WorkCentre Pro 75 - Printer XEROX - Free user manual and instructions

USER MANUAL WorkCentre Pro 75 XEROX

Quick Reference Guide

701P41547

MAXIMIZE YOUR PRODUCTIVITY...

...by taking advantage of all the capabilities of your device. A Training and Information CD was supplied with your product. The CD provides animated tutorials and interactive screens. When installed on your network it will always be available to everyone, or load it on your hard drive for easy access.

©Copyright 2004 by Xerox Corporation. All Rights Reserved.

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Internet Explorer is a copyright protected program of Microsoft Corporation. Novell® and NetWare® are registered trademarks of Novell, Inc. Netscape® is a registered trademark of Netscape Communications Corporation. Adobe® and PostScript® are registered trademarks of Adobe Systems Incorporated. TIFF is a copyright of Adobe Systems Incorporated. AppleTalk, LaserWriter, and Macintosh are trademarks of Apple Computer, Inc. PCL® and HP-GL® are registered trademarks of Hewlett-Packard Corporation. WinZip® is a registered trademark of Nico Mak Computing, Incorporated. ACITS LPR Printing for Windows 95 is a copyright of the University of Texas at Austin.

Xerox ^® , The Document Company ^® , The stylized X, and all Xerox product names and product numbers mentioned in this publication are trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

Printed in the U.S.A.

701P41547

Table of Contents

1 Welcome....1-1

Introduction....1-2

About this Guide....1-2

Conventions 1–2

Additional Resources 1–4

Overview of Features at the Machine....1-5

Overview of Features at the Workstation....1-8

Safety....1-9

Introduction 1–9

Safety Notes....1-9

Security 1–10

Environmental Compliance....1–11

ENERGY STAR®....1-11

Environmental ChoiceM....1–11

Product Recycling and Disposal 1–11

Regulatory Information....1–12

FCC Part 15 1–12

ICES-003....1–12

Illegal Copying....1–13

2 Getting Started....2-1

Machine Overview....2-2

Control Panel Overview....2-3

Power On or Off....2-4

Loading Paper....2-5

Making Copies....2–6

Sending a Fax....2-7

Sending an Internet Fax....2-8

Scanning a Document....2-9

Sending an E-mail....2-10

Printing from a PC....2–11

Printing with Internet Services....2-12

Logging On / Logging Off....2-13

Further Assistance.... 2–14

3 Copy....3-1

Copy....3-2

Basic Copying.... 3-3

Output 3-4

2-Sided....3-5

Reduce/Enlarge 3–6

Paper Supply 3-8

Image Adjustment....3-9

Image Quality....3–10

More Image Quality....3–11

Bound Originals 3–12

Edge Erase 3-13

Original Input....3-14

Image Shift....3–15

Output Format.... 3-16

Transparencies ....3–17

Booklet Creation 3–18

Multi-Up....3–19

Invert Image 3-20

Covers....3–21

Annotation.... 3–22

Job Assembly....3-24

Build Job 3-25

Sample Set 3-27

Stored Programming....3–28

4 Fax....4-1

Fax (Network Server Fax)....4-2

Basic Faxing....4-3

Dialing Options....4-3

Resolution 4-5

Sides Scanned....4–5

More Fax Features....4-6

Image Quality....4-7

More Image Quality....4–8

Original Input....4-9

Delayed Send 4-10

Authentication Mode.... 4–11

5 Internet Fax ....5-1

Internet Fax....5-2

Send: 5-3

Address List 5-3

Entering an E-mail Address for Internet Fax....5-4

Image Adjustment....5–6

Image Quality....5-7

More Image Quality....5-8

Sides Scanned....5–9

Resolution 5-10

Original Input....5–11

Output Format....5-12

Document Format 5-13

Acknowledgment Report....5–14

Reply To....5–14

Message Body 5-15

Authentication Mode....5–16

6 Network Scanning 6-1

Scan....6-2

Scanning Resources....6-2

Network Scanning....6-3

Repositories 6-3

Template Overview 6-4

Template Destinations 6–5

Destination Details 6-5

Image Adjustment....6–6

Image Quality....6-7

More Image Quality....6-8

Sides Scanned....6–9

Edge Erase 6-10

Original Input....6-11

Resolution 6-12

Output Format....6-13

Document Name 6-14

If File Already Exists....6–14

File Format....6–15

Document Management Fields 6–16

Add File Destinations 6–16

Refresh Destinations....6-17

Authentication Mode....6-17

7 E-mail....7-1

E-mail....7-2

Send: 7-3

Address List 7-3

Entering an E-mail Address 7-4

Image Adjustment....7-6

Image Quality....7-7

More Image Quality....7–8

Sides Scanned....7–9

Edge Erase 7–10

Original Input....7–11

Resolution 7-12

Output Format.... 7-13

Document Format 7-14

Reply To....7–15

Message Body 7-15

Authentication Mode.... 7–16

8 Print....8-1

Introduction to Print....8-2

Printer Driver Features.... 8-3

Control Options....8-3

Advanced 8-4

Paper/Output....8-4

Image Options....8-4

Layout/Watermark....8-5

About....8-5

9 Maintenance 9–1

Customer Replaceable Units....9-2

Cleaning the Machine....9-3

User Interface 9-3

Further Assistance....9-4

10 Troubleshooting....10-1

General 10-2

Fault Clearance.... 10-3

Paper jams....10–3

Document jams....10–3

Xerox Welcome and Support Center....10-4

Locating the serial number....10-4

Troubleshooting Tips.... 10-5

Power....10-5

Document Handler 10-5

Paper Handling 10-5

Finisher 10-6

Output Quality 10-7

11 Index 11-1

1 W ELCOME

▶Introduction....1-2
Overview of Features at the Machine... ...... 1-5
Overview of Features at the Workstation.....1-8
▶ Safety.... 1-9
Environmental Compliance.... 1-11
Regulatory Information....1-12
▶ Illegal Copying.... 1-13

INTRODUCTION...

Thank you for choosing the Xerox CopyCentre/WorkCentre Pro.

Your CopyCentre/WorkCentre Pro is a digital device capable of being used for copying, faxing, printing and scanning. If your needs change, your machine can be upgraded with the appropriate optional software or hardware units. For further information contact your Xerox representative.

Depending on your model, your machine will print/copy 65, 75, or 90 prints per minute.

The digital design of the CopyCentre/WorkCentre Pro enables:

• more output options - for example creating booklets, putting multiple images on a single page, inserting dividers into a transparency set and combining multiple segments into a single job.
• fewer jams and damaged originals because originals are only scanned once
• high quality output which can be enhanced and customized to your unique specifications.

About this Guide

This Quick Reference Guide supports the various features that may be available on your configuration.

Refer to Chapter 2 Getting Started for a brief overview of the main features to help you get started. Further chapters offer more information on the options available.

For additional assistance at the machine press the Help button. If your CopyCentre/WorkCentre Pro is connected to the network, use the CentreWare Help system or click on the Help button in the Print Driver.

Conventions

Throughout this Guide, you will find that some terms are used interchangeably:

▶ Paper is synonymous with media.
Document is synonymous with original.
Page is synonymous with sheet.
- CopyCentre/WorkCentre Pro is synonymous with the machine.

The following pages offer further information about the conventions used within this Guide.

Orientation

Orientation refers to the direction of images on the page. When the image is upright, the paper (or other media) can be one of two ways:

Long Edge When observed from the front of the machine, paper or originals with the long edges Feed (LEF) / to the left and right of the paper tray or document handler. Portrait

LEF Orientation Paper feed direction

Short Edge When observed from the front of the machine, paper or originals with the short Feed (SEF) / Landscape edges to the left and right of the paper tray or document handler.

graph TD
    A["Document Block A"] --> B["Document Block B"]
    C["Document Block C"] --> D["Document Block D"]
    style A fill:#f9f,stroke:#333
    style B fill:#f9f,stroke:#333
    style C fill:#f9f,stroke:#333
    style D fill:#f9f,stroke:#333
    note1["Paper feed direction"] --> A
    note2["SEF Orientation"] --> C

Italic typeface

The Italic typeface is used to emphasise a word or phrase. In addition, references to other publications are displayed in Italic typeface. For example:

- For more information refer to the System Administrator CD (CD1), contained in the CopyCentre/WorkCentre Pro CD Pack delivered with your CopyCentre/WorkCentre Pro.

Bracket text typeface:

The [Bracket Text] typeface is used to emphasise the selection of a feature mode or button. For example:

Select [Machine Details].

Notes

Notes are statements that provide additional information. For example:

NOTE: Originals must be loaded in the Document Handler when using this feature.

Hints

Hints help users to perform a task. For example:

HINT: This option is useful for saving toner (dry ink) consumption for images with a dark background and white text.

Specification note

Offers more in-depth specification information relating to the machine. For example:

i Tray 2 holds 520 sheets of 20 lb., 80 gsm paper. Sizes range from 5.5" x 8.5" to 11" x 17", A5 to A3.

Cautions

Cautions are statements that suggest mechanical damage as a result of an action. For example:

CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Warnings

Warnings are statements that alert users to the possibility of personal injury. For example:

WARNING: This product must be connected to a protective earthing circuit.

Additional Resources

Should you require more detailed information about any of the features available on your CopyCentre/WorkCentre Pro, please refer to the Training and Information CD (CD2), contained in the CopyCentre/WorkCentre Pro CD Pack delivered with your CopyCentre/WorkCentre Pro.

The Training and Information CD is intended for all users, including Machine Administrators. It contains comprehensive information about your new product including interactive how-to's and tutorials. To ensure maximum productivity is gained from your CopyCentre/WorkCentre Pro, please copy the program contained on the CD onto your network so that all users have access.

OVERVIEW OF FEATURES AT THE MACHINE...

Using the powerful CopyCentre/WorkCentre Pro features you can:

Scan Once and Print Many

When making copies the CopyCentre/WorkCentre Pro only has to scan a document once regardless of the number of copies needed. This reduces the risk of jams and damage to originals.

Perform Different Tasks Simultaneously

The CopyCentre/WorkCentre Pro performs different tasks simultaneously. A job can be added to the job queue by scanning it, even while the CopyCentre/WorkCentre Pro is printing another job.

Make Copies Look Like Originals

The CopyCentre/WorkCentre Pro allows the reproduction of high quality images, especially photographs, graphics, text, or a combination. Compare your output to that from other copiers and see the difference.

Customize Image Size and Placement

You can manipulate the appearance of the image on the output stock.

• Shift the image to create margins for binding.
• Automatically reduce, enlarge, or center your images.
• Print multiple reduced images on a single page.

Use Digital Features to Simplify your Work Process

Use the Build Job feature to divide a copy job into different segments and apply different settings to each of the segments. This allows you to:

• combine originals from the Document Glass and the Document Handler into a single job.
• create a single job, using different programming features for each original.
• feed more than the maximum number of originals through the Document Handler without reprogramming.
• insert precut tabs into your collated output

Use the Transparency feature to produce transparencies with transparency separators in one step.

Use the Booklet Creation feature to automatically sequence and reduce or enlarge the images when making booklets.

Use the Covers feature to automatically add covers to your documents.

Use the Mixed Size Originals feature to copy mixed size originals simultaneously. Produces copies on uniform size paper or mixed size paper.

Be Environmentally Friendly

This product complies with a variety of international standards for environmental protection and is compatible with most recycled paper.

Scan Documents to Create Electronic Files (Optional)

This optional feature allows you to create electronic files from your originals which can be:

• filed on the server
• routed over the network to your desktop
• distributed through an e-mail system
• Automatically placed into a Document Management Application
• Once your original paper document has been converted to an electronic digital document you can change, manage, share and distribute the document in electronic form, using a wide variety of software applications.

Fax (Network Server Fax) Documents (Optional)

The optional Fax feature, allows you to scan documents and send them to any type of fax machine that is connected to a telephone network. Your images are sent from your machine to your Third Party fax server, which relays them to the fax number of your choice.

The optional Internet Fax feature allows you to scan and send your documents to another fax machine. This type of fax travels over the internet or intranet.

Finishing Options

Your CopyCentre/WorkCentre Pro can accommodate any of the following four finishing options:

- Offsetting Catch Tray (OCT)

The Offsetting Catch Tray is a fixed copy output tray. Your copies will be fed into the tray either face up or face down, either collated or uncollated. There is no differentiation between sets (i.e. no offsetting).

- Office Finisher

The Office Finisher provides a wide range of finishing options. The top tray can receive up to 250 sheets of paper and is used when no finishing option is selected. The Office Finisher will collate, stack, and staple your output. It is capable of receiving 2000 sheets of paper. The machine can finish your copies with a single staple or two staples. Up to 50 sheets of paper from 7.17"x10.2" to 12"x18" paper can be stapled in a set although if covers, inserts or heavier paper is used this number will reduce.

- Advanced Office Finisher

The Advanced Office Finisher provides a wide range of finishing options. The top tray can receive up to 250 sheets of paper and is used when no finishing option is selected. The Office Finisher will collate, stack, and staple your output. It is capable of receiving 2000 sheets of paper. The machine can finish your copies with a single staple or two staples. Up to 100 sheets of paper from 7.17"x10.2" to 12"x18" paper can be stapled in a set although if covers, inserts or heavier paper is used this number will reduce.

- Professional Finisher

The Professional Finisher provides a wide range of finishing options. The top tray can receive up to 250 sheets of paper and is used when no finishing options are selected. The Professional Finisher will collate, stack, staple and fold your output. The Main Tray is capable of receiving 2000 sheets of paper. Also provided is a Booklet Maker and a Tri-Folder that provide professional finishing for any of your documents. The machine can finish your copies with a single staple or two staples. You can also choose to saddle-stitch sets of 2 to 15 sheets. Up to 100 sheets of paper from 7.17"x10.2" to 12"x18" paper can be stapled in a set although if covers, inserts or heavier paper is used this number will reduce. The Booklet Maker assembles and saddle-stitches booklets from 8 to 60 pages, while the Tri-folder performs single sheet folds into C-shapes and Z-shapes.

OVERVIEW OF FEATURES AT THE WORKSTATION...

If your CopyCentre/WorkCentre Pro is connected to a network you can use the following features. Contact your System Administrator to get connected.

CentreWare Print Drivers

The Print Driver extends the productivity power of the CopyCentre/WorkCentre Pro to your desktop. Options include:

• 1-sided or 2-sided
  • Stapled sets if you have a Finisher
• Resolutions up to 1800x1800 dpi
• Add standard or customized watermarks
• Secure Printing (print your confidential document after you get to the printer)

CentreWare Tools

The CentreWare software suite also offers optional User Management Tools and Network Scanning tools.

CentreWare Internet Services

Every CopyCentre/WorkCentre Pro has a 'built in' web Home Page which allows print-ready files to be sent to any CopyCentre/WorkCentre Pro via the World Wide Web. This feature is accessed via Internet Services.

SAFETY...

Introduction

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety testing and performance of this product have been verified using Xerox materials only.

Follow all warnings and instructions marked on, or supplied with the product.

This WARNING Mark alerts users to the possibility of personal injury.

This WARNING Mark alerts users to heated surfaces.

Safety Notes

WARNING: This product must be connected to a protective earthing circuit.

This product is equipped with a 3-wire type plug, provided with a protective earthing pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an earthed adapter plug to connect the product to a power source receptacle that lacks an earth connection terminal.

This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your local power company.

Disconnect Device for this product is the power cord. To remove all electrical power to the product, disconnect the power cord from the power receptacle.

Do not put your hands into the fuser area, located just inside the exit tray area, as you may be burned.

Do not use pressurized air-spray cleaning aids on or in this equipment. Some pressurized air-spray containers contain explosive mixtures and are not suitable for use in electrical applications. Use of such cleaners can result in a risk of explosion and fire.

Laser Safety

This product complies with safety standards and is certified as a Class 1 Laser product under the US Department of Health and Human Services (DHSS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This product does not emit hazardous laser radiation.

CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous exposure of laser light.

Since radiation emitted inside this product is completely confined within the protective housing and external covers, the laser beam cannot escape from the machine during any phase of the user operation.

The Center for Devices and Radiological Health (CDRH) of the US Food and Drug Administration implemented regulations for laser products on August 1 1976. These regulations apply to laser products marketed in the United States. The label on the machine indicates compliance with CDRH regulations and must be attached to laser products marketed in the United States.

This product contains laser warning labels. These labels are intended for use by Xerox Service Representatives and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas inside these covers.

Safety Standards

This Xerox product is safety certified by Underwriters Laboratories Incorporated. Standard UL1950/CSA 22.2 No.950 3rd EDITION.

Security

Xerox offers standard and optional security features that can be customized to help meet your security goals. For more information on how Xerox helps meet your security requirements, go to www.xerox.com/security.

ENVIRONMENTAL COMPLIANCE...

ENERGY STAR®

Xerox Corporation designed this product to comply with the guidelines of the ENERGY STAR® program of the Environmental Protection Agency. As an ENERGY STAR® Partner, Xerox has determined that this product meets the ENERGY STAR® guidelines for energy efficiency.

The CopyCentre/WorkCentre Pro 32/40 will be delivered with the timer for switching to Low Power Mode from the last copy/print out, set at 15 minutes. The time to switch to power save (auto off/sleep) mode is set at 60 minutes from the last copy/print out. A more detailed description of these modes, together with instructions on changing the default times to suit your work pattern, can be found in Tutorial, Machine Administration, Power Save Mode of the Training and Information CD (CD2).

Environmental Choice ^M

Terra Choice Environmental Services, Inc., of Canada has verified that this Xerox product conforms to all applicable Environmental Choice ^M EcoLogo ^M requirements for minimized impact to the environment.

Product Recycling and Disposal

Xerox operates a worldwide equipment take-back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html.

If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead*, mercury* and other materials whose disposal may be regulated due to environmental considerations. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org.

REGULATORY INFORMATION...

FCC Part 15

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.

Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interferences at their own expense.

Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user's authority to operate this equipment.

WARNING: Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

ICES-003

This Class A digital apparatus complies with Canadian ICES-003.

Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.

Obligations or Securities of the United States Government, such as:

Certificates of Indebtedness

Coupons from Bonds

Silver Certificates

United States Bonds

Federal Reserve Notes

Certificates of Deposit

National Bank currency

Federal Reserve Bank Notes

Gold Certificates

Treasure Notes

Fractional Notes

Paper money

Bonds and obligations of certain agencies of the government, such as FHA

Bonds (US Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps (If it is necessary to copy a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

Postage Stamps, canceled or uncanceled (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than

1 1/2 times the linear dimensions of the original.)

Postal Money Orders

Bills, checks, or drafts for money drawn by or on authorized officers of the United States

Stamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress

Adjusted compensation Certificates for veterans of the World Wars
➢ Obligations or Securities of any foreign government, bank, or corporation

Copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the "fair use" or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21)
➢ Certificates of Citizenship or Naturalization. (Foreign naturalization certificates may be photographed.)
Passports (Foreign passports may be photographed.)
Immigration papers
Draft Registration cards
➢ Selective Service Induction papers which bear any of the following information:
Registrant's earnings or income
Registrant's dependency status
Registrant's court record
Registrant's previous military service
Registrant's physical or mental condition

NOTE: Exception: US Army and Navy discharge certificates may be photographed.

Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of such Department or Bureau)

Copying of the following is also prohibited in certain states: automobile licences, driver's licenses, and automobile Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney.

2 G ETTING STARTED

▶ Machine Overview....2-2
▶ Control Panel Overview....2-3
Power On or Off....2-4
Loading Paper....2-5
Making Copies....2-6
▶ Sending a Fax......2-7
▶ Sending an Internet Fax....2-8
➢ Scanning a Document....2-9
▶ Sending an E-mail....2-10
▶ Printing from a PC...... 2-11
▶Printing with Internet Services... 2-12
Logging On / Logging Off....2-13
▶ Further Assistance....2-14

MACHINE OVERVIEW...

Control Panel Document Handler Document Glass (under the document handler) Touch Screen Output Trays Bypass Tray High Capacity Feeder Paper Trays Finisher

NOTE: This is a photograph of a fully configured WorkCentre Pro 90. The features available are dependent on your machine configuration.

CONTROL PANEL OVERVIEW...

Help

Accesses additional information.

The touch screen

Displays and selects all the available programming features, plus fault clearance procedures and general machine information.

Language

Changes text to an alternative language.

Access

Clear All

Resets all the features to their default settings.

Interrupt

Temporarily stops the current job to allow a priority job to be run.

Pause

Temporarily stops the current job.

Ready to serve your PC Options 1. Open Start 2. Open End 3. Open Start 4. Open End 5. Open Start 6. Open End 7. Open Start 8. Open End 9. Open Start 10. Open End 11. Open Start 12. Open End 13. Open Start 14. Open End 15. Open Start 16. Open End 17. Open Start 18. Open End 19. Open Start 20. Open End 21. Open Start 22. Open End 23. Open Start 24. Open End 25. Open Start 26. Open End 27. Open Start 28. Open End 29. Open Start 30. Open End 31. Open Start 32. Open End 33. Open Start 34. Open End 35. Open Start 36. Open End 37. Open Start 38. Open End 39. Open Start 40. Open End 41. Open Start 42. Open End 43. Open Start 44. Open End 45. Open Start 46. Open End 47. Open Start 48. Open End 49. Open Start 50. Open End 51. Open Start 52. Open End 53. Open Start 54. Open End 55. Open Start 56. Open End 57. Open Start 58. Open End 59. Open Start 60. Open End 61. Open Start 62. Open End 63. Open Start 64. Open End 65. Open Start 66. Open End 67. Open Start 68. Open End 69. Open Start 70. Open End 71. Open Start 72. Open End 73. Open Start 74. Open End 75. Open Start 76. Open End 77. Open Start 78. Open End 79. Open Start 80. Open End

Start

Starts the job.

Features

Displays the job features on the screen.

Dial Pause

Enters a pause in a telephone number when transmitting a fax.

Hash

Indicates the dialing character or designates a group dial number. Also used when entering a password.

Job Status

Displays job progress information.

Deletes numeric values or the last digit entered.

Machine Status

Displays the current status of the machine.

POWER ON OR OFF...

To power ON:

➢ Press the ON/OFF switch. The entire powering up process takes less than 4 minutes. Hold the ON/OFF switch down for 5 seconds. The lights on the control panel will flash. It may be up to 30 seconds before you see any lights on the control panel or screens appear on the touch screen.

NOTE: Certain functions of the machine, e.g. copying, will be available before other functions e.g. printing.

Exterior view of a modern office building (no signage)

To power OFF:

➢ Press the ON/OFF switch. Hold the ON/OFF switch down for 5 seconds. A confirmation screen will appear asking you to select a power down option.

Power Off Options Quick Power Off Enter Power Saver mode Cancel

If Quick Power Off is selected and confirmed, the machine will begin a controlled power down sequence.

NOTE: The machine remains on for approximately 30 seconds before the power is terminated.

If there are any jobs in the queue, a second pop-up screen will appear warning that jobs in the queue will be deleted if the machine is powered off. Confirmation of this screen will result in the deletion of any jobs in the queue during the power down sequence.

If Enter Power Save is selected and confirmed, the machine will immediately enter Low Power Mode. If there are any jobs in the queue, a second pop-up screen is displayed.

NOTE: The ON/OFF switch is disabled in Low Power Mode.

To re-activate the machine when in this mode, touch a button on the touch screen or control panel.

LOADING PAPER...

➢ Open the required paper tray.

➢ Load paper. Paper must not be loaded above the fill line.
➢ Close the tray

NOTE: Make sure the paper tray guides are just touching the paper, otherwise the size automatically detected may be incorrect.

Select [Confirm] OR select [Change Size] and/or [Change Description] to reprogram the tray if the paper size, type or color has changed.

NOTE: Make sure the Size, Type and Color are all correct. For standard copy paper the following should apply:

Size - 8.5x11in

Type - Plain paper

Color - White

MAKING COPIES...

Load the documents.

NOTE: Documents are only scanned once.

Access the Copy tab - if necessary select the Features button on the control panel.

Select the required features on the touch screen.

Press Start.

Copy Features include...

➢ Image quality adjustment
▶ Auto Reduce/Enlarge
➢ Copying mixed size originals
- Adding blank dividers into transparency sets
Arranging multiple images on a page
- Adding printed or blank covers
Image Shift
➢ Erasing edges and borders
Build Job to apply different programming within a stack of documents
Storing the programming for frequently run jobs
Creating booklets
Annotation

SENDING A FAX...

Network Server Fax will be available if your machine is connected to the network, a supported third party supplied network server fax is available on the network, and the optional Network Server Fax Integration kit has been enabled and set up for use.

Load the documents.

Select [Fax].

NOTE: You may need to select [All Services] first.

Enter the telephone number.

➢ Select the required features on the touch screen.

➢ Press Start.

Fax Features include...

Adjusting the resolution
➢ Faxing double sided originals
➢ Programming the size of the originals being scanned
➢ Image quality adjustment
➢ Delaying the start time of a fax

SENDING AN INTERNET FAX...

Internet Fax will be available if your machine is connected to the network and the optional Internet Fax kit has been enabled and set up for use.

Load the documents.

Select [Internet Fax].

NOTE: You may need to select [All Services] first.

➢ Select [To..], enter the recipient e-mail details and select [Save].
Select [Edit Subject], enter a subject and select [Save].

Select the required features on the touch screen.

Press Start.

Internet Fax Features include...

➢ Setting up a Public or Internal Address Book
Adjusting the resolution
➢ Scanning double sided originals
- Programming the size of the originals being scanned
➢ Image quality adjustment
➢ Changing the default file format setting

SCANNING A DOCUMENT...

Network Scanning will be available if your machine is connected to the network and the optional Network Scanning kit has been enabled and set up for use.

Load the documents.

➢ Select [Network Scanning].

NOTE: You may need to select [All Services] first.

Select the template required.
Select the required features on the touch screen.
➢ Press Start.
On completion access your job at your workstation.

Scan Features include...

Adjusting the image output requirements
Adjusting the resolution
➢ Scanning double sided originals
▶ Programming the size of the originals being scanned
➢ Changing the destination for the scanned image

SENDING AN E-MAIL...

E-mail will be available if your machine is connected to the network and the optional E-mail kit has been enabled and set up for use.

Load the documents.

Select [E-mail].

NOTE: You may need to select [All Services] first.

➢ Select [From], enter your e-mail details and select [Enter].

➢ Select [To], enter the recipient e-mail details and select [Enter].

➢ Select [Edit Subject], enter a subject and select [Save].

Select the required features on the touch screen.

➢ Press Start.

Scan to E-mail Features include...

Setting up a Public or Internal Address Book
Adjusting the resolution
➢ Scanning double sided originals
- Programming the size of the originals being scanned
➢ Image quality adjustment

PRINTING FROM A PC...

If the WorkCentre Pro is connected to a network, documents can be printed directly from your PC via the CentreWare print driver supplied.

Select [Print] in your application.
Select the WorkCentre Pro as your printer.

➢ Select [Properties], make your selections and click [OK].
➢ Click [OK] and then [Print].

Print Features include...

➢ Printing 1 or 2 sided
➢ Printing stapled sets if the machine has a Finisher
➢ Changing the printing resolution
- Adding a banner sheet
➢ Adding a front cover
Adjusting the image quality
- Adding watermarks

PRINTING WITH INTERNET SERVICES...

Internet Services uses the embedded Web User Interface which enables communication between the HTTP server and the machine. This option is available when the WorkCentre Pro is connected to a network.

Open your Web Browser, then enter: http:// and the printer TCP/IP address.
➢ Touch the Enter key on your workstation keyboard.
➢ Click on [Print].

Make your selections.
Use the scroll bar on the right to move to the bottom of the page.

➢ Click on [Browse] and locate the file to be printed.
➢ Click on [Submit Job].

Internet Services Features include...

Creating, modifying and deleting scan templates if Network Scanning is available
➢ Promoting, deleting or releasing a job in the Print Queue
- Reviewing the status of the WorkCentre Pro

NOTE: For more detailed information on using Internet Services please contact your System Administrator.

LOGGING ON / LOGGING OFF...

If the Internal Auditor or the optional Network Accounting has been enabled to track machine use, a valid User Number needs to be entered in order to access the machine functions.

To Log on when the Internal Auditron has been enabled, enter a valid User Number (Password).
To Log on when Network Accounting has been enabled, enter a valid User ID and Account ID.

Select [Enter] and complete your job

To Log out, press the Access button on the control panel, then select [Logout] on the touch screen.

FURTHER ASSISTANCE...

Access the Job Queue

➢ Press the Job Status button on the control panel. The All Incomplete Jobs queue will be displayed.
➢ Review the status of the job.
➢ Select [Other Queues] to access and review the other queues available.

Access the on-line Help

➢ Select [Help] at any time to access the on-line help screens.
- Messages, screen instructions and animated graphics provide additional information.

For additional Help

If you need any additional help on using your CopyCentre / WorkCentre Pro you can:

Refer to the Training and Information CD (CD2), contained in the CopyCentre/WorkCentre Pro CD Pack delivered with your CopyCentre/WorkCentre Pro.

Contact your System and/or Machine Administrator.

Visit our Customer Web Site at www.xerox.com or contact the Xerox Welcome and Support Center quoting the machine serial number.

➢ Press the Machine Status button on the control panel.
Select [Machine Details] to display the machine serial number.

NOTE: The serial number can also be found inside the front door of the machin e.

3 C OPY

▶ Copy....3-2
▶ Basic Copying....3-3
➢ Image Adjustment....3-9
Output Format....3-16
➢Job Assembly....3-24

COPY...

The Copy feature is standard on the CopyCentre/WorkCentre Pro. Access to the Copy features is gained using the Features button on the control panel. This chapter contains information about the options available within Copy.

The tabs available for selecting the Copy features are:

Image Adjustment
Output Format
▶ Job Assembly

BASIC COPYING...

Basic Copying 1 Image Adjustment 2 Output Format 3 Job Assembly 4 All Services Output 2 Sided Copy Reduce/Enlarge Paper Supply Top Tray - Collated 1 > 1 Sided 100% Auto Paper Main Tray - Collated 1 > 2 Sided Auto% 4 8.5x11 1 Staple 2 > 2 Sided 17" > 11" (64%) 3 8.5x11 1 Staple 2 > 1 Sided 8.5" > 11" (129%) 1 8.5x11 More... More... More... More...

The Copy tab is the default screen for the Features Pathway. Use the Copy tab to select the standard features for a copy job.

Touch any of the top level buttons to select a feature. Multiple options can be selected for each copy job if required.

To view all the options for a feature, select More....

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Output

Output is used to select the finishing requirements for the job. The options will depend on the finishing output device available.

Options:

COLLATED Select Collated for output stacked in sets to match the sequence of the originals.

UNCOLLATED Select Uncollated for output sorted into stacks of individual pages.

The above output will be delivered in one of the following depending on the output tray:

WITH OFFSET	Each copy set will be slightly offset to allow easy separation.
WITHOUT OFFSET	The copy sets will not be offset.

STAPLED Available if the CopyCentre/WorkCentre Pro is equipped with the 2000 Sheet Stacker/Stapler. It offers a selection of single or double stapling options. Collated and uncollated stapled sets will be delivered offset in the finisher.

Depending on your model, the machine will staple 2 - 100 sheets. The 100-sheet maximum applies to up to 20lb / 75 gsm paper.

2-Sided

2 Sided Copy Undo Cancel Save 1 > 1 Sided 2 > 2 Sided Originals > Copies 1 > 2 Sided 2 > 2 Sided Rotate Side 2 1 > 2 Sided 2 > 1 Sided Rotate Side 2

Depending on your model, up to 100 double-sided copies, ranging in size from 8.5" x 5.5" to 11" x 17" (A4 to A3). can be made automatically from one or two-sided originals.

Options:

1→1 SIDED Use this option for originals that are printed on 1 side only and single-sided copies are required.

1→2 SIDED Use this option for originals that are printed on 1 side only and double-sided copies are required.

1→2 S this option produces double-sided copies from single-sided originals and rotates every second side image. Use this option to create documents which can be read in a "head to toe" manner, for example a calendar.

2→2 SIDED Use this option for originals that are printed on 2 sides and double-sided copies are required.

2→2 S This, option produces double-sided copies from double-sided originals and rotates every second side image. The "read" orientation for this option varies depending on the input originals. For example, if "head to head" orientation originals are scanned, the output will be "head to toe". If "head to toe" orientation originals are scanned the output produced will be "head to head".

2→1 SIDED Use this option for originals that are printed on 2 sides and single-sided copies are required.

Reduce/Enlarge

Custom Normal 100% Custom Auto% 25 - 400 Undo Cancel Save 25% 81% B4 > 8.5"x11" 71% 141% 11"x17" > 8.5"x11" 71% 8.5"x11" 8.5"x11" 8.5"x11" > 11"x17" 200%

The Reduce / Enlarge option provides a variety of reduction and enlargement options. Originals placed on the Document Glass or sent to the machine electronically can be reduced or enlarged between 25% to 400%. Originals fed through the Document Handler can be reduced or enlarged between 25% to 200%. The preset Reduce/Enlarge options that appear on the Copy tab can be set in Tools mode.

Options:

The following options appear after pressing the More... button on the Copy tab.

NORMAL Use this option to proportionately reduce or enlarge the output image in both directions by the % selected.

Normal options are as follows

100%	Produces an image on the copies the same size as the image on the original.
AUTO %	Proportionally reduces or enlarges the image on the copies based on the size of the original and the size of the selected output paper.
% SET 25 - 400	Use this option to select the percentage of reduction or enlargement required using the keypad on the control panel. To use the keypad, select the box displaying the current reduce/enlarge percentage.The scroll buttons can also be used to adjust the reduce/enlarge percentage, in 1% increments.
PRESET OPTIONS	The most commonly used reduce/enlarge percentages have been provided as preset options. These preset options can be customized to meet individual needs.

CUSTOM Use this option to adjust the height (Y) and the width (X) dimensions for reduction or enlargement of each dimension independently.

Custom options are as follows:

100%	Produces an image on the copies the same size as the image on the original.
AUTO %	Automatically fits the image of the original onto the paper selected.
X: Y: 25 - 400%	Enables you to customize the width(X) and height(Y) reduction or enlargement to suit your own requirements. A percentage can also be entered by touching the X or Y box and using the keypad.
	NOTE: Output will NOT be reduced or enlarged proportionally.

Paper Supply

Paper Supply Undo Cancel Save Paper Size Paper Type Paper Color Tray Type 1 8.5×11" Plain Paper White Fully Adjustable 2 11×17" Plain Paper White Fully Adjustable 3 8.5×11" Plain Paper White Dedicated 4 8.5×11" Plain Paper White Dedicated 8.5 × 14 Plain Paper White Fully Adjustable Auto Auto Paper Plain Paper White

Use the Paper Supply options to select Auto Paper or a paper tray for the copy job.

AUTO With this option selected the machine chooses the correct paper for the copy job based on the size of the originals being scanned.

TRAYS 1 - 4 Use these options to select the paper loaded in Trays 1 through 4.

i Trays 1 through 4 each hold 500 sheets of 20 lb. paper. Sizes range from 5.5" x 8.5" to 11" x 17" (A5 through A3).

TRAY 6 Use this option to select the paper loaded in Tray 6.

Depending on your model, Tray 6 can hold either 3100 or 5100 sheets of 20 lb. paper. For most models, only 8.5" x 11" (A4) size paper can be loaded. The 5100 sheet model may include the 11" x 17" Large Capacity Kit option, which can hold 2500 sheets of 20 lb. paper, and allows for short edge feeding of 11" x 17" (A3) paper through Tray 6.

BYPASS TRAY Use this option when feeding individual types of stock, for example letterhead or labels for one-off jobs. ① The Bypass Tray holds 50 sheets of 20 lb.paper. Sizes range up to 12" x 18".

IMAGE ADJUSTMENT...

Basic Copying 1 Image Adjustment 2 Output Format 3 Job Assembly 4 All Services Image Quality Type: Normal Lighten/Darken: 1 Suppression: On Bound Originals Off Original Input More Image Quality Contrast: Auto Sharpness: 0 Screen: 0 Edge Erase 0.1 * Image Shift

The Image Adjustment tab provides copy features used for adjusting the appearance of the copy output.

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.

The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box indicates that this feature has been modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Image Quality

Image Quality Undo Cancel Save Original Type: Normal: Halftone Photo: Lighten/Darken: Background Suppression: Text: Photo: Lighten: On: Normal: Darken: Off:

Use this feature to enhance the quality of your output.

Options:

ORIGINAL TYPE Use these options for original documents that contain text, halftones, or photos.

LIGHTEN / DARKEN Adjusts the lightness or darkness of the output. To darken the output, select the down scroll button. To lighten the output, select the up scroll button.

BACKGROUND Prevents undesired marks or images that are printed on the back of an original from SUPPRESSION appearing on the output copies.

More Image Quality Contrast: High: Normal: Low: Sharpness: Sharp: Normal: Soft: Screen: Auto: Special:

Use these features to enhance the copy quality of the output based on the quality of the original being scanned.

Options:

CONTRAST The Contrast option controls the differences between the image densities within the copy. Select a lower setting to improve the copy quality of pictures. Select a higher setting to produce more vivid colors for sharper text and lines.

SHARPNESS The Sharpness feature controls the balance between sharp text and moiré (undesirable patterns within the image). Use sharpness to enhance the copy quality after evaluating the output. High sharpness settings provide sharper text and lines but increase the likelihood of moiré.

SCREEN The Screen feature is only available when Normal, Text and Halftone Original Types are selected. The Auto and Special buttons are grayed out and are not selectable if Photo Original Type is selected.

Bound Originals

Bound Originals: Undo Cancel Save Off: Right Page: Left Page: Both Pages: To create multiple or finished sets from several pages of your bound document, select Build Job in the Job Assembly tab.:

This feature is used to copy pages from bound documents onto separate single-sided or double-sided pages.

The bound original is placed face down on the Document Glass with the spine of the book lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass. Do not close the document handler during the copying process if Auto Reduce/Enlarge is selected.

HINT: If necessary, apply a little pressure to the center of the book to flatten it during scanning. Do not close the document handler and apply pressure. Applying pressure to the closed document handler may result in machine damage.

Options:

OFF The feature is switched off.

LEFT PAGE Copies only the page on the left when looking at the open book, face up.

RIGHT PAGE Copies only the page on the right when looking at the open book, face up.

BOTH PAGES Copies both pages of an open book and places each page on a separate sheet of paper.

BINDING ERASE Erases a specified area from the center of the book to eliminate unwanted marks caused by scanning the binding. When Left Page or Right Page is selected between 0 and 1.0 inch can be erased. When Both Pages is selected, between 0 and 2.0 inches can be erased.

Edge Erase

Edge Erase Border Erase Edge Erase Print to Edge Undo Cancel Save The Print to Edge feature will print the image to the edge of the stock.

Use this feature to "refresh" the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks.

Options:

BORDER ERASE Erases equal amounts on all edges of the copies. Up to 2.0 inches (0 - 50 mm) in 0.05 inch (0.1 mm) increments can be erased.

EDGE ERASE Erases a specific amount from a specific edge of the copy. Up to 2.0 inches (0 - 50 mm) in 0.05 inch (0.1 mm) increments can be erased from each edge.

PRINT TO EDGE Prints the image to the edge of the stock.

Original Input

Original Input Undo Cancel Save Auto Use to describe the size of the originals. Manual Platen Input • Auto is the Normal Mode for this feature. Use Auto to automatically detect the size of the originals in the Document Handler. Mixed Size Originals • Use Manual Platen to enter document dimensions for use in Document Glass scanning.

Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals.

Options:

AUTO Use this option to allow the machine to recognize the size of the originals being fed through the document handler.

MANUAL PLATEN Use this option to specify the dimensions of the document scanning region when INPUT scanning from the document glass. There are several dimensions that correspond to common document sizes and orientations.

Select a standard size or use Custom to manually adjust the scanning dimensions.

MIXED SIZE Use this feature to input original documents of mixed sizes and produce them as a single copy job. To produce copies which are all on the same size paper, select a specific paper tray and Auto% Reduce/Enlarge. To produce mixed size output, select Auto Paper and 100% Reduce/Enlarge.

Image Shift

Image Shift Undo Cancel Save No Shift Auto Centre Margin Shift

This feature enables the position of the image on the page to be adjusted.

Options:

No SHIFT The image position is not adjusted.

AUTO CENTRE Use to automatically center the scanned image on the output paper.

MARGIN SHIFT Use to create a binding edge for the document. The image can be adjusted up or down on the page and/or shifted to the right or left. Use the scroll buttons to adjust the amount of shift. The image can be shifted between 0.0 and 2.0 inches, in 0.05in. increments.

Margin Shift options are as follows:

SIDE 1	Shifts the image on Side 1.
SIDE 2	Shifts the image on Side 2. The shift on Side 2 can be set to mirror the shift on Side 1 or adjusted independently.

OUTPUT FORMAT...

Basic Copying 1 Image Adjustment 2 Output Format 3 Job Assembly 4 All Services □ Transparencies Off □ Multi-up Off □ Covers None □ Booklet Creation Off □ Invert Image Mirror Image: Off Negative Image: Off □ Annotation Off

The Output Format tab is used to produce different options for the finished output.

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.

The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box indicates that this feature has been modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Transparencies

Transparencies Undo Cancel Save Off Blank Dividers Imaged Dividers

This feature allows the creation of a single set of transparencies with dividers. When dividers are selected a transparency set will always be single-sided on transparency stock with no stapling.

Options:

OFF The feature is switched off.

BLANK DIVIDERS Use this option to place a blank sheet between each transparency.

If you select Blank Dividers, choose the desired paper tray source for the Transparency paper and the Divider paper.

IMAGED DIVIDERS Use this option to place an imaged sheet between each transparency.

If you select Imaged Dividers, choose the desired paper tray source for the Transparency paper and the Divider paper.

Booklet Creation

Booklet Creation Undo Cancel Save To use this feature: Off Feed documents with long edge first. Use a tray with paper orientated short edge first. Select "On" 23... 23... 415

Use this feature to create multipage booklets from a sequential set of either single-sided or double-sided originals. The machine will reduce and correctly position each image to fit on the required page. When the page is folded a booklet will be created.

NOTE: Your originals should be loaded Long Edge Feed (LEF) in the document handler with the output paper loaded Short Edge Feed (SEF) in the paper tray.

Options:

OFF The feature is switched off.

ON Use this option to enable the Booklet Creation feature.

Booklet Creation On options are as follows:

1 SIDED ORIGINALS	Select this option if the originals are single-sided.
2 SIDED ORIGINALS	Select this option if the originals are double-sided.

Multi-Up Undo Cancel Save Off Load Document Enter Rows x Columns: Output Sequence: 1 2 3 4 5 6 2x2 2x3 = 3 4 5 6

This feature is used to create documents with multiple images. It is ideal for creating handouts, storyboards or documents used for archival purposes.

NOTE: Originals must be loaded in the Document Handler when using this feature.

Options:

OFF The feature is switched off.

On Use to enable the Multi-Up feature.

Multi-Up On options are as follows:

ORIENTATION	Use to select the image and load orientation of the input originals.
ROWS	Selects the required number of Rows, between 1 and 6.
COLUMNS	Selects the required number of columns, between 1 and 6.

NOTE: The number of images will be limited by the minimum reduction value of 25% and the size of the selected output.

Invert Image

Invert Image Mirror Image Off On Negative Image Off On Undo Cancel Save

This feature enables Mirror Image or Negative Image copies to be produced.

Options:

MIRROR IMAGE Use this option to change the direction of the original image, creating a mirror of the original. This option is primarily used to change the position of a graphic.

NEGATIVE IMAGE Use Negative Image to create copies that are the opposite of the original document. For black and white images, the white areas become black and the black areas become white.

HINT: This option is useful for saving toner (dry ink) consumption for black and white images with a dark background and white text.

Covers

Covers Undo Cancel Save No Covers Back Only Output Cover Images 1 Sided Front Only Front and Back Cover Stock Tray 3 8.5x11" Standard White

Use this feature to automatically add covers to your copied set using stock taken from a different tray than the copies.

Options:

No COVERS The feature is switched off.

FRONT ONLY Use this option to add a front cover to the copies.

BACK ONLY Use this option to add a back cover to the copies.

FRONT AND BACK Use this option to add both a front and back cover to the copies.

If Covers options are selected, program the following options:

OUTPUT COVER Use this option to select the imaging requirements for the covers. Output Cover IMAGES Images options are as follows:

BLANK COVER	Adds Blank covers to the copies.
1 SIDED	Places the first original in the job as the front cover image, and the last image as the image on the inside back cover of the document.
2 SIDED	Places the first two images of the original set on the front and back of the front cover. The back cover will use the last two images in the job.
2 SIDED, ROTATE SIDE 2	Produces 2 sided covers with the second side rotated to enable a “head to toe” style output.

COVER PAPER Use this option to select the tray required for the cover paper.

Annotation

Ready to scan your job Annotation Close Comment Date Page Numbering Off Off Off

The Annotation feature provides you with the capability to add a printed comment, date, page number, or Bates Prefix number to copied output images. This can help you organize groups of copied documents by marking them with related information.

Options:

COMMENT The Comment option allows you to turn on or turn off the Comments option. You can add a new comment (20 characters maximum) or choose an existing comment from the list provided on the User Interface. Comments are printed in a fixed location at the bottom of each copied page.

Inserting a colon (:) in the Comments field enables the Bates Prefix option. Characters inserted to the left of the colon (:) will appear on the bottom left of the page, while characters inserted to the right of the colon will form the Bates Prefix for the page number on the bottom right of the page.

PAGE NUMBERING You can use the Page Numbering option to print a page number in a fixed location at the bottom of each copied page. Page numbers (from 1 to 999999999) will automatically be sequenced by 1, beginning with the initial page number you designate.

When a colon (:) is used in the Comments field, the page number format will be zero-filled (000000001, 00000002, 00000003). However, when a colon is not used in the Comments field, the page number is formatted as a single digit (1, 2, 3).

DATE You can use the Date option to print the current date in a fixed location at the bottom center of each copied page. The date printed will match the current date set in the system.

NOTE: Annotation cannot be used with paper sizes smaller than seven inches (length or width).

The Annotation feature is designed for documents with a portrait layout, as shown below.

Expected Output (Portrait) A Annotate A Annotate Letter Legal A4 "Comment" Annotate CONFIDENTIAL 07/03/2002 ABCD0001000F "Date" "Bates Prefix" "Bates Number" (1 to 999999999)

It is important to understand that the orientation of your original document in the Document Feeder or on the Document Glass will determine the position of the printed annotation information, as shown below.

Letter/A4 (portrait)

Letter/A4, Legal, 11x17 (landscape)

Letter/A4, Legal, 11x17 (portrait)

graph TD
    A["Input DADF"] --> B["A"]
    B --> C["A"]
    C --> D["A"]
    D --> E["A"]
    E --> F["Output Tray"]
    F --> G["A"]
    G --> H["A"]
    H --> I["A"]
    I --> J["A"]
    J --> K["A"]
    K --> L["A"]
    L --> M["A"]
    M --> N["A"]
    N --> O["A"]
    O --> P["A"]
    P --> Q["A"]
    Q --> R["A"]
    R --> S["A"]
    S --> T["A"]
    T --> U["A"]
    U --> V["A"]
    V --> W["A"]
    W --> X["A"]
    X --> Y["A"]
    Y --> Z["A"]

JOB ASSEMBLY...

Basic Copying 1 Image Adjustment 2 Output Format 3 Job Assembly 4 All Services Build Job Off Sample Set Off Stored Programming

The Job Assembly tab is used to combine multiple documents into a single job, produce a sample set of a job or for storing the programming of up to 1000 images.

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.

The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box indicates that this feature has been modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Build Job Select Build Job to program, scan and store individual job segments and/or jobs that contain Tabs. After all segments have been scanned, select End Build Job to print the entire job. MAX number of images = 1000.

Use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job.

HINT: Quantity, Stapling and Collation options can be adjusted at any time and will assume the values of the last job segment.

To use Build Job, split the job into programming and scanning segments. Ensure Build Job is selected and program and scan the first segment. Continue to program and load segments until the whole job has been scanned. Select End Build Job when the entire job has been scanned.

Build Job can also be used to insert precut tabs into a collated output set. When you produce tabs using Build Job, the CopyCentre/WorkCentre Pro automatically shifts the image to ensure your tabs are printed in the correct position. There is no need for you to perform any additional margin shift operations.

HINT: To ensure quality output, always load precut tab stock into the appropriate paper tray in reverse collated order.

Options:

OFF The feature is switched off.

ON Use to enable the Build Job feature.

BUILD JOB Offers options which can be selected when using Build Job.

CONTROLS Build Job Controls options are as follows:

END BUILD JOB	Select this option after the last segment of the job has been scanned. The job will be sent to print.
SAMPLE LAST SEGMENT	Select to see a proof of the last segment scanned.
DELETE LAST SEGMENT	Use to delete the last segment scanned.
CANCEL SAMPLE PRINTING	Use to stop and cancel the sample segment that is currently printing.
DELETE ALL SEGMENTS	Use to delete the current job and return to the main Build Job screen.

Sample Set

Sample Set Cancel Save Use this feature to make a sample set for you to review. When you accept and release the job, the system will then print the total job quantity. - Select the desired features and quantity. Press Start. - One complete set will print. The system will hold the job as you review it. - Then press the Job Status button, select the job, and follow the instructions to release or delete the job.

This feature is used to review the output to ensure that it is exactly what is required prior to printing a large quantity.

Options:

OFF The feature is switched off.

ON Use to enable the Sample Set feature. One complete set of the job will be printed. To print the remainder of the job, press the Job Status button and select your job in the queue.

If the output is acceptable, select Release, the job will be completed.

If the output was not acceptable or the job is no longer required, select Delete to delete the job from the queue. Reprogram and rescan the entire job.

Stored Programming

Stored Programming Job Number 1 - 10 1 Store Programming Recall Programming

Use this feature to program up to 10 commonly used programming sequences. For example, combinations of selections such as Edge Erase and Bound Originals.

The machine stores only the programming features for the job, NOT the images. Each time a stored job is used the images must be scanned.

To use this feature, use the up and down scroll buttons on the scrolling list to select the required storage location, then select a function button - Store or Recall Programming.

Options:

JOB NUMBER Use to scroll to a job number between 1 and 10.

STORE Use this option to store the current programming selections. If a job has already been stored under the selected Job Number, an Overwrite Confirmation Message appears. If Overwrite is selected, the new programming will be stored.

RECALL Use this option to retrieve programming that has been stored under a specified job programming number. First select a Job Number, then select Recall Programming. The recalled programming will overwrite the current copy programming.

After being recalled, the selection can be modified further and re-stored if required.

4 F AX

➢Fax (Network Server Fax)......4-2
▶ Basic Faxing....4-3
▶ More Fax Features......4-6
▶Authentication Mode....4-11

FAX (NETWORK SERVER FAX)...

Fax (Network Server Fax) is an optional feature on the WorkCentre Pro. It is not available on the CopyCentre. This chapter contains information about the options available within Fax.

When enabled, the Fax feature will scan your documents and send them to any type of fax machine that is connected to a telephone network. Your images are sent from your machine to your Third Party fax server, which relays them to the fax number of your choice.

NOTE: This type of fax travels over normal telephone lines and will therefore be charged at telephone rates.

Access to the Basic Faxing features is gained using the Features button on the control panel.

Depending on the options enabled and how your machine has been configured, you may have to select All Services in the top right-hand corner first.

The tabs available for selecting Fax features are:

Basic Faxing
More Fax Features

BASIC FAXING...

FAX

Ready - Enter phone number. Basic Faxing 1 More Fax Features 2 E-Mail Copy All Services Dialing Options Add to Send List Dialing Characters.... Resolution Sides Scanned Send List...(0) Phone List.... Standard 1 Sided Fine 2 Sided

The Basic Faxing tab is the default screen for the Fax function. Use this tab to enter the recipient telephone number and to select the standard features for a fax job.

Touch any of the top level buttons to select a feature. Multiple options can be selected for each fax job if required.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Dialing Options

The Dialing Options area contains a window where the telephone number entered is displayed. Once it is displayed, it can be added to a list of destination telephone numbers, a special character can be added, or a list of up to 30 stored telephone numbers can be accessed.

There are two methods of entering a phone number - Manually using the keypad or by selecting a number already stored in the Phone List.

Options:

ADD TO SEND LIST

Used when you want to send a fax to more than one destination. Enter the number using the keypad or select the Phone List button and select a stored number. Then select the Add to Send List button. Continue to add numbers until all the locations have been entered.

SEND LIST

Stores the list of telephone numbers to be entered to enable faxing to multiple locations. The number on the Send List button will change, indicating how many telephone numbers currently reside in the Send List.

Select the Send List button to view or delete telephone numbers.

DIALING CHARACTERS

Dialing characters are special characters used for entering fax numbers and are entered as part of the telephone number. Depending on your fax server, some of the following characters may not be supported:

DIAL PAUSE [,]	Allows the WorkCentre Pro time to switch from an inside line to an outside line. The delay depends on the fax server.
LONG PAUSE [I]	This pause is used if a longer period is required to gain a dial tone.
GROUP DIAL []	Indicates that an identifier for a previously set up group is about to be entered.
MASK DATA [/]	Used to hide information on printed reports. Characters between the forward slash symbols will appear as asterisks.
PASSWORD CHECK SWITCH [S]	Used for remote terminal identification. This character verifies that the correct number has been dialled.
PULSE-TO-TONE SWITCH [:]	Use to switch from Pulse dialing to Tone dialing.
WAIT FOR NETWORK TONE DETECTION [W]	Use to suspend dialing until an expected network tone is detected.
LOCAL ID [+] CHARACTER CHECK [+]	May be required as part of some international telephone numbers (n + place of 00).
LOCAL ID [SPACE] CHARACTER CHECK []	Used to improve readability. For example, adding spaces to a telephone number as 1 234 5678 instead of 12345678.

PHONE LIST

The Phone List can store up to 30 fax numbers. Enter the fax number and select Phone List. Select an empty number and then Enter Phone List, the number will be stored. Fax numbers in the Phone List can also be added to the Send List. Entries displayed in the list will not be deleted once a fax job has been completed.

Resolution

The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution yields better quality for photos. A lower resolution reduces communication time.

FAX

Options:

STANDARD Recommend for text documents. It requires less communication time, but does not produce the best image quality for graphics and photos.

FINE Recommended for line art and photos. This is the default resolution and the best choice in most cases.

Sides Scanned

This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed.

Options:

1 SIDED Use this option for originals that are printed on 1 side only.

2 SIDED Use this option for originals that are printed on both sides.

MORE FAX FEATURES...

Ready Basic Faxing 1 More Fax Features 2 E-Mail Copy All Services Image Quality Type: Normal Lighten/Darken: 0 Background Suppression: Off Original Input Delayed Send contrast: 0 Sharpness: 0 Auto Off More Image Quality

The More Fax Features tab provides fax features used for adjusting the appearance of the faxed output.

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required.

The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box indicates that this feature has been modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Image Quality

FAX

Image Quality Original Type: Normal: Text: Halftone Photo: Photo: Lighten/Darken: Lighten: Normal: Darken: Undo Cancel Save Background On: Off:

Use this feature to enhance the quality of the outgoing fax.

Options:

ORIGINAL TYPE Use these options for original documents that contain text, halftones, or photos.

LIGHTEN / DARKEN Adjusts the lightness or darkness of the output. To darken the output, select the down scroll button. To lighten the output, select the up scroll button.

BACKGROUND Prevents undesired marks or images that are printed on the back of an original from SUPPRESSION appearing on the output.

More Image Quality

More Image Quality Contrast: High: Normal: Low: Sharpness: Sharp: Normal: Soft: Undo Cancel Save

Use these feature to further enhance the quality of the output based on the type of original being scanned.

Options:

CONTRAST The Contrast option controls the differences between the image densities within the copy. Select a lower setting to improve the quality of pictures. Select a higher setting to produce sharper text and lines.

SHARPNESS The Sharpness feature controls the balance between sharp text and moiré (undesirable patterns within the image). Use sharpness to enhance the quality after evaluating the output. High sharpness settings provide sharper text and lines but increase the likelihood of moiré.

Original Input

FAX

Original Input Auto Manual Platen Input Mixed Size Originals Use to describe the size of the originals. • Auto is the Normal Mode for this feature. Use Auto to automatically detect the size of the originals in the Document Handler. • Use Manual Platen to enter document dimensions for use in Document Glass scanning.

Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals automatically.

Options:

AUTO Use this option to enable the machine to recognize the size of the originals being fed through the document handler.

MANUAL PLATEN Use this option to specify the dimensions of the document scanning region when INPUT scanning from the document glass. There are several dimensions that correspond to common document sizes and orientations.

Select a standard size or use Custom to manually adjust the scanning dimensions.

MIXED SIZE Use this feature to input original documents of mixed sizes. To produce output which ORIGINALS is all on the same size paper, select a specific paper tray and Auto% Reduce/Enlarge. To produce mixed size output, select Auto Paper and 100% Reduce/Enlarge.

Delayed Send

Delayed Send Off Specific Time Touch one of the type-in regions, then use keypad at right to enter send time. Hours 00 - 23 15 Minutes 00 - 59 42 Current time is 15:42 Cancel Save

Use Delayed Send to specify a time, within the next 24 hours, at which to send a fax. This feature can be used to transmit faxes during off-peak hours or is useful when sending to another country or time zone. The time to send is added to the job information sent to the fax server with the scanned image. The Third Party Fax Server retains the fax for sending at the specified time.

This feature can be set as a 12 or 24 hour clock. If the 12 hour clock is set, you must also select either the AM or PM button.

Options:

OFF The feature is switched off.

SPECIFIC TIME Enables users to enter the actual time the fax is to be sent.

AUTHENTICATION MODE...

FAX

Authentication Access Provide a username and password. Guest Access Provide a login passcode

Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within Scan to E-mail, Network Scanning and Internet Fax. Once enabled, it will apply to all three services.

There are two authentication modes available:

AUTHENTICATION Requires your network login name and password. If you do not have a network ACCESS account on the local network you will not be authenticated using this mode.

GUEST ACCESS Requires a generic passcode that is set up by the System Administrator. You will need to obtain the passcode from the System Administrator.

Contact your System Administrator for further assistance.

FAX

5 I NTERNET FAX

▶ Internet Fax....5-2
➢ Image Adjustment....5-6
Output Format....5-12
▶Authentication Mode....5-16

INTERNET FAX...

Ready to Internet-fax When Address List is complete, load documents and press the Start button. Internet Fax 1 Image Adjustment 2 Output Format 3 All Services Send: From... To... Cc... Edit Subject... Details Remove All Address List From: [e-mail] Remove All Subject : Scanned by the Xerox WorkCentre Pro

The Internet Fax feature is optional on the WorkCentre Pro. This chapter contains information about the options available within Internet Fax.

When enabled, Internet Fax will allow you to send your scanned images as an e-mail attachment to a specified recipient or recipients. This type of fax travels over the internet or intranet.

The basic Internet Fax screen allows you to enter the SMTP (Simple Mail Transfer Protocol) e-mail addresses for your fax. You can also use this screen to add and remove recipients and edit the subject line.

NOTE: An SMTP compliant e-mail address format must be used. For example, [e-mail].

Access to the Internet Faxing features is gained using the Features button on the control panel.

Depending on the options enabled and how your machine has been configured, you may have to select All Services in the top right-hand corner first.

The tabs available for selecting the Internet Fax features are:

Internet Fax
Image Adjustment
Output Format

Touch any of the top level buttons to select a feature. Multiple options can be selected for each fax job if required.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Send:

Use the Send options to enter recipient information.

Options:

FROM Use this option to enter the From e-mail address.

NOTE: If you accessed Internet Fax via Authentication Mode, the From e-mail address will be linked with the login name and cannot be changed.

To Use this option to enter the e-mail address of the required recipient.

Cc Use this option to enter the e-mail address of the required recipient you wish to be copied on the e-mail job.

EDIT SUBJECT Use this option to edit the default e-mail subject. The subject is the title of the e-mail and not the text contained within the e-mail. The subject line can contain up to 248 characters and is displayed on the touch screen under the Edit Subject button.

DETAILS Use this option to view the details of the selected recipient. The information displayed is determined by how the address was originally added to the Address List - from either the Internal or Public Address Book, or entered manually.

REMOVE Use this option to delete the selected address from the Address List.

REMOVE ALL Use this option to delete all the addresses from the Address List. A confirmation pop-up message will be displayed.

SCROLL BUTTONS Use the Scroll Buttons located to the right of the Address List to move through the list.

Address List

Displays all the recipient addresses entered for the current Internet Fax job. Up to 128 recipients addresses can be entered in the list.

Entering an E-mail Address for Internet Fax

E-mail addresses can be entered in one of two ways - manually or via an address book.

NOTE: When entering e-mail details you can change the keypad to show upper or lower case, accented characters or numbers by selecting any Back button.

Manually

If you already know the full SMTP e-mail address of your recipient, or if you know that the recipient is not in any of the configured address books, you can select the To... button and use the keypad on the touch screen to enter the e-mail address. Your machine will check that it is an SMTP address. If it is not an SMTP address, your machine will search the address book for a matching entry.

The entered e-mail address will be shown in the Address List.

Selecting the details for a manually entered e-mail address will only display the e-mail address, no other details are available.

Address Books

Address books contain a list of e-mail addresses and details that are relevant to your company and/or you. If configured, your machine is able to support two types of e-mail address books - Public and Internal. When an entry is made in To, From or Cc the Address Book displays search results for one or both configured address books.

Use the keypad on the touch screen to enter the e-mail recipients name. As with most search facilities you do not need to enter the full name and can search the address book on the first few letters.

When you have entered the required e-mail search criteria select the Enter button. If there are no matching entries select the Change Address Book button to search the other address book.

NOTE: The Change Address Book button will only be displayed if both the address books have been configured.

If one or more matches are found based on the search criteria, the matches are displayed on the touch screen. Use the up and down scroll bars to locate the required recipient. Highlight the recipient in the list and select the Add button. Continue this process until you have added all the required recipients and on completion select Done. The entered e-mail address will be shown in the Address List.

Address Book Types

Public Address Book

The Public Address Book stores external company addresses on the machine. The address book contains a list of user names and their e-mail addresses.

The file must be a CSV (Comma Separated Value) format for your machine to be able to read the file contents. The completed file is imported to the machine via CentreWare Internet Services. Your machine will not allow the import of a Public Address Book file that does not end with the .CSV file extension.

A valid CSV file is in the format: Name, SMTP e-mail address. For example the following are both valid CSV format file entries:

Smith, [e-mail]

"Smith, John", [e-mail]

The order in which the entries are sorted in the CSV file determines the order displayed in the Public Address Book at your machine.

Internal Address Book

Otherwise known as the LDAP (Lightweight Directory Access Protocol), the Internal Address Book stores internal company addresses on the company network. The System Administrator creates the Internal Address Book.

The display of the search results is defined by the LDAP. For example, the LDAP server can return a search query "And" as "Andrew Smith" when the result "Andrews, James" may have been expected. The lastname, firstname or firstname, lastname display is controlled by the LDAP server and not your machine.

If you have successfully logged in via Authentication mode, your machine will automatically attempt to match your login name to your e-mail address. Your name will then be entered into the From e-mail address field. You will not be able to change this.

IMAGE ADJUSTMENT...

Ready Internet Fax 1 Image Adjustment 2 Output Format 3 All Services Image Quality Type: Normal Lighten/Darken: 0 Background Suppression: Off More Image Quality Contrast: 0 Sharpness: 0 Sides Scanned 1- Sided Resolution 200 x 200 (Fine) Original Input Auto

The Image Adjustment tab is used to temporarily program features to enhance the appearance and style of the scanned Internet Fax image.

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required.

The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box indicates that this feature has been modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Image Quality

Image Quality Original Type: Normal: Text: Haftone Photo: Photo: Lighten/Darken: Lighten: Normal: Darken: Undo Cancel Save Background On: Off:

Use this feature to enhance the quality of your scanned originals.

Options:

ORIGINAL TYPE Use these options for original documents that contain text, halftones, or photos.

LIGHTEN / DARKEN Adjusts the lightness or darkness of the output. To darken the output, select the down scroll button. To lighten the output, select the up scroll button.

BACKGROUND Prevents undesired marks or images that are printed on the back of an original from SUPPRESSION appearing on the output.

More Image Quality

More Image Quality Contrast: High: Normal: Low: Sharpness: Sharp: Normal: Soft: Undo Cancel Save

Use these features to enhance the quality of the output based on the type of original being scanned.

Options:

CONTRAST The Contrast option controls the differences between the image densities within the copy. Select a lower setting to improve the quality of pictures. Select a higher setting to produce sharper text and lines.

SHARPNESS The Sharpness feature controls the balance between sharp text and moiré (undesirable patterns within the image). Use sharpness to enhance the quality after evaluating the output. High sharpness settings provide sharper text and lines but increase the likelihood of moiré.

Sides Scanned

Ready Sides Scanned Undo Cancel Save 1- Sided 2- Sided 2- Sided, Side 2 is Rotated

This feature is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed.

Options:

1 SIDED Use this option for originals that are printed on 1 side only.

2 SIDED Use this option for originals that are printed on both sides.

2 SIDED, ROTATE Use this option for originals that are printed on both sides. This option creates SIDE 2 documents which can be read in a "head to toe" manner, for example a calendar.

Resolution

Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality.

Options:

200x100 Produces the smallest image file size and is only recommended for use with simple (STANDARD) text documents.

NOTE: 200x100 is disabled if the Document Format is PDF.

200x200 (FINE) Recommended for use with average quality text documents and line art. Does not produce the best image quality for photos and graphics. This is the default setting.

300x300 Recommended for use with high quality text documents that are destined to pass through Optical Character Reference (OCR) applications. Also recommended for high quality line art or medium quality photos and graphics. This is the default resolution and the best choice in most cases.

400x400 Recommended for use with high quality photos and graphics. It produces a larger (NON-STANDARD) image file size, but delivers a better image quality.

600x600 Recommended for use with high quality photos and graphics. It produces the largest image file size, but delivers the best image quality. (NON-STANDARD)

Original Input

Original Input Auto Manual Platen Input Mixed Size Originals Use to describe the size of the originals. • Auto is the Normal Mode for this feature. Use Auto to automatically detect the size of the originals in the Document Handler. • Use Manual Platen to enter the document dimensions for use in Document Glass scanning.

Use this option to program the size of the originals being scanned or program the machine to determine the size of the originals automatically.

NOTE: It is recommended that the originals are of the same size. Using originals that are not of the same size may result in a reduced-size image being processed by the Fax recipient.

Options:

AUTO Use this option to allow the machine to determine the size of the originals being fed through the document handler automatically.

MANUAL PLATEN Use this option to specify the dimensions of the document scanning region when INPUT scanning from the document glass. There are several dimensions that correspond to common document sizes and orientations.

Select a standard size or use Custom to manually adjust the scanning dimensions.

MIXED SIZE Use this feature to input original documents of mixed sizes. To produce output which ORIGINALS is all on the same size paper, select a specific paper tray and Auto% Reduce/Enlarge. To produce mixed size output, select Auto Paper and 100% Reduce/Enlarge.

OUTPUT FORMAT...

Ready to Internet-fax Internet Fax 1 Image Adjustment 2 Output Format 3 All Services Document Format Multi-page TIFF Reply To [e-mail] Message Body Message Added Acknowledgement Report Enabled

Use this feature to temporarily change the settings required for the scanned image.

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required.

The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box indicates that this feature has been modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Document Format

Document Format Undo Cancel Save Multi-Page TIFF PDF

Use the Document Format option when your job is to be sent with a different file format than that set as the default.

Options:

MULTI-PAGE TIFF Multi-Page Tagged-Image File Format. One TIFF file containing several pages of scanned images.

PDF Portable Document Format. This format can be viewed with a PDF viewer.

Acknowledgment Report

Acknowledgement Report Cancel Save Disabled An Acknowledgement Report contains information about the delivery status for each of recipient of the Internet Fax job you are sending. Selecting "Enabled" will print a report after the job has been submitted. You cannot select "Disabled" if the device administrator has configured the device to always print an Acknowledgement Report. Enabled

Use this feature to print a report containing the delivery status of your job. The report will include the number of successful, failed and unconfirmed recipients.

Options:

ENABLED Use this option to print a status report after the job has been sent.

DISABLED Use this option to switch the feature off.

NOTE: If the default setting for this feature is already Enabled you will not be able to disable this feature.

Reply To

Add Entry Address Book: Internal Change Address Book aaa 123 Cancel Enter Reply To: [e-mail] q w e r t y u i o p _ @ ← a s d f g h j k l ; \ ABC z x c v b n m , . /

Use the Reply To feature to alter the default address to which replies to your Internet Fax job can be sent.

Message Body

Ready to scan. Message Body aaä 123 Cancel Enter q w e r t y u i o p _ @ ← a s d f g h j k l ; \ ABC z x c v b n m , . /

Use this feature to edit the default e-mail message being transmitted with the job. The message body is the text contained within the e-mail and not the e-mail subject line. The message entered will only be available for the current job.

NOTE: The default message is set up by your System Administrator.

AUTHENTICATION MODE...

Authentication Access Provide a username and password. Guest Access Provide a login passcode

Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within Scan to E-mail, Network Scanning and Internet Fax. Once enabled, it will apply to all three services.

There are two authentication modes available:

AUTHENTICATION ACCESS

Requires your network login name and password. If you do not have a network account on the local network you will not be authenticated using this mode.

GUEST ACCESS

Requires a generic passcode that is set up by the System Administrator. You will need to obtain the passcode from the System Administrator.

Contact your System Administrator for further assistance.

6 N ETWORK SCANNING

▶ Scan....6-2
▶ Network Scanning......6-3
➢ Image Adjustment....6-6
Output Format....6-13
➢Refresh Destinations......6-17
▶Authentication Mode....6-17

SCAN...

The Network Scanning feature is optional on the WorkCentre Pro. It is not available on the CopyCentre.

If the Network Scanning option has been enabled, an electronic file can be created from a hard copy original. The scanned document is converted to an electronic file and stored electronically. The electronic file can be filed, faxed, or distributed through e-mail.

This chapter contains information about the options available within Network Scanning.

Scanning Resources

There are other sources of information available:

CentreWare Network Scanning Services

Enables the installation, set up and management of Network Scanning Services on the network. Network Scanning Services is composed of several different elements that work together to create and deliver the scanned document to its final destination. Refer to the CentreWare Network Scanning Services Pack delivered with the Scanning Services Kit.

CentreWare Internet Services

Internet Services is the embedded HTTP server application that is available on network enabled models. Internet Services enables you to access printing and scanning features, view status, manage jobs, and perform CopyCentre/WorkCentre Pro management using a browser application over the Internet or intranet. To access Internet Services open your web browser and enter the CopyCentre/WorkCentre Pro IP Address in the Address or Location field.

Resources Provided on the World Wide Web

WEB SITE	GENERAL CONTENTS
www.xerox.com This is	a source of general solution overview and options for upgrade.
www.centreware.com	Contains CentreWare general information with links to the latest drivers and utilities.

NETWORK SCANNING...

Ready Network Scanning 1 Image Adjustment Output Format 3 Refresh Destinations 4 All Services Template Destinations Destination Details DEFAULT File (Alternate): Special Orders Bsmith File: Purchase Orders Cstrohrer 1/3 Gdavis Fwright Jdoe 1/1

Access to the Network Scanning features is gained using the Features button on the control panel.

Depending on the options enabled and how your machine has been configured, you may have to select All Services in the top right-hand corner first.

Use the Network Scanning tab on the touch screen to select the standard features for a scan to file job.

The tabs available for selecting Network Scanning features are:

Network Scanning
Image Adjustment
Output Format
➢ Refresh Destinations

Touch any of the top level buttons to select a feature. Multiple options can be selected for each scan job if required.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Repositories

Repositories are directories or filing locations set up on a server where your scanned files are held. Before you can use Network Scanning your System Administrator must set up the repositories available to your machine. The repositories are defined in the template and cannot be changed at the WorkCentre Pro.

Template Overview

Successful network scanning requires selecting a template at the WorkCentre Pro. Templates contain pre-selected options which will be applied to the scanned original, for example, information about the final destination of your job (the repository) and the image quality settings are defined within the template, along with the template name.

MAKING Templates can be created or changed using CentreWare Scan Services or TEMPLATES CentreWare Internet Services. Contact your System Administrator for further information.

HINT: Template names are limited to 20 characters. Template names containing more than 20 characters will be shortened to the first 20 characters. Remember this when searching for existing templates or assigning template names.

SELECTING A Select a template based on where the file is required to be sent. Normally, the TEMPLATE System Administrator will have established a template for use by each user.

CHANGING After a template is selected, most of the preprogrammed settings can be temporarily PREPROGRAMMED changed such as sides scanned, image quality and resolution.

TEMPLATE SELECTIONS The output destination assigned to the template cannot be changed at the machine.

Template Destinations

The Template Destination lists the templates stored on the machine. On installation it will contain the factory default template that is supplied with the WorkCentre Pro. The default template appears at the top of the list and is selected automatically. All other templates follow in alpha-numeric order. There is a maximum limit of 250 templates.

There are two types of templates:

Template names starting with the @ symbol have been created using Internet Services.

Templates without the @ symbol are templates that have been created using CentreWare Network Scanning Software.

SCROLLING Use the Scroll Buttons located to the right of the Template List to move through the THROUGH THE list one page at a time and select a Template.

TEMPLATE LIST

To quickly get to a specific page in the Template list, use the keypad to identify the page number then select the hash (#) key. The counter will display the page location.

Destination Details

The Destination Details section on the right side of the screen displays information about the selected template. Each time you select another template file, this area will update to display information associated with the selected template.

IMAGE ADJUSTMENT...

Ready Network Scanning 1 Image Adjustment 2 Output Format 3 Refresh Destinations 4 All Services ✓ Image Quality Type: Normal Lighten/Darken: 0 Background Suppression: Off ✓ More Image Quality Contrast: 0 Sharpness: 0 Screen: Off ✓ Sides Scanned 1- Sided ✓ Resolution 600x600 ✓ Original Input Auto ✓ Edge Erase Scan to Edge

The Image Adjustment tab is used to program features relating to the scanned images.

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each scan job if required.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Image Quality

Image Quality Undo Cancel Save Original Type: Normal: Halftone Photo: Text: Photo: Lighten/Darken: Lighten: Normal: Darken: Background On: Off:

Use this feature to enhance the quality of your scanned originals.

Options:

ORIGINAL TYPE Use these options for original documents that contain text, halftones, or photos.

LIGHTEN / DARKEN Adjusts the lightness or darkness of the output. To darken the output, select the down scroll button. To lighten the output, select the up scroll button.

BACKGROUND Prevents undesired marks or images that are printed on the back of an original from SUPPRESSION appearing on the output.

More Image Quality

More Image Quality Contrast: High: Normal: Low: Sharpness: Sharp: Normal: Soft: Undo Cancel Save

Use these features to enhance the quality of the output based on the type of original being scanned.

Options:

CONTRAST The Contrast option controls the differences between the image densities within the copy. Select a lower setting to improve the quality of pictures. Select a higher setting to produce sharper text and lines.

SHARPNESS The Sharpness feature controls the balance between sharp text and moiré (undesirable patterns within the image). Use sharpness to enhance the quality after evaluating the output. High sharpness settings provide sharper text and lines but increase the likelihood of moiré.

Sides Scanned

Ready Sides Scanned Undo Cancel Save 1- Sided 2- Sided 2- Sided, Side 2 Is Rotated Image Orientation For best results, select the orientation of the image entering the Document Handler. If using the Document Glass, the orientation is as seen before turning it over on the Glass.

This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed.

Options:

1 SIDED Use this option for originals that are printed on 1 side only.

2 SIDED Use this option for originals that are printed on both sides.

2 SIDED, ROTATE Use this option for originals that are printed on both sides. This option creates SIDE 2 documents which can be read in a "head to toe" manner, for example a calendar.

IMAGE Use this option to identify the image orientation before scanning. ORIENTATION

Edge Erase

Edge Erase Border Erase Edge Erase Scan to Edge Border 0-2" 2

Use this feature to "refresh" the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks.

Options:

BORDER ERASE Erases equal amounts on all edges of your output image. Up to 2.0 inches (0 - 50 mm) in 0.05 inch (0.1 mm) increments can be erased.

EDGE ERASE Use to erase a specific amount from a specific edge of the image. Up to 2.0 inches (0 - 50 mm) in 0.05 inch (0.1 mm) increments can be erased from each edge.

SCAN TO EDGE Use this option to scan to the edge of the output stock.

Original Input

Original Input Auto Manual Platen Input Mixed Size Originals Use to describe the size of the originals. • Auto is the Normal Mode for this feature. Use Auto to automatically detect the size of the originals in the Document Handler. • Use Manual Platen to enter document dimensions for use in Document Glass scanning.

Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals.

Options:

AUTO Use this option to allow the machine to determine the size of the originals being fed through the document handler.

MANUAL PLATEN Use this option to specify the dimensions of the document scanning region when INPUT scanning from the document glass. There are several dimensions that correspond to common document sizes and orientations.

Select a standard size or use Custom to manually adjust the scanning dimensions.

MIXED SIZE Use this feature to input original documents of mixed sizes. To produce output which ORIGINALS is all on the same size paper, select a specific paper tray and Auto% Reduce/Enlarge. To produce mixed size output, select Auto Paper and 100% Reduce/Enlarge.

Resolution

Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality.

Options:

200x200 Recommended for use with average quality text documents and line art. Does not produce the best image quality for photos and graphics.
300x300 Recommended for use with high quality text documents, that are destined to pass through OCR applications. Also recommended for high quality line art or medium quality photos and graphics. This is the default resolution and the best choice in most cases.
400x400 Recommended for use with high quality photos and graphics. It produces a larger image file size, but delivers a better image quality.
600x600 Recommended for use with high quality photos and graphics. It produces the largest image file size, but delivers the best image quality.

OUTPUT FORMAT...

Ready Network Scanning 1 Image Adjustment 2 Output Format 3 Refresh Destinations 4 All Services Document Name NETSCAN File Format PDF Add File Destinations (jdoe) 2 Available If File Already Exists Rename New File Document Management Fields

Use the features available to temporarily change the format of the scanned image file at the destination server.

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each scan job if required.

The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box indicates that this feature has been modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Document Name

Ready Select the hard-panel "C" button to remove the entry Document Name: aaa 123 Cancel Save Document Name: NETSCAN q w e r t y u i o p _ @ ← a s d f q h j k l ; \ ABC z x c v b n m , . /

Use Document Name to specify the name of the folder that you want your scanned image stored to. This option only applies to the folder name.

If File Already Exists

Ready If file already exists: Undo Cancel Save Rename New File Append to Existing File Overwrite Existing File Do not save

Use this option to tell the machine what to do when the document destination folder already contains a document with the same name as your current scan job.

Options:

RENAME NEW FILE Use this option when you want the machine to name the new file (or folder) with a unique name.

OVERWRITE Use this option to replace the existing file that has the same filename as the newly EXISTING FILE created scanned image file

APPEND TO Use this option to add the newly created scanned image file to an existing document EXISTING FILE with the same name as the document being scanned.

NOTE: This option is not available with Multi-Page Tiff and PDF file format options.

Do NOT SAVE Use this option to abort the scanning operation if a file with the same name as the newly created scanned image file is detected.

File Format

File Format Tiff Multi-Page TIFF PDF Undo Cancel Save

Use this feature to temporarily change the file type of the scanned image file at the destination server. The default setting is the same as the value entered in the selected template.

Options:

TIFF Tagged-Image File Format. A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms.

MULTI-PAGE TIFF Multi-Page Tagged-Image File Format. One TIFF file containing several pages of scanned images.

PDF Portable Document Format. This format can be viewed with a PDF viewer.

Document Management Fields

Ready Touch OK after reviewing or entering the requested information. Document Management Field Cancel OK Case Number Region Billing Code 00125549

Document Management Fields allows you to enter information into the template from your machine which is unique to your scanning requirements. These fields must be enabled when creating the template at the Web UI.

NOTE: If your selected template does not contain any enabled fields the Document Management Fields button will not be available.

Add File Destinations

Ready Additional File Destinations Show File Path Done Add Alternates Destination Details (Jdoe) Special Orders scan on //server/very... File (Alternate): Special Orders File: Purchase Orders

Use this feature to add file destinations to any template. A maximum of 5 file destinations can be added to a template. If the selected template contains 1 destination you can add an additional 4 destinations using this feature, however if the selected template contains 5 destinations the Add File Destination button is not available.

REFRESH DESTINATIONS...

Select the Refresh Destinations tab to access the Update Template List feature.

Touch the Update Template List button if the template has been recently created or modified. The system automatically updates the Template List.

AUTHENTICATION MODE...

Authentication Access Provide a username and password. Guest Access Provide a login passcode

Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within Scan to E-mail, Network Scanning and Internet Faxing. Once enabled, it will apply to all three services.

There are two authentication modes available:

AUTHENTICATION Requires your network login name and password. If you do not have a network ACCESS account on the local network you will not be authenticated using this mode.

GUEST ACCESS Requires a generic passcode that is set up by the System Administrator. You will need to obtain the passcode from the System Administrator.

Contact your System Administrator for further assistance.

7 E - MAIL

E-mail....7-2
➢ Image Adjustment....7-6
Output Format....7-13
▶Authentication Mode....7-16

E-MAIL...

Ready E-Mail 1 Image Adjustment 2 Output Format 3 All Services Send: From.... Details To... Cc.... Remove Bcc.... Remove All Edit Subject... Subject : Scan from a Xerox WorkCentre Pro Address List

The E-mail feature is optional on the WorkCentre Pro. It is not available on the CopyCentre. This chapter contains information about the options available within E-mail.

When enabled, scanned images can be sent as an e-mail attachment to a specified e-mail recipient or recipients. To use scan to e-mail you must enter an SMTP (Simple Mail Transfer Protocol) e-mail address, for example, [e-mail].

Access to the E-mail features is gained using the Features button on the control panel. Use the E-mail tab to add and remove recipients and edit the subject line.

Depending on the options enabled and how your machine has been configured, you may have to select the All Services button in the top right-hand corner to access E-mail.

The tabs available for selecting E-mail features are:

E-mail
Image Adjustment
Output Format

Touch any of the top level buttons to select a feature. Multiple options can be selected for each scan job if required.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Send:

Use the Send options to enter recipient information.

Options:

FROM Use this option to enter the From e-mail address. The From e-mail address is set by the System Administrator.

NOTE: If you accessed E-mail via Authentication Mode, the From e-mail address will be associated with the login name and cannot be changed.

To Use this option to enter the e-mail address of the recipient.

Cc Use this option to enter the e-mail address of the recipient you wish to be copied on the e-mail job.

Bcc Use this option to enter the e-mail address of the recipient you wish to be copied on the e-mail job, without their name being displayed on the e-mail.

EDIT SUBJECT Use this option to edit the default e-mail subject. The subject is the title of the e-mail and not the text contained within the e-mail. The subject line can contain up to 248 characters and is displayed on the touch screen under the Edit Subject button.

DETAILS Use this option to view the details of the selected recipient. The information displayed is determined by how the address was originally added to the Address List - from either the Internal or Public Address Book, or entered manually.

REMOVE Use this option to delete the selected address from the Address List.

REMOVE ALL Use this option to delete all the addresses from the Address List. A confirmation pop-up message will be displayed.

SCROLL BUTTONS Use the Scroll Buttons located to the right of the Address List to move through the list.

Address List

Displays all the recipient addresses entered for the current scan to e-mail job. Up to 128 recipients addresses can be entered in the list.

Entering an E-mail Address

The e-mail address can be entered in one of two ways - manually or via an address book.

NOTE: When entering e-mail details you can change the keypad to show upper or lower case, accented characters or numbers by selecting any Back button.

Manually

If you already know the full SMTP e-mail address of the recipient, or if you know that the recipient is not in any of the configured address books, you can select the To... button and use the keypad on the touch screen to enter the e-mail address. Your machine will check that it is an SMTP address. If it is not an SMTP address, your machine will search the address book for a matching entry.

The entered e-mail address will be shown in the Address List.

Selecting the details for a manually entered e-mail address will only display the e-mail address, no other details are available.

Address Books

Address books contain a list of e-mail addresses and details that are relevant to your company and/or you. If configured, your machine is able to support two types of e-mail address books - Public and Internal. When an entry is made in To, From or Cc the Address Book displays search results for one or both configured address books.

Use the keypad on the touch screen to enter the e-mail recipient's name. As with most search facilities you do not need to enter the full name and can search the address book on the first few letters.

When you have entered the e-mail search criteria, select the Enter button. If there are no matching entries, select the Change Address Book button to search the other address book.

NOTE: The Change Address Book button will only be displayed if both the address books have been configured.

If one or more matches are found based on the search criteria, the matches are displayed on the touch screen. Use the up and down scroll bars to locate the recipient. Highlight the recipient in the list and select the Add button.

Continue this process until you have added all the required recipients and on completion select Done. The entered e-mail addresses will be shown in the Address List.

Address Book Types

Public Address Book

The Public Address Book stores external company addresses on the machine. The address book contains a list of user names and their e-mail addresses.

The file must be a .CSV (Comma Separated Value) format for your machine to be able to read the file contents. The completed file is imported to the machine via CentreWare Internet Services. Your machine will not allow the import of a Public Address Book file that does not end with the .CSV file extension.

A valid CSV file is in the format: Name, SMTP e-mail address. For example the following are both valid CSV format file entries:

Smith, [e-mail]

"Smith, John", [e-mail]

The order in which the entries are sorted in the CSV file determines the order displayed in the Public Address Book at your machine.

Internal Address Book

Otherwise known as the LDAP (Lightweight Directory Access Protocol), the Internal Address Book stores internal company addresses on the company network. The System Administrator creates the Internal Address Book.

The display of the search results is defined by the LDAP. For example, the LDAP server can return a search query "And" as "Andrew Smith" when the result "Andrews, James" may have been expected. The lastname, firstname or firstname, lastname display is controlled by the LDAP server and not your machine.

If you have successfully logged in via Authentication mode, your machine will automatically attempt to match your login name to your e-mail address. Your name will then be entered into the From e-mail address field. You will not be able to change this.

IMAGE ADJUSTMENT...

Ready E-Mail 1 Image Adjustment 2 Output Format 3 All Services Image Quality Type: Normal Lighten/Darken: 0 Background Suppression: Off More Image Quality Contrast: 0 Sharpness: 0 Screen: Off Sides Scanned 1- Sided Edge Erase Scan to Edge Original Input Auto Resolution 600x600

The Image Adjustment tab is used to temporarily program features to enhance the appearance and style of the scanned e-mail image.

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each e-mail job if required.

The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box indicates that this feature has been modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Image Quality

Image Quality Undo Cancel Save Original Type: Normal: Halftone Photo: Text: Photo: Lighten/Darken: Lighten: Normal: Darken: Background On: Off:

Use this feature to enhance the quality of your scanned originals.

Options:

ORIGINAL TYPE Use these options for original documents that contain text, halftones, or photos.

LIGHTEN / DARKEN Adjusts the lightness or darkness of the output. To darken the output, select the down scroll button. To lighten the output, select the up scroll button.

BACKGROUND Prevents undesired marks or images that are printed on the back of an original from SUPPRESSION appearing on the output.

More Image Quality

More Image Quality Contrast: High: Normal: Low: Sharpness: Sharp: Normal: Soft: Undo Cancel Save

Use this feature to enhance the quality of the output based on the type of original being scanned.

Options:

CONTRAST The Contrast option controls the differences between the image densities within the copy. Select a lower setting to improve the quality of pictures. Select a higher setting to produce sharper text and lines.

SHARPNESS The Sharpness feature controls the balance between sharp text and moiré (undesirable patterns within the image). Use sharpness to enhance the quality after evaluating the output. High sharpness settings provide sharper text and lines but increase the likelihood of moiré.

Sides Scanned

Ready Sides Scanned Undo Cancel Save 1- Sided 2- Sided 2- Sided, Side 2 Is Rotated Image Orientation For best results, select the orientation of the image entering the Document Handler. If using the Document Glass, the orientation is as seen before turning it over on the Glass.

This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed.

Options:

1 SIDED Use this option for originals that are printed on 1 side only.
2 SIDED Use this option for originals that are printed on both sides.

2 SIDED, ROTATE Use this option for originals that are printed on both sides. This option creates SIDE 2 documents which can be read in a "head to toe" manner, for example a calendar.

IMAGE Use this option to identify the image orientation before scanning.

ORIENTATION

Edge Erase

Edge Erase Border Erase Edge Erase Scan to Edge Border 0-2" 2

Use this feature to "refresh" the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks.

Options:

BORDER ERASE Erases equal amounts on all edges of your output image. Up to 2.0 inches (0 - 50 mm) in 0.05 inch (0.1 mm) increments can be erased.

EDGE ERASE Use to erase a specific amount from a specific edge of the image. Up to 2.0 inches (0 - 50 mm) in 0.05 inch (0.1 mm) increments can be erased from each edge.

SCAN TO EDGE Use this option to scan to the edge of the output stock.

Original Input

Original Input Auto Manual Platen Input Mixed Size Originals Use to describe the size of the originals. • Auto is the Normal Mode for this feature. Use Auto to automatically detect the size of the originals in the Document Handler. • Use Manual Platen to enter the document dimensions for use in Document Glass scanning.

Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals automatically.

Options:

AUTO Use this option to allow the machine to recognize the size of the originals being fed through the document handler.

MANUAL PLATEN Use this option to specify the dimensions of the document scanning region when INPUT scanning from the document glass. There are several dimensions that correspond to common document sizes and orientations.

Select a standard size or use Custom to manually adjust the scanning dimensions.

MIXED SIZE Use this feature to input original documents of mixed sizes. To produce output which is all on the same size paper, select a specific paper tray and Auto% Reduce/Enlarge. To produce mixed size output, select Auto Paper and 100% Reduce/Enlarge.

Resolution

Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality.

Options:

200x200 Recommended for use with average quality text documents and line art. Does not produce the best image quality for photos and graphics.
300x300 Recommended for use with high quality text documents, that are destined to pass through Optical Character Recognition (OCR) applications. Also recommended for high quality line art or medium quality photos and graphics. This is the default resolution and the best choice in most cases.
400x400 Recommended for use with high quality photos and graphics. It produces a larger image file size, but delivers a better image quality.
600x600 Recommended for use with high quality photos and graphics. It produces the largest image file size, but delivers the best image quality.

OUTPUT FORMAT...

Ready E-Mail 1 Image Adjustment 2 Output Format 3 All Services Document Format TIFF Reply To Jack White Message Body

Use this feature to change the Reply To e-mail address and to identify the file format required for the e-mail scanned image.

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each e-mail job if required.

The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box indicates that this feature has been modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were displayed when the screen was opened.
The Cancel button resets the screen and returns to the previous screen.
The Save button saves the selections made and returns to the previous screen.

Document Format

Document Format Undo Cancel Save TIFF Multi-Page TIFF Image Only PDF

Use the Document Format option when the job is to be sent with a different file format than that set as the template default.

Options:

TIFF Tagged-Image File Format. A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms.

MULTI-PAGE TIFF Multi-Page Tagged-Image File Format. One TIFF file containing several pages of scanned images.

IMAGE ONLY PDF Image Only Portable Document Format. This format can be viewed with a PDF viewer.

Reply To

Add Entry Address Book: Internal Change Address Book äää 123 Cancel Enter Reply To: [e-mail] q w e r t y u i o p _ @ ← a s d f g h j k l ; \ ABC z x c v b n m , . /

Use the Reply To feature to alter the default address to which replies to an e-mail job can be sent.

Message Body

Ready to scan. Message Body aää 123 Cancel Enter q w e r t y u i o p _ @ ← a s d f g h j k l ; \ ABC z x c v b n m , . /

Use this feature to edit the default e-mail message. The message body is the text contained within the e-mail and not the e-mail subject line.

AUTHENTICATION MODE...

Authentication Access Provide a username and password. Guest Access Provide a login passcode

Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within Scan to E-mail, Network Scanning and Internet Faxing. Once enabled, it will apply to all three services.

There are two authentication modes available:

AUTHENTICATION Requires your network login name and password. If you do not have a network ACCESS account on the local network you will not be authenticated using this mode.

GUEST ACCESS Requires a generic passcode that is set up by the System Administrator. You will need to obtain the passcode from the System Administrator.

Contact your System Administrator for further assistance.

8 P RINT

▶Introduction to Print....8-2
Printer Driver Features....8-3

INTRODUCTION TO PRINT...

When the WorkCentre Pro is connected to the network, electronic jobs that require printing can be sent from a workstation directly to the machine.

The CentreWare printer drivers enable printing from a workstation to a WorkCentre Pro on a network. The CentreWare drivers contain a variety of feature options which enable print jobs to be customized.

For further information please refer to the CentreWare Network Services CD delivered with your CopyCentre/WorkCentre Pro.

PRINTER DRIVER FEATURES...

There are a number of Printer Drivers available for the WorkCentre Pro. The features available will depend on the printer driver being used. The following descriptions provide an overview of the typical features provided by the WorkCentre Pro Printer Drivers.

For information about a specific Printer Driver feature, please refer to the on-line Help facility provided as part of the Printer Driver software.

Control Options

There are a number of options which appear on all of the printer driver screens:

OK Saves all the new settings and closes the driver or dialog. These new settings remain in effect until changed.

CANCEL Closes the dialog and returns all settings in the tabs to the values that were in place before the dialog was opened. Any changes made are lost.

APPLY Saves all the changes made without closing the driver.

DEFAULTS Resets the current tab and all its settings to the system default values. The action of this button applies only to the current tab. All other tabs remain unchanged.

DEFAULT ALL Resets options to default system values on the Paper Output, Layout, and Image Options tabs. Other features and tabs may not have specific default settings and will not be affected by this button.

HELP Select Help in the bottom right of the printer driver screen or [F1] on the PC keyboard for information on the displayed printer driver screen.

If the tip of the mouse pointer is rested on top of a control, Microsoft Windows will display a brief Help Tip about that control. If the right mouse button selects a control, the Help system provides more detailed information.

Advanced

This tab can be used to select options such as Number of Copies, Image Orientation, and Color Correction. Banner sheets and set offsets can also be requested on this tab.

Paper/Output

This tab can be used to select options such as the Job Type, Paper Type, Covers, Transparency Separators, 2 Sided Printing, Output Color, and Output Destination. Stapling and other finishing options can be set on this tab if you have an optional finisher on your machine. The choices available are based on the options enabled on the machine. Use the scroll arrows to change the settings. To display the job type list, use the arrow scroll button next to Normal Print.

Available Job Types:

NORMAL PRINT Displays the print driver screen features.

SECURE PRINT Enables a password to be entered to protect a job. The job will be held in a queue and not printed until the same password is entered at the CopyCentre/WorkCentre Pro. To print the job, select the job in the Print Queue and press the Release button. The Secure Print Login pop-up window prompts a password to be entered to release and print the job.

SAMPLE PRINT Enables users to print and proof a single copy of a document before printing the remaining document sets/copies. The remaining sets are held in the CopyCentre/WorkCentre Pro print queue until the job is released via the CopyCentre/WorkCentre Pro control panel.

When using this feature ensure that the Print dialog in the application does not provide a Collate option. If it does, turn the Collate option OFF in order for the Sample Set feature to work properly. If Collate is not turned OFF, the application may submit the entire job as a single document.

DELAYED PRINT Delays processing a job until a later time. After selecting Delayed Print, enter the time of day the job is to be processed. The job will be placed on hold until the specified time. The job is then released automatically and placed at the end of the list of pending jobs in the Print Queue. The job is then formatted and printed as a normal job.

Image Options

This tab can be used to select a Negative Image and Mirror Image for a document. This tab also contains features to adjust the Image Quality, Margins, and to set Reduce/Enlarge values.

Layout/Watermark

This tab can be used to change the layout of a document and add watermarks. In addition, documents can be printed 1 Up, 2 Up and so on, up to 16 Up. Booklet Creation is also available on this tab.

About

This tab provides the copyright and printer driver information information.

9 M AINTENANCE

➢ Customer Replaceable Units... 9-2
▶ Cleaning the Machine....9-3
➢ Further Assistance....9-4

CUSTOMER REPLACEABLE UNITS...

There are several replaceable units on the machine:

Xerographic Module

Toner (Dry Ink) Cartridge

Fuser Module

Document Feeder Feed Roll Cartridge

Paper Tray Feed Roll Cartridges

The machine will display a message on the Touch Screen when any of the above need to be reordered. This message is a warning that the unit is nearing the end of its life.

Only replace the unit when a message actually instructs you to do so.

CAUTION: Do NOT remove the covers or guards that are fastened with screws. You cannot maintain or service any of the parts that are behind these covers and guards. Do NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your machine.

To replace a Replaceable Unit, simply follow the detailed instructions contained within the replacement box.

To find out more information about each replaceable unit please refer to the Training and Information CD (CD2), contained in the CopyCentre/WorkCentre Pro CD Pack delivered with your CopyCentre/WorkCentre Pro.

HINT: To place an order for replaceable units or any other Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number.

CLEANING THE MACHINE...

WARNING: When cleaning the machine do NOT use organic or strong chemical solvents or aerosol cleaners. Do NOT pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep all cleaning materials out of the reach of children.

User Interface

Use a soft, lint-free cloth, lightly dampened with water.
Wipe clean the entire area, including the touch screen.
Remove any residue with a clean cloth or paper towel.

FURTHER ASSISTANCE...

For any additional help visit our customer web site at www.xerox.com or contact the Xerox Welcome and Support Center quoting the machine serial number.

➢ Press the Machine Status button on the control panel.

The Machine Information screen will be displayed.

Select [Machine Details].

The Customer Support Number for the Welcome and Support Center and the Machine Serial Number for your machine will be displayed.

HINT: The Machine Serial Number can also be found inside the front door of the machine.

10TROUBLESHOOTING

➢ General .... 10-2
▶ Fault Clearance....10-3
Xerox Welcome and Support Center... .....10-4
➢ Troubleshooting Tips......10-5

GENERAL ...

A variety of situations can affect the quality of your output. For optimal performance, ensure the following guidelines are followed:

• Do not position the CopyCentre/WorkCentre Pro in direct sunlight or near a heat source such as a radiator.
• Avoid sudden changes in the environment surrounding the CopyCentre/WorkCentre Pro. When a change occurs, allow the CopyCentre/WorkCentre Pro at least two hours to adjust to its new environment, depending on the extent of the change.
• Follow routine maintenance schedules for cleaning areas such as the Document Glass and User Interface.
• Always set the Edge Guides in the paper trays to the size of the media in the tray and ensure the screen is displaying the correct size.
• Ensure paper clips and paper debris do not contaminate the machine.

FAULT CLEARANCE...

When a fault occurs, a fault screen is displayed which provides recovery instructions.

➢ Follow these instructions to clear the fault.

NOTE: The jammed sheets will automatically be reprinted.

Paper jams

The fault screen will indicate the location of the jam.
➢ Open the doors indicated in the instructions displayed to remove the jammed paper.

NOTE: Any printed sheets removed will automatically be reprinted once the paper jam is cleared.

Document jams

Remove all the documents from the document handler and document glass as instructed.
➢ Re-order the documents as at the start of the job and reload. The documents will be recycled automatically to recover the job.

If you are unable to clear the fault, refer to the next section to contact your local Xerox Welcome and Support Center for assistance.

XEROX WELCOME AND SUPPORT CENTER...

If a fault cannot be resolved by following the touch screen instructions, check the Troubleshooting Tips in the next section - they may help to solve the problem quickly. If the difficulty persists, contact the Xerox Welcome and Support Center. The Welcome and Support Center will want to know the following information: The nature of the problem, the Machine Serial number, the fault code (if any) plus the name and location of your company.

Locating the serial number

➢ Press the Machine Status button on the control panel.

The Machine Information screen will be displayed.

Select [Machine Details].

The Customer Support Number for the Welcome and Support Center telephone number and Machine Serial Number for your machine will be displayed.

HINT: The Machine Serial Number can also be found inside the front door of the machine.

TROUBLESHOOTING TIPS...

Power

The machine will not power on:

➢ Check to see that the machine is not in Low Power Mode as indicated by the green light on the User Interface.
Switch the ON/OFF button to the ON position.
➢ Check to see if the power cord is correctly installed.

Document Handler

Documents will not feed through the Document Handler

➢ Ensure that all staples or paper clips have been removed from the originals.
➢ Ensure the Document Handler is not overloaded. Depending on your model, the Document Handler can hold up to 100 sheets of 20lb paper. Use Build Job if you have more originals than this.
➢ Check to see if the document set is fully inserted into the Document Handler. The green light on the Document Handler will light when documents are fully inserted.
➢ Ensure that the edge guides are adjusted to touch the sides of the originals.
➢ Check for obstructions or paper debris in the Document Handler.
➢ Ensure that the Document Handler cover is closed.
➢ Check that the machine is not in diagnostics mode as indicated by a message on the User Interface.

Paper Handling

Repeated paper jams or misfeeds

➢ Ensure that the correct paper size is displayed on the Touch Screen.
Remove the stock and reload the tray. Remove the paper, combine the additional paper with the paper from the tray, turn the paper over, and reload the tray.
➢ Ensure the paper tray is not filled above the MAX line.
➢ Ensure that the Edge Guides are adjusted to touch the sides of the paper.
➢ Check for obstructions at the paper entrance.

Paper Jams inside the machine

➢ Check the Paper Path for obstructions.
➢ Flip the paper over in the paper tray.
➢ Check the paper tray Edge Guides to see if they are against the edges of the paper.
➢ Check that the Touch Screen is displaying the correct size for the paper in use.
Load fresh paper.

Repeated Check Tray Messages on the User Interface and the paper is loaded in the tray

Adjust the edge guides against the stack of paper in the tray.
If the edge guides were not set against the paper stock in the tray when Start was selected, delete the job in the job queue and begin again.

Paper Curls

➢ Load the paper in the paper trays seam side of the paper up. Load the paper in the Bypass Tray with the seam side down.

The seam refers to the side of a ream of paper with a split in the wrapping. It may also be referred to as arrow side first.

➢ Load non-standard media in the Bypass Tray.
If the paper curls excessively, flip the paper over in the applicable paper tray.

Finisher

The Finisher does not stack the output correctly

▶ Unload the finisher tray frequently.
Do not remove stapled sets while the finisher is compiling.

The Finisher does not staple or staple well

Use less than 50 sheets of paper if they are heavier than 20 lb., 80 gsm.

The maximum number of sheets is 20 when stapling heavyweight paper.

➢ Check the User Interface for a message indicating a need for staples. Replace the staple cartridge.

Output Quality

Stray marks or black marks from hole punched originals are not removed

➢ Use the Edge Erase to erase the edge with the drilled holes.
➢ Copy from the document glass with the Document Cover down.

Images are out of sequence or upside down when the Booklet Creation Feature is used

➢ Ensure that the originals are in the correct sequence.
➢ Feed LEF originals to SEF orientated paper stock.
➢ Enable the display options for Booklet Creation and ensure that the correct sequence is selected (i.e. Left to Right or Right to Left).

The output is blank

➢ Ensure the originals are loaded either face up in the Document Handler or face down on the Document Glass.

Streaks, lines, spots, or black, solid, or dotted lines on the prints

➢ Run the job from the Document Glass.
➢ Check the quality of the original. Use Border Erase or Edge Erase to remove lines from the edges of the document.
▶ Turn on Background Suppression.
Load fresh paper.

Image Loss

When copying a document from a larger paper size to a smaller size, use Auto% to reduce the image onto the smaller size.
Use reduction i.e., copy at 90% instead of 100%.
➢ Select [Auto Center] and run the job again.
If scanning from the Document Glass, select [Manual Platen Input] and define the document size. Register the document in the right rear corner and copy with the cover down.

Blurred images on output

Load fresh paper.

If copying from the Document Glass, check the quality of the originals, set the input to Manual Size Input, close the cover and try again. Ensure that the original is entirely flat against the Document Glass.

Missing characters on output

Load fresh paper.
- Try using a smoother paper.
Select darken if the original is light or the font is colored.

Gloss variations

▶ Check the quality of the original.
If the original has large areas of solid density, adjust the contrast.

Ghosting

▶ Check the quality of the original.
Clean the Document Glass, if it is being used.
Rotate the original 180 degrees and try the job again.

The machine cannot sense the size of the original on the glass

➢ Select [Original Input] in the Image Adjustment Tab and enter the size.
➢ Rescan the original, leaving the cover down.

Jobs scan but do not print

Some jobs require image processing before printing.
➢ Check the Job Status queue to determine if a job is processing. There may be a job in the queue with a status of paused. Delete this job if it remains in the state over 5 minutes.
This may possibly be a result of an incorrect feature combination. The software may need to be reset. Contact your System Administrator.

Output does not reflect the selections made on the Touch Screen

➢ Press Clear All between jobs.

11 INDEX

Numerics

2-Sided

Copy 3-5

A

About Tab

Print 8-5

About this Guide 1–2

Acknowledgment Report

Internet Fax 5-14

Add File Destination

Network Scanning 6–16

Additional Resources 1–4

Advanced Tab

Print 8-4

Annotation 3–22

Authentication Mode

E-mail 7-16

Fax 4-11

Internet Fax 5-16

Network Scanning 6–17

B

Basic Copying 3–3

Bates Number 3–22

Bates Prefix 3–22

Booklet Creation

Copy 3–18

Bound Originals

Copy 3–12

Build Job

Copy 3-25

C

Cleaning the Machine 9–3

Control Panel Overview 2-3

Conventions 1–2

Copy 3-2

Paper Supply 3–8

Covers

Copy 3-21

Customer Replaceable Units 9-2

D

Delayed Send

Fax 4-10

Destination Details

Network Scanning 6–5

Dialing Options

Fax 4-3

Document Format

E-mail 7-14

Internet Fax 5–13

Network Scanning 6–15

Document Handler

Troubleshooting Tips 10–5

Document Management Fields

Network Scanning 6–16

Document Name

Network Scanning 6–14

E

Edge Erase

Copy 3–13

E-mail 7-10

Network Scanning 6–10

E-mail 7-2

Energy Star 1–11

Entering an Address

E-mail 7-4

Internet Fax 5-4

Environmental Choice 1–11

Environmental Compliance 1–11

F

Fault Clearance

Troubleshooting 10–3

Fax 4-2

Finisher

Troubleshooting Tips 10–6

Further Assistance 2–14, 9–4

G

General 10–2

|

ICES-003 1–12

If File Already Exists

Network Scanning 6–14

Illegal Copying 1–13

Image Adjustment

Copy 3-9

E-mail 7-6

Internet Fax 5-6

Network Scanning 6–6

Image Options Tab

Print 8-4

Image Quality

Copy 3–10

E-mail 7-7

Fax 4-7

Internet Fax 5-7

Network Scanning 6–7

Image Shift

Copy 3–15

Internet Fax 5-2

Invert Image

Copy 3-20

J

Job Assembly

Copy 3-24

L

Layout/Watermark Tab

Print 8-5

Loading Paper 2–5

Locating the Serial Number 10-4

Logging On / Off 2–13

M

Machine Features Overview 1–5

Machine Overview 2–2

Making Copies 2–6

Message Body

E-mail 7-15

Internet Fax 5–15

More Fax Features 4–6

Multi-up

Copy 3–19

N

Network Scanning 6–3

0

Original Input

Copy 3-14

E-mail 7-11

Fax 4-9

Internet Fax 5-11

Network Scanning 6–11

Original Type

Copy 3–11

E-mail 7-8

Fax 4-8

Internet Fax 5-8

Network Scanning 6–8

Output

Copy 3-4

Output Format

Copy 3–16

E-mail 7-13

Internet Fax 5–12

Network Scanning 6–13

Output Quality

Troubleshooting Tips 10–7

P

Paper Handling

Troubleshooting Tips 10–5

Paper Supply

Copy 3-8

Paper/Output Tab

Print 8-4

Power

Troubleshooting Tips 10–5

Power On or Off 2-4

Print 8-2

Printer Driver Control Options 8-3

Printer Driver Features 8-3

Printing from a PC 2-11

Printing with Internet Services 2–12

R

Reduce/Enlarge Copy 3-6

Refresh Destinations Network Scanning 6–17

Regulatory Information 1–12

Reply To E-mail 7-15 Internet Fax 5-14

Repositories Network Scanning 6–3

Resolution E-mail 7-12 Fax 4-5 Internet Fax 5-10 Network Scanning 6-12

S

Safety 1–9

Safety Notes 1–9

Sample Set Copy 3–27

Scan 6-2

Scanning a Document 2–9

Scanning Resources

Network Scanning 6-2

Security 1–10

Send E-mail 7-3 Internet Fax 5-3

Sending a Fax 2-7

Sending an E-mail 2-10

Sending an Internet Fax 2-8

Sides Scanned E-mail 7-9

Fax 4–5 Internet Fax 5–9

Network Scanning 6–9

Stored Programming Copy 3–28

T

Template Destinations Network Scanning 6–5

Template Overview Network Scanning 6–4

Transparencies Copy 3–17

Troubleshooting 10–2

Troubleshooting Tips 10–5

W

Welcome 1–2 Workstation Features Overview 1–8

X

Xerox Welcome and Support Center 10-4

701P41547

May 2004

Xerox Corporation

Global Knowledge and Language Services

780 Salt Road

Webster, New York 14580