PROFLEX1YEAR-EXT - Software License and Extension Proflex - Free user manual and instructions

Product Type	Software License and Extension
Model	PROFLEX1YEAR-EXT
Brand	Proflex
License Duration	1 year
License Type	Extension (add-on to existing license)
Compatibility	Proflex software suite
Activation Method	Online activation via product key
Language Support	Multi-language (English, French, etc.)
Updates	Included during license period
Technical Support	Free support during license period
License Transfer	Not transferable
Number of Activations	Single user / single device

Frequently Asked Questions - PROFLEX1YEAR-EXT Proflex

What is Proflex PROFLEX1YEAR-EXT?

Proflex PROFLEX1YEAR-EXT is a software license extension that adds one year of usage to your existing Proflex license.

How do I activate the license?

After purchase, you will receive a product key. Activate it online through the Proflex software activation menu. An internet connection is required.

Can I extend an existing license with this product?

Yes, this extension is designed to be added to an active Proflex license. It does not create a new standalone license.

Is technical support included?

Yes, free technical support is provided during the 1-year extension period. Contact Proflex support via email or phone.

Can I transfer the license to another computer?

No, the license is tied to the original device and cannot be transferred to another computer.

What happens after the extension expires?

After expiration, you will lose access to Proflex software features. You can purchase another extension to continue using it.

Does it include all updates?

Yes, all software updates and patches are included during the 1-year license period.

Is the license renewable?

Yes, you can purchase multiple PROFLEX1YEAR-EXT extensions consecutively to maintain continuous access.

What if I lose my product key?

Contact Proflex customer support with your purchase details to retrieve the product key. Keep a copy of your receipt.

Can I use this extension on multiple devices?

No, each extension is valid for a single user on a single device. For multiple devices, purchase additional licenses.

USER MANUAL PROFLEX1YEAR-EXT Proflex

v08

Proflex Room Signage

Exchange settings

Office 365

CONTENTS

Introduction 3

Architectural Overview 3

For whom 4

Technical requirements 4

Getting started 4

Step 1: Create the Outlook Room Resource(s) 5

Step 2 Create the Proflex Exchange Account 6

Adding Application Impersonation Rights 7

Add Application Impersonation Rights in Exchange Online 7

Add Application Impersonation Rights using PowerShell 9

Step 3: Validate the required Proflex Exchange Settings 10

Introduction

Proflex Signage touch panels can be easily connected to your Exchange environment. Thus ensuring that meeting room bookings that are made through Outlook Calendar appear on the touch panel(s). Vice versa bookings that are made on the spot at the touch panel(s) are synchronized with the calendars of the corresponding room resources.

The system is always up to date, in realtime and without double bookings

Architectural Overview

The Proflex Connection Manager provides the connectivity between the individual Proflex touch panels and the corresponding room resource calendars in your Exchange environment.

This document describes the steps you have to take to connect the Proflex touch panels to your Exchange environment through the Proflex Connection Manager.

For whom

To perform the necessary steps you need Exchange Administrator rights because you need to create a Proflex Exchange Account within Exchange and you need to have the rights to define Outlook Room Resources in Exchange.

Technical requirements

The Proflex Connection Manager can connect to Room Resources in Exchange Online (Office365) and on premise Exchange 2010 sp1 or later versions.

Getting started

You need to perform the following steps to connect the Proflex Connection Manager to your Exchange environment:

• Step 1: Create the Outlook Room Resource(s)
• Step 2: Create the Proflex Exchange Account
• Step 3: Validate the Proflex Settings
• Step 4: Configure Additional Settings

Step 1: Create the Outlook Room Resource(s)

Each Proflex touch panel that you setup will be connected to an Outlook Room Resource using the Email Address of the Room Resource. You need to get this Room Resource Email Address from Exchange. Login to your Exchange environment as a Global Administrator and navigate to the Rooms & equipment page:

On the Rooms & equipment page you can see the Email Addresses of your Room Resources:

Make a note of the Email Address(es) of the room(s) you are going to connect Proflex touch panels to.

You will need the address when you setup the Proflex touch panel.

Step 2: Create the Proflex Exchange Account

Proflex Signage needs access to the Room Resource Calendars in Exchange through a Proflex Exchange Account with Impersonation Rights. When you setup the Proflex environment for the first time you will need to enter the Proflex Exchange Account credentials.

Note:

• The Exchange Account credentials are stored securely in Proflex using AES 256 bit encryption.
• You can use an existing account, however we recommend you create a dedicated account for Proflex so that you can ensure that the login details are not changed by mistake and it enables you to monitor the behavior of the Proflex application.
• Consider extending or even disabling the Password Policy for this account. Otherwise you will have to change the Password on the Proflex touch panel when it expires.

Login to your Exchange environment as a Global Administrator and navigate to the User screen to Add or Edit a User Account. The following screen shows you the required properties for the Proflex Exchange Account:

Reset password Delete user
User name / Email	[e-mail]	Edit
Allases	none
Product licenses	Office 365 Small Business	Edit
Group memberships (0)	No groups for the user. Click edit to change group membership.	Edit
Sign-in status	Sign-in allowed	Edit
Roles	User (no admin access)	Edit
Display name	Proflex	Edit
Office phone
Mail Settings
Mailbox permissions	There are no additional mailbox permissions set on this mailbox.	Edit
Email forwarding	None	Edit
Automatic replies	Off	Edit

Remember the account details you enter here because this account will be used by the Proflex Room Signage System to log into your Exchange Environment to access the Room Calendars.

Adding Application Impersonation Rights

For Proflex to be able to manage the Room Resource Calendars you need to configure ApplicationImpersonation for the Proflex Exchange Account. This must be done in your Exchange environment. If you are using Exchange Online follow the steps described in the section Adding ApplicationImpersonation Rights in Exchange Online. If you are using an on-premise Exchange folow the steps described in Adding ApplicationImpersonation Rights using Powershell

Add Application Impersonation Rights in Exchange Online

Login to your Exchange environment as a Global Administrator and navigate to your Exchange Admin Center:

Navigate to Permissions:

Add a New Group (e.g. Room Signage Impersonation), Add the Role Application Impersonation and Add the Proflex Exchange Account as a Member:

Note:

If you have a Small Business License you may not be able to add the ApplicationImpersonation Role. Microsoft informs us that in that case the ApplicationImpersonation Role is part of the Organization Management Rolegroup by default. This means that all you need to do here is add the Proflex Exchange Account to the Members.

If you have successfully completed the steps mentioned above, you can proceed to setup the ProDVX touch panel.

Add Application Impersonation Rights using PowerShell

1. Run PowerShell as an Administrator
2. Check the PowerShell version by typing the following cmdlet:

\$PSVersionTable

• An empty response means you are using version 1.0.
- For versions 2.0 and newer you should see a detailed answer.
- We recommend to keep PowerShell updated to avoid compatibility problems. To download the newest version of PowerShell please visit this Microsoft website.

1. If Exchange Server is in a remote location (for example hosted) or you are connecting to Office 365, learn how to connect to remote Exchange via Powershell. To manage permissions locally (MS Exchange Server on-premises or when logged on to remote Exchange via Remote Desktop, etc.) execute the commands below in Exchange Management Shell.

2. Check if the account in question already has impersonation rights assigned.

Get-ManagementRoleAssignment -RoleAssignee "<account name>" -Role ApplicationImpersonation -RoleAssigneeType user 

- Where is the name of the administrator account on the target server you want to check

1. Add impersonation rights:

New-ManagementRoleAssignment -Name: <impersonation Assignment Name>
Role: ApplicationImpersonation -User: "<account name>" 

- Where is the name of your choice for this assignment. Be aware that each assignment should have a unique name. You can omit the Name switch and a unique assignment name will be created automatically.

1. You can remove impersonation rights with this command if necessary:

Get-ManagementRoleAssignment -RoleAssignee "<account name>"
-Role ApplicationImpersonation -RoleAssigneeType user | Remove-
ManagementRoleAssignment 

Step 3: Validate the required Proflex Exchange Settings

Before you start configuring the Proflex touchpanel you must validate the Proflex Exchange Account and Room Resource Email Address(es). This validation is done using the validation tool at www.proflexsignage.com/test-settings

Proflex ROOM SIGNAGE

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