Digta 7 Push - Dictaphone GRUNDIG - Free user manual and instructions
Find the device manual for free Digta 7 Push GRUNDIG in PDF.
| Product Type | Digital handheld dictation machine |
| Dimensions (W x H x D) | 130 x 52 x 22 mm (5.12 x 2.05 x 0.87 in) |
| Weight (with rechargeable battery) | 122 g (4.303 oz) |
| Power Supply | 2 x 1.5V AAA batteries or rechargeable battery pack 962 (Li-Polymer 3.7V / 1000mAh), USB power supply (5V) |
| Battery Life (alkaline) | Up to 25 hours (DSS standard play) |
| Charging Time | Approx. 4 hours for rechargeable battery pack 962 |
| Recording Formats | DSS, DSS Pro (.ds2), WAV (PCM), MP3 |
| Microphone Sensitivity | Dictation / Conference modes |
| Voice Activation | Yes, adjustable |
| Recording Modes | Insert, Overwrite, Append |
| Playback Speed Control | Variable, with fast forward/rewind |
| Memory | Internal memory (approx. 59 MB free / 4 h 54 min) + External memory card (MMC/SD/Digta Card) |
| Display | Monochrome with status bar, clock, recording info |
| Audio Output | Built-in speaker, 3.5 mm earphone jack (stereo) |
| Microphone Input | 3.5 mm jack (stereo) for external microphone |
| PC Interface | USB 1.1 / 2.0 High Speed |
| Barcode Scanner Support | Yes (Digta Scan optional accessory) |
| Security Features | PIN/PUK protection, dictation lock, encryption (DSS Pro) |
| Compatible Accessories | Digta Card, Digta Station, foot control, rechargeable battery pack 962, power supply |
| Operating Temperature | 5°F to 95°F (-15°C to 35°C) |
| Storage Temperature | -4°F to 158°F (-20°C to 70°C) |
| Cleaning | Dry soft cloth; do not use chemical agents |
| Safety Standards | CE mark, designed for intended use only |
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USER MANUAL Digta 7 Push GRUNDIG
turn voice into
action
GRUNDIG
Business Systems
Contents
Contents
- Introduction ......3
1.1 Scope of supply....3
1.2 Accessories 3
1.3 Explanation of signalwords and symbols in this Operating Instruction ....3
1.4 Saftety information .... 4 Purpose of use .... 4
1.5 Special hazards ....5 Electrical Voltage ....5 Rechargeable batteries ....6 Traffic ....6 Particular groups of persons ....6 Obstacle ....7 Electronic components ....7 Cleaning ....7 Disposal ....7 Defects ....8
-
Comment Controls/Keys and Connections .9
-
Initial Setup ......12
3.1 Battery operation....12 Inserting batteries....12
3.2 Operating using rechargeable batteries .....12 Instructions for rechargeable battery pack 962 12 Inserting rechargeable batteries .....13 Charging the rechargeable battery .....14
3.3 Operation with USB power supply .....14
3.4 Switching the device on/off .....15 Switching on for the first time .....15
3.5 Switching the device on/off ....16 Switching on ....16 Switching off ....16
3.6 Profiles 16
Easy Mode 16
Menu Mode 17
Change of profile 17
3.7 Help function ......18
3.8 Navigation 18
Button functions 18
NEW button 18
OK button 18
MENU button 18
Up/down buttons 19
Display buttons in menu 19
Text editor 19
Keylock 20
3.9 Memory options ......20
Internal/External memory 20
Instructions for memory card ......21
Inserting memory card 21
Removing memory card 21
Formatting memory card 22
- Operating ......23
4.1 Recording of new dictation .....23
4.2 Play-back dictation 23
Select dictation ......24
Listen to dictation 24
Setting the volume 24
Fast forward and rewind 25
Fast play-back 25
Set an index mark during play-back .....25
4.3 Change a dictation .....26
Insertion of a dictation part 26
Overwrite dictation parts ......26
Adding of dictation parts ......27
4.4 Changing of dictation features .....28
Dictation lock 29
Encryption 29
Priority 30
Postponed 30
Deadline 30
Filename 31
Secretary 31
Worktype 31
Group/category 32
Numbers/reference (characters) 32
Dictation ID 33
Scan in new Dictation ID 34
Change dictation ID 35
Delete dictation ID 35
Dataset 36
Display/edit dataset 36
Delete dataset 37
Status info 37
Author name 37
4.5 Info/Index function....37
Add info message 38
Delete info message....38
Add index 39
Delete index 39
4.6 Delete dictation ....40
Delete entire dictation ....40
Delete dictation part 41
- Menu functions .....42
5.1 The menu mode at a glance 42
5.2 USB-operations ....43
5.3 Data list 43
Select 44
Contents
Contents
Workflow 44
Delete 45
5.4 Scanner....45
Use scanner to search for dataset for new
dictation 45
Search for dictation 45
Scan workflow 46
Programming 47
5.5 Folder 47
5.6 Profiles 48
5.7 Recording 48
Microphone sensitivity 48
Voice activation 48
Recording format 49
Automatic follow-up dictation ....51
5.8 Display 52
Screen 53
Date and time ....54
Illumination 55
Brightness 55
Contrast 56
Language 56
5.9 Workflow ....57
Secretary 57
Worktype 58
Group/category ....58
Priority 59
Numbers/reference 60
5.10 Device settings 60
Sleep mode 60
Acoustic signals 61
USB connection 61
Speaker....62
Fast forward/rewind 63
Rechargeable batteries 63
Foot control 64
Configuration of the foot control during
recording 65
Configuration of the foot control during play-
back 65
Reset counter 65
Change PIN 66
Reset....67
5.11 Device info 68
Version 68
License key 69
Memory....69
- Barcode scanner ....71
6.1 Using barcodes 71
6.2 Connect scanner 71
6.3 Scan barcode for a dictation .....72
6.4 Display barcode for a dictation .....72
6.5 Scan barcode for an existing dictation .....72
6.6 Search for dictation corresponding to a
barcode 72
6.7 Delete barcode from a dictation .....72
6.8 Configure barcode scanner ....73
- Communication with the PC ....74
7.1 Connect/disconnect the dictation machine with
the PC 74
Connect dictation machine to the PC .....74
7.2 USB-operations 74
USB power supply 74
PC file transfer (removable storage device) .. 74
PC microphone operation (USB-Audio, USB-
HID) 75
Record a dictation ....76
Change mode 76
Switch off USB mode 76
Switch on USB mode 76
- Possible configurations with the PC
software "Digta Configurator" .....78
8.1 Configuration software .....78
8.2 PIN/PUK 78
Enter PIN 79
Change PIN 79
8.3 Folder functions .....79
Select folder 79
Delete contents of folder ....79
8.4 EOL function 80
Activate EOL function 80
Using the EOL function 80
8.5 Free configuration of buttons .....81
- Operation with Digta Station .....82
9.1 USB interface 82
9.2 Charging the battery in the battery
compartment of the dictation machine .....82
9.3 Dictation with foot control 83
-
Firmware update ....84
-
Technical Data ....85
-
Trouble shooting .....86
Introduction1.
Your Digta is a digital handheld dictation machine. When used with the included software, it can be used as a single user station dictation system. It can also be integrated into a network (local network with several authors and transcribers).
Please read the entire operating instruction before usage. Grundig Business Systems cannot accept any liability for damages resulting from non-observance of the operating instruction. Please keep the user manual for future references.
For safety reasons, follow all safety precautions to ensure a safe handling with the device!
Warning! Never open the dictation machine. This voids the warranty. You may open only the cover for the battery compartment.
The CE mark confirms that the device corresponds to the relevant guidelines of the European Union..
Scope of supply1.1
• Dictation machine Digta 7 Push
• DVD with PC-software and documentation
USB-cabel• Pouch•
These operating instructions describe how to use the device with accessories as well as how to operate the device using only the standard
scope of delivery. Accessories that are not included in the scope of delivery are marked with “*”.
1.2 Accessories
For the latest accessories like Digta Card, Digta Station 447, rechargeable battery pack 962, power supply, foot control, plug-on microphone and earphone, please visit the Grundig Website on the internet at
www.grundig-gbs.com.
The performance characteristics described by Grundig Business Systems are only valid when using original accessories released by Grundig Business Systems. Grundig Business Systems cannot accept liability for lacks caused through the utilization of accessories which are not Grundig Business Systems genuine accessories. This also applies to accessories which are neither released nor recommended by Grundig Business Systems.
Explanation of signalwords and symbols in this 1.3 Operating Instruction
Important notes for your safety are highlighted. Please pay particular attention to these notes in order to avoid accidences and damages to the device:
Warnings
Warnings are indicated by symbols. In addition they are introduced with signal words that express the scope of the hazard.
All instructions must strictly complied with!
When working always act cautiously to prevent accidents, personal injury, or property damage!
DANGER
Indicates a hazardous situation which, if not avoided, will result in death or serious injury.
WARNING
Indicates a hazardous situation which, if not avoided, could result in death or serious injury.
CAUTION
Used with the safety alert symbol indicates a hazardous situation which, if not avoided, could result in minor or moderate injury.
NOTICE
Used to address practices not related to personal injury. It indicates specific actions which prevent from damage to the device and from loss of dictations.
Indicates useful tips and recommendations as well as information for efficient and trouble-free operation.
Saftety information1.4
Purpose of use
Please use your Digta only for such purposes as described in this Quick Reference Guide or in the comprehensive manual. The device may only be used for its intended purpose. Any other kind of utilization is forbidden.
Keep the dictation machine and the accessories out of the reach of • children.
Protect the dictation machine from spray water or rain.
Do not place the dictation machine directly next to a heater or place • it away from direct heat or bright sunlight.
Do not modify the device.
Special hazards1.5
Electrical Voltage
DANGER
Danger of life due to electric shock!
The power supply* operates with 230 V alternating current. Improper utilization may result in injury due to electric shock. Follow all safety precautions as follows to avoid accidents:
Never touch the connector plug of the power supply with wet hands.
Do not insert metal objects or like into the power supply.
Never open the power supply or modify the plug or cable.
Do not use the power supply if the housing or connection cable is damaged or the power supply does not function properly.
Always unplug the power cable from the wall jack by pulling the connector plug but never use the power cable for plugging off because the cable could tear apart.
Do not bend, clamp or drive over the power cable, and keep it away from heat.
Data indicated on the tool identification plate must match the technical data of the mains supply otherwise this may destroy your device.
If the power supply is dropped, have it checked by an authorized dealer to ensure that it functions correctly and safely.
Disregarding these precautions means risking a fatal electric shock.
WARNING
Danger of fire, explosion and overheating!
Use the power supply only with the line voltage specified on the rating label.
Use the power supply only with its original connection cable or • adapter (European, UK and USA version). Never use other connection cables or adapters with different plugs.
Do not place heavy objects on the power supply or connection cable, and do not cover the power supply.
Use the power supply only in a dry indoor environment. Protect the power supply from moisture in the form of water and high humidity.
- Do not bend the connection cable of the power supply.
- Do not operate or store the power supply near heaters or direct sunlight. Ensure adequate ventilation. The permitted temperature range is:
-4°F (-20°C) to 158°F (70°C) for storage
5°F (-15 °C) to 95°F (35°C) for operation
Grundig Business Systems power supplies are only to be used with Grundig Business Systems office equipment.
- Pull the power supply out of the socket to separate the device from the power grid.
- Unplug the power supply before cleaning it.
Disregarding these precautions means risking fire, explosion or overheating.
Rechargeable batteries
WARNING
Danger of explosion and burns!
The device operates with batteries and rechargeable batteries*. Follow all safety precautions as follows to avoid accidences:
Do not throw batteries or rechargeable batteries into fire. Do not try to short-circuit the electric contacts, this may lead to explosion.
Batteries or rechargeable batteries should not be kept unpacked in a bag and should not be opened or modified. Caution - there is the risk of burns through leakage.
Rechargeable batteries should only be charged in the dictation machine. The attempt to charge a rechargeable battery beyond its electrical capacity may lead to explosion.
Disregarding these precautions means risking explosions and burns.
NOTICE
Signal interference!
Do not make recordings near mobile telephones. In case of interferences (such as hissing), increase the distance.
Disregarding these instruction lead to disruption of the recording by interferences.
Traffic
WARNING
Danger of accidents!
Do not use the device while operating vehicles (such as cars, bicycles, motorcycles, ATVs, etc.).
Disregarding these precautions can lead to traffic accidents.
Particular groups of persons
CAUTION
Risk of injury!
Do not leave the device unattended and use it with extreme caution if children or persons who cannot assess the danger are nearby.
Keep the device away from persons (including children) who are unable to use it safely due to their physical, sensory or mental limitations, lack of experience or lack of knowledge.
Disregarding these precautions means risking injury.
Obstacle
CAUTION
Stumbling hazard!
Ensure that the power supply is always in a safe position and that neither the power supply nor any cables connected to the device or to the docking station* constitute obstacles.
Disregarding these precautions may lead to a stumbling hazard.
Electronic components
NOTICE
Risk of damage and void warranty!
Protect the device from moisture (such as rain or water spray).
Do not place the device near a heater nor in direct sunlight. The permitted temperature range is:
-4°F (-20°C) to 158°F (70°C) for storage
5°F (-15 °C) to 95°F (35°C) for operation
Do not open the device under any circumstances.
Do not modify the device.
Disregarding these instructions can cause the device to be damaged and the warranty to become void.
Cleaning
NOTICE
Risk of damage!
Unplug the power supply before cleaning it.
Clean the device only on the outside with a dry, soft cloth. Do not use any chemical cleaning agents such as alcohol, thinner, gasoline or the like.
Disregarding these instructions can cause the device to be damaged.
Disposal
Electronic waste is not allowed to be disposed of with the domestic waste. Electronic waste has to be returned to collecting points at public recycling authorities set up for this purpose.
Consumers are obliged by law to return batteries or rechargeable batteries at the end of their service lives to the public collecting points at public waste disposal authorities or point of sale set up for this purpose.
Defects
WARNING
Risk of injury due to a defect device!
Do not try to repair a defect device. The device may only be repaired by a specialised dealer.
A list of the specialised dealers is available on our website: www.grundig-gbs.com
2. Comment Controls/Keys and Connections
No Description Meaning
| 1 Microphone hole internal microphone | |
| 2 Keypad Record control and play-back control of the current dictation (see Fig. 4, 23-26) | |
| 3 Display buttons Labeling in the display | |
| 4 Up-Down-buttons Navigation | |
| 5 On/Off button Digta On- and Off switching | |
| 6 Battery compartment For rechargeable 962- or AAA-batteries | |
| 7 Unlocking button Unlocking button for the battery compartment | |
| 8 Menu button Digta menu access | |
| 9 OK button Key buttonEnd recording of dictation and play it back(only if activated in the Digta Configurator) | |
| 10 New button Create a new dictationEnd recording and create a new dictation | |
| 11 Left-right-buttons Navigation | |
| 12 Display Operational status indicator and indicator ofthe adjustable menu functions (for details seeFig. 5) | |
| 13 Lower function buttonPress button briefly: Help for the current On-/Off-setting of functionsLong pressing: Keylock On/Off switch | |
| 14 Upper function buttonPress button briefly: Display illuminationOn-/OffPress button long: EOL*(if activated) | |
| 15 Battery compartment Battery compartment for batteries or recharge-able batteries* |
No Description Meaning
| 16 Memory card* | Memory medium for recorded dictations |
| 17 Recording LED | Multicolored LED lights up during recording,blinks regularly during recording pausered = overwrite/appendorange = insertgreen = play-back in USB-audio modeyellow = USB-connection/data transmission |
| 18 Microphone socket | Connection for external extra microphone |
| 19 Card slot | For memory card |
| 20 Earphone jack | Connection for earphone or headphone |
| 21 Contact strip Docking station* connection | |
| 22 USB-connection | Interface for PC and Grundig power supply |
| 23 ● REC button | Control of the current dictation's recording:Start recording, record pause and continue therecordingOnly for devices with speech recognition*:Keep pressing: Activates speech recognitionfor input of numbers and letters |
| 24 ◀ REW button | Rewind the dictationEnd dictation via short backspace and automatic play-back |
| 25 ▶ FF button | Forward dictation (fast forward) |
| 26 ■ STOP / ▶ PLAYbutton | End recording of the dictationPlay-back dictation and stop play-back |
| 27 Clock | Time in hours and minutes |
| 28 Voice Activation | Speech activation On/Off |
No Description Meaning
| 29 Remaining memory time | Display of free memory space in minutes and seconds |
| 30 Card indicator Memory card is inserted in the device, the data is saved on the external memory card | |
| 31 Battery/rechargeable battery* | Charge level of battery; blinks when the batteries are low |
| 32 Status bar Device settings (see No 27-31) | |
| 33 Advanced status bar Folder name•File format/recording quality of the next • recordingEncryption•Load: charge level in %•Discharge: display of remaining battery • charge in hours and minutes | |
| 34 Key functions | Current function of the keys on the keypad● RecordingII Record pause◀ Rewind▶ End rewinding▶ Fast forward▶ End forwarding■ Stop / ▶ Play-back▶ End of play-back |
| 35 Display button labeling | Function of display buttons in the current operational status mode |
| 36 Dictation time After dictation selection: length of dictation•During recording and play-back: dictation • time at the current recording-/play-back position | |
No Description Meaning
| 37 Progress bar | Shows the current dictation position and marksInsertOverwriteInfo*Index |
| 38 Dictation field Dictation data (dictation name, position number, dictation ID/bar code) | |
| 39 Dictation information | Deadline, priority, postponed, encryption, dictation lock |
* This product or function is not included in the delivery and available as an accessory.
3. Initial Setup
WARNING
Danger of explosion and burns!
The device operates with batteries and rechargeable batteries*. Follow all safety precautions as follows to avoid accidences:
Do not throw batteries or rechargeable batteries into fire. Do not try to short-circuit the electric contacts, this may lead to explosion.
Batteries or rechargeable batteries should not be kept unpacked in a bag and should not be opened or modified. Caution - there is the risk of burns through leakage.
Rechargeable batteries should only be charged in the dictation machine. The attempt to charge a rechargeable battery beyond its electrical capacity may lead to explosion.
3.1 Battery operation
With fully charged alkaline batteries, you can work with the dictation machine for approx. 25 hours. To operate the device, you need 2 x 1.5 V AAA batteries, for instance LR 03/AM-4.
Inserting batteries
→ Press the unlocking button of the battery compartment and lift it up to open it.
Open the battery compartment.
Battery compartment
natural_image
Interior view of a battery pack showing two black batteries with orange casing and one white battery, no text or symbols visible.Battery compartment with batteries
→ Make sure that the polarity is correct and insert the batteries.
Close the battery compartment.
3.2 Operating using rechargeable batteries
Instructions for rechargeable battery pack 962
New rechargeable batteries do not reach their full capacity until after several charging. Therefore, the battery life with a new rechargeable battery may occasionally be less than 3 hours.
With a full rechargeable battery, you can work with the dictation machine for up to 25 hours (DSS standard play) (test criteria according to Grundig Business Systems).
Battery compartment
Battery compartment with rechargeable battery pack 962
To ensure optimal operation with the rechargeable battery*, you should always switch off the dictation machine following dictation and insert it into the Digta Station* so that it can be recharged.
The charge level is shown on the display screen of the dictation machine:
If the rechargeable battery is nearly empty, a short warning signal will sound and the battery symbol » □« will flash on the display. No warning signal will sound during recording. You can still record and playback for several more minutes until the dictation machine switches off automatically.
We recommend charging the dictation machine or connecting it to a power supply once the warning signal sounds and the battery symbol » □ « begins to flash.
You can display details about the battery/rechargeable battery* under the battery symbol in the extended status line.
Charge (dictation machine switched on): charge level in %•
Charge remaining (dictation machine switched on and not connect-ed to the USB or power supply): remaining battery charge in hours and minutes
The operating system of the dictation machine is “shut down” when switched off (as with a PC). This requires that an adequate amount of power remains.
NOTICE
Data loss
If you switch on the device after an automatic shut down without first charging the battery or connecting it to the power supply, your saved dictations could be permanently lost.
Inserting rechargeable batteries
- Press the unlocking button of the battery compartment and lift the cover upward.
Open the battery compartment.
→ Observe the correct polarity and insert the rechargeable battery*.
Close the battery compartment.
Charging the rechargeable battery
WARNING
Danger of explosion and burns!
Rechargeable batteries should only be charged in the dictation machine.
Do not use damaged batteries.
Insert the plug of the power supply only into power sockets which provide the line voltage specified on the rating label. Otherwise there is a danger of fire, explosion and overheating.
Disregarding these precautions means risking fire, explosion or burns.
Switch your Digta off.
Plug the power supply* plug to the wall outlet.
Connect the other end of the mains supply cable - the USB plug - with the "USB-connection" of your dictation machine.
Shortly afterwards, the animated load indicator appears on the display. The current loading level is shown in percentage.
Load indicator
67 %
Rechargeable battery charged 67%
The rechargeable battery is fully charged after approx. 4 hours. In the display appears “☐”.
→ Disconnect the power supply* from the socket and the USB plug of the power supply cable from the "USB-connection" of your device.
3.3 Operation with USB power supply
You can operate your dictation machine while it is connected to your PC using a USB cable (included with delivery).
The dictation machine is then supplied with power from the PC. You can then use the Digta for recording and play-back as you would when operating using a battery or a rechargeable battery. Switch from USB mode to dictation mode.
→ Press „MENU“.
Use the up/down buttons to navigate to the „Dictation mode“ menu item and confirm by pressing „OK“.
If the dictation machine is switched on and a power supply is connected to the USB socket, the dictation machine is supplied with power by the power supply.
In both cases, the batteries are not drained and rechargeable batteries are charged.
When operating using a power supply, the » 📋 << symbol appears on the display.
3.4 Switching the device on/off
Switching on for the first time
→ Press „MENU“ until the first display appears.
A list of the possible user languages opens. You must select a language when switching the device on for the first time.
▶ Select the desired language for the list of possible languages using the up/down buttons.
→ Confirm your selection using „OK“.
The setup window for the date and time appears. You must enter the date and time when switching on the device for the first time.
Setup window
Setup window for date and time
- Enter the day, month, year, hour and minutes using the up/down buttons and confirm each using „OK“.
▶ Select the format for the date and time using the up/down buttons.
Format for date and time
You select select whether the day or the month is displayed first in the date and whether the time is displayed in 12 or 24 hours.
→ Complete the entry using „Save“.
The date and time settings are saved. The Digta returns to the main screen and opens an example dictation. You can begin play-back or record a new dictation.
Switching the device on/off3.5
Switching on
- Press the "MENU" button until the initial display view appears on the display.
After a few seconds, the Digta changes to the main screen and is ready for operation.
When a request for a PIN appears, please input the digits by means of the up-down buttons and confirm each individual digit with the "OK" button.
Please select your name when an authors list appears by means of the up-down buttons and confirm it with the "OK" button.
When a profile list appears, please select the required profile by using the up-down buttons and confirm it by pressing the "OK" button.
Switching off
→ Press the "MENU" button until the device switches off.
3.6 Profiles
The Digta allows you to switch between a number of predefined user profiles (max. 20). For each profile, you can save device settings, add or remove items from the display and turn entire functions on or off. Your system administrator can create and manage these profiles.
Profiles
The profiles can be created using the configuration software and transferred to the dictation machine.
Default settings of profiles
The Easy Mode and the Menu Mode are available in form of predefined default profiles. However, the system administrator can change these profiles by means of the configuration software and transferred them to the device.
Easy Mode
All functions needed for dictating, play-back, deleting or inserting of dictations are available in the Easy Mode. In the Easy Mode, the menu functions are in an off-state.
The display is organized more clearly in the Easy Mode. The risk that operating errors are made is diminished because only the most important functions can be activated.
Easy Mode
In the menu of Easy mode, you can view important information about your Digta under "Device info", e.g. serial number, version of the device software (firmware) or the current status of the memory capacity. To allow you to use the majority of the settings in the menu, switch to Menu mode under "Profiles".
Limited menu functions
Main menu in Easy mode
Menu Mode
The full range of functions are available in the Menu Mode. You can adjust your Digta to your personal requirements by means of the menu functions. This includes adding/removing information from the display, adjusting the microphone sensitivity and activating workflow functions.
Menu Mode
→ Press „MENU“.
▶ Use the up/down buttons to navigate to the "Profile" menu item and confirm by pressing "OK".
A list of possible profiles appears on the display.
Please select the required profile by using the up-down buttons and confirm it by pressing the "OK" button.
Press the "Back" button if you do not want to adopt the changes made.
After a few seconds, the Digta changes to the main screen and is ready for operation.
3.7 Help function
The Digta offers a help function. Brief help texts shall support you by using your dictation machine correctly. Additional information is put at disposal when special operating situations occur, for example, during the recording of dictations or in the menu.
- Please press briefly the lower function button until the brief help texts are displayed.
Help function
→ You can scroll through longer quick help texts using the up/down buttons.
▶ Press the lower function button again in order to close the help texts. You will be resetted to the initial situation/screen.
3.8 Navigation
Button functions
You can navigate through the Digta using the three display buttons, the up/down buttons and "NEW", "OK", and "MENU".
The functions of the display buttons change according to the mode of operation.
NEW button
Create a new dictation•
OK button
During play-back, set the volume or speed to the middle value Confirm part of an entry (e.g. accept a character in the editing bar • in text editor, confirm a digit of the PIN, confirm an entry field when entering date and time) Open subitem of a selected menu item Add check/bullet to activate a property Remove check/bullet to deactivate a property
MENU button
Turn device on/off by pressing and holding
Open device settings menu•
- Close device settings menu
Up/down buttons
Navigate up and down in the menu
Increase or decrease when entering a number
Increase and decrease the speed or volume during play-back
Display buttons in menu
Left display button:
Escape: go up one menu level without accepting changes•
Back: up one menu level
Middle display button:
- delete last character in an entry line
Right display button:
Save: Save all changes and jump up one menu level
Text editor
The Digta offers you a text editor for entering characters and digits when using certain functions, for instance changing file names. It contains three types of entry: capital letters, lowercase letters and numbers/symbols. Entry starts out with capital letters by default.
Text editor
Entering text in the text editor
You can navigate in the Digta's text editor using "NEW", "MENU" and the up/down buttons.
You can jump between lines using the up/down buttons. The "NEW" and "MENU" buttons serve as left/right buttons to move between characters in a line.
You can change between the three types of entry by selecting among the symbols "AB", "ab" and "1?" and pressing "OK".
Select among the symbols using "NEW", "MENU" and the up/down buttons. Confirm your selection using "OK".
If you have made a mistake in the entry, press "→".
The entry is deleted one character at a time and can then be reentered.
→ Finish retyping the entry and confirm using "Save".
→ If you wish to cancel the entry, press "Escape".
Limited character (reference) selection
For quicker selection of characters, the set of possible characters can be limited by the system administrator, for example if only digits (patient number) are permissible.
Keylock
The key lock helps to avoid that the active recording or play-back process can be switched off by mistake.
▶ Please press the lower function button until a locking symbol and »Device locked« are indicated on the display.
Keylock
Display during keylock
Except when recording and playing back, you can switch off the device normally even when the buttons are locked.
When your Digta is switched off, the button lock feature prevents the device from being switched on inadvertently, e.g. in your brief-case. When the device is switched on, the message "Device locked" is displayed. You can remove this lock by pressing the lower function button until the main screen is fully visible. The buttons are now unlocked. If you do not deactivate this function, the device switches off automatically.
3.9 Memory options
Internal/External memory
Dictations are stored on the internal memory of the Digta as long as no external, removable memory card (Digta Card*) is inserted. As soon as a Digta Card is inserted, all dictations will be stored on this memory card. Copying between the internal memory and the external memory card is impossible.
Display "memory card active"
The icon "memory card active" pops up on the display.
Directories and files with administrative data are saved in both the internal and the external memory. Therefore, not all of the memory capacity is available for recording dictations.
If a memory card is used, access to the internal memory is blocked.
Instructions for memory card
You can use memory cards (not included with delivery) in place of the internal memory. We recommend the Digta Card from Grundig Business Systems' line of accessories. All MultiMediaCards and SecureDigital Cards (MMC/SD) can be used.
If a full memory card (for instance with over 300 dictations) is inserted into a dictation machine with factory settings (or with a reset dictation counter), it can take up to 20 seconds before a new dictation is created.
This time is required because the dictation machine searches for the first free dictation number beginning at "1". This time is also dependent on the manufacturer of the memory card and can thus vary.
Condition of the memory card
Ensure that the electrical contacts on the bottom of the memory card are not exposed to any strong mechanical pressure.
Although the cards are not sensitive to dirt and moisture, they may only be inserted into the dictation machine if they are clean and dry.
Inserting memory card
Correct insertion
Do no apply excessive force when inserting the memory card. Only gentle pressure is required.
Insert the slanted side of the memory card into the card slot. A symbol on the top of the reverse side of the device shows the correct position of the slanted corner.
Data regarding the memory capacity of the inserted memory card will appear on the display shortly.
Memory capacity
| External memory | |
| Capacity | 59 MB |
| free | 4 h 54 min |
| used | 0 h 00 min |
| back | |
Display of memory capacity
Removing memory card
Press gently on the memory card until the snap-lock mechanism releases the card.
NOTICE
Data loss
Never remove the card during active recording or during data transfer to or from a PC. This can lead to data loss.
Formatting memory card
New memory cards – even pre-formatted cards – must be formatted using the dictation machine before they can be written for the first time.
If an error message appears when an unformatted memory card is inserted, confirm it by pressing "OK".
The memory card cannot be formatted as a removable storage device using the formatting function of a PC.
We recommend reformatting the memory card using a PC after several re-recordings. Formatting defragments the memory card. This allows further dictations to be accessed more quickly.
4. Operating
Recording of new 4.1 dictation
→ Please press the button "NEW".
The dictation machine switches over to the recording pause »II«, the LED-indicator blinks red.
Start the recording by clicking the »●> button. Dictate your new text.
The recording indicator lights red in the Overwrite recording mode and shines orange in the Insert recording mode. The progress bar increases as well as the dictation length.
Pause the recording by clicking the »●> button once again.
The dictation machine switches over to the recording pause »II«, the LED-indicator blinks red resp. orange.
→ Continue the recording by clicking the »●« button again. Go on dictating your text.
→ End the recording by clicking the »■/►« button.
Dictation volume
Record several test dictations and pay attention to the volume indicator. The volume bars should remain inside the window marked on the display.
During play-back, ensure that the dictation has been recorded at an easily understandable volume. The dictation should be able to be heard clearly and without distortion at the middle volume setting.
If your test dictation is too loud or too quiet, adjust the dictation machine's microphone sensitivity to your voice.
Details on this adjustment can be found in the section "Menu functions/Recording/Microphone sensitivity".
4.2 Play-back dictation
Select dictation after switching on the device
If you do not select a new dictation after switching the dictation machine on, the last dictation that was being worked on will be played back from the point it was at before the device was switched off.
Select dictation
▶ Please press the button »■/▶« first if a recording or play-back is running.
The device turns to recording stop.
- Select the desired dictation by using the up-down navigation buttons.
Listen to dictation
→ Press the button »■/▶« again to listen to the dictation.
The progress bar on the display increases. The minutes and seconds of the current dictation position shown on the display increase.
If play-back via OK is activated, you can start and pause the play-back process by pressing the "OK" button.
End the play-back by clicking the button »■/▶« or "OK".
→ Continue the play-back by clicking the button »■/▶«.
Setting the volume
Volume control
Volume control display
Press the up-down buttons during play-back.
The volume indicator appears on the display.
→ Set the play-back volume as desired by means of the up-down buttons.
The play-back volume can be turned up/down or soundless.
Speaker off
Speaker icon is struck through when the speaker is muted
WARNING
Danger of hearing impairment
Do not hold the dictation machine near an ear during play-back, particularly when the volume is turned up to a maximum in order to save you from hearing damages.
Fast forward and rewind
You can jump ahead/back in recorded dictations using the fast-forward and rewind functions.
Press the button ➤« (fast forward) or »◀◀ (rewind).
The progress bar increases or decreases and the dictation position changes.
Fast play-back
→ Press the button »■/▶«.
The device turns to recording stop.
If the device is already in stop mode, play-back of the current dicta-tion starts immediately.
Press the button »■/▶« again to listen to the dictation.
The progress bar on the display increases. The minutes and seconds of the current dictation position shown on the display increase.
Play-back
Display during play-back
→ Press the button "Speed".
- Set the play-back speed as desired by means of the up-down buttons.
→ Pause the play-back by clicking the button »■/▶«.
Set an index mark during play-back
→ Press the button »■/▶«.
Press the button »■/▶« again to listen to the dictation.
In the display the progress bar advances. The current dictation position in minutes and seconds increases.
→ At the desired position in the dictation press "Index".
The word »Index« and a corresponding number appear in the display and a mark is placed in the progress bar. Play-back of the dictation continues.
4.3 Change a dictation
Insertion of a dictation part
Additional dictation parts can be inserted at any position desired.
Press the button ■/▶*.
The device turns to recording stop.
▶ Select the desired dictation by using the up-down navigation buttons.
Press the button »■/▶« to listen to the dictation.
Press the button »■/▶« again at the desired dictation position.
Control if the insertion mode is activated.
Insertion mode
The insertion mode is marked through a triangle in the progress bar.
If another recording mode is activated, please press the button → "RecMode".
A list of possible recording modes appears on the display.
▶ Use the up/down buttons to navigate to the "Insert" recording mode and confirm by pressing "OK".
→ End your selection with the button "Save".
Start the recording by clicking the »●> button. Dictate the text which shall be inserted.
The recording indicator blinks orange. The progress bar increases as well as the dictation length.
Insertion mode
Recording in the insertion mode
→ Stop the recording by pressing the »■/►« button.
Overwrite dictation parts
You can overwrite a dictation from any dictation position on.
Press the button ■/▶*.
The device turns to recording stop.
▶ Select the desired dictation by using the up-down navigation buttons.
Press the button »■/▶« again to listen to the dictation.
Press the button »■/▶« again at the desired dictation position.
Control if the overwriting mode is activated.
Overwriting modee
The overwriting mode is marked by means of a line in the progress bar.
If another recording mode is activated, please press the button → "RecMode".
A list of possible recording modes appears on the display.
Use the up/down buttons to navigate to the "Overwrite" recording mode and confirm by pressing "OK".
→ End your selection with the button "Save".
NOTICE
Overwriting of data
The dictation will be overwritten from the selected dictation position on.
Start the recording by clicking the »●× button. Dictate the modified text.
The recording indicator lights red.
Overwriting mode
Recording in the overwriting mode
→ Stop the recording by pressing the »■/▶« button.
Adding of dictation parts
An additionally recorded text can be added at the end of a recorded dictation.
Press the button ■/▶*.
The device turns to recording stop.
▶ Select the desired dictation by using the up-down navigation buttons.
Press the button »■/▶« again to listen to the dictation.
→ Press the button »▶▶◀ (skip to the end).
Skip mark aim
The cursor skips to (▶the next mark when dictation infos or indices exist (see chapter "Operating / Info/Index-function"). Skip until the dictation end is reached.
Start the recording by clicking the »●> button. Dictate the text which you like to add.
The recording indicator lights red. The progress bar increases as well as the dictation length.
→ Stop the recording by pressing the »■/►« button.
You can also preset the attaching function for all following recordings.
→ Press the button "RecMode".
A list of possible recording modes appears on the display.
- Use the up/down buttons to navigate to the "Append" recording mode and confirm by pressing "OK".
→ End your selection with the button "Save".
4.4 Changing of dictation features
The dictation features of stored dictations can be adapted subsequently.
Dictation features
The "Changing dictation features" function is not available in the WAV* and MP3* recording format
Press the button ▪/▶%.
The device turns to recording stop.
Select the desired dictation by using the up-down navigation buttons.
Stop mode
→ Press the button "Details".
The menu for changing the dictation features appears on the display. The cursor is placed on the feature chosen last.
Menu "Details"
→ Select the desired feature by navigating using the up/down buttons.
Differing menu navigation
Depending on which menu item you choose, changing the selected features will require different procedures.
→ Proceed according to the feature selected as described in the following sections.
Dictation lock
With the dictation lock* function, you can prevent a dictation from inadvertently being changed or deleted on the dictation machine. This write/delete protection also applies to the note accompanying the dictation.
The dictation can then only be changed or deleted within the entire Grundig PC dictation system when the dictation lock is switched off from a PC or a dictation machine.
→ Activate or deactivate the dictation lock by pressing "OK".
The check mark after the feature appears or disappears. The feature is activated or deactivated.
→ Confirm the change using "Save".
→ If you do not wish to save the change, press "Escape".
Encryption
The dictation is encrypted against unauthorized access on PCs or other dictation machines.
DSS Pro function
The encryption function is only available on DSS Pro dictation machines (.ds2, QP). Details can be found in the section "Menu functions/Recording/Recording format". The device must be configured by the system administrator with a user-specific encryption password.
→ Activate or deactivate the encryption by pressing "OK".
The check mark after the feature appears or disappears. The feature is activated or deactivated.
→ Confirm the change using "Save".
If you do not wish to save the change, press "Escape".
Priority
With the »priority« feature, you can determine whether a dictation is selected as a priority.
Details can be found in the section "Menu functions/Workflow/Priority".
→ Activate or deactivate the priority function by pressing "OK".
The check mark after the feature appears or disappears. The feature is activated or deactivated.
→ Confirm the change using "Save".
→ If you do not wish to save the change, press "Escape".
Postponed
With the “postponed”* feature you can label a dictation as incomplete. It will not be sent with the completed dictations during the automatic transfer to the PC (by the DSS Mover) and will not be sent to the secretary. You can complete the dictation at a later time.
→ Activate or deactivate the feature by pressing "OK".
The check mark after the feature appears or disappears. The feature is activated or deactivated.
→ Confirm the change using "Save".
→ If you do not wish to save the change, press "Escape".
Deadline
With the “deadline feature” you can set the time by which the secretary should have the dictation transcribed.
Existing deadline
If a deadline already exists, it is displayed in the menu.
→ Activate or deactivate the deadline by pressing "OK".
The check mark after the feature appears or disappears. The feature is activated or deactivated.
When you activate the feature, the deadline editor appears.
Deadline
Deadline setup window
Existing deadline
When you assign a deadline to dictation for the first time, the deadline editor displays the current date and time.
NOTICE
Initial deadline setting
When you assign a deadline to dictation for the first time, the deadline editor displays the current date and time.
Enter the day, month, year, hour and minutes using the up/down buttons and confirm each using "OK".
Complete the entry using "Save". The deadline is saved. The Digta returns to the details menu.
→ If you do not wish to save the change, press "Escape".
If you would like to delete an existing deadline, press "None". The deadline is deactivated and the check mark after the feature disappears.
Filename
→ Press "OK".
The text editor appears.
Details can be found in the section "Navigation/Text Editor".
Enter a filename. Complete the entry using "Save". The filename is saved. The Digta returns to the details menu.
→ If you do not wish to save the change, press "Escape".
Secretary
Details can be found in the section "Workflow/Secretary".
→ Press "OK".
A list appears with the possible secretaries that can be selected.
List empty
If there are no secretaries in the list, only the item "No entry" can be selected. In this case no secretaries can be assigned to this dictation.
Select the desired entries using the up/down buttons and confirm → the selection by pressing "OK".
If you do not wish to assign a secretary to the dictation, select "No entry" using the up/down buttons. Confirm your selection using "OK".
→ Complete the entry using "Save".
Worktype
Details can be found in the section "Workflow/Worktype".
→ Press "OK".
Operating
A list appears with the possible worktypes that can be activated.
List empty
If there are no worktypes in the list, only the item "No entry" can be selected. In this case no worktypes can be assigned to this dictation.
Select the desired entries using the up/down buttons and confirm → the selection by pressing "OK".
If you do not wish to assign a worktype to the dictation, select "No entry" using the up/down buttons. Confirm your selection using "OK".
→ Complete the entry using "Save".
Group/category
Details can be found in the section "Workflow/Group/Category".
→ Press "OK".
A list appears with the possible categories that can be activated.
List empty
If there are no groups/categories in the list, only the item "No entry" can be selected. In this case no group/category can be assigned to this dictation.
Select the desired entries using the up/down buttons and confirm → the selection by pressing "OK".
If you do not wish to assign a group/category to the dictation, select "No entry" using the up/down buttons. Confirm your selection using "OK".
→ Complete the entry using "Save".
Numbers/reference (characters)
Details can be found in the section "Menu functions/Workflow/ Number/reference (characters)".
Number/reference
→ Press "OK".
The text editor appears.
Details can be found in the section "Initial Setup/Navigation/Text editor".
→ Enter up to 16 characters. Complete the entry using the "Save" button.
The numbers/characters are saved. The Digta returns to the details menu.
→ If you wish to cancel the entry, press "Escape".
In addition to the text editor, the Digta also offers another method for entering filenames and numbers/references (characters). You can also use the speech recognition function*:
→ Spell out your text (letters digits, characters), holding down the record button while you are speaking.
Your spoken text is recognized as an entry. The recognized numbers and characters are displayed in capital letters on the display.
Speech recognition of digits
You can speak each digit individually and slowly. However, it is quicker and better for the speech recognition if you speak the numbers in full.
If you have made a mistake in the entry, press the "←" button.
You will return to the previous digit and can repeat the entry via speech recognition.
Dictation ID
"Dictation ID" feature
The “dictation ID” function is only shown if a scanner has been connected and no data list has been scanned.
In the details menu you can use the dictation ID function to assign additional data to the dictation, for instance patient or client information.
If patient numbers or file references are administered using barcodes, the data can associated with the dictations using a scanner without risk of mixing up entries.
Details can be found in the section "Menu functions/Scanner".
Dictation ID
→ Press "OK".
The data list functions appear.
Dictation ID Scan dictation ID
▶ Depending on which function you wish to use, proceed as described in the following sections.
Scan in new Dictation ID
You can scan in a dictation ID using a barcode scanner to assign a data-set to a dictation, even after the dictation is complete.
Select the "Dictation ID" function from the details menu using the up and down buttons. Confirm your selection using "OK".
Hold the scanner near the barcode and press the "Scan ID" button. The Digta confirms the successful scanning of the ID with an acoustic tone. The corresponding dataset is shown on the display.
Scanned dictation ID
→ Press "Save" to confirm the dictation ID.
If you wish to scan in another barcode, press the "Scan ID" button again.
Change dictation ID
If a dictation ID is saved for a dictation, it is displayed in the details menu.
→ Press "OK".
The complete dictation ID is displayed.
→ Press "Change".
→ Hold the scanner near the barcode and press "Scan ID".
The Digta confirms the successful scanning of the ID with an acoustic tone. The display shows the old dictation ID on top and the new one on bottom.
→ Press "Save" to confirm the dictation ID.
If you wish to scan in another barcode, press the "Scan ID" button again.
Delete dictation ID
If a dictation ID is saved for a dictation, it is displayed in the details menu.
Existing dictation ID
→ Press "OK".
The complete dictation ID is displayed.
Dictation ID
→ Press the "Delete" button.
A confirmation prompt appears.
→ Confirm using "OK" to delete the dictation ID permanently.
Dataset
"Dataset" property
The "dataset" function is only displayed if a data list has been scanned.
Display/edit dataset
→ Press "OK".
The complete dataset is displayed.
Read the dataset using the up/down buttons.
Press the "Change" button to select another dataset
The complete data list is displayed.
Scroll through the data list using the left/right buttons (NEW, MENU).
"Scan ID" button
The "Scan ID" function is only displayed if a barcode scanner is connected. "Scan ID" searches for and displays the dataset corresponding to the scanned barcode.
- Press the "Save" button to confirm the dataset to be entered as the current dictation ID.
A confirmation prompt appears.
→ Confirm using "OK" to change the dataset permanently.
Operating
If you only wish to read the data, press the "Escape" button.
Delete dataset
Press → OK.
The complete dataset is displayed.
Move to the desired dataset using the up/down buttons. Confirm → using the "None" button to delete the dataset.
A confirmation prompt appears.
→ Confirm using "OK" to delete the dataset permanently.
There is no longer a dataset saved in the current dictation.
If you do not wish to delete the dataset at this time, press → "Escape".
Dataset in the data list
The dataset in the data list is retained and can be reassigned to a dictation.
Status info
The "Status info" function is solely a display function.
User information
If you press OK, the message »Just info, not changeable!« appears.
The status info function displays the status of the current dictation: "dictated", "sent", "postponed". If a dictation has been transferred from a transcription kit back to the dictation machine, the statuses "Received", "In process", "Finished" and "Query" also appear.
Author name
The "author name" function is solely only a display function.
User information
If you press OK, the message »Just info, not changeable!« appears.
When a new dictation is created, the author name is entered by the dictation machine and cannot be changed.
For dictation from other authors/dictation machines, the author is displayed. If no author has been set up in the dictation machine, the complete author name is missing. In this case, only the author ID is shown in square brackets.
4.5 Info/Index function
Additionally you can include specific information* and index markings for the typist to specified dictation parts.
Info/Index function
The "Info" and "Index" functions are not available in the WAV* and MP3* recording formats.
An audible signal is generated during the play-back of the infos and indices. The infos and indices are transferred to the PC together with the dictation.
Add info message
Recording
The "Info" and "Index" buttons can be used during recording.
→ Press the "Info" button during recording.
The word "Info" and a corresponding number appear in the display and a mark is placed in the progress bar.
Press the »●* button. Speak the desired info message.
Info
Recording of an Info
→ Pause the info message by pressing the »●« button.
▶ End the info message by pressing the "Dictat." button. Recording of the dictation resumes.
Delete info message
- Press the button »■/▶« to listen to the dictation until the info* to be deleted is displayed.
Press the button ▼/▶ again.
→ Press the "Delete" button.
A list appears with the elements that can be deleted (dictations or info messages).
Deletable elements
List of deletable elements
Use the up/down buttons to select "Delete info" from the list of deletable elements.
→ Confirm your selection using "OK".
A confirmation prompt appears.
→ Confirm using "OK" to delete the info message permanently.
If you do not wish to delete the information, press the "Back" button.
Add index
Recording
The "Info" and "Index" buttons can be used during recording.
→ Press the "Index" button during recording.
The word »Index« and a corresponding number appear in the display and a mark is placed in the progress bar.
Recording of the dictation resumes.
Delete index
→ Press the button »■/▶« to listen to the dictation until the index to be deleted is displayed.
Press the button ▼/▶» again.
→ Press the "Delete" button.
A list appears with the elements that can be deleted (dictations or indices).
Deletable elements
List of deletable elements
- Use the up/down buttons to select "Delete index" from the list of deletable elements.
→ Confirm your selection using "OK".
A confirmation prompt appears.
→ Confirm using "OK" to permanently delete the index.
→ If you do not wish to delete the index, press the "Back" button.
4.6 Delete dictation
Delete entire dictation
→ Press the button »■/▶«.
→ Press the "Delete" button.
A list featuring all elements which you can delete appears (dictation, index or info, dictation part, folder).
Deletable elements list
The deletable elements list is only available in the Menu Mode.
Deletable elements
List of deletable elements
▶ Control if "Delete dictation" has been selected and confirm it by pressing the "OK" button.
A security question prompts, to prevent deleting dictation parts by mistake.
→ Confirm the question by pressing the "OK" button to delete the entire dictation.
→ Press the "Back" button in case that you do not want to delete the dictation.
Delete dictation part
▶ Press the button »■/▶« to listen to the dictation until you arrive at the beginning of the part to be deleted.
Press the button ▪/▶* again.
→ Press the "Delete" button.
A list appears with the elements that can be deleted (dictation, dictation part).
Deletable elements
List of deletable elements
- Use the up/down buttons to select "Delete part" from the list of deletable elements.
→ Confirm your selection using "OK".
Mark the beginning of the part to be deleted by pressing the "Mark 1" button.
A mark [appears in the progress bar.
Mark 1
Mark when deleting a dictation part
Press the button »■/▶« to listen to the dictation until you arrive at the end of the segment to be deleted.
Press the button ▪/▶* again.
Mark the end of the part to be deleted by pressing the "Mark 2" button.
Position of mark 2
You can place mark 2 either before or after mark 1.
A mark 1 appears in the progress bar.
→ Press the "Delete" button.
A confirmation prompt appears.
→ Confirm using "OK" to delete the dictation part permanently.
If you do not wish to delete the dictation part, press the "Back" button.
5. Menu functions
The menu mode at a glance5.1
The menu functions are switched off in the Easy Mode. For switching over to the Menu Mode, please press the "MENU" button. Use the up/down buttons to navigate to the "Profile" menu item and confirm by pressing "OK". Please select the Menu Mode from the displayed profile list.
USB-operations (Only available when there is a USB connection to the PC)
Activation of USB connecting (only when the device settings are set to "Manually connecting")
Data list* (only available when the data list was read in)
Select: Select data set for a new dictation•
Workflow: Activation of data set request by pressing the NEW-button • for a new dictation
Delete: Delete data list•
Scanner* (Only available when a scanner is connected)
Dictation search: Search of data set by means of the scanner•
Scan-Workflow: Enable scanner in workflow
Programming: Programme barcode-reader
Folder
Select the folder in which the dictation shall be saved (main folder • and sub-folder A, B, C, D, E or F)
Profile
Select user profile based on the predefined device settings
Recording
Microphone sensitivity: Set microphone sensitivity•
Voice Activation: Switch on voice activation (The recording stops • automatically during recording pause)
Recording format: Select recording format (DSS/WAV*/MP3*, sample rates)
- Automatic follow-up dictation: New dictation automatically by setting a specific time
Display
- View: Display of main screen (recording, playback) switching on and off (time, extended status line, dictation position number, no/reference/ID, recording progress display, recording symbol)
• Date and time: Set of date and time - Illumination: Setting of display illumination operation time
- Brightness: Set the brightness of the display
- Contrast: Set the contrast of the display
• Language: Selection of the display language
Workflow
Request to typist, worktype, group*, category* priority and number/• reference activation by pressing the NEW-button for a new dictation
Device settings
Sleep mode: Select the time when the energy saving, non-operative state shall be activated automatically. The Digta will switch off completely after 30 minutes.
Audio signals: On-/Off-switching of audio signals
USB connecting: Automatically USB connecting or after having selected it in the menu
Loudspeaker: Switch off the loudspeakers for play-back with head-• phones in the Digta Station*
Forward-/rewind: Change the forward/rewind speed. Switching on/off fragmented play-back
Rechargeable batteries: Switching over from battery to external charged NiMH-rechargeable battery
Foot control: Selection of foot control functions for recording or play-back and changing the operation time of short backspace (only available in combination with Digta Station*)
Change PIN: Change personal identification number (PIN)
Play-back with OK: Switching on/off the Play-back function for the • "OK" display button
Reset: Reset dictation counter to "1", format memory and reset of device settings
Device info
Version: Information about serial number and firmware-version
License key: License key of the activated functions•
Disk: Information about the memory capacity of the internal or external memories
USB-operations5.2
With the "USB-operations" function you can manually set up a USB connection.
→ Press "MENU".
Move to the "USB-operations" menu item using the up/down buttons.
→ Confirm by pressing „OK“ to set up the USB connection.
5.3 Data list
"Data list" menu
The "data list" function is not available in the WAV* and MP3* recording formats.
With the "data list"* function, dictations and text entries can be saved to an ID (e.g. patient or client number or scanned barcode).
These text entries are created on a PC in CSV format (comma-separated values), using Excel for instance. After you have saved the file under the name "ids.csv", transfer the data into the Digta system folder (see "Per-
Menu functions
form firmware update"). The dictation machine reads this information once it switched on again.
Select
In the “Select” menu, you can select a dataset for a new dictation. The dataset is then entered automatically in the new dictation (ID and dictation data in the DSS header).
→ Press „MENU“.
- Use the up/down buttons to navigate to the "Data list" menu item and confirm using „OK“.
Select the "Select" subitem using the up/down buttons. Confirm your selection using „OK“.
The dataset is shown on the display.
Dataset
▶ Use the left/right buttons (NEW, MENU) to move through the entire data list to the desired dataset.
If you wish to begin a new dictation in which this dataset is to be entered, press the display button "NEW".
The dictation ID and the dataset are saved for the current dictation.
Begin recording by pressing the "●" button. Speak your new text.
The recording indicator lights up red. The progress bar advances and the dictation duration increases.
Workflow
→ Press MENU.
- Use the up/down buttons to navigate to the "Data list" menu item and confirm using "OK".
Select the "Workflow" subitem using the up/down buttons. Confirm your selection using „OK“.
Select one of the following settings: →
- »No entry«: no dataset is entered
- »On request«: for each new dictation the option to enter datasets is given. If no datasets are entered, “No entry” is shown on the display.
→ Activate the selected option by pressing „OK“.
The marker bullet moves to the highlighted bar.
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
Example:
"ID", "last name", "first name", "birthdate"
"1443", "Doe", "John", "5/24/2000"
"3221", "Doe", "Jane", "1/1/1911"
The values are separated by commas/semicolons. The first line contains the field names. The values can be contained in quotation marks.
Delete
In the "Delete" menu, you can delete entire data lists.
NOTICE
Data loss
This function deletes the entire data list. The data list functions are then no longer available until a new data list is imported.
→ Press „MENU“.
Use the up/down buttons to navigate to the "Data list" menu item and confirm using "OK".
Select the "Delete" subitem using the up/down buttons. Confirm your selection using "OK".
▶ Use the up/down buttons to move to the desired dataset and confirm by pressing "OK" in order to display further data in the dataset.
→ Confirm the deletion by pressing "OK".
A confirmation prompt appears.
→ Confirm using "OK" to delete the data list permanently.
5.4 Scanner
"Scanner" menu
The "Scanner" menu item is not displayed unless a scanner is connected.
„Scan dictation ID“
The "Scan dictation ID" function is not available in the WAV* and MP3* recording formats.
Use scanner to search for dataset for new dictation
Search for dictation
If there is a barcode with the ID number (e.g. on an X-ray film or file envelope), your dictation machine can search for the corresponding dictation using a barcode scanner*.
→ Press „MENU“.
- Use the up/down buttons to navigate to the "Scanner" menu item and confirm using "OK".
Select the "Search dictation" subitem using the up/down buttons. Confirm your selection using "OK".
Press the button "Scan ID" and hold the scanner near the barcode. Confirm by pressing "OK". The Digta confirms the successful scanning of the ID with an acoustic tone. The scanned barcode/dictation ID is shown on the display. If dictation exists which corresponds to this dictation ID, this is also shown on the display. If a scanned barcode cannot be associated with any dictation, »No dictation found« appears.
If several dictations with this ID are found, select the desired dictation use the up/down buttons.
If you wish to listen to or change the dictation that was found, press the "Select" button.
If you wish to scan in another barcode, press the "Escape" button. The dictation found becomes the current dictation. The Digta returns to the main screen with play-back paused.
Scan workflow
→ Press "MENU".
- Use the up/down buttons to navigate to the "Scanner" menu item and confirm using "OK".
Select the "Workflow" subitem using the up/down buttons. Confirm your selection using "OK".
Menu functions
Select one of the following settings: →
»No entry«: no dictation ID is entered for new dictations•
- »On request«: for each new dictation, the user is prompted to scan a dictation ID. "Scan dictation ID!" appears on the display.
→ Activate the selected option by pressing "OK".
The marker bullet moves to the highlighted bar.
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
Programming
Scanner
The barcode scanner* must be connected to the dictation machine (see section "Barcode scanner*/Connect scanner").
Programming codes
To program the scanner, you need a table of programming codes. Further details can be found in the section "Barcode scanner*/Configure barcode scanner".
→ Press "MENU".
- Use the up/down buttons to navigate to the "Scanner" menu item and confirm using "OK".
Select the "Programming" subitem using the up/down buttons. Confirm your selection using "OK".
Scan in the desired programming code.
An acoustic signal confirms that the barcode has been successfully scanned.
You can scan in as many successive programming codes as you like. If the device cannot read the barcode, "Scan error" appears on the display.
→ Confirm the error message using "OK" and repeat the scan.
→ Complete the programming using the "Save" button.
If you do not wish to save the change, press "Escape".
5.5 Folder
In the "Folder" menu, you can set the folder in which you want to save your dictation.
Six folders are available. The folders are labeled A-F by default. You can use the folders to organize dictations (e.g. to separate business and private dictations).
Details regarding folders can be found in the section "Possible configurations with PC software/Folder functions".
Profiles5.6
In the "Profiles" menu, you can select a profile from among the predefined user profiles.
→ Press "MENU".
▶ Use the up/down buttons to navigate to the "Profiles" menu item and confirm using "OK".
- Use the up/down buttons to navigate to the desired profile and confirm using "OK".
→ If you do not wish accept the change, press "Back".
Details regarding profiles can be found in the section "Initial setup/Profiles".
5.7 Recording
Microphone sensitivity
In the “Microphone sensitivity” menu, you can set the Digta’s recording quality.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Recording" menu item and confirm using "OK".
Select the "Microphone sensitivity" subitem using the up/down buttons. Confirm your selection using "OK".
Microphone sensitivity
"Microphone sensitivity" menu
Move to the desired option using the up/down buttons.
Dictation•
- Conference
→ Activate the selected option by pressing "OK".
The marker bullet moves to the highlighted bar.
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
Voice activation
In the “Voice activation” menu, you can switch the Digta’s voice activation function on and off. If the “Voice activation” function is switched on, recording is paused during breaks in speech if the surrounding environment is quiet. The recording automatically resumes when you begin speaking again.
You can switch the dictation machine to record and set it in front of you. This allows you to dictate while having your hands free.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Recording" menu item and confirm using "OK".
Select the "Voice activation" subitem using the up/down buttons. Confirm your selection using "OK".
Move to the desired option using the up/down buttons.
On•
Off
→ Activate the selected option by pressing "OK". The marker bullet moves to the highlighted bar.
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
Recording format
In the "Recording format" menu, you can select the quality and file size of the recorded dictation. You can select among DSS, DSS Pro, WAV and MP3.
With DSS Pro you can set the quality and select from various sampling rates. The encryption of the dictations can be selected independently of this.
WAV\* and MP3\*
The WAV and MP3 recording formats are not included in the standard version of the device and are only available by purchasing the respective licenses separately.
Restrictions to WAV\* and MP3\*
Due to large amounts of data and missing dictation information in the file header, the following functions are not available for WAV and MP3 recording formats:
- info/index
• audible fast forward/rewind
• automatic follow dictation - menu "Details" and workflow functions
• saving barcodes as dictation ID - data lists
| Format | Application |
| DSS | Standard quality with the lowest memory requirements for dictations, low memory use for listening to and transcribing dictations in a typing pool |
| DSS Pro | Better quality than DSS, especially suited for speech recognition, dictation encryption possible |
WAV* PCM recording, compatible with PCs and studio equipment, e.g. 11.025 kHz/mono for speech recognition or 22.050 kHz/stereo for music with CD quality (Stereo recording only with external stereo microphones or with two internal microphones with the Digta 7 Premium)
MP3* low memory space usage, compatible with MP3 players
→ Press "MENU".
- Use the up/down buttons to navigate to the "Recording" menu item and confirm using "OK".
Select the "Recording format" subitem using the up/down buttons. Confirm your selection using "OK".
Select one of the following formats using the up/down buttons: DSS/DSS Pro• WAV• MP3•
→ Confirm your selection using "OK".
You are directed to a submenu with the possible recording quality options, which you can determine by selecting the sampling frequency and activating/deactivating stereo recording.
→ Move to the desired sampling frequency using the up/down buttons.
Recording quality for DSS/DSS Pro
QP (Quality Play) from DSS Pro, file extension ».ds2«
SP (Standard Play) from DSS, file extension ».dss«
Even though “Encryption” is a DSS Pro function, it can be combined with SP to save memory space.
→ Activate the selected sampling frequency by pressing "OK".
The marker bullet moves to the highlighted bar.
Sampling frequency
▶ Activate or deactivate the options "Encryption" or "Stereo" by pressing "OK".
The check mark after the option appears or disappears. The option is activated or deactivated.
If "Encryption" is activated in DSS, three settings options are shown.
Encryption
Select one of the following settings using the up/down buttons:
»off«: encryption is not offered
»on request«: Encryption will be offered for each new dictation•
»auto«: Each new dictation will be automatically encrypted•
→ Confirm your selection using "OK".
Selecting the recording format
You can switch between recording formats by selecting the sampling frequency in a different format; i.e. if you select the sampling frequency for a certain recording format, this format is then active.
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
"WAV" and "MP3" menus
If WAV* and MP3* are not licensed for your device, this items do not appear in the menu. In this case, in the "Recording" menu you are immediately directed to the "DSS/DSS Pro" menu with the corresponding subitems.
Current setting
The recording format that is currently set for new dictations is shown in the extended status line. Activate the extended status line in the menu "Display/Screen".
Automatic follow-up dictation
Long recordings, e.g. conferences, can be automatically recorded in several follow-up dictations.
In order to be able to hear all sentences or sections at the end of the dictation or the beginning of the follow-up dictation, up to 15 seconds of overlap between dictations is saved.
"WAV" and "MP3"
Due to large amounts of data the “automatic follow dictation” function is not available for WAV and MP3 recording formats.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Recording" menu item and confirm using "OK".
Select the "Automatic follow dictation" subitem using the up/down buttons. Confirm your selection using "OK".
Automatic follow dictation
"Automatic follow dictation" entry
→ Activate or deactivate the option by pressing "OK".
The check mark after the option appears or disappears. The option is activated or deactivated. The cursor moves to the field for entering the hour.
Enter the hour and the minutes using the up/down buttons and confirm each using "OK".
The left-right buttons are used to jump between entering in hours and minutes.
Complete the entry using the "Save" button. The selections for automatic follow-up dictations are saved.
If you do not wish to save the change, press the "Escape" button.
If you want to deactivate the automatic follow dictation function, press the "Off" button.
5.8 Display
Menü „Anzeige“
"Display" menu
Menu functions
Screen
In the "Screen" menu, you can switch on and off which items are shown on the main screen (recording, play-back).
Two of the four dictation labels (dictation name, dictation position number, dictation ID, number/reference) can be selected to be shown in the dictation field and are shown in two lines.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Screen" menu item and confirm using "OK".
Select the "Screen" subitem using the up/down buttons. Confirm your selection using "OK".
Move to the desired screen option using the up/down buttons.
Time•
The current time is shown on the display.
• Extended status line
This bar displays the name of the current folder, the file format (including stereo), the “encryption” feature and the battery status (charge in %, remaining operating time).
• Dictation position number
Dictation position number relative to all dictations, e.g. 5-12 means the fifth dictation of 12 dictations in the current folder. Renamed dictations are sorted in alphabetical order.
Number/reference, ID•
The dictation ID (barcode/data list ID) or numbers/reference (characters) are shown if available for the current dictation.
Dictation position number and dictation ID
If "Dictation pos. number" and "No./Reference, ID" are activated in the "Screen" menu, no dictation name is shown due to space constraints.
Record level display•
The display can be switched off if the pulsing level indicator is distracting during recording.
Recorder symbols•
This displays the symbols “●”, “||”, “◀”, “▶”, “▶”, “▶”, “■”, “▶”, and “▼” on the right side of the screen.
They indicate the current function of the keys and help beginners operate the keypad. If the recorder symbols are switched off, the progress bar is longer and can more exactly indicate the dictation position.
→ Activate or deactivate the display option by pressing "OK".
The check mark after the option appears or disappears. The option is activated or deactivated.
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
Date and time
In the "Date and time" menu, you can set the current date and time. You can select the format for the display.
If your Digta is connected via an USB connection to a PC with running DigtaSoft or AdapterServerConfig, the date and time are automatically synchronized with the settings on the PC.
Format for date and time
You select select whether the day or the month is displayed first in the date and whether the time is displayed in 12 (am/pm) or 24 hours.
DDMMYYYY 24hr., DDMMYYYY 12hr., MMDDYYYY 24hr., MMDDYYYY 12hr.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Screen" menu item and confirm using "OK".
Select the "Date and time" subitem using the up/down buttons. Confirm your selection using "OK".
The setup window for the date and time appears.
„Date and time“ menu
Display in "Date and time" menu
→ You can use the left/right buttons to select the desired entry fields.
Menu functions
Enter the day, month, year, hour and minutes using the up/down buttons and confirm each using "OK".
→ Select the format for the date and time using the up/down buttons.
→ Complete the entry using the "Save" button.
The date and time settings are applied.
If you do not wish to save the change, press the "Escape" button.
Illumination
In the "Illumination" menu, you can set the duration of the backlight.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Screen" menu item and confirm using "OK".
Select the "Illumination" subitem using the up/down buttons. Confirm your selection using "OK".
"Illumination" menu
Display in "Illumination" menu
→ Move to the desired option using the up/down buttons.
- Off
• 15 sec.
• 30 sec.
- Always
→ Activate the selected display option by pressing "OK".
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
Brightness
→ Press "MENU".
▶ Use the up/down buttons to navigate to the "Display" menu item and confirm using "OK".
- Use the up/down buttons to navigate to the "Brightness" option and confirm using "OK".
The setup window for the brightness appears.
Brightness
Display when setting the brightness
Adjust the brightness as desired using the up/down buttons to select a brightness level between 1 and 9.
The illumination becomes incrementally brighter/darker.
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
Contrast
→ Press "MENU".
→ Use the up/down buttons to navigate to the "Display" menu item
- Use the up/down buttons to navigate to the "Contrast" option and confirm using "OK".
The setup window for the contrast appears.
Contrast
Display when setting the contrast
Adjust the contrast as desired using the up/down buttons to select a contrast level between 1 and 9.
The contrast of the display becomes incrementally stronger or weaker.
→ Confirm the change using "Save".
If you do not wish to save the change, press "Escape".
Language
In the "Language" menu, you can select the language for all of the Digta's displays and menus.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Display" menu item and confirm using "OK".
Menu functions
Select the "Language" subitem using the up/down buttons. Confirm your selection using "OK".
Move to the desired language using the up/down buttons.
→ Activate the selected language by pressing "OK".
The marker bullet moves to the highlighted bar.
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
5.9 Workflow
Secretary
With the "Secretary" function, you select which secretary receives your dictation.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Workflow" menu item and confirm using "OK".
Select the "Secretary" subitem using the up/down buttons. Confirm your selection using "OK".
→ Select one of the following settings using the up/down buttons:
- »On request«: for each new dictation, a secretary is chosen from a list
- »No entry«: no secretary is entered
- »Auto«: The secretary is entered automatically, and each new dictation is assigned to the same secretary
→ Confirm the selection using the "Save" button.
If you have selected the "Auto" function, use the up/down buttons to select a secretary from the list to whom all dictations will be sent. With the "On request" setting, the secretary list also appears when a new
dictation is created in Easy mode. If no secretaries have been pre-defined in the list, "No entry" is shown on the display.
Predefining list items
The list of secretaries is created by the system administrator and can be transferred to the dictation machine using the configuration software.
Worktype
With the "Worktype" function, you can select which standard form is to be used for the dictation: for instance letter, meeting minutes and invoice.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Workflow" menu item and confirm using "OK".
Select the "Worktype" subitem using the up/down buttons. Confirm your selection using "OK".
Select one of the following settings using the up/down buttons: →
- »On request«: the user is asked to choose a standard form for each new dictation
»No entry«: no • worktype is entered
- »Auto«: every new dictation has the same worktype
→ Confirm your selection using "OK".
If you have selected the "Auto" function, use the up/down buttons to select a worktype from the list which will be applied to all dictations. With the "On request" setting, the list of worktypes also appears when a new dictation is created in Easy mode. If no worktypes have been predefined in the list, "No entry" is shown on the display.
Predefining list items
The list of worktypes is created by the system administrator and can be transferred to the dictation machine using the configuration software.
Group/category
With the "Group"* and "Category"* functions, you can assign further classifications to your dictations, for instance a department, a cost center or a speech recognition dictionary. Your system administrator defines the list items for "Group" and "Category" and can also rename the lists as required.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Workflow" menu item and confirm using "OK".
Select the "Group" or "Category" subitem using the up/down buttons. Confirm your selection using "OK".
Select one of the following settings using the up/down buttons:
- »On request«: the option is given to choose a classification to
which to assign the dictation for each new dictation
»No entry«: no group/category is entered•
»Auto«: every new dictation has the same classification•
→ Confirm your selection using "OK".
If you have selected the "Auto" function, use the up/down buttons to select a classification from the list which will be applied to all dictations. With the "On request" setting, the group/category list also appears when a new dictation is created in Easy mode. If no groups/categories have been predefined in the list, "No entry" is shown on the display.
Predefining list items
The lists of groups/categories are created by the system administrator and can be transferred to the dictation machine using the configuration software.
Priority
With the "Priority" function, you can select whether a new dictation should be assigned a priority because its transcription should take precedence.
The dictation is labeled with “!” above the dictation field.
Predefining list items
In DSS Standard, priority levels from 1 (highest priority) to 16 (no priority) are possible. For every author that has been set up, you can associate an individual maximum author priority to a dictation. The preset priority for the author DICT is 15.
The dictation machine should be configured using the accompanying PC software. Transfer your author names and a maximum priority less than 16 to your dictation machine.
If the dictation software is installed on a network, a system administrator must configure the dictation machine.
→ Press "MENU".
Use the up/down buttons to navigate to the "Workflow" menu item and confirm using "OK".
Select the "Priority" subitem using the up/down buttons. Confirm your selection using "OK".
Select one of the following settings using the up/down buttons:
»No entry«: no priority is set for new dictations•
»On request«: for each new dictation, you can choose between • "Without priority" and "With priority" (maximum priority level for author)
→ Confirm your selection using "OK".
The priority of a dictation can also be set or deleted in the main screen under “Details” (see section “Changing of dictation features/Priority”).
Numbers/reference
With the "No./Reference" function, you can enter up to 16 characters for your dictation, for example file references or patient numbers.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Workflow" menu item and confirm using "OK".
Select the "No./Reference" subitem using the up/down buttons. Confirm your selection using "OK".
Select one of the following settings: →
- »On request«: for each new dictation, the option to enter a reference is given.
»No entry«: no number/reference is entered•
»Auto«: • every new dictation has the same number/reference
»Prefix on/off«: Switch the prefix on/off●
→ Confirm your selection using "OK".
If you have selected the "On request" function, when a new dictation is created either an empty field or a fixed predefined entry is displayed. Use the text editor to enter your reference (characters) (see the section "Initial Setup/Navigation/Text editor").
Limited character (reference) selection
The predefined entry can be set to your typical initial number or reference using the configuration software.
If something was entered for the previous dictation, the previous entry is displayed. You can accept the entry or delete it.
5.10 Device settings
Sleep mode
With the "Sleepmode" function, you can determine whether the device automatically switches to an energy-saving "sleep mode" with a time and date display after several minutes. The device can be immediately reactivated by pressing any button. If the device is not switched off manually, it switches itself off after 30 minutes of sleep mode.
In the “Sleepmode” menu, you can set the amount of time after which the device automatically switches to sleep mode.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Device settings" menu item and confirm using "OK".
Select the "Sleepmode" subitem using the up/down buttons. Confirm your selection using "OK".
→ Move to the desired option using the up/down buttons.
Menu functions
5 min
15 min
30 min
Never
→ Activate the selected option by pressing "OK".
The marker bullet moves to the highlighted bar.
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
Acoustic signals
In the "Acoustic signals" menu, you can switch on/off the signals you find bothersome.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Device settings" menu item and confirm using "OK".
Select the "Acoustic signals" subitem using the up/down buttons. Confirm your selection using "OK".
→ Move to the desired option using the up/down buttons.
- Acknowledge beeps
- Warning beeps
- Notification beeps
→ Activate or deactivate the desired acoustic signal by pressing "OK".
The check mark after the function appears or disappears. The acoustic signal is activated or deactivated.
→ Confirm the change using "Save".
If you do not wish to save the change, press "Escape".
Acoustic signals absent
If all signals are switched off, no signal sounds when the memory is full or the rechargeable battery* is empty. In this case, if you dictate without paying attention to the screen the device may switch off without a signal sounding. You may continue to dictate and the text will not be recorded.
If only the warning signals are switched on, no notification signals will sound, for example the standby signal after the device is switched on or the info and index signals.
USB connection
You can choose whether the dictation machine automatically switches to USB mode when a USB connection to a PC is established or whether you would prefer to activate this function manually from the menu.
→ Press "MENU".
▶ Use the up/down buttons to navigate to the "Device settings" menu item and confirm using "OK".
Select the "USB connecting" subitem using the up/down buttons. Confirm your selection using "OK".
Select one of the following settings: →
»Connect automatically• «: USB mode switches on automatically
»Connect manually• «: USB mode is only switched on manually
→ Confirm the selection using the "Save" button.
If you do not wish to save the change, press the "Escape" button.
If “Connect automatically” is selected, USB mode automatically switches on when a switched-on dictation machine is connected to the USB port of a PC. The PC recognizes the device as a removable storage device and USB Audio and USB HID are active. You can now exchange data between the PC and the dictation machine, as well as using the dictation machine as a USB microphone.
For the setting "Connect manually", the dictation machine remains in dictation mode when connected via USB. It is supplied with power from
the PC. If you wish to transfer dictations to the PC, select "USB mode" from the menu and confirm by pressing OK. The device then establishes a connection with the PC.
Speaker
If you are listening to your dictation using headphones that are connected to the Digta Station*, you can switch off the speaker of the dictation machine.
Earpiece
If you connect an earpiece to the Digta's earphone jack, the dictation machine's speaker is automatically switched off.
In the "Speaker" menu, you can switch the Digta's speaker on or off.
→ Press "MENU".
-
Use the up/down buttons to navigate to the "Device settings" menu item and confirm using "OK".
Select the "Speaker" subitem using the up/down buttons. Confirm your selection using "OK".
→ Move to the desired option using the up/down buttons. -
Speaker on
- Speaker off
→ Activate the selected option by pressing "OK".
The marker bullet moves to the highlighted bar.
→ Confirm the change using "Save".
→ If you do not wish to save the change, press the "Escape" button.
Fast forward/rewind
In the “Fast forward/rewind” menu, you can switch on or off the audible play-back during fast forward/rewind. You can also adjust the speed of the fast forward and rewind to your preferences.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Device settings" menu item and confirm using "OK".
Select the "Fast forward/rewind" subitem using the up/down buttons. Confirm your selection using "OK".
Select the desired option using the up/down buttons: →
»Audible«: During fast forward and rewind, snippets of the record-•ing are played back. This could cause you to encounter long pauses or different speakers. If this play-back is bothersome it can be switched off. The fast forward and rewind is then somewhat faster.
WAV\* and MP3\*
The fast forward/rewind function is not audible with the WAV and MP3 recording formats.
- »Speed«: When listening for specific information during rewind,
you may miss the intended position. You can thus reduce the speed of the fast forward and rewind. If the fast forward and rewind is too slow for long dictations, you can increase the speed.
Speed of fast forward and rewind
The play-back speed for fast forward and rewind can be set to the following levels: 30, 50, 80, 100, 120, 150 and 200 percent.
→ Confirm your selection using "OK".
You enter the submenu with the settings that can be used for switching the play-back of snippets on and off during fast forward and rewind as well as determining the speed of that play-back.
→ Activate the selected setting by pressing "OK".
The marker bullet moves to the highlighted bar.
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
Rechargeable batteries
In the “Rechargeable batteries” menu, you can set the power supply for your Digta. If you wish to operate the device using other, externally charged rechargeable batteries, for instance NiMH batteries, you must switch the power source in this menu. Only then will the battery display and the automatic shutoff function correctly.
NOTICE
Data protection when rechargeable battery is empty
If you do not switch the power source, the Digta will not recognize when the rechargeable battery is almost empty and can therefore not save dictations and switch off in time.
→ Press "MENU".
Use the up/down buttons to navigate to the "Device settings" menu item and confirm using "OK".
Select the "Rechargeable batteries" subitem using the up/down buttons. Confirm your selection using "OK".
Move to the desired option using the up/down buttons:
Batt.Pack962/batteries
Other recharg. batt.
→ Activate the selected power source by pressing "OK".
The marker bullet moves to the highlighted bar. If you have selected "Brightness", the submenu for setting the brightness opens.
→ Confirm the change using "Save".
Foot control
With the "Foot control" function, you can select the functions of the foot control* for recording or play-back. You can set whether the foot control is to be used for transcription* or for hands-free dictation.
Factory settings
The foot control comes preconfigured for hands-free dictation. For transcription, it first must be switched to "Fast forward" in the "Foot control/Middle pedal" menu.
→ Press "MENU".
Use the up/down buttons to navigate to the "Device settings" menu item and confirm using "OK".
Select the "Foot control" subitem using the up/down buttons. Confirm your selection using "OK".
Select the desired option using the up/down buttons:
- »Middle pedal«: The pedal can either be used for recording (hands-free dictation) or for fast forward (transcription).
- »Short rewind«: Here you can set the length of the short rewind between 0 and 10 seconds. Each time play-back is started, the current dictation position is moved backwards by the set amount of time. This causes the most recent dictation part to be repeated.
Availability of short rewind
Short rewind is only available when using the Digta Station* and the foot control.*
The "Short rewind" function is only possible when the foot control is set to "Fast forward". During hands-free dictation, the right pedal is without short rewind.
→ Confirm your selection using "OK".
You enter the submenu with the possible settings for the middle pedal and the time for the short rewind.
→ Activate the selected setting by pressing "OK".
The marker bullet moves to the highlighted bar.
Fast forward
With the "Fast forward" menu setting, it is not possible to change an existing dictation or create a new dictation. If the NEW button or the record button is pressed, the message "Play-back only" appears.
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
Configuration of the foot control during recording
The switches of the foot control are configured for hands-free dictation.
Left pedal Middle pedal Right pedal
- Rewind
- Quick press: Switch recording on/off
- Long press: create new dictation (same function as "NEW" button on the dictation machine) The red recording indicator lights up, a new dictation name appears.
- Start/stop recording and play-back (same function as keypad on the dictation machine)
Configuration of the foot control during play-back
The switches of the foot control are configured for transcription.
| Left pedal | Middle pedal | Right pedal |
| • Rewind | • Fast forward | • Start/stop play-back |
Reset counter
In the "Reset counter" menu, you can reset the dictation counter.
Resetting frequency
The dictation counter goes up to 9999. You should not reset the Digi-ta's counter too often; otherwise conflicts could arise as a result of dictations having the same name saved on the PC.
→ Press "MENU".
- Use the up/down buttons to navigate to the "Device settings" menu item and confirm using "OK".
- Select the "Reset counter" subitem using the up/down buttons. Confirm your selection using "OK". A confirmation prompt appears.
→ Confirm using "OK" to reset the counter permanently.
The next dictation that you record will then have the lowest available number.
Change PIN
PIN/PUK function
You Digta is equipped with a PIN/PUK function. The PIN can be activated using the software included with delivery.
Activating the PIN (personal identification number) protects your device against unauthorized use. Use a number combination that is known only to you as your pin.
PIN/PUK function
The factory setting of the PIN is 0000.
In the "Change PIN" menu, you can delete the previous PIN and set a new PIN.
→ Press "MENU".
Use the up/down buttons to navigate to the "Device settings" menu item and confirm using "OK".
- Select the "Change PIN" subitem using the up/down buttons. Confirm your selection using "OK".
A prompt for the previous PIN appears.
PIN prompt
Display during PIN prompt
Enter the previous PIN by selecting the digits using the up/down buttons and confirming each individual digit by pressing "OK".
Menu functions
If you have made a mistake in the entry, press the “←” button.
You will return to the previous digit and can repeat the entry. → A window appears for entering a new PIN.
Enter the new 4-digit PIN by selecting the digits using the up/down buttons and confirming each individual digit by pressing "OK".
If you have made a mistake in the entry, press the "←" button.
You will return to the previous digit and can repeat the entry. → A prompt for the new PIN appears.
Change PIN
Display during PIN entry
Enter the new PIN again to confirm it.
The new PIN is saved.
Reset
In the "Reset" menu, you can reset the memory and device settings of the Digta.
→ Press "MENU".
Use the up/down buttons to navigate to the "Device settings" menu item and confirm using "OK".
Select the "Reset" subitem using the up/down buttons. Confirm your selection using "OK".
Move to the desired option using the up/down buttons.
- »Format memory«: formats the internal memory or a removable external memory card. During the formatting process, a busy indicator appears as a revolving point. A notice appears on the display when formatting is completed. Confirm by pressing OK. Directories and files with administrative data are saved in both the internal and the external memory. Therefore, not all of the memory capacity is available for recording dictations.
NOTICE
Data loss
Formatting the memory causes all dictations and files to be deleted.
Formatting with several authors
If a list with several authors is installed in the Digta, the function “Format memory” is only available if there are no dictations in the memory. This prevents dictations from inadvertently being deleted by another user.
Formatting the external memory
Ensure that an external memory card is inserted so that the internal memory is not inadvertently formatted.
Formatting using a PC
The internal memory and the external memory card must not be formatted as removable storage devices using the formatting function of a PC.
- »Reset settings«: all settings which were changed in the menus or using the configuration software are reset to factory settings. Saved dictation, files and data (e.g. PIN, author name, workflow lists) are retained.
- »Factory reset«: all settings are completely reset to factory settings and all files and data are deleted. Presets for the note accompanying the dictation that were changed using the PC software are reset to "No entry". The author name is reset to "DICT".
NOTICE
Data loss
During a factory reset, all dictations, files, data and settings are deleted.
Factory reset when there are several authors
If a list with multiple authors is installed in the Digta, the "Factory reset" function is only available if there are no dictations in the memory. This prevents dictations from inadvertently being deleted by another user.
→ Activate the selected option by pressing "OK".
→ Confirm the change using "Save".
If you do not wish to save the change, press the "Escape" button.
5.11 Device info
Version
Using the "Version" function, you can display the version of the device software (firmware), the serial number and the version of the printed circuit board.
Application
For information on new firmware versions, please visit our website: www.grundig-gbs.com
→ Press "MENU".
- Use the up/down buttons to navigate to the "Device info" menu item and confirm using "OK".
Select the "Version" subitem using the up/down buttons. Confirm your selection using "OK".
The version information appears on the display.
Version information
| Version | |
| Firmware | U 1.30 B 110 |
| Type | 0701 |
| PCB # | yuyuyuyuy |
| Serial # | |
| 035309900700000011 | |
| Back | |
»Firmware«:• version of the device software
»Type«: device type•
»PCB #«: version number of the printed circuit board•
»Serial #«: model and serial number•
- Pressing the "Back" button, takes you back to the "Device info" menu.
License key
The license code is displayed in the menu under “Device info/License key”. This helps to find out which additional functions (e.g. speech recognition) are activated in the event of servicing or during hotline counseling.
License key
| License key |
| 8NUJT-080B4-GQCSI-TGU19-NOM3U |
| Back |
Memory
Using the “Memory” function, you can display the current capacity of the internal or external memory.
→ Press "MENU".
▶ Use the up/down buttons to navigate to the “Device info” menu item and confirm using “OK”.
Select the "Memory" subitem using the up/down buttons. Confirm your selection using "OK".
The data regarding the capacity of the current memory appears on the display:
»• Internal memory«: factory-installed internal memory
»• External memory«: MMC or SD card inserted into the device
Memory capacity
| Internal memory | |
| Capacity | 1,8 68 |
| free | 154 h 54 min |
| used | 2 h 03 min |
| back | |
Display of memory capacity for the example of the internal memory
Memory capacity in dictation time
The displayed time in hours and minutes corresponds to dictation time in the current recording quality (for instance SP, QP, WAV, MP3, ...).
- Pressing the "Back" button, takes you back to the "Device info" menu.
Barcode scanner6.
Using barcodes6.1
You can scan in a barcode for every new dictation. The recognized barcodes are saved in the header of the DSS file in the "Subject" field and thus also displayed in the note accompanying the dictation. Other software which evaluates the DSS header (for instance a database system) can then organize the dictations using the scanned barcodes.
The scanned barcodes can later be displayed or automatically processed by software that evaluates the DSS header (for instance a database system).
The scanned barcodes are displayed in the PC software delivered with the dictation machine and in the transcription software, both in the overview of the note accompanying the dictation (see “Accompanying note” in the program's help section), and in the dictation list (if the “Topic” field is activated; see “Sort” in the program's help section).
Helpful software
We offer a software development kit (SDK) for integrators that evaluate the note accompanying the dictation, for instance to create links to database entries.
6.2 Connect scanner
The scanner's connector is mechanically and electrically identical to that of a memory card.
The corresponding menu items can only be selected on the hand-held dictation machine when a scanner* is connected.
NOTICE
Damage
Switch the dictation machine off before plugging or unplugging the Digta Scan.
Connect the Digta Scan to your hand-held dictation machine as shown in the following figure:
Scanner* in the dictation machine
Digta 7 with Digta Scan 407
Carrying clip
Ensure that the scanner's carrying clip locks into place in the slot on the back of the dictation machine.
Scan barcode for a dictation6.3
Details can be found in the section "Menu functions/Data list/Select".
Display barcode for a dictation6.4
Details can be found in the section "Operation/Changing of dictation features".
Scan barcode for an existing dictation6.5
Details can be found in the section "Operation/Changing of dictation features".
Search for dictation corresponding to a 6.6 barcode
Details can be found in the section "Menu functions/Scanner*/Use scanner to search for dataset for new dictation/Search for dictation".
Delete barcode from a dictation6.7
Details can be found in the section "Operation/Changing of dictation features".
6.8 Configure barcode scanner
The machine comes delivered with the barcode symbology EAN-13 activated. If you would like to use a different symbology, this can be set on the Digta.
We have provided you with a table of programming codes in barcode format. This table is in English in PDF format and can be opened with Acrobat Reader.
Programming code table
The programming code table can be found at »http://www.grundig-gbs.com«.
Download the current version of the programming code table from the internet.
Print the desired programming codes from the table.
Use a laser printer or similar to produce a useable printout.
here are always two programming codes given for each of the barcode symbologies that can be used: the top code to ENABLE the symbology and the bottom code to DISABLE it.
Program the barcode scanner* in the "Scanner" menu of the Digta. Details can be found in the section "Menu functions/Scanner*/Programming".
Acrobat Reader
Free download at http://www.adobe.de/products/acrobat/readstep.html
Communication with the PC7.
Connect/disconnect the dictation machine with 7.1 the PC
Connect dictation machine to the PC
Connect your Digta by means of the USB-cable to your PC in order to transfer dictations to your PC and to transmit them to your typist.
The dictation machine must be switched on to enable the communication between the two devices.
PC software
The Grundig PC software can only be used with one dictation machine. If a second dictation machine is connected to the USB interface, the PC will not recognize it; it will only appear in Windows as a removable disk drive.
If automatic USB connection is selected, USB mode switches on automatically when a dictation machine that is switched on is connected via USB.
The computer identifies the device as removable disk and as USB audio/HID device. The Grundig Business System PC-software can be configured so that the PC transfers the dictations from the dictation machine automatically, and transfers them so that the memory space of the dictation machine is fully available again.
If automatic USB connection is switched off, set up the connection manually by selecting the "USB mode" menu item using "OK".
NOTICE
Data transfer incomplete
Stop the USB connection using the task bar on the PC, as otherwise the transfer may not be complete.
7.2 USB-operations
USB power supply
The Digta is not recognized as a device by the PC. You can use the Digta for recording/playback as in battery operation, but the dictation machine is supplied with power from the PC.
PC file transfer (removable storage device)
If the dictation machine is connected to a PC via a USB cable, the PC supplies the dictation machine with power. The PC recognizes the device as a USB removable storage device for transferring dictations/files to and from the PC.
If automatic USB connection is switched off, set up the connection manually.
→ Press "MENU".
Communication with the PC
Move to the "USB mode" menu item using the up/down buttons.
→ Confirm by pressing "OK" to set up the USB connection.
Details can be found in the section "Menu Functions/Device settings/USB connecting".
The USB data transfer is indicated by an animation on the display. When data is being transferred, the group of letters "abc" runs repeatedly in the direction of transfer until the transfer is complete. The "abc" disappears when no file transfer is taking place.
Data transfer
USB data transfer
PC microphone operation (USB-Audio, USB-HID)
When the dictation machine is connected to a PC with a USB cable, the device is also registered for USB Audio and USB HID. The dictation machine can thus be used as the PC microphone, e.g. for direct dictation into the Grundig PC software or into a speech recognition system.
Switch the dictation machine on by pressing the "MENU" button until the first display appears.
Connect the dictation machine to the PC via the USB interface.
→ Press "MENU" a second time.
- Use the up/down buttons to navigate to the "Microphone sensitivity" menu item and confirm using "OK".
Select one of the following settings: →
Dictation•
- Conference
→ Confirm the selection using the "Save" button.
The microphone sensitivity for USB Audio is saved.
If you do not wish to save the change, press the "Escape" button.
Conference
If the microphone sensitivity is set to "Conference", the conference symbol z_ is shown in the display during recording.
If a sound program or speech recognition system (e.g. AudioRecorder or DigtaSoft) is running on your PC in record or play-back mode, the symbols for recording, recording paused and play-back appear on the display in the PC symbol. The recording LED lights up green and you can hear the recording from the speaker of the dictation machine.
USB-Audio USB Audio
USB audio during play-back
If you want to control other PC applications with the Digta, such as a speech recognition program, you can assign key commands to the Digta's buttons in USB HID mode. Only the MENU button is reserved for the menu function and switching off the device. Find out more about the configuration options with the help functions in the Digta configurator and adapter server software applications from Grundig.
Record a dictation
Select a sound program on your PC, for instance a Grundig dictation software, a speech recognition system or the Windows audio recorder.
Start the recording in your sound program and speak your text.
A recording symbol appears in the PC symbol on the display and the recording LED lights up red.
USB Audio during recording
Change mode
Switch off USB mode
→ Press "MENU".
- Use the up/down buttons to navigate to the "Dictation machine" menu item and confirm using "OK".
The Digta restarts and is not recognized as a device by the PC. You can use the Digta for recording/playback as in battery operation, but the dictation machine is supplied with power from the PC.
Switch on USB mode
→ Press "MENU".
- Use the up/down buttons to navigate to the "USB mode" menu item and confirm using "OK".
Communication with the PC
The Digta restarts and is recognized as a device by the PC. USB mode is active.
uSB-operations
The "USB mode" menu item in the main menu is only displayed when there is a USB connection to a PC.
Possible configurations with the PC software "Digta Configurator"
Possible configurations with the PC 8. software "Digta Configurator"
Configuration software8.1
The Digta Configurator configuration software is a tool from Grundig Business Systems for adjusting your dictation machine to your personal working requirements and to the optimal workflow for your company.
Digta Configurator can be used for the following purposes:
Reading dictation machine information•
General configuration of the dictation machine
Personalizing your dictation machine
Extending the functions of your dictation machine
Connect the dictation machine to the PC using the USB cable and start the Digta Configurator. The setting options for your Digta are listed in the "Detected devices" directory of the Digta Configurator.
Digta Configurator
Further details on installation and use of the Digta Configurator can be found in the "Digta Configurator" operating instructions.
8.2 PIN/PUK
Your Digta is equipped with a PIN/PUK function. Activating the PIN (personal identification number) protects your machine against unauthorized use. Use a number combination that is known only to you as your pin.
PIN factory settings
The factory setting of the PIN is 0000. You can change this PIN within a menu function (see section "Menu functions/Device settings/Change PIN").
You must enter the PIN each time the device is switched on and when activating it out of sleep mode. Only then can the device be operated.
You can activate the PIN using the PC software included with delivery or you can contact the service hotline. The contact information can be found on the internet at:
www.grundig-gbs.com
External memory without PIN protection
Dictations on external, removable memory cards (Digta Card) can not be protected through the PIN/PUK function.
When changing to an external memory card a prompt appears. Confirm that you would like to work with an external memory card without PIN protection.
Possible configurations with the PC software "Digta Configurator"
Enter PIN
When a PIN prompt appears, select the digits using the up/down buttons and confirm each digit individually by pressing "OK".
After it is confirmed, the digit is changed to “*” (hidden PIN entry).
If you have made a mistake in the entry, press the “←”.
You will return to the previous digit and can repeat the entry.
PIN entry
Display during PIN entry
Incorrect PIN entry
You have 9 chances to enter the PIN correctly.
If all 9 attempts are unsuccessful, the device is locked and can only be unlocked again using a PUK (personal unblocking key).
Change PIN
▶ Details about changing the PIN can be found in the section “Menu functions/Device settings/Change PIN”.
8.3 Folder functions
Select folder
There are six folders available for saving your dictations. The folders are labeled A-F by default. You can use the folders to organize dictations (e.g. to separate business and private dictations).
You can change the names of the folders (e.g. "business", "private") using the "Digta Configurator" PC software.
Delete contents of folder
In addition to deleting individual dictations, you can also delete all dictations within a selected folder.
Data protection with several authors
If a folder is used by more than one author, the folder cannot be deleted. The dictations contained within are protected against inadvertent deletion by another user.
→ Press "MENU".
Possible configurations with the PC software "Digta Configurator"
- Use the up/down buttons to navigate to the "Folder" menu item and confirm using "OK".
→ Select the desired folder by navigating using the up/down buttons.
→ Press the "Delete" button.
A list appears with the elements that can be deleted (selected folder, all folders).
→ Confirm your selection using "OK".
A confirmation prompt appears.
→ Confirm using "OK" to permanently delete the folder.
The message "Folder deleted!" appears.
If you do not wish to delete the folder, press the "Back" button.
EOL function8.4
With the EOL function* you can designate a dictation as completed and ready for delivery. If EOL (end of letter) is activated, it is shown as a check mark in the display. Dictations not designated EOL are not transferred to the PC.
Activate EOL function
The EOL function can be activated using the configuration software. You can choose whether you wish to work with the EOL button or the "Postponed" dictation feature (see section "Operation/Changing of dictation features/Postponed").
EOL constraint
The EOL function and the "Postponed" dictation feature are mutually exclusive.
In the configuration software you can also determine whether a new dictation is created when the EOL button is pressed. This also triggers the NEW button.
Using the EOL function
To interrupt a running recording, please press the »●« button. If a play-back is running, press the »■/►« button.
If the EOL function is activated, press the upper function button long (approx. 2 sec) to apply EOL to the current dictation.
EOL mark
Dictation with activated EOL
Possible configurations with the PC software "Digta Configurator"
When the EOL button is pressed, the dictation is locked against the following changes:
Add dictation part in the middle or onto the end•
Delete dictation or dictation part•
Set index
Add info message•
To make any changes, you must remove the EOL designation for the current dictation. Do this by pressing the EOL button again (approx. 2 sec).
Free configuration of buttons8.5
You can adjust the configuration of the upper and lower function buttons to suit your needs* using the Digta Configurator. You can also configure each button separately for pressing once, pressing longer, or pressing and holding (only for speech recognition). For the exact options, consult the current version of the Digta Configurator.
Some examples of free configuration of the buttons include:
Function of the "NEW" button (new dictation) configured to one of the • function buttons located on the side for user who are left-handed
EOL function configured to the lower side function button to make it • easier to handle
Activate the priority feature for a dictation using one of the buttons•
Operation with Digta Station9.
The Digta Station* serves as a communication interface between the dictation machine and the PC, as a charging station and as a base for the dictation machine. A foot control* and headphones* can be connected additional to the Digta Station Plus*. Also it is possible to charge a rechargeable battery pack in a special slot of the Digta Station Plus.
Digta Station
USB interface9.1
Connecting the device to the PC via the USB interface (yellow indicator on the Digta Station) sets up a data transfer. A USB audio/HID function can also be used to dictate in the Grundig PC software or in speech recognition systems.
Digta Station
9.2 Charging the battery in the battery compartment of the dictation machine
Connect the USB plug on the power supply cable into the "DC IN 5V" socket on the Digta Station*.
Connect the plug of the power supply unit into the wall socket.
→ Press and hold "MENU" until the device switches off.
Operation with Digta Station
Connect the switched off dictation machine to the Digta Station.
After a short time the charge indicator will appear on the display of the device and the LED indicator will flash green.
The rechargeable battery is fully charged after approx. 4 hours.
» « is shown on the display.
Dictation with foot control9.3
Connecting a foot control allows your to achieve hands-free dictation and transcription*.
Details can be found in the section "Menu functions/Device settings/Foot control".
10. Firmware update
The firmware update function allows you to keep your Digta's firmware always up-to-date.
Current firmware version
The current firmware version can be found on the internet at www.grundig-gbs.com
Switch off your Digta.
Switch on the PC and download the current firmware version from the internet.
Switch on your Digta.
Connect the Digta to the PC using the USB cable.
The device is detected by the PC as a removable storage device.
Data transfer
Animated data transfer display
- Copy the downloaded file “gh0700.hex” into the »SYSTEM« folder on the drive of the dictation machine (removable storage device).
The data transfer is indicated on the display. "abc" travels from the PC to the dictation machine until the data transfer is complete.
When the data transfer is complete, stop the USB connection → between the Digta and the PC using the task bar on the PC, as otherwise the transfer may not be complete.
Remove the USB plug from the dictation machine.
The security prompt "Apply update?" appears.
If you do not wish to apply the firmware update, press "Escape".
→ Confirm using "OK" to permanently apply the firmware update.
An animated busy indicator appears on the display.
After successful update the message "Update successful. Please turn off!" appears.
▶ Confirm the message with "OK" or press "MENU" until the machine switches off.
The next time the Digta is switched on it will operate with the new firmware.
You can check the current version of the firmware in the "Device info" menu under "Version".
Status at delivery
The most current firmware at the time of delivery is contained on the DVD included with delivery.
Technical Data11.
| The storage capacity for recording: 10 minutesDSS Standard Play (SP):DSS Pro Quality Play (QP):WAV Mono* (depending on sample rate):WAV Stereo* (depending on sample rate): | approx. 1 MBapprox. 2 MB9.6 MB (8 kHz sample rate) up to 57.6 MB (48 kHz sample rate)19.2 MB (8 kHz sample rate) up to 115.2 MB (48 kHz sample rate) |
| Response areaDSS Standard Play (SP):DSS Pro Quality Play (QP):WAV Mono* / WAV Stereo*: | 200 - 5 500 Hz200 - 7 500 Hz200 - 3 500 Hz to 200 - 20 000 Hz, depending on the sample rate selected |
| Microphone socket 3.5 mm jack; stereo | |
| Earphone jack 3.5 mm jack; stereo (mono earphone can be used) | |
| PC-Interface USB 1.1, USB 2.0 High Speed | |
| Batteries 2 x 1.5 V; type Micro/AAA | |
| Rechargeable battery Rechargeable battery pack 962 (Li-polymer rechargeable battery, 3.7 V/ 1000 mAh) | |
| Battery operation Up to 25 hours | |
| Dimensions (W x H x D, without protruding operating elements) approx. | 130 x 52 x 22 mm / 5.12 x 2.05 x 0.87 inch |
| Weight incl. rechargeable battery pack 962 approx. 122 g / 4.303 oz | |
12. Trouble shooting
Electrical devices can bring along malfunctions. These malfunctions cannot necessarily be referred to the device. You can check if you can remedy the errors by means of the following table.
| Malfunctions Possible reasons Removal of defect | ||
| The devices cannot be switched on. The battery is empty.The current supply is interrupted. | Charge the batteries or exchange them.(see chapter “Inserting batteries”, “Inserting rechargeable battery” and “Charging the rechargeable battery”) | |
| The device is not responding to button operations. | The keylock is activated. Press the lower function button until the keylock is deactivated. | |
| There is no sound or too quiet. The microphone sensitivity or the play-back volume are not set correctly. | Set the microphone sensitivity in the menu “recording” to “conference” or hold the device closer to your mouth during recording.Set up the play-back volume. (see chapter “Setting the volume”) | |
| The sound is distorted or too loud. The microphone sensitivity or the play-back volume are not set correctly. | Set the microphone sensitivity in the menu “recording” to “dictation” or increase the distance between the device and your mouth during recording.Turn down the play-back volume. (see chapter “Setting the volume”) | |
| No menu function available. | The device is running in the Easy Mode. | Switch over to the Menu Mode when switching on the device. (see chapter “Change of profile”) |
- Contents
- Introduction1.
- Scope of supply1.1
- Accessories
- Explanation of signalwords and symbols in this 1.3 Operating Instruction
- Warnings
- DANGER
- WARNING
- CAUTION
- NOTICE
- Saftety information1.4
- Purpose of use
- Danger of life due to electric shock!
- Danger of fire, explosion and overheating!
- Rechargeable batteries
- Danger of explosion and burns!
- Signal interference!
- Traffic
- Danger of accidents!
- Particular groups of persons
- Risk of injury!
- Obstacle
- Stumbling hazard!
- Electronic components
- Risk of damage and void warranty!
- Cleaning
- Risk of damage!
- Disposal
- Defects
- Comment Controls/Keys and Connections
- Initial Setup
- Battery operation
- Inserting batteries
- Operating using rechargeable batteries
- Instructions for rechargeable battery pack 962
- Battery compartment
- Data loss
- Inserting rechargeable batteries
- Charging the rechargeable battery
- Load indicator
- Operation with USB power supply
- Switching the device on/off
- Switching on for the first time
- Setup window
- Format for date and time
- Switching the device on/off3.5
- Switching on
- Switching off
- Profiles
- Profiles
- Default settings of profiles
- Easy Mode
- Menu Mode
- Help function
- Help function
- Navigation
- Button functions
- NEW button
- OK button
- MENU button
- Up/down buttons
- Display buttons in menu
- Left display button:
- Middle display button:
- Right display button:
- Text editor
- Limited character (reference) selection
- Keylock
- Memory options
- Internal/External memory
- Display "memory card active"
- Instructions for memory card
- Condition of the memory card
- Inserting memory card
- Correct insertion
- Removing memory card
- Formatting memory card
- Operating
- Recording of new 4.1 dictation
- Dictation volume
- Play-back dictation
- Select dictation after switching on the device
- Select dictation
- Listen to dictation
- Setting the volume
- Danger of hearing impairment
- Fast forward and rewind
- Fast play-back
- Set an index mark during play-back
- Change a dictation
- Insertion of a dictation part
- Insertion mode
- Overwrite dictation parts
- Overwriting modee
- Overwriting of data
- Overwriting mode
- Adding of dictation parts
- Skip mark aim
- Changing of dictation features
- Dictation features
- Menu "Details"
- Differing menu navigation
- Dictation lock
- Encryption
- DSS Pro function
- Priority
- Postponed
- Deadline
- Existing deadline
- Initial deadline setting
- Filename
- Secretary
- List empty
- Worktype
- Operating
- Group/category
- Numbers/reference (characters)
- Speech recognition of digits
- Dictation ID
- "Dictation ID" feature
- Dictation ID Scan dictation ID
- Scan in new Dictation ID
- Scanned dictation ID
- Change dictation ID
- Delete dictation ID
- Dataset
- "Dataset" property
- Display/edit dataset
- "Scan ID" button
- Delete dataset
- Dataset in the data list
- Status info
- User information
- Author name
- Info/Index function
- Info/Index function
- Add info message
- Delete info message
- Deletable elements
- Add index
- Recording
- Delete index
- Delete dictation
- Delete entire dictation
- Deletable elements list
- Delete dictation part
- Position of mark 2
- Menu functions
- The menu mode at a glance5.1
- Folder
- Profile
- Display
- Workflow
- Device settings
- Device info
- USB-operations5.2
- Data list
- "Data list" menu
- Menu functions
- Select
- "ID", "last name", "first name", "birthdate"
- Delete
- Scanner
- "Scanner" menu
- „Scan dictation ID“
- Use scanner to search for dataset for new dictation
- Search for dictation
- Scan workflow
- Programming
- Scanner
- Programming codes
- Folder
- Profiles5.6
- Recording
- Microphone sensitivity
- Voice activation
- Recording format
- WAV\* and MP3\*
- Restrictions to WAV\* and MP3\*
- Recording quality for DSS/DSS Pro
- Selecting the recording format
- "WAV" and "MP3" menus
- Current setting
- Automatic follow-up dictation
- "WAV" and "MP3"
- Automatic follow dictation
- Display
- Menü „Anzeige“
- Screen
- Dictation position number and dictation ID
- Date and time
- „Date and time“ menu
- Illumination
- "Illumination" menu
- Brightness
- Contrast
- Language
- Workflow
- Predefining list items
- Numbers/reference
- Device settings
- Sleep mode
- Acoustic signals
- Acoustic signals absent
- USB connection
- Speaker
- Earpiece
- Fast forward/rewind
- Speed of fast forward and rewind
- Data protection when rechargeable battery is empty
- Foot control
- Factory settings
- Availability of short rewind
- Fast forward
- Left pedal Middle pedal Right pedal
- Reset counter
- Resetting frequency
- Change PIN
- PIN/PUK function
- Reset
- Formatting with several authors
- Formatting the external memory
- Formatting using a PC
- Factory reset when there are several authors
- Device info
- Version
- Application
- License key
- Memory
- Memory capacity in dictation time
- Barcode scanner6.
- Using barcodes6.1
- Helpful software
- Connect scanner
- Damage
- Carrying clip
- Configure barcode scanner
- Programming code table
- Acrobat Reader
- Communication with the PC7.
- Connect dictation machine to the PC
- PC software
- Data transfer incomplete
- USB-operations
- USB power supply
- PC file transfer (removable storage device)
- Communication with the PC
- PC microphone operation (USB-Audio, USB-HID)
- Conference
- Record a dictation
- Change mode
- Switch off USB mode
- Switch on USB mode
- uSB-operations
- Possible configurations with the PC software "Digta Configurator"
- Possible configurations with the PC 8. software "Digta Configurator"
- Digta Configurator
- PIN/PUK
- PIN factory settings
- External memory without PIN protection
- Enter PIN
- Incorrect PIN entry
- Folder functions
- Select folder
- Delete contents of folder
- Data protection with several authors
- EOL function8.4
- Activate EOL function
- EOL constraint
- Using the EOL function
- Free configuration of buttons8.5
- Operation with Digta Station9.
- USB interface9.1
- Charging the battery in the battery compartment of the dictation machine
- Operation with Digta Station
- Dictation with foot control9.3
- Firmware update
- Current firmware version
- Data transfer
- Status at delivery
- Trouble shooting
Brand : GRUNDIG
Model : Digta 7 Push
Category : Dictaphone