased.
6. Press Copy to start copying or press Start/Enter to go to the next option. Collate then Of£ will display.
7. Press 4 D to select On if you want the copies collated. If Collate is Of£, pressing either Copy or Start/Enter will start copying.
8. If Collate is On, press Copy to start copying or press Start/Enter to go to the next option.
Print Order then Normal will display. 9. Press 4 » to select Reverse if you want the last page printed first.
Printing the copies in reverse order will cause the first page to be on top when the copy is complete.
10.Pressing either Copy or Start/Enter will start copying.
Make a telephone call
Use one of the following methods:
+ Pick up the handset and dial the number.
+ Press and hold a One Touch number. This turns on the speaker. When you are connected, pick up the handset (HP 1050 Fax does not have to pick up handset since it has a speakerphone.) For more information, see One-touch dialing on page 24.
+ Press the Speed Dial button, enter a speed dial code and press Start/Enter. This turns on the speaker. When you are connected, pick up the handset (HP 1050 Fax does not have to pick up handset as it has a speakerphone.) For more information, see Dial from the phone book on page 24.
+ HP 1050 Fax: Press the Speakerphone button and dial the number.
NOTE: One touch and speed dial codes must have already been entered before you can use them. For more information, see Store a number in the phone book on page 23.
This chapter lists the basic features of your new HP Fax and introduces you to the machine. For detailed instructions, refer to the later chapters.
The HP Fax offers the following features: +100 page fax memory
+10 page document feeder
+ Scan & Fax capability: Scan the entire document into memory before sending (see page 29).
+ 80 to 100 (depends on model) speed dialing locations (including10 One-Touch speed dials) (see page 23).
+ Distinctive Ring (DRPD) capability: Multiple numbers on the same phone line that are differentiated by ring pattern (this feature only is available in certain areas) (see page 30).
+ Broadcasting: Send the same document to multiple destinations (see page 43). + Fax forwarding: Forward documents to another fax machine (see page 47). + Delayed fax: Send the document at a later time (see page 44).
+ Send/Receive Polling: Retrieve a Waiting fax or hold a fax to be picked up (see page 45).
+ Caller ID (see page 28). + Last 10 number redial (see page 54). + Junk fax blocking (with Caller ID) (see page 28).
+ Reports to help you manage your work (see page 51).
The HP 1050 Fax only
The HP 1050 Fax also offers a Digital Message Center with these features: +30 minutes of incoming message memory
+ Message paging: Calls you when you have received a message.
Figure 2-1 Front view
Figure 2-2 Rear view
Document support Paper tray
Paper tray cover Document guide Document feeder Handset
Paper guide Paper support
The HP Fax 1040/1050
Figure 2-3 Bottom view
1 Connect handset to the HANDSET port.
2 Connect telephone line to the LINE port.
3 HP 1040 only: Connect answering machine or extension phone to the EXT. port.
Control Panel of HP FAX Figure 2-4 Control panel of HP 1040 Fax
Scan & Fax Mode: When Scan & Fax mode is turned on, the device scans all pages before starting to send the fax. The button is lit when Scan & Fax Mode is turned on.
Silent Mode: Will mute most sounds made by the device. To do this automatically at certain hours, See Adjust volume on page 28 for instructions on using the menu. The button is lit when Silent Mode is turned on.
Report/Help: Prints status reports or the Help file, which will provide information on using your HP Fax.
Access Cartridge: Moves the print cartridge to the center so it can easily be replaced.
Resolution: Improves the clarity of a document that you are faxing or copying.
The HP Fax 1040/1050
Figure 2-7 HP 1040 & HP 1050 Fax control panel— Middle
6 Space: [The 1 key]. Enters a space between words when entering a name in a text field.
7. Display: Displays menu items and messages from the HP Fax.
8 Key pad: Dials telephone and fax numbers and enters letters and symbols in text fields. The phone key pad is also used for one-touch dialing.
9 Symbols: [The 0 key]. Used to enter special characters when entering a name in a text field.
10 Speed Dial: [The # key]. Stores and dials 80 or 100 (varies by model) telephone/fax numbers.
Figure 2-8 HP 1040 & HP 1050 Fax control panel—Right side upper
11 Menu: Displays the options available for your HP
® Fax. ® 12 Scroll/Volume:
+ When you are entering numbers or text, moves the cursor to the digit or character to be edited.
+ When Menu has been pressed, displays the next and previous menu options. Referred to as the arrow keys in text and are designated by: 4 b.
+ When no other button has been pressed, adjusts the ringer volume.
+ Ifthe handset is off hook, adjusts the handset volume.
+ When Loudspeaker or Speakerphone has been pressed, adiusts the speaker volume.
+ Press twice to copy a document with the default copy settings.
+ Press once then set options. Press Start/Enter between options. Press Copy to copy the document.
+ Slarts a fax or printing a report. + Accepis the selection shown in the display.
+ In a Menu, stops an operation and returns to Ready mode. + When entering text or numbers: -_ Press once to backspace delete numbers or letters when editing. - Hold down to delete entire field.
-_ Press again after holding down to return to Ready mode.
Figure 2-10 HP 1040 Fax only control panel—Right middle
+ Mules the telephone during a telephone call. + Search for a number stored in memory.
17 Loudspeaker: Allows you to listen to the telephone while dialing or accessing voice mail without lifting the handset. Allows you to listen only. There is no speakerphone capability.
+ Automatically redials the last number or allows you to select one of the last 10 numbers to redial.
+ Adds a pause while entering a speed dial number.
19 R or Flash: Switches between telephone functions; for example, call waiting. Contact your local telephone company for information. The name of this button varies by country.
20 Ans. Mode/Contrast:
+ When no document is loaded, pressing this button changes the Answer Mode. See Answer/receive mode on page 31.
+ When a document is loaded, pressing this button changes the contrast for faxing and copying.
+ Mules the telephone during a telephone call. + Search for a number stored in memory.
17 Speakerphone: The HP 1050 provides a fully functional speaker phone.
+ Automatically redials the last number or allows you to select one of the last 10 numbers to redial. + Adds a pause while entering a speed dial number. 19 R or Flash: Switches between telephone functions; for example, call waiting. Contact your local telephone company for information. The name of this button varies by country.
20 Rev. Mode/Contrast:
+ When no document is loaded, pressing this button changes the Receive Mode. See Answer/receive mode on page 31.
+ When a document is loaded, pressing this button changes the contrast for faxing and copying.
Figure 2-12 HP 1050 Fax only control panel—Upper right
21 Greeting: Press and hold to record the greeting for the Digital Messaging Center. Press again to stop the recording.
22 Play/Rec: Use to play answering machine messages or to record messages.
23 Erase: + Press during a message to delete that message. + Press and hold to delete all messages.
24 Answer: Turns the answering machine on and off. Button is lit when the answering machine is on.
25 Microphone: This icon shows the location of the microphone used for the Speakerphone and to record the answering machine greeting.
Overview of menu options
Your fax machine has settings that you can change. To find out how the options are currently set, print the System Data report (see Print reports on page 51.)
To change these settings, see Navigate the menus on page 17.
The tables below shows the options for a menu in the left column and their setting choices in the right column.
You can select the number of rings before answering an incoming call. I you are using your machine as both a telephone and a fax machine (AUTO or TAM mode), we suggest you set the ring count to at least 4 (HP 1040) or 2 (HP 1050 with Toll Saver tumed on) to give you time to answer.
The number of rings can be 2 to 7.
Caller ID You can see the number of the person calling you. Before using this feature, Caller ID service must be installed on your telephone line by the telephone company.
The settings are On, On w/ Junk Fax, and Off. For more information, see Use Caller ID on page 28.
If you have Caller ID set to On w/ Junk Fax, you can block faxes from particular numbers. You must have received a fax from that number to block it. Even though you have added junk fax numbers, if you tumed off the Caller ID option above, the Junk Fax protection will be removed. The settings are aaa and Delete.
Allows you to set the print quality to Normal or Draft.
A4, Letter and Legal are the paper sizes you can use to receive faxes and copy.
A confirmation report shows whether the transmission was successful or not, how many pages were sent, etc.
ON: prints a confirmation report automatically each time you send a fax.
OFF: never prints a confirmation report (You can print one manually using the Report/Help button (see Print reports on page 51).
ÆERROR: prints only when an error occurs. Note that this report can include the Image TCR (see Image TCR on page 29).
Image TCR Image TCR prints a sending confirm page with a miniature image of the first page of the fax.
When receiving a document as long as or longer than the paper loaded, the machine can reduce the data to fit your paper. If the fax machine cannot fit the data into one page with the feature enabled, the data is divided and printed in actual size on two or more sheets. The settings are On and off.
The Fax Log shows the specific information concerning transmission or reception activities, the time and date of most recent 40 transmissions or receptions.
The settings are On and off.
Sets the default resolution when copying and faxing. The settings are: Standard, Fine, and Superfine. For more information, see Set document resolution and contrast for a single copy on page 26.
Sets the default contrast when copying and faxing.
The settings are: Normal, Lighten, Photo, and Darken. For more information, see Set document resolution and contrast for a single copy on page 26.
Allows you to send a fax to several fax numbers at once.
Allows you to set up a fax to be sent at any time in the next 24 hours.
Allows you to forward incoming faxes to another fax number.
Allows you to set a fax to be polled by another machine.
Cancels all scheduled faxes.
Man Fax Rev Code (HP 1040 only)
The Manual Fax Receive Code allows you to start receiving a fax from an extension phone. If you pick up the extension phone and hear a fax tone, enter the code and the fax will start receiving. You cannot change the * *, just the number between them. The code can be 0 to 9.
Error correction mode compensates for poor line quality and ensures accurate, error free transmission with any other ECM-equipped facsimile machine. If the line quality is poor, transmission time may be increased when ECM is enabled.
The settings are On and Off.
Distinctive ring (DRPD—distinctive ring pattern detection) is a service provided by some telephone companies that assigns two phone numbers to one phone line, each of which makes your phone ring differently. If you subscribe to this service, you can program your machine to learn one phone number and distinctive ring for incoming faxes. For more information, see Distinctive ring {DRPD) on page 30.
You can turn off sounds the machine makes either manually or on a daily schedule (for example, to turn off the sounds after work hours and overnight). Manual: To turn off and on the sounds, use the Silent Mode button on the control panel.
Daily: Enter a start and end time. Use the 1 and 2 keys to switch between AM and PM.
Cleans the print cartridge to improve print quality.
Aligns the print cartridge to improve print quality.
Allows you to see the estimated level of ink remaining in the cartridge.
Use only if you have dropped the fax machine.
Returns all settings to factory defaults.
Language There are three languages you can use for display and reports: English, Spanish, and French. Dial Mode Set the dialing mode to the type of the exchange to which you are connected:
If you turn the Automatic Reduction option off, you can set the fax machine to discard any excess image at the bottom of the page when receiving a document as long as or longer than the paper loaded in your machine. If the incoming fax is out of the margin you have set, it will be printed on two sheets of paper.
The Discard Size can be 00 to 30 mm.
Prints a self test to allow you to troubleshoot problems.
Adds 2 rings to the rings to answer setting unless a message has been received.
Allows you to screen calls.
Adjusts the amount of time a caller has to record a message.
Remote Password Sels the password for retrieving your messages from another phone.
Silence Action Tells the machine what to do when it detecis silence after answering. The
settings are: Disconnect, Receive Fax, and Record Silence.
Of£-Hook Action Tells the machine what to do when the incoming call leaves the phone off the
hook. The settings are: Disonnect and Record Off-Hook
Message Paging The device will call you and give you a message when you have a new voice
message. You can then use your remote password to relrieve it.
Loudspeaker—HP 1040 Fax
You do not need to pick up the handset to make a phone call. When dialing, just press the Loudspeaker button and enter the numbers. When your party answers, pick up the handset to talk to them. This feature is especially useful for checking voicemail messages.
NOTE: Your HP 1040 Fax does not have speakerphone capabilities. The loudspeaker enables you to hear calls but you must speak using the handset.
TIP: If you want to share the conversation with somebody beside you, pick up the handset and press Loudspeaker. The line is still connected and everybody can listen to the conversation.
While you are using Loudspeaker, do not place the handset beside the speaker, as this may result in howling.
Speakerphone—HP 1050 Fax
The HP 1050 Fax has full speakerphone capabilities. You never have to lift the handset if you do not want to. Press Speakerphone to make and receive calls as well as listening to your answering machine messages.
While you are using the Speakerphone, do not place the handset beside the speaker, as this may result in howling.
Navigate the menus Ready mode
Whenever the HP Fax is ready for faxing and copying (called Ready mode), it will display the
date, time, and answer mode. For example, OCT-05 02:23PM FX Menu buttons
Use the Menu buttons to navigate the menu items.
1 Press the Menu button to access the menu system.
2 Usethe 4 » buttons to scroll through the options on a particular level.
3 Press Start/Enter to select a particular menu option.
4° Press Cancel to return to Ready mode.
Example To change the default Resolution setting to Fine, you would take the following steps.
1. Press the Menu button repeatedly until BASIC FAX displays. 2. Press Start/Enter.
Rings to Answer Will display.
3. Use the 4 } to scroll until Resolution displays. 4. Press Start/Enter. Standard will display.
5. Use the 4 } to scroll until Fine displays. 6. Press Start/Enter.
7. Press Cancel to return to Ready mode.
Enter dates, times, text, and telephone numbers
Enter dates, times, text, and telephone numbers
Use these buttons when menu items ask you to enter dates, time or text.
+_Ifthe date format seems unfamiliar, check that you selected the correct one for your country when setting up your HP Fax (see Set the date and time on page 49).
+ Some items on the display will show up with the blinking cursor under the item to change. Simply press the key for the new character or number or use the 4 à to move to the one you want to change.
+ To enter a pause in a telephone number, press Redial/Pause. A P will appear in the display. Press the button multiple times for a longer pause.
+ When entering text, press the phone pad button repeatedly to scroll through the characters. Use the following table for reference.
The letters and numbers scroll as shown next to each button for text fields such as the phone book. Press the 2 to display an A and wait briefly for the cursor to advance before pressing 3 to select D. If you want a B, press 2 twice in rapid succession.
Table 2-1 Keys to enter text and numbers
Enter dates, times, text, and telephone numbers
For example, to enter ‘Jacque & Baja, Inc.’ follow these steps.
6,0,000,90,6806,89 :cxx wil display.
0 Enters a space. ©O00000000 &' will display. 0 Enters a space. 606,08,6,0 “BaJA’ will display. 000 , "will display. 000,66,008 “axe” will display 0000 *." will display.
Fax header telephone number
For most telephone numbers you can only enter the numbers (for example, 1234567890). For the fax header that prints on all your faxes (see Set the fax header information on page 50), you can enter some punciuation in the number.
To punciuate the telephone number in the fax header, use these keys.
Table 2-2 Keys to punciuate the fax header telephone number
CS For example, to enter ‘(123) 456-7890" follow these steps.
* * (will display. 00,0,6 °123 will display. ** *)" will display. Ps Enters a space.
Enter dates, times, text, and telephone numbers
6, 6,06 *456" will display. # “= "will display. 9,6,9,0 °7890" will display
Speed dialing Your HP Fax has a built-in phone book that allows you to enter up to 80 or 100 (varies
by model) names and numbers for faxing or telephone use. Once entered, you can dial the number by any of these methods.
+ One-Touch (first 10 numbers) + Speed dial code + Searching the phone book
All numbers must be stored in the phone book before use.
Store a number in the phone book
Once in the phone book these numbers can be dialed using one touch buttons, speed dial codes, or by searching the phone book.
1. Hold the Speed Dial button for about two seconds. The display shows Speed [00-80]>##.
NOTE: The number of available speed dial codes varies by model.
2. Enter a two-digit number and press Start/Enter.
Numbers from 00 to 09 will be used for OneTouch dialing, and the numbers 10 and up will be used for Speed dialing.
3. Enter the telephone/fax number you want to store (up to 40 digits) and press Start/ Enter.
+ IF you want a pause between numbers (for example, when entering an access code where you need to wait for a second dial tone), press Redial/Pause. A P appears in the display. For a longer pause, simply press Redial/Pause again.
+ IFyou make a mistake while entering a number, use 4 } to move the cursor under the digit, then enter the correct digit.
+ Cancel will backspace delete in the field. + Holding down Cancel will clear the whole field.
4. Enter the name (up to 20 characters) and press Start/Enter. If you do not want a name, just skip this step by pressing Start/Enter.
TIP: If you have subscribed to a Caller ID service, we recommend that you enter a name.
5. Press Cancel to exit.
Print the phone book 1. Press Report/Help.
2. Press 4 } until Phonebook displays and press Start/Enter.
Dial from the phone book Dialing works the same for both faxes and telephone calls. If a document is loaded, the HP Fax sends the fax.
One-touch dialing A Press and hold the number (0 through 9) on the phone pad.
You can refer to the number assigned to each code by printing the phone book. See Print the phone book on page 22.
TIP: You can also dial these numbers using the speed dial code as described below.
Speed dialing 1. Press Speed Dial.
2. Enter a two-digit speed dial code.
You can refer to the number assigned to each code by printing the phone book. See Print the phone book on page 22.
3. Press Start/Enter.
You can search the entire phone book to find the number you want to dial.
Search sequentially through the phone book 1. Press Mute/Search.
2. Press 4 } to move upward or downward through the directory until you find the number you want.
3. When the number you want appears in the display, press Start/Enter to dial.
Search for a particular first letter 1. Press Mute/Search.
2. Press the phone pad button labelled with the letter you want to find.
+ For example, if you want to find the name ‘NEW YORK, press the 6 button, which is labelled with ‘MNO'.
+__The machine finds the closest entry.
+_Ifthe machine cannot find a name that begins with the given letter, the machine shows the message Not Found.
3. When the name and number you want appears in the display, press Start/Eniter.
Paper types and sizes
Paper types and sizes
The HP Fax is designed to work optimally with plain paper (cotton bond: 20 Ib., 75 g/ m?) in the following sizes: A4, Letter, and Legal.
TIP: Some papers have a side that's been conditioned for printing. The print side is usually indicated on the paper’s packaging. Always load with the print side facing you.
You can load up to 50 sheets of paper in the paper tray. Satisfactory print and receive quality can be obtained with many types of plain paper. Since the quality of plain paper varies widely, test the print quality before buying large quantities of paper. Your machine uses a variety of papers including:
+ Copier paper + Bond paper + Dual-purpose paper
Because all paper varies in physical characteristics, you can receive mixed results from different packages of paper even though the packages contain the same type of paper. If you encounter undesirable results, try the other side of the paper, a different type, or another package of the same kind of paper.
Do not use the following types of paper with your machine:
+ Continuous form feed paper
+ Synthetic paper (Tyvek®, etc.)
+ Multi-sheet forms and documents
+ Chemically treated paper (pressure-sensitive paper, carbon-coated paper, etc.) + Coated (glossy, photo, etc.)
+ Papers with raised, embossed lettering
Document types and sizes
Acceptable document size depends on whether you are faxing a single sheet or multiple pages.
+ The minimum document size is 148 mm (5.8 in.) wide by 128 mm (5 in.) long. + The maximum size is 216 mm (8.5 in.) wide by 356 mm (14 in.) long.
Follow these tips to ensure worry-free faxing.
+ Be sure that your document is dry and free of staples, paper clips, and other foreign objects.
+ For more information on what kind of paper you can use for documents, see Acceptable documents on page 71.
Set document resolution and contrast for a single copy + IFyou are sending more than one sheet, make sure the bottom sheet enters first. Insert the sheets with a slight push to ensure smooth feeding. + For multiple sheets, all pages of the document must be the same size and paper type.
+ If you are loading pages that are unusually thick or thin, feed one sheet at a time. If the document does not feed correcily, open the control panel, remove the document, and try loading it again.
DO NOT try to send documents that are:
+ covered with wet ink or paste
+ wrinkled, curled, or folded
+ too thin (less than 0.07 mm (0.18 in.) thick—onionskin, airmail paper, etc.) + too thick (more than 0.15 mm (0.38 in.) thick—index cards, file folders)
+ chemically processed (pressure-sensitive paper, carbon-coated paper, etc.) + coated (glossy, etc.)
+ too small or short (such as a label, voucher, etc.)
+ made of cloth or metal
To send these documents, use an office copier to make a photocopy first, and then send the copy.
Set document resolution and contrast for a single copy
Document resolution and contrast are set in the same manner for both faxes and copies. For most faxes and copies, default settings will work well.
If you need to send/copy a document with unusual contrast characteristics, including photographs, you can adjust the resolution and contrast for that document using the control panel buttons.
TIP: You can also change the default settings for all documents using the menu. See BASIC FAX menu on page 13.
We recommend you use documents printed using a high quality printer, felt tip pen, black ink, or typewriter. The paper should be white or very light, and of normal weight, not cardboard or onionskin.
Blue lines on a ruled pad don't fax well. For more information on the types of paper you can use for documents, see Document types and sizes on page 23.
NOTE: You must set the resolution and contrast before dialing the number.
1. Turn the page face down and insert it into the document feeder. For more information, see Load documents to fax or copy on page 2.
2. Press Resolution repeatedly to select the option you want.
+ STANDARD works well for printed or typewritten originals with normal-sized characters.
* FINE is good for documents containing a lot of detail.
* SUPER FINE works well for documents containing extremely fine detail; for example, a map or engineering drawing. SUPER FINE only works if the remote machine also has the SUPER FINE feature.
TIP:_ SUPER FINE mode is not used when sending documents scanned into memory i.e., Broadcasting and Delayed Fax). lf you are sending document using one of these methods, SUPER FINE will be changed back to FINE even though you selected SUPER FINE.
If the Scan & Fax Mode light is on and SUPER FINE is chosen, the fax will be sent as if the light were off.
3. Press Ans.Mode/Contrast or Rev.Mode/Contrast repeatedly to select the option you want.
+ NORMAL works well for normal handwritten, typed, or printed documents. * LICHTEN works with very dark print. + DARKEN works with light print or faint pencil markings.
*_ PHOTO is used when faxing photographs or other documents containing color or gray shades. When Photo is chosen, the resolution is automatically set to FINE.
4. Dial the number and press Start/Enter or press Copy.
When sending/copying is finished, resolution/contrast automatically returns to default.
You can adjust the volume level for both the ringer and the speaker.
Ringer volume A Press 4 } when the fax is in Ready mode to adjust the volume of the ringer.
+ Whenever you press the button, it will increase or decrease the volume.
*_ The volume 0 indicates that the machine will not ring when a call is received.
Speaker volume 1. Press Loudspeaker (HP 1040) or Speakerphone (HP 1050).
2. Then press 4 + to adjust the volume of the speaker.
Automatic fax redial
Automatic fax redial
When you send a fax, if the number you have dialed is busy or there is no answer, the machine will attempt to redial the number every three minutes up to two times.
Before redialing, the display shows To redial now, press Start/Enter. If you want to redial the number immediately, press Start/Enter.
Or, press Cancel to stop redialing and the machine returns to Ready mode.
Receiving via an extension telephone (HP 1040 Fax only)
If you have an extension phone on the same line as your HP Fax you can remotely start receiving a fax.
1. Answer the call on the extension phone. 2. Press *9* (manual fax receive code) in sequence when you hear a fax tone.
Your fax machine detects the code and starts to receive the document.
+ The code is preset at the factory. You cannot change the asterisks but you can
select any number between 0 and 9. For more information, see ADVANCED FAX menu on page 14.
3. Hang up the phone when your fax machine starts to receive.
3 Additional features
This chapter contains information on additional features you may want to set or change for your HP Fax.
Rings to answer: Sets the number of rings before the HP Fax answers the phone.
Caller ID: If you subscribe to Caller ID through your local phone company, you can use it with your HP Fax.
Block Junk Faxes: In conjunction with Caller ID, you can block certain numbers from sending you a fax.
Scan & Fax Mode: Image TCR Distinctive Ring
Answer/Receive mode: Determines how the HP Fax responds to incoming calls.
@ 1 The “arrow buttons” located under the
Menu button on the control panel are
ae designated by 4» in the instructions.
You can select the number of rings that will occur before the fax answers an incoming call. IF you are using your machine as both a telephone and a fax machine, we suggest you set the ring count to at least 4 to give you time to answer.
TIP: HP 1050 Fax: The Toll Saver function for the Digital Message Center interacts with Rings to Answer. See Toll Saver on page 40. If you have the HP 1050 Fax and have Toll Saver turned on, set the Rings to Answer to 2.
. Press Menu repeatedly until BASIC FAX displays and press Start/Enter.
Rings to Answer Will display.
2. Press Start/Enter.
3. Enter the number of rings you want (2-7) and press Start/Enter.
The HP Fax rings the set number of times and then answers. It then produces a different sounding ring to alert you to which type of call is incoming.
+ The additional ring may occur once for a fax call
Additional features 27
*_The additional ring occurs 5 times for a voice call. After the 5 additional rings, the answering machine will answer.
Use Caller ID Many countries have the Caller ID system that enables the receiver to view the numbers or names of callers. Once you have subscribed to Caller ID services through your local phone company, your machine can display caller information.
Turn Caller ID on 1. Press Menu repeatedly until BASIC FAX displays and press Start/Enter. 2. Usethe 4 à to scroll to Caller ID and press Start/Enter. 3. Usethe 4 } to scroll to the desired option and press Start/Eniter. *__On: Activates the Caller ID feature.
* On w/ Junk Fax: Activates Caller ID and ignores any fax registered as a junk fax (see Block junk fax numbers on page 28).
+__off: Deactivates the Caller ID feature. See who called with Caller ID This function allows you to see who has called. You cannot dial these numbers. 1. Hold Redial/Pause for about two seconds. 2. Press € à until Caller ID displays and press Start/Enter. 3. Scroll through the numbers by pressing 4 +.
Print a list of Caller ID numbers 1. Press Report/Help.
2. Press 4 D until Caller ID displays and press Start/Enter.
Block junk fax numbers
If you subscribe to Caller ID through your local phone company, you can block future faxes from numbers on the Caller ID List. Before using this feature, you must set the Caller ID option to On w/ Junk Fax (see Use Caller ID on page 28.)
Add a junk fax number 1. Press Menu repeatedly until BASIC FAX appears and press Start/Enter. 2. Press 4 D until Set Junk Fax No. displays and press Start/Enter. 3. Press 4 } until Ada displays and press Start/Enter.
The machine shows the first Caller ID number.
4. Press € » to find the Caller ID number you want to register as a junk fax and press Start/Enter.
Additional features 28
You can enter up to 20 numbers. Numbers which have already been entered as a junk number are marked by * at the end of the display.
Delete a number 1. Press Menu repeatedly until BASIC FAX appears and press Start/Enter. 2. Press 4 » until Set Junk Fax No. displays and press Start/Enter. 3. Press 4 } until Delete displays and press Start/Enter.
The machine shows the first junk number.
4. Press 4 à to scroll to the junk fax number you want to delete and press Start/Enter.
Scan & Fax Mode causes the HP Fax to scan all the pages of the fax into memory before starting to send. This is useful for situations where the fax you are calling might be busy and need to be redialed. Several options automatically use Scan & Fax Mode; for example, Delayed Fax. You can also turn Scan & Fax Mode on for all tasks.
A Press the Scan & Fax button.
Scan & Fax Mode is on when the button is lit.
Image TCR Image TCR (transmission confirmation report) is a valuable tool for keeping records of faxes you send. It prints a Sending Confirm page with a miniaturized image of the first page of the fax on it. See the following example.
Additional features 29
Distinctive ring (DRPD)
To use image TCR, the Scan & Fax Mode light must be on (press the button if necessary) and you must set these Menu options to On: Image TCR and Sending Confirm. See Scan & Fax Mode on page 29. Follow these instructions to set the menu options:
Press the Menu button repeatedly until BASIC FAX displays and press Start/Enter. Use the 4 Use the 4 + buttons to select On and press Start/Enter. Use the 4 Use the 4 » buttons to select on and press Start/Enter.
> buttons to scroll to Sending Confirm and press Start/Enter.
> buttons to scroll to Image TCR and press Start/Enter.
Press Cancel to return to Ready mode.
TIP: Image TCR is unavailable if the resolution is set to Super Fine.
Distinctive ring (DRPD)
Distinctive ring or distinctive ring pattern detection (DRPD) is a service offered by some telephone companies. When you subscribe to this service through your local phone company, you have different ring patterns; such as double ring and triple ring, that allow you to have different telephone numbers on one physical line. Your HP Fax works with distinctive ring service.
Use Distinctive Ring to set your HP Fax to answer one of your phone numbers as a fax only line. The phone number (ring pattern) that you teach the HP Fax will be answered as if the
machine is in FAX mode. All other numbers on the same line will be answered if they are in AUTO mode (HP 1040 Fax) or TAM mode (HP 1050 Fax).
NOTE: HP 1050 Fax: If you use Distinctive Ring to establish one of your numbers as a fax only line you must turn the Answering Machine on or the HP Fax will not answer the phone on the other numbers. If you do not want to use the answering machine, do not set up distinctive ring with your HP Fax.
I you have this service follow both of these instructions in this order to set it up and use it.
Step 1—Teach the HP Fax the ring pattern
The HP Fax will learn the ring pattern when you call it from another telephone or fax machine.
1. Be ready to call the fax machine. 2. Press Menu repeatedly until ADVANCED FAX displays and press Start/Enter.
3. Use 4 D to scroll through the options until Distinctive Ring displays and press Start/Enter.
Call this fax from another fax machine... Waiting Ring... will display.
Additional features 30
DRPD OK will display when the pattern has been learned and the HP Fax will return to Ready mode.
Step 2—Set up distinctive ring (DRPD) answer mode
Once you have activated distinctive ring, it becomes one of the answering modes you can select by pressing the Ans.Mode/Contrast or Rev.Mode/Contrast button.
A Press Ans.Mode/Contrast or Rev.Mode/Contrast repeatedly until DRPD Mode appears in the display.
+ In Ready mode, DR appears in the right hand corner of the display.
+ Now, the HP Fax will manage calls and faxes as if it were set to AUTO mode (see AUTO mode on page 32.)
TIP: Distinctive ring must be set up again if you reassign your fax number or connect the machine to another telephone line. Once set up again (that is, the fax machine has learned the ring pattern and the answering mode is correcily set), you should test the fax machine by calling the fax number and another number on the same line. The machine should respond appropriately to a call placed to the fax number with fax tones, and to a normal telephone call with the expected ring pattern.
How the product receives faxes depends on the answer/receive mode you chose when you set up the product. You can send faxes in any answer/receive mode. The answer/ receive mode setting determines how the device answers the incoming call and varies between the models.
How are you going to use your HP Fax? Read about...
+ Fax machine with few or no voice calls. | FAX mode
+ Telephone and fax machine without an | AUTO mode external answering machine connected.
+ As a fax machine with an external TAM mode answering machine.
+ Using Distinctive Ring (DRPD) service to | See Distinctive ring (DRPD] on set up a separate telephone number for | page 30. your fax on the same physical line as your other numbers.
+ Telephone with few or no fax calls. TEL mode
Additional features 31
A When no document is loaded, press the Ans.Mode/Contrast button until the desired option displays.
+ FAX + In Ready mode, FX appears in the right hand corner of the mode display. + When you get a call, the machine answers and receives the fax automatically. When reception is complete, the machine returns to Ready mode. + If you want to change the number of rings before it answers, see Set rings to answer on page 27.
+ AUTO + In Ready mode, AU appears in the right hand corner of the mode display.
+ When a call comes in, the machine answers it. If a fax is being sent, the device receives the fax. If the machine does not sense a fax signal, it will ring 5 times in a different tone to tell you it may be a regular telephone call. If you do not pick up the handset it will try again to receive a fax after several more rings.
+ If you want to change the number of rings before it answers, see Set rings to answer on page 27.
+ TAM You must have an answering machine attached to the EXT line socket mode located on the bottom of your HP Fax.
+ In Ready mode, TM appears in the right hand corner of the display.
+ When a call comes in, the answering machine answers and listens. If it detects fax tones, it receives the fax; otherwise, it records the caller's message.
+ If you have set your machine to TAM Mode and your answering machine is switched off or the answering machine is not connected direcily to your fax machine, the machine will automatically attempt to receive a fax after several rings.
+ If your answering machine allows you to set the number of rings before it answers the telephone, set the answering machine to answer an incoming call in less than 4 rings.
+ When your answering machine answers an incoming call, it records a fax tone until it realizes a fax is coming through. Due to this, your answering machine may tell you a voice message has been left, even when it is actually a fax.
In Ready mode, TL appears in the right hand corner of the mode display.
+ Automatic fax reception is turned off. You can receive a fax only by lifting the handset and pressing Start/Enter.
How are you going to use your HP Fax? Read about...
+ Telephone and fax with the integrated TAM answering machine in the Digital Message Center.
+ Telephone and fax machine without the | AUTO mode answering machine.
Additional features 32
How are you going to use your HP Fax?
+ Fax machine with few or no voice calls.
+ Using Distinctive Ring (DRPD) service to set up a separate telephone number for your HP Fax on the same physical line as your other numbers.
See Distinctive ring (DRPD) on page 30.
+ Telephone with few or no fax calls
A When no document is loaded, press the Rev.Mode/Contrast button until AUTO, FAX, or TEL displays. If you are going to use the answering machine, we recommend
setting the Receive mode to AUTO.
NOTE: If you want to use Distinctive Ring service from your phone company, set it up and select it using the Rev.Mode/Contrast button before turning on the answering
machine. See “Distinctive ring (DRPD}” on page 30.
+ AUTO + In Ready mode, AU appears in the right hand corner of the
+ When a call comes in, the machine answers it. If a fax is being sent, the device receives the fax. If the HP Fax does not sense a fax signal, it will ring in a different tone to tell you it may be a regular telephone call. If you do not pick up the handéset it will again attempt to receive the fax after several more rings. If a greeting has been recorded the HP 1050 Fax will turn on the answering machine and attempt to record a message.
+ If you want to change the number of rings before it answers, see
Set rings to answer on page 27.
Additional features 33
+ FAX + In Ready mode, FX appears in the right hand corner of the mode display.
+ When you get a call, the machine answers after the second ring, and receives the fax automatically. When reception is complete, the machine returns to Ready mode.
+ If you want to change the number of rings before it answers, see Set rings to answer on page 27.
° TEL + In Ready mode, TL appears in the right hand corner of the mode display. + Automatic fax reception is turned off. You can receive a fax only by lifting the handset and pressing Start/Enter.
+ TAM + In Ready mode, TM appears in the right hand comer of the display mode whenever the Digital Message Center is turned on (The Answer button will be lit.)
+ When a call comes in, the answering machine answers and recordk the caller's message if they leave one. IFthe machine detecis a fax signal, it goes into receive mode.
+ When your answering machine answers an incoming call, it records a fax tone until it realizes a fax is coming through. Due to this, your answering machine may tell you a voice message has been left, even when it is actually a fax.
Æ Press the Answer button. The button will light up. When the Answer button is on. TAM mode overrides any mode that was set with the Rev.Mode/Contrast button.
Additional features 34
Turn on the message center
4 Digital message center (HP 1050 Fax only)
Your HP Fax has a built-in digital messaging center that gives you full message capabilities.
30 minutes of digital message recording (includes incoming message and greeting) Default incoming message (ICM) length is 60 seconds
In case of a power outage, your messages in memory will be retained for 30 minutes Announcement only setting (play the greeting without recording messages) Automatic paging to a forwarding number when you receive a message.
Remote access to your messages and many message center features
1 The “arrow buttons” located under the Menu button on the control panel are
2 designated by 4» in the instructions.
Turn on the message center
NOTE: You cannot turn on the message center until you record a greeting. See “Record your greeting” on page 36.
Ifthe message center is not turned on and the Receive mode is set to AUTO, the message center will automatically turn on and record a message (as long as a greeting has been recorded.)
A Press the Answer button to turn on the Digital Message Center.
+ The Answer button lights up. + TM appears in the display.
Digital message center (HP 1050 Fax only) 35
Record your greeting
Record your greeting
The greeting is an outgoing message (OGM) or announcement that plays whenever a call comes in and the device is in TAM mode (the Answer button is lit and TM is displayed).
Your greeting can be between 3 and 30 seconds in length.
1. Press and hold the Greeting button until you hear a beep.
2. When Record displays on the control panel, speak into the microphone to record your greeting.
The seconds are counted off on the display while you are recording.
NOTE: You cannot use the handset to record your greeting. You must use the microphone.
TP: You should be about 12 in. (30 cm) from the microphone when speaking.
3. Press the Greeting button again to end the recording.
Your greeting will play back.
The greeting plays whenever the message center takes a call or when the answering machine is turned on. You can also play it at any time.
À Press the Greeting button.
The display shows the date and time the greeting was recorded and counts down the seconds as it is played.
Digital message center (HP 1050 Fax only) 36
Screen or monitor your calls
Screen or monitor your calls
The HP Fax allows you listen to messages being recorded so you can decide whether to answer them. To monitor your calls, you must turn call monitoring on in the menu.
1. Press the Menu button repeatedly until SET UP TAM displays and press Start/Enter. 2. Press 4 } until Call Monitor displays and press Start/Enter. 3. Press 4 à until On displays and press Start/Enter.
When call monitoring is turned on, you will hear the person recording the message. If you pick up the handset or press Speakerphone, the device stops recording and you can speak directly to the caller.
You can set your HP Fax to play a greeting without recording any messages; for example, you might want to announce store hours and location.
1. Press Menu repeatedly until SET UP TAM displays and press Start/Enter. 2. Press 4 } until ICM Record Time displays and press Start/Enter. 3. Press 4 à until Osec displays and press Start/Enter.
When you have new messages, the Answer button flashes and the number of messages is shown on the display. If you have messages that you have previously listened to but not erased, they will be shown also. For example, New: 1 014: 3 indicates that there are a total of 4 messages on the device—3 of them have been listened to previously and lis a new message.
Play back new messages only A Press Play/Record.
The time the message was recorded displays briefly. While the message is being played, the number of seconds is counted down in the display.
Play back all messages A Press and hold Play/Record until you hear a beep.
+ The device plays all the messages in memory in the order they were received.
+ Press Cancel to stop playing messages before they have all played.
Skip or repeat messages K« is the 1 key and Dh is the 3 key on the keypad.
Repeating a message or skipping backwards A Press K€ while listening to the message.
Digital message center (HP 1050 Fax only) 37
*_ Pressing K4 once replays this message.
Pressing K{ repeatedly skips back to previous messages. Skipping a message A Press BH while listening to the message.
*_ Pressing BH once skips this message.
+ Pressing BH repeatedly skips further messages.
Pressing M while the last message is playing will return the device to Ready mode.
Messages are not erased when you listen to them. If you do not periodically erase messages, the memory will become full. IF the memory becomes full, the HP Fax will disconnect the current caller and fail to answer the phone until memory is made available by erasing messages.
Erase selected messages
CAUTION: Once you have erased a message, there is no way to recover it.
A Press Erase while the message is playing. The message is erased and Erasing... is displayed.
Erase all messages in memory
CAUTION: Once you have erased the messages, there is no way to recover them.
1. Press Erase when no message is playing.
Erase all MSG.? will display.
2. Press Start/Enter to erase all the messages.
The messages are erased and Erasing... is displayed.
Press Cancel to save the messages and return to Ready mode.
Digital message center (HP 1050 Fax only) 38
Remote Access You can access your messages and many of the message center functions from any Touch Tone phone.
To use the remote access functions, you will need to use the Remote Password. The default remote password is #/39#. You can change the numbers, but the 3-digit password must start and end with #.
Follow these instructions to change the remote password. 1. Press Menu repeatedly until SET UP TAM displays and press Start/Enter.
2. Press 4 } until Remote Password displays and press Start/Enter. #139# will display.
3. Change the numbers as desired and press Start/Enter. Access the message center
1. Call the HP Fax from a Touch Tone phone.
2. Enter your remote password when the device answers the phone.
You will hear 2 short beeps when the password is accepted.
3. Enter the remote command you want to use. Refer to the table below for a list of commands.
TIP: You must enter a command within 15 seconds or the HP Fax will disconnect the line.
4. Press #0 to end the remote session.
NOTE: If you do not enter #0, it may take several minutes for the HP Fax to disconnect and release the phone line.
Table 4-1 Remote access commands
#0 Exits remote access. #1 Skips to the previous message. #2 Plays back new messages. After each message is played, press * to hear the next
one. The HP Fax beeps twice at the end of the messages. If you call in and there are no new messages, it beeps 4 times.
Digital message center (HP 1050 Fax only) 39
Table 4-1 Remote access commands
#3 Skips to the next message.
#4 Allows you to change the Greeting. After entering the command, speak into the handsel. Press # when you are done. The device will play the Greeting for you so you can confirm the recording.
#5 Plays back all the messages (old and new) one by one. After each message is played, press * to hear the next message.
#6 Replays the current message.
#7 Erases the current message and plays the next one.
#8 Turns the message center on and off. When you turn it on, the Greeting is played.
#9 Erases all the messages. The device will beep twice when it's done.
* Plays the next message if entered the #5 or #2 command.
Toll Saver allows you to tell whether or not there are new messages before the message center answers the phone. This feature allows you to hang up before incurring phone
When Toll Saver is on and there are no new messages, the HP Fax adds two rings to the Rings to Answer setting. For example, if Rings to Answer is set to 4, the device will ring 6 times before answering if there are no new messages. (See Set rings to answer on page
Follow these instructions to turn Toll Saver on and off.
1. Press Menu repeatedly until SET UP TAM displays and press Start/Enter.
Message paging If you are out of the office, you can have the HP Fax call you when you receive a new message.
TIP: You should only turn paging on if you are going to be gone. There is a delay between receiving the message and the paging message going out. If you happen to answer an incoming call at the time the paging message is being sent, it will override your incoming call.
To use message paging follow these steps.
Set up message paging
. Press Menu repeatedly until SET UP TAM displays and press Start/Enter.
. Enter the telephone number you want called (for example, your mobile number) and press Start/Enter.
The device will ask you to record (or if you want to change) the Paging Greeting. The paging greeting will be played to you when you answer the phone at the forwarded number.
5. Press Start/Enter and speak into the microphone to create or change a Paging Greeting. When you are finished speaking, press Greeting to end the message.
Press Cancel to keep an existing paging greeting.
Receive a message page
When you answer the phone, your paging greeting will play repeatedly to let you know that you have a message. You can then enter your password and use the remote access codes to listen to your message.
See Remote Access on page 39 to learn how to access the message.
Record a conversation
NOTE: In many jurisdictions, there are legal issues surrounding the recording of telephone conversations. Verify your laws with your local legal authority.
If you are using the speakerphone, you can record a conversation up to 15 minutes in length. The recorded message will be treated as an incoming message.
1. Press Play/Record to start recording.
2. Press Cancel to end the recording.
Digital message center (HP 1050 Fax only) 41
Record a conversation
In this chapter, you will learn how to use the advanced fax features of your machine.
1 The “arrow buttons” located under the Menu button on the control panel are
ae designated by 4» in the instructions.
With Broadcasting you can have your HP Fax send your fax to up to 15 (HP 1040 Fax) or 20 (HP 1050 Fax) fax numbers at once. The documents are automatically erased from memory when Broadcasting is finished.
1. Turn the document face down and feed it into the machine.
2. Press Menu repeated until ADVANCED FAX displays and press Start/Enter. 3. Select Set Broadcasting by pressing 4 } and press Start/Enter.
4. Enter the fax number.
+ You can press Speed Dial and enter a speed dial code.
TIP: One touch buttons do not work in this area, you must use their speed dial code instead.
+ You can enter 15 or 20 (depending or model) fax numbers into one job. 5. Press Start/Enter when the correct number appears in the display.
+ IF you have more destinations, select Y by using 4 + and press Start/Enter when asked Another? Y/N and repeat steps from 4.
+ If you have finished entering all the numbers, answer N and press Start/Enter. 6. Press Start/Enter.
The document will be scanned into memory before transmission.
You can set your machine to send a fax any time in the next 24 hours. For example, it is usually cheaper to send a fax at night because telephone rates are lower than they are during the day. To cancel a scheduled fax, see To cancel the scheduled job on page 46.
. Turn the document face down and feed it into the machine.
. Press Menu repeatedly until ADVANCED FAX appears and press Start/Enter. . Select Set Delayed Fax by pressing 4 + and press Start/Enter.
. Enter the fax number.
+. You can press Speed Dial and enter a speed dial code.
TIP: One touch buttons do not work in this area, you must use their speed dial code instead.
*__ You can enter 15 or 20 (depending on model) fax numbers into one job. 5. Press Start/Enter when the number appears in the display.
+ IF you have more destinations, select Y by using € + and press Start/Enter when asked Another? Y/N and repeat steps from 4.
+ IF you have finished entering all the numbers, answer N and press Start/Enter. 6. Enter the name if you want to name the transmission. If not, skip this step. 7. Press Start/Enter. 8. Enter the time (in the next 24 hours) for the transmission to start. 9. Press Start/Enter when the time appears correcily in the display.
The document will be scanned into memory before transmission and be sent at the programmed time.
Polling enables you to set up a document so it can be retrieved at a later time. For example, you can place the document in your machine, and the other party can retrieve it when they are in the office or when their calling rates are lower.
Setting send polling
You can program your fax machine to send a document when it is requested by a remote fax machine.
NOTE: Your HP Fax allows you to set one poll job at a time and it can be retrieved once.
. Turn the document face down and feed it into the machine. 2. Press Menu repeatedly until ADVANCED FAX appears and press Start/Enter. 3. Select Set Polling Send by pressing 4 } and press Start/Enter.
Poll Code [0000] will display.
. Enter the poll code you want to use for this document and press Start/Eniter.
*_ The poll code is preset to 0000, which means that the receiver does not need to enter a poll code to receive the document.
*_ The poll code is not static. You enter a new one for each document.
*_ The poll code is used to prevent your document from being retrieved by an unauthorized caller.
*__ Your machine starts scanning the document(s) into memory and shows POLLING SEND in the display. If the answer mode was TEL, the machine changes it to FAX mode automatically.
+ When it is polled, the page in memory will be deleted automatically. To cancel Send Polling, see To cancel the scheduled job on page 46.
To cancel the scheduled job
Polling another fax to receive
You can dial another fax machine that has a document waiting and request it to be sent to your fax machine.
1. Dial the telephone number of the remote machine that is ready to be polled.
TIP: One touch buttons do not work in this area, you must use their speed dial code instead.
2. Press Menu when you hear a fax tone from the remote machine. The display shows To poll documents press Start/Enter. 3. Press Start/Enter.
4. Enter the other fax's Poll Code to retrieve the document, and press Start/Enter.
NOTE: Ifthe other fax machine does not have a poll code, enter 0000.
The HP Fax receives and prints the polled document.
NOTE: Not all fax machines have polling capability, and polling incompatibility sometimes occurs between fax machines made by different manufaciurers.
To cancel the scheduled job
All scheduled jobs remain in memory after they have been set. To make more memory available, cancel unnecessary scheduled jobs.
Press Menu repeatedly ADVANCED FAX appears and press Start/Enter. Select Cancel Schedule by pressing 4 à and press Start/Enter.
Select the scheduled job you want to cancel by pressing 4 +.
Press Start/Enter to cancel the selected schedule.
While you are away from your home or office, you do not have to miss important faxes. Your machine can forward any faxes it receives to a fax machine at your current location, and if you choose, it can print a copy for you to review when you get back as well.
A Sending Confirm report will print for every fax that is forwarded.
1. Press Menu repeatedly until ADVANCED FAX appears and press Start/Enter. 2. Select Set Fax Forward by pressing 4 + and press Start/Enter. 3. Use 4 } to select the option you want and press Start/Enter. + off: disables fax forwarding *_ Forward: forwards a fax to your new location + Forward & Print: prints a fax and also forwardks it to your new location 4. If you selected Forward or Forward & Print, Tel: will display. a. Enter the fax number and press Start/Enter. Start Datea&Time will display. b. Press Start/Enter. The current date and time will display. c. Enter the start time and press Start/Enter. End Dateë&Time will display. d. Press Start/Enter. e. Enter the end time and press Start/Enter.
+__The machine returns to Ready mode and Fi will appear in the display at the start time and every fax will be forwarded to your new location till the end time.
+ HP 1040: During forwarding time, the answer mode temporarily changes to FX.
+ HP 1050: During forwarding time, the answer mode continues to say FW. The machine will receive and forward faxes and answer and record voice messages.
TIP: HP 1050: This procedure only forwards faxes, if you also want to be notified about voice messages, see “Message paging” on page 41.
Set the date and time
This chapter contains instructions for other features of the HP Fax that you may want to use from time to time.
© 1 The “arrow buttons” located under the
Menu button on the control panel are
ae designated by 4» in the instructions.
Set the date and time
The current date and time are shown in the display when the machine is on and ready for use (Ready mode). The date and time will be printed on all faxes you send.
Press Start/Enter when the display shows Date & Time.
. Set the date and time. You can move the cursor by pressing 4 ».
7. Press Start/Enter when the date and time are correct.
1-AM 2-PM will display.
Turn on and off sounds
You can turn on and off the sounds the HP Fax makes.
Alarm sounds include the fax tones and beeps.
Press Menu repeatedly until SET UP SOUND appears and press Start/Enter. Press 4 } to select Alarm Sound and press Start/Enter. Select On or Off and press Start/Enter.
Feature reference 49
Set the fax header information
Key sounds The Key sounds are the beeps the keys make. 1. Press Menu repeatedly until SET UP SOUND appears and press Start/Enter. 2. Press 4 } to select Key Sounds and press Start/Enter. 3. Select On or Off and press Start/Enter.
You can turn the sounds of the HP Fax (including ringing) on and off using the control panel button. You can also set all sounds to turn off on a daily schedule; for example, turn all the sounds off between 8 pm and 8 am.
1. Press Menu repeatedly until SET UP SOUND appears and press Start/Enter. 2. Press 4 } to select Silent Mode and press Start/Enter. 3. Select Daily and press Start/Enter.
From:12A To:11P will display.
4. Enter a start time and an end time and press Start/Enter.
TIP: To switch between am (A) and pm (P), use the 1 key for am and the 2 key for pm.
Set the fax header information
This information is required by law in many countries. The fax header prints your name and fax number on the top of every fax you send.
1. Press Menu repeaitedly until € > SET FAX HEADER displays and press Start/Enter. 2. Press Start/Enter when the display shows Fax Number. 3. Enter the fax number to which your machine is connected.
+ You can enter up to 20 digits, and include special characters (space, plus sign, etc.) For more information, see Fax header telephone number on page 19.
+ _ To enter a space, press 1 twice. + _ To enter parentheses {), press * multiple times until you see the symbol you want. + _ To enter hyphen -, press #. +_IFyou enter a wrong number, use 4 D to move to the number and correct it. A. Press Start/Enter when finished. 5. Press Start/Enter when the display shows Fax Name. 6. Enter the fax name (up to 40 characters) by using the number keypad.
+ You can include special characters (space, plus sign, etc.). For more information, see Enter dates, times, text, and telephone numbers on page 18.
7. Press Start/Enter when the name in the display is correct.
Feature reference 50
Your fax machine can print many reports for your use.
These reports print automatically.
MultiCommunication … This report prints automatically if you have faxed documents to more than one location by using Broadcasting.
Power Fail Report If you have a scheduled job (such as, delayed fax and send poll) and there is a power failure, this report is printed automatically when power is restored.
Reporis you can print
You can print these reports whenever you need to. Some of these reports can be set to print automatically also.
1. Press Report/Help. 2. Choose the report you want by using 4 +. 3. Press Start/Enter when the desired report is displayed.
4. The selected report will be printed. The available reports are shown below:
Help List This report covers the machine’s basic functions and commands. If can also be used as a quick reference guide.
Sent Journal These reports show information concerning the transmission and reception activities. They can be printed on command. Or if the machine is set to do so, they will automatically print after every 40 transmissions or receptions. For more information, see Fax Log under the “BASIC FAX menu” on page 13
Phonebook This report shows all of the numbers currently stored in the fax machine’s memory as One-Touch Dial and Speed Dial.
Sending Confirm This report shows the fax number, the number of pages, elapsed time of the operation, the communication mode, and the communication results. To set up your machine to automatically print, see Sending Confirm under the “BASIC FAX menu’ on page 13
Schedule Inform This report shows the document currently stored for Delayed FAX and Send Polling along with the fax number, starting time and type of scheduled event.
Feature reference 51
System Data This report shows the current settings of your HP Fax. After you have changed any setting, print this report to check your changes.
Caller ID If Caller ID is turned on, this report shows the most recent 30
callers who have called your machine. The report will be empty if you don't have Caller ID turned on.
Junk Fax This report shows the telephone numbers that are marked as a junk fax to be blocked,.
TAM Status HP 1050: This report shows you the status of the message center.
Print Fax Your machine stores fax data into memory as far as the memory is available and lets you print it at later time. For more information, see Reprinting faxes on page 52.
You may sometimes need to reprint a received fax. Your machine stores the most recently received faxes in memory (approximately 100 pages). As this memory is filled, old faxes that have been printed will be erased to make room for new faxes.
NOTE: HP 1040 Fax: Unplugging the fax machine power cord and plugging it back in again clears the memory including all unprinted or unsent faxes. À power outage also clears the fax machine memory.
NOTE: HP 1050 Fax: The device has 30 minutes of backup memory. If the power is off longer than that, the faxes will be cleared.
1. Press Report/Help. 2. Press 4 to choose Print Fax and press Start/Enter.
+_Ifthere are only old faxes, the machine will automatically print all of them and return to Ready mode without moving to the next step.
+ lfthere are no faxes in memory, the machine will inform you by displaying Memory Empty.
+ _lfthere are both old faxes and unprinted faxes in memory, the machine will go to step 3.
3. Select between Print New Fax or Reprint Old Fax and press Start/Enter. * Print New Fax: The machine prinis all new faxes which have never been printed.
* Reprint Old Fax: The machine prints all faxes regardless of new or old.
Feature reference 52
Clearing memory You can selectively clear information stored in your machine’s memory. 1. Press Menu repeatedly until MEMORY CLEAR appears, and press Start/Enter. The display shows the type of information you can clear from memory. 2. Select what you want to delete by pressing 4 }_and press Start/Enter. 3. Select Y and press Start/Enter when the machine asks if you are sure.
The types of information you can clear are:
Fax Header Delete the name and phone number from your fax header information.
Dial/Schedule Clear the stored numbers in the phone book. In addition, all the scheduled jobs are also cancelled.
Fax Log Clear all records of transmissions and receptions.
Faxes in Memory Clears all faxes in memory.
Loudspeaker—HP 1040 Fax
You do not need to pick up the handset to make a phone call. When dialing, just press the Loudspeaker button and enter the numbers. When your party answers, pick up the handset to talk to them. This feature is especially useful for checking voicemail messages.
NOTE: Your HP 1040 Fax does not have speakerphone capabilities. The loudspeaker enables you to hear calls but you must speak using the handset.
TIP: If you want to share the conversation with somebody beside you, pick up the handset and press Loudspeaker. The line is still connected and everybody can listen to the conversation.
While you are using Loudspeaker, do not place the handset beside the speaker, as this may result in howling.
Speakerphone—HP 1050 Fax
The HP 1050 Fax has full speakerphone capabilities. Press Speakerphone to make and receive calls as well as listening to your answering machine messages.
While you are using Speakerphone, do not place the handset beside the speaker, as this may result in howling.
Feature reference 53
Redial a number in memory
Redial a number in memory These steps allow you to dial one of the last 10 numbers called that is in memory. 1. Hold Redial/Pause for about two seconds. 2 Press € à until Recent Numbers displays and press Start/Enter. 3 Press 4 } to find the number you want to dial. 4 Press Start/Enter when the correct number appears.
If a document is loaded, the machine automatically begins to send.
Feature reference 54
Print cartridge information
7 Care and maintenance
This chapter contains information about changing print cartridges, maintaining your HP Fax, the menu settings, error messages, and troubleshooting.
Print cartridge information
The print cartridge life is very sensitive to the content of received faxes or copies you make. To increase its life, we recommend you follow the instructions below:
Always use the HP 20 (C6614) ink cartridge.
NOTE: Your HP Fax was shipped with a starter ink cartridge. Replace it with the HP 20 cartridge.
DO NOT unpack the cartridge until you are ready to use it. Store it in the same environment as the fax machine.
If you have unpacked the cartridge but are not using it, store it in an airtight plastic
bag. DO NOT leave it exposed for an extended period.
DO NOT refill the cartridge. The warranty will not cover damage caused by using refilled cartridges.
When using the 28ml print cartridge, your machine allows you to check the amount of ink remaining. To view the current ink level:
Press Menu repeatedly until TOOLS appears and press Start/Enter. Scrollto View Ink Level by pressing 4 à and press Start/Enter.
The machine displays a fractional number. For examples, 1/8 means that ink is low and you need to replace the cartridge. 8/8 means that a new cartridge is installed.
Care and maintenance 55
NOTE: lfthe HP Fax is low on ink (ink level is 1/8), new faxes that come in will not be printed. They will be stored in memory. You must manually print the faxes from memory (see Reprinting faxes on page 52.) until you replace the ink cartridge (see Replace the print cartridge on page 56.).
TIP: If memory become full before the print cartridge is replaced, the HP Fax will stop answering the phone. Be sure to print the faxes out of memory regularly if you do not immediately replace the ink cartridge.
When you want to test if the machine is working correcly, you can check it by printing the self test.
1. Press Menu repeatedly until TOOLS appears and press Start/Enter. 2. Scrollto Self Test by pressing 4 à and press Start/Enter.
The machine runs self test and prints a report which shows the current status of the machine.
Replace the print cartridge
When you notice that the print becomes light or ink low or when install new ink cartidge appears in the display, replace the print cartridge. The part number for replacement cartridges is HP 20.
1. Take out a cartridge from its packaging and carelully remove the tape covering the printhead.
Hold the cartridge by the colored top or black areas only. Do not touch the copper area.
2. Press the Access Cartridge button on the control panel.
The cartridge carrier moves to the install position.
Care and maintenance 56
Replace the print cartridge
3. Open the control panel and cartridge compartment cover (it will click and remain open).
2 Cartridge compartment cover
3 To load the cartridge insert the cartridge as shown below. When the cartridge is
pushed to the back of the cartridge carrier, push the top of the cartridge until it clicks into place.
I the cartridge moves loosely in the carrier, it has not clicked into place. Repeat this step.
5. Close the cartridge compartiment cover and control panel.
Care and maintenance 57
Clear jammed documents and paper
6. Press Start/Enter. 7. Press 1 for new cartridge, or 2 for the old one. + When you put in a new cartridge, you must choose 1:Ner
+ When you put in a used cartridge, choose 2:Usea. This helps you to check the correct amount of ink you have left.
TIP: IF you mix up several used cartridges, it is not possible to check the correct amount of remaining ink. Once you have put in a new cartridge, use it until it is completely exhausted.
Clear jammed documents and paper
Document jams during transmission If a document jams during transmission or copying, Remove jammed document appears in the display. DO NOT pull the document out of the slot. Doing so could harm your machine. To clear document jam: 1. Open the control panel.
2. Carelully remove the jammed document.
3. Close the control panel firmly until it clicks into place.
Paper jams during printing IFthe fax paper jams while you are receiving or printing, Remove jammed paper and press Cancel appears in the message.
If the paper is jammed in the printing area
1. Remove the jammed paper by pulling it out smoothly in the direction of the arrow as shown.
IFthe paper tears when it is being removed check to ensure that no small pieces have been left inside the machine.
3. IFthis was a fax, reprint the fax. For more information, see Reprinting faxes on page 52.
Care and maintenance 58
Maintain the print cartridge
If the paper is jammed in the paper feed area 1. Remove the jammed paper as shown.
If the paper tears when it is being removed check to ensure that no small pieces have been left inside the machine.
2. Reload new paper with the print side facing toward you.
3. Press Cancel when finished.
4. this was a fax, reprint the fax. For more information, see Reprinting faxes on page 52.
Maintain the print cartridge To maintain good printing quality, we recommend you occasionally maintain the print
cartridge and its associated parts:
Clean the print cartridge nozzles
If characters are not printing completely or white streaks appear in your text, you may have clogged nozzles. Clean the print cartridge as described below:
1. Press Menu repeatedly until TOOLS appears and press Start/Enter. 2. Scrollto Clean Cartridge by pressing 4 } and press Start/Enter. 3. Examine the printed test pattern. + IF print quality does not improve, reinstall the cartridge and repeat these steps. + lfthe line is still broken, wipe the nozzles and contacts. For more information, see
Wipe the print nozzles and contacts on page 59.
Wipe the print nozzles and contacts
If cleaning the print cartridge nozzles as discussed above does not help and you are certain the cartridge has plenty of ink, the problem may be caused by dried ink on the print cartridge nozzles and contacts or the print cartridge carrier contacts. Follow these two sets of instructions for manual cleaning.
Clean the nozzles 1. Press Access Cartridge.
2. Open the control panel and cartridge compartment cover and remove the cartridge. See Replace the print cartridge on page 56.
3. Gently blot and wipe the contacts and nozzles dry.
+. Use a clean cloth dampened with water to gently clean the entire copper-colored area, including the nozzles and contacis.
+ To dissolve any dried ink, hold the damp cloth against the nozzles for about three seconds.
Care and maintenance 59
Maintain the print cartridge
4. Reinstall the cartridge and close the cover and panel.
If you spend a long time cleaning the cartridge, the cartridge carrier may have moved back to the original position. If so, press Access Cartridge again to move the carrier to the install position.
5. Press Start/Enter. 6. Press 1 for new cartridge or 2 for the old one.
Clean the cartridge carrier contacts
Before cleaning these parts, there should be no scheduled job such as delayed fax, send polling, or faxes received into memory.
CAUTION: Once you have unplugged the power cord from the machine, all data in memory will be lost.
1. Press Access Cartridge.
2. Open the control panel and cartridge compartment cover and remove the cartridge. See Replace the print cartridge on page 56.
3. Remove the print cartridge.
4. Unplug the power cord from the electrical outlet of the rear of the machine.
WARNING! Shock Hazard. Be sure to unplug the power cord before proceeding.
5. Clean the cartridge carrier contacts with clean and cotton swab.
6. Plug in the power cord and reinstall the cartridge.
Care and maintenance 60
Clean the document scanner area
Clean the document scanner area
To keep your machine working properly, occasionally clean the white roller, document feeder rubber piece, and the scanning glass. If they are dirty, documents sent to another fax machine will not be clear.
CAUTION: When you turn the power off to clean the scanner, documents stored in memory will be lost.
1. Open the control panel. 2. Remove the white roller.
a. Atthe right-hand end of the white roller there is a bushing that is secured with a small tab.
b. Push the tab slightly inward, then rotate towards you. Then pull up the right-hand end of the roller to remove it.
1. White roller 2 Drive roller 3 White roller latch
3. Wipe the white roller surface and the driver roller surface with a soft cloth dampened with water.
Care and maintenance 61
Clean the document scanner area
4. Clean the document feeder rubber piece at the back of the control panel.
5. Caretully wipe the scanning glass with a soft, dry, lint free cloth.
+ lfthe glass is very dirty, first wipe it with a slighily dampened cloth, then with a dry one.
+ Be careful not to scratch the glass surface.
6. Replace the roller in reverse order, and then close the control panel firmly until it clicks into place.
Care and maintenance 62
The scanner is adjusted at the factory. If, however, you drop your machine while moving it, we recommend you adjust scanner.
1. Press Menu repeatedly until TOOLS appears and press Start/Enter. 2. Scrollto Adjust Scanner by pressing 4 + and press Start/Enter.
3. Load a plain WHITE sheet of paper (no writing or graphics) into the document feeder and press Start/Enter.
*__ The machine starts to scan the document to adjust the scanner.
+ Printing quality may be unexpectedly worse if you do not use a plain WHITE paper for the adjustment.
These are the error message that may display along with solutions for you.
Display Status/Solution
Adjust scanner Adljust the scanner to fix this problem as described in Adjust the first in TOOLS menu scanner on page 63.
Check white paper You must use plain, white paper when adjusting the scanner. document and try See Adjust the scanner on page 63. again
Clean white roller, For more information, see Clean the document scanner area on glass and try again page 61.
Duplicated with The same number has already been registered into another [Speed No.xx] speed dial code.
Exceeded Job Memory The broadcasting and delayed fax can hold 20 jobs in total.
Cancel schedulea Cancel a scheduled job and try again.
Ink Low. Install The print cartridge is low or has run out of ink. To install a new
new ink cartridge print cartridge, see Replace the print cartridge on page 56. Although this message is displayed, you can make a copy or print a report. Incoming faxes will be stored in memory. You must manually print them, see Reprinting faxes on page 52.
Install ink Print cartridge is not installed or improperly installed.
Install mono ink The print cartridge should be installed to copy, print a report or
cartridge receive a fax.
Job Not Assigned You atfempted to cancel a scheduled job but no jobs are scheduled.
Care and maintenance 63
You attempted to delete a junk fax number when there is no junk fax number.
The machine can hold only 20 junk fax numbers.
You must load a document before preceding.
Memory has become full while receiving a fax. lt will not answer the telephone until memory has been cleared. Print any faxes stored in memory and, if necessary, clear scheduled jobs See Reprinting faxes on page 52 and see Clearing memory on page 53.
Press Start/Enter to continue
Memory has become full while scanning a document. Press Start/Enter to send or copy the scanned pages only. To cancel the job press Cancel and try again when memory becomes available, or split the new document into smaller parts. See Clearing memory on page 53.
Ink Low. Install new ink cartridge
The machine has data stored in memory. Replace the print cartridge with new one in order to print the faxes.
Load paper and press Start/Enter
Load paper and press Start/Enter. There might be a jam. Clear the jam as described in Paper jams during printing on page 58.
Install ink cartridge
There is no print cartridge in the machine. Install a print cartridge.
The machine is low on ink and has received faxes into memory. You must replace the print cartridge (see Replace the print cartridge on page 56.) and reprint the faxes from memory (see Reprinting faxes on page 52.).
No answer from remote fax
The other machine has not answered after all redial attempts to send a fax.
The machine could not detect the CID (Caller ID) number.
There is no number in the redial memory.
The number you are searching for does not exist in memory.
Number already registered
The number you are trying to enter already exists in the phone book or junk fax list.
Number Not Assigned There is no number assigned to this One-Touch or two-digit
Care and maintenance 64
The remote user entered the wrong poll code.
Poll job exists already
You have already programmed a polling send. Cancel scheduled job and try again.
The machine you want to poll is not ready to answer your pol. Check with the other person.
Remove jammed document
The document you are sending has jammed in the document feeder. To clear the document jam, see Document jams during transmission on page 58.
You tried to copy or fax a document which is longer than 390 mm (15.4 in.).
The fax machine is busy doing something else.
To redial now, press Start/Enter
The machine is waiting (three minutes) to automatically redial the fax number that was busy or did not answer.
Care and maintenance 65
Your problem may be listed in “LCD error messages” on page 63. The chart below shows other problems you can solve yourself. For problems you cannot resolve here, see Use Hewlett-Packard support services on page 79.
Fax problems Problem Solution
The machine is not working, there is Unplug the power cord and plug it in again. Check that your no display, and the buttons are not socket is live. working.
No dial tone. Check that the phone line is connected properly to the port in the bottom of the fax. Unplug and replug it. Make sure it clicks. Check the phone socket in the wall by plugging in another phone.
Someone calls and gets a busy signal This may rarely occur if the answer mode is set to AUTO, a
even though the fax is not busy. voice call comes in and is hung up without being answered, and another call is immediately received. In AUTO mode the machine goes back to fax receive mode if the voice call is not answered. The line will appear busy until the machine resets.
The numbers stored in memory do not Make sure the numbers are programmed correcily. To print a dial correcily. Phone book list, see Print reporis on page 51.
The document does not feed into the Be sure the document is not wrinkled, and you are putting it in machine. correctly. Check that the document is the right size and not too thick or too thin. See Document types and sizes on page 71.
You cannot receive faxes Check if TEL appears on the right side of the display. In TEL automatically. mode, you cannot receive a fax automatically. Be sure the handset is seated on the cradle properly.
IFthe ink is low, the fax will stop printing faxes. Replace the print cartridge.
IFthe fax memory is full, the fax will stop answering the phone. Load paper and print the faxes in memory to clear out the
memory. The machine cannot receive faxes Do not hang up the handset before pressing Start/Enter to manual. receive a fax.
The machine does not send anything. Check that the document is loaded face down. Sena should appear in the display after it dials. Check if the machine to which you are sending can receive your fax.
You cannot poll another machine. The fax machine you are polling may be using a poll code (password).
The fax you received has blank bits The machine sending to you may be faulty. À noisy phone line on it. can cause line errors. Check your machine by making a copy.
Care and maintenance 66
Spots or lines missing from the fax you receive.
Check if the print cartridge is ok by making a copy. See Maintain the print cartridge on page 59. Check with the telephone company to see if your phone line is noisy.
You are receiving poor quality copies.
The fax machine sending to you may have a dirty scan glass. Also, check with the telephone company to see if your phone line is noisy.
Some of the words on the fax you received appear stretched.
The machine sending to you had a temporary document jam.
Your machine does not make copies.
Make sure your document is loaded face down.
There are lines on copies or documents you send.
Check your scan glass for marks and clean it (see Clean the document scanner area on page 61.)
The machine dials a number, but fails to make a connection with a remote fax machine.
The remote fax machine may be turned off or unable to answer incoming calls. Speak with the other fax operator to solve the problem.
You cannot store a document in memory.
There may not be enough memory available to hold the document you want to store. lfthe display shows a Memory Full message, do the following until you can store your document in memory:
Print all unprinted faxes in memory (see Reprinting faxes on page 52.)
Delete unneeded polling faxes, broadcast faxes, or delayed faxes (see To cancel the scheduled job on page 46.)
Blank areas appear at the bottom of each page or on continuation pages, with only a small strip of material printed at the top.
You may have selected the wrong paper size setting. To select the proper paper size, see Paper Size on page 13.
Image TCR is not working
You have the resolution set to SUPER FINE. Set the resolution to FINE.
Care and maintenance 67
Print quality problems
Light or blurred characters.
Check ink level as described in View ink level on page 55. To install a new print cartridge, see Replace the print cartridge on page 56.
Make sure the print cartridge is installed correctly. To clean the print cartridge, see Maintain the print cartridge on page 59.
Smudged or dark characters.
Make sure the paper is straight and unwrinkled. Let ink dry before handling the paper. To clean the print cartridge, see Maintain the print cartridge on page 59.
Characters with white lines.
If Ink Low. Install new ink cartridge is displayed, install a new print cartridge as described in Replace the print cartridge on page 56.
Remove and reinstall the print cartridge.
Clean the print cartridge (see Maintain the print cartridge on page 59.)
Improperly formed or misaligned characters.
Clean the print cartridge (see Clean the print cartridge nozzles on page 59.)
Abnormal black horizontal lines
Clean the cartridge carrier (see Clean the cartridge carrier contacts on page 60.)
Paper feeding problems
Paper is jammed during printing.
Clear paper jam as described in Paper jams during printing on page 58.
Paper sticks together.
+ Make sure you have fewer than 50 sheets in the paper tray.
+ Humid conditions may cause some paper to stick together. Take the paper out and fan the pages and replace.
Paper fails to feed.
Remove any obstructions inside the printer.
Multiple sheets of paper feed.
When loading paper, do not force the paper down into the printer. If multiple sheets have caused a paper jam, clear the paper jam. (see Paper jams during printing on page 58.)
Paper skews or buckles in the paper tray.
The paper tray can hold up to 50 sheets. Make sure the paper guides do not cause the paper to bow. When loading paper, do not force it down into the machine.
Care and maintenance 68
Paging message repeals
This is normal. The message repeats to give you time to enter the access code to retrieve your message.
Attempts to receive fax even when message center is turned off.
This is normal. The fax machine will attempt to receive a fax after several rings.
Does not record my messages.
The memory is full. Erase some messages to free up memory for more.
Paging message overrides phone calls when | happen to be home.
You should only turn paging on when you are not going to answer the phone. There is a delay between recording the message and the paging message going out. If you happen to answer an incoming call when the paging message is dialing out, it will override your incoming call.
Care and maintenance 69
Care and maintenance 70
Paper types and sizes
8 Specifications and regulatory information
This chapter contains product and supplies specifications, ordering information, and regulatory statements.
Paper types and sizes The HP Fax is designed to work optimally with plain cotton bond paper.
The following paper sizes and weight can be used with your machine:
Paper size Dimensions Paper weight A4 210mm x 297mm (8.3in x 11.7in)
75 - 90g/m? Letter 216mm x 279mm (8.5in x 11.in) (20 - 24lbs) Legal 216mm x 356mm (8.5in x 14.Oin)
Document types and sizes
You can insert a document that is up to 10 pages long in the document feeder.
Acceptable documents
Single sheet 2 or more sheets Document size Max 216mm (W) x 356mm (L)® 8.5in (W) x Tdin (L) Min. 148mm (W) x 128mm (L) 5.8in (W) x Sin (L) Effective scanning width 210mm 8.27in Number of sheets which can - Up to 10 be loaded at a time Thickness of document 0.07mm - O.15mm 0.075mm - 0.12mm 0.018in — 0.038in 0.019in — O.O3in Paper quality Uncoated on both sides
a.When sending a document that is longer than A4 (297 mm/11.69 in.), you must immediately take out each sheet as soon as it has been scanned. Otherwise, the document may jam.
Specifications and regulatory information 71
The HP Fax uses the following print cartridge.
HP 20 black inkjet print cartridge C6614
Product specifications
The specifications are subject to change without notice.
Public Switched Telephone Network (PSTN) and PABX Compatibility
MH, MR, MMR Modem speed
Effective scanning width
8.27 inches (210 mm)
Effective recording width
Voliage 110-127- Frequency 50 - 60 Hz
Current 500 mA Temperature range
50°F to 95°F (10°C to 35°C)
20 to 80% RH (non-condensing)
Dimension [W x D x H)
365 x 275 x 160 mm (14.4 x 10.8 x 6.3 in.) (all trays folded)
365 x 340 x 270 mm (14.4 x 13.4 x 10.6 in.) (all trays extended)
Specifications and regulatory information
Product specifications
3.5 Kg (77 lb) (including handset)
See Rating Label attached on the back of the machine.
Resolution Copy _ Siandard/Fine: 300 x 300 dpi Super Fine/Photo: 600 x 300 dpi Faxing Standard: 98 x 203 dpi Fine: 196 x 203 dpi Super Fine: 392 x 203 dpi Speed dials 80 (HP 1040) or 100 (HP 1050) ECM mode YES Grey scale 64 levels
User memory capacity
1 Mbyte (capable of 100 pages at ITU#1 test chart (2.5% coverage on A4)
Ink Cartridge Part Number
HP 20 (28ml) (C6614)
Specifications and regulatory information 73
À sample of ITU #1 test chart (reduced to 60.5%)
A sample of ITU #1 test chart (reduced to 60.5%)
THE SLEREXE COMPANY LIMITED SAPORS LANE- BOOLE - DORSET - BH 2$ 8 ER TELEPHONE BOOLE OMS 1 SET TELEX 1
Our Ref. 350/PUC/EAC 18th January, 1972.
Dr. P.N. Cundall Mining Surveys Ltd., Holroyä Road, Reading,
Dear Pete, Permit me £o introduce you to the facility of facsimile transmission.
In facsimile a photocell is caused to perform a raster scan over the subject copy. The variations of print density on the document cause the photocell to generate an analogous electrical video signal. The signal is used to modulate a carrier, which is transmitted to a remote destination over a radio or cable communications line.
At the remote terminal, demodulation reconstructs the video signal, which is use dot modulate the density of print produced by a printing device. This device is scanning in a raster scan synchronised with that at the transmitting terminal. A6 a result, à facsimile copy of the subject document is produced.
Probably you have uses for this facility in your organisation.
Reglstered in Regictercd Ole
Specifications and regulatory information 74
Environmental product stewardship program
Environmental product stewardship program
Protecting the environment
Hewlett-Packard Company is committed to providing quality products in an environmentally sound manner. This product has been designed with several attributes to minimize impacts on our environment. For more information, visit HP Commitment to the Environment website at:
bttp://www.hp.com/go/environment
Ozone production This product generates no appreciable ozone gas (O3) Energy consumption
Energy usage drops significantly while in ENERGY STAR® mode, which saves natural resources, and saves money without affecting the high performance of this product. This product qualifies for ENERGY STAR, which is a voluntary program established to encourage the development of energy-efficient office products.
ENERGY STAR is a US. registered service mark of the U.S. EPA. As an ENERGY STAR pariner, HP has determined that this product meets ENERGY STAR guidelines for energy efficiency. For more information on ENERGY STAR guidelines, go to the following website:
http://www.energystar.gov
This product is suited for the use of recycled paper according to DIN 19309.
Plastic parts over 25 grams are marked according to international standards that enhance the ability to identify plastics for recycling purposes at the end of the product's life.
Material safety data sheets
Material Safety Data Sheets (MSDS) can be obtained from the HP web site at: htip://www.hp.com/go/msds.
Customers without Internet access should contact their local HP Customer Care Center.
HP offers an increasing number of product return and recycling programs in many countries, as well as partnering with some of the largest electronic recycling centers throughout the world. HP also conserves resources by refurbishing and reselling some of its most popular products.
This HP product contains the following materials that may require special handling at end-oflife:
+ Mercury in the fluorescent lamp in the scanner (<2 mg)
+ Lead in îhe solder
This product contains a small Lithium battery that must be removed and disposed of properly at the end of the produci's useful life. The battery is located on the main circuit board.
— Battery Part Number: Panasonic CR2032 — Battery Material: Lithium
— Battery Type: Button/Coin Cell Battery
— Quantity Per Product: 1
— Weight: approximately 3 grams
— Lithium Type: Solid
— Battery Manufaciurer: Panasonic of Japan
Specifications and regulatory information 75
The HP Fax meetings product requirements from regulatory agencies in your country/region.
Regulatory model identification number
For regulatory identification purposes, your product is assigned a Regulatory MOdel Number. The Regulatory Model Number for your product is SDGOB0403-01 or SDGOB0403-02. This regulatory number should not be confused with the marketing name (HP 1040/1050 Fax series) or product number (Q7200 series).
Notice to users of the U.S. telephone network: FCC requirements
This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalent Number (REN) for this equipment. lf requested, provide this information to your telephone company.
An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. This equipment connecis to the telephone network through the following standard network interface
The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called. Too many devices on one line may result in failure to ring in response lo an incoming call. In most, but not all, areas the sum of the RENS of all devices should not exceed five (5). To be certain of the number of devices you may connect to your line, as determined by the REN, you should call your local telephone company lo determine the maximum REN for your calling area.
IFthis equipment causes harm to the telephone network, your telephone company may discontinue your service temporarily. If possible, they will notify you in advance. If advance notice is not practical, you will be notified as soon as possible. You will also be advised of your right to file a complaint with the FCC. Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the proper operation of your equipment. If they do, you will be given advance notice so you will have the opportunity to maintain uninterrupted service.
If you experience trouble with this equipment, please contact the manufacturer, or look elsewhere in this manual, for warranty or repair information. Your telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning. This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. Contact your state's public utility commission, public service commission, or corporation commission for more information.
This equipment includes automatic dialing capability. When programming and/or making test calls to emergency numbers:
+ Remain on the line and explain to the dispaicher the reason for the call.
+ Perform such activities in the off-peak hours, such as early morning or late evening.
Note: This equipment is hearing aid compatible.
The Telephone Consumer Protection Act of 1991 makes it unlaw{ul for any person to use a computer or other
electronic device, including fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number ofthe sending machine or such business, olher entiy, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In
order to program this information into your fax machine, you should complete the steps described in the software.
FCC statement The United States Federal Communications Commission (in 47 CFR 15.105) has specified that the following notice be brought to the attention of users of this product.
Declaration of Conformity: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Class B limits are designed to provide reasonable protection
Specifications and regulatory information 76
against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy, and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not oceur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turing the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:
+ Reorient the receiving antenna.
+ Increase the separation between the equipment and the receiver.
+ Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. + Consult the dealer or an experienced radio/TV technician for help.
For more information contact the Product Regulations Manager, Hewlett-Packard Company, San Diego, 858- 655-4100.
The user may find the following booklet prepared by the Federal Communications Commission helpful: How to Identify and Resolve Radio-TV Interference Problems. This booklet is available from the U.S. Government Printing Office, Washington DC, 20402. Stock No. 004-000-00345-4.
CAUTION Pursuant to Part 15.21 of the FCC Rules, any changes or modifications to this equipment not expressly approved by the Hewlett-Packard Company, may cause harmful interference and void the FCC authorization to operate this equipment.
note à l'attention des utilisateurs du réseau téléphonique Canadien/notice to users of the Canadian telephone network
Basé sur les résultats de tests FCC Partie 68, le numéro REN de ce produit est O.5B.
This equipment meels the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation IC before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. lt does not imply that Industry Canada approved the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.
The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.
The REN for this product is 0.5B, based on FCC Part 68 test results.
note à l'attention des utilisateurs Canadien/notice to users in Canada
Le présent appareil numérique n‘émet pas de bruit radioélectrique dépassant les limites applicables aux appareils numériques de la classe B prescrites dans le Règlement sur le brouillage radioélectrique édicté par le ministère des Communications du Canada.
This digital apparatus does not exceed the Class B limits for radio noise emissions from the digital apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications.
Specifications and regulatory information 77
Declaration of conformity
For non-European customers This product is approved for use only in the country in which it was purchased. Local country laws may prohibit the use of this product outside the country of purchase. lt is stricily forbidden by law in virtually every country to connect nonapproved telecommunications equipment (fax machines) to public telephone networks.
Declaration of conformity
DECLARATION OF CONFORMITY
according to ISONEC Guide 22 and EN 45014
Manufacturer's Name: Hewlett-Packard Company
Manufacturer's Address: 16399 West Bernardo Drive San Diego CA 92127, USA
declares, that the product
Regulatory Model Number : SDGOB-0403-01, -02
Product Name: HP Fax 1040 (Q7270A) Series (-01) HP Fax 1050 (Q7278A) Series (-02)
Model Number(s): -01) Q7270A, Q7271A, Q7272A, Q7273A, Q7274A (-02) Q7278A, Q7279A, Q7280A, and Q7281A
conforms to the following Product Specifications:
Safety: UL1950/CSA22.2 No.950, 3° Ed.:1995 NOM-019-SCFI: 1998
EMC: FCC Part 15 - Class B ICES-003, Issue 2
Telecom: NOM-151-SCT1-1999
Supplementary Information:
1) This product was tested in a typical configuration:
12 August 2004 Steve Smith
Date Hardware Test and Regulations Manager
Specifications and regulatory information 78
Use Hewlett-Packard support services
Use Hewlett-Packard support services
If you are unable to find the answer you need in the printed documentation supplied with your product or on the web, you can contact one of the HP support services listed in the following pages. If a support service number is not listed for your country, contact your nearest authorized HP dealer for help. Before calling customer support 1 Make sure fhat + Your uni is plugged in and tumed on +_ The correct print cartridge is installed property. +_ The recommended paper is loaded in the input tray. 2. Reset your unit by unplugging it and plugging it in again 3 I you need to speak to an HP Customer Support Representaïive + Have your serial number ready. + Print a SelTest Report + Be prepared lo discuss your problem in detail 4. Be near your unit when you call Prepare your unit for shipment I you are requested to send in your unit for service, do he following
+ Remove Hhe print cartridge and place it in an aitight bag so it wil not dry out. Do not send the print cartidge with the unit unless asked to do so
+_IFyau do not have the original packing material, you can request a replacement package set rom HP Customer Support. Shipping damage caused by improper packaging is nof covered under he warranty. + Indude these items in the box
+_ A brief description of he symptoms [sample prints are helphul
+_ À copy of your sales ship or proof of purchase [to establish the warranty period
+ Your name, address, and telephone number where you can be reached during the day
Country/region HP technical support US. during warranty* 1-800-HPINVENT Canada during warranty 1-800-HPINVENT Canada post warranty 1877) 621-4722 (per call charge)
Mexico 01-800-472.6684 Mexico [Mexico City) 5258 9922
* US. phone support is available in bath English and Spanish 24 hours a day, 7 days a week (days and hours of support may change wihout notice)
Specifications and regulatory information 79
Hewlett-Packard LIMITED WARRANTY STATEMENT Hewlett-Packard LIMITED WARRANTY STATEMENT HP Product Duration of limited warranty Fax 1 year Print cartridge Until the HP ink is depleted of the “end of warranty” date
printed on the cartridge has been reached, whichever occurs first. This warranty does not cover HP ink products that have been refilled, remanufactured, returbished, misused, or tampered with.
Extent of limited warranty
Hewleti-Packard (“HP”) warrants to the end-user customer that the HP products specified above will be free from defects in material and workmanship for the duration specified above, which duration begins on the date of purchase by the customer.
For each software product, HP's limited warranty applies only to a failure to execute programming instructions. HP does not warrant that the operation of any product shall be uninterrupted or error free.
HP's limited warranty covers only those defecis which arise as a result of normal use of the product, and does not cover any other problems, including those which arise as a result of (a) Improper maintenance or modification, (b) Software, accessories, media, or supplies not provided or supported by HP, (c) Operation outside the product's specifications, or (d) Unauthorized modification or misuse.
For HP printing products, the use of a non-HP ink cartridge or a refilled ink cartridge does not affect either the warranty to the customer or any HP support contract with the customer. However, if product failure or damage is attributable to the use of a non-HP or refilled ink cartridge, HP will charge its standard labor and materials charges to service the product for the failure or damage.
IF HP receives, during the applicable warranty period, notice of a defect in any product, HP shall either repair or replace the defective Product, at HP's option.
I HP is unable to repair or replace, as applicable, a defective product which is covered by HP's warranty, HP shall, within a reasonable time after being notified of the detect, refund the purchase price for the Product.
HP shall have no obligation to repair, replace, or refund until the customer returns the defective product to HP. Any replacement product may be either new or like-new, provided that it has functionality at least equal to that of the Product being replaced.
HP products may contain remanufactured paris, components, or materials equivalent to new in performance. HP's Limited Warranty Statement is valid in any country/region where the covered HP product is distributed by
HP. Contracis for additional warranty services, such as onssite service, may be available from any authorized HP service facility in countries where the product is distributed by HP or by an authorized importer.
Limitations of warranty
TO THE EXTENT ALLOWED BY LOCAL LAW, NEITHER HP NOR ITS THIRD PARTY SUPPLIERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.
ity To the extent allowed by local law, the remedies provided in this Warranty Statement are the customer's sole and exclusive remedies.
Specifications and regulatory information 80
Hewlett-Packard LIMITED WARRANTY STATEMENT This Warranty Statement gives the customer specific legal rights. The customer may also have other rights which vary from state to state in the United Siates, from province to province in Canada, and from country to country elsewhere in the world.
To the extent this Warranty Statement is inconsistent with local law, this Warranty Statement shall be deemed modified to be consistent with such local law. Under such local law, certain disclaimers and limitations of this Statement may not apply to the customer. For example, some states in the United States, as well as some governments ouiside the United Siates (including provinces in Canada), may:
+ Preclude the disclaimers and limitations in this Warranty Statement from limiting the statutory righis of a consumer (e.g. the United Kingdom);
+ Otherwise restrict the ability of a manufaciurer to enforce such disclaimers or limitations; or
+ Grant the Customer additional warranty rights, specify the duration of implied warranties which the manvufacturer cannot disclaim, or not allow limitations on the duration of implied warranties.
Complete the following information. lt is necessary for contacts with the selling dealer or Hewlett-Packard
Specifications and regulatory information 81
block junk faxes 28 bottom view 7 broadcasting 43
menu 14 broadcasting faxes 43 button
Loudspeaker 10 buttons
calling the answering machine 39
Cancel button 10 cancel schedule menu 14
cancelling a scheduled job 46
replacing 56 changing language 15 clean cartridge
reduce or enlarge 3 Copy
copy collate 3 number of copies 3 print order 3 zoom 3
date and time 49 date, setting 49 dates 18 delayed fax 14, 44 dial mode menu 15 dialing automatic fax redial 26 discard size (see also auto reduction] 15 menu 15 distinctive ring 30 menu 14 distribution list. See broadcasting faxes document feeder number of pages 5 document jams 58 documents load 2 number of pages 2
FAX mode 32, 34 fax name 50 fax number 50 fax problems 66 fax receiving 3 fax tones. See sounds faxes reprinting 52 faxing color documents 25 photographs 25 Flash button 10, 11 forwarding faxes 14, 47 message paging 41 voice notification 16 front panel 7 front view 6
G getting help 79 Greeting button 11 greeting length of 36 playing 36 recording 36 greeting only 37
H HANDSET port 7 help 79 help list 51 HP Fax parts of 6 HP support 79
ICM Record Time menu 15
J erasing 38 playing 37 skipping 37
print quality problems 68 pulse dialing 15
R R button 10, 11 Rcv.Mode/Contrast button 11 ready mode 17 rear view 6 receive mode 32 received journal 51 receiving faxes 31, 32 recording conversation 41 greeting 36 Redial/Pause button 10, 11 redialing automatic fax redial 26 redial a number in memory 54 regulatory information 76 regulatory notices Canadian statement 77 notice to users in Canada 77 remote access 39 remote password menu 16 Report/Help button 8 reports 51 Caller ID 52 junk fax 52 phone book 51 printing faxes 52 received journal 51 schedule inform 51 sending confirm 51 sent journal 51 system data 52 TAM status 52 reprinting faxes 52 Resolution button 8 resolution 24 default 14 menu 14 ring pattern detection 14, 30 ring volume 25 rings to answer 27, 32 menu 13 rings to answer. See also toll saver
S Scan & Fax 29 Scan & Fax Mode button 8 scanner adjustment 63 scanner area cleaning 61 schedule a fax 44 schedule inform 51 scheduled fax 14 scheduled faxes 51 scheduled job cancelling 46 scheduled jobs cancelling 14 screen calls 15, 37 Scroll/Volume buttons 9 see answer mode 3 selftest 56 menu 15 sending confirm 51 image TCR 13 menu 13 sent journal 51 set broadcasting menu 14 set delayed fax menu 14 set fax forward menu 14 set junk fax no menu 13 set polling send menu 14 setting date 49 time 49 setting date and time 49 setting fax number 50 Silent Mode button 8 silent mode daily 50 daily schedule 15 menu 15 sounds alarm 49 keys 50 on and off 49 Space button 9 speaker volume 25
Speakerphone button 11 speakerphone 16, 53 Speed Dial button 9 speed dial dialing 22 programming 21 using 21 speed dials number of 5 Start/Enter button 10 supplies print cartridge 55 Symbols button 9 system data 52