bizhub 223 - Printer KONICA MINOLTA - Free user manual and instructions

USER MANUAL bizhub 223 KONICA MINOLTA

bizhub 423/363/283/223

User's Guide [Advanced Function Operations]

3D rendering of a generic electronic device with multiple ports and control panels (no visible text or symbols)

Table of contents

1 Introduction

1.1 Welcome 1-2

1.1.1 User's guides.... 1-2

1.1.2 User's Guide 1-3

1.2 Use conditions.... 1-4

1.3 Conventions used in this manual 1-5

1.3.1 Symbols used in this manual 1-5

To use this machine safely.... 1-5

Procedural instruction.... 1-5

Key symbols.... 1-6

1.3.2 Original and paper indications.... 1-6

Original and paper sizes 1-6

Original and paper indications 1-6

2 Overview

2.1 Overview of each function 2-2

2.1.1 Supported function table 2-2

2.1.2 Key layout after the function is expanded 2-2

2.1.3 Functions available with expanded functions.... 2-3

3 Assigning Application Keys

3.1 Overview 3-2

3.1.1 Key layout after the function is expanded 3-2

3.1.2 [Application Menu] 3-3

3.2 Customizing the application keys 1 and 2.... 3-4

3.2.1 [Application Key Settings] 3-4

4 Web Browser Function

4.1 Overview 4-2

4.1.1 Available operations with the Web Browser function 4-2

4.1.2 Specifications.... 4-2

Specifications for Web Browser 4-2

Restrictions on Flash Player 4-3

4.2 Displaying Web Browser 4-4

4.3 Configuring settings to enable use of the Web browser.... 4-5

4.3.1 Restricting the use of the Web browser in the MFP 4-5

4.3.2 Restricting the use of Web browser for each user 4-6

[Function Permission]...... 4-6

4.3.3 Restricting the use of local contents 4-7

[Web browser contents access]...... 4-7

4.4 Basic operation.... 4-8

4.4.1 Screen components.... 4-8

4.4.2 Operating instructions.... 4-9

Operation using the Touch Panel 4-9

Operation using the Keypad 4-9

4.4.3 How to enter text 4-10

Entering text 4-10

4.4.4 Screen display mode 4-10

[Normal] 4-10

[Just-Fit Rendering]...... 4-10
[Smart-Fit Rendering] 4-10
4.4.5 Specifying speaker volume 4-11
4.5 Toolbar 4-12
4.5.1 Description of the toolbar 4-12
4.5.2 [Favorites] - [List] 4-13
List of favorites.... 4-13
4.5.3 [Favorites] - [Add] 4-13
4.5.4 [Address] 4-14
4.5.5 [History] 4-14
[Display History] 4-14
4.5.6 [Print] 4-15
4.5.7 [Menu] 4-15
4.6 Configuring the Web Browser settings.... 4-16
4.6.1 [Page Operation] 4-16
4.6.2 [Display].... 4-16
4.6.3 [Manage windows] 4-17
4.6.4 [Settings] 4-17
4.7 Printing, displaying, or saving a document file 4-18
4.7.1 Printing a document file.... 4-18
4.7.2 Displaying a document file.... 4-19
4.7.3 Saving a document file 4-20
4.8 Uploading a document file 4-21
4.8.1 Restrictions 4-21
4.8.2 Uploading a scanned document file 4-21
4.8.3 Uploading a document file in a User Box 4-22

5 PageScope Web Connection (Web Browser Function)

5.1 Using PageScope Web Connection 5-2

5.1.1 Prior check.... 5-2

5.1.2 How to access 5-2

5.2 Screen components.... 5-3

5.3 Logging in and logging out 5-4

5.3.1 Login 5-4

5.3.2 Logout 5-4

5.4 Using the User Box function.... 5-5

5.4.1 Open User Box 5-5

[Open User Box].... 5-5

[File List] 5-6

5.4.2 Document operations 5-7

Printing a document.... 5-7

Deleting a document.... 5-9

6 l m a g e P a n e l

6.1 Overview 6-2

Features 6-2

6.2 Displaying the Image Panel.... 6-3

6.3 Operating Image Panel 6-4

6.3.1 Screen components.... 6-4

6.3.2 General operation 6-5

6.3.3 Reading a document.... 6-7

Scanning a document....6-7

Retrieving from User Box....6-8

Retrieving a document from an external memory.... 6-9

Using data saved in a cellular phone or PDA 6-10

6.3.4 Editing the document....6-11 [Preview]....6-11 [Document/Page] - [Edit Document]....6-11 [Document/Page] - [Combine Documents]....6-12 [Document/Page] - [Document Settings]....6-13 [Return to Scan Dest.]....6-13

6.3.5 Specifying a destination.... 6-14 Printing.... 6-14 Specifying destinations.... 6-15 Saving a document in an external memory.... 6-15

6.3.6 Checking the send tray....6-16 Send Tray....6-16 [Check TX Tray]....6-16

6.3.7 Sending data from a cellular phone or PDA 6-17

6.4 Registering a photo in the address book 6-18

6.4.1 Specifications of photo data.... 6-18

6.4.2 Registering photo data 6-19

6.5 Customizing Image Panel 6-21

6.5.1 Customizing the Read Data area.... 6-21

6.5.2 Customizing the Document Destination area 6-22

6.5.3 Deleting a registered shortcut icon.... 6-23

7 PDF Processing Function

7.1 Overview 7-2 Available operations with the PDF processing function 7-2

7.2 PDF document properties 7-3

7.3 Encrypting PDF document and adding digital signature 7-4

7.3.1 Password-based encryption.... 7-4

7.3.2 Digital ID-based encryption 7-5

7.4 Direct Print.... 7-7

8 Searchable PDF function

8.1 Overview 8-2 Precautions when creating searchable PDF files 8-2 Recognizable character size 8-2

8.2 Configuring the OCR operation setting.... 8-3 [OCR Operation Setting].... 8-3

8.3 Configuring the searchable PDF setting.... 8-4

9 My Panel Function

9.1 Overview 9-2

9.1.1 Available operations with My Panel....9-2 Customizable items....9-2 Functions available by linking to the Web browser....9-2 Functions available with Image Panel....9-3

9.1.2 My Panel acquisition procedure 9-3

9.1.3 Restrictions on using the My Panel function 9-3

9.2 Displaying My Panel.... 9-4

9.2.1 Main Menu 9-4

9.2.2 Displaying Main Menu.... 9-4

9.3 Customizing My Panel 9-5

9.3.1 [My Panel Settings] 9-5

9.3.2 Displaying [My Panel Settings].... 9-5

9.3.3 [Language Setting] 9-6

9.3.4 [Measurement Unit Settings].... 9-6

9.3.5 [Copier Settings] 9-7

[Default Tab]....9-7
[Shortcut Key 1] - [Shortcut Key 2]......9-7
[Quick Settings 1] - [Quick Settings 4]......9-8
[Default Tab Density Settings]....9-8
9.3.6 [Scan/Fax Settings] 9-9
[Default Tab] 9-9
[Address Book Index Default] 9-9
[Shortcut Key 1] - [Shortcut Key 2]....9-10
[Default Address Book] 9-10
[Default Address Type]....9-10
9.3.7 [User Box Settings] 9-11
[Default Tab] 9-11
[Shortcut Key 1] - [Shortcut Key 2]....9-11
9.3.8 [Color Selection Settings] 9-12
9.3.9 [Main Menu Settings] 9-12
Main menu button....9-12
Registering a main menu button....9-12
9.3.10 [Initial Screen Settings] 9-13

10 My Address function

10.1 Overview 10-2

10.1.1 Classification of address books.... 10-2

Public address book 10-2

My Address Book 10-2

10.1.2 My Address Book acquisition procedure.... 10-3

10.1.3 Restrictions on using the My Address function.... 10-3

10.2 Registering and editing a destination 10-4

10.2.1 Address Book 10-4

10.2.2 Group 10-5

10.3 Copying destinations between address books.... 10-7

10.3.1 Copying destinations from the public address book to My Address Book.... 10-7

10.3.2 Copying destinations from My Address Book to the public address book.... 10-8

10.4 Using My Address Book when sending a document.... 10-9

10.4.1 Specifying destinations.... 10-9

10.4.2 Searching for destinations 10-9

11 Index

11.1 Index by item 11-2

11.2 Index by button.... 11-3

1

Introduction

1 Introduction

1.1 Welcome

Thank you for purchasing this machine.

This User's Guide describes the overview and usage of functions available by registering an optional license kit to this machine, and functions available by connecting it to an application. To use each function effectively, please read this User's Guide.

1.1.1 User's guides

Printed manual Overview
[Quick Guide Copy/Print/Fax/Scan/Box Operations]	This manual describes operating procedures and the functions that are most frequently used in order to enable you to begin using this machine immediately. This manual contains notes and precautions that should be followed to ensure safe usage of this machine. Please be sure to read this manual before using this machine.
User's guide CD manuals Overview
[User's Guide Copy Operations] This manual describes details on copy mode operations and the settings of this machine.Specifications of originals and copy paperCopy functionMaintaining this machineTroubleshooting	This manual describes details on operating procedures of the enlarge display mode.Copy functionScanning functionG3 fax functionNetwork fax function
[User's Guide Enlarge Display Operations]
[User's Guide Print Operations]	This manual describes details on printer functions.Printer functionSetting the printer driver
[User's Guide Box Operations] This manual describes details on user box functions.Saving data in user boxesRetrieving data from user boxesTransferring and printing data from user boxes
[User's Guide Network Scan/Fax/Network Fax Operations]	This manual describes details on transmitting scanned data.E-mail TX, FTP TX, SMB TX, Save in User Box, Web-DAV TX, Web ServicesG3 faxIP Address Fax, Internet Fax
[User's Guide Fax Driver Operations]	This manual describes details on the fax driver function that transmits faxes directly from a computer.P C - F A X
[User's Guide Network Administrator]	This manual describes details on setting methods for each function using the network connection.Network settingsSettings using PageScope Web Connection
User's guide CD manuals Overview
[User's Guide Advanced Function Operations]	This manual describes details on functions that become available by registering the optional license kit and by connecting to an application.·Web browser function·Image panel·PDF Processing Function·Searchable PDF·My panel and My address functions
[Trademarks/Copyrights] This manual describes	details on trademarks and copy-rights.·Trademarks and copyrights

1.1.2 User's Guide

This User's Guide is intended for users ranging from those using this machine for the first time to administrators.

It describes basic operations, functions that enable more convenient operations, simple troubleshooting operations, and various setting methods of this machine.

Note that basic technical knowledge about the product is required to enable users to perform troubleshooting operation. Limit your troubleshooting operations to the areas explained in this manual.

Should you experience any problems, please contact our service representative.

1.2 Use conditions

Enabling i-Option LK-101 v2 or i-Option LK-103 v2 allows you to access the Internet from the Control Panel of the MFP.

Users will bear a responsibility for contents accessed, downloaded, and uploaded using Web Browser in the MFP, and other communicated contents. Users shall conform to the company rules and laws of the country where this machine is used.

Konica Minolta Business Technologies, Inc. and its group businesses will not bear any responsibility for use of the Internet by users.

i-Option LK-103 v2 may not be available depending on the area. For details, contact your service representative.

1.3 Conventions used in this manual

1.3.1 Symbols used in this manual

Symbols are used in this manual to express various types of information.

The following describes each symbol related to correct and safe usage of this machine.

To use this machine safely

WARNING

• This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

CAUTION

- This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury or property damage.

NOTICE

This symbol indicates a risk that may result in damage to this machine or documents. Follow the instructions to avoid property damage.

Procedural instruction

√ This check mark indicates an option that is required in order to use conditions or functions that are prerequisite for a procedure.

1 This format number "1" represents the first step.
2 This format number represents the order of serial steps.

→ This symbol indicates a supplementary explanation of a procedural instruction.

The operation procedures are described using illustrations.

→ This symbol indicates transition of the Control Panel to access a desired menu item.

Ready to copy. Copies: 1 Basic Original Setting Original Type Application Original Type Text Text/Photo Text Enhancement Photo Dot Matrix Original Copied Paper 01/08/2010 11:21 MEMORY 100%

This symbol indicates a desired page.

Reference

This symbol indicates a reference.

View the reference as required.

Key symbols

[ ]

Key names on the touch panel or computer screen, or a name of user's guide are indicated by these brackets.

Bold text

This presents a key name, part name, product name or option name on the control panel.

1.3.2 Original and paper indications

Original and paper sizes

The following explains the indication for originals and paper described in this manual.

When indicating the original or paper size, the Y side represents the width and the X side the length.

Diagram of a mechanical or architectural component with directional arrows and a shaded area, no readable text or symbols present.

Original and paper indications

☐ indicates the paper size with the length (X) being longer than the width (Y).

Diagram of a mechanical or architectural component with directional arrows and a grid pattern (no text or symbols)

indicates the paper size with the length (X) being shorter than the width (Y).

Diagram of a mechanical or electrical component with directional arrows indicating movement (no text or symbols)

2

Overview

2 Overview

2.1 Overview of each function

The following describes the overview of each function.

Reference

• To use the advanced function, an optional Upgrade Kit UK-203 is required.
- A Hard Disk must be installed in the MFP in order to use the advanced function.
- For details on the license kit registration and enabling functions on MFPs, refer to the [Quick Guide Copy/Print/Fax/Scan/Box Operations].
- To connect the function to the application, enable it at the application side. For details on enabling the function, refer to the manual for the corresponding application.

2.1.1 Supported function table

The following table shows the supported functions for the license kits and applications.

	Web Browser Image panel PDF processing			Searchable PDF
i-Option LK-101 v2 ○	○	-	-
i-Option LK-102 -	-	○ -
i-Option LK-103 v2 ○	○	○	-
i-Option LK-105 -	-	-	○
		My Panel My Address
PageScope My Panel Manager ○		○

2.1.2 Key layout after the function is expanded

Adding the Web Browser function, Image Panel function or My Panel function changes the usage of the User Box, Fax/Scan, and Copy keys on the Control Panel.

• The User Box key functions as an Application Menu, and the Fax/Scan and Copy keys function as application keys.
• Press Application Menu to display the [Application Menu], which allows you to switch to the added function.
• To fit the use status, the function to be assigned to the application key can be changed.

For details, refer to page 3-2.

2.1.3 Functions available with expanded functions

The following describes the overview of each function. For details, refer to the reference described below.

Function Overview	Refer-	ence
Web Browser	This function can be used by registering i-Option LK-101 v2 or i-Option LK-103 v2 in the MFP.By using the Control Panel of the MFP connected to the network, you can access to the Internet or intranet and display or print the contents. Also, through a Web browser, you can operate PageScope Web Connection of the MFP connected to the network and use documents saved in User Boxes.	p. 4-2p. 5-2
Image Panel	This function can be used by registering i-Option LK-101 v2 or i-Option LK-103 v2 in the MFP.Image Panel is a new intuitive and easy-to-understand panel interface. This panel helps you easily image the entire operation flow from loading to sending a document.You can add photo data to the one-touch destinations using Page-Scope Web Connection. The registered photo data is applied to the address list of Image Panel.	p. 6-2
PDF processing	This function can be used by registering i-Option LK-102 or i-Option LK-103 v2 in the MFP.Performs password- or digital ID-based encryption of PDF, adds a digital signature, and configures property settings when distributing documents in the PDF format using the scan or User Box function.	p. 7-2
Searchable PDF	This function is available when i-Option LK-105 is registered with the MFP.You can create a text searchable PDF file by pasting transparent text data on the area of a document in which characters are recognized through an OCR process.You can create a searchable PDF file when saving or sending an original in the PDF format using the scan or User Box functions.	p. 8-2
My Panel This function is used in connection with the PageScope My Panel Manager.Available by centrally managing the environment of the Control Panel customized by the user depending on the application (My Panel), and then obtaining My Panel on the MFP selected by the user.		p. 9-2
My Address	This function is used in connection with the PageScope My Panel Manager.Available by centrally managing the personal address book (My Address Book) by the server, and then obtaining My Address Book on the MFP selected by the user.	p. 10-2

Reference

- When the accounting management device is installed in the MFP, Image Panel cannot be used.

3

Assigning Application Keys

3 Assigning Application Keys

3.1 Overview

The following describes the key layout and [Application Menu] of the Control Panel.

3.1.1 Key layout after the function is expanded

Adding the Web Browser function, Image Panel function or My Panel function allows User Box to function as Application Menu, and Fax/Scan and Copy as application keys.

Reference

• The Web Browser and Image Panel functions can be used by registering i-Option LK-101 v2 or i-Option LK-103 v2 in the MFP.
  • The My Panel function is used in connection with the PageScope My Panel Manager.

Ready to copy. Caries: 1 Check Job NOME Status Delete Job Details Tower Level K 08/02/2010 11:23 NUMBER Language Selection Brightness * User Box Fax / Scan Copy Reset Accessibility Access 1→ ABC DEF Proof Copy Interrupt >/ Enlarge Display GSH JKL MNO 4 6 PGRS TUV WXYZ 7 9 * # Data Proof Copy Stop Start Power Power Save + Mode Memory Utility/Counter 1 2 3

No. Name Description

1 Application menu Press this	key to display the [Application Menu]. You cannot assign a different function to this key.If a function is added, attach aApplication Menu sticker (included in the Upgrade Kit UK-203) to change the key name on theControl Panel.For details, refer to page 3-3.
2	Application key 1The fax/scan function is assigned by default. The administrator can assign a different function to this key.If the function assigned to the key is changed, attach a sticker describing the new function (included in theUpgrade Kit UK-203) to change the key name on theControl Panel.For details on assigning a function, refer to page 3-4.

No. Name Description

3 Application key 2 The copy function is assigned by default. The administrator can assign a different function to this key.If the function assigned to the key is changed, attach a sticker describing the new function (included in the Upgrade Kit UK-203) to change the key name on the Control Panel.For details on assigning a function, refer to page 3-4.

3.1.2 [Application Menu]

Press Application Menu to display the [Application Menu].

To use a function not assigned to the application key 1 or 2, you can switch functions to a desired one from the [Application Menu].

Select function to use. Application Menu Copy Scan/Fax User Box Image Panel Web Browser My Panel 08/29/2008 10:31 Memory 100%

3.2 Customizing the application keys 1 and 2

To fit the use status, the function to be assigned to the application keys 1 and 2 can be changed.

3.2.1 [Application Key Settings]

To assign a function to the application keys 1 and 2, use [Application Key Settings].

1 Press Utility/Counter to display [Utility].
2 Press [Administrator Settings].
3 Enter the administrator password, and then press [OK].
4 Press [System Settings].

5 In [System Settings] (2/2), press [Application Key Settings].

Use the menu buttons or keypad to make a selection. Bookmark Utility Administrator Settings System Settings Administrator Settings > System Settings 2/2 ← Back Forward Standard Size Setting 6 Default Layout Blank Page Settings 7 Page Number Print Position Stamp Settings Blank Page Print Settings Application Key Settings 9 Advanced Preview Setting Skip Job Operation Settings 03/19/2009 16:24 Memory 100% Close

6 Select an application key ([Key 1] or [Key 2]) to which you assign a function.

Functions can be allocated to each Application Key. Administrator Settings > Application Key Settings Key 0 Application Menu Key 1 Scan/fax Key 2 Copy Close

7 Select a function to be assigned.

Select function to be allocated to the Application Key. Bookmark Utility Administrator Settings System Settings Application Key Settings Key 1 Administrator Settings > Application Key Settings > Key 1 Copy Scan/Fax User Box Image Panel Web Browser My Panel OK

8 Press [OK].

The function is assigned to the application key.

4

Web Browser Function

4 Web Browser Function

4.1 Overview

The Web Browser function prints, displays, and saves contents on the Internet or intranet by accessing them from the Control Panel of the MFP connected to the network.

Reference

• This function can be used on the MFP with i-Option LK-101 v2 or i-Option LK-103 v2 registered.

4.1.1 Available operations with the Web Browser function

The Web Browser function allows you to perform the following operations.

• Displaying and printing Web contents on the Internet or intranet.
• Displaying, printing, and saving a document file on the Internet or intranet.
• Uploading a scanned document file or a document file saved in a User Box to a server on the Internet or intranet.
  • Sharing documents in the User Box of MFPs on the network using PageScope Web Connection.
• When the My Panel function is available, you can personalize the user operation environment of the Web browser by linking the Web browser with My Panel.

Reference

For details on using PageScope Web Connection from the Control Panel, refer to page 5-2.

For details on My Panel, refer to page 9-2.

4.1.2 Specifications

Specifications for Web Browser

The following shows the major specifications of the Web Browser installed in the MFP.

Item Specifications
Browser engine NetFront
Supported protocols HTTP (HTTP/0.9, 1.0, 1.1), HTTPS, TCP/IP
Supported markup language	HTML 4.01, XHTML 1.1/Basic
Supported style sheet Part of CSS1 and 2
Supported script language	Part of JavaScript 1.5, ECMAScript 3rd Edition, Ajax (limited to the scope supported by JavaScript)
Supported DOM Part of Level 1 and 2
Supported format JPEG,	BMP, PNG, GIF, animation GIF, PDF, Flash 7.0 and earlier
Supported SSL/TLS versions	SSL 2.0, SSL 3.0, TLS 1.0
Supported character codes	Japanese (Shift_JIS), Japanese (ISO-2022-JP), Japanese (EUC-JP), Chinese Simplified (GB2312), Chinese Traditional (Big5), Western European (ISO-8859-1), Unicode (UTF-8)
Display mode Normal, Just-Fit Rendering, Smart-Fit Rendering
PDF viewer	Adobe® Reader® LE
Flash player	Adobe® Flash® Player 7

Restrictions on Flash Player

There are following restrictions on the Flash Player installed in Web Browser.

• The function to generate an event by key operations is not supported.
• The functions to paste or obtain data such as character strings from the clipboard are not supported.
• The context menu is not supported.
• The print function of Flash is not supported.
• The functions to execute JavaScript from Flash or operate Flash from JavaScript are not supported.
• The screen without a window (pop-up) is not supported.
• The favorite function of Flash is not supported.
• The function to communicate data in real time using the Flash Media Server is not supported.
  • The XMLSocket-based communication function is not supported.

4.2 Displaying Web Browser

In [Application Menu], press [Web Browser]. The page specified as the home is displayed.

Reference

• If a login user is using the Web browser linked to My Panel and the user presses [Web Browser], the Web browser setting and information related to the user is downloaded to the MFP from the server. If the user has specified a personal home page, that page is displayed.
• When the Web browser starts, you can specify whether to display the home page or the last page that was visited. For details, refer to page 4-17.

Select function to use. Application Menu Copy Scan/Fax User Box Image Panel Web Browser My Panel 08/29/2008 10:31 Memory 100%

Reference

For details on the [Application Menu], refer to page 3-3.

For details on My Panel, refer to page 9-2.

4.3 Configuring settings to enable use of the Web browser

If you do not want to allow use of the Web browser in the MFP, you can restrict its use without disabling the license kit. Also, you can restrict use of the Web browser for each user.

4.3.1 Restricting the use of the Web browser in the MFP

If you do not want to allow use of the Web browser, you can restrict its use without disabling the license kit.

Use the menu buttons or keypad to make a selection. Bookmark Utility Administrator Settings Network Settings Administrator Settings > Network Settings 2/2 Back Forward 1 TCP Socket Settings 6 SSP Settings 2 Network Fax Settings 7 Detail Settings 3 WebDAV Settings 8 I/O/DO to Administration Settings 4 Web Service Settings 9 Web Browser Setting 0 Bluetooth Setting 03/23/2009 14:23 MEMORY 100%

6 Select [Invalid], and then press [OK].

Enable/Disable Web Browser Administrator Settings > Network Settings > Web Browser Setting Enable Invalid 03/23/2009 14:23 Memory 100% OK

Reference

- If [Web Browser Setting] is set to [Invalid], [Web Browser] is hidden in the [Application Menu].