PHONEFAX 2420 - Fax phone SAGEM - Free user manual and instructions

USER MANUAL PHONEFAX 2420 SAGEM

Operation panel key: to print documents received in the memory (D) key: to play back messages received on the answering machine + blinking: presence of messages not played back + steady: presence of played back messages to delete from memory the document currently printed (models without TA D) LCD display screen composed of a 16-characters line FF ce1 key: choice of fax transmission resolution or local copy (NORMAL, FINE or PHOTO) & & te key: choice of reception mode (TEL, FAX, TAD): +" TEL (T): telephone in service (for models with handset) + FAX (F): automatic fax reception + TAD (A): TAD in service (for TAD-models) (D) (DIRECTORY ) key: access to directory o@ Key: printing of the menus guide Key: insertion of a dialling break (/), or flash feature (PABX) (REDIAL) key: automatic call-back of one of the last 10 called numbers Alphanumeric keypad (START) key: fax transmission, or local copy 12 (STOP) key: stop of the operation in progress, or

activation of the secret mode (LOUDSPEAKER) key: use of line without unhooking, hands-free mode (depending on model) or amplified listening Key: move up in menus or to the left in an entry field - Volume up é Key: confirmation of the displayed selection 16 @) (MENU) key: access to the various functions

Key: move down in menus orto the rightin an entry field - Volume down Key: retum to previous displayed message or clearing of the last character entered in an entry field 19 Direct access keys to the first 10 directory memories 20 CF) @) @) keys: preprogrammed keys to access the following functions: C1) «list of callers (@] : night mode (©) : access to the print menu

DIRECTORY (MENU 1) Press Function called Function description See page M110K ADD NAME Add a record into the directory II M120K MODIFY Modify a record in the directory 12 M130K CANCEL Delete a record from the directory 13 M140K PRINT Print he directory 13 SETTINGS (MENU 2) Press Function called Function description See page M210K DATE/TIME Enter the date and time 5 M220K NUMBER/NAME Enter your fax number and name 15 M230K MELODIES/BEEPS Choose the ring melody and key beeps 15 M2310K MELODY Choose the ring melody M2320K BEEPS Choose the key beeps M2330K ALARM Switch alarm On/Off M240K NETWORK Set network parameters 16 M2410K NETWORK TYPE Select network type M 2420K PREFIX Set the prefix M250K NIGHT MODE Control the night mode 16 M260K NB OF RINGS Set the number of rings 17 M270K CORDLESS Cordless phone (depending on model) 17 M2710K HANDSET REGIS Register handset (depending on model) M2720K HANDSET ERASE De-register handset (depending on model) M2730K HANDSET CODE Radio encryption code (depending on model) M 28 0K SECURITY Protected access (depending on model) 17 M 2810K MEM ACCESS Lodk lex and voice messages (depending on M2820K REMOTE CODE Remote interrogation code (depending on model) M 29 0K LANGUAGE Choice of the language: 18 English, French, Gemnan, Spanish or Italian FAX (MENU 3) Press Function called Function description See page M310K FCT TRANSM Delayed transmission and broadcasting 21 M320K POLLING ACTV Perform an active polling 4 M330K POLLING PASS Perform a passive polling 23 M 340K SEND REPORT Print choice of the transmission report 21 M350K TX FROM MEM Transmission from the memory or document 21 feeder M360K RX IN MEM Reception of documents into the memory or on 22 paper

• Contents CONTENTS INTRODUCTION Unpacking Connections Suitching on Loading the paper. Choosing the operating mode (TEL-FAX-TAD The menus TELEPHONINS . Callin Answering a call. Functions available during a call. DIRECTORY (MENU 1). Creating a record Making a call from the director Editing a record Deleting a recor. Printing the director SETTINGS (MENU 2) Date/Time. Number/Name… Ringing melody an Network. Night mode. Number of rings or the automatic mode Cordiess phone. Protection of your machine (depending on model Choice of the language FAX (MENU 3)
• , 1 Inserting the document into the feeder. Sending a fax. Receiving a fa During transmissioi Advanced function TAD (MENU 4). Models with tad (internal Models with vocal tad (external PRINTING & LOCAL COPY (MENU 5) Printing Local copy Ribbon gauge display DOCUMENT CONTROL (MENU 6) Executing a pending command Consulting or modifying the qu Deleting a command from the queue. Print a document waiting for transmissio! Printing out the list of pending operations . So NuwwiEE me SOU DdOUNOVŸO DINNIISR w w & GG GG GI À © & W p. 2

ADVANCED FUNCTIONS (MENU 7) Relaying received documents (depending on model Technical parameters Remote control from an extension set. APPENDIX Replacement of consumable: Troubleshooting. Codes of the transmi This equipment has been approved in accordance with Council Decision 98/482/EC for pan-European single terminal connection to the public switched telephone network (PSTN). This equipment is in accordance to the following standarts: I-CTR 37, CTR 38, ETSI EG 201 121. In the event of problems, you should contact your equipment supplier in the first instance.

Before powering on your unit, make sure the mains outlet it is connected to meets the requirements printed on the warning label on your unit (Voltage, Current, Frequency of power network), or on the separate power supply (depending on the model). If your unit works with a separate Power Supply, use only the one delivered with your unit; never use another power supply. The units mains plug is the only way to disconnect the unit from the power network. Therefore you must respect the following:

• Your unit must be connected to a mains outlet located nearby.
• The mains outlet must remain easily accessible. Your unit is delivered with a power cord including a plug which, depending on the model, may be: without earth (the (a) symbol on the warning label) + with earth (no symbol (o] on the warning label). Itis imperative that a power plug with an earth be connected to a wall outlet with an earth. In Europe, this unit includes the C € stamp, following the 73/23/CEE, 89/ 336/CEE and 93/68/CEE directives. 02/06/2000, 16:05 23226033-4

Introduction Introduction INTRODUCTION UNPACKING Check for the following items when unpacking your machine: + Main unit, + Power cord, + Handset (depending on model), + Telephone line cord,

• Paper, + Paper holder”, + DECT kit (cordless phone, charger and base station){*"). An ink ribbon and its gauge card are pre-installed in the machine. Y ou will have to replace them when they are wom (please refer to $ Replacement of consumables on page 41). CONNECTIONS Caution - Please refer to the Safety Instructions at the beginning of this User's manual.

CONNECTION OF THE POWER CORD

o = o BTE] 7 o 1 Tum your machine upside down. 15 Insert the plug (1) of the power cord into the connector (2) of the main unit. U5° Run the power cord (3) into the groove (4). 1 Replace your machine the right way round. (1° Models with a fixed paper tray (100 sheets). € Depending on model.

L& Connect the telephone handset cord to the ap- propriate connector (1) on the main unit.

CONNECTION OF THE TELEPHONE LINE

For models with handset RUN ) L# Connect the telephone line cord plug to the ap- propriate connector (2) on the main unit, and connect the other end to the wall telephone socket. For the models without handset L# Connect the telephone line cord plug to the ap- propriate connector (1) on the main unit, and connect the other end to the wall telephone 2 socket.

Introduction SWITCHING ON Connect the power plug to the mains wall socket. The unit displays SELECT LANGUAGE. Press OK to display the list of available languages. Choose the language using the A or W key and press OK to confirm. The unit displays CHECK DATE (with the selected language). Press OK and enter the date and time, using the alphanumeric keypad. Press OK to conf. Then, you can select another language, using the MENU 29 (please refer to $ Choice of the language on page 18). 35555 €

Paper feeders or trays may contain a varying number of pages (refer to the Description Table of the various models given at the beginning of the present Users Manual). You may use any standard plain paper (A4 format photocopying paper, approx. 80 g/m°). However, for optimal print quality results, we suggest you to use the type of paper recommended by the manufacturer {please refer to the last page of this Users manual). D To avoid malfunctions and get optimal print quality, you should observe the following basic ins- tructions: + use perfectly new paper without folds or rolled edges, + do not reload the paper tray while printing is in progress, + always remove all the pages left in the tray before reloading paper. ‘The method for installing the paper is different according to the model. FOR MODELS WITH A FIXED PAPER TRAY (100 PAGES) EF Snap the paper holder (1) in the vo slots (2) UF Prepare à stack of plain paper (100 sheets provided at the top of the sheet feeder. maximum) EF Open the feeder cover (3) LE Place the paper stack into the feeder (4). 1 Close the feeder cover (3).

Introduction MODELS WITH À REMOVEABLE PAPER TRAY (30 PAGES) side. & Liftthe paper support bracket (3). 1 Prepare a stack of paper (30 sheets max). L° Insert it between the paper guides (4 and 6). 1 Press the clip (5) to insert the paper in the fax machines paper store. 1 A djust the left paper guide (4) to the width of the paper. Caution - Lift the support bracket (7) to facilitate printout stacking. FOR MODELS WITH SHEET BY SHEET PAPER FEEDER (1 PAGE) Le Insert the paper sheets one after the other into the paper feeder.

Y our machine has three distinct operating modes, which are described below automatically switches to the fax reception mode: + automatic mode with TA D: your machine answers all calls and records incoming messages, + automatic mode without TA D: your machine sorts incoming calls before presenting them to you, + manual mode: your fax machine never answers any calls automatically. D In each of these three modes, you may pick up the handset at any time: + when receiving a fax call, you can switch your fax machine to the fax reception mode by pres- sing the @ key, + when receiving a voice call, talk with the caller. K# Press one or several times on the ( 4 Ea)-key to select the desired reception mode and press OK to confirm. & 4 & AUTOMATIC MODE WITH TAD (TEL-FAX-TAD) Your unit works like a telephone answering device combined with à fax machine. Select that mode when you go out or if you do not want to lose any fax or voice call. When your machine rings, it answers after the programmed number of rings and plays the greeting message you have recorded on your TAD: + ifthe call is a fax call, it automatically switches to the fax reception mode, + ifthe call is a voice call the caller will be able to leave a message. D You can set the number of rings before your machine automatically answers (please refer to $ Number of rings for the automatic mode on page 17). & 4 AUTOMATIC MODE WITHOUT TAD (TEL-FAX) Your machine automatically sorts the calls before presenting them to you. Select that mode if you receive many faxes and you do not want to be disturbed by their reception. When it receives a call, your machine automatically answers without ringingl"), the caller can hear beeps inviting him/her to wait, then: + ifthe call is a fax call, it switches to the fax reception mode, + if the call is a voice call, it rings (waming ring) for 30 seconds!) and the caller can hear a ringing tone, You can then pick up and talk. Otherwise, the caller will be able to leave a message on your TAD, which will answer after 30 seconds and play the greeting message. Æ MANUAL MODE (TEL) Your machine mainly works like a telephone set: select that mode if you usually do notreceive any faxes. In that mode, your machine never answers automatically (except after 9 rings if remote interrogation is enabled. In that case, it will play the greeting message).

FOR MODELS WITHOUT TAD

Your machine has three distinct operating modes, which are described below: + mode with fax: your machine automatically switches to the fax reception mode, you can connect an extemal answering machine to receive your voice messages, + automatic mode: your machine sorts incoming calls before presenting them to you, + manual mode: your fax machine never answers any calls automatically. 1 Press the (Æ 4)-key once or several times to select the operating mode required. 1 All other telephone sets in your installation, if any, will ring normally. € All other telephone sets in your installation, if any, will not ring. Introduction

Introduction 4 Fax mode (FAX) Select this mode if you expect substantial fax traffic. The unit is not connected to an external TAD Upon receiving an incoming call, the unit will ring and answer the call after à pre-set number of rings: + ifthe call is a fax, the unit automatically switches to fax receive mode. + ifthe call is a voice call, the latter will be lost unless you pick up the receiver before the programmed num- ber of rings (i.e. before the unit automatically answers in fax receive mode). The unit is connected to an external TAD Please refer to $ Models with vocal tad (external) on page 31. Upon receiving an incoming call, the unit will ring: + ifthe call is a fax, the unit will automatically receive the fax. + ifthe call is a voice call, the answering machine will automatically record the message left by the caller. & 4 Automatic mode (TEL-FAX) The unit will switch incoming calls automatically. Select this mode if you expect substantial fax traffic and do not wish to be inconvenienced by incoming faxes Upon receiving an incoming call, the unit automatically and silently answers the call (‘}, plays a serie of beeps prompting the caller to wait, then: + ifthe call is a fax, the unit automatically switches to fax receive mode, + ifthe call is a voice call, the unit will ring for 30 seconds"). If you fail to pick up the receiver, the unit will then automatically switch to fax receive mode. The caller can therefore send you a fax. Manual mode (TEL) The unit will function like a standard phone terminal. Select this mode if you expect little fax traffic. The unit is not connected to an external TAD Upon receiving an incoming call, the unit will ring but will not automatically answer the call. To take the call manual, pick up the handset: + ifthe call is a voice call, simply converse with the caller, + ifthe call is a fax, press then hang up and your unit will automatically switch to fax receive mode, The unit is connected to an external TAD Please refer to $ Models with vocal tad (external) on page 31. Upon receiving an incoming call, the unit will ring: + if the call is a voice call, your answering machine will answer the call automatically and record any mes- sage left by the caller, + ifthe call is a fax, the unit will automatically switch to fax receive mode.

FOR THE MODELS WITHOUT HANDSET

Automatic mode Your unit receives faxes automatically with no action on your part (automatic FAX mode). Manual mode Upon receiving an incoming call, the unit will ring but you can not answer to an incoming call. © The unit will not play the ringing tone generated by the telephone network. However, if there are any other phone terminals on the line, these will ning as normal. (9° If there are any other phone terminals on the line, these will not ring.

Introduction D if you've got a cordless phone kit, your machine hs three distinct operating modes (with fax, automatic and manual). Please refer to $ For models without TAD on page 5. You have to use the cordless phone to answer a call (you can't use the CH 2-key of your machine to answer a call). THE MENUS

As described in the next sections, your machine features many functions accessible through the menus, which allow you to set and modify them: recording a directory of numbers, memorising received or sent faxes, setting the number of rings, etc. As can be seen in the menu guide, all functions are numbered in a main menu (e.g.1. Directory), from which you can access the various settings for the selected function (e.g. 1.1 Add, 1.2 Modify, 1.3 Cancel or 1.4 Print a directory record). Main menu: access to functions

Press the M key. Sub-menus: access to function settings

Press the A key to select the previous menu line. Press the W key to select the next menu line. Press the OK key to confim and go on to the next menu. Press the C key to return to the previous menu. Press the > (START) key to confirm and exit from the main menu. Press the @ (sToP) key to exit from the current menu. Moving inside a data entry field

Press the € key to delete the last character. Hold the € key down to delete all the characters entered. Press the A key to move the cursor to the left within a data entry field Press the W key to move the cursorto the right within a data entry field Pressthe © key to cancel entry and return to the initial value. Press the OK key to confim entry and go on to the next menu item. Press the <> (START) key to confirm entry and exit from the current menu. Jes09e fees ©

To print the menus and thus get an overview of menus, proceed as follows: WF Insert paper. 1 Press the M, 5, 1 and OK keys (or press the i key). The menus are classified in their order of function number. (See the section entitled QUICK REFERENCE GUIDE, MENU GUIDE). The functions are classified in their order of appearance in this manual. Tabs are provided for quick access to the required information.

Telephoning TELEPHONING Cu À Although it features advanced functions, your machine is also a telephone set providing a whole range of S user-friendly functions. Telephoning CALLING

CALLING USING THE HANDSET

1 Pickup the handset. 1 Dial your party's number. You can also dial the number before picking up the handset, In that case, you can correct any dialling error by means of the € key. D You can use the A and W keys to adjust the volume (2 levels available).

CALLING USING THE KEY

Loudspeaker listening 1 Dial your party number. This is displayed on the screen. 1 Pick up the handset, the machine dials automatically. HS When your party answers, press the key to activate loudspeaker listening. 15 You can use the À and W keys to adjust the volume. 1 Press the key again to de-activate loudspeaker listening. Hands-free mode (TAD-Models) 1 Dial your party number. 1 Press the Key: the machine dials automatically. 15 You can usethe A and W keys to adjust the volume. D Atany time, you can pick up the handset and continue the call (in which case the speaker and microphone are automatically disabled).

CALLING USING THE DIRECTORY

Y our machine can store phone numbers in a directory. To know the applicable procedure, please refer to the section entitled DIRECTORY (MENU 1). REDIALLING ONE OF THE LAST TEN NUMBERS CALLED LS Pressthe œ (REDIAL) key. US Select the required number using the A and W keys. &F To call the number displayed press the Key or pick up your handset. [1 At any time, you can delete the REDIAL number by pressing the C, a (REDIAL) and OK keys.

When someone calls you, your phone rings. Pick up your handset (or press the D key forthe TAD and Hands-free models) and speak. To end the call, hang up the handset (or press the C4) key).

Ten seconds after dialling, a counter displays the approximate duration of the call.

ACTIVATING LOUD SPEAKER LISTENING

During the call, press the C2 key. This will activate the loudspeaker, enabling another person to listen to the conversation. SWITCHING FROM HANDSET TO HANDS-FREE MODE (TAD-MODELS) Hold down the CT) key. LS Hang up the handset. 1 Release the Ca) key. Conversation then goes on in the hands-free mode.

During a call, if you want your party not to hear you for a while, press the ©) key. Press that key again to resume your conversation. RECORDING A CALL (DEPENDING ON MODEL) During a handset call, you can record the conversation. 1 Press the M and ED keys: recording starts. 1 To stop recording, press @) && To listen to the recording, press 1 To delete the recording, press M, 4, 4 and OK. REROUTING À CALL To reroute a call to another set (connected to the same telephone line): 1# Press the M and CD key. LS Hang up the handset. 1æ Go to the other set, pick up and continue the call. C1 You should hang up the handset within 4 seconds. You have about 25 iseconds to pick up the other hand- set.

SWITCH TO FAX RECEPTION MODE

If you pick up a secondary handset or take the line from a cordless phone and you cannot hear anyone speaking, you can switch your machine remotely to fax reception mode by typing #then 7

Directory (Menu 1) DIRECTORY (MENU 1) The directory is a file in which you can store phone and fax numbers, especially those of the parties you call most frequenty. So, instead of dialling a phone or ax number each time you want to communicate with one of your parties, you just have to select their names from the directory. Using the data you have stored, your machine will do it all automatically for you. D The records stored in the directory are classified in alphabetical order.

To fil in the directory, enter each party's phone number and name in a record. To create a new record and add it to the directory: UP PRESS THE M, L, 1, OK KEYS D You can cancel the process at any time by pressing @ .

& Enter your contact's name or à handle using the alphanumeric keypad. By pressing a key once or several times, the corresponding letters are scrolled. To enter" LONDON" for instance, perform the following sequence: F e /= 61 (3) (6) 3 C6 D OO DO © DE 3times 3times 2times 1time 3times 2times Lo N D oO N [1 You can move in the data entry field using the Æ or W key: + you can delete the last character entered by briefly pressing the € key, + you can delete all the characters entered by holding the € key down, + you can insert a space by pressing twice the O key. 15 Press the OK key to confirm.

YOUR PARTY' 5 NUMBER

1 Then, enter your party's phone and/or fax number. 15 Press the OK key to confirm. D if your fax machine is in the premises of a company, it may be connected to a private automatic ‘branch exchange (PABX). Some of these telephone exchanges require the insertion of a dialling prefix (e.g. 0). AIl numbers should be stored in the directory without that prefix. You can pro- gram the prefix automatically for all numbers (please refer to $ Prefix on page 16). Some tele- phone exchanges also require the insertion of a post-dial delay. If such is the case, press the R key in order to insert the post-dial delay (the character / is inserted in the number displayed). NUMBER ASSIGNED Each new sheet created is assigned a two-digit number by which you can directly access the corresponding sheet. C1 The last ten records are associated to the ten one-touch dialling keys (00-09). 1 Validate the number assigned automatically or enter à number of your choice and press OK to confirm.

Once you have stored all your parties’ numbers and names in the directory, you can select one of them (to phone or send à fax) using either his name or abbreviated number as explained below

Le Press the []] key then use keys A and W to scroll through the records in alphabetical order. LS Then you can: + pick up the handsetor press (TH) to call him, + place a document in the document feeder and press <q) 1 fax the document.

SELECTION BY ABBREVIATED NUMBER

Y our fax machine has automatically associated a 2-digit abbreviated number to each newly created record: 00 for the 1st record, 04 for the 5th record, and so on. 1F Press twice the ([] key then dial your party's abbreviated number. Then you can: + pick up the handsetor press CT) to call him, + place à document in the document feeder and press) to fax the document. C1 you do not remember which abbreviated number corresponds to a record, you can print out the direc- tory for à copy of all the information it contains (please refer to $ Printing the directory on page 13)

SELECTION BY ONE-TOUCH DIALLING KEY

Le Press one of the one-touch dialling keys (numbered 00 to 09). Then you can: + pick up the handset or press C1) to call him,

1 To select a record: + Use keys À and # to scroll through the records in alphabetical order (or dial your party's abbrevia- ted number) + Press the OK key. L#_ To correct the data in the record (name, phone/fax number, etc.), use the &, W and C keys: edit the relevant data using the alphanumeric keypad and press OK to confirm and go on to the next data.

1 Select the record you want to delete by using the & or W keys (or dial its abbreviated number) and press OK twice to confirm. The record will be deleted. PRINTING THE DIRECTORY Rg 1 Directory

UP PRESS M, 1, 4, OK

The directory is printed automatically. This document contains all the information you have entered (name, phone/fax number, as well as the abbreviated numbers automatically associated to each record).

Settings (menu 2) SETTINGS (MENU 2) The different settings enable you to customise calls and the operating mode of your machine (choosing à ringing melody, storing faxes, etc), but also set technical and security parameters (choosing a type of network, locking, using an access code, et). DATE/TIME

UP PRESS M, 2, 1, OK

US Enter the date and time using the numeric keypad and press OK to confirm. Example: 7 May 2000, 9.15: press 0,7,0,5,0,0,0,9,1,5 and OK. NUMBER/NAME Settings The data you enter in these fields will automatically be inserted in the headers of the faxes you will send, so that they will be printed on the faxes received by your contacts. D To do so, the TX HEADER setting should be enabled (please refer to $ Technical parameters on page 38).

US Enter your fax number and press OK to confirm and go on to the next field. US Enter your name (please refer to $ Your party's name on page 11) and press OK to confirm.

RINGING MELODY AND KEY BEEPS

You can choose between 4 melodies or WITHOUT MELODY and adjust he volume of the selected melody. Y ou can also program beeps that you will hear each time you press a key. C1 If you choose wrHouT MELODY, only the message INCOMING CALL, which is displayed on the screen when you receive a call, will tell you someone is calling you. RINGING MELODY

US Select the required melody using the A or W key and press OK to confimm. 1 To adjust the volume, press the À or # key and press OK to confirm. KEY BEEPS

1 Select WITH or WITHOUT and press OK to confirm. ALARM

1 PRESS M, 2, 3,3, 0K

15 Select the required option using the A or W key and press OK to confirm, *_ START: alarm switch-on. Enter the time at which you want the alarm to ring out, and press the OK key to confirm: to the right of the time, the screen displays à symbol indicating the alarm is in service. + STOP: alam switch-off. D The alamm ring for 30 seconds. Press any key on the keypad to stop it earlier.

The telephone line to which your machine is connected may be linked eitherto the public network orto a private network (e.g; in a company with a PABX).

1 PRESS M, 2,4, 1, OK

L# Select the type of network, PABX (private) or PSTN (public), to which you are connected and press OK to confim. PREFIX If your machine is connected to the private automatic branch exchange (PA BX) of a company, you have to enter a prefix (generally 0) for outgoing calls before the number you want to call, provided that: + the intercom numbers (for which no prefix is required) are short numbers not exceeding the minimum length from which the prefix should automatically be inserted (to be defined), + the extemal numbers (for which a prefix is always required) are long numbers exceeding or equalling the minimum length from which the prefix should automatically be inserted (to be defined, for instance 10 digits in the UK). 1# IMPORTANT NOTE: Do not change anything in the numbers you have stored in the directory. Indeed, enabling or disabling the prefix will respectively switch your machine to PABX operation (WITH prefix) or PSTN operation (WITHOUT prefix) To set the local prefix

UP PRESS M, 2, 4,2, OK

L# Select the wrrk option using the À or W key and press OK to confirm 15 Enter the number used by your PABX to access the public telephone network (e.g. 0) followed by the / sign (or pause, access by pressing the R key), and press OK to confirm. 1 _ If necessary, enter the phone number length from which the prefix should automatically be added (e.g. 10 digits in the UK) and press OK to confirm. NIGHT MODE This mode enables you to switch off the ringing of your machine for a given period of time (during the night for instance), while still receiving your calls. The machine then switches to automatic reception/TA D mode and will answer after 5 rings. It will automatically receive all voice or fax messages. Atthe end of the NIGHT mode, the screen displays the number of messages or fax received and the 4‘ and ga keys blink, and your machine automatically switches to the current reception mode. To activate the night mode:

L# Select START using the À or W key and press OK to confirm. 1 Select the night mode start time and press OK to confimm. 1 Select the night mode stop time and press OK to confirm. To deactivate the night mode,

1# Select sToP using the À or W key and press OK to confimm.

Settings (menu 2) NUMBER OF RINGS FOR THE AUTOMATIC MODE This function enables you to set the number of rings before the automatic activation of your telephone answering device.

LE PRESS M, 2, 6, OK

LF Change the number of rings and press OK to confim. CORDLESS PHONE The machine can be used together with one or more cordless phone sets, which require the installation of the cordes phone kit supplied with your machine or available from your supplier. Please refer to the instructions coming with the kit for more information. When fitted with that kit, your machine gives you access to the functions described below.

REGISTERING À CORDLESS PHONE

For each cordless phone you want to register on your machine: Settings

LE PRESS M, 2, 7, 1, OK

1 On the corless phone, press OK and 6. À number specific to each handset appears on its display Screen.

The main units screen displays the numbers for the registered handset. UF Enter the number corresponding to the handset you want to de-register and press OK. Your machine emits a series of beeps telling you that de-registration is in progress.

BASE STATION REGISTRATION CODE

This function enables you to define a 4-digit registration code intended to protect your base station, eg. from the registration of handset that do not belong to you but are in the same reception zone as your machine. PROTECTION OF YOUR MACHINE (DEPENDINS ON MODEL)

PROTECTION OF VOICE OR FAX MESSAGES

You can protect all your messages by a code, which you will have to enter prior to consulting them. To do so, you have to set a message access lock and choose an interrogation code other than 0000. Message access lock

1 Select the required option using the A or W key:

• WITHOUT: no interrogation code for local access to the messages, + wrrH: local access to the messages is possible only after entering the interrogation code. 1 Press OK to confirm.

Settings (menu 2) Access to locked messages If you have chosen wrrk message access lock, the message access procedure is as follows LS Press the 4 or pr, depending on the type of messages (fax or voice messages). LS Enterthe remote interrogation code.

REMOTE INTERROGATION CODE

This function is used to define the remote interrogation code for any voice or fax messages received.

LE PRESS M, 2, 8, 2, OK

15 Enter your code. L& Press OK to confirm

CHOICE OF THE LANGUAGE

You can choose the language displayed on the screen:

1# Select the language (ENGLISH, FRANÇAIS, DEUTSCH, ESPANOL, ITALIANO) using the À or W key and press OK to confirm. L#_ Press OK and choose the corresponding network (for the Display Caller Service) and press OK to confirm

MODELS WITH A FIXED PAPER TRAY

15 The document feeder (1) receives up to 15 pa- U# Insert the document, printed face down, into ges. the document feeder. If necessary, adjust the left paper guide (2) to the width of the docu- ment. 1 The machine displays READY. C1 Your machine has an automatic document feeder. The last sheet in the stack will be sent out first.

MODELS WITH À REMOVEABLE PAPER TRAY

LS Lift the fax access door (1). UF Insert the document, printed face down, into 1 Liftthe document support bracket (2). the document feeder. If necessary, adjust the 15 The document feeder (3) receives up to 15 pa- left paper guide (4) to the width of the docu- ges. ment. ue The machine displays READY. C1 Your machine has an automatic document feeder. The last sheet in the stack will be sent out first.

Fax (Menu 3) MODELS WITH À SHEET BY SHEET PAPER FÉEDER U# The document feeder (1) receives up to 1 page. & Insert the document, printed face down, into the document feeder. 1 The machine displays READY. Caution - To remove a sheet from the feeder or from the paper tray, press ©.

DOCUMENT RESOLUTION Your machine has three resolution modes. Y ou will select one of these modes according to the type and print quality of the document you want to fax. + standard mode: for a good quality document without minute details. + FF (FINE) mode: for à document with small characters or drawings + 11 @HOTO) mode: when the document is a photograph. LS Press the FF ce key once or several times to change the resolution mode. The mode selected is displayed on the screen. SENDING À FAX Immediate transmission 15 Insert the document into the feeder, printed face down, first page last in the stack of sheets (for models whose feeder can accommodate several pages). 1& Dial the addresses fax number and press > to confimm. Transmission from the directory When all your parties’ names and numbers are stored in the directory you can select one of them (to phone them or send them a fax), please referto $ Making a call from the directory on page 12, for further information. Broadcast transmission To send the same document to several addresses, proceed as follows: 1 Place the document into the feeder, dial the fax number of the firstaddressee, or selectit from the directory. Press the OK key to confim. 1 Dial the fax number of the next addressee or select it from the directory. Press the OK key to confirm. L#_Repeat this procedure for all the addressees you wish to include in this broadcast (maximum 6), making sure you validate the last addressee by pressing the > key to start an immediate transmission.

Fax (Menu 3) Delayed transmission To program delayed transmission for a document, proceed as follows: 1 Insert the document into the feeder.

UE PRESS M, 3, 1, OK

1 Dial the addresses fax number. 15 Press OK if you want to enter another addressee.

1 Press vice OK and enterthe time at which you want your fax to be sent and press OK to confirm. EF Choose the required type of transmission (from the machines MEMORY or from the document PAPER FEEDER) and press OK to confirm. (please refer to $ Transmission from the machine's memory or the document feeder on page 21, for further information). 1 Enter the number of pages of the document and press OK to confirm.

CHOOSING THE TYPE OF TRANSMISSION REPORT

You can program your machine so that a transmission report is printed each time you send a fax. There are three types of report available:

US PRESS M, 3, 4, OK

US Select the required option using the A or W key: + wrH: a transmission report is printed if there has been no transmission problem or if it is defi- itively aborted (ie. after 6 unsuccessful attempts). So, there is only one report for each trans- mission request. + WITHOUT: no report is printed following a fax transmission (consult the transmission log to keep track of all communications). + 1F ERROR: a transmission report is printed after each unsuccessful transmission attempt. 15 Press OK to confirm. TRANSMISSION FROM THE MACHINE" S MEMORY OR THE DOCUMENT FEEDER You can choose between two modes of transmission: + from the machine's memory: the document to be faxed is stored in your machine's memory before itis sent. This mode enables you to pick up original copies more quickly and to send a fax to several addresses. + from the document feeder: the document is faxed right after placing it in the feeder and dialling. This mode enables you to send voluminous documents whose size may exceed the memory capa- city.

1 Select the required option using the & or W key. + MEMORY: The document is first stored in the memory of your fax machine, then it is transmitted. + ADF: Document scanning and transmission are performed at the same time. If the addressee's fax machine does not answer, the documents remains in the feeder. 1 Press OK to confirm.

Fax (Menu 3) RECEIVING À FAX Your machine has a reception memory enabling it to receive your faxes even when out of paper. Depending on the settings made, your machine can print out your faxes as soon as these are received or store them in its memory. When at least one fax is present in the memory, the key of your machine links. The key is off if there is no fax in the memory or if you have printed all the Faxes received.

PRINTING FAXES RECEIVED IN THE MEMORY

1æ To print out stored faxes, put paper in the paper tray, and press the Ca) key. If the machine runs out of paper, add some so that printing restarts automatically after the last printed page. C1 You can protect the access to your faxes by means of a code (please refer to $ Protection of voice or fax messages on page 17, for more information) RECEPTION FROM THE MEMORY (FAX ANSWERING MACHINE) OR DIRECT PRINTING When activated, this function enables you to store all messages received in the memory, until you choose to print them out. When the function is de-activated, all documents are printed as soon as they are received.

LE PRESS M, 3, 6, OK

L# Select the required option using the A or W key: + wir: the documents you receive are stored in the memory, + wrkour: the documents you receive are printed at once (if there is paper in the feeder), L& Press OK to confirm REMOTE INTERROGATION OF THE FAX ANSWERING MACHINE (TAD-MODELS) If ou are away and have à fax machine where you are (set to the tone dialling mode), you can retrieve and print the faxes received on you own fax machine. C1 As delivered, the remote interrogation option is not available: to interrogate your fax answering machine remotely, you should first enter an interrogation code, which is shared with the TA D (so that you can also listen to your voice messages). Please refer to $ Remote interrogation code on page 18, for more infor- mation and set your machine to the "automatic reception with TA D" mode. On a remote fax machine featuring a telephone set, dial your own number. Press the * key during the greeting message, then enter the 4 digits of yourinterrogation code: the machine first delivers the voice messages (if there are any). As you hear the beeps, press the 8 then O keys. Switch on the fax machine by pressing the @> key as soon as you hear the fax tone: (if no fax has been memorised, your fax machine will deliver a series of beeps) your own fax machine will then forward all the faxes stored in its memory. 54 GG Caution - When you interrogate your fax answering machine remotely, the forwarded documents are automatically erased from its memory.

RECEPTION MEMORY SATURATION

When there are too many documents or voice messages in the memory, the machine is saturated and will not be able to take in any extra message: the MEMORY FULL message appears on the screen. Print the stored faxes and/ or erase all voice messages to get some spare memory.

Fax (Menu 3) DURING TRANSMISSION STOPPING À TRANSMISSION LS Pressthe © key. LS Press the @) key again to confim you want to stop the current transmission. PHONE CALLS To call your party You can call your party just after sending or receiving a fax. To do so, while the document is being transmitted (send or receive mode), you should: Press the key while your fax machine displays TRANSMIS or RECEPTION. Your fax machine then diSplays PHONE: + once the fax has been transmitted, your party's phone rings, if its machine is compatible, + if he answers, your machine start ringing: pick up the handset and speak. Your party calls you When your party calls you, your phone rings and you can pick up the handset and speak. ADVANCED FUNCTIONS

Polling a document consists in leaving it in your machine’s memory or document feeder, thus making it available to one person (single polling), or several persons (multi polling), who can then perform "active polling" on it. This requires that your machine be set to the automatic or fax mode. 15 Insert the document into the feeder.

& Select one of these two options using the A or W key:

• SINGLE POLLING: the document will be deleted from the memory as soon as it has been retrie- ved. + MULTI POLLING: the document can be retrieved by several persons. Press OK to confirm. If you have selected SINGLE POLLING, you can then select one of the two following options with keys À or W and press OK to confim: + MEMORY: the document is stored in your machine’s memory. This solution frees your machine. + PAPER FEEDER. Enter the number of pages of the document and press OK to confirm.

D & A message on the screen tell you if there is any document for polling. A single polling document will automatically be deleted from the memory as soon as retrieved, unlike multi polling, which you can cancel through menu 63 (please refer to $ Deleting a command from the queue on page 35).

Fax (Menu 3) RETRIEVING À DOCUMENT When a document has been polled on a remote fax, you can perform an “active polling" on it (.e. print it out on your own fax machine), only if there is no document in your feeder.

LE PRESS M, 3, 2, OK

L#_ Dial the number of the fax machine containing the polled fax and press the OK key. LS Press the > key for immediate active polling. L& Press twice OK for delayed active polling: + Enter the time required for active polling, and press the @> key to confimm.

TAD (Menu 4) TAD (MENU 4) MODELS WITH TAD (INTERNAL) Your machine features a telephone answering device (TAD) whose simple and extensive functions provide a wide range of possibilities: leaving a message to persons calling you in your absence, letting them leave you a message, interrogating your machine remotely as done for fax machines, etc. Your TAD features two options: + ANSWERING MACHINE: callers cannot leave you a message after the greeting message, which only gives them some information. + ANSWERING-RECORDING MACHINE: callers can leave you a message after the greeting message. GREETING MESSAGES The machine has 2 distinct greeting messages, comesponding to the two functions of the TAD (answering machine or answering-recording machine). Answering-recording machine Recording the greeting message

US PRESS M, 4, 1, 1, OK

& Pick up your handset and record your grecting message (20 seconds max.). The time in seconds is counted down &s you record your message. &# Hang up your handset to stop the recording. Y our message is then played back, after which you can put your TAD into service. Playing back the greeting message

LS PRESS M, 4, 2, 1, OK

US Your machine plays back the greeting message you have recorded. Answering machine Recording the greeting message

LS PRESS M, 4, 1, 2, OK

15 Pickup your handset and record your greeting message (90 seconds max.). The time in seconds is counted down as you record your message. &# Hang up your handset to stop the recording. Y our message is then played back, after which you can put your TAD into service. Playing back the greeting message

LS PRESS M, 4, 2, 2, OK

1 Your machine plays back the greeting message you have recorded. SWITCHING ON Selecting the type of TAD

1 Select the required type of TAD (RECORD UNIT 0 ANSWER ONLY) using the A or W key and press OK to confirm.

TAD (Menu 4) Switching the TAD on / off Switching on 1 Press the (& 4 E)-key. When you are in mode TEL-FAX-TAD, your answering machine is on. 1 Press OK to confirm. Switching off 1F Pressthe(& 1 E)-key. When you are in mode TEL or TEL-FAX, your answering machine is off. L& Press OK to confirm MESSAGES When you have received at least one message, the screen displays the total number of messages (except if there is à pending command) and the {sa key on your machine links. This key is off if there are no pending messages, and is steady on when all received messages have already been listened to. Listening to messages LE Press the Œ key. For each message being listened to, the screen displays the sequence number together with the date and time of reception. While listening to the messages, you can press the following keys: + A or Ÿ to adjust the audio volume, + C twice to return to the beginning of the message, + OK to skip to the next message,

3) for a pause. Press the same key again to resume listening,

+ you can also use the remote intemogation controls (please refer to $ Remote interrogation on page 27). Local message You can record a local message on your TAD, which will be like a message left by a remote caller. This function is very useful when you have to go out of youroffice or home and you want to leave a message for anyone coming in after you. Recording the local message UE PRESS Mano Ça) ), OR

LS PRESS M, 4, 3, OK

13 Pick up the handset and record your message. 13 Hang up the handset to stop the recording. Playing back the local message Press the CE) key. Deleting messages Deleting all messages UF PRESS C AND Cfa), OR

[1 All messages must have been played back to be erased this way.

TAD (Menu 4) Deleting a selected message Individually, while listening to it, you can delete a message that has not been totally listened to. 1 Press the C key, then OK during the message you want to delete. Saturation of the TAD's memory When too many faxes have been received and too many messages have been recorded, your machine is saturated and cannot take in any other message: the message MEMORY FULL is displayed. Print out the faxes and/or delete the voice messages to get some spare memory. REMOTE INTERROGATION You can interrogate your TAD remotely and thus listen to the messages you have received, only if the telephone set you are calling from support the tone dialling mode. D Asdelivered, this option is not available: to interrogate your TAD remotely, you should firstenter à remote interrogation code, which is shared with the fax answering machine (so that you can also print out the faxes received). Please refer to $ Remote interrogation code on page 18, for more information. EF On a remote telephone set, dial your own number. 15 Press the * key during the greeting message, then enter the 4 digits of your interrogation code: the machine delivers al the voice messages you have received. EF After the last message or if there is no message, the machine emits a series of beeps. List of available remote operations: While listening: + Pause or resume message listening by pressing Co. ro] e) 6] + Go to the next message by pressing C6 ). Dette ammouncs +_ Listen to the same message again by pressing C@. + Go back to the previous message again by pressing @. twice as Pause jeu message | Lie | Lutte | | por istening: ns 1] Os es | Delete received messages by pressing O) then oO ON OFF + Record your greeting message by pressing then ©) and lo] O] re] stop the recording by pressing any key. + Listen to your greeting message by pressing G). + Switch on your TAD by pressing D. + Switch off your TAD by pressing Co). + Resume message listening by pressing G)

TAD (Menu 4) ADVANCED FUNCTIONS Call screening This function enables you to listen to the caller leaving you a message on your TAD, before deciding on whether to pick up or not.

LE PRESS M, 4, 6, OK

L# Select the required option using the A or W key: + wiTk: you can hear the messages as they are recorded on your TAD, and: - adjust the SPEAKER volume using the À and W keys, = pick up to answer the call. + WITHOUT: messages are recorded in silence, only a message on the screen tells you you are receiving à call and à message is being recorded: you can pick up to answer the call. L& Press OK to confirm C1 The call screening feature is not available if you have activated the privileged access mode (see below). Privileged access This function enables you to choose a code, which you will give to those persons who may call you at à given moment (e.g. your collaborators during à meeting or our close relatives from a certain time). Parameterisation of the privileged access code

1 Enter a privileged access code other than 0000 and different from the remote interrogation code. 1 Press OK to confirm. Putting the privileged access mode into service

LS PRESS M, 4, 7, OK

1 Choose wrH usingthe À and W keys. 1 Press OK to confirm. Privileged calls Only those privileged callers having your access code will be able to call you. To do so, they should proceed as follows: 1 Dial your number. 1 Wait until your unit answers. LS Press the * key during the greeting message, then enter the 4 digits of your privileged access code: your machine only starts ringing then. C1 1f you do not answer the caller will have the possibility to leave a message on your TAD.

/ Quick reference card for operating your TAD featuring the remote interrogation function sarnouet [[]]] @] [e] © + Go to the next message by pressing O! Delete ‘Announce + Listen to the same message again by pressing C@. + Go back to the previous message by pressing @ twice. © « | Cm Last next | Message Message Message + Deete the rceived messages by pressing (1 ) then © G, G@) ane Recording inswerng | |. Record your grecting message by pressing (8 )then ON OFF G and stop the recording by pressing any key. O [O] @] + Listen to your greting message by pressing @. + Swiichon your TAD by pressing (7 ). + Switch off your TAD by pressing Co). + Resume message listening by pressing @. From à fax machine: + Afterlistening to the message: 8, Othen <> to retrieve ‘the faxes stored in your machine's memory. /

TAD (Menu 4) MODELS WITH VOCAL TAD (EXTERNAL) CONNECTION You can connect a telephone answering machine to your machine using the same telephone. This makes your phonefax: + afax, + atelephone, + a personal telephone answering machine. &# Connect the telephone line cord of your extemal answering machine (TAM) to the piggy back connector of the telephone jack.

PUTTING INTO SERVICE

Make sure your TAD is permanently on (connected to the mains or in automatic mode) USE Please refer to $ Choosing the operating mode (TEL-FAX-TAD) on page 5. Caution - To ensure correct call sorting, the number of rings programmed in your unit must be greater than the number of rings after which the external answering machine picks up.

Prints the list of the numbered functions. Locs

UE PRESS M, 5, 2, OK

Prints the transmission and reception logs, which list the Last 30 communications. DIRECTORY UE PRESS M, 5, 3, OK za] Prints the directory. SETTINGS

UE PRESS M, 5, 4, OK

Prints the list of your machines settings.

LOCAL copy Printing FOR MODELS WITH DOCUMENT FÉEDER ACCOMMODATING 15 PAGES Photocopy The machine can be used as a photocopier. 15 Insert the document to be copied in the document feeder, as you would for a transmission. 1 Choose the resolution mode by pressing the FF ro: key (by default, your copier uses the FINE mode during local copying).. 1 Press the QD key. Multicopy (models with fixed paper tray)

US PRESS M, 5, 6, OK

19 Type in the number of copies you want to print on the numeric keypad (1 to 99). 15 Press the OK key: the document is stored and then printed. D The multicopy function cannot be used to print out a received fax; it applies only to à printed document of which you want one or more duplicates.

Printing & local copy (Menu 5) FOR MODELS WITH DOCUMENT FÉEDER ACCOMMODATING 1 PAGE The machine can be used as à photocopier. K Insert the first page to be copied into the docu- 1° Inserta sheet of paper into the print feeder. The ment feeder, as you would for à transmission. machine prints automatically your document. 1 Select the resolution mode by pressing on the key FF ce (by default, your copier uses the FINE mode during local copying). L& Press on < the machine memorises your do- cument. Once the memorisation is completed, the machine beeps and the screen displays IN- SERT DOCUMENT for a few seconds. 1 Insert the following page, then proceed simi- lan for the other pages of your document. 1 Press on < , once all the pages have been me- morised: the screen displays OUT OF PAPER.

The ribbon gauge shows the available quantity of ribbon in percent.

Document control (Menu 6) DOCUMENT CONTROL (MENU 6) À set of menus enables you to control all the pending commandé (delayed transmission, passive polling, active polling), and enables you to run, modify, cancel or delete them.

EXECUTING A PENDING COMMAND

This function is used to immediately execute a pending command:

The status of the pending documents is shown:

+ POL : ACTIVE POLLING

+ TX : DELAY ED TRANSMISSION

EF Select the required command using the A or W key. 15 Press the OK key to execute it.

1 Select the command you want to consult or modify using the À or W key. L& Press the OK key and modify the parameters for the displayed transmission request. LS Press the OK key to confirm your changes.

LS Select the command you want to delete using the A or W key. US Press the OK key to delete the request from the queue. 1& Press the OK key to confimm deletion. "h CETTE

PRINT À DOCUMENT WAITING FOR TRANSMISSION MAG

This function enables you to know the content of a document waiting for transmission.

UF PRESS M, 6, 4, OK

1 Select the pending document using the & or W key. 1 Press the OK key to print out the selected document.

Document control (Menu 6) PRINTING OUT THE LIST OF PENDING OPERATIONS Thislistshows, for each pending document: the sequence number of the pending operation, the addressee’s name, the scheduled transmission time, the type of pending operation, the number of pages in the document and its size (percentage of memory taken up by the document). To print out the list,

You can automatically relay all received messages (faxes or voice messages) to another telephone set or fax machine.

Choose one of the following three options using the A or # key, and press OK to confirm: EF où + Enter the destination phone/fax number. Press OK to confirm. + Choose the type of messages to be fonwarded (VOCAL, FAX or VOC/FAX RELAY) and press OK to confirm. + If you have chosen VOCAL or voc/FAX, enter the remote interrogation code of your answe- ring machine (if not already done), and press OK to confirm. + Choose SECURED RELAY OT FREE RELAY and press OK to confirm. + If you have chosen FAX and SECURED RELAY, enter the remote interrogation code of your answering machine (if not already done), and press OK to confirm. or: all your messages will be kept in your fax machine. seTuP: if you have already activated the relay function once, this menu enables you to change à number of parameters (addressee’s phone/fax number, type of messages to be relayed, remote interrogation code, secured relay or free relay, et.). Once you have made the changes, validate menu 721>0N again by pressing the OK key in order 0 re-activate the relay function taking the changes into account.

RETRIEVING RELAYED DOCUMENTS

When receiving your relayed documents on the destination phone/fax, you should apply the following procedure: > Pick up the handset. 1# Enter the remote interrogation code as you hear the beeps. 1 Then, follow the same procedure as for remote interrogation to listen to the voice messages and/ or receive the fax messages.

you can insert your name, your fax number, the date and time on the header of the fax received by the addresse. lock up the fax transmission speed. inhibit the satellite echo in case of fax problems in long-haul calls. printthe sender's name and fax number as well as the date and time on the header of the fax you receive. lock up the fax reception speed. choose the printing reduction mode (received faxes, local copies }: automatic or fixed. set the printing reduction rate. give the number of pages printed (received faxes and local copies) since machine switch-on. choose the in-line inteupt time (long or short) of the R key "Flash" signal. print documents in reverse order of reception (or scanning for à local copy) depending on model.

REMOTE CONTROL FROM AN EXTENSION SET

You can control your machine remotely from an extension tone dialling telephone set in yourinstallation. C1 ifthe extension set is configured in pulse dialling mode, type * to switch it to tone dialling mode. If you take the line from an extension set and your machine did so before you and is playing your TA D's greeting message, press #then O to switch off the TAD.

SWITCHING TO FAX RECEPTION MODE

If you take the line from an extension set and you cannot hear anyone speaking, you can switch your machine remotely to fax reception mode by typing #then 7.

Options OPTIONS DISPLAY If you subscribe to a caller display service, the machine will show the caller information on its display and on the handset display. Machine display Handset display Number INCOMING CALL NUMBER/NAME NUMBER ONLY Number withheld INCOMING CALL altemating with WITHHELD Number unavailable INCOMING CALL altemating with UNAVAILABLE Operator INCOMING CALL altemating with UNAVAILABLE Intemational INCOMING CALL altemating with UNAVAILABLE Payphone INCOMING CALL altemating with NUMBER NUMBER Ringback INCOMING CALL altemating with NUMBER/NAME NUMBER ONLY If the call is from a number stored in the machines directory, the display will show the name it belongs to rather than the number, The handset display wil only show the number. The machine stores the date, time and number or name of up to 10 calls - after 10 calls have been stored it retains the last 10. If a new call is from the same number as an earlier call only the later call details will be stored. Number Withheld, Number Unavailable, Operator and International calls will not be stored. The list of stored call details can be reviewed from the base station and from the handset. To review the list from the base station + Press F1. The display shows details of the last call. + Usethe A and W keys to scroll through the list. 2 To call a number from the stored list press the Key or pick up the handset while the num- beris displayed. 2 To fax to a number from the list press <> while the mumber is displayed. Options

Options When displaying call details the display altemates between the name (or number) and the date and time of the call. Itwill also show a T to indicate a telephone call a F for à fax call or a À if the caller has let you a message. To review the list from the cordless handset + Press i then ce . The display shows details of the last call + Usethe A and # keys to scroll through the list. + To call a number from the stored list press the key.

Consumables (ink ribbon and ribbon gauge card) are already installed in your machine, but you will eventually have to change them. To do so, please refer to the instructions given in the following paragraph. INK RIBBON The ink ribbon enables the unit to print on normal paper. Caution - Only use the ink ribbon matching the manufacturer‘s specifcations. To use other types of ink ribbon could damage the unit and invalidate the guaranty. Documents printed by your unit can be read from the used portion of the worn ink ribbon. If these documents are considered as confidential, you may want to remove the ink ribbon whenever you leave the unit. 1 Pick up the handset (models with handset) and put it on the side.

1 Open the front cover lift it towards you until 1 Open the rear cover: unlock the latches (1) before pushing the cover towards the rear. Appendix

Appendix L& Remove the wom ink ribbon from its housing. 1 Position the ink ribbon above its housing under the rear cover. 1 Insert the ink ribbon into its housing without removing the adhesive strip (2) + Position the right-hand (white) end of the main roller onto the retractable axis. + Position the left-hand (green) end of the main roller onto the left axis #5 Pull off the adhesive strip (2) from the ink ribbon. 1 Insert the small roller into its housing: 1 Check that the gear axis (3) is correct positioned in its slot (4) as is the other axis (5) in its corres- ponding slot (6). 1 Close the rear cover.

Appendix RIBBON GAUGE The gauge card enables screen display, after printout, of the percentage of remaining ink ribbon. ue The front cover being open, locate the gauge card housing (7). 1 Push downward on the gauge card housing to unlock it: it opens automatically, letting you access the wom gauge card. eo) Lo housing. 15° Remove the new (pre-cut) gauge (9) from the ribbon gauge card (8).

US Insert the new gauge card (9) into its hou- sing. Make sure the chip (10) of the gauge card (9) is upwards, bevelled corner to the top left side. 1 Close the flap of the gauge card housing by rotating it. Once into place, push it upward to block it. Close the cover and replace the handset.

Caution - The gauge card displays on the screen, after each printing, the percentage of remaining ink ribbon. If the gauge is not installed or not properly installed, the unit displays: (MISSING GAUGE C1 If you forgot to change the gauge at the same time as the ribbon, the unit displays: TROUBLESHOOTING Failures Remedies The screen remains blank. + Check that the power cord is correctly connected on both its si- des. The machine does not answer the call. + Check the reception mode. Check the number of rings (please refer to $ Number of rings for the automatic mode on page 17). Configure the machine on "private network" (please refer to $ Network on page 16). The printed photocopy is blank. + The documentwas placed upside down in the document feeder. The telephone exchange does not recognise the number you have cal- led. + Check that the telephone line cord is corectly connected to the device. Check the telephone line and the phone outlet. The machine does not ring. + Restore ringing (please refer to $ Ringing melody and key beeps on page 15). The telephone does not work. Check that the power cord is correctly connected on both its si- des. There may be a power failure. Check the telephone line and the phone outlet. One or several vertical black strips appear on the documents copied or received by your party. + Open the front cover and clean the scanning device (analysis) located in front of the white roller with a soft lint-free rag soa- ked with alcohol. After cleaning, close the front cover and make a copy to check that the black strips have disappeared. + The gauge card housing has unclip- ped. + You may easily put it back into place: approach the gauge card housing, striations downwards, and position both axes towards the slots of the housing lower part, then push until clipping (please refer to $ Replacement of consumables on page 41). The screen displays:

PRINTER COVER REMOVE PAGE OVERHEATING GAUGE EMPTY Put paper into the paper feeder. Close the rear cover. Open the rear cover to access the paper path and remove the sheet of paper. Make sure the rear cover is property closed af. terwards. The last printed documents show a lot of black smears, the printer temperature is too high. Wait a few minutes for it to co- ol. You probably forgot to replace the gauge when you replaced the printer ribbon. GAUGE EMP:

Appendix Failures Remedies + Remove the gauge housing cover and make sure the gauge is MISSING GAUGE present and corectly positioned. CANON 2 The ink ribbon is completely used: install a new printer ibbon with its new gauge. REMOVE DOCUMENT *_ Open the front cover and check the document path. MEMORY FULL + Printthe received faxes (and/or listen tn the vocal messages re- ceived). + Other cases + Call your aftersales service. FAILURE CODES

CODES OF THE TRANSMISSION REPORT

The result of each communication is given by the logs (transmission/reception) and the communication report. In case of failure, the result is a code, whose meaning is as follows: Code 01 - Your party does not answer Please call later. Code 02 - The called number is suspect, since no fax answers Check the number of your party. Code 03- STOP You pushed on STOP during the communication. Code 04 - Invalid abbreviated number Check the number. Code 05 - Document feeder failure during the communication Document jam or failure of the document feeder. Code 07 - Failure in the operation of the remote terminal or line Restart the communication. Code 08 - The document you sent may not have been correctiy received Send it again and check with your party. Code 04 - Active polling You tried an active polling while the remote terminal had no document to be polled. Code 0B - Difference between the number of pages forecast at transmission and the number of pages sent Check the number of pages. Code 13- Full memory Fax reception has become impossible. Code 17 - Protected access Your machine is in protected access; a party tried to call you while he/she did not have your password. Code 23 - Unknown mailbox No The number of the mailbox you entered is unknown by your party"s machine. Appendix

To order ribbon and paper

TO ORDER RIBBON AND PAPER

Ink ribbon and gauge card Your copier uses the TTR815 ribbon, which prints over 230 pages. Please use the following references to order new ribbons: ( TTRB15 RIBBON, Reference: 23645699-4 ) Paper Print quality will vary according to the kind of paper used. To get the best results, use SAGEM "series 300 " paper available in packets of 500 sheets. ( SAGEM "series 300" paper, Reference: 23273604-9 ) Ribbon + paper lot To simplify your orders, a lot grouping one TTR815 ribbon and 250 SAGEM "series 300" sheets of paper has been created and may be ordered under the reference: ( TTR lot Reference: 23646882-4 )