Magic5 Eco Voice DECT - Fax machine PHILIPS - Free user manual and instructions
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| Product Type | Fax machine with integrated answering machine and cordless telephone |
| Model | Philips Magic5 Eco Voice DECT (PPF685/PPF695) |
| Dimensions (L×H×W) | 313 × 129 × 197 mm |
| Weight | 1.9 kg |
| Power Supply | 220-240 V~ / 50-60 Hz |
| Power Consumption (Standby) | < 2.5 W |
| Power Consumption (Transmission) | < 20 W |
| Connection Type | PSTN / PABX (analogue) |
| Fax Standard | Group 3, ITU-T T.30 |
| Fax Transmission Speed | 14,400 bps (max) |
| Data Compression | MH / MR |
| Scanner Resolution (Horizontal) | 8 dots/mm |
| Scanner Resolution (Vertical) | Standard: 3.85 lines/mm, Fine: 7.7 lines/mm |
| Document Feeder Capacity | 10 sheets (A4/A5, 60-100 g/m²) |
| Paper Tray Capacity | 50 sheets (A4, 80 g/m² recommended) |
| Telephone Book (Base) | Up to 200 entries |
| Answering Machine Recording | Up to 30 minutes |
| Fax Memory | Up to 50 pages (standard test letter) |
| SMS Memory | Up to 30 SMS messages |
| Cordless Telephone Range | Up to 50 m (indoors), up to 300 m (outdoors) |
| Battery Type (Cordless) | AAA NiMH rechargeable (3 supplied) |
| Cordless Talk Time | Up to 10 hours |
| Cordless Standby Time | Up to 120 hours |
| Ink Film | Original consumable with Plug'n'Print chip card |
| Safety Standards | EN 60950-1, EN 55022 Class B, EN 55024 |
| Environment & Recycling | ENERGY STAR compliant, WEEE disposal regulations |
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USER MANUAL Magic5 Eco Voice DECT PHILIPS
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Black and white photo of a Philips 400 phone with a remote control unit beside it (no visible text or symbols on the device body)PPF 685
PPF 695
EN User Manual
Dear Customer,
With the purchase of this device, you have chosen a quality PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.
Your device is delivered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug'n'Print card (= chip card with information regarding ink film capacity).
In the telephone book of your machine, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries.
You can assign the speed dial buttons to frequently dialled telephone numbers. You can load these telephone numbers quickly with the speed dial buttons.
The cordless telephone is provided with its own telephone book. With the cordless telephone you can send and read SMS messages (function is not supported in all countries and networks). You can hear messages on the answering machine of the device and record new outgoing messages.
You can individually set ringer tones and notification tones, wallpaper and menu colours of the cordless telephone. Additional functions such as alarms, timer, birthday reminder or a room monitoring function are also available to you. You can register up to five cordless telephones with your device.
The built-in answering machine stores up to 30 minutes of messages. You can record internal and external voice messages (= memos). Using remote message retrieval, you can call new messages from each telephone. With the VIP code, callers can also reach you even while the answering machine is switched on.
You can send fax messages in different resolutions to one or more recipients or a group. You can also poll faxes and prepare documents for polling.
Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.
Select the resolution for text and photo in order to copy documents with your machine. You can also create multiple copies.
You can send SMS messages from your machine if this service is activated for your telephone line (this function is not supported in all countries and networks). Received SMS messages can be managed with the extensive functions of the SMS menu.
Activate notification by SMS to receive an SMS message, for instance on your mobile phone, when calls, fax transmissions or other messages arrive in your absence (this function is not supported in all countries and networks).
If you want, your device can print Sudoku puzzles in four different difficulty levels with solution.
We hope you enjoy your machine and its many functions!
About this User Manual
With the installation guide on the following pages, you can start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this user manual.
Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed.
Multiple models of this machine series are described in this user manual. Please note that some functions are only available with specific models.
Symbols Used
⚠ Warns about dangers for people, damage to the device or other objects as well as possible loss of data. Injuries or damage can result from improper lifting.
This symbol designates tips that will help you to use your machine more effectively and easily.
Table of Contents
Dear Customer, 2
About this User Manual 2
1 General Safety Information...... 5
2 Overview......6
Overview of the Menu Functions 6
Device Overview 7
Cordless Telephone Panel 8
Panel 9
3 Initial Operation 10
Contained in the Packing 10
Attaching the Paper Tray 10
Inserting Paper 10
Connecting the Handset 10
Connecting the Telephone Cord 11
Connecting the Power Cord 11
Initial Installation 11
Inserting batteries in cordless telephone 12
Putting cordless telephone in operation 12
4 Telephone functions ...... 13
Making Telephone Calls on the Machine 13
Putting a call from cordless telephone 13
Calling additional telephone functions 14
Hands-free 14
Mute mode 15
Recording a Telephone Conversation 15
Forwarding a call 15
Placing internal calls 15
Calling Line Identification (CLIP) 16
Missed Calls 16
5 Telephone book of the device ..... 17
Saving entry 17
Edit Entry 17
Deleting an Entry 17
Groups 17
Speed dialling 18
6 Telephone book of the cordless telephone.... 19
Saving entry 19
Edit Entry 19
Deleting an entry 19
Adding an additional number 19
Changing the ringer tone 19
Calling Options 19
7 Cordless telephone.... 20
Looking for cordless telephone 20
Switching on and off 20
Navigating in the menu 20
Keypad lock 20
Activating emergency call number 20
Additional functions 21
8 Answering Machine 23
Switching On and Off 23
Editing the outgoing message 23
Listening to Messages 24
Deleting messages 25
Setting up forwarding and remote access 25
Using the Remote Control 25
Remote Control Functions 26
Recording internal memos 26
Modifying the settings 27
9 Fax.... 28
Sending fax 28
Manually Sending a Fax 28
Direct inward dialling or selecting sub-address ..... 28
Broadcasting 29
Delayed Fax Transmission 29
Receiving Faxes 29
Receiving fax automatically (fax only reception mode) . 29
Receiving fax manually 29
Polling Faxes 29
Using Fax Templates 30
10 Copier.... 31
Inserting Documents 31
Creating a Copy 31
Creating Multiple Copies 31
11 SMS 32
SMS Requirements 32
Sending SMS 32
Notification by SMS 33
Receiving an SMS 33
Reading an SMS 33
Calling SMS functions 34
Printing SMS Messages 34
Deleting SMS 34
Modifying the settings 34
12 Fun and Games.... 36
Sudoku 36
13 Settings on the device.... 37
Entering the Date and Time 37
Selecting the Language 37
Selecting the Country 37
Entering Your Number 37
Entering Your Name 37
Setting the Contrast 37
Lowering the Transmission Speed 37
Switching Page Adjustment On and Off 37
Setting line interruption 38
Setting the Ring Tone 38
Setting the Fax Switch 38
Printing Lists and Help Pages 39
Starting the Initial Installation 39
14 Settings on the cordless telephone 40
Selecting the language 40
Changing the Wallpaper Image 40
Changing the menu colours 40
Setting the contrast 40
Setting the ring tone 40
Turning key-tones and signal-tones on and off ..... 40
Switching silent mode on/off 41
Programmable buttons 41
Automatic picking up and hanging up the phone .... 41
Resetting the cordless telephone 41
Displaying call logs and events 41
15 Telephone Lines and Additional
Devices.... 43
Configuring Telephone Lines and Services 43
Registering and de-registering additional cordless telephones 43
Connecting Additional Devices 44
Using Additional Telephones (Easylink) 45
16 Service.... 46
Checking the Ink Film Reserve 46
Changing the ink film 46
Fixing a Paper Jam 47
Fixing a Document Jam 48
Cleaning 48
Displaying the battery charge 49
Changing the batteries in the cordless telephone ..... 49
Checking the Firmware Version 50
Using Service Codes 50
Power Cycling 50
17 Appendix.... 52
Technical Data 52
Declaration of Conformity (DoC) 52
1 General Safety Information
Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet these standards. The device was built exclusively for use in the indicated sales region.
Do not make any changes or settings that are not described in this user manual.
Setting Up the Machine
The device should rest securely on a stable, flat surface. If the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself.
The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.
Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.
Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.
The device must have sufficient ventilation and may not be covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the device can overheat and catch on fire.
In the event that the device becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device.
Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the telephone socket with wet hands.
Do not allow liquids to enter into the device. Disconnect the device from the power socket if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.
Do not allow children to handle the device without supervision. The packing materials should be kept out of the hands of children.
The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be retained if placed near or on the telephone handset.
Power Supply
Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.
Use only the power and telephones cables supplied.
Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an emergency, disconnect your device from the power supply by pulling the power plug.
Never touch the power or telephone cable if the insulation is damaged.
Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do not use the device during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telephone networks. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol).
Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.
In the event of a power failure, your device will not function; saved data is retained.
Repairs
Should disruptions occur, follow the instructions on the display and on the error report.
Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device. Only have your device repaired by an authorised service centre.
Do not remove the type label from your device; this would void the warranty.
Consumable Materials
Use only original consumable materials. These are available from a specialised retailer or through our order service (see back side of this user manual). Other consumable materials could damage the device or shorten its service life.
Dispose of old consumable materials according to the waste regulations of your country.
Cordless Telephone
Never place the cordless telephone in the charging station without rechargeable batteries or with non-rechargeable batteries.
Do not install or use your cordless telephone in a damp environment. Never touch the cordless telephone with wet hands.
The functioning of security systems, medical equipment or sensitive devices can be disrupted by the transmission power of the cordless telephone. Observe any usage regulations (or restrictions) in the vicinity of such equipment.
The batteries used should be disposed of according to the recycling regulations of your country.
2 Overview
EN
Overview of the Menu Functions
The following functions are available on your device. There are two ways in which you can call functions:
Navigating in the menu: Press OK or one of the two arrow keys ▲/▼ to open the function menu. Page through ▲/▼ menu entries. Use OK to select a function. Press C to return to the previous menu level. Press STOP to close the menu and return to the starting mode.
Calling functions directly: You can call a menu function directly using the function number. Press OK and enter the appropriate function number using the numeric keypad. Confirm using OK. You will find the function number in the following list.
Press i and 6 to print a list of all functions and settings of your device.
1 Telephone book
1 1 Looking up an entry......page 13
12 New entry......page 17
1 3 Creating group......page 17
14 Speed dialling......page 18
1 5 Modifying an entry ......page 17
1 6 Deleting entries......page 17
1 7 Printing entries ......page 39
2 Calls
2 1 Received calls ......page 13
2 2 Outgoing calls......page 13
2 3 Printing entries ......page 39
2 4 Setting line interruption (Hook-Flash-period) (function is not supported in all countries and networks) ......page 38
3 Fax
3 1 Polled reception ......page 29
3 2 Polling send ......page 30
3 3 Sending fax later ...... page 29
3 4 Sending to multiple recipients (= broadcast)
......page 29
3 5 Printing fax journal ......page 39
3 6 Printing transmission report......page 39
3 7 Print reduced in size......page 37
3 8 Reducing transmission speed......page 37
4 Miscellaneous
4 1 Printing call list......page 39
4 2 Switching notification tone for call waiting on/off
......page 14
4 3 Using fax templates......page 30
4 4 Setting the contrast ......page 37
4 5 Using service codes...... page 50
4 6 Checking the ink film reserve ...... page 46
4 7 Checking the firmware version ...... page 50
48 Sudoku.... page 36
5 Fax switch
5 1 Configuring day mode ...... page 38
5 2 Configuring night mode...... page 38
5 3 Setting the timer.... page 38
5 4 Easylink...... page 45
5 5 Setting the ring tones ...... page 38
6 SMS
6 1 Sending SMS ...... page 32
6 2 Reading SMS ...... page 33
6 3 Printing SMS ...... page 34
6 4 Deleting SMS...... page 34
6 5 Notification by SMS ...... page 33
6 6 SMS access...... page 34
7 Answering Machine
7 1 Switches answering machine on/off ...... page 23
7 2 Listening to messages...... page 24
7 3 Recording internal memos...... page 26
7 4 Setting the recording duration...... page 27
7 5 Editing the announcement ...... page 23
7 6 Using announcement without recording message (= external memo) ...... page 23
7 7 Forwarding messages ...... page 25
7 8 Entering the VIP code...... page 27
7 9 Entering access code ...... page 25
8 Cordless Telephone
8 1 Locating cordless phones ...... page 20
8 2 Registering cordless telephone ...... page 43
8 3 De-registering cordless telephone ...... page 44
9 Settings
9 1 Entering the date and time ...... page 37
9 2 Selecting the language ...... page 37
9 3 Selecting the country...... page 37
9 4 Entering number...... page 37
9 5 Entering name...... page 37
9 6 Configuring telephone lines and services .. page 43
Device Overview
① Handset
② Paper tray
③ Document feeder (writing facing up)
④ Panel with display
⑤ Socket—Connection socket for the telephone handset
⑥ EXT-Socket—Connection socket for additional devices
⑦ LINE-Socket—Connection socket for telephone cable
① Scanner glass
② Rollers of the automatic document feeder
③ Rests of the intake rollers
4 Document guide / scanner film
⑤ Cover for scanner and automatic document feeder
⑥ Toothed wheel for tightening the ink film
⑦ Ink film roll in the rear ink film compartment
⑧ Ink film roll in the front ink film compartment
⑨ Slot for the Plug'n'Print card
10 Locks for the cover of the scanner and automatic document feeder
Cordless Telephone Panel Monochrome Dect · Colour Dect
●—Programmable button (the saved function appears on the display)
●●—Programmable button (the saved function appears on the display) / calling options / confirming selection
/10—Press briefly: Place calls / receives calls / hands free / press and hold: Redialling / switching on cordless telephones
—Press briefly: Ending calls / aborting menu functions / press and hold: switching off cordless telephone
□—Press briefly: Calling up the telephone book from the device / hold pressed: Calling the telephone book of the cordless telephone
☒—Calling the SMS menu (function is not supported in all countries and networks)
▲/▼—Calling the menu functions / navigation within the menu / selecting options / moving the cursor / adjusting the volume level
C—Returning to the previous menu level / deleting individual digits
OK—Calling the menu functions/ confirming input
1/Press and hold: Calling answering machine menu
* /→—Press and hold: Turning keypad lock on/off
0—Inputting special characters
R—Switching between calls (= call toggling)
Forwarding a call to the device or to other cordless telephones
Symbols on the LCD Display Monochrome Dect
Colour Dect
—Display of the battery charge
^INT —Internal telephone call (= intercom) with another cordless telephone or the device
_EXT —External telephone call
New SMS received
- Answering machine switched on
—Alarm clock switched on
Timer switched on
1—Number with which the cordless telephone is registered with the base unit
Colour Dect
☐—Keypad lock switched on
∅—Silent mode switched on (all ring tones switched off)
Panel
☒—Lights up, if new messages are received / list of the new messages with submenus / blinks in the case of device error (for example no ink film)
During a call: Forwarding a call to a specific or all cordless telephones / in the starting mode: Locating cordless phones (all registered cordless phones start ringing)
Speed dial buttons 1 ... 6—Press briefly: Recalling speed dial entry / press and hold: Editing speed dial entry
□□A-Z—Press briefly: Calling up the telephone book entries. Selecting the entries with the ▲/▼ / press and hold: saving new entries
☑/☐/☐—Setting the timer and the fax reception modes (= fax switch). Modes set on the display ✱ (day), ℰ (night), F (only fax reception, this function is not supported in all countries and networks). Activated timer is indicated with
STOP—Function abort / return to the starting mode / documents eject / ending message playback
C—Return to the previous menu level / press briefly: deleting individual characters / press and hold: deleting complete input / during a playback: deleting individual message / in the starting mode: deleting all messages
▲/▼—Calling the menu functions / navigation within the menu / selecting options / moving the cursor / adjusting the volume level
OK—Calling the menu functions / confirming input
START—Press briefly: Starting transmission of messages / press and hold: Starting fax polling
—Calling answering machine menu
i—Press briefly: Printing help pages and setting lists / press and hold: Starting initial installation process
COPY—Press briefly: creating a copy / press and hold: creating multiple copies / printing SMS
手—Setting higher resolution for faxes and copying (RESOL.: STANDARD, RESOL.: FINE, RESOL.: PHOTO)
☒—Calling the SMS menu (function is not supported in all countries and networks)
Numeric keypad—Inputting digits, characters and special characters
●—Press briefly: Toggling between the list of the last 10 dialled numbers (= redial list) / press and hold: List of last ten callers (caller list)
—Dialling with the handset replaced / hands-free
R—Press briefly: insert short line interruption (Hook Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)/long press: Inserting dialling pause
3 Initial Operation
EN
Contained in the Packing
① Device
② Telephone handset
③ Spiral cable for telephone handset
④ Paper tray
⑤ Mains cable with plug (country-specific)
⑥ Telephone cable with plug (country-specific)
⑦ Charging station
⑧ Three batteries
9 Cordless telephone
User manual with installation guide (not depicted)
Depending upon model several cordless telephones are included.
If one of the parts is missing or damaged, please contact your retailer or our customer service.
Attaching the Paper Tray
Insert the paper tray into the openings behind the paper feed mechanism.
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Illustration of a lathe machine with a paper lid and two arrows indicating process flow (no text or symbols)Inserting Paper
Before you can receive documents or make copies, you must load paper into the device. Please use only appropriate paper in standard format A4 (210 × 297 millimetre · preferably 80 g/m²). Follow the specifications in the technical data.
Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.
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Two line drawings showing hands holding a book and a card, with an upward arrow indicating motion (no text or symbols)1 Fold open the lever on the right beside the paper feed towards front.
2 Insert paper in the paper feeder. You can insert maximum 50 sheets (A4 · 80 g/m2).
3 Fold open the lever on the right beside the paper feed backward in order to enclose the paper.
Connecting the Handset
Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket designated with the symbol.
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3D diagram of a mechanical device with directional arrows indicating motion or assembly (no text or symbols)Connecting the Telephone Cord
Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals.
Connect the telephone cable to the device by inserting it in the socket designated with LINE (RJ-11-Connector). Insert the telephone plug into your PTT line socket.
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Diagram of a printer with cable and connector, no text or symbols present
If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections and additional devices, page 43).
Connecting the Power Cord
Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.
Connecting power cord of the device
Insert the mains cable into the connection located on the rear side of the device. Connect the mains cable to the electrical socket.
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Medical device with attached electrical outlet and cable, no visible text or symbolsConnecting the power cord of the charging station
Connect the mains cable of the charging station to the electrical socket.
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Illustration of a wall-mounted electrical plug connected to a cable and a terminal block (no text or symbols)Initial Installation
After you connect your device to the mains voltage, the initial installation commences. Press ⓘ. Your device prints a help page.
Selecting the Language
1 Use ▲/▼ to select the desired display language.
2 Confirm with OK.
Selecting the Country
Always set the country in which you are operating the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.
1 Use ▲/▼ to select the country in which you are operating the machine.
2 Confirm with OK.
After this input, the machine prints another help page and checks the telephone line.
Entering Your Number
Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).
1 Enter your number. Using # or * you can enter a plus sign.
2 Confirm with OK.
Entering Your Name
1 Enter your name. You can enter characters using the numeric keys (see button labels). Enter special characters using 0. Press the respective button several times until the desired character or special character appears on the display.
You can move the cursor using ▲/▼. Use C to delete individual characters.
2 Confirm with OK.
After the input, the machine prints an overview of the functions.
Entering the Time and Date
1 Enter the time, e.g. 1 4 0 0 for 2 pm.
2 Enter the date (two digits each) e.g. 0 8 0 6 0 7 for 8 June 2007.
3 Confirm with OK.
You can restart the initial installation process any time. Press i and 2.
Inserting batteries in cordless telephone
1 Insert the new batteries in the battery compartment with the positive and negative poles as shown in the picture in the battery compartment.
Never use non-rechargeable batteries in the cordless telephone. Follow the specifications in the technical data.
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3D rendering of a silver remote control device with two batteries and a slot (no text or symbols visible)2 Place the cover on the battery compartment and slide it upward until it snaps into place.
3 Place the cordless telephone into the charging station.
Never place the cordless telephone into the charging station without batteries.
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Illustration of a remote control device connected to a base device via cable (no text or symbols visible)
Leave the cordless telephone in the charging station for at least twelve hours. The batteries will heat up slightly during charging; this is not dangerous.
Putting cordless telephone in operation
Press the green ↗ button for at least two seconds for switching on your cordless telephone.
Normally your cordless telephone is registered with your device in the factory. In the starting mode, press OK. The display shows on which base unit and with which number the cordless telephone is registered.
If you acquired a model with several cordless telephones, only one cordless telephone is registered with your device in the factory. Insert the batteries as described above and register the cordless telephones with your device (also see Chapter "Telephone Connections and Additional Devices", page 43).
4 Telephone functions
For information on how to connect additional cordless telephones and another device and which functions are available to you, please refer the chapter on Telephone Connections and additional devices, Page 43.
In the fax only reception mode (F on the display) the device rings twice. Then the fax reception switches on. You can only accept an incoming telephone call whilst it is ringing (also see chapter Setting the Fax Switch, page 38) (this function is not supported in all countries and networks).
Making Telephone Calls on the Machine
Dial the desired telephone number. There are multiple ways to do this. Then lift up the handset.
You can also lift up the receiver first, then dial a number. The dialling process begins immediately.
Manual dialling: Dial the desired telephone number with the number pad.
Telephone book:
1 Press □A-Z
You can also load telephone book entries by pressing OK, 1 1 and OK.
2 Select an entry using ▲/▼. Enter the starting letters with the numeric keypad to quickly navigate through the telephone book.
You can save an entry multiple times with the same name but in a different category. In the telephone book, the first letter of the category appears after the entry.
Speed Dialling: Press the desired speed dial button (1 ... 6).
Redial list: Press ⬆. Use ▲/▼ to select an entry from the list of the dialled numbers.
You can also load the redial list by pressing OK, 2 and OK.
Caller list: Press and hold Ⓐ (at least two seconds). Use the ▲/▼ to select an entry from the list of callers.
You can also load the caller list by pressing OK, 2 1 and OK.
For this function to work, the caller line identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.
Getting outside line
Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public telephone network (PSTN) from a PABX.
Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry. The outside line access code is usually 0.
In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access code can be R (= Flash). Press R to enter this outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.
If you operate your device permanently at an extension, store the outside line access code with the 96 function (see page 43).
Chain Dialling
You can combine and edit manually entered digits and saved entries, before the dialling process starts. If you have saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another saved entry.
Insert dialling pause
It may be necessary to insert a dial pause in telephone number, for example, for a direct-inward dialling number, a sub-address or in a long distance number. Hold R pressed (for at least two seconds). — appears on the display. The second part of the number is dialled only after a short pause.
Putting a call from cordless telephone
Dial the desired number. There are several ways to do this: Then press ↗.
You can also press first and then dial a number. The dialling process begins immediately.
If you receive a call on the cordless telephone and hear that it is a fax call (whistling tone or silence), you can start the fax reception on the device. Press either START on the device or * 5 on the cordless telephone.
Manual dialling: Dial the desired number using the numeric keypad.
Telephone Book of the Cordless Telephone:
1 Hold □ pressed (for at least two seconds).
2 Select an entry using ▲/▼. Enter the starting letters with the numeric keypad to quickly navigate through the telephone book.
If you have added an additional number to an entry, this entry appears twice in the telephone book. The symbol of the category appears before the name.
Telephone Book of the Device:
1 Press □.
2 Select an entry using ▲/▼. Enter the starting letters with the numeric keypad to quickly navigate through the telephone book.
Redial list: Press and hold ⬤ (at least two seconds). Use ▲/▼ to select an entry from the list of the dialled numbers.
Caller List:
1 Press ▲/▼, and using ▲/▼ CALLS select PERSON-ALIS..
2 Confirm with OK.
3 Using ▲/▼, select from which list you would like to dial a number.
4 Confirm with OK.
5 Select the desired number using ▲/▼.
You can adjust the volume level of the speaker on the cordless telephone using ▲/▼ even during a call.
Looking up Numbers
During a call, you can look up the telephone book entries.
1 During a call, press ●● Menu.
2 Use ▲/▼ to select PHONEBOOK.
3 Using ▲/▼, dial the desired entry.
Press ●Return to return to the previous menu level.
Calling additional telephone functions
(Function is not supported in all countries and networks)
You can use additional telephone functions with your device for example call on hold, three-way call or forwarding. Contact your telephone company to inquire whether or not these functions are available for your connection. The signal to the switchboard to call these services is a short line interruption (Hook Flash). Press the R key to call the additional telephone functions.
On the Device
Making a Second Call
1 During a call, press R.
2 Enter the desired number using the numeric keypad or select a saved entry.
Press R, to toggle between the calls.
Switching Between Calls
Press R, to toggle between the calls.
Receiving a Second Call
During a call, you can be informed about another call by a notification tone (= call waiting) if your telephone company offers this service. The notification tone for call waiting on the device is switched off in the factory.
During a call, press R to accept the new call.
For this function to work, the caller line identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.
Switching notification tone for call waiting on/off
1 Press OK, 4 2 and OK.
2 Use ▲/▼, to select whether you would like to turn the call waiting on or off.
3 Confirm using OK.
On the cordless telephone
Receiving a second call
During a call, press ●● ACCEPT to accept the new call.
Switching between calls (= hold)
Hot key: Press R, to toggle between the calls.
1 During a call, press ●● Menu.
2 Using ▲/▼ select SWITCH.
3 Confirm with OK.
Making a second call
Hot key: Press●, and dial the other number.
1 During a call, press ●● Menu.
2 Dial using ▲/▼ SECOND CALL.
3 Enter the desired number using the numeric keypad.
4 Press ●● Call.
Hot key: Press ● and 1, to end the call and to activate the call on hold.
Hands-free
On the device
1 Press to dial without lifting up the handset. You will hear a dial tone from the loudspeaker.
2 Enter the desired number using the numeric keypad or dial a saved entry. The dialling process begins immediately. Any incorrectly entered numbers can no longer be changed now.
Put the handset near the device with the microphone facing up in order to achieve an optimum communication.
On the cordless telephone
This function is not available if the battery charge of the cordless telephone is low. Place the cordless telephone into the charging station.
Switching on hands-free
1 During a call, press ●● Menu.
2 Using ▲/▼ select Deact..
3 Confirm with OK.
Switching off hands-free
1 Select Deact. again.
2 Press ●● Deact..
You can switch the hands-free mode on and off by pressing ↕ button during a telephone call.
Mute mode
You can put the handset on mute, if you want to speak to someone without letting the caller hear the conversation.
On the device
1 During a call, press C. Your caller cannot hear anymore.
2 Press C again to continue with the call.
On the Cordless Telephone
1 During a call, press ●● Menu.
2 Using ▲/▼ select SECRET.
3 Confirm with OK. Your caller cannot hear anymore.
4 Press ● Exit to continue with the call.
The mute mode of the cordless telephone can also be switched on/off by pressing and holding C (at least 2 seconds).
Recording a Telephone Conversation
You can record a telephone conversation. After recording, the ☒ button flashes, and you can hear the recording like a message on the answering machine.
You must inform your caller when recording a telephone conversation.
1 During a call, press 📁. The recording begins.
2 Press 🙏 again to end the recording.
Forwarding a call
You can forward calls from the device to registered cordless telephones. From the cordless telephone, you can forward calls to the device or to other cordless telephones.
From device
To a cordless telephone
1 During a call, press →.
2 Dial the number of the cordless telephone using the numeric keypad.
3 Hang up.
To all cordless telephones
1 During a call, press →.
2 Hang up.
From the cordless telephone
To the device
1 During a call, press ●● Menu.
2 Using ▲/▼ select CALL TRANSFER.
3 Confirm with OK.
4 Using ▲/▼ select HANDSET 0.
5 Confirm with OK.
6 Press —, to hang up.
To other cordless telephones
This function is available only if you have registered several cordless telephones with your device and the telephones are within the range of the machine.
1 During a call, press ●● Menu.
2 Using ▲/▼ select CALL TRANSFER.
3 Confirm using OK.
4 Select the cordless telephone to which you would like to transfer the call using ▲/▼.
5 Confirm using OK.
6 Press —, to hang up.
Getting back the telephone call
You can get a transmitted telephone call back, before the cordless telephone is picked up.
1 Press ●● Menu.
2 Using ▲/▼ select HANGING UP.
3 Confirm using OK.
Placing internal calls
From device
Calling a cordless telephone
1 In starting mode, lift the handset.
2 Press →自.
3 Dial the number of the cordless telephone using the numeric keypad.
Calling all cordless telephones
1 In starting mode, lift the handset.
2 Press →自.
You can also terminate an internal telephone call by pressing without hanging up. You can place an internal or external call.
From the Cordless Telephone
Calling the device
1 In the starting mode, press →.
2 Dial using ▲/▼ HANDSET 0.
3 Press ●● Call.
Calling other cordless telephones
This function is available only if you have registered several cordless telephones with your device and the telephones are within the range of the machine.
1 In the starting mode, press →.
2 Using ▲/▼ dial the cordless telephone you would like to call.
3 Press ●● Call.
Calling Line Identification (CLIP)
(Function is not supported in all countries and networks)
The number of an incoming call appears on the display. For this function to work, the Calling Line Identification Presentation (CLIP) must be activated for your telephone connection. Enquire with your telephone company. Caller Line Identification may be associated with a fee.
If the Caller Line Identification does not work even though the function is activated for your telephone connection, check if you have set the correct country (also see Chapter Settings, page 37).
The functionality and availability of the Caller Line Identification Presentation (CLIP) depends on your telephone company. Your telephone company could have no CLIP data transmission or very specific data transmission format which is nocht supported by this product.
In some networks the machine will set itself up automatically. The Caller Line Identification (CLIP) may only work from the second call.
Missed Calls
Your machine displays the name with which you have saved the number in the telephone book. The number and name will not be shown if the caller suppresses his number.
On the device
If you received a call while away, the ☒-☐ - button flashes.
1 Press
2 Using ▲/▼, you can page through the list of missed calls.
If you have received additional messages, first select the missed calls using ▲/▼ and confirm with OK.
3 Lift the handset or press ↗, on the cordless telephone to go back.
On the cordless telephone
If you receive calls in your absence, a message appears on the display of the cordless telephone.
1 Press OK.
2 Using ▲/▼, you can page through the list of missed calls.
3 Press ↗, to go back.
5 Telephone book of the device
Press i and 3 to print an overview of the telephone book functions.
In the telephone book of your device, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries. Follow the specifications in the technical data.
You can move the cursor using ▲/▼. Use C to delete individual characters. Press STOP to close the menu and return to the starting mode.
Saving entry
1 Hold □A-Z pressed (for at least two seconds).
You can also call the function by pressing OK, 1 2 and OK.
2 Enter the name. You can enter characters using the numeric keys (see button labels). Enter special characters using 0. Press the respective button several times until the desired character or special character appears on the display.
3 Confirm with OK.
4 Using ▲/▼, select the category for which you would like to enter a number: CATEGORY: HOME, CATEGORY: WORK, CATEGORY: MOBILE or CATEGORY: FAX.
5 Confirm with OK.
6 Enter the telephone number.
7 Confirm with OK.
8 You can assign a ring tone to the number. Use the number buttons 0 to 9 to select a ring tone. Using ▲/▼, set the volume.
9 Confirm with OK. The entry is saved.
In some countries and networks the individual ring tone of an entry only works when the device rings the second time. The first ring will be the standard ring tone.
Edit Entry
1 Press OK, 1 5 and OK.
2 Using ▲/▼ select the entry which you would like to edit.
3 Confirm with OK.
4 Edit the name.
5 Confirm with OK.
6 Using ▲/▼, select the category for which you would like to enter a number: CATEGORY: HOME, CATEGORY: WORK, CATEGORY: MOBILE or CATEGORY: FAX.
7 Confirm with OK.
8 Enter the telephone number.
9 Confirm with OK.
10 You can assign a ring tone to the number. Use the number buttons 0 to 9 to select a ring tone. Using ▲/▼, set the volume.
11 Confirm with OK. The entry is saved.
Deleting an Entry
1 Press OK, 1 6 and OK.
2 Using ▲/▼ select the entry which you would like to delete.
3 Confirm with OK.
4 Confirm DELETE: YES with OK.
Groups
You can combine several telephone book entries into a group. A message is sent to all members of this group in succession.
Adding Group Entries
1 Press OK, 1 3 and OK.
2 Use ▲/▼ to select the group you would like to create.
3 Confirm with OK. You can add entries to the group, display the members of the group, delete the group or send a fax to the group.
4 Using ▲/▼ select ADD MEMBER?
5 Confirm with OK.
6 Use ▲/▼ to select the entry you would like to add to the group.
7 Confirm with OK.
8 Repeat steps 4 to 6 to add additional entries to the group.
9 Press STOP to end the input.
Displaying Group Entries
1 Press OK, 1 3 and OK.
2 Use ▲/▼ to select the group you would like to display.
for Confirm with OK.
4 Using ▲/▼ select VIEW MEMBERS?
5 Confirm with OK.
6 Page through the entries of the group with ▲/▼.
7 Press STOP twice to return to the starting mode.
Deleting Individual or All Group Entries
Deleting an Individual Entry
1 Press OK, 1 3 and OK.
2 Using ▲/▼ select the group from which you would like to delete entries.
3 Confirm with OK.
4 Using ▲/▼ select DELETE MEMBER?
5 Confirm with OK.
6 Using ▲/▼ select the entry which you would like to delete.
7 Confirm with OK.
8 Using ▲/▼ select DELETE: YES.
9 Confirm with OK. The entry is deleted.
Deleting a Group
1 Press OK, 1 3 and OK.
2 Using ▲/▼ select the group you would like to delete.
3 Confirm with OK.
4 Using ▲/▼ select DELETE MEMBER?
5 Confirm with OK.
6 Using ▲/▼ select DELETE: ALL.
7 Confirm with OK. All entries in the group are deleted.
Speed dialling
You can assign the speed dial buttons to frequently dialled telephone numbers. You can load these telephone numbers quickly with the speed dial buttons.
Assigning or editing speed dial entry
1 Press and hold (at least two seconds) the speed dial button (1 ... 6), which you would like to assign or change.
You can also call the function by pressing OK, 1 4 and OK.
2 Confirm using OK.
3 Using ▲/▼ select the telephone book entry which you would like to assign to this speed dial button.
4 Confirm using OK.
Deleting a speed dial entry
With this function, you can not only delete the speed dial entry, but also the entire entry from the telephone book. Overnight the speed dial entry, if you want to modify the assignment.
1 Press the speed dial button (1 ... 6), whose entry you want to delete.
You can also call the function by pressing OK, 1 4 and OK.
2 Press C.
3 Confirm the deletion with OK.
6 Telephone book of the cordless telephone
All functions for the telephone book of the device are not available to you on the cordless telephone.
Use C to delete individual characters. Press → to close the menu and return to the starting mode.
Saving entry
You can add entries to the telephone book of the cordless telephone only.
1 Hold □ pressed (for at least two seconds).
2 Using ▲/▼ select
3 Enter the name. You can enter characters using the numeric keys (see button labels). Enter special characters using 0 or #. Press and hold the respective key or press it several times until the desired character appears on the display.
4 Confirm with OK.
5 Enter the telephone number.
6 Confirm with OK.
7 Using ▲/▼, select the category for which you would like to enter a number: HOME, WORK, MOBILE or FAX.
8 Confirm with OK.
In some countries and networks the individual ring tone of an entry only works when the device rings for the second time. The first ring will be the standard ring tone.
Edit Entry
You can edit the entries on the cordless telephone only.
1 Hold □ pressed (for at least two seconds).
2 Using ▲/▼ select the entry which you would like to edit.
3 Press ●● Option.
4 Using ▲/▼ select EDIT ENTRY.
5 Confirm with OK.
6 Modify the name. Use C to delete individual characters.
7 Confirm with OK.
8 Modify the number.
9 Confirm with OK.
10 Select a category using ▲/▼.
11 Confirm with OK.
Deleting an entry
1 Hold □ pressed (for at least two seconds).
2 Using ▲/▼ select the entry which you would like to delete.
3 Press ●● Option.
4 Using ▲/▼ select DELETE ENTRY.
5 Confirm with OK.
6 Confirm the deletion with ●● Yes.
Adding an additional number
If you have added an additional number to an entry, this entry appears twice in the telephone book. The symbol of the category appears before the name.
1 Hold □ pressed (for at least two seconds).
2 Using ▲/▼ select the entry which you would like to edit.
3 Press ●● Option.
4 Using ▲/▼ select ADD NUMBER.
5 Confirm with OK.
6 Enter the additional number.
7 Confirm with OK.
8 Select a category using ▲/▼.
9 Confirm with OK.
Changing the ringer tone
You can assign a separate ring tone to each entry. In this way you can distinguish between business and personal calls.
For this function to work, the caller line identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.
1 Hold □ pressed (for at least two seconds).
2 Using ▲/▼ select the entry which you would like to edit.
3 Press ●● Option.
4 Using ▲/▼ select RINGER TYPE.
5 Confirm with OK.
6 Select the desired ring tone using ▲/▼.
7 Confirm with OK.
Calling Options
Telephone book entries on the device
1 Press ☐.
2 Using ▲/▼, dial the desired entry.
3 Press ●● Option.
4 Select the desired option using ▲/▼. You can have the details of the entry displayed, call the number, send an SMS to the number or search for some other entry.
5 Confirm with OK.
Telephone book entries of the cordless telephone
1 Hold □ pressed (for at least two seconds).
2 Using ▲/▼, dial the desired entry.
3 Press ●● Option.
4 Select the desired option using ▲/▼. You can have the details of the entry displayed, call the number, send an SMS to the number, edit or delete the entry, assign a special ring tone or add an additional number to the entry, search for some other entry or save a new entry.
5 Confirm with OK.
7 Cordless telephone
EN
Looking for cordless telephone
This function helps you in locating cordless telephones, which you have misplaced. For this purpose the cordless telephones must be registered with the device and must be within its range.
Press → on the device. All cordless telephones registered with the machine ring for approx. one minute.
You can also call the function by pressing OK, 8 1 and OK.
Switching on and off
You can switch your cordless telephone off to save power. Press and hold ⏻ (at least two seconds) for switching off the cordless telephone. Press and hold ⏻ (at least two seconds) for switching on the cordless telephone.
Navigating in the menu
Press one of the two arrow keys ▲/▼ to open the function menu. Page through ▲/▼ menu entries. Use OK to select a menu function. Press C to return to the previous menu level. Press → to close the menu and return to the starting mode.
Keypad lock
On monochrome Dect
1 Press ▲/▼, and using ▲/▼ select SETTINGS.
2 Confirm using OK.
3 Using ▲/▼ select SECURITY.
4 Confirm using OK.
5 Using ▲/▼ select KEYPAD LOCK.
6 Confirm using OK.
7 Using ●● select Yes to switch on the function. Using ● select No to switch off the function.
On colour Dect
1 Press ▲/▼, and using ▲/▼ select SECURITY.
2 Confirm using OK.
3 Using ▲/▼ select KEYPAD LOCK.
4 Confirm using OK.
5 Using ●● select Yes to switch on the function. Using ● select No to switch off the function.
Activating emergency call number
Using this function you can save a number as an emergency call number. If the emergency call function is activated, the number is dialled as soon as ↗ is pressed. You can dial and call other telephone numbers with the numeric keypad.
It is recommended not to save any actual emergency call number (e.g. police or fire brigade) with this function, so that you do not accidentally call this emergency call number.
On monochrome Dect
1 Press ▲/▼, and using ▲/▼ select SETTINGS.
2 Confirm using OK.
3 Using ▲/▼ select SECURITY.
4 Confirm using OK.
5 Dial using ▲/▼ EMERGENCY.
6 Confirm using OK.
7 Press • EDIT ENTRY.
8 Using ▲/▼ select ACTIVATE to switch on the function. Using ▲/▼ select DEACTIVATE to switch off the function.
9 Confirm using OK.
When you activate the function for the first time, you must enter a number. This number remains stored.
Modifying the emergency call number
2 Confirm using OK.
3 Using ▲/▼ select SECURITY.
4 Confirm using OK.
5 Dial using ▲/▼ EMERGENCY.
6 Confirm using OK.
7 Press • EDIT ENTRY.
8 Using ▲/▼ select CHANGE NO.
9 Confirm using OK.
10 Enter the telephone number.
11 Confirm using OK.
1 Press ▲/▼, and using ▲/▼ select SETTINGS.
On colour Dect
1 Press ▲/▼, and using ▲/▼ select SECURITY.
2 Confirm using OK.
3 Dial using ▲/▼ EMERGENCY.
4 Confirm using OK.
5 Press • EDIT ENTRY.
6 Using ▲/▼ select ACTIVATE to switch on the function. Using ▲/▼ select DEACTIVATE to switch off the function.
7 Confirm using OK.
When you activate the function for the first time, you must enter a number. This number remains stored.
Modifying the emergency call number
1 Press ▲/▼, and using ▲/▼ select SECURITY.
2 Confirm using OK.
3 Dial using ▲/▼ EMERGENCY.
4 Confirm using OK.
5 Press • EDIT ENTRY.
6 Using ▲/▼ select CHANGE NO.
7 Confirm using OK.
8 Enter the telephone number.
9 Confirm using OK.
Additional functions
If you place a call at a preset alarm time, the cordless telephone rings after the call is terminated.
Press C to return to the previous menu level. Press → to close the menu and return to the starting mode.
Alarm:
The cordless telephone rings each day at the set time with the selected ringer tone. Press any key to put off the alarm. If you would like to completely switch off the alarm, you must deactivate the function.
Setting the wake-up alarm
1 Press ▲/▼, and using ▲/▼ to select ACCESSORIES.
2 Confirm with OK.
3 Using ▲/▼ select ALARM.
4 Confirm with OK.
5 Press • EDIT ENTRY.
6 Using ▲/▼ select RINGER TYPE.
7 Confirm with OK.
8 Select the desired ring tone using ▲/▼.
9 Confirm with OK.
10 Using ▲/▼, set the volume.
11 Confirm with OK.
12 Using ▲/▼ select SET TIME.
13 Confirm with OK.
14 Enter the time at which you would like to be woken up, e.g. 0 7 0 0 for 7 a.m.
15 Confirm with OK.
16 Confirm with OK to switch on the alarm.
Deactivating the alarm clock
1 Press ▲/▼, and using ▲/▼ to select ACCESSORIES.
2 Confirm with OK.
3 Using ▲/▼ select ALARM.
4 Confirm with OK.
5 Press • EDIT ENTRY.
6 Using ▲/▼ select DEACTIVATE.
7 Confirm with OK.
Timer
Using the Timer function (countdown alarm) you can enter a time, after which the cordless telephone rings. You can set whether the remaining time should be shown on the display. Press any key to put off the alarm.
While the timer is running, you can talk on the phone without the timer interrupting your call.
Setting the Timer
1 Press ▲/▼, and using ▲/▼ to select ACCESSORIES.
2 Confirm with OK.
3 Using ▲/▼ select TIMER.
4 Confirm with OK.
5 Press • EDIT ENTRY.
6 Using ▲/▼ select SET DURATION.
7 Confirm with OK.
8 Enter the minutes (max. 99 minutes).
9 Confirm with OK.
10 Using ▲/▼ select VIEW.
11 Confirm with OK.
12 Using ●● select Yes to switch on the function. Using ● select No to switch off the function.
13 Using ▲/▼ select RINGER TYPE.
14 Confirm with OK.
15 Select the desired ring tone using ▲/▼.
16 Confirm with OK.
17 Using ▲/▼, set the volume.
18 Confirm with OK.
19 Press ● Return after carrying out all the settings.
20 Press ●● Start to start the timer.
Modifying the time
Before you can modify the timer settings, you must switch off the current timer.
1 Press • Stop.
2 You will be asked, whether you would like to switch off the timer. Confirm with ●● Yes.
You can now access the timer menu and modify settings.
Birthday reminder
Using the birthday reminder you can enter the dates for up to ten birthdays. The cordless telephone rings at the entered time on the entered date. Press any key to put off the alarm.
Entering birthday
1 Press ▲/▼, and using ▲/▼ to select ACCESSORIES.
2 Confirm with OK.
3 Dial using ▲/▼ BIRTHDAY.
4 Confirm using OK.
5 Dial using ▲/▼
6 Confirm using OK.
7 Enter the name.
8 Confirm using OK.
9 Enter the birth day, e.g. 0806 for 8th June.
10 Confirm using OK.
11 Enter the time, e.g. 1400 for 2 pm.
12 Confirm using OK.
Displaying birthday
1 Press ▲/▼, and using ▲/▼ to select ACCESSORIES.
2 Confirm with OK.
3 Dial using ▲/▼ BIRTHDAY.
4 Confirm using OK.
5 Using ▲/▼ select the entry which you would like to be displayed.
6 Confirm using OK. Name, date and time of the birthday reminder are displayed.
7 End the function using .
Modifying a birthday
1 Press ▲/▼, and using ▲/▼ to select ACCESSORIES.
2 Confirm with OK.
3 Dial using ▲/▼ BIRTHDAY.
4 Confirm using OK.
5 Using ▲/▼ select the entry which you would like to modify.
6 Press ●● Option.
7 Using ▲/▼ select EDIT ENTRY.
8 Confirm with OK.
9 Modify the name. Use C to delete individual characters.
10 Confirm with OK.
11 Modify the date.
12 Confirm with OK.
13 Modify the time.
14 Confirm with OK.
Deleting a birthday
1 Press ▲/▼, and using ▲/▼ to select ACCESSORIES.
2 Confirm with OK.
3 Dial using ▲/▼ BIRTHDAY.
4 Confirm using OK.
5 Using ▲/▼ select the entry which you would like to delete.
6 Press ●● Option.
7 Dial using ▲/▼ DELETE ENTRY.
8 Confirm using OK.
9 Confirm the deletion with ●● Yes.
Changing the ringer tone
You can assign a separate ring tone to each birthday re minder.
1 Press ▲/▼, and using ▲/▼ to select ACCESSORIES.
2 Confirm with OK.
3 Dial using ▲/▼ BIRTHDAY.
4 Confirm using OK.
5 Using ▲/▼ select the entry to which you would like to assign a new ring tone.
6 Press ●● Option.
7 Using ▲/▼ select RINGER TYPE.
8 Confirm with OK.
9 Select the desired ring tone using ▲/▼.
10 Confirm with OK.
11 Using ▲/▼, set the volume.
12 Confirm with OK.
Acoustic room monitoring
This function is available only if you have registered several cordless telephones with your device and the telephones are within the range of the machine.
With this function you can acoustically "monitor" a room (for example, a children's bedroom).
Setting up room monitoring
Set up the room monitoring on the receiver unit first.
1 On the receiver unit, press ▲/▼, and using ▲/▼ select ACCESSORIES.
2 Confirm using OK.
3 Using ▲/▼ select ROOM MONITOR..
4 Confirm using OK.
5 Using ▲/▼ select the transmitting cordless telephone.
6 Press ●● Call.
7 The transmitting unit starts ringing. Press OK to accept the call.
8 Using ●● Yes activate the baby-phone function on the transmitting unit.
The cordless telephones are now connected to each other in the monitoring mode. Place the transmitting unit in the room which you would like to acoustically monitor. Keep the receiver unit with you.
If you get a call when you are in the room monitoring mode, only the device rings. On the cordless telephone, the display gets lit up and a message appears.
Telephone calls during room monitoring
If you get a call when you are in the room monitoring mode, only the device rings. On the cordless telephone, the display gets lit up and a message appears.
1 Press ●● ACCEPT on the cordless telephone to accept the call.
2 Press — to end the call. The cordless telephone returns to the room monitoring mode.
You can place a call when in the room monitoring mode.
1 Press ●● Call and dial the desired number.
2 Press ↗ to make the connection.
3 Press — to end the call. The cordless telephone returns to the room monitoring mode.
Ending room monitoring
Press — on any one of the cordless telephones to end the room monitoring mode.
8 Answering Machine
Press i and 3 to print an overview of the answering machine functions.
In the fax only reception mode (F on the display) the answering machine of the device is switched off. You cannot switch on the answering machine in this mode (also see chapter Setting the Fax Switch, page 38) (this function is not supported in all countries and networks).
Switching On and Off
On the Device
If you do not record a personal announcement, the answering machine uses the anonymous announcement set by the factory.
Press three times to turn the answering machine on or off. If the answering machine is turned on, the symbol appears on the display.
You can also call the function by pressing OK, 7 1 and OK.
On the cordless telephone
1 Press ▲/▼, and using ▲/▼ to select VOICE MAIL.
2 Confirm with OK.
3 Using ▲/▼ select ON/OFF.
4 Confirm using OK.
5 Using ● select EDIT ENTRY.
6 Using ▲/▼, select whether you would like the answering machine to be switched on or off with or if a message being recorded.
7 Confirm using OK.
8 Confirm using ●● Valid..
Editing the outgoing message
On the device
During playback, press C and OK in order to delete the currently playing outgoing message. Using ▲/▼, set the volume. Stop the playback with STOP.
Recording the Outgoing Message
1 Press
2 Use ▲/▼ to select OUTGOING MSG..
3 Confirm using OK.
You can also call the function by pressing OK, 7 5 and OK.
4 Dial using ▲/▼ MESSAGE: RECORD.
5 Confirm using OK.
6 Press OK to record an outgoing message. Wait for the confirmation tone before you say your text.
The outgoing message must be longer than ten seconds and shorter than twenty seconds.
7 Press OK to end the recording. The recording is played back.
If the volume of the outgoing message is too low, rerecord the same. For recording, lift up the handset of the device and speak the text into the microphone.
Listening to the Outgoing Message
1 Press 📁.
2 Use ▲/▼ to select OUTGOING MSG..
3 Confirm using OK.
You can also call the function by pressing OK, 7 5 and OK.
4 Using ▲/▼ select MESSAGE: PLAY.
5 Confirm with OK. The outgoing message is played back.
Using the Anonymous Outgoing Message
You can replace your personal outgoing message with the factory default anonymous message.
1 Press 📁.
2 Use ▲/▼ to select OUTGOING MSG..
3 Confirm using OK.
You can also call the function by pressing OK, 7 5 and OK.
4 Using ▲/▼ select MESSAGE: DEFAULT.
5 Confirm with OK. The outgoing message is played back.
Using the Outgoing Message Without Recording of Messages
You can record an outgoing message which the caller hears for which no message can be recorded in reply (= external memo).
1 Press
2 Dial using ▲/▼ EXTERN. MEMO.
3 Confirm using OK.
You can also call the function by pressing OK, 7 6 and OK.
4 Use ▲/▼ to select whether you would like the outgoing message to be switched on/off without recording the message.
5 Confirm using OK.
When you record an outgoing message, you are asked, if you would like to use the old outgoing message or would like to record a new one. Confirm using OK.
6 Recording a new outgoing message: Press OK to record the outgoing message. Wait for the confirmation tone before you say your text.
7 Press OK to end the recording. The recording is played back.
If the volume of the outgoing message is too low, rerecord the same. For recording, lift up the handset of the device and speak the text into the microphone.
On the cordless telephone
Press C to return to the previous menu level. Press → to close the menu and return to the starting mode.
Recording the outgoing message:
1 Press ▲/▼, and using ▲/▼ to select VOICE MAIL.
2 Confirm with OK.
3 Use ▲/▼ to select OUTGOING MSG..
4 Confirm using OK.
5 Using ▲/▼ select EDIT ENTRY.
6 Confirm using OK.
7 Press ●● Begin to start the recording. Wait for the confirmation tone before you say your text.
Using • Exit you can cancel the recording.
8 Press ●● End to end the recording. The recording is played back.
9 You can end the playback of the outgoing message using ●● End.
10 Press ● Yes to save the recording. Using ● No you can reach the recording menu.
The outgoing message must be longer than ten seconds and shorter than twenty seconds.
Playing back the outgoing message
1 Press ▲/▼, and using ▲/▼ to select VOICE MAIL.
2 Confirm with OK.
3 Use ▲/▼ to select OUTGOING MSG..
4 Confirm using OK.
5 Using ▲/▼ select PLAY.
6 Confirm with OK.
7 You can end the playback of the outgoing message using ●● End.
8 Press ●● Yes to save the recording. Using ● No you can reach the recording menu.
Using anonymous outgoing messages
You can replace your personal outgoing message with the factory default anonymous message.
1 Press ▲/▼, and using ▲/▼ to select VOICE MAIL.
2 Confirm with OK.
3 Use ▲/▼ to select OUTGOING MSG..
4 Confirm using OK.
5 Using ▲/▼ select DEFAULT.
6 Confirm with OK.
7 Using ●● select Yes to switch on the function. Using ● select No to switch off the function.
8 Switching on the function: The outgoing message is played back. Using ●● End, you can end the play-back.
Listening to Messages
On the device
Press # to play the next message. With the number keys, you can load the desired message directly. During playback, press C and OK in order to delete the currently playing outgoing message. Using ▲/▼, set the volume. Stop the playback with STOP.
Listening to New Messages
If new messages have been received on the answering machine, the ☒ button blinks. The number of the new messages is shown on the display.
1 Press
2 Confirm with OK.
3 The new messages are played back.
Listening to Messages Again
1 Press
2 Using ▲/▼ select MESSAGES.
3 Confirm with OK.
You can also call the function by pressing OK, 7 2 and OK.
4 Using ▲/▼ select MESSAGE: PLAY.
5 Confirm with OK. The messages are played back.
On the cordless telephone
You can also call the function by pressing and holding 1/ (at least two seconds).
Listening to new messages
If new messages are received, a message appears on the display of the cordless telephone.
1 Press OK.
2 Select a message using ▲/▼.
3 Confirm using OK. The message is played back. You can cancel the playback or switch between messages.
Interrupting the playback: Press 2 to pause the playback; press 2 again to continue the playback.
Navigating: Press 1 to return to the beginning of the current message. Press 3 to play the next message.
Ending the playback: Press
Playing messages again
1 Press ▲/▼, and using ▲/▼ to select VOICE MAIL.
2 Confirm with OK.
3 Using ▲/▼ select MESSAGES.
4 Confirm with OK.
5 Using ▲/▼ select PLAY.
6 Confirm with OK.
7 Select the desired message using ▲/▼.
8 Confirm with OK. The message is played back.
Press 2 to interrupt the current message. Press 1 and 3 to navigate among the messages.
Deleting messages
On the device
Deleting an Individual Message
During playback, press C and OK in order to delete the currently playing outgoing message.
Deleting Heard Messages
Messages not yet heard must be heard first before deleting them.
1 Press 📁.
2 Using ▲/▼ select MESSAGES.
3 Confirm with OK.
You can also call the function by pressing OK, 7 2 and OK.
4 Using ▲/▼ select MESSAGE: DELETE.
5 Confirm with OK. The heard messages are deleted.
You can also delete the already heard messages by pressing C and OK in the starting mode.
On the cordless telephone
Deleting single message
During the playback, press 0 to delete the current message.
Deleting messages already played
Messages not yet heard must be heard first before deleting them.
1 Press ▲/▼, and using ▲/▼ to select VOICE MAIL.
2 Confirm with OK.
3 Using ▲/▼ select MESSAGES.
4 Confirm with OK.
5 Using ▲/▼ select DELETE OLD.
6 Confirm with OK.
7 Confirm the deletion with ●● Yes. Using ● No you can cancel the function.
Setting up forwarding and remote access
These functions are available only on the device.
Entering Access Code
You must enter an access code to be able to receive transferred messages, or listen to and control your answering machine from other telephones.
The remote control is switched off with the factory-installed access code (☐☐☐☐). Change the access code to switch on the remote control. If you want to switch the remote control off enter the factory-installed code ☐☐☐☐ again.
1 Press
2 Using ▲/▼ select ACCESS CODE.
3 Confirm with OK.
You can also call the function by pressing OK, 7 9 and OK.
4 Enter a four-digit code.
The access code may not be identical to the VIP code.
5 Confirm with OK.
Forwarding Messages
The machine forwards messages to a specified telephone number. Once the configured number of messages is reached, the machine calls the number. If the call is answered, a greeting text is played. Then the person on the line must enter the access code. If no code is entered or an incorrect code is entered three times, the machine hangs up.
1 Press 📁.
2 Using ▲/▼ select FORWARDING.
3 Confirm with OK.
You can also call the function by pressing OK, 7 and OK.
4 Use ▲/▼ to select whether you would like to switch forwarding on or off.
5 Confirm with OK.
6 Enter the number to which the received messages should be forwarded.
7 Confirm with OK.
8 Use ▲/▼ to select how many messages should be collected and forwarded together.
9 Confirm with OK.
When you record a message, you are asked, if you would like to use the old message or would like to record a new one. Confirm using OK.
10 Recording a new outgoing message: Press OK to record an outgoing message. Wait for the confirmation tone before you say your text.
11 Press OK to end the recording. The recording is played back.
Using the Remote Control
With a telephone call, you can listen to and delete messages, record a new outgoing message or switch the answering machine on or off.
The telephone on this connection must be set to tone dialling. Press a button within 50 seconds, otherwise the connection is cut-off (country and network dependent).
1 Call your telephone number.
2 Wait until the answering machine switches on and plays back the outgoing message.
3 Enter the access code.
4 The machine interrupts the outgoing message and plays new messages. If no new messages have been received, you will hear two confirmation tones.
If you select the 5/2 option for the number of rings of the answering machine, the answering machine switches on after two rings, when you have received new messages. If there are no new messages, the device rings five times. If the device does not pick up after two rings, you have no new messages. You can terminate the remote access without incurring any telephone costs.
5 The functions below are available via the number buttons.
6 Hang up to end the remote control session.
Remote Control Functions
Occasionally the answering machine might not react to your entry—for example while you are listening to a message. Cancel the current function by pressing ⑧. Select the next function with the appropriate number button.
Listening to Messages
Hearing current message again: Press 1.
Listening to all messages: Press 2.
Listening to next message: Press 3.
Deleting Messages
To delete the current message: Press 6 while listening to the message.
Deleting all messages: Press 6 after listening to all the messages.
Press 6 again within five seconds to confirm the deletion.
Outgoing Message
Listening to the outgoing message Press 5.
Recording a new outgoing message:
1 Press 4.
2 Wait for the confirmation tones.
3 Press 4.
4 Wait for the long confirmation tone before beginning with the text.
5 Press ④ to end the recording.
Control Functions
Aborting last function: Press 8.
Switching off answering machine Press 7.
Switching on answering machine Press 9.
If the answering machine is switched off you have to enter the access code while the fax switch analyzing the incoming signal. After the 4th ring the tone heard changes (factory settings of the number of rings for fax switch, also see Chapter Setting the Fax Switch page 38). Press 9, to activate the answering machine. Afterwards you can call additional functions.
Recording internal memos
On the device
You can record voice messages (= memos), which can be played as messages. The limit on duration of recording set for messages applies even to the recording duration of memos.
The configured recording length for incoming messages also limits the length of the internal memos.
1 Press
2 Dial using ▲/▼ QUICK NOTE.
3 Confirm using OK.
You can also call the function by pressing OK, 7 3 and OK.
4 Press OK to record a voice message. Wait for the confirmation tone before you say your text.
5 Press OK to end the recording. The recording is played back. After that the ☒ button starts flashing. The voice message is displayed as a new message.
If the volume of the outgoing message is too low, rerecord the same. For recording, lift up the handset of the device and speak the text into the microphone.
On the cordless telephone
1 Press ▲/▼, and using ▲/▼ to select VOICE MAIL.
2 Confirm with OK.
3 Using ▲/▼ select MESSAGES.
4 Confirm with OK.
5 Using ▲/▼ select RECORD MEMO.
6 Confirm with OK.
7 Press ●● Begin to start the recording. Wait for the confirmation tone before you say your text.
Using ● Exit you can cancel the recording.
8 Press ●● End to end the recording. The recording is played back.
9 Using ●● End, you can end the playback.
10 Press ●● Yes to save the recording. Using ● No you can reach the recording menu.
The voice message is displayed as a new message.
Modifying the settings
These functions are available only on the device.
Entering the VIP Code
If callers enter the VIP code, the machine continues to ring, even if the answering machine has taken over the call. With this function, certain persons can reach you even if you have set the number of rings to zero.
The VIP code may not be identical to the access code for remote control.
1 Press
2 Using ▲/▼ select VIP CODE.
3 Confirm with OK.
You can also call the function by pressing OK, 7 8 and OK.
4 Enter a four-digit code.
5 Confirm with OK.
Setting the Recording Length
You can limit the length of the incoming messages and internal memos.
1 Press
2 Using ▲/▼ select RECORD. TIME.
3 Confirm with OK.
You can also call the function by pressing OK, 7 4 and OK.
4 Use ▲/▼ to select the desired recording length or unlimited time (automatic).
5 Confirm with OK.
9 Fax
EN
Press i and 4 to print the instructions for sending faxes and for fax switch settings.
Do not insert any documents into the machine that...
... are wet, have been edited with correction fluid, are soiled or have a coated surface.
... are written on with a soft pencil, with paint, chalk or charcoal.
... originate from newspapers or magazines (printing ink).
... are held together with office or notebook staples or with tape or glue.
... are pasted with note papers.
... are creased, crumpled or torn.
Use documents with sizes A5 or A4 with 60 to 100 g/m ^2 weight. You can insert up to 10 documents at a time.
Press STOP to eject the documents without sending them.
Sending fax
1 Insert the documents face up into the document feeder. The top most document will be fed in first.
2 Set the desired resolution. You can choose between RESOL.: STANDARD (for documents without special features), RESOL.: FINE (for texts with small print or drawings) and RESOL.: PHOTO (for photos). Press ☐. The configured resolution appears on the display. Press ☐ again to change the resolution.
They can adjust the preset contrast (also see Chapter "Settings", page 37).
3 Dial the desired number. There are several ways to do this:
4 Press START.
If the subscriber is busy, the device dials the number again after some time. Press STOP, in order to cancel the transmission process. After the transmission, the machine prints out a transmission report depending on the settings.
Manual dialling: Dial the desired telephone number with the number pad.
Telephone book:
1 Press □A-Z
You can also load telephone book entries by pressing OK, 1 and OK.
2 Select an entry using ▲/▼. Enter the starting letters with the numeric keypad to quickly navigate through the telephone book.
You can save an entry multiple times with the same name but in a different category. In the telephone book, the first letter of the category appears after the entry.
Speed Dialling: Press the desired speed dial button (1 ... 6).
Redial list: Press ⬆. Use ▲/▼ to select an entry from the list of the dialled numbers.
You can also load the redial list by pressing OK, 2 and OK.
Caller list: Press and hold ⬤ (at least two seconds). Use the ▲/▼ to select an entry from the list of callers.
You can also load the caller list by pressing OK, 2 1 and OK.
For this function to work, the caller line identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.
Manually Sending a Fax
1 Insert the document.
2 Enter the desired number using the numeric keypad or select a saved entry.
3 Press ▶.
4 Press START.
Direct inward dialling or selecting sub-address
You can send a fax to a direct-inward dialling number or a sub addressor or call from a direct-inward dialling number or sub address - for example to use a certain service of a fax database provider. For this purpose, attach the direct-inward dialling number or sub address with a short dialling pause to the fax number.
1 Enter the desired number using the numeric keypad or select a saved entry.
2 Hold R pressed (for at least two seconds).
3 Enter the direct-inward dialling number or sub address.
4 Press START. The direct-inward dialling number or sub address is dialled only after a short pause.
Broadcasting
You can send one fax to multiple recipients in succession.
Entering Recipients Individually
1 Insert the document.
2 Press OK, 34 and OK. The document is now read.
3 Enter the desired number using the numeric keypad or select a saved entry.
4 Confirm with OK.
5 Enter the next telephone numbers.
6 Confirm with OK. You can enter up to 25 recipients.
7 Press START. The device transmits the fax message successively to all recipients.
Sending a Fax to a Group
1 Insert the document.
2 Press OK, 1 3 and OK.
3 Use ▲/▼ to select the group to which you would like to send a fax.
4 Confirm with OK.
5 Using ▲/▼ select SEND FAX?.
6 Confirm with OK.
If your machine cannot reach a recipient, the fax message is sent to the other recipients. After the machine has called all recipients, it once again dials the numbers that previously could not be reached.
Delayed Fax Transmission
If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time only, you can send the fax at a later time – within 24 hours.
1 Insert the document.
2 Press OK, 3 3 and OK.
3 Enter the time, at which the document should be transmitted, e.g. 1 4 0 0 for 2 pm.
4 Confirm with OK.
5 Enter the desired number using the numeric keypad or select a saved entry.
6 Selecting a saved entry: Confirm the selected entry using OK.
7 Press START. The device goes into standby mode and transmits the fax at the entered time. You can continue to make telephone calls and receive faxes.
Press STOP to eject the document. This interrupts the standby mode.
Receiving Faxes
If you have not changed the factory settings, received faxes will be printed out automatically. If no paper or no ink film is inserted, the machine saves the incoming faxes. The ☒- button blinks. Once paper or a new ink film is inserted, the saved faxes are printed out.
Check whether you have inserted and clamped in the paper correctly. The lever on the right next to the paper feed mechanism must be pushed back.
If the message memory is full, no additional messages can be received. A warning appears on the display. Observe the information in the technical data.
If there are problems with printing out saved fax messages, a service code is available (see also section Service, page 50).
Receiving fax automatically (fax only reception mode)
(Function is not supported in all countries and networks)
You should select this mode if you primarily receive faxes at your device. In the fax only reception mode (F on the display) the device rings twice. Then the fax reception switches on. You can only accept an incoming telephone call whilst it is ringing. You cannot switch on the answering machine in this mode (also see chapter Setting the Fax Switch, page 38).
Receiving fax manually
Select manual reception under number of rings of the fax switch (see Chapter Setting the Fax Switch, page 38). The device will not receive faxes on its own. This setting is useful, when you want to receive faxes via a modem connected to a computer.
You can start fax reception manually, by pressing START.
Polling Faxes
With the fax polling function, you can retrieve faxes that lie ready in the dialled fax machine. You can also provide documents on your machine to be polled by others.
Polling Faxes Directly
1 Enter the desired number using the numeric keypad or select a saved entry.
2 Hold START pressed (for at least two seconds).
Polling Secure Faxes
With this function, you can poll faxes that are protected with a code.
1 Press OK, 3 1 and OK.
2 Enter the code.
3 Confirm with OK.
4 Enter the desired number using the numeric keypad or select a saved entry.
5 Press START.
EN
Sending Faxes via Polling
⚠️ Protect your document against unauthorised access with a code.
A caller who knows the code can poll the fax from your device. You can continue to make telephone calls and receive faxes.
1 Insert the document.
2 Press OK, 3 2 and OK.
3 Enter a code (max. 20 characters).
4 Confirm with OK.
Press STOP to eject the document. This interrupts the standby mode.
Using Fax Templates
Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.
1 Press OK, 4 3 and OK.
2 Use ▲/▼ to select the template you would like to print.
3 Confirm with OK. The device prints the template.
4 Fill the template and send it to the desired recipient per fax.
10 Copier
Press i and 5 to print help for copying.
Use documents with sizes A5 or A4 with 60 to 100 g/m ^2 weight. You can insert up to 10 documents at a time.
Inserting Documents
1 Insert the documents face up into the document feeder. The top most document will be fed in first.
2 Set the desired resolution. You can choose between RESOL.: STANDARD (for documents without special features), RESOL.: FINE (for texts with small print or drawings) and RESOL.: PHOTO (for photos). Press ☐. The configured resolution appears on the display. Press ☐ again to change the resolution.
They can adjust the preset contrast (also see Chapter "Settings", page 37).
Creating a Copy
Press COPY briefly. The copy is created.
Creating Multiple Copies
1 Hold COPY pressed (for at least two seconds).
2 Enter the number of times you would like to copy the document (maximum of 15 copies).
3 Press COPY.
4 Using ▲/▼ select whether to reduce or enlarge the document in size when copying. You can magnify up to 200 percent or reduce to as small as 50 percent of the original size.
5 Confirm with OK. The copy is created.
Press STOP to eject the documents without copying them.
EN
11 SMS
(Function is not supported in all countries and networks)
Press i and 8 to print the instructions for SMS functions.
SMS Requirements
Your device is preset for using the SMS (Short Messaging Service) services. Caller Line Identification (CLIP) must be activated for the SMS to work. It is possible that you will not be able to send and receive SMS messages from a private branch exchange (depending on the country and network).
Should you face problems in sending SMS, the reason for the same could be that you are using a secret number or that the device is connected ISDN System.
Ask your telephone service provider...
... whether you must register for the SMS Service.
... to which mobile telephone service providers you can send SMS
... which costs are applicable.
... which functions are available.
Sending SMS
On the device
1 Press 📧.
2 Confirm with OK.
You can also call the function by pressing OK, 6 1 and OK.
The last five SMS messages written remain saved as templates. Press ⬆ until the desired message appears.
3 You can enter characters using the numeric keys (see button labels). Press ☐ to enter space or special characters.
You can enter 160 characters.
You can move the cursor using ▲/▼. Use C to delete individual characters. Press and hold C (at least two seconds) to delete the entire text. Press COPY to print the message before sending it.
4 Confirm with OK.
5 Enter the desired number using the numeric keypad or select a saved entry.
You can send an SMS message to up to five recipients. Press OK after entering the number.
6 Press ☒. The message is sent.
On the cordless telephone
Sending SMS
You can navigate within the text using ▲/▼. Use C to delete individual characters. Press → to close the menu and return to the starting mode.
1 Press ☒.
You can also call the function by pressing ▲/▼ and selecting using ▲/▼ SMS. Confirm with OK.
2 Use ▲/▼ to select SEND SMS.
3 Confirm using OK.
4 You can enter characters using the numeric keys (see button labels). You can enter a space or a special character using 0 or #. Press and hold the respective key or press it several times until the desired character appears on the display.
You can enter 160 characters.
Switch the keyboard to enter capital or small letters: Press ●● Select. Using ▲/▼ select whether you would like to enter capital or small letters.
Confirm with OK. Press and hold ☐ (at least two seconds) to toggle between capital and small letters.
Press ●● Select. Using ▲/▼ select INSERT CHAR. to enter a character. Confirm with OK.
Press ●● Select. Using ▲/▼ select CANCEL to delete the entire text. Confirm with OK. Confirm the deletion with ●● Yes.
5 Confirm using OK.
6 Enter the desired number using the numeric keypad or select a saved entry.
7 Confirm using OK.
8 Press ●● Confirm to send the message. Press ● EDIT ENTRY to edit the message again.
After sending you can save the SMS. Using ●● select Yes to save the message. Press ● No to delete the message.
Sending SMS from the telephone book
You can select an entry from the telephone book and then call the SMS menu.
1 Short press ☐ to call up the telephone book of the device. Long press ☐ (at least two seconds) to call up the telephone book of the cordless telephone.
2 Using ▲/▼, dial the desired entry.
3 Press ●● Option.
4 Using ▲/▼ select SEND SMS.
5 Confirm with OK. The Send SMS Menu appears.
SMS to E-Mail
(Function is not supported in all countries and networks)
You can send an SMS to an E-Mail address.
1 Press ☒.
You can also call the function by pressing ▲/▼ and selecting using ▲/▼ SMS. Confirm with OK.
2 Using ▲/▼ select EDIT EMAIL.
3 Confirm using OK.
4 Enter the text as described under Sending SMS.
5 Confirm using OK.
6 Enter the e-mail address. Press and hold 0 until the @ character appears.
E-Mail addresses must not contain a space.
7 Confirm using OK.
8 Press ●● Confirm to send the message. Press ● EDIT ENTRY to edit the message again.
SMS to fax
(Function is not supported in all countries and networks)
You can send an SMS as a fax to a fax machine.
1 Press ☒.
You can also call the function by pressing ▲/▼ and selecting using ▲/▼ SMS. Confirm with OK.
2 Using ▲/▼ select EDIT FAX.
3 Confirm with OK.
4 Enter the text as described under Sending SMS.
5 Confirm using OK.
6 Enter the desired number using the numeric keypad or select a saved entry.
7 Confirm with OK.
8 You can give a title (=reference) which appears in the heading of the fax.
9 Press ●● Confirm to send the message. Press ● EDIT ENTRY to edit the message again.
Notification by SMS
You can have an SMS message sent to a telephone number of your choice when faxes or SMS messages are received or the answering machine receives calls or voice messages in your absence.
1 Press OK, 6 5 and OK.
2 Use ▲/▼ to select whether you would like to be informed about new SMS messages.
3 Confirm with OK.
4 Use ▲/▼ to select whether you would like to be informed about calls in your absence.
5 Confirm with OK.
6 Use ▲/▼ to select whether you would like to be informed about new fax messages.
7 Confirm with OK.
8 Use ▲/▼ to select whether you would like to be informed about new messages on the answering machine.
9 Confirm with OK.
10 Enter the number to which the SMS should be sent.
11 Confirm with OK. A message appears on the display stating the notification by SMS is activated.
Receiving an SMS
Check whether you have inserted and clamped in the paper correctly. The lever on the right next to the paper feed mechanism must be pushed back.
Received SMS messages are printed out automatically. If you have turned the automatic printing function off, the SMS messages will be stored. Your machine stores up to 30 received SMS messages.
Reading an SMS
On the device
Reading new SMS
After reception of a new SMS message, the button lights up.
1 Press
2 Select the SMS using ▲/▼.
3 Press 📧-¬¬. The Read SMS menu opens.
Loading Previously Read SMS Messages
1 Press OK, 6 2 and OK.
2 Using ▲/▼ select the SMS that you would like to read. Unread SMS messages are marked with a *.
3 Confirm with OK.
You can move the cursor using ▲/▼. Press COPY to print the SMS message.
4 Press STOP to return to the SMS list.
Press OK to call additional SMS functions.
On the Cordless Telephone
Reading SMS messages
1 Press ☒.
You can also call the function by pressing ▲/▼ and selecting using ▲/▼ SMS. Confirm with OK.
2 Using ▲/▼ select READ SMS.
3 Confirm with OK.
4 Select the desired message memory using ▲/▼. The number of the messages contained in the folder is given in brackets.
NEW—Contains new messages
INBOX—Contains read and saved message.
SENT—Contains sent messages that you have saved.
DRAFT—Contains message that are yet to be sent
5 Confirm with OK.
6 Select the desired SMS using ▲/▼.
7 Press ●● Select.
8 Using ▲/▼ select READ.
9 Confirm with OK.
Press ●● Select to call additional SMS functions.
Modifying the Read Mode
You can display an SMS in different ways.
1 Select the SMS to Read.
2 Press ● Select.
3 Using ▲/▼ select SMS MODE.
4 Using ▲/▼, select the desired mode:
AUTO SCROLL—The text scrolls automatically.
MANUAL SCROLL—Using ▲/▼ you can navigate within the text.
2 LINES—Two rows of the text are displayed.
5 Confirm with OK.
Calling SMS functions
On the device
1 While reading an SMS message, press OK to load additional SMS functions.
2 Use ▲/▼ to select an option: You can display information about the SMS message, print or delete the message, forward the message to another recipient or send an SMS response. You can return to the list of SMS messages, or view the next or previous SMS message.
3 Confirm with OK.
On the cordless telephone
1 Select the SMS to Read.
2 Press ● Select.
3 Use ▲/▼ to select an option: You can reply the SMS. You can move the message to the Archive folder, delete it or forward it to some other recipient. You can call the number of the sender or save it to the telephone book.
4 Confirm with OK.
Printing SMS Messages
1 Press OK, 6 3 and OK.
2 Using ▲/▼ select the SMS that you would like to print.
PRINT: ALL—Prints all received and composed SMS messages that you have saved
PRINT: INBOX—Prints all received SMS messages
PRINT: OUTBOX—Prints all sent SMS messages that you have saved
PRINT: NEW—Prints all unread SMS messages
3 Confirm with OK.
If you would like to print an individual SMS message, load the message. Press COPY to print the message.
Deleting SMS
On the Device
If the message memory is full, the device cannot receive any more messages. Delete SMS messages to free up memory.
1 Press OK, 6 4 and OK.
2 Use ▲/▼ to select the SMS messages you would like to delete:
DELETE: ALL SMS—Deletes all received and composed SMS messages that you have saved
DELETE: READ SMS—Deletes all read SMS messages
DELETE: SENT SMS—Deletes all sent SMS messages that you have saved
3 Confirm with OK.
4 Confirm the deletion with OK.
If you would like to delete an individual SMS message, load the message. Press OK, and using ▲/▼ to select DELETE. Confirm with OK.
On the cordless telephone
Deleting individual SMS
1 Select the SMS to Read.
2 Press ● Select.
3 Using ▲/▼ select DELETE ENTRY.
4 Confirm with OK.
5 Confirm the deletion with ●● Yes.
Emptying the Message Folder
This function deletes all SMS messages in a message folder.
1 Press 📧.
You can also call the function by pressing ▲/▼ and selecting using ▲/▼ SMS. Confirm with OK.
2 Using ▲/▼ select DELETE SMS.
3 Confirm with OK.
4 Select the folder you would like to clear using ▲/▼.
5 Confirm with OK.
6 Confirm the deletion with ●● Yes.
Modifying the settings
These functions are available only on the device.
Changing Send and Receive Numbers
All numbers that you need to send and receive SMSs are stored in your device. In case you moved to another telephone service provider, you must change these numbers. You can set your device for two SMS service providers.
1 Press OK, 6 6 and OK.
2 Use ▲/▼ to select the SMS service provider that you would like to set.
3 Confirm using OK.
4 Enter the number for sending SMSs.
5 Confirm using OK.
6 Enter the number for receiving SMSs.
7 Confirm using OK.
8 Use ▲/▼ to select the SMS service provider through which you would like to send SMSs.
9 Confirm using OK.
You can receive SMS messages via both providers.
Switching Off Automatic Printing
You can deactivate the automatic printing of SMS messages.
1 Press OK, 6 6 then OK repeatedly until PRINT SMS: YES appears on the display.
2 Using ▲/▼ indicate whether you would like to turn printing on or off.
3 Confirm with OK.
Switching SMS Reception On and Off
If you are using a cordless telephone with SMS function on the same telephone line, then the specific device at which you will receive an SMS message will depend on the specific manufacturer. Only one of the devices will receive the SMS message. Try to turn off the SMS reception on your cordless telephone. If this is not possible, switch off SMS reception on the machine. You can continue to send SMS messages even while SMS reception is switched off.
Switching SMS Reception Off
1 Press OK, 4 5 and OK.
2 Enter the service code 3 1 2 0 7.
3 Confirm with OK.
4 Using ▲/▼ select SURE: YES.
5 Confirm with OK.
If you have entered the incorrect code, you can cancel the entry with SURE: NO.
Switching SMS Reception On
1 Press OK, 4 5 and OK.
2 Enter the service code 4 1 2 0 6.
3 Confirm with OK.
4 Using ▲/▼ select SURE: YES.
5 Confirm with OK.
If you have entered the incorrect code, you can cancel the entry with SURE: NO.
12 Fun and Games
EN
Press i and 7 to print the instructions for the Games and Fun functions of your device.
Sudoku
Sudoku is a Japanese number puzzle. The game has 3 × 3 squares divided into 3 × 3 fields. Depending on the difficulty level, lesser or more digits are already given at the beginning of the game. The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row, a column and each of the nine blocks. There is only one solution.
The solution of the last printed game is saved. The solutions of earlier games are no longer available.
Printing a Game
1 Press OK, 4 8 and OK.
2 Using ▲/▼ select SUDOKU: NEW.
3 Confirm with OK.
4 Using ▲/▼ select the difficulty level.
5 Confirm with OK.
6 Enter, how many copies of the Sudoku you would like to print (maximum 9 copies).
7 Confirm with OK.
8 Using ▲/▼ select if you would like to print the solution.
9 Confirm with OK.
Printing the Last Game Again
1 Press OK, 4 8 and OK.
2 Using ▲/▼ select SUDOKU:LAST.
3 Confirm with OK.
4 Enter, how many copies of the Sudoku you would like to print (maximum 9 copies).
5 Confirm with OK.
6 Using ▲/▼ select if you would like to print the solution.
7 Confirm with OK.
Printing the Solution
1 Press OK, 4 8 and OK.
2 Using ▲/▼ select SUDOKU: SOLUTION.
3 Confirm with OK.
Sudoku for Every Day
You can have a new Sudoku automatically printed each day.
1 Press OK, 4 8 and OK.
2 Using ▲/▼ select SUDOKU:AUTO.
3 Confirm with OK.
4 Enter the time, e.g. 1 4 0 0 for 2 pm.
5 Confirm with OK.
6 Using ▲/▼ select the difficulty level.
7 Confirm with OK.
8 Enter, how many copies of the Sudoku you would like to print (maximum 9 copies).
9 Confirm with OK.
10 Using ▲/▼ select if you would like to print the solution.
11 Confirm with OK.
12 Using ▲/▼ indicate whether you would like to turn printing on or off.
13 Confirm with OK.
You can turn off the daily Sudoku print by selecting the function as described above and by switching off the automatic printing under point 12.
13 Settings on the device
You can move the cursor using ▲/▼. Use C to delete individual characters. Press STOP to close the menu and return to the starting mode.
Entering the Date and Time
1 Press OK, 9 1 and OK.
2 Enter the time, for example 14 00 for 2 o'clock p.m.
3 Enter the date (two digits for each field), for example 080607 for June 8th, 2007.
4 Confirm with OK.
You must check the time and date after a short power failure. Confirm with OK.
Selecting the Language
1 Press OK, 9 2 and OK.
2 Use ▲/▼ to select the desired display language.
3 Confirm with OK.
Selecting the Country
Always set the country in which you are operating the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.
When you select a new country, all settings are reset to the factory defaults for that country. Saved data is retained. Check the number entered for the header.
1 Press OK, 9 3 and OK.
2 Use ▲/▼ to select the country in which you are operating the machine.
3 Confirm with OK.
4 Using ▲/▼ select SURE: YES.
5 Confirm with OK.
Entering Your Number
Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).
1 Press OK, 9 4 and OK.
2 Enter your number. Using # or * you can enter a plus sign.
3 Confirm with OK.
Entering Your Name
1 Press OK, 9 5 and OK.
2 Enter your name. You can enter characters using the numeric keys (see button labels). Enter special characters using 0. Press the respective key several times until the desired character or special character appears on the display.
3 Confirm using OK.
Setting the Contrast
For copying and printing of fax messages, you can select different contrast levels.
1 Press OK, 4 4 and OK.
2 Using ▲/▼, select the desired contrast:
CONTR.: LIGHT—For brighter copies and fax transmission
CONTR.: NEUTRAL—For all types of originals (for example white text on black background or documents with coloured background)
CONTR.: OPTIMISED (Factory settings)—Optimized adaptation for text and photo printing
CONTR.: DARK—For darker copies and fax transmission (for example documents with faint printing)
3 Confirm with OK.
The changed settings are stored as new default settings. If you select a special function for a one-time process, take care to restore the default settings or factory settings after that.
Lowering the Transmission Speed
The machine adapts the transmission speed to the line quality. This may take some time, especially for overseas connections. Set a lower transmission speed if you are sending faxes into networks with poor line quality.
1 Press OK, 3 8 and OK.
2 Use ▲/▼ to set whether you would like to use a lower transmission speed.
3 Confirm with OK.
Switching Page Adjustment On and Off
In order that no information is lost, received faxes are reduced in size when printed.
1 Press OK, 3 7 and OK.
2 Use ▲/▼ to select whether you would like to switch size reduction on or off.
3 Confirm with OK.
Setting line interruption (Function is not supported in all countries and networks)
The necessary length of the short line interruption (Hook Flash) depends on the country and telephone network. The Hook Flash period is set in the device by the factory, if you have selected the correct country, in which you operate your device. If you cannot call special functions or dial outside from an extension, you must probably change the Hook Flash time (country and network-dependent). Inquire with your telephone company or find out by trial and error with which settings these services function.
1 Press OK, 2 4 and OK.
2 Using the ▲/▼ key, select the length of the Hook Flash signal to the switching centre in the public switched telephone network (PSTN). Change this setting, cannot call additional telephone functions such as call on hold, three-way call or forwarding.
3 Confirm with OK.
4 Using the ▲/▼ key, select the length of the Hook Flash signal to the switching centre of a private automatic branch exchange (PABX). If the outside line access code of your telephone system is R (= Flash), set herewith the length of the signal for getting the outside line.
If your device is not connected to a PABX or if your PABX system uses another outside line access code (for example 0), this setting has no effect.
5 Confirm with OK.
Setting the Ring Tone
Selecting the Ring Tone
You can select from among ten different ring tones.
1 Press OK, 5 5 and OK.
2 Use the number buttons 0 to 9 to select a ring tone. Using ▲/▼, set the volume.
3 Confirm with OK.
Setting the Volume
You can adjust the volume of the ring tone when the device is ringing or when you set the ring tone. You can save different volumes for the ✝ (day) and ℰ (night) modes, (also see Chapter Fax Switch).
Using ▲/▼ you can set adjust the volume when the device is ringing.
Setting the Fax Switch
The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are automatically received, telephone calls can be received—even on additionally connected devices. While the device is checking the call, it continues to ring.
You can set how often the device should ring before picking up separately for the modes (day) and (night). This makes it possible for you to receive faxes silently at night without getting disturbed.
Press Ⓗ/☀️/☐ to switch between day and night mode. With the activated timer ☎, the device switches between the modes ✕ (day) and ℓ (night) at the configured times.
In the fax only reception mode (F on the display) the device rings twice. Then the fax reception switches on (this function is not supported in all countries and networks).
Configuring Day Mode
1 Press OK, 5 1 and OK.
2 Using ▲/▼ select the number of rings for the answering machine. The answering machine responds after these many number of rings.
If you select the 5/2 option for the number of rings of the answering machine, the answering machine switches on after two rings, when you have received new messages. If there are no new messages, the device rings five times. If the device does not pick up after two rings, you have no new messages. You can terminate the remote access without incurring any telephone costs.
3 Confirm with OK.
4 Use ▲/▼ to select the number of rings for the fax switch. After the number of rings, the fax switch switches on and distinguishes between fax transmissions and telephone calls. While the device is checking the call, it continues to ring.
5 Confirm with OK.
6 Using ▲/▼, set the volume.
7 Confirm with OK.
Older devices do not transmit any fax-tone (= CNG tone) as an announcement for fax transmission (= silent fax transmission). If the total number of rings has been set to a value using 7, silent fax transmissions cannot be received automatically.
Configuring Night Mode
1 Press OK, 5 2 and OK.
2 Configure the same settings as for the day mode (see steps 2 to 7).
Setting the Fax Only Reception Mode (Function is not supported in all countries and networks)
You should select this mode if you primarily receive faxes at your device. In the fax only reception mode the device rings twice. Then the fax reception switches on. You can only accept an incoming telephone call whilst it is ringing. The answering machine of the device is switched off. You cannot switch on the answering machine in this mode.
Press ⏻/¶/C several times until F appears on the display.
Setting the Timer
The timer switches between the modes * (day) and C (night) at the configured times.
1 Press OK, 5 3 and OK.
2 Enter the time at which the machine should switch to (day) mode, for example 0 6 0 0 for 6 o'clock a.m.
3 Confirm with OK.
4 Enter the time at which the machine should switch to C (day) mode, for example 2 2 0 0 for 2 o'clock a.m.
5 Confirm with OK.
Special Settings
Silent Fax Reception
If you would like to accept a fax without preceding rings, set the number of rings of the fax switch to ☑.
Switching Off All Rings
If you don't want to be disturbed, e.g. in the night, by any incoming calls, you can set the number of rings to 0. The device switches immediately to silent fax reception.
Printing Lists and Help Pages
Printing Numbers and Entries
The list of numbers and entries contains the last ten calls received and numbers dialled as well as the saved entries and groups.
Press OK, 23 and OK. The list is printed.
Printing the Call List
The call list contains the last 50 numbers dialled.
1 Press OK, 4 1 and OK.
2 Using ▲/▼ indicate whether you would like to turn printing on or off.
3 Confirm with OK.
4 Switch on printing: Use ▲/▼, to select whether the call list should be printed immediately or after every 50 calls.
5 Confirm with OK.
Printing the Telephone Book
Press OK, 17 and OK. The machine prints a list with the telephone book entries and saved assignments.
Printing Fax Journal
The fax journal is a list of the last ten faxes sent and received.
1 Press OK, 3 5 and OK.
2 Using ▲/▼ indicate whether you would like to turn printing on or off.
3 Confirm with OK.
4 Switch on printing: Use ▲/▼, to select whether the fax journal should be printed immediately or after every ten transmissions.
5 Confirm with OK.
Printing Transmission Report
After every transmission, the machine prints out a transmission report. If a transmission error occurs, an error report is printed out. You can switch off printing of the transmission report.
1 Press OK, 3 6 and OK.
2 Using ▲/▼ indicate whether you would like to turn printing on or off.
3 Confirm with OK.
Printing Help Pages
Help 1 · Overview
Press i and 1 to print an overview of the help pages.
Help 3 · Telephone Book
Press i and 3 to print an overview of the telephone book and answering machine functions.
Help 4 · Fax Transmission
Press i and 4 to print instructions for sending fax messages and for configuring the fax switch.
Help 5 · Copier
Press i and 5 to print the help for copying.
Help 6 · Function List
Press i and 6 to print a list of all functions and settings of your machine.
Help 7 · Games and Fun
Press i and 7 to print the instructions for the Games and Fun functions of your device.
Help 8 · SMS
Press i and 8 to print the instructions for SMS functions.
Starting the Initial Installation
1 Press i and 2.
2 The machine prints out a help page and starts the initial installation process.
14 Settings on the cordless telephone
Press C to return to the previous menu level. Press → to close the menu and return to the starting mode.
Selecting the language
Your cordless telephone automatically adopts the language setting of the device during registration. You can set a different language for the display of the cordless telephone. All languages are not available on the cordless telephone.
The cordless telephone adopts the language setting of the device when you change it on the device (also see Chapter Settings on the device, Page 37)
1 Press ▲/▼, and using ▲/▼ select SETTINGS.
2 Confirm using OK.
3 Dial using ▲/▼ LANGUAGE.
4 Confirm using OK.
5 Press • EDIT ENTRY.
6 Use ▲/▼ to select the desired display language.
7 Confirm using OK.
Changing the Wallpaper Image (PPF 695)
1 Press ▲/▼, and using ▲/▼ to select PERSONALIS..
2 Confirm with OK.
3 Using ▲/▼ select BACKGROUND.
4 Confirm with OK.
5 Using ▲/▼, select the desired wallpaper.
Press ●● View to display the wallpaper image. Using ▲/▼ you can page through the various motifs. Using ● Return you can go back to the selection menu.
6 Confirm with OK.
Changing the menu colours (PPF695)
1 Press ▲/▼, and using ▲/▼ to select PERSONALIS..
2 Confirm with OK.
3 Dial using ▲/▼ AMBIANCE.
4 Confirm using OK.
5 Using ▲/▼, select the desired menu colour.
6 Confirm using OK.
Setting the contrast (PPF 695)
1 Press ▲/▼, and using ▲/▼ select SETTINGS.
2 Confirm using OK.
3 Using ▲/▼ select CONTRAST.
4 Confirm using OK.
5 Use ▲/▼ to select the desired contrast level.
6 Confirm using OK.
Setting the ring tone
On Monochrome Dect
1 Press ▲/▼, and using ▲/▼ select RINGER TYPE.
2 Confirm using OK.
3 Using ▲/▼ indicate, whether you would like to set the ring tone for internal or external calls.
4 Confirm with OK.
5 Select the desired ring tone using ▲/▼.
6 Confirm with OK.
7 Using ▲/▼, set the volume.
8 Confirm with OK.
On Colour Dect
1 Press ▲/▼, and using ▲/▼ to select PERSONALIS..
2 Confirm with OK.
3 Using ▲/▼ select SECRET.
4 Confirm with OK.
5 Using ▲/▼ indicate, whether you would like to set the ring tone for internal or external calls.
6 Confirm with OK.
7 Select the desired ring tone using ▲/▼.
8 Confirm with OK.
9 Using ▲/▼, set the volume.
10 Confirm with OK.
Turning key-tones and signal-tones on and off
On Monochrome Dect
1 Press ▲/▼, and using ▲/▼ select RINGER TYPE.
2 Confirm using OK.
3 Using ▲/▼ select SECRET.
4 Confirm with OK.
5 Using ▲/▼, select whether you would like to turn the button-tones, the notification tone for low battery charge or the confirmation tone when replacing the cordless telephone in the charging station on or off.
6 Confirm with OK.
7 Press ● EDIT ENTRY to switch the function on/off.
8 Confirm with OK.
On Colour Dect
1 Press ▲/▼, and using ▲/▼ to select PERSONALIS..
2 Confirm with OK.
3 Using ▲/▼ select SECRET.
4 Confirm with OK.
5 Using ▲/▼ select SECRET.
6 Confirm with OK.
7 Using ▲/▼, select whether you would like to turn the button-tones, the notification tone for low battery charge or the confirmation tone when replacing the cordless telephone in the charging station on or off.
8 Confirm with OK.
9 Press • EDIT ENTRY to switch the function on/off.
10 Confirm with OK.
Switching silent mode on/off
In the silent mode, all ring tones, alarm tones and button tones of the cordless telephone are turned off. However, you can still place a call.
On monochrome Dect
1 Press ▲/▼, and using ▲/▼ select RINGER TYPE.
2 Confirm using OK.
3 Using ▲/▼ select SILENT MODE.
4 Confirm using OK.
5 Using ●● select Yes to switch on the function. Using ● select No to switch off the function.
On colour Dect
1 Press ▲/▼, and using ▲/▼ to select PERSONALIS..
2 Confirm with OK.
3 Using ▲/▼ select SECRET.
4 Confirm with OK.
5 Using ▲/▼ select SILENT MODE.
6 Confirm using OK.
7 Using ●● select Yes to switch on the function. Using ● select No to switch off the function.
Programmable buttons
Your cordless telephone has two programmable buttons ● and ●●, to which you can assign functions for the quick access. The selected functions appear as display text at the lower edge of the display.
Press ● and/or ●● to access the function. You can assign the answering machine functions, silent mode, alarm clock, timer, keypad lock, number (= specific telephone number) or redialling to the keys.
Programming the keys
1 Press ▲/▼, and using ▲/▼ select SETTINGS.
2 Confirm using OK.
3 Using ▲/▼ select PROGRAM KEYS.
4 Confirm with OK.
5 Press • EDIT ENTRY to assign a function to the left programmable key.
6 Select the desired function using ▲/▼.
7 Confirm with OK.
8 Press ● EDIT ENTRY to assign a function to the right programmable key.
9 Select the desired function using ▲/▼.
10 Confirm with OK.
Automatic picking up and hanging up the phone
These functions enable you to accept or end call by picking up the cordless telephone from the charging station or placing it back into the charging station respectively.
Switching automatic picking up on/off
1 Press ▲/▼, and using ▲/▼ select SETTINGS.
2 Confirm using OK.
3 Using ▲/▼ select AUTO PICKUP.
4 Confirm with OK.
5 Switch the function on/off using ● EDIT ENTRY.
6 Confirm with OK.
Switching automatic picking up on/off
1 Press ▲/▼, and using ▲/▼ select SETTINGS.
2 Confirm using OK.
3 Using ▲/▼ select AUTO HANG UP.
4 Confirm with OK.
5 Switch the function on/off using ● EDIT ENTRY.
6 Confirm with OK.
Resetting the cordless telephone
With this function you can delete all personal settings such as ring tones or programmable buttons and the cordless telephone is reset to factory settings. Saved data remains intact.
1 On the cordless telephone, press ▲/▼, and using ▲/▼ select SETTINGS.
2 Confirm with OK.
3 Select with ▲/▼ ADVANCED SET..
4 Confirm with OK.
5 Use ▲/▼ to select SET HANDSET.
6 Confirm with OK.
7 Use ▲/▼ to select RESET HANDSET.
8 Confirm with OK.
9 Confirm the deletion with ●● Yes.
Displaying call logs and events
The call logs contain the last dialled numbers, incoming calls and other events (messages, missed calls).
Calling call logs
1 Press ▲/▼, and using ▲/▼ CALLS select PERSON-ALIS..
2 Confirm with OK.
3 Using ▲/▼, select from which list you would like to dial a number.
4 Confirm with OK.
5 Select the desired number using ▲/▼.
6 Press ●● Option.
7 Use ▲/▼ to select an option: You can have the call details displayed, call the number, save it to the telephone book or delete it from the log, send an SMS to the number or delete all numbers from the list.
8 Confirm with OK.
Calling events
1 Press ▲/▼, and using ▲/▼ CALLS select PERSON-ALIS..
2 Confirm with OK.
3 Dial using ▲/▼ EVENTS.
4 Confirm using OK.
5 Dial using ▲/▼ VIEW.
6 Confirm using OK.
7 Select the desired number or message using ▲/▼.
8 Confirm using OK.
Setting up the display
You can set, whether you would like to be informed about new events (SMSs, missed calls) with a message on the display.
1 Press ▲/▼, and using ▲/▼ CALLS select PERSON-ALIS..
2 Confirm with OK.
3 Dial using ▲/▼ EVENTS.
4 Confirm using OK.
5 Use ▲/▼ to select whether you would like to turn the function on or off.
6 Confirm with OK.
15 Telephone Lines and Additional Devices
Configuring Telephone Lines and Services
PABX Systems
Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public telephone network (PSTN) from a PABX.
An additional telephone connected to the machine on a telephone socket is not considered an extension.
1 Press OK, 9 6 and OK.
2 In some countries you can set the dialling process to pulse dialling or tone dialling (DTMF tones). Use ▲/▼ to select the desired dialling process.
Only use pulse dialling if tone dialling is not yet activated for your telephone line.
3 Confirm with OK.
4 Use ▲/▼ to set whether you operate your device on an extension.
5 Confirm with OK.
6 Configuring an extension: Enter the outside line access code with which you reach the public telephone network. This is usually 0.
In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access code can be R (= Flash). Press R to enter this outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.
7 Confirm with OK.
8 When finished, the device tests the telephone line. Confirm with OK.
9 Your device checks whether it can establish a connection with the public telephone network. If it cannot establish the connection, you are once again asked for input.
DSL Connection
In the event that you use a DSL modem: Connect the machine after the modem. For additional information, please consult the operating manual of your DSL system.
ISDN Connection
Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals. Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial-up router.
Voice-Mailbox
You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box) and receive faxes on your devices. Get the mail-box function for your telephone connection deactivated or set the number of rings for the fax switch to lower than 5 on your device (also see Chapter Setting the Fax Switch, Page 38). When the fax switch accepts the call, the mail-box of the service provider does not step in. Enquire with your telephone company.
Registering and de-registering additional cordless telephones
Normally your cordless telephone is registered with your device in the factory. In the starting mode, press OK. The display shows on which base unit and with which number the cordless telephone is registered.
If you acquired a model with several cordless telephones, only one cordless telephone is registered with your device in the factory. Insert the batteries as described above and register the cordless telephones with your device (also see Chapter "Telephone Connections and Additional Devices", page 43).
You can register in all up to five cordless telephones with your device. Using only original cordless phones as additional cordless phones ensures optimum use of all functions. You can get original cordless telephones through our order service or at specialist shops.
Additional cordless telephone must be GAP-compatible.
Registering cordless telephone
You must first bring the cordless telephone and then your device (= base station) in the registration mode to register a cordless telephone.
1 On the cordless telephone, press ▲/▼, and using ▲/▼ select SETTINGS.
2 Confirm with OK.
3 Select with ▲/▼ ADVANCED SET..
4 Confirm with OK.
5 Dial using ▲/▼ SET HANDSET.
6 Confirm using OK.
7 Dial using ▲/▼ REGISTRATION.
8 Confirm using OK.
9 Confirm using ●● Yes. The cordless telephone goes into registration mode.
10 Press OK, 8 2 and OK on the device
11 Confirm the preset PIN code (☐☐☐☐) using OK.
The cordless telephone is automatically registered. This process can take a few minutes. Then the number with which it is registered with the device appears on the display of the cordless telephone.
You can register other cordless telephones with your device in the same manner. If you face any difficulties in registering, de-register all cordless telephones, and re-register them individually.
De-registering Cordless Telephone
On the Device
1 Press OK, 8 3 and OK.
2 Using ▲/▼ to select which cordless telephone you are would like to de-register.
3 Confirm with OK. The device disconnects from the cordless telephone.
On the Cordless Telephone
1 On the cordless telephone, press ▲/▼, and using ▲/▼ select SETTINGS.
2 Confirm with OK.
3 Select with ▲/▼ ADVANCED SET..
4 Confirm with OK.
5 Using ▲/▼ select SET BASE.
6 Confirm with OK.
7 Using ▲/▼ select DELETE HANDSET.
8 Confirm with OK.
9 Using ▲/▼ to select which cordless telephone you are would like to de-register.
10 Confirm with OK.
11 Confirm the de-registration with ●● Yes. The connection with the device is disconnected.
Registering the cordless telephone with other devices
You can register a cordless telephone on four different devices (= base units).
On the device
1 Register the cordless telephone with the first device as described above.
2 Press OK, 8 2 and OK on the next device.
3 Confirm the preset PIN code ( ☐☐☐☐) or enter a new PIN code.
The pin code can be identical with the pin code on the first device.
4 Confirm using OK.
On the cordless telephone
5 On the cordless telephone, press ▲/▼, and using ▲/▼ select SETTINGS.
6 Confirm with OK.
7 Select with ▲/▼ ADVANCED SET..
8 Confirm with OK.
9 Dial using ▲/▼ SET HANDSET.
10 Confirm using OK.
11 Dial using ▲/▼ PERSON.REGISTR.
12 Confirm using OK.
13 Select the next device (= base station) using ▲/▼.
14 Confirm using OK.
15 Confirm the name of the base unit, or enter a new name.
16 Confirm using OK.
17 Enter the same pin code which you entered on the other device.
18 Confirm using OK.
19 Using ▲/▼ select the number with which you would like to register the cordless telephone on the device.
20 Confirm using OK.
Setting the preferred base unit
With this function you can specify which device (= base station) should be used for placing telephone calls if you have registered your cordless telephone with multiple devices. When you select AUTO, the cordless telephone automatically connects to the device that is within the range.
1 On the cordless telephone, press ▲/▼, and using ▲/▼ select SETTINGS.
2 Confirm with OK.
3 Select with ▲/▼ ADVANCED SET..
4 Confirm with OK.
5 Dial using ▲/▼ SET HANDSET.
6 Confirm using OK.
7 Dial using ▲/▼ BASE PRIORITY.
8 Confirm using OK.
9 Press • EDIT ENTRY.
10 Using ▲/▼ select the device to which you would like to assign the priority, or select auto setting.
11 Confirm using OK.
Connecting Additional Devices
You can operate other devices on a telephone line, for instance answering machines, modems or charge counters
Connection to the device
You can connect additional devices directly to your device. Insert the telephone cable of the additional device into the EXT- socket (RJ-11-connection) on the device.
We recommend direct connection to the device because this allows the fax switch to function optimally and to control the additional devices.
Connection to the Telephone Line
In order for the fax switch to function, the machine must be first in the series if multiple devices are connected to the same telephone socket. Follow the correct order.
Using Additional Telephones (Easylink)
With the Easylink function you can control your device with additional telephones. To use this function, additional telephones must be set to the tone dialling mode (DT-MF/MFV tones) (for this purpose see the operating manual of your additional telephone).
Starting Fax Reception
If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you can start the fax reception by pressing * 5 on the additional telephone or pressing START on the device.
Taking Over the Line
If you pick up on an additional telephone and the machine continues to ring or attempts to receive a fax, you can disconnect the machine from the line. Press ☐ ☐ on the additional telephone.
Changing Code
Only change the codes if it is absolutely necessary. The codes must begin with ☐ or ☐ and must be different.
1 Press OK, 5 4 and OK.
2 Enter the new code for starting fax reception.
3 Confirm with OK.
4 Enter the new code for taking over the line on an additional device.
5 Confirm with OK.
EN
16 Service
EN
Should disruptions occur, follow the instructions on the display and on the error report.
Checking the Ink Film Reserve
1 Press OK, 4 6 and OK.
2 The number of pages that can still be printed with the ink film is shown on the display.
3 Press STOP to return to the starting mode.
If the ink film used up or if there is no ink film in the machine, a message appears on the display.
Changing the ink film
Use only original consumable materials. These are available from a specialised retailer or through our order service (see back side of this user manual). Other consumable materials can cause damage to the device.
Follow the instructions on the packaging of the consumable materials.
For receiving or copying documents, an ink film must be inserted in your device. Your device is delivered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug'n'Print card (= chip card with information regarding ink film capacity). For every next ink film that you insert, you must load the capacity memory with the included Plug'n'Print card.
1 Remove the paper from the paper feeder and take the paper tray out of the device.
2 Open the device by lifting the panel using grip in the centre and folding it up.
natural_image
Illustration of a hand inserting a button into a telephone receiver (no text or symbols visible)
Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.
3 Grip the rear ink film roll at both the sides and place it next to the front ink film roll.
natural_image
3D diagram of an air conditioner unit with internal airflow arrows (no text or symbols)4 Remove both the rolls from the device. The used ink film cannot be reused.
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Illustration of a mechanical device with rollers inside, showing internal structure and no text or symbols
The messages and copies you have printed out can be read from used ink films. Consider data protection issues when disposing of used ink films.
5 Pull the used Plug'n'Print card out of the plug socket on the left hand side next to the ink film tray. The Plug'n'Print card cannot be reused.
natural_image
3D diagram of a mechanical component with an arrow indicating direction (no text or symbols)6 Carefully remove the rubber bands from the new ink film. Make sure that the film is not damaged!
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Diagram of a cylindrical mechanical component with two opposing arrows indicating direction (no text or symbols)7 Place the larger roll with the ink film in the rear ink film tray. The blue gear wheel must be on the right hand side.
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3D cutaway view of an air conditioner unit showing internal components and a black arrow indicating airflow direction (no text or symbols)8 Place the smaller roll without ink film in the front tray. The blue gear wheel must be on the right hand side and the pin must be inserted in the depression on the left hand side.
natural_image
3D diagram of an open industrial machine with internal components and arrows indicating flow or movement (no text or symbols)9 Break the chip card from the Plug'n'Print card. Insert the chip card in the plug socket on the left hand side next to the ink film tray.
natural_image
3D diagram of a mechanical component with an arrow indicating direction (no text or symbols)10 Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases.
natural_image
Cross-sectional diagram of an air conditioner unit showing internal components and a magnified view of the lid (no text or symbols)11 Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again.
Fixing a Paper Jam
1 Remove the paper from the paper feeder and take the paper tray out of the device.
2 Open the device by lifting the panel using grip in the centre and folding it up.
natural_image
Illustration of a hand pressing down on a telephone handset (no text or symbols visible)⚠️ Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.
3 Carefully pull the paper out.
natural_image
3D cutaway diagram of a printer showing internal components and casing (no text or symbols)4 Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases.
natural_image
Cross-sectional diagram of a mechanical device showing internal components and a magnified view of a circular component (no text or symbols)5 Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again.
Fixing a Document Jam
1 Remove the paper from the paper feeder and take the paper tray out of the device.
2 Open the device by lifting the panel using grip in the centre and folding it up.
natural_image
Illustration of a hand inserting a telephone into a device, showing the screen and keypad (no text or symbols present)⚠️ Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.
3 Open the scanner cover and the cover of the automatic document cover by first pushing the support (A) and then the support (B) inside. The cover (C) folds below.
4 Carefully pull the document to the front or to the back out of the device.
5 Close the scanner cover and the cover of the automatic document feeder. Both the supports must securely snap into place.
6 Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases.
natural_image
3D cutaway view of an air conditioner unit showing internal casing and ventilation duct (no text or symbols)7 Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again.
Cleaning
⚠ Unplug the device from the power socket before cleaning it. Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives, polishes, alcohol, etc.). Do not allow any moisture to reach the interior of the device.
Special fax cleaning sheets are available as accessories from our call centre. Insert a sheet into the document feeder. Press STOP; the page is ejected. Repeat this process at a few times.
1 Remove the paper from the paper feeder and take the paper tray out of the device.
2 Open the device by lifting the panel using grip in the centre and folding it up.
natural_image
Illustration of a hand inserting a telephone into a device, showing the number keypad and control panel (no text or symbols present)⚠️ Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.
3 Open the scanner cover and the cover of the automatic document cover by first pushing the support (A) and then the support (B) inside. The cover (C) folds below.
4 Lightly wipe the upper side of the scanner glass (A) and the lower side of the document feeder/scanner film (= white plastic plate) (B) with a cloth.
5 Clean the feed roller (A) and the underside of the support pad of the feeder roller (B) with a soft, lint-free cloth moistened with cleaning alcohol (96 percent). Rotate the feed roller; You must clean the entire roller.
6 Close the scanner cover and the cover of the automatic document feeder. Both the supports must securely snap into place.
7 Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases.
natural_image
Cross-sectional diagram of an air conditioner unit showing internal components and a magnified view of the lid (no text or symbols)8 Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again.
Displaying the battery charge
The charge indicator on the display shows the charge level of the battery. If the charge is too low, the display illumination is switched off and the hands-free function is not available. Place the cordless telephone into the charging station.
Changing the batteries in the cordless telephone
1 Press and hold (at least two seconds) for switching off the cordless telephone.
2 Open the battery compartment on the backside of the cordless telephone by pulling the cover down.
natural_image
Metallic remote control device with a black downward arrow on its side (no text or symbols visible)3 Remove the old batteries.
The batteries used should be disposed of according to the recycling regulations of your country.
4 Insert the new batteries in the battery compartment with the positive and negative poles as shown in the picture in the battery compartment.
EN
Never use non-rechargeable batteries in the cordless telephone. Follow the specifications in the technical data.
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3D rendering of a silver remote control device with two batteries and a slot (no text or symbols visible)5 Place the cover on the battery compartment and slide it upward until it snaps into place.
6 Place the cordless telephone into the charging station.
Never place the cordless telephone into the charging station without batteries.
Leave the cordless telephone in the charging station for at least twelve hours. The batteries will heat up slightly during charging; this is not dangerous.
Checking the Firmware Version
1 Press OK, 4 7 and OK.
2 The model designation and the configured country appear on the display.
3 Confirm with OK.
4 The information on the firmware version of the device is displayed.
5 Confirm with OK.
Using Service Codes
The service codes delete all the changed settings and your device is reset to factory settings. It may be possible that the device with the changed settings reacts differently than expected.
Only use the service codes if this is absolutely necessary. Some service codes also delete saved messages and telephone book entries.
1 Press OK, 4 5 and OK.
2 Enter a service code:
7 1 1 7—Deletes all changed settings and saved data. The device is reset to factory settings and the initial installation process is started.
7 1 4 0—Deletes all changed settings. Saved data and telephone book entries remain intact.
7 2 2 7—Deletes saved faxes, when there are problems with printing.
3 Confirm with OK.
4 Using ▲/▼ select SURE: YES.
5 Confirm with OK.
If you have entered the incorrect code, you can cancel the entry with SURE: NO.
Power Cycling
If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here.
1 Pull out the power plug.
2 Wait at least ten seconds, then plug the power plug back into the socket.
3 If the error occurs again, please contact our technical customer service or your retailer. Follow the instructions on the display and on the error report.
| General information | |
| The time and date flash on the display. | You must check the time and date after a short power failure. Confirm using OK. |
| Problems when faxing or printing | |
| Faxes sent are of poor quality. | Change the resolution from RESOL.: STANDARD to RESOL.: FINE or RESOL.: PHOTO.Change the contrast.Clean the scanner and the document feed slot.Test the device by making a copy of the document. If the device is in order, the fax machine of the recipient is defective. |
| The device produces black lines when sending or printing. | Clean the scanner and the document feed slot. |
| Problems when faxing or printing | |
| Copy is blank. Insert the documents face up into the document feeder. | |
| Printing is interrupted. Paper or document jam, no paper or ink film. Follow the instructions on the display and in the error report.There could be a small pause after printing several pages.The device continues printing automatically. | |
| No printing Check if you have inserted clamped paper correctly. The lever on the right hand side next to the paper feeder must be folded backwards. | |
| Documents are not properly fed. Clean the scanner and the document feed slot. | |
| Problems with the connection | |
| The device rings once, remains silent for a short while and starts ringing again. | This is absolutely normal. The fax switch checks the call after the first ring. If it is a voice call, the device continues to ring. |
| No dial tone Check the installation of the device. Connect the telephone cable to the socket marked LINE. Insert the telephone plug into your telephone connection socket. | |
| Fax transmissions are constantly interrupted. | Try to send the fax manually: Press 📋 and dial the number. If the recipient is using an answering machine, wait until you hear a whistling tone. Press START. It is possible that the recipient's machine is not ready to receive. |
| You hear a whistling tone or silence in the handset. | The call is a fax: Press START on the device. In addition, press *5 on the telephone. Hang up. |
| No fax reception or a short fax audio signal as message on the answering machine | Using function 51, set the number of rings for the fax switch to 4 and the total number or the number of rings for the answering machine (model dependent) to 5 (see Page 38). You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box) and receive faxes on your devices(see page 43). |
| Problems with the Cordless Telephone | |
| Cordless telephone does not function or does not function as expected.Display shows only the battery charge. | Check if the cordless telephone is functioning and is registered with the device.Switch the cordless telephone off. Open the battery compartment on the backside. Remove the batteries and insert them again. Close the battery compartment and switch the cordless telephone on again. |
| No dial tone The cordless telephone is not registered with the device or is out of range. | |
| The cordless telephone cannot be switched on. | Place the cordless telephone into the charging station. |
| The cordless telephone cannot be switched on after 12 hours in the charging station. | Change the batteries in the cordless telephone (also see Chapter Service, Page 49). |
EN
17 Appendix
EN
Technical Data
Dimensions (L×H×W) 313×129×197 mm
Weight 1,9kg
Power Supply 220-240V\~/50-60Hz
Power Consumption
Stand-by mode ....../<2,5 W
Transmission ....../<20 W
Recommended Ambient Temperature....18–28°C
Relative humidity ...... 20–80% (non-condensing)
Type of connection.... PSTN · PABX
Dialling mode. Tone / pulse dialling (country dependent)
CLIP/New Zealand ....
The device does not support CLIP function when cadences
DA4 is used and have limited CLIP function for cadence DA3.
Standards
Safety...... EN 60950-1
Emissions ...... EN 55022 Class B
Immunity to electrical noise ......EN 55024
Scanner
Scan width.... 212 mm
Horizontal resolution....8 dots/mm
Vertical resolution .... Standard: 3,85 lines/mm
Fine: 7,7 lines/mm
Memory
Telephone book...... up to 200 entries
Voice messages.... up to 30 minutes
Fax messages......up to 50 pages (standard test letter)
SMS messages.... up to 30 SMS messages
Cordless Telephone
Batteries......AAA · NiMH
Talk time....up to 10 hours
Stand-by period....up to 120 hours
Range up to 50 m (in buildings)
...... up to 300 m (in open-air)
Paper
Capacity 50 sheets
Size....A4 · 210 × 297 mm
Thickness 0,07-0,11 mm
Weight 60-90 g/m²
Document Feeder
Capacity 10 sheets
Breadth....148-212 mm
Length....100–600 mm
Thickness 0,06-0,15 mm
Fax
Type ...... Group 3
Compatibility ITU-TT.30
Data compression ....MH · MR
Transmission speed....14.400 bps
Technical specifications subject to change without notice.
The CE symbol confirms conformity with the EU directives that apply to the device.
Declaration of Conformity (DoC)
Hereby, Sagem Communications Austria GmbH declares that this PPF685, PPF695 is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.
You can find the complete Declaration of Conformity on our website www.sagem-ca.at/doc
As a participant in the ENERGY STAR programme, Sagem Communications Austria GmbH has made sure that this machine complies with the ENERGY STAR requirements.
Environment: Respect of environment is a key objective of Sagem. Sagem uses environmentally friendly processes to run its operations and has chosen to integrate strong environmental constraints in the full lifecycle of its products including manufacturing, product use and end of life.
Packaging: To facilitate packaging recycling, please conform to your local selective recycling rules.
Batteries: Old batteries have to be deposited in designated collection areas.
Product: The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equipment covered by special disposal regulations.
To enforce recycling, recovery of The Waste Electrical and Electronic Equipment (WEEE) and to protect the environment and human health, European regulations requires that you selectively collect waste equipment using one of the following options:
- Your retailer will take your equipment back if you a buying a replacement product.
- Waste equipment can also be deposited in designated collection areas.
This user manual was printed on recycled paper bleached without chlorine. This satisfies the highest standards for low environmental impact. The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper. The plastic foil may be submitted for recycling or disposed of with waste not intended for recycling, depending on the requirements in your country.
Trademarks: The references mentioned in this manual are trademarks of the respective companies. The lack of the symbols ^® and ^™ does not justify the assumption that these dedicated terms are free trademarks. Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Sagem disclaims any and all rights in those marks.
The reproduction of certain documents (e.g. by scanning, printing, copying) is prohibited in many countries. The list of such documents below is not intended to be complete, it only offers a general overview. In case of doubt, consult your legal advisor.
• Passports (personal identification)
- Entrance and exit visa papers (immigration papers)
• Military service documents
· Bank notes, travel checks, payment orders
- Postage stamps, tax stamps (stamped or unstamped)
· Loan papers, certificates of deposit, bonds
· Documents protected by copyright
Follow the statutory regulations of your country with regard to the legal validity of fax transmissions – particularly in connection with the validity of signatures, meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission, etc.
Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy.
This product is intended for use on an analogue public telecommunications network (PSTN) and in the country specified on the packaging. Use in other countries can result in faulty functioning.
For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer first.
Neither Sagem nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or failure to strictly comply with Sagem operating and maintenance instructions.
Sagem shall not be liable for any damages or problems arising from the use of any options or any consumable materials other than those designated as original Sagem products or Sagem approved products.
Sagem shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem products.
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Sagem. The information contained herein is designed only for use with this product. Sagem is not responsible, if this information is applied to other devices.
This user manual is a document that does not represent a contract.
Errors, printing errors and changes are reserved.
Copyright © 2008 Sagem Communications Austria GmbH
EN
EN
- Dear Customer,
- About this User Manual
- Symbols Used
- Table of Contents
- General Safety Information...... 5
- Overview......6
- Initial Operation 10
- Telephone functions ...... 13
- Telephone book of the device ..... 17
- Telephone book of the cordless telephone.... 19
- Cordless telephone.... 20
- Answering Machine 23
- Fax.... 28
- Copier.... 31
- SMS 32
- Fun and Games.... 36
- Settings on the device.... 37
- Settings on the cordless telephone 40
- Telephone Lines and Additional
- Devices.... 43
- Service.... 46
- Appendix.... 52
- General Safety Information
- Setting Up the Machine
- Power Supply
- Repairs
- Consumable Materials
- Cordless Telephone
- Overview
- EN
- Overview of the Menu Functions
- Telephone book
- Calls
- Fax
- Miscellaneous
- Fax switch
- SMS
- Answering Machine
- Cordless Telephone
- Settings
- Device Overview
- Cordless Telephone Panel Monochrome Dect · Colour Dect
- Symbols on the LCD Display Monochrome Dect
- Colour Dect
- Panel
- Initial Operation
- Contained in the Packing
- Attaching the Paper Tray
- Inserting Paper
- Connecting the Handset
- Connecting the Telephone Cord
- Connecting the Power Cord
- Connecting power cord of the device
- Connecting the power cord of the charging station
- Initial Installation
- Selecting the Language
- Selecting the Country
- Entering Your Number
- Entering Your Name
- Entering the Time and Date
- Inserting batteries in cordless telephone
- Putting cordless telephone in operation
- Telephone functions
- Making Telephone Calls on the Machine
- Telephone book:
- Getting outside line
- Chain Dialling
- Insert dialling pause
- Putting a call from cordless telephone
- Telephone Book of the Cordless Telephone:
- Telephone Book of the Device:
- Caller List:
- Looking up Numbers
- Calling additional telephone functions
- On the Device
- Making a Second Call
- Switching Between Calls
- Receiving a Second Call
- Switching notification tone for call waiting on/off
- On the cordless telephone
- Switching between calls (= hold)
- Hands-free
- Switching on hands-free
- Switching off hands-free
- Mute mode
- Recording a Telephone Conversation
- Forwarding a call
- From device
- To a cordless telephone
- To all cordless telephones
- From the cordless telephone
- To the device
- To other cordless telephones
- Getting back the telephone call
- Placing internal calls
- Calling a cordless telephone
- Calling all cordless telephones
- Calling the device
- Calling other cordless telephones
- Calling Line Identification (CLIP)
- (Function is not supported in all countries and networks)
- Missed Calls
- Telephone book of the device
- Saving entry
- Edit Entry
- Deleting an Entry
- Groups
- Adding Group Entries
- Displaying Group Entries
- Deleting Individual or All Group Entries
- Deleting an Individual Entry
- Deleting a Group
- Speed dialling
- Assigning or editing speed dial entry
- Deleting a speed dial entry
- Telephone book of the cordless telephone
- Adding an additional number
- Changing the ringer tone
- Calling Options
- Telephone book entries on the device
- Telephone book entries of the cordless telephone
- Cordless telephone
- Looking for cordless telephone
- Switching on and off
- Navigating in the menu
- Keypad lock
- On monochrome Dect
- On colour Dect
- Activating emergency call number
- Modifying the emergency call number
- Additional functions
- Alarm:
- Setting the wake-up alarm
- Deactivating the alarm clock
- Timer
- Setting the Timer
- Modifying the time
- Birthday reminder
- Entering birthday
- Displaying birthday
- Modifying a birthday
- Deleting a birthday
- Acoustic room monitoring
- Setting up room monitoring
- Telephone calls during room monitoring
- Ending room monitoring
- Answering Machine
- Editing the outgoing message
- Recording the Outgoing Message
- Listening to the Outgoing Message
- Using the Anonymous Outgoing Message
- Using the Outgoing Message Without Recording of Messages
- Recording the outgoing message:
- Playing back the outgoing message
- Using anonymous outgoing messages
- Listening to Messages
- Listening to New Messages
- Listening to Messages Again
- Playing messages again
- Deleting messages
- Deleting an Individual Message
- Deleting Heard Messages
- Deleting single message
- Deleting messages already played
- Setting up forwarding and remote access
- Entering Access Code
- Forwarding Messages
- Using the Remote Control
- Remote Control Functions
- Outgoing Message
- Recording a new outgoing message:
- Control Functions
- Recording internal memos
- Modifying the settings
- Entering the VIP Code
- Setting the Recording Length
- Fax
- Sending fax
- Manually Sending a Fax
- Direct inward dialling or selecting sub-address
- Broadcasting
- Entering Recipients Individually
- Sending a Fax to a Group
- Delayed Fax Transmission
- Receiving Faxes
- Receiving fax automatically (fax only reception mode)
- Receiving fax manually
- Polling Faxes
- Polling Faxes Directly
- Polling Secure Faxes
- Sending Faxes via Polling
- Using Fax Templates
- Copier
- Inserting Documents
- Creating a Copy
- Creating Multiple Copies
- SMS
- SMS Requirements
- Sending SMS
- Sending SMS from the telephone book
- SMS to E-Mail
- SMS to fax
- Notification by SMS
- Receiving an SMS
- Reading an SMS
- Reading new SMS
- Loading Previously Read SMS Messages
- Reading SMS messages
- Modifying the Read Mode
- Calling SMS functions
- Printing SMS Messages
- Deleting SMS
- Deleting individual SMS
- Emptying the Message Folder
- Changing Send and Receive Numbers
- Switching Off Automatic Printing
- Switching SMS Reception On and Off
- Switching SMS Reception Off
- Switching SMS Reception On
- Fun and Games
- Sudoku
- Printing a Game
- Printing the Last Game Again
- Printing the Solution
- Sudoku for Every Day
- Settings on the device
- Entering the Date and Time
- Setting the Contrast
- Lowering the Transmission Speed
- Switching Page Adjustment On and Off
- Setting line interruption (Function is not supported in all countries and networks)
- Setting the Ring Tone
- Selecting the Ring Tone
- Setting the Volume
- Setting the Fax Switch
- Configuring Day Mode
- Configuring Night Mode
- Setting the Fax Only Reception Mode (Function is not supported in all countries and networks)
- Special Settings
- Silent Fax Reception
- Switching Off All Rings
- Printing Lists and Help Pages
- Printing Numbers and Entries
- Printing the Call List
- Printing the Telephone Book
- Printing Fax Journal
- Printing Transmission Report
- Printing Help Pages
- Help 1 · Overview
- Help 3 · Telephone Book
- Help 4 · Fax Transmission
- Help 5 · Copier
- Help 6 · Function List
- Help 7 · Games and Fun
- Help 8 · SMS
- Starting the Initial Installation
- Settings on the cordless telephone
- Changing the Wallpaper Image (PPF 695)
- Changing the menu colours (PPF695)
- Setting the contrast (PPF 695)
- Turning key-tones and signal-tones on and off
- Switching silent mode on/off
- Programmable buttons
- Programming the keys
- Automatic picking up and hanging up the phone
- Switching automatic picking up on/off
- Resetting the cordless telephone
- Displaying call logs and events
- Calling call logs
- Calling events
- Setting up the display
- Telephone Lines and Additional Devices
- Configuring Telephone Lines and Services
- PABX Systems
- DSL Connection
- ISDN Connection
- Voice-Mailbox
- Registering and de-registering additional cordless telephones
- Registering cordless telephone
- De-registering Cordless Telephone
- Registering the cordless telephone with other devices
- Setting the preferred base unit
- Connecting Additional Devices
- Connection to the device
- Connection to the Telephone Line
- Using Additional Telephones (Easylink)
- Starting Fax Reception
- Taking Over the Line
- Changing Code
- Service
- Checking the Ink Film Reserve
- Changing the ink film
- Fixing a Paper Jam
- Fixing a Document Jam
- Cleaning
- Displaying the battery charge
- Changing the batteries in the cordless telephone
- Checking the Firmware Version
- Using Service Codes
- Power Cycling
- Appendix
- Technical Data
- Standards
- Scanner
- Memory
- Paper
- Document Feeder
- Fax
- Declaration of Conformity (DoC)
Brand : PHILIPS
Model : Magic5 Eco Voice DECT
Category : Fax machine