imageClass MF4890dw - Printer CANON - Free user manual and instructions

USER MANUAL imageClass MF4890dw CANON

Basic Operation Guide

imageCLASS

MF4890dw/MF4880dw/MF4770n

Four-panel line drawing showing a person using a file, printer, and laptop with icons (no text or symbols)

For information about machine setup and software installation, see the Starter Guide.

• This guide describes the basic use of the machine. Read this guide after finishing the machine setup.
• Read "Important Safety Instructions" first (→p.109).
• Keep this manual for future reference.

For information about advanced operations and specifications, see the e-Manual included on the User Software CD-ROM.

Manuals for the Machine

Starter Guide

The Starter Guide describes setting up the machine and installing the software. Be sure to read this manual before using the machine.

Wireless LAN Setting Guide (MF4890dw/MF4880dw Only)

This manual describes Wireless LAN setup procedures and causes and countermeasures for trouble you might face during the setup. Be sure to read this manual before using the machine.

This Manual

Basic Operation Guide

The Basic Operation Guide describes common use and basic functions of the copy, fax, and print functions.

e-Manual

The e-Manual includes information about all functions and configurations of the machine. This manual is included on the User Software CD-ROM. Use the e-Manual's search function to easily find the information you want.

Hand-drawn sketch of a modern office building with windows and a stack of books (no text or symbols)

How to Use This Manual

Symbols Used in This Manual

	WARNING	Indicates a situation that may lead to death or injury to persons. To use the machine safely, always pay attention to these warnings.
		Indicates a situation that may lead to injury to persons or damage to equipment. To use the machine safely, always pay attention to these cautions.
	[T7ST]	Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations.
		Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly and avoid damage to the machine or property.
		Indicates a clarification of an operation or additional explanations for a procedure. Reading these notes is highly recommended.

Keys and Buttons Used in This Manual

In this manual, the following styles are used to represent keys, messages on the display, and buttons or other items on a computer screen.

• Operation panel keys: [Key icon] (Key name) Example: [Stop)
• Display: Example:
• Buttons and items on a computer screen: [Item] Example: [Preference]

Illustrations Used in This Manual

Illustrations Used in This Manual

Illustrations of the MF4890dw are used in this manual. If a procedure or topic applies to only one machine, this will be clearly indicated in the manual (for example, "MF4880dw").

Displays Used in This Manual

The display shown in this manual is the factory preset display for the MF4890dw. Depending on the system configuration and product purchased, the appearance of the display may differ.

Main Functions

Diagram showing a process with three panels, one blue arrow pointing to a small gray slice, and two separate panels with shaded regions (no text or symbols)

Enlarging and Reducing

• Copy P.31
• Print P.40

Diagram illustrating document processing workflow with charts and arrows indicating data transfer or review steps

Multiple Documents onto Single Page

Print multiple pages onto a single page.

• Copy → P.35
• Print P.42

graph LR
    A["Document with Pie Chart"] --> B["Printed Document with Revised Paper"]
    style A fill:#f9f,stroke:#333
    style B fill:#bbf,stroke:#333

2-Sided Printing*

Print copies, received faxes, or documents on both sides of paper.

• Copy P.34
• Print → P.41
• Fax P.69

Two document sheets showing pie charts, one with a blue arrow indicating transformation (no text or symbols)

Adjusting Quality

Adjust image quality by setting the density, resolution, and sharpness.

• Copy P.32
• Fax P.52

Line drawing of a printer with paper feed and control panel (no text or symbols)

Fax

One-touch/Coded/Group Dialing → P.48

Specify fax destinations using one-touch keys, coded dial, and group dial.

Copy

Collating Copies → P.35

Collate copies when copying multiple documents.

graph TD
    A["#ID"] --> B["#ID"]
    B --> C["Text Output"]

Copying ID Card → P.36

Copy both sides of an ID card onto a single page.

Print

graph TD
    A["Document Image"] --> B["Document Table"]
    B --> C["Document Icon"]
    C --> D["Final Output"]
    style A fill:#f9f,stroke:#333
    style D fill:#bbf,stroke:#333

Booklet Printing* → P.43

• Combine two pages onto a single page, and then print on both sides.
  • Make a booklet by folding printouts in half and binding.

Poster Printing → P44

• Magnify and divide a single-paged image to print on multiple sheets of paper.
  • Make a poster by combining the prints together.

Watermark Printing → P.45

Add watermarks, such as "COPY" or "DRAFT", to the document.

Scan

Scanning using the Operation Panel → P.75

Select a computer to save scanned images in and scan images directly from the operation panel.

Remote Scanning from Computers → P.78

Set to use the remote scan from the machine, and then scan images from a computer using the MF Toolbox.

Illustration of a printer emitting documents from a printer (no text or symbols present)

Receiving in the Memory → P.64

• Store received faxes in the memory.
- Print or forward the received fax after confirming the sender.

graph TD
    A["Printer"] --> B["Printer Unit 1"]
    A --> C["Printer Unit 2"]
    A --> D["Printer Unit 3"]
    A --> E["Printer Unit 4"]

Sequential Broadcasting → P.58

Send the same document to multiple destinations at a time.

graph TD
    A["Printer Printing"] --> B["Printer"]
    B --> C["Transmission"]
    style A fill:#f9f,stroke:#333
    style B fill:#ccf,stroke:#333
    style C fill:#cfc,stroke:#333

Polling Receiving → e-Manual

Retrieve pre-loaded documents from a sender's fax machine.

Contents

Basic Operation

Learn the Names and Functions of Each Part of the Machine ..... 10

Front Side 10

Interior 12

Back Side 13

Learn the Functions of the Operation Panel 14

Switch to Copy/Fax/Scan Mode 16

Enter Text 17

Set Date and Time 18

Place Documents 19

Placing Documents on the Platen Glass 20

Placing Documents in the Feeder 20

Load Paper 22

Loading Paper in the Paper Cassette 23

Loading Paper in the Multi-Purpose Tray 24

Loading Envelopes or Paper with a Letterhead 25

Setting a Paper Size and Type 26

Switch to the Quiet Mode 27

Switch to the Sleep Mode 27

Use the Toner Saver Mode 28

Copy

Make a Basic Copy 30

Copy by Saving Paper 31

Enlarge or Reduce Copies 31

Adjust the Image Quality for Copy 32

Adjusting the density 32

Selecting the Document Type 32

Adjusting the sharpness 33

Make Double-Sided Copies (MF4890dw/MF4880dw Only) 34

Copy Multiple Pages onto One Sheet 35

Collate Copies 35

Copy a Double-Sided ID Card 36

View and Cancel Copy Jobs 37

Change the Default Copy Settings.... 37

Illustration of a traditional typewriter with paper sheets and a keypad (no text or symbols visible)

(→ p.105)

You can see frequently asked questions about the receive mode.

Print

Print a Document 40

Enlarge or Reduce a Document 40

Print a Double-Sided Document (MF4890dw/MF4880dw Only) ..... 41

Print Multiple Pages onto One Sheet 42

Print a Booklet (MF4890dw/MF4880dw Only) 43

Print a Poster 44

Add Watermarks to a Printout 45

View and Cancel Print Jobs 46

Fax

Register Numbers in the Address Book 48

Registering Numbers to One-Touch Keys 48

Registering Numbers to Coded Dialing Codes 49

Registering Recipients for Group Dialing 50

Editing and Deleting Registered Destinations 52

Adjust the Image Quality for Fax 52

Adjusting the Density 52

Selecting the Resolution 53

Adjusting the Sharpness 53

Specifying the Double-Sided Document Format (MF4890dw Only) ..... 54

Changing the Default Settings 54

Send a Fax 55

Entering a Fax Number with the Alphanumeric Keys 55

Using the One-Touch Keys 56

Using the Coded Dialing Codes....56

Searching the Address Book 57

Redialing 57

Sending a Fax to Multiple Destinations (Sequential Broadcast) ..... 58

Sending a Fax to an International Destination (Adding Pauses) ..... 58

Calling a Recipient before Sending a Fax 59

Receive a Fax (Receive Mode) 60

Using the Machine for Fax Only 61

Using the Machine for Faxing and Phoning 61

Using the Answering Machine 62

Using the Machine Primarily for Phoning 62

Receiving Faxes in Manual Mode 63

Receive a Fax from Memory 64

Switching to Memory Lock Mode 64

Viewing and Canceling Received Fax Documents 65

Printing Received Fax Documents 65

View and Cancel a Fax Job 66

Change the Fax Settings....66

Changing Fax Sending Settings 66

Restricting Fax Sending Functions 68

Changing Fax RX Settings 69

Changing Communication Management Settings 70

(→ p.105)

You can see frequently asked questions about the scan function.

Scan

Understand the Scanning Method 74

Scan a Document with the Operation Panel 75

Scanning a Document Using a Shortcut Key 77

Scan a Document with the MF Toolbox 78

Configuring Scan Settings Using the MF Toolbox 80

Scan a Document with the Scanner Driver 82

Illustration of an open box with a wrench beside it (no text or symbols)

Maintenance and Management

Clean the Machine 84

Cleaning the Exterior and Interior 84

Cleaning the Fixing Unit 85

Cleaning the Platen Glass and Feeder 86

Check and Replace Toner Cartridges 87

Checking the Toner Level 87

Conserving the Toner to Extend the Life of Toner Cartridges 88

Replacing the Toner Cartridge 88

Manage Using the Report and List Functions 91

Configure Settings Using the Remote UI 92

Illustration of a printer with an open lid, containing a question mark and a lightbulb icon, next to an open book (no text or symbols present)

Troubleshooting

Clear Jams 94

Clearing Document Jams in the Feeder 95

Clearing Paper Jams Inside the Machine 96

Resolve a Displayed Message.... 100

Resolve an Error Code.... 101

Improve Output Quality 102

Resolve a Problem 104

FAQ 105

If a Power Failure Occurs.... 108

Recycling Used Cartridges 108

The Clean Earth Campaign....108

Important Safety Instructions 109

Legal Notices 111

Laser Safety....114

Basic Operation

This chapter describes overall information about the machine, and how to place the documents and load the paper. Read this chapter first.

Simple line drawing of a cardboard box next to a potted plant (no text or symbols)

Learn the Names and Functions of Each Part of the Machine ..... 10

Front Side 10

Interior 12

Back Side 13

Learn the Functions of the Operation Panel 14

Switch to Copy/Fax/Scan Mode 16

Enter Text 17

Set Date and Time 18

Place Documents 19

Placing Documents on the Platen Glass 20

Placing Documents in the Feeder 20

Load Paper 22

Loading Paper in the Paper Cassette 23

Loading Paper in the Multi-Purpose Tray 24

Loading Envelopes or Paper with a Letterhead 25

Setting a Paper Size and Type 26

Switch to the Quiet Mode 27

Switch to the Sleep Mode 27

Use the Toner Saver Mode 28

Learn the Names and Functions of Each Part of the Machine

Front Side

MF4890dw MF4880dw/MF4770n

Feeder

Automatically feeds documents into the machine ( P.20).

Tray extension Pull out to load large size documents. Document feeder tray Place your documents in this tray. Document guides Adjust these guides to fit the document.

Feeder cover

Open this cover to clear paper jams ( P.95).

Illustration of a hand holding a blue folder with a curved arrow pointing to it, showing wood grain and paper sheeting (no text or symbols)

Lift handles (left, right)

Hold these handles to lift or transport the machine.

Line drawing of a person handling a portable electronic device with a blue circular button (no text or symbols)

Document return tray Returns documents after scanning.

Technical line drawing of a printer with internal components and base view (no text or symbols)

Operation panel

Use the panel to control the machine ( P.14).

Multi-purpose tray

Load paper one by one manually ( P.24).

Paper guides Adjust these guides to fit the paper.

Platen glass Used to scan non-standard size paper or books, as well as standard size paper (→P.20). Output tray Printed documents are output here Output tray extension Pull out the tray extension when using paper larger than LTR. Paper stopper Use the paper stopper to prevent paper from falling out of the output tray. Ventilation slots (MF4890dw/ MF4880dw only) Allows heat to escape from inside of the machine. Leave more than 4" (10 cm) of space around the machine. Power button Turn the power ON or OFF. Scanning area Scans documents from the feeder. Paper cassette (Auto) Load paper here (→P.23). Dust cover Close after loading the paper. Paper guides Adjust these guides to fi t the paper.

Interior

Toner cover

Open this cover to access the toner cartridge or clear paper jams.

Diagram of a blue arrow pointing upward over a stylized blue animal figure on a textured background (no text or symbols)

Paper exit guide

Open this guide to clear paper jams ( P.96).

Diagram of a printer's internal structure with an arrow pointing to a component, no text or symbols present

Toner guides

When inserting the toner cartridge, fit the protrusions on the toner cartridge into these guides ( P.88).

Illustration of a hand inserting a component into a printer, with blue arrows indicating assembly or process (no text or symbols present)

Diagram of a mechanical component with an arrow indicating a process or movement, no text or symbols present.

Technical line drawing of a mechanical device internal structure (no text or symbols)

Back Side

MF4890dw/MF4880dw MF4770n

Rear cover
(MF4890dw/MF4880dw only)
Open this cover to clear paper jams when using the 2-sided copy function ( P.99).

Rating label

The machine's serial number (consists of three letters and a 5-digit number) and the required voltage and current are specified.

Write the serial number on the back cover of this guide for reference when contacting the Canon Customer Center.

USB port

Connect to a computer via a USB cable.

LAN port

Connect to a network via a LAN cable.

External device jack

Connect an external telephone.

Telephone line jack

Connect a telephone line.

Power socket

Connect the power cord.

Navigate the menu or options.

(See "Navigating the Menu" on the next page.)

Reset Press to return to standby mode ▲/▼ Press to scroll up and down, or to increase or decrease a value. ◄/► Press to return to the previous screen, proceed to the next screen, or move the cursor to the left or right. Press to decrease or increase the fax ring volume. Back Press to return to the previous screen. One-touch Speed Dial Keys Press to specify recipients registered to one-touch keys (→p.56). Address Book Menu 01 Redial/Pause Paper Settings 02 Coded Dial Report 03 Hook Status Monitor/Cancel COPY FAX SCAN Mode switching keys Press to switch the mode to copy, fax, or scan (→p.27). Display Processing/Data Indicator The indicator blinks while sending or receiving data and remains lit when jobs are waiting in memory. Error Indicator The indicator blinks when an error occurs. Address Book Press to search for recipients registered in the address book (→p.57). Redial/Pause When faxing, press to redial the last three numbers called or insert a pause in a fax number. Coded Dial Press to enter a recipient's code for coded speed dialing ( →p.56). Hook Press to dial a number without using a telephone or handset. Menu Press to access menu functions (see "Navigating the Menu" at the bottom of the next page). Paper Settings Press to specify paper size and type for the paper cassette or multi-purpose tray (→p.26). Report Press to manually print reports and lists ( →p.91). Status Monitor/Cancel Press to view or cancel jobs. You can also check the status of the machine (→p.37, p.46, p.66).

Enter letters and numbers (→p.17).

0 to 9(Numeric Keys)	Press to enter letters and numbers.
*	Press to switch the character entry mode.When sending a fax, press to switch between pulse and tone dialing.
#	Press to enter symbols.

graph TD
    A["Press [ □ "] (Back) or["◀"] to return to the previous screen.] --> B["Menu"]
    A --> C["Copy Settings"]
    B --> D["Press [▲"] or["▼"] to highlight an item, and_then_press["OK"]]
    C --> E["Press [▲"] or["▼"] to highlight an item, and_then_press["OK"]]
    E --> F["Correct Density"]
    F --> G["Press [◀"] or["▶"] to adjust the level, and_then_press["OK"]. (If necessary, press["▲"] or["▼"].)]
    G --> H["Press [ (Menu) to save the setting."]

Switch to Copy, Fax, or Scan mode first to use each mode.

Address Book Menu 01 Redial/ Pause Paper Settings 02 Coded Dial Report 03 Hook Status Monitor/ Cancel COPY FAX SCAN Press the desired mode key.

If you do not operate the machine for a while, the machine returns to the Copy mode (standby mode) automatically.

Copy Mode

Copy: Press Start 100% LTR 01 Density: ±0 Original Type: Text... 2-Sided: off Displays the copy ratio, paper source, paper size, and number of copies. To change the settings: 1. Press [▲] or [▼] to highlight an item, and then press [OK]. 2. Press [▲], [▼], [◀] or [▶] to specify the values, and then press [OK].

Fax Mode

Specify destination. 01/01/2012 12:52AM Rx Mode: Auto Resolution: 200 x 1... • Displays the recipient's number. • To change the settings:

1. Press [▲] or [▼] to highlight an item, and then press [OK].
2. Press [▲], [▼], [◀] or [▶] to specify the values, and then press [OK].

Scan Mode

Select the scan type. Computer Remote Scanner To select the scan method: Press [▲] or [▼] to highlight an item, and then press [OK].

• If you use the Fax mode for the first time:
Fax setup guide will appear on the display. Refer to the on-screen instructions and Starter Guide to configure the settings.
• To set a frequently used mode to the standby mode:
Press [☐] (Menu) → → → → Select the screen → [OK].
• To specify how long the machine waits before returning to standby mode:
Press [☐] (Menu) → → → Specify the time → [OK].

Enter Text

Enter characters with the alphanumeric keys.

To switch entry modes:

Uppercase alphabetic letters and symbols Lowercase alphabetic letters and symbols <12> Numbers Press [ * ] (Tone) repeatedly. or 1. Press [▲] or [▼] to highlight , and then press [OK]. 2. Press [▲] or [▼] to highlight the desired mode, and then press [OK]. Register Unit Name Entry Mode: A Reset Back OK ABC DEF Clear GHI JKL MNO 4 5 6 PQRS TUV WXYZ 7 8 9 Processing Data Error Tone SYMBOLS 0 #

- Press to move the cursor.

- To enter a space, move the cursor to the end of the text, and then press [▶].

To enter text, symbols, and numbers:
Press a key several times until the desired character is displayed.

Key	Entry mode:		Entry mode:
1	@.-/_/ 1
2	ABC	abc	2
3	DEF	def	3
4	GHI	ghi	4
5	JKL	jkl	5
6	MNO	mno	6
7	PQRS	pqrs	7
8	TUV	tuv	8
9	WXYZ	wxyz	9
0	(Not available)		0
	-.*#!",;:^`_=/|'? $ @%&+\( )[]{}<>		(Not available)

- Press to move the cursor.

- To enter a space, move the cursor to the end of the text, and then press [▶].

- Press to delete the last character.

- Press and hold to delete all text.

Example: Enter "CANON1"

Press [*] to switch the entry mode to .

Press [2] until the letter "C" appears on the screen.

Press [2] until the letter "A" appears on the screen.

Press [6] until the letter "N" appears on the screen. CAN

Press [6] until the letter "O" appears on the screen.

Press [6] until the letter "N" appears on the screen.

Press [*] to switch the entry mode to <12>.

Press [1] to enter "1."

Set Date and Time

If the incorrect date or time is printed on faxes or reports, change the date and time settings.

Address Book Menu 01 Redial/ Pause Coded Dial Report 02 Camps Settings 03 Hook Status Monitor/ Cancel 04

1 Press [ ] (Menu).

2 Press [▲] or [▼] to highlight , and then press [OK].

3 Press [▲] or [▼] to highlight , and then press [OK].

Timer Settings Quiet Mode Time Set... Time & Date Settings Auto Sleep Time Auto Reset Time

4 Press [▲] or [▼] to highlight , and then press [OK].

• To change the display format for the date or time, specify or <12/24 Hour Clock>.
• To use daylight savings time, set to , and then specify the starting date and the ending date.

5 Use the numeric keys to enter the date and time, and then press [OK].

• To move the cursor, press [◀] or [▶].
- To switch between or , press [▲] or [▼].

Current Time Set. 01/01/2012 12:52 AM (0:00-12:59)

6 Press [ ] (Menu) to close the screen.

Place Documents

Choose the appropriate way to place documents according to the document's type.

When placing non-standard documents such as heavy paper, small paper, or booklets:

Illustration of a printer with open pages and stacked books above it, showing a drop in the page (no text or symbols present)

Use the platen glass ( p.20).

Check available documents

Size (Width X Length)	Maximum
Weight	Maximum 4.4 lb (2 kg)
Capacity	1 sheet

When placing multiple documents of plain paper in the same size, thickness, and weight:

Use the feeder (→p.20).

Check available documents

MF4890dw MF4880dw/MF4770n
Size (Width X Length)
Capacity (For 21 lb Bond ( 80 g/m^2 ))
Weight

• Place a document after glue, ink, or correction fluid on the document is completely dry.

• To prevent paper jams in the feeder, place a document on the platen glass when using the following types of paper:

• Wrinkled or creased paper

• Carbon paper or carbon-backed paper
• Curled or rolled paper
• Torn paper
• Thin paper
• Documents with staples or paper clips attached
• Transparency

Placing Documents on the Platen Glass

1 Open the feeder.
2 Place your document face down.

VBC

3 Align the document with the appropriate paper size marks.

• If the document does not match any of the paper size marks, align the upper left edge of your document with the arrow mark.
• If the document is a transparency, place white paper above the document.

VBC

4 Close the feeder.

CAUTION

When closing the feeder, be careful not to get your fingers caught.

Placing Documents in the Feeder

1 Open the document feeder tray.
2 Spread the document guides a little wider than the document's width. When placing large documents, pull out the extension tray.

Illustration of a printer with arrows indicating process flow (no text or symbols)

3 Fan the document stack and align the edges of the pages.

Illustration of two hands holding a document and a tablet, both with blue directional arrows indicating movement (no text or symbols)

Thoroughly fan the paper in small batches.

Align the edges a few times on a fl at surface.

4 Neatly place the documents face up.

• Place the document under the load limit guides (A).
  • Make sure that the paper stack does not exceed the load limit marks (B).

AA/LTR-LOL A B ABC

5 Align the document guides tightly to the width of the document.

Illustration of a printer with two blue arrows indicating compression or disassembly (no text or symbols present)

If the document guides are too loose or too tight, this may result in misfeeds or paper jams.

Diagram showing three types of structural supports with a blue prohibition symbol above them, likely indicating no protection or absence.

• While scanning documents, do not add or remove documents.
• When scanning is complete, remove the document from the document return tray to avoid paper jams.
• Do not scan the same document more than 30 times. When a document is scanned repeatedly, the paper can become wrinkled, earmarked, or torn, which may result in paper jams.

Load Paper

Before loading paper, check the paper is the right type. If you load inappropriate paper repeatedly, this may cause paper jams.

Step 1 Check if the type of paper is appropriate.

Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details about the available paper or precautions, see [Basic Operation] → [Loading paper] in the e-Manual.

To prevent paper jams, do not use any of the following:

• Wrinkled or creased paper
• Curled or rolled paper
• Torn paper
• Damp paper
  • Paper printed with a thermal transfer printer (Do not copy on the reverse side.)

Step 2 Select where to load paper, and then load the paper.

Use the multi-purpose tray when loading a sheet of small-sized paper or heavy paper (→p.24). Use the paper cassette when loading a stack of plain paper in the same size, thickness, and weight (→p.23).

Step 3 Check if the type of paper is appropriate.

Address Basic 01 Settful Pension 02 Ceded End 03 Home 04 OK Menu Paper Settings Request Status Manager Control Paper Settings

NOTE If the setting is different from the size of the loaded paper, an error message appears, or printing is not performed correctly.

Loading Paper in the Paper Cassette

This section describes how to load letter paper in the Paper Cassette. When loading envelopes or paper with a letterhead, see "Loading Envelopes or Paper with a Letterhead" (→p.25).

1 Lift the dust cover.

Illustration of a printer's internal structure with a hand inserting a component (no text or symbols visible)

2 Spread the paper guides a little wider than the paper size.

Diagram of a printer's internal structure showing paper feed, paper tray, and paper slot (no text or symbols)

3 Gently load the paper into the paper cassette with the print side face up, until the edge of the paper stack meets the back of the paper cassette.

- Make sure that the paper stack does not exceed the load limit guides (A).

Diagram of a printer with an open lid and a magnified inset showing a folded paper or sheet (no text or symbols present)

4 Adjust the paper guides tightly to the width and length of the paper.

Line drawing of a printer with arrows indicating print process (no text or symbols)

If the paper guides are too loose or too tight, this may result in misfeeds or paper jams.

Diagram showing a blue prohibition symbol above three structural diagrams with ground symbols below, likely illustrating safety or protection concepts.

5 Close the dust cover.
6 Specify the loaded paper size and type ( p.25).

Loading Paper in the Multi-Purpose Tray

1 Spread the paper guides a little wider than the paper.

Diagram of a printer with arrows indicating internal components (no text or symbols)

2 Gently load the paper into the paper cassette with the print side face up, and adjust the paper guides tightly to the width of the paper.

Diagram of a printer printer with an open paper and a magnified inset showing the printer's internal structure (no text or symbols present)

3 Specify the loaded paper size and type ( p.26).

Loading Envelopes or Paper with a Letterhead

This section describes how to load envelopes and paper with a letterhead.

Envelopes

Before Loading

graph LR
    A["Open box with dashed lines"] --> B["Flatten envelopes to release any remaining air."]
    B --> C["Loosen any stiff corners of the envelopes, and flatten any curls, as shown in the fi gure."]
    C --> D["Close up a flat panel with a handle and arrow indicating motion toward the edge."]

Loading Orientation

Load the envelopes with the fl aps face up.

Envelope No.10, DL, ISO-C5

Paper with a Letterhead or Logo

Loading Orientation

Load the paper properly by following the instructions below.

ABC

1-sided printing

Load the paper with the printed side face up.

When printing with portrait layout

When printing with landscape layout

2-sided printing

(MF4890dw/MF4880dw only)

Load the paper with the printed side face down.

When printing with landscape layout

When printing with portrait layout

If is selected, load the paper with the printed side face down regardless of 1-sided or 2-sided printing. For details, see [Basic Operation] [Select the Print Side] in the e-Manual.

graph TD
    A["Address Book"] --> B["Redial/Pause"]
    B --> C["Coded Dial"]
    C --> D["Hook"]
    D --> E["Status Monitor/Cancel"]
    F["40 Menu"] -.-> G["Paper Settings"]
    G --> H["Report"]
    H --> I["SCAN"]

Setting a Paper Size and Type

Make sure that the Paper Settings match the size and the type of the loaded paper.

1 Press [ ] (Paper Settings).
2 Press [▲] or [▼] to highlight or , and then press [OK].
3 Press [▲] or [▼] to highlight the desired paper size, and then press [OK].
- To specify the paper size manually, select , and then refer to "Specify a Paper Size Manually" at the bottom of this page to specify the size.

Paper Size LTR LGL STMT EXEC

4 Press [▲] or [▼] to highlight the desired paper type, and then press [OK].

Paper Type Plain (16 lb Bond-24) Plain L (16 lb Bond.. Recycled Color

5 Press [ ] (Paper Settings) to close the screen.

Specify a Paper Size Manually

For paper size, specify within the possible range of length and width ( ≥ ).

1 Press [▲] or [▼] to highlight , and then press [OK].
2 Press [▲] or [▼] to specify the width, and then press [OK].

Set Length for X 3_0/0 " (3-8_1/2)

3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to specify the length, and then press [OK].
5 Press [▲] or [▼] to highlight , and then press [OK].

Switch to the Quiet Mode

You can switch to and cancel the Quiet mode, by pressing [+]Quiet Mode).

DEF 3 Clear C Energy Saver Stop Quiet Mode Scan▶PC1 MNO 6 Start WXYZ 9 SYMBOLS # Scan▶PC2 Copy

• By default, the Quiet mode is set to . To change this setting to , and specify the time to switch to the Quiet mode automatically, press [ ] (Menu) → → , and then specify a time.
• The Quiet mode only reduces noise that occurs while the machine is performing jobs. This does not affect the speaker or the key volume. To lower or set , or , refer to the [Basic Operation] ➤ [Adjust the Volume] in the e-Manual

Switch to the Sleep Mode

You can switch to and cancel the Sleep mode, by pressing [Energy Saver].

Reset Back ABC DEF Clear 1 2 3 GHI JKL MNO 4 5 6 PQRS TUV WXYZ 7 8 9 SYMBOLS * 0 # Processing/ Error Data Tone Stop Start Energy Saver Quick Iode Scan▶PC1 Scan▶PC2 Copy

When the Processing/Data indicator is lit or blinking, the machine will not enter the Sleep mode, because an operation is in progress or an error has occurred.

By default, the machine automatically enters the Sleep mode if you do not perform any functions for 5 minutes. To change this setting, press [ ] (Menu) → → , and then specify a time.

Use the Toner Saver Mode

You can set whether or not to conserve toner when copying or faxing. When using the Toner Saver mode, the output may not be clear, as subtle details, such as thin lines and light colors, may not be clearly reproduced.

Address Book 01 Redial/ Pause 202 Coded Dial 03 Hook 4 Menu * Two-4- Settings Report Status Monitor/ Cancel

1 Press [ ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].

Preferences Sound Volume Control Display Settings Toner Saver Mode Paper Feed Method Sw...

4 Press [▲] or [▼] to highlight or , and then press [OK].
5 Press [▲] or [▼] to highlight or , and then press [OK].
6 Press [ ] (Menu) to close the screen.

Copy

This chapter describes basic copy functions.

Sketch of a printer with paper sheets and a grid-patterned cover (no text or symbols)

Make a Basic Copy 30

Copy by Saving Paper 31

Enlarge or Reduce Copies 31

Adjust the Image Quality for Copy 32

Adjusting the density 32

Selecting the Document Type 32

Adjusting the sharpness 33

Make Double-Sided Copies (MF4890dw/MF4880dw Only) 34

Copy Multiple Pages onto One Sheet 35

Collate Copies 35

Copy a Double-Sided ID Card 36

View and Cancel Copy Jobs 37

Change the Default Copy Settings 37

Make a Basic Copy

1 Place your documents ( p.19).

ABC ABC

If the document guides are too loose or too tight, this may result in misfeeds or paper jams.

2 Switch to the Copy mode ( p.16).

3 Enter the desired copy quantity (1 to 99) with the alphanumeric keys.

- Press [ ] (Clear) to delete the entered copy quantity.

Copy: Press Start 100% LTR 01 Density: ±0 Original Type: Text.. 2-Sided: Off

4 Press [ ] (Start).

Line drawing of a printer with paper feed and paper roll (no text or symbols)

Canceling Copy Jobs

Press [Stop] twice.

* It is valid when only one job is processing or waiting.

graph TD
    A["Start"] --> B["Energy Saver"]
    B --> C["Quiet Mode"]
    C --> D["Scan-PC1"]
    C --> E["Scan-PC2"]
    D --> F["Output"]
    E --> F
    G["Stop"] --> A
    H["(↑)"] --> I["Output"]

graph TD
    A["Input 1"] --> C["Output 1"]
    B["Input 2"] --> C["Output 2"]
    D["Input 3"] --> C["Output 3"]

Copy by Saving Paper

You can save paper with [Paper Save Copy) when making a copy.

1 Place your documents ( p.19)
2 Press [1(Paper Save Copy).
3 Press [▲] or [▼] to highlight the desired dcombination option, and then press [OK].

<2 on 1 1→2-Sided>*	Copy two pages onto each of both sides of paper.
<4 on 1 1→2-Sided>*	Copy four pages onto each of both sides of paper.
<2 on 1 1→1-Sided>	Copy two pages onto one side of each paper..
<4 on 1 1→1-Sided>	Copy four pages onto one side of each paper.

* MF4890dw/MF4880dw only

4 Press [▲] or [▼] to highlight the document size, and then press [OK].

5 Press [ ] (Start).

Enlarge or Reduce Copies

Enlarge or reduce copies using custom copy ratios.

1 Place your documents ( p.19).
2 Switch to the Copy mode ( p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight the desired ratio, and then press [OK].

- If you want to set a copy ratio in 1% increments, select , and then enter the copy ratio using the numeric keys or press [▲] or [▼] to specify the ratio.

Copy Ratio Custom Ratio 100% Direct 400% Max 200%

5 Press [ ] (Start).

Adjust the Image Quality for Copy

Relation between the density and document type: If is set to , will be changed to .

Adjusting the density

You can make the density brighter or darker than the original documents.

1 Place your documents ( p.19).
2 Switch to the Copy mode ( p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [◀] or [▶] to adjust the density, and then press [OK].
- Select to use the density that is most suitable for the document.

Density Auto Density Manual Density - : Less density (lighter) + : More density (darker)

5 Press [ ] (Start).

Selecting the Document Type

Select the appropriate document type.

1 Place your documents ( p.19).
2 Switch to the Copy mode ( p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight the appropriate document type, and then press [OK].

	Best suited for text-only documents.
	Suitable for documents that contain text and photos. (Scanned documents are at a low resolution at high speed.)
	Suitable for documents that contain text and photos.
	Suitable for documents that contain large photos.

5 Press [ ] (Start).

graph TD
    A["Input Image"] --> B["Processing"]
    B --> C["Output Image"]

graph TD
    A["Document Review"] --> B["Document Processing"]
    B --> C["Document Review"]
    C --> D["Document Processing"]
    D --> E["Document Review"]
    E --> F["Document Processing"]
    F --> G["Document Review"]
    G --> H["Document Processing"]
    H --> I["Document Review"]
    I --> J["Document Processing"]
    J --> K["Document Review"]
    K --> L["Document Processing"]
    L --> M["Document Review"]
    M --> N["Document Processing"]
    N --> O["Document Review"]
    O --> P["Document Processing"]
    P --> Q["Document Review"]
    Q --> R["Document Processing"]
    R --> S["Document Review"]
    S --> T["Document Processing"]
    T --> U["Document Review"]
    U --> V["Document Processing"]
    V --> W["Document Review"]
    W --> X["Document Processing"]
    X --> Y["Document Review"]
    Y --> Z["Document Processing"]
    Z --> AA["Document Review"]
    AA --> AB["Document Processing"]
    AB --> AC["Document Review"]
    AC --> AD["Document Processing"]
    AD --> AE["Document Review"]
    AE --> AF["Document Processing"]
    AF --> AG["Document Review"]
    AG --> AH["Document Processing"]

graph TD
    A["Pie Chart 1"] --> B["Pie Chart 2"]
    B --> C["Pie Chart 3"]

Adjusting the sharpness

You can sharpen or soften the edges of images by adjusting the sharpness.

1 Place your documents ( p.19).
2 Switch to the Copy mode ( p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [◀] or [▶] to adjust the sharpness, and then press [OK].
- Select to use the density that is most suitable for the document.

Sharpness - : Less sharpness (Suitable for photos) + : More sharpness (Suitable for documents written in pen or pencil)

5 Press [ ] (Start).

graph TD
    A["Document Preview"] --> B["Output Text"]
    C["Document Preview"] --> D["Output Text"]
    style A fill:#f9f,stroke:#333
    style B fill:#bbf,stroke:#333
    style C fill:#dfd,stroke:#333
    style D fill:#dfd,stroke:#333

Make Double-Sided Copies

(MF4890dw/MF4880dw Only)

You can make double-sided copies from single-sided documents. When using the MF4890dw, you can also make double-sided or single-sided copies from double-sided documents.

1 Place your documents ( p.19).
2 Switch to the Copy mode ( p.16).
3 Press [▲] or [▼] to highlight <2-Sided>, and then press [OK].

• To make double-sided copies from single-sided documents, place the documents in the feeder or on the platen glass.
• To make double-sided or single-sided copies from double-sided documents, place documents in the feeder.

4 Press [▲] or [▼] to highlight the 2-sided copy format, and then press [OK].

2-Sided off 1→2-Sided 2→2-Sided 2→1-Sided

5 Press [ ] (Start).

When placing your documents in the feeder	Copying starts automatically.
When placing your documents on the platen glass	1. Press [▲] or [▼] to highlight the size of the original document, and then press [OK].2. Place the next page on the platen glass, and then press [ [ ] (Start).Press [ [ ] (Start) for every scanning.3. After scanning all your documents, press [▲] or [▼] to highlight, and then press [OK].

Specifying the orientation

If you select at step 4 above, you may specify the orientation of your documents.

Calendar Type>

graph TD
    A["Document Image"] --> B["Representation Pie Chart"]
    B --> C["Final Output with Pie Chart"]

Copy Multiple Pages onto One Sheet

You can combine multiple pages (two or four pages) onto one copy sheet.

1 Place your documents ( p.19).
2 Switch to the Copy mode ( p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight <2 on 1> or <4 on 1>, and then press [OK].

N on 1 Off 2 on 1 4 on 1 ID Card Copy

5 Press [▲] or [▼] to highlight the desired scan size, and then press [OK].
- For example, set scan size to to scan the entire page of an LTR-size document.

6 Press [ ] (Start).

Specifying the page layout manually

If you select at step 4 above, you may specify the desired page layout.

<2 in 1 (1)><2 in 1 (2)><4 in 1 (1)><4 in 1 (2)> 1 2 2 1 3 4 2 1 4 3

CollateCopies

You can arrange copies into sets arranged in page order by using the function when making multiple copies of multiple documents.

1 Place your documents ( p.19).
2 Switch to the Copy mode ( p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight , and then press [OK].
5 Press [ ] (Start).

graph TD
    A["Image ID"] --> B["Document"]
    B --> C["Document with Text"]
    C --> D["Document with Copy/End"]

Copy a Double-Sided ID Card

You can make a copy of a double-sided ID card onto single-sided paper.

1 Place an ID on the platen glass.

- Place the card at the center of the left edge of the platen glass, with a 1/4" (5 mm) space created.

C 4mm 5mm

Diagram showing a device with a labeled component and an inset image of a person's face, including dimension annotations.

2 Switch to the Copy mode ( p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight , and then press [OK].
5 Press [ ] (Start).
6 Turn and place the card.

Diagram illustrating a barcode scanning process with labeled components and directional arrow

7 Press [ ] (Start).

• The copy ratio is automatically set to < 100% .
• You can only use Letter size or larger paper for ID card copying.

Address Book #Menu 1 Redial/ Pause Paper Settings 2 Coded Dial Report 3 Hook Status Monitor/ Cancel 4 COPY FAX SCAN

Address Book 01 Redial/ Pause 02 Coded Dial 03 Hook 04 Menu Settings Report Status Monitor/ Cancel

View and Cancel Copy Jobs

You can view or cancel copy jobs while the jobs are in progress.

1 Press [ ] (Status Monitor/Cancel).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 View the details of a copy job or cancel the job.
• To view the details, press [▲] or [▼].
- To cancel the job, press [▲] or [▼] to highlight , and then press [OK].

Copy Job Status Job Number: 0001 Status: Copying Time: 01/01 12:52 AM

4 Press [ ] (Status Monitor/Cancel) to close the screen.

Change the Default Copy Settings

You can change the default copy settings that are applied when the machine is restarted, [ ] (Reset) is pressed or the screen is returned to the default screen after auto reset is performed.

1 Press [ ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight the desired option, and then press [OK].

	Select the copy quantity.
	Make the density lighter or darker.
	Select the image quality.
<2-Sided>*	Copy 1-sided document to 2 sides.
	Select the copy ratio.
	Copy multiple documents onto one sheet.
	Collate copies of a complete copy job arranged in page sequential order or by page.
	Emphasize the outline of the image or decrease the contrast.

* MF4890dw/MF4880dw only

5 Specify the desired setting.
6 After you have specified the setting, press [▲] or [▼] to highlight , and then press [OK].
7 Press [ ] (Menu) to close the screen.

Memo

Print

This chapter describes basic Print functions.

Sketch of a printer with paper and paper sheet, no text or symbols present

Print a Document 40

Enlarge or Reduce a Document 40

Print a Double-Sided Document (MF4890dw/MF4880dw Only) ..... 41

Print Multiple Pages onto One Sheet 42

Print a Booklet (MF4890dw/MF4880dw Only) 43

Print a Poster 44

Add Watermarks to a Printout 45

View and Cancel Print Jobs 46

Before using the printing functions, connect the machine to a computer and install the printer driver on the computer. See the Starter Guide to learn how to install the printer driver.

- You cannot specify printing options with the printer driver and another application at the same time.

- Your computer screen may differ from the images shown here, depending on your operating system and the type and version of the printer driver.

Print a Document

1 Make sure that a computer and the machine are connected properly, and the MF Drivers are installed on the computer.
2 Open a document from an application, and then open the Print window.
3 Select your printer.

Print General Select Printer Add Printer page Canon (FAX) Canon UFRD LT PageManager PDF Write Status: Ready Location: Comment: Print to file Preferences Find Printer... Page Range Selection Current Page Pages: Number of copies: 1 Collet: 1 1 2 2 3 3 Print Cancel Apply

4 Click [Print] to start printing.

Canceling Print Jobs

Press [∅(Stop) twice.

* It is valid when only one job is processing or waiting.

Enlarge or Reduce a Document

You can enlarge or reduce the data to fit the paper size automatically, or specify a custom ratio.

1 Open a document from an application, and then open the Print window.
2 Select your printer, and then open the Printing Preferences window.
3 Click the [Page Setup] tab, and then specify the print ratio.

Canon EF680 Series UFRB LT Printing Preferences Pages Setup Drawing Quality Profile Output Settings Add (S) Edit (E) Print Page Size Letter Output Size Match Page Size Colors 1 (1x 50) Orientation A @ Format A Landscape Page Layout 1 on 1 Maguel Drawing Drawing 100% 4.25 (x 300) Paper Type: Plan [60-80 g/m²] Watermark Properties CONJERENTIAL Sub-Statements Custom Paper Size Page Options Restore Defaults OK Cancel Help

Select the paper size of the document.

To automatically scale the document to fit the loaded paper, select an output size.

To specify the print ratio manually, select [Manual Scaling], and then specify the scaling ratio.

graph TD
    A["Pie Chart 1"] --> B["Segment 1"]
    C["Pie Chart 2"] --> D["Segment 2"]
    E["Pie Chart 3"] --> F["Segment 3"]

graph TD
    A["Pie Chart"] --> B["Document"]
    C["Document"] --> B
    B --> D["Arrow"]

4 Click [OK] to return to the Print window.
5 Click [OK] to start printing.

Print a Double-Sided Document

(MF4890dw/MF4880dw Only)

You can print on both sides of paper.

1 Open a document from an application, and then open the Print window.
2 Select your print, and then open the Printing Preferences window.
3 Click the [Finishing] tab, and then specify the settings for double-sided printing.

Print Format File Size Paper Source Quality Format: Default Settings Add (I)... Edit (J)... Output Method: Print Print Style: Zooted Printing Connect... Binding Location: Lump Edge (Left) Gofer... Finding: Off Letter (Coating, Auto) View Settings Advanced Settings... Features Defaults OK Cancel Help Select [2-sided Printing]. Select the binding edge.

4 Click [OK] to return to the Print window.

5 Click [OK] to start printing.

Supported document sizes for double-sided printing varies depending on the models. For details, see the online help.

graph TD
    A["Document Image"] --> B["Document Table"]
    B --> C["Document Paper Icon"]
    C --> D["Document Output Icon"]

Print Multiple Pages onto One Sheet

You can reduce and print 2, 4, 6, 8, 9, or 16 pages of an original document onto a single sheet of paper. This feature allows you to save paper or to view several pages at once.

1 Open a document from an application, and then open the Print window.
2 Select your printer, and then open the Printing Preferences window.
3 Click the [Page Setup] tab, and then specify the number of pages and a page layout.

Page Setup Drawing Quality Profile Default Settings ASM... Edit... Output Method Print Page Size Letter Output Size A4 Orientation 1 [To: 90] ● Format A Landscape Page Layout 2 in 1 Page Order: Left to Right Paper Type: Flare (65-90 p/m2) Watermark Watermark Angle CONFIDENTIAL Edit Parameters... Option Paper Size... Page Options... Feature Defaults OK Cancel Apply Help Select the number of pages to print on a single page. Select the page layout.

4 Click [OK] to return to the Print window.
5 Click [OK] to start printing.

You cannot enlarge or reduce the documents manually when using this function.

graph TD
    A["Document Image"] --> B["Representation"]
    B --> C["Document Paper Icon"]
    C --> D["Document History Icon"]
    D --> E["Document Output Icon"]

Print a Booklet

(MF4890dw/MF4880dw Only)

You can print pages side-by-side, and then fold them to create a booklet.

1 Open a document from an application, and then open the Print window.
2 Select your printer, and then open the Printing Preferences window.
3 Click the [Finishing] tab, select [Booklet Printing], and then click [Booklet].

URB LT Properties Page Setup Refresh Paper Source Quality Profile: Default Settings Output Method: Print Print Style: Twelve Piping Background... Finding Location: Long Edge (Left) Balance... Finishing: Collate Letter A2 > Letter View Settings Advanced Settings... Features Defaults OK Cancel Help

4 Specify the settings for the booklet, and then click [OK].

Detailed Settings for Booklet Booklet Printing Method All Pages of Dices Divide Info Sets Preview print set. 16:00 Weeks (1 to 15) Schedule Booklet Grifter Browse Grifter: 0.25 m [0.0 to 2.0] OK Cancel Help

You can choose to print all pages at once or print only the specified pages.

To specify the margin for binding, select the check box, and then enter the value.

5 Click [OK] to return to the Print window.

6 Click [OK] to start printing.

7 Make a booklet by folding the printouts in half.

Print a Poster

You can enlarge a one-page document and print it on multiple pages. You can then combine the printed pages to create a large poster.

1 Open a document from an application, and then open the Print window.
2 Select your printer, and then open the Printing Preferences window.
3 Click [Page Setup] tab, and then select [Poster(N×N)] from the [Page Layout] drop-down menu.

Page Setup Training Quality Profile: Default Settings ASM(1) RGB(2) Output Method: First Page Size Match Page Size Output Size 1 [To 90] Orientation Portrait Landscape Page Layout Poster (X:4) Select [Poster [NxN]] (NxN is split numbers of divided pages wide by high). New Settings Paper Type: Flare (60-90 µm3) Watermark Postnote: Auto CONFIDENTIAL Sub-Standard Custom Paper Size... Page Options... Feature Defaults OK Cancel Apply Help

4 Click [OK] to return to the Print window.
5 Click [OK] to start printing.
6 Make a poster by gluing or taping the printouts together.

Abstract geometric pattern with overlapping circles and squares (no text or symbols)

You cannot combine this feature with watermark printing, manual scaling, or printing multiple pages onto one sheet.

Add Watermarks to a Printout

You can add watermarks, such as "DRAFT," to a document.

1 Open a document from an application, and then open the Print window.
2 Select your printer, and then open the Printing Preferences window.
3 Click the [Page Setup] tab, and then specify the settings for watermark printing.

Canon Silver Series LIFRS LT Printing Preferences Page Setup Reading Quality Profile: Default Settings Output Method: Print Page Size: Output Size: Orientation: Letter Match Page Size: 1 (To 90) Portrait Landscape Page Layout: Map of Scaling Paper Type: Print (60-90 p.m/s) Watermark Watermark Name: ConfIDENTIAL Erik Watermark... Custom Paper Size... Page DRAFT FILE COPY FETA PREUMINART PROOF POP SECRET Select to add watermarks. Select the desired watermark. Add Watermark... Restore Defaults Apply Help

4 To create a new watermark, click [Edit Watermark], and then enter the new text.

Edit Watermark Watermark Edit: CONFIDENTIAL *COPY *DRAFT *FILE COPY *FINAL *TIME LIMINARY *ERROR *TOP SECRET Add Delete the selected watermark from the list. Enter the text for the watermark. Specify watermark options. Save CONFIDENTIAL Attributes A-Element Peri Sub 1/4 CONFDENTAL Text Anal 2/4 Regular Type Text (1 or 50) Color Medium Gray OK Cancel Help

5 Click [OK] to return to the Print window.

6 Click [OK] to start printing.

You can register up to 50 new watermarks, in addition to the provided watermarks.

View and Cancel Print Jobs

You can view or cancel print jobs that are waiting or in progress.

Address Book Menu Redial/ Pause Paper Settings Coded Dial Report Status Monitor/ Hook Cancel COPY FAX SCAN

1 Press [ ] (Status Monitor/Cancel).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 View the details of a print job or cancel the job.
- Press [▲] or [▼] to view the print job status.
- Press [OK] to view the detailed information.
- To cancel the job, press [▲] or [▼] to highlight , and then press [OK].

4 Press [ ] (Status Monitor/Cancel) to close the screen.

Fax

This chapter describes the basic fax functions.

Line drawing of a classic office typewriter with a keypad and scroll (no text or symbols)

Register Numbers in the Address Book 48

Registering Numbers to One-Touch Keys 48

Registering Numbers to Coded Dialing Codes 49

Registering Recipients for Group Dialing 50

Editing and Deleting Registered Destinations 52

Adjust the Image Quality for Fax 52

Adjusting the Density 52

Selecting the Resolution 53

Adjusting the Sharpness 53

Specifying the Double-Sided Document Format (MF4890dw Only) ..... 54

Changing the Default Settings 54

Send a Fax 55

Entering a Fax Number with the Alphanumeric Keys 55

Using the One-Touch Keys 56

Using the Coded Dialing Codes....56

Searching the Address Book 57

Redialing 57

Sending a Fax to Multiple Destinations (Sequential Broadcast) ..... 58

Sending a Fax to an International Destination (Adding Pauses) ..... 58

Calling a Recipient before Sending a Fax 59

Receive a Fax (Receive Mode) 60

Using the Machine for Fax Only....61

Using the Machine for Faxing and Phoning 61

Using the Answering Machine 62

Using the Machine Primarily for Phoning 62

Receiving Faxes in Manual Mode 63

Receive a Fax from Memory 64

Switching to Memory Lock Mode 64

Viewing and Canceling Received Fax Documents 65

Printing Received Fax Documents 65

View and Cancel a Fax Job 66

Change the Fax Settings....66

Changing Fax Sending Settings....66

Restricting Fax Sending Functions....68

Changing Fax RX Settings 69

Changing Communication Management Settings 70

(→ p.105)

You can see frequently asked questions about the receive mode.

About PC Fax

You can fax documents directly from a computer using PC Fax (Fax driver). By faxing directly from the computer, you can reserve paper and toner, and send a higher-quality fax document. See "PC Fax" in the e-Manual.

Register Numbers in the Address Book

You can register frequently-used numbers in the address book. You can register numbers to one-touch keys or coded dialing codes for convenient dialing.

• To set an address book PIN, press [ ] (Menu) ▶ ▶ ▶
  , and then specify the PIN.
• If the address book is protected with a PIN, you must enter the PIN when you press [☐] (Address Book). Enter your PIN, and then press [OK] to use the address book.
• The address book can be saved as a file to your computer using the Remote UI. The machine can read the file saved in your computer. For more details about Remote UI, see the e-Manual.
• With the Address Book Import/Export Tool that is supplied on the User Software CD-ROM, you can export address book entries that are registered to the machine or import the entries that are created or edited from the MF Driver.

Registering Numbers to One-Touch Keys

To send a fax to a destination registered to a one-touch key, see "Using the One-Touch Keys" (→p.56).

1 Switch to the Fax mode, and then press [ ] (Address Book).

CANON 0123456789 GroupA 2 Destin... User01 01234567...

Press [◀] or [▶] to switch to the menu screen or a screen for searching registered destinations.

☑: Display the address book menu.

A11: Display all registered destinations.

A-Z \~ YZ: Display registered destinations sorted by name.

: Display registered coded dialing codes.

: Display the number of registered destinations in a group.

: Display registered one-touch keys.

2 Press [◀] or [▶] to highlight < □(Menu).

3 Press [▲] or [▼] to highlight , and then press [OK].

4 Press [▲] or [▼] to highlight , and then press [OK].

5 Press [▲] or [▼] to highlight , and then press [OK].

6 Press [▲] or [▼] to highlight the number of the one-touch key you want to register (01 to 04), and then press [OK].

- You can register fax numbers to each of the 4 one-touch dial keys.

Enter Registration No. 01 Not Registered 02 Not Registered 03 Not Registered 04 Not Registered

Address Book 01 Adal? Pause Paper Settings 02 Coded Dial Report 03 Hook Status Monitor/ Cancel 04

7 Press [▲] or [▼] to highlight , and then press [OK].
8 Enter a name for the destination, press [▲] or [▼] to highlight , and then press [OK].

Name (Max 16 char.) CANON Entry Mode: A

9 Press [▲] or [▼] to highlight , and then press [OK].
10 Enter the fax number, press [▲] or [▼] to highlight , and then press [OK].

- Select to specify detailed options as needed.

Destination (Max 40) 0123456789 Set Details

Reset Back 1 GHI 4 PQRS 1 7 Processing/ Data Error Tone

11 Press [▲] or [▼] to highlight , and then press [OK].

12 Press [ ] (Back) to close the screen.

Registering Numbers to Coded Dialing Codes

To send a fax to a destination that is registered to a coded dialing code, see "Using the Coded Dialing Codes" (→p.56).

1 Switch to the Fax mode, and then press [ ] (Address Book).
2 Press [◀] or [▶] to highlight < □> (Menu).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight , and then press [OK].
5 Press [▲] or [▼] to highlight , and then press [OK].
6 Press [▲] or [▼] to highlight , and then press [OK].
7 Enter a name for the destination, press [▲] or [▼] to highlight , and then press [OK].

Name (Max 16 char.) CANON Entry Mode: A

8 Press [▲] or [▼] to highlight , and then press [OK].

9 Enter the fax number, press [▲] or ▼ to highlight , and then press [OK].

- Select to specify detailed options as needed.

Destination (Max 40) 0123456789 Set Details

10 Press [▲] or [▼] to highlight , and then press [OK].

11 Press [▲] or [▼] to highlight the coded dialing number you want to register (001 to 100), and then press [OK].

- Up to 100 coded dialing codes are available.

Enter Registration No. 001 Not Registered 002 Not Registered 003 Not Registered 004 Not Registered

12 Press [▲] or [▼] to highlight , and then press [OK].

13 Press [ ] (Back) to close the screen.

Registering Recipients for Group Dialing

You can register a group of multiple recipients to an one-touch keys or a coded dialing code. It is useful when sending a fax to multiple destinations at once.

• Register group addresses to an unused one-touch key or coded dialing codes. Make sure that you leave some unused one-touch keys or coded dialing codes for group dialing.
• Individual destinations must be registered to one-touch keys or coded dialing codes before they can be added to a group.

1 Switch to the Fax mode, and then press [ ] (Address Book).

2 Press [◀] or [▶] to highlight < □> (Menu).

3 Press [▲] or [▼] to highlight , and then press [OK].

4 Press [▲] or [▼] to highlight a destination type to register the group dial to.

- You can select between coded dialing and one-touch key.

Silhouette of a person sitting at a desk, holding papers and talking on the phone (no text or symbols visible)

5 Press [▲] or [▼] to highlight , and then press [OK].

Destination Type Fax Group

6 If you selected in step 4, press [▲] or [▼] to highlight an empty one-touch key (01 to 04), and then press [OK].

- If you selected in step 4, proceed to step 7.

7 Press [▲] or [▼] to highlight , and then press [OK].

8 Enter a name for the destination, press [▲] or [▼] to highlight , and then press [OK].

Name (Max 16 char.) CANON Entry Mode: A

9 Press [▲] or [▼] to highlight , and then press [OK].

10 Press [▲] or [▼] to highlight , and then press [OK].

11 Press [▲] or [▼] to highlight the destination you want to add, and then press [OK].

CANON 0123456789 GroupA 2 Destin... User01 01234567...

12 Repeat steps 10 and 11 to add more destinations as needed.

Destination CANON01 0123456789 CANON02 9876543210

13 Press [▲] or [▼] to highlight , and then press [OK].

14 Press [ ] (Back) to close the screen.

Editing and Deleting Registered Destinations

You can edit or delete destinations registered in the address book.

Address Book 01 02 03 04 Add/Adj Pause Coded Dial Hook @Menu Paper Settings Report Status Monitor/ Cancel

1 Switch to the Fax mode, and then press [ ] (Address Book).
2 Press [◀] or [▶] to highlight < □> (Menu).
3 Press [▲] or [▼] to highlight the desired option, and then press [OK].

	For a one-touch key or coded dialing code, edit the name, fax number, one-touch key, or coded dialing code.For a group, edit the group name, delete destinations registered to the group, or add new destinations to the group.
	View the details for the destination.
	Delete destinations from the address book.

Reset Back OK Processing/ Data Error Tone 1 GHI 4 PQRS 7 *

4 Select the desired destination, and then press [OK].
5 Select the desired option, and then edit or delete the destination.
6 Press [ ] (Back) to close the screen.

Adjust the Image Quality for Fax

Adjusting the Density

You can adjust the density of a fax darker or lighter.

1 Place your documents ( p.19).
2 Switch to the Fax mode ( p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [◀] or [▶] to adjust the density, and then press [OK].

Density - : Less density (lighter) + : More density (darker)

5 Send a fax to the desired destination ( p.55).

Selecting the Resolution

You can select a resolution that is appropriate for the document. Set a higher resolution for documents that contain small text.

1 Place your documents ( p.19).
2 Switch to the Fax mode ( p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Select the desired resolution, and then press [OK].

<200 dpi x 100 dpi (Normal)> For general text documents
<200 dpi x 200 dpi (Fine)> For fi ne text documents
<200 dpi x 200 dpi (Photo)> For documents that contain photographs
<200 dpi x 400 dpi (Superfi ne)> For documents that contain very fi ne text 

5 Send a fax to the desired destination ( p.55).

Adjusting the Sharpness

You can sharpen or soften the edges of images by adjusting the sharpness.

1 Place your documents ( p.19).
2 Switch to the Fax mode ( p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [◀] or [▶] to adjust the sharpness, and then press [OK].

Sharpness - □□□ □□□□+ - : Less sharpness (Suitable for photos) + : More sharpness (Suitable for documents written in pen or pencil)

5 Send a fax to the desired destination ( p.55).

graph TD
    A["Pie Chart 1"] --> B["Pie Chart 2"]
    B --> C["Pie Chart 3"]

Specifying the Double-Sided Document Format

(MF4890dw Only)

You can set the document format to scan double-sided documents automatically.

1 Place your documents ( p.19).
2 Switch to the Fax mode ( p.16).
3 Press [▲] or [▼] to highlight <2-Sided Original>, and then press [OK].
4 Press [▲] or [▼] to highlight the desired option, and then press [OK].

	Read only one side of documents.
	Read both sides of documents.Select when the document is book type.
	Read both sides of documents.Select when the document is calendar type.

5 Send a fax to the desired destination ( p.55).

Changing the Default Settings

You can change the default settings that is applied when the machine is restarted, [ ] (Reset) is pressed or the screen is returned to the default screen after auto screen is performed.

1 Press [ ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight , and then press [OK].
5 Press [▲] or [▼] to highlight the desired option, and then press [OK].
6 Specify the desired setting.
7 After you have specified the setting, press [▲] or [▼] to highlight , and then press [OK].
8 Press [ ] (Menu) to close the screen.

Address Book 01 Redial/ Pause 02 Coded Dial 03 Hook 04 Menu Type/ Settings Report Status Monitor/ Cancel

Entering a Fax Number with the Alphanumeric Keys

1 Place your documents ( p.19).

ABC ABC

If the document guides are too loose or too tight, this may result in misfeeds or paper jams.

2 Switch to the Fax mode ( p.16).

3 Enter the recipient's fax number with the alphanumeric keys.

Specify destination. 01/01/2012 12:52AM =012xxxxxx RX Mode: Auto Resolution: 200 x 1...

4 Press [ ] (Start).

When loading documents into the feeder	Scanning documents starts. The fax is sent after the scanning is finished.
When placing documents on the platen glass	1. Press [▲] or [▼] to highlight the size of the original document, and then press [OK].2. After placing next page, press [◇] (Start).• Press [◇(Start) for each page.3. When all pages are scanned completely, press [▲] or [▼] to highlight, and then press [OK].

If the recipient's line is busy or an error occurs, the machine automatically redials the last destination. The default number of reattempts is two, and the interval between each attempt is two minutes.

To change the default settings, press [ ] (Menu) → → → , and then change the setting to .

Canceling Fax Jobs

Press [Stop] twice.

* It is valid when only one job is processing or waiting.

Using the One-Touch Keys

You can easily send faxes to a destination registered to a one-touch key. You can send faxes to multiple destinations at once, if a group is registered to the one-touch key.

1 Place your documents ( p.19).
2 Switch to the Fax mode ( p.16).
3 Adjust the image quality of the documents as needed ( p.52).
4 Press the one-touch key of the desired destination.

• The number registered to the one-touch key is displayed. If you accidentally select an incorrect destination, press [C(Clear) and then press another one-touch key.
• When specified by one-touch keys or coded dialing codes, a screen for confirming the destination may appear. After confirmation, press [OK] to start sending a fax.

Send: Press Start Destinations: 001 =User01 01234567 RX Mode: Auto Resolution: 200 x 1...

5 Press [ ] (Start).

Using the Coded Dialing Codes

You can easily send faxes to a destination registered to a coded dialing code. You can send faxes to multiple destinations at once, if a group is registered to a coded dialing code.

1 Place your documents ( p.19).
2 Switch to the Fax mode ( p.16).
3 Adjust the image quality of the documents as needed ( p.52).
4 Press [ ] (Coded Dial).
5 Enter the three-digit registration number (001 to 100) with the alphanumeric keys.

- The destination number registered to the coded dialing code is displayed. If you accidentally select an incorrect destination, press [☐(Clear) and then enter another dial code.

- When specified by one-touch keys or coded dialing codes, a screen for confirming the destination may appear. After confirmation, press [OK] to start sending a fax.

Enter coded dial no. *001 Send: Press Start Destinations: 001 Canon 0123456789 RX Mode: Auto Resolution: 200 x 1..

6 Press [Start] to start sending.

Address Book 01 Ledial/ Pause 02 Coded Dial 03 look Menu Paper Settings Report Status Monitor/ Cancel S

Address Book 01 Relial/ Pause 02 Coded Dial 03 Hook 04 ® Menu Paper Settings Report Status Monitor/ Cancel

Searching the Address Book

You can search a name registered to the address book.

1 Place your documents ( p.19).
2 Switch to the Fax mode ( p.16).
3 Adjust the image quality of the documents as needed (→p.52).
4 Press [ ] (Address Book).
5 Press [◀] or [▶] to search for a recipient.

CANON 0123456789 GroupA 2 Destin... User01 01234567... ✓ All A-Z ▶ Select or an initial in the recipient's name.

6 Press [▲] or [▼] to highlight the desired recipient, and then press [OK].

7 Press [ ] (Start) to start sending.

Redialing

If you send faxes by entering the fax number manually, the last three destinations are stored in the memory. You can send faxes to the stored destinations.

1 Place your documents ( p.19).
2 Switch to the Fax mode ( p.16).
3 Press [ ] (Redial/Pause).
4 Press [▲] or [▼] to highlight the destination, and then press [OK].

Redial 012xxxxxx

5 Press [ ] (Start) to start sending.

- To automatically enter the last destination used, press [ ] (Hook). When the dial tone sounds, press [ ] (Radial/Pause). - The destinations stored in the memory are deleted, if you restart the machine.

graph TD
    A["Printer"] --> B["Output 1"]
    A --> C["Output 2"]
    A --> D["Output 3"]
    A --> E["Output 4"]

Sending a Fax to Multiple Destinations (Sequential Broadcast)

You can send the same document to multiple recipients at once.

1 Place your documents ( p.19).
2 Switch to the Fax mode ( p.16).
3 Specify the destination.
4 Press [▲] or [▼] to select the desired method for specifying destinations.

	Select a destination from the address book.
	Enter the numbers registered in the coded dialing codes.
	Enter the destination with the alphanumeric keys.

Specify destination. 01/01/2012 12:52AM = 0123456789 Address Book Coded Dial

5 Specify the destination, and then press [OK].
6 Repeat steps 4-5 to enter additional destinations as needed.

• is available up to 10 destinations.
• To confirm or delete destinations, press [▲] or [▼] to highlight , and then press [OK].

7 Press [ ] (Start).

Sending a Fax to an International Destination (Adding Pauses)

When sending faxes to international destinations, it is sometimes difficult to connect to a recipient, due to the long distance that the signal must travel. You can insert a pause after the international access code to reduce this problem.

1 Place your documents ( p.19).
2 Switch to the Fax mode ( p.16).
3 Use the alphanumeric keys to enter the international access code.

- For details about international access codes, contact your telephone service provider.

4 Press [ ] (Redial/Pause) to enter a pause.

• The letter < P> is displayed to indicate the pause.
• The default pause added before the number is two seconds. To change the pause time, see "" (→p.67).
• To add another pause, press [☐] (Redial/Pause) again.

5 Use the alphanumeric keys to enter the country code, area code, and fax number.

Simple line drawing of a telephone handset and a printer with an arrow indicating data transfer (no text or symbols)

6 Press [ ] (Redial/Pause), and then press [OK].

- A pause added to the end of the number is fixed at 10 seconds.

7 Press [ ] (Start).

Calling a Recipient before Sending a Fax

In the following cases, follow the procedure below to send faxes:

• If you want to call a recipient before sending a fax
- If the recipient's machine cannot receive a fax automatically

To use this function, you must connect the handset or an external telephone to the machine. If they are not connected, use another telephone to make sure the recipient to switch the fax mode to receive fax.

1 Place your documents ( p.19).
2 Switch to the Fax mode ( p.16).
3 Lift the telephone receiver.
- A dial tone sounds.
4 Dial the recipient's fax number.
5 Ask the recipient to allow his or her machine to receive faxes.
6 When you hear a beep, press [Start), and then replace the telephone receiver.

Receive a Fax (Receive Mode)

Your machine provides multiple methods for automatically or manually receiving faxes. Select the receive mode that best suits your needs.

(→p.105)

You can see frequently asked questions about the receive mode.

graph TD
    A["Do you want to use a telephone (voice call)?"] -->|No| B["<Auto> mode"]
    A -->|Yes| C["Do you want to use an answering machine?"]
    C -->|Yes| D["Connect an answering machine to the machine."]
    C -->|No| E["Do you want to automatically receive faxes?"]
    D -->|Yes| F["<Answering Machine> mode"]
    D -->|No| E
    E -->|Yes| G["Connect an external telephone to the machine."]
    E -->|No| H["<Manual> mode"]
    G --> I["<FAX/TEL Auto Switch> mode"]
    G --> J["See &quot;Using the Machine for Faxing and Phoning&quot; (→p.61)."]
    H --> K["See &quot;Using the Machine Primarily for Phoning&quot; (→p.62)."]

• For details about each mode, see "RX Mode" in the e-Manual.
• Depending on the connected telephone, you may not normally receive a fax. If you are using an external telephone that has fax functions, disable the external telephone's auto receive functions.
• If is set to or , you can specify whether or not the external telephone rings when receiving an incoming call. Also, you can specify the number of rings. Press [ ] (Menu) → → → .

Icon set showing a telephone handset and a printer with a checkmark, likely indicating a notification or verification.

Using the Machine for Fax Only

Set the fax receive mode to .

1 Switch to the Fax mode ( p.16).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].

RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine

When a Fax or Call Comes In

When a fax comes in, the machine automatically begins receiving the fax after two rings. If a voice call comes in, the caller will hear a fax tone.

To change the number of rings before the machine receives a fax, press [☐] (Menu) → → → → , and then specify the number of rings.

Icon set showing a telephone handset and a printer with checkmarks, likely indicating verification or approval steps.

Using the Machine for Faxing and Phoning

Set the fax receive mode to .

1 Switch to the Fax mode ( p.16).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].

RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine

4 Specify ring settings.

	Specify how long the machine will attempt to detect a fax tone before the machine starts ringing (4-30 seconds).
	Specify how long the machine will ring during an incoming call (15-300 seconds).
	Specify how the machine should behave when an incoming call is not answered:Disconnects the call.Receives a fax.

5 After you have specified the setting, press [▲] or [▼] to highlight , and then press [OK].

When a Fax or Call Comes In

The machine automatically detects whether the call is a fax or voice call after two rings. If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the machine rings until it is answered or the caller hangs up.

Using the Answering Machine

Set the fax receive mode to .

1 Switch to the Fax mode ( p.16).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].

RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine

When a Fax or Call Comes In

The connected answering machine answers the call, and if the call is a fax, the machine starts receiving the fax. If the call is a voice call, the answering machine answers and records the caller's message.

Before use the answering machine, set the number of rings before the answering machine activates to at least two, and then record a greeting.

Icon set showing a telephone handset and a printer with checklist symbols, likely representing email or print documentation.

Using the Machine Primarily for Phoning

Set the fax receive mode to .

1 Switch to the Fax mode ( p.16).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].

RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine

When a Fax or Call Comes In

The machine continuously rings in Manual mode. Pick up the receiver of the external telephone to answer the call. If the call is a fax, you will hear a beep. See "Receiving Faxes in Manual Mode," to manually switch to receive mode.

Diagram showing a telephone handset with signal arrows and two labeled buttons (2 and 5) pointing to a finger.

Receiving Faxes in Manual Mode

If you hear a beep when you answer a call in manual mode, the call is a fax. Follow the procedure below to manually switch to receive mode.

1 If you hear a beep when you answer the call, press [2] and [5] (Remote RX ID).
2 Hang up the receiver.

To change the remote RX ID, press [ ] (Menu) → → → → , and then specify a remote RX ID.

Receive a Fax from Memory

If a fax is stored in memory, you can view the sender of the received fax and print or forward the fax.

Switching to Memory Lock Mode

1 Press [ ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight , and then press [OK].
5 Press [▲] or [▼] to highlight , and then press [OK].
6 Set the details as needed.

	Register a seven-digit PIN to protect the memory lock settings.
		You can use numbers between "0" and "9," but cannot register consecutive digits that consist of only "0" as a PIN.
	Set the RX Result Report to print automatically when faxes are received into the memory.·: Do not print the RX Result Report.·: Print the RX Result Report.
		To use this feature, you must also activate theitem:[ ] (Report) ➔ ➔The default setting is.
	Set this feature to receive faxes into the memory only for a specifi ed time. When the preset time starts, the machine is switched to receive fax into the memory. When the preset time ends, faxes stored in the memory are automatically printed and the memory receiving feature is deactivated.

7 After you have specified the setting, press [▲] or [▼] to highlight , and then press [OK].

8 Press [ ] (Menu) to close the screen.

Viewing and Canceling Received Fax Documents

You can view the sender of the fax stored in memory. You can also delete unnecessary faxes or forward them to other destinations.

Address Book 01 Redial/ Pause 02 Coded Dial 03 Hook 04 ® Menu Paper Settings Report Status Monitor/ Cancel

1 Press [ ] (Status Monitor/Cancel).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight a job to be checked or deleted, and then press [OK].

5 View the detailed information.

- You can press [ ] (Status Monitor/Cancel) to close the screen.

Details Job Number: 5004 Status: Waiting to ...

• To delete the fax job, press [▲] or [▼] to highlight , press [◀] or [▶] to highlight , and then press [OK].
• To forward the fax, press [▲] or [▼] to highlight , specify destination, and then press [OK].

Printing Received Fax Documents

When the memory receiving is deactivated, all faxes stored in the memory are automatically printed.

The machine does not support the function to select fax documents to print. Delete the unnecessary documents first.

1 Press [ ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight , and then press [OK].
5 Press [▲] or [▼] to highlight , and then press [OK].
- All faxes stored in the memory are printed.
6 Press [ ] (Menu) to close the screen.

View and Cancel a Fax Job

You can view or cancel fax jobs that are waiting or in progress.

1 Press [ ] (Status Monitor/Cancel).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight or , and then press [OK].

4 View or cancel the job status.

• Press [▲] or [▼] to view the fax job status.
• Press [OK] to view the detailed information.
• To cancel the job, in , press [▲] or [▼] to select .
• To delete or forward the job, in , press [▲] or [▼] to select or (→p.65).

5 Press [ ] (Status Monitor/Cancel) to close the screen.

Change the Fax Settings

You can change the fax settings for sending and receiving to suit your needs.

Changing Fax Sending Settings

1 Press [ ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight or , and then press [OK].

4 Press [▲] or [▼] to highlight the desired item, and then press [OK].

• See "Settings for Sending Faxes."

Basic Settings Register Unit Name Register Unit Telep... Select Line Type Public Line Connect...

TX Function Settings Change Defaults ECM TX Pause Time Auto Redial

5 Specify the setting values, and then press [OK].
6 Press [ ] (Menu) to close the screen.

Settings for Sending Faxes

Settings	OptionsBold: Default settings	Details
		Register your machine name (the name of company or the user) or a fax number for the machine.The name and number that you register will appear at the top of the fax.
	PulseTone	If you cannot send a fax, change the line type. If you are not sure about your telephone line type, contact your local telephone company.
	DirectAdapter 1Adapter 2	If you cannot make a call or do not hear a ring tone when the fax receive mode is set toand an external telephone is connected, change this setting toor.
	OffOn- Off -Hook Alarm Volume:1 to 5	Specify whether or not to sound an alarm when the handset of the external telephone is left unhooked at the end of a fax communication.
	You can specify frequently used settings as the default.
	OffOn	The Error Correction Mode (ECM) automatically detects and corrects errors during fax communication. Using the ECM function can diminish send errors even over poor connections.
	1 to 2 to 15 (seconds)	Specify the length of pauses added to fax destination numbers.
	OffOn- Redial Times: 1 to 2 to 10 (times)- Redial Interval: 2 to 99 (minutes)- Redial When Err Occurs: Off, On	Set auto redialing to automatically reattempt to connect to a destination if the line is busy or an error occurs. You can also specify the how many times to redial a number and the interval between attempts.
	OffOn- Print Location: On Image,Above Image- Mark No. as TEL/FAX: FAX, TEL	Specify whether or not to include the sender ID at the top of recipient's faxes. Information such as your fax number and name is included, enabling the recipient to recognize the sender.
	OffOn	When sending a fax, you can specify whether or not to verify the dial tone before dialing.

Restricting Fax Sending Functions

1 Press [ ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight the desired item, and then press [OK].

• See "Settings for Restricting Fax Sending."

Restrict TX Function Address Book PIN Restrict New Destin... Allow Fax Driver TX Restrict Sending Fr...

5 Specify the setting values, and then press [OK].

6 Press [ ] (Menu) to close the Menu screen.

Settings for Restricting Fax Sending

Settings	OptionsBold: Default settings	Details
		Specify a PIN to protect the address book. The PIN will be required to register, edit, or delete destinations.
	OffOn	Restrict the destinations that can be specified to pre-registered one-touch keys or coded dialing codes. Restricting destinations will prevent the following operations:Specifying a destination with the numeric keysRegistering new destinations to the address book, one-touch keys, or coded dialing codesChanging destinations that are registered to the address book, one-touch keys, or coded dialing codes
	OffOn	Specify whether or not to allow faxes to be sent via a computer's fax driver.
	OffOn	Specify whether or not to restrict sending faxes from history by pressing [ ] (Redial/Pause).
	OffOn	Specify whether or not to require a confirmation before sending a fax. If you activate this feature, you must re-enter the fax number before sending a fax.
	OffOn	Select whether or not to require confirmation when specifying a destination by the one-touch key or coded dialing code.
	OffConfir rm SequentialBroadcastReject Sequential Broadcast	Specify whether or not to restrict faxes to multiple recipients.Ifis selected, a confirmation screen is displayed when you send a fax to multiple recipients. Ifis selected, you cannot send a fax to multiple recipients.

Changing Fax RX Settings

1 Press [ ] (Menu).

2 Press [▲] or [▼] to highlight , and then press [OK].

3 Press [▲] or [▼] to highlight or , and then press [OK].

4 Press [▲] or [▼] to highlight the desired item, and then press [OK].

• See "Settings for Receiving Faxes."

RX Function Settings ECM RX

Incoming Ring Remote RX Switch to Auto RX

RX Print Settings 2-Sided Printing

Reduce RX Size RX Page Footer Continue Print. When..

5 Specify the setting values, and then press [OK].

6 Press [ ] (Menu) to close the screen.

Settings for Receiving Faxes

Settings	OptionsBold: Default settings	Details
	OffOn	The Error Correction Mode (ECM) automatically detects and corrects errors during fax communication. Using the ECM function can diminish receive errors even over poor connections.
	OffOn- Ring Times: 1 to 2 to 99 (times)	Specify whether or not the external telephone will ring during an incoming call ifis set toor.After the external telephone rings for specified times, the machine automatically starts receiving the fax, if the call is a fax. If the call is a voice call, the machine rings only whenis set to.
	OffOn- Remote RX ID: 00 to 25 to 99	Specify whether or not to remotely instruct the machine to switch to fax mode when an external telephone is connected. To send the instruction to the machine, you must dial the remote RX ID from the external telephone. You can also specify a remote RX ID.
	OffOn- Ring Time till Auto RX: 1 to 15 to 99 (seconds)	Specify how long an incoming call should ring before the machine automatically switches to fax mode. This option is available when the receive mode is set to.
<2-SidedPrinting*>	OffOn	Specify whether or not to print documents on both sides of the paper.
	OffOn- Reduction Ratio: Auto, 97%, 95%, 90%, 75%- Reduction Direction: Vertical/Horizontal, Vertical Only	Set to scale images automatically so they fit the selected paper size or to reduce the image according to the specified ratio.
	OffOn	Specify whether or not to print a received date, day of the week, time, number, and page number at the bottom of the page when printing received faxes.
	OffOn	Specify whether or not to continue printing received faxes when the toner is nearly out.

* MF4890dw/MF4880dw only

Changing Communication Management Settings

1 Press [ ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight the desired item, and then press [OK].

• If you select , you can select a sub-item.
  • See "Communication Management Settings."

Communication Mgt. Set Fax Settings Memory Lock Settings

5 Specify the setting values, and then press [OK].
6 Press [ ] (Menu) to close the screen.

Communication Management Settings

Settings	OptionsBold: Default settings	Details
	33600 bps14400 bps9600 bps7200 bps4800 bps2400 bps	Change the transmission or receiving start speed if you have diffi culty sending or receiving faxes.
	OffOn- Memory Lock PIN: Seven-digit number- Report Print: Off, On- Memory Lock Time: Off, On	Generally, received documents are immediately printed. However, you can specify whether or not to store received faxes in memory before printing. You can then print the stored faxes at any time or delete them without printing to save paper.

Memo

Scan

This chapter describes the basic scan functions.

Line drawing of a building with stacked layers (no text or symbols)

Understand the Scanning Method 74

Scan a Document with the Operation Panel 75

Scanning a Document Using a Shortcut Key 77

Scan a Document with the MF Toolbox 78

Configuring Scan Settings Using the MF Toolbox 80

Scan a Document with the Scanner Driver 82

Understand the Scanning Method

Various scanning methods are provided.

graph TD
    A["Basic Method"] --> B["Connect your computer to the machine."]
    B --> C["Scan a Document with the Operation Panel (→p.75)."]
    C --> D["You can use the operation panel to scan an image, and then send the image to a computer."]
    D --> E["Scanned with Detailed Scan Settings (Use a driver from a computer)"]
    E --> F["Connect your computer to the machine and install MF driver and MF Toolbox on the computer."]
    F --> G["Scan a Document with the MF Toolbox (→p.78)."]
    G --> H["You can set the various scan settings with the MF Toolbox."]
    H --> I["Scan a Document using the Scanner Driver (→p.82)."]
    I --> J["Scan a Document using WIA driver"]
    J --> K["For more details, see [Scanning"] ➔ [Scanning Using the WIA Driver (Window XP/Vista/7 Only)] in the e-Manual.]
    I --> L["Scan a Document using a TWAIN driver"]
    L --> M["For more details, see [Scanning"] ➔ [Scanning An Image from an Application] in the e-Manual.]

Scan a Document with the Operation Panel

You can scan a document using the Scan mode.

1 Make sure that a computer and the machine are connected (See the Starter Guide).
2 Place your documents ( p.19).

ABC ABC

3 Switch to the Scan mode ( p.16).
4 Press [▲] or [▼] to highlight , and then press [OK].

Select the scan type. Computer Remote Scanner

5 Press [▲] or [▼] to specify a destination, and then press [OK].

- When multiple computers are connected, the computer connected by a USB cable is listed on the top.

Specify destination. USER01

6 Press [▲] or [▼] to specify the scan settings.

	• Scan the document in color (300 dpi), and then save as a PDF fi le.• PDF settings: Searchable/Compact
	Scan the document in black and white (300 dpi), and then save as a TIFF fi le.
	Scan the document in color (300 dpi), and then save as a JPEG/Exif fi le.
	• Scan the document in color (300 dpi), and then save as a PDF fi le.• PDF settings: Searchable/Standard

7 Press [OK] to start scanning.

When placing your documents in the feeder	Scanning operation starts.
When placing your documents on the platen glass	1. To continuously scan the document, press [▲] or [▼] to highlight, and then press [OK].2. press [▲] or [▼] to highlight, and then press [OK].

- When scanning is complete, the folder that contains the scanned images is opened on the screen of the computer.

Scall.PDF 1. Run

Canceling Scan Jobs

Press [Stop] twice.

* It is valid when only one job is processing or waiting.

Default Folder for Saving Scanned Images

By default, a new folder named after the date you scanned is created in the [Pictures] folder. (For Windows XP, the folder is created in the [My Pictures] folder in [My Documents].)

Scanning a Document Using a Shortcut Key

You can perform a scan easily by registering destinations and frequently used settings in shortcut keys in advance.

Registering a Shortcut Key

1 Press [ ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight , and then press [OK].

- To confirm the destination registered in the shortcut key, select .

Shortcut Key Settings Register Confirm Destination

5 Press [▲] or [▼] to highlight the shortcut key that you want to register, and then press [OK].
6 Press [▲] or [▼] to highlight the connection method, and then press [OK].
7 Press [▲] or [▼] to highlight the scan settings, and then press [OK].

	• Scan the document in color (300 dpi), and then save as a PDF fi le.• PDF settings: Searchable/Compact
	Scan the document in black and white (300 dpi), and then save as a TIFF fi le.
	Scan the document in color (300 dpi), and then save as a JPEG/Exif fi le.
	• Scan the document in color (300 dpi), and then save as a PDF fi le.• PDF settings: Searchable/Compact

8 Press [ ] (Menu) to close the screen.

Address Book 1 Redial/ Pause 2 Codes Dial 3 Hook 4 Menu Settings Report Status Monitor/ Cancel COPY FAX SCAN

graph TD
    A["Start"] --> B["Energy Saver"]
    B --> C["Scan▶PC1"]
    B --> D["Scan▶PC2"]
    B --> E["..."] 
    B --> F["..."] 
    B --> G["(p)"]

Performing a Scan Using a Shortcut Key

1 Make sure that the computer and the machine is connected (See the Starter Guide).
2 Place documents ( p.19).
3 Switch to the Scan mode ( p.16).
4 Press [ Scan>PC1 ] (Scan>PC1) or [ Scan>PC2 ] (Scan>PC2) into which the desired destination is registered.

When placing your documents in the feeder	Scanning operation starts.
When placing your documents on the platen glass	1. To continuously scan the document, press [▲] or [▼] to highlight, and then press [OK].2. press [▲] or [▼] to highlight, and then press [OK].Scanning operation starts.

Scan a Document with the MF Toolbox

You can specify various scan settings if you select from the operation panel, and then open the MF Toolbox.

1 Place your documents ( p.19).
- Use the feeder for a higher scan quality.

2 Switch to the Scan mode ( p.16).

3 Press [▲] or [▼] to highlight , and then press [OK].

Select the scan type. Computer Remote Scanner

4 From your computer, double-click the [Canon MF Toolbox 4.9] icon.

5 When the MF Toolbox appears, click the desired scan mode button.

[Mail]	The scan preset for an e-mail attachment is displayed.The scanned document will be attached to a new message in your e-mail application.
[OCR]	The scan preset for the OCR (Optical Character Reader) is displayed.The scanned document will be read by your OCR software.
[Save]	The scan preset for a high quality scanning is displayed.The scanned document will be saved in the default folder or in a destination that you specify.
[PDF]	The scan preset for the multiple page searchable PDF is displayed.The scanned document will be saved as a PDF file.
[Color Scan][B&W Scan][Custom 1][Custom 2]	The custom setting is displayed.The scanned document will be saved in a destination that you specify and opened in the registered application.

6 When the scan setting window appears, specify the scan settings as needed ( p.80).

7 Click [OK] to start scanning.

• When scanning is complete, the folder in which the scanned document is saved is opened automatically.
• The scanned document will be opened in the registered application.

8 When scanning is complete, click [] to close the MF Toolbox.

Configuring Scan Settings Using the MF Toolbox

This section describes the layout and features of each setting dialog box of the MF Toolbox.

For more details, see [Scanning] → [Using the MF Toolbox] in the e-Manual.

• Set the location of a document to be scanned.
  • [Auto Mode] that detects the source automatically is recommended.

Set the size of the document to be scanned.

• Set the color mode.
• This setting is not available when scanning using the [Color Scan] or [B&W Scan] button.
• Set the scanning resolution.

• If you select a higher resolution, the image quality becomes higher, and the file size becomes bigger.

• Set the file name, file type, and location to be saved for the scanned image.

• Manually set the location to save the scanned image by clicking [Browse].
• Select to specify the format or location to save the scanned image after scanning.

Scanred Image 1.0 (2) Add Save Scanred Image to Save as Type: JPEG/All Set Settings... Save Scanred Image to: C:\Users\Network\Source... Save Picture to a Subolder gift Excel Date Save Cancel

Example: When [Mail] or [PDF] menu is selected in MF Toolbox

Mail [Mail] Attaches the scanned image to an e-mail message. Scanner Settings Select Source: Platen Glass Paper Size: A4 Scan Mode: Color Upper Limit of Attached File: 150 KB Image Quality: 75 dpi Display the Scanner Driver Save Scanned Image to File Name: Mail Save as Type: JPEG/Exif PDF Settings... Save Scanned Image to: C:\Users\hs\Pictures\ Browse... Save Pictures to a Subfolder with Current Date E-mail Program None (Attach Manually) Set... Confirmation of the Scanned Image and Exif Settings Reset Apply Cancel Start Reset the configured settings to the default values. Scanning starts.

• Select to specify the scan settings using the scanner driver (→p.82).
• When [Start] is clicked with this check box selected, the [ScanGear MF] dialog box appears.
• This check box is not available when you scan using the [OCR] button.

[PDF] Saves the scanned image to the selected folder and opens the image by specified application. Scanner Settings Select Source: Auto Mode Input Method: 1-sided Paper Size: Letter Orientation... Scan Mode: Color Image Quality: 300 dpi Display the Scanner Driver Save Scanned Image to File Name: File Save as Type: PDF (Multiple Pages) PDF Settings... Save Scanned Image to: C:\Users\User 01\Pictures\ Browse... Save Pictures to a Subfolder with Current Date External Application Delete C:\Program Files\NewSoft\Prestol PageManager 7.15\Prestopm.exe Set... Confirm the Scanned Image Start Reset Apply Cancel

- Set an application to display the scanned image.

- Click [Set] to select an application or drag and drop the application icon.

- Click [Delete] to save the file without using the applications.

Set the orientation of the document.

Set the PDF file type to save the scanned image.

PDF (Single Page)	Creates a single-page PDF file.
PDF (Multiple Pages)	Save all scanned images as a single PDF file.
PDF (Add Pages)	Add the scanned image to the last page of an existing PDF file.Click [Browse] on [Save Scanned Image to] to select a PDF file to add.

If you selected PDF as the fi le type, you can create a searchable PDF. Also, you can set the compression ratio.

PDF Settings ✓ Create Searchable PDF Text Language: English PDF Compression ● Standard ○ High OK Cancel

Scan a Document with the Scanner Driver

If you use the scanner driver window (ScanGear MF Window), you can use various features and scan only the necessary part with the preview function.

1 Place your documents ( p.19).
2 Switch to the Scan mode ( p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 From your computer, double-click the [Canon MF Toolbox 4.9] icon.
5 When the MF Toolbox appears, click the desired scan mode button.

- You may not use the ScanGear MF when using the [OCR] mode.

6 When the scan setting window appears, select the [Display the Scanner Driver] check box, and then click [Start].

7 Select [Preview] on the scanner driver dialog box, and then specify settings as needed.

Crops the borders detected in the preview image. Deletes the selected cropping frames. Rotates the image 90 degrees to the left. Rotates the image 90 degrees to the right. Scaner ME Click [Preview] to display the preview image. You can preview the image applied to the scan setting values. Scaner ME Select Source Photo Color Display Preview Image Preview Select Purpose Post (80%) Output Size Flexible Insert Agent Ratio Adjust Cropping Frames Image Correction Fitting Correction Preview Scan Scan Specify various scanner settings on each tab.

8 Click [Scan] to start scanning.

• When scanning is complete, the folder in which the scanned document is saved opens automatically.
• If an application is specified, the scanned document will be opened in the application.

9 When scanning is complete, click [] to close the MF Toolbox.

Maintenance and Management

This chapter describes how to clean the machine, replace the toner cartridge, and explains the report and list functions used for managing the machine.

Line drawing of an open cardboard box with a wrench beside it (no text or symbols)

Clean the Machine 84

Cleaning the Exterior and Interior 84

Cleaning the Fixing Unit 85

Cleaning the Platen Glass and Feeder 86

Check and Replace Toner Cartridges 87

Checking the Toner Level 87

Conserving the Toner to Extend the Life of Toner Cartridges 88

Replacing the Toner Cartridge 88

Manage Using the Report and List Functions 91

Configure Settings Using the Remote UI 92

Clean the Machine

Clean the exterior and interior of the machine, feeder, and the fixing unit periodically.

Cleaning the Exterior and Interior

Clean the exterior and interior of the machine to prevent toner powder and paper dust from accumulating inside.

For safety, be sure to turn OFF the machine and disconnect all cables from the machine before cleaning the machine. When you finish cleaning the machine, wait for it to dry completely before reconnecting the power cord, and then turn ON the power.

Cleaning the Exterior

1 Turn OFF the machine and disconnect all the cables from the machine.
2 Remove any documents from the platen glass or feeder.
3 Clean the exterior of the machine and ventilation slots with a soft, well wrung-out cloth dampened with water or a mild detergent that has been diluted with water.

Line drawing of a hand pressing down on a printer (no text or symbols visible)

4 Wait for the printer to dry completely.

5 Reconnect all the cables, and then turn ON the power.

Cleaning the Interior

1 Turn OFF the machine and disconnect all the cables from the machine.
2 Remove any documents from the platen glass or feeder.
3 Lift the scanning platform, open the toner cover, and then remove the toner cartridge.

4 Remove any toner or paper debris from the interior of the machine, with a soft, dry cloth that is clean and lint-free.

Hand cleaning a mechanical component with a cloth (no text or symbols visible)

5 Insert the toner cartridge.
6 Close the toner cover, and then lower the scanning platform.
7 Reconnect all the cables, and then turn ON the power.

CAUTION

(A) (A)

When closing the scanning platform: Be careful not to get your fingers caught.

Do not touch the fixingunit (A).

Touching the fixing unit (A) may cause burns as it becomes very hot during use.

If you get toner on your hands or clothing:

If toner gets on your hands or clothing, wash them immediately with cold water. Washing with warm water makes it impossible to remove the toner stains.

Cleaning the Fixing Unit

Clean the fixing unit when black streaks appear on printed pages.

1 Press [ ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Load Letter size plain paper in the multi-purpose tray, and then press [OK].
• The cleaning process begins. Cleaning takes approximately 90 seconds.
5 When the cleaning is complete, press [ ] (Menu) to close the screen.

Cleaning the Platen Glass and Feeder

If a scanned image has unexpected specks, clean the platen glass and feeder.

Cleaning the Platen Glass

1 Turn OFF the machine and disconnect all the cables from the machine.
2 Remove any documents from the platen glass.
3 Open the feeder.
4 Clean the platen glass with a soft, dry cloth.

Line drawing of a hand pressing a button on an open printer (no text or symbols visible)

5 Close the feeder.

6 Reconnect all the cables, and then turn ON the power.

Cleaning the Feeder

1 Turn OFF the machine and disconnect all the cables from the machine.
2 Remove any documents from the feeder.
3 Open the feeder cover, clean the rollers with a well wrung-out cloth dampened with water, and then wipe them with a soft and dry cloth.

MF4890dw

MF4880dw/ MF4770n

When cleaning the machine, do not use tissue paper, paper towels, or similar materials for cleaning. They can generate static electricity.

4 Close the feeder cover.

5 Reconnect all the cables, and then turn ON the power.

Check and Replace Toner Cartridges

Toner cartridges are consumable products. When the toner has almost run out, a message appears in the display and streaks may appear on printed pages. Check the toner level, and replace the toner cartridge if necessary.

graph TD
    A["Toner is nearly out.<br>Density: ±0<br>Original Type: Text,<br>2-Sided: off"] --> B["Check the toner level, as needed. See the bottom of this page."]
    C["Prepare toner cartridge.<br>Density: ±0<br>Original Type: Text,<br>2-Sided: off"] --> B
    D["Gently shake the toner cartridge 5-6 times to evenly distribute the toner (→p.88)."] --> B
    E["When <Toner is nearly out.> message still appears in display, or print result is not improved, replace the toner cartridge (→p.88)."] --> B

When the message appears on the display, the incoming faxes will be stored in the memory without printing. You can also set to print the received faxes, however, the printed documents may be light or blurred.

Press [ ] (Menu) → → → → , and then press [OK].

Address Book 01 Redial/ Pause 02 Coded Dial 03 Hook 04 Menu Paper Settings Report Status Monitor/ Cancel

Checking the Toner Level

1 Press [ ] (Status Monitor/Cancel).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Check the toner level.
- The toner level will appear as , , or .
5 Press [ ] (Status Monitor/Cancel) to close the screen.

Conserving the Toner to Extend the Life of Toner Cartridges

If you redistribute the toner, you may be able to print for some time until the toner runs out.

1 Lift the scanning platform, open the toner cover, and then remove the toner cartridge.

Illustration of a hand inserting a cylindrical device into a machine (no text or symbols visible)

2 Gently shake the toner cartridge 5-6 times to evenly distribute the toner.

Illustration of hands holding a cylindrical device with a handle, showing internal components and motion arrows (no text or symbols)

3 Insert the toner cartridge.

Diagram of a hand pressing down on a mechanical component with footprints, showing motion arrows (no text or symbols)

4 Close the toner cover, and then lower the scanning platform.

Replacing the Toner Cartridge

You can purchase replacement toner cartridges from your local authorized Canon dealer.

Supported genuine Canon toner cartridge:

Canon Cartridge 128 Starter

CAUTION

If toner gets on your hands or clothing, wash them immediately with cold water. Do not wash with warm water, as it sets the toner and makes it impossible to remove the toner stains.

1 Open the operation panel and the toner cover, and then remove the toner cartridge.
2 Prepare a new toner cartridge.
- Store the protective bag. It is required when you remove the toner cartridge for printer maintenance or other purposes.

Diagram illustrating a tool application procedure with magnified detail showing tool tip and no-smoking symbol

Illustration of hands holding a cylindrical object with a curved arrow indicating rotation (no text or symbols)

Shake the toner cartridge 5-6 times to evenly distribute the toner.

Illustration of a hand using a tool to interact with a mechanical device, showing a magnified inset of the mechanism (no text or symbols present)

Place the toner cartridge on a fl at surface, remove the tab, and carefully pull the sealing tape completely out (20" (50 cm)).

When pulling out the sealing tape:

- Do not pull the sealing tape at an angle or up and down. If the tape breaks, it may not be pulled out completely.

Diagram of a mechanical component with three terminals and a central shaft, showing no text or symbols.

• Even if the sealing tape stops at midpoint, pull it out of the toner cartridge completely.
• If any tape remains in the toner cartridge, this may result in poor print quality. If you are using the Fax, please note that you can only print the received data once, because the received data is deleted once it is printed.
• Dispose of the packing materials according to local regulations.

3 Insert the toner cartridge.

Diagram of a hand inserting a component into a device, showing foot and shoe parts (no text or symbols)

4 Close the toner cover, and then lower the scanning platform.

WARNING

Do not dispose of a used toner cartridge in open flames.

This may cause the toner remaining inside the cartridge to ignite, resulting in burns or a fire.

When cleaning up spilled or scattered toner:

If you accidentally spill or scatter toner, carefully gather the toner particles together or wipe them up with a soft, damp cloth in a way that prevents inhalation. Never use a vacuum cleaner that does not have safeguards against dust explosions to clean up spilled toner. Doing so may cause a malfunction in the vacuum cleaner, or result in a dust explosion due to static discharge.

CAUTION

If you get toner on your hands or clothing:

Wash them immediately with cold water. Washing with warm water sets the toner, making it impossible to remove the toner stains.

Do not allow the toner to scatter.

Do not pull out the sealing tape forcefully or stop before it is removed, as this may cause toner to spill out. If toner gets into your eyes or mouth, fl ush them immediately with cold water and immediately consult a physician.

• Follow all local and federal regulations when disposing of the sealing tape removed from the new toner cartridge.
• Canon will collect and recycle your used toner cartridges (→p.108).

Diagram showing a plastic bottle being inserted into a recycling bin with a recycling symbol (no text or labels)

- For more details about handling toner cartridges, see [Handling Toner Cartridges] in the e-Manual.

Address Book	® Menu
Redial/Pause	Paper Settings
Coded Dial	Report
Hook	Cancel

Manage Using the Report and List Functions

Print out reports or lists to view communication status, address book information, or settings, for monitoring the machine.

1 Press [ ] (Report).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight a report or list, and then press [OK].

	Numbers that are registered in the address book (coded dialing codes, one-touch keys, and groups)
	Information about the machine and settings
	Fax communication history

4 Follow the on-screen instructions to print the report or list.
5 Press [ ] (Report) to close the screen.

- To set the report not to be printed automatically, If an error occurs while sending or receiving faxes, report is printed automatically. Confirm the error code printed on the report and resolve the problem (→p.101).

Job No. 0123 Address 0123456789 Name name Start Time 01/01 02:07 AM Call Length 01'15 Sheets 1 Result NG #018 Busy/No Signal Error code

- To change when to print the send or receive result report, or communication management list, select at the step 2 above. For details, see [Basic Operation] ➔ [Printing the Report Automatically] in the e-Manual. - Report and list printouts are limited to 10 pages.

Configure Settings Using the Remote UI

If the machine is connected to a network, you can monitor and configure the machine from the computer using the Remote UI.

1 Configure the network settings for the machine (See the Starter Guide)

- Set the machine used on a TCP/IP network, and then connect the machine and a computer to a network router or hub.

2 Start the web browser, enter "http:///" in the address fi led, and then press [Enter] key on your keyboard.

• Input Example: http://192.168.0.215/

Blank Page - Windows Internet Explorer http://192.168.0.215 File Edit View Favorites Tools Help Favorites Blank Page

3 Log on to the Remote UI.

Remote UI Copyright CANON INC. 2012 All Rights Reserved Device Name: MF4800 Series Product Name: MF4800 Series Location: Printer: ○ Ready to print. Scanner: ○ Ready to scan. Fax: ○ Ready to send receive fax. Language: English Change Display Language Select a logo mode. System Manager Mode This mode is for accessing device and job information with administrative control System Manager PIN End User Mode This mode is for accessing device and job information to an emailer Enter a user name to access all jobs owned by that user. User Name: OK Canon

[System Manager Mode]	You can use and configure all features and settings of the Remote UI.
[End-User Mode]	You can check device status, confirm settings, and view jobs. You can also enter a user name to handle jobs with a matching user name.

4 When the setting screen is displayed, select the desired menu.

- For more details, see [Setting and Managing from Computer] in the e-Manual.

Troubleshooting

This chapter describes how to clear paper jams and offers solutions to problems you may be having.

Illustration of a printer with an open lid, an open book, and a lightbulb with a question mark (no text or symbols)

Clear Jams 94

Clearing Document Jams in the Feeder 95

Clearing Paper Jams Inside the Machine 96

Resolve a Displayed Message 100

Resolve an Error Code 101

Improve Output Quality 102

Resolve a Problem 104

ClearJams

When appears on the display, a paper jam has occurred in the feeder or inside the machine. To remove the jammed document or paper, follow the instructions on the display.

84 Paper jam.

Press [▶] to display steps

WARNING

When removing jammed documents or paper:

Use caution to avoid paper cuts.

When removing jammed paper or inspecting the inside of the machine:

Do not allow necklaces, bracelets, or other metal objects to touch the inside of the machine, as this may result in burns or electrical shock.

CAUTION

If loose toner comes into contact with your skin or clothing:

Wash with cold water. Do not wash with warm water, as this will set the toner and cause it to stain your skin or clothing.

When removing jammed documents or paper:

If paper is jammed, remove it carefully so that no pieces of paper remain inside the machine according to the displayed message. Also, do not put your hand in an area other than indicated areas, as this may result in personal injuries or burns.

If the jammed paper is torn:

Remove all torn pieces to avoid further jams.

If repeated paper jams occur:

Do the following:

- Make sure that the following packing material is completely removed.

This part (a plastic part attached to the end of paper) is also a packing material. Be sure to remove it.

• Fan the paper stack and tap the edge on a flat surface to align the paper before loading it into the machine.
• Make sure that the paper meets the requirements for use (→ p.22).
• Make sure that you have removed all scraps of paper from the inside of the machine.

Clearing Document Jams in the Feeder

After removing any documents placed in the feeder, follow the procedure below to remove jammed documents.

MF4890dw

1 Open the feeder cover and lift the lock release lever.

Illustration of a printer with a computer screen and a magnified inset showing internal components (no text or symbols)

2 Remove any jammed document by pulling it gently.

Illustration of a printer with paper sheets and arrows indicating print direction (no text or symbols)

3 Hold the green grip, and then open the inner cover.

Illustration of a printer being inserted into a paper airplane, showing the blade being inserted (no text or symbols present)

4 Remove any jammed document by pulling it gently.

Illustration of a printer with paper being inserted (no text or symbols visible)

5 Close the inner cover.
6 Replace the release lever and close the feeder cover.

MF4880dw/MF4770n

1 Open the feeder cover.

Line drawing of a printer with an arrow pointing to the cover area (no text or symbols present)

2 Remove any jammed document by pulling it gently.

Illustration of a printer with a paper airplane being inserted (no text or symbols visible)

3 Close the feeder cover.

Clearing Paper Jams Inside the Machine

Follow the procedure below to remove jammed paper.

Step Step Check and remove the jammed paper inside the machine.

1 Lift the scanning platform, and then open the toner cover.

2 Remove the toner cartridge.

Diagram showing a hand inserting a cylindrical device into a machine, with an arrow indicating the component (no text or symbols present)

3 Remove any jammed paper by pulling it gently.

Diagram of a mechanical component with a highlighted section and an arrow indicating direction (no text or symbols)

4 Push up the green colored part (A), and then pull the paper exit guide (B) to open.

(A) (B)

5 Remove any jammed paper by pulling it gently.

Technical line drawing of a mechanical assembly with internal components and a black arrow indicating a specific area (no text or symbols present)

6 Lift the paper exit guide, and then firmly close it.

- Ensure that each end of the paper exit guide is closed.

7 Gently pull any jammed paper downward from between the fi xing unit (A) and roller (B) until the leading edge emerges from the machine.

Technical diagram showing mechanical assembly with labeled parts (A) and (B), including a directional arrow indicating movement.

8 When the leading edge emerges, hold both sides of the jammed paper and carefully pull it out.

Illustration of two hands holding a rectangular object with a black arrow indicating direction (no text or symbols)

9 Insert the toner cartridge, close the toner cover, and then lower the scanning platform.

CAUTION

(A) (A) (B)

Do not touch the fixing unit (A).

Touching the fixing unit (A) may cause burns as it becomes very hot during use.

Do not touch the transfer roller (B).

Touching the transfer roller may damage the machine.

Check and remove the jammed paper in the paper cassette.

1 Remove any jammed paper by pulling it gently.

Diagram of a printer with a paper strip inserted into the output (no text or symbols visible)

2 Lift the dust cover, and then remove any paper loaded in the paper cassette.

Diagram showing a printer's internal structure with an arrow indicating rotation (no text or symbols present)

3 Remove any jammed paper by pulling it gently.

Diagram of a printer printing a sheet of paper with an arrow indicating the paper's edge (no text or symbols present)

4 Reload paper into the paper cassette, and then lower the dust cover.

Step 3 Check and remove the jammed paper in the rear cover.

(MF4890dw/MF4880dw only)

1 Open the rear cover.

Diagram of a printer's internal structure with a magnified inset showing hand cleaning the panel (no text or symbols)

2 Remove any jammed paper by pulling it gently.

Diagram of a printer's internal structure showing paper being inserted into a slot (no text or symbols)

3 Close the rear cover.

Resolve a Displayed Message

This section describes some of messages related to the toner, memory, and paper.

For more details about other messages, see [Troubleshooting] → [Onscreen Messages] in the e-Manual.

Message Action
	The toner cartridge needs to be replaced soon. Prepare the replacement toner cartridge (→p.88).
	When the toner is evenly distributed inside the cartridge, it can be used for some time. If this message does not disappear, replace the toner cartridge (→p.88).※ If this message is displayed while receiving a fax, the incoming fax will be stored in the memory without being printed.※ Reports may not be printed, even if they are set to be printed automatically.
	If there are any jobs waiting to be sent or printed, wait until the jobs are complete.Split the job into smaller subsets or reduce the scanning resolution and try to send them again (→p.53).
	Print pages successfully scanned or cancel the job.Split the job into smaller subsets or change the.<Original Type>. Change the document type in <Photo> ... > Text> order.
	The toner cartridge needs to be replaced soon. Prepare the replacement toner cartridge. If Canon genuine toner cartridge is not used, this message can appear.※ We recommend Canon genuine toner cartridges as replacement toner cartridges.
	Change theto the size of the loaded paper (→p.26).When printing with the printer driver, verify that the paper size setting on the computer is correct.
	Load paper same as the paper type displayed on the screen (→p.22).

Resolve an Error Code

If an error occurs, a report that contains a 3-digit error code is printed. Locate the error code in the table and follow the recommended actions to resolve the problem.

Job No. 0123 Address 0123456789 Name name Start Time 01/01 02:07 AM Call Length 01'15 Sheets 1 Result NG #018 Busy/No Signal Error code

Error Code Cause	Action
#001 A document	jam has occurred. Remove the jammed	document.
#003	Transmission failed due to the high volume of data.	When sending a fax:Reduce the scanning resolution, and try to send the document again.When receiving a fax:Reduce the scanning resolution or ask the sender to divide the document before sending it again.
#005	A fax recipient did not respond within 35 seconds.	Repeat the sending procedure from the beginning. Additionally, ask the recipient to check the fax machine. When making an overseas call, add a pause to the fax number.
	The recipient may not be a Super G3* fax machine.* G3 is one of international standards for fax that standardized by ITU-T (ITU Telecommunication Standardization Sector), and is for an analog telephone line.	Ask the recipient what type of fax machine is being used, and then send the document to a Super G3 fax machine. If the recipient does not have a Super G3 fax machine, send the document again using a communication mode that is compatible with the recipient's fax machine.
#012	The recipient's machine has run out of paper.	Ask the recipient to ensure that paper is loaded in their machine.
#018	You cannot send a fax because the line is busy or disconnected.	Wait a moment, and then try again. If you are still unable to send the document, ask the recipient to verify that the fax machine is ready to receive a fax.
	The settings confi gured on the recipient's machine may not incompatible with yours.	Verify that the recipient's machine is ready to receive a fax, and then try again.
	No pause was added to the fax number when attempting an international fax transmission.	Add a pause after the country code or in front of the fax number, and then redial the number. If you want to send the document to a recipient that is registered under a one-touch key, change the settings for international sending in the detailed setting screen.
#022	Sending faxes from a computer is restricted.	The restriction needs to be canceled. Contact your administrator for more information. For details, see [Security] ➔ [Restricting Fax Sending from a Computer] in the e-Manual.
#037	The machine's memory is full. Print, send, or delete any documents stored in memory.
	The data size exceeds the machine's available memory.	Reduce the data resolution or change the file format to reduce the data size.
#099	A user canceled a job that is processing to be sent or received.	Try to send or receive the document again.
#995	A document waiting to be sent or received has been canceled by a user.	Try to send or receive the document again.

Improve Output Quality

Follow the recommended actions for each symptom to improve the output quality.

If you cannot solve the problem with the following actions, see [Troubleshooting] in the e-Manual.

Symptom Example Action
Paper curls.		Verify that the appropriate paper is being used (→p.22).Print a test page with new paper.Verify that the paper is loaded properly (→p.22).Change thesetting from the operation panel.
Paper creases.		Verify that the appropriate paper is being used (→p.22).Print a test page with new paper.Verify that the paper is loaded properly (→p.22).Remove any foreign objects inside the machine.Change thesetting from the operation panel.
Printing is uneven.		Verify that the appropriate paper is being used (→p.22).Print a test page with new paper.Verify that the paper is loaded properly (→p.22).Check the toner level (→p.87).Change thesetting from the operation panel.
White specks appear.		Verify that the appropriate paper is being used (→p.22).Print a test page with new paper.Check the toner level (→p.87).If printing high-contrast documents from a computer, open the printer driver and select [Finishing] ➔ [Advanced Settings] ➔ [Special Print Mode] ➔ [Special Settings 2] to adjust the density.
The toner adheres to the hand.		Verify that the appropriate paper is being used (→p.22).Print a test page with new paper.Change thesetting from the operation panel.

Symptom Example Action

The printed paper has vertical streaks.

Smudge marks of spatte ring toner appear around the text or as patterns.

The overall print result is dark.

The bottom edge of pap er has smudge marks.

A portion of the page is not printed.

Printed bar codes cannot be scanned.

- Verify that the appropriate paper is being used (→ p.22).

• Print a test page with new paper.

- If the machine is not in use for a long time after the toner cartridge has been replaced, change the settings from the operation panel.

- When copying, change the settings from the operation panel.

- When faxing, change the and settings from the operation panel.

- When printing from a computer, change the settings from the operation panel, or change the [Special Print Adjustment] settings from the printer driver.

- Verify that the appropriate paper is being used (→ p.22).

- Change the settings from the operation panel.

- Adjust the copy density settings ( p.32) .

- If the machine is exposed to direct sunlight or strong light, move the machine to another location.

Provide a margin around the data.

Provide a margin around the data.

If printing a bar code from a computer, open the printer driver and select [Finishing] [Advanced Settings] [Special Print Mode] [Special Settings 1] to change the printing preferences.

Follow the procedures below to resolve your problem.

WARNING

If the machine makes strange noises or emits smoke or odors:

Turn OFF the power immediately, disconnect the power cord, and contact the Canon Customer Care Center. Do not attempt to disassemble or repair the machine yourself.

If you attempt to repair the machine by yourself, it may void the limited warranty.

Check 1

Verify that the cables are connected properly and that the power is switched ON (See the Starter Guide.)

Technical illustration of an electrical connector with a magnified inset showing internal cable connections (no text or symbols)

Check 2

Verify that the machine is not in Sleep mode ( p.27).

- If the [Energy Saver] key blinks, press it to exit the Sleep mode.

Clear Stop Start Energy Saver Quiet Mode Energy Saver Quiet Mode

Check 3

Press [Status Monitor/Cancel] to check the status of the machine.

- If there are jobs in process, wait until the jobs are finished.

04 Ceded Dial Report 03 Hook Status Monitor/ Cancel 04 Status Monitor/ Cancel

Check

Verify that the Error indicator is not on or blinking.

• Make sure that paper is loaded properly ( p.22).
• Remove any jammed paper (→p.94).
• Turn OFF the power, wait for more than 10 seconds, and then turn it ON again.

Processing Data Error 7 * Tone

Check

Verify that no message appears on the display.

- If a message appears, resolve the problem ( p.100).

If you cannot solve the problem

See [Troubleshooting] in the e-Manual or the Q&A from the support page of the official Canon Web site.

Troubleshooting

If you cannot solve the problem

Contact your local authorized Canon dealer or the Canon help line for assistance.

Please have the following information ready when you contact Canon.

• Product name
• Serial number
• Place of purchase
• Nature of problem
  • Steps you have taken to solve the problem and the results

Can I turn off the incoming ring when receiving a fax?

L _A

Yes, but you can turn off the incoming ring for faxes only when you are using mode.

To turn off the incoming ring for faxes, press [ ] (Menu) => => => => .

When using mode, I often miss voice calls because the incoming ring rings only for a short period of time. How do I increase the number of rings when receiving a voice call?

L _A

Press [ ] (Menu) → → → → , and then specify the number of rings.

When an answering machine is connected to the machine, how do I make the answering machine to activate only when receiving a voice call?

L _A

Set the fax receive mode to , and then set the answering machine to activate after a few rings.

The machine will detect a fax signal before the answering machine activates, if the answering machine is set to activate after at least two rings.

For details about how to change the number of rings, see the answering machine's manual.

The connected external telephone has fax functions, but I want to receive a fax not with the external telephone but this machine.

L _A

Set the fax receive mode to , and then disable the external telephone's fax functions.

When both the machine and the external telephone are set to use the fax function, the machine or device that first detects the fax signal will receive the fax. To always receive fax with the machine, you should disable the external telephone's fax functions.

For details, see the external telephone's manual.

How do I use the Scan function when the machine is connected to a computer via a network?

L\_A

You must register the machine to the MF Network Scan Utility first.

To register,

1. From the task tray on your desktop, click [ ]

Customize... 5:44 PM 7/12/2010

1. Place a check next to the machine, and then click [OK].

Canon MF Network Scan Utility If you want to export scanned data to your computer through the network using a scanner's operation panel, click the scanner name to check, box, and then click [OK]. [To use this utility software, MF Toolbox must be installed on your computer.] Scanner List: Name MAC address Canon Series 2C:SE.FC:1E-7B.F1 OK Cancel About

Can I use the scan function when using a machine and drivers that are shared by another person?

L _A

No, you may not use the scan function when sharing drivers that are installed to another computer. To use the scan function, install the MF Drivers on your computer.

You can use the supplied user software CD-ROM or download the drivers from the official Canon Website site (http://www.usa.canon.com).

For details about installing drivers, see the Starter Guide.

To which file formats can I save the scanned images?

L\_A

You may save scanned files to the following formats:

• BMP • JPEG/Exif
  • TIFF • PDF

When saving as a PDF file, you can create a PDF file of a single or multiple page document, or add a page to an existing PDF file.

Can I change the folder that the scanned images are saved to?

L _A

Yes, you can change the folder to save the scanned images when scanning with the MF Toolbox.

To change,

1. From the MF Toolbox screen, click [Browse].

Color Scan [Scan] Save the scanned image to the selected folder and opens the image by specified application. Scanset Settings Select Source: Auto Mode Input Method: 1-sided Open Size: Letter Orientation... Scan Mode: Color Image Quality: 300 dpi Display the Scanned Driver Save Scanned Image to File Name: Scant Save as Type: PDF Save Scanned Image to: C:\Users\User 01\Pictures\ Browse... Save Pictures to a Subfolder with Current Date External Application Drag and drop an application icon here to register. Confirmation of the Scanned Image and Exit Settings Delete Set Start

1. Locate a folder to save the scanned images, and then click [OK].

Can I scan multiple images and save as a single PDF fi le?

L _A

Yes, you can save multiple images as a single PDF file when scanning with the MF Toolbox.

To make a single PDF file of multiple pages,

1. From the PDF mode screen of MF Toolbox, select [PDF (Multiple Pages)] in [Save as Type].

[PDF] Save the scanned image to the selected folder and opens the image by specified application. Scenior Settings Select Source: Auto Mode Input Method: 1-sided Paper Size: Letter Orientation... Scan Mode: Color Image Quality: 300 dpi Display the Scanner Driver Save Scanned Image to File Name: File Save as Type: PDF (Multiple Pages) PDF Settings... Save Scanned Image to C:\Users\User 01\Pictures\ Browse... Save Pictures to a Subfolder with Current Date External Application C:\Program Files\NewSoft\Frost\Page\Manager 7.15\Preuopm.exe Delete Set... Confirm the Scanned Image Reset Apply Cancel Start

1. Scan the documents.

If a Power Failure Occurs

The machine cannot be used while the power supply is cut OFF.

The fax function during a power failure :

• Faxes cannot be sent or received.
• You may not be able to make a call with the external telephone depending on your telephone.
• You may be able to receive a call with the external telephone depending on your telephone.

Data storage for when the power supply is cut OFF

Even if power is lost due to a power failure or accidental unplugging, any sent or received documents stored in the memory are backed up.

Recycling Used Cartridges

Canon has instituted a worldwide recycling program for cartridges called "The Clean Earth Campaign". This program preserves precious natural resources by utilizing a variety of materials found in the used cartridges that are of no further use, to remanufacture new cartridges which, at the same time, keeps the environment cleaner by reducing landfi ll waste. Complete details concerning this program are enclosed in each Cartridge box.

The Clean Earth Campaign

THE Canon CARTRIDGE RECYCLING PROGRAM

The Canon Cartridge Recycling Program fulfills the first initiative of Canon's Clean Earth Campaign, which supports four critical environmental areas:

• Recycling in the Workplace
• Conserving Environmental Resources
• Scientific Research and Education
• Encouraging Outdoors Appreciation

The remaining "Clean Earth" initiatives are supported in the U.S. through sponsorships of the National Park Foundation, the National Wildlife Federation, and The Nature Conservancy and in Canada through donations to the World Wildlife Fund Canada and The Nature Conservancy of Canada.

Since its inception, The Canon Cartridge Recycling Program has collected huge amount of cartridges that otherwise would have been discarded into landfills or similar facilities.

Instead, this rapidly growing program returns used cartridges to the manufacturing process, thus conserving an array of resources. Becoming a part of this worthwhile program is easy. When your cartridge is of no further use, simply follow the instructions detailed for U.S. or Canadian residents.

We appreciate your support of The Canon Cartridge Recycling Program.

Working together we can make a signifi cant contribution to a cleaner planet.

• Cartridges collected through this program are not refilled.
• You are not entitled to a tax deduction or rebate for the return of empty cartridges.
  • This program may be modified or discontinued without notice.

The Clean Earth Campaign
Supporting Environmental Initiatives With

The National Canopy Cové National Parais Présic Étienne Nature The Canon Cartridges Recycling Program Nature & Craft PARISON La Programmeme De Recycling Des Cartouches de Canoes

U.S.A. PROGRAM

Packaging

Option A-1: Single Box Return

• Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks from the new cartridge's box.
• Place the empty cartridge in the box of your new cartridge. Seal the box.

Illustration of hands handling a rectangular object with a wavy interior (no text or symbols)

Option B: Volume Box Return

We encourage you to use this option as a more efficient way to ship cartridges.

• Place as many cartridges as possible into one box. Carefully seal the box with tape; or
• Call 1-800-OK-Canon to receive your free eight cartridge collection box.

Diagram showing a box with boxes and a tray of boxes, some with a warning symbol and text in Chinese.

Option A-2: Multiple Box Return

We encourage you to use this option as a more efficient way to ship cartridges.

• Complete Option A-1.
• Bundle multiple cartridge boxes together securely with tape.

Canon Canon Canon Canon Canon Canon Canon Canon

Please be sure that the shipment does not exceed UPS specifications.

Maximum weight = 70 lb. (31.8 kg)

Maximum length = 108" (2,743 mm)

Maximum girth (length + 2 x width + 2 x height) = 130" (3,302 mm) If your shipment exceeds the above limits, please call 1-800-OK-Canon for special shipping information.

Please Note:

Do not send defective cartridges for replacement.

Defective cartridges under warranty should be exchanged by an authorized dealer or service facility as provided in the warranty.

Shipping

Apply the UPS authorized returning label provided in this guide.

Residents of Alaska and Hawaii, Do not use the UPS authorized returning label. For Alaska and Hawaii: Canon set up alternative mail service with the U.S. Postal Service.

Please call 1-800-OK-Canon to receive U.S. Postal Service merchandise returning label.

- Give the shipment to your UPS driver when you receive your next regular delivery; (UPS may charge a fee for customers who call UPS to pick up a cartridge shipment if they do not already have a delivery scheduled.) or

• Take the shipment to your local UPS receiving point.

Illustration of two medical professionals reviewing documents together (no text or symbols visible)

CANADA PROGRAM-CANADA PROGRAMME

Option A: Single Box Return

• Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks from the new cartridge's box.
• Place the empty cartridge in the box of your new cartridge. Seal the box.
• Apply the Canon Canada Inc./Canada Post label provided in this brochure. Canon's labels are specially marked so that Canon pays the postage.
• Deposit your empty cartridge in any full size street mailbox or take it to your local Canada Post outlet or franchise.

Illustration of hands handling a rectangular object with a curved middle section (no text or symbols)

Option B: Volume Box Return (eight or more cartridges)

We encourage you to use this option as a more efficient way to ship cartridges.

• Call 1-800-667-2666 to receive your free Canon collection box kit.

• The collection box can accommodate eight individual cartridge boxes.

• Place your eight individually packaged boxes of empty cartridges into the Canon collection box. Seal the box.

• Apply the Canon Canada Inc./Canada Post label provided in this brochure.
• Canon's labels are specially marked so that Canon pays the postage.
• Deliver to any local Canada Post outlet or franchise. Customers who hold a Commercial pick-up agreement with Canada Post may have their collection box picked up.

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Illustration of two men in business attire exchanging a box (no text or symbols present)

Working to preserve endangered species is a long-standing Canon interest.

To this end, for every cartridge collected, Canon Canada donates \$1, shared equally between World Wildlife Fund Canada and the Nature Conservancy of Canada. This donation is utilized in Canada.

- For further information about The Clean Earth Campaign in Canada, please call or write to Canon. 1-800-667-2666

Canon Canada Inc.

Corporate Customer Relations

6390 Dixie Road

Mississauga, ON L5T 1P7

Important Safety Instructions

Please read the "Important Safety Instructions" in this manual and in the e-Manual thoroughly before operating the machine.

As these instructions are intended to prevent injury to the user and other persons or to prevent destruction of property, always pay attention to these instructions and operational requirements. Please note that you are responsible for all damages caused by failure to follow the directions provided herein, using the device for any purpose for which it was not intended, or repairs or alterations made by anyone other than a Canon-approved technician.

Installation

WARNING

• Do not install the machine near flammable substances such as alcohol-based products or paint thinners. If these substances come into contact to the electrical parts inside the machine could ignite these substances and cause a fire or increase your risk of electric shock.
• Do not place necklaces and other metal objects or containers filled with liquid on the machine. If foreign substances come in contact with electrical parts inside the machine, this may result in a fire or electrical shock.
  If any of these substances falls into the machine, turn off the power to the machine immediately and contact your local Canon dealer.
• Do not use near any medical equipment. Radiowave emitted from this machine may interfere with medical equipments, which may result in serious accidents.

CAUTION

- Do not install the machine in the following locations. Doing so may result in personal injury, fire or electrical shock.

• Unstable location
  — A location subject to excessive vibrations

- A location where block the ventilation slots (too close to walls, bed, shaggy rug, and other similar objects)

• A damp or dusty location
  — A location exposed to direct sunlight or an outside place
  — A location subject to high temperatures
• A location near open flames

• A location with poor ventilation system

• Although ozone is produced by this machine is working, the amount is too low to have any effect on the human body. However, if you intend to use the machine for long periods of time, ensure that the installation location is well ventilated.

• Do not connect unapproved cables to this machine. Doing so may result in a fire or an electric shock.

Power Supply

WARNING

• Do not use power cords other than the one provided, as this can result in a fire or electrical shock.
• Do not modify or bend the power cord and do not pull on it with great force. Do not place heavy objects on the power cord. Damaging the power cord may result in a fire or an electric shock.
• Do not plug or unplug the power plug with wet hands, as this can result in electrical shock.
• Do not use extension cords or multi-plug power strips with this machine. Doing so may result in a fire or electric shock.
• Do not bundle up or tie up the power cord in a knot, as this can result in a fire or electrical shock.
• Insert the power plug completely into the AC power outlet. Failure to do so can result in a fire or electrical shock.
• Remove the power plug completely from the power outlet during a thunder storm. Failure to do so can result in a fire, electrical shock, or malfunction.

CAUTION

• Use only a power supply that meets the voltage requirements listed herein. Failure to do so may result in a fire or electric shock.
• Do not obstruct the power outlet where this machine is connected, so that you can unplug the power cord easily in an emergency.

Handling

WARNING

• Do not disassemble or modify the machine. There are high-temperature and high-voltage components inside the machine which may result in a fi re or electrical shock.
• Do not allow children to touch or play with the power cord and cables or internal or electrical parts. Doing so may result in serious personal injury.
• Please contact an authorized Canon dealer if the machine makes an unusual noise, emits an unusual smell, or emits smoke or excessive heat. Continued use may result in a fire or electric shock.

- Do not use flammable sprays near the machine. If flammable substances come into contact with electrical parts inside the machine, this may result in a fire or electric shock.

CAUTION

• For your safety, please unplug the power cord if the machine will not be used for a long period of time.
• Use caution when opening and closing covers to avoid injury to your hands.
• Keep hands and clothing away from the rollers in the output area. If the rollers catch your hands or clothing, this may result in personal injury.
• The inside of the machine and the output slot is very hot during and immediately after use. Avoid contact with these areas to prevent burns. Also, printed paper may be hot immediately after being output, so use caution when handling it. Failure to do so may result in burns.

MaintenanceandInspections

WARNING

• Turn off the machine and unplug the power cord from the outlet before cleaning. Failure to do so may result in a fire or an electric shock
• Unplug the power plug from the power outlet periodically and clean the area around the base of the power plug's metal pins and the power outlet with a dry cloth to remove dust and grime. When damp, accumulated dust may cause short circuiting or fi res.
• Use a damp, well wrung-out cloth to clean the machine. Dampen cleaning cloths with water only. Do not use alcohol, benzenes, paint thinners, or other fl ammable substances. If these substances come into contact with electrical parts inside the machine, this may result in a fi re or electric shock.
• Check the power cord and plug regularly for damage. Check the machine for rust, dents, scratches, cracks, or excessive heat generation. Use of poorly-maintained equipment may result in a fire or electric shock.

Consumables

WARNING

• Do not dispose of used toner cartridges in open flames. This may cause an ignition, and result in burns or fire.
• If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid inhaling any toner dust. Never use a vacuum cleaner to clean up loose toner. Doing so may cause a malfunction in the vacuum cleaner or result in a dust explosion due to static discharge.

CAUTION

- Keep the toner cartridges and other consumables out of the reach of small children. If toner is ingested, consult a physician or poison control center immediately.

• Do not attempt to disassemble the toner cartridge. The toner may scatter and get into your eyes or mouth. If toner gets into your eyes or mouth, wash them immediately with cold water and consult a physician.
• If toner spills from the toner cartridge, avoid inhaling it or allowing it to come into contact with your skin. If the toner comes into contact with your skin, wash immediately with soap. If you inhale the toner or your skin becomes irritated due to contact with the toner, consult a physician or poison control center immediately.

Others

• If you are using a cardiac pacemaker:

This machine generates a low level magnetic fi eld. If you feel any abnormalities in your body while using this machine, please move away from the machine and consult your physician immediately.

Telephone Equipment

When using telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following:

1. Do not use this machine near water (i.e., near a bathtub, kitchen sink, or laundry tub), or in a wet basement or near a swimming pool.
2. Avoid using the telephone during an electrical storm, as there may be a remote risk of electric shock from lightning.
3. Do not use the telephone to report a gas leak in the vicinity of the leak.

Legal Notices

Legal Limitations on the Usage of Your Product and the Use of Images

Using your product to scan, print or otherwise reproduce certain documents, and the use of such images as scanned, printed or otherwise reproduced by your product, may be prohibited by law and may result in criminal and/or civil liability.

A non-exhaustive list of these documents is set forth below. This list is intended to be a guide only. If you are uncertain about the legality of using your product to scan, print or otherwise reproduce any particular document, and/or of the use of the images scanned, printed or otherwise reproduced, you should consult in advance with your legal advisor for guidance.

• Paper Money
• Money Orders
  • Certificates of Deposit
  • Postage Stamps (canceled or uncanceled)
  • Identifying Badges or Insignias
• Selective Service or Draft Papers
  • Checks or Drafts Issued by Governmental Agencies
  • Motor Vehicle Licenses and Certificates of Title
• Travelers Checks
• Food Stamps
• Passports
• Immigration Papers
• Internal Revenue Stamps (canceled or uncanceled)
  • Bonds or Other Certificates of Indebtedness
  • Stock Certifi cates
  • Copyrighted Works/Works of Art without Permission of Copyright Owner

FCC (Federal Communications Commission)

imageCLASS MF4890dw: F164002

imageCLASS MF4880dw: F164002

imageCLASS MF4770n: F164102

Contains Transmitter Module FCC ID: AZDFM48944

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and
2. This device must accept any interference received, including interference that may cause undesired operation.

FCC WARNING

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

- Properly shielded and grounded cables and connectors must be used for connection to host computers and/or peripherals in order to meet FCC emission limits.

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment OFF and ON, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment to an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.

This transmitter must not be co-located or operated in conjunction with any other antenna or transmitter.

This equipment complies with FCC radiation exposure limits set forth for an uncontrolled environment and meets the FCC radio frequency (RF) Exposure Guidelines in Supplement C to OET65. This equipment should be installed and operated keeping the radiator at least 20cm or more away from person's body (excluding extremities: hands, wrists, feet and ankles).

Use of shielded cables is required to comply with class B limits in Subpart B of Part 15 of the FCC Rules. Do not make any changes or modifications to the equipment unless otherwise specified in this manual. If you make such changes or modifications, you could be required to stop operation of the equipment.

Canon U.S.A., Inc.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

TEL No. 1-800-OK-CANON

Users in the U.S.A.

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk for the machine. See Chapter 11, "Appendix," for specific dimensions and weight.

B. Order Information

1. A single telephone line (touch-tone or rotary) should be used.
2. Order an RJ11-C telephone wall jack (USOC), which should be installed by the telephone company. If the RJ11-C wall jack is not present, telephone/facsimile operation is not possible.
3. Order a normal business line from your telephone company's business representative. The line should be a regular voice grade line or an equivalent one. Use one line per unit.

DDD (Direct Distance Dial) line

-or-

IDDD (International Direct Distance Dial) line if you communicate overseas

Canon recommends an individual line following industry standards, i.e., 2,500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without "Call Waiting" can be used with your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes, which may cause a facsimile error.

C. Power Requirements

The machine should be connected to a standard 120 volt AC, three-wire grounded outlet only.

Do not connect this machine to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and machines of this sort generate electrical noise that often interferes with communications equipment and the sending and receiving of documents.

Connection of the Equipment

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format of US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

The REN (Ringer Equivalence Number) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the RENs should not exceed fi ve (5.0).

To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 10 is a REN of 1.0).

An FCC compliant telephone line cable and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premise wiring using a compatible modular jack that is Part 68 compliant.

This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subjected to state tariff s.

In Case of Equipment Malfunction

Should any malfunction occur which cannot be corrected by the procedures described in this guide or the e-Manual, disconnect the equipment from the telephone line cable and disconnect the power cord.

The telephone line cable should not be reconnected or the power switch turned ON until the problem is completely resolved. Users should contact Canon Authorized Service Facilities for servicing of equipment, Information regarding Authorized Service Facility locations can be obtained by calling Canon Customer Care Center (1-800-OK-CANON).

Rights of the Telephone Company

If this equipment (imageCLASS MF4890dw/MF4880dw/MF4770n) causes harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services that may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.

However, if advance notice is not possible, the telephone company will notify the customer as soon as possible. Also, the customer will be advised of his/her right to file a complaint with the FCC if he/she believes it is necessary.

WARNING

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

(The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your machine, you should complete the procedure for registering your name, unit's telephone number, time, and date in the Starter Guide.

Users in Canada

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk for the machine. See Chapter 11, "Appendix," for specific dimensions and weight.

B. Order Information

1. A single telephone line (touch-tone or rotary) should be used.
2. Order a CA11A modular jack, which should be installed by the telephone company. If the CA11A jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company's business representative. The line should be a regular voice grade line or an equivalent one. Use one line per unit.

DDD (Direct Distance Dial) line

-or-

IDDD (International Direct Distance Dial) line if you communicate overseas

Canon recommends an individual line following industry standards, i.e., 2,500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without "Call Waiting" can be used with your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes, which may cause a facsimile error.

C. Power Requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from copiers, heaters, air conditioners, or any electric equipment that is thermostatically controlled. The rated value is 115 volts and 15 amperes. The CA11A modular jack should be relatively close to the power outlet to facilitate installation.

Notice

• This product meets the applicable Industry Canada technical specifications.
• The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
  • The REN of this product is 1.0.

- Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company's inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent deterioration of service in some situations.

- Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

- Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

This equipment complies with the Canadian ICES-003 Class B limits.

This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This means that the machine does not produce hazardous radiation.

Since radiation emitted inside the machine is completely confined within protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation.

CDRH Regulations

The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration implemented regulations for laser products on August 2, 1976. These regulations apply to laser products manufactured from August 1, 1976. Compliance is mandatory for products marketed in the United States.

CAUTION

Use of controls, adjustments, or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

The label is attached to the laser scanner machine inside the machine and is not in a user access area.

CAUTION - CLASS 30 INVISIBLE LASER RADIMATION WHEN OPEN, AVOID EXPOSURE TO THE BEAM. ATTENTION - RAYONNEMENT LASER INVISIBLE DE CLASSE 30 EN CAN AD O'OUVERTURE, ÉVITÉE L'EXPOSITION AU FAIRISCAU. VORNING PRECAUION - UNSICHTABARE LASER TRAVELING KLAS 30, WINDI ABDECKUNG GROFFNET, NOCTOM STRAH, AUSSETZEN, RADIACIÓN LASER INVISIBLE DE CLASE 30 PRESENTE AL ABRR, ÉVITE LA EXPOSICIÓN AL HAZ. OSYNJG LASERATRAKLING KLAS 30 VID OPPIEN LUCKA UNIVIK EXPONEING FOR LASERTRÄNGEN - LUXCAN 30 NÄKMYTÖMÄLLE LASER-SÄTELYKA AVATTURA, HAUTANA, MÄSTÄLE SAPE SLLE 打开时，存在不同的3B类激光辐射， 清潔免接觸激流激光束 İngelirin ümlig 30 PID VISA İREDAŞE İNŞASİMİ İngelsümlada. İngelerı Ünşes İLİŞteşis MÜK. - ここと働くクラス 30 不可燃しデータ投放 davises. —ピーム으로 をらかないと FGD-1793

Memo

Canon

CANON INC.

30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan

One Canon Plaza, Lake Success, NY 11042, U.S.A.

CANON EUROPA N.V.

Bovenkerkerweg, 59-61, 1185 XB Amstelveen, The Netherlands

15F Jinbao Building No.89, Jinbao Street, Dongcheng District, Beijing 100005, PRC

CANON SINGAPORE PTE LTD

1 HarbourFront Avenue, #04-01 Keppel Bay Tower, Singapore 098632

CANON AUSTRALIA PTY LTD

1 Thomas Holt Drive, North Ryde, Sydney NSW 2113, Australia

CANON GLOBAL WORLDWIDE SITES

http://www.canon.com/

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Date of Purchase